CICO-SWIS User Manual
Contents
1. to the right of the Generate HERE S A TIP button Open multiple reports in 2 From the pop up dialog box tabs for efficient access to select to print the graph only the table only or both the information you need 3 Click Print Tools Account Settings Account Settings allow an individual user to update personal profile information and update personalized application settings to accommodate data entry or reporting preferences An account s settings are stored individually for each password accessing CICO SWIS allowing each user to customize CICO SWIS for individual usage To access Account Settings 1 Click Tools 2 Click Account Settings CICO SWIS Users Manual 15 A A PBISApps Within the Account Settings menu schools facilities can view and modify information related to Account Profile and SWIS Suite Applications Account Profile Account Profile Settings allow a user to verify and update name contact email username password or avatar 1 To modify Account Profile Settings in Account Settings Click on Profile under Account Profile Click the name of the section to edit 2 3 4 Type the new information to modify Account Profile information 5 Enter your current password for changes to take effect 6 Click Save Applications General Applications settings allow users to enable specific settings ac cording to personal preference General settings include Locale Name2. 2 Under the Person Management header select the appropriate list Student Staff Non Staff to review or modify 24 CICO SWIS Users Manual Note Person Management is also located in the top right hand corner of the application next to the Logout icon Within Person Management only records with a status matching the selected filters will be displayed First select from the filters available within the drop down menu Then check or un check Active Inactive and Archived to display Scan for video tutorial or hide a name from the list F r instructions see page a To see all currently active person records check only the Active box from the filters The first 15 active records display in the result set Use the navigation at the bottom of the screen to tab through the list and view additional records Click on a name to display the person s information to the right of the list Add a New Record 1 In the Tools menu click Person Management Click on the correct tab Students Staff Non Staff 2 3 Click Add 4 Enter all required information about the person 5 Click Save to save or click Save amp New to save and open a new form to continue adding new person records HERE S ATIP For students on an IEP a disability category must be selected To Be Obtained should only be selected when a record urgently needs to be recorded but the disability category is not available It is critical
3. Referrals with Action Pending marked as the Action Taken Duplicate referrals Missing or incomplete School Referrals out of date range Days data referrals before 1997 or with 28 CICO SWIS Users Manual School Days data out of range Students with a Disability Category months with more days than marked as To be Obtained possible weekdays Students on an IEP with no Missing Incomplete School Disability identified Enrollment data Inactive Archived students School Enrollment data enrolled in CICO SWIS out of range greater than 2500 students Inactive Archived students in ISIS SWIS with open student files To correct any of the records listed in Problematic Data 1 Double click the record to correct 2 Correct the information 3 Click Save Student Dashboard The Student Dashboard provides school facility personnel with a comprehensive report for an individual student with data in SWIS CICO SWIS and or ISIS SWIS Scan for video tutorial For instructions see page 5 To access the Student Dashboard 1 Click Tools then Click Student Dashboard 2 Double click the student record to select a student to view from the Select a Student list 3 The Student Dashboard opens with data from the current school year 4 Select another year from the drop down menu located next to the stu dent s name to display data from previous school year Note CICO SWIS data will not appear in the Stu
4. Sort Order Default Graph Size First Last vs Last First To modify General settings in Account Settings 1 Click on General under Applications 2 Select the setting to modify 3 Type or select the preferred option for the setting 4 Click Save Tools School Settings To access School Settings 1 From the CICO SWIS Dashboard click Tools 2 Click School Settings 16 CICO SWIS Users Manual Within the School Settings menu schools facilities can view and HERE S ATIP modify information related to School Settings are School Profile set for the entire school and will be Core Data the same for all General and Application users Specific Settings Data Integrity settings The School Profile includes all physical and contact information for the school facility Any of the information provided in this section can be updated with the exception of the District Name District Name Physical Address Phone Number School Name Grade Range Fax Number Mailing Address School Profile Contact Information Contact information for the following roles can be located and or edited as changes occur SWIS Contact Admin Contact Billing Contact Core Data School Days To enter or modify School Days from School Settings 1 Click School Days under Core Data 2 Click on the school year to expand the menu 3 Type or select the number of schools days for each calendar month Early release days
5. a student listed in CICO Enrolled Students to display information about the student found throughout the SWIS Suite Double click a student listed in CICO Enrolled Students to edit the student s goal and initial enrollment date A swis C Bashboara Dies MA 2 Toos CICO Dashboard SWIS MS 15 ns ne ns SWIS Demo School Ciani L Welcome to SWIS 5 Demo User Search DER Fiter Enroled O Unenroled Student Success Last 4 Weeks e a rie En Brian Bender Student a Avg of Points ct ee Ser Haser Yar Brian Bender 52 84 Studer al Has 504 Pian No Chris Black 80 33 Brian Bender 75 pases eee ra Has SIS Student Fie Yes Dana Jarvis 81 56 Chris Black 239964 80 cico Serena Johnson 76 23 Dana Jarvis 34957 30 Goat 20 Serena Johnson 78334 80 OSES Bn Date Enrolled 83112 Last Data Entry anus Last Pian Change 6 10 14 Referrals 7 Referrals This Schoo Year 9 Last Referral anana FMTWTITEMTWTFMTWTITFMTWT F Enroll a Student in CICO SWIS From the CICO SWIS Dashboard 1 Click Enroll located at the top of CICO Enrolled Students 2 Type the student s name in the Student field and click to select it 3 Type the student s goal in the Goal field 10 CICO SWIS Users Manual The CICO SWIS Dashboard HERE S A TIP Before adding a new student check to be sure if the record is inactive If the student to add is new to the school click the Not In
6. b Inactive the person is not currently associated with the school but may return e g transfer students c Archived the person is not currently associated with the school and will not be returning e g graduated students CICO SWIS Users Manual 27 A A PBISApps Update Multiple Records Multiple person records may be selected within the same page to update to the same status all at once To update multiple records with one click 1 When the Person Management list opens scroll to the page with multi ple records to update 2 Check the box to the left of each record to update 3 Click the Set Status button located at the top of the list 4 Select the appropriate status for the records Data Integrity To access the Data Integrity system 1 From the SWIS Dashboard click Tools 2 Click Data Integrity The Summary at the top of the report identifies the number of possible errors within the account in each record type Below the Summary are two columns Good Data lists the record types without identified errors Problematic Data lists each record type with an itemized list of possible errors The full report checks for the following Any staff non staff or students future dates missing district ids Referrals out of time range Duplicate staff non staff or based on the Time Range student records setting established in School Settings Staff non staff or students with duplicate district ids
7. check within the system Unchecked record types will be ignored for data integrity errors 3 Select a date from any of the calendar icons to choose a date before which specific record types will be ignored 4 Click Save Person Management Person Management allows schools facilities to organize students staff and non staff records associated with SWIS Suite data Person Management amp students B staff B non statt u a nn Students AIJABCDEFGHIJKLMNOP RSTUVW Search xja Filter By METET active C inactive C archived Any Student au Ze Set Status pe Meroe 8 Deld students with Referrals No Student Selected Status District ID Name s c CICO Students m peman Abby Mason ISIS Students gt 658576 Abby Olton gt 394565 Alan Hawkings gt 955439 Alan Levine gt 264838 Albert Marks z gt 938753 Alec Lexington gt 649373 Alex Cardigan gt 857593 Alexa Miller gt 984765 Alexandra Hillman H gt 575799 Alfred Neilan gt 578330 Alfred Prince gt 45321 Alice Sakai gt 376890 Allen Felton gt 485726 Allen Piltzer gt 463746 Allen Roberts m i4 4 Pagel _Jorao gt bl Displaying 1 15 of 591 b Active I Inactive B Archived The Person Management workspace To access Person Management 1 Click Tools
8. of CICO SWIS applications SWIS CICO SWIS may be inaccessible based ISIS SWIS and SAMI is a on your access level Please reliable confidential web based contact your facilitator to information system built to have your access modified collect summarize and use For more information about student behavior data for decision access levels see the making Research demonstrates support that educators can make more article on effective and efficient decisions PBISApps when they have the right data in the right format at the right 4 CICO SWIS Users Manual time The SWIS Suite provides school facility personnel with the information they need to be successful decision makers What is CICO SWIS Check in Check Out CICO SWIS is a web based decision system providing school facility personnel with an online space to enter Check In Check Out CICO point card data easily and efficiently Teams using CICO SWIS have a place to 1 Monitor individual student progress in the intervention 2 Review the overall integrity and fidelity of the program Information entered into CICO SWIS is confidential and secure CICO SWIS protects data through the use of account specific pass words and high quality data protection procedures The Confiden tiality amp Security Statement can be accessed at www pbisapps org About the QR Codes The QR codes in this manual direct you to video tutorials or additional content as supplements to
9. the menu 18 CICO SWIS Users Manual 3 Choose Yes to enable the identified feature 4 Choose No to disable the feature 5 Click Save 6 Close School Settings by clicking on the red X icon in the upper right corner of the screen Start Month Default August This setting sets which month is considered the start of the year for reporting and decision making purposes To modify the Start Month 1 Select the appropriate month from the drop down menu 2 Click Save Use 504 Default Yes Schools Facilities may opt to collect data about individual stu dents 504 status To disable this feature 1 Select No from the drop down menu 2 Click Save Use Ethnicity Default Yes When Use Ethnicity is enabled the SWIS Suite will require race ethnicity data to be entered To disable ethnicity as a required field in School Settings 1 Select No from the drop down menu 2 Click Save CICO SWIS Users Manual 19 A Aes O For more information about entering individual student ethnicity Applications CICO and race information please refer to the Person Management To enter or modify CICO SWIS settings and data entry configura section on page 24 tion in School Settings 1 Click CICO HERE S ATIP 2 Click anywhere within the row of the appropriate field to expand the The federal government requires schools districts and states to collect menu individual level race and ethnicity data and re
10. the top of the screen 2 Enter the email address and password associated with the CICO SWIS account 3 Click Login If the password is a temporary password a prompt appears for a permanent password to be created 4 Once logged in slide over to the left side of the app bar and click on SWIS Suite to access CICO SWIS To logout of PBISApps and an CICO SWIS account 6 CICO SWIS Users Manual 1 Click on the users email address located in the app bar at the top of the screen 2 Click Logout Note Users can also click on the Logout icon Scan for video tutorial located in the blue bar at the top of the screen For instructions see page 5 Switch Schools Users with access to more than one school can switch schools without logging out of the SWIS Suite 1 Once logged in and inside the SWIS Suite click Tools 2 Click Switch School 3 Select the desired school from the drop down menu 4 Click OK Quick Start Configure the CICO SWIS Account 1 From the CICO Dashboard click Tools Click School Settings Click CICO Click the Defined Period Groups amp Expectations row Click Add o A A a N Type or use the calendar icon to set the Start Date for this data entry template 7 Type or set the number of school facility expectations 8 Type a label for the first period in the Add Period workspace for example Block 1 9 Click Save in the Add Period workspace 10 Continue
11. to update this information to keep records current for reporting and decision making Student records marked with an IEP disability category To Be Obtained will appear as data to correct within the Data Integrity system CICO SWIS Users Manual 25 A Al PBISApps Merge Duplicate Records Merging two names will move all referrals from the Student Staff Non Staff to Delete to the Student Staff Non Staff to Retain 1 7 8 1 Check the Active Inactive and Archived filter boxes to display all person records associated with the SWIS account Locate the name of the person to be retained by typing the name in the Search field Click the Search icon Click to select the name of the record to retain Click Merge In the Student Staff Non Staff to Delete field type the name of the person record to delete All referrals from this record will be moved to the Student Staff Non Staff record chosen to be retained Click to select the name of the label to delete Delete a Record 1 Type the name of the record to be deleted in the Search field Click the Search icon Click to select the record to delete Click the Delete button Click Delete to confirm Click Cancel to return to the roster Update a Record Status 1 HERE S ATIP The SWIS Suite prevents deleting person records attached to data If there are duplicate person records and each has data merg
12. to collect CICO data on Sundays 20 CICO SWIS Users Manual CICO SWIS Users Manual 21 A A PBISApps To enable data entry on Sundays 1 Select Yes from the drop down menu 2 Click Save Default Student Goal Line Default 80 This settings allows schools facilities to set a default percent goal for the overall CICO intervention The goal line on school wide CICO reports will default to the value set here To modify the default goal line 1 Type or use the arrows to set the goal 2 Click Save HERE S A TIP While this setting establishes the school wide goal line individual student goals can be updated throughout the year by following the steps outlined on page 11 of this manual Additionally goal lines can be changed as a report option on most CICO SWIS reports Defined Period Groups amp Expectations Default Undefined Schools Facilities design the CICO SWIS data entry screen by defining the number of times students check in during the day periods and the number of expectations at the school Schools may define their CICO system by establishing 3 5 expectations and 10 or fewer periods Both the expectations and periods should match the information displayed on the school s CICO daily progress report 22 CICO SWIS Users Manual HERE S A TIP The data entry template established in CICO SWIS is a standard template for all students enrolled in CICO and should be based upon team agreements If all studen
13. A CICOSWIS User s Manual Version 5 2 April 2014 A Al PBISApps How to Find Help This manual is your first step for CICO SWIS support Can t find the information you need Contact your CICO SWIS Facilitator My CICO SWIS Facilitator Information Facilitator Name Phone Number Email Address For More Information Are you still stuck Visit the PBISApps support website online at support pbisapps org There you will find answers to many common questions a search able knowledge base and discussion forum and ways to contact PBISApps to ask your question directly A Ccicoswis User s Manual Version 5 2 April 2014 A A PBISApps Table of Contents On 4 Who Should Use this Manual annen 4 What is PBISApps oane eneen eee eneen eee 4 What is the SWIS Suite aaa oee eeen 4 What is CICO SWIS aon eenen eneen eenn 5 About the QR Codes oon eee eee 5 Login Logo ts sse rensters seenen nie OLD 6 Switch Schools nr nan E E dane ne key 7 Quick Start an an a een ee 7 Configure the CICO SWIS Account 2 eee cece e eee eee 7 Enroll a New Student cc cece aaneen 8 Enter CICO Data un ne eed eee en 8 View RepoFts s nas eme enen naats neben 9 CICO Dashboard un 9 CICO Enrolled Students oee 9 Enroll a Student in CICO SWIS onee 10 Reenroll an Unenrolled Student in CICO SWIS on 11 Update ani Enrolled Student erheccklahn 11 Unenrolls Stodenti
14. CO SWIS Users Manual 4 Click anywhere in the blue bar with the student s name to expan the data entry form The first student on the list opens by default 5 Set the student s status for the day using the Student Status drop down menu Present is elected by default 6 Enter CICO point card data for each period defined 7 Optional data to enter a Notes Type notes into the text box labeled Notes b Support Plan Change Type the plan change into the text box labeled plan change 8 Tab or click out of the last field in the student s data entry row or click the Save icon to save CICO point card data View Reports Click on the View Reports button within the CICO SWIS naviga tion bar to access the reports dashboard To open a new report click on the appropriate report icon The report opens with data presented based on default report settings CICO Dashboard The CICO Dashboard displays an overview of CICO SWIS infor mation including 1 Alist of CICO Enrolled Students 2 An overview of Student Success over the last four weeks 3 The CICO SWIS School wide Report spanning the last four weeks CICO Enrolled Students By default the CICO Dashboard displays a list of all students currently enrolled in the intervention To include students on the Dashboard who are no longer enrolled in the intervention check the Unenrolled box from the list of filters CICO SWIS Users Manual 9 A A PBISApps Click to select
15. List icon and follow the steps for adding a student on page 25 in this manual 4 Type an enrollment Ep Enroll Student date or select the enrollment date Student Ca amp using the calendar Alexa Miller icon Goal so SI 5 Click Save to save or Cancel to nn return to the CICO ar l Dashboard or The Enroll Student workspace Reenroll an Unenrolled Student in CICO SWIS When a previously unenrolled student returns to CICO reenroll the student in CICO SWIS From the CICO SWIS Dashboard 1 Check the Unenrolled filter from the list of Filters in CICO Enrolled Students Click to select the student s name in CICO Enrolled Students Click Reenroll located at the top of the CICO Enrolled Students list Type the student s goal in the Goal field a PP OW N Type an enrollment date or select the enrollment date using the calendar icon 6 Click Save to save or Cancel to return to the CICO Dashboard Update an Enrolled Student From the CICO SWIS HERE S A TIP Dashboard To edit an enrolled student s name or other identifyin 1 Double click on the name of my the student to be updated in CICO Enrolled Students Management Follow the steps information use Person for revising a record in person 2 Type the student s goal in the Goal field management on page 26 CICO SWIS Users Manual 11 A A PBISApps 3 Type or use the calendar icon to select an enr
16. count as one full day 4 Click Save CICO SWIS Users Manual 17 A Al PBISApps Core Data School Enrollment To enter or modify School Enrollment in School Settings 1 2 Click on School Enrollment Click on the correct school year to expand the menu If the school facility collects race ethnicity information Enter the number of students within each ethnic group Total HERE S ATIP Enrollment data should be entered at the same time as the annual census count typically by October 1st Enrollment totals only change during a school year if a large 10 20 School Enrollment calculates automatically based on the race ethnicity enrollment entered change in enrollment occurs mid year 4 If the school facility does not collect race ethnicity information Enter the total enrollment 5 Click Save nn 40 School Settings 2 School Profile School Enrollment Profile amas amp Contact Information Hispanic Latino 123 Core Data American Indian Alaskan Native 5 School Days Asian 21 School Enrollment Black 70 Pacific Islander Native Hawaiian 5 A N Applications wie 255 General swis Multi racial 21 c co Total School Enrollment 500 The School Settings gt Core Data gt School Enrollment settings Applications General To enter or modify General Settings in School Settings 1 Click General 2 Click anywhere within the row of the appropriate field to expand
17. dent Dashboard when previous years are selected CICO SWIS Users Manual 29 A Aypaisice Student Dashboard reports include Summary Referrals By Problem Behavior Latest Referrals the student s Referrals By Location 10 most recent referrals Referrals By Day Of Week Referrals Per Year Average Referrals Per Day Suspension Expulsion Per Month Referrals By Motivation CICO SWIS Individual Student Count Referrals By Time 50 CICO SWIS Users Manual Appendix A CICO SWIS Data Entry and Reporting Schedule School Facilitator CICO Admin Data Entry Who What When CICO SWIS Points Accuracy Checks Report Generated Who What When
18. e number of school wide expectations and multiplying by two Each student s average per day is automatically calculated as data entry occurs Selecting No Data for a School Status Student Status or period equates to a O when calculating the averages for the day Leaving a period blank will not count in the student s average for the day Days with blank periods will appear on reports as days with incomplete data entry View Reports Click on the View Reports button within the CICO SWIS naviga tion bar to access the reports dashboard To open a new report click on the appropriate report icon The report opens with data presented based on default report settings Five CICO SWIS reports are available School wide Student Period Average Daily Points Student Single Period Student Count Refine a Report From the Reports dashboard 1 Open the desired report 2 In the Options section of the report screen modify the options as needed 3 Click Generate 14 CICO SWIS Users Manual Reports SWIS Demo School a Open Report v SWIS Core Reports SWIS Additional Reports CICO Reports Saved Reports Eames Earls feo T a SWIS Reports CICO Reports x fa aaa A amp 5 222 a School wide Average Daily Points Student Count Student Period Student Single Period J The View Reports Dashboard Print a Report Within a generated report 1 Click the Print icon located
19. en evene ene 26 Delete a Record eee eene ee eneen 27 Update a Record Status oenen eeen 27 Update Multiple Records oenen en 28 Data Integrity na nni aia anaE Ea 28 Student Dashboard u nen aan 29 Appendix A CICO SWIS Data Entry and Reporting Schedule Inside Back Cover CICO SWIS Users Manual A A PBISApps Overview Who Should Use this Manual The purpose of the CICO SWIS User s Manual is to provide CICO SWIS users a quick reference and trouble shooting guide The manual is for use by CICO SWIS facilitators and CICO SWIS users during initial start up training and ongoing use Much of the information found in this manual is also available online at www pbisapps org What is PBISApps PBISApps is a not for profit group developed and operated by Educational and Community Supports ECS a research unit at the University of Oregon The PBISApps team manages a series of educational tools related to the implementation of multi tiered systems of support MTSS These tools include the School Wide Information System SWIS Suite PBIS Assessment and PBIS Evaluation These applications have been implemented in more than 25 000 schools in the US and abroad PBISApps has been making schools safer and more productive places for over 10 years by empowering educators to make data based decisions as problems emerge What is the SWIS Suite HERE S ATIP The SWIS Suite a set of four Some aspects
20. ing the two records is recommended over deleting Check the Active Inactive and Archived filter boxes to display all per sons associated with the SWIS account ANAS CDEFGRKIVKL MMO POR ST Brian Bender District ID 75262 SWS ID 66490 Gender ErmetyRace Hos 809 Pan Notesi 8 Person Management E students B sort E torso Students Search bran aja Fiter Beads Brest Setstatus ve Merge Delete Sprint Roster Status District o Name woo ss rme Bien Bender Yes ves au rem Bran ovon amp eae bo moy Siena deen z set status 90 Merge u ace amp voete O Archvad mrtotes view n student oasnboad me er e Dspuyng 1 2013 b Active M inactive B Archived 2 Type the name of the record to update in the Search field Click the search icon 3 Right click on the record and select Set Status Select the appropriate status for the record a Active the person is currently associated with Click Merge Revise a Record EE a In the Search ae an en ee en field type name EE si ai ch 5 has nk mrsa of the record to aE un modify un ee ER Fa ee Intellectual Disability Click the Search miiie icon sm na In the result set sr double click on EI the record to The Edit Student workspace revise Revise the necessary information Click Save 26 CICO SWIS Users Manual The Person Management workspace with Set Status menu the school
21. n nrs onnenswahanes maid sn sa aa 12 Student Success Report onee eeen eee eeen 12 School Wide Report oen oe eneen eee eeen 12 CICO SWIS Data Entry eur erster wie eeens 15 VIEW REPORS ne Beene se 14 Refine alReport 2 nn verversen vande es let ne 14 Printa Report aoe eigenes emee gelde 15 Tools Account Settings seuren ennen 15 AccountiProfile 0 de tet aen E 16 Applications General ooo enne ene eee eene 16 2 CICO SWIS Users Manual Tools School Settings zion sends ererdn haren bad 16 School Profile Contact Information oen eeen 17 Core Data School Days oen eeen eee eeen 17 Core Data School Enrollment oaeen 18 Applications General neen eeen eee een 18 Start Month eneen renee severe eneen 19 Use BOA in arn varanen rubriek neee edt 19 WSE EKDI neee ie ra EEr benee menen 19 USSE R Eran bte bet bena re een 20 Require Staff and Require Student District IDs aaaaaaaunaaa 20 Applications CICO no eneen eee eeen 21 Collect data and report for Saturdays oaeen enn 21 Collect data and report for Sundays oane eneen 21 Default Student Goal Line saven eenen 22 Defined Period Groups amp Expectations oenen 22 Other Data Integrity Settings oenen 23 Person Management 2 ce eee eee eee ee 24 Add a New Record 200s cece cece eee eee eene ee en nen 25 Merge Duplicate Records onee eee nennen 26 Revise a Record onee ene
22. ollment date 4 Click OK to save or Cancel to return to the CICO Dashboard Unenroll a Student As students graduate from the CICO intervention be sure to unen roll the student in CICO SWIS From the CICO SWIS Dashboard 1 Click to select the student s name in CICO Enrolled Students 2 Click the Unenroll icon located above the list 3 The Confirm Unenroll screen will appear Verify the student is to be unenrolled 4 Use the calendar to set the student s unenrollment date 5 Click Unenroll Student Success Report Located on the CICO Dashboard the Student Success report displays all students enrolled in CICO SWIS and their average percent of points earned over the last four weeks The report lists student names alphabetically by default The list can be sorted by clicking on any column header School Wide Report The School wide report provides the mean high and low scores per day for the group of enrolled HERE S A TIP students over the last four The School Wide Report weeks Click the graph at the is useful to assess the bottom of the CICO Dashboard effectiveness of the school to open it in a new screen facility s CICO intervention displayed with the report and associated data table 12 CICO SWIS Users Manual CICO SWIS Data Entry M pn SWIS Demo School gt Data View o A u Bien Kr CICO Data Entry Monday January 6 2014 School Status School In he Prev Next p gt Student Sta
23. port aggregated data in N 3 Modify the setting accordingly the following ways Individual students must report both his her ethnicity as well 4 Click Save u 5 Close School Settings by clicking on the red X icon in the upper right Students may identify more than one race corner of the screen Multi Racial is listed only as a category for aggregate School Settings reporting purposes Z School Profile General Settings Profile en data and report for No I Contact Information en er N 7 Use IEP cs ao Default Yes School Days eee m School Enrolment ee 4 When enabled users will identify each student s IEP status and Al Appkations disability category To disable this setting na 1 Select No from the drop down menu The School Settings gt Applications gt CICO settings SENSE Collect Data and Report for Saturdays Require Staff and Require Student District IDs Default No Stau eter Domai Ze This setting allows schools facilities to collect CICO data on Saturdays Student District ID Default Yes N SWIS allows the school facility to utilize district internal identification 1 Select Yes from the drop down menu numbers for staff in addition to the SWIS assigned ID number If disabled the staff and or student SWIS ids are displayed on re ee ports To disable this feature Collect Data and Report for Sundays 1 Select No from the drop down menu Default No 2 Click Save This setting allows schools facilities
24. the written instructions To use the QR codes you need a smartphone or tablet with internet access and software that can read and interpret the codes There are many free QR code reader apps found in your device s app store for example the Apple App Store for iOS Google Play for Android or Windows Phone Store for Windows Phone To download an app search QR code reader in the app store on your device and download All videos can be found on our website www pbisapps org by navigating to Resources gt Video Tutorials in the main navigation An example of a QR code CICO SWIS Users Manual 5 A A PBISApps Login Logout From your preferred internet browser e g Internet Explorer Fire fox Safari Chrome type in the website address www pbisapps org to access PBISApps Once at PBISApps PAS Apps m men CEO Applications Resources Support About Us Available Webinars WE haVe webinars to update and refresh your knowledge Learn More T A ISIS SWIS Upcoming Trainings PBISApps Login A Kosms SWIS Facilitator Certification School Wide Information System Wisconsin Dells WI Please login using the app bar at the top of February 25 February 27 the page Watch this video to see how PBIS Assessment get ISIS SWIS Facilitator Certification The login is located in the black bar at the top of the screen 1 Click on PBIS Applications Login located in the black bar app bar at
25. to add and save periods until all periods are entered CICO SWIS Users Manual 7 A A PBISApps 11 Click Save in the Add Period Group workspace Click Cancel to return to School Preferences HERE S ATIP If a data entry template is already defined you can edit the template by double clicking it from the list Edit the information and click Save Some edits will render the template incompatible with previously entered data CICO SWIS will prompt you when this is the case and ask you to confirm any data deletion If you ve made changes to your CICO point card and want to main tain a history from the previous card simply add a new template in CICO SWIS and save the old one Previous data will remain in CICO SWIS new data can be entered based on the new template Enroll a New Student From the CICO Dashboard 1 Click Enroll located at the top of CICO Enrolled Students Type the student s name in the Student field and click to select it 2 3 Type the student s goal in the Goal field 4 Type or use the calendar icon to set the student s enrollment date 5 Click Save to save or Cancel to return to the CICO Dashboard Enter CICO Data From the CICO Dashboard 1 Click Data Entry 2 Use the Calendar to select the appropriate data entry date as needed Today is selected by default 3 Set the school s status for the day using the School Status drop down menu School In is selected by default 8 CI
26. ts check in the same number of times during the day but each student s check in happens in a unique class period name each period generically For example Period 1 Period 2 etc To define the periods and number of expectations 1 2 Click the Defined Period Groups amp Expectations row Click Add Edit Period Group 8 Type or Use the Start Date Feb 13 2010 Woar calendar icon to nmr set the Start Date Period Definitions for this data entry A xo Add Period template er u Type or set the number of school Je facility expectations Type a label for the first period in Be the Add Period workspace for example Block 1 The School Settings gt Applications gt CICO gt Defined Period Groups amp Expectations gt Edit Period Group settings Click Save in the Add Period workspace Continue to add and save periods until all periods are entered Click Save in the Add Period Group workspace Click Cancel to return to School Preferences Other Data Integrity Settings The Data Integrity system alerts of any possible data errors within the SWIS Suite Errors identified within your account are based upon the settings established in the Data Integrity School Settings CICO SWIS Users Manual 23 A A PBISApps To set settings for the Data Integrity system in School Settings 1 Click on Data Integrity under Other 2 Check the box to the left of the record type to enable a
27. tus Score Complete Plan Change Note pan Brian Bender Present 97 Yes 1 6 14 GO B Chris Black Present 89 Yes S Dana Jarvis Absent 0 Yes 3 Serena Johnson Student Status Present v 13 14 15 16 Period 1 Period 2 Period 3 Period 4 Plan Change 3 Sl Ie 5 Als 27 28 29 30 Period 5 Period 6 i xj esse IY Note Watch Tutorial Total 87 The Data Entry workspace From the CICO Dashboard 1 Click Data Entry 2 Use the Calendar to select the appropriate data entry date as needed Today is selected by default 3 Set the school s status for the day using the School Status drop down menu School In is selected by default 4 Click anywhere in the blue bar with the student s name to expan the data entry form The first student on the list opens by default 5 Set the student s status for the day using the Student Status drop down menu Present is elected by default 6 Enter CICO point card data for each period defined 7 Optional data to enter a Notes Type notes into the text box labeled Notes b Support Plan Change Type into the text box labeled plan change 8 Tab or click out of the last field in the student s data entry row or click the Save icon to save CICO point card data CICO SWIS Users Manual 13 A A PBISApps HERE S A TIP CICO SWIS bases the number of points possible per period on a O 1 2 point scale The maximum number of points possible per period is calculated by taking th
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