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Océ User manual - Océ

1. 31 Graphical information 2 2 Number Graphical information 5 Document type 6 Document size variable for copy jobs only 7 Margin shift 8 Subset number for copy jobs and scan jobs only 9 Number of copies The settings in the Basic section 9 The following table describes the settings 32 The settings in the Basic section Settings Description Original The setting describes if the originals must be scanned 1 sid ed or 2 sided Copy This setting describes if the copies must be 1 sided or 2 sid ed Finishing This setting allows you to set the number of staples You can set 0 1 or 2 staples You can set Booklet if your Oc Vario Print 2090 is equipped with the optional booklet maker D Note The position of 1 staple depends on the se lected original document type landscape stapling possible Zoom The setting has the following options m Automatic This function resizes the information on the original to fit on a copy with a different paper size The au tomatic function uses fixed conversion values m Manual setting The zoom range is between 25 and 400 Note The settings of the Basic section for a copy job are not the same as the settings of the Basic section for a print job The Basic section for a print job has less options see Edit a mailbox job on page 136 99 Types of copy job settings The s
2. 254 S Scan Correct the scan results 215 Error messages 0 000 0000 215 Handle error messages 215 Non standard size originals 210 Originals of a non standard size 210 Special originals 000 210 Scan function Configuration 0000 72 Scan job Fil section socie evi eee 202 Image section 25 cese ene 204 Info s ctiori i o ore mes 205 Original section 000 200 SUP us Most es tu Ra 212 Scan job export Configure 2 nier deer dig hoa 193 Disable 125705 2g 193 Enable secedere Mdh dds i abut e 193 Scan job export status Check ette eb v RWPUaS 214 Information erena 213 Scan job Ticket Download 0 rer pee os 189 Scan job ticket Upload wes ay noe ncitndd Let bees 190 Scan profiles file Download 0 000 000 eee 189 279 Fields zo tme dee ee mrs 183 SIECSV Uo sees cioe b ue Maa M desti tt nd 182 Scan server COIIfIgUIE c nro regie eet degeret a 191 Connection test lllsleelesesse 192 Destination directory 191 Hostname ii ee ges eae aes one 191 Jobexport ce ete ies Ree m 191 Password yon cs cone ide held IIIS 191 USER name ere nete be ee 191 Scamspeed L2 e prb cere CEN Ee 262 Scan to email Configuration 00 73 194 Create job ue bI be et Keds 209 Definition s Lee bald E 49 Download addres
3. 246 Add ener T 246 Tray locking Lock paper trays 00000 84 Unlock paper trays 04 83 Turn on the system 0005 63 Types of copy job settings lusus 98 Types of scan job settings 200 U Unlock operator panel 81 Unlocking the Paper Trays 83 Upload Address list file lesse 198 Scan Job Ticket 000 190 Scan profiles file 00 190 Scan to e mail profiles 190 Upload account ID file sseuuue 229 Upload the scan profiles file 190 Urgent job Interrupt iRhSPeOReRAT Ge SS 95 127 Move to top 000 95 127 Use colored sheets ina print job 176 Use colored sheets to create separate groups of pages Ia print Job 1i eee es ely rd RUE En 176 Use tab sheets in a print job 178 User environment Select 15 2h i Sa en ae ete ew ats 56 User interface Lock 3 estere RSEN 81 Unlock ix ete s sd eed ets 81 Users Key operators 0 0 0 0 hyii iens 13 Operators s sorea aa e a R a i 13 System administrators 13 Ww Wake up PIN unn ski AAT M PES 80 Walk up environment Concept ine jo Deep ex ens 18 Explained 4 eere ere 28 57 Select oerte rne cata 56 Timers eon mei FM ac tesa feta aen 57 Warm up time ssleeeeeee eese 262 Wizards Copy build
4. 0 0 0 0 cee eee 85 Set the calendar timer 00000 e cee 86 Chapter 6 The copy function oll eel AE dez nee ne ere eee eee S 87 Basiccopy Jobs uei bedded Lp ve ewe I EVE E a 88 Make a simple copy llle 88 Stapled CopieS ws ccd eo RR REEL ERES 90 Stop the scanning of a copy job 00000 eee 93 Giving priority to jobs ilslssseese ees 95 Copy job settings 2c RR cR RE ede dae CR 98 Types of copy job settings liliis 98 Correct the settings for a copy job 000 0 eee 105 Complex copy jobs sssssssseess eren 106 Combining Subsets into One Document 0 5 106 Concatenation and chapterization 0000 eee eee 108 Delete scanned subsets 0 00 cece ee 111 Using tab sheets E E eee 112 Use covers in a copy job 2 0 0 0 0 ee 114 Copy special originals and originals of a non standard size 116 BOOKES CM MUN 118 Create an A5 booklet from A4 originals 00 118 Create an A4 booklet from A4 originals 00 119 Create an A4 booklet from A4 originals including acover 120 Create an A5 booklet from an A5 booklet 004 121 Chapter 7 The print function mec EBISUDILI4AdeRPIIevsweete 123 Printing and the job queue 2 ee 124 About automatic printing 0 0 ee 124 Giving priority to jobS 0 2 2 2 0 2 ee 127 Stop printing cessi 9E aw ete Sud es
5. Discussion 00 01 Conny 23 0f 26 1 original SA Conny 2 documents 1 selected i Discussion i 2006 01 15 14 53 39 Select all Delete 37 Example of a personal mailbox 132 Chapter 7 The print function About the mailbox Graphical information The right hand side of the job editor displays graphic information about the job settings for mailbox jobs copy jobs and scan jobs The information is described in the table below Please note that some information is fixed for mailbox jobs and variable for the other jobs 43 Graphical information Graphical information Staple indication 0 1 or 2 staples 1 sided or 2 sided Document orientation Document type Document size variable for copy jobs only Margin shift Number of prints 38 Graphical feedback in the job editor 133 Print a job from the mailbox Print a job from the mailbox Introduction Task for operators If you send a print job from your desktop to the Oc VarioPrint 2090 the job goes to the job queue or to the mailbox A job that goes to the job queue is called an automatic print job AP A job that goes to the mailbox on the Oc VarioPrint 2090 is called an interactive print job IP Before you begin m Create a print job on your desktop m Select the job settings in the printer driver m Send the print job through the network to the mailbox on the Oc VarioPr
6. Information for operators If you want to print a document from your desktop application you can define the print settings before you send the job to the Oc VarioPrint 2090 The settings that you define are set in the printer driver dialog box Note The printer driver allows you to define up to seven different types of paper for a print job How to start a print job 1 ah OND Select the print option in your application The print window of your application appears Select the page range if necessary Select the number of prints Select the name of the printer for example Oc VarioPrint 2090 Select Properties to access the settings in the printer driver How to define the print settings in the Windows printer driver 1 2 3 e Select the template that matches the settings you want to use Click OK The window of the printer driver closes Click OK in the application window The document is sent to the Oc VarioPrint 2090 Note When a correct template is not available you can also define the settings in the Properties section The new template is saved for future use Click the Settings bar or a short cut link in the Preview window to access the print settings Note You can also activate the Show settings before printing dialog in the Printing Preferences When the option is enabled the printer driver pops up automatically after you press the OK button in the print w
7. Paper path Open the front doors of the Oc VarioPrint 2090 to access the areas marked with the labels A1 and B1 B3 D Note A small lamp illuminates when the paper path cover Al opens Finisher There are 3 global areas in the finisher that you must check for paper jams m Open the top covers that are left of the copy receiving unit and below the output trays of the finisher m Open the front door of the finisher to access the covers marked with the labels D1 D2 Also check the internal er ror tray m Open the front door and the top cover to access the paper path covers marked with the labels E1 E3 D Note Remove any paper from the upper output when you open the top cover of the finisher Upper output Check the upper output for paper jams 259 About the staple jams About the staple jams Introduction Information for operators key operators All the staplers can staple sets of 80 sheets of paper and sets of a maximum of 8 25 mm The number of 80 sheets was defined with Oc Red Label paper of 80 g m 20 Ib bond When a staple error occurs the operator panel shows a message Follow the instructions on the screen to correct the problem General Information When a stapler error occurs replace the stapler cartridge see Replacing Stapler Cartridges 1 and 2 standard on line staplers on page 248 Remove any loose staples Make sure that no staples fall into the Oc VarioPrint
8. 194 Chapter 8 The scan function optional 51 Mail server settings The configuration of the scan to email function 2 2 Mail server settings Description E mail address of sender Enter the email address of the system that sends the email message for example your controller You can enter a maximum of 30 characters You can use the characters a z A Z 0 9 _ Do not start an email address with a number Default Empty Prefix selector string Identify the scan jobs that are sent to email The prefix separates the scan to email jobs from the scan to file jobs You can use up to 8 characters a z A Z 0 9 The prefix selector string must be identical to the appli cation selector string in the scan to email profiles Default Email 195 Configure an LDAP server Configure an LDAP server Introduction After you configure the mail server you must set up a method to link the code that is entered at the operator panel to the email address of a recipient This method the address mapping method enables the search for the email addresses You can use two different items in this search an LDAP server or an address list file If you use an LDAP server you must configure the following settings in the Oc VarioPrint 2090 Settings Editor Refer to the on line help of the Oc VarioPrint 2090 Settings Editor for more information about the configuration of an LDAP server for the s
9. 0 02 eee 20 108 Configuration of the scan function 72 Configure scan server 04 191 Configure scan to email 73 194 Configure the accounting settings 71 Confirm refill of toner 246 Contradiction R n time xcci eed wren tenes 255 Specification 0 0000 254 275 Index Statt i o oie Gok at 255 Controlled environment Concept cates Saree tae She eae ee a 18 Explained iuis eaea a E ana ARTE LEE 59 Sel ct sc eee retten e RS 56 TMS ed ies esee Ec e eet 59 Copy Non standard size originals 117 Originals of a non standard size 116 Special originals 117 Copy build Chapterization 00 108 Concatenation 000 108 CONCEPE oie e acest A do be deep ace aa e 20 Create a document 107 Deleting subsets 2000 111 Empty page between subsets 108 Keep empty page 000 108 Copy card decree Re 235 Copy count device 20 0000 235 Copy job Basic section sed DELE TERT 99 Booklet with covers 115 Cancel eeimekDAx NEM See ears 93 COVeIS icone doo gine ett ER soe oe tee 114 Extra section oou cese regere a 103 Layout section 00000 100 Paper section 0000005 100 Set nBs v epi ba heat eae ot 98 LOD ad os ard atten ees to Ede Segue es 93
10. 107 Concatenation and chapterization Concatenation and chapterization Introduction Information for operators The Copy build wizard of the Oc VarioPrint 2090 combines different originals the subsets into one document For example a report or a book You can change 1 sided originals into 2 sided documents If the combination of your originals results in an odd number of pages an empty page can separate your subsets The Oc VarioPrint 2090 detects this odd number of pages that results from the copy building process The system allows you to delete the empty page or keep the empty page The concatenation and chapterization functions allow you to indicate how the system must combine the subsets Note You can use concatenation and chapterization only for originals fed through the automatic document feeder If you use the glass plate the screen will not display the message Start subset on new sheet Yes use new sheet No continue on back of last sheet About concatenation and chapterization When you use the Copy build wizard to combine subsets an odd number of pages can occur When the system detects an odd number of pages you can start the next subset on the rear of the last sheet or on a new sheet You can also indicate if you want to use this setting for the whole document or only for this subset Concatenation You decide to print the next subset on the empty page do not keep the empty page The subsets are
11. 146 Chapter 7 The print function 7 About the page programmer The tab caption editor enables you to define the following 47 The tab caption editor Option Description Set size Selecta value in the Set size drop down list to set the number of tab sheets that fit on one page in vertical direction You can select a value within the range 1 to 20 Top Bottom indent You can define the top and bottom indent This option can be used for indented tab sheets You can enter a value between 0 and 50 mm The value of the setting can be set in mm or in inches Alignment Click one of the three options to define the alignment of the text on the tab m Top starts the caption at the top of the tab m Center places the caption in the center of the tab m Bottom places the caption at the bottom of the tab Rotation Click one of the three options to define the reading direction of the caption on the tab m Vertical prints the text vertically m 90 degrees clockwise prints the text rotated m 90 degrees counter clockwise prints the text rotated Margin Use this option to define the horizontal margin of the text on the tab You can select from 5 to 10 mm Font Select a font for the text on the tab Note The on line help of the Oc VarioPrint 2090 printer driver contains more information about the settings of the tab caption editor 147 R
12. Giving priority to jobs Result m The urgent job moves to the place below the current job m Thecurrent job stops after the set that is currently printed m The urgent job moves to the top The interrupted job moves to the place below the urgent job m The urgent job is printed m After the urgent job is printed the interrupted job is resumed 97 Types of copy job settings Copy job settings Types of copy job settings Introduction Information for operators When you create a copy job you define the job settings in the job editor on the operator panel The job settings allow you to describe the originals and the copies There are four sections available for defining job settings Press the function keys on the operator panel to access the following sections m Basic m Paper m Layout m Extra Graphical information The right hand side of the job editor displays graphic information about the copy job settings for copy jobs and mailbox jobs The information is described in the table below Please note that some information is fixed for mailbox jobs and variable for copy jobs 24 Graphical feedback 31 Graphical information 1 2 Number Graphical information 1 Title of the mailbox job D Note Copy jobs have no title 2 Staple indication 0 1 or 2 staples 3 1 sided or 2 sided 4 Document orientation 98 Chapter 6 The copy function Types of copy job settings
13. Good Do not use Materials m Oc brand paper m Plain paper of compa rable excellent quality m Thermo plotter Materials m Oc Green or Gray Label m Plain paper of good but varying quality m Light curling paper comparable to Oc Yellow Blue Label Materials m Paper with extreme properties e g heavi ly contaminated paper with glue dust talc wax paper with dif ferent properties front and backside chro molux m Machine coated paper Weight m 70 g m 170 g m Weight m 60 g m 70 g m m 170 g m 200 g m Weight m 60 g m and gt 200 g m All paper trays are best for the following media m Transparencies with back sheets m Punched paper Note Use paper of more than 170 g m only for covers p 267 Materials that can be used 268 Appendix A Overview and tables Appendix B Miscellaneous 269 Reader s comment sheet Reader s comment sheet Questions Have you found this manual to be accurate O Yes O No Were you able to operate the product after reading this manual O Yes O No Does this manual provide sufficient background information O Yes O No Is the format of this manual convenient in size readability and arrangement page layout chapter order etc O Yes O No Could you find the information you were looking for O Always O Most of the times O Sometimes O Not at all What did you use to find the required info
14. ON OORWD p 9 10 Load the paper into a paper tray see Load the standard media and media with special front on page 238 Press the function key Print Use the scroll wheel and the Confirm key to select your user name Press the function key Print from mailbox Select the print job and check the settings if necessary Use the numeric keys to define the number of prints Press the Start key e A message appears Job needs Special Please indicate the tray ig Conny 1 doc Job Targets needs Special 4 Letter 8 5x11 gt 1 Letter 85x11 gt 2 Letter 8 5x11 Please indicate the tray 3 C Legal 8 5x14 4 Tabloid 11x17 Cancel job 49 Indicate the Special tray Note Jf of the paper trays is already configured for Special the message box will not appear The print job starts and takes paper from the paper tray that is configured for Special by the key operator Indicate the correct paper tray on the operator panel Press the function key OK to continue Note When the paper trays contain the required paper the Oc VarioPrint 2090 can also print the jobs on special paper automatically When the paper trays do not contain the required paper the job is always printed from the mailbox 170 Chapter 7 The print function My Paper in a print job My Paper in a print job Introduction Task for operators The Oc VarioPrint 2090 allows
15. Oversize up to 12 x 18 inches 600 sheets of 80 g m 20 Ib bond Letter standard A3 B4 8 5 x 27 94 cm 8 5 x 35 56 cm 11 x 43 18 cm Oversize up to 12 x 18 inches 600 sheets of 80 g m 20 Ib bond Letter standard A3 B4 8 5 x 27 94 cm 8 5 x 35 56 cm 11 x 43 18 cm Oversize up to 12 x 18 inches 1700 sheets of 80 g m 20 Ib bond Letter standard A3 B4 8 5 x 27 94 cm 8 5 x 35 56 cm 11 x 43 18 cm Oversize up to 12 x 18 inches 1700 sheets of 80 g m 20 Ib bond 265 Materials that can be used 73 The Three Tray Configuration Tray Size Tray capacity 1 Letter standard A3 B4 8 5 x 27 94 cm 8 5 x 35 56 cm 11 x 43 18 cm Oversize up to 12 x 18 inches 1700 sheets of 80 g m 20 Ib bond Letter standard A3 B4 8 5 x 27 94 cm 8 5 x 35 56 cm 11 x 43 18 cm Oversize up to 12 x 18 inches 1700 sheets of 80 g m 20 Ib bond Letter standard A3 B4 8 5 x 27 94 cm 8 5 x 35 56 cm 11 x 43 18 cm Oversize up to 12 x 18 inches 1700 sheets of 80 g m 20 Ib bond 74 The Dual Paper Tray Size Tray capacity A4 LEF 3 400 sheets of 80 g m 20 Ib bond Letter LEF 3 400 sheets of 80 g m 20 Ib bond 266 Appendix A Overview and tables Materials that can be used The information in the table below refers to all paper trays 75 Requirements for the copy materials Excellent
16. Put the originals face down and in readable form into the automatic document feeder or on the glass plate Press the function key Copy The Basic settings section opens Press the function key Paper Press the function key Covers 1 3 times to select Front Back or Front amp back Enter the number of copies with the numeric keys Press the Start key 114 Chapter 6 The copy function Use covers in a copy job Create a booklet with covers Result 1 2 3 2900s Put the originals face down and in readable form into the automatic document feeder or on the glass plate Press the function key Copy The Basic settings section opens Press the Finishing function key several times to select Booklet Note Refer to the Booklet section of this manual to learn how to create booklets in various paper sizes Press the function key Paper Press the Covers function key to select and then Front Back or Front amp back Enter the number of copies with the numeric keys Press the Start key e Your document with covers is now created The Oc VarioPrint 2090 calculates when to switch between the paper trays to get the different paper types If a needed paper type is not present in the paper trays the Oc VarioPrint 2090 displays a message to put this paper into the paper trays 115 Copy special originals and originals of a non standard siz
17. The error screen of an ORE is divided into two sections a left hand pane and a right hand pane The right hand pane shows the part of the Oc VarioPrint 2090 where the error occurred The screen gives you instructions for the area that you must inspect If necessary open doors or covers to access these areas The left hand pane shows all the actions to take The Oc VarioPrint 2090 traces your actions and marks the steps on the screen After you have checked all the indicated areas and after you have corrected the problems the error screen disappears 256 Chapter 11 Error handling Illustration v4 Empty the finisher 2 Remove sheets at printer top left cover 3 Remove sheets at the top cover below the output trays Also check the external finisher 71 The error screen How to handle errors 1 Read the message on the operator panel Wait for more instructions Handling Errors The Oc VarioPrint 2090 stops the feeding of sheets from the input tray of the automatic document feeder when a scan error occurs If possible the sheets in the paper path are flushed Error sheets go to the upper output tray Follow the instructions on the operator panel Note Follow the steps in the order that is displayed on the screen The system keeps track of the actions and recovers from this error 257 About Paper Jams About Paper Jams Introduction Information for operators key operators T
18. oo oo0nmn Note n Windows XP click Printers and faxes Right click the Oc VarioPrint 2090 printer Click Properties Select the Oc VarioPrint 2090 tab Check the Enable accounting box Click Apply Click OK How to create a print job with an Account ID 1 NOan e oo 9 Select the print option in your application The print window of your application appears Select the Oc VarioPrint 2090 printer Select Properties to access the settings of the printer driver The Job tab opens automatically Select a template or define the settings Select Account Enter the values for Account ID Cost center and Custom Click OK after you have defined all the settings The printer driver window closes Click OK to close the print window of the application The print job is sent to the mailbox Note When the accounting function is enabled you must enter an Account ID before you print your job If you do not enter an Account ID you cannot print your 158 Chapter 7 The print function Create a print job with an Account ID job If you print from your desktop application without an Account ID the driver will automatically ask you for an Account ID If you print through the printer icon in your desktop application you must enable Show settings before printing to make the driver ask you for an Account ID 159 Create a folded A4 boo
19. 1 2 3 4 How to 1 Open your web browser Enter the URL of the Oc Smart Imager in your web browser Select the Key operator mode or the System administrator mode Enter the required PIN or password enable the automatic wake up protection Click the Settings tab Click Power management Click the check box for Enable in the Protect wake up and lock Local User Interface field Click Apply disable the automatic wake up protection Click the Settings tab 2 Click Power management 3 Uncheck the check box for Enable in the Protect wake up and lock Local User Interface field 4 Click Apply 79 Set a protective PIN Set a protective PIN Introduction The automatic wake up protection and the operator panel lock on the Oc VarioPrint 2090 use the same PIN Personal Identification Number After you enabled the Automatic wake up see Enable or disable the automatic wake up on page 78 and the Protect wake up and lock Local User Interface function see Enable and disable the wake up protection on page 79 you need to set this PIN in the Oc VarioPrint 2090 Settings Editor Before you begin Open your web browser Enter the URL of the Oc Smart Imager in your web browser Select the Key operator mode or the System administrator mode Enter the required PIN or password hOnND How to set a PIN Click the Settings tab Click Power ma
20. 2090 Keep the stapler cartridge which caused the problems Give the stapler cartridge to the Oc service technician d Note After you correct the problem the situation can occur that the stapler does not staple the next two or three sets 260 Chapter 11 Error handling Appendix A Overview and tables Product specifications Product specifications Introduction This table describes the main specifications of the Oc VarioPrint 2090 Part Specification Process Paper Logic for reliable productivity through constant feed of materials from the paper trays Image Logic for high copy quality Bin Logic for intelligent use of flexible output trays Print speed 9 Letter pages a minute 1 sided and 2 sided Scan speed 56 8 5 X 11 pages a minute Resolution Scan 600 x 400 dpi Print 600 x 600 dpi Warm up time 14 minutes Zoom Min 2596 Max 40096 Auto detectable sizes in the paper trays A4 LEF A4 SEF A3 SEF B4 Letter 8 5 x 11 LEF Letter 8 5 x 11 SEF Legal 8 5 x 14 SEF m u E m a m Tabloid 11 x 17 SEF Network connection Switchable 10 100 Mbit s Ethernet TCP IP interface Platforms Platforms that support Ipr Ipd over an Ethernet TCP IP connection for example m Windows 2000 NT ME XP m Unix m OS 2 m OpenVMS m Mac PDL support Adobe PostScript 3 HP PCL6 Toner Oc F3 F11 262 Appendix A Overview and tables
21. 95 127 Introduction to the printer 12 J Job name suppression 0 218 JOD queue o Lees s Vas Gertie Ment Meal sh 41 Job queue manager Delete jobs suoi RBS 43 Functions 0 0 0 eee eee 43 Interrupt Se bea dale seek he A RES 43 Job information 00 43 Move totop 0 00 eee reai 43 VIEW se hex reet b RC SU PDIRS 43 Job queue view 0 00 eee ee eee 41 K Keys on the operator panel 26 L Layout section Copy document type 100 Copy layout esses 100 Original document type 100 138 Print document type 138 LEDS hs nete ay ee v RR Caled e sna 62 Loading tab sheets 004 240 Loading the Paper Trays 66 238 Locations of the paper jams 259 Lock Automatic wake up 0 79 Lock operator panel 0000 81 Lock the paper trays 0000 84 Low power mode 00008 33 M Machine recoverable error 256 Mailbox sass cy ee ciel eda Serie deck 131 Basic settings 00000 136 277 Index Concept Coscteur deem mox Dupin 19 Delete JOBS vite ER RS 140 digital storage area lusus 131 Edita mailbox job sssuuus 137 Extra settings 0000 136 Graphical information 133 header
22. Each character that you enter is shown as an Default Empty 74 Chapter 4 Getting started The configuration of the scan to email function 28 Recipient search settings LDAP server 2 2 Recipient search set tings LDAP server Description Search database Define the path to the search base The search base is the area in which an email address is searched The search base can be any data file that contains at least unique identifiers for the users and email addresses The search is from top to bottom only You must enter the top node of the search base to enter the data in the file Default Empty User identifier This attribute is the field that is compared with the code that is entered on the operator panel Default Empty E mail address at tribute An email address is connected to a unique user identifier When a search is done on the server the first email ad dress that is connected to the entered user identifier is re turned See Email address of the sender above for the format requirements Default Empty Configure the recipient search Address list file 29 Recipient search settings Address list file Recipient search set tings Address list file Description When you have no LDAP server you can use an address list file to search for recipients When an address list file is available this file is always used You can upload and download t
23. Originals that can be used Introduction Originals that can be used The table below describes the main requirements for the originals that are suitable for the Oc VarioPrint 2090 Originals that can be used Originals Specifications Original sizes Glass platen Max 11 x 17 inches Automatic doc ument feeder Min 140 x 203 mm Max 11 x 17 inches Original weight Glass platen Max 10 kg Automatic doc 75 sheets of 80 g m 20 Ib bond ument feeder Original type Glass platen Any type of original Automatic doc ument feeder Not damaged 1 sided and 2 sided originals with a light curl D Note Do not put transparent originals into the automatic document feeder 263 Materials that can be used Materials that can be used Introduction The Oc VarioPrint 2090 has three or four paper trays that you can refill during a print job The trays should be filled one tray at a time The paper trays have auto size detection The paper trays open to the front side Each tray can handle a variety of copy materials The following tables describe the capacities for the paper trays and the requirements for the paper in the paper trays 264 Appendix A Overview and tables Materials that can be used 72 The Four tray Configuration Materials that can be used Tray Size Tray capacity 1 Letter standard A3 B4 8 5 x 27 94 cm 8 5 x 35 56 cm 11 x 43 18 cm
24. VarioPrint 2090 EE ao xXx RAUS CA RE REG RA 166 Print a folded A5 booklet from the mailbox on the Oc VanigPrint 2000 oL xe pa e Rae Ee NO X WR ERES Ki 167 Print a folded A5 booklet with the booklet maker on the Oc VarioPrint 2090 re seco oe o De CARERE ERES 168 Using special media 2 2 2 ec eee 169 Special paper inaprintjob 0 200 169 My Paperinaprintjob 0 0 0 0 eee eee 171 Covers ina printjob 0 00 eee 173 Create a print job with a pre printed front cover PostScript only 175 Use colored sheets to separate groups of pages in a print job PostScript only oL Du dr Sach hb CET te ho odis Mtis 176 Use tab sheets in a print job PostScript only 178 Print on a tab PostScript only a n aana aaae 180 Chapter 8 The scan function optional 0 00 eee ees 181 Scam profil s 4 iss oe tte eee eo SS eae Nt 182 The scan profiles file llle 182 Download Scan profiles 000 0 cee eee 189 Upload Scan profiles n naaa 0 00000 ee 190 Configuring the scan function sssaaa aaaea 191 Configure the scan server llle eee 191 Configure the scan job export function 005 193 Configuring the scan to email function lille 194 The configuration of the scan to email function 194 Table of Contents Configure an LDAP server lllelielee eres 196 Upload Address lis
25. When you use the glass plate the size is determined by the size of the required im age divided by the zoom factor m Width Height You can define the size of a non stand ard size original on the glass plate with the scroll wheel D Note You can define the size of an original in a scan profile The system uses that value for scan Jobs from the glass plate You can change the size for the current job in the File section The system does not use the value in the scan profile for jobs from the automatic document feeder The size that the sensors detect always overrules the size in the scan profile Orientation You can use this setting if you scan the original from the glass plate and the original is small enough to make a scan in 2 di rections A3 can only be scanned in 1 direction on the glass plate d Note This setting is read only for originals that you put in the automatic document feeder The settings in the File section Tabloid 11x17 gt Small increments gt Legal 8 5x13 gt Large increments b Automatic gt Letter 8 5x11 53 The File section 7 Note The table below also displays the values of the Zoom setting The zoom values are preset values as explained in the table The scroll wheel at the right hand 202 Chapter 8 The scan function optional Types of scan job settings side of the screen enables you to scroll through the preset values in
26. Windows 20008 Windows XP Windows Server 2003 are either registered trademarks or trademarks of Microsoft Corporation in the United States and or other countries UNIX is a registered trademark of The Open Group in the United States and other countries Products in this publication are referred to by their general trade names In most if not all cases these designations are claimed as trademarks or registered trademarks of their respective companies Trademarks Table of Contents Table of Contents Chapter 1 Introduction 22 5 6665s eee eee eee rrr eee eee eee ee ee 11 The Oc VarioPrint 20905 sive ca rey wwe EE eee es Seah ewawae as 12 About the users of the Oc VarioPrint 2090 00 13 Notes to the reader 2 0 0 0 cece ees 14 Available documentation 0 00000 cece tee 15 Chapter 2 Getting to know the Oc VarioPrint 2090 0c eee eee eee eee 17 Concepts and Philosophy 000000 cece eee eee eee 18 The Configuration 0 0 ec teas 23 About the paper trayS 0 0 0 0 eee 30 About the Staplers 4 seit Lae bale dekh awk Steeda es 31 The power modes 000 rre 33 The on line help on the operator panel 000000050 36 The System information section llle 38 About the job queue 0 00 ees 41 Additional options for the Oc VarioPrint 2090 45 About the accounting function llle eese 45
27. You can interrupt the current job to give priority to an urgent job Depending on the urgency of the job you can select Move to top or Interrupt You can move more than 1 job You must move the jobs one job at a time Use Interrupt Move to top for jobs with the highest priority Note A flag En indicates an urgent job A job gets a flag when the job was moved to top and another job was interrupted for this job 38 Job priority If you select Then Move to top The current print job is finished first Then the urgent job is printed Interrupt Move The current print job stops after the set that is currently print to top ed Then the urgent job is printed When the urgent job is ready the interrupted print job is re sumed In walk up user environments only interactive print jobs and copy jobs appear in the job queue Automatic print jobs are not visible in the job queue Therefore the following actions are possible on interactive print jobs and copy jobs only m Move to top m Interrupt m Interrupt Move to top Note You can use the key to stop an automatic print job temporarily see Stop printing on page 129 In controlled user environments all copy jobs and all print jobs appear in the job queue the interactive print jobs and the automatic print jobs Therefore the three actions mentioned above are possible on all print and copy jobs Before you be
28. key to reset the values in the 4 sections of the job editor This action changes all the copy job settings back to the default values Use the function keys above the operator panel to access the 4 copy job sections Usethe function keys below the operator panel to define the settings for each section 4 Press the Start key to send the job to the job queue e N 105 Combining Subsets into One Document Complex copy jobs Combining Subsets into One Document Introduction Task for operators The Oc VarioPrint 2090 allows you to create your documents and make a report a manual or a brochure Combined built documents can include different parts such as a title page the table of contents the various chapters and the appendices You can scan some parts of the document 1 sided and other parts 2 sided You can print the different parts of a document on cover material and separation sheets You can insert for example pre printed paper and blank pages Subsets A subset is a number of pages to process in a defined way for example print on red paper If the required processing method changes a new subset begins When you process pages of a document in different ways you must divide the document into subsets The Copy build wizard Use the Copy build wizard to combine different subsets When you use the Copy build wizard you can define different settings for each separate subset There are also setting
29. m 2 Behind the front door of the finisher m 3 Behind the front door of the finisher off line stapler op tional m 4 Insidethe booklet maker front side 1f your system has the optional booklet maker m 5 Inside the booklet maker back side if your system has the optional booklet maker The toner level is OK The toner reservoir is empty Maintenance is required soon The operator panel indicates the number of prints you can make with an accuracy of 1 000 prints for example 4 000 This indicates that preventive maintenance is required within the next 4 000 prints a n Maintenance is required within the next 1 000 prints The system stops when service is required now 0 prints The icons in the paper section 18 The Icons in the Paper Section 1 2 Icon Description or The horizontal lines are an indication of the level of the media in the paper trays Each horizontal line indicates approximately 100 sheets 80 g m 20 Ib bond Lal or Ley The paper tray is empty or The plate inside the paper tray moves up or down For example before or after you load the paper 39 The System information section 18 The Icons in the Paper Section 2 2 Icon Description E or iz The paper tray contains more paper than the maximum allowed amount of paper Remove the ex
30. m An on line help in the printer driver PCL and Post Script of the Oc VarioPrint 2090 16 Chapter 1 Introduction Chapter 2 Getting to know the Oc VarioPrint 2090 Concepts and Philosophy Concepts and Philosophy Definition Information for operators key operators system administrators The Oc VarioPrint 2090 is a high volume black and white system The system is based on the successful Oc 31x5 The system includes improvements in productivity paper input document finishing and document output The printer supports by default PCL6 Adobe PostScript optional is also supported Introduction In this section you find an explanation and description of the main concepts and the philosophy behind the concepts that are applied in the Oc VarioPrint 2090 Automatic print jobs and interactive print jobs The Oc VarioPrint 2090 allows you to send your print jobs directly to the job queue The jobs in the job queue are printed without operator intervention This type of printing is called automatic printing You can also send your print jobs to the mailbox You must first select a job in the mailbox to print the job You can also edit the settings of the jobs in the mailbox This type of printing is called interactive printing You can indicate the destination in the printer driver The key operator can define various print settings in the Oc VarioPrint 2090 Settings Editor The follow
31. Introduction to the scan to file function 00 47 Introduction to the scan to email function 49 About the integrated booklet maker optional 51 The Dual Paper Tray 000 0 eee ees 53 Chapter 3 User environments for the Oc VarioPrint 2090 Lsu u 55 Selecting the user environment for the Oc VarioPrint 2090 56 The walk up environment lllllleleee eren 57 The controlled environment 0000 ee eee eee 59 Chapter 4 Getting started 22 2 cile llb rr Ee i dee eel ieee c3 uet 61 Turning the System On 0 2 eren 62 Shut down the system 0 00000 seen 64 Restarting the system lllleeeee een 65 Load the paper trays 2 0 eese 66 Install the dual paper tray optional lille 68 Configure the accounting settings llle 71 The Configuration of the Scan to file Function 72 The configuration of the scan to email function 73 Table of Contents Chapter 5 Controlling the Oc VarioPrint 2090 luslselslsesseses 7 Enable or disable the automatic wake up lille 78 Enable and disable the wake up protection 005 79 Set a protective PIN 0 0 00 ren 80 Lock and unlock the operator panel 0 00000 81 Lock and unlock the paper trays lllllelellssssesne 83 Enable the calendar timer
32. NS YE 129 Printing and the mailbox 0 0 00 eee eee 131 Aboutthe mallbOxX 22 ov iet ye EISE a E 131 Print a job from the mailbox sanaaa ananena 134 Edita mailbox Job asi dacs ERE EYE Ia Put 136 Remove jobs from the mailbox llle 140 Using a printer driVer oii sert me rS EE 141 Table of Contents About the Oc VarioPrint 2090 printer drivers 141 About the bidirectional printer driver 00 00 144 About the page programmer nassu suraa 0 00 eee 146 Resolving constraints 00 0 eee 148 Oc Intra Logice onssas sinan oh thew hed ehh eed eee SOS AES 149 About Oc Intra Logic soos Gos ba Aes a ei et as 149 Oc Intra Logic functions 0 0 ee ee 152 Creating JODS ei swe eee tee gk SEMEL ES a eee a 155 Createta print JoDz imus nu de ee eh aa ee AEE E Rein 155 Create a secured print job 0 00 eee 157 Create a print job with an AccountID 0 005 158 Creating booklets from print jobs 220002 eee 160 Create a folded A4 booklet from an A4 document 160 Create a folded A5 booklet from an A4 document 161 Create a folded and stapled A5 booklet with the booklet maker 162 Printing the created jobs 2 0 eee 163 Print a secured printjob 0 0 0 0 2 eee 163 Printing a print job with an Account ID 2 00 4 165 Print a folded A4 booklet from the mailbox on the Oc
33. Properties in your print window to access the specific Oc VarioPrint 2090 features in the printer driver You can use the printer driver to define a large number of settings for layout paper finishing and image D Note The User s Manual only contains a short description of the printer drivers Please refer to the on line help of the printer driver for detailed information about the settings in the printer driver Available printer drivers 44 Available printer drivers Operating system Available printer drivers m Microsoft Windows 2000 Oc provides the following Universal Printer m Microsoft Windows XP9 Drivers UPD m Microsoft Windows Server m HP PCL6 20038 m Adobe PostScript 3 Both drivers are based on Microsoft driver core technology to guarantee an optimal integration with the operating system of your work station Apple Macintosh Mac OS m Mac OS printer driver 10 3 and higher This driver allows you to do page program ming and to use the Oc VarioPrint 2090 mailbox m Microsoft Windows m PPD file 95 98 ME The PostScript Printer Description PPD file m Microsoft Windows NT4 adds the Oc VarioPrint 2090 characteris m Older Mac OS versions tics to a general Adobe PostScript 3 m Linux printer driver which translates the print jobs into PostScript files 141 About the Oc VarioPrint 2090 printer drivers Important features of the printer drive
34. Staples to stapler 3 0 250 Staples to staplers 1and 2 249 Staples to staplers 4and5 251 Toner ener ex CREER e ep 246 Add the media 5e i ex xA 66 238 Add the paper 000 66 238 Address list file Download nre Re Rs 199 Upl ad iuncsetegev tede oes 198 Automatic printing Concept pe bord ace rp e ee 18 Workflow uh spetta tuer ederent 124 Automatic wake up Disable 245 eR eR 78 Index Enable 5 5 Seek es Be as 78 LOCK ruere inteso ver vm ba 79 Available documentation 15 B Basic section COPY hid ie ee eee Dee AES 99 Original oa Sae aeaa de sig eratis 99 Print 2 Leyes uix Hen 137 Print job identification 137 Staple tee err eben 4 99 137 ZOOM Leve absent eee P OP Ve ex 99 Blanksheets 7 RLle I ID ee Oo 176 Booklet Finishing ac ec sekasis eter ess ose ok 51 Layout zenceLejexveeme os seh oan FEET 51 Booklet creation printer driver 0 0000000 51 Booklet with covers 00 0000 115 C Calendar timer 0 0000 85 86 Cancel Copy JOD scene oe was ose TR 93 Printjob eer eR VU Tio whe 129 Scan JOO ceased IRI Ries 212 Chapterization 000 20 108 Clear Paper jams o vede e sae Peas 258 Staple jam a a 0 e eee ee eee 260 Combine analog documents 106 Combine subsets Create 1 document 106 Concatenation
35. add new accounting IDs or to change the existing IDs you need to change the account ID file You can upload the new file to the Oc Smart Imager Note f you want to use the information in the account ID file you must enable the Verification setting in the Accounting section Before you begin If you want to change an existing account ID file you must first download the file to a local destination on your PC After you have made the changes you can upload the file Uploading the Account ID File Result p oarh an Select the Settings tab in the Oc VarioPrint 2090 Settings Editor Select Accounting Select ID file Select Upload Click Browse to find the account ID file on the network Click Upload to start the upload of the file The account ID file is now uploaded to the Oc Smart Imager Note The new file overwrites the existing file 229 Restoring the Default Account ID File Restoring the Default Account ID File When to do D D To return to the start situation you can restore the factory default account ID file This file is stored on the Oc Smart Imager and can not be edited Note The information of the current account ID file is removed and cannot be recovered It is recommended that you maintain a customized account ID file available on a location on your PC in the event you need a backup of the customized file Note You can only restore the default accoun
36. area not intended for archiving purposes for print jobs from the network This digital storage area is on the hard disk of the Oc Smart Imager When you print a document from your desktop there are 2 options The print job is sent to the mailbox of the Oc VarioPrint 2090 interactive printing The print job is sent to the job queue of the Oc VarioPrint 2090 automatic printing If the job is sent to the mailbox you can access the job on the operator panel of the Oc VarioPrint 2090 You have a personal user area in the mailbox where you can find your print jobs In the Oc VarioPrint 2090 Windows and Mac printer drivers you can change the name of your personal mailbox The mailbox allows you to do the following m Edit the job settings for multiple print jobs m Start to print one or more jobs m Delete one or more jobs When you start a job from the mailbox you send a copy of the mailbox job to the job queue The original job remains in the mailbox You can reuse the mailbox job as many times as required Each time you start a job from the mailbox you create a copy of the print job that is sent to the job queue To remove a job from the mailbox you must delete the job If you delete the mailbox job the jobs that are started to the job queue are not automatically deleted as well You must delete these jobs separately Note The key operator can clear the mailboxes periodically The key operator can d
37. attached to an email message The email message is then sent to the mail server Note f you do not use the Edit function you can start the scan to email job immediately Enter the user code Confirm the user code 208 Chapter 8 The scan function optional Create a scan to email job Create a combined scan to file job with the scan build function r3 1 Divide your document in different subsets The document is either too large to scan as 1 set or contains sheets of a different size or paper type Put the first set of originals face down into the automatic document feeder or on the glass plate Select Wizards Select Scan build Select one of the profiles from the list with scan profiles Note You can only select 1 scan profile for all the subsets to come Select Edit Press the function key Add Define the settings for this subset When you are done press the Start key Note f you do not require different settings you can press the Start key directly Enter the user code 10 11 12 Confirm the user code Repeat steps 7 and 8 until all parts are scanned When you have finished press the Start key el The Oc VarioPrint 2090 creates one digital document from the scanned sets of originals This digital document is attached to an email message The email message is then sent to the mail server 209 Scanning special originals and non st
38. booklet An A5 booklet is printed on A4 size sheets The booklet maker folds the A4 sheets in the middle and adds a staple Use an A4 size digital document as the starting point The printer driver reduces the A4 images to A5 images reshuffles the page order to make a booklet and puts 2 images side by side on one sheet D Note When the print job is printed with the booklet maker on the Oc VarioPrint 2090 the booklet is automatically folded and stapled Before you begin 1 Select Print from the File menu of your application or click the Print button in the toolbar The print window appears 2 Select the Oc VarioPrint 2090 printer driver in case there is more than one printer available 3 Click the Properties button D Note The booklet maker is an optional finishing device Make sure that the booklet maker option is enabled or set to auto detect You can find this setting in the Oc VarioPrint 2090 tab in the properties window of the printer driver If the Oc VarioPrint 2090 has no booklet maker you cannot create a booklet in this manner How to create a print job for a folded A5 booklet with the booklet maker 1 Click the Job tab 2 Click the Layout toolbar Set the document to 2 sided Portrait Long Edge binding 3 Click the Finishing toolbar Set a booklet staple and set the output destination to booklet maker 4 Click OK to confirm the settings 162 Chapter 7 The print function Print a secured p
39. calendar timer N Click the Settings tab Click Calendar timer Click the check box for Enabled for the timers you want to enable A check mark indicates that the Calendar timer function is enabled Click Apply How to disable the calendar timer N Click the Settings tab Click Calendar timer Uncheck the check box for Enabled for the timers you want to disable An empty check box indicates that the Calendar timer function is disabled Click Apply 85 Set the calendar timer Set the calendar timer Introduction You can set a wake up time for Monday Friday Saturday and Sunday The system will then wake up automatically at the indicated time Note that the system needs some time to warm up Before you begin Log on to the Oc VarioPrint 2090 Settings Editor see Enable the calendar timer on page 85 D Note Make sure that the Calendar timer function is enabled How to define the system wake up time Click the Settings tab Click Calendar timer Enter the wake up time in the Wake up time hh mm text box Click Apply hOND 86 Chapter 5 Controlling the Oc VarioPrint 2090 Chapter 6 The copy function Make a simple copy Basic copy jobs Make a simple copy Introduction Task for operators You can use the Oc VarioPrint 2090 to copy different types of jobs This procedure describes how to make a simple 1
40. capacity on the Oc Smart Imager is reached Use the Oc VarioPrint 2090 Settings Editor to empty the export buffer of the scan job Correct the incorrect scan results After you start the scan job the job is scanned and the digitized result is sent to the scan server The file is stored in a designated directory The file is stored under the predefined name There is no message on the operator panel to inform you that the file was stored successfully You can access the status information on the Oc Smart Imager through the Oc VarioPrint 2090 Settings Editor Incorrect images 215 Troubleshooting When you open the files in the designated directory on the scan server the situation can occur that the scan results are not correct The table below displays the problems that can occur and offers solutions 60 Incorrect images Description of the problem Explanation and solution of the problem All the pages are up side down The originals were put in the wrong direction into the au tomatic document feeder or on the glass plate Scan the originals again and make sure the originals are correctly placed Every second page is upside down The used Original document type settings do not corre spond with the orientation of the information on the orig inals Scan the originals again and select the correct Original document type setting All the pages are posi tioned sideways Th
41. code to start a scan to email job When you press the Start key I you are asked to enter the code 49 Introduction to the scan to email function Attributes of the scan to email function You must configure the following items to use scan to email m An SMTP server This server is the mail server see The configuration of the scan to email function on page 194 m AnLDAP server see Configure an LDAP server on page 196 an address list file see Download Address list on page 199 or both items The server or list contains the mapping to email addresses m The address mapping function on the Oc VarioPrint 2090 Settings Editor d Note Refer to the on line help of the Oc VarioPrint 2090 Settings Editor for more information about the configuration of the scan to email function 50 Chapter 2 Getting to know the Oc VarioPrint 2090 About the integrated booklet maker optional About the integrated booklet maker optional Introduction The Oc VarioPrint 2090 can create booklets There are three ways to create booklets 1 Select the Booklet function in the Layout section on the operator panel This function is available on each Oc VarioPrint 2090 also on systems that do not have an integrated booklet maker The printer then produces sorted prints that you must fold cut and staple by hand to get booklets 2 Select the Booklet function in the Finishing section on the operator panel This fu
42. data of the address list or to add new data to the file After you make the changes you must upload the address list file to the Oc Smart Imager to be able to use the file see Upload Scan profiles on page 190 4 Note f the LDAP server is the active search database you cannot use the data in the ral csv file Download the address list file 1 Select Settings Select Scan to e mail Select Address mapping Select Address list Select Download Right click the link and use the Save as option in the pop up menu to save the file to a destination of your choice or Click the link The address list file is saved on your local PC The file can now be opened and edited in a suitable application for example Microsoft Excel oah WN 199 Types of scan job settings Scanning on the Oc VarioPrint 2090 Types of scan job settings Introduction Information for operators You can redefine some of the settings when you select a scan profile on the operator panel of the Oc VarioPrint 2090 A scan profile contains two types of settings m Fixed settings These settings are the destination the resolution and the file format of the scan job m Settings that you can change such as the settings for Original File and Image After you select a scan profile you can press the function key Edit to change the settings for the current job Your changes are not saved to the scan p
43. either small or large steps To use small steps slowly turn the scroll wheel a little in such a way that you hear one click at each turn of the wheel To use large steps turn the scroll wheel a little faster in a controlled manner so that you hear several clicks at each turn of the wheel The following table describes the settings 55 The settings in the File section Settings Description Page size The setting allows you to define the size of the bitmap that re sults from the scan to file job You can select one of the fol lowing standard sizes m A3 US Tabloid m A4 US Letter m A5 US Legal You can also select a non standard size from the scroll box Use the scroll wheel to select a size Zoom The setting has the following options m Automatic This function resizes the information on the original to fit on a bitmap with a different paper size The automatic function uses fixed conversion values m Small increments If you select Small increments you can set the zoom factor manually in steps of 1 at a time Use the scroll wheel to select a value m Large increments If you select Large increments you can select the following preset zoom values Europe 25 35 50 71 100 141 200 283 400 USA 25 32 50 65 79 100 129 200 259 400 Use the scroll wheel to select a value d Note The zoom values above are all percentages 203 Type
44. email function is a part of the optional scan to file function You must have a valid license for the scan to file function to use the scan to email function You must do the following m Configure the Oc VarioPrint 2090 Settings Editor You must configure the mail server and the recipient search For the recipient search you can configure an LDAP server or use an address list file m Uploadascan job type SJT file to the Oc Smart Imager see The scan profiles file on page 182 The SJT file can contain both scan to file profiles and scan to email profiles There is no difference in format between the two types of profile The prefix selector string described in the table below and the application selector string in a profile render a job a scan to file job or a scan to email job These two strings must be identical Note You must enter values for all settings described in the tables Otherwise the scan to email function will not work correctly Configure the mail server 51 Mail server settings 1 2 Mail server settings Description Port The mail server port Default 25 Address host name The address of the mail server You must enter one server address This address can be a host name of 32 characters or an IP address Default Empty User name The user name gives you access to the server This user name can be any name of up to 20 characters a z A Z 0 9 Default Empty
45. feeder or put the first original on the glass plate Press the function key Wizards Press the function key Copy build Press Add to scan the first subset The job editor appears Here you can define the settings for this subset Note The Finishing setting and the number of copies apply to the complete combined document Oc advises to use the Job settings key to set the number of copies and the finishing which includes the number of staples The Job settings key becomes active after you scanned the first subset Define the settings for the original and the copy in the Basic Paper Layout and Extra sections on the operator panel see Types of copy job settings on page 98 Note If necessary use the Default key to correct the settings see Correct the settings for a copy job on page 105 Press the Start key e The first subset is scanned Put the following subset into the automatic document feeder or put the next original on the glass plate Scan the following subsets as described in the steps 4 6 above You can also remove a scanned subset Press the Delete key to delete the subset that was last scanned After you scanned the last subset you can use the Job settings key to define the finishing of the combined document and the number of copies Press the Start key after you defined the settings for the complete document The job is sent to the job queue
46. from an A4 document Purpose A folded A5 booklet is printed on A4 size sheets The printer reduces the A4 images into A5 images reshuffles the page order to make a booklet and puts 2 images side by side on one sheet After you fold the A4 sheets the result is an A5 booklet with pages in the correct booklet order Note The availability of the settings and options depends on the printer model you use Note When you define the job settings the situation can occur that some job settings cause a constraint How to create a folded A5 booklet from an A4 document 1 2 In your application click File Print The print window opens Select the required printer and click Properties The document properties window opens Define the job settings in the available toolbars Note You cannot set a staple when you create a booklet this way Click the Layout settings bar At 1 sided or 2 sided select 2 sided Select Booklet At Booklet select A4 Click the Paper settings bar At Document size select A4 if required The printer driver uses the same document size as the one that you selected in the software application Click OK to confirm your print job settings Click OK to send the print job to the printer 161 Create a folded and stapled A5 booklet with the booklet maker Create a folded and stapled A5 booklet with the booklet maker Purpose Create a print job to print an A5
47. function in the Oc VarioPrint 2090 Settings Editor Note The system administrator can refer to the on line help of the Oc VarioPrint 2090 Settings Editor for more information about how to enable the accounting function The principles of accounting Accounting is the allocation of costs for all types of jobs to an account An account can for example represent a customer a user a department or a project You can use the accounting function to charge the costs of the jobs The accounting information of a job is registered in an accounting record This record is saved in an accounting log file on the Oc Smart Imager Accounting log file Every processed job is logged in an accounting log file An accounting log file provides detailed information per job for example the user name or the number of copies and prints see About the accounting log file on page 220 The system administrator can retrieve the accounting log file from the Oc Smart Imager and access the data in an application such as Microsoft Excel You can use the data to generate periodical cost reports Account ID file The account ID file is a database that contains a list of predefined accounts Each account in an account ID file consists of four data fields record ID account ID account name and comment You can edit the account ID file for example to add delete or change accounts see Edit the account ID file on page 227 45 About the account
48. inches You can not use the Automatic setting for zoom to scan an original of a non standard size and orientation to a different size Then you must adjust the zoom setting by hand Scanning special originals from the glass plate 1 Put the original on the glass plate in the upper left corner Make sure that the original is in readable form The readable form is face down and in horizontal orientation or vertical orientation 210 Chapter 8 The scan function optional NOuabhon Scanning special originals and non standard size originals Note Put the original in the upper left corner of the glass plate Press the Scan function key see Types of scan job settings on page 200 Use the scroll whe Press the Edit function key Define the settings for the original in the Original section Press the function Define the page size of the file el to select a scan profile key File You can select a default page size You can also define a page size in the percentage box Press the function Press the Start key key Image to define the image type and exposure e to export the scan job to file 211 Stopping the Scanning of a Scan Job Stopping the Scanning of a Scan Job Introduction Task for operators You can use the automatic document feeder and the glass plate to scan originals When you use the automatic document feeder the originals are first separated and then sca
49. information 132 information w eoe a ia EEEE 132 information in the mailbox 132 job information 0 132 job order in the mailbox 132 Layout Settings 00 136 Paper Settings 00 136 Printing a Job seeuuss 134 Secured print job 000 163 Stata JOD eet AULAS 131 Make a simple copy eeeue 88 Materials that can be used 264 My Papert og tata en dt ed regnm 171 N Network connection 000 262 Next Ob neve br REPE Un LE Pes 19 O Oc Intra Logic eeey i a aa we din ra 149 Function overview lesus 152 Get information 4 152 Job set ngs 2e ey ree s 153 Otfsetstackilig 1 sace dr pr eene els 21 On Off button eeseee eene 62 On line help Help key ien eR ES ERR 36 Navigation a o feo eedem ee 37 Numeric keys 0000000 37 Sections see Wrath bob PIRA dada oe 36 Operator panel components Confirm key 00 000 26 Contrast Key 0 0 0 0 0000008 26 Copy KEY ig ppl ARERR EPOR he teed 26 Correction key esses 26 Function keys 002000 26 Help key e ee RE Rees 26 Numeric keys 000000 26 Print Keys Yi sist at eot E opera Sees 26 Scankey e REIR 26 Scroll wheel 0 00 eee e eee 26 Start key sns v ueslee en ent DIE IIETA 26 Stop ke
50. m Change the settings for a print job m Gather jobs during the day and print all the jobs in one session m Make a personal scan profile 149 About Oc Intra Logic m Control your scan jobs m Monitor the machine status m Know which paper is loaded The main tabs are the Printing tab the Scanning tab and the Corporate tab Illustration View all devices H e x Ww g w e n Settings Delete Import Print to Print Send to Oc 3155 amp dps400 222 8f rj Ove 3185 sa EX 3166 Room 324 EX Oc 3155 regular mac TEED esq Select all X New v Printed None EX VarioPrint2050 70 Delete To mailbox Oc 3155 a C documents And Settingssvonmy Docu John Doe waiting Select all None 47 Oc Intra Logic Screen The Printing tab The Printing tab allows you to perform the following tasks Cancel your print jobs in the print queue Change the settings of the print jobs in your mailbox Print the print jobs that are in your mailbox Import print files into your mailbox The Scanning tab Oc Intra Logic uses two sections to store the scan jobs the Public scans section and the Personal scans section To send a scan job to the Personal scans section you must use your personal scan profile The scan jobs that are in the Public scans section can be viewed or copied to your Personal scans section When the scan jobs
51. manual the following target groups are defined m Operators including general users m Key operators m System Administrators The target group for the information or task in a section is indicated at the top of that section Tasks of the types of users 1 User Tasks Types of users Examples of tasks Operators m Create print jobs copy jobs and scan jobs m Process print jobs copy jobs and scan jobs Key operators m Handle errors on the Oc VarioPrint 2090 m Manage the key operator settings in the Oc VarioPrint 2090 Settings Editor System adminis trators m Configure the Oc VarioPrint 2090 in the network m Manage the system administrator settings in the Oc Var ioPrint 2090 Settings Editor 13 Notes to the reader Notes to the reader Introduction This manual helps you use the Oc VarioPrint 2090 The manual contains a description of the Oc VarioPrint 2090 and guidelines for its use and operation There are also tips given to help you increase your knowledge of the Oc VarioPrint 2090 and to help you better manage the workflow Definition Attention Getters Parts of this manual require your special attention These parts provide important additional information or are about the prevention of damage to your properties Note Attention and Caution The words Note Attention and Caution indicate these important parts m The word Note comes before additional info
52. of 99 log files The oldest file is removed when the limit is reached 225 Download the account ID file The account ID file Download the account ID file Introduction The account ID file is a comma separated file CSV that contains the valid account IDs and optional the matching account names that you need to enter on the operator panel of the Oc VarioPrint 2090 When to do If you want to check and or change the account numbers that are stored in the account ID file you can download the file to a local destination on your PC Download the account ID file 1 Select the Settings tab in the Oc VarioPrint 2090 Settings Editor Select Accounting Select ID file Select Download Right click the link and use the Save as option in the pop up menu to save the file to a destination of your choice ah OND Result After the download of the account ID file is completed you can open and edit the file in an application of your choice for example Microsoft Excel see Edit the account ID file on page 227 After you made the changes you can upload the file again to the Oc Smart Imager see Uploading the Account ID File on page 229 226 Chapter 9 The accounting function Edit the account ID file Edit the account ID file Introduction Information for system administrators The account ID file is a csv file The name of the default account ID file is account id csv
53. position Then push the toner bottle into the toner reservoir Remember that you can not rotate the bottle when the bottle is in the toner reservoir 67 Push the bottle into the reservoir 4 Remove the bottle when the bottle is empty Be careful do not spill toner 5 Put the cap back on the empty toner bottle 6 Close the cover of the toner reservoir 7 Close the left front door 8 Press the System information softkey on the operator panel System manager 1 Letter 8 5x11 Zl DB Legal 8 5x14 ogas Shut down Confirm refill Tabloid 11x17 Covers E Letter 8 5x11 Tab 68 Confirm the toner refill 9 Press the key for Toner refill to select Confirm refill 10 Press the key for Close 247 Replacing Stapler Cartridges 1 and 2 standard on line staplers Replacing Stapler Cartridges 1 and 2 standard on line staplers A Attention When you open the front door and the top cover of the finisher check that the jaws of the staplers are open If the jaws are not completely open you must close the top cover and the front door of the finisher Wait 15 seconds The Oc VarioPrint 2090 opens the jaws of the staplers Now you can remove the stapler cartridge A Attention Do not remove the stapler cartridge if the jaws are partly closed If you did remove the stapler cartridge when the jaws were open save the stapler cartridge The service technician repairs t
54. printer driver About the bidirectional printer driver Introduction Information for operators For the Oc VarioPrint 2090 a bidirectional UPD printer driver PS and PCL is available The printer driver is intended for the following operating systems m Microsoft Windows 20009 m Microsoft Windows XP m Microsoft Windows Server 20039 The bidirectional printer driver provides feedback from the printer The printer driver does not only send information to the printer the print file but can receive information from the printer as well The communication between the printer and the printer driver has several advantages For example you can get information about the printer status or the available media The Printer tab of the printer driver provides the following feedback Types of feedback 46 The feedback 1 2 Type of informa Description tion Status information A dynamic icon and a text show the status of the printer m Name and location of the printer m Status of the connection Tray information Displays the status of the trays The paper level in the paper tray is indicated in numbers When a paper tray is out of paper or almost out of paper an arrow is shown in the tray icon and the icon becomes orange When the paper tray is locked you see an icon of a lock in the paper type column Toner status The toner level is displayed If the dots in the toner level icon are light gray the Oc Va
55. printer driver is enabled You can find the page programmer in the Special pages section of the Job tab in the printer driver General information The page programmer enables you to define different media types for your document For example you can create a document that contains covers plain paper tab sheets and inserts You can also staple each subset separately If you have a small document you can use the page programmer without printing the document first If you have a large document printing the document first can give you a better overview of the document When you have a printed document it is easier to define the required media for each page You can program a maximum of 100 subsets If you define more than 100 subsets the boxes for the page range are disabled You can not add subsets When you click OK the system automatically stores the changed settings in a template Then you can use these page program settings for other jobs D Note The on line help of the Oc VarioPrint 2090 printer driver contains more information about the buttons icons and settings of the page programmer The tab caption editor When you use tab sheets you can define a text for the tabs For each page that you defined as Print on tab in the page programmer you can define a text in the tab caption editor Click the yellow icon for Open tab caption editor in the toolbar of the page programmer to access the tab caption editor
56. scan an analogue document and turn the document into a digital file with the scan to file function on the Oc VarioPrint 2090 The procedure to create a scan to file job is almost the same as the method you use to create a copy job In order to make the procedure quick and simple you can use the predefined scan profiles on the operator panel Note When you have started a scan to file job you must wait until the scan process is finished After the scan process is completed you can create a new scan to file job Purpose You can turn analogue documents into digital files for archiving purposes and print on demand You can use this method also to make the documents suited for digital processing Before you begin The fastest way to scan a set of originals of the same standard paper size is to place the set in the automatic document feeder You can put a maximum of 75 sheets 80 g m or 20 Ib bond in the automatic document feeder Note You must scan originals of a non standard size on the glass plate Note 7o select a scan profile turn the scroll wheel Then just scroll to the scan profile of your choice Create a simple scan to file job O Na 4 p Put the originals face down in the automatic document feeder or on the glass plate Select Scan Select one of the scan profiles from the list Select Edit to access the job settings for the scan to file job Note You cannot edit all settings The fixed se
57. settings 2 2 Mail server settings Description Port Default 25 E mail address of Enter the email address of the system that sends the email sender message for example your controller You can use the characters a z A Z 0 9 __ Do not start an email address with a number Default Empty Prefix selector string Identify the scan jobs that are sent to email The prefix separates the scan to email jobs from the scan to file jobs You can use up to 8 characters a z A Z 0 9 The prefix selector string must be identical to the appli cation selector string in the scan to email profiles Default Email Configure the recipient search LDAP server The recipient search is the source that contains the list of user codes and email addresses This source can be the LDAP server or an address list file When you have no LDAP server you must upload an address list file 28 Recipient search settings LDAP server 1 2 Recipient search set tings LDAP server Description Address host name Enter the address of one LDAP server This address can be a host name of 32 characters or an IP address Default Empty User name The user name gives you access to the server This user name can be any name of up to 20 characters a z A Z 0 9 Default Empty Port Default 389 Password The password can be any word of up to 20 characters a z A Z 0 9
58. the Start key e A dialog box appears 4 Enter the PIN All the paper trays are unlocked 83 Lock and unlock the paper trays How to lock the paper trays 1 Press the System key The following screen appears m monitor gt Shut down gt Lock trays Confirm refill Bp A Letter 8 5x11 E CS Legal 85x14 pp A Letter 8 5x11 l E Letter 8 5x11 18 Lock the paper trays 2 Press the key for System to select Lock trays 3 Press the Start key All the paper trays are locked 84 Chapter 5 Controlling the Oc VarioPrint 2090 Enable the calendar timer Enable the calendar timer Introduction The Oc VarioPrint 2090 has a timer that enables you to have your system ready when you start your working day This timer is the Calendar timer When this timer is enabled you can set the wake up time of the system The system will then wake up at the indicated time The factory default is 08 00 You can set a wake up time for Monday Friday Saturday and Sunday separately Note that the system needs some time to warm up The Calendar timer setting is located in the Oc VarioPrint 2090 Settings Editor Before you begin hOND Open your web browser Enter the URL of the Oc Smart Imager in your web browser Select the Key operator mode or the System administrator mode Enter the required PIN or password How to enable the
59. total capacity of a dual paper tray is about 3 400 sheets 53 The Dual Paper Tray 54 Chapter 2 Getting to know the Oc VarioPrint 2090 Chapter 3 User environments for the Oc VarioPrint 2090 Selecting the user environment for the Oc VarioPrint 2090 Selecting the user environment for the Oc VarioPrint 2090 Introduction You can set the user environment in which you want to operate your Oc VarioPrint 2090 in the Oc VarioPrint 2090 Settings Editor You can choose between Walk up see The walk up environment on page 57 and Controlled see The controlled environment on page 59 Before you begin Open your web browser Enter the URL of the Oc Smart Imager in your web browser Select the Key Operator mode Enter the required PIN or password hOND How to select the user environment Click the Settings tab Click System Click User environment Select Walk up or Controlled D Note The default value is Walk up BOND 5 Click Apply 6 Restart the Oc Smart Imager to activate the change 56 Chapter 3 User environments for the Oc VarioPrint 2090 The walk up environment The walk up environment Introduction A walk up environment is found at offices where many users share a printer or more printers User send print jobs to a Oc VarioPrint 2090 series printer and walk up to the machine to make a copy a scan or a print or to g
60. you to use your personal paper for print jobs This function is called My Paper The operator panel displays the following icon for a My Paper job s My Paper refers to paper that is not available as the standard paper in the paper trays To use this personal paper type you must load the paper tray when the Oc VarioPrint 2090 starts the print job with My Paper When you define a print job in for example the printer driver or in Oc Intra Logic you can indicate to print the job on My Paper How to create a print job with My Paper 1 a 0 90 Select the print option in your application The print window of your application appears Select the Oc VarioPrint 2090 printer Select Properties to access the settings of the printer driver The Job tab is opened Select a template or define the settings for example for Layout and Finishing Select Paper Note You can also click the short cut link Media type in the Preview pane Click the Edit button to access the Define media types window Select My Paper in the Media type box Click OK to confirm your settings Click OK to send the job to the Oc VarioPrint 2090 How to print a job on My Paper 1 20o0o0PA5o0oN Load the paper in one of the trays see Load the standard media and media with special front on page 238 Press the function key Print Use the scroll wheel and the Confi
61. 0 Settings Editor you can configure inserts as covers When you select covers the system uses the inserts as covers How to create a print job with covers 1 l Select the print option in your application The print window of your application appears Select the Oc VarioPrint 2090 printer Select Properties to access the settings in the printer driver The Job tab is opened automatically Select a template or define the settings for example for Layout and Finishing Doone of the following m If you use the PostScript version of the Oc VarioPrint 2090 printer driver select Special pages Continue with step 6 m If you use the PCL version of the Oc VarioPrint 2090 printer driver select Paper Continue with step 6 Check the check box for Front Back or both check boxes in the Covers section Click OK to confirm your settings Click OK to send the job to the mailbox How to print a job with covers 1 2 Load the covers in a paper tray see Load the standard media and media with special front on page 238 Press the function key Print 173 Covers in a print job NORY Use the scroll wheel and the Confirm key to select your user name Press the function key Print from mailbox Select the print job and check the settings if necessary Use the numeric keys to define the number of prints Press the Start key e A message appears Job needs c
62. 1 copy for example from A4 Letter to A4 Letter After the originals are scanned you can use the Copy function for a new job The system remembers the settings of the previous job Before you begin When you start a copy job m Remove all staples from your originals with the staple remover m Remove any paper clips m Make sure that the originals in the automatic document feeder have the same size m Make sure that the originals are not curled Illustration Booklet gt 2staples Small increments 2 sided gt 2 sided V 1 staple Large increments p 1 sided b 1 sided b Automatic gt No staples Default 19 Use the Copy template How to make a simple copy 1 Put the originals face down and in readable form into the automatic document feeder or on the glass plate Adjust the original guides Press the function key Copy 88 Chapter 6 The copy function 9 Make a simple copy Note f your system has an enabled accounting function you must first enter your account ID see The accounting concepts on page 216 4 Enter the number of copies with the numeric keys 5 Press the Start key e 89 Stapled copies Stapled copies Introduction Task for operators The finisher of the Oc VarioPrint 2090 has two staplers to staple sets The finisher can also have an off line stapler You can staple documents as follows m 1 staple in portrait direction m Two st
63. 103 Types of copy job settings The following table describes the settings 35 The settings in the Extra section Settings Description Orientation You can use the setting when you scan the original from the glass plate and the original is small enough to make a scan in two directions A3 can only be scanned in 1 direction on the glass plate 4 Note This setting is read only for originals that you put in the automatic document feeder Original type You can use the setting to select the required image quality for the following types of information m Photo for originals that mainly contain pictures or imag es ext for originals that mainly contain text Mixed for originals that contain a combination of text and pictures d Note The system scans the originals with the op timal settings for each image type Exposure You can use the setting to change the brightness of the imag es 3 to make the lightest possible copies C3 to make lighter copies 3 to make a 1 1 copy t i to make darker copies to make the darkest possible copies Margin shift This setting allows you to indicate the distance between the information on the sheet and the binding edge If you increase the margin shift the information on the sheet is shifted away from the binding edge of the copy Sort m By page The output is sorted in the order 111 2
64. 22 333 m By set The output is sorted in the order 123 123 123 D Note The setting is only visible when the key op erator enables the setting Display expert settings in the Oc VarioPrint 2090 Settings Editor When the setting is enabled the Extra contains 5 set tings Then the graphical feedback at the right hand side is not visible 104 Chapter 6 The copy function Correct the settings for a copy job Correct the settings for a copy job Introduction Task for operators You can define or change the settings of a copy job until you press the Start key gt When you create a copy job you open the job editor Select the required job settings in the job editor When you change the value of a setting the Close key in the lower right hand side of the screen changes into the Default key You can use the Default key to correct your settings If you press this key all settings are reset to the default values You can then set new values If you want to reset the number of copies or prints only you can also use the Cancel key C This key does not reset the other settings How to correct the quantity setting for a copy job 1 Press the Cancel key Cl to reset the quantity setting number of prints 2 Use the numeric keys to enter a new value 3 Press the Start key to send the job to the job queue How to correct the settings in the copy job sections 1 Press the Default
65. 34567890 A sequence of 1 to 10 digits that is at for example tached to a job that identifies a user de partment project or customer C Account name Department X After you enter the account ID on the for example operator panel the system checks the account ID file for a matching account name This name is displayed on the op erator panel If the account ID file does not contain a matching account name the operator panel only displays the account number The account name field can contain a maximum of 40 characters D Comment Maximum The system administrator can use the monthly print comment field for additional informa volume tion comment field can contain a 20 000 for ex maximum of 255 characters ample After you change the account ID file you must save the file Then you can upload the account ID file to the Oc Smart Imager see Uploading the Account ID File on page 229 The new file overwrites the file that is currently in use 228 Chapter 9 The accounting function Uploading the Account ID File Uploading the Account ID File Introduction Purpose When you start to use the accounting function optional you need to upload the account ID file You can create account IDs The account IDs are numbers that represent for example departments customers persons or projects for which you want to collect accounting information The account IDs are listed in the account ID file To
66. 66 238 Finisher i Setar RPRERene oe Ba oe ae Sgn 21 G General information 12 H Handle errors ic scc nee 257 How to add blank sheets in a print job 176 How to create a print job with pre printed front cover pest b eene Mute toti and gigas cist genes gion Shy 175 How to create a print job with pre printed tab sheets 178 How to create a print job with printed tab labels 179 How to create a print job with printed tab sheets 179 How to define separation sheets in a print job 176 How to Create a print job for a folded A5 booklet with the booklet maker 05 162 Print a folded A4 booklet 166 Print a folded A5 booklet 167 Print a folded A5 booklet with the booklet maker baa NEA T Reate si dud Pre seio Bee e 168 Resolve constraints 0 0 148 l Icons Paper section 00 00000 39 Warning section sleeese ees 39 Image Logic oe sires ig herero atene eee 20 Image section Exposure sranani cos eee ens oe 204 Image types eereice gaan de nace 204 Info section 0 0 0 eee eee eee 205 Information in the mailbox 132 Insert tab sheets 0 0002000 178 Install paper tray Bulk tray 203 oes ta pote phe ti ek ee 70 Dual paper tray 0 0 0 0000000 70 Interactive printing Concept Lwniisssdewex oo ate eke wees 18 Workflow 0 0 eee eee 134 Interrupt jobs 00000
67. D as defined in the ID field of maximum length of the Account tab of the Oc VarioPrint 10 digits 2090 printer driver or on the operator panel This field is empty when the attribute is not available lt nofscana4 gt Maximum 5 digits The number of scanned letter like sheets in cluding custom sized sheets of which at least one dimension is equal to or less than 10 inches lt nofscana3 gt Maximum 5 digits The number of scanned tabloid like sheets including custom sized sheets of which all dimensions are larger than 10 inches lt nofripa4 gt This field is always empty lt nofsripa3 gt This field is always empty lt nofsin Maximum 5 digits The number of times that a single staple was glestaples gt used in a job This number does not include the staples from the off line stapler lt nofdou Maximum 5 digits The number of times that two single staples blestaples gt were used in a job This number does not in clude the staples from the off line stapler 222 Chapter 9 The accounting function About the accounting log file 62 The fields of the accounting log file 4 4 Field name Specification Description noffin Maximum 5 digits The number of finished sets A set is fin ishedsets gt ished after the last sheet is sent to the output destination lt outputdes Possible entries The output destination to which the job was tination gt m FINISHER sen
68. H i Planning 2006 01 16 15 51 23 B Discussion i 2006 01 16 14 53 39 Select all Select new it Delete 45 Delete a job from the mailbox How to remove jobs from the mailbox 1 2 Open the mailbox to access your print jobs see Print a job from the mailbox on page 134 Use the scroll wheel to scroll through the print jobs in the mailbox To select a job just scroll to the job Note f you want to select more than 1 job you can use the function keys Select all and Select new Press the function key Delete The selected jobs are removed from the mailbox Note f you want to delete a job from the job queue you must open the job queue manager and manually delete the job from the job queue with the Delete function key This action is only possible for jobs in the job queue that were not started yet If the job in the job queue is currently printed you must first use the Stop key Q Please note that if you delete a job from the mailbox this action does not affect the jobs in the job queue 140 Chapter 7 The print function About the Oc VarioPrint 2090 printer drivers Using a printer driver About the Oc VarioPrint 2090 printer drivers Introduction Information for operators You need a printer driver to send your jobs from your work station to the Oc VarioPrint 2090 The printer driver allows you to define the print job settings on your work station Click
69. Oc User manual Oc VarioPrint 2090 User manual Oc Technologies B V 2007 Oc Technologies B V Venlo The Netherlands All rights reserved No part of this work may be reproduced copied adapted or transmitted in any form or by any means without written permission from Oc Oc Technologies B V makes no representation or warranties with respect to the contents hereof and specifically disclaims any implied warranties of merchantability or fitness for any particular purpose Further Oc Technologies B V reserves the right to revise this publication and to make changes from time to time in the content hereof without obligation to notify any person of such revision or changes Edition 2007 2 Cus Trademarks Trademarks List of Trademarks Oc Oc VarioPrint 2090 are registered trademarks of Oc Technologies B V Adobe Acrobat Reader and Distiller are registered trademarks of Adobe Systems Incorporated PostScript 3 is a registered trademark of Adobe Systems Incorporated Apple Mac Mac OS and Macintosh are registered trademarks of Apple Computer Inc OpenVMS and HP PCL are trademarks of Hewlett Packard Company WIN OS 2 OS 2 Lotus Notes OS 3908 z OS are registered trademarks of International Business Machines Corporation in the United States other countries or both Linux is a registered trademark of Linus Torvalds Microsoft Windows Windows NT Windows 989
70. Tab sheets see Load the tab sheets on page 240 A combination of tab sheets and media see Load a combination of tab sheets with special front and media with special front on page 243 Note The key operator can lock the paper trays When the lock is enabled you must first unlock the paper trays see Load the standard media and media with special front on page 238 Then you can load the media 30 Chapter 2 Getting to know the Oc VarioPrint 2090 About the Staplers About the Staplers The available staplers of the Oc VarioPrint 2090 Information for operators key operators The following staplers are available on your Oc VarioPrint 2090 m 2 on line staplers in the finisher standard m off line stapler if your Oc VarioPrint 2090 is equipped with the optional off line stapler m 2 on line staplers in the booklet maker if your Oc VarioPrint 2090 is equipped with the optional booklet maker Each stapler can staple a maximum of 80 sheets or a paper stack of up to 8 25 mm The number of 80 sheets was defined for Oc Red Label paper of 80 g m 20 Ib bond When a stapler runs out of staples the System monitor on the operator panel shows the icon The highlighted number below the icon indicates which stapler is empty 8 Locations of the staplers Number Stapler 1 Below the top cover of the finisher at the back of the printer 2 Behind the front door o
71. Tab sheets o 0 cote eas RPG 112 Copy job settings COTE CE le pe repe URN UE CER DER 105 Correct Copy job settings 00 105 Run time contradiction 255 Specification contradiction 254 Start contradiction 255 Correction key ssseeeeeeeeeses 105 COVERS 3 ce prete ee rte a redes 173 BOokl t 2o emeret rude ate a 115 Copy job nee eee aA aS 114 Create A4 booklet from A4 originals 119 A4 booklet from A4 originals with cover 120 AS booklet from A4 originals 118 AS booklet from A5 booklet 121 Printjob Li65ssesbeselekve cae Tg gw 155 Print job with Account ID 158 233 Print job with covers 173 Print job with My Paper 171 276 Print job with special paper 169 Secured print job 00 157 Create a folded A4 booklet from an A4 document 160 Create a folded A5 booklet from an A4 document 161 Create a folded A5 booklet with the booklet maker 162 Create a job with a pre printed front cover 175 CSV hle oou E norte pase ee 218 D Data field Account ID 0 0 a eee eee 228 Account name sees 228 Comment ss 2 eR ete ee 228 Record ID 5 wetlands eee Rd een 228 Default Account ID File 230 Default key 42 ne tresena eked oie oe 105 Delete Copy JOD sx Gans ted enl eae e ed ets 93 Mailbox jobs sseeee
72. The progress of the pages that are printed is count ed The total number of pages is displayed Estimated duration The estimated duration of the jobs is indicated in minutes The time is cumulative For example 00 03 indicates that the job will be printed in about 3 minutes from now D Note The time to finish estimate in the collapsed queue is the total time it takes to finish all the jobs including the cur rent job Collapsed jobs The bottom line indicates if there are more jobs that are not displayed These jobs are collapsed To access these collapsed jobs you must open the job queue manager 42 Chapter 2 Getting to know the Oc VarioPrint 2090 Job queue manager view 7 of 26 1 original E Copy job 2 00 01 Copy job 3 About the job queue 00 02 Interrupt 6 Job queue manager view The job queue manager view gives more detailed job information than the job queue view The table below describes the information that is visible in the job queue manager 20 Job queue manager information Information in Description the job queue manager Paper trays The four columns represent the paper trays A bullet in the column indicates that the job uses the indicated paper tray d Note The operator panel only displays the col umn with paper tray 4 if your Oc VarioPrint 2090 has four paper trays Otherwise only three paper tray columns are displayed Finis
73. The scan function optional Check the export status of scan and email jobs Check the export status of scan and email jobs Introduction Task for system administrators Jobs that you scan on the Oc VarioPrint 2090 go to the scan job export buffer Then the system sends the jobs to the scan server If a scan to file job is not available on the scan server you can check the status of the scan job in the scan job export buffer You can check a number of details for the last exported scan to file or scan to email job in the Oc VarioPrint 2090 Settings Editor These details are the following 57 The export status of a scan job Information Description Number of email and export jobs in buffer The total number of email messages and jobs in the export buffer Status of the last export Indication whether the export has failed or succeeded Host name Host name of the scan server User name User name defined to access the scan server Destination Target directory on the scan server File name Name of the scan job 58 Mail server properties Information Description Address host name The IP address or host name of the mail server User name The user name by which you get access to the server E mail address at String used to differ scan to email jobs from scan to file tribute jobs Before you begin Start the Oc VarioPrint 2090 S
74. You must download the account ID file from the Oc Smart Imager to add delete or edit records see Download the account ID file on page 226 Each record in the account ID file contains the following data fields m Record ID m Account ID m Account name m Comment The setting Field separator in the Oc Smart Imager determines the type of field separator The field separator of the file can be a comma or a semicolon Do not use both a comma and a semicolon as a field separator in one file When you use double quotes in a field the system replaces the double quotes with two double quotes Otherwise the system cannot identify the field with certainty Note An account ID file can contain a maximum of 2 000 records Example of an account ID file When you right click the link of your account ID file for example account id csv a dialogue box appears You can now save or open the file When you open the file the screen shows the contents of the account ID file as shown in the table below 227 Edit the account ID file The information in the account ID file 63 Account ID file information Col Data field Entry Description umn A Record ID 4311 manda Always start each new record with tory foreach 4311 new record D Note The first record of the account ID file starts with 4310 This record contains general information Do not change or delete the first record B Account ID 12
75. ailbox You can also create a copy job with the Start key 3 Press the Start key The job is sent to the job queue a Note f you run out of credit units during a job the system stops the job and asks you to refill the credits on your card or insert a new card 235 Making a Copy or Print with the Copy Card 236 Chapter 9 The accounting function Chapter 10 Adding supplies Load the standard media and media with special front Loading the paper Load the standard media and media with special front How to load the standard media in the paper tray 1 Press the button on the front side of the paper tray to open the paper tray 59 Opening the Paper Tray The LED of the paper tray blinks rapidly while the plate inside moves down Wait until the paper tray opens Take the media from the pack Hold each pack of media at the short sides Bend the pack a 2 OND 238 Chapter 10 Adding supplies Load the standard media and media with special front 6 Put the media face down and header up into the paper tray 60 Loading Standard Media 7 Adjust the paper guides Based on the position of the paper guides the Oc VarioPrint 2090 can identify the paper size 8 Close the paper tray 239 Load the tab sheets Load the tab sheets Introduction Task for operators key operators When you print on tab sheets the sheets can have the following destinations m The finish
76. ait book m Landscape calendar m Portrait calendar 4 Note You can only change this setting for a copy job or scan job The value is fixed for a print job 101 Types of copy job settings 34 The settings in the Layout section 2 3 Settings Description Layout The setting allows you to print more than 1 image on a sheet You have the following options Booklet The system prints 2 images per side of the sheet The system automat ically prints your job 2 sided The system shuffles the pages so that a booklet is created when you fold the copies Same up The Oc VarioPrint 2090 prints one and the same image 2 times next to each other By default the system keeps the size of the originals For example when you put A4 originals into the automatic document feeder the system sets the size of the prints to A3 When you cut the A3 sheets in two you get 2 identical A4 copies of your document To decrease your A4 originals to A5 prints you can use the zoom func tion or select another media type Same up jobs require one media type for the prints Therefore when you use the Copy build wizard on the operator panel or the page pro grammer in the printer driver you cannot select more than one media type for the prints 2 up The system prints 2 images per sheet When you select 1 sided the next 2 images are printed on a new sheet When you select 2 sided the next 2 images are printed on the
77. al order The documents are sorted in the order in which they were produced The documents are placed face down into the output trays The user can find the documents more quickly and easily 22 Chapter 2 Getting to know the Oc VarioPrint 2090 The Configuration The Configuration Introduction Information for operators key operators system administrators The Oc VarioPrint 2090 allows you to copy and print your jobs You can add the optional scan to file function The basic screen of the operator panel always shows the message Select Print Copy or Wizards If your system has the optional scan to file function the basic screen shows the message Select Print Copy Scan or Wizards The Print and Print from mailbox keys give access to the mailbox of the Oc VarioPrint 2090 The Oc VarioPrint 2090 has the following functional units m The printer m The Scanner m The operator panel m The controller 23 The Configuration The printer 1 The printer Part Description Function for example A Left front door Access to the toner unit B Top left cover of the Access to the paper path to solve paper jams printer The top right cover of the printer is situated under the fin isher C Finisher Receive the printed documents D Upper output Receive the erroneous prints the clean job sheets and formats other than A4 or letter standard E Finisher front door Access to the s
78. and copy materials to use Safety manual The multilingual Safety manual gives information about safe ty Issues m Instructions for safe use m Safety data sheets m EPA Energy Star Security manual The Security manual contains information about the Com mon Criteria certified configuration This manual describes the elements that are important to administer the Oc Smart Imager in a certified configuration 15 Available documentation 2 Oc VarioPrint 2090The documentation set 2 2 Item Description CD ROM The CD ROM contains a digital copy of the User manual and the Safety manual On line help The Oc VarioPrint 2090 contains the following types of on line help m An on line help on the operator panel The on line help on the operator panel gives experienced users more information about advanced functions of the Oc VarioPrint 2090 The Help key on the operator panel gives access to this on line help m Anon line help in the Oc VarioPrint 2090 Settings Ed itor application on the Oc Smart Imager The User manual sometimes refers to settings in the Oc VarioPrint 2090 Settings Editor The Oc VarioPrint 2090 Settings Editor allows key op erators and system administrators to change the default system settings Key operators and system administrators can refer to the on line help in the Oc VarioPrint 2090 Settings Editor for more information about the settings
79. and enables the processing of a wide variety of jobs 19 Concepts and Philosophy Set Logic Oc Set Logic enables you to handle hardcopy originals on the Oc VarioPrint 2090 in an effective way Oc Set Logic allows you to define subsets within the document page programming The Oc VarioPrint 2090 allows you to combine different originals or subsets into one analog or digital document for example a report or book m Different original size m 1 sided and 2 sided originals m Different paper types You can change 1 sided originals into 2 sided documents If the result is a document with an odd number of pages the Oc VarioPrint 2090 detects this An odd number of pages can result in an empty page between the subsets You have two options for this empty page concatenation and chapterization m Concatenation You decide to print the next subset on the empty page do not keep the empty page m Chapterization You decide to keep the empty page and start the next subset on a new sheet a new chapter starts on a new sheet Oc Image Logic The system detects and adjusts photos and fine lines on the original with the unique Oc Image Logic technology The Oc VarioPrint 2090 processes even complex originals with only one push of a button into prints of excellent quality The paper trays For the Oc VarioPrint 2090 a complete new paper unit is introduced The following table shows the changes and advantages of t
80. andard size originals Scanning special originals and non standard size originals Introduction Task for operators Special originals can cause problems in the automatic document feeder Use the glass plate to scan special originals Special originals include the following m Pages from a bound original like a book or a magazine m Damaged or curled originals m Originals of a non standard size When the original is put on the glass plate the sheet size and the orientation of the original are not automatically detected The Oc VarioPrint 2090 uses a number of rules to calculate the size and the orientation These rules are the following m The sheet size of the original and the default page size of the file are the same standard sizes m The default sheet orientation is a vertical orientation m The zoom value for the file is Automatic For example the default page size of the file is A4 size The Oc VarioPrint 2090 then calculates that the original on the glass plate is an A4 original with portrait orientation To scan an original of a non standard size and orientation you must manually set the sheet orientation to vertical portrait or horizontal landscape Make sure that the original fits into the following ranges m The minimum size for the short edge is 39 inches The maximum size for the short edge is 11 7 inches m The minimum size for the long edge is 39 inches The maximum size for the long edge is 17
81. ang District Beijing 100028 China http www oce com cn Oc Czech Republic Itd Oc Danmark a s http www oce fi Hanusova 18 Vallensbekvej 45 140 21 Praha 4 2605 Br ndby Czech Republic Denmark http www oce cz http www oce dk Oc Finland OY Oc France S A Valkjarventie 7 D PL 3 32 Avenue du Pav Neuf 02130 Espoo 93161 Noisy le grand Cedex Finland France http ww w oce fr Oc Deutschland GmbH Solinger Stra e 5 7 45481 M lheim Ruhr Germany http www oce de Oc Hong Kong and China head office 12 F 1202 The Lee Gardens 33 Hysan Avenue Causeway Bay Hong Kong http www oce com hk 272 Appendix B Miscellaneous Addresses of local Oc organisations Oc Hungaria Kft 1241 Budapest Pf 237 Hungary http www oce hu Oc Ireland Ltd 3006 Lake Drive Citywest Business Campus Saggart Co Dublin Ireland http www oce ie Oc Italia S p A Strada Padana Superiore 2 B 20063 Cernusco sul Naviglio MI Italia http www oce it Oc Japan Corporation 3 25 1 Nishi Shinbashi Minato Ku Tokyo 105 0003 Japan http www ocejapan co jp Oc Belgium S A Rue Astrid 2 A 1143 Luxembourg Belair http www oce lu Oc Malaysia Sdn Bhd 3 01 Level 3 Wisma Academy Lot 4A Jalan 19 1 46300 Petaling Jaya Selangor Darul Ehsan Malaysia http www ocemal com my Oc Mexico S A de C V Prolongaci n Reforma 1236 4to Pis
82. ange of standard scan profiles on the operator panel of the system The scan profiles are located on the Oc Smart Imager in the Sjt csv Scan Job Ticket To access or edit one or more scan profiles you must download the scan profiles file from the Oc Smart Imager and save the file on your workstation To make the scan profiles file available on the operator panel of the Oc VarioPrint 2090 you must upload the file again 4 Note The scan profiles file can also contain scan to e mail profiles L M D Note You can create a maximum of 99 active profiles in a scan profiles file Download the scan profiles In order to download the scan profiles file you need to access the Settings tab in the Oc VarioPrint 2090 Settings Editor Select Scan to file Scan profiles and Download to display the setting Right click the link and use the Save as option in the pop up menu to save the file to a destination of your choice or Click the link the scan profiles file will be saved to a location on your local disk for example The sjt csv file can now be opened and edited in a suitable application e g Microsoft Excel 189 Upload Scan profiles Upload Scan profiles Introduction The scan profiles on the Oc VarioPrint 2090 are located on the Oc Smart Imager If you need to update one or more scan profiles you must first download and change the sjt csv file Next upload the changed file with t
83. ape calendar D Note When you leave this field empty the system uses the default orientation and binding You can also de fine the orientation and binding on the operator panel OrigDuplex Original 1 sided or 2 sided Use this field to define whether the originals in the scanner are 1 sided or 2 sided You can define the following m on The originals are 2 sided m off The originals are 1 sided D Note When you leave this field empty the system uses the default value You can also define the value on the operator panel 185 The scan profiles file 50 The fields of the sjt csv file 4 5 Field name Description header OrigKind Type of the originals Use this field to define the type of originals in the scanner You can define the following m photo m text m auto m mixed d Note When you leave this field empty the system uses the default type of originals You can also define the type of originals on the operator panel OrigZoom Zoom of the originals Use this field to define the zoom factor for the originals in the scanner 25496 40096 d Note When you leave this field empty the value is set to 100 You can also define the zoom factor on the operator panel 186 Chapter 8 The scan function optional The scan profiles file 50 The fields of the sjt csv file 5 5 Field name Description header OrigFormat Media size of the originals Use this field to define
84. aples in portrait direction m 1 staple in landscape direction Select the correct document type to create a document with a landscape staple Co Orn T 1 20 Staple function The screen displays a dialog if your set is too thick to staple The stapler cannot handle sets of more sheets than 80 sheets or sets thicker than 8 25 mm The number of 80 sheets was defined for Oc Red Label paper of 80 g m 20 Ib bond If you see the dialog described above you can do the following m Continue without staples m Cancelthe job If one of the staplers is empty or runs empty the screen displays a dialog You can do the following m Continue without staples m Refillthe staplers m Cancelthe job 90 Chapter 6 The copy function Stapled copies Before you begin 1 2 3 Remove any staples or paper clips Check that the originals in the automatic document feeder are the same size Check that the originals are not curled Illustration gt Booklet gt 2staples 2 sided 2 sided gt 1 staple gt Large increments p 1 sided b 1 sided gt No staples p Automatic Default 21 Settings for 1 staple How to staple the copies oc ova o Put the originals face down and in readable form into the automatic document feeder Use the original guides to align the original Select the function key for Copy Use the Finishing function key to define the
85. are in the Personal scans section you can perform the following tasks m View your scan jobs m Save your scan jobs m Delete your scan jobs 150 Chapter 7 The print function About Oc Intra Logic m Convert your scan jobs into another document type m Send your scan jobs The Corporate Tab The Corporate tab provides easy access to links and documents The Corporate tab has two sections links and documents 151 Oc Intra Logic functions Oc Intra Logic functions Introduction Information for operators Oc Intra Logic is an easy to use intranet application that is used to make more efficient use of the printer This application allows you to do the following Know which paper is loaded See whether the machine is available or not available Gather jobs the whole day and print all the jobs in one session Get information about problems for example that the machine is out of paper Program difficult jobs Only relevant information is offered to the user for example the user is informed when there is a paper jam or paper empty situation for a job 152 Chapter 7 The print function Oc Intra Logic functions Next to the items listed above you can use Oc Intra Logic to change job settings for jobs on the Oc VarioPrint 2090 In the figure below you see an example of job settings in Oc Intra Logic 33 Mozilla ni x Oc Intra Logic Change job settings Job name http fe
86. arioPrint 2090 This procedure makes the system shut down in a controlled way Note 7o save energy you can also put the Oc VarioPrint 2090 into sleep mode see Sleep mode on page 34 How to shut down the Oc VarioPrint 2090 1 Press the key for System to select Shut down Press the Start key to start the shut down procedure Press the System key on the operator panel to open the System information section The operator panel displays the message Are you sure you want to shut down Press the key for Yes The printer starts to shut down Wait for the message When the flashes you can turn off the system Press Close to continue Press the key for Close to continue the shut down procedure The following occurs m The LED in the On Off button changes from green to amber m The screen of the operator panel goes off m The LED next to the System goes off Press the power switch lg Note The Oc VarioPrint 2090 shuts down when the job queue is empty or when all the jobs in the job queue are stopped no running jobs in the job queue 64 Chapter 4 Getting started Restarting the system Restarting the system Introduction Task for key operators system administrators When you change settings in the Oc VarioPrint 2090 Settings Editor the software may ask you to restart the system A restart activates the newly changed settin
87. bs are not in the job queue yet The exception to this rule are automatic print jobs that were moved to top These automatic print jobs can come before interactive print jobs 60 Chapter 3 User environments for the Oc VarioPrint 2090 Chapter 4 Getting started Turning the System On Turning the System On Introduction Task for operators The system has the following switches and buttons see the illustration for the correct location m Power switch g You can find the power switch behind the middle front door of the printer under the operator panel The power switch cuts and connects the power to the complete system m On Off button with amber and green LED io The On Off button allows you to toggle the status of the system between the stand by mode and the sleep mode This action is only possible if the power switch gg is in the 1 position and the start up phase was done After the start up phase the screen of the operator panel displays the message Select Print Copy Scan or Wizards vU Note f your system does not have the optional scan to file functionality the screen of the operator panel displays the message Select Print Copy or Wizards Comm om cuj oo 9 Turning the System On In the table below you will find the status indicators of the LED in the On Off button and the statu
88. c print jobs Stop automatic print jobs When you do not put a check mark in the box Mailbox in your printer driver you create an automatic print job Your job goes straight into the job queue When an automatic print job is printed the operator panel displays the following screen d Memo 00 01 Anny 3of10 1original ER j i 34 Automatic printing You can always interrupt an automatic print job to start an urgent copy job or print job In order to stop an automatic print job in a walk up user environment press Close or any other key The automatic print job then moves into the mailbox When all conditions described in the bulleted list of the introduction are met again the announcement of your automatic print job appears again The automatic print job continues after the time displayed in the message expires In order to stop an automatic print job in a controlled environment press Interrupt Then select the job you want to print and press Move to top After the urgent job is 125 About automatic printing printed the automatic print job continues Because the automatic print job remains visible in the job queue the job does not move into the mailbox 126 Chapter 7 The print function Giving priority to jobs Giving priority to jobs Introduction Task for operators The job queue contains jobs that are waiting to be printed The job on top of the job queue is the current job that is printed
89. can to email function Configure the LDAP server settings Function Description LDAP server When you use an LDAP server you must enable the LDAP server A check mark indicates that the LDAP server is enabled Port Enter the number of the port of the LDAP server This port number can be a number between 1 and 65535 Address host name Enter the address of the LDAP server This address can be a host name of up to 32 characters a z A Z 0 9 or an IP address User name The user name gives you access to the LDAP server This user name can be any name of up to 256 characters a z A Z 0 9 Password The password gives you access to the LDAP server The password can be any word of up to 256 characters a z A Z 0 9 _ Each character that you enter is shown as an x 196 Chapter 8 The scan function optional Recipient search settings Configure an LDAP server Function Description Search database Define the path to the search database The search data base is the area in which an email address is searched The search database can be any data file that contains at least unique identifiers for the users and email addresses The search is from top to bottom only You must enter the top node of the search database to enter the data in the file User identification Define the field of the search base that contains the unique user identifiers This field con
90. cess sheets E Of A The paper tray contains a paper size or paper orientation that the printer cannot process The paper is not supported E or The icons indicate the feed direction of the paper short edge feed or long edge feed The paper tray contains covers The paper tray contains tab sheets The paper tray contains inserts The paper tray contains My Paper The paper tray contains special paper The paper trays are locked The paper trays are unlocked ee mL e e m oo The icons indicate the paper trays used for the current job 40 Chapter 2 Getting to know the Oc VarioPrint 2090 About the job queue About the job queue Introduction Information for operators The job queue is a summary of the job queue manager If the job queue manager contains one or more jobs the job queue is visible on the left hand side of the operator panel The job queue and the job queue manager allow you to manage the print jobs and the copy jobs The Oc VarioPrint 2090 handles multiple tasks which makes the machine a highly productive system As soon as you start a print job or a copy job with the Start key on the operator panel the jobs are sent to the job queue The job queue allows you to check the status of your jobs If you want to access the full informa
91. combined without an empty page like the links of a chain Chapterization You decide to keep the empty page and start the next subset on a new sheet a new chapter starts on a new sheet An empty page separates the subsets just like the chapters of a book 108 Chapter 6 The copy function Concatenation and chapterization The following figure shows an example of concatenation 29 Concatenation The following figure shows an example of chapterization 30 Chapterization Use concatenation and chapterization When the system detects an empty page the operator panel displays the following message 2 Start subset on new sheet a Yes use new sheet Ho continue on back of last sheet gt deceit gt Whole document us P This subset Detauit 31 Start subset on a new sheet 36 Concatenation and chapterization settings 1 2 If you select Then The first subset has an empty rear sheet which is not Yes use new sheet used The next subset starts on a new sheet This is called chapterization 109 Concatenation and chapterization 36 Concatenation and chapterization settings 2 2 No continue on back The next subset starts on the rear of the last sheet of the of last sheet previous subset There is no empty page between the two subset This is called concatenation Whole document The next subsets all have the same setting This subset The setting is use
92. count ID check is enabled the system checks the validity of the account IDs that are entered on the operator panel m Upload the account ID file to the Oc Smart Imager m Download the account ID file from the Oc Smart Imager to make changes in the file m Download the accounting log files 46 Chapter 2 Getting to know the Oc VarioPrint 2090 Introduction to the scan to file function Introduction to the scan to file function Introduction Information for operators system administrators The scan to file function is optional for the Oc VarioPrint 2090 The scan to file function provides a way to convert the information of a physical document into a digital document The Oc VarioPrint 2090 supports the Adobe Portable Document Format PDF and the TIFF format for scan jobs You can only use this scan to file function if you installed a valid license When you scan a document to file the generated file is exported to a folder or digital storage area on a scan server The export mechanism is normally FTP You can get the file from this destination folder on the scan server Definition When you scan a document to file you must first select a scan profile A scan profile is a combination of the following preset settings for scan jobs m The destination for the resulting file m Theresolution m The file format Your company can use many scan profiles For example each department can have a scan profile to arc
93. d and visible until the operator changes the settings m A job that is defined but not printed is visible until the job is printed or deleted m The default print copy and scan settings are not reset The last used settings are reset only when Cancel or Default is pressed m Accounting sessions are closed only when the Cancel key or the Reset account ID key is pressed m Thelist of mailboxes is not sorted Because only one or more dedicated operators use the system there is no need to highlight the user who last sent a job This user is only highlighted at start up and when a selected user is removed from the list of mailboxes m The Oc Smart Imager now determines after how much time the system goes into the low power mode and sleep mode The announcement timer The announcement timer controls the time that announcement messages are shown see About automatic printing on page 124 This timer is not active in controlled environments because automatic print jobs are visible in the job queue just like interactive print jobs Automatic print jobs appear in the job queue under the waiting 59 The controlled environment interactive print jobs Automatic print jobs start to print when there are no more interactive print jobs D Note Automatic print jobs do not start when you set or change the settings of an interactive print job Interactive print jobs come before automatic print jobs even when these interactive print jo
94. d for this subset only 110 Chapter 6 The copy function Delete scanned subsets Delete scanned subsets Introduction Task for operators The Copy build wizard of the Oc VarioPrint 2090 includes a feature that allows you to delete subsets that were already scanned This feature is the Delete key This key appears after the first subset is scanned When you press the Delete key the Oc VarioPrint 2090 removes the last scanned subset You can delete as many document subsets as needed one by one Illustration Basic Paper Layout Extra ios iste do lE IN Copy build Press Add to add a subset Press o to finish the job Press Delete to delete the last subset Press Job settings to edit the job settings Scanned subsets 4 Delete Job settings Detauit 32 Delete a subset How to delete subsets 1 Press the Delete key The subset that was scanned last is deleted Note The screen of the operator panel displays no warning The subset is deleted immediately 2 Press the Delete key until all required subsets are deleted 111 Using tab sheets Using tab sheets Introduction p Task for operators You can create a document that contains for example plain paper and tab sheets If you want to include the plain paper sheets and the tab sheets into one and the same document you must use the Copy build wizard to create the document Note One paper tray must be configured a
95. displays the icons for paper toner and staples Right hand The right hand pane contains the information The bookmark in pane dicator displays the current position within the topic Navigate through the on line help 14 Navigating Through the On line Help Key Function Help key Access and quit the on line help D Note You can also press the Close function key to quit the on line help Numeric keys The numbers in the left hand pane of the on line help match the numeric keys on the operator panel Press the matching key on the operator panel to get more information about the supplies or the functions of the keys 4 Note Press the 0 numeric key to return to the start section Scroll wheel Use the scroll wheel to scroll through the information Close function key Quit the on line help This key is available in all the topics d Note You can also press the Help key to quit the on line help 37 The System information section The System information section Introduction Information for operators You can use the System key to access the System information section The System information section contains two sections The left hand pane displays the System manager The right hand pane displays the System monitor The following tables give an overview of the items in the System information section 15 T
96. e 50 The fields of the sjt csv file 2 5 Field name Description header prefix File name prefix Use this field to define the scan job type for example Memo Ar chive or Email The string can have a length of maximum 8 char acters a z A Z 0 9 The prefix is a fixed part of the file name D Note You can leave this field empty However the field name is required minnr Number of digits required to identify a scan job maxnr Use these fields to define the minimum and the maximum number of digits the user must enter to use the scan function The entered digits are stored in the file name The numeric strings can have a length of maximum 20 digits When both fields are 0 the system does not ask for an input d Note The maxnr must be equal to or larger than the minnr name nr title x Title of the user dialog Use this field to define a title for the dialog that appears when the user must enter digits to use the scan function The title explains to the user which digits are required You can enter a title of max imum 40 characters You can use all the alphanumeric characters except CR lt LF gt lt gt and lt gt D Note You can leave this field empty However the field name is required cfname File name feedback Use this field to activate a dialog that displays the file name of your scan job This dialog can be useful when you do not use a numbering system for you
97. e Copy special originals and originals of a non standard size Introduction Task for operators Special originals can cause problems in the automatic document feeder Use the glass plate to copy special originals When you use the glass plate you must use the Copy build wizard to make 2 sided copies Special originals include the following m Pages from a bound original like a book or a magazine m Damaged or curled originals m Originals of a non standard size When the original is put on the glass plate the sheet size and the orientation of the original are not automatically detected The Oc VarioPrint 2090 uses a number of rules to calculate the size and the orientation These rules are the following m The sheet size of the original and the default sheet size of the print are the same standard sizes m The default sheet orientation is a vertical orientation m The zoom value for the print is Automatic For example the default size of the paper in the paper trays is A4 paper The Oc VarioPrint 2090 then calculates that the original on the glass plate is an A4 original with portrait orientation To copy an original of a non standard size and orientation you must manually set the sheet orientation to vertical portrait or horizontal landscape Make sure that the original fits into the following ranges m The minimum size for the short edge is 10 mm The maximum size for the short edge is 207 mm m The minimu
98. e 180 Print speed gesmst neepa aE ee cogs guess 262 Printer components Finisher 22b cate Sanne eek Bh haan 24 Upper Output cee ces eR eR IR 24 Printer driver Bidirectional information 144 booklet creation 0200005 51 Define Account ID 158 233 Define print job 0 155 Define secured print job 157 Features sneue eea mp meme eee 142 Feedback o ead ete terere d 144 Versions 222p ee tes eee 141 Priority Interrupt ii csse nr Ier ERES 95 127 Movetotop es esses 95 127 Product specifications 262 R Refill Off line stapler 004 250 Stapler S vice aed heeled et e Ies 250 Staplers land2 000 249 Staplers and 5 000 251 Staplers in booklet maker 251 Staplers in finisher lusus 249 TOner TeSetVolT i neuro pU er eg 246 Remove jobs from the mailbox 140 Remove paper tray Bulk thay cere Re mee RE eve 68 Dual paper tray 0 0 0 00 0000 68 Requirements for the copy materials 265 Resolution 0 00002 eee eee 262 Resolve constraints 00 148 Restarting the system 65 Restoring Factory Default Account ID File 230 Resume COPY JOD 4 obe e dede dee ipe d d 93 P ntjob 45 REA ER ph nd 129 Scam JOD cuc oe eme ege seen aera ees 212 Run time contradictions
99. e users or customers see The accounting concepts on page 218 The Oc VarioPrint 2090 allows you to define an Account ID in the printer driver Note You can only enter an Account ID when the accounting function is enabled in the printer driver How to enable the Account ID in the printer driver 1 2 3 p On YouR In your Windows operating system click Start Click Settings Click Printers Note In Windows XP click Printers and faxes Right click the Oc VarioPrint 2090 printer Click Properties Select the Oc VarioPrint 2090 tab Check the Enable accounting box Click Apply Click OK How to create a print job with an Account ID 1 2900s o eo Select the print option in your application The print window of your application appears Select the Oc VarioPrint 2090 printer Select Properties to access the settings of the printer driver The Job tab opens automatically Select a template or define the settings Select Account Enter the values for Account ID Cost center and Custom Click OK after you have defined all the settings The printer driver window closes Click OK to close the print window of the application The print job is sent to the mailbox Note When the accounting function is enabled you must enter an Account ID before you print your job If you do not enter an Account ID yo
100. ed 128 Chapter 7 The print function Stop printing Introduction Task for operators Stop printing Press the Stop key one time if you want to stop a print job at the end of a set Press the Stop key two times to stop within a set end of page After you press the Stop key the printing stops and a dialog is displayed Then you can cancel or resume the job You can use the Stop key for example if you made a mistake in the job definition Illustration 2 Memo printing stopped a Cancel this job 36 Stop printing Stop key behavior 39 Stop key behavior Ch 0986 If you want to stop a job at the Then press the Stop key Q sis End of a set One time End of a page Two times 129 Stop printing Result After the printer stops printing the system asks if you want to cancel the job You have two options as shown in the table 40 Stop key dialog Option Result Yes The job is canceled If the job is stored in the mailbox you can print the job again If you stopped printing at the end of a page you must remove the partial set from the output trays The Oc VarioPrint 2090 prints the next job in the job queue No The Oc VarioPrint 2090 continues to print the job 130 Chapter 7 The print function About the mailbox Printing and the mailbox About the mailbox Introduction Information for operators A mailbox is a digital storage
101. efine in the printer driver see The accounting concepts on page 216 How to print a job with an Account ID 1 Press the key for Print see Print a job from the mailbox on page 134 2 Select your job 3 Press the Start key e The job is printed 165 Print a folded A4 booklet from the mailbox on the Oc VarioPrint 2090 Print a folded A4 booklet from the mailbox on the Oc VarioPrint 2090 When to do The print jobs go to the mailbox when the workflow settings prevent direct printing You must start the print job on the operator panel of the Oc VarioPrint 2090 How to print the folded A4 booklet from the mailbox on the Oc VarioPrint 2090 1 Access the mailbox on the operator panel 2 Select the print job 3 Click the green start key on the operator panel of the Oc VarioPrint 2090 to start the print job The job is printed on A3 size sheets 4 Fold the sheets in the middle over the short edge of the media to create an A4 booklet 166 Chapter 7 The print function Print a folded A5 booklet from the mailbox on the Oc VarioPrint 2090 Print a folded A5 booklet from the mailbox on the Oc VarioPrint 2090 When to do The print jobs go to the mailbox when the workflow settings prevent direct printing You must start the print job on the operator panel of the Oc VarioPrint 2090 How to print the folded A5 booklet from the mailbox on the Oc VarioPrint 2090 1 Access the mailbox on the o
102. efine the storage time of jobs in the mailbox in the Oc VarioPrint 2090 Settings Editor 131 About the mailbox Job order in the mailbox The screen at the operator panel of the Oc VarioPrint 2090 contains a list of the mailboxes of all users who recently sent a job to the mailbox This list is the user list The user who last sent a print job to the Oc VarioPrint 2090 is highlighted in the user list on the operator panel When you open your mailbox on the operator panel you see all your jobs All new or not printed jobs that you sent from your desktop are highlighted You can scroll through the list of jobs with the scroll wheel on the right hand side of the display To select a job just scroll to the job If you send a job to the job queue the job gets a check mark This check mark indicates that the job is Done printed before Mailbox information The mailbox header contains the following information 41 Information in the header of the mailbox Nr Header information 1 The user name 2 The total number of jobs in the mailbox 3 The number of jobs that you select The mailbox of the Oc VarioPrint 2090 displays the following job information 42 Presentation of the jobs in the mailbox Nr Job information 1 A check mark to indicate that the job is sent to the job queue 2 The file name of the job 3 The date and time the job arrived in the mailbox
103. elow Note Some media types require a special loading procedure Examples of these media types are tab sheets and sheets with special front see Load the tab sheets on page 240 and see Load a combination of tab sheets and media with special front on page 243 How to load the standard media in the paper tray 1 ah OND Press the button on the front side of the paper tray to open the paper tray 10 Opening the Paper Tray The LED of the paper tray blinks rapidly while the plate inside moves down Wait until the paper tray opens Take the media from the pack Hold each pack of media at the short sides Bend the pack 66 Chapter 4 Getting started Load the paper trays 6 Put the media face down and header up into the paper tray 11 Loading Standard Media 7 Adjust the paper guides Based on the position of the paper guides the Oc VarioPrint 2090 can identify the paper size 8 Close the paper tray 67 Install the dual paper tray optional Install the dual paper tray optional Introduction 9 Task for operators key operators The dual paper tray is an optional high capacity paper tray You can use a dual paper tray instead of a standard bulk tray A standard bulk tray can contain up to 1 700 sheets A dual paper tray can contain 2 stacks of paper A4 LEF or Letter LEF The total capacity of a dual paper tray is about 3 400 sheets The following procedures descr
104. end 260 Staplers Available staplers 00 91 Booklet maker 000 251 Numbers ou SAPE ERR eg 3l Off line stapler esses 250 On line staplers 00 249 Replace stapler cartridge 3 250 Replace stapler cartridges land 2 249 Replace stapler cartridges 4 and 5 251 Start a print job 0 0000 155 Start contradictions 04 254 Start to printajob 000 131 Stop Copy job 4 ER et he deine 93 Print 30b soni se ah a wie the a Tox 129 Scanjob ee ee a att Leh oe 212 Stop key behavior 04 129 Stop printing 0 eee eee 129 Stop scanning esses 94 212 SUbsets se eei ee eee ee eed ed ew 106 Combine 42 ep eyey ir EIER os 107 Delete s ots Sete tinier e tee ette cim 111 System information System manager 000 38 System monitor sleses lesse 38 System manager Lock operator panel Lusse 38 Lock paper trays 00000 38 Shut down irte eta pees oe woke 38 Unlock paper trays 04 38 System monitoricons sese 39 T Tab caption editor 004 146 Tab sheets Copy job ere e RR 112 Pre printed iex 178 Print on sheets 00000 179 Print on tab labels 0 179 Tab sheets in print job 178 Toner Access the toner reservoir
105. ents Use the scroll wheel to select the required zoom factor Press the function key Layout Press the Original document type function key to select vertical or horizontal This setting describes how the information is mapped on the original Press the function key Extra Press the Orientation function key to define the way in which the original is put on the glass plate Press the Start key to send the copy job to the job queue 117 Create an A5 booklet from A4 originals Booklets Create an A5 booklet from A4 originals Introduction Task for operators This procedure describes how to create a folded and stapled A5 booklet The originals are A4 To create A5 booklets the system requires A4 media Before you begin Make sure that one of the paper trays contains A4 media The feed direction must be SEF short edge feed Create an A5 booklet from A4 originals 1 2 3 oa Put the originals into the automatic document feeder Press the Copy function key Press the function key Finishing to select Booklet In the Layout section the system automatically sets the Layout In the Paper section press the function key Paper to select A4 Use the numeric keys to enter the number of prints Press the Start key 118 Chapter 6 The copy function setting to Booklet Cy Create an A4 booklet from A4 originals Create an A4 bo
106. er m The upper output m The external finisher if configured Note You can not use tab sheets in combination with the optional booklet maker Depending on the destination of the print job you must load different sets of tab sheets The following table shows the types of tab sheets that are required for the destinations 66 Types of tab sheets Destination Type of tab sheet m Finisher Reverse collated tab sheets m Upper output In reverse collated tab sheets the highest number is on top of the set The lowest number is at the bottom for ex ample 5 4 3 2 1 External finisher Straight collated tab sheets In straight collated tab sheets the lowest number is on top of the set The highest number is at the bottom for example 1 2 3 4 5 How to load tab sheets when you print to the finisher and the upper output E 1 Take a pack of reverse collated tab sheets Note The tab sheets in reverse collated tab sheets are counted down from the last number to 1 Complete steps 1 5 of the procedure for standard media 240 Chapter 10 Adding supplies Load the tab sheets 3 Put the tab sheets face down and header down into the paper tray 61 Loading Tab Sheets destination finisher and upper output 4 Continue with steps 7 and 8 of the procedure for standard media How to load tab sheets when printing to the external finisher 1 Press the button on the front side of the paper t
107. er is at the bottom for example 1 2 3 4 5 How to load a combination of tab sheets and sheets with special front 1 Press the button on the front side of the paper tray to open the paper tray 64 Opening the Paper Tray The LED of the paper tray blinks rapidly while the plate inside moves down Wait until the paper tray opens Take the media from the pack Note Hold each pack of media at the short sides Bend the pack Put the tab sheets face down and header down into the paper tray 243 Load a combination of tab sheets and media with special front d Note Use the correct set for the destination of your print job See the Introduction to this chapter 6 Adjust the paper guides Based on the position of the paper guides the Oc VarioPrint 2090 can identify the paper size Close the paper tray 8 Open another paper tray 9 Put the media with a special front face down and header down into the paper tray 65 Loading Media with a Special Front 10 Adjust the paper guides 11 Close the paper tray 244 Chapter 10 Adding supplies Add the toner Adding toner and staples Add the toner Introduction gt gt e gt Task for operators key operators When the toner level of the Oc VarioPrint 2090 is low a refill is needed To inform you of low toner level the operator panel displays a toner warning icon gg The softkey that allows access to t
108. ere is more than 1 explanation for this problem m A wrong orientation was selected m The original feed direction was confused with the ori entation of the information on the original m The application you use does not process the TIFF PDF file in the right way Scan the originals again and select the correct Original document type setting If the problem remains the appli cation you use can be the cause of the problem Check the results in another application The information on the page is too large or too small This problem can occur when the size of the original and the selected size of the target scan are not the same The problem can also be caused by a manual change in the zoom factor Scan the originals again and check the size of the Origi nal and the Scan on the operator panel The information on the page is too light or too dark Change the Exposure settings to influence the result 216 Chapter 8 The scan function optional Chapter 9 The accounting function The accounting concepts The accounting concepts Definition Accounting is an option on the Oc VarioPrint 2090 that stores job copy scan and print information in a log file The information in the log file is used to assign jobs to the relevant persons departments projects and customers who are each assigned accounts The accounting function on the Oc VarioPrint 2090 uses an account ID file which contains the ident
109. ers in a copy job Introduction The Oc VarioPrint 2090 has a feature that allows you to include a front cover back cover or both in your copy jobs for example to make a booklet with covers This feature was built in such a way that you can indicate at the operator panel that you want to use covers There is no need to use the Copy build wizard You must do the following steps to create a document with covers m First load the cover material into a paper tray m Next indicate in the Oc VarioPrint 2090 Settings Editor that the paper tray that contains the cover material is a cover tray m Create a copy job at the operator panel and indicate that you want to use covers Before you begin After you loaded the paper tray with the cover material access the Oc VarioPrint 2090 Settings Editor Click the following in succession Settings Paper Printer and finally Paper tray content In the Paper tray content section you can set the contents for each paper tray Put a check mark in the check box Covers for the paper tray that contains the cover material Note The on line help of the Oc VarioPrint 2090 Settings Editor contains more information about how to set the contents of the paper trays Note The following procedure describes a basic copy job with covers The other settings keep the default values If necessary you can change the other settings for your job Create a copy job with covers 1 ou 2o
110. es not leave the paper tray because a sheet is folded or damaged Remove this sheet The green labels on several of the handles covers and other parts of the Oc VarioPrint 2090 indicate the parts described in the instructions on the operator panel Lift press or open these parts to remove the paper jam For example the operator panel instructs you to open cover C1 A picture on the screen shows the exact location of cover C1 behind the open right hand door If you open the door you find a cover with a green label C1 at the indicated position Follow the instructions on the operator panel in the correct order 258 Chapter 11 Error handling About Paper Jams 4 Note f the key operator locked the paper trays you can not clear the paper jams in these sections Call the key operator to unlock the paper trays Possible locations of the paper jams Paper jams can occur in various stages of the print process 69 Possible Locations of Paper Jams Location Description Automatic docu ment feeder Open the top cover of the automatic document feeder to cor rect the paper jam D Note Also check the glass plate for originals Paper trays Open the paper trays if the LED blinks rapidly Check for pa per jams Paper input mod ule m Open the front doors of the Oc VarioPrint 2090 m Check the four paper path covers marked with the labels C1 C4 O Note You can only open cover C2 when C1 is closed
111. es or toner m Run time contradictions Run time contradictions occur when the system has not enough supplies for example paper while the system prints a job A run time contradiction also occurs when the output is full The active or current job stops The operator panel displays a message Correcting a specification contradiction 68 Correct a specification contradiction Step Action Remarks 1 Press the Start key The system checks the settings that you selected or use the Copy build Ifthe settings do not match the system can not wizard print your job A pop up message appears 2 Change the settings ac For example change the Original settings from cording to the specifi 2 sided to 1 sided to make a copy from the glass cations of the Oc plate VarioPrint 2090 3 Press the Start key If the job has the correct settings the job is proc two times or use the essed If you do not correct the settings the sys Copy build wizard tem corrects the specification contradiction 254 Chapter 11 Error handling Handling Contradictions Correcting a start contradiction 1 Read the error message on the screen 2 Add the needed resources The job starts if there are no more contradictions Correcting a run time contradiction 1 Add the required supplies 2 The job starts if there are no more contradictions 255 Handling Errors Handling Error
112. esolving constraints Resolving constraints Introduction The Message pane shows information about problems that occur if you set conflicting settings A constraint message appears when you make settings that conflict Example You can not print a booklet 1 sided The printer driver shows a red bullet in front of the conflicting settings 1 sided and booklet and the settings are displayed in red In the Message pane you can click the Undo link to solve the constraint How to resolve constraints 1 Click Undo in the Message pane The setting that has caused the conflict is corrected and the previous setting is restored Or 2 Select another option of a setting manually that will remove the message 148 Chapter 7 The print function About Oc Intra Logic Oc Intra Logic About Oc Intra Logic Definition Information for operators Document and device control your desktop Maximize the efficiency optimize the device usage and simplify management and support Print and copy from and to every networked machine Oc Intra Logic provides convenient desktop access to these functions The Oc Intra Logic application is a web based application that allows you to exchange information with the machines on the network Illustration Oc Intra Logic 7 Qoo ral The concepts of Oc Intra Logic The application provides the following easy to use functions that you can execute from your computer
113. et a previously sent print job The key word in walk up environments is sharing This sharing means that sometimes the printer is used heavily and at other times the printer is used sparingly or not at all The Oc VarioPrint 2090 was developed to meet the requirements of this irregular use Three timers help you control the printer and decrease energy consumption when the printer is not used for a long period These timers are the attention needed timer the operator panel time out and the announcement timer The attention needed timer The attention needed timer controls the time that the screen of the operator panel shows error messages related to runtime contradictions see Handling Contradictions on page 254 After 120 seconds the messages disappear The operator panel time out The operator panel time out controls the time that the system is idle before the operator panel is reset You can set a value for the operator panel time out in the Oc VarioPrint 2090 Settings Editor If the operator panel is not used for a period that exceeds the time that you entered the following happens m The screen is reset to the initial screen m Not ready jobs which are jobs that are defined but not started are deleted Note To start a job you need to press the Start key el so that the job is sent to the job queue m The Oc VarioPrint 2090 is reset to the default print copy and scan settings The accounting session is closed m The
114. ets on which you print a customized text Before you begin 1 Select Print from the File menu of your application or click the Print button in the toolbar The print window appears 2 Select the Oc VarioPrint 2090 printer driver in case there is more than one printer available 3 Click the Properties button 4 Note Make sure that the media types are available in the paper trays How to create a print job with pre printed tab sheets 1 Click the Job tab 2 Define the job settings in the available toolbars 3 Click the Special pages toolbar 178 Chapter 7 The print function Use tab sheets in a print job PostScript only Select the Page programmer Define a page range for each separate chapter of the document in the Special page range s box Each page range can have its own media type processing and finishing settings Use the Add sheet before or Add sheet after buttons to insert blank sheets to separate 2 page ranges Blank pages are never printed on Note When you select the back cover to add a sheet the Add sheet before and Add sheet after buttons can become grayed out Follow the link to Back cover at the bottom of this page to make the buttons available for the back cover Choose the media type Tab Insert for the inserted blank pages Click OK to confirm your settings How to create a print job with printed tab sheet labels 1 Repeat steps 1 4 of the previous pr
115. ettings Editor in your web browser in the system administrator mode 213 Check the export status of scan and email jobs How to check the export status of a scan job 1 Select Service in the title bar of the Oc VarioPrint 2090 Settings Editor 2 Click Status 3 Click Scan job export status 214 Chapter 8 The scan function optional Troubleshooting Introduction Troubleshooting Information for operators The operator panel of the Oc VarioPrint 2090 can display an error message when you try to scan a document An error can occur when a combination of settings is a not possible combination or the limit of the system capacity is reached Handle the error messages The following errors are OREs Operator Recoverable Errors The table describes the possible error messages for scan jobs The table also describes how you must react to each message 59 Messages and actions Message Action Maximum of 500 images imported The system memory is full You can not Press Close to finish the job Start a new scan more images for this job job to scan the rest of the document Start the job Scan the remaining origi nals as a new job Please wait scanning will continue The system needs time to process the in soon formation and send the information to the scan server No user interaction is re quired Spool memory is almost full No scan to file job can be started The maximum memory
116. ettings in the Paper section gt 1 C5 Legal 8 5x14 b 2 4 Letter 85x11 gt E Tabloid 11x17 gt 4 4 Letter 8 5x11 Tab 25 The Paper section gt Front amp back Back gt Front b No The following table describes the settings 33 The settings in the Paper section Settings Description Paper This setting allows you to indicate the paper tray The setting also indicates the paper in the paper tray and the orientation of the paper in the paper tray Covers You can use the setting to define the use of covers for your document m Front amp back m Back m Front m No You must indicate to the system in which paper tray you put the covers The settings in the Layout section i Booklet ad gt Same up gt 2 up b Normal 26 The Layout section 100 Chapter 6 The copy function Types of copy job settings The following table describes the settings 34 The settings in the Layout section 1 3 Settings Description Original docu ment type The setting allows you to indicate how the information is displayed on the original A figure at the right hand side on the operator panel presents the display of the information You have the following options use the scroll wheel to access the 2 top most options the values Portrait book or Landscape book are displayed by default m Landscape book m Portr
117. f the finisher 3 optional off line Behind the front door of the finisher stapler 4 optional booklet Inside the booklet maker front side maker 5 optional booklet Inside the booklet maker back side maker If a stapler runs empty when you start a job or during a job a warning message appears When a job stops because of a lack of staples you can do the following m Refill the staplers m Cancel the job m Continue the job without staples not possible for the optional booklet maker The system automatically detects the refill of the staplers The warning message disappears 31 About the Staplers D Note Use staples of type S3 for staplers 1 2 and 3 For staplers 4 and 5 inside the optional booklet maker use staples of type S23 32 Chapter 2 Getting to know the Oc VarioPrint 2090 The power modes The power modes Introduction OFF Information for operators key operators system administrators The main power modes of the Oc VarioPrint 2090 include the following m Off m Low power mode m Sleep mode The low power and sleep modes are the energy saving modes of the Oc VarioPrint 2090 Note The key operator can change the settings in the Oc VarioPrint 2090 Settings Editor The on line help in the Oc VarioPrint 2090 Settings Editor contains more information about how to change the settings The Oc VarioPrint 2090 is completely turned off You can not reach the
118. f you require a format that is compatible with the Acrobat applications A PDF is a file with compressed graphics and text This format matches all print systems and is common in the Internet environ ment Tasks for system administrators to maintain the scan to file function The system administrator must do the following to enable and maintain the scan to file function Configure the scan server Configure the export function for the scan jobs Create the scan profiles Download the scan profiles from the Oc VarioPrint 2090 Settings Editor to change the settings of the scan profile Upload the scan profiles to the Oc VarioPrint 2090 Settings Editor after the settings are changed Install the scan server to which the files are sent 2 Note See the on line help of the Oc VarioPrint 2090 Settings Editor for more information about the above tasks of the system administrator 48 Chapter 2 Getting to know the Oc VarioPrint 2090 Introduction to the scan to email function Introduction to the scan to email function Introduction Information for operators system administrators The scan to email function is a part of the optional scan to file function on the Oc VarioPrint 2090 Scan to email runs on the GX270 platform and more recent platforms Definition Scan to email allows you to scan a document and attach this scanned document to an email The email is then automatically sent to the indicated email addres
119. for low supply levels Toner Staples in staplers 1 and 2 Staples in stapler 3 optional off line sta pler Staples in staplers 4 and 5 optional booklet maker The System manager displays the following functions m Lock UL if configured in the Oc Vario Print 2090 Settings Editor m Shutdown the system m Lockorunlock the paper trays if configured in the Oc VarioPrint 2090 Settings Editor m The Toner refill key D Note The Toner refill key is active only when the level of toner is low Help key Access the on line help function ms Confirm key Select a mailbox or a scan profile Scroll wheel Use the scroll wheel to navigate through lists like the list of mailboxes and the list of scan profiles and to change certain settings Correction key Reset the number of copies or prints to 1 28 Chapter 2 Getting to know the Oc VarioPrint 2090 The Configuration Part Description Function for example Start key Md Send a print job or copy job to the job queue Start a scan job Stop key o Stop the current print job Press one time to stop the job after a com plete set Press two times to stop the job as soon as pos sible within a set Numeric keys The numeric keys have the following functions Enter PIN codes and account IDs Enter the number of copies and prints Navigate through the on
120. function key Finishing You can set the number of staples Select No staples 1 staple or 2 staples for the print job If your Oc VarioPrint 2090 has the optional integrated booklet maker you also see the option Booklet for the setting Finishing 137 Edit a mailbox job p Note The Print job identification section displays the file name and the user name You can not change this information for a print job Change the settings in the Paper section 1 Press the function key Paper gt 1 5 Legal 8 5x14 gt Front amp back b 2 amp 1 Letter 8 5x11 Back gt 3 0 Tabloid 11x17 gt Front gt 4 E Letter 8 5x11 Tab y No Default 42 The Paper section 2 Press the function key Paper to select the paper tray for the print job 3 Press the function key Covers to define the use of covers Change the settings in the Layout section p 1 Press the function key Layout HHHH Booklet Same up e 5 P Normal Lill S 43 The Layout section Press the function key Print document type You can set the binding edge of the print This setting defines if the document flips over the long edge or the short edge of a sheet This setting also allows you to select the orientation of the print You can select landscape or portrait You can only set 1 staple for documents that flip
121. gin Make sure that the urgent copy job or print job is sent to the job queue You can use the Next job function see Concepts and Philosophy on page 16 to prepare your urgent job while the printer proceeds with the current job 127 Giving priority to jobs Illustration inting 00 02 jt 7 of 100 1 original E Copy job 00 03 Copy job 3 00 05 Copy job 4 00 07 35 Giving priority to jobs How to use the Move to top function 1 Press the Job queue manager key fJ d Note The job queue manager is visible only when the job queue contains one or more jobs 2 Use the scroll wheel to scroll to the urgent job 3 Press the key for Move to top Result m The urgent job moves to the place below the current print job m The urgent job is printed after the current print job How to use the Interrupt function 1 Press the Job queue manager key d Note The job queue manager is visible only when the job queue contains one or more jobs 2 Press the Interrupt key Use the scroll wheel to scroll to the urgent job 4 Press the key for Move to top o Result m The urgent job moves to the place below the current job m The current job stops after the set that is currently printed m The urgent job moves to the top The interrupted job moves to the place below the urgent job m The urgent job is printed m After the urgent job is printed the interrupted job is resum
122. gits that identifies a user department project or customer The account ID is attached to a job m Account name A name string of a maximum of 40 characters that matches a defined account ID The name is used for feedback to the user on the operator panel m Accountcom A comment field string of a maximum of 255 characters ment that helps the system administrator to maintain the account ID s 218 Chapter 9 The accounting function The accounting concepts 61 The parts of the accounting function 2 2 Term Description Accounting log file Every processed job is logged in the accounting log file The accounting log file provides detailed information on the use of the machine and the functionality scan print or copy of the job see About the accounting log file on page 220 The acl file remains active for 24 hours The file is converted to a csv file and added to a list The Oc Smart Imager can store a maximum of 99 log files The oldest file is removed when the limit is reached Account ID verifi cation The check that the entered account ID is present in the ac count ID file If the account ID is not present in the account ID file the account ID is not accepted CSV file Comma Separated Value file A csv file is a file in which a special character separates the fields This special character is either a comma or a semi colon Both the account ID fi
123. gs If you restart the system the following occurs m The Oc VarioPrint 2090 Settings Editor changes become active m The jobs in the mailbox are saved m The job number of new copy jobs and scan jobs is set to 1 You must restart the system in the Oc VarioPrint 2090 Settings Editor Follow the procedure below to restart the system How to restart the system hOnND Start the Oc VarioPrint 2090 Settings Editor in your web browser Click Service Click Control Click Restart The screen displays Restart the Oc Smart Imager Click OK The system restarts The screen of the operator panel displays the message When the light next to the System key on the operator panel is off you can turn off the system Press Close to continue Note The system waits until all active jobs are finished Press the key for Close on the operator panel The printer goes into the sleep mode Press the On Off button on the printer to wake up the system The LED in the On Off button changes from amber to green 65 Load the paper trays Load the paper trays Introduction Depending on your configuration the Oc VarioPrint 2090 has 3 or 4 front loading paper trays All the paper trays can handle the same variety of copy materials You can add the media to the paper trays while the Oc VarioPrint 2090 is running To load the paper trays follow the procedure b
124. he System information section is also visible in the top of the screen When you press the softkey the System information section opens The toner level indication in the System information section is highlighted when the toner level is low or all the toner is used Attention Only use Oc F3 F11 toner Attention Never add more than 2 bottles at a time Attention The Oc VarioPrint 2090 must be switched on to add the toner Attention If you spill toner refer to the Safety data sheets in the Oc VarioPrint 2090 Safety manual for information about the removal and cleaning 245 Add the toner How to access the toner reservoir 1 Open the left front door of the Oc VarioPrint 2090 66 Open the front door 2 To open the reservoir turn the screw of the toner reservoir counter clockwise with a screwdriver or coin 3 Pull the cover of the toner reservoir towards you 4 Remove the cover of the toner reservoir A Attention Add toner only when the operator panel displays the toner warning icongg together with the System information softkey e You can add toner even if the Oc VarioPrint 2090 is running How to add the toner 1 Shake the toner bottle well see the instructions on the bottle 2 Remove the screw cap from the bottle D Note Do not remove the seal from the bottle 246 Chapter 10 Adding supplies Add the toner 3 Check the ridge first to put the bottle into the right
125. he address list file to the Oc Smart Imager The address list file is a comma separated values csv file The address list file must contain a user identifier column and an email address column The user identifier must be a unique number of up to 20 digits 0 9 See Email address of the sender above for the format re quirements of the email address D Note The name of the address list file must always be ral csv Other file names are not ac cepted The header of the user identifier col umn must always be ruid The header of the email address column must always be ad dress 75 The configuration of the scan to email function 76 Chapter 4 Getting started Chapter 5 Controlling the Oc VarioPrint 2090 77 Enable or disable the automatic wake up Enable or disable the automatic wake up Introduction When the system has not been active for a while the system goes into the sleep mode If the automatic wake up is enabled the system wakes up automatically when new jobs arrive If the automatic wake up function is disabled you must press the On Off button at the machine to wake up the system By factory default the automatic wake up function is disabled Before you begin BROOD Open your web browser Enter the URL of the Oc Smart Imager in your web browser Select the Key operator mode or the System administrator mode Enter the required PIN or password How to enable the aut
126. he items of the System manager section Section Function System section m If configured lock the operator panel Lock UI m Shut down the system m Ifconfigured lock and unlock the paper trays Toner refill sec tion Confirm the refill of the toner 16 The items of the System monitor Section Function The warning sec tion The warning section is the left hand part of the System mon itor This part contains information about the level of the sta plers the toner level and the number of prints that you can make until the next service The paper section The paper section is the right hand part of the System moni tor This part contains the following information m Media types in the paper trays m Media levels in the paper trays m Anindication of the paper trays that are used for the cur rent job m Iftray locking is configured an open or closed padlock 38 Chapter 2 Getting to know the Oc VarioPrint 2090 The System information section The Icons in the Warning Section 17 The Icons in the Warning Section Icon Description z The staplers contains sufficient staples No number below the icon is highlighted H A stapler is empty The highlighted number below the icon indi cates which stapler is empty The numbers indicate the following staplers m 1 Below the top cover of the finisher at the back of the print er
127. he media and originals normally move through the Oc VarioPrint 2090 without any problems A sheet that gets stuck can cause a paper jam If there is a paper jam the operator panel displays an error message The operator panel gives you an instruction to clear the error The graphics on the screen indicate which part of the Oc VarioPrint 2090 has a paper jam The operator panel guides you through a sequence of steps to correct the problem If paper jams occur in more than one location the operator panel continues to give the instructions until all the paper jams are corrected When the error is cleared follow the instructions on the display The job continues All the prints and copies are moved correctly into the finisher or system output If the print is still not correct check the following m Theoriginals must be aligned to the right in the automatic document feeder m Theoriginal guides must not be too tight or too loose m Theoriginals must not be too heavy too curled or too damaged If necessary make the originals flat or make new originals on the glass plate m Theoriginals must not be stapled If necessary remove any staples Separate the originals after you remove the staples The cause of the problem can be also in the paper compartment Check the following m The paper is curled Reload the paper upside down m The paper does not leave the paper tray because the guides are too tight Loosen the guides m The paper do
128. he scan profiles to the Oc Smart Imager Note The scan profiles file can also contain scan to e mail profiles Note You can only upload a scan profiles file if the file has the name sjt csv Upload the scan profiles file In order to upload the scan profiles file access the Settings tab in the Oc VarioPrint 2090 Settings Editor Select Scan to file Scan profiles and Upload to display the setting If you click Browse you can navigate to the location of the sjt csv file on the network You can click Upload to start the process The changed sjt csv file will overwrite the existing sjt csv file on the Oc Smart Imager Note f you restore the factory default scan profiles the sjt csv file on the Oc Smart Imager is overwritten by the factory defaults file 190 Chapter 8 The scan function optional Configure the scan server Configuring the scan function Configure the scan server Introduction Task for system administrators When you use the scan to file function the generated file is sent to a predefined location the scan server The scan server is a designated server in your network that stores the scan to file jobs that you create on the Oc VarioPrint 2090 Purpose When the scan server on the network is defined you must configure a number of scan server settings in the Oc VarioPrint 2090 Settings Editor You must configure the following settings to access the scan server m Job export Host
129. he stapler cartridge at the next service visit Illustration 69 Location of the on line staplers only stapler 2 is visible stapler 1 is located at the left hand side of stapler 2 248 Chapter 10 Adding supplies Replacing Stapler Cartridges 1 and 2 standard on line staplers How to replace the stapler cartridges of the staplers 1 and 2 1 2 3 11 12 Open the front door of the finisher Open the top cover of the finisher Check that the staplers are correctly aligned Note The staplers must be extended to the maximum position If the staplers are not in the correct position you cannot access stapler 1 Follow the procedure below if the staplers are not correctly aligned see How to align the staplers correctly Tilt the stapler cartridge forward In the same movement remove the stapler cartridge from the stapler Remove the loose staples if necessary Note Make sure that no staples fall into the finisher Take a new cartridge type S3 Remove the packing material Slide the stapler cartridge into the stapler Press until the stapler cartridge clicks into place Note f the new stapler cartridge does not fit put back the old stapler cartridge and call service Close the top cover of the finisher Close the front door of the finisher How to align the staplers correctly 1 2 3 p Close the top cover of the finisher if the staplers are not in the correc
130. hing This column indicates the type of finishing number of sta ples or booklet if your system has the optional booklet mak er Messages Displays a warning if there is run time contradiction or a start contradiction 43 About the job queue The job queue manager also allows you to manage the jobs in the job queue manager You can access the jobs with the scroll wheel at the right hand side of the operator panel The table below describes the functions in the job queue manager 21 Job queue manager functions Function Description Delete This function allows you to delete jobs from the job queue d Note You can not use this function to delete a job that is currently being printed Move to top The function allows you to give priority to a job see Giving priority to jobs on page 95 The selected job is printed when the current print job is ready Interrupt Move The function allows you to give priority to a job The selected to top job is printed when a set of the current print job is ready 44 Chapter 2 Getting to know the Oc VarioPrint 2090 About the accounting function Additional options for the Oc VarioPrint 2090 About the accounting function Introduction p Information for operators system administrators The Oc VarioPrint 2090 has an accounting function that is available on the operator panel The system administrator must enable the accounting
131. his new concept Feature Description Refill during run No loss of productivity when you reload the paper trays Paper tray linking Printlong runs without reload of the paper trays you can link trays that contain the same paper type Front loading The paper trays are easy to access at the front of the system less floor space required 20 Chapter 2 Getting to know the Oc VarioPrint 2090 Concepts and Philosophy Feature Description Uniform paper in All the trays have the same orientation of the paper This sys put tem simplifies the task of loading the paper trays You also avoid misprints because the paper is always loaded the same way m Facedown m Header up Flexible paper All the trays can contain the same variety of media types trays m 90 degrees rotation allows you to feed the paper in both short edge feed SEF as well as long edge feed LEF the information on the prints and copies can always be read m Air separation in the trays makes the paper trays suitable for special paper The finisher The Oc VarioPrint 2090 has two general output destinations the finisher and the upper output The finisher has 4 output trays the lowest tray of which is the bulk tray m Jobs that only use long edge feed LEF paper A4 or Letter Std go into the finisher m Other jobs and jobs that need multiple sheet sizes go into the upper output Offset stacking If the sets
132. hive the files a scan profile to display the files on screen and a scan profile to print the files An example of a scan profile is Purchasing 300 dpi TIFF When you use a scan profile your document is scanned with the resolution defined in the scan profile The generated file has the format and the location indicated in the scan profile The file name scan resolution and file format are fixed You cannot change these items on the operator panel There are some settings that you can change but only for the current scan job You can change the settings for Original File and Image see Types of scan job settings on page 200 The Info tab only displays an overview of the main settings and the file name of the scan job 47 Introduction to the scan to file function You can select a scan profile on the base of three items These items were included when the scan profile was defined in the Oc VarioPrint 2090 Settings Editor You cannot change these items on the operator panel 23 The contents of a scan profile Item Definition Name The name can indicate a departmental directory or a department Resolution The resolution indicates the number of dots per inch You can se lect 300 dpi or 600 dpi File format Select the TIFF format if you require a general format compat ible with a range of graphical applications Remember that a TIFF file can be large in size Select the PDF format i
133. i e sae ata 106 Z ZOON 4 E nee AE e Lal ge vi ats 262 Automatics ie cigs cigars ve meemes 99 202 Larse steps an a Sack vy py PROP 117 Manual oC ES A 99 202 Small steps 281 Index 282
134. ial front 238 Load the tab sheets llle 240 Load a combination of tab sheets and media with special front 243 Adding toner and staples liliis 245 Acdd the toner zi do ege Spee es 45 iet Une gn RR RAE e 245 Replacing Stapler Cartridges 1 and 2 standard on line staplers 248 Replacing Stapler Cartridge 3 optional off line stapler 250 Replacing Stapler Cartridges 4 and 5 optional booklet maker 251 Chapter 11 Error handling 522 oll le elk Stee Ena nia Dee nur 253 Handling Contradictions llle 254 Handling Errors 4222s ib ee heen dee DRE nx ER RR 256 About Paper Jams 2er uno UU Re ea Pas we tee e a terete 258 About the staple jams liliis esee 260 Table of Contents Appendix A Overview and tables 000 e eee eee 261 Product specifications saaa 0000 cee eee 262 Originals that can be used 2 1 0 0 eee 263 Materials that can be used 0 ccc eee eee 264 Appendix B Miscell ti ous ouo exerce x dae te oie e ia eA Ree de 269 Reader s comment sheet 0 000000 ccc eee ee een 270 Addresses of local Oc organisations 00 00000 272 Table of Contents 10 Chapter 1 Introduction The Oc VarioPrint 2090 The Oc VarioPrint 2090 Definition The Oc VarioPrint 2090 is a high volume black and white print copy and scan system that can operate in different user environments such as environme
135. ial paper You can use up to three different types of special paper Special 1 Special 2 Special 3 Note The key operator can define default paper trays for the special paper in the Oc VarioPrint 2090 Settings Editor How to create a job with special paper 1 2 3 4 5 p 6 7 8 9 D Select the print option in your application The print window of your application appears Select the Oc VarioPrint 2090 printer Select Properties to access the settings of the printer driver The Job tab is opened Select a template or define the settings for example for Layout and Finishing Select Paper Note You can also click the short cut link after Media in the Preview pane Click the Edit button to access the Define media types window Select Special 1 Special 2 or Special 3 in the Media type box Click OK after you finished The printer driver window closes Click OK to send the job to the Oc VarioPrint 2090 Note You can use the page programmer to define more than one type of Special paper in one print job see About the page programmer on page 146 Note You can rename the Special 1 Special 2 and Special 3 paper names according to your requirements This makes the use of special paper easier For tab sheets and inserts specific media names are available 169 Special paper in a print job How to print a job on special paper 1
136. ibe how to replace the bulk trays with dual paper trays and the other way round Note Do not fill the dual paper tray above the maximum levels as indicated on the 2 stickers inside the paper tray Put the left hand paper stack fully against the left edge Put the right hand paper stack fully against the right edge Before you begin E o Make sure that the paper tray you want to replace is empty Note When the dual paper trays are installed for the first time a number of adjustments are required Therefore Oc service technicians will do the initial installation Caution The bulk trays and the dual paper trays are heavy Always remove and install the bulk trays and the dual paper trays with 2 persons How to remove a bulk tray or dual paper tray 68 1 Press the button on the front side of the paper tray to open the paper tray The rails on both sides of the paper tray contain 2 red stickers with an arrow 2 Slide the paper tray out until you see the first red sticker A spring lock is situated next to the sticker Chapter 4 Getting started Install the dual paper tray optional 3 Press the spring lock of the right hand rail to release the spring lock 12 Release the first spring lock 4 Slide the paper tray just a little bit from the spring lock 5 Repeat the steps 3 and 4 for the left hand rail 6 Slide the paper tray further out until you see the second red sticker A spring lock is situated next to
137. ification numbers for all accounts and an accounting log file The account ID file is used to identify and verify the accounts The accounting log file stores information about all jobs that were done for each account You can use various levels of accounting On the lowest level the identification is disabled which means that you do not have to enter an account number before you start a job If the identification is enabled the system asks you to enter an account number before you can start a job Next you can disable and enable the verification of account numbers If the verification is disabled the Oc VarioPrint 2090 does not check the correctness of the entered account numbers The entered account numbers are used in the account log files only to allocate jobs to the corresponding accounts If verification is enabled the entered account number is checked for correctness Thus you must enter a correct account number before you can start any jobs The accounting function on the Oc VarioPrint 2090 also has a feature that allows you to omit the names of the jobs in the account log files This feature the job name suppression helps you to protect confidential information Accounting terms 61 The parts of the accounting function 1 2 Term Description Account ID file The account ID file is a csv file The account ID file has 3 Consists of data fields Account ID Account name and Comment m Account ID A sequence of 1 to 10 di
138. igure to access the accounting settings Setting Description Identification m Disabled Youcan start the jobs that you create without the use of an account number m Enabled The Oc VarioPrint 2090 will ask you to enter an account number before the job is started The number you en ter is a sequence of 1 to 10 digits You can specify the account ID in the Oc job ticket in the printer driver when you create a job or you can enter the number on the operator panel of the Oc VarioPrint 2090 Verification m Disabled The Oc VarioPrint 2090 accepts any account number as a correct entry even though the number is not listed in the account ID file on the Oc Smart Imager m Enabled The account number you enter is only accepted by the Oc VarioPrint 2090 if the number is listed in the account ID file on the Oc Smart Imager If the number is not present in the account ID file the job is not accepted d Note You can only use this setting if the Identifica tion setting is enabled Field separa tor This setting allows you to select the character used in the account log files to separate the information m Comma m Semi colon Copy Count Device Enable the setting to indicate that the Oc VarioPrint 2090 is configured with a copy count device 71 The Configuration of the Scan to file Function The Configuration of the Scan to file Function Introduc
139. in a job have more than one page the sets are offset stacked For stapled sets offset stacking increases the capacity and stacking quality of the output sets Behavior of the output trays of the finisher The key operator can define the deposit behavior of the 4 output trays of the finisher in the Oc VarioPrint 2090 Settings Editor m Deliver the output from top to bottom The print jobs are delivered to the output trays in a top to bottom manner The print jobs are first sent to the highest output tray When the first output tray is full the print jobs are sent to the next tray below This behavior continues until all the print jobs are delivered This option may be preferred in a central environment The capacity of the output trays is used in an optimal way The system remains productive as long as possible without the intervention of an operator m Deliver the output bottom up The Oc VarioPrint 2090 sends the print jobs to the first output tray located above the bulk tray If this output tray is full the Oc VarioPrint 2090 sends the print jobs in a bottom up manner to the next output tray located above the tray that is full This behavior continues until the highest output tray is also full When 21 Concepts and Philosophy the three highest trays are full the print jobs are sent to the lowest tray which is the bulk tray This option may be preferable in a decentralized environment The output is delivered in a more logic
140. indow of your application You do not need the Properties section to select the correct template or to define the settings 155 Create a print job Result The print job arrives in your personal mailbox on the Oc VarioPrint 2090 or is printed automatically This depends on your settings When the print job arrives in the mailbox you can access the print job on the operator panel to check the settings you defined in the printer driver or start the print job see Print a job from the mailbox on page 134 156 Chapter 7 The print function Create a secured print job Create a secured print job Introduction Task for operators The Oc VarioPrint 2090 allows you to protect sensitive information in a print job If you want to print a job that contains sensitive information you can set a protective PIN code This PIN code is set in the printer driver The PIN code has a length of 1 5 digits After you send the print job to the Oc VarioPrint 2090 you can not change the PIN code of the print job The secured print job goes to the mailbox on the Oc VarioPrint 2090 Enter the correct PIN code to print this job Remember the following security guidelines while you print a secured job m Use at least 4 digits to define the security code in the printer driver m Complete the job on the Oc VarioPrint 2090 as soon as possible Do not wait until the following day m Delete the job immediately after you have printed the job
141. ing are examples of the settings m Define the default destination of the print jobs the mailbox or the job queue m Remove automatic or interactive print jobs from the job queue Walk up environment and controlled environment You can use the Oc VarioPrint 2090 in walk up environments and in controlled environments Walk up environments are environments where many users use Oc VarioPrint 2090 Because the Oc VarioPrint 2090 is not used all the time certain timers are active to help you monitor the printer and save energy when the printer is not used for a longer period These timers are the announcement timer the attention needed timer and the operator panel time out see The walk up environment on page 57 In controlled environments one or more operators work continuously with the Oc VarioPrint 2090 Because of the constant use of the Oc VarioPrint 2090 the announcement timer the attention needed timer and the operator panel time out are 18 Chapter 2 Getting to know the Oc VarioPrint 2090 Concepts and Philosophy not needed and are therefore not active see The controlled environment on page 59 The mailbox Next job The mailbox is what makes the Oc VarioPrint 2090 everybody s personal printer The mailbox is a user specific storage area for print jobs You each user can print these mailbox print jobs from any networked location at any time Note Jn controlled environments the number
142. ing function The use of accounting E Reprographic departments often process the jobs for a particular customer in succession The consecutive processing of these jobs is called a session Sessions are the basis of accounting When you start your first job of the day you must first enter the account ID for your first customer Then you can start to process the jobs The account ID remains valid until you enter a new account ID or you press the Reset account ID key You can enter an account ID in the printer driver and send the job to the mailbox Make sure that you cancel the current account ID of the session before you print the job from the mailbox Otherwise the current account ID of the session overrules the account ID that is indicated in the printer driver Note Automatic print jobs that do not have a valid account ID are automatically sent to the mailbox You must enter a valid account ID to print the job The tasks of the system administrator for the accounting function The system administrator can define a number of accounting settings in the Oc VarioPrint 2090 Settings Editor The following table displays the main settings in relation to accounting 22 System Administrator Tasks for Accounting Person responsi Tasks ble System adminis m Enable the Account ID setting trator m Enable the account ID check When an account ID file is uploaded to the Oc Vario Print 2090 Settings Editor and the ac
143. ing log file 62 The fields of the accounting log file 1 4 Field name Specification Description lt re 4301 A number that identifies a data record cordtype gt lt jobid gt A number with a When a new job starts the Oc Smart Imag maximum length of er creates a unique job identification number 9 digits 220 Chapter 9 The accounting function About the accounting log file 62 The fields of the accounting log file 2 4 Field name Specification Description lt jobtype gt Possible entries Describes the type of job m COPY m COPY Direct copy job m IP m IP Interactive print job a job that was m AP printed from the mailbox m SCAN m AP Automatic print job a job that was m SCAN2MBX directly printed from the network not m MBXCOPY from the mailbox m SYSTEM m SCAN A scan to file job m SCAN2MBKX A job that was scanned to the mailbox m MBXCOPY A copy job that was printed from the mailbox m SYSTEM A test print that was started in the service mode or service copy mode date YYYY MM The date on which the job was finished or DD cancelled D Note When you open the file in Microsoft Excel the date format changes into the date format that is defined in Microsoft Excel time hh mm ss The time on which the job was finished or canceled D Note When you open the file in Microsoft Excel the time format changes into the time format that
144. int 2090 How to print a job from the mailbox p 1 Press the Print function key You now see a list of mailboxes the user list Note This user list contains only the mailboxes of the users who recently sent a print job to the mailbox In walk up environments the user list contains several users see The walk up environment on page 57 In controlled environments the user list contains only one name or a few names see The controlled environment on page 59 Use the scroll wheel at the right hand side of the operator panel to scroll through the user list Then use the Confirm key on the scroll wheel to select your user name the name of your mailbox from the list Solution deployment 00 01 Saskia 3of amp 1 original 4 waiting jobs 00 02 Peter Sandra 39 Select your user name Press the Print from mailbox function key Use the scroll wheel at the right hand side of the operator panel display to scroll through the list of your jobs To select a job just scroll to the job 134 Chapter 7 The print function Print a job from the mailbox d Note You can press the function keys Select all or Select new to make a selection 5 Press the Start key e Result A copy of the mailbox job is sent to the job queue of the Oc VarioPrint 2090 The mailbox job gets a check mark This check mark indicates that the job has been sent to the job queue The job remains in the mailbox and
145. int your jobs in two ways the interactive way and the automatic way You must put a check mark in the box Mailbox in your printer driver to make your job an interactive print job Your job then goes into the mailbox In order to print your job you must start the job at the operator panel The automatic print jobs are also created in the printer driver To create an automatic print job you must leave the box Mailbox empty Your automatic print job then goes into the job queue D Note n the Oc VarioPrint 2090 Settings Editor the key operator can define that all new jobs are sent to the mailbox not to the job queue When the setting To mailbox is enabled automatic print jobs become interactive print jobs You must start all print jobs from the mailbox see Print a job from the mailbox on page 134 Automatic printing in walk up environments In walk up environments the printing of automatic print jobs starts when all three following conditions are met m All the interactive jobs are finished m The time out of the operator panel has expired m At least one automatic print job is present When all conditions in the bulleted list above are met the display shows the following message Automatic printing will start in seconds Because automatic print jobs are not visible in the job queue in walk up environments the printing of automatic print jobs is announced through a message After the time displayed in the message expire
146. is defined in Microsoft Excel result Possible entries Information about the status of the job m Done m Done The job was finished correctly m Abr m Abrt The operator or the Oc Smart Im ager stopped or cancelled the job for ex ample in case of an error username A text string witha The user name that is defined for the job maximum length of 255 characters lt jobname gt A text string witha The name of the job only for automatic or maximum length of 255 characters interactive print jobs Otherwise the field is empty 221 About the accounting log file 62 The fields of the accounting log file 8 4 Field name Specification Description depart This field is always empty mentname gt costcentre A text string with The name of a department or user as defined maximum length of in the Cost center field of the Account tab 40 characters of the Oc VarioPrint 2090 printer driver This field is empty when the attribute is not available custom A text string with Information as defined in the Custom field maximum length of of the Account tab of the Oc VarioPrint 255 characters 2090 printer driver In the Custom field the user can add additional information about the account settings This field is empty when the attribute is not available account This field is always empty jobnumber gt lt accountid gt A number with a The account I
147. job m If you select Yes the job is removed from the job queue 94 Chapter 6 The copy function Giving priority to jobs Giving priority to jobs Introduction Task for operators The job queue contains jobs that are waiting to be printed The job on top of the job queue is the current job that is printed You can interrupt the current job to give priority to an urgent job Depending on the urgency of the job you can select Move to top or Interrupt You can move more than 1 job You must move the jobs one job at a time Use Interrupt Move to top for jobs with the highest priority Note A flag En indicates an urgent job A job gets a flag when the job was moved to top and another job was interrupted for this job 30 Job priority If you select Then Move to top The current print job is finished first Then the urgent job is printed Interrupt Move The current print job stops after the set that is currently print to top ed Then the urgent job is printed When the urgent job is ready the interrupted print job is re sumed In walk up user environments only interactive print jobs and copy jobs appear in the job queue Automatic print jobs are not visible in the job queue Therefore the following actions are possible on interactive print jobs and copy jobs only m Move to top m Interrupt m Interrupt Move to top Note You can use the key to stop an au
148. klet from an A4 document Creating booklets from print jobs Create a folded A4 booklet from an A4 document Purpose A folded A4 booklet is printed on A3 size sheets The printer prints 2 A4 images side by side on the A3 sheet and reshuffles the page order to make a booklet After you fold the A3 sheets the result is an A4 booklet with pages in the correct booklet order Note The availability of the settings and options depends on the printer model you use Note When you define the job settings the situation can occur that some job settings cause a constraint How to create a folded A4 booklet from an A4 document 1 In your application click File Print The print window opens Select the required printer and click Properties The document properties window opens Define the job settings in the available toolbars Note You cannot set a staple when you create a booklet this way Click the Layout settings bar At 1 sided or 2 sided select 2 sided At Booklet select On At Booklet select A3 Click the Paper settings bar At Document size select A4 if required The printer driver uses the same document size as the one that you selected in the software application Click OK to confirm your print job settings Click OK to send the print job to the printer 160 Chapter 7 The print function Create a folded A5 booklet from an A4 document Create a folded A5 booklet
149. le This profile contains a number of settings with preset values You can use the values of the selected profile but you can also change certain setting values of this profile You can also use the Scan build function to create a scan to email job Scan build allows you to create one digital document of several different sets of originals This document is then attached to an email message Before you begin 9 Remove all staples from your originals Remove the paper clips Make sure that the originals in the automatic document feeder have the same size Make sure that the automatic document feeder does not contain more than 75 sheets 80 g m or 20 Ib bond m Make sure that the originals are not curled Note 7o select a scan profile turn the scroll wheel Then just scroll to the scan profile of your choice Create a simple scan to email job 9 PON a Put the originals face down in the automatic document feeder or on the glass plate Select Scan Select one of the scan profiles from the list Select Edit to access the job settings for the scan to email job Note You cannot edit all settings The fixed settings are grayed out If there is no need to change the scan to email settings you can ignore this step and continue with the next step Press the Start key to start the scan to email job The Oc VarioPrint 2090 creates a digital document from the scanned originals This digital document is
150. le and the accounting log file are com ma separated value files 219 About the accounting log file The accounting log file About the accounting log file Introduction 9 Information for system administrators An accounting log file consists of data records The data records contain information about the use of the Oc VarioPrint 2090 For each job on the Oc VarioPrint 2090 a new data record is added to the current accounting log file Each data record in an accounting log file contains 53 fields The first record of an accounting log file is the header record This record acts as the heading of a table The header record always starts with 4300 Every subsequent data field starts with 4301 Records of type 4301 hold the actual accounting information for each job The Oc Smart Imager stores all the jobs into a temporary accounting log file acl file Every night at midnight the system converts this information into a permanent accounting log file csv file At the same time a new temporary accounting log file is created that remains active for 24 hours You can download the csv file Then you can import the file into for example Microsoft Excel or Microsoft Access The following table describes the fields of the data records in an accounting log file Note The Oc Smart Imager can store a maximum of 99 accounting log files The oldest file is removed when the limit is reached The fields of the account
151. line help Function keys Define original and print settings React to the messages on the operator panel 29 About the paper trays About the paper trays Introduction Information for operators key operators Depending on your configuration the Oc VarioPrint 2090 has 3 or4 front loading paper trays All the paper trays can handle the same variety of copy materials see Materials that can be used on page 264 You can add the media to the paper trays while the printer is running When a paper tray is empty the Oc VarioPrint 2090 automatically switches to another paper tray that contains the same media The paper trays 9 You can check the status of the paper trays on the operator panel You can find the information in the System monitor of the System information section see The System information section on page 36 You can also check the LED on the paper tray to see which paper tray is empty The LEDs on the paper trays are off when the trays are full When a paper tray runs empty the LED blinks How you must load the media for example face down depends on the media type and the destination of your print job The following table shows where you can find more information about how to load the media 7 Load the media Media types More information Standard media see Load the standard media and me Media with special front dia with special front on page 238
152. list of mailboxes is sorted The user who last sent an interactive or automatic print job is selected m Thecount down starts This count down controls the time after which the system goes into the low power mode and sleep mode The announcement timer In walk up environments automatic print jobs are not visible in the job queue Automatic print jobs are printed after the interactive print jobs and start when there are no more interactive print jobs in the job queue The situation can occur however that you have to print an urgent job from the mailbox and find that a large automatic 57 The walk up environment print job was started just before your job You then need to stop the automatic print job which can be inconvenient To prevent situations like the one above automatic print jobs are announced with announcement messages see About automatic printing on page 124 These announcement messages are shown for a certain number of seconds You can see that the number of seconds counts back in the message Automatic printing will start in seconds While the announcement message is visible a press on any key will delay the automatic print job The automatic print job is then printed when your interactive print job is ready if there are no other interactive print jobs The announcement timer determines how long the announcement messages are shown and thus how the automatic print jobs are delayed when there are no more i
153. m size for the long edge is 10 mm The maximum size for the long edge is 432 mm You can not use the Automatic setting for zoom to copy an original of a non standard size and orientation to a different size Then you must adjust the zoom setting by hand 116 Chapter 6 The copy function Copy special originals and originals of a non standard size The increase and decrease factor for the Zoom value You can increase and decrease the values for Zoom setting in Large increments and Small increments If you use Large increments the zoom factor is set to one of the following standard values when you turn the scroll wheel 37 Zoom values in large steps For Europe For the USA 25 25 35 32 50 50 71 65 100 79 141 100 200 129 283 200 400 259 400 If you use Small increments the zoom value is increased or decreased with 1 with every turn of the scroll wheel The selected zoom value is displayed in the percentage field with additional information like A4 gt A3 How to copy special originals from the glass plate 1 o0 WN Put the original on the glass plate in the upper left corner Make sure that the original is in readable form that is face down and in horizontal orientation or vertical orientation Press the function key Copy see Types of copy job settings on page 96 Press the function key Zoom to select Large increments or Small increm
154. nagement Enter a number from of maximum 5 digits in the PIN text box Click Apply h OND 80 Chapter 5 Controlling the Oc VarioPrint 2090 Lock and unlock the operator panel Lock and unlock the operator panel Introduction The Oc VarioPrint 2090 Settings Editor contains the setting Protect wake up and lock Local User Interface This feature is an electronic lock for the automatic wake up and the operator panel which works with a PIN When you enable this setting only persons who know the PIN are able to unlock the operator panel and use the machine Before you begin Make sure that a PIN is set in the Oc VarioPrint 2090 Settings Editor see Set a protective PIN on page 80 Lock the operator panel 1 Press the System key The following screen appears EB O Legal 8 5x14 2 B B Letter 85x11 oaas gt Lock Ul Shut down Confirm refill 15 Lock the operator panel Tabloid 11x17 D Letter 8 5x11 N Press the key for System to select Lock UI 3 Press the Start key e The operator panel is locked The following screen appears and you can use the Oc VarioPrint 2090 only after you enter the PIN SES SEN 16 Operator panel locked 81 Lock and unlock the operator panel Unlock the operator panel Enter the PIN The operator panel is unlocked and ready for use again d Note 7o lock the operator panel again you have to do the
155. name User name Password Destination directory You can do a connection test to check the settings on the scan server Perform this connection test when a communication problem with the scan server occurs Before you begin Start the Oc VarioPrint 2090 Settings Editor in your web browser in the system administrator mode How to define the scan server settings Select Settings in the title bar of the Oc VarioPrint 2090 Settings Editor Click Scan to file Click Scan server Click the check box to enable the Job export the export of scanned files from the export buffer hOnND D Note For more information about the Job export see Configure the scan job export function on page 193 5 Enter the host name 6 Enter the user name 191 Configure the scan server 7 Enter the password 8 Enter the destination directory 9 Click Apply to confirm the settings How to test the connection to the scan server 1 Select Settings in the title bar of the Oc VarioPrint 2090 Settings Editor 2 Click Scan to file 3 Click Connection test 4 Click OK 192 Chapter 8 The scan function optional Configure the scan job export function Configure the scan job export function Introduction When to Task for system administrators When you scan an analog document on the Oc VarioPrint 2090 the document is exported to and saved on the scan server The connection
156. nction is only available if your Oc VarioPrint 2090 has the optional integrated booklet maker The printer then produces sorted folded and stapled booklets finished booklets 3 Select Layout on the Job tab of your printer driver Select On for the Booklet option You can then send your job to the mailbox or directly to the job queue The following illustration shows the integrated booklet maker on top of the Oc VarioPrint 2090 7 The integrated booklet maker 51 About the integrated booklet maker optional Illustration of the integrated booklet maker The next illustration shows the output of the integrated booklet maker 8 The output side of the integrated booklet maker 52 Chapter 2 Getting to know the Oc VarioPrint 2090 The Dual Paper Tray The Dual Paper Tray Introduction If you need more paper than the standard paper trays can hold you can use a dual paper tray instead of a standard bulk tray A dual paper tray is an optional high capacity paper tray in which the paper compartment is divided into two parts Each of the two parts can hold one stack of A4 LEF paper or Letter LEF paper D Note The installation of the dual paper tray takes caution see Install the dual paper tray optional on page 68 The dual paper tray compared with the standard bulk tray A standard bulk tray can contain up to 1 700 sheets A dual paper tray can contain 2 stacks of paper A4 LEF or Letter LEF The
157. nd so on For example lt papertype2 gt and lt paperweight2 gt both correspond to the second type of paper in a job If you use less than 6 paper types the remaining 223 About the accounting log file fields are empty If you use more than 6 paper types these paper types are logged as if they were paper type 6 The maximum number of paper types per job is 6 224 Chapter 9 The accounting function Download the accounting log files Download the accounting log files Introduction Task for system administrators The accounting log file on the Oc Smart Imager contains the relevant job information You can access the accounting log file through the Oc VarioPrint 2090 Settings Editor You can download the file to a location of your choice You can use for example Microsoft Excel to open the file How to download the accounting log files hOnND Select Settings in the title bar of the Oc VarioPrint 2090 Settings Editor Click Accounting Click Log files Right click one of the links in the right hand pane The file opens Use the Save as option to download the file to a local destination on your network Note The acl file is the current accounting log file that the system uses to store the accounting information The file remains active for 24 hours The file is converted at 0 00 hours to a csv file The csv file is added to the list of links The Oc Smart Imager can store a maximum
158. ng you define overrules all the other settings that have a conflict with the setting When you define a setting that overrules other settings the Message pane at the bottom right hand side shows the changed settings The Message pane also shows an Undo option You can use the Undo option to undo the latest change that caused the start contradiction All the settings that are overruled are marked as follows m The names of the settings become red m A red dot is placed in front of the setting The red dot shows the previous value of the setting After you correct or accept the settings the messages in the message area and the red indications disappear Show settings be fore printing You can enable the option Show settings before printing in the Printer tab of your printer driver You can also make this setting your default setting in the Printing preferences of the Oc VarioPrint 2090 printer driver When the setting is enabled the printer driver appears when you click the print icon in the toolbar of your application The standard template is automatically selected You can change various settings including the selection of another template The settings that you cannot change are disabled Note You can disable the Show settings before printing option in the Printer tab of the printer driver or in the Printing preferences of the print er driver 143 About the bidirectional
159. nned The originals on the glass plate are scanned at once Whether you use the glass plate or the automatic document feeder you can always stop the scanning process When the scanning process starts a function key with the label Stopping scanning appears on the screen of the operator panel If you press the Stopping scanning function key the scanning process will stop If you use the automatic document feeder and press the Stopping scanning key the scanner first scans the originals that were already separated and then stops The screen displays the message that the scanning stopped followed with the question if you want to cancel the job You can select one of two options m Yes m No Note When the Oc VarioPrint 2090 makes a scan you can always stop the process The Stopping scanning function key is always visible even in the on line help Other messages and keys are not visible in the on line help except the Close key You can also delete document parts that were already scanned when you use the Copy build wizard or the Scan build wizard see Delete scanned subsets on page 111 How to stop scanning Result Press the Stopping scanning key while the scanner scans the originals m The scanning of the originals stops m A question about whether you want to cancel the job appears Select Yes to cancel or No to resume the job m If you select Yes the job is removed from the job queue 212 Chapter 8
160. nteractive print jobs in the job queue You can set the announcement timer in the Oc VarioPrint 2090 Settings Editor See the online help of the Oc VarioPrint 2090 Settings Editor for more information 58 Chapter 3 User environments for the Oc VarioPrint 2090 The controlled environment The controlled environment Introduction A controlled environment is mainly found at print rooms where one or more dedicated operators work with the Oc VarioPrint 2090 These operators do all the tasks from printing and copying to scanning In controlled environments the work load of the Oc VarioPrint 2090 is fairly constant Because an operator is always present to monitor the machine continuously some timers that control the printer activity are not needed The following timers are therefore not active The attention needed timer The attention needed timer controls the time that the screen of the operator panel shows error messages related to runtime contradictions Normally messages that show runtime contradictions disappear after 120 seconds In controlled environments these messages remain visible until the operator takes action to correct the contradictions The operator panel time out The operator panel time out controls the time that the system is idle before the operator panel is reset This timer is not active which has the following consequences m The navigation is not reset The selected screen and settings are vali
161. nts where many users share a Oc VarioPrint 2090 and environments where one or more dedicated operators work with the machine These operators then do all the copy print and scan tasks In addition to the print and copy features Oc offers several optional functions for your system like a dual paper tray the scan to file and scan to email functions an integrated booklet maker and an accounting function You can also use applications like Oc Intra Logic to use your printer in an even more efficient way Attributes The print speed is 91 A4 sized Letter pages per minute 1 sided and 2 sided The print speed for A3 Tabloid 11x17 is 45 pages per minute The scan speed is 56 A4 sized pages per minute The Oc VarioPrint 2090 has 3 or 4 front loading paper trays The number of paper trays depends on your configuration Features like the Job queue and the Mailbox help you to manage your jobs efficiently The Copy build wizard allows you to combine several copied originals into one document The Scan build wizard wizard allows you to combine several scanned images into one digital document The System manager and the System monitor enable you to manage the system and the supplies efficiently 12 Chapter 1 Introduction About the users of the Oc VarioPrint 2090 About the users of the Oc VarioPrint 2090 Introduction Information for operators key operators system administrators For the purpose of this user
162. number of staples Define the required settings in the other 3 sections Paper Layout and Extra see Types of copy job settings on page 98 Enter the number of copies Press the Start key e Stapling a landscape oriented document p 1 Follow the steps 1 3 from the previous paragraph Note You can only use 1 staple for a landscape oriented document Select the Layout section Set the Original document type setting to landscape Set the Copy document type setting to landscape This setting allows you to describe the orientation and binding edge of the copy Note f you change the settings the left part of the operator panel shows the result of these changes Define the required settings in the sections Paper and Extra see Types of copy job settings on page 96 91 Stapled copies 6 Use the function key Finishing in the section Basic to add a staple to your document 7 Enter the number of copies 8 Press the Start key 92 Chapter 6 The copy function Stop the scanning of a copy job Stop the scanning of a copy job Introduction Task for operators When you make a copy the Oc VarioPrint 2090 first scans the originals You can use the automatic document feeder and the glass plate to scan originals When you use the automatic document feeder the originals are first separated and then scanned The originals on the glass plate a
163. o Col Santa F Del Cuajimalpa C P 05348 M xico D F M xico http ww w oceusa com Oc Norge A S Postboks 4434 Nydalen Gjerdrums vei 8 0403 Oslo Norway http ww w oce no Oc Poland Ltd Sp z o o ul Bitwy Warszawskiej 1920 r nr 7 02 366 Warszawa Poland http www oce com pl Oc Lima Mayer S A Av Jos Gomes Ferreira 11 Piso 2 Mi raflores 1497 139 Alg s Portugal http www oce pt Oc Singapore Pte Ltd 190 MacPherson Road 03 00 Wisma Gulab Singapore 348548 Oc Printing Systems PTY Ltd P O Box 629 Rivonia 2128 South Africa 273 Addresses of local Oc organisations Oc Espafia SA Business Park Mas Blau Osona 2 08820 El Prat de Llobregat Barcelona Spain http www oce es Oc Svenska AB Sollentunav gen 84 191 27 Sollentuna Sweden http www oce se Oc Schweiz AG Oc Thailand Ltd S gereistrasse 10 B B Building 16 Floor CH8152 Glattbrugg 54 Asoke Road Schweiz Sukhumvit 21 http www oce ch Bangkok 10110 Thailand Oc Nederland B V Oc UK Limited P O Box 800 Oc House 5201 AV s Hertogenbosch Chatham Way The Netherlands Brentwood Essex CM14 4DZ http www oce nl United Kingdom http www oce co uk Oc North America Inc 5450 North Cumberland Avenue Chicago IL 60656 USA http www oceusa com Note The web site http www oce com gives the current addresses of the local Oc
164. ob How to print on a tab 1 ah OND 9 d Click the Open tab caption editor button in the toolbar of the Page list of the Page programmer Define the Set size Enter the text in the Caption box Set the alignment rotation and margin of the text on the tab Select a font and font size Note f the check box is selected the drop down list contains true type fonts available on the user s system instead of the standard printer fonts Click Add to define a caption for another tab and repeat the previous steps you can define a maximum of 100 tab captions Click OK to confirm or Cancel to reject the settings Note Make sure that you select the Print on tab media when you define pages in your page program to print on the tab label The Page Programmer will automatically select the corresponding Print on tab media for each next tab caption Use the toolbar options to make changes in the tab captions 1 2 3 4 Select an item in the caption list Use the Bold or Italics buttons to change the emphasis of the text Use the arrow up and down buttons to reposition the tab captions in the list Use the Delete button to remove a tab caption 180 Chapter 7 The print function Chapter 8 The scan function optional The scan profiles file Scan profiles The scan profiles file Introduction Information for system administrators The scan profiles contain the default settings for y
165. ocedure 2 Divide the document into page ranges Each chapter is a page range and each tab 7 sheet is a page range Note Do not use Add sheet before or Add sheet after because the inserted pages cannot be printed on Set the media type settings the finishing settings and the process settings for the chapters Select the media type Print on tab for the page ranges that contain a tab sheet Select the Tab caption editor in the page programmer toolbar A secondary window appears Create the text captions with the create button in the tab captions toolbar Define the texts and the settings of the texts in the tab captions Click OK to confirm your tab caption settings and repeat this action to confirm the page program settings How to create a print job with printed tab sheets 1 Repeat steps 1 4 of the previous procedure 2 Divide the document into page ranges Each chapter is a page range and each tab p sheet is a page range Select the media type Tab for the page ranges that contain a tab sheet The information in the digital document will be printed on the tab sheet Note The tab label cannot be printed on Click OK to confirm your settings 179 Print on a tab PostScript only Print on a tab PostScript only Before you begin 9 Access the Page Programmer Note The tab caption editor is always accessible even if there are no tabs present in your print j
166. ocess your jobs Print from mailbox How to enter an Account ID after a forced dialog 64 Enter an Account ID after a forced dialog When Then before you enter an Account ID m You select the Copy template A dialog box appears m You press the Edit key in the mail Enter the Account ID 1 10 digits box Press the key for Confirm m You press the Start key in the The system continues to process the job mailbox How to cancel an Account ID 65 Cancel an Account ID Op tion The current Account ID is canceled when 1 You press the Account ID function key This function key now displays the account ID that was last entered In the following screen you can enter a new account ID or select Reset Ac count ID If you enter a new account ID the system will use this new ac count ID To reset the system quickly to the start situation select Reset Account ID The account ID is then reset immediately A timeout of the operator panel has occurred when no key was pressed for a certain period d Note The key operator can define the timeout in the Oc Var ioPrint 2090 Settings Editor 232 Chapter 9 The accounting function Create a print job with an Account ID Create a print job with an Account ID Introduction p Task for operators The Oc VarioPrint 2090 allows you to charge the costs for print jobs and copy jobs to th
167. of added blank pages m Youcan also choose to create blank pages in your digital document If the digital document is 10 pages long the printed document is still 10 pages long Before you begin 1 Select Print from the File menu of your application or click the Print button in the toolbar The print window appears 2 Select the Oc VarioPrint 2090 printer driver in case there is more than one printer available 3 Click the Properties button How to add blank sheets in a print job Click the Job tab Define the job settings in the available toolbars Click the Special pages toolbar Select the Page programmer Define a page range for each separate chapter of the document in the Special pages box Each page range can have its own media type processing and finishing settings 6 Use the Add sheet before or Add sheet after buttons to insert blank sheets to separate 2 page ranges Blank pages are never printed on Choose a colored media type for the blank pages 8 Click OK to confirm your settings a Bh OND How to define separation sheets in a print job Click the Job tab Define the job settings in the available toolbars Click the Special pages toolbar Select the Page programmer hOnND 176 Chapter 7 The print function Use colored sheets to separate groups of pages in a print job PostScript only Define the page ranges for the chapters and the separati
168. of mailboxes is limited Cost reduction The philosophy of the mailbox brings a number of benefits for the user For example all jobs are grouped by user This means that you do not need any banner pages when you print a job on the system The mailbox also reduces the paper mess near the system because you print on demand Flexibility The mailbox offers you flexibility You can change the settings locally on the operator panel before you print your job In the printer driver you can also indicate that you want to print a secured print job on the system PIN code is needed to start the job Efficiency The mailbox offers you efficiency You can send your print job at any time and print later Send a job once and print many You can make proof prints which enable you to check the print before you print many The system allows you to give priority to mailbox jobs The user manual gives you detailed information about the workflow of a job to the mailbox see Print a job from the mailbox on page 134 Whether it is an analog or digital job the comprehensive job queue system called the Factory increases the daily production on the system The job queue enables you to prepare jobs in advance The jobs are created and sent to the job queue while other jobs are prepared to be printed Next job preparation is independent from print production Scanning printing and processing is done at the same time which keeps the system active
169. oklet from A4 originals Introduction Task for operators This procedure describes how to create a folded and stapled A4 booklet The originals are A4 To create A4 booklets the system requires A3 media Before you begin Make sure that one of the paper trays contains A3 media Create an A4 booklet from A4 originals 1 2 3 a Put the originals into the automatic document feeder Press the function key Copy Press the function key Finishing to select Booklet In the Layout section the system automatically sets the Layout setting to Booklet In the Paper section press the function key Paper to select A3 Use the numeric keys to enter the number of prints Press the Start key e 119 Create an A4 booklet from A4 originals including a cover Create an A4 booklet from A4 originals including a cover Introduction Task for operators This procedure describes how to create a folded and stapled A4 booklet that also contains a cover The originals are A4 To create A4 booklets the system requires A3 media Before you begin m Make sure that one of the paper trays contains A3 media m Make sure that one of the paper trays contains covers Create an A4 booklet from A4 originals including a cover 1 2 3 Put the originals into the automatic document feeder Press the function key Copy Press the function key Finishing to select Booklet In the Layout section the system au
170. omatic wake up function 1 2 3 4 Click the Settings tab Click Power management Click the check box for Enabled in the Automatic wake up field A check mark indicates that the automatic wake up function is enabled Click Apply How to disable the automatic wake up function 1 Click Power management Uncheck the check box for Enabled in the Automatic wake up field Click the Settings tab An empty check box indicates that the automatic wake up function is disabled Click Apply 78 Chapter 5 Controlling the Oc VarioPrint 2090 Enable and disable the wake up protection Enable and disable the wake up protection Introduction 9 After the automatic wake up function is enabled see Enable or disable the automatic wake up on page 78 you can enable or disable the protection for the automatic wake up This protection limits the automatic wake up behavior of the printer If the protection is not active the system wakes up when an automatic print job arrives No user intervention is needed and all users can use the printer If the automatic wake up protection is active only users who know the PIN Personal Identification Number can use the machine The printer is then protected from unauthorized use Note The PIN used for the automatic wake up protection and the operator panel lock is the same see Set a protective PIN on page 80 Before you begin kh OND How to
171. on You must have a valid license for the scan to file function to use the scan to email function You must do the following m Configure the Oc VarioPrint 2090 Settings Editor You must configure the mail server and the recipient search For the recipient search you can configure an LDAP server or use an address list file m Upload a scan job type SJT file to the Oc Smart Imager see The scan profiles file on page 182 The SJT file can contain both scan to file profiles and scan to email profiles There is no difference in format between the two types of profile The prefix selector string described in the table below and the application selector string in a profile render a job a scan to file job or a scan to email job These two strings must be identical 4 Note You must enter values for all settings described in the tables Otherwise the scan to email function will not work correctly Configure the mail server 27 Mail server settings 1 2 Mail server settings Port Description Default 25 Address host name The address of the mail server You must enter one server address This address can be a host name of 32 characters or an IP address Default Empty User name The user name gives you access to the server This user name can be any name of up to 20 characters a z A Z 0 9 Default Empty 73 The configuration of the scan to email function 27 Mail server
172. on pages in the Special pages box Each page range can have its own media type processing and finishing settings The page ranges that serve as a separation sheet are 1 sided and use a colored media type Use the Force to Front button to make sure that each page starts on the front side of the sheet The page ranges that contain the chapters with information are 2 sided Use the Force to Front button to make sure that each page starts on the front side of the sheet Click OK to confirm your settings 177 Use tab sheets in a print job PostScript only Use tab sheets in a print job PostScript only Introduction You can use tab sheets in a print job to create printed sets of documents that need no further post processing because the printed materials are already sorted and separated by tab sheets You can create the following print jobs with tab sheets Tab sheet Description Use pre printed Select the media type Tab Insert if you want to use tab sheets tab sheets that are already printed These tab sheets remain unprinted by By the Oc VarioPrint 2090 Print on tab sheet Select the media type Print on tab The Oc VarioPrint labels 2090 can print texts on the labels LT Print on tab sheets Select the media type Tab to print information on the tab sheet Purpose Create a print job with more than 2 chapters that are separated by tab she
173. on the Oc VarioPrint 2090 How to create a secured print job 1 Select the print option in your application The print window of your application appears Select the Oc VarioPrint 2090 printer Select Properties to access the settings of the printer driver The Job tab is opened automatically Select a template or define the settings Click the Security check box A check mark indicates a secured print job A pop up window appears Enter a PIN code that contains 1 5 digits Note You can not change the PIN code after you send the print job to the printer Click OK after you have defined all the settings The printer driver window closes Click OK to close the print window of the application The print job is sent to the mailbox on the Oc VarioPrint 2090 157 Create a print job with an Account ID Create a print job with an Account ID Introduction 9 Task for operators The Oc VarioPrint 2090 allows you to charge the costs for print jobs and copy jobs to the users or customers see The accounting concepts on page 218 The Oc VarioPrint 2090 allows you to define an Account ID in the printer driver Note You can only enter an Account ID when the accounting function is enabled in the printer driver How to enable the Account ID in the printer driver 1 In your Windows operating system click Start 2 Click Settings 3 Click Printers 9
174. organizations and distributors Note The addresses of local Oc organizations for information about the Wide Format Printing Systems and the Production Printing Systems can be different from the addresses above Refer to the web site http www oce com for the addresses you need 274 Appendix B Miscellaneous Index A Access the toner reservoir 246 Account ID ss chive cent Leer eee obs 218 Cancel Md berries 232 EMCEE zie euteosecnt cv mee m are 231 Forced dialog seseeesss 232 Function key 00 2 0000 231 Start print job lessen 165 Account ID file 0 2 0 2 eee eee 45 Download 0000000008 226 Upload tr e ere e des 229 Account NAME sies or es err sitta 218 Accounting Copy count device esses 71 Download log file 225 Field separator 0 0 0000 71 Fields of the accounting log file 220 Identification 0004 71 Job name suppression 218 Principles y inoi nanan ear Aena 45 Printer driver 0004 46 Restore factory default account ID file 230 Terms ote bevxreRPORUASUEEY mere 218 Upload account ID file 229 Verification oe esiema See ee dee eed 71 Accounting log file 04 45 218 Description of the fields 220 General information 220 Accounting settings 0 eee ee 71 Add
175. ou use the Covers option in the Special pages toolbar you set the media type to Insert media 4 Select the page programmer 5 Define the page ranges in the Special page range s box Each page range can have its own media type processing and finishing settings 6 Select the first page range and use the Add sheet before button A blank sheet is added to the print job This blank sheet is not part of the digital document the page program now contains the sheets defined in the digital document plus the sheet you add before the page range 7 Set the media type to Insert You must always use this media type for pre printed media or media that cannot tolerate heat 8 Click OK to confirm your settings 4 Note t is not possible to add a pre printed back cover after the last page range in the page programmer 175 Use colored sheets to separate groups of pages in a print job PostScript only Use colored sheets to separate groups of pages in a print job PostScript only Purpose Use the page programmer to add unprinted colored pages between the pages of a print job You can use the colored sheets to split up sections of a print job Inserts always remain unprinted There are 2 methods to create a print job with colored separation sheets m Youcan choose to add blank pages between the page ranges in the page programmer If the digital document is 10 pages long then the printed result will be 10 sheets plus the number
176. our scan jobs The scan profiles are templates that you can access in the Scan section of the operator panel The scan profiles are stored in a file on the Oc Smart Imager The file is called sjt csv The sjt csv file contains information about the default settings of a scan profile For example the scan profile name that is displayed on the operator panel and the format of the file that the system will create To change the settings of a scan profile permanently you must first download the sjt csv file from the Oc Smart Imager see Download Scan profiles on page 189 Then you can open the file in for example Microsoft Excel and change the settings You can also add new scan profiles Note The sjt csv file can contain a maximum of 99 scan profiles After you changed and saved the file you must upload the file to the Oc Smart Imager see Upload Scan profiles on page 190 The changed file overwrites the previous file Note For each scan job you can change a number of scan profile settings on the operator panel First select a scan profile then press the function key Edit The changes on the operator panel are only valid for the current scan job You cannot change a scan profile on the operator panel permanently To change the settings of a scan profile permanently you must download edit and upload the sjt csv file 182 Chapter 8 The scan function optional The scan profiles file The record fields of the
177. over the short edge of a sheet Note The Original document type section displays an indication of how the information is oriented on the original in landscape or portrait direction You can not change this information for a print job 138 Chapter 7 The print function Edit a mailbox job Change the settings in the Extra section 1 Press the function key Extra 44 The Extra section Press the function key Margin shift You can indicate the distance between the information on the sheet and the binding edge When you increase the margin shift the information on the sheet is shifted away from the binding edge of the print Press the function key Sort When you select By page the output is sorted in the order 111 222 333 When you select By set the output is sorted in the order 123 123 123 Note The setting Sort is only visible when the key operator enables the Display expert settings in the Oc VarioPrint 2090 Settings Editor 139 Remove jobs from the mailbox Remove jobs from the mailbox Introduction Task for operators The jobs in the mailbox are not automatically deleted after they are sent to the queue If a mailbox job is not needed any more you must manually remove the job The key operator can also use the Oc VarioPrint 2090 Settings Editor to remove the jobs Illustration lt A Conny 4 documents 1 selected Minutes i 2006 01716 15 51 37
178. overs Please indicate the tray Clase Job Targets needs Covers E Letter 8 5x11 1 C Legal 8 5x14 Please indicate the tray gt 2 Letter 8 5x11 gt 3 A Letter 8 5x11 gt 4 A Letter 8 5x11 Cancel job 51 Indicate the Covers tray Indicate the correct paper tray on the operator panel Press the function key OK to continue The job starts to print Note When the paper trays contain the required paper the Oc VarioPrint 2090 can also print the jobs on covers automatically When the paper trays do not contain the required paper the job is always printed from the mailbox 174 Chapter 7 The print function Create a print job with a pre printed front cover PostScript only Create a print job with a pre printed front cover PostScript only Purpose Create a print job where you use pre printed sheets as a front cover for the document The pre printed cover is already printed and needs to be added to the print job Before you begin 1 Select Print from the File menu of your application or click the Print button in the toolbar The print window appears 2 Select the Oc VarioPrint 2090 printer driver in case there is more than one printer available 3 Click the Properties button How to create a print job with a pre printed front cover 1 Click the Job tab 2 Define the job settings in the available toolbars 3 Click the Special pages toolbar 4 Note Make sure that when y
179. perator panel 2 Select the print job 3 Click the green start key on the operator panel of the Oc VarioPrint 2090 to start the print job The job is printed on A4 size sheets 4 Fold the sheets in the middle over the short edge of the media to create an A5 booklet 167 Print a folded A5 booklet with the booklet maker on the Oc VarioPrint 2090 Print a folded A5 booklet with the booklet maker on the Oc VarioPrint 2090 When to do You have created a print job with the printer driver The Oc VarioPrint 2090 has an integrated booklet maker to finish the booklets automatically How to print a folded A5 booklet with the booklet maker 1 Access the mailbox on the operator panel 2 Select the print job 3 Click the green start key on the operator panel of the Oc VarioPrint 2090 to start the print job The job is printed on A4 size sheets 4 The booklet maker folds the sheets over the short edge of the media and adds the staples in the middle to create an A5 booklet The stapled booklets are delivered to the finisher 168 Chapter 7 The print function Special paper in a print job Using special media Special paper in a print job Introduction Task for operators Special paper can be any kind of paper that you choose to use in a print job You can create a print job with special paper on your PC You must indicate in the Paper settings on the Job tab of the printer driver that you want to use spec
180. procedure described above 82 Chapter 5 Controlling the Oc VarioPrint 2090 Lock and unlock the paper trays Lock and unlock the paper trays Introduction Task for key operators The Oc VarioPrint 2090 Settings Editor contains the setting Paper tray locking This is an electronic lock on the paper trays You can define in the Oc VarioPrint 2090 Settings Editor that the setting Paper tray locking must be On or Off When the setting Paper tray locking is enabled On a PIN is required each time the paper trays are opened for example to load paper Remember to lock the paper trays after you load the paper The PIN that you need to open the paper trays is used for two more things m Access the key operator settings in the Oc VarioPrint 2090 Settings Editor m Protect the Automatic wake up and lock the operator panel see Enable and disable the wake up protection on page 79 d Note See the on line help of the Oc VarioPrint 2090 Settings Editor for more information about the Paper tray locking and the access to the key operator settings How to unlock the paper trays 1 Press the System key The following screen appears System manager System monitor naag n a Legal 8 5x14 Shut down Unlock trays Confirm refill Tabloid 11x17 E Letter 8 5x11 17 Unlocking the Paper Trays 2 Press the key for System to select Unlock trays 3 Press
181. ps you to improve the productivity of your system The on line help describes the more advanced functions of your system About the on line help You must press the Help key on the operator panel to access the on line help When the on line help is open the green LED at the right hand side of the Help key is on The on line help uses the whole screen of the operator panel The other settings are hidden The on line help is always available even when an error occurs When the on line help is open only one other item is displayed the Stopping scanning key No error messages or other messages are displayed You must close the on line help to read the messages The sections in the on line help Oc VarioPrint 2090 help Use the numeric keys to select a topic Use the scroll wheel to scroll through the information CE G 4 OR 4 The on line help The following table describes the sections in the on line help 13 The sections in the on line help 1 2 Section Description Title bar The title bar On line help Close func Press the function key Close to quit the on line help tion key 36 Chapter 2 Getting to know the Oc VarioPrint 2090 The on line help on the operator panel 13 The sections in the on line help 2 2 Section Description Left hand The left hand pane displays a numbered overview of the operator pane panel Below the operator panel the screen
182. r scan jobs You can write down the file name of your scan job The date and time in the file name are used as a reference The op erator panel displays a dialog with the same title as for the Title of the user dialog described above Below the title the name of the scan job is displayed You can define the following m y Enter y yes to show the dialog mn Enter n no to hide the dialog 184 Chapter 8 The scan function optional The scan profiles file 50 The fields of the sjt csv file 3 5 Field name Description header subfolder Subfolder Use this field to define the path to a subfolder on the scan server where the files will be stored When this field is empty the files will be stored in the folder on the scan server that is configured as the root folder The maximum number is 150 subfolders postfix File name postfix Use this field to add a postfix to the file name of your scan job For example when the prefix is Email you can add a default email address as a postfix The string can have a length of maxi mum 30 characters You can use all the alphanumeric characters except V lt gt CR and lt LF gt The postfix is a fixed part of the file name OrigOrienta Orientation of the originals tion Use this field to define the orientation and binding of the originals in the scanner You can define the following m portrait book m portrait calendar m landscape book m landsc
183. ray to open the paper tray 62 Opening the Paper Tray The LED of the paper tray blinks rapidly while the plate inside moves down 2 Wait until the paper tray opens 3 Take a pack of straight collated tab sheets 4 Hold each pack of media at the short sides 241 Load the tab sheets 5 Bend the pack 6 Put the tab sheets face down and header down into the paper tray 63 Loading Tab Sheets destination external finisher 7 Adjust the paper guides Based on the position of the paper guides the Oc VarioPrint 2090 can identify the paper size 8 Close the paper tray 242 Chapter 10 Adding supplies Load a combination of tab sheets and media with special front Load a combination of tab sheets and media with special front Introduction Task for operators key operators You create complex documents that contain tab sheets and media with a special front Depending on the destination you must load different sets of tab sheets The following table shows the types of tab sheets that are required for the destinations 67 Types of tab sheets Destination Type of tab sheet m Output Reverse collated tab sheets m Upper output In reverse collated tab sheets the highest number is on top of the set The lowest number is at the bottom for ex ample 5 4 3 2 1 External finisher Straight collated tab sheets In straight collated tab sheets the lowest number is on top of the set The highest numb
184. re scanned at once Whether you use the glass plate or the automatic document feeder you can always stop the scanning process When the scanning process starts the status area displays the message Busy and a softkey with the label Stopping scanning appears You can stop the scanning process with this Stopping scanning key If you use the automatic document feeder and press the Stopping scanning key the scanner first scans the originals that were already separated and then stops The screen displays the message that the scanning stopped followed with the question if you want to cancel the job You can select one of two options m Yes m No Note When the Oc VarioPrint 2090 makes a scan you can always stop the process The Stopping scanning is always visible even in the on line help Other messages and keys are not visible in the on line help except the Close key You can also delete document parts that were already scanned when you use the Copy build wizard or the Scan build wizard see Delete scanned subsets on page 111 Illustration 2 Copy job scanning stopped a Cancelthis job 22 Stop scanning 93 Stop the scanning of a copy job How to stop scanning Press the Stopping scanning key while the scanner scans the originals Result m The scanning of the originals stops m A question about whether you want to cancel the job appears Select Yes to cancel or No to resume the
185. rear of the sheet Normal Your job is copied with no special layout settings d Note When you select Booklet or 2 up the system copies the images when possible 1 1 For example when you copy A4 originals the images are printed on A3 102 Chapter 6 The copy function Types of copy job settings 34 The settings in the Layout section 3 3 Settings Description Copy document type The setting allows you to select the binding edge of the copies A figure at the right hand side of the operator panel displays the result after you select a value for a particular binding edge You have the following options m The portrait copy turns on the long edge m The landscape copy turns on the short edge m The portrait copy turns on the short edge m The landscape copy turns on the long edge D Note t can occur that the original document type and the copy document type that you select have a different content orientation For example the original is a portrait document and the copy is a landscape document When this situation oc curs the system resizes the information on the portrait origi nal to fit on the landscape copy The settings in the Extra section Photo Text I b Mixed 27 The Extra section without Sort option gt Photo 1 gt By page gt Text i b Mixed Dark b Off b By set 28 The Extra section with Sort option
186. ridges of the staplers 4 and 5 1 2 SOON OA W Open the top right cover of the booklet maker Use the handle of the top left cover to lift the top left cover Staplers 4 and 5 are located next to each other Tilt the stapler cartridge forward In the same movement remove the stapler cartridge from the stapler Take a new cartridge type S23 Remove the packing material Slide the stapler cartridge into the stapler Press until the stapler cartridge clicks into place Close the top left cover of the booklet maker Close the top right cover of the booklet maker 251 Replacing Stapler Cartridges 4 and 5 optional booklet maker 252 Chapter 10 Adding supplies Chapter 11 Error handling 253 Handling Contradictions Handling Contradictions Introduction Task for operators key operators Three types of contradictions can occur on the Oc VarioPrint 2090 m Specification contradictions Specification contradictions refer to combinations of settings that are not possible combinations For example you cannot make a 2 sided scan from the glass plate Change the original setting from 2 sided to 1 sided m Start contradictions Start contradictions refer to errors that occur when the required resources for a job are not available For example a job needs staples but the staplers are empty An alarm bell is displayed This alarm bell indicates that a certain supply is not available for example stapl
187. rint job Printing the created jobs Print a secured print job Introduction B Task for operators The Oc VarioPrint 2090 allows you to protect sensitive information in a print job If you want to print a job that contains sensitive information you can set a protective PIN see Create a secured print job on page 157 This PIN is set in the printer driver or in Oc Intra Logic The PIN has a length of 1 5 digits After you send the print job to the Oc VarioPrint 2090 you can not change the PIN of the print job The secured print job goes to the mailbox You can open the job editor to modify the job settings You do not need to enter the PIN to change the job settings When you press the Start key a message appears Enter the PIN to continue Remember the following security guidelines while you print a secured job m Use at least 4 digits to define the security code in the printer driver m Complete the job on the Oc VarioPrint 2090 as soon as possible Do not wait until the following day m Delete the job immediately after you have printed the job on the Oc VarioPrint 2090 Note You do not need a PIN to remove a secured print job from the mailbox see Remove jobs from the mailbox on page 140 How to print a secured print job 1 2 3 p Press the key for Print see Print a job from the mailbox on page 134 Select your job Press the Start key e A dialogue box appears tha
188. rioPrint 2090 is almost out of ton er Staple status The icon displays the staple supply The icon turns orange when the staple supply is low and when the Oc VarioPrint 2090 is out of staples 144 Chapter 7 The print function 46 The feedback About the bidirectional printer driver 2 2 Type of informa tion Description Printer and Oc in formation The name of the printer is displayed The name is also dis played when the printer is not connected Below the name of the printer 2 links are added About Information about the printer driver www oce com A link to the web site of Oc where you can find printer driver updates and other information Picture A picture of your printer is displayed Preferences for your mailbox and settings You can change the name of the mailbox You can click a link to your mailbox in Oc Intra Logic You must enable this option in the Properties of the print er driver You can enable and disable the Show settings before printing option 145 About the page programmer About the page programmer Introduction Information for operators The page programmer is available in the Oc VarioPrint 2090 PostScript printer driver The page programmer enables you to define the required paper for your job page by page The page programmer is only available when the setting Enable page programmer in the Properties of your
189. rm key to select your user name Press the function key Print from mailbox Select the print job and check the settings if necessary Use the numeric keys to define the number of prints Press the Start key 171 My Paper in a print job 8 A message appears Job needs My Paper Please indicate the tray Job Targets needs My Paper Cs Tabloid 11x17 Please indicate the tray Seiect eft Cancel job 50 Indicate the tray 9 Indicate the correct paper tray on the operator panel 10 Press the function key OK to continue The job starts to print After the job is ready the operator panel displays a message that asks you to remove the remaining My Paper from the paper tray 172 Chapter 7 The print function Covers in a print job Covers in a print job Introduction Task for operators The Oc VarioPrint 2090 allows you to use covers at the front side or back side of your document or at both sides When you define a print job in for example the printer driver or in Oc Intra Logic you can indicate the use of covers You can do one of the following m Indicate that a paper tray contains covers m Load the covers in a paper tray that the Oc VarioPrint 2090 indicates when the print job with the covers starts to print Note The key operator can define a default paper tray for covers in the Oc VarioPrint 2090 Settings Editor Note n the Oc VarioPrint 209
190. rmation O Table of contents O Index Are you satisfied with this manual O Yes O No Thank you for evaluating this manual If you have other comments or concerns please explain or suggest improvements overleaf or on a separate sheet Comments 270 Appendix B Miscellaneous Reader s comment sheet Date This reader s comment sheet is completed by If you prefer to remain unknown please do fill in your occupation Name Occupation Company Phone Address City Country Please return this sheet to Oc Technologies B V For the attention of ITC User Documentation P O Box 101 5900 MA Venlo The Netherlands Send your comments by E mail to itc userdoc oce com For the addresses of local Oc organisations see http www oce com 271 Addresses of local Oc organisations Addresses of local Oc organisations Oc Australia Ltd P O Box 363 Ferntree Gully MDC Vic 3165 Australia http www oce com au Oc Osterreich GmbH Postfach 95 1233 Vienna Austria http www oce at Oc Belgium N V S A J Bordetlaan 32 1140 Brussel Belgium http www oce be Oc Brasil Com rcio e Ind stria Ltda Av das Na es Unidas 11 857 Brooklin Novo S o Paulo SP 04578 000 Brasil http www oce brasil com br Oc Canada Inc 4711 Yonge Street Suite 1100 Toronto Ontario M2N 6K8 Canada http www oce ca Oc Office Equipment Beijing Co Ltd Xu Mu Cheng Chaoy
191. rmation about the correct operation of the Oc VarioPrint 2090 or before a hint m Apart marked with Attention contains information to prevent damage to items for example the Oc VarioPrint 2090 or a file m Apart marked with Caution contains information to prevent personal injury Safety information The safety information for this product is included in a separate manual with the title Safety manual This manual is part of the documentation set that you received with your product 14 Chapter 1 Introduction Available documentation Available documentation The documentation set of the Oc VarioPrint 2090 Information for operators key operators system administrators Oc delivers the Oc VarioPrint 2090 with a documentation set The documentation set for the Oc VarioPrint 2090 contains the following items 2 Oc VarioPrint 2090The documentation set 1 2 Item Description User manual The User manual describes the workflow of print jobs copy jobs and scan jobs m Print from the mailbox m Print directly to the Oc VarioPrint 2090 m Make simple and advanced copies m Convert analog documents into digital documents scan to file m Add the supplies m Solve possible errors The manual also contains general information about the sys tem m Configuration workflow and structure of the Oc Vario Print 2090 m Turn on turn off and restart the system m Product specifications originals
192. rmi oil 2 intralogic access login asp Copies fi 2sided Staple s Ol C 1 sided No staple NE C 1 staple sided C 2 staples Documenttype 0000000000000 Type Portrait book Type Normal Covers Marginshift Front Front o I Back Back o OK Cancel 48 Oc Intra Logic job settings Job settings overview The following table gives an overview of the job settings you can change in Oc Intra Logic In the table you see a Yes when a setting is applicable You see a No when the setting does not influence the Oc VarioPrint 2090 48 Oc Intra Logic job settings 1 2 Setting label Change in mailbox via Oc Intra Logic General Number of copies Yes AP IP No 153 Oc Intra Logic functions 48 Oc Intra Logic job settings 2 2 Setting label Change in mailbox via Oc Intra Logic Security Code No Basic Original sides No Print sides Yes Staple Yes Zoom No Paper Paper size No read only Paper tray No Paper type Yes Cover Yes Orientation jobs from No glass plate only Document type No Image type analog origi No nals only Lay out print Lay out Booklet No read only Document type Yes Margin shift front No Margin shift back No 154 Chapter 7 The print function Create a print job Creating jobs Create a print job Introduction
193. rofile Only the system administrator can change the default settings of a scan profile permanently see The scan profiles file on page 182 d Note You can check the main properties of the scan job in the Info section The settings in the Original section 1 Original gt 2 sided gt 1 sided b Automatic Default 52 The Original section 200 Chapter 8 The scan function optional Types of scan job settings The following table describes the settings 54 The settings in the Original section 1 2 Settings Description Original This setting describes whether the originals are scanned l sided or 2 sided Original docu ment type This setting allows you to specify the layout of the informa tion on the original A figure shows the layout of the informa tion You have the following options m Landscape book m Portrait book m Landscape calendar m Portrait calendar The portrait book and landscape values are displayed Use the scroll wheel to access the two other options at the top 4 Note You can only change this setting for a copy job or scan job The setting is fixed for a print job 201 Types of scan job settings 54 The settings in the Original section 2 2 Settings Description Original sheet This setting has the following options size m Automatic When you use the automatic document feed er sensors determine the size
194. rs The following table describes some important features of the printer driver 45 Features of the printer driver 1 2 Feature Description Templates A template is a set of default settings that describe a print job A template is based on the characteristics of a specific printer Templates help you to define a print job in a quick and easy way You must not define all the settings again when you print a job Bidirectional in formation The UPD printer driver for Microsoft Windows 2000 Win dows XP and Windows Server 20039 provides you with feedback from the printer see About the bidirectional print er driver on page 144 Preview window The preview window at the right hand side of the printer driv er provides graphical feedback about the result of the print job When you change a setting that affects the preview the setting and the preview are immediately changed Below the graphical feedback the preview window displays a summary of the most used settings These settings are links to the corresponding sections of the printer driver D Note The preview window summary does not dis play all the settings 142 Chapter 7 The print function About the Oc VarioPrint 2090 printer drivers 45 Features of the printer driver 2 2 Feature Description Contradiction han dling When you define settings that cannot be combined a start contradiction occurs The last setti
195. s Introduction Task for operators key operators If an error occurs the Oc VarioPrint 2090 stops There are three types of errors that can occur on the Oc VarioPrint 2090 m ORE operator recoverable error You must correct the error for example a paper jam before the scanning process or the printing process can continue After you correct the error the Oc VarioPrint 2090 checks that all activities to correct the error are done If there are no more activities the system continues with the active job If you must do an additional activity the system remains in the stand by mode m MRE machine recoverable error The operator panel displays a message that an MRE has occurred After this message the system goes to sleep mode You only need to turn on the system again Follow the instructions on the screen m PE permanent error If the system has a permanent error the Oc VarioPrint 2090 stops An error screen indicates that service is required Only an Oc service technician can correct the error and remove the message 4 Note The scan process and the print process are separate processes If one of the processes has an ORE the other process continues The error screen Screen messages or error screens A message shows you which areas you must inspect to find the error A picture shows you how to correct the error After you correct the error the error screen disappears and the Oc VarioPrint 2090 starts to process
196. s Like in the scan to file function the format of the generated document is Adobe Portable Document Format PDF or Tagged Image File Format TIFF The difference between scan to file and scan to email is the following A document that was generated with the scan to file function is stored on an image server You can get the document from the image server A document that was generated with the scan to email function is attached to an email message This email message is automatically sent to a mail server and from that mail server to an indicated email address If the Oc VarioPrint 2090 cannot send the email message the message with the attached document is not saved but removed after an indicated time Scan to email profiles When you start a scan to email job you must first select a scan to email profile A scan to email profile is similar to a scan profile see Introduction to the scan to file function on page 47 Scan to email profiles are stored in a scan job ticket file SJT which is uploaded to the Oc Smart Imager An SJT file can contain scan profiles and scan to email profiles at the same time User codes The scan to email function includes user codes A user code is a unique number for example a telephone number or a salary number that is mapped to an email address The combination of this user code and the matching email address is stored on an LDAP server or entered in an address list file You need a user
197. s the printing of your automatic print job starts When there are more automatic print jobs all the jobs are printed automatically one job after the other job The display does not announce all automatic print jobs separately Only the first automatic print job is announced Because automatic print jobs are not visible in the job queue in walk up environments you cannot give priority to automatic print jobs in the job queue Interactive print jobs always come before automatic print jobs even when interactive print jobs are defined but have not arrived at the job queue yet 124 Chapter 7 The print function About automatic printing 4 Note The key operator can disable the announcement timer in the Oc VarioPrint 2090 Settings Editor Then automatic printing starts without an announcement Automatic printing in controlled environments In controlled environments the printing of automatic print jobs starts when the following two conditions are met m All the interactive jobs are finished m At least one automatic print job is present The announcement timer is not active in controlled environments Automatic print jobs start without an announcement message In controlled environments automatic print jobs appear in the job queue under the interactive print jobs Because automatic print jobs are visible in the job queue you can give priority to automatic print jobs over interactive print jobs You can also interrupt and delete automati
198. s Net Mt teas 66 LOGk sce ohana gata e oaa a e Bc 84 Remove bulk tray sseeuuss 68 Remove dual paper tray 68 Requirements 000 265 Tray linking 5 22 eres 20 Unlock ioo ebsA E MER ie eek RERS 83 PDL Support REED 262 Permanent error 0 0 00 00 000008 256 PIN access coset Rees Serge pear eps 80 Platforms creda ux SIE 262 Post paid system 00000 235 Power mode Low power mode esses 33 Off ordeo CR ER PES 33 Sleep mode eeina kani eue 34 Power state indicators llle 62 Power switch eeeeee en 62 Prepaid system 000 5 235 Pre printed tab sheets 0 178 Print a folded A4 booklet from the mailbox on the Oc VarioPrint 2090 000 166 Print a folded A5 booklet from the mailbox on the Oc VarioPrint 2090 000 167 Print a folded A5 booklet with the booklet maker 168 Print job Cancel 0 c44s0 e RR EE 129 Delete lt 2 ects i reb dead erp 140 From mailbox ssesseesess 134 RGSUME srren sia Ea e E EARS RM 129 SLOP ik E EE EE EEEE AE SA 129 With Account ID 158 233 With Covers c rele Leer cea eee 173 With My Paper 2 0 00 5 171 With security 0 0000 157 With special paper esse 169 Print jobs from the mailbox 131 Printonatab 0 2 ce eee eee ee
199. s indicators of the LEDs on the right hand side of the operator panel 62 Chapter 4 Getting started Turning the System On 4 Note When the system is in the sleep mode you must wake up the system to process the jobs see The power modes on page 33 24 System State Indicators Power state On Off button LEDs on the right hand side of the operator panel Off Off Off Controller initializing Amber flashing Green in turns m Sleep mode Amber Off m Safety sleep mode m Fatal error m Permanent error m Low power mode Green Off m System initializing m System warming up m Stand by mode m Process an automatic or interactive print job m Operator recoverable error m Run time contradiction Machine recoverable error Amber Off How to turn on the Oc VarioPrint 2090 1 Press the power switch rn The system starts up The following occurs m The LEDs on the operator panel blink m The screen of the operator panel is off black m The amber LED in the On Off button 2 Wait until the system asks you to press the On Off button 3 Press the On Off button The LED in the On Off button c iS blinks O ij changes from amber to green 63 Shut down the system Shut down the system Introduction 9 Task for operators Follow the shut down procedure described in this section before you use the power switch on the Oc V
200. s list file 199 E mail address attribute 197 JOD p 208 LDAP server settings 196 Recipient search settings 197 Search database 00 0000 197 Simple joben ecenin nimen i a 208 Upload address list file Ls 198 User identifier oreen eiaa EnA 197 Scan to file Combined job dacara dr e i E l 207 Createjob mr e a ae a ed 206 Scan build job 0000 207 Scan to email 000 209 Simple job surek eh ee naa E a ere 206 Scanner components Automatic document feeder 25 Cover handle s siss Geete 20 0 02 0 eee 25 Original receiving tray 25 Scannercover lseles eese 25 Scanner top left cover lusus 25 Secured print job Create nete RET e Tos 157 PIN cod orice tested cm e eire 157 PEDE in dos proe eg seated dene eq 163 Set Loge voee dr ep a era ans 20 Settings COtfTeCU s eS hee eek PER e aere p I genua 105 Shut down procedure lusus 64 Sjt csv file suas Aaa OAS 182 Sleep mode 0 000 000 eee 34 Special originals 0 117 210 Special paper isie scie ereere naut e a 169 Specification contradictions 254 Specification of originals to be used 263 Staple 280 Landscape orn cre ee Ee eps 91 OP line a Le oss eet ede all ae d 90 Portr xo veee Rye mEPHUuERUT we us 90 Staple jam 62 eee starved tol http
201. s of scan job settings The settings in the Image section B gt Photo gt A gt Text p Mixed 54 The Image section The following table describes the settings 56 The settings in the Image section Settings Description Original type You can use the setting to select the required image quality for the following types of information m Photo for originals that mainly contain pictures or imag es m Text for originals that mainly contain text m Mixed for originals that contain a combination of text and pictures d Note The system automatically uses the optimal settings for each image type Exposure You can use the setting to change the brightness of the imag es to create the lightest possible images to create lighter images to create 1 1 images to create darker images to create the darkest possible images BH m m m NM e amc 204 Chapter 8 The scan function optional Types of scan job settings The information in the Info section Resolution 600 dpi File format TIFF Scan profile used TIFF G31D MH 500 106 Default 55 The Info section The Info section contains the following information for the scan job The file name The file format The resolution The scan profile that you used 205 Create a scan to file job Create a scan to file job Introduction 9 You can
202. s tab sheets tray in the Oc VarioPrint 2090 Settings Editor Before you begin Make sure that one of the paper trays contains tab sheets see Load the tab sheets on page 240 Illustration 2 D1 1 Letter 8 5x11 Tab gt Front amp back gt gt 2 0 Legal 8 5x14 gt Back gt 3 C Tabloid 11x17 gt Front 3 gt 4 4 Letter 8 5x11 b No Default 33 Print on tab sheets Print on tab sheets 2 Press the function key Wizards Press the function key Copy build Press Add to scan the first subset The job editor opens Define the settings for this subset To print this subset on tab sheets do steps 4 7 If you do not want to use tab sheets for this subset move directly to step 7 Press the upper Paper function key Press the lower Paper function key to select the paper tray that contains the tab sheets A new section Tab sheet layout appears on the right hand side of the screen 112 Chapter 6 The copy function Using tab sheets 6 Press the function key Tab sheet layout to select which part of the tab sheet must be printed When you select When you select 7 Press the Start key You can now press the the document o the text is printed on the tab of the sheet the text is printed on the sheet Add to add the next subsets or press the Start key o to finish 113 Use covers in a copy job Use cov
203. s that apply to the complete document m The staple settings m The number of copies Remember that you can not use the Copy build wizard for digital documents in the mailbox You can only combine hardcopy originals into a copy build job These originals are scanned with the automatic document feeder or glass plate After the scanning process the subsets are combined into one document The automatic document feeder Use the automatic document feeder to copy a set of originals You can put a maximum of 75 originals into the automatic document feeder This number refers to A4 originals of 80 g m 20 Ib bond m Theoriginals must be the same size m Theoriginals must not be smaller than 140 x 203 mm 5 x 8 inches m Theoriginals must not be larger than 297 x 432 mm 11 x 17 inches m The weight of the originals can be between 60 and 170 g m 106 Chapter 6 The copy function Combining Subsets into One Document Note Make sure that the size is one of the supported standard formats if you use the automatic document feeder The glass plate Use the glass plate to scan fragile originals and originals that do not fit into the automatic document feeder see Originals that can be used on page 263 Before you begin 1 2 Divide your documents into subsets Arrange the different subsets in the required order How to combine the subsets into 1 document 1 10 Put your first subset into the automatic document
204. s the job settings in the mailbox After you have checked and changed the settings in the 4 sections you can press the Start key to send the modified job to the job queue Note You can select more than 1 job in the mailbox to edit If you select several jobs of which at least 1 job contains more than 1 subset the job editor becomes read only You cannot edit the settings 136 Chapter 7 The print function Edit a mailbox job Illustration E Discussion 00 01 Conny 23of25 1 original SA Conny 2 documents 1 selected i Discussion i 2006 04 16 14 53 39 i i Select all it Delete 40 Edit a mailbox job How to edit a mailbox job 1 Open the mailbox to access your print job see Print a job from the mailbox on page 134 2 Press the Edit function key The job editor opens with the settings of the initial mailbox job 3 If necessary follow the procedures described below These procedures help you to change the values of the print job settings Change the settings in the Basic section 1 Press the function key Basic only necessary if the section is not displayed after you pressed the function key Edit 1 Basic Targets Booklet Conny gt 2 staples gt 2 sided gt 1 staple b 1 sided b No staples 41 The Basic section 2 Press the function key Print You can define that the print is 1 sided or 2 sided 3 Press the
205. sess 140 Prnt J0b onere oh kee ae Ad 129 Pruitjobs e neret RISE TM 140 Scan JOD neh c E nes ef APER CCS 212 S DSEE Veet mre ceil ae edi xen ie ae 111 Delivery of output 02 02 0008 21 Deposit behavior 00 00 eee eee 21 Documentation set 0 002 02 e eee 15 Download Address list file nove 199 Scan Job Ticket 000 189 Scan profiles 5 0 tees cae es 189 Scan profiles file 000 189 Scan to e mail profiles 189 Download the account ID file 226 Dual paper tray 0 00 00 53 E Edit a mailbox job 004 137 Edit the account ID file 227 Enable Account ID 158 233 Error recovery 0 0 00 cece eee ee eee 257 Error screens i ccs ceeded ere y v vs 256 Export scan jobs 00 0000 193 Export status Scan to email jobs 0 213 Scan to file job 0 0 000 213 Export status of a scan job Glieck nie iat deg toed GaN Sat Rte 214 Extra section ExpOste dsl ide teen doe ah 103 Margin shift 103 139 Orientation 103 Onginal type ique iien E ras 103 SOL nli oEPOUER UE OR PSP wees 3 103 Sort by page 2 0 0 cee eee eee 139 Sort by set rise Gases bs 139 F File section P geSIZe oed Haw ana aks ete Pate idis 202 ZOON aA a a ore ote Jah ty e oce obs A 202 Fill the paper trays 0
206. sjt csv file 50 The fields of the sjt csv file 1 5 Field name Description header dispname Display name Use this field to enter a name for the scan profile The name of the scan profile is displayed on the operator panel The name can be any name between 1 and 40 characters You can use all alphanu meric characters except CR lt LF gt lt gt and lt gt format File format Use this field to define the format and the compression of the scan jobs You can enter one of the following values m TIFF G31D MH TIFF CCITT Group 3 1D modified Huffman compressed im ages m TIFF G42D Fax TIFF CCITT T6 Group 4 2D compressed images m PDF G31 D MH PDF version 1 3 with Group 3 1D modified Huffman com pressed images m PDF G42D Fax PDF version 1 3 with Group 4 2D compressed images ilc Image Logic characteristics Use this field to define the optimal scan result for a defined pur pose You can enter one of the following values m 1 Resolution 600 dpi This value optimizes your scan job for printing on Oc Copy Press systems a 2 Resolution 300 dpi This value optimizes your scan job for viewing and archiving purposes a 3 Resolution 600 dpi at 85 Ipi This value optimizes your scan job for printing on for example Oc Demandstream systems m 4 Resolution 600 dpi at 106 Ipi This value optimizes your scan job for printing on for example Oc Demandstream systems 183 The scan profiles fil
207. system through the network You must press the power switch gg to turn on the system see Turning the System On on page 62 Low power mode When the printer is in low power mode the power consumption is decreased to a lower level The operator panel on the printer displays a screen saver with the text Energy save mode You can not disable the low power mode The system goes into low power mode in the following situation 9 System Goes into the Low Power Mode When 1 The Oc VarioPrint 2090 was not used for a predefined period of time D Note This time is defined in the Oc VarioPrint 2090 Set tings Editor The key operator can set a time between 1 and 240 minutes in increments of 1 minute The factory default is 15 minutes 33 The power modes The system returns from the low power mode in the following situations 10 System Returns from the Low Power Mode When You press a key on the operator panel 2 You send a print job Sometimes the system remains in the low power mode when you send a print job This event can occur when the print job is forced to the mailbox d Note The system needs 30 seconds to warm up Sleep mode When the system is in sleep mode the power consumption is decreased to a very low level The operator panel on the printer is off The On Off button O on the printer is amber The system goes into sleep mode in the following situa
208. t illis 198 Download Address list llli 199 Scanning on the Oc VarioPrint 2090 000 eae 200 Types of scan job settings llli 200 Create a scan to file job llle 206 Create a scan to email job 00 00 cee 208 Scanning special originals and non standard size originals 210 Stopping the Scanning of a Scan Job 20000 212 Check the export status of scan and email jobs 213 Troubleshooting sioe RR RA mre 215 Chapter 9 The accounting function llesseeeeeeee n nn nnn 217 The accounting Concepts s s s asuaan eee 218 The accounting logfile llle 220 About the accounting log file llle 220 Download the accounting log files llle 225 The account ID file liiis 226 Download the account ID file 00 00000 cee eee 226 Edit the account ID file llli 227 Uploading the Account ID File llle 229 Restoring the Default Account ID File 230 Copying and printing with the accounting function 231 Enter and cancel an Account ID 2 02 eee 231 Create a print job with an Account ID 000000 0a 233 Making a Copy or Print with the Copy Card 235 Chapter 10 Adding supplies seri lou edRRe Irem eire ms 237 Loading the paper 00 ccc erre 238 Load the standard media and media with spec
209. t m OEM m FINISHER Finisher m SPECIAL m OEM External finisher m SPECIAL Upper output nofprinteda Maximum 5 digits The number of printed letter standard sized 4 gt sheets copy jobs or print jobs lt nofprinteda Maximum 5 digits The number of printed tabloid sized sheets 3 gt copy jobs or print jobs lt nofsim Maximum 5 digits The number of 1 sided sheets of a certain plex 1 6 gt paper type 1 6 used in a job lt nofdu plex 1 6 gt Maximum 5 digits The number of 2 sided sheets of a certain paper type 1 6 used in a job type 1 6 gt lt paperfor A text string witha The format of the paper type 1 6 mat 1 6 gt maximum length of 80 characters lt paper Possible entries Description of the type of paper 1 6 PLAIN INSERT TAB TRANS SPEC_1 SPEC_2 SPEC_3 COVER MY PAPER PLAIN Standard paper INSERT Non processed sheets TAB Tab sheets TRANS Transparencies SPEC 1 Special 1 SPEC 2 Special 2 SPEC 3 Special 3 COVER A special front or back page MYPAPER Paper defined by the user paper weight 1 6 gt Maximum 3 digits The weight of the paper type 1 6 in grams Note 1 6 refers to the type of paper 1 2 3 4 5 6 that is used The paper characteristics of the first paper type in a job are logged in the fields ending on I The characteristics of the next different paper type are logged in the fields ending on 2 a
210. t ID file with this function The factory defaults of the Key Operator and the System Administrator do not influence the account ID file Restore the factory default account ID file 1 Select Accounting Select ID file Select Default Click OK to restore the factory default account ID file at OND Result Select the Settings tab in the Oc VarioPrint 2090 Settings Editor The default account ID file overwrites the current account ID file 230 Chapter 9 The accounting function Enter and cancel an Account ID Copying and printing with the accounting function Enter and cancel an Account ID Introduction Task for operators You can enter the Account ID with the function key on top of the operator panel before you start to process your job When you press a key first a forced dialog appears that asks you to enter the Account ID D Note When the setting Verification in the Account settings section in the Oc VarioPrint 2090 Settings Editor is enabled the system checks the validity of the ID How to enter an Account ID with the function key 1 Press the function key Enter Account ID The following screen appears v Please enter Account ID Cancel 2 Enter the Account ID for the job 1 10 digits v Please enter Account ID 1234567890 Confirm Cancel 3 Press the key for Confirm 231 Enter and cancel an Account ID You can start to pr
211. t asks you to enter the PIN Use the numeric keys to enter the PIN enter 1 5 digits Note You can not set or change a PIN of a print job on the operator panel of the Oc VarioPrint 2090 163 Print a secured print job Result The following situations can occur after you enter the PIN m Correct PIN The dialog box disappears and the print job is sent to the job queue m Wrong PIN The print job is not started and the dialog box remains open D Note f you edit a secured print job and then enter the wrong PIN the job is not started The dialog box that asks you to enter the PIN remains open After your second try the screen displays a message that the PIN is invalid As long as the PIN is not correct the display does not return to the mailbox view Press the key for Cancel to return to the mailbox view 164 Chapter 7 The print function Printing a print job with an Account ID Printing a print job with an Account ID Introduction Task for operators The Oc VarioPrint 2090 allows you to charge the costs for print jobs and copy jobs to the users or customers The Oc VarioPrint 2090 allows you to define an Account ID in the printer driver see Create a print job with an Account ID on page 158 D Note Make sure that you cancel the Account ID of the current session before you print the job see Enter and cancel an Account ID on page 231 The session ID always cancels the Account ID that you d
212. t position Pull stapler 2 toward you until the stapler cannot go any further Open the top cover of the finisher again Note You can access stapler 1 when the stapler cartridge is tilted upward 249 Replacing Stapler Cartridge 3 optional off line stapler Replacing Stapler Cartridge 3 optional off line stapler Illustration 70 Location of the off line stapler How to replace the stapler cartridge of stapler 3 iS i 1 a kh OND Open the front door of the finisher The stapler cartridge is located in the left lower hand corner of the finisher Tilt the stapler cartridge forward In the same movement remove the stapler cartridge from the stapler Remove the stapler cartridge from the stapler Remove the loose staples if necessary Note Make sure that no staples fall into the finisher 6 Take a new cartridge type S3 10 Remove the packing material Slide the stapler cartridge into the stapler Note The correct position of the off line stapler cartridge is upside down Press until the stapler cartridge clicks into place Note f the new stapler cartridge does not fit put back the old stapler cartridge and call service Close the front door of the finisher 250 Chapter 10 Adding supplies Replacing Stapler Cartridges 4 and 5 optional booklet maker Replacing Stapler Cartridges 4 and 5 optional booklet maker How to replace the stapler cart
213. tach the scanned docu ment to an email message You can send this email message D Note You can use scan to file and scan to email only if you have valid li censes Copy Access the copy functions of the Oc Vario Print 2090 26 Chapter 2 Getting to know the Oc VarioPrint 2090 The Configuration Part Description Function for example D Print Provide access to the Print from mailbox function E Contrast key The contrast key allows you to increase the dif ference between the colors on the screen In this way the screen on the operator panel becomes clearer F Screen G Function keys Move through the sections to define original and print settings 27 The Configuration Part Description Function for example H System key Open the System monitor and the System man ager during normal operation the System mon itor is not on the screen The LED next to the key indicates that the Sys tem information view is active To close the System information view either press the Sys tem key again or press Close the rightmost key at the top of the screen The System monitor includes the following items m Message area for text messages m Paper level icons for all the paper trays m Media type information for each paper tray m Alock if tray locking is configured in the Oc VarioPrint 2090 Settings Editor m Warnings
214. tains the user data that is compared with the code that is entered on the op erator panel E mail address at tribute Define the field that contains the email addresses that are stored in the database An email address is connected to a unique user identifier When a search is done on the server the first email address that is connected to the en tered user identifier is returned 197 Upload Address list Upload Address list Introduction If you do not have an LDAP server you can use an address list file to search for recipients The address list is a comma separated file ral csv You must download the address list file to your local computer to be able to change the address list file see Download Scan profiles on page 189 After you change the address list file you must upload the file to the Oc Smart Imager Upload the address list file OohOND Select Settings Select Scan to e mail Select Address mapping Select Address list Select Upload Click Browse to go to the location where the ral csv file is stored Select the file then click Upload 198 Chapter 8 The scan function optional Download Address list Download Address list Introduction If you do not have an LDAP server you can use an address list file to search for recipients The address list is a comma separated file ral csv You must download the file to change the
215. taplers and the finisher areas la beled D and E F Paper trays Contain the paper Open the paper trays to add the paper G Front doors Access to the areas inside the system labeled A B and C Open the front doors to handle errors 24 Chapter 2 Getting to know the Oc VarioPrint 2090 The Configuration The scanner 2 The Scanner Part Description Function for example A Top left cover of the Access to the original section You can handle scanner original errors here B Automatic document Feed the originals feeder C Original receiving tray Hold the scanned originals D Cover handle Access to the glass plate Open the scanner cover to copy or scan from the glass plate 25 The Configuration The operator panel UU DU 3 The operator panel Part Description Function for example A Wizards There are two wizards the Copy build wizard and the Scan build wizard m Copy build wizard combines several differ ent hardcopy originals into one document m Scan build wizard combines several differ ent hardcopy originals into one digital docu ment Scan Provide access to the scan to file and scan to email functions m Scan to file allows you to use the scanner to turn a hardcopy document into a digital file m Scan to email allows you to scan a hardcopy document and then at
216. the media size and the feed direction of the originals in the scanner An example of the notation is A4 lef You can define the following media sizes AS Statement 5 5x8 5 B5 Letter 8 5x11 A4 Foolscap Folio Legal 8 5x14 B4 A3 US Gov 8x10 5 Tabloid 11x17 Commercial Letter Gov 8 5x10 Legal Gov 8 5x12 Letter 8 25x10 Legal 8 5x13 You can define the following feed directions m sef short edge feed m lef long edge feed D Note When you leave the fields for the media format or the feed direction empty the system uses the default values You can also define the media format and the feed direction on the operator panel DestFormat Media size of the files Use this field to define the media size of the resulting scan files You can select a media size from the range that is described above D Note When you leave this field empty the media size of the output is the same as the media size of the orig inals You can also define the media size of the output on the operator panel 187 The scan profiles file D Note All the fields marked with are required in the sjt csv file Some required fields may be empty as described in the table above but at least the field name must be present in the sjt csv file All other fields are optional 188 Chapter 8 The scan function optional Download Scan profiles Download Scan profiles Introduction The Oc VarioPrint 2090 offers a r
217. the sticker 7 Put a screwdriver into the rear hole of the right hand rail to press the spring lock 13 Release the second spring lock 69 Install the dual paper tray optional 8 Slide the paper tray just a little bit from the spring lock 9 Repeat the steps 7 and 8 for the left hand rail 10 Remove the paper tray Remember that 2 persons are required to remove the paper tray 14 Remove the paper tray with 2 persons How to install a bulk tray or dual paper tray 1 Take the paper tray d Note Remember that 2 persons are required to install a paper tray 2 Slide the rails of the paper tray into the rails of the printer Push the paper tray far enough into the rails to prevent that the paper tray can drop 3 Close the paper tray The rails of the paper tray are automatically locked in the spring locks You can now load the media into the paper tray D Note Remember not to load more paper than indicated on the stickers inside the paper tray 70 Chapter 4 Getting started Configure the accounting settings Configure the accounting settings Introduction The accounting function is an optional function that enables you to store copy and print information in a file The information in the file is used to account jobs to relevant persons projects customers or departments Accounting settings Select the Settings tab in the Oc VarioPrint 2090 Settings Editor Select the options Accounting and Conf
218. tion Information for system administrators The scan to file function is an optional function that enables you to scan analogue or physical documents and create digital files You must configure the following items to make this scan to file function operational 1 The scan server 2 The scan settings in the Oc VarioPrint 2090 Settings Editor 3 The settings for the Scan Job Ticket SJT Scan to file Function The table below shows the actions that are necessary to configure the items in the list 26 Scan to file Function Step Action 1 Define a scan server on the network to store the scan jobs Create an FTP account a user name a password and a destination di rectory on the scan server Share the destination directory under the FTP root on the scan server Access the scan to file settings and the scan server settings in the Oc VarioPrint 2090 Settings Editor Define the settings for the scan server see Configure the scan server on page 191 Access the settings for the scan job ticket in the Oc VarioPrint 2090 Settings Editor Define the settings for the Scan Job Ticket see The scan profiles file on page 182 72 Chapter 4 Getting started The configuration of the scan to email function The configuration of the scan to email function Introduction Information for system administrators The scan to email function is a part of the optional scan to file functi
219. tion of the job queue you must open the job queue manager view with the Queue management softkey E8 under the screen on the left hand side of the operator panel This key is only visible when there are jobs in the job queue Job queue view Solution deployment 00 01 Saskia 3of6 1 original 4 waiting jobs Peter Sandra i Print from mailbox 5 Job queue view 41 About the job queue The job queue view gives summarized job information and allows you to check the following information about the jobs 19 Job queue information Information displayed in the job queue Description Status icon The status icon can have different forms m The form of a printer m The form of a scanner m The form of two arrows that are drawn like a circle Each arrow points at the other arrow m The form of a warning triangle m The form of a flag The icon in the form of a printer indicates that the job is printing The icon in the form of a scanner indicates that a job is scanned The icon of the two arrows indicates that the sys tem is ripping a job The icon in the form of a warning triangle indicates that there is a problem for example the stapler runs empty for example run time contradiction start contradiction The icon in the form of a flag indicates that a prior ity job now prints Number of originals The number of pages of the original document is indicated Progress indication
220. tions 11 System Goes into the Sleep Mode When 1 The Oc VarioPrint 2090 is not used for a predefined time D Note This time is defined in the Oc VarioPrint 2090 Set tings Editor The key operator can set a time between 1 and 240 minutes in increments of 1 minute The factory default is 90 minutes 2 You press the On Off button on the printer The system returns from the sleep mode in the following situations 12 System Returns from the Sleep Mode 1 2 When 1 You press the On Off button on the printer 34 Chapter 2 Getting to know the Oc VarioPrint 2090 The power modes 12 System Returns from the Sleep Mode 2 2 When 2 An automatic print job AP arrives in the job queue Sometimes the system remains in sleep mode when you send an automatic print job This event occurs in the following situations m A PIN code protects the sleep mode m The automatic print job is forced to the mailbox defined in the Oc VarioPrint 2090 Settings Editor 3 You send a print job only when the setting Automatic wake up in the Oc VarioPrint 2090 Settings Editor is enabled 4 Note The system needs a couple of minutes to warm up 35 The on line help on the operator panel The on line help on the operator panel Introduction Information for operators The operator panel has an on line help The on line help contains information that hel
221. to the scan server is established through a scan job export If the scan to file function is active you must enable the Job export setting The capacity of the export buffer is limited The situation can occur that the maximum capacity of the export buffer is reached The Oc VarioPrint 2090 displays an error message when the export buffer is full The export buffer keeps the jobs for 48 hours After 48 hours the jobs are deleted do In some maintenance or error situations there must be an option to disable the scan job export function For example when you must reset scan server settings or network settings You can put the export of scan jobs on hold The scan jobs remain in the export buffer Before you begin Start the Oc VarioPrint 2090 Settings Editor in your web browser in the system administrator mode How to enable and disable the scan job export khORND Select Settings in the title bar of the Oc VarioPrint 2090 Settings Editor Click Scan to file Click Scan server Click the check box for Job export A check mark indicates that the Job export is enabled An empty check box indicates that the Job export is disabled Click Apply to confirm the setting 193 The configuration of the scan to email function Configuring the scan to email function The configuration of the scan to email function Introduction 9 Information for system administrators The scan to
222. tomatic print job temporarily see Stop printing on page 129 In controlled user environments all copy jobs and all print jobs appear in the job queue the interactive print jobs and the automatic print jobs Therefore the three actions mentioned above are possible on all print and copy jobs 95 Giving priority to jobs Before you begin Make sure that the urgent copy job or print job is sent to the job queue You can use the Next job function see Concepts and Philosophy on page 16 to prepare your urgent job while the printer proceeds with the current job Illustration 00 02 7 of 100 1 original Copy job 00 03 Copy job 3 00 05 Copy job 4 00 07 23 Giving priority to jobs How to use the Move to top function 1 Press the Job queue manager key d Note The job queue manager is visible only when the job queue contains one or more jobs 2 Use the scroll wheel to scroll to the urgent job 3 Press the key for Move to top Result m The urgent job moves to the place below the current print job m The urgent job is printed after the current print job How to use the Interrupt function 1 Press the Job queue manager key f Note The job queue manager is visible only when the job queue contains one or more jobs 2 Press the Interrupt key Use the scroll wheel to scroll to the urgent job 4 Press the key for Move to top e 96 Chapter 6 The copy function
223. tomatically sets the Layout setting to Booklet In the Paper section press the function key Paper to select A3 In the Paper section press the function key Covers to select the required cover Front Back or Front amp back Use the numeric keys to enter the number of prints Press the Start key 120 Chapter 6 The copy function Create an A5 booklet from an A5 booklet Create an A5 booklet from an A5 booklet Introduction Task for operators This procedure describes how to create a folded and stapled A5 booklet The originals are A5 booklets To create A5 booklets the system requires A4 media Before you begin Make sure that one of the paper trays contains A4 media Create an A5 booklet from an A5 booklet Put the originals into the automatic document feeder Press the function key Copy Press the function key Finishing to select Booklet In the Layout section press the function key Layout to select Normal In the Paper section press the function key Paper to select A4 Use the numeric keys to enter the number of prints Press the Start key e Nn Ooh OND 121 Create an A5 booklet from an A5 booklet 122 Chapter 6 The copy function Chapter 7 The print function 123 About automatic printing Printing and the job queue About automatic printing Introduction Information for operators The Oc VarioPrint 2090 allows you to pr
224. ttings are grayed out If there is no need to change the scan to file settings you can ignore this step and continue with the next step Press the Start key to start the scan to file job 206 Chapter 8 The scan function optional Create a scan to file job Note f you do not use the Edit function you can use the Start key to start the scan to file job Create a combined scan to file job with the scan build function 1 Divide your document in different parts The document is either too large to scan as 1 set or contains sheets of a different size or paper type Put the first set of originals face down into the automatic document feeder or on the glass plate Select Wizards Select Scan build Select one of the profiles from the list with scan profiles Note You can only select 1 scan profile for all the parts to come Select Edit Press the function key Add Define the settings for this part When you are done press the Start key e The first subset is scanned Note f you do not require different settings you can press the Start key directly Repeat steps 7 and 8 until all parts are scanned When you have finished press the Start key 207 Create a scan to email job Create a scan to email job Introduction Task for operators When you create a scan to email job you must first select a scan to email profi
225. u cannot print your 233 Create a print job with an Account ID job If you print from your desktop application without an Account ID the driver will automatically ask you for an Account ID If you print through the printer icon in your desktop application you must enable Show settings before printing to make the driver ask you for an Account ID 234 Chapter 9 The accounting function Making a Copy or Print with the Copy Card Making a Copy or Print with the Copy Card Introduction Task for operators You can use the Oc VarioPrint 2090 in combination with a separate copy count device The key operator must enable the copy count device in the Oc VarioPrint 2090 Settings Editor You can use the copy count device as a prepaid credit system or a post paid debit system The prepaid system requires copy cards with credit units The post paid system uses an account number Prepaid system The prepaid system uses a copy card that contains credit units When you make a print this print is subtracted from the credit value on your card If the card runs out of credit units during a print job or copy job the system stops printing and displays a message You must add credit units or insert a new card Post paid system The post paid system uses an account number that you must enter at the start of a job How to make a copy with the copy card 1 Insert the copy card into the copy count device 2 Select a job from the m
226. y sitet la Pe sath oe oe EU 26 278 System key 2 2 oerte eet ees 26 Wizards key ioa a aea e aa aea 26 Operator panel LEDS 00 62 Operator panel lock suse 38 81 PIN r a e a eg O p URS 80 Operator recoverable error 256 Original section Orientation Jese ea nn eA 200 Original o iane nre noie leet Se 200 Original document type 200 Original sheet size lesse 200 Original sizes 2 2 eee eee eee 263 Original type 0 eee eee eee 263 Original weight 000 263 Originals that can be used 263 Output destinations 0 21 Output trays Behavior 4 2 ne nt hed ein p 21 Bottom up 0 eee eee eee eee 21 Top down iuc nee Phe Ru GA IRR new 21 P Page programmer Concept Jer iaren Ep aueh es ces 146 Tab caption editor 000 146 Paper jams ok T hate d d edis ut ts 258 Automatic document feeder 259 Pinish r 212 uenerat ere et 259 Paper input module 259 Paper path 0 0 0 eee eee 259 Paper trays sec cse n wee cua ores 259 Upper output 0 0 eee 259 Paper section COVES cn AUTRE Pe tae es 100 138 Paper eme recte nerve 100 138 Paper trays Capacity zc RU NS edes 15 265 Concept 5 ouod e ERE RHONE ET ADU 20 Install bulk tray 0 0 0 0 002 70 Install dual paper tray 70 DOGG ae cele ires d
227. you can use the job again until you delete the job 135 Edit a mailbox job Edit a mailbox job Introduction When to Task for operators When you start a job from the mailbox a copy of this mailbox job is sent to the job queue You can change the settings of that job in the job editor before you send the job to the job queue Your changes are not applied to the original job that you sent to the mailbox The changes you make in the job editor are applied to the job that is sent to the job queue Options You access the job settings through the Edit function The job settings are accessible in the following four sections m Basic m Paper m Layout m Extra Use the numeric keys to define the number of prints The number of prints is displayed at the right hand side of the screen You can change the number of prints for a job when that job is selected in the mailbox You do not have to press the function key Edit first Note f you select more than one job in the mailbox and you edit a setting that setting is changed in all the selected jobs For example if you select several jobs that have different numbers of prints the Oc VarioPrint 2090 displays the number of prints as XXXX If you then enter a number this number of prints will apply to all the selected jobs do If you want to check or change the job settings of a print job or define the number of prints before you start a print job you can acces

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