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Basic Full User Manual

1. UNIVERSITY Adding Content Optional Content 20 You will be returned to the Content tab where you can see your newly updated Welsh content listed 21 along with any other content that you have added to this section It is no longer named Not translated You will notice that the content appears with the Status Pending or Draft Pending content needs to be approved before being published See Information Sheet 6 for more information on approval Moderators only Draft content will not enter the approval process you can continue to edit it and when you are ready for it to enter the approval process you will be able to click the Update button to save it Page 12 PRIFYSGOL ee BERYSTWY TH CMS Information Sheet 3 2 16 02 15 UNIVERSITY Adding Content Optional Content Student Profile pay Go Accommodation Jie deh ous Home Accommodation Types of Accommodation New Students a Nf Current Students Types of Accommodation a Apply Postgraduate Students Choosing where you live during your time at University can be a big decision there are several On i ne International Students important factors you might want to think about before completing your application form Priorities Policy Types of Accommodation For example Catered Residences e Cost What can you afford We have a range of accommodation types to suit every pocket from Self Catered Residences Budget rooms through to l
2. Variations History Usage Original Version 500 500 x 375 Reszeg Type Gallery Item Content Layout gallery Filename Desert jpg Add Variant Delete Download Cancel FIGURE 14 MEDIA EDITING SCREEN 25 Select Modify to view the file information and edit it as required You can add or edit the description change the file type if you mistakenly selected the wrong type when uploading or re upload the file if you have made changes to it on your machine Click Update to complete your modifications 26 You can also use the modification screen to re categorise your files if necessary Click on the Categories tab Page 7 PRIFYSGOL EM ABERYSTWYTH UNIVERSITY Media Library amp General Categories Image Variations Media Categories Categorised Departmental Aberystywth on Video Accommodation Doc Images icons pdf s Art Flash Gallery Painting Conservation image menu FIGURE 15 THE CATEGORIES TAB CMS Information Sheet 7 16 02 15 The Media Library Cancer Ke Ke Ke Ke KR KR KR KK OK OK 27 The full list of all categories in the Media Library is displayed with your file s category or ticked You can untick this category if necessary and tick other categories instead or your file can be in multiple categories The categories with crosses instead of tick boxes are those which are outside of your Department or Area and you don t have p
3. 2 2 Moving and Deleting Sections Moderators Only Sections can be moved to new locations in the CMS or deleted if they are no longer needed This should be done with care When sections are deleted you will still see them in the CMS marked as inactive until the CMS Recycle Bin is emptied by an administrator Moving and deleting a section affects both the English and Welsh versions of the section It is possible to create section in your site hidden from menus that is used as storage for deleted items This allows you to unclutter your area Call this section BIN so that it is easily distinguishable It is also possible to create a further section hidden from menus to be used as an archive where you can store items that you wish to remove but may need later Call this section ARCHIVE so that it is easily distinguishable Moving a section 1 In Site Structure view find the section you wish to move 2 Click and hold your mouse on the section and drag it to the new location The section you are dragging will have a yellow background and as you drag it over other sections they will highlight in blue When the correct section is highlighted in blue let go of the mouse Show site structure amp Site Structure Path Home www aber ac uk Home Training Area Shipman Suzy al a U EH About Me ga Documentation Testing i z a a P Brynamlwg 3 amp Documentation Testing U amp Fred 2 Spotify BBC PR Open D
4. Research Advisory Network Research Business amp Innovation Contact Departments Jobs Current Staff Current Students Site Preferences Site Map Aberystwyth University Reception Penalais Aberystwyth Ceredigion SY23 3FL Telephone 44 0 1970 623111 Search the Site exe Home Research Office Contacts Joanne Walker Joanne Walker Research Development Officer for Faculty of Science Contact Email jnw aber ac uk Office Research Business amp Innovation 2nd Floor Visualisation Centre Penglais Phone 44 0 1970 622947 Responsibilities Provide research support to Faculty of Science departments by kh e Providing support for academic staff in the development formulation and preparation of research grant proposals e Monitoring sources of funding identify and proactively promoting new research opportunities e Work with other departments in Aberystwyth and other research organisations where there are collaborative consortia opportunities Biography After completing a PhD in Intelligent Robotics at Aberystwyth University Joanne won funding from EPSRC as Co Investigator to work as RA on a follow up project to her PhD Following her research position Joanne worked for her own companies an e commerce business and an Internet Communications and Design company she still holds directorships and is involved in both companies though not with their day to day running Joanne has been working in the Resea
5. 2 Click on the Insert edit Link button 55 3 The Insert edit Link window pops up General Popup Events Advanced General Properties Link URL Target Open in This Window Frame Title Class Not set FIGURE 7 THE INSERT EDIT LINK WINDOW 4 Type or paste in the web address in the Link URL box 5 Don t make any changes to the Target or Title 6 Click Insert to finish Note If you forgot to put the http at the beginning of your web address a pop up window will appear asking you if you want to add it The URL you entered seems to be an external link do you want to add the required http prefix However this only works for web addresses beginning with www for other addresses be sure to remember to put http at the beginning of the the address Page 6 PRIFYSGOL BERYSTWYTH UNIVERSITY Link to an email address 1 Select the text that you want to become the link 2 Click on the Insert edit Link button BS 3 The Insert edit Link window pops up Insert Edit Link x i General I Popup Events Advanced General Properties Link URL Target Open in This Window Frame Title Class Not set FIGURE 8 THE INSERT EDIT LINK WINDOW 4 Type mailto followed by the email address 5 Don t make any changes to the Target or Title 6 Click Insert to finish CMS Information Sheet
6. Creating a Link Section Moderators Only Link sections can be used to add an item to your department s navigation that is not actually within your department Instead of being a section to which you add content to create a page this section will merely direct to user to the web page of 5 The University you r choice Welcome to Aberystwyth University Governance For example many of the links in the menu on The University page see image on Institutes Departments amp Services the right are link sections which take the user out of The University section rae Investing in your future There are 2 types of link section one is linking to a section within the CMS in your toni department area or elsewhere the other is linking to a site outside of the CMS this Dates of Tem could be an AU site that is not yet in the CMS or an external site SE lg Equality amp Diversity Link Section within the CMS n 1 From the Site Structure view find the section where you wish to work OP Add Section 2 Click on the arrow to the right of the section you have chosen and the section menu will appear Choose Add Section Add Content i Modify Content if Delete Content 3 The Enter Details page will appear Add Section Enter Details Section Home www aber ac uk Home Training Area New Section gt Site Structure Content Styles Metadata Edit Rights General information about the section
7. Jump Filter All Types Adobe PDF Document Adobe PDF Document Adobe PDF Document Adobe PDF Document Adobe PDF Document Adobe PDF Document Adobe PDF Document Adobe PDF Document Adobe PDF 314 kB 12 424 kB 1 211 kB 1 281 kB 694 kB 848 kB 918 kB 884 kB 704 kB 21 If there are files of different sorts in one category e g images and right hand images you may wish to filter your view by clicking on the drop down menu and select one of the file types Only files of this type will then be displayed p Filter Al Types x Scroll Gallery Image Minitab File No Formatting Gallery Item Javascript MP3 Stylesheet css Right hand image Media Path Adobe PDF Document Microsoft Office Document Image FIGURE 12 THE FILTER DROP DOWN LIST Page 6 PRIFYSGOL 2 BERYSTWYTH eon 16 0 UNIVERSITY The Media Library Modifying Media Library Files 22 Ifyou are in Preview Mode move your mouse over the image thumbnail when it highlights you can click on the Advanced button which takes you to the editing screen Desert Landscape Type Image Advanced FIGURE 13 HIGHLIGHTED THUMBNAIL IMAGE 23 Ifin Detailed Mode just click on the name of the media item to get to the editing screen 24 From here you can modify the file change its name other information or reupload the file create a new variant if it is an image or look at the file history and usage
8. O00 Mode button 19 Preview allows you to view thumbnails this is most useful when looking at images FIGURE 10 PREVIEW VIEW 20 You can return to the default Detailed Mode view by clicking on the View Media in Detailed Mode button Page 5 PRIFYSGOL dept websites Basic Full User Manual CMS Training Exercises for Contributors 2 CMS Training Exercises for Moderators Information Sheet 1 Introduction to T4 Site Manag Information Sheet 10 Information Sheet 10 1 The Main University News System Information Sheet 11 Creating a Galler Information Sheet 12 BERYSTWYTH UNIVERSITY Search for an item Filename academic amp support dept websites pdf v7documentation2014 pdf cms traming exercises contributors now13 pdf cms training exercises nov13 pdf InfoSheet1 0v7 pdf InfoSheet10 0v7 pdf InfoSheet10 1v7 pdf InfoSheet11 0v7 pdf InfoSheet12 0v7 pdf FIGURE 11 DETAILED VIEW Search Enter ID Description website review rota Basic Full User Manual CMS Training Exercises for Contributors CMS Training Exercises for Moderators Information Sheet 1 Introduction to T4 Site Manager Information Sheet 10 Working with Departmental News Information Sheet 10 1 The Main University News System Information Sheet 11 Creating a Gallery Information Sheet 12 CMS Information Sheet 7 16 02 15 The Media Library
9. 4 training metadata 1 0 Approved 15 Jun 12 12 38 20 EH E 4 Select All Lock UnLock All amp a B Save Changes FIGURE 1 THE MODIFY SECTION SHOW DETAILS PAGE 3 Click on the Add Content button on the right Page 2 PRIFYSGOL ee BERYSTWY TH CMS Information Sheet 3 2 16 02 15 UNIVERSITY Adding Content Optional Content 4 The Choose Content Type to Use page appears click on Related Links in the list under Choose a Content Type Add content Choose Content Type to use Section Home www aber ac uk Home Training Area 2014 August 7 Suzy Shipman About Me l General Information General Content Information Cancel Choose a Content Type Global Contact Block Template for the Contact Block General Content Template used for most body content Meta Data Template for Meta Data Related Links Left hand side related Links Cancel FIGURE 2 THE CHOOSE A CONTENT TYPE MENU 5 The Related Links Content Type will now appear Add content Enter content details Section Home www aber ac uk Home Training Area 2012 June Suzy Shipman About Me 4 General Information Content Placement Channels Options Content Type Related Links CD review Go Name i Title i Links i y 3 v da ny a4 ee es 4 i x xX QGBimE RAYE FIGURE 3 RELATED LINKS EDITING PAGE 6 Insert a name for your new content i
10. About Me University Open Days Expanding Content Page Tabbed Page Image Gallery Site Manager Version 7 Change Guide PDF Image Menu Page 2012 timetable BBC 2011 Monday Tuesday Wednesday Thursday Daniel Thorne Coffee Adam Connah Visiting Days Form User Test Suzy Contact for this page Suzy Shipman Web Development Assistant Web Team Design amp Web Design Print amp Postal Services Aberystwyth University Aberystwyth SY23 3UG Contact Departments Jobs Current Staff Current Students Site Preferences Site Map BO w amp Tede Aberystwyth University Reception Penglais Aberystwyth Ceredigion SY23 3FL Terms amp Conditions Web Site Feedback 2013 Aberystwyth University plenphone 4 t4 019 0 6 Aben vuth University is a registered chari NO 4514 y FIGURE 4 HIGHLIGHTED CHANGES IN PREVIEW COMPARE 9 Content History a To look at the history of the content and see who edited it and when click on Show History A pop up window will appear showing the different versions of the content Page 2 PRIFYSGOL BERYSTWYTH UNIVERSITY https cms aber ac uk terminalfour SiteManager ctfn content amp fnno 160 amp sid Existing Versions of this Content Name main text for about me page main text for about me page main text for about me page main text for about me page main text for about me page main text for about me page main text
11. Chadwick Mary Main teaching interests are in twentieth and twenty first century literature especially modern and Dub Rosie contemporary poetry and literary theory with additional interests in Romanticism and the short story Francis Matthew Gray Kathryn Grice Helena Hutton Sarah Research Jarvis Matthew He is also interested in the theory and practice of teaching English literature and literary theory sample article Tackling Textuality with Theory Peter s main research interests are in twentieth and twenty first century literature especially modern and contemporary poetry and literary Marggraf Turley Richard i i its theory with additional interests in Romanticism and the short story Marshall Louise Padget Martin He is also interested in the theory and practice of teaching English literature and literary theory for a sample article Tackling Textuality Part Time Tutors with Theory click here Prescott Sarah Rodgers Beth Rowlands Joan e Elected Fellow of the English Association 2004 Salter Elisabeth e Reviews and poetry editor of English the journal of the English Association for twenty years from 1987 to 2007 Smith Mike e Member of the Fellowship Committee of the English Association e Advisory Board member for the Liverpool University Press series Poetry amp on contemporary poetry e Editorial Board member for the journal ABC American British and Canadian Studies Babes Bolyai Uni
12. Media Attributes x Set Media Attributes Update Cancel Cancer FIGURE 4 THE MEDIA ATTRIBUTES WINDOW 9 Enter a brief description of the image as the alt text in the box Page 2 PRIFYSGOL EN BERYSTWYTH CMS Information Sheet 4 3 16 02 15 UNIVERSITY Editing Content Inserting Images 10 You can put different classes in the class box to control how your image is positioned in your page e If you want the image to be displayed on the left of the page with the text wrapping round it with a border type float left in the class box e If you want your image to be on the left on a new line type float none in the class box e If you want your image to be centred type centre in the class box Otherwise leave the class box blank and the image will be displayed in the default location on the right of the page with the text wrapping round it Note that any changes to the class of the image will not appear to have any effect in the Editor window but you will be able to see the results of the changes when you preview the page Page 3 PRIFYSGOL EX BERYSTWYTH CMS Information Sheets 21 02 14 UNIVERSITY PRIFYSGOL EN BERYSTWYTH CMS Information Sheet 4 4 16 02 15 UNIVERSITY Editing Content Inserting Tables 4 4 Editing Content Inserting Tables Note Tables should only be used for data not as a way of laying out the page See the Web Si
13. Page 5 PRIFYSGOL ee BERYSTWY TH CMS Information Sheet 3 2 16 02 15 UNIVERSITY Adding Content Optional Content 4 The Choose Content Type to Use page appears click on Academic Staff Profile in the list under Choose a Content Type Note if you don t see this Content Type in your list contact the Web Team on www aber ac uk or 1776 Section Home www aber ac uk Home Training Area 2014 August 7 Suzy Shipman About Me 3 General Information General Content Information Cancel Choose a Content Type Global Contact Block Template for the Contact Block General Content Template used for most body content Meta Data Template for Meta Data Related Links Left hand side related Links Cancel FIGURE 6 THE CHOOSE CONTENT TYPE TO USE PAGE 5 The Academic Staff Profile Content Type will now appear It may take a few moments to finish loading up It s best to avoid doing anything until it has finished Add content Enter content details Section Home www aber ac uk Home Training Area 2012 June Suzy Shipman About Me 4 General Information Content Placement Channels Options Content Type Academic Staff Profile CES CED Go Name i Staff Name i Staff Job Title i Staff Photo i Choose File No file chosen Staff Qualifications i FIGURE 7 THE ACADEMIC STAFF PROFILE EDITING PAGE 6 Insert a name f
14. Sheet 6 for more information on approval Moderators only Draft content will not enter the approval process you can continue to edit it and when you are ready for it to enter the approval process you will be able to click the Update button to save it Page 15 PRIFYSGOL EX BERYSTWYTH CMS Information Sheets 21 02 14 UNIVERSITY PRIFYSGOL ee BERYSTWY TH CMS Information Sheet 3 3 16 02 15 UNIVERSITY Adding Content Reusing Existing Content 3 3 Adding Content Reusing Existing Content Mirroring Content There may be occasions where you would like to use the same piece of content in a number of pages e g the contact details may be the same for every page within a section You can create an identical linked mirror version of the piece of content and place it in a new section All mirrored versions are updated whenever any one of them is updated 1 From the Site Structure browse to the section lets call it Section A where the piece of content you want to reuse is located Click on the name of the section to open it for editing 2 The Modify Section Show Details page will appear Click on the Content tab 3 General Content Page Layouts Metadata Edit Rights Subsections Content currently in this section Automatic Ordering Enabled Method Alphabetical A Z Existing Content Add Content Save Changes Name Version Status Last Modified Move Lock ab
15. a piece of general content you can compare what was in the Name Title or Body boxes You can either compare the text or if you understand HTML code you can compare the code The changes are colour coded in the same way as the Compare with last approved version option Version 0 1 Version 1 3 My Interests My Interests Flowers Poetry 1 2 3 4 5 6 7 8 9 8 HTML Close FIGURE 6 CONTENT COMPARISON VIEW SHOWING CHANGES IN THE BODY BOX FOR A PIECE OF GENERAL CONTENT d Choosing Visual Comparison works in the same way as the Compare with last approved version option and allows you to see the changes on a preview of the content e When you have finished looking at comparisons close the window to finish Page 3 PRIFYSGOL EN BERYSTWYTH CMS Information Sheet 6 16 02 15 UNIVERSITY Approving Content Moderators Only 10 If you are happy with the changes that have been made click on Approve If you are not happy with the changes that have been made click on Reject 11 Clicking on Approve returns you to the Approve Documents page where the document you approved will no longer be listed 12 In the majority of cases you will be approving your own content so using the Reject option will not be necessary However if you have Contributors within your department you may be checking their content If you are not happy with it click on Reject This takes you to the Rejected Content page
16. and your work could be lost If you need to leave your work when you haven t finished with it remember to click on Add or Update to save what you have done so far If you are still at your computer when the timeout occurs you will see a pop up message Your lock on this piece of contentis about to timeout Do you want to renew it Cancel FIGURE 1 THE TIMEOUT POP UP Click on OK to keep your content open for editing Click on Cancel if you have finished and haven t made any changes that need to be saved PRIFYSGOL ee BERYSTWY TH CMS Information Sheet 3 1 16 02 15 UNIVERSITY Adding Content Essential Content 3 1 Adding Content Essential Content General Content Note This piece of content is essential unless you have an alternative piece of content where the main text of the web page is held e g the Academic Staff Profile If you are using an alternative piece of content for the main text of the page you may leave out the General Content 1 Open the Site Structure and browse to the section you want to add content to Click on the name of the section to open it for editing 2 The Modify Section Show Details page appears Click on the Content tab Contributors go directly to the Content tab amp General Content Page Layouts Metadata Edit Rights Subsections Content currently in this section Automatic Ordering Enabled Method Alphabetical A Z Exist
17. for about me page main text for about me page main text for about me page VersionOwner 1 3 1 2 1 1 1 0 0 5 0 4 0 3 0 2 0 1 No Owner set No Owner set No Owner set No Owner set No Owner set No Owner set No Owner set No Owner set No Owner set Last Modified Fri 21 Jun 2013 12 21 43 BST Fri 21 Jun 2013 12 16 30 BST Fri 21 Jun 2013 12 15 53 BST Thu 02 May 2013 11 55 03 BST Thu 02 May 2013 11 24 34 BST Thu 02 May 2013 11 17 43 BST Thu 02 May 2013 11 10 41 BST Thu 02 May 2013 10 59 34 BST Thu 02 May 2013 10 49 13 BST Last Modified By shastaff shastaff shastaff shastaff shastaff shastaff shastaff shastaff shastaff Content Comparison HB Visual Comparison FIGURE 5 LIST OF VERSIONS IN THE VERSION HISTORY 35445 amp cid 130050 amp cLang en CMS Information Sheet 6 16 02 15 Approving Content Moderators Only Previous 1 2 1 1 1 0 0 5 0 4 0 3 0 2 0 1 0 0 Q View Q View Q View Q View a View A View A View A View T view b You can view different versions by clicking on the appropriate View button You can also compare different versions to see what has changed by ticking the appropriate boxes and clicking on Content Comparison or Visual Comparison c Choosing Content Comparison will enable you to compare specific parts of the content e g for
18. icon to allow the CMS to automatically order the content for you 7 Itis important to remember to click on Save Changes when you have finished reordering otherwise your changes will not take effect Page 2 PRIFYSGOL EN BERYSTWYTH CMS Information Sheet 8 16 02 15 UNIVERSITY Reordering a section Reordering Sub Sections Moderators Only Example Section Postgraduate Information Undergraduate Postgraduate International R Information for Prospective Postgraduate Information Postgraduate Courses Funding and Fees Accommodation How to Apply Information for New Postgraduates Employability Student Life l FAQs Open Days i Order Publications i i FIGURE 4 EXAMPLE PAGE WITH MULTIPLE SUB SECTIONS 1 This section contains multiple sub sections as well as content 3 amp Postgraduate Information Ga Postgraduate Courses 5 Funding and Fees amp Accommodation EH How to Apply Em Information for New Postgraduates EH Employability DODGE PELL li FIGURE 5 SITE STRUCTURE SHOWING SECTION CONTAINING MULTIPLE SUB SECTIONS 2 The sub sections appear in the departmental navigation in the left menu as seen in Figure 4 3 To reorder the sub sections click on the main section then click on the Subsections tab amp General Content Styles Metadata Edit Rights Content Templates List of Subsections Automatic Ordering Enabled Method Alphabetical A Z F Add Subsection
19. it aligned to the left you can use the class float left to do this See Information Sheet 4 3 A list of staff names numbers and email addresses is data some text and a picture isn t data Tables should have headers Tables should always have at least one header it can be a header row or a header column or both These are required so that users who can t view the whole table can understand what the table will contain This is important to make sure our site is accessible to everyone Language Where Welsh and English versions of a page are provided they should be kept synchronized Our site is bilingual This means that if a page is updated in one language it should be updated in the other language as soon as possible to keep the page versions saying the same thing Small edits may be translated by a helpful colleague who speaks the appropriate languages Larger edits may need to be sent to the translation Unit Remember that if you make a new page this will also need to be translated Note There are a small number of areas of the site where the decision has been made to not have a Welsh version for example the International pages so this does not apply to those areas Information about the Page Contacts A Contact Block should be included on all pages so that users know who they can contact about the page This can be mirrored in from another section if appropriate Meta Data Meta Data should be included on all pages Th
20. or Draft Pending content needs to be approved before being published See Information Sheet 6 for more information on approval Moderators only Draft content will not enter the approval process you can continue to edit it and when you are ready for it to enter the approval process you will be able to click the Update button to save it Creating the Welsh Version of your Non Academic Staff Profile Note Welsh Academic Staff Profiles may not be needed for English speaking staff you should check with your department and the Translation Unit You should only create the Welsh version of your content when you have the Welsh text ready If you have sent your English text to Translation wait for it to return before creating the Welsh content 12 Click on the Language button in the top of the screen and select Cymraeg 13 The Welsh version of the section s Show Details page appears Click on the Content tab Note If you are returned to the Site Structure click on the section you were working on and then click on the Content tab to get back to the list of content 14 The Name of the content appears as Not translated as it hasn t yet been named in Welsh Click on the arrow to the right of the piece of content and select Modify Note If there are lots of new pieces of content which haven t had their Welsh title set it can be hard to find the right one that you need to work on move your mouse over the words Not
21. pre dta Pre elaction wave dta wes post saw a amp DOC Medla 2011 Welsh Electr Stud Pre elecdon wave sav w 4 RTF Media 2011 Welsh Election Stud oOo EFS Tengen panel data ta wes pre sav ls bomben dn OG PSD 2011 Welsh Elector Stud w Co fv weg combate san wre_post dta WTE POSEES wre_preda 2011 Welsh Referendum Study wrs pre sav Pre refers wave say 2011 Welsh Referendum Study wrs_ combined dta Two wave panel data dtal 2011 Welsh Referendum Study wrs_ combined say Two wave panel data sav A soon large aber logo on yellow square Aber News Issue 9 September 201 ri Por 7 Aber News Issue 9 September 2012 POR CY Aber News July 2012 En Adari gal sber uni logo square get 17006 aber news sep12 issued print pdf L700 aber news sepl2 issued cy pdf 16753 Aber News Jumel2 Issues E web pdf ver thumbrl erag Jump Filter All Types Description 2011 Welsh Election Study Post election wave sav 2011 Welsh Election Study Pre election wave dta 2011 Welsh Elston Study Pre elechion wave sav 2011 Welsh Elector Study Tweed parel data lesa 2011 Welsh Ebsco Shudy Twoew dw parel data rw 2011 Welsh Referendum Study Post Aifrinn varers da 2011 Welsh Referendum Study Post Referendum wavee sav 2011 Welsh Referendum Study Pre Referendum wave dta 2011 Welsh Referendum Study Pre referendum wave Gay 2011 Welsh Referendum S
22. the CMS or deleted if necessary This should be done with care When content is deleted you will still see it in the CMS marked as inactive until the CMS Recycle Bin is emptied by an administrator Moving and deleting content affects both the English and Welsh versions of the content Moving content 1 Open the Site Structure and browse to the section containing the piece of content that you need to move 2 Click on the section to open it 3 The Modify Section Show Details page will appear Click on the Content tab Contributors go directly to the Content tab 4 Find the piece of content that you wish to move and put your mouse over the arrow to the right of it Select Move Name testing images Test Gallery pubble code kis large test testing Select All FIGURE 1 THE CONTENT MENU 5 The Move content choose destination screen appears click on the section where you wish to move the content to Move content choose destination A v amp Site Structure Path Home www aber ac uk Home Training Area Shipman Suzy 3 amp About Me 2 Spotify GP Brynamlwg HE HE w amp Oo Oo N Oo Oo N oh b amp Documentation Testing GP BBC H amp P Open Day amp Fred a FIGURE 2 THE MOVE CONTENT CHOOSE DESTINATION SCREEN 6 The list of content in the section is displayed with a message to tell you that you have successfully moved the piece of content T
23. the Welsh translation of the English Main Heading 18 Add main text of the page in the Body box using the HTML Editor This should be the Welsh translation of the English Body text 19 When you have finished adding content click on the Update button or click on the right end of the button to select Save as Draft if you are going to come back to this piece of content later 20 You will be returned to the Content tab where you can see your newly updated Welsh content listed along with any other content that you have added to this section It is no longer named Not translated 21 You will notice that the content appears with the Status Pending or Draft Pending content needs to be approved before being published See Information Sheet 6 for more information on approval Moderators only Draft content will not enter the approval process you can continue to edit it and when you are ready for it to enter the approval process you will be able to click the Update button to save it Page 4 PRIFYSGOL ee BERYSTWY TH CMS Information Sheet 3 1 16 02 15 UNIVERSITY Adding Content Essential Content Contact Block Note The Contact Block is likely to be used around your site on many pages you can use one piece of content in many different places by mirroring the content see Information Sheet 3 3 for more information on reusing content 1 Open the Site Structure and browse to the section
24. where there are several people working in the same area as you will be able to see which pages have been recently edited CMS Information Sheet 1 16 02 15 Introduction to Terminal Four T4 Site Manager eo a em Scheduled and Running Publishes Channel Due www wheb ac 18 Feb 14 13 00 00 WomensPoetr 18 Feb 14 13 05 00 www aber ac 18 Feb 14 13 10 00 RSPSoc2014 18 Feb 14 13 45 00 Transfer Times The next transfer is at approximately 2 30pm Scheduled transfers take place at these times 9 30am 11 30am 2 30pm 4 30pm 3 30pm on Fridays on weekdays only Approval List Cm Last Modified 16 4 10 2 50 PM Right Hand 27 11 09 11 22 AM Links 26 1 11 3 09 PM 16 4 10 2 52 PM Test content Related Links View All Last Modified Content rae Pa Name Last Modified Test 2011 01 26 15 09 28 0 content training 2011 01 26 15 08 02 0 content taning 2911 01 26 15 08 00 0 metadata taning 2911 01 26 11 46 55 0 metadata about me general 2010 04 29 16 25 49 0 content Page 3 PRIFYSGOL ee BERYSTWY TH CMS Information Sheet 1 16 02 15 UNIVERSITY Introduction to Terminal Four T4 Site Manager Site Structure The site is organised into a tree like structure made up of sections and sub sections Within sections is content as well as any sub sections Terminology may be used which refers to parent sections and child sections depending on their location within the structure In the example in Figur
25. will notice that the content appears with the Status Pending or Draft Pending content needs to be approved before being published See Information Sheet 6 for more information on approval Moderators only Draft content will not enter the approval process you can continue to edit it and when you are ready for it to enter the approval process you will be able to click the Update button to save it Page 11 PRIFYSGOL EX BERYSTWYTH CMS Information Sheets 21 02 14 UNIVERSITY PRIFYSGOL Z ABERYSTWYTH CMS Information Sheet 3 2 16 02 15 UNIVERSITY Adding Content Optional Content 3 2 Adding Content Optional Content Contents Related Links 2 Academic Staff Profile 5 Non Academic Staff Profile 9 Student Profile 13 Page 1 PRIFYSGOL BERYSTWYTH CMS Information Sheet 3 2 16 02 15 UNIVERSITY Adding Content Optional Content Related Links Related links appear under the left hand menu on your page and are designed to allow users to quickly access pages which are related to the current page FEN Search the Site CN Maps and Travel Travel by Train Travel by Bus Bus Timetable 03 Service Town Bus Services Bus Timetable 301 Pewee There are regular buses between Aberystwyth and all three University campuses If you know which service you want you can select it Bus Timetable 302 Service from the following list Bus Timetable 306 Service Bus Timetable 510 Servi
26. you can see your newly added content listed along with any other content that you have added to this section 11 You will notice that the content appears with the Status Pending or Draft Pending content needs to be approved before being published See Information Sheet 6 for more information on approval Moderators only Draft content will not enter the approval process you can continue to edit it and when you are ready for it to enter the approval process you will be able to click the Update button to save it Creating the Welsh Version of your Academic Staff Profile Notes Welsh Academic Staff Profiles may not be needed for English speaking staff you should check with your department and the Translation Unit You should only create the Welsh version of your content when you have the Welsh text ready If you have sent your English text to Translation wait for it to return before creating the Welsh content 12 Click on the Language button in the top of the screen and select Cymraeg 13 The Welsh version of the section s Show Details page appears Click on the Content tab Note If you are returned to the Site Structure click on the section you were working on and then click on the Content tab to get back to the list of content 14 The Name of the content appears as Not translated as it hasn t yet been named in Welsh Click on the arrow to the right of the piece of content and select Modify Note If there a
27. 15 03 07 4 training metadata Approved 15 Jun 12 12 38 20 El El Zi test content Pending 04 Jun 13 10 03 22 El 4 HH OBB Select All Lock UnLock All amp a FIGURE 14 THE SHOW CONTENT PAGE 11 You will notice that the content appears with the Status Pending or Draft Pending content needs to be approved before being published See Information Sheet 6 for more information on approval Moderators only Draft content will not enter the approval process you can continue to edit it and when you are ready for it to enter the approval process you will be able to click the Update button to save it Creating the Welsh Version of your Meta Data Note You should only create the Welsh version of your content when you have the Welsh text ready If you have sent your English text to Translation wait for it to return before creating the Welsh content 12 Click on the Language button at the top of the screen and select Cymraeg Contributors go directly to the Content tab aAA 35 English v shastaff I Locout Cymraeg English Rights amp Roles Help FIGURE 15 THE LANGUAGE SELECTOR 20 The Welsh version of the section s Show Details page appears Click on the Content tab Note If you are returned to the Site Structure click on the section you were working on and then click on the Content tab to get back to the list of content 21 The Name of the content appears as Not translated as it h
28. 4 2 16 02 15 Editing Content Inserting Links Page 7 PRIFYSGOL EN BERYSTWYTH CMS Information Sheet 4 2 16 02 15 XX UNIVERSITY Editing Content Inserting Links Link to an anchor within the current page 1 First create the anchor a Place your mouse at the point in the page where you want the anchor to be b Click on the Insert Edit Anchors button da c The Insert edit anchor window pops up Insert edit anchor n Insert edit anchor Anchor name FIGURE 9 THE INSERT EDIT ANCHOR WINDOW d Type the name of your new anchor in the Anchor name box and click on Insert to add it e You will see a small anchor symbol has appeared in the content editor to mark this anchor 2 Select the text that you want to become the link 3 Click on the Insert edit Link button 4 The Insert edit Link window pops up General Popup Events Advanced General Properties Anchors Target Open in This Window Frame Title Class Not set ra FIGURE 10 THE INSERT EDIT LINK WINDOW 5 Leave the Link URL box blank 6 Click on the Anchors drop down menu and choose the anchor you created The name of your anchor with a will appear in the Link URL box 7 Don t make any changes to the Target Title or Class 8 Click Insert to finish Page 8 PRIFYSGOL BERYSTWYTH UNIVERSITY CMS Information Sheet 4 3 16 02 15 Edi
29. Approve Content Rejected Content Rejected Content Ar HAR owner informing them tha content they submitted has bren rested Name S tt OK HAE ea uk Aire gt Tr ning Area Shipman Suzy Documentation Testing Reject Reason FIGURE 7 THE REJECTED CONTENT PAGE 13 Add an explanation for why the content is being rejected in the Reject Reason box If you change your mind click the Back link on the bottom left Otherwise click Submit to continue 14 The person who wrote the content receives an email stating that the content has been rejected and giving them the reason you entered They will then be able to edit the content so that it goes back to the approval process Page 4 The Media Library is where all documents and images are stored in the CMS Files must be uploaded into the PRIFYSGOL BERYSTWYTH UNIVERSITY 7 The Media Library Media Library before they can be used in the pages Find and Navigate through the Media Library From the Content menu select Media Library L Rights amp Rol BF Add Content E Modify Content PE Delete Content ma Site Structure i Media Library if Approve Content FIGURE 1 THE CONTENT MENU The Media Library page appears tt TERMINALFOUR Site Manager CMS Information Sheet 7 16 02 15 The Media Library English i Content Rights amp Roles shastaff REN ocout Help Media Library Media Library oy Options Ca
30. E Save Changes Name Last Modified Move Lock Postgraduate Courses 27 Feb 12 16 57 23 Funding and Fees 27 Feb 12 16 59 00 Accommodation 27 Feb 12 17 01 29 How to Apply 28 Feb 12 11 13 52 Information for New Postgraduates 28 Feb 12 11 16 35 Employability 28 Feb 12 11 17 16 Student Life 08 Dec 09 09 42 28 Student Life Old 08 Dec 09 09 41 54 H HE OH EO HO HH EC HE 2 HEH HH EH EH P E o E e E e E e E e E e E e E a FAQs 28 Feb 12 11 24 02 FIGURE 6 SUB SECTIONS LISTED IN THE SUBSECTIONS TAB Page 3 PRIFYSGOL EN BERYSTWYTH CMS Information Sheet 8 16 02 15 UNIVERSITY Reordering a section 4 Move the sub sections up or down as required by clicking on the up and down arrows in the Move column The double arrows either move sub sections all the way to the top or the bottom and the single arrows just move sub sections up or down one row 5 Itis also possible to have the sub sections ordered automatically To enable this tick the Automatic Ordering Enabled box and choose the ordering method from the Method drop down menu Alphabetical A 2 Alphabetical Z A Publish Date Recent First Publish Date Recent Last Last Updated Recent First Last Updated Recent Last FIGURE 7 THE METHOD DROP DOWN MENU 6 After selecting the method click on the unlocked padlock icon 4 to allow the CMS to automatically order the sub sections for you 7 Itis important to remember to click on Sa
31. F Document Adobe PDF Document Adobe PDF Document Adobe PDF Document Adobe PDF Document Adobe PDF Document Adobe PDF Document Adobe PDF Document Adobe PDF Document Image Image Adobe PDF Document Adobe PDF Document Adobe PDF Document Image 4 Browse through the categories to find your image To see thumbnails of the images click on the View Media in Preview Mode button 000 000 Page 1 PRIFYSGOL BERYSTWYTH CMS Information Sheet 4 3 16 02 15 o UNIVERSITY Editing Content Inserting Images EF Add Media Search for an item Search Enter ID Jump ater oon All Types bs kh Te gat Py camel 3JPG Humpback Whale jpg Simon on La Scala Page 1 of 1 FIGURE 2 IMAGE THUMBNAILS IN THE PREVIEW MODE 1 Put your mouse over the image you wish to use and a box will appear around it with Select and Advanced buttons Humpback Whale jpg Type Image Advanced Page I OF FIGURE 3 HIGHLIGHTED IMAGE IN MEDIA LIBRARY 5 You can choose to look at different variants of the image that may have been created or create your own variant Please see Information Sheet 6 for more information on the Media Library and image variants 6 When you are happy with the chosen image click Select to continue 7 The image will now be displayed in the Content Editor page 8 Double click on the image the Set Media Atrributes window pops up TERMINALFOUR Site Manager Edit
32. News Issue 9 September 2012 PDF CY Aber News July 2012 En Aber News July 2012 Thumbnail En Search for an item Search Enter ID Filename wes_post sav wes_pre dta wes_pre sav wes_combined dta wes_combined sav wrs_post dta wrs_post sav wrs_pre dta wrs_pre sav wrs_combined dta wrs_combined sav A large icon gif aber uni logo square gif 17009 aber news sep12 issue9 e print pdf 17009 aber_news sep12 issue9_cy pdf 16753 Aber News June12 Issue8 E web pdf cover thumbnail en jpa Jump Filter All Types Description 2011 Welsh Election Study Post election wave sav 2011 Welsh Election Study Pre election wave dta 2011 Welsh Election Study Pre election wave sav 2011 Welsh Election Study Two wave panel data dta 2011 Welsh Election Study Two wave panel data sav 2011 Welsh Referendum Study Post Referendum waves dta 2011 Welsh Referendum Study Post Referendum waves sav 2011 Welsh Referendum Study Pre Referendum Wave dta 2011 Welsh Referendum Study Pre referendum wave sav 2011 Welsh Referendum Study Two wave panel data dta 2011 Welsh Referendum Study Two wave panel data sav Issue 9 September 2012 PDF Rhifyn 9 Medi 2012 PDF Issue 8 July 2012 PDF FIGURE 1 THE MEDIA LIBRARY WINDOW SHOWING ITS DEFAULT OPENING VIEW Adobe PDF Document Adobe PDF Document Adobe PD
33. O USE PAGE 5 The Student Profile Content Type will now appear Add content Enter content details Section Home www aber ac uk Home Training Area 2012 June Suzy Shipman About Me amp General Information Content Placement Channels Options Content Type Student Profile CD CD Gc Name i Image i Choose File No file chosen Alternative Text i Student Name and Details i Home Town i FIGURE 15 THE STUDENT PROFILE EDITING PAGE 6 Insert a name for your new content in the Name box This isn t seen by people using the web site but it is important that you choose something that will make sense to other CMS users 7 Add the details of the Student to the Student Name and Details box add their Home Town if available Add their Quote Enter a description of the photograph you will be adding in the Alternative Text box this might just say e g A photograph of Sally Jones 8 To upload the photo of the student click on Browse to find the photo in your file system Note Photographs for Student Profiles are not uploaded into the Media Library before use you upload them directly from your machine or network drive 9 When you have finished adding content click on the Add button or click on the right end of the button to select Save as Draft if you are going to come back to this piece of content later 10 You will be returned to the Content tab where you can s
34. PRIFYSGOL ee BERYSTWY TH CMS Information Sheets 16 02 15 UNIVERSITY Contents CMS Information Sheets Contents 1 0 Introduction to Terminal Four T4 Site Manager 2 0 Creating a Section Moderators Only 2 1 Creating a Link Section Moderators Only 2 2 Moving and Deleting Sections Moderators Only 2 3 Previewing Sections 3 0 Adding Content 3 1 Adding Content Essential Content 3 2 Adding Content Optional Content 3 3 Adding Content Reusing Existing Content 4 0 Editing Content 4 1 Editing Content Formatting Text 4 2 Editing Content Inserting Links 4 3 Editing Content Inserting Images 4 4 Editing Content Inserting Tables 4 5 Editing Content Inserting Links to Documents 5 0 Moving and Deleting Content 6 0 Approving Content Moderators Only 7 0 The Media Library 8 0 Reordering a Section Appendix 1 Style Guide Page 1 PRIFYSGOL EX BERYSTWYTH CMS Information Sheets 21 02 14 UNIVERSITY PRIFYSGOL ee BERYSTWY TH CMS Information Sheet 1 16 02 15 UNIVERSITY Introduction to Terminal Four T4 Site Manager 1 Introduction to T4 Site Manager What is T4 Site Manager T4 Terminal Four Site Manager is the Content Management System which is we use at Aberystwyth University AU Site Manager is used to create review and publish content to the AU website We use a Content Management System in order to separate the structure and look of the pages from
35. RE 10 THE LANGUAGE SELECTOR 12 The Welsh version of the section s Show Details page appears Click on the Content tab Contributors go directly to the Content tab Note If you are returned to the Site Structure click on the section you were working on and then click on the Content tab to get back to the list of content 13 The Name of the content appears as Not translated as it hasn t yet been named in Welsh Click on the arrow to the right of the piece of content and select Modify Note If there are lots of new pieces of content which haven t had their Welsh title set it can be hard to find the right one that you need to work on move your mouse over the words Not translated and a small box containing the English title of the content will appear 14 Insert a name for your content this can be in English or Welsh depending on your preference This isn t seen by people using the web site but it is important that you choose something that will make sense to other CMS users 15 Fill in as many of the boxes as possible in Welsh so that you provide users with all the options they need for contacting the department 16 When you have finished adding content click on the Update button or click on the right end of the button to select Save as Draft if you are going to come back to this piece of content later 17 You will be returned to the Content tab where you can see your newly updated Welsh content listed al
36. SECTION SCREEN 7 In the Link type line select Section 8 Click on the Select box in the Link Section line and a site structure window will pop up Click on the section you wish to link to 9 Click on Add to finish 10 You will be returned to the site structure page where you will see the internal section link icon next to the section name GR Creating the Welsh Version of your link section Note You shouldn t create the Welsh version of your link section if the rest of your site doesn t have Welsh pages yet If you have sent your English text to Translation wait for it to have been added to the site before creating the Welsh link section 11 Click on the Language button at the top of the screen and select Cymraeg The Welsh version of the site structure page appears 12 Find the link section you just added It will be called Not translated as the Welsh title has not been set but you should see the internal section link icon next to it Click on the words Not translated to open the section for modifying Note If there are lots of new sections which haven t had their Welsh title set it can be hard to find the right one that you need to work on move your mouse over the words Not translated and a small box containing the English title of the page will appear 13 The Welsh version of the link section modifying screen will appear 14 In the Link type line select Section 15 Click on the Select box in
37. TS 31 When you insert this image into content you will now be able to choose from either the original image or one of the variants that you have created Note It s not possible to combine cropping and resizing you can only do one or the other Page 10 PRIFYSGOL BERYSTWYTH 8 Reordering a section UNIVERSITY CMS Information Sheet 8 16 02 15 Reordering a section It is possible to reorder pieces of content or sub sections within a section Reordering content doesn t affect the position of the Contact Block or Related Links within the resulting page but if you have more than one piece of content displaying as the main text of the page reordering them can affect their positioning Reordering sub sections affects their position in the site navigation Note Contributors can only reorder pieces of content within a section Reordering Content Example Section Resident Tutors Undergraduate Postgraduate International Research Business News About Alumni Student Support Student Support Home Student Support Residential Support Pentre Jane Morgan About Us Frequently Asked Questions Disabilities Learner Support Study Practices and Academic Skills Your Health Your Money Residential Support Cwrt Mawr Rosser amp Trefloyne Pantycelyn Penbryn Pentre Jane Morgan Seafront Residences Join Our Teams International Students Childcare Supporting Students Toolkit How to Find Us Contac
38. Training Area Cancel 2012 Name o G 2011 Output URI b Ga Daniel Thorne b OH Adam Connah Access Key G Training Resources SEO Key phrase s i OH Visiting Days Form Status Approved U amp User Test Default Workflow O amp title None O amp departmental color Show in navigation O amp column 1 J eForm Section A Archive Section U amp column 2 2 Content Owner Inherited U ag news area Inherited Ovmer No Owner set E I 3 No Owner set G a column R Select Owner Widening Participation Make this a link section U fa temp contacts sm Add Cancel O amp About Us l FIGURE 1 THE ENTER DETAILS GENERAL TAB 4 Inserta name for the section This name will appear in the site navigation left menu 5 Tick the Make this a link section box 6 Click on the Details tab Page 1 PRIFYSGOL ee BERYSTWY TH CMS Information Sheet 2 1 16 02 15 UNIVERSITY Creating a Link Section Moderators Only Add Section Enter Details E gt Site Structure 3 General Details Information about this link section Path Home www aber ac uk Home Training Area Cancel Shipman Suzy U amp About Me Link Type Section External URL 2 Brynamlwg Link Section Select 5 Documentation Testir Link URL B BBC Link target Override other Languages with this Link Cancel FIGURE 2 INFORMATION ABOUT THIS LINK
39. a 2012 June Suzy Shipman About Me OG Content Added Successfully added content to section Content test content site Structure 3 General Content Page Layouts Metadata Edit Rights Subsections Content currently in this section Path Home www aber ac uk Home Training Area 2012 June Automatic Ordering Suzy Shipman Enabled About Me U fa About Me Method Alphabetical A Z U amp blah Existing Content Add Content Save Changes Name Status Last Modified Move Lock about me general content Approved 19 Nov 12 13 42 56 4 training contact Approved 06 Jun 11 15 03 07 4 training metadata Approved 15 Jun 12 12 38 20 El El Zi test content Pending 04 Jun 13 10 03 22 El 4 HH OBB Select All Lock UnLock All amp a FIGURE 4 THE SHOW CONTENT PAGE 12 You will notice that the content appears with the Status Pending or Draft Pending content needs to be approved before being published See Information Sheet 6 for more information on approval Moderators only Draft content will not enter the approval process you can continue to edit it and when you are ready for it to enter the approval process you will be able to click the Update button to save it Creating the Welsh Version of your General Content Note You should only create the Welsh version of your content when you have the Welsh text ready If you have sent your English text to Translation wait for it
40. a B Save Changes FIGURE 11 THE MODIFY SECTION SHOW DETAILS PAGE 3 Click on the Add Content button on the right 4 The Choose Content Type to Use page appears click on Meta Data in the list under Description of available Content Types Add content Choose Content Type to use Section Home www aber ac uk Home Training Area 2014 August 7 Suzy Shipman About Me General Content Information Choose a Content Type Global Contact Block Template for the Contact Block Cancel General Content Template used for most body content Meta Data Template for Meta Data Related Links Left hand side related Links FIGURE 12 THE CHOOSE A CONTENT TYPE MENU Cancel Page 8 PRIFYSGOL ee BERYSTWY TH CMS Information Sheet 3 1 16 02 15 5 19 10 UNIVERSITY Adding Content Essential Content The Meta Data Content Type will now appear Add content Enter content details Section Home www aber ac uk Home Training Area Suzy amp General Information Content Placement Channels Options Content Template Meta Data CE ezr Name i Meta Authors i Meta Description i Meta Keywords i CE oneal FIGURE 13 THE META DATA EDITING PAGE Insert a name for your new content in the Name box This isn t seen by people using the web site but it is important that you choose something that will make sense to other CMS user
41. add the sub category put your mouse over the Options button on the top left Choose Add Category from the options that appear Media Library gt Media Library fi Add Category C Delete Category oO ey suzy U amp images FIGURE 5 THE MEDIA LIBRARY CATEGORY OPTIONS b Right click on the name of the category to which you wish to add the sub category and select Add Sub Category FIGURE 6 THE RIGHT CLICK MENU ON THE MEDIA LIBRARY CATEGORIES 5 Apop up window asks you to name your new Category give your category a name and click OK Enter a name for the new Category FIGURE 7 THE CATEGORY NAME POP UP MESSAGE 6 You will be returned to the Media Library view you will find that your main departmental category now has a in front of its name if it didn t already Click on the to expand the category and you will be able to see your new sub category E E gt Documentation E New Category FIGURE 8 THE MAIN DEPARTMENTAL CATEGORY WITH A SUB CATEGORY Page 3 PRIFYSGOL EN BERYSTWYTH CMS Information Sheet 7 16 02 15 UNIVERSITY The Media Library Uploading Files to the Media Library 7 To upload files to the Media Library choose the category you wish to place the files in Click on its name 8 Click on the Add New Media button FE Add media The Media Library upload page appears Media Library amp General Categories General Media Information Add Can
42. an leave this preview window tab open so you can come back to it after making changes 9 After making any necessary changes click Update to save the content before refreshing the preview window tab so that you will be able to see the changes there You can refresh the page by clicking on the refresh button which is usually on the left or right of the browser address bar Alternatively pressing the F5 key on your keyboard will refresh the page 10 When you are happy with the preview of the section you can proceed to approving the content Please see Information Sheet 6 for more information on the Approval process Page 2 PRIFYSGOL EN BERYSTWYTH CMS Information Sheet 3 16 02 15 UNIVERSITY Adding Content 3 Adding Content Essential Content see Information Sheet 3 1 The following pieces of content are essential and should be used in every section of the site in order to produce fully functioning web pages e General Content This piece of content is where the main web page text is located It is essential unless you have an alternative piece of content where the main text of the web page is held e g the Academic Staff Profile e Contact Block This piece of content contains the contact details relevant to the web page On the web page the Contact Block is displayed at the bottom of the page e Meta Data This piece of content contains information about the web page This information is used by search engines t
43. ary Media Library 6 Media Library EB options Add Media amp Move Media EB Delete Media Search for an item l Search Enter ID Jump Filter All Types Select All Media Name Filename tulips jpg FIGURE 3 THE MEDIA LIBRARY WITH A CATEGORY OPENED Search The search option allows you to search for a file by typing a word from the file s name in the search box the results will show all items which include that word in their name keywords or description For example searching for regulations gives Search for an item Search Enter ID Jump Filter All Types en rules and regs student 2007 8 pdf Adobe PDF Document en rules and regs student 2008 9 pdf Adobe PDF Document Lab safety regulations Adobe PDF Document en rules and regs student 2009 10 pdf Adobe PDF Document Minibus Rules Microsoft Office Document Regulations Adobe PDF Document Requirements and Regulations Adobe PDF Document Financial Regulations Adobe PDF Document FIGURE 4 SEARCH RESULTS Page 2 PRIFYSGOL EN BERYSTWYTH CMS Information Sheet 7 16 02 15 UNIVERSITY The Media Library Creating Sub Categories Moderators Only 4 Itis possible to create sub categories in your departmental area category to organise your files We recommend that you do this to keep your section of the media library tidy and easy to use There are 2 options a While viewing the category to which you wish to
44. asn t yet been named in Welsh Click on the arrow to the right of the piece of content and select Modify Note If there are lots of new pieces of content which haven t had their Welsh title set it can be hard to find the right one that you need to work on move your mouse over the words Not translated and a small box containing the English title of the content will appear Page 10 PRIFYSGOL ee BERYSTWY TH CMS Information Sheet 3 1 16 02 15 UNIVERSITY Adding Content Essential Content 13 Insert a name for your content this can be in English or Welsh depending on your preference This isn t seen by people using the web site but it is important that you choose something that will make sense to other CMS users 14 Insert Meta Authors in Welsh e g Tim We Prifysgol Aberystwyth 15 Insert Meta Description in Welsh e g Tudalen Newyddion IBERS 16 Insert Meta Keywords in Welsh e g IBERS Bioleg Gwledig Aberystwyth Prifysgol PA Sefydliad Biolegol Amgylcheddol Gwyddorau 17 When you have finished adding content click on the Update button or click on the right end of the button to select Save as Draft if you are going to come back to this piece of content later 18 You will be returned to the Content tab where you can see your newly updated Welsh content listed along with any other content that you have added to this section It is no longer named Not translated 19 You
45. ay 4 2 0 2 0 0 0 0 GP Fred 0 0 0 1 0 0 0 3 0 0 0 0 0 0 0 0 0 0 0 7R RRN RN RNAn FIGURE 1 SECTION BEING DRAGGED OVER ANOTHER SECTION 3 A pop up will appear asking you if you are sure click OK re you sure you want to move section Cancel FIGURE 2 POP UP CONFIRMATION OF MOVE 4 You will now see your section in its new location in the Site Structure Page 1 PRIFYSGOL ee BERYSTWY TH CMS Information Sheet 2 2 16 02 15 a UNIVERSITY Moving and Deleting Sections Moderators Only Deleting a section 1 In Site Structure view find the section you wish to delete 2 Put your mouse on the arrow to the right of the section you have chosen and the section menu will appear Choose Delete Section 3 A pop up will appear asking you if you are sure click OK Are you sure you want to delete this section FIGURE 3 POP UP CONFIRMATION OF DELETION 4 You will now see your section highlighted in red in the site structure this indicates that it has been marked for deletion and will no longer be published Delete Section amp Site Structure Path Home www aber ac uk Home Training Area Shipman Suzy 3 amp About Me Spotify GP Brynamlwg 3 amp Documentation Testing FIGURE 4 SITE STRUCTURE SHOWING DELETED SECTION 5 Ifthe section that you are deleted was linked to from other sections of the site you will be warned and shown a list of sections that lin
46. c uk WHEB FIGURE 2 USING THE SEARCH OPTION 4 Alternatively you can browse through the site structure to find the page you want to link to start by clicking on the to expand www aber ac uk then expand Home Page 2 PRIFYSGOL EN BERYSTWYTH CMS Information Sheet 4 2 16 02 15 t UNIVERSITY Editing Content Inserting Links Search search Choose a language English amp Site Structure Home o FF www aber ac uk a f Home E Aber Insiders a Aberystwyth in Video Ga Aberystwyth University Women s Club amp Academic Office Ga Accommodation a Ea Admissions O amp Alumni a fa Brynamlwg Ga CAA a Ga Campus Tours wa amp Careers Working FIGURE 3 THE SITE STRUCTURE WINDOW WITH WWW ABER AC UK AND HOME EXPANDED 5 Use the and buttons to expand and close sections only clicking on the name of a section to select it You will be able to chose any section from the entire site not just your department area When you find the section you wish to link to click on it 6 When using either the search or browse option you can switch language using the Choose a language drop down menu and choose pages from the other language version of the site This is useful if you are trying to direct a user to information that is available in only one language 7 The site structure window closes returning you to the content editor where you will see yo
47. ce 03 Bus Service i e 301 Bus Service Bus Timetable 526 Service o 302 Bus Service Travel Permit e 306 Bus Service Travelling by Car e 510 Bus Service Travelling from Further Afield e 526 Bus Service Route Planner Maps Which Service Should I Use Related Links Use the following links to figure out which service to use Mid Wales Transport Mid Wales Travel Buses passing Penglais Campus National Rail Travel Information e 03 Bus Service Transport Direct Q Related Links Traveline Cymru e 302 Bus Service Home Maps and Travel Travel by Bus Buses passing Llanbadarn Campus e 301 Bus Service e 302 Bus Service e 306 Bus Service Buses passing Gogerddan Campus e 510 Bus Service e 526 Bus Service Contact for this page m AA Ofira Ahanscty 1 Open the Site Structure and browse to the section you want to add content to Click on the name of the section to open it for editing 2 The Modify Section Show Details page appears Click on the Content tab Contributors go directly to the Content tab amp General Content Page Layouts Metadata Edit Rights Subsections Content currently in this section Automatic Ordering Enabled Method Alphabetical A Z Existing Content F Add Content E Save Changes Name Version Status Last Modified Move Lock about me general content 2 0 Approved 19 Nov 12 13 42 56 H HH El 4 training contact 20 0 Approved 06 Jun 11 15 03 07 EH E
48. cel Name i Description i Keywords i Type Syntax type v Media i Browse Hide syntax highlighting Thumbnail 2 i Browse_ Media Language Dependence i Fully Independent v Categorisation Categorised 1 If you do not upload a thumbnail the system will attempt to create one from the uploaded Media Add Cancel FIGURE 9 THE MEDIA LIBRARY UPLOAD PAGE 9 Give your file a name 10 Enter a description of your file For image files this is optional and only seen by other CMS users For Adobe PDF or Microsoft Office Documents the Description is used as link text when you insert the file into a page so it is vital that you include a description and that the text is sensible and useful 11 You may wish to enter Keywords these are used when searching for items in the media library and are optional 12 On the Media line click on the Browse button to find the file on your computer or network drive 13 The Type will automatically be set to the type of media you chose on the next line unless you are uploading an image in which case you will need to choose from some different image options For most situations use Image Scroll Gallery Image used in special image galleries Gallery Item used in image galleries Right hand image used in right hand columns Media Path used in special pages Image standard image used in normal pages pons 14 Do not
49. cription 2011 Welsh Election Study Post election wave sav 2011 Welsh Election Study Pre election wave dta 2011 Welsh Election Study Pre election wave sav 2011 Welsh Election Study Two wave panel data dta 2011 Welsh Election Study Two wave panel data sav 2011 Welsh Referendum Study Post Referendum waves dta 2011 Welsh Referendum Study Post Referendum waves sav 2011 Welsh Referendum Study Pre Referendum Wave dta 2011 Welsh Referendum Study Pre referendum wave sav 2011 Welsh Referendum Study Two wave panel data dta 2011 Welsh Referendum Study Two wave panel data sav Issue 9 September 2012 PDF Rhifyn 9 Medi 2012 PDF FIGURE 2 THE MEDIA LIBRARY PAGE SHOWING ITS DEFAULT OPENING VIEW Adobe PD Documen Adobe P Documen Adobe PD Document Adobe P Documen Adobe PD Documeni Adobe P Documen Adobe PD Documeni Adobe P Documen Adobe PD Documeni Adobe P Documen Adobe PD Documeni Image Image Adobe P Documen Adobe PD Documeni 3 Browse to the appropriate category in the tree structure on the left by clicking on the signs to open the categories Some categories within your department will be for documents some for images select the right category for what you are uploading Click on the category name to open it Page 1 PRIFYSGOL BERYSTWYTH CMS Information Sheet 7 16 02 15 UNIVERSITY The Media Libr
50. e 1 the section Test Department is the parent of the section Staff List and the section Dr Joe Bloggs is the child of the section Staff List t TERMINALFOUR Site Manager Show site structure amp Site Structure Path Home www aber ac uk Home Test Department amp amp Staff List Parent of Staff List O amp Dr Joe Blogg Child of Staff List O amp Mrs Suzy Shipman FIGURE 2 SITE MANAGER HIERARCHY You can get back to the Site Structure at any time by clicking on the T4 logo in the top left of the screen Creating Web Pages A web page is made of a section and content within it To create a web page on your site you can create a section Moderators only and add to it the content that you wish to be displayed on the page Each page should have at least one block of content to hold the main text of the page as well as contact information and metadata See information Sheet 3 Editing Content All editing is done through web based forms using a WYSIWYG What You See Is What You Get editor See Information Sheet 4 The Editor is not fully WYSIWYG as styling may be applied to content when previewed or viewed on the main website Previewing your work When you create or edit a section in Site Manager it is possible to preview it to see how it looks There is a limited preview available from the content editing pages but it may not look exactl
51. e 5 PRIFYSGOL ABERYSTWYTH CMS Information Sheet 3 1 16 02 15 UNIVERSITY Adding Content Essential Content 3 General Information Placement Channels Options Content Type Contact Block Name i Full Name i Job Title i Team i Department i Addressi i FIGURE 8 THE CONTACT BLOCK EDITING PAGE 6 Insert a name for your new content in the Name box This isn t seen by people using the web site but it is important that you choose something that will make sense to other CMS users 7 Fill in as many of the boxes as possible so that you provide users with all the options they need for contacting the department 8 When you have finished adding content click on the Add button or click on the right end of the button to select Save as Draft if you are going to come back to this piece of content later 9 You will be returned to the Content tab where you can see your newly added content listed along with any other content that you have added to this section Modify content show content Section Home www aber ac uk Home Training Area 2012 June Suzy Shipman About Me Content Added Successfully added content to section Content test content E gt Site Structure amp General Content Page Layouts Metadata Edit Rights Subsections Content currently in this section Path Home www aber ac uk Home Training Area 2012 June Automatic Ordering Suzy Shi
52. e kept the same as your original image Give the variant a name so you can find it later and click on save ii Predefined there are some preset sizes available in the drop down Menu you can choose one of these to resize your image After choosing the preset size enter a variant name so you can find it later and click on save Predefined sizes should be used with care as they can stretch or squash your image b Crop If you want to create a new variant made of just part of the original image you can use the Crop tool Click on the Crop heading to show the Cropping tool Click and drag on the image to select the part that you wish to crop You can adjust the shape you have made by dragging the squares at the corners or sides You can see the size of your crop shown in the Page 9 PRIFYSGOL EM ABERYSTWYTH CMS Information Sheet 7 16 02 15 UNIVERSITY The Media Library width and height boxes When you are happy with your crop give the variant a name and click save Create new Variation Crop part of an image to create a new variant Click image to obtain top left x y cordinates X Pos 27 Y Pos 11 Width 242 Height 179 Keep aspect ratio Variant Name Save FIGURE 17 CROPPING AN IMAGE 30 All the variants of the image you create will be shown along the bottom If you click on one of them a new tab window will open so you can see how the variants look Cancer FIGURE 18 IMAGE VARIAN
53. ee your newly added content listed along with any other content that you have added to this section Page 14 PRIFYSGOL ee BERYSTWY TH CMS Information Sheet 3 2 16 02 15 UNIVERSITY Adding Content Optional Content 11 You will notice that the content appears with the Status Pending or Draft Pending content needs to be approved before being published See Information Sheet 6 for more information on approval Moderators only Draft content will not enter the approval process you can continue to edit it and when you are ready for it to enter the approval process you will be able to click the Update button to save it Creating the Welsh Version of your Student Profile You should only create the Welsh version of your content when you have the Welsh text ready If you have sent your English text to Translation wait for it to return before creating the Welsh content 12 Click on the Language button at the top of the screen and select Cymraeg 13 The Welsh version of the section s Show Details page appears Click on the Content tab Note If you are returned to the Site Structure click on the section you were working on and then click on the Content tab to get back to the list of content 14 The Name of the content appears as Not translated as it hasn t yet been named in Welsh Click on the arrow to the right of the piece of content and select Modify Note If there are lots of new pieces of content
54. eople who are all CMS administrators If you want to speak to someone over the telephone our central number is 1776 Jargon Buster URI Universal Resource Indicator Loosely this is the path part of a URL web address For example in the URL http www aber ac uk en undergrad visit the URI is the section after the host name en undergrad visit Page 5 PRIFYSGOL EX BERYSTWYTH CMS Information Sheets 21 02 14 UNIVERSITY PRIFYSGOL BERYSTWYTH CMS Information Sheet 2 16 02 15 UNIVERSITY Creating a Section Moderators Only 2 Creating a Section Moderators Only 1 Anew section can be added at the top level of your Department or area of the AU web site or it can be added as a sub section of an existing section 2 From the Site Structure view find the section where you wish to work 3 Put your mouse on the arrow to the right of the section you have chosen and the section menu will appear Choose Add Section WF Delete Content E FIGURE 1 THE SECTION MENU 4 The Enter Details page will appear English v shastaff SS Logout Content Rights amp Roles Help Add Section Enter Details Section Home www aber ac uk Home Training Area New Section amp Site Structure amp General Content Styles Metadata Edit Rights gt General information about the section Training Area Cancel FH 2012 Name B FH 2011 z Output URI H 63 Daniel Thor
55. ermission to use them When you have finished categorising your file click Update to finish Page 8 PRIFYSGOL EM ABERYSTWYTH UNIVERSITY CMS Information Sheet 7 16 02 15 The Media Library Creating a Variant 28 Creating a new variant can be done so that you can have multiple versions of an image to be used in different situations To access this click on the Add Variant button Media Library amp General Categories Image Variations Image Variations Cancer Create new Variation Resize a large image into a smaller size Select a predefined size or enter a custom size Custom Width 300 Height 225 Keep aspect ratio Variant Name Save Cancer FIGURE 16 IMAGE VARIATION CREATION PAGE 29 The original image is shown on the left with the editing options over on the right The following editing methods are available a Resize You can adjust the size of the image and save it as a new variant This can be useful if the image is to be used in different pages and should be different sizes on each or if the image hasn t been resized before uploading into the media library i Custom if you leave the drop down menu set to Custom you can choose your own width and height to resize the image It s best to have the Keep aspect ratio tick box ticked so that your image doesn t get squashed Tick the box before changing the width or height and the ratio will b
56. es section of the Web Site Style Guidelines for details of how to arrange your page content Opening existing content for editing 1 Open the Site Structure and browse to the section containing the content you wish to edit Click on the name of the section to open it for editing 2 The Modify Section Show Details page will appear Click on the Content tab Contributors go directly to the Content tab 3 General Content Page Layouts Metadata Edit Rights Subsections Content currently in this section Automatic Ordering Enabled Method Existing Content Name Version Status Last Modified Move about me general content 2 0 Approved 19 Nov 12 13 42 56 HE training contact 20 0 Approved 06 Jun 11 15 03 07 training metadata 1 0 Approved 15 Jun 12 12 38 20 Be Select All Y Lock UnLock All amp a FIGURE 1 THE CONTENT TAB 3 Find the piece of content that you wish to edit and click on the arrow to the right of it Select Modify FIGURE 2 THE CONTENT MENU 4 The Modify Content Update Details page will appear This will appear differently depending on the type of content you are editing For more information about different types of content see Information Sheets 3 0 3 1 and 3 2 Page 1 PRIFYSGOL EN BERYSTWYTH CMS Information Sheet 4 16 02 15 UNIVERSITY Editing Content 5 Make the necessary edits to the content See Information Sheets 4 1 4 2 4 3 4 4 and 4 5
57. for more information on editing content using the HTML Editor 6 When you have finished making your changes click on the Update button or click on the right end of the button to select Save as Draft if you are going to come back to this piece of content later Notes Timeout When editing content you should be aware of the system timeout If you leave your edit window unused for a certain amount of time a timeout will occur and your work could be lost If you need to leave your work when you haven t finished with it remember to click on Add or Update to save what you have done so far Lines and Paragraphs To create a new line within the current paragraph use Shift Return To create a new paragraph just press Return Information Sheets 4 1 Formatting Text Basic text formatting can be achieved using the HTML Editor This Information Sheet introduces the formatting options available 4 2 Inserting Links Links can be created between sections within the CMS or to external web pages This Information Sheet describes how to add these links 4 3 Inserting Images Images from the Media Library can be inserted into content This Information Sheet describes how to insert an image Please see Information Sheet 7 for information on adding images to the Media Library 4 4 Inserting Tables Tables can be used to display data not for page layout This Information Sheet describes how to insert and format a table 4 5 Inserting Links to Doc
58. from the entire site not just your department area When you find the section containing the content you wish to link to click on it Page 4 PRIFYSGOL BERYSTWYTH CMS Information Sheet 4 2 16 02 15 XX UNIVERSITY Editing Content Inserting Links 6 A window will pop up showing the content contained in the section For example TERMINALFOUR Site Manager Choose Content to Link Name Status AU18812 MoU Enniscorthy Vocational College Approved AU15512 YouthSight top marks Approved AU19312 The Urdd Chair for Gruffudd Antur Approved AU17712 Student led Teaching Awards Approved Flooding Approved AU19412 Sowing the seeds Approved AU19912 Heavy metal pollution Approved AU18712 Diabetes information evening Approved AU18612 World Shakespeare Festival Approved AU18912 Y Ddraig takes flight Approved AU14012 Focusing the Eve Approved AU20512 Good University Guide Approved AU20412 Graduate of the Year Approved AU19712 Cartoon volunteers Approved AU20712 Improving Children s Education Approved Pretend News Approved Cancel FIGURE 6 THE LIST OF CONTENT IN THE CHOSEN SECTION 7 Click on the piece of content you wish to link to 8 The window closes returning you to the content editor where you will see your link Page 5 PRIFYSGOL EN BERYSTWYTH CMS Information Sheet 4 2 16 02 15 UNIVERSITY Editing Content Inserting Links Link to an external page 1 Select the text that you want to become the link
59. ges If you need to use a different language in your page for example some English text in your Welsh page make sure to use the correct HTML markup For assistance with this please contact the Web Team e Bold amp Italics Avoid using large blocks of text in bold or italics or both this can be difficult to read for users with Dyslexia Images e All images should have associated alt text Alternative or alt text is used to describe the image for users who can t see the image for whatever reason This should always be added to images so that our site is accessible to everyone Links Link text should be friendly This means that if the user could only read the link text they would still understand where the link was taking them For example don t use Click Here as your link text the text to be linked should be something more descriptive and unique to where it is linking to For example this is a friendly link If you would like to know more about using the CMS please view the CMS PRIFYSGOL BERYSTWYTH CMS Style Guide UNIVERSITY Information Sheets page This is not a friendly link If you would like to know more about using the CMS please click here Tables Tables should only be used to display data Tables shouldn t be used to lay out your page If you want to wrap text around an image this is the default behavior when an image is inserted If you would prefer to have
60. go directly to the Content tab amp General Content Page Layouts Metadata Edit Rights Subsections Content currently in this section Automatic Ordering Enabled E Method Alphabetical A Z x Existing Content FF Add Content E Save Changes Name Status Last Modified Move Lock about me general content 2 Approved 19 Nov 12 13 42 56 EH E 4 training contact Approved 06 Jun 11 15 03 07 E E 4 training metadata Approved 15 Jun 12 12 38 20 E E 4 Select All Lock UnLock All amp a Bl Save Changes FIGURE 13 THE MODIFY SECTION SHOW DETAILS PAGE 3 Click on the Add Content button on the right Page 13 PRIFYSGOL ee BERYSTWY TH CMS Information Sheet 3 2 16 02 15 UNIVERSITY Adding Content Optional Content 4 The Choose Content Type to Use page appears click on Student Profile in the list under Choose a Content Type Note if you don t see this Content Type in your list contact the Web Team on www aber ac uk or 1776 Section Home www aber ac uk Home Training Area 2014 August 7 Suzy Shipman About Me 3 General Information General Content Information Cancel Choose a Content Type Global Contact Block Template for the Contact Block General Content Template used for most body content Meta Data Template for Meta Data Related Links Left hand side related Links Cancel FIGURE 14 THE CHOOSE CONTENT TYPE T
61. graduate Studies Visiting Students Departmental Research Staff Channel Due www aber ac uk Fri 03 20 www aber ac uk Wed 09 40 www aber ac uk Wed 09 40 News column 1 column 2 I 3 z So Approval List Name Last Modified Test content 26 1 11 3 09 PM Old Right Hand 27 11 09 11 22 AM Links General Content Related Links 16 4 10 2 52 PM View All departmental colours Introduction Postgraduate Test Conferences 16 4 10 2 50 PM Old Undergraduate Studies n S an a n a a a a a Pe ee RE Visit Us Path Home www aber ac uk Home Training Area Shipman Suzy Clair O About Me Last Modified Content hd Name Last Modified Test HOOD DOOEODODDODEDHOEDDDHDHDEE EP My link section nA11 mi n HT NANNA NA FIGURE 1 SITE MANAGER The sidebar widgets can moved around so that you can put your favourite at the top They can also be minimised if you don t want to see them Bookmarks This widget allows you to bookmark sections in the CMS so that they are easy to access You have no items bookmarked next time you wish to edit them Sections can be bookmarked via the section menu and i then clicked on in the Bookmarks widget when required Search System i i i i Search System This widget allows you to search through section or content names to find the section or piece of content you wish to edit This is especially useful if you work
62. he piece of content you moved will no longer be visible If you look in the section you moved it to you should see it listed in the content tab Page 1 PRIFYSGOL EN BERYSTWYTH CMS Information Sheet 5 16 02 15 UNIVERSITY Moving and Deleting Content Modify Section Show Details Q Content Moved Successfully moved content into another section Section Home www aber ac uk Home Training Area Shipman Suzy About Me FIGURE 3 MESSAGE WHEN CONTENT IS SUCCESSFULLY MOVED Deleting content 1 Open the Site Structure and browse to the section containing the piece of content that you need to delete 2 Click on the section to open it 3 The Modify Section Show Details page will appear Click on the Content tab Contributors go directly to the Content tab 4 Find the piece of content that you wish to delete and put your mouse over the arrow to the right of it Select Delete Name testing images Test Gallery pubble code kis large test testing Select All FIGURE 4 THE CONTENT MENU 5 Aconfirmation window pops up Are you sure you wantto delete this content FIGURE 5 THE CONTENT DELETION CONFIRMATION POP UP 6 Click OK 7 If you have chosen to delete mirrored content you will be shown a list of where the content is mirrored and asked if you just want to remove it from this one section or delete it completely Be careful that you make the right cho
63. ication centre allows you to encase your paragraph in an noticable shaded box F e or i with the text centred e image menu allows you to mark your bulleted list as an image menu which will make it display in the image menu style e g a 1 Enterprise Academic Champions Competitions of Enterprise e course lightbox this is used in very specific situations where course information is displayed in a lightbox These styles only work for the type of text or object noted if you try and apply them to other items they won t work Page 1 PRIFYSGOL EN BERYSTWYTH CMS Information Sheet 4 1 16 02 15 UNIVERSITY Editing Content Formatting Text TinyMCE Format Menu A number of formats are available Paragraph hi e Paragraph producing basic unformatted text default setting 3 Format e Headings 2 to 6 producing different levels of headings using HTML tags H2 to fisa H6 The Title of the content is displayed as a Heading 1 so this is not available in Heading 2 Heading 3 the format menu ing Hea ding 4 Page 2 PRIFYSGOL EN BERYSTWYTH CMS Information Sheet 4 2 16 02 15 XX UNIVERSITY Editing Content Inserting Links 4 2 Editing Content Inserting Links There are 6 different types of links which are inserted in different ways 1 Link to a section page within the CMS 2 Link to a specific piece of content within the CMS this allows you to link to a specific p
64. ice Choose Remove from Section to just remove this one mirrored piece of content from this section or choose Delete Content to completely remove this content from all sections that it is mirrored in Click Confirm to continue Page 2 PRIFYSGOL EN BERYSTWYTH CMS Information Sheet 5 16 02 15 UNIVERSITY Moving and Deleting Content Confirm Content Deletion This content appears in more than one section e Home gt www aber ac uk gt Home gt Training Area gt Shipman Suzy e Home gt www aber ac uk gt Home gt Training Area gt Shipman Suzy gt Documentation Testing Please choose an action Remove from Section Delete Content FIGURE 6 THE CONFIRM CONTENT DELETION SCREEN 8 The list of content in the section is displayed The piece of content you deleted will now have the Status Inactive or if it was mirrored content it will now not be shown at all The final deletion of pieces of unmirrored content will be carried out by the CMS Administrators Note If you need to move or delete a whole section please see information sheet 2 2 Moderators only Note Some departments have a section designated as their bin where inactive content or sections can be moved to This is useful if you find it confusing having inactive content in sections Use the instructions in the first part of this document to move content into the bin section Page 3 PRIFYSGOL EX BERYSTWYTH CMS Informati
65. iece of content within a page even if it is one of a number of pieces of content in the page For example it could be used to link to a particular question half way down a page containing a long list of frequently asked questions assuming each question was in a separate piece of content This also allows you to link to a specific news article in the news system 3 Link to an external page this means a link to a web page which is not in the CMS this could be an Aberystwyth University page or an external website 4 Link to an email address 5 Link to an anchor within the current page this involves marking a point in the page with an anchor then creating a link to this anchor allowing the user to jump to that point in the page this is particularly useful in long pages 6 Link to a document in the Media Library see Information Sheet 4 5 Link Text For all links it is important to make sure that your link text is friendly This means that if the user could only read the link text they would still understand where the link was taking them For example this is a friendly link If you would like to know more about using the CMS please view the CMS Information Sheets page This is not a friendly link If you would like to know more about using the CMS please click here Page 1 PRIFYSGOL ZS ABERYSTWYTH CMS Information Sheet 4 2 16 02 15 UNIVERSITY Editing Content Inserting Links Link t
66. ights amp Roles Help Show site structure amp Site Structure OG QO 000 gt Path Home www aber ac uk Adref Saesneg ac Ysgrifennu Creadigol Search b amp Astudiaethau Israddedig v 2 1 2 4 amp Astudiaethau Uwchraddedig 2 4 i Ca Myfyrwyr ar Ymweliad 2 1 2 1 2 1 1 6 b amp Ymchwil yn yr Adran amp Staff b G Newyddion Scheduled and FIGURE 4 THE WELSH VERSION OF THE SITE STRUCTURE 15 Find the section you just added It will be called Not translated as the Welsh title has not been set Click on the words Not translated to open the section for editing Note If there are lots of new sections which haven t had their Welsh title set it can be hard to find the right one that you need to work on move your mouse over the words Not translated and a small box containing the English title of the page will appear 16 The General Information about the section page will appear Page 3 PRIFYSGOL 2 ABERYSTWYTH E T UNIVERSITY Creating a Section Moderators Only t TERMINALFOUR Site Manager MH cymraegy shastaff IE Locout Content Rights amp Roles Help Modify Section Show Details Section Home www aber ac uk Adref Hyfforddiant Not translated amp site Structure Content Styles Metadata Edit Rights Subsections General information about the section EE U amp Not translated Cancel Ehanqu ranogiad Name U fa te
67. important that you choose something that will make sense to other CMS users 7 Insert as much information as you can in the boxes Staff Name Staff Job Title Staff Qualifications Staff Office Staff Email Staff Telephone Staff Fax Staff Personal Web Site Staff Responsibilities Staff Biography Staff Links Staff Profile The items marked with a star are compulsory boxes All other boxes are optional 8 To upload the photo of the staff member compulsory click on Browse to find the photo in your file system The photo should ideally be 200px square Note Photographs for Non Academic Staff Profiles are not uploaded into the Media Library before use you upload them directly from your machine or network drive If you don t yet have one for the member of staff you are working on please use a temporary silhouette image which can be obtained from the Web Team Page 10 PRIFYSGOL ee BERYSTWY TH CMS Information Sheet 3 2 16 02 15 UNIVERSITY Adding Content Optional Content 9 When you have finished adding content click on the Add button or click on the right end of the button to select Save as Draft if you are going to come back to this piece of content later 10 You will be returned to the Content tab where you can see your newly added content listed along with any other content that you have added to this section 11 You will notice that the content appears with the Status Pending
68. ing Content Add Content B Save Changes Name Status Last Modified Move Lock about me general content i Approved 19 Nov 12 13 42 56 EH El 4 training contact Approved 06 Jun 11 15 03 07 EH E 4 training metadata j Approved 15 Jun 12 12 38 20 E 4 Select All y Lock UnLock All amp a FIGURE 1 THE MODIFY SECTION SHOW DETAILS PAGE 3 Click on the Add Content button on the right 4 The Choose Content Type to Use page appears click on General Content in the list under Description of available Content Types Add content Choose Content Type to use Section Home www aber ac uk Home Training Area 2014 August 7 Suzy Shipman About Me 3 General Information General Content Information Cancel Choose a Content Type Global Contact Block Template for the Contact Block General Content Template used for most body content Meta Data Template for Meta Data Related Links Left hand side related Links Cancel FIGURE 2 THE CHOOSE A CONTENT TYPE MENU 5 The General Content Content Type will now appear Page 1 PRIFYSGOL ee BERYSTWY TH CMS Information Sheet 3 1 16 02 15 m UNIVERSITY Adding Content Essential Content 3 General Information Content Placement Channels Options Content Type General Content CES GED Go iy iy af Ix xe QBdbmE REY DS FIGURE 3 THE GENERAL CONTENT EDITING PAGE 6 Insert a name for your ne
69. is enables our pages to be searchable and index able and makes them easier to find
70. k here Please be sure that you update any sections you have permission to access and inform those responsible if you don t have permission to update them yourself Page 2 PRIFYSGOL ZS ABERYSTWYTH CMS Information Sheet 2 3 16 02 15 UNIVERSITY Previewing Sections 2 3 Previewing Sections Sections can be previewed so that you can check how your page looks and functions You should always preview your page before approving content Previewing a Section 1 From the Site Structure view find the section that you wish to preview 2 Put your mouse on the arrow to the right of the section you have chosen and the section menu will appear w CY Add Section Modify Section x oF Delete Section Move Section amp 4 Duplicate Branch E Preview Section G Add Content Modify Content cf Delete Content 3 Choose Preview Section 4 The preview of the page will open in a new window or tab 5 Ifthe preview doesn t appear e In Firefox check at the top of your browser window for a message saying Firefox prevented this site from opening a popup window A amp https cms aber ac uk terminalfour SiteManager ctfn hierarch l C J Google P amp fF Dr e Disable d Cookies amp CSS LJ Forms Images Information E Miscellaneous L Outline P Resize QX Tools Mi View Source A Options 3 Firefox prevented this site from opening a pop up window Option
71. links see section 4 2 18 When you have finished adding content click on the Update button or click on the right end of the button to select Save as Draft if you are going to come back to this piece of content later 19 You will be returned to the Content tab where you can see your newly updated Welsh content listed along with any other content that you have added to this section It is no longer named Not translated 20 You will notice that the content appears with the Status Pending or Draft Pending content needs to be approved before being published See Information Sheet 6 for more information on approval Moderators only Draft content will not enter the approval process you can continue to edit it and when you are ready for it to enter the approval process you will be able to click the Update button to save it Page 4 PRIFYSGOL 2 ABERYSTWYTH E UNIVERSITY Adding Content Optional Content Academic Staff Profile Search the Site GO Department of English amp Creative Writing About the Department Undergraduate Studies P sigraduste Studies Professor Peter Barry Visiting Students Professor Departmental Research MA London Staff Administrative Staff Contact Alden Natasha Email ptb aber ac uk Alexander Neal Office D60 Atkinson Tiffany Phone 44 0 1970 622538 Barry Peter Birch Dr Katy Teaching Areas Home English amp Creative Writing Staff Barry Peter
72. mp contacts cy F Output URI Amdanom Ni Ysgolion Access Key Cymuned SEO Key phrase s Cymorth i Fyfyrwyi Staff Status Approved Default Workflow None m Newyddion a Digwy column 1 Show in navigation m eForm Section column 2 m C PwPPeRe EEDD F departmental za Archive Section E Content Owner Inherited top story Inherited Ovmer No Owner set No Owner set A Select Owner m C news area title C amp Y Bartneriaeth 4 Duplicate Branch n C FIGURE 5 THE WELSH VERSION OF THE MODIFY SECTION SHOW DETAILS PAGE 17 Add the name of the section this should be the Welsh equivalent of the English Name Type the same URI as you had in your English version into the Output URI box Click on Update to save this change 18 You will now be able to view your Welsh section within the site structure 19 Atthis point you can prepare to add content to your section See Information Sheets 3 to 3 3 for more information on content NB All new sections inherit styles from their parents Depending on the section settings if your new section s parent is the top level page for your department it may inherit the special style used on this page This can only be changed by a CMS Administrator please contact www aber ac uk Page 4 PRIFYSGOL 2 ABERYSTWYTH ciation eck da UNIVERSITY Creating a Link Section Moderators Only 2 1
73. n the Name box This isn t seen by people using the web site but it is important that you choose something that will make sense to other CMS users 7 In the Links box create a bulleted list by clicking on the bulleted list button and add the links that you require as bullet points For more information on adding links see section 4 2 8 When you have finished adding content click on the Add button or click on the right end of the button to select Save as Draft if you are going to come back to this piece of content later 9 You will be returned to the Content tab where you can see your newly added content listed along with any other content that you have added to this section 10 You will notice that the content appears with the Status Pending or Draft Pending content needs to be approved before being published See Information Sheet 6 for more information on approval Moderators only Draft content will not enter the approval process you can continue to edit it and when you are ready for it to enter the approval process you will be able to click the Update button to save it Page 3 PRIFYSGOL ee BERYSTWY TH CMS Information Sheet 3 2 16 02 15 UNIVERSITY Adding Content Optional Content Creating the Welsh Version of your Related Links Note You should only create the Welsh version of your content when you have the Welsh text ready If you have sent your English text to Translation wait for it
74. ne C3 Adam Connah Access Key G m Training Resources SEO Key phrase s FH Visiting Days Form Status rae UU User Test Default Workflow O title None O amp departmental color 7 Show in navigation F eForm Section O Ea column 1 Archive Section U amp column 2 Content Owner Inherited U Ej news area Inherited Ovmer No Owner set 3 No Owner set U column amp 8 Select Owner Widening Participation Make this a link section U fa temp contacts Add Cancel O About Us FIGURE 2 THE ENTER DETAILS PAGE 5 Insert a name for the section This name will be used as the page title and will appear in the site navigation left menu Page 1 PRIFYSGOL ee BERYSTWY TH CMS Information Sheet 2 16 02 15 UNIVERSITY Creating a Section Moderators Only 6 Insert an Output URI for the section This will be used in the web address of the section the CMS will build most of the web address but needs you to specify the last part of the web address for your new section Note How to choose an appropriate URI The URI should be lowercase with spaces replaced by hyphens The following symbols are not permitted in a URI _ lt gt URIs should be friendly i e they should make sense to the user and should be easy to type into a computer device if the user has the web address on a leaflet Much of the time your
75. o a page within the CMS 1 Select the text that you want to become the link and click on the Insert Section Link button 2 The Choose a Section to Link window pops up TERMINALFOUR Site Manager Choose a Section to Link men English sa www aber ac uk t4 test www aber ac uk english only m aber ac uk WHEB FIGURE 1 THE SITE STRUCTURE WINDOW 3 If you know the name of the section you wish to link to you can search for it by typing in the search box and pressing the search button If there are several pages including your search term you will be able to choose the correct page by clicking on it otherwise if there is only one search result the system will automatically make your text link to that section MINALFOUR Site Manager Choose a n to Link Search fro JE B Home gt vww aber ac uk Home Study with Us Undergraduate Information Undergraduate University Courses History amp Welsh History Modern History amp Approved Politics Degree B Home gt vww aber ac uk Home Study with Us Undergraduate Information Undergraduate University Courses History amp Welsh History History Degree Approved B Home vww aber ac uk Home Study with Us Undergraduate Information Undergraduate University Courses History amp Welsh History History amp Welsh HistoryApproved Degree i English www aber ac uk t4 test www aber ac uk english only m aber a
76. o index pages appropriately Optional Content see Information Sheet 3 2 e Related Links Related links appear under the left hand menu on your page and are designed to allow users to quickly access pages which are related to the current page e Academic Staff Profile This piece of content allows the creation of standard staff information pages e Non Academic Staff Profile This piece of content allows the creation of standard non academic staff information pages it leaves out things like teaching and research areas e Student Profile This piece of content allows the creation of highlighted blocks of text within a page giving a quote and information from a student usually regarding a course a department or an aspect of university life There are other types of optional content for advanced users Please ask for more information if you would like to find out more or look at the Advanced Information Sheets on our website http www aber ac uk en web support documentation manual PRIFYSGOL EN BERYSTWYTH CMS Information Sheet 3 16 02 15 UNIVERSITY Adding Content Reusing Content see Information Sheet 3 3 It is possible to reuse existing content by mirroring or duplicating it from one section to another See Information Sheet 3 3 for more information Timeout When editing content you should be aware of the system timeout If you leave your edit window unused for a certain amount of time a timeout will occur
77. on Sheets 21 02 14 UNIVERSITY PRIFYSGOL EN BERYSTWYTH CMS Information Sheet 6 16 02 15 om UNIVERSITY Approving Content Moderators Only 6 Approving Content Moderators Only 1 From the Content menu select Approve Content Content v Rights amp Roles F Add Content 7 Modify Content Ef Delete Content cag Site Structure Media Library FT Approve Content FIGURE 1 THE CONTENT MENU 2 The Approve Content page appears English v shastaff MINNEN Logout Content Rights amp Roles Help test content 8 Thu 19 Apr 2012 15 59 17 BST Rel Links test ig Thu 19 Apr 2012 10 45 35 BST training content kd wed 18 Apr 2012 Home gt User Test 10 43 43 BST FIGURE 2 THE APPROVE DOCUMENTS PAGE 3 If you are looking for a particular piece of content you can order it by name or by the date it was last modified by clicking on the Name or Last Modified column headers 4 Choose the piece of content you wish to approve and click on its title 5 The content approval page appears Approve Content Pending Inactive Details Content Details Ree Name main text for about me page Edit Published Channels www aber ac uk m aber ac uk www wheb ac uk RSPSoc2014 Section Home gt About Me Last Modified By shastaff Shipman Suzy FEE Version 1 2 E Show History Compare with last approved version Compare with last approved version Rejec
78. on a department Sections amp Content with a large number of sections You can go directly from the search results to either modify the section or the content Page 2 PRIFYSGOL BERYSTWYTH UNIVERSITY Scheduled and Running Publishes This widget keeps you updated as to when the next scheduled publish will be running This allows you to see at a glance when your work will get published and what time you should aim for if you wish to get it published as soon as possible Transfer Times This widget keeps you updated as to when the next scheduled transfer will be running This allows you to see at a glance when your work will be live and what time you should aim to have it published by if you want to get it live as soon as possible Approval List see Information Sheet 6 for more information on approval This widget allows you to see your approval list all content that is awaiting approval in sections you have permission to edit in not just your content without having to visit the main approval page This gives you a visual reminder to approve content you ve worked on and helps to avoid pending content getting forgotten about and never going live The main approval page is still available from the Content menu Last Modified Content This widget allows you to see what content has been worked on recently in sections you have permission to edit in This can be useful if you are working in a department
79. ong with any other content that you have added to this section It is no longer named Not translated 18 You will notice that the content appears with the Status Pending or Draft Pending content needs to be approved before being published See Information Sheet 6 for more information on approval Moderators only Draft content will not enter the approval process you can continue to edit it and when you are ready for it to enter the approval process you will be able to click the Update button to save it Page 7 PRIFYSGOL BM ABERYSTWYTH UNIVERSITY Meta Data CMS Information Sheet 3 1 16 02 15 Adding Content Essential Content 1 Open the Site Structure and browse to the section you want to add content to Click on the name of the section to open it for editing 2 The Modify Section Show Details page appears Click on the Content tab Contributors go directly to the Content tab 3 General Content Page Layouts Metadata Edit Rights Subsections Content currently in this section Automatic Ordering Enabled Method Existing Content Name Status about me general content Approved training contact Approved training metadata i Approved Select All Last Modified 19 Nov 12 13 42 56 06 Jun 11 15 03 07 15 Jun 12 12 38 20 Alphabetical A Z Add Content E Save Changes Move Lock E E 4 E El 4 E El 4 Lock UnLock All amp
80. oose Content Type to Use page appears click on Non Academic Staff Profile in the list under Choose a Content Type Note if you don t see this Content Type in your list contact the Web Team on www aber ac uk or 1776 Add content Choose Content Type to use Section Home www aber ac uk Home Training Area 2014 August 7 Suzy Shipman About Me 3 General Information General Content Information Cancel Choose a Content Type Global Contact Block Template for the Contact Block General Content Template used for most body content Meta Data Template for Meta Data Related Links Left hand side related Links Cancel FIGURE 10 THE CHOOSE CONTENT TYPE TO USE PAGE 5 The Non Academic Staff Profile Content Type will now appear It may take a few moments to finish loading up It s best to avoid doing anything until it has finished Add content Enter content details Section Home www aber ac uk Home Training Area 2012 June Suzy Shipman About Me amp General Information Content Placement Channels Options Content Type Non Academic Staff Profile C Cancel Name i Staff Name i Staff Job Title i Staff Photo i Choose File No file chosen Staff Qualifications i FIGURE 11 THE NON ACADEMIC STAFF PROFILE EDITING PAGE 6 Insert a name for your new content in the Name box This isn t seen by people using the web site but it is
81. or the member of staff you are working on please use a temporary silhouette image which can be obtained from the Web Team 19 20 21 When you have finished adding content click on the Update button or click on the right end of the button to select Save as Draft if you are going to come back to this piece of content later You will be returned to the Content tab where you can see your newly updated Welsh content listed along with any other content that you have added to this section It is no longer named Not translated You will notice that the content appears with the Status Pending or Draft Pending content needs to be approved before being published See Information Sheet 6 for more information on approval Moderators only Draft content will not enter the approval process you can continue to edit it and when you are ready for it to enter the approval process you will be able to click the Update button to save it Page 8 PRIFYSGOL 2 ABERYSTWYTH UNIVERSITY CMS Information Sheet 3 2 16 02 15 Adding Content Optional Content Non Academic Staff Profile A Non Academic Staff Profile is similar to an Academic one with a few less boxes to fill in Research Office Research with Impact Research at Aberystwyth Find an expert Support for Researchers Research Office Research Finance Strategic Alliance Research News Contacts Research Office Departmental Directors of Research
82. or your new content in the Name box This isn t seen by people using the web site but it is important that you choose something that will make sense to other CMS users 7 Insert as much information as you can in the boxes Staff Name Staff Job Title Staff Qualifications Staff Office Staff Email Staff Telephone Staff Fax Staff Personal Web Site Staff Responsibilities Staff Teaching Areas Staff Research Areas Staff Biography Staff Links Staff Additional Information Staff Publications Staff Profile The items marked with a star are compulsory boxes All other boxes are optional 8 To upload the photo of the staff member compulsory click on Browse to find the photo in your file system The photo should ideally be 200px square Page 6 PRIFYSGOL ee BERYSTWY TH CMS Information Sheet 3 2 16 02 15 UNIVERSITY Adding Content Optional Content Note Photographs for Academic Staff Profiles are not uploaded into the Media Library before use you upload them directly from your machine or network drive If you don t yet have one for the member of staff you are working on please use a temporary silhouette image which can be obtained from the Web Team 9 When you have finished adding content click on the Add button or click on the right end of the button to select Save as Draft if you are going to come back to this piece of content later 10 You will be returned to the Content tab where
83. out me general content 2 0 Approved 19 Nov 12 13 42 56 4 training contact 20 0 Approved 06 Jun 11 15 03 07 4 training metadata 1 0 Approved 15 Jun 12 12 38 20 HH E 4 Select All Lock UnLock All amp a FIGURE 1 THE CONTENT TAB Note Contributors go straight to the Content Tab 3 You will now see the content currently in this section A Find the piece of content that you wish to reuse and put your mouse on the arrow to the right of it Select Mirror FIGURE 2 THE CONTENT MENU 4 The Mirror Content Choose Destination page will appear Page 1 PRIFYSGOL ee BERYSTWY TH CMS Information Sheet 3 3 16 02 15 UNIVERSITY Adding Content Reusing Existing Content Mirror content Choose destination amp Site Structure Path Home www aber ac uk Home Training Area Shipman Suzy O amp About Me GR Brynamlwg O amp Documentation Testing FIGURE 3 THE MIRROR CONTENT CHOOSE DESTINATION SCREEN 5 Choose the section let s call it Section B where you want the mirrored content to be placed by clicking on the section name 6 The Modify Section Show Details page for the original section A will reappear with a message to tell you the mirroring has been successful 7 Content Mirrored Successfully mirrored content into another section FIGURE 4 THE CONTENT MIRRORED CONFIRMATION MESSAGE 7 Ifyou wish to reuse more pieces of content from
84. output URI can use the same wording as the section name e g if your section name is Web Services then your output URI could be web services 7 You may choose to add an SEO key phrase This can be used as part of an SEO report to see if the page is performing well for this key phrase 8 Ifyou wish to work on this section without it becoming visible through the site navigation until you are ready un tick the Show in navigation check box 9 Leave eForm Section unticked 10 Leave Make this a link section unticked See Information Sheet 2 1 for more information about link sections 11 When you have finished select the Add button at the bottom or top of the page 12 You will now be able to view your new section within the site structure by expanding the section you created it in Page 2 PRIFYSGOL 2 BERYSTWYTH ET re UNIVERSITY Creating a Section Moderators Only Creating the Welsh Version of your section Note You should only create the Welsh version of your section when you have the Welsh text ready If you have sent your English text to Translation wait for it to return before creating the Welsh section 13 Click on the Language button at the top of the screen and select Cymraeg Englishy shastaff SS Locout Rights amp Roles Help FIGURE 3 THE LANGUAGE SELECTOR 14 The Welsh version of the Site Structure page appears Cymraeg v shastaff G Logout Content R
85. p 12 16 59 04 Anjana Kurukulasuriya Approved 24 Sep 12 16 59 01 El ag Simon Thomas Approved 24 Sep 12 16 58 56 E a Janet Marshall Approved 24 Sep 12 16 58 53 S S S S KS KRAKAR BHBBHHHH WB HE EO EO E EF EO A a a Desiree Poets FIGURE 2 SHOW CONTENT PAGE SHOWING SECTION WITH MULTIPLE PIECES OF CONTENT Approved 24 Sep 12 16 58 49 2 To reorder content click on the section you want to reorder the content in then click on the Content tab 3 To reorder the pieces of content click on the up and down arrows in the Move column The double arrows either move content all the way to the top or the bottom and the single arrows just move content up or down one row 4 Moving some content such as Contact Blocks or Related Links up or down will have no effect on how they appear on the page as they have set positions Other types of content such as General Content or Student Profiles can have their positions changed on the resulting page by reordering them 5 Itis also possible to have the pieces of content ordered automatically To enable this tick the Automatic Ordering Enabled box and choose the ordering method from the Method drop down menu Alphabetical A Z P Alphabetical Z A Publish Date Recent First Publish Date Recent Last Last Updated Recent First Last Updated Recent Las FIGURE 3 THE METHOD DROP DOWN MENU 6 After selecting the method click on the unlocked padlock
86. pman Enabled U Ea About Me Method Alphabetical A Z U amp blah Existing Content Add Content Bj Save Changes Name Status Last Modified Move Lock about me general content Approved 19 Nov 12 13 42 56 E training contact Approved 06 Jun 11 15 03 07 E training metadata Approved 15 Jun 12 12 38 20 El test content Pending 04 Jun 13 10 03 22 E Select All Lock UnLock All amp a Save Changes FIGURE 9 THE SHOW CONTENT PAGE 10 You will notice that the content appears with the Status Pending or Draft Pending content needs to be approved before being published See Information Sheet 6 for more information on approval Moderators only Draft content will not enter the approval process you can continue to edit it and when you are ready for it to enter the approval process you will be able to click the Update button to save it Page 6 PRIFYSGOL ee BERYSTWY TH CMS Information Sheet 3 1 16 02 15 UNIVERSITY Adding Content Essential Content Creating the Welsh Version of your Contact Block Note You should only create the Welsh version of your content when you have the Welsh text ready If you have sent your English text to Translation wait for it to return before creating the Welsh content 11 Click on the Language button at the top of the screen and select Cymraeg shastaff ES ocout Cymraeg Fiy English Rights amp Roles Help FIGU
87. rch Office since May 2011 Contact for this page Research Business amp Innovation Aberystwyth University Visualisation Centre Penglais Campus Aberystwyth Ceredigion SY23 3BF Email research aber ac uk 10u Terms amp Conditions Web Site Feedback 2014 Aberystwyth University Aberystwyth University is a registered charity No 1145141 FIGURE 8 EXAMPLE OF A NON ACADEMIC STAFF PROFILE 1 Open the Site Structure and browse to the section you want to add content to Click on the name of the section to open it for editing 2 The Modify Section Show Details page appears Click on the Content tab Contributors go directly to the Content tab 4 General Content Page Layouts Metadata Edit Rights Subsections Content currently in this section Automatic Ordering Enabled Method Alphabetical A Z Existing Content F Add Content B Save Changes Last Modified Move Lock E E 4 E El 4 H OH a 4 Name Status about me general content Approved 19 Nov 12 13 42 56 training contact Approved 06 Jun 11 15 03 07 15 Jun 12 12 38 20 training metadata i Approved Select All Lock UnLock All amp a B Save Changes FIGURE 9 THE MODIFY SECTION SHOW DETAILS PAGE 3 Click on the Add Content button on the right Page 9 PRIFYSGOL ee BERYSTWY TH CMS Information Sheet 3 2 16 02 15 UNIVERSITY Adding Content Optional Content 4 The Ch
88. re lots of new pieces of content which haven t had their Welsh title set it can be hard to find the right one that you need to work on move your mouse over the words Not translated and a small box containing the English title of the content will appear 15 The Welsh version of the Academic Staff Profile editing page appears 16 Insert a name for your content this can be in English or Welsh depending on your preference This isn t seen by people using the web site but it is important that you choose something that will make sense to other CMS users 17 Insert as much information in Welsh as you can in the boxes Staff Name Staff Job Title Staff Qualifications Staff Office Staff Email Staff Telephone Staff Fax Staff Personal Web Site Staff Responsibilities Staff Teaching Areas Staff Research Areas Staff Biography Staff Links Staff Additional Information Staff Publications Staff Profile The items marked with a star are compulsory boxes All other boxes are optional 18 To upload the photo of the staff member compulsory click on Browse to find the photo in your file system Page 7 PRIFYSGOL ee BERYSTWY TH CMS Information Sheet 3 2 16 02 15 UNIVERSITY Adding Content Optional Content Note Photographs for Academic Staff Profiles are not uploaded into the Media Library before use you upload them directly from your machine or network drive If you don t yet have one f
89. s Insert Meta Authors e g Aberystwyth University Web Team Insert Meta Description e g IBERS News Page Insert Meta Keywords e g IBERS Biology Rural Aberystwyth University AU Institute Biological Environmental Sciences News When you have finished adding content click on the Add button or click on the right end of the button to select Save as Draft if you are going to come back to this piece of content later You will be returned to the Content tab where you can see your newly added content listed along with any other content that you have added to this section Page 9 PRIFYSGOL ee BERYSTWY TH CMS Information Sheet 3 1 16 02 15 UNIVERSITY Adding Content Essential Content Modify content show content Section Home www aber ac uk Home Training Area 2012 June Suzy Shipman About Me OG Content Added Successfully added content to section Content test content site Structure 3 General Content Page Layouts Metadata Edit Rights Subsections Content currently in this section Path Home www aber ac uk Home Training Area 2012 June Automatic Ordering Suzy Shipman Enabled About Me U fa About Me Method Alphabetical A Z U amp blah Existing Content Add Content Save Changes Name Status Last Modified Move Lock about me general content Approved 19 Nov 12 13 42 56 4 training contact Approved 06 Jun 11
90. s x t TERMINALFOUR Site Manager i i Is English v shastaff ERENT Click on the Options button on the right and options will appear CB 77 v C BB coogi RAR MR OX Tools EH View Source A Options ER Options x Allow popups for cms aber ac uk Edit Popup Blocker Options Don t show this message when popups are blocked Show https cms aber ac uk terminalfour SiteManager ctfn publish amp fnno 30 amp Click on Allow popups for cms aber ac uk Retry your preview and it should now work correctly e In Chrome check at the end of the browser address bar for a message saying Pop up Blocked Page 1 PRIFYSGOL ZS ABERYSTWYTH CMS Information Sheet 2 3 16 02 15 i a UNIVERSITY Previewing Sections aT z S ft https cms aber ac uk terminalfour SiteManager ctfn hierarch English shastaff N The following pop ups were blocked on this page https cms aber ac uk terminalfour Site er ctfn publish amp fnno 30 amp sid 19941 amp chid 2 n Always allow pop ups from cms aber ac uk Continue blocking pop ups Manage pop up blocking Select Always allow pop ups from cms aber ac uk and click Done Retry your preview and it should work correctly 6 Check that the preview looks as you would expect 7 Click on the links to make sure that they go where you expect them to 8 If you find there are things you need to change you c
91. t FIGURE 3 THE CONTENT APPROVAL PAGE 6 In most cases when you are approving your own content and you have already previewed what you have done you can now skip to point 9 below and approve the content but if you need to look more carefully at the content before approval you can do so in the following ways Page 1 PRIFYSGOL BERYSTWYTH CMS Information Sheet 6 16 02 15 UNIVERSITY Approving Content Moderators Only 7 View content a To see how the content looks click on www aber ac uk under Published Channels on the right of the screen This will display a preview of the content very similar to the preview you have used when looking at content from the site structure 8 Compare with last approved version a To see what has changed click on the Compare with last approved version button Note This button will not appear if the content hasn t ever been approved The Compare window pops up b Text and images are highlighted depending on whether they have been removed red added green or changed orange When you have finished looking at it close the window to return to the approvals screen gt Aberystwyth University About Me Google Chrome Training Home Training Area 2013 Suzy Shipman About Me 2013 About Me January February My Interests March April May Richard Allott John Balfour Karen Hutton Lesley Spees Peter Bunting Pauline Ewan Links Suzy Shipman amp
92. t Us Related Links Pentre Jane Morgan Accommodation Office FIGURE 1 EXAMPLE PAGE WITH MULTIPLE PIECES OF CONTENT Resident Tutors Pentre Jane Morgan Download a guide to your student community at Pentre Jane Morgan PDF Cymraeg Dr James Cooper Residential Support Coordinator MA 01970 62 2672 jsc aber ac uk Sam Lumb Residential Support Coordinator 41B 01970 62 2289 sjl aber ac uk Oliver Bevington Resident Tutor 63C Patch Houses 42 74 01970 62 8752 odb09 aber ac uk Tamsin Williams Resident Tutor 143C Patch Houses 128 154 01970 62 8633 tmw09 aber ac uk Joseph Keenan Resident Tutor 111C Patch Houses 99 127 01970 62 8547 jrk8 aber ac uk Edward Payne Resident Tutor 89C Patch Houses 75 98 01970 62 8745 ewp aber ac uk Page 1 PRIFYSGOL BERYSTWYTH CMS Information Sheet 8 16 02 15 UNIVERSITY Reordering a section 1 This page includes multiple pieces of content Content currently in this section Automatic Ordering Enabled Method Alphabetical A Z Existing Content Add Content Save Changes Name Status Last Modified Move Lock H H EO AH g El page heading Approved 26 Sep 11 16 11 07 Joseph Keenan Approved 24 Sep 12 16 59 12 E o B Sam lumb Approved 28 Sep 11 15 11 06 El EJ E Ceylan Kosker Approved 24 Sep 12 16 59 08 H e Oo Oo Kyle Cunliffe Approved 24 Se
93. t clicking on the table and using the menu that appears Insert a table Table row properties Table cell properties Delete row 13 If you need to delete a whole table this can be done by right clicking on the table and selecting Delete table 14 If your table is at the top of your piece of content and you want to add text above it right click on it and select Add Paragraph before table to force a paragraph to appear where you can then type A similar option is available to add a paragraph after your table Page 2 PRIFYSGOL EM ABERYSTWYTH UNIVERSITY CMS Information Sheet 4 5 16 02 15 Editing Content Inserting Documents 4 5 Editing Content Inserting Links to Documents Note Before inserting a link to a document it must be in the Media Library If you want to use a new document that is not already in there see Information Sheet 7 for details of how to upload a document to the Media Library PDF is the recommended document format for the web 1 Place your mouse in the position on the page where you want the link to the document to be 2 Click on the Insert Item from Media Library button 3 The Media Library window pops up amp Media Library xi l GRE Options Cabegorised a Training io SS Departemental w FS mages a amp POF Media Search for an Rem Search Enter ID 2011 Welsh Election Study Post election wave gay 2011 Welsh Election Study Wes
94. t have Welsh pages yet If you have sent your English text to Translation wait for it to have been added to the site before creating the Welsh link section 19 Click on the Language button at the top of the screen and select Cymraeg The Welsh version of the site structure page appears 20 Find the link section you just added It will be called Not translated as the Welsh title has not been set but you should see the internal section link icon next to it Click on the words Not translated to open the section for modifying Note If there are lots of new sections which haven t had their Welsh title set it can be hard to find the right one that you need to work on move your mouse over the words Not translated and a small box containing the English title of the page will appear 21 The Welsh version of the link section modifying screen will appear 22 In the Link type line select External URL 23 Type or paste the URL to link to in the Link URL box 24 Click on the General tab and enter the Welsh translation of the name of the section 25 Click Update to finish 26 You will be returned to the site structure page where you will see the external section link icon next to the section name Page 3 PRIFYSGOL EX BERYSTWYTH CMS Information Sheets 21 02 14 UNIVERSITY PRIFYSGOL ee BERYSTWY TH CMS Information Sheet 2 2 16 02 15 UNIVERSITY Moving and Deleting Sections Moderators Only
95. te Style Guidelines for more information 1 Place your mouse in the position on the page where you want the table to be 2 Click on the Insert New Table button HH 3 The Insert Modify table window pops up General Advanced General properties Columns Cellpadding Alignment Not set Width Class E Not set Table caption Make first row a header Make first column a header FIGURE 1 THE TABLE PROPERTIES WINDOW 4 Set the number of columns and rows that you require 5 Do not edit the following options Cellpadding Cellspacing Alignment Border Width amp Height 6 The table will be styled according to the default table style This includes making the text in the cells left aligned If you wish to change this you can change it to be centre aligned by choosing centre align from the Class drop down menu Alternatively you can set the text to be top aligned if required If you wish to change this later on right click on the table and choose Table properties which will take you back to these settings Class Not set e Table Caption top align centre align split left notification Make first column a notification centre Make first row a header header image menu J course lightbox value FIGURE 2 THE TABLE CLASS DROP DOWN LIST 7 If you wish to add a caption for the table tick the Table caption box this will create a box in the top of the table where you can
96. tegorised a OH Training EH Departmental Images PDE Media D P DOC Media amp amp RTF Media EPS PSD flv P P P P P www aber ac uk 0 D E E E 0 E w non AU c iP T4 Orphans test old www aber ac uk TinyMCE Custom Styl Browse Media Name 2011 Welsh Election Study Post election wave sav 2011 Welsh Election Study Pre election wave dta 2011 Welsh Election Study Pre election wave sav 2011 Welsh Election Study Two wave panel data dta 2011 Welsh Election Study Two wave panel data sav 2011 Welsh Referendum Study Post Referendum waves dta 2011 Welsh Referendum Study Post Referendum waves sav 2011 Welsh Referendum Study Pre Referendum Wave dta 2011 Welsh Referendum Study Pre referendum wave Sav 2011 Welsh Referendum Study Two wave panel data dta 2011 Welsh Referendum Study Two wave panel data sav A icon large aber logo on yellow square Aber News Issue 9 September 2012 PDF Aber News Issue 9 September 2012 PDF CY Search for an item Filename wes_post sav wes_pre dta wes_pre sav wes_combined dta wes_combined sav wrs_post dta wrs_post sav wrs_pre dta wrs_pre sav wrs_combined dta wrs_combined sav A large icon gif aber uni logo square gif 17009 aber news e print pdf sepi2 issue9 17009 aber_news sep12 issue9_cy pdf Jump Filter All Types Des
97. the Link Section line and a site structure window will pop up Click on the section you wish to link to 16 Click on the General tab and enter the Welsh translation of the name of the section 17 Click Update to finish 18 You will be returned to the site structure page where you will see the internal section link icon next to the section name EP Page 2 PRIFYSGOL ee BERYSTWY TH CMS Information Sheet 2 1 16 02 15 UNIVERSITY Creating a Link Section Moderators Only Link Section outside of the CMS 1 From the Site Structure view find the section where you wish to work 2 Click on the arrow to the right of the section you have chosen and the section menu will appear Choose Add see Figure 1 above 3 The Enter Details page will appear see Figure 2 above 4 Insert a name for the section This name will appear in the site navigation 5 Tick the Make this a link section box 6 Click on the Details tab The Information about this link section screen appears See Figure 3 above 7 Inthe Link type line select External URL 8 Type or paste the URL to link to in the Link URL box 9 Click Add to finish 10 You will be returned to the site structure page where you will see external section link icon next to the section name Creating the Welsh Version of your link section Note You shouldn t create the Welsh version of your link section if the rest of your site doesn
98. the content within the pages It also means that you don t need to know html to create or work on web pages here Access to I4 Site Manager Site Manager is accessed through a web interface at https cms aber ac uk Log in using your usual AU username and password The preferred web browser for accessing the CMS is Firefox but the system works on any browser Users Users of Site Manager are assigned to edit different areas of the site For each department there may be several site editors called Moderators and there may be other site editors called Contributors Moderators and Contributors have different levels of permissions within their departments Moderators can create and work with sections and content whereas Contributors can only create and work with content Page 1 PRIFYSGOL BERYSTWYTH CMS Information Sheet 1 16 02 15 XX UNIVERSITY Introduction to Terminal Four T4 Site Manager Layout When logging into Site Manager you are presented with the Site Structure which shows the areas of the site you have permission to access and a sidebar on the right containing useful widgets t TERMINALFOUR Site Manager aAA Language English Moderator shastaff Logout Content Rights amp Roles Help Show site structure amp Site Structure 5 Search System Path Home www aber ac uk Home English amp Creative Writing Undergraduate Studies Sections Content Publishes Post
99. this section A repeat the process Otherwise return to the site structure 8 To check the mirrored content browse to the section B where you placed the mirrored content and click on its name The Modify Section Show Details page will appear click on the Content tab You should now see the mirrored content appearing in the list of pieces of content with a red mark next to it which shows it is mirrored Name Version training content 9 0 training contact 12 0 training metadata FIGURE 5 LIST OF PIECES OF CONTENT SHOWING THE MIRRORED PIECE OF CONTENT Copying Content If you are creating a number of similar pages you may wish to copy some content from one section to another prior to modifying it To do this use the procedure above choosing Duplicate instead of Mirror from the menu Then you can browse to the newly copied content and edit it as required Page 2 PRIFYSGOL EN BERYSTWYTH CMS Information Sheet 4 16 02 15 UNIVERSITY Editing Content 4 Editing Content When editing content you will use a web form which contains various boxes for different parts of the content For some types of content e g General Content there is an HTML Editor box used to enter text Using the HTML Editor you can format your text and add links pictures and tables Other boxes do not allow formatting and you are only able to edit the text or choose an image Note Remember to refer to the Content Web Pag
100. ting Content Inserting Images 4 3 Editing Content Inserting Images Note Before inserting an image it must be in the Media Library If you want to use a new image that is not already in there see Information Sheet 7 for details of how to upload an image to the Media Library There are some exceptions to this for example the Academic Staff Profile where images are uploaded within the content template 1 Place your mouse in the position on the page where you want the image to be 2 Click on the Insert Item from Media Library button Fi 3 The Media Library window pops up E gt Media Library BE Options Cateqorised Traininq mm E D P P amp DDE E P P P 2011 Welsh Election Study Post election wave sav 2011 Welsh Election Study Pre election wave dta 2011 Welsh Election Study Pre election wave sav 2011 Welsh Election Study Two wave panel data dta 2011 Welsh Election Study Two wave panel data sav 2011 Welsh Referendum Study Post Referendum waves dta 2011 Welsh Referendum Study Post Referendum waves sav 2011 Welsh Referendum Study Pre Referendum Wave dta 2011 Welsh Referendum Study Pre referendum wave sav 2011 Welsh Referendum Study Two wave panel data dta 2011 Welsh Referendum Study Two wave panel data sav A icon large aber logo on yellow square Aber News Issue 9 September 2012 PDF Aber
101. to return before creating the Welsh content 11 Click on the Language button in the top of the screen and select Cymraeg 12 The Welsh version of the section s Show Details page appears Click on the Content tab Note If you are returned to the Site Structure click on the section you were working on and then click on the Content tab to get back to the list of content 13 The Name of the content appears as Not translated as it hasn t yet been named in Welsh Click on the arrow to the right of the piece of content and select Modify Note If there are lots of new pieces of content which haven t had their Welsh title set it can be hard to find the right one that you need to work on move your mouse over the words Not translated and a small box containing the English title of the content will appear 14 The Welsh version of the Related Links editing page appears 15 Insert a name for your content this can be in English or Welsh depending on your preference This isn t seen by people using the web site but it is important that you choose something that will make sense to other CMS users 16 Insert the Welsh text you wish to appear as the title of the links column in the Title box this should be the Welsh translation of the English title 17 In the Links box create a bulleted list by clicking on the bulleted list button and add the links in Welsh that you require as bullet points For more information on adding
102. to return before creating the Welsh content 13 Click on the Language button at the top of the screen and select Cymraeg English shastaff ES Logout Cymraeg F English Rights amp Roles Y Help FIGURE 5 THE LANGUAGE SELECTOR 14 The Welsh version of the section s Show Details page appears Click on the Content tab Contributors go directly to the Content tab Note If you are returned to the Site Structure click on the section you were working on and then click on the Content tab to get back to the list of content 15 The Name of the content appears as Not translated as it hasn t yet been named in Welsh Click on the arrow to the right of the piece of content and select Modify Note If there are lots of new pieces of content which haven t had their Welsh title set it can be hard to find the right one that you need to work on move your mouse over the words Not translated and a small box containing the English title of the content will appear Page 3 PRIFYSGOL ee BERYSTWY TH CMS Information Sheet 3 1 16 02 15 UNIVERSITY Adding Content Essential Content 16 Insert a name for your content this can be in English or Welsh depending on your preference This isn t seen by people using the web site but it is important that you choose something that will make sense to other CMS users 17 Give your content a Main Heading by entering it into the Title box This should be
103. translated and a small box containing the English title of the content will appear 15 The Welsh version of the Non Academic Staff Profile editing page appears 16 Insert a name for your content this can be in English or Welsh depending on your preference This isn t seen by people using the web site but it is important that you choose something that will make sense to other CMS users 17 Insert as much information as you can in the boxes Staff Name Staff Job Title Staff Qualifications Staff Office Staff Email Staff Telephone Staff Fax Staff Personal Web Site Staff Responsibilities Staff Biography Staff Links Staff Profile The items marked with a star are compulsory boxes All other boxes are optional 18 To upload the photo of the staff member compulsory click on Browse to find the photo in your file system Note Photographs for Non Academic Staff Profiles are not uploaded into the Media Library before use you upload them directly from your machine or network drive If you don t yet have one for the member of staff you are working on please use a temporary silhouette image which can be obtained from the Web Team 19 When you have finished adding content click on the Update button or click on the right end of the button to select Save as Draft if you are going to come back to this piece of content later Page 11 PRIFYSGOL ee BERYSTWY TH CMS Information Sheet 3 2 16 02 15
104. tudy Two wave panel data dta 2011 Welsh Referendum Study Two wave panel data sav Issue 9 September 2012 POF Rhifyn 9 Medi 2012 POF Issue 6 July 2012 PDF Adobe POF Document Adobe POF Document Adobe POF Document Adobe PDF Bocurm rit Achebe POF Document Adobe POF pourri Adobe POF Document Adobe PDF Decunrent Adobe POF Document Adobe Por Document Adobe POF Document Image Image Adobe POF Decunrent Adobe POF Document Adobe POF Document Image FIGURE 1 THE MEDIA LIBRARY WINDOW SHOWING ITS DEFAULT OPENING VIEW 4 Browse through the categories to find your document When you find it check that there is text in the Description column Note If the document you insert doesn t have a description the link will not work see Information Sheet 7 for more information on adding description text to media items 5 Click on the item and you will be shown information about the document Click the Select button to insert a link to the document in your page 6 The link to the file will now be displayed in the Content Editor page using the description as the link text Page 1 PRIFYSGOL EX BERYSTWYTH CMS Information Sheets 21 02 14 UNIVERSITY PRIFYSGOL EN BERYSTWYTH CMS Information Sheet 5 16 02 15 UNIVERSITY Moving and Deleting Content 5 Moving and Deleting Content Content can be moved to new locations in
105. uments Links to documents stored in the Media Library can be inserted into content This information sheet describes how to insert a link to a document Please see Information Sheet 7 for information on adding documents to the Media Library Page 2 PRIFYSGOL EN BERYSTWYTH CMS Information Sheet 4 1 16 02 15 X UNIVERSITY Editing Content Formatting Text Tiny MCE 4 1 Editing Content Formatting Text Open the content you wish to edit Any boxes in content which can be edited using the HTML Editor will have a toolbar displayed above the editing area The buttons are similar to those used in Microsoft Word and other text editing software Remove all SLAG TAPAS from Text Word i s n below formatting in see below Paste pd ian a mf ml n x x Q El da vm FE Insert image or document 4 3 amp 4 5 Increase ey Insert Indent oe Script content link 4 2 Decrease Indent Insert symbol Style Menu A variety of styles are available which allow you to mark text or objects to be styled in a set way Styles Format Jes top align allows you to align text to the top in a table top align e split left allows you to make sure your paragraph clears the previous one so that splitdeft images notification do not overlap notification centre e notification allows you to encase your paragraph in an noticable shaded box Doina Ey e notif
106. upload a thumbnail to the system this functionality is not required The system will create a thumbnail for images for you and no thumbnails are used for non image files Page 4 PRIFYSGOL EN BERYSTWYTH CMS Information Sheet 7 16 02 15 m UNIVERSITY The Media Library 15 Choose an option from the Media Language Dependence drop down list for more information on these options please see Information Sheet 18 The Media Library amp Bilingualism a Fully Independent the file it s name and description are the same for English and Welsh this type is unlikely to be used in future but exists for old media as these options didn t previously exist b Independent Media File there will only be one file but it s name and description need to be different depending on the language this is useful if you have a bilingual document that you need to access from Welsh and English pages c Fully Dependent there will be 2 files one for each language each with their own name and description this is useful if there is a separate document for each language they can be stored together but have different names and information 16 Click on Add to continue 17 The file will be uploaded and you will be returned to the Media Library view where you will see your newly added file Changing the Media Library View 18 You can change the Media Library view to show image previews click on the View Media in Preview
107. ur link in place Page 3 PRIFYSGOL EN BERYSTWYTH CMS Information Sheet 4 2 16 02 15 AA T 5 UNIVERSITY Editing Content Inserting Links Link to a specific piece of content within the CMS 1 Select the text that you want to become the link and click on the Insert Content Link i button i 2 The Site Structure window pops up www aber ac uk t4 test www aber ac uk english only m aber ac uk WHEB FIGURE 4 THE SITE STRUCTURE WINDOW 3 Ifyou know the name of the piece of content you wish to link to you can search for it by typing in the search box and pressing the search button However as there may be many pieces of content with similar names this may not be the best way to create your link 4 Alternatively browse through the hierarchy to find the section containing the content you want to link to start by clicking on the to expand www aber ac uk then expand Home o amp www aber ac uk Leg f Home og Aber Insiders p Ga Aberystwyth in Video i Aberystwyth University Women s Club Sy Academic Office a Ga Accommodation a Admissions 0 fa Alumni p Ga Brynamlwg p Ga CAA Ga Campus Tours fy amp Careers Working FIGURE 5 THE SITE STRUCTURE WINDOW WITH WWW ABER AC UK AND HOME EXPANDED 5 Use the and buttons to expand and close sections only clicking on the name of a section to select it You will be able to chose any section
108. uxury Studio Apartments Compare our Residences e Location We have residences on Campus in the Town Centre and on the Seafront Families amp Couples e Facilities What facilities are important to you En suite Learning Centre Library Shops Entertainment Sports facilities e Length of licence Do you want a room just for the academic year or through the summer as well e Meal options Would you prefer Catered or Self Catered accommodation Accommodation Fees Dates for your Diary Moving In Living in Residences Summer Accommodation Private Sector Accommodation Frequently Asked Questions Fferm Penglais Update Related Links Accommodation at Aberystwyth Guide Accommodation P aa Owen Whitmore w Sport amp Exercise Science Rosser Living in Rosser accommodation was great as it gave me a chance to meet other students and it is so close to the University you can just roll out of bed and go to lectures Download now Contact for this page The Accommodation Office Campus Services Penbryn Penglais Aberystwyth SY23 3BY el 019 34 24 Ho elpline 01970 6229 ax 01970 62298 il 0 6229 Helnlin 0 00 mail accommodation ahe FIGURE 12 EXAMPLE OF A STUDENT PROFILE 1 Open the Site Structure and browse to the section you want to add content to Click on the name of the section to open it for editing 2 The Modify Section Show Details page appears Click on the Content tab Contributors
109. ve Changes when you have finished reordering otherwise your changes will not take effect 8 When you preview the main section page you will see that the navigation in the left menu has changed to reflect your reordering Page 4 PRIFYSGOL BERYSTWYTH CMS Style Guide UNIVERSITY CMS Style Guide Introduction This guide is intended for Aberystwyth University Content Management System CMS users It aims to assist CMS users in producing accessible consistent web pages throughout our CMS driven site Headings Use title case for all headings This means that words should begin with capital letters apart from words such as and and the However headings shouldn t be all in capital letters Nest headings correctly All pages have a main heading a Heading 1 this comes from the Title field in the content They shouldn t have any additional Heading 1s For further sub headings you should use Heading 2s and beneath them Heading 3s etc Text e Use sentence case Do not use upper case for emphasis Bold or italics can be used to emphasize occasional words if required However avoid using large blocks of text in bold or italics e Avoid abbreviations amp acronyms Abbreviations and acronyms should be avoided unless it is clear that the user of the page will be aware of their meaning If you need to use them make sure to explain what they mean the first time they are mentioned in the text e Language chan
110. versity Cluj Napoca Romania Editorial Board member of the Journal of British and Irish Innovative Poetry e Member of the Higher Education Academy Woods Tim e Series editor of Beginnings a spin off series from Beginning Theory published by Manchester University Press These are books for Yallop Jacqueline BA and MA students on aspects of literary theory and related matters Titles so far published include Beginning Postmodernism Tim Additional Interests Stansfield Katherine Thurston Luke Towsey David P FIGURE 4 EXAMPLE OF AN ACADEMIC STAFF PROFILE 1 Open the Site Structure and browse to the section you want to add content to Click on the name of the section to open it for editing 2 The Modify Section Show Details page appears Click on the Content tab Contributors go directly to the Content tab 4 General Page Layouts Metadata Edit Rights Subsections Content currently in this section Automatic Ordering Enabled T Method Alphabetical A Z Existing Content Add Content HB save Changes Name Status Last Modified Move Lock about me general content 1 Approved 19 Nov 12 13 42 56 E E 4 training contact Approved 06 Jun 11 15 03 07 EH E 4 training metadata j Approved 15 Jun 12 12 38 20 EH El 4 Select All Lock UnLock All amp a E Save Changes FIGURE 5 THE MODIFY SECTION SHOW DETAILS PAGE 3 Click on the Add Content button on the right
111. w content in the Name box This isn t seen by people using the web site but it is important that you choose something that will make sense to other CMS users 7 Give your content a Main Heading by entering it into the Title box This will be displayed as a Heading 1 by the CMS 8 Add the main text of the page in the Body box using the HTML Editor See Information Sheets 4 to 4 4 for more information on using the HTML Editor Note Please refer to the Content Web Pages section of the Web Site Style Guidelines for guidance on how to arrange your page content 9 To preview your page click on the Preview button at the top or bottom of the page Note This preview will only gives an approximate idea what your page will look like A better way to preview your page is to wait until you are finished and choose preview from the section menu on the site structure page 10 When you have finished adding content click on the Add button or click on the right end of the button to select Save as Draft if you are going to come back to this piece of content later 11 You will be returned to the Content tab where you can see your newly added content listed along with any other content that you have added to this section Page 2 PRIFYSGOL ee BERYSTWY TH CMS Information Sheet 3 1 16 02 15 UNIVERSITY Adding Content Essential Content Modify content show content Section Home www aber ac uk Home Training Are
112. which haven t had their Welsh title set it can be hard to find the right one that you need to work on move your mouse over the words Not translated and a small box containing the English title of the content will appear 15 The Welsh version of the Student Profile editing page appears 16 Insert a name for your content this can be in English or Welsh depending on your preference This isn t seen by people using the web site but it is important that you choose something that will make sense to other CMS users 17 Insert the Welsh translation of the English Alternative Text Student Name and Details Home Town and Quote 18 To upload the photo of the student click on Browse to find the photo in your file system Note Photographs for Student Profiles are not uploaded into the Media Library before use you upload them directly from your machine or network drive 19 When you have finished adding content click on the Update button or click on the right end of the button to select Save as Draft if you are going to come back to this piece of content later 20 You will be returned to the Content tab where you can see your newly updated Welsh content listed along with any other content that you have added to this section It is no longer named Not translated 21 You will notice that the content appears with the Status Pending or Draft Pending content needs to be approved before being published See Information
113. write your caption 8 Tick either one or both of the header boxes Make first row a header and or Make first column a header All tables should have at least one of these so that users can understand what data the table contains Page 1 PRIFYSGOL EN BERYSTWYTH CMS Information Sheet 4 4 16 02 15 UNIVERSITY Editing Content Inserting Tables 9 Click on Insert to continue The table now appears in the Content Editor Note that the table will be very small at first Don t be tempted to stretch out the columns they will automatically adjust as you type in them FIGURE 3 EMPTY TABLE IMMEDIATELY AFTER INSERTING 10 If you chose to have a caption type it into the space at the top of the table 11 Click on the cells to add content to the table An Interesting Table Monday Tuesday Wednesday Thursday 09 00 Eventi Events 10 00 11 00 Event 2 13 00 Event 4 FIGURE 4 A NEWLY CREATED TABLE Note You can not use tab to move between cells of the table like you do in Microsoft Word you need to either use the arrows on your keyboard to move between cells or click in each cell to add data to it 12 When the table is selected additional buttons are available Split merged table cells miata OF A ga fa a amp I mm id Merge table cells Insert row after Insert column before Insert column after Note Many of the actions that can be carried out using the buttons can also be carried out by righ
114. y like the final page There is also a better preview available from the site structure view s section menu see Information Sheet 2 3 After content has been approved and published you can check how it looks on the staging server at http cmspreview aber ac uk en English version or http cmspreview aber ac uk cy Welsh version Version Control All versions of content created and edited within Site Manager are stored This enables administrators to roll back content to a previous version if required It is also possible to see which user made which change and when Languages Site Manager is set up to use English and Welsh Each piece of content should have an English version and a Welsh version It is possible to change the interface itself to use Welsh by clicking on your user id in the top Page 4 PRIFYSGOL ee BERYSTWY TH CMS Information Sheet 1 16 02 15 UNIVERSITY Introduction to Terminal Four T4 Site Manager right of the CMS screen and changing the setting TERMINALFOUR Site Manager User Interface Language to Welsh Documentation These documents are available on the Web Services website and that is the place you should go for up to date versions check the date at the top of your paper copy with the dates on the website http www aber ac uk en web support documentation manual Help If you need help you ll get the quickest response by emailing www Waber ac uk This address is checked by four p
115. you want to add content to Click on the name of the section to open it for editing 2 The Modify Section Show Details page appears Click on the Content tab Contributors go directly to the Content tab amp General Content Page Layouts Metadata Edit Rights Subsections Content currently in this section Automatic Ordering Enabled Method Alphabetical A Z Existing Content B Save Changes Name Status Last Modified Move Lock about me general content Approved 19 Nov 12 13 42 56 EH El 4 training contact Approved 06 Jun 11 15 03 07 El E 4 training metadata i Approved 15 Jun 12 12 38 20 Zi Select All X Lock UnLock All amp a FIGURE 6 THE MODIFY SECTION SHOW DETAILS PAGE 3 Click on the Add Content button on the right 4 The Choose Content Type to Use page appears click on Contact Block in the list under Description of available Content Types Add content Choose Content Type to use Section Home www aber ac uk Home Training Area 2014 August 7 Suzy Shipman About Me General Content Information Cancel Choose a Content Type Global Contact Block Template for the Contact Block General Content Template used for most body content Meta Data Template for Meta Data Related Links Left hand side related Links Cancel FIGURE 7 THE CHOOSE A CONTENT TYPE MENU 5 The Contact Block Content Type will now appear Pag

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