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000 CASORT [9].book

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1. Primary Expanded All Action Description Action Number a Public Assistance Public Assistance Certification Public Assistance AOC Administration Public Assistance Aircraft and Equipment Public Assistance Personnel Licensing Public Assistance Inspection Public Assistance Investigation Public Assistance General Aviation amp Aerial Work 3 8 3 EXPANDING AND COMPRESSI NG THE ACTION NUMBERS A Inthe right corner of the screen the user can see the that there are three choices Primary Expanded All for number display Field Action Number 1003 Primary Expanded All Note that the selection of the root number expands the choices to include both the root These radial buttons are used throughout the number and all other numbers available under database to limit the number of items shown on the the root Primary screen for a specific application i pa a Ea The user should understand that it will be Selection of Primary will give a limited listing of necessary to select all to see all available files for primary root numbers for the user the specific application Selection of Expanded will give the user the other numbers related to the root number Selection of All will give the user all of the numbers both root and expanded 3 8 4 MORE THAN ONE PAGE OF POSSIBLE SELECTIONS A The selection of All will occasionally bring up a page of information that indicates
2. ccceccecesseceeeeeeeeeeeeeeeeeeeaeeeeeeees 8 1 8 3 Enter an Issue for Administrative Tracking ccccccceececeeceeeeeeeeeeeeeeeeeaueesansetaes 8 2 8 4 Field Characteristics amp M NuS ccccccseccececceceeeeeeeeeeeeeeeeeeeseeeeseeaeeeeaeeneaeantatanees 8 3 8 5 Enter Issue from Home Page sama tereessmensiionmnssiesmuaieiniata aaareselincueaienn 8 4 Chapter9 Aircraft Approvals amp Data Collection 9 1 Accessing A Current Aircraft Approvals Record cccccecsecesseeeeeeeeeeeeeeeeeeeaeeeees 9 1 9 2 Printing the Comprehensive Report cccescecsececceeeeeeeeceeeeeeeeeeeeeeeeereeeeeeteeeetes 9 2 9 3 Adding Data to an Existing Aircraft Primary Record ccceceececeeeeeeeeeeeeeeesanees 9 3 9 4 Entering a New Aircraft Make Model Series ccccccececeeceseeeeeeeeeeaeeeeeaueeeanees 9 4 9 5 Entering a NEWA scutes cancusnsiuesuntiavsnaicnins EE E AGa 9 4 9 6 Completing or Editing the Aircraft Record ssssssssrsrersrrrrrrrrerererrrrrrrrererererrrrre 9 6 9 7 Relationships of the Aircraft Database Tables s ssenenensnsnrererererrrrrrerererrrrrrene 9 8 9 8 Common Fields in the Aircraft Sub tables sssssussrerererersrerenrrrrrererererrrrrreree 9 9 9 9 Entering the Type Certificate Information cccceceececeeeeeeeeeeeeeeeeeaeeeeeeeetess 9 10 9 10 Entering the Supplemental Type Certificate Information ssssesssrerersrrerrrerens 9 11 9 11 Entering the Exemptions Information s ssssssrsrer
3. ssssssrersrersrrrrrrrrnrerererrrrrreree 5 1 5 2 NOUNCAGONROMINOOTS sennen ooa E E Ea 5 3 5 3 Entering Completed MRAI Inspections sssssesssessnsnrerererrrerrrrerererrrrrrrrererererere 5 5 5 4 Entering Completed MCE Inspections amp Evaluations s sssssssnsnrerrrerererrrrrrerens 5 9 5 5 Certification of Organizations ccceceececeececeeceeeeeeeeeeeeeeeeeeeaueeeseeeeseteeseretaenes 5 12 J Revision 11 31AUG2012 PAGE TOC 2 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING N O AV S G se MI Chapter6 Data Quality Coordinator Functions 6 1 Data Quality COOrdINATOT gecuecrasetvemcrsenscandicrseaea En EOAR 6 1 6 2 Creating amp Editing CAA Action Locations Sub table Info cccecececeeeeeeeeeeeeees 6 2 6 3 Creating amp Editing Aircraft MMS Sub table Info ccceceeseceeeeeeeeeeeeeeeaeeeeeseees 6 5 6 4 Creating amp Editing CAA Action Organization Sub table Info cc ceeeeseeeeeeee ees 6 8 6 5 Creating amp Editing CAA Action Connecting Sub Table Info oscene 6 11 6 6 Creating an MS Excel Table Upload ceececcececsececeeeeeeeeeeeeeueeeeereeeueeeeeeetes 6 15 6 7 Entering Planned Inspection Events cccccesceceeceeeeeeeeeeeeeeeeeeeeeesaueeeeeteeaetess 6 19 6 8 Entering Planned Certification Events cccccecceceececeeeeeeeeeeeeueeeeeeeeeeeeeeesetess 6 25 6 9 Entering Assignment
4. Revision 08 31AUG2008 PAGE 11 12 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O RR S GX OM 4 The user should make entries in the remaining fields as directed by the CAA ORG Base Locations Organization Number 0142 Active Yes No ess ddimm Organization Name Nationwide Inc Effective Date etm Organization Identifier NWAA Nationwide Inc M Address1 24 Curtiss Parkway Location Type Primary Place of Business PPB bad Address2 Suite 4 Contact Person James Ricky City Miami Telephone Number 305 334 8795 State or Province Florida Fax Number 305 334 8795 Postal Code 33166 Location KMIA Miami International v Country United States Memo Notes Turn right off of 36th Street proceed north for 7 mile building is on the right back in the trees parking is on left side of building 11 10 2 SAVE CHECK amp LEAVE THE RECORD When these entries are completed the user should select the 1 This action will bring the user back to the ORG Primary Record data entry page 2 Notice that the Base Location record counter indicates that there is one record attached to this organization Base Locations 1 Ada number 11 10 3 DEACTIVATE OUT DATED RECORDS When completing a record it is a good practice upon exiting to VIEW the applicable sub table records for the Organization to check for any recor
5. The selection of the target date is important for the internal CASORT processing of the subsequent notification Ifthe target date is more than 5 days in the future the manager should also send an email reminder of the new assignment which includes the Record ID number If appropriate selecting the Org Identifier for a specific organization If necessary changing the default Location if the location is other than the inspector s normal location Providing additional instructions in the Memo field 6 10 ENTERING EMPLOYEE TRAINING PLAN 6 10 1 TRAINING PLAN DEVELOPMENT An Employee Training Plan is normally developed to cover a 24 month period 1 A W PD 5 Training Plans are best initially completed by starting with the template for Action Upload Training Plan Using the template save a blank MS Excel training plan for the employee Complete the Excel training plan and discuss with employee Ensure that the training is scheduled and the budget supports the training then Upload the plan to the Action database 6 10 2 NDI VI DUAL TRAINING The fields that should be completed for the training plan include 1 The applicable Action Number Copyright 2003 2012 PAGE 6 31 Revision 10 30SEP2011 J Aviation Safety Oversight Group Inc N O j CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING VSOGKCO INSPECTOR DATABASE INSTRUCTIONS MANUAL 2 Selecting the correct Planned Even
6. 2 That action will show the list of technical licenses records for this employee 3 Review those records that are Active Yes to avoid repeats B Those that have been superceded by the new record should be deactivated by 1 Selecting the View link in the left column for that record NO That action display a View Page of the record select Edit ee That action displays the record for editing select the radial button Active No 4 Select GO to leave the revised record 12 8 5 EXAMPLE EXCERPT OF TECHNICAL LICENSE REPORT The following technical licenses excerpt from a Qualification Comprehensive Report is provided for consideration of possible content CAA Employee Technical Licenses Active Date Issued License License Ratings Yes A 25 03 1981 Aircraft Mechame 001530127 Mechanic Airframe Powerplant Yes A 17 03 1971 Groundinstuctor 001550127 Ground Instructor Advanced Instuments Yes g 15 10 1963 Airline Transport Pilot 001530127 Airline Transport Pilot Airplane Multiengine Land CV 240 CV 340 CV 440 Commercial Privileges Land and Sea Rotorcraft Helicopter Yes 14 03 1962 Flight Instructor 001550127CFI_Fiight Instructor Airplane Single and Multiengine Instrument Airplane Rotorcraft Helicopter Note that the report arranges the licenses ascending from earliest to latest issued license Copyngn anga ania PAGE 12 11 Revision 10 30SEP2011 Aviation Safety Oversight Group Inc INSPECTOR DATABASE
7. The purpose of this Section is to provide general guidelines that apply to the entering of investigation events regardless of the user s technical specialty 4 4 1 KEY GUI DELI NES An investigation is accomplished on an individual manual aircraft or organization that may have been involved in an incident accident or non compliance with aviation regulations regardless of their status with respect to authorized aviation operations 4 4 1 1 Investigation CAA Action Records A The Action record that initiates the investigation will have an Action Taken F Finding and a safety concern record will be attached outlining the purpose for originating the investigation B Once an investigation is started a close out a CAA Action record must be completed of that It is important to understand that an investigation uaii may have only two Action files with an evaluation investigation action number the first and last The original Safety Concern record associated WS ane ONS aich Pence with the safety concern must have a completed The Record ID of the first file becomes the Control Basoluition Mitiaation field Number that is used in the project or tracking field 9 i for all subsequent records in the investigation C During the course of that investigation a CAA The close out file will show the investigation as Action record must be completed each day that C Completed the inspector does any work on that The intervening CAA Action records
8. The remainder of the possible selections on the view page are intended for preparation of formal reports 4 That action will display the comprehensive report in a separate web page 5 Ifa revision was made to the database record print this current information and insert in Organization hard copy working file Discard the superceded hard copy of the report from the ORGanization s working file Revision 08 31AUG2008 PAGE 11 2 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O RR VS G COM The HTML report will be adequate for on going updating of the hard copy file Consider constructing an Excel report for formal presentation to international auditors 11 3 ADDING DATA TO AN EXISTING EMPLOYEE QUALIFICATION RECORD To add data to an existing ORGanization record Enter NEW ORG Organization or Information ORG Primary Record Sl ORG Subtable 1 From the Home Page select View ORG Primary Recorda 2 That action will display the listing of the organizations in the database select the View for the specific record to access 3 That action will display the View Page for the specific record now select Edit 4 That action will display the Organization record in the data entry mode Back Edit Print Done Organization Number AOC 1122 Active Yes Organization Name Vagabon Serv
9. z3 E i EERE 3 8 2 SELECTI NG THE ASSOCI ATED EXPANDED NUMBERS A But if the user would like to be more specific about the task he performed he should mouse click on the underlined root number such as the example here 1003 CU Search Cancel Primary Expanded C Al Feld Acton Murrik Action Huler Action Derpriminn Wee 1000 Reserved for Inspector Planning Wise W041 Special Propects Wise 102 Admin sitaiwe Actes Use 1O Puble Assistance Lise 10i Internal Technical Support Uee 100 Coordination with Olher Government Othoes Use 1018 LASURI Database Enines The underline under the number indicates that the use can drill down to a more specific task description This number is called a root number to indicate that it is possible to drill down from this general task to more specific numbers related to this task B After selecting the root number 1003 the following expanded list of Public Assistance related numbers appears If the inspector was provided assistance regarding the requirements for an J Revision 11 31AUG 2012 PAGE 3 24 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL AVSOG EEK aircraft or its equipment he would select the Use adjacent to 1003C as the action number for the task performed Field Action Number gt 1003 Sea rch Cancel
10. C It will now be necessary for you to enter the database with the temporary password and replace it with you own personal password D Entering your personal password wipes out the temporary password Only you should know your password 2 6 2 PROTECT YOUR PASSWORD A The database logs keystrokes and entries to you when any person enters it with your password either the temporary or your personal password B There have been instances in which persons intended to harm an inspector s reputation by Do not let any other person know your pass entering fraudulent records under that word inspector s personal password C Do not write your password down near your desk or in your books Remember that if you forget your password the system administrator can obtain a new temporary password Then you can reset your personal password 2 6 3 SELECTING YOUR PASSWORD A Computer hackers take great delight in trying to break your password The simple attempts use your name or the name of someone in your family and the dates of their birthdays B Do not use phone numbers or addresses Use a random sequence of eight 8 digits of numbers letters and or symbols known only to es r A A a you but you cannot always recover the damage that others can do with your personal pass word D Remember that the database is case Case sensitive means that if you use lower sensitive when it compares the passw
11. CAA Employee OJT Qualification Active Date Completed Training Task OJT Instructor Yes 03 04 2007 1009F SI Resolution Letter of Correction James Dole Yes 23 09 2010 016A CASORT CAA Action Data Entries James Dole Yes 23 09 2010 10166 CASORT Safety Issue Data Entries James Dole Yes 23 09 2010 1016H CASORT Print Standard Reports James Dole Yes 15 10 2010 10225 Instructor OJT Qual James Dole Yes 01 01 2010 James Arthur Dole Yes 10 12 2007 3515A PEL Issuance AME AMT Mecham James Dole Pes 04 10 2010 36025 Inspect Aircraft Type 5pecific Mamites James Dole res 03 10 2010 3603 Inspect Prmary Mam Maintenance Base James Dole Yes 06 10 2010 3604 Inspect Line Stations James Dole Yes 01 01 2006 3607A Inspect Aircraft for C of A Renewal E E Maafo Yes 06 10 2010 3610 Inspect Maintenance Reliability Program James Dole PAGE 12 18 Copyright 2003 2012 J Revision 10 30SEP2011 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING O Tr INSPECTOR DATABASE INSTRUCTIONS MANUAL AN S Note that this report arranges the OTJ Training Tasks by CASORT Action Number in numercially descending order for ease of reference 12 12 CAA EMPLOYEE QUALIFICATION RESUME 12 12 1 RESUME ENTRIES 12 12 1 1 Need for Detail An emp oyar s resume should provide p This record is critical to credible hiring of the complete history of the employee S prior and employee for safety oversight
12. Location i Destination Aircraft MMS Project Number O e 6 Tracking Number To ensure standardization the choices contained in these drop down menus are editable only by the Data Quality Coordinator See Chapter 6 for instructions for Data Quality Coordinator editing of these menus B The first four of these menus A1 A2 A3 and A4 are provided to give standardized choices in the particular field C The Project and Tracking Number fields provide the method for user to connect related records Other users may record their participation in the same project 3 3 3 1 Last 10 Choices All of these drop down menus provide at the top of the associated menu the last choices made by the logged in inspector in the field This is considered a 1st Level choice The capacity the last 10 choices made by the logged in inspector in the associated field 3 3 3 2 Browse for More The Project and Tracking Number are intended to consolidate related records for queries and reports These choices are user specific The database remembers the logged in inspector s last 10 choices and provides them for selection This is especially useful for repetitive entries over a large period of time On this same screen the user is also able to BROWSE the available menu Browse tor ore The selection of BROWSE will take the user to all presently ACTIVE Primary choic
13. 4 Training Course A drop down menu is provided to select the number and title of The Data Quality Coordinator will ensure that P such a number is available to the inspectors training course relating to the formal See Chapter 6 training 4 7 4 OJ T QUALIFICATION ENTRIES 4 7 4 1 Trainee s OJ T Qualification Daily Entries in CAA Action Database A There are 2 types of OJT entries that a trainee should learn to make correctly 1 OJT Level Orientation or Level Il Demonstration and 2 OJT Level Ill Qualification B The primary difference between the OJT entries will be the Action Number Copyright 2003 2012 PAGE 4 19 Revision 11 31AUG 2012 J Aviation Safety Oversight Group Inc AVSOG EEK 1 J 4 7 4 2 J 4 7 4 3 J Revision 11 31AUG 2012 CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL The Action Number used for Level and Level II will be 1020C Inspector Training OJT Qualification The Action Number used for Level II OJT Qualification will be the Action Number for the actual task for which the inspector has demonstrated competence Level and Level II are just training in prepara tion for the Level III demonstration of compe tence for the task OJT Level Example Entry UA CAA Acton Entry Farm Contd MHumbar 12 0139347 Ainoratt AAE Atos Hambeer 100 Inspector Trainin be ther PEL Mumia Plance d Evert e Dasgnas Murir In
14. Default In Work in the Action Taken field Control Number 12 00009 7 The inspector should make any Action Number 1011E Investigate Public necessary entries in the other fields before leaving the record Planned Event 4 4 3 DEFAULT FIELD REVISIONS See ON A Action Taken If the action taken for this Project Number l event is other than the default select Ace taa er a m from the drop down menu dd mm yyy B Date Accomplished If the event did Date Accomplished 55 93 3012 ma not occur on the date of data entry it will be necessary to insert the correct date Organization AAWA Anywhere Airline C Location ID If the event did not occur at Location ID KMIA Miami Internation the default location it will be necessary to use the drop down menu to insert the correct location 4 4 4 FIELDS CRITICAL TO I NVESTI GATIONS A Safety Concern s A safety concern must be entered with the Action record that originates Ge Se GB NO ARNE E E RA o that a safety concern should be originated with an Investigation the first record of an investigation This practice is necessary because an investigation is normally originated based on an The safety concern record can be modified as apparent safety concern arising from an event necessary to track the progress of the investi gation in the resolution mitigation field or report This ensures the presence of pro active records of safety oversight
15. f 6 Select the Save amp Attach which will ensure that the sub table record is attached to the Primary Record 7 This action will bring the user back to the Aircraft Primary Record page 8 Notice that the Registration Info counter indicates that EEA r there is one registration record attached to this aircraft serial number and the View button is available 9 Be sure to update the radial button for Current Registration The purpose of this button is to provide the current information to the VIEW Page for Aircraft Primary Record without the user having to actually go to the registration sub table Current Registration i Yes No B As the user is getting familiar with the database Aircraft Comprehensive they should take the time to generate the Aircraft Comprehensive Report Aircraft Basic Info Active Serial Number Aireraft MMS Updated Yes S 456 BE1900 BE1900 1S06 2004 Aircraft Registration info Active Registraton Date Registered Yes 5 AGM 1a 0 2004 9 13 ENTERING THE Al RWORTHINESS CERTIFICATE NFORMATION A The next step in the process is to issue a Certificate of Airworthiness for the aircraft B The following information should be entered into the database J Revision 10 30SEP2011 PAGE 9 14 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O RR S GX OM 1 From the Aircr
16. from the Expanded airports the default ar does not delete the location from the LOCATION View pages could become very The airport will remain in the list but the user cumbersome must make a search for all locations in order to C The steps far moving the LOCATION changing view both the activated and deactivated airports a location from primary to secondary are i 1 From the Home page gt CAA Action select 5 the link View caa actions View Enter 2 From the View Page select the link Sub tables y CASORT Home Help _ Select Action Record for Viewing Se siEtables 3 This will drop down the list of available Action sub tables move cursor to and select the Action Location View button Action Aircraft MMS View Action Location View Action Organization View Action Project Number a Action Tracking Number 4 The VIEW page for the LOCATIONS i i CAA Action Entry primary list of locations will appear Safety Concern 5 Select the underlined word View for the airport that is to be moved B Revision 10 30SEP2011 PAGE 6 4 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING N O y AVS G3 4COM 6 That action will bring up the VIEW PRINT EDIT page for the airport 7 Select EDIT 8 On the EDIT page under PRIMARY yes no select NO and 6 2 4 REVISION OF LOC
17. B This is intended to provide by default the currently active ORGANIZATION certificates The longer this list is the more cumbersome that are approved by the Inspectorate it becomes to the user The user must select the Inactive or All radial button to view the inactive certificates Revision 11 31AUG 2012 AGE 3 Copyright 2003 2012 a G Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING N O Tr AV S G w MI C Inspectors must advice the Data Quality Coordinator in writing e mail is acceptable of the need to 1 Enter new Organizations in the database and 2 Move organizations from Active to Inactive status 3 11 3 CAA ACTION USER ORGANI ZATI ON ENTRY There is only one organization field on the CAA Action Entry Form B ORGANIZATION is not a required field for every CAA Action entry Users should regard the organization field as a l REQUIRED entry when entering any CAA C When opening a new CAA Action Entry Form Action record that is associated with an organi the software defaults the ORGANIZATION field zation it s employees aircraft or facilities as a blank eniry field 3 11 4 USE OF THE DROP DOWN MENU A Selecting the arrow in the right corner of the ORGANIZATION field will provide a 1 Level selection list i st i Ii ANYA Anywhere Airline B This 1 Level list will include the last selections
18. Photo 2 That selection will open a Windows screen labeled File Upload 3 Navigate to the digital photo file and double click on that file name 4 That action will insert the path to the file into the window between the label Photo Photo C Users user Desktop and the Browse button 5 Now go to the bottom of the Primary Record and select GO 6 That action will bring up navigation links select Edit the record just entered to return to the PEL Primary Record 7 Note that the file name of the photo now appears to S the right of the Browse button 8 Return to the home page 10 15 3 CHECKING FOR PROBLEMS WITH PHOTO FILE It is a good practice to check to see if the database will place the photo on the PEL license by 1 Home Page gt View PEL Sub tables gt PEL Licenses NO From the View Page of PEL licenses the user should select the PEL Number of the file for example 000323 3 That action will bring up the Edit display for the PEL License 4 Near the bottom of the file there will be a link labeled View Pilot License 5 Selecting that link will start the sequence to display the license 6 If the license is displayed the photo should appear on the gt 1 Republic of the Philippines C Ab Pp left side of the license VIII Civil Aviation Authority of the Philippines ELINI The picture will auto fit into the A aici designated space Poorly V Domicile Manila Philippines cropped pictur
19. Registration Number auto filled with the current registration number showing in the AIRCRAFT Primary Record Copyright 2003 2012 PAGE 9 13 Revision 10 30SEP2011 J Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL N O east CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S Gx COM Effective Date defaulted to current date Aircraft MMS Active Yes 3 Th hould keai tt The registration number must be consistent within C USEI SNOU MAKE ALICASLUIWO the aircraft table and sub table If capitalization or a entries dash is used it must always be used otherwise the search capability for the number is Modify the effective date if other than the compromised Curent date The Status Memos is a field which allows the Activation control number user to make informational notes that are retained in the database 4 The following other fields should be considered State of Registration especially if the CAA is a regional organization Year manufactured some States would like for this to appear on the CofR Expiration date if the CofR expiring Registry number This field provided for States that track the registry with a different number Previous State registry 5 The following fields should be completed when the aircraft is de registered De Registration Date De Registration Control Number De Registration Basis Drop down menu of choices
20. This is a mandatory field when directly involved with the inspection of a specific A more detailed discussion of Aircraft MMS aircraft entries is provided in paragraph 3 10 J Revision 11 31AUG 2012 PAGE 3 4 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING N O Tr AV S G w MI This field is normally used when recording an action involving a specific make mode series of aircraft type specific 15 The Other PEL Number field is a text field that allows the user to record the PEL Other PEL Number license number of any other crew member associated with the event that generated this activity 16 The Designee Number field is a text field that allows the user to record the Designee Number authorization number of the authorization number of any Designee associated with the event that generated this activity This field is mandatory when a Designee is associated with the Inspector Action including PEL events 17 The Maintenance Rep representative field is a text field that allows the user to Maintenance Rep record the name or an identifying number of the maintenance person associated with the activity This field is mandatory when a maintenance person is associated with the Inspector Action especially when the inspector had direct interaction with the individual 18 The Management Rep field is a text field tha
21. When advised by the Data Quality Coordinator that the Control Number has been inserted in the database the inspector may check the record by Action Number 1150 Certification Origi i 1 Selecting the CAA Action View button on the Home Page 2 Selecting the Control Number for Inspect GKP Gary Perkins a a Project Number 12 00007 Initial Certifici Control Number 1232 00007 Planned Event 3 Using the Edit feature to open the record for editing check the Project Number field 3 13 5 DROP DOWN AVAILABILITY OF THE CONNECTING NUMBER 1 After the connecting Project Number has been included in the list the user that just entered the connecting number when entering a new record 12 00007 Initial Certific ain 12 00007 Initial Certification AWAA can just click the drop down menu of the field in 0000 NEED NEW PROJECT NUMBER which the number was entered 2 Since he just entered the connecting number in the previous record it will now show up in his drop down menu as a recent choice 3 This will not be true for the other users until they select the new Project Number in one of their CAA Action records 3 13 6 AVAILABILITY OF REPORTS THAT USE CONNECTING NUMBERS A Of the nine links under the Reports tab two lead the user to five standard reports that use the connecting number feature to sort and present the connected records They are 1 Certification Reports and 2 Special Tr
22. other readers identified safety issues will be entered in the Safety Issue tracking system B Again these notes should not contain safety This includes even those that were corrected in the concerns that must be or were resolved inspector s presence C All safety concerns will always be entered in the Safety Issue tracking system D Acceptable notes will include such information as the 1 Purpose of a meeting conversation or discussion NO Attendees at a meeting conversation or discussion 3 The subjects discussed or provided or 4 Inspector interpretation or recommendations provided 3 14 3 EXAMPLES OF ACCEPTABLE MEMOS The following examples are considered good Memos Memo Telecon with Ge orge Novak Discussed the contents ofthe formal application for AOC Reviewed the AOC Advisory Circular Emphasized the need to submit a complete formal application package Memo Meeting with George Novak and Tim Robbins Inspector JJohnson also attended Discussed the general and specific requirements for an acceptable MEL Mr Novak stated that they will try to have the new MEL to this office by May 2004 Memo Meeting with James Albert Discussed the requirements for a commercial Pilot License Mr Albert decided that he does not yet meet those requirements Memo arrived at the aircraft at the scheduled departure time of 1400 The aircraft did not actually depart until 1800 3 14 4 ACCEPTABL
23. 2 The Safety Concerns can be resolved later Use the Administrative database for this purpose because it is considered a Low Risk 7 1 17 ENFORCEMENT I NVESTIGATION REPORT NUMBER FIELD A The EIR field is provided as a basis for tracking the concerns that resulted in the initiation of an enforcement investigation B Because the resolution of most identified safety EIRF N A concerns does not result in enforcement investigations this field defaults to N A not applicable C Ifan enforcement investigation is initiated as a project the control number will be inserted in this EIR E042315 field D The use of this field allows the CAA to track the number of safety concern resolutions that required enforcement investigations 7 1 18 FINAL RESOLUTION DATE FIELD A The FINAL RESOLUTION DATE field provides a closeout date field for later sorting of actual resolution times B This field is blank when the Safety Concern a minmdd Form is originated It remains blank until Final Res Date o the concern is resolved 7 1 19 FINAL RESOLUTION I NSPECTOR FIELD A The FINAL RESOLUTION INSPECTOR field provides a drop down menu of users to select the inspector who made the decision that the concern was resolved J Revision 10 30SEP2011 PAGE 7 6 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING N O eR S GX OM
24. B Itis the generation of these records on a daily basis that provide the CAA management and inspectors the ability to preserve the records of contacts conversations assistance inspections and much more C The selection of this link will bring up the CAA Action Entry Form with three fields containing default information more on this later in this chapter il 1 Inspector field is defaulted to the logged in user Inspector GEP Gary Perkins a 2 Date field is defaulted to today s date fib and Date Accomplished 26 08 2012 Fa Ifthe Action to be entered occurred ona different date the date will have to be changed Don t type the new date in sse the Select link Too many mistakes regarding date can be traced to typing the date into the field J Revision 11 31AUG 2012 PAGE 3 18 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING AVSOG ON INSPECTOR DATABASE INSTRUCTIONS MANUAL O 3 Location ID field is defaulted to user s E normal work location Location ID KMIA Miami Internation Ifthe work location where the Action occurred is different the location will have to selected from a drop down menu D The next selection Action number completes the two additional fields Action Number 2602 Inspect Aircraft at 1 Action number and 2 Action Taken defaulted to the most l common action taken for that number Action Taken 5 Satis
25. C Without these records in the database inspectors would be forced to rely on their Without these records in the database man personal notes to reconstruct the events caer ae ee Be ie oe ee ae confronted by situations where the public surrounding day to day situations involving the makes allegations regarding their discussions public and other government agencies with inspectors End of Chapter Copyright 2003 2012 PAGE 3 47 Revision 11 31AUG 2012 J Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL A O Pf CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM This Page Intentionally Left Blank J Revision 11 31AUG 2012 PAGE 3 48 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING N O y AVS G3 4COM Chapter 4 CAA Action Entries by Category This chapter provides the specific guidance for completion of CAA Action records by technical be familiar with the concepts outlined in Chap inspectors ter 3 Before beginning this chapter the user should 4 1 STANDARD TERMS FOR CAA ACTION INSPECTOR ENTRY A The purpose of this section is to discuss the general policies that determine the types of CAA Action database entries that will be made by technical inspectors B The guidance in this Section applies to all selections of Action numbers 4 1 1 STANDARDIZED USE OF TE
26. Glider Towing Parachute Jumping Sight Seeing TV amp Motion Picture Traffic Reporting News Reporting Mosquito Spraying No Choice 4 The user should make entries in the remaining fields as directed by the CAA The Control Number field is provided on this data entry page to enter the number of the verifying CAA Action record that shows this authorization and revision was acceptable to the CAA 11 17 2 SAVE CHECK amp EXIT THE RECORD When these entries are completed the user should select the Save 1 This action will bring the user back to the ORG Primary Record data entry page 2 Notice that the Aerial Work Approvals record counter indicates that there is one record attached to this organization number 11 17 3 DEACTIVATE OuT DATED RECORDS When completing a record it is a good practice upon exiting to VIEW the applicable sub table records for the Organization to check for any records that might be out dated by the new record 11 18 ENTERING THE NON CERTIFICATED ORGANIZATION I NFORMATION If the organization conducts activities that are not certificated by the CAA those activities should be recorded in the NON CERTIFICATED OPERATIONS sub table in order to have a complete picture of the extent of their operations 11 18 1 ENTRY PROCESS The process of entering Non Certificated Organization information is as follows 1 From the Organization Primary Record data entry page for the specific organi
27. INSPECTOR DATABASE INSTRUCTIONS MANUAL B This field is blank when the Safety Concern Form is originated It remains Final Res Inspector blank until the concern is resolved 7 1 20 FINAL RESOLUTION METHOD FIELD The FINAL RESOLUTION METHOD field provides the Inspectorate with a final chance to review the resolution method This field is blank when the Safety Concern form is originated It remains blank until the concern is resolved When the concern is resolved the inspector selects the method that was used to resolve it from a drop down menu The eight possible resolution selections are 1 Unverified verbal assurance This is sometimes the answer but it is not an answer that management would like to defend at a later inquiry board 2 Unverified written assurance Again sometimes this is the answer but this should not be a corrective method on critical safety concerns 3 Inspector Evaluation of Procedure This is a reasonable answer when the concern concerns Aea th itt d ceol d W Unverified Written Correction aaa i a P Inspector Evaluation of Procedure 4 Inspector Verifying Inspection This is a good Inspector Verifying Inspection V Varnation of Privileges 5 Inspection plus Enforcement This answer R Re Examination should be used when the situation that created the T Certificate Terminated safety concern involved continued non conformance with regulations 6 Variation of Privileges This is t
28. It is best practise to always have at least one Sort Field for a report 14 5 NAMING amp SAVING THE REPORT In order to save the ad hoc report the report must be named and described these are required fields if the user is to save the report 1 Enter a report name that will cause a user to choose the report for a purpose 2 Enter a report description that describes why the user would choose the report Choose Name and Description Choose report name Status of Selected Planned Events Choose report description This report allows the user to check the status of any grouping of planned events over any 3 When the report name and description are satisfactory select the Update Name amp Description bution Update Name amp Description 4 That action will cause the Save Report button to appear ata select that button Save Report tepo Revision 08 31AUG2008 PAGE 14 6 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O SR VS GX OM 5 That action will take the user to the Home Page where the banner Saved report successtully will appear _Civil Aviation Satety Oversig Sienna Saved report successfully 6 The report is now installed in the database under the Reports tab gt My Reports 14 6 ALTERNATIVE RUN THE UNSAVED REPORT A If instead of naming and saving the repo
29. License Holder The signature will auto fit into the designated space distorted If instead of starting the display of the license the following database error message Is displayed it will be necessary to reload the signature file or scan a new copy There was a problem generating the form Contact your system administrator if the problem persists These problems generally occur during the first time using of the database until the users become more adept at ensuring that the signature files are clean 10 16 4 REPLACING A SIGNATURE A Replacing an old signature is very easy 1 2 Follow all of the steps outlined in the entry process The new signature will displace the old signature as the default selection for the PEL license B The old signature is retained in the database and is accessible by the Systems Administrator 10 17 EDITING OR PRINTING PDF GENERATED DOCUMENTS 10 17 1 OPENING THE RECORD To open the record for viewing editing or printing 1 From the Home Page select the View button on the Personnel Licensing 2 Personne Licensing View Enter bar 2 This action will display PEL Primary Record listing Navigate to the PEL license holder whose information is to be revised 3 Select View for the PEL license holder J Revision 10 30SEP2011 PAGE 10 24 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIA
30. OM This Page Intentionally Left Blank J Revision 11 31AUG 2012 PAGE 4 24 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O eR S GX OM Copyright 2003 2012 PAGE 4 25 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL A O east CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM PAGE 4 26 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING N O y i Chapter 5 Specialized CAA Action Entries The purpose of this chapter is to provide guidance on the completion of complex CAA Action entries especially those dealing with planned evaluations and inspections so that all events and activities are captured in the database 5 1 ENTERING SIMULTANEOUS OR CONSECUTIVE EVENTS 5 1 1 LARGE OR SMALL BITES A Some safety oversight databases were developed to support the traditional concepts left over from the purely paper forms days of inspector work For example there was an inspection called the Main Base Inspection that sometimes took three or more days to complete once annually B There a several reasons that this methodology does not belong in 21st Century safety oversight programs One appearance by the Authority annually is passive safety oversight There
31. The date will be in the second left column This will usually be the initial sort for the report The Action number and its description will be co located This aspect allows the reader to follow the types of functions that were being accomplished The Action Taken will follow the CAA Action description The number of Safety Issues SI will follow the Action Taken Revision 08 31AUG2008 PAGE 13 2 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL The Location where the task was performed or initiated will included The Inspector Initials INI will follow the location The Organization ORG will appear on some reports The Aircraft Registration Reg and Aircraft MMS will appear on all search reports The Management Representative MGT involved will appear on some reports The Pilot In Command number PIC will appear on some reports 13 3 2 CAA ACTION SPECIFIC DATE SEARCH Report Filters A This report allows the search for tasks Specific Date A amp E Search accomplished on a specific date B Itis critical that the date searched ate 20 10 2008 conform to the day month year format Comments This is a A amp E search for all records on a specific date C It is equally critical that the full year be entered e g 2006 Include report description Generate Report Specific Date A amp E Search Descr
32. 0 Add 2 That selection will display the Policy Manual Status data entry form Four fields should auto fill ORG Policy Manual Approvals Organization Number 000131 Active Yes O No anizati z i i ddinmiyyyy Organization Name Four x Air Taxi Date Terminated Organization Identifier M e Revision Number Type of Approval ad r ddinmyyyy Effective Date 28 1 2005 Control Number Basis amp Notes Organization Number auto filled with the serial number from the ORG Primary Record Organization Name auto filled with the Org name in the ORG Primary Record Effective Date defaulted to current date may be modified to a different date Active Yes 3 The user must make at least four entries to save the record Select an Organization Identifier from the drop down menu provided Select the Type of Manual from the list provided by the drop down menu that is displayed here It is possible that an organization may actively have more than one or all of these policy manual approvals Aerial Work Operations Manual Cabin Crew Member Manual Corporate Flight Policies Manual Crew Scheduling Manual Customer Service Manual Dangerous Goods Manual Dispatch Procedures Manual Emergency Response Manual Flight Operations Manual Flight Operations Training Manual General Operations Manual Ground Handling Manual Maintenance Control Manual Maintenance Organization Procedures Manual Maintenance Training Man
33. 3 4622E P 30 09 2004 R View T2 4622C F 30 06 2004 R C To see the remainder of the records that were entered in the example Enter a search for inspector VDR Again to cause the last records entered to come to the top click on ID Select A amp E Record for Viewing Field Action ID Action Number Action Date PE View 71 4622B P 30 06 2004 R View 70 4622A P 30 06 2004 R 6 7 6 MRAI USING THE TABLE MPORT METHOD Review Section 6 5 and Paragraph 6 6 5 before entering the MS Excel data for MRAI planning form 6 7 6 1 Use the Planning Forms A When the inspectors have completed their personal MRAI planning forms in accordance with the technical instructions these forms will be reviewed by the Data Quality Coordinator The acceptable forms will be provided to the DQC Copyright 2008 2012 PAGE 6 21 Revision 10 30SEP2011 Aviation Safety Oversight Group Inc N O FR CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING VS Gx COM INSPECTOR DATABASE INSTRUCTIONS MANUAL B The DQC will use the Action Upload MRAI Plan file to consolidate all of the MRAI requirements into a single Excel file Upload MRAI Plan to standardize the entry method The CASORT development team has included a MS Excel template read only file labeled Action C That file should be available as a template in the MS Excel software on the DQC s computer 6 7 6 2 Action Upl
34. A Occasionally additional resolution occurs on a Safety Concern that has been marked as Resolved such as the Attorney General calling to advise that an enforcement case has been settled Copyright 2003 2012 PAGE 7 9 Revision 08 31AUG2008 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING AVSOG CON INSPECTOR DATABASE INSTRUCTIONS MANUAL B In those situations it will be necessary to 1 Select the Home Page link View SI Records 2 Search the Safety Concern database by changing the search field name to either Safety Concern Number or EIR and searching for the specific file 7 3 DECIDING HOW TO HANDLE SAFETY CONCERNS The purpose of this section is to recommend the methodology for identifying and grouping safety findings 7 3 1 OPPORTUNITY A Safety inspectors like all auditors are knowledgeable in the interpretation and application of the aviation safety regulations They are also in varying degrees according to their technical specialty knowledgeable in the application of relevant safety practices B Safety inspectors are both consciously and subconsciously in the audit mode when dealing with individuals aircraft and organization in the aviation environment This results in the continuous identification of concerns that may not conform to the regulations and or safety practices How these inspectors identify and group these concerns effects their personal credibility
35. AMO Approvals 2 That selection will display the AMO Approvals data entry form Four fields should auto fill ORG AMO Approvals Organization Number AOC 1122 Active Yes No Organization Name Vagabon Services y ddimmyyyy Effective Date 05 10 2008 select Organization Identifier ANYA Anywhere Airlines Control Number 08 45678 Category Rating Limitod 7 Revision Number 02 Class Rating Line Maintenance dd mmyyyy Rating Description B737 700 Airframe amp Powerpl select Specific Equipment Acceptable Methods Organization Number auto filled with the serial number from the ORG Primary Record Organization Name auto filled with the Org name in the ORG Primary Record Effective Date defaulted to current date may be modified to a different date Active Yes 3 The user must make at least three additional entries to save the record Select an Organization Identifier from the drop down menu provided Copyright 2003 2012 PAGE 11 33 Revision 08 31AUG2008 Aviation Safety Oversight Group Inc A O eat CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM INSPECTOR DATABASE INSTRUCTIONS MANUAL Select the Category Rating from the drop down menu provided Ainrame Powerplant Propeller Avionics Computer Systems Instrument Accessory Limited Select the Class Rating from the list provided by the drop down menu that is displayed here t is possible tha
36. Any field in these records including a field not shown in the View Page may be word searched by using the Field drop down menu arrow to select the particular field and specifying a value to be searched in the second field before selecting the Search button J Revision 10 31MAR2011 PAGE 1 8 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL The user may view the complete file for any of these records by selecting the underlined VIEW action word in the left column Select Action Record for Viewing Ficit Inspector Bo 1 50 of 57 Next Last ID Action Date INI ORG Action Taken PE Project s View 110 2608E 08 07 2008 GKP TGAA F 1 View 105 2601 15 01 2008 GKP TGAA P M C060002 0 View 101 100 272007 GKP P A 0 View 100 2602 28 10 2007 GKP TGAA P 0 View 99 1003A 02 10 2007 GKP Cc 0 View 95 2607 15062007 GKP 5 0 View 94 1001 07 0 2007 GKP TGAA R 0 View 93 1001 077 032007 GKP TGAA R 0 View a 10038 03052007 GKP C 0 View 91 1021A 03 05 2007 GKP C 0 View 90 2313A 03 05 2007 GKP 0 View B9 23 716 OVO 200 7 GKP 0 View 88 2606 03 05 2007 GKP 0 View 87 10108 0302007 GKP 0 View 66 11604 03052007 GKP 0 View 85 2604 03 05 2007 GKP S 0 B The following is an example of the search of a field in the actual complete record that is not This search capability is available throughout shown on this above VIEW page
37. C Those States using the job aids may overwrite the default entry with a specific JOB AID Job Aid NUMBER vides credibility to the finding 7 1 8 QUESTION NUMBER FIELD A The QUESTION field is provided for those States that use job aid checklists as their primary source for identifying safety concerns B The inspector then has the capability to select a specific question number from the job aid to identify the concern This drill down approach provides a basis for detailed trend analysis C Because most States do not use this methodology this field defaults to None at origination of the Question record D Those States using the job aids may overwrite the default entry with a specific QUESTION NUMBER westion 7 1 9 ORGANI ZATION FIELD A The ORGANIZATION field provides the same drop down menu that is located on the CAA Action Entry form W This field provides the capability for searching the safety concerns specific to an organization 7 1 10 AIRCRAFT REGI STRATI ON FIELD The Aircraft Registration field provides the capability for the CAA to search the safety concerns relating to a specific aircraft 7 1 11 PEL LICENSE FIELD The PEL license field provides the capability for the CAA to search the safety concerns related to a specific license Revision 08 31AUG2008 PAGE 7 4 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O PRN S GX
38. Effective Date defaulted to current date may be modified to a different date Active Yes 3 The user must make at least four entries to save the ee a iii record Agentfor Service AGS menu provided Chief Executive Officer CEO oi Chief Flight Operations CFO Select a Management Position from the list provided by Chief Instructor CI the drop down menu that is displayed here It is possible Chief Medical Examiner CME that an organization may actively have more than one or Chief Operating Officer COO Chief Pilot CPP Director Flight Safety DFS Director Maintenance DMM Director Operations DOO Director Quality Assurance DOA Line Maintenance Manager LMM Manager Customer Services MCS Manager Ground Operations MGO Manager Inflight MIN a E Manager Training MOT 4 The user should make entries in the remaining fields Operations Compliance Officer OCO as directed by the CAA The Control Number field is provided on this data entry page to enter the number of Entering the Control Number provides for a the verifying CAA Action record that shows cross check of CAA approval records this person was acceptable to the CAA for the position as required by regulation all of these management positions Enter a Last Name for the person ah eT oe Airworthiness Compliance Officer ACO Select an Organization Identifier from the drop down Base Maintenance Manager BMM Enter a First Na
39. First Name auto filled with the first name of the person listed in the PEL Primary Record table Date of Evaluation defaulted to current date may be modified to a different date Active This field defaults to Yes 3 The user shouldt make two additional field entries gt gt gt OS Language Type in the language proficiency that was evaluated Level 1 Pre Elementary Level 2 Elementary Level 3 Pre Operational Level 4 Operational Level 5 Extended Level 6 Expert Proficiency This field is a drop down menu shown here The user will select the level that the applicant demonstrated 4 In order to complete the record the user should make entries in two other fields Evaluated By This is a free form text field in which the name of the evaluator individual or organization is entered Date of Expiration This field should be left blank if the initial evaluation found the language proficiency was Level 6 Expert All other levels will require a re examination each 3 years 5 The following additional fields are provided to keep a detail record of the evaluation and use the same drop down menu provided for the Proficiency field Pronunciation Structure J Revision 10 30SEP2011 PAGE 10 20 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING N O AV S Gx C MI INSPECTOR DATABASE INSTRUCTIONS MANUAL Voca
40. Four fields should auto CAA Contacts T Add fil ORG CAA Contacts Organization Number 000131 Active Yes O No Organization Name Four x Air Taxi Effective Date ITTA Organization Identifier Email Inspector Position i Address1 Last Name Address2 First Name City Work Phone State or Province Cell Number S Postal Code Fax Number n Country Location Organization Number auto filled with the serial number from the ORG Primary Record Organization Name auto filled with the Org name in the ORG Primary Record Effective Date defaulted to current date may be modified to a different date Active Yes 3 The user must make at least four entries to save the record Select an Organization Identifier from the drop down menu provided Copyright 2003 2012 Aviation Safety Oversight Group Inc PAGE 11 15 Revision 08 31AUG2008 INSPECTOR DATABASE INSTRUCTIONS MANUAL N O east CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM Select an Inspector Position from the list provided by the drop down menu that is displayed here An organization will always actively have more than one assigned inspector Enter a Last Name for the person Enter a First Name for the person 4 The user should make entries in the remaining fields as directed by the CAA 11 12 2 SAVE CHECK amp LEAVE THE RECORD When these entries are completed the user should select the Save amp At
41. Go to the home page 12 A second check would be to navigate to the CAA Action Entry Form and select the drop down menu for CAA Action Organization to view the primary CAA Action Organizations list for the new organization just saved 6 4 3 DEACTIVATION OF A CAA ACTION ORGANI ZATION A It is important to keep the drop down menu browse list to only the active organizations Those organizations currently holding certificates or in the certification process are considered active All other organizations should be removed from the default active list B Without the capability to deactivate a CAA Action Organization the default organization s E a On Ge ene ann aaON rom the organization list VIEW pages could become very cumbersome The organization will remain in the list but the user C The steps for moving the ORGANIZATION must make a search for all organizations in order h i O zaoni to view both the activated and deactivated c anging a rganization from active to organizations inactive are a 1 From the Home page gt CAA Action select 2 y CASORT the link View From the View Page select the link Sub tables P View Enter a CAA Actions Home Help D Select Action Record for Viewing P Subtables 3 This will drop down the list of available o Action sub tables move cursor to and a select the Action Organization View button g Action Air
42. INSPECTOR DATABASE INSTRUCTIONS MANUAL 12 7 CAA EMPLOYEE CONTACT I NFORMATION 12 7 1 ENTERING NEW EMPLOYEE CONTACT I NFORMATION A CAA records should have the current contact information for the employee This sub table provides that capability CAA Employee Contact Information Employee oe ome 35987 Active Yer No Employee GJAA John A Anreeti F Tee I ploy ry Effective Date 16 4 20 ii CE Address Home Phone Address Cell Phone City Fax State Province Email Postal Code Country Save and Attach B The default fields are Employee number employee number in Primary Record Employee name employee name in Primary Record Effective date current date Active Yes C To save this new record the user must complete the required fields for 1 Address 2 City 3 Country D Then complete at least the following fields 1 Work phone number NO Home phone number 3 Cell phone number and 4 Email address E Now select Save and Attach to add this record to the employee s Primary Record J Revision 10 30SEP2011 PAGE 12 8 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O PRN S GX OM 12 7 2 VIEW THE COMPLETED EMPLOYEE CONTACT RECORD The completeted record should displayed on the View page similar to this example ae CAA Employee Contact Information I
43. If this default is not applicable it must be changed C As the user makes an entry in a field it is automatically saved to the database 1 Ifthe user has completed all required fields denoted with red labels the record is automatically saved to the database f the user does not want the record saved he must select the Cancel link on the top bar or at the bottom of the form Nee ene eee eC gt 7 CASORT Home Help Go Cancel 2 Ifthe user attempts to leave the Action record before the required fields are completed he will be given the following warning message gt 4 CASORT Home Help Go Cancel CAA Action Entry Form Records lacking entries in required fields will be automatically deleted Exit anyway 3 Ifthe user selects Exit Anyway the record will be deleted 3 1 3 ACTION FIELDS BY TAB ORDER The following general discussion of the Action Entry form fields is provided in tab order Tab Order is the order they would occur by repeatedly pressing the TAB key At any time the user may move the cursor to any field with the mouse 1 The Control Number field is assigned by the database software when the Action Control Number 12 00005 Entry form is opened 12 Year 2012 00005 Action record 5 for 2012 The Control Number is unique to the record being entered in that no other Action Because the Control Number assigned by the record will have this number database provide
44. Inc N O FR CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING VS Gx COM INSPECTOR DATABASE INSTRUCTIONS MANUAL 3 15 3 CONDUCTI NG A SEARCH Inspector e A The real hidden secret is the ability to search those records using the Control Number SEARCH function Action Number Planned Event B For example the user could use the drop down menu to select a field SEEE paJS UMOeEr such as Inspector eee Date Accomplished Organization Location ID Primary PEL Number Aircraft Registration Flight Number Destination Aircraft M M S Other PEL Number Designee Number Maintenance Rep Management Rep Simulator Training Course C Then enter the initials of a particular inspector and select SEARCH Search for GKP in Inspector l Search D The VIEW screen would now show all of the CAA Action records for that inspector 3 15 4 DRILL DOWN SEARCH CAPABILITY A This SEARCH capability also gives the user the ability to DRILL DOWN in a search to very specific information B For example if the user would like to view all of his MEMO records containing the name Jackson it is just a matter of setting up the search Search for jackson in Memo Search C If the user would like to see only his records for a particular aircraft registration number enter that registration number in the field and select Search Search for N3434W in Aircraft Registration Search D This capability makes it easy to
45. Reports tab access the following standard open safety issues Open Safety Issues Inspector Provides an inspector a listing of his current open safety issues Open Safety Issues By Organization Provides a listing of all current open safety issues for a specific organization Open Safety Issues All Provides a listing of all current open safety issues in the database C Management and other inspectors will find that OPEN safety issues are easy to identify and The safety issue resolution process employed in this database is the most effective method track a for providing records that demonstrate the competency and effectiveness of the CAA Copyright 2003 2012 PAGE 1 11 Revision 10 31MAR2011 J Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING O i INSPECTOR DATABASE INSTRUCTIONS MANUAL 1 4 TRACKING REQUIRED INSPECTIONS A The THIRD MOST IMPORTANT RECORD TOOL of the safety oversight manager is the Chapter 6 provides specific instructions for the ability to pre plan and track to completion the insertion of these inspections into the database by management Chapter 5 provides specific instructions for the inspector accomplishment and completion of the minimum types and numbers of annual inspections for certificated aviation organizations planned records 3 This database provides an excellent method of planning and gang loading these annual This inspectio
46. Revision Number i dd mnvyyyy Date Terminated select DECEMBER 2008 ENHANCEMENT Instructions To Be Developed ORG AOC Approvals Routes Organization Number Organization Name Organization Identifier Origination City n Destination City Effective Date m Special Route Operational Limitations Revision 08 31AUG2008 AOC 1122 Vagabon Services dd mmyyyy 26 1 2009 select PAGE 11 36 Active Yes No Control Number Revision Number dd mm yyyy Date Terminated select Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O PRN S GX OM 11 30 MAINTENANCE ARRANGEMENTS DECEMBER 2008 ENHANCEMENT Instructions To Be Developed ORG AOC Maintenance Arrangements Organization Number AOC 1122 Active Yes No Type of Approval v Location Organization Name Vagabon Services Control Number Pa Service Provider Organization Identifier od ddimmiyyyy dd mmyyyy Date Terminated select Effective Date 26 1 2009 select E Applicable Aircraft Specific Authorizations 11 31 TRAINING ARRANGEMENTS DECEMBER 2008 ENHANCEMENT Instructions To Be Developed ORG AOC Training Arrangements Organization Number AOC 1124 Active Yes No Organization Name Vagabon Services Control Number Organization Identifier z Date Terminated 7 select Service Provider j Location j ba k
47. Unable to Sort View CAA Action columns 1 Provide a detailed explanation of the bug observed 2 Describe the steps taken by the user which resulted inthe S SS 5 From the problem Home Page select View CAA Action Records Then sooi i attempt to sort each This is essential for the AVSOG programmer be able to T A E column from the header recreate and correct the bug If the AVSOG programmer cannot recreate the problem the 9 gt gt Normal user will be advised via e mail isdan geseeas oa Taking the time to provide adequate detail to recreate the ee ee problem will minimize the length of time needed to correct the bug Ce nee ae PAGE 2 7 Revision 10 31MAR2011 Aviation Safety Oversight Group Inc N O east CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM C INSPECTOR DATABASE INSTRUCTIONS MANUAL 3 Itis also essential to note the severity and priority of this bug to the user Select from the following list the severity a Blocker Entries cannot be made into the database b Critical Entries cannot be made in the CAA Action Entry form or the Safety Resolution entry form of the database c Major Entries cannot be made in the associated entry forms for the ORG Aircraft PEL or Qualification portions of the database d Normal A bug is being experienced but it is possible to make entries until corrected e Minor Entries can be made but user believes a
48. Wiew 1020C Inspector Training OJT Qualification Wiew 10200 Inspector Training 4ircraftt Type Specific Qualifi Wiew 1020E Inspector Training Powerplant Specific Qualificat Wiew 1020F Inspector Training Component Specific Qualificati 1020A will be chosen for a formal training session that covers subjects new to the inspector 1020B will be chosen for a formal training session that is intended to update an inspector s knowledge 1020D through F will be chosen for a formal training session that is devoted to providing the inspector with qualifying knowledge related to a specific aircraft powerplant or component 2 Inspector There will be a record for each trainee for each training course and for each day of training file for the inspector as summarized in the CAA 3 Action Taken Employee Qualification Records database The official record of formal training course completion will be in the printed qualification J Revision 11 31AUG 2012 PAGE 4 18 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING N O RR VS GX M l In Work will be used by the trainee daily until the day that the until the formal training course is completed C Completed will be used by the trainee on the date of training course completion This completion record will used in part as evidence of course completion 4 Location The
49. already contained in the CASORT Database by examining the Formal Training Course sub table drop down menu Ifthe course already exists use the existing course number Do not create a second number for the same training course B Ifthe course does not already exist in the database create a new course number for the course in question C Course Numbers are constructed by first identifying and selecting the appropriate category and sub category of the subject training 1 Generic training that is suggested for groupings of technical and support personnel 1000 1030 Coordinate with AVSOG 2 Operations includes Flight Operations Dispatch amp Cabin Safety specialties 2008 2030 Coordinate with AVSOG 2300 2350 Flight Operations Inspectors Only 2400 2450 Dispatch Inspectors Specialization Only 2500 2550 Cabin Safety Inspectors Specialization Only 2600 2650 Dangerous Goods Inspectors Specialization Only 2900 2999 Aircraft Specific Flight Training gt gt gt gt gt 3 Airworthiness includes Maintenance Avionics and Engineer specialties 3000 3030 Coordinate with AVSOG 3300 3350 Maintenance Inspectors Only 3400 3450 Avionics Inspectors Only 3500 3550 Engineer Inspectors Only Copyright 2003 2012 PAGE 6 37 Revision 11 310CT2012 J Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MA
50. amp TRACKING S GX OM 8 Ifthe database confirms that the record has been saved select Go to Home Page or Edit the record just entered The procedure associated with either selection will ultimately return the user to the ORG Record saved Record has been saved You can now Enter a new record Primary Record entry form to continue the editing of _ Edit the record just entered the record View the record just entered Gato the home page 11 5 COMPLETING THE ORGANIZATION RECORD A Now any user will be able to return to this saved record for the purpose of completing or editing the record plished by entering the ORG Primary Record then Add the new record The database creators recommend that the new entries to the sub tables be accom 1 From the Home Page Select View button on the Organization Approvals l 3 Organization ApproVaw View Enter 2 Onthe VIEW page the Organization can be found by a Sorting the Organization Identifier column click on column title and finding the number in the new list b Sorting the Organization Number er eee column and finding the correct number ane br nye Seka Marla eT a tion will rapidly become the best method for in the list finding the specific ORGANIZATION record c Sorting the Organization Name column and finding the specific Organization or d Using the SEARCH function to drill down to the Organization Number In the
51. by the database to provide for selective viewing and reporting of records This field is the key to the ease of archival of the database records In most cases the deactivation is accomplished by simply clicking on the No radial button Effective Date This field is defaulted to auto fill the date the ainm record is entered into the database It should be revised by the Effective Date 55 1 2005 user if the actual effective date was prior to or will occur at some future date Control Number This field when used is provided to record the actual Control number of the CAA Action Control Number 043455 record where the inspector s technical decision to approve accept or authorize the document or procedure for use in aviation is located It is intended to provide a method for researching the verifying basis for the record Revision Number This field when it appears is provided to allow the CAA to track the revision number of the document or approval granted Original 0 11 8 ENTERING ORG BUSINESS NAME AUTHORIZATIONS The business names that the Organization is authorized to use while conducting certificated operations should be recorded in this sub table 11 8 1 ENTRY PROCESS The process of entering new Business Name information is as follows Copyright 2003 2012 PAGE 11 9 Revision 08 31AUG2008 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL N O PN CIVIL AVIATION SAFETY OVERSIGHT
52. cc cece cee ce cee ee eee 3 44 browse all ee E EEEE ee ee re re E nee 3 22 cautions CALCQONGS auian ia E E E 3 19 USEOT 2fig ede catc didib eaii daea ai 0 7 descriptive NUMDEN NG sisirssrersoidsisraneies 3 23 certification ccc cece cece annen nannaa nn 3 47 4 1 PUDIIC ASSISTANCE s 1 statecisa ie Vasa satnbaedean 3 44 definition ccc cece cece cc ccecececueeueueues 4 3 selection cece cc ccc ccc cece eceeseeseeaes 3 8 final ACTIONS ccc ccc ccc ccc ce eee eee cccccce 5 17 Special PIO casnninkanitrenteitiaaeasadaa 3 44 first A amp E record 2 cece cece cece ccc nceneenees 5 13 A amp E numbers of organizations cece eee cence anes 5 12 PUMA IS ior2siseshawieesiteireteaeae deen 3 1 change inspector speciality cee eee ee 17 6 ACCIGCNUINGUITY Boards s cxsisaGanicweawonnnaewmsnimes 12 1 conformance cece cece ccc cceececeuceuceueeuees 4 1 add data definition ccc cece edindi diei ieda 4 1 CAA Employee Qualification Record 12 4 connecting fields cece cece eee e cence aees 3 33 admin panel connecting number cece cee scene eeaeees 3 35 manage permissions 6 cece eee eee eee 17 3 Connecting record oo cee e cece cece teen e aes 3 34 admin panel home page eee cece eens 17 2 Control Number cccceeceeceeeees 3 17 3 32 Admin Tracking database cece cece eee eee 8 1 Control Numbers ccccccececceececce
53. dd mmyyyy Effective Date 26 1 2009 select Authorized Training 11 32 APPROVALS SIMULATORS DECEMBER 2008 ENHANCEMENT Instructions To Be Developed ORG AOC Approved Simulators Organization Number AOC 1122 Active Yes No Organization Name Vagabon Services Control Number Organization Identifier e Simulator Number Aircraft MMS Simulator Provider Assigned Level Location dd mm yyyy Effective Date 26 1 2009 select Authorized Purpose End of Chapter Copyright 2003 2012 PAGE 11 37 Revision 08 31AUG2008 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL A O Pf CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM This Page Intentionally Left Blank Revision 08 31AUG2008 PAGE 11 38 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O aR S GX OM Chapter 12 CAA Personnel Qualification This chapter outlines the policies and procedures for Sree Guidance for Action entry of day to day participation accessing and entering data in the CAA employee of inspectors in training events is located in qualification database for Chapter 4 Primary CAA Employee Qualification Record Guidance for uploading an employee training plan into the Action database is found in Chapter 6 Employee Position Qualification Guidance for DQC dropdown menu entry for training
54. ee ee ee ee ee ee a ee ee eee eee ee ee ee ee ee ee eee ee eee S ee A ee eee ee ee ee ee a ee eee ee ee ee es ee ee ee D ee ee ee ee Ee ee ee eee ee a ee Eee eee ee ee ee e eee ee ee ee a ee ee ee eee ee s l S ea S Copyright 2003 2012 PAGE ROR 1 Revision 11 31AUG2012 J Aviation Safety Oversight Group Inc N O east CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM INSPECTOR DATABASE INSTRUCTIONS MANUAL SUMMARY OF REVISION 11 CHANGES amp ADDITIONS New GO functionality discussions replaced all COMMIT documentation in Chapters 3 through 12 Chapter 8 converted to incorporate new Admin Tracking Database Chapter 15 Document Control database guidance provided The Remainder Of This Page Intentionally Left Blank J Revision 11 31AUG2012 PAGE ROR 2 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O RR S GX OM Comment Report Please complete this form to transmit your comments questions or suggestions concerning this Manual See Header Attach any reference pages marking area where changes or questions apply Name Position Dept Base Box Number Date Submitted E mail Address Material Unclear Chapter _ Page Suggestions for improvement Material Incorrect Chapter _ Page Correction Suggestions for Additional Material Chapter Subject Additional Comme
55. ihe eoommend d settings click Default Leal Custom Level DefwitLevel e 13 Left click on the Apply button 14 Now go back to top and left click on the General tab Inter tions Generel Security Frivacy Conen Connecions Programs Advanced 15 The General page will reappear Home page You can Change which page to use tar your home page Address JADA BL et _Usecurent Lise Default Use Blank Temporary Internet files al Pages you view on the memet ane stored ina special folder tor 4 quick viewing later Lhelele Files sengs 16 On the General page see the Temporary Internet Files section D The History folder contains links 40 pages you ve visited for quick access to recently viewed pages Delile Cookies 17 Left click on Settings Days io keep pages in history 20 a Gaar History Copyright 2003 2012 PAGE 2 25 Revision 10 31MAR2011 J Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL 18 The Settings page will appear Settings 19 Ensure that the Every visit to the page gt versions of stored pages JEvery visit to the page Every time you start Internet Explorer O Automatically button is selected left click on button if necessary l_a Newer Temporary Intemet files folder Current location C Documents and Settings
56. making sure that the inspector demonstrates a minimum level of competency in identified baseline tasks is critical to establishing the employee as a qualified inspector B The CAA should also have a continuing policy requiring demonstrate competency for the more complex tasks through OJT observations even after an inspector acquires the baseline competency J Revision 10 30SEP2011 PAGE 12 16 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING AVSO INSPECTOR DATABASE INSTRUCTIONS MANUAL alia etal 12 11 22 ENTERING NEW OJT QUALIFICATION RECORD The CAA Employee OJT Training sub table provides for the collection and subsequent summary display of an employee s OuT training completion of specific job tasks in the Qualification Comprehensive Report u I _ CAA Employee OJT Qualification Employee Number 2409 Active yes No Employee TIEP James E Perkin Instructor Name Type of Training Location Training Task Proof of Completion x idd immi wey Date Completed 46 4 2011 Ea oe z Status C Complete Save and Attach Cancel A The default fields are Employee number employee number in Primary Record Employee name employee name in Primary Record Date completed current date Active Yes B To complete this new record the user must 1 Enter the Type of Training as On the Job i Training from the dropdown menu provi
57. planned events for Report Filters Status of Selected Planned Events 1 R Minimum Required Annual Inspections Date 2 M Minimum Certification Events ia 3 A Management Assigned Task me 4 T Employee Training Plan Action 5 E Expiring Documents 13 8 ORGANIZATION REPORTS A The organization reports are taken from the CASORT Organization database Organization Reports These reports provide the ability to search the ORG database for pertinent information concerning organization that hold authorization issued by the CAA All Organization Certificates Provides a listing of all organizations by organization identifier or organization name Organization Comprehensive Provides ability to develop a report for a specific organization number that searches the database for all files associated with the org number or only the active files B The All Organization Certificates report is an extract from the Organization sub table ORG certificates The report extracts a listing of the Organization Certificates in the database It is defaulted to Active Yes but the user may choose Active ALL to have the report include all of the certificates that have been historically been issued by the CAA C The Organization Comprehensive report extracts pertinent information regarding all of the approvals and authorizations issued to a specific organization It is defaulted to Active Yes to pull only the active approvals and auth
58. retained in the database 11 9 2 SAVE CHECK amp EXIT THE RECORD When these entries are completed the user should select the Save 1 This action will bring the user back to the ORG Primary Record data entry page Copyright 2003 2012 PAGE 11 11 Revision 08 31AUG2008 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL N O east CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S G COM 2 Notice that the Org Certificates record counter indicates that there is one record attached to this ORG Certificates organization number J Add 11 9 3 DEACTI VATE OuUT DATED RECORDS When completing a record it is a good practice upon exiting to VIEW the applicable sub table records for the Organization to check for any records that might be out dated by the new record 11 10 ENTERING THE ORG BASE LOCATIONS SUB TABLE I NFORMATION All of the organization s BASE LOCATIONS should be entered in this sub table This information will provide all inspectors the location of bases and records used by the Organization and the appropriate contact persons for further information This sub table provides the current and historical information for all aviation organizations that are under the safety oversight of the CAA 11 10 1 ENTRY PROCESS A The process of entering ORG Base Locations information is as follows 1 From the Organization Primary Record data entry page for the specific organization number s
59. 1 Usemame Initials First Hame Last Hame Active Actions admin ADM System Admin Yes Disconnect Reset Password cleddenwntz CLF Charles Feddenwvitz Na Edit Reset Password gperkins GRP ary Perkins Yes Edit Reset Password jperkins JEP James Parkins Wes Edit Reset Password kperkins KSP kip Parkins Wes Edit Reset Password lkreider LLK Lany Krieder Yas Edit Reset Password haughan CLS2 Lany Vaughan Yas Edit Rese Password msinclair MLS Mal Sinclair Yes Edit Reset Password phlavaz PCH Faul Hlavaz Yes Edit Reset Password prolle PLR Patrick Rolle Plo Edit Reset Password rbutler FALB Randy Butler ho Edit Reset Password rmiontgamery RLM Ron Montgomeri No Edt Reset Password thijek TSK Tony Kipek Yes Edit Reset Password ingel TH Tun Neel Was Edit Reset Password lepera WILL Vinee Lepera Was Edit Reset Password Create New User Edit Users a b Clicking on the Edit link will allow the SysAdmin to edit the user information It will bring up an screen showing the current user information All fields except the user nambe and initials may be edited Deactivate Users a b It is possible for the SysAdmin while in the Edit function to deactivate the user When a user is deactivated a No will appear in the Active column Create New User Clicking on the Create New User link will bring up entry form with blank fields for creating a new user CREATE New USER
60. 1 only indicates that there is 1 such record in the database tables G The purpose of the replicated fields on the PEL Primary Record and the sub tables is to This separate but linked relationship between o i the PEL Primary Record and sub tables pro provide for SEPARATE viewing sorting eed Satie aes j tables The ability to easily sort and search common information without involving long tables 10 7 COMMON FIELDS IN THE PERSONNEL LICENSING SUB TABLES A The purpose of this section is to outline the i fields that will be common to all of the The subsequent discussions of each of the Per Personnel Licensing sub tables sonnel Licensing sub tables will not address those fields that are included in this section B The common fields are PEL License Number This field is defaulted to auto fill from the PEL Primary Records data entry form PEL Number 100758 This number is unique to the organization It is the method used to connect all PEL database records for LastName Mamba all subsequent archival viewing searching editing First Name Mandla and reporting functions Licensee Last Name This field is defaulted to auto fill from the PEL Primary Records data entry form This field provides viewing and searching references to ensure that the correct sub table record is being consulted Licensee First Name This field is defaulted to auto fill from the PEL Primary Records data entry form Th
61. 2 27 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL A O east CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM PAGE 2 28 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O RR VS amp COM Chapter 3 CAA Action Database General A This chapter provides the general guidance and policies for entry of CAA Action records and the field characteristics B The information provided in this chapter is intended for overview purposes Each area is covered in much more significant detail in later chapters in this instructions manual 3 1 CAA ACTION DATA ENTRY PAGE ORIENTATION A The purpose of this Section is to orient the user to the fields and menus of the CAA Action Note that there are only five 5 required entries Entry form identified by the red labels necessary to complete a record B This discussion is not intended to be practical The user may provide more specific information for application of the database and actual the record in the other fields at their option completion of the fields Those instructions will be given later in this chapter and Chapter 4 3 1 1 ACTION ENTRY FORM Selecting the Home Page CAA Actions Enter button will take the user to the CAA Action Entry Form shown below AA Actions gt 7 CASORT Home Help Go T CAA Action E
62. 2 separate reports C The user may enter the full number or a part of the number Failure to enter the full number may compromise the search Users should be cautious in their entries D This report also depends on consistency of entry A amp E Search for PEL License Description Provides a complete search of the A amp E database for any records of inspector activities associated with a specific PEL license Report Filter Pilot Number 002436 Comments Searching for John Johnson records ID Date AGE Task Action SI LOG IM ORG Reg MMS MGT 16 0910 2008 26014 Inapect Fit Deck Enroute S 0 KMA GKP ANYA N3456Y 5737 700 Beneby V Revision 08 31AUG2008 PAGE 13 4 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL AVSO 13 3 6 CAA ACTION SEARCH FOR SPECIFIC ORGANI ZATION A This report allows the user to search the CAA Action database for all records associated oe _ Se ae A amp E Search for Organization with a specific organization B This report filter does not discriminate ORG I ANYA between upper and lower case letters C Since the original entry of this organization Comments Searching for Anywhere Airlines Records identifier is computer generated this filter Include report description should not have any consistency issues Generate Report A amp E Search for Organization Description Provides a c
63. 2001 AVSOG Regulations Indoctrination for Operations Inspect Yes View 3001 AVSOG Regulations Indoc for Airworthiness Inspectors Yes 6 11 3 I NSERTING NEW TRAINING INSTITUTIONS To enter a new training institution for subsequent entry in the Completed Training Records 1 2 J Revision 10 30SEP2011 From the Home Page select the Employee Qualifications View button From the Employee Qualification listing select the Sub tables button in the top right corner CAA Employee Qualification Record active L Inactive AI Employee Name Employee Number A drop down menu containing access to the training course and institution sub tables will appear as the last choices Select the Training Institution Enter button Search for la Employee Qualifications View En ter i PAGE 6 34 y Date Employed in Employee Number Active Employee Initials TCAA Employee Aircraft Qualification nem C44 Employee Contact Information TCAA Employee Formal Training TCAA Employee OJT z Qualification iin TAA Employee Position Qualification MAEN TCAA Employee Qualification Record C44 Employee Resume TAA Employee Technical Licenses Training Course Training Institution Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING N O i INSPECTOR DATABASE INSTRUCTIONS MANUAL buk 5 On the Training Instituti
64. 2003 2012 PAGE 6 3 Revision 10 30SEP2011 J Aviation Safety Oversight Group Inc A og CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S INSPECTOR DATABASE INSTRUCTIONS MANUAL 10 Make sure that the default program entered a Yes for ACTIVE if the airport is to be Location Identifier is the only required entry field Primary list Enter No if the airport is to be ee ote ee ee f oy Do not enter the word airport as a part of the on the Expanded list name a 11 Select GO 12 This action will cause the Record Saved menu to appear Record has been saved You can now 13 Select link View the record just entered to check it for Enter a new record i i Edit the record just entered accuracy before returning to the Home Page and or E E E A Go to the home page 14 A second check would be to navigate to the CAA Action Entry Form and select the drop down menu for Location ID to view the primary airports list for the new location that was saved Location ID KLAX Los Angeles International 6 2 3 MoviING A LOCATION FROM THE PRIMARY LIST A It is important to keep the drop down menu browse list to only the primary locations routinely used by the Inspectorate All other locations should be moved to the Expanded list so that they only appear when the user would like to select a location that is not used often B Without the capability to separate the primary
65. A Planning a series of inspections is a management function Management determines the minimum types and numbers of inspections that will result in validation of the organization s conformance status B Management is more aware of international standards of performance and the markers that cause accident inquiry boards and international audit groups to decide that a CAA is exercising effective safety oversight C The primary inspection marker that these international audit groups look for is a program of PLANNED annual inspections of the CAA s approved organizations For the purposes of this section the acronym MRAP will denote that program D The audit groups also look for follow through Is there evidence that the CAA accomplishing Records of an MRAI program showing the full the previously planned inspections in a timely annual plan and subsequent completion of that manner plan are critical to the international credibility i of the CAA E When the need for a special inspection in addition to the MRAI events of an approved organization is identified it is in managements J Revision 10 31MAR2011 PAGE 1 12 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O RR VS G COM interest to again determine the minimum type and number of inspection events that will have to be accomplished 1 4 3 WHEN TO PRE PLAN I NS
66. A The are 6 current technical specialty 1st Level Category Lists the one you first see when selecting the Action number drop down menu Copyright 2003 2012 PAGE 3 19 Revision 11 31AUG 2012 J Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL A O PN CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM B The database knows what your primary technical specialty is so it aS gives you categories of choices for listing of numbers AEEA ET EAR aa C The example to the right shows the list for maintenance inspectors A Investigation Enforcement Notice the Browse All choice at the bottom see red arrow at the bottom oo 7 Initial Certification 3 6 1 1 Displayed List Meetings and Documents A Selection of the drop down menu see red arrow in the right corner of Gene s Certification the field will bring up a 1st Level selection list Personnel Licensing Aircraft Certification B The creators have placed 2500 Action numbers and their Procedures descriptions in the database esti e aL Maintenance Prog This 3 tier sorting capability allows the use to quickly find numbers Pie all anes Aprv Maint Organi C This 1st tier list allows the user to easily find the particular number 1 Bowse All that is pertinent to the task performed 3 6 1 2 Two Groupings A The list is also divided into two groupings of categories primarily general and specialty specific 1 The general
67. Action Taken Date Accomplished Organization iption Filter Fields Choose filter field s Filter Fields Choose filter field s Date Update default values necessary to select the Update default values button to save the value in the field Examples of a default value would be a specific Organization Identifier Aircraft MMS Inspector Initials etc Revision 08 31AUG2008 PAGE 14 4 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O aR S GX OM 4 Repeat the above steps to add a new filter field s Date Inthis example all of the fields have been left blank so that o the person may enter these values at the time the ad hoc iieii report is used Org ID Any filter values that are left blank will not be filtered in the Action report so at least one filter will have to be completed so when the actual report is desired 5 When the Filter Fields are setup move to the setup of the Sort Field s 14 4 2 REORDERING REVISING OR REMOVING FILTER FIELDS A To reorder change label or remove a filter field 1 Place the cursor on the field label 2 Click on the label to display the menu Change label 3 Select the choice from the menu Remove B Because the labels actually appear in the printed report as filters the CASORT development team reco
68. Action records that used the original selection 6 2 1 I CAO LOCATION IDENTI FI ERS A The summary reports are configured to use the ICAO 4 Letter Location Identifiers itis important to the summary reports that this entry be in the ICAO format B This allows the reports to compress airport The use of locally derived identifiers could identification into a short but meaningful format compromise the validity of summary reports due rather than use the much longer formal airport E AE names B Revision 10 30SEP2011 PAGE 6 2 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING AV O i INSPECTOR DATABASE INSTRUCTIONS MANUAL S GX C The creators of the database have provided a starter pack of 700 international airports These are the airports where the country provides customs and immgration services These airports will be the primary locations that airlines in international operations will be using An additional list of ICAO identifiers for 20 000 airports provided under a link in the CASORT Help Contents DGCs should use this list to add new Location Ids For local airports a good source is to Google search for the specific airport name The DGC will be able to find both the ICAO Identifier and the IATA designator through this method 6 2 2 CREATION OF NEw LOCATION The CASORT development team recommends A The Data Quality Coordinato
69. Aircraft Comprehensive report Aircraft Basic info showing the new Active Serial Number Aircraft MMS Updated information for the CAA s Yes 3456 BE1900 BE1900 19 06 2004 hard copy files Aircraft Registration Info Active Registration Date Registered Yes C5 AGM 19 06 2004 Aircraft Owner Active Owner City State or Province Country Phone Yes Global Air Leasing Ltd London Devonshire United Kingdom 011 94 36 354 9 16 ENTERING THE LESSEE I NFORMATION A lf there is to be a_LEESEE that information should also be included in the database J Revision 10 30SEP2011 PAGE 9 18 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O RR S GX OM 1 From the Aircraft Primary Record page for the specific aircraft serial number select the ADD button to the right of the label Lessee Lessee 0 Add 2 That selection will display the Aircraft Owner Entry Form Three fields should auto fill Serial Number auto filled with the serial number from the AIRCRAFT Primary Record Registration Number auto filled with the current registration number showing in the AIRCRAFT Primary Record Effective Date defaulted to current date Active Yes Aircraft Lessee Entry Form SerialNumber 23456 Active yes Wo Registration Number 3D DAC Factiv prance egistration Num Effective Date 3 5 2011 CE Lessee Pho
70. CAA Action database using specific report filters Safety Issue Reports These reports provide for the quick ability to ascertain the status of safety issues that have not been resolved Unfinished MRAI Reports These reports provide for the quick ability to ascertain the status of unfinished required annual inspections Certification Reports These reports provide for the planning tracking and ultimate completion of certification activities 2 7 4 PREFERENCES LINK A Clicking on the Link for Preferences will take the user to a screen that allows the user to 1 Change their password previously discussed CASORT Home Reports tog ue _ Preferences Change Password Default Report Format Old Password S HTML Excel New Password D Number of Records To Show On View Page Confirm Password 10 15 30 50 100 250 500 Change Password Database License Documentation License ContactAvSOG Worldwide Exclusive Distribution Rights assigned to Aviation Safety Oversight Group 1m 2000 2011 Casey Perkins Kip Perkins 2 Set the number of records default 100 displayed on a View Page and 3 Set the format default HTML that the reports provide their data to HTML or MS Excel Excel is no longer a relevant selection because the selection now made when selecting the specific report J Revision 10 31MAR2011 PAGE 2 14 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AV
71. CAA Employee Resume Hi m zg rt ie coal a rm is Employee Number 35987 Active Wes Employee GJ44 John A Arveetey Beginning Date 31 03 2009 Ending Date 31 03 2010 Employment Experience Aircrew Program Manager B757 South Florida Flight Standards District Office Miramar FL United States completed all PAN AM pilet check airman examiner training and proficiency checks for qualification as B757 PIC then began duties supervising 10 B757 proficiency check airman 15 B757 line check airmen and 5 B757 type rating examiners functioned on behalf of the Principal Operation Inspector for all B757 evaluation and inspection tasks 12 12 5 EXAMPLE EXCERPT OF REPORT OF RESUME ENTRIES The following CV Resume excerpt from a Qualification Comprehensive Report is provided for consideration of possible content CAA Employee Resume Active Begin End Employment Experience Yes 31 03 2010 Manager Flight Operations Section South Florida Flight Standards District Office Federal Aviation Administration Minmar FL United States assigned supervisory duties for 2 operations supervisors and 26 operation inspectors with scope of duties for all certificate management evaluation inspection and investigation tasks for 15 air operators ranging in complexity fleet sizes 5 to 29 aircraft and all general aviation and aerial work in the State of Florida Ye 1 03 2009 31 03 2010 Aircrew Program Manager B757 South Florida Flig
72. Employee Number 35987 Active Wes Employee GJ44 John A Aryeetey Technical Licenses 0 Date Employed 11 03 2011 Aircraft Qualification 2 Date Terminated Formal Training 4 3 ii Position Qualification 3 OJT Qualification Contacts 0 Resume View Qualification Comprehensive Report 5 The user may now take the following actions To add new information the Employee Choose this action to add new sub table infor Record select Edit top right corner mation which will open the Primary record to enter new data in the Primary Record or its sub tables To revise existing data to this by placing the so cursor on the underlined number to right oe Ce ese of the appropriate sub table and selecting that number J Revision 10 30SEP2011 PAGE 12 2 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O RR S GX OM oe Choose this action to view and print a compre Comprehensive Report which will p j ee hensive report for this employee auto fill this record number in preparation for extracting this report Selecting Back will return the user to the listing of employees 12 3 PRINTING THE QUALIFICATION COMPREHENSIVE REPORT If the user would like to print a comprehensive report of this employee s qualification record he should 1 From the View page of the employee
73. INSTRUCTIONS MANUAL N O east CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM 12 9 CAA EMPLOYEE AIRCRAFT QUALIFICATION 12 9 1 GENERAL A Having employees with aircraft qualifications Pane Coulee eae DOG te is a key component of a credible safety determine that the course number title oversight program and training institution are available in the training course drop down menu CAAs must provide for their aviation safety inspectors initial and continuing training to maintain the capability to make technical conformance evaluations and inspections B Itis important in the building of an aviation safety inspector s qualification resume that it contain all significant aircraft qualification information including the dates and qualification that was received 1 Before employment with the CAA and 2 After employment with the CAA C It also important that the CAA have a flight program to maintain current and qualified flight operations inspectors to make the necessary evaluations and inspections of operator training and checking personnel 12 9 2 ENTERING NEW AIRCRAFT QUALIFICATION RECORD A The CAA Employee Aircraft Qualification sub table provides for the collection and subsequent display of an employee s aircraft qualification in the Qualification Comprehensive Report CAA Employee Aircraft Qualification Employee Number 2409 Active Yes No Employee TIEP James E Perkin
74. K Images seals and other images for insertion into official documents such as a PEL License or Airworthiness Certificate B The actual insertion point in the official documents is still dependent on set up of the documents by the CASORT development team Copyright 2003 2012 PAGE 17 9 Revision 10 30SEP2011 J Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL A O FR CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM C The team sets up the programming code that takes the information from specific fields in the database for insertion into an official document That includes the code that takes the secure images and inserts those onto the document D When an insertion point has been specified for a specific type of secure image the SysAdmin may insert a new or revised image in the database by 1 From the Admin Panel Home Page select the Manage button on the Images bar That will display the Image Upload feature Manage Images 2 Click on the drop down arrow and Select the name of the file you are uploading and browse for the file select the image to be uploaded Browse At this time there is only one Uploadimage possible image director gif 3 Now Browse for the specific file to e insert dou lim 4 When that file is selected the database will show a thumbnail of the image in the area as shown If there is already a image in the databas
75. KMIA KMIA KMIA KMIA KMIA KMIA KMIA KMIA Action Number Planned Event Project Number Inspector Action Taken Date Accomplished Organization Location ID Aircraft M M S B737 800 B737 800 B737 800 B737 800 6737 800 B737 800 B737 300 B737 800 B737 800 B737 800 G Where possible it is best to have one big Excel file for the certification plan For historical purposes locate that file in a folder on the server associated with the organization Close this file 6 8 8 5 A From this point it is easy to upload the data The DQC will log into the database and go to the Home Page B Select the CAA Actions View button Copyright 2003 2012 Aviation Safety Oversight Group Inc Uploading the Customized Certification Plan PAGE 6 29 ee es View Enter Revision 10 30SEP2011 J CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL C On the CAA Action View Page there is a button labeled Import y CASORT Home Help _ Select Action Record for Viewing Import Subtables 1 Select that button and a menu will appear This upload is defaulted to the CAA Action Entry Form gt 7 CASORT Home Help Excel File Upload Import data to table CAA Action Entry from file _ Import File 2 Select the Browse button to find the specific Excel file to upload 3 Select that file 4 When that file is shown in the window click on Import Fil
76. LIKELIHOOD TABLE 1 000 to Likely to occur many times Probable 10 000 In reference to aircraft fleet operations may occur once or Departures several times during operational life Likely to occur sometimes 10 000 to In reference to aircraft fleet operations likely to occur during Remote 100 000 total operational life of each system Departures But may occur several times when considering several systems of the same type Extremely oa pane a In reference to aircraft fleet operations unlikely to occur when Remote considering systems of the same type Departures i f f But has to be considered as being possible More than Very unlikely to occur 1 000 000 In reference to aircraft fleet operations should virtually never Departures occur in the whole fleet life Extremely I mprobable So unlikely it can be assumed that it may never occur Almost inconceivable that the event will occur p Unlikely but possible to occur B From the most applicable likelihood bullet descriptions select the number from the left column for use with the risk analysis matrix 7 6 4 USE THE RISK MATRIX TO DETERMI NE THE LEVEL OF RISK A Using the numbers derived from the Severity and Likelihood tables find where these numbers will intersect in the risk matrix chart Extremely Remote 2 Likelihood of Occurence B The level of risk as taken from this matrix will be 1 Red area High Risk 2 Yellow area Medium Risk 3 Green area
77. MCE events will be entered into the system each with the same planned date of at least 12 months after the application is accepted B These MCE will be initially assigned to the Certification Project Coordinator The CPC will then assign those events to specific inspectors C A Certification Planning Report will be generated at the outset Throughout the certification the Data Quality Coordinators will generate reports showing the MCE events which have not be accomplished satisfactorily Copyright 2003 2012 PAGE 5 9 Revision 10 30SEP2011 J Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING AVSO 5 4 1 2 Conduct of MCE Events A The intent is that each of the MCE events must be been A Approved Accepted evaluations or S Satisfactory inspections The assigned Certification Team will accomplish the assigned minimum evaluations and inspections in a logical order and in concert with the process INSPECTOR DATABASE INSTRUCTIONS MANUAL B Ifthe events are not A Approved Acceptable or S Satisfactory the MCE Record IDs will not There will be follow up events not MCE be used to record the event events until there is an acceptable accom plishment of the event C MCE evaluations and inspections which are not entirely satisfactory will generate the need to conduct further evaluations and inspections of the same type D When the specific event is entirely satisfactory the assigned
78. MS Excel table 12 When the record is considered complete double check the accuracy of the data This is the user s last opportunity to correct data errors on a group basis before up loading the Excel records 13 When satisfied with the accuracy of the data save and close the Excel table Copyngn anga ania PAGE 6 17 Revision 10 30SEP2011 gj Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL A Select the CAA Actions View button mpn B On the CAA Action View Page there is a button labeled Import a CAA Actions View Enter macs Import Subtables D fs ASORT Home Help _ Select Action Record for Viewing 1 Select that button and a menu will appear This upload is defaulted to the CAA Action Entry Form vF CASORT Home Help Excel File Upload Import data to table CAA Action Entry from file 2 Select the Browse button to find the specific Excel file to upload 3 Then select Import File 4 That action should result in the display of the saved records Data saved 2 oP Keep C 31 12 2007 KMIA 31712 2007 KIMI While the saved records are displayed the ae i From this point any data errors found will have user should do one last check for accuracy TA E Cah of data entries Action record using the Record ID J Revision 10 30SEP2011 PAGE 6 18 Copyri
79. OM INSPECTOR DATABASE INSTRUCTIONS MANUAL 7 1 12 ASSIGNED I NSPECTOR FIELD A The ASSIGNED INSPECTOR field was added to the Safety Concern Entry form because the inspector assigned to resolve an concern is not always the one who found it B This field works the same as the drop down menu on the CAA Action Entry form It also allows the supervisor to sort the VIEW SAFETY concern screen to group those assigned to a specific inspector 7 1 13 PROVIDED TO FIELD A The PROVIDED TO field allows the Inspectorate to document the name of the Provided To Po company manager or individual that was given official written notification of the safety concern and target date for correction This Provided To Beneby V field is blank when the new Safety Concern Entry form is initiated B The last name and at least the first initial of ED the person the official notification was provided t S important to later queries that this field be to will be entered in this field consistently last name followed by the first initial or name 7 1 14 RECEIPT DATE FIELD A The RECEIPT DATE field documents the date that the official written notification of the safety concern is provided to company management or an individual B This field is auto filled with the date the mnvadiyyyy Safety Concern Entry Form is originated If Receipt Date the written notification will not be 16 4 2004 transmitted on that date overwrite the default da
80. OO database 2 7 1 HOME PAGE LINKS A These tabs appear at the top of the home The available tabs will vary depending on the database screen be accessed but Home Help page As discussed in the previous section these tabs are links that allow the user to navigate to specific standard points in the database Logout will appear on all screens CASORT Ts EAGLE Welkome Gary Perkins 2 7 2 LOGOUT BUTTON A Logout will take the user out of the database to the Log In Page Returning to the databases A will require a full log in B Itis very important to logout when exiting CASORT rather than just closing the Closing the software without logging out database database leaves a shadow user in the database which affects memory slowing down other users maa AA AA PAGE 2 13 Revision 10 31MAR2011 J Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL 2 7 3 REPORTS LINK The Reports link allows the user to select standard reports from the database These standard reports allow the user to quickly build a report for viewing and printing These standard reports were developed to address the reporting requirements of a safety oversight organization gt fo ASORT Home Preferences Choose a Report Category and Report CAA Action Search Reports These reports provide for an overall search of the
81. Oversight Group Inc AVSOGC EEK 3 13 1 1 3 13 1 2 3 13 2 3 13 3 J Revision 11 31AUG 2012 Using the Project Number Field to Connect Records outside the Inspectorate B This would include Special projects generated at the Ministerial or Director level Certification projects and Investigation projects Using the Tracking Number Field to Connect Records CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL A The Project Number Field is provided to connect records for events that have their beginning The Tracking Number Field is provided to connect records for events that have their beginning inside the Inspectorate but not focused on a single individual This would include those situations where management would like to track internal projects that involve several users USING THE INSPECTOR USE FIELD TO CONNECT RECORDS The Inspector Use Number Field is provided to connect records that are focused on the individual user This would include The inspector choosing to track a series of records for his own purposes Tracking OJT training for a specific inspector Tracking formal training for a specific inspector NI TI ATI NG THE FIRST CONNECTING RECORD All projects will have an initiating CAA Action record The Control Number of that CAA Action record will become the assigned Project Number In this example an inspector will b
82. Personnel Licensing portion of the Manage Permissions Permissions L scm p oe YET Tee ew me wee woe Technical Inspectors Principal Inspector Technical Supervisor A Personnel Licensing TA Aircraft Airworthiness TA Training Admin SysAdmin Non Technical Management VIEW VIEW VIEW PEL Licensee History VIEW VIEW EDIT EDIT VIEW VIEW VIEW EDIT VIEW VIEW VIEW VIEW PEL Licenses VIEW VIEW EDIT EDIT VIEW VIEW VIEW EDIT VIEW VIEW VIEW VIEW PEL Logbook Review VIEW VIEW EDIT EDIT VIEW VIEW VIEW EDIT VIEW PEL Medical VIEW VIEW VIEW Certificate VIEW VIEW EDIT EDIT VIEW VIEW VIEW EDIT VIEW VIEW VIEW VIEW PEL Primary Record VIEW VIEW ADD ADD VIEW VIEW VIEW ADD VIEW EDIT EDIT EDIT The Remainder Of This Page Intentionally Left Blank Revision 09 31MAR2010 PAGE 17 14 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL APPENDIX 17 E Organization Permissions This table provides the recommendations of the CASORT development team for the various users when selecting the permissions located in the Organization portion of the Manage Permissions Ww Tt Ww Q v o i v u i U S US cS 2 U 0 es fs a ec P a U HE O o U E a z T Permissions EO V Q ES Yc Of amp ye uy Q ca V L 0 O lt o i e e3 T eS eS a Z eF Diar lt k lt n 6 W lt q P os gt lt Z
83. Personnel Licensing bar 2 On the VIEW page the PEL License can be found by a Sorting the License Number column click on column title and finding the number in the new list a Personnel Licensing Wiew Enter b Sorting the Last Name column and finding the correct last name matched with the first name in the list finding the specific aircraft record 3 Using the SEARCH function to drill down to the specific license In the example provided the Last Name was searched As the CAA database grows the SEARCH func tion will rapidly become the best method for a _ PEL Primary Record active Inactive all Search for 100758 in PEL Number PEL Number Last Nante First Name Middle Name __ Name Suffix Active View 1007558 Mamba Mandla Wes 4 Selecting the View action word located in the left column of the View PEL Listing Page will display the present contents of the specific PEL Primary Record selected a PEL Primary Record E l f Edit S Lock Print PEL Number 100758 Active Yes Last Name Mamba Contact Info oO First Name Mandla Licenses Held O 7 Middle Name Medical Cert O Ca m mu m E m 5 To access the actual record for the purpose of changing or adding to it select Edit This action will access the database record allowing it to be edited B This indicates that it is no longer possible to change the m license number of this record _ PEL Primary R
84. Pilot 4 In order to complete the record the user should make entries in three other fields Category Class Type Ratings This field is a free text field The ratings in this field should be entered exactly including punctuation and carriage returns as they will appear on the individual s license Category Class TypeRatings Airplane Multi Engine Land Private Privileges Airplane Single Engine Land Instrument Airplane Limitations Summary This field is a free text field The limitations applicable to the license and rating should be entered exacily as they will appear on the individual s license Limitations Summary Limited to Day Only Operations Copyright 2003 2012 PAGE 10 13 Revision 10 30SEP2011 J Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL N O PN CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM Special Endorsements This field is a free text field The special endorsements applicable to the license should be entered exactly as they will appear on the individual s license Special Endorsements Radio Telephone Privileges Authorized 10 9 2 SAVE CHECK AND EXIT THE RECORD A When these entries are completed the user should select E the Save amp Return 1 This action will bring the user back to the PEL Primary Record 2 Notice that the License Info record counter indicates that there is at least one record attached to this PEL Lice
85. Prog special Programs Apr Maint Organiz 4 This action will display the second tier selection list of primary numbers The If the user wants to view the expanded sec user should locate the activity and number ondary numbers it will be necessary to select that applies Then select from the left A e ACTION column the word USE from that row Action Number Primary c Field Action Number E Search Cancel AOE eae ee 1 15 of 23 Next Last Action Number Action Description S Issue Medical Certificate S Issue Student Pilot Licence 5 That selection will fill in the Control Number 12 00009 Action Number field and Default In Work in the Action Taken field Planned Event 6 Assuming that the inspector does Action Number 2506E2 PEL Conduct AT _ Inspector GKP Gary Perkins not intend to finish the personnel Lz licensing event during this Project Number session the inspector should make any necessary entries in Action Taken A Approved Accepted the other fields before leaving the ddi mmiyyyy record Date Accomplished 27 08 2012 a 4 5 3 DEFAULT FIELD REVISIONS Organization AAWA Anywhere Airline A Action Taken If the action taken for i i Location ID KMIA Miami Internation iw this event is other than the default select from the drop down menu Primary PEL Number 100101 ATPL Robert Santos Copyright 2003 2012 PAGE 4 13 Revision 1
86. REPORTS A The certification reports were developed to assist the CAA management and their certification project coordinators will the ability to plan and track the accomplishment of formal certifications Certification Reports These reports provide for the planning tracking and ultimate completion of certification activities Planned Certification Summary Provides a listing of all PLANNED CAA Action numbers assigned to a specific certification Keep a hard copy in the AOC Completed Certification Report Completed Certification Summary Provides a chronological listing of all CAA Action events in the certification records in the database for a specific certification project number Keep a hard copy in the AOC Completed Certification Report B The CAA should plan the minimum certification events MCE that should occur in the certification of an organization prior to the beginning of the Document Conformance Phase This planning should be done in accordance with the published CAA certification guidance A CASORT Action project number will be assigned to appear on all records associated with the certification The certification team should develop their MCE plan in Excel based on the type and complexity of the organization to be certificated Copyright 2003 2012 PAGE 13 7 Revision 09 31MAR2010 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL O GDI CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKIN
87. Search for in Record ID Active Control Date Type Specialty Subject View Yes 12 00010 28 08 2012 Resolution Operations AAWA ae Enforcement Decision Order S1 12 00002 View Yes 12 00010 28 08 2012 Report Cae AANA an Aaen ee Eeport View Yes 12 00010 28 08 2012 Investigation Operations AAWA al Gross Nav Error SI 12 00002 View Yes 12 00002 21 07 2012 Report p A Been erent eee The Document Control View Listing is defaulted to show the most recent documents entered This default allows the persons assigned to insert the documents to always be working at the top of the list The user may column sort as a quick method of referring to recent documents such as forcing the date column to sort in ascending order Otherwise it will probably be best to Search for a document refer to next sub section 15 3 2 ACCESSING A SPECIFIC DOCUMENT A To View a specific document select the View link in the left column for the record that you would like to access Active Control Date Type opecialty ORG SI Subject ag j J A T THs 17 2 10 PADATI Reull Mpral AAWA si le oer Pe aon Siedler S F J Revision 11 31AUG 2012 PAGE 15 2 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING N O FR VS amp COM B That action will bring up the View Page for the Document file Document Control Record ID 22 Acti
88. Services Contractor organization may actively have more than one or all of these pa ng et See ONREG policy manual approvals ele a 4 The user should make entries in the remaining fields as directed by the CAA 11 18 2 SAVE amp CHECK THE RECORD When these entries are completed the user should select the Save 1 This action will bring the user back to the ORG Primary Record data entry page 2 Notice that the Non Certificated Operations record counter indicates that there is one management Non Certificated Operations 1 contact record attached to this aircraft serial number 11 18 3 DEACTIVATE OuUT DATED RECORDS When completing a record it is a good practice upon exiting to VIEW the applicable sub table records for the Organization to check for any records that might be out dated by the new record 11 19 ENTERING THE AOC OPERATIONS GENERAL AUTHORIZATIONS This sub table provides the records of the AOC operations authorizations issued to the Organization that do not fall into any other specific grouping of approvals Those general operations should be recorded in this sub table Copyright 2003 2012 PAGE 11 23 Revision 08 31AUG2008 Aviation Safety Oversight Group Inc N O PN CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM INSPECTOR DATABASE INSTRUCTIONS MANUAL 11 19 1 ENTRY PROCESS The process of entering AOC Operations General information is as follows 1 2 11 19 2 SAVE am
89. The CAA Employee resume form is simply the collection of dates and resume text that is formatted by the computer for the production of the Qualification Comprehensive Report for an employee a _ CAA Employee Resume Employee Number 35600 Active Yeas No Employee GIMA Joshua 4oyeku Beginning Date i CE Ending Date l C Employment Experience B The default fields are Employee number employee number in Primary Record Employee name employee name in Primary Record Begin ing date current date Active Yes C To complete this new record the user must 1 Insert the resume text into the Employment Experience field Ensure beginning date is correct 3 Enter an ending date An ending date is not required for current job 4 Select Save and Attach to add this resume assignments entry to the Primary Record of the employee 12 12 3 No SUPERCEDED RECORDS A Normally it is not necessary to deactivate any of these employee resume records B But inaccurate information may be edited if the editor does not attempt to revise the employee number or name J Revision 10 30SEP2011 PAGE 12 20 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL AVSO 12 12 4 View A COMPLETED EMPLOYEE RESUME RECORD The completeted record should displayed on the View page similar to this example
90. Those maintenance approvals that are applicable only to a specific aircraft type operated by an AOC holder should be entered in this sub table 11 22 1 ENTRY PROCESS The process of entering AOC Approvals Maint Fleet information is as follows 1 From the Organization Primary Record data entry page for the specific organization number select the ADD AOC Approvals Maint Fleet 0 button to the right of the label AOC Approvals Maint Fleet 2 That selection will display the AOC Approvals Maint Fleet data entry form Four fields should auto fill ORG Fleet Maintenance Approvals Organization Number 000131C Active Yes O No anizati i ddfmmiyy Organization Name Four X Air Taxi Date Terminated iyyyy Organization Identifier si n Revision Number Aircraft MMS x Limiting Factor Type of Approval hed x ddinmiyyyy Effective Date 28 1 2005 Control Number Equipment Method Basis amp Notes Organization Number auto filled with the serial number from the ORG Primary Record Revision 08 31AUG2008 PAGE 11 28 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING N O AV S G se MI Organization Name auto filled with the OrgnameintheORG Primary Record AAIP Program Effective Date defaulted to current date may be modified to a CAMP Program different date Maintenance
91. Time Limits Substantial Maint Provider Active Yes Select Reliability a l short Term Escalation 3 The user must make at least three additional entries to save Reliability Contractor the record Parts Pool oo Borrowed Parts Select an Organization Identifier from the drop down menu Continued Ferry Authorization provided Added MaintPowerplant Added MaintRotar Select the Type of Approval from the list provided by the Added riaint SELHFR drop down menu that is displayed here It is possible that an Weight amp Balance Program organization may actively have more than one or all of these RVSM Maintenance Program policy manual approvals ETOPS Maintenance Program lo Choice Select the applicable Aircraft MMS from the drop down menu provided 4 The user should make entries in the remaining fields as directed by the CAA 11 22 2 SAVE amp CHECK THE RECORD When these entries are completed the user should select the Save 1 This action will bring the user back to the ORG Primary Record data entry page 2 Notice that the AOC Approvals Maint Fleet record counter indicates that there is one management contact record attached to this aircraft serial number AOC Approvals Maint Fleet 11 22 3 DEACTIVATE OuUT DATED RECORDS When completing a record it is a good practice upon exiting to VIEW the applicable sub table records for the Organization to check for any records that might be out dated by t
92. Tracking Civi Avla we e y versig epor ing rac ing Home Reports Preferences Help Logout Choose a Report Category and Report CAA Action Search These reports provide for an overall search of the CAA Action database using specific report filters Reports Safety Issue Reports These reports provide for the quick ability to ascertain the status of safety issues that have not been resolved Unfinished MRAI Reports These reports provide for the quick ability to ascertain the status of unfinished required annual inspections Certification Reports These reports provide for the planning tradheepay ultimate completion of certification activities Special Tracking Reports These reports provide for the use of control number tracking of special projects and other critical activities Organization Reports These reports provide the ability to search the ORG database for pertinent information concerning organization that hold authorization issued by the CAA Aircraft Reports These reports provide the ability to search the AIRCRAFT database for pertinent information concerning aircraft certificates and authorizations issued by the CAA Personnel Licensing These reports provide the ability to search the PEL database For pertinent information concerning persons holding licenses Reports issued by the CAA C Selecting a link to one of those groupings will take the user to another set of links CAA Action Search These reports provide for an ov
93. ZATI ON SEARCHES The following reports are similar to the aircraft searches but focus on an organization Organization Reports These reports prowide the ability to search the ORG database for pertinent information concerning organization that hold authorization issued by the CAA 1 8 MANAGEMENT S KEY ROLE A This database can be one of the MOST POTENT TOOLS for the flight standards Experience has shown that it is the manager s manager or it can fail to deliver the promised use and continuous support for use of the results database that makes this database work to it s fullest potential B This section offers some key management strategies for having the database perform to its full potential 1 8 1 DATA BACKUP A There should always be a comprehensive program for backup of data This data is in many cases irreplaceable and it s loss debilitating to the users Several sections in these Help Contents discuss backup strategies B The best backup strategy is to have the database on a dedicated computer with mirrored hard drives with capability to do tape and CD or DVD backups on a daily and weekly basis Failure to provide a dedicated system can be a costly mistake J Revision 10 31MAR2011 PAGE 1 22 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING N O y AVS G 4COM C Recognizing that this m
94. addition to the reporting and tracking of inspector activities and identified safety issues safety oversight organizations also should collect other records related to safety oversight functions usually in the following 4 groups 1 Personnel licensing 2 Aircraft certification 3 Organizations certificated by the CAA and 4 Status of internal projects and suspenses The tables and sub tables associated with this database application provide for the collection viewing and reporting of information that is equivalent to the information that the United States FAA collects in these different groupings These information collecting applications are provided with this application so that the CAA will have the primary data that it needs to collect in one overall database application AIRCRAFT CERTIFI CATI ON The Home Page Aircraft Approvals links provide access to the following table and sub table allowing the collection of digital records about a specific aircraft by serial and registration number oy Aircraft Approvals CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL A civil aviation authority in a small country may find that paper and file records are easier to use than computer data entry But as the numbers of pilot aircraft and certificated aviation organizations grow 31 or more separate records per group It becomes more efficient to collect an
95. all reports and view screens associated with the Safety Concern database The user will not be able to edit the Safety Issue number The Admin Tracking Number field is auto filled with a unique number which then allows Admin Track AT 12 00005 the user to find that particular record in the database The Admin Training number field will be visible at the top of the left column when the user select the Admin Tracking Add link to open an Admin Tracking Entry form to enter a NEW record This is a number unique to that Admin issue enables the user to track the resolution of that The Admin Tracking Number is an integral part issue with all related correspondence This of the archiving feature of the database number is derived by the database by inserting the letters AT with a dash followed by the last two number of the year and then the chronological number assignment For example AT 12 00001 is the first Admin Tracking number issued in 2012 This Admin Tracking number may be used to return to the particular issue to view edit or print it This number will appear on all reports and view screens associated with the Admin Tracking database The user will not be able to edit the Admin Tracking number 3 4 THE Most USED LINK ENTER NEw CAA ACTION RECORD A The Home Page button that will be selected most often will be CAA Action database Enter a CAA Actions Lew Enter button
96. already been inserted the holding folder 15 6 8 LOCK THE DOCUMENT CONTROL RECORD lt is very important to prevent change to the records available in the Document Control Make sure the record has been locked database before leaving it 15 7 DOCUMENT CONTROL DATABASE FIELD ORIENTATION A Selecting Enter on the Document Control bar will bring up the Document Control Entry 8 Document Control View Enter form 1 Control Number Enter the Control Number of the Action record which Control Number 12 00010 generated this record This will cause the CASORT software to insert a link at the bottom of the Action record with this Control Related Active Documents 1 Number indicating that there is at least one document relating to this record in the Document Control database 2 Safety Issue If there was a safety concern relating to document for Safety Issue SI 12 00002 upload enter the Safety Issue number for that concern This will cause the CASORT software to insert a link at the bottom of the Safety Concern record indicating that Related Active Documents 1 there is at least one document relating to this record in the Document Control database J Revision 11 31AUG 2012 PAGE 15 6 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL 3 Copyright 2003 2012 Document Date The database auto
97. and double click on that file name 4 That action will insert the path to the file into the window between the label Signature C Userstowner Pictun Browse signature and the Browse button 5 Now go to the bottom of the Primary Record and select Go Copyright 2003 2012 PAGE 10 23 Revision 10 30SEP2011 J Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL N O PN CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM 6 7 8 That action will bring up the navigation links menu select Edit the record just entered to return to the PEL Primary Record Note that the file name of the signature now appears to the right of the Browse button Signature GO to leave the Primary Record Return to the home page 10 16 3 CHECKING FOR PROBLEMS WITH SIGNATURE FILE lt is a good practice to check to see if the database will place the signature on the PEL license by ss NO oe 2 SS Select Home Page gt View PEL Sub tables gt PEL Licenses From the View Page of PEL licenses the user should select the PEL Number of the file for example 000323 That action will bring up the Edit display for the PEL License Near the bottom of the file there will be a link labeled View Pilot License Selecting that link will start the sequence to display the license If the license is displayed the signature should appear on the bottom left side of the license above the words
98. auto filled with the word None It has 22 character spaces It is Intended to cite the specific job aid used by the inspector to identify the issue This would be in lieu of a cite in Reference or Completion of this field would be required if a formal enforcement investigation is under taken Consistent use of such a methodology would allow for queries to track patterns or emerging trends Regulation Such citations are especially helpful during inspector OJT training 4 Question Number This field is auto filled with the word None It has 22 character spaces It is intended to cite the specific question or reference number from the identified job aid PAGE 3 15 Revision 11 31AUG 2012 J N O east CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM INSPECTOR DATABASE INSTRUCTIONS MANUAL 5 EIR Enforcement Investigation Report Number This field has 15 character The inclusion of consistent numbering would spaces When a formal enforcement allow queries regarding those records that investigation report is opened it will be given a number for later tracking actually resulted in opened enforcement inves tigations Further discussion on how this number will be derived is provided later in this chapter 3 3 7 TEXT OTHER ENTITY OPTI ON A This field is provided on the CAA Action Entry Form There is no similar field on the Safety Issue Entry Form Other Ope
99. auto filled with the serial number from the AIRCRAFT Primary Record Registration Number auto filled with the current registration number showing in the AIRCRAFT Primary Record Effective Date defaulted to current date Active Yes D Aircraft STC Entry Form Serial Number 23456 Active Yes I No Registration Number 3D DAC State of Design STC Number SOD Notified Yes No Aircrat MMS A320 214 Airbus Int AFM Revision Number Validation Date ra EE AFM Approval Date re Control Number Purpose 3 The user has the following additional fields to complete to save the record Recommended protocol is for the user to enter all information asap rather than leave blanks for later Supplemental Type Certificate TC Number completion ae The CAA should publish the proper protocol for Modify the validation date of acceptance by entering STC information in the database to the CAA if other than the current date ensure consistent data All other information on the form should be completed as required by the CAA 4 Select the Save amp Attach which will ensure that the sub j table record is attached to the Primary Record 5 Then check the Aircraft Primary Record Page to Supplemental TC ensure that Supplemental Type Certificate s sub table counter shows a record was entered Copyngn anga ania PAGE 9 11 Revision 10 30SEP2011 Aviation Safety Oversight Group Inc INSPECTOR D
100. by placing the cursor on the underlined number to right CPOOS this action to edit sub tables of the appropriate sub table and selecting that number Select View PEL License Comprehensive Report which will auto fill this record number in preparation for extracting this report Selecting Back or Done will return the user to the listing of PEL License holders in the database 10 2 PRINTING THE COMPREHENSIVE REPORT If the user would like to print a comprehensive report of this PEL License s record he should 1 From the bottom of the View page of the record for the individual PEL license holder select View PEL Miew BEL License Comprehensive Report License Comprehensive Report 2 That action will display the report filter page auto filled with this record s PEL _ Report Filters gt PEL License Comprehensive License number PEL 100456 Note the record is defaulted to Active Associated File all Active Only Only which would be the normal report select Comments 3 Ifthe user purpose is to view the report select Generate Report eps desea Format excel HTML _ The remainder of the possible selections on the view page are intended for preparation of formal reports J Revision 10 30SEP2011 PAGE 10 2 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING 4 That action will display the compreh
101. call attention of the user about safety and precautionary or additional information to make the job safe easier and efficient 0 9 1 NOTES A Notes provide amplified information instruction or emphasis see example A NOTE is identified and displayed in this type of box B Notes call attention to methods that enable a user to perform a job easier or wiser C Ifa Note applies to consecutive procedural steps it is placed under the topic heading for those steps 0 9 2 MPERATI VE EMPHASIS NOTE A Imperative Emphasis Notes are used to emphasize the necessity to comply with the text An IMPERATIVE NOTE is identified provided see example and displayed in this type of box B This display is used when the text is important but does not meet the criteria for a caution or warning 0 9 3 CAUTIONS A Cautions are instructions about hazards that if ignored could result in damage to an aircraft A CAUTION is identified and dis component or system see example vee played in this type of box B Cautions specify methods and procedures that must be followed to avoid damage to equipment C Ifthe caution applies to consecutive subtasks steps it is placed before the first subtask step D Ifthe caution applies to several non consecutive subtasks steps it is placed before the applicable subtask step 0 9 4 WARNINGS Warnings are instructions about hazards that if ignored could result in in
102. cary PERKINS Local Settings Temporary Internet Files Amount of disk space fo use ow Fl 20 Select OK to return to the main page This setting will ensure that the web browser is updating the pages on each click If this setting is not correct the web browser could be using old pages from the cache This is very confusing to the user Internet Options General Seounty Privacy Content Conmeckons Programs Advanced Home page fou con change which page to use tor your home page Address Fito rary att nE Use Currant Use Defaut Use Blank Temporar Intemet files Pages you view on fe memel are stored in a special folder for quack viewing later The History older contains links to pagas you ve visited for quack access lo recenlhy weed pages 21 At the bottom of the Internet Options page Days to heap pages in histon E left click the Apply button Colos Foris Languages ages Accessibility 22 Then left click the OK button a Ki i Cancel 23 This action will return you to the browser page that you were on at the time you began this process 24 Proceed with normal use of the system End of Chapter J Revision 10 31MAR2011 PAGE 2 26 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O eR S GX OM Copyright 2003 2012 PAGE
103. ccc ccc cece eee ence eeeee 11 31 N organization identifier ccc cece eee ees 3 30 orientation notes A amp E data entry page ccc cece eee ee eee 3 1 WSCOl cca acdneeus cnadedeeeuspaaetsuesdeaudedes 0 7 owner notification Eo S PPE N A es 17 2 VIEWING Ol dactcuairawercteucinesstagoucduadadad 5 3 Notification reminders cece eee eee ees 4 23 P notifications CATCOOMES 4dscsuswovcohisaerasenovesudasous owes 5 3 password home page location ccc cece eee ees 5 3 E e ono ut tedarta E E E E ies 2 14 FEMINGEIS 250 cerxerriwriocvremacwernnegouwsed 4 17 entering personal ccc ccc eee eens 2 10 notifications setting error MESSAGES cece cc cee ec cece eens 2 11 management assigned task ee ee 5 4 Protect YOUN chow ays een eaaeewauear nen REFUI 2 10 minimum certification event 0006 5 5 selecting A eee eee cece cece eect eeeeees 2 10 minimum required annual inspection 5 4 setting YOUN w 4ccccsnconseerrwehusneereretenses 2 9 open Safety issue cece cece eee eee eees 5 4 tempolla y csc cotescedstanenscdoadgiateracdesess 2 10 Copyright 2003 2012 PAGE INX 3 Revision 11 31AUG2012 J Aviation Safety Oversight Group Inc AVSOGC EEK CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL De MISSIONS E N E E 17 1 specific aircraft records e eee 13 4 OGG s22ceahenid se ouien vied auededarewiepasn
104. certifications 1 Original certification of an AOC AMO ATO or Aerial Work operators Lengthy special certifications such as ETOPS RVSM RNP 10 3 Low visibility operations such as Category II and III landings or takeoffs Addition of a new aircraft type to the AOC certificate Failure to use the methodology outlined in this section may result in unstandardized entries in the summary reports generated by the database 6 8 2 WHY PRE PLAN THE MINIMUM CERTIFICATION EVENTS A Pre planning the M records for a given certification is a management function For the purposes of this section the acronym MCE or M records will denote that program B Management determines the minimum types and numbers of evaluations inspections and demonstrations that will confirm that a successful certification occurred C Management is more aware of international standards of performance and the markers that Cause accident inquiry boards and international audit groups to decide that a CAA is accomplishing a coherent and complete certification D Few CAAs take the time to pre plan certifications This is very apparent when these CAAs are audited and found to have insufficient records of certification E The audit groups also look for follow through Is there evidence that the CAA accomplished the Minimum Certification Evaluations and Events that were pre planned F Records of an MCE program showing the certificat
105. collect the license number of any other crew member that the user believes important to this record The entry of the registration letter number combination should be made WITHOUT a hyphen to provide a consistent method for later query It will be acceptable to collect the last name of the license holder in the remaining spaces AFTER the number is entered It is acceptable to collect the last name comma first name if the licence number was not available This number could be a second in command or cabin crew member 5 Designee Number There are 45 character spaces intended to collect the authorization number of the designee associated with the event 6 Simulator Number There are 45 character spaces intended to collect the number of the simulator All numbers on the simulator number should be collected in this space It will be acceptable to collect the acronym for the simulator operator in the remaining spaces AFTER the number is entered On the Safety Issue Entry Form the fields provided for the collection of specific letter number information are 1 Reference This field has 22 character spaces It is intended to cite the specific reference other than regulation that supports the issue finding 2 Regulation This field has 22 character spaces It is intended to collect the regulation number and sub paragraph s that supports the issue finding e g 135 231 a 1 3 Job Aid This field is
106. copy file for this record Discard the superceded hard copy of the report from the Aircraft s file The HTML report will be adequate for on going updating of the hard copy file Consider constructing an Excel report for formal presentation to international auditors 9 3 ADDING DATA TO AN EXISTING AIRCRAFT PRIMARY RECORD To add data to an existing Aircraft Primaryrecord Enter NEW AIRCRAFT subtable Approval or View Aircraft Primary Records mmi Pr E ise ill Information imary Record AIRCRAFT 1 From the Home Page select View button on the Aircraft Approval bar View Enter a ea ss PEE e 2 That action will display the listing of the aircraft in the database select the View for the specific record to access 3 That action will display the View Page for the specific record now select Edit Copyright 2003 2012 PAGE 9 3 Revision 10 30SEP2011 J Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL N O PN CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM 4 That action will display the Aircraft Primary record in the Entry mode i Aircraft Primary Record Serial Number 034567 Active yes No Registration C6 BBB Registration Info 1 Add Aircraft MMS B 77 200 Boeing Air Airworthiness Certificate 1 Add Aircraft Operator Consolidated Bank and Lent CAA Approwals 1 Add Registration Yes No Owner 1 Add CofA Yes No Lessee i Add sTC
107. correction is should be made f Trivial Entries can be made but user notices an inconsistency that the programmer should consider correcting 9 Enhancement The user would like to have a change or addition to the database that will make it more effective for their use User should review the information provided for clarity and accuracy before clicking Send button to transmit their request to AVSOG 2 5 LOG IN PROCEDURES A The purpose of this section is to illustrate the procedures for logging in to the database accept the terms of the software license B This section assumes that the user has an assigned user name and password 2 5 1 ASSIGNED USER NAME A Each user will be assigned a user name by the DatAdmin It is important that all user names follow the same editorial philosophy B For example assume that the user s name is Homer Wilson In the following example user names are all lower case letters with the first initial and the last name sequenced together This is not the only method The management of the office will decide the editorial philosophy D Itis important that the user understand the method to be followed 2 5 2 TEMPORARY PASSWORD A Each user will also be assigned a temporary password for the first log in The DatAdmin obtains that temporary password from the database administrative processes B Some web browsers have a pop up box like the example shown which asks if the user would l
108. entry form Four fields should auto fill ORG Exemptions Deviations Organization Number 000131 Organization Name Four x Air Taxi Organization Identifier i Type Assigned Number Regulation r Basis Notes Active Yes O No a ddinmiyyyy Effective Date 28 1 2005 Control Number ddinmiy yyy Date Terminated Organization Number auto filled with the serial number from the ORG Primary Record Organization Name auto filled with the Org name in the ORG Primary Record Revision 08 31AUG2008 PAGE 11 16 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING N O y i AV S G3 i MI Effective Date defaulted to current date may be modified to a different date Active Yes 3 The user must make at least four entries to save the record Select an Organization Identifier from the drop down menu provided Select a Type of Exemption from the list provided by the drop down eerren menu that is displayed here t is possible that an organization may actively have more than one exemption deviation or waiver from specific Exemption E Deviations OW regulations Waivers WA Mo Choice Enter the number assigned to the exemption by the CAA Enter the specific regulation section and sub section for which the exemption applies 4 The user should make entries in
109. example provided the Organization Number 000234 was searched ORG Basic Information Field Organization Number ggl oob234 Active O Inactive O All Action Active Organization Name Organization Number Last Updated Updated By View Yes Trans Global Airlines Inc 000234 30 06 2005 JWS Revision 08 31AUG2008 PAGE 11 6 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL 3 Selecting the View action word located in the left column of the View Page will display the present contents of the specific Organization record selected Back Edit Print Done Organization Number AOC 1122 Active Yes Organization Name Vagabon Services AOC Approvals Areas 1 Business Names 1 AOC Approvals Routes 1 ORG Certificates 1 AOC Approvals General 1 Base Locations 1 AOC Approvals Flight Ops 1 Management Contacts 2 AOC Approvals Ops Fleet 1 CAA Contacts k AOC Approvals Maint Fleet 1 Exemptions 1 AOC Approvals Airports 1 Aircraft Listing 1 AOC Leasing Arrangements 1 Policy Manual Approvals 1 AOC Contracted Services 1 Complexity Review 1 AOC Maintenance Arrangements 2 AMO Approvals 1 AOC Training Arrangments 2 ATO Approvals 1 AOC Approvals Simulators 2 Aerial Work Approvals 1 Non Certificated Operations 1 Back Edit Print Done 4 To access the actual record for the purpose of adding to it select EDIT B Note th
110. field is the basis for the noti fication reminders that will appear on the user s home page as their target dates approach Refer to Paragraph 5 2 Inspector GEP Gary Perkins When the user opens an Action Entry form the software enters the initials and name of the logged in user Normally the user is not authorized to change the record to another user s initials name If a user Such as the supervisor or Data Quality Coordinator has the appropriate permissions it is possible to make a record entry for another person by selecting the down arrow will open a drop down menu of possible inspector identifiers The Project Number field provides a drop down menu of the current projects being worked by more than one person in the Inspectorate The Project Number provides for a standardized selection of a connecting number It enables quick reports regarding the completion of critical projects EI Project Number A more detailed discussion of connecting number is contained in paragraph 3 13 Amore detailed discussion of the accessing of the Project Number drop down menu is provided later in this chapter The Action Taken field provides a method to indicate in Summary the result of a user s participation in a specific action and the technical decision or result Action Taken When the user selects the Action Number for the task the software makes a default entry
111. fills the date field to the current date But this date should be revised as necessary to be the official date indicated on the correspondence Document Type This field allows selection of the type of document Document Type from a drop down menu This selection will be used for later groupings of documents for report purposes Technical Area This field allows selection of the technical area from a drop down menu Technical Area This selection will be used for later groupings of documents for report purposes into their technical specialty area Signed By This is a drop down menu to allow the selection of the initials and name Signed By of the CAA person who signed the document Inspector This a drop down menu to allow the selection of the initials ad name Inspector of the person who originated the need for and the draft of the document Document File This is the label for the upload feature that initiates the sequence of browsing to and uploading the document Document Date AVSOG EEK dd mm yvyy 28 08 2012 HY Investigation Application Approval Authorization Checklist Ops Specs Report Resolution Operations Accident Aerodromes Air Traffic Avionics Dangerous Goods Incident Licensing Maintenance Medical Operations TTSK Tony Kijek TJEP James E Perkins Upload Document File Subject This a large text field that allows the subject or ti
112. grouping is the first seven categories at the top 2 The maintenance specialty specific see red arrow is the second or lower group showing seven categories B The top grouping except for inspections shows categories of general Yagiministalien numbers that apply to all specialties Investigation Enda rcernent Inspections The possible selections are listed in the order that they are generally hrar i J imntal Cedbiealion applied in a ORR _ oe Keastngs and Documents The top selection Administration is the most selected and the bottom General Certification selection General Certification is the least used in day to day CAA activities The only link in the top grouping that is technical specialty specific is Inspections In this example selecting the Inspections link will take you to the Action numbers specifically for Maintenance Inspectors C The second or lower grouping consists of links to evaluation ee pee activities that are technical specialty specific Aircraft Certification l l l l l Procedures inthis example the technical specialty is Maintenance Inspector Records and Contracts Selecting any of the second grouping links will take you to Action eins Prog numbers specifically for Maintenance Inspectors Dory Maint Organi 3 6 2 THE SECOND 2ND LEVEL PRIMARY SELECTIONS A Selection of a link on the 1st Level will bring up step down to a list of Primary Action numbers Primary is de
113. in the Microsoft Access software was not as stand alone as it needed to be for wide spread dissemination There were several deficiencies that had been overcome by having a project leader who was diligent in watching the daily use of the database Copyright 2003 2012 PAGE 1 3 Revision 08 31AUG2008 CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING N O y AVS G 4COM Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL N O FR CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM B The following software was used to dramatically upgrade the original premise of the database The open source Web Browser software Apache Tomcat 5 0 was selected to provide the familiar look and user environment of an Internet based working page The open source software JAVA was selected to provide the behind the scenes manipulation of the data The open source database software MySQL was selected to provide a strong database Using this methodology the user works through an interface that protects from inadvertent changes to The Help Contents were provided in Adobe hedaabace ae Acrobat so that the user may access this it also provides the ability to restrict certain users information through the open source Adobe from changing the records of other users Acrobat Reader software C Some of those MS Access deficiencies that were corrected using this approach
114. inspector from the drop down menu to load permissions Then use the mirror feature to apply the first technical inspector permissions to this user Repeat the process for all technical inspectors other than technical supervisors Now use the technical inspector user s initials your template as a mirror to give the first Technical Supervisor the The CAA Action Edit capability should be assigned only to technical supervisors that are responsible for editing the quality of entries made by their additional capability to EDIT the records of personnel others The CAA Action sub tables EDIT capability should only be assigned to the SysAdmin for data One ata time enter the additional e permissions that should be assigned to a technical supervisor thereby completing a template Now load another technical supervisor Then use the mirror feature to apply the first technical supervisor s permissions to this user Repeat the process for other technical supervisor and the SysAdmin Now go back and use the first non technical manager s permissions as the basic for providing a starting point for para technical personnel such as the Personnel Licensing employees These employees must make their CAA Action records as related to their specialized support functions 17 6 MANAGE I MAGES A The Manage button on the Images bar provides a secure point on the Admin Panel to insert signatures
115. inspector will use the appropriate MCE CAA Action file to record that satisfactory conclusion 5 4 2 I NSPECTOR ACCOMPLISHMENT IS CRITICAL A Itis critical to the credibility of the CAA that inspectors not use the assigned MCE CAA Action file until that event is entirely satisfactory B The Certification Planning Report will be consulted to determine the Record ID of the MCE events 1 After an inspector completes an MCE event they will go to the assigned record 2 Armed with that Record ID Number click a on View on the CAA Actions bar on the a CAA Actions View Enter Home Page _ z 3 When the CAA Action VIEW page appears L Select Action Record for Viewing Search for 234 in Record ID ontrol ID Action Action Description INI ORG Action PE Project SI View 234 256034 Inspect Flt Crew Qualification 2011 06 30 GEPF AAWA P M 11 00004 Records 4 Enter that Record ID number assigned to that MCE event in the search function and select Search Planned Event M Minimum Certification 5 When the database provides that record for a editing the inspector will select View to bring up the record Action Number 2608 4 Inspect Flt Crew Inspector Project Number Action Taken P Planned Date Accomplished 30 06 2011 Organization Airlines Wao akd Ltd Location ID DGAA Kotoka International 5 4 3 COMPLETI ON I NSTRUCTI ONS z A The following must
116. ior Quick awing laler Delete Cookies Dee Files Siblings History The Fesioey folder contains links io pages you ve vishad for quack access io recent viewed pages Devs to kaap pages in history 20 Clear History Colors Languages Accessibility Cee oF Revision 10 31MAR201 1 a 6 The Security page will appear 7 Near the bottom of the page left click Custom Level button 8 The Security Settings page will appear 9 Scroll down the page until the Scripting settings appear 10 Ensure that all three of he Scripting options are selected Enable 11 Left click on OK button to accept these settings J Revision 10 31MAR2011 PAGE 2 24 CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL Internet Options General Security Piracy Canen Conn amp eions Programs Adwanced Selects Web content sane to specty ils security setings GE 49s Localintranet Trustedsitas Restricted sies intemmet This zone contains all Web sites you haven placed in olber zones Secunks level far this pone usbom Custorn setings To change the setings cick Custom Level To use the recommended settings click Detault Level Custom Level Default Level Security Settings Settings Activex controle and plug ins l Download signed Activex controls Disable Enable Prompt i Download unsigne
117. is given an additional letter 2602A 2602B 2602C etc 1 2 7 TASK DESCRIPTION A A unique description of the activity evaluation task is attached throughout the software to the Action number This description also provides specialty specific information so that the reader of the report will be aware of the technical specialty of the inspector conducting the safety oversight task B This description is one of the provisions that allows the software to be used by the summary The reader of a summary report is able to see reports to create a chronological condensed the general course of events and actions that 7 7 oe take place on a daily basis or during a long story of the activities conducted by the CAA project like the certification of an AOC holder 1 2 8 CONNECTED RECORDS A The feature for using summary records to provide a condensed story of the activities When a summary report detailing a full certifi and evaluations is further enhanced by the cation as a condensed story is handed to inter se ee es ji national safety oversight auditors you can capability to easily connect records y g y literally see their surprise at the completeness B This records connecting capability makes it of your records and the capability of your possible to provide a condensed story of a a a a a specific project such as an air operator certification or special grouping of inspections 1 2 9 EXAMPL
118. is no way to detect trends and patterns in the conformance posture of the management of the AOC holder ATO or AMO organization One appearance per year is difficult to coordinate and essentially puts the organization s personnel and mission on hold unless the Authority is willing to skim the surface when conducting the inspection Making a single entry in the database for Main Base Inspection does not provide for recognition of the truth about this inspection Properly done it is a complex series of inspections But there is no indication in a single database entry Main Base Inspection to show that complexity An effective safety oversight program will be set up to continuously have the inspectors interacting with the company personnel in small bites throughout the organization With this approach the operator s personnel have a better understanding of the role of the Authority and will also be more diligent in work because the CAA inspectors inspect more often C CASORT was developed to bring the Safety Oversight Authority into the 21th Century It provides for the ability to enter multiple evaluation and inspection events either simultaneously or consecutively to demonstrate an on going safety oversight story 5 1 2 MULTI PLE CONSECUTI VE SMALL BITES A The Main Base Inspection provides a good example of using small bites to tell the inspection story Here are some of the little inspec
119. is that no safety oversight manager surfaced the safety issues The safety issue wants to have to face an accident inquiry board or must be properly treated and cooked so that it iterator aust will be a pleasure to eat it later Eating a dead And have to eat the dead fish stinking records we i that are laying around the CAA fish at the accident inquiry board can be Tracking every issue prevents those types of displeasurable and disgusting situations D Management must be aware of every identified safety issue even those that were resolved on the spot Every issue that is identified must be recorded through a method that allows the manager to follow the processing of its resolution 1 3 3 THIS DATABASE SOFTWARE A This database software provides for all identified safety issues to be connected to the inspector activity that identified the issue B The inspector may launch and attach as many separate safety issues as they desire The inspector is required to 1 Make and enter a decision as to the critical nature of the issue Make and enter a decision as to the current status of the safety issue 3 Provide a reference audit standard as the basis of identification of the issue Outline the safety issue through a narrative process and Revision 10 31MAR2011 AGE 1 Copyright 2003 2012 i G Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTO
120. lead inspector or manager for the meeting will enter this CAA Action record B Revision 10 30SEP2011 PAGE 5 12 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O RR S Gx COM C Other inspectors attending this Use 1004A Tech Support Certification meeting will enter an Action Record using the Action Number 1004A Assist Another Inspector with Certification because they are supporting the lead inspector 5 5 3 FIRST CAA ACTION RECORD OF THE CERTIFICATION PROCESS A An inspector will be assigned as the CPC Certification Project Administration Coordinator It is the responsibility of the CPC to enter the first Investigation Enforcement record for the process Inspections l POPR Trainin B The CPC will enter a CAA Action record marking the beginning epr gc of the process by selecting the Action number The first tier Meetings amp Documents choice is Initial Certification General Certification 1 9 The example is the AOC certification of a large aircraft Selecting Use for 1150A will make all required entries for this record Action Activity Number Use 1150 Certification S 1150A Certification AOC Large Aircraft 1150B Certification AOC Air Taxi Aircraft 1150C Certification AOC Helicopter 1150D Certification AMO Cc 4e wn i Cc wn i T D Selecting Go will leave the re
121. links Record saved The user will choose Edit the record just entered if more information is to be added to the Organization s record Record has been saved You can now Enter a new record Edit the record just entered View the record just entered View related sub tables The user will choose View the record just entered to edit any of the information in the sub tables to this record 11 The user should select the Home tab if all work is completed on this particular record 11 4 ENTERING A NEW ORGANIZATION 11 4 1 START HERE ENTERING A NEW ORGANIZATIONAL I DENTIFIER A Itis important to ensure that the CAA Action database table for Organization Identifier has at least one selectable organization identifier for this organization before entering a new ORG Primary Record B This database requires a different organization identifier for each new entry in the ORG Certificates That will require the prior assignment of the organization identifier and a new entry in the CAA Action Organization sub table in preparation for working in thls Organization database C Before making a new organization Primary Record entry in this sub table the user must EWU NOT BE TOA IELE tO propery Sava tne follow the CAA s protocol see Chapter 6 and record unless this action is taken BEFORE g p pt starting the data entry in the ORG database accomplish the entry of a new organization identifier D The first step is to have
122. location of the training 5 Management Rep Enter the instructor s last name and first initial or first name 6 Training Course A drop down menu is paver eee the raining ules such a number is available to the inspectors number and title that is attended or has See Chapter 6 been completed by the inspector The Data Quality Coordinator will ensure that 4 7 3 2 Instructor Formal Training Entries The following is an example of a completed record that will be entered by the instructor to record the conduct of a class on a specific day Action Number Action Description Wiew 1022 Conduct Training as Instructor View 10224 Instructor Formal Class Training Wiew 10226 Instructor OJT Qualification Wiew 1022C Instructor Flight Training From this list 7022B will be chosen to indicate participation as an instructor in a formal class training session 1 Inspector There will be a record for each instructor for each day of training in which he she participated file for the inspector as summarized in the CAA 2 Action Taken Employee Qualification Records database The official record of formal training course completion will be in the printed qualification In Work will be used by the instructor daily until the day that the until the formal training course is completed C Completed will be used by the instructor on the date of training course completion 3 Location The location of the training
123. manual is subject to regular review and improvement as approved by the Director The CAAP has authority to amend the manual as necessary to conform to the Philippine Safety and Security Oversight Program This manual will be treated as a dynamic document As a result of amendments to the Philippine Civil Aviation legislation and the progress of aviation safety practices there will be the need for amendments Contribution of meaningful ideas for the improvement of the content of this manual is therefore encouraged and requested from all users Approved by Ramon S Gutierrez Director General Date of Issue Copyngn anga ania PAGE APR 1 Revision 10 30SEP2011 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL A O Pf CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM This Page Intentionally Left Blank J Revision 10 30SEP2011 PAGE APR 2 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING AV O dri INSPECTOR DATABASE INSTRUCTIONS MANUAL S GX Record of Revisions The overall revision status of this manual is identified in this Record of Revisions gt Consult the List of Effective Pages to determine the current revision status of each page Revision Revision Lee O Date es ee we EE Eee eee a eee ee Se ee ee S a EEE Eee eee RED IEA eee eee ee IES Ee eee ee ee EE UE Eee ee ae eS eS er _ oo ee a e
124. number for the inspection must be entered 2 PE Planned Event Select the R Required Inspection to designate this CAA Action record as a Minimum Required Inspection record This selection is critical to the retrieval of the standard reports for Unfinished MRAI 3 INI Assigned Inspector Select the assigned inspector from the drop down menu 4 Action Action Taken Select a ae EE eer yes ET p A IS Selection IS critical tO e retrieval o actual inspection is made 5 Date Enter the last day of the calendar quarter in which the inspection is to be conducted For example the last day of the quarter January to March is 31 03 2004 6 ORG Organization Select the identifier for the organization that must be inspected 7 Location Select the probable location where the inspection will occur For proper entry in each of these fields see paragraph D of 5 4 6 which gives a detailed D There are three additional fields that may be description of each of the these fields used for an MRAI record when a specific type of aircraft or simulator or check airman must be inspected 1 Aircraft If a specific type of aircraft should be inspected select that type of aircraft MMS from the drop down menu 2 Registration lf a specific aircraft should be inspected enter the registration number 3 PIC number If a specific pilot is to be inspected e g check airman examiner or other type of designee that
125. of these Action Project Number sub tables Action Tracking Number n this a the halite ae will CAA Action Entry e used to connect the records used ina Safety Concern certification process so the selection will be CAA Action Project Number 6 This selection will bring up a Create Edit Project Number page The Active radial Create Edit Project Number button defaults to YES The two other fields 7 are blank This is also true of the Tracking Project Number Number connecting fields Description Active Yes O No 7 Complete the Project Number and Description fields then select GO eee operator name and a brief identifying phrase This will make it easier for other users to quickly select the proper project number 8 The user should get a saved screen DO NOT return to the record just entered Select Go Record has been saved You can now to the Home Page Enter a new record Edit the record just entered View the record just entered Go to the home page 6 5 2 CHECK THE NEw RECORD It will usually be timely if the Data Quality Coordinator makes sure that the new PROJECT or TRACKING number is attached to the initiating record i 1 Select the CAA Action View button caa actions E Enter Usually the inspector will have just put the initiating record into the system so RECORD ID 71 will be near the top of the view screen If not select the ID column head
126. old school will want to make paper records and have a There will be a period where these inspectors will clerical person enter the records This is also complain and have many problems with their true of the drafting and authoring of letters Do AE not allow or enable this behavior Do not deviate from the concept that they must enter their own records B When these users develop some reasonable Make this a condition of employment and continued employment level of computer skills they will be the first to complain when the system is down for some reason 1 8 6 SET A MINIMUM DAILY GOAL A These records are the evidence of work accomplished yet managers will find that inspectors are so involved in the process of doing the technical functions that they forget to make the records B The best method of getting more concentration on the records is to set a minimum daily goal Five records per day is a suggested goal The existence of this goal and knowing that the manager will be checking for those records will reinforce to the inspector the need for record entry throughout the day C Management should once each workday call up a standard report for all records entered that This database has been developed to track and day or the previous day In general Ce cine the inspectors activities like a Ga discussions with the inspectors demonstrate P eters Ie oe elas Ic an awareness of the CAA Action
127. on the Permissions bar Permissions aye Copyright 2003 2012 PAGE 17 5 Revision 10 30SEP2011 J Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL N O FR CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM B Selecting that link will provide bring up the gt fe ASORT Home Help screen with a drop down menu Manage Permissions C Selecting that drop down menu provides a list of Load permissions for active user initials D Selecting a specific user s initials will bring up the PERMISSIONS currently assigned to that user 17 5 2 DECI DING WHICH PERMISSIONS TO ASSIGN A Selecting a user will bring up the current Manage Permissions PERMISSIONS screen for that user e Load permissions for vit Mirror permissions from g In this example the user has no assigned Can upload planned events Yes No permissions Can lock records O Yes No ee a oo Can change their own O Yes No Because this individual is listed on the inspector specialty Manage Users screen he is an active user A amp E Aircraft O View O Add O Edit An active user with no assigned permissions A amp E Entry Form O View O Add O Edit does already have the capability to log in to Planned Event field D Edit the Home Page where he has some limited aniden tects CO A S ability to view the primary records e abra iaee Radin y p y A amp E
128. pilot s certificate number should be included in the planned record E After completing each record select GO F Then select Enter A New Record Based On The Previous Record Revision 10 830SEP2011 AGE 6 Copyright 2003 2012 a G Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL AN SOG ET G Anew copy of the previous file is presented The Data Quality Coordinator will then overwrite any fields necessary to enter the next MRAI record H This process will be repeated until all planned MRAI inspections have been entered into the TOS Darg ely ce sie er IMUSE ee Taratu to cross off each proposed inspection from the database MRAI Plan as they are entered into the data base 6 7 5 VIEWING THE ENTERED RECORDS A Another method of checking that the M records were actually entered into the database is to go a CAA Actions View Enter to the Home Page and select the CAAV Actions View button B This will bring up the default VIEW page for the re EPEE PERERA ini ter all of the records nave been logged in inspector entered the user will have to click on PE to Enter a search for inspector HKW To cause the group the R records together to see all MRAI last records entered to come to the top click on inspections assigned to him ID Field Action ID Action Number Action Date PE View t4 4622F F 31 12 2004 R View
129. possible content CAA Employee Aircraft Qualification Active Date Completed Aircraft MMS Qualification Training Institution Yes 03 07 2009 DC 8 Aircraft Systems Yes 11 09 2000 DC9 50 Yes 27 02 1998 DC10 30 Note that the report arranges the licenses ascending from earliest to recent aircraft qualification The report above is for a maintenance inspector The report below is for an operations inspector Both inspectors records are still incomplete regarding training institutions CAA Employee Aircraft Qualification Active Date Completed Aircraft MMS Qualification Training Institution Yes 14 03 2011 B747 200 Aircraft Initial Yes 09 03 1983 DC10 30 la Yes 25 01 1977 DCO nitial Yes 17 03 1972 F28 utial Fokker BV Yes 11 01 1971 HS 748 ania Air Yes 11 11 1964 DCS 12 10 CAA EMPLOYEE FORMAL TRAINING 12 10 1 GENERAL A Formal training 7 primarily after employment l E Coe eae Oe with the CAA is another critical component in determine that the course number title building the credibility of the aviation safety and training institution are available in inspectors employed by the CAA the training course drop down menu B The CAA must ensure that the new hire technically qualified inspector is provided at least a baseline series of formal training courses and seminars for his technical specialty These courses should be selected and planned to develop the knowledge and concepts that the inspector must
130. provided the word evaluation was entered for the search What word or phrase would you like to search for Whole words only limits the search evaluation Case Sensitive also limits the search C Case Sensitive Include Comments should not be selected 7 Include Bookmarks include Bookmarks should not be selected Include Comments D Selecting the Search button brings the search Search E The selected search will then go through the document looking for the partial word full word or phrase that was entered to start the search Looking For l luation in the current PDF inthis search the Acrobat Reader found 82 instances Piney aes where the word evaluation was found Results f no instances were found the user has the capability to 1 documents with 82 instances use the New Search button to initiate an new search New Search f instances that the word were found each will be displayed Results The first instances will usually be from the index or table of EMS 0 0 CASORT book contents GT Entering Evaluation Events CY evaluation CY evaluation accessing of G Selecting one of the listed instances will cause the as See ee software to move to that specific location in the manual Of and evaluation software has GY certification evaluation It is s i Opa a PAGE 2 21 Revision 10 31MAR2011 Aviation Safety Oversight Gr
131. record from the Document Control View Page where a full search may be made or Specific database record that caused the document to be generated C A document uploaded to the Document Control database can presently be viewed from the following database record depending on the supporting information CAA Action Records linked by Control Number Safety Concern Records linked by SI Number Administrative Tracking Records linked by ADM Number PEL Records linked by PEL number Aircraft Records linked by aircraft registration Organization Records linked by Org Id Investigation Records linked by INV number CAA Employee Qualification Records linked by employee number 15 2 DOCUMENTS ATTACHED TO SPECIFIC CASORT FILES A The proper insertion will make those documents available with the Action record that resulted in their generation Copyright 2003 2012 PAGE 15 1 Revision 11 31AUG 2012 J Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING AVSO 15 3 VIEWING DOCUMENT CONTROL LISTING INSPECTOR DATABASE INSTRUCTIONS MANUAL 15 3 1 VIEW FROM HOME PAGE A To view the Document Control library contents from the Home Page select the View button on the Document Control Bar Document Control View Enter That action will cause the Document Control View Listing to appear B vY CASORT PE D Document Control Active Inactive all
132. record from the Home Page move to the right cernter group of links under the tab labeled Aircraft and 1 Select the View button on the Aircraft Approvals bar gt Aircraft Approvals View Enter l 2 That action will display the listing of ALL Aircraft Primary records in the database Remember that the list is defaulted to display the last record entered at the top of the list Remember that you can adjust this list by clicking on the header labels to make the list ascending or descending for that column Aircraft Primary Record Subtables acive Inactive all Search for in Serial Number Search Active Serial Number Registration Aircraft MMS Registration CofA Insurance Wiew Yes oe 1 96 ABF 0000 Yes Yes Yes Wiew Yes 46121 9G FAB DOCS 63 Yes Yes Yes Wiew Yes 6065 96 4EH SAS65 Yes Yes Yes 3 From the list select the Aircraft record that you would like to access by clicking on View in the far left column You may need to use the Search function at the top to find the specific record by registration number eo ieee PAGE 9 1 Revision 10 30SEP2011 J Aviation Safety Oversight Group Inc AVSOG EEK CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL 4 5 9 2 That action will display the View screen for the related record Aircraft Primary Record i Edit G Lock Print SerialNumber 034567 Active Yes Registration
133. record that shows cross check of CAA approval records the entry of this aircraft on the listing was acceptable to the CAA 11 14 2 SAVE CHECK amp LEAVE THE RECORD When these entries are completed the user should select the Save 1 This action will bring the user back to the ORG Primary Record data entry page 2 Notice that the Aircraft Listing record counter indicates E that there is one management contact record attached Airera Lising 1 to this aircraft serial number Add 11 14 3 DEACTIVATE OuT DATED RECORDS When completing a record it is a good practice upon exiting to VIEW the applicable sub table records for the Organization to check for any records that might be out dated by the new record 11 15 ENTERING ORG POLICY MANUAL STATUS AUTHORIZATIONS The organization s POLICY MANUAL acceptance status should be entered in this database This will allow ease of checking the current acceptance status following inspections Revision 08 31AUG2008 PAGE 11 18 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL 11 15 1 AVSOG OR ENTRY PROCESS The process of entering ORG Policy Manual Approvals information is as follows 1 From the Organization Primary Record data entry page for the specific organization number select the ADD button to the right of the label Policy Manual Status Policy Manual Approvals
134. relating to incidents and other Itis better to have the records demonstrating events that come to the attention of the CAA investigation of all such events and reports even when most are cancelled for lack of proof The CAA policy should require that than to NOT HAVE A RECORD for the one investigations begin from identified reported or investigation that proves later to be critical apparent safety concerns B Organization For all investigation records if the organization has been certificated by the Authority it will be listed in this drop down menu and should be selected This is very important for the computer records tracking and sorting capability of CASORT C Primary PEL Number An entry will be made in this field when the primary individual that is a focus of the investigation is a PEL license holder 4 4 5 COMPLETION OF OTHER FIELDS A Project Number A project number may be obtained and used for any high profile investigation B Registration Number An entry will be made in this field for all investigation actions involving a specific aircraft C Flight Number If the flight number of an event or incident is known it should be included in the investigation Action record D Destination If the destination of a flight operation relating to the event or incident is known it should be included in the investigation Action record E Aircraft MMS An entry will be made in this field for all investigations involving a speci
135. s ssesesererersrerrrerrrrrrrrererrrrrsne 14 8 Chapter 15 Document Control Database 15 1 15 2 15 3 15 4 15 5 15 6 15 7 15 8 Advantages of Document Control c ccceccececseeeeeeeeeeeeeeeeeeeeeeseeeeetaeestensetegs 15 1 Documents attached to Specific CASORT Files cccccecseeeceeeeeeeeeeeeeeeeseeees 15 1 Viewing Document Control LIStiNg sssssssrerensrsnrererererrrrrrrrrrererrrrrrrrererererrre 15 2 Be Careful with Your Server Memory ccccecsececsececeeceeeeeeeeeeeeeeeeeeeauteeaetetanss 15 4 Sere Oniy Critical DOCUMENTS cencetimatvecterearviaivavsetenerseasensoctnenmanneaaiencsion 15 4 Preparation of PDF Searchable Document s ssssssssrsrsrsrsrsrsrersrernrrrerrrererrrens 15 5 Document Control Database Field Orientation sssssrsrererererrnrrrererererrrrrrere 15 6 Uploading the Document to the Database sssssrersrersrrrrererererrrrrrrrererererrre 15 9 Chapter 16 Incident Reporting Database Chapter 17 Systems Administrator Panel Fe BaO OUN eee E wiverwrcansasseiare E E EEES 17 1 Lice DONNUOIS conre E EE A 17 1 o Admin Panel Home AIS immer AE ON 17 2 A Mne U e a aE A E A E a Ei aaa 17 2 17 5 Ma age PermMisSIONS cccececceceececeececeeeeeeeeeeseeeeeeeereeeeeeeaeseeaeeeeaeeeeaeseeaesetges 17 5 17 6 Manage Images srs ere tsa ca nac ace tec ctetreweenteteeaanecenen ores weetanaantaawterdeetenecresecever 17 9 Appendix 17 A Specialized Permissions ccceccecseceeceeeeeee
136. safety concern form could be used lf they are all major concerns 10 separate safety concern forms might be used But the more normal situation would be only 1 or 2 focused concerns with the remainder combined into a single concern 7 5 RECOMMENDED SAFETY FINDING DISCUSSION The purpose of this section is to recommend phrasing for entering the safety concern findings in the database 7 5 1 THE HEADLINE A The user should consider using a short phrase or sentence which is to function as the headline for the concern The intent of the headline will be to 1 Focus the non technical reader on the importance of the concern 2 Focus the writer as to the priority of the concern and 3 Allow a database user to select the proper concern from the view list B Examples of headlines include UNAIRWORTHY AIRCRAFT UNSAFE TOOL UNQUALIFIED PILOT nena TOOL NOT CALIBRATED NON ADHERANCE TO SAFETY PRACTICE 32 characters NON CONFORMANCE WITH OPERATING CHECKLIST 40 characters Revision 08 31AUG2008 PAGE 7 12 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL 7 5 2 7 5 3 7 5 4 7 5 5 Copyright 2003 2012 A AVSOG EEK THE TECHNICAL FINDING Immediately following the headline the user should enter the technical finding EXAMPLE Unsafe Radar An
137. schedule for conformance with the for the good inspector manufacturer s MRB document Making the technical decision and recording it ifa safety concern is identified follow guidance in Conformance Example 5 Walking across the Chapter 7 ramp where servicing fueling and loading actions are occurring and mentally comparing for conformance with the published standards Copyright 2003 2012 PAGE 4 1 Revision 11 31AUG 2012 J Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL Conformance Example 6 Seeing maintenance being performed on the ramp and stopping to compare the work methodology for conformance with the published standards Conformance Example 7 Listening to conversations at a party about someone s flying exploits and mentally comparing them for conformance to the published regulations 4 1 3 PRIMARY INSPECTOR AUDITING CATEGORIES A There are 3 primary categories that can be used to describe the auditing functions performed by an inspector 1 Evaluations 2 Inspections and 3 Investigations B The CAA Action database has been set up to record the results and technical decision of the inspector depending on the audit category Subsequent examples will illustrate this function 4 1 4 EVALUATIONS The term evaluation is used to describe an 7 inspector action taken before the document AA E A a ie O i i manc
138. search for or provide special reports for management 14 2 INITIATING AN AD Hoc REPORT 1 From the Home Page select the tab Reports Home f Reports Preferences Help Lo gout 2 Atthe bottom left of the page select the link Create a os Report Create a report 3 That will bring up the Reports Generator page Create a new report Main Table Choose the main table to obtain records from 7 Fields Choose fields for your report Filter Fields Choose filter field s vv Sort Fields Choose sort field s v 14 3 SETUP OF THE AD HOC REPORT 14 3 1 MAIN TABLE SELECTI ON The main table selection focuses the report on a specific table and sub tables to that table Copyright 2003 2012 PAGE 14 1 Revision 08 31AUG2008 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING COM AVSO INSPECTOR DATABASE INSTRUCTIONS MANUAL 1 Move to the Main Table section and select the drop down menu Main Table Choose the main table to obtain records from That action will bring up the list of available tables that can be searched using the reports generator This example list is being revised to include all primary tables listed on the Home Page CAA Employee Qualification Record ORG Primary Record PEL Primary Record safety Issue Resolution 2 The selected table will be displayed in the Main Table portion of the Reports Generator
139. selection will display the Org Certificates data entry form Four fields should auto fill ORG Certificates Organization Number 0142 Active Yes O No Organization Name Nationwide Inc ddimm yyy i Date of Expiration R z Organization Identifier ha 9 l ddinmiyyyy Date Terminated Certificate Type ddinmyyyy Date Issued 28 1 2005 Control Number Basis amp Notes Organization Number auto filled with the serial number from the ORG Primary Record Organization Name auto filled with the Org name in the ORG Primary Record Effective Date defaulted to current date may be modified to a different date Active Yes 3 The user must make at least two entries to save the record Select an Organization Identifier from the drop down menu provided Select a Certificate Type from the list provided by the drop down menu that is displayed here It is ADUCI Air Operator Large Aircraft possible that an organization may actively hold AQCe Air Operator Commuter Aircraft ses AQIS Alr Operator Air Taxi Aircraft more than one or all of these types of certificates AMO Approved Maintenance Organization AEW Approved Aerial Work Organization ATO Approved Training Organization MON Non Certticated Organization 4 The user should make entries in the remaining fields as directed by the CAA The Basis and Memos is a field which allows the user to make informational notes that are
140. services presently used by the AOC holder 11 25 1 ENTRY PROCESS The process of entering AOC Contracted Services information is as follows 1 From the Organization Primary Record data entry page for the specific organization number select the ADD See Conrard Sanace Ada button to the right of the label AOC Contracted Services 2 That selection will display the AOC Contracted Services data entry form Four fields should auto fill ORG Contracted Services Organization Number 000131C Active Yes O No Organization Name Four x Air Taxi Date Terminated ddinmyyyy Organization Identifier had Revision Number Type of Approval n bed Aircraft MMS ddan ircra V ARLE RIN 28 1 2005 Contractor Control Number Limiting Factor Basis amp Notes Organization Number auto filled with the serial number from the ORG Primary Record Organization Name auto filled with the Org name in the ORG Primary Record 4 Effective Date defaulted to current date may be modified to a different date Active Yes 3 The user must make at least three additional entries to save the record Select an Organization Identifier from the drop down menu provided Select the Location Airport Select the Type of Approval from the list provided by the drop en E down menu that is displayed here t is possible that an organization Grd Sve Fueling may actively have more than one or all of these policy manual Grd Sve Loa
141. sort through the large volume of records that are generated in the CAA Action data to reach very specific details 3 15 5 VIEWING THOSE RECORDS A The CAA Action software will allow the user to VIEW all of the records J Revision 11 31AUG 2012 PAGE 3 42 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL B By selecting the word View in the left column of the VIEW SCREEN the user can view the entire record selected Control ID Action Action Description PEL Conduct AME AMT Mechanic Airframe Skill Test 03 08 2012 Wiew 12 00004 I1 3510C1 View 1272 00001 3 1009 Safety Issue Resolution Document Issued 12 07 2012 C This action will cause the VIEW page to appear From here the user can View the contents and then go Back to the Home Page or elect to Print or Edit Ec Control Number 1323 00004 Aircraft M M S ee Action Number 3510C1 PEL Conduct Other PEL Number oa a a Designee Number Plannen Evert Maintenance Rep Inspector GKP Gary Perkins anagem Rep Project Number Simio Action Taken D Disapproved Returned lanii 9 aimee Date Accomplished 03 08 2012 Other Entity Organization Tracking Number Location ID RPLL Ninoy Aquino EAO tise International Safety Concerns Primary PEL Number 1231254 Juliano John Jay Admin Tracking 3 15 6 PRINTING THE VI EW PAGE The VIEW page is intended to be the official co
142. specific numbers to describe the Action the user has accomplished In this example the user has selection the Primary Action Number of 1010 Technical Meetings and was provided more specific meeting choices Action Number Action Description Use 1018 Technical Meeting with Organization Individual Use 10184 Technical Meeting re Certification Issue Use 10186 Technical Meeting re AOC Issue Use 1018C Technical Meeting re AMO Issue Use 1018D Technical Meeting re ATO Issue Use 1018E Technical Meeting re PEL Issue Use 1018F Technical Meeting re Aircraft Equipment Issue Use 10186 Technical Meeting re Inspection Issue Use 1018H Technical Meeting re Investigation Issue Use 1018 Technical Meeting re General Aviation Issue Use 1018 Technical Meeting re Aerial Work Issue B Note that this list of additional 1018 Action numbers allow the user to categorize the general type of meeting that occurred C The original root or primary number list is pre set for the initial training of CAA personnel Inthe example the basic 1018 number for Technical Meeting may be the best alternative for new inspectors Copyright 2003 2012 PAGE 3 21 Revision 11 31AUG 2012 J Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL A O erat CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING AV S GX OM 3 7 USING BROWSE ALL FUNCTION FOR ACTION NUMBER SELECTION 3 7 1 SEARCH FOR THE ACTI ON NUMBER If you know
143. sub table entry be made ina standardized manner 3 Enter the Aircraft MMS from the manufacturer s type data sheets into the MEMO field then 4 Coordinate with the DQC for the change 3 11 ENTERING ORGANIZATION I NFORMATION The purpose of this section is to discuss the recommended method for entering ORGANIZATION information in the database software Copyright 2003 2012 PAGE 3 29 Revision 11 31AUG 2012 J Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL N O east CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S Gx COM 3 11 1 ORGANI ZATI ON CERTIFICATE DENTI FI ERS A The summary reports are configured to use 4 Letter ORGANIZATION Certificate IDENTIFIERS This allows the reports to compress organization identification into a short but meaningful format rather than use the much longer formal organization business names B The CAA Action entry field for ORGANIZATION is normally completed through selections from a drop down menu C The ORGANIZATION field will not accept a user special entry the Identifier must be taken from the selection list D The suggested method for establishing the 4 letter ORGANIZATION IDENTIFIER is to use the first three letters as unique initials for the organization 1 Obvious examples would include TME for Timely Maintenance Efforts Inc or AAA for Aero Aces Airlines 2 Not so obvious examples would include ORR for Os
144. that there were more available files on than could be displayed on a single page B Inthe following example there were more than the user selected amount In this situation a count is provided of the available files and provide links First Previous Next Last to the other pages Field Action Number E The database preference see home page link is set to view 100 records at a time The user may change this number to a larger or smaller amount Note that the scroll function does not work on these pages It will be necessary to left click on the header links Previous Next or Last to navigate on the Action Number pages Primary Expanded All 1 15 of 277 SJ Action Number Copyright 2003 2012 Aviation Safety Oversight Group Inc PAGE 3 25 Action Description Revision 11 31AUG 2012 J N O east CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING i VS Gx COM INSPECTOR DATABASE INSTRUCTIONS MANUAL 3 9 ENTERING CAA ACTION LOCATIONS The purpose of this section is to discuss the recommended method for entering LOCATION information in the database software 3 9 1 I CAO LOCATION I DENTI FI ERS A ae standard reports see Home Page Itis important to the summary reports configured to use the ICAO 4 Letter Location ICAO format Identifiers The use of locally derived identifiers could compromise the validity of This feature allows the reports to compress s
145. the computer records tracking and sorting capability of CASORT B Aircraft MMS An entry will be made in this field for all evaluations involving a specific fleet of aircraft or a conformity of an individual aircraft C Designee Number An entry will be made in this field if the evaluation involved a Designee either as the primary focus of the evaluation D Project Number Normally the project number will have already been entered by the Data Quality Coordinator if the evaluation is an MCE Minimum required certification event The inspector will be required to personally enter the project number if this record should be connected to other records associated with a grouping of events such as a supplemental certification effort E Inspector Use The investigating inspector may choose to connect his evaluation actions for a small evaluation process for future reporting by using this field 4 3 5 COMPLETION OF OTHER FIELDS A Primary PEL Number An entry will be made in this field when the primary individual associated with the CAA Action is a PEL license holder e g individual being tested accomplishing maintenance instructing class pilot in command etc J Revision 11 31AUG 2012 PAGE 4 8 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING N O B INSPECTOR DATABASE INSTRUCTIONS MANUAL B C Registration Number An entry will be made in this field for all confor
146. the current date entering addresses and phone numbers in the database to ensure consistent data All other information on the form should be Address 2 State and Postal Code fields may be completed as required by the CAA left blank 4 Select the Save amp Attach which will ensure that the sub table record is attached to the Primary Record Revision 10 30SEP2011 PAGE 9 20 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O eR S GX OM 5 Then check the Aircraft Primary Record Page to ensure that Lessee 1 Add Insurer s sub table counter shows a record was entered 6 Ifthe aircraft is currently insured be sure to update the radial button for Current Insurance The purpose of this button is to provide the current information to the VIEW Page for Aircraft Primary Record without the user having to actually go to the registration sub table Current Insurance Yes No 7 Consider generating an Aircraft Comprehensive report showing the new information for the CAA s hard copy files Aircraft Comprehensive Aircraft Basic Info Active Serial Number Aircraft MMS Updated Yes 3456 BE1900 BE1900 19 06 2004 Aircraft Registration Info Active Registration Date Registered Yes C5 AGM 19 06 2004 Aircraft Owner Active Owner City State or Province Country Phone Yes Glo
147. the database contains provided in this manual consistent and useable data B Should the user identify any policy or procedure that might not be consistent with the CAA s requirements that information should immediately be communicated to their assigned supervisor 0 5 CURRENCY OF THIS MANUAL as NG SOOO Database Instructions Manual will The CAA Database Administror DatAdmin is be maintained in current status by the Aviation responsible to ensure that the manual available Safety Oversight Group Inc AVSOG in the CASORT Help is consistent with the latest version of the software B The CAA may issue further CAA specific guidance relating to the content of this manual using local procedures refer to next paragraph for methodology The CAA is responsible for maintaining the currency of local policy and instru cions 0 6 REVISIONS TO THIS MANUAL 0 6 1 TYPES OF REVISION The method of inserting the revision will be dependent on the type of revision There are three primary methods of revising the text of this manual 0 6 1 1 Time Critical A Time critical information will be issued by x eae These Bulletins will also be inserted as links in front of the digital manual following the Bulletins Record page These Bulletins will not effect the manual page numbering and will not be included in the LEP These bulletins will be canceled when the information has been incorporated into a formal revision to
148. the number you will be using it may be simpler to just Select Browse All 1 Browse All will be your friend a Testun tite eek ee field is already defaulted to Action Number 3 Select the All radial button on the right side of the header Primary Field Action Number 1004 Search l Cancel ee Action Numbe Action Description Reserved for Inspector Planning Special Projects Administrative Activities Public Assistance Internal Technical Support Coordination with Other Government Offices CASORT Database Entries Review Research Technical Documents gt ie Ge Oo an om N Lo 1004 cn io a D mrs 4 That action with provide a link to the specific number you selected 5 Select Use in the left column associated with that number 6 That action will place the Action Number and Action Taken for that number on the data entry form 7 Now continue to fill out the CAA Action Entry form 3 7 2 SEARCH FOR DESCRIPTION OF TASK KEYWORDS A But if you do not know the correct number to use and would like to search the entire base of Browse All will be your friend number descriptions for a keyword The following search technique should be used An example generic keyword is manual which gives a list of all manual related Action numbers An example generic keyword for any Action that would
149. the top of the Log In page B Attempt re entry using special emphasis to ensure that the user name and password are entered correctly C If this second attempt was unsuccessful contact the DatAdmin You must successfully enter the log in informa tion to be allowed access to the database 2 6 SETTING YOUR PERSONAL PASSWORD A This section will discuss how a person sets his her personal password Remember that your DatAdmin will not know and cannot retrieve your personal password from the system The only option is to reset another temporary password oe PAGE 2 9 Revision 10 31MAR2011 Aviation Safety Oversight Group Inc O CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING x INSPECTOR DATABASE INSTRUCTIONS MANUAL B This section assumes that you have already entered the database with the temporary For computer security an inspector should password provided by your DatAdmin never let anyone including the DatAdmin know his her personal password Report any person s request for your password to the office manager 2 6 1 OBTAINING ANOTHER TEMPORARY PASSWORD The DatAdmin can request that the database provide a temporary password for you B Tne database provides a random The action of asking for a temporary numbers letters temporary password which password will wipe out any memory the administrator will give to you of your old password and replace it with the temporary one
150. to have the report include all of the current and historical approvals issued to this specific individual 13 11 QUALIFICATION REPORTS A The qualification reports are extracted from the CASORT Qualification database Qualification Repo rts These reports provide the ability to search for Employee Qualification records Qualification Comprehensive Provides ability to print a single employee s full record from the Qualification database B The Qualification Comprehensive report extracts pertinent information regarding all of the qualifications and training for a specific CAA employee It is defaulted to Active Yes to pull only the active training and qualification files The user may choose Active ALL to have the report include all of the training and qualification information for the specific CAA employee 13 12 My REPORTS A The My Reports link opens links to reports that have been generated by the individual user for his personal use Revision 09 31MAR2010 PAGE 13 10 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O aR S GX OM My Reports Reports created status of Safety Issues This report allows the user to check the status of safety issue resolution summary Report for Safety Issues This report allows the user to generate a summary report of all of the safety issues in the database includ
151. to minimize the possibility of losing entered data due to a computer glitch 10 4 1 ERROR MESSAGE PEL NUMBER ALREADY IN USE A Ifthe PEL number that you have selected has already been assigned to a different person the user will receive the following error message PEL Primary Record The value in the License Number field has already been used by another record Please choose a different value License Number 000601 Active Yes No Last Name Perkins Contact Info 0 Add B The database will not allow the assignment of a PEL number to more than one person This The database will also not allow 2 users san to work in the same PEL Primary Record number is now unique to a specific person at the same time C It will be necessary to assign a different PEL number to this new Primary Record 10 4 2 COMPLETING THE PRIMARY RECORD A After the initial saving of the Primary Record the user should return to the record to complete the initial edit 1 Enter the middle name of the PEL license holder in this free form 26 character field Middle Name Jimmie The user should follow the protocol established by the CAA but if there is no middle name the suggested method is to enter the letters NMN The field should not be left blank B Revision 10 30SEP2011 PAGE 10 6 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL 2 Ifth
152. to review the current digital manual located in the Inspector Toolkit Employees who maintain a hard copy of the manual must download and insert the revised pages as indicated by the list of effective pages D Regardless of personal schedules the user of this manual is required to confirm receipt of the as it is received even if it is issued more than notification of revisions to the DGC two weeks prior to the effective date A revision may be inserted and recorded as soon E This confirmation will indicate that the user has reviewed and understands the revisions on or before the revision s effective date 0 6 3 LIST OF EFFECTIVE PAGES LEP A An LEP will be issued for the original and all revisions to this manual B The LEP is the controlling reference for the page currency of the manual C Use the LEP to verify that all pages of the manual are current D ony the most current LEP page s should be The replaced LEP page s should be discarded retained in a hard copy of the manual 0 6 4 DENTI FYING REVISIONS 0 6 4 1 Summary Page Each revision contains a summary page that reflects important information concerning the revision 0 6 4 2 Change Bars A Black vertical change bars in the outside margin are used to highlight the location of new or revised text on a newly published page Deletion of text will be noted in the revision summary a nang pale ra used to highlight a change in With the next revision of a page change b
153. total package 7 1 3 INITIAL RISK ANALYSIS FIELD The INITIAL RISK ANALYSIS field is a required entry field in order to save the record Initial Risk Analysis ssi le This field defaults to Medium Risk This selection may be H High Risk changed to a different selection at the time of completion ene E l PEIO AS N Non Risk This field requires the initiating inspector to assess the severity and likelinood of not correcting this concern and the hazard that it represents This initial analysis will be used to prioritize the 1 Resolution of the identified concern and 2 Mitigate any identified hazards and risk The initiating inspector must also develop risk statement for a selected level of High or Medium risk The recommendations for making a risk decision and writing the content of the risk statement are contained later in this chapter 7 1 4 TYPE OF I SSUE FIELD The TYPE OF ISSUE field is a required entry field It is used for trend analysis Type C Non adherence Published Standard This field is an indicator of the source of the applicable standard that caused the auditing inspector to identify the concern Revision 08 31AUG2008 PAGE 7 2 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O eR S GX OM INSPECTOR DATABASE INSTRUCTIONS MANUAL C This field defaults to C Non adherence Published Standard This select
154. up to 10 that the Se ae user has made in this field Clicking on any of these selections will Browse for More place it in the ORGANIZATION field No Choice C A Browse for More link will take the user to the 2 Level defaulted to only provide the ACTIVE organizations Field Designator iv gt Active O Inactive O All Designator Business Name Type Active Use Anywhere Airlines AOC1 Yes Use ANYA Anywhere Airlines AOC 1 Yes Use TGAA Trans Global Airlines AOC 1 Yes 3 11 5 ACTIVE VS NACTI VE ORGANI ZATI ONS To view the entire list of Organizations both A Most view records menus within the CASORT active and inactive the user must set up a database are defaulted to either Active or search by selecting organization identifiers Primary records from the drop down menu leave the second field blank and select search The Organization choices are defaulted to Active records B These are the Organizations that are currently included in the Inspectorate safety oversight This default is indicated by the radial buttons in the upper top right of the view page Active Olnactive All The Inactive choices are Organizations in the database that are not currently authorized by the Inspectorate The All choice will display all Organization Identifiers in the database D The Data Quality Coordinator has the capability to change the status of an Organization from the A
155. use to fulfill in their safety oversight responsibilities C The CAA should also have a continuing policy requiring an training plan to enhance and maintain the qualifications of the inspectors even after an inspector completes the baseline courses J Revision 10 30SEP2011 PAGE 12 14 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O PRN S GX OM 12 10 2 ENTERING NEW FORMAL TRAINING RECORD The CAA Employee Formal Training sub table provides for the collection and subsequent summary display of an employee s formal training course completion in the Qualification Comprehensive Report a _ CAA Employee Formal Training Entry Employee Number 2409 Active yes No Employee TJEP James E TRE Training Institution ee Type of Training x Instructor Name Training Course Proof of Completion Location Management Certification Date Completed PIPE g i i Status C Complete Save and Attach ance A The default fields are Employee number employee number in Primary Record Employee name employee name in Primary Record Date completed current date Active Yes B To complete this new record the user must 1 Enter the Type of Training as Formal LI oa Classroom from the dropdown menu ee an emer B provided Formal Classroom 0 n the Job Training 2 Enter the Training Course numbe
156. user s normal work location Ifthe user was accomplishing this work at a location way from the normal work location A more detailed discussion of location entries is the location must be changed provided in paragraph 3 9 10 The Primary PEL Number field is a text field that allows the user to record the PEL Primary PEL Number licence number of the primary PEL license holder associated with the inspector action being taken This field is mandatory for all PEL licensing activities A more detailed discussion of organization entries is provided in paragraph 4 5 The license number must appear first in this field 11 The Aircraft Registration field is a text field of 10 characters to enter the Aircraft Registration registration of specific aircraft that was associated with an activity or evaluation This field is mandatory when directly associated with any evaluation inspection or investigation involving a specific aircraft 12 The Flight Number field is a text field to enter the actual flight number if Known of Flight Number an aircraft that has been inspected 13 The Destination field provides the same drop down menu of airports provided inthe Destination Location ID field This field is normally selected only when the destination of a flight is Known 14 The Aircraft M M S field provides a drop down menu for the user to select an aircraft Aircraft M M S m make model series from a pre entered list
157. user should select the Save 1 2 This action will bring the user back to the ORG Primary Record data entry page Notice that the Business Names record counter indicates that there is one additional record showing in the counter DEACTI VATE OUT DATED RECORDS When completing a record it is a good practice upon exiting to VIEW the applicable sub table records for the Organization to check for any records that might be out dated by the new record Revision 08 31AUG2008 PAGE 11 10 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING N O Tr AV S amp ce MI 11 9 ENTERING THE ORG CERTIFICATES I NFORMATION A The ORGANIZATION CERTIFICATES sub table would be the most logical place to begin the entry of an organization associated with the specific approvals issued to B This sub table allows the CAA to separately marorganzatioi track and access current and historical information regarding the certificate approvals that are issued to the Organization Each organization must have at least one assigned organization identifier that will be 11 9 1 ENTRY PROCESS The process of entering ORG Certificate information is as follows 1 From the Organization Primary Record data entry page for the specific organization number select the ADD ORG Certificates 0 button to the right of the label ORG Certificates 2 That
158. version have now been used successfully by 12 different CAAs over a period of 10 years C There are some considerably more complex databases for tracking CAA inspector activity The authors are aware of one system that has 100 fields in the activity data entry form The CAAs using larger more complex data entry methods have difficulty ensuring standardized completion of data records D Using fewer data entry fields has the benefit of ease of entry which contributes to better standardized entries and more significantly many more inspector activity records This ensures a better picture and continuity of the safety oversight program E The key that allows the reduction of complexity is Descriptive Numbering As the user progresses through the subsequent sections and makes entries in the system they will begin to understand that they are writing a chronological story F The standard reports that can be derived from the CAA Action database were developed to provide those reports in chronological order and include the abbreviated description of the task accomplished Each of the CAA Action reports contains a chronological story that is easy to track Unlike other CAA inspector activity databases the CAA Action reports are simplified and easy to understand Copyright 2003 2012 PAGE 3 23 Revision 11 31AUG 2012 J Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL N O FR CIVIL AVIATION SAFETY OVERSIGHT
159. 0 08 2004 FFAA HRW KMIA DHC 8 300 311 R P T2 45220 A napect Time in Service Records 30092004 FFAA HKW KMIA DHC 8 300 311 R P T3 4622 A Inspect Life Limited Component Records F 2 2004 FFAA HRW KIA DHC 8 300 311 R P T4 4622F A napect Overhauled Component Records 5 3 6 STANDARD REPORT UNFINISHED MRAI ALL A As the M records for all organizations are entered this standard report will allow the manager to see all of the MRAI records that are currently Unfinished sorted by 1 Organization 2 Action Number and 3 Chronological deadline date B This report should be printed out weekly so that management can track the implementation of the planned annual surveillance 5 4 ENTERING COMPLETED MCE INSPECTIONS amp EVALUATIONS 5 4 1 Mi NI MUM CERTIFICATION EVENTS A Atthe beginning of each certification the Certification Team will look at the planned complexity of the applicant Decisions will be made regarding the minimum certification events that should be accomplished during the certification The minimum events will be at least those specified in the CAA guidance document for certification B The Certification Team will then plan the minimum evaluation and inspection events that This Planning does not preclude additional have to have a satisfactory conclusion in order A ee eee a y tion progresses in order for the Certification to complete the certification Team to make a determination 5 4 1 1 CASORT Planning Reports A The
160. 008 Ce ee Revision 10 30SEP2011 11 24 ceee Revision 08 31AUG2008 LO O smatrsasatememanenastansnsamerd Revision 10 30SEP2011 11 25 acerra Revision 08 31AUG2008 ee ee Revision 10 30SEP2011 11 26 aeee Revision 08 31AUG2008 LOTS a Revision 10 30SEP2011 11 27 ascen Revision 08 31AUG2008 ee ee Revision 10 30SEP2011 11 28 ascen Revision 08 31AUG2008 LOLO eE Revision 10 30SEP2011 11 29 2 0 cccccccccccececeececes Revision 08 31AUG2008 LOH an Revision 10 30SEP2011 jl 2 o ee Revision 08 31AUG2008 LOSE oe scence Revision 10 30SEP2011 71 7 kja Revision 08 31AUG2008 LOL a Revision 10 30SEP2011 ia EE P EE Revision 08 31AUG2008 O E EO ET Revision 10 30SEP2011 jk cc ee ne Revision 08 31AUG2008 LOH Giaeeractenieeernacrescts Revision 10 30SEP2011 j B EE e 7 re ee Revision 08 31AUG2008 LOSA siceccetarceseaeeneancaneens Revision 10 30SEP2011 aia ac io ee Revision 08 31AUG2008 hey eee err er Revision 10 30SEP2011 11 36 coccocccccccccececcececcececees Revision 08 31AUG2008 LOEO eei E Revision 10 30SEP2011 jk cy nr Revision 08 31AUG2008 LOAN or Revision 10 30SEP2011 jlo c ee Revision 08 31AUG2008 10220 erar Revision 10 30SEP2011 LO ZL e E Revision 10 30SEP2011 LODA ireen ii aea AT Revision 10 30SEP2011 P DN 1023 Ravicion 10 30SEP2011 Chapter 12 CAA Personnel Qualification LOA ae aE REVISION 10 305EP201IF L241 intidsisutsincansiinaswesumendainieas Revision 10 30SEP2011 Ua a Revision 10 30SEP2011 12 2 Lssssscsrererenrens Revision 10 30SEP2011 TOZO oorner Revision 10 30S
161. 07 TGAA KMIA B737 200 2601A R KSP P 30 09 2007 TGAA KMIA B737 200 2601A R KSP P 31 12 2007 TGAA KMIA B737 200 2601A R KSP P 31 12 2007 TGAA KMIA B737 200 2601A R KSP P 31 12 2007 TGAA KMIA B737 200 6 The table import is now over Select Home Page to return to routine database activities D Itis not normally necessary to check this listing for Problems with file correctness If there are any data entry errors even just one the database will not accept the upload of Please correct your file and upload it again the Excel file An example of an error message is P is not a valid value for field Planned Event provided for user E Ifthe user would like to check the records for correctness the suggested method is to go to standard reports and select one of the Unfinished MRAI reports for viewing B Revision 10 30SEP2011 PAGE 6 24 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING N O y AVS G3 COM 6 8 ENTERING PLANNED CERTIFICATION EVENTS A The purpose of this section is to discuss the e recommended method for entering PLANNED MINIMUM CERTIFICATION EVENTS that must occur before a certification is complete B These MCE events will include evaluations demonstrations and inspections 6 8 1 ENTERING PLANNED CERTIFICATION EVENTS CAA Action records for the MCEs should be pre planned for the following
162. 1 31AUG 2012 J Aviation Safety Oversight Group Inc A O PN CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING i VS Gx COM B C INSPECTOR DATABASE INSTRUCTIONS MANUAL Date Accomplished If the event did not occur on the date of data entry it will be necessary to insert the correct date Location ID If the event did not occur at the default location it will be necessary to use the drop down menu to insert the correct location 4 5 4 FIELDS CRITICAL TO PERSONNEL LICENSING A Primary PEL Number An entry will be made in this field when the primary individual associated with the PEL Action is an individual being seeking a license rating completing a required check or other PEL requirements B Designee Number An entry will be made in this field when the Designee is conducting or observing the skill proficiency or competency check C Organization An entry will be made in this field when the person that is the focus of this PEL action has completed a course of training provided by this organization or is employed or contracted to this organization D Aircraft MMS An entry will be made in this field if an aircraft or simulator was used for a particular event during the process E Simulator Number An entry will be made in this field if the simulator or training device was involved with the specific personnel licensing process 4 5 5 COMPLETION OF OTHER FIELDS A Registration Number An entry will be made in th
163. 2 That selection will display the ATO Approvals data entry form Four fields should auto fill ORG ATO Authorizations Organization Number AOC 1122 Active Yes No Organization Name Vagabon Services x ddimmyyyy Effective Date 05 10 2008 select Organization Identifier j ANYA Anywhere Airlines v Control Number 08 34567 Category so Revision Number 002 ATO Curriculums AOC Initial Qualification uaa Date Terminated select Approved Training Equipment Approved Methods Organization Number auto filled with the serial number from the ORG Primary Record Organization Name auto filled with the Org name in the ORG Primary Record Effective Date defaulted to current date may be modified to a different date Active Yes 3 The user must make at least three additional entries to save the record Select an Organization Identifier from the drop down menu provided l Level ZATO Select the ATO Category from the drop down list 2 MSALA Level 1 ATO Level 2 ATO Select the ATO Curriculums from the list provided by the drop down menu Level SATO that is displayed here t is possible that an organization may actively have more than one or all of these approvals Aerial Work Qualification gt Flight Dispatcher Air Traffic Controller Flight Engineer Aircraft Maintenance Engineer Flight Instructor Aircraft Repair Specialist Ground Instructor Aircratt Type Rating Instrument Rating Airline Transport Pi
164. 2 INITIAL RISK ANALYSIS A The Initial Risk Analysis is a drop down menu that is defaulted to N Non Risk By definition an Admin issue is negligible or no safety risk Initial Risk N Non Risk m B The choices in the drop down menu are the same as shown H High Risk on the same menu in the Safety Concern database M Medium Risk L Low Risk N Non Risk 8 4 3 COMPLETI ON STATUS A The Completion Status is a drop down menu that is defaulted to l In Work It is a required field for saving the record Completion Status I In Work B There are 3 choices in the drop down menu C Completed I In Work X Canceled 8 4 4 ASSI GNED TO The Assigned To field is a drop down menu that includes all authorized users of the database It defaults to the person who initially entered the issue 8 4 5 START DATE The Start Date is defaulted to the date of entry of the Start Date Admin issue It should be changed if the issue was identified on a different date t Assigned To GKP Gary Perkins 26 09 2012 m 8 4 6 TARGET DATE The Target Date field is defaulted to 45 days in the future Target Date It should be changed if the user intends that a different target date apply 10 11 2012 T 8 4 7 DATE COMPLETED The Date Completed field must be entered by the user Date Completed ma assigned to complete the tracking of this issues 8 4 8 TRACKI NG FOR A The Tracking For field is intended for the identi
165. 2 PAGE LEP 1 Revision 11 31AUG2012 J Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING AVSOGA ON I W INSPECTOR DATABASE INSTRUCTIONS MANUAL DN E Revision 10 31MAR2011 E E e E E Revision 11 31AUG 2012 De MOF ee E Revision 10 31MAR2011 SAU a E N Revision 11 31AUG 2012 DAD rna Revision 10 31MAR2011 Co E E E Revision 11 31AUG 2012 DED a Revision 10 31MAR2011 DOA E E E E Revision 11 31AUG 2012 2e a suet aeons Revision 10 31MAR2011 e EE E Revision 11 31AUG 2012 BADD EEEE A E s Revision 10 31MAR2011 SA ea AEE Revision 11 31AUG 2012 BEDS AN Revision 10 31MAR2011 BF e E E E Revision 11 31AUG 2012 DDE A NEE E T woncta ek Revision 10 31MAR2011 BIG EO ceconees Revision 11 31AUG 2012 PP e E E Revision 10 31MAR2011 SAF srenti Revision 11 31AUG 2012 PLO e sessed Revision 10 31MAR2011 BG EEEE ORE E Revision 11 31AUG 2012 DDT i yess cere as ede asoneteneae bedava DD cee op nee ee Chapter 4 CAA Action Entries by Category Chapter 3 CAA Action Database General E ee Souci SIA GOD BoA arrea e Revision 11 31AUG 2012 EP A E Revision 11 31AUG 2012 B22 a E Revision 11 31AUG 2012 AES aur Revision 11 31AUG 2012 E Se E EE Revision 11 31AUG 2012 Ay E EET Revision 11 31AUG 2012 E EE E PT Revision 11 31AUG 2012 AAD E Revision 11 31AUG 2012 32D E E Revision 11 31AUG 2012 BG adesaideaantsunieaiaidenenieteties Revision 11 31AUG 2012 De S E E EEE E Revision 11 31AUG 2012 E E Revision 11 31AUG 2012 ST arrire aeei ok
166. 24 E E Revision 08 31AUG2008 TIe a Revision 08 31AUG2008 1520 oea E Revision 08 31AUG2008 SY E ese E ET Revision 09 31MAR2010 1326 EOE Revision 09 31MAR2010 IEE Ee EE E P EES Revision 09 31MAR2010 13210 esr Revision 09 31MAR2010 TEI aa veneatascasen Revision 09 31MAR2010 TD ae Revision 09 31MAR2010 I a Revision 09 31MAR2010 TBST E EE EE Revision 09 31MAR2010 Chapter 14 Creating Custom Reports oE a E EEE E Revision 08 31AUG2008 14 2 eierens Revision 08 31AUG2008 aE E o E E EE Revision 08 31AUG2008 DAZE ccccccaetasenewesaivennedsecuacs Revision 08 31AUG2008 TAES arere E EE Revision 08 31AUG2008 4 6 ccnn Revision 08 31AUG2008 Ey aA Revision 09 31MAR2010 ee Revision 09 31MAR2010 Chapter 15 Document Control Database L weateeneda soap vanane opeaecat Revision 11 31AUG 2012 ie CP E eres oie Revision 11 31AUG 2012 Ike e E E AT Revision 11 31AUG 2012 ie a E E EEEE Revision 11 31AUG 2012 ilke e oases eee Revision 11 31AUG 2012 B26 EE Revision 11 31AUG 2012 Me erni EA Revision 11 31AUG 2012 TOB cenaren Revision 11 31AUG 2012 Se er meen rere Revision 11 31AUG 2012 DO ster aeoneg associa roe Revision 11 31AUG 2012 Chapter 16 Incident Reporting Database LO dE a Revision 11 31AUG 2012 LOZ opaa teyaraasiactan a Revision 11 31AUG 2012 Chapter 17 Systems Administrator Panel U7 A EE E T Revision 08 31AUG2008 E P gone nesnepeosteeenovseeedeeteses Revision 10 30SEP2011 i E ee ee EE E ee Revision 09 31MAR2010 E e E E Revision 09 31
167. 31AUG 2012 3 28 eiernes Revision 11 31AUG 2012 Chapter5 Specialized CAA Action Entries BoD EE EE Revision 11 31AUG 2012 3 30 E E Revision 11 31AUG 2012 J L vette eet ees Revision 08 31AUG2008 Cc ee Revision 11 31AUG 2012 9 2 vette tte ttees Revision 08 31AUG2008 BBD ETE ET Revision 11 31AUG 2012 J53 irikirik Revision 10 30SEP2011 Cec ce Revision 11 31AUG 2012 9 4 imremissriinintiin ninne Revision 10 30SEP2011 Cc E Revision 11 31AUG 2012 J3 spsrvaigooisavciriniria Revision 10 30SEP2011 3 35 eeen Revision 11 31AUG 2012 346 vette tte etree Revision 10 30SEP2011 3 36 erone TEAN Revision 11 31AUG 2012 J V mieeiiiisuoryannei ini Revision 10 30SEP2011 e e T AEE ATE Revision 11 31AUG 2012 JG vette ttettt tetas Revision 10 30SEP2011 3 38 Esa Revision 11 31AUG 2012 J F vette ttt tteees Revision 10 30SEP2011 Revision 11 31AUG2012 PAGE LEP 2 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING AVSOG CON INSPECTOR DATABASE INSTRUCTIONS MANUAL OG Del rO Revision 10 30SEP2011 Chapter 7 Safety Concerns Entering SAL a aastoacues Revision 10 30SEP2011 Editing amp Printing a A E E E EEE Revision 10 30SEP2011 S Sai en Revision 10 30SEP2011 Di eesererereserene pen a BS D Revision 10 30SEP2011 C A seesenpitirngaa inspan eee DETE penseiri Revision 10 30SEP2011 T3 saerimimiiridsniiii ans ee B16 annn Revision 10 30SEP2011 D ceeeeereeeereeee Revision 08 31AUG2008 BLT a Revision 10 30SEP2011 27 gt vrvs
168. 4 4 except to select YES in step 7 6 6 CREATING AN MS EXCEL TABLE UPLOAD 6 6 1 NEED FOR EXCEL TABLE CREATION The Data Quality Coordinator may occasionally have a need to load a large collection of data This section is provided primarily as a prelude to Through the use of an Excel Table a grouping of the subsequent MRAI and MCE upload Sone data may be simultaneously uploaded into the Use Excel templates for the normal uploading of anita a MRAI or MCE records CASORT database The discussion in this section ae The creation of an Excel table from zero should outlines the methodology to be used be reserved for special situations where there is no pre developed template Data Quality Coordinators may choose to upload the minimum events for small projects such as a special inspection program As the MS Excel table upload capability is expanded to other tables in the CASORT database there may be situations where uploading a collection group of data in a single MS Excel table will be more time effective than making separate entries The CASORT development team also have templates for the uploading of a complete record set in support of the training curriculum 6 6 2 KEY POINTS OF EXCEL TABLE CREATION When preparing an MS Excel table for upload there are some key points to keep in mind The headers of the columns must correspond exactly to the label on the CAA Action Entry form The minimum columns fo
169. 5EP2011 I2 ieisisttorsnatenisevecinn oei Revision 10 30SEP2011 TOZI ee Revision 10 30SEP2011 12 4 we Revision 10 30SEP2011 10226 r Revision 10 30SEP2011 12 5 Lassscerececrerrerress Revision 10 30SEP2011 1229 a ican Lameeeeraeren eee L2G E ETE Revision 10 30SEP2011 10 30 nni L227 E E E Revision 10 30SEP2011 P e E E A Revision 10 30SEP2011 E EE OT Revision 10 30SEP2011 Chapter 11 Organization Approvals amp 12 10 sssssssessssersrsernrnernnennns Revision 10 30SEP2011 Data Collection TZ 5 E E E ET E Revision 10 30SEP2011 ii EE ae Revision 10 30SEP2011 i E eee E S Revision 08 31AUG2008 12 13 rren Revision 10 30SEP2011 TE sie sattesenseanseuses scant Revision 08 31AUG2008 12 14 nren Revision 10 30SEP2011 eS cee ee Revision 08 31LAUG2008 12 15 aanren Revision 10 30SEP2011 T phic senate eu Revision 08 31LAUG2008 12 16 aanren Revision 10 30SEP2011 TI ar Revision 08 31AUG2008 12 17 escenes Revision 10 30SEP2011 LIEG aeran Revision 08 31AUG2008 12 18 lannen Revision 10 30SEP2011 B Revision 11 31AUG2012 PAGE LEP 4 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING N O 12 19 ee er Revision 10 30SEP2011 12220 eA Revision 10 30SEP2011 1 29 E E ene Revision 10 30SEP2011 IE TE Revision 10 30SEP2011 Chapter 13 Using the CASORT Reporting Capabilities aE a EEE E Revision 08 31AUG2008 Ee E E EE nen Revision 08 31AUG2008 T a Revision 08 31AUG2008 15
170. 7 12 identification Of ccc cece eee eee e ees 7 10 R opening entry form cc cece eee eens 7 1 resolution SUMMATSY 0c cece eee eee eee ees 7 8 reactivation safety issue resolution OLOGMIZAUION serri eona A ORTER 6 11 entering Of cece cece eee e eee eee eee 4 15 records safety of flight cece cece cece eee e teenies 7 11 bottom lIe ce22esucu sense nage ecce ne ri 1 3 imminent flight operation cece eee 7 10 On going INSPECTIONS sees eee eee ee eee 1 2 ISSUE cdecrnu de sucweeuna eepiaeanaecteutaco des 7 5 original Certification cece cee eee eee 1 2 saving record Paper rECOA Sss ireeiiiseiirsiereigeiidi testasi 1 3 GUPIICALS sersrssi sitrer iaie ir RAEN 3 9 safety pee E S E 1 2 search report Their Primary Role cece cece eee eeees 1 26 A amp E reference range of dates records 00008 13 3 aircraft YDE risien peT ce anaE EEE EA 3 28 specific aircraft records cccccccee 13 4 replicating a saved record cece cece ee eees 3 9 specific date records 0ee eee 13 3 reports specific organization records 13 5 A amp E specific PEL license records 13 4 range of dates records 000eee 13 3 SI field J Revision 11 31AUG2012 PAGE INX 4 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORT
171. ATABASE INSTRUCTIONS MANUAL N O eat CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM 6 Ifthe aircraft are active STCs be sure to update the radial button for STCs STCs Yes O No 7 Then consider generating an Aircraft Comprehensive report showing the new information for the CAA s hard copy files Aircraft STC Active SIC Valdaton Date AFM Date Revision Yes TB A 5STC 200056 29 07 2004 OofOoOO00 15 9 11 ENTERING THE EXEMPTIONS I NFORMATION A If the Owner or Lessee desires to operate this aircraft under an EXEMPTION to one or more regulatory requirements they must make that request by the formal method published by the CAA B The CAA will complete the formal process to determine whether any EXEMPTIONS will be allowed C Ifthe CAA issues such an exemption the information associated with that exemption will be entered into the database 1 From the Aircraft Primary Record page for the specific aircraft serial number select the ADD button to the right of the label EXEMPTIONS 2 That selection will display the Aircraft Exemption Entry Form Four fields should auto fill Exemptions 0 Serial Number auto filled with the serial number from the AIRCRAFT Primary Record Registration Number auto filled with the current registration number showing in the AIRCRAFT Primary Record Effective Date defaulted to current date Active Yes D Aircraft Exemption Entr
172. ATION STATUS To move the location back to primary follow all steps of paragraph 6 1 3 except at step 9 select YES 6 2 5 DELETION OF A LOCATION There is no provision for deletion of a location from the list only the ability to overwrite any initial entry errors The CASORT development team recommends that no further revision to the location identifier airoort name or location be done after the users have been inputting CAA Action data 6 3 CREATING amp EDITING AIRCRAFT MMS SUB TABLE I NFO The purpose of this section is to discuss the recommended method for creating or editing AIRCRAFT MMS make model series sub table information in the CAA Action database software Failure to use the methodology outlined in this section may result in unstandardized entries in the summary reports generated by the database There are no provisions in the database for deleting Aircraft MMS that have been entered only revision The revision may only be made BEFORE the first selection by a user in a CAA Action record A revision to the Aircraft MMS after this event may corrupt the previous CAA Action records that used the original selection 6 3 1 AIRCRAFT MMS DESIGNATIONS A The summary reports are configured to use the aircraft type designation format of manufacturers model number followed by a dash plus the series number such as B737 100 representing Boeing make 737 model and 100 series The same methodology should be use
173. All Institution Location Contact Active View Aviation Safety Oversight Group Inc Miami Florida USA gperkins avsog com Yes View Boeing Aircraft Seatle Washington USA Yes View FAA Academy Oklahoma City Oklahoma USA Yes View IATA International Air Transport Association Montreal Canada Yes View ICAO International Civil Aviation Organization Montreal Canada Yes View USC Univeristy of Southern California Los Angles California USA Yes Copyright 2003 2012 PAGE 6 35 Revision 10 30SEP2011 J Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL A O FR CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM The Remainder Of This Page Intentionally Left Blank J Revision 10 30SEP2011 PAGE 6 36 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL APPENDIX 6 A Establishing Formal Training Course Numbers AVSO 1 General A Course numbers are identified by a nine or ten digit aloha numeric identifier B They are comprised of the combination of the appropriate number identifying the technical specialties e g 20091 this is an operations specific training course C Combined with an acronym intended to identify the source of the training e g CAA conducted by instructors from the CAA 2 To create a new Formal Training Course Number A Ensure that the course in question is not
174. C6 BBB Registration Info i Aircraft MMS BF 77 200 Boeing Aircraft Airworthiness Certificate i Corporation CAA Approvals i Aircraft Operator Con solidated Bank and Owner 1 Lending for A Registration Yes a 2 CofA Yes Insurer 2 STcs Yes Equipment Review 1 Current Exemptions We Insurance Yes Currently Leased Yes Type Certificate i Supplemental TC 1 i Exemptions Memo The user may now take the following actions Choose this action to add new sub table infor mation Choose this action to edit sub tables Choose this action to view and print a compre hensive report for this Aircraft Selecting Back will return the user to the listing of Aircraft To add new information to the Aircraft Record select Edit which will open the Primary record to enter new data in the Primary Record or its sub tables To revise existing data to this by placing the cursor on the underlined number to right of the appropriate sub table and selecting that number Select View Aircraft Comprehensive Report which will auto fill this record number in preparation for extracting this report PRINTING THE COMPREHENSIVE REPORT lf the user would like to print a comprehensive report of the pertinent portions of the CAA s complete record regarding this Aircraft he should 1 2 3 From the View page of the Aircraft Primary Record select View Aircraft Comprehensive Report That a
175. CASORT Pri ani O Fiel Action Number gt 1016 Sea rch Cancel Pea ee Action Number Action Description CASORT Database Entries A amp E Data Entries Safety Issue Data Entries ORGanization Data Entries Aircraft Data Entries PEL Data Entries ADMIN Tracking Entries Training Record Entries Developing CASORT Reports Quality Review of CASORT Entries 3 16 9 Do Not Use ADMI N NUMBERS CARELESSLY The key entries that the CAA should have in their database are those that specifically address 1 Evaluations 2 Inspections 3 Investigations 4 Safety Issues and 5 Certifications Do not use an Administrative Action number in lieu of using a number that specifically describes the action conducted Make sure that the Action number you select best describes the action Take the time to properly describe by Action number the activities you accomplish 3 16 10 SUMMARY USE ADMINISTRATION ACTION NUMBERS ROUTINELY A The Administration Action numbers record much of the day to day work of the inspectors These numbers are the tendons and cartilage They are critical to the credibility of the of the database records They fill in the spaces Inspectorate between the critical activities They also dem onstrate that the CAA work is on going B Without these records in the database large portions of the Inspectorate s work goes on UNRECORDED and UNRECOGNIZED
176. CONNECTING SUB TABLE I NFO The purpose of this section is to discuss the recommended method for creating and editing file connecting numbers for the following sub tables Project number Tracking number 6 5 1 ENTERING THE CONNECTING NUMBER The process of entering a connecting Control Number in one of these sub tables to use for the purpose of connecting related records is 1 The user advises the Data Quality Coordinator who will generate the new addition of the Need for a new number Connecting field to be used Control Number Suggested title tag 2 The DQC entering the proposed Project or Traicking Number will go to the Home Page and select CAA Actions Enter button a CAA Actions Wew Enter The permission to accomplish the following steps is usually only available for the DQC 3 From the View Page select the link Sub tables a CASORT Home Help _ Select Action Record for Viewing Subtables oe PAGE 6 11 Revision 10 30SEP2011 J Aviation Safety Oversight Group Inc A O x CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING x 1S C x INSPECTOR DATABASE INSTRUCTIONS MANUAL 4 This will drop down the list of available Action sub tables move cursor to and _ p mie select the Action Project or Tracking Number Enter button DEE DEGE MNS Action Location 5 The person entering the new Project or Action Organization i Tracking Number will select one
177. CRAFT Primary Record and sub tables searching and reporting of the data in the sub geeks a tables A powerful historical archiving system and The ability to easily sort and search common information without involving long tables 9 8 COMMON FIELDS IN THE AIRCRAFT SUB TABLES A The purpose of this section is to outline the fields that will be common to all of the Aircraft sub tables The subsequent discussions of each of the Air craft sub tables will not address those fields that are included in this section B The common fields are Aircraft Serial Number This field is defaulted to auto fill from the Aircraft Primary Record data entry form This number is Serial Number eddar unique to the specific aircraft It is the method used to connect all aircraft database records for all subsequent archival viewing searching editing and reporting functions Aircraft MMS The entry in this field is defaulted to auto fill from the Aircraft Primary Record data entry Aircraft MMS form The auto fill feature ensures that entry errors are not made in the sub tables Aircraft Registration Number If the user will always enter new data from an updated Primary Record page this field will auto fill into all of the sub tables Registration numbers assigned to aircraft are subject to change As a result the creators of the database made it possible to change the registration number on the Primary Record page which would
178. CTIONS MANUAL APPENDIX 17 C Aircraft Airworthiness Permissions AVSO This table provides the recommendations of the CASORT development team for the various users when selecting the permissions located in the Aircraft Airworthiness portion of the Manage Permissions Permissions Technical Inspectors Principal Inspector Technical Supervisor TA Personnel Licensing TA Aircraft Airworthiness TA Training Admin SysAdmin Non Technical Management VIEW VIEW VIEW VIEW VIEW EDIT VIEW EDIT VIEW VIEW EDIT VIEW VIEW VIEW VIEW VIEW VIEW EDIT VIEW EDIT VIEW VIEW EDIT VIEW VIEW VIEW VIEW view EW view EW EDIT VIEW EDIT VIEW view EW EDIT view EW Aircraft Primar e i ee ENN Record y VIEW VIEW ADD VIEW ADD VIEW VIEW ADD VIEW EDIT EDIT EDIT VIEW VIEW VIEW Aircraft Registration VIEW VIEW EDIT VIEW EDIT VIEW VIEW EDIT VIEW VIEW VIEW VIEW Aircraft STC VIEW VIEW EDIT VIEW EDIT VIEW VIEW EDIT VIEW Aircraft Type VIEW VIEW VIEW Certificate VIEW VIEW EDIT VIEW EDIT VIEW VIEW EDIT VIEW The Remainder Of This Page Intentionally Left Blank Copyright 2003 2012 PAGE 17 13 Revision 09 31MAR2010 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL APPENDIX 17 D Personnel Licensing Permissions This table provides the recommendations of the CASORT development team for the various users when selecting the permissions located in the
179. Certificate 1 Add Supplemental TC 1 Add P aL Exemptions 1 Memo 4 To access the actual record for the purpose of changing or adding to it select EDIT D Aircraft Primary Record Serial Number 034567 Active yes N oO Registration C 6 BBB Registration Info 1 Add Aircraft MMS B777 200 Boeing Air Airworthiness Certificate 1 Add Aircraft Operator Consolidated Bank and Lent CAA Approvals 1 Add Registration Yes No Owner i Add CofA Yes No Lessee i Add STCs ves No Insurer 1 Add Current Exemptions Yes No Equipment Review 1 Add Insurance yes No Currently Leased yes No Type Certificate 1 Add Supplemental TC 1 Add Exemptions 1 Add Memo B The user may now edit the following fields Cop rigut 2003 2012 PAGE 9 7 Revision 10 30SEP2011 J Aviation Safety Oversight Group Inc AVSO r CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING COM INSPECTOR DATABASE INSTRUCTIONS MANUAL Registration Number Aircraft Owner C The user may also edit the radial button such as Current Registration but this revision should coincide with a change in the associated sub table This will be explained later in this chapter D All other additions or revisions to the information and approvals for this specific aircraft will be contained in the sub tables 9 7 RELATIONSHIPS OF THE AIRCRAFT DATABASE TABLES A The primary table in the AIRCRAFT database is called the Air
180. CiViIL AVIATION SAFETY OVERSIGHT REPORTING AND TRACKING Inspector Database Instructions Manual AVSOG EK This Page Intentionally Left Blank INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING N O Approval This CASORT Database Instructions Manual is one in a set of manuals forming the technical guidance provided for the conduct of aviation safety oversight by the Civil Aviation Authority of the Philippines CAAP This particular manual provides the generic guidance for the use of the suite of databases that make up the CASORT Civil Aviation Safety Oversight and Tracking databases These databases are the underlying support to the recording of inspector actions collection of historical information and resolution of safety concerns This manual compliments the technical policy and procedures manuals necessary to perform tasks in support of the Philippine Civil Aviation Regulations PCARs All personnel assigned by the CAAP to perform tasks that are addressed in this manual shall comply with these database policies and procedures in the performance of their duties All other relevant working documents relating to these specific tasks and responsibilities will also be considered If there is any conflicting guidance the employee should advise management in writing It is a goal of the CAAP to provide guidance that empowers personnel to conduct their tasks in a standardized manner This
181. E Not being assigned a particular permission is not a reflection on a person s innate capabilities The simple truth is that one person can be consistent Two excellent persons have inconsistencies between their methodology Three excellent persons are diverging rapidly and Four need constant supervision for data quality F In situations where consistency is absolutely critical to the data quality and subsequent reports it is best to limit those functions This database does that through permissions controlled by the DatAdmin The Remainder Of This Page Intentionally Left Blank J Revision 10 31MAR2011 PAGE 2 20 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL APPENDIX 2 A Adobe Search of the Full CASORT Manual Avso amp A The capability of this feature to search the manual for the applicable instructions very comprehensive B From the Acrobat Reader menu lower left E select the drop down menu labeled Find Find This action provides a list of possible selections In J Find Next in Current PDF most case the user will select Open Full Acrobat K Open Full Acrobat Search chitteCtrl4e Search Whole words only Case Sensitive Indude Bookmarks Indude Comments C Selecting Open Full Acrobat Search will display the Search menu on the left side of the page inthe example
182. E MEMO REGARDING TECHNICAL EVALUATION A Itis permissible to reference disapprovals in the Memo provided that the Memo note relates to a document or procedure that is not yet Copyright 2003 2012 PAGE 3 37 Revision 11 31AUG 2012 J Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL N O east CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM 1 Approved for use or 2 In use in civil aviation operations B The following is an example of an acceptable Memo regarding a technical evaluation Memeo etter to the Director of Operations outlining the 32 inspector comments that must be corrected before the MEL can be approved Letter also advised that these corrections must be submitted as Revision 1 in accordance with the system of revision It is not acceptable to make such a negative statement in Memo about a manual or procedure currently in use or approved for use by an operator In that case it would be necessary to open a Safety Issue Report to track resolution of the issues 3 14 5 ACCEPTABLE MEMO REGARDING TECHNICAL I NSPECTION A It is acceptable to summarize the results of a less than commendable inspection provided that safety issues addressing all findings were opened B The following example provides an acceptable Memo summary of an inspection Memo The records were located in Hangar 2 Room 304 Director of Operations Bob Brantly observed the inspection B
183. E OF SUMMARY REPORT A The following extract from the Standard Reports menu contains the links to those reports developed to provide project summary information Special Tracking Reports These reports provide for the use of control number tracking of special projects and other critical activities Project Number Summary Provides a chronological listing of all CAA Action Record IDs in the database for a specific project number Tracking Number Summa Provides a chronological listing of all CAA Action Record IDs for a specific Tracking Number Inspector Use Number Summary Provides a chronological listing of all CAA Action Record IDs in the database for a specific Inspector Use number B The following abbreviated report was generated to provide a demonstration of the previous discussion points 1 The first column demonstrates how the database allows for connected records in The Control Number of the first connected record this case through the project number field is 04 00003 which is used as the project number That is the basis for connecting the records that The project number is 04 0003 Year 2004 were generated as the certification progressed Record 0003 of that year As the user will learn later this number is generated by the database when the record is saved The Control number of the first record in a project becomes the project number oe PAGE 1 7 Revision 10 31MAR2011 Aviation Safety Oversight G
184. E SEVERITY OF UNSAFE OCCURRENCE A Using the following chart make a subjective judgement as to the possible severity of an occurrence relating to the finding made by the inspectors Use the severity bullet descriptions to assist in the determination Loss of equipment Large reduction in safety margins Physical distress or a high workload such that operations cannot be relied upon Hazardous to perform their tasks accurately or completely Serious or fatal injury to a number of people Major equipment damage Significant reduction in safety margins Reduction in the ability operations to cope with adverse operating conditions as a result of and increase in workload or as a result of conditions impairing their efficiency Serious incident Injury to persons Nuisance Operating limitations Use of emergency procedures Minor incident o esi B From the most applicable severity bullet descriptions select the number from the left column for use with the risk analysis matrix Revision 08 31AUG2008 PAGE 7 14 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O PRN S GX OM 7 6 3 DETERMI NE LIKELIHOOD OF UNSAFE OCCURRENCE A Using the following chart make a subjective judgement as to the likelihood of an occurrence relating to the finding made by the inspector Use the Likelihood bullet descriptions to assist in the determination
185. ERFLOWN THE MAX HOURS FOR THE PREVIOUS 30 dAY OR 7 DAY PERIODS 31 01 2005 DIRECTOR OF OPERATIONS ADVISED THAT THE A TEMPORARY FIX OF HAVING EACH PILOT PROVIDE A PREVICUS 30 DAY amp 7 DAY SUMMARY TO CREW SCHEDULING PRIOR TO BEGINNING THERE FLIGHT DAY B On 31 January Inspector Perkins was assigned to resolve the safety concern He immediately visited crew scheduling to confirm the corrective action and found it acceptable He then Opened the safety concern record Revised the assigned inspector Added a note to the Resolution Summary to that effect Selected GO and then Copyright 2003 2012 PAGE 7 17 Revision 08 31AUG2008 Aviation Safety Oversight Group Inc r CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING COM AVSO INSPECTOR DATABASE INSTRUCTIONS MANUAL Entered a CAA ACTION EVALUATION record Crew Flight Time Records A Approved Accepted Assigned Inspector KSP KipPerkins Resolution Summary THAT NONE HAD OVERFLOWN THE MAX HOURS FOR THE PREVIOUS 30 dAY OR 7 DAY PERIODS A 31 01 2005 DIRECTOR OF OPERATIONS ADVISED THAT THE A TEMPORARY FIX OF HAVING EACH PILOT PROVIDE A PREVIOUS 30 DAY amp 7 DAY SUMMARY TO CREW SCHEDULING PRIOR i BEGINNING THEIR FLIGHT DAY 31 01 2005 INSPECTOR PERKINS ASSIGNED TO SAFETY ISSUE VISITED CREW SCHEDULING TO CONFIRM THE CORRECTIVE ACTION ACTION ACCEPTABLE C On 10 February the Director of Operations called Inspector Perkins to advise that they wer
186. EVIEW TECHNICAL DOCUMENT NUMBERS 1006 A Inspectors spend a significant amount of time 1 Working through the internal coordination of documents generated by the public and government and 2 Reviewing technical documents to stay abreast of industry safety practices and industry news B These numbers are provided to account for the time spent focused on those types of activities C Primary e Field Action Number 1006 I Search I Cancel ray ees ee Action Number Action Description Investigation Investigation Occurrence Investigation Accident Investigation Enforcement 3 16 8 CASORT FOCUSED AcTiviTIES 1016 A Inspectors may also spend a significant amount of time focused on entering updating These numbers are for use when the user is information in the CASORT database or entering records not directly associated with an evaluation inspection or investigation task they are developing reports from the data for use in ECORI presentations in those cases it assumed that the user will have to make a CAA Action record of the specific task J Revision 11 31AUG 2012 PAGE 3 46 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL AVSOGX ATI B The following numbers are provided for those times when a focused period of time of more than one hour is spent just entering or updating the information in
187. Employee Aircraft Qualification sseserensnsnrerersrsrerrrrnrerererrrrrrrrerererrrne 12 12 12 10 CAA Employee Formal Training ssssssssersnsnsnrsrersrrrsnrnrnrerererrrrrrrrerererrrrereree 12 14 12 11 CAA Employee OJT Training sssssessrsrsnenenrnsnrsrersrrrerrrrnrsrerererrrrrrerererrrrrrerere 12 16 12 12 CAA Employee Qualification Resume ssssssssrersrersnrrrnrnrerererrrrrrerererrrrrrerere 12 19 Chapter 13 Using the CASORT Reporting Capabilities 13 1 Accessing amp Set Up of CASORT Reports ccccseceeeeceeseceeeeeeeeeeeeeeeeeeeeeesetess 13 1 13 2 HTML vs MS Excel Report Feature s sssssssnrererersrrrerrrrrrrrerererrrrrrrrrrererrrerrrrre 13 2 13 3 CAA Action Search Report Filters ccccccecceeecseceeeeeeeeeseeeeeueeeeeeeeeeeeeeetesantess 13 2 13 4 Open Safety Issue Reports ccccceseccscecceeeeeeeeteeeeeeeerseeeeeesseeesesensesesetess 13 5 13 5 Unfinished MRAI Inspections ccccceesecsseeceeeeeeeeeeeeeeeeeeeeeeeeeeaeeesaeeesaetetages 13 6 1330 CEPEMCAMOM REDONS iiion E nmiriea a tcamn ewes 13 7 137 Special Tracking REDOING sasuitactrersecsircimaredee sae aneearudcen mene 13 8 1398 OUM RED OIES orr E E E 13 9 19 Ar ERODOTO serein nnana A P E E E EENET 13 9 13 10 Personnel Licensing Reports esssssssrsrerensrsnsrrnrerererrrrnrrrererernrrnrerererrrrrrerere 13 10 13 Qualification REDONS aasctunmsanananaananeanmenanecanentanmnneieaetannian ARE 13 10 13 12 My Reports coat rsrsheseerensnsendc
188. Footer Format amp Options Margins amp Header Footer r Format Margins inches Orientation Portrait Landscape Top Scale 100 Shrink To Fit Page Width te es r Options 7 eames Cti i i i a Bennett cece C Print Background colors amp images Bottom Headers amp Footers P Title blank URL Left Center Right Page of blank Date Time D The most frequent user revisions to the page setups have been to 1 Change the orientation from landscape to portrait and 2 Delete the URL from the top right header E End of Chapter Copyright 2003 2012 PAGE 13 13 Revision 09 31MAR2010 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL A O Pf CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM This Page Intentionally Left Blank Revision 09 31MAR2010 PAGE 13 14 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O eR S GX OM Chapter 14 Creating Custom Reports 14 1 PURPOSE OF A REPORTS GENERATOR A The Ad Hoc Reports Generator is provided for the user to develop non standard reports of his choosing and for uses not available in the Standard reports provided with the database B It was developed at the request of users who need to manipulate the data to
189. G AV S COM Supervisors should review and approve the MCE plan events for upload into the CASORT Action database The initial MCE plan should be printed and distributed to the certification team members Throughout the remaining certification process the team should conduct a weekly review of both the MCE plan and the Completed Certification Summary C The Planned Certification Summary report is a listing of the planned events for the certification The CPC may use this report to assign completion of the certification job tasks As a team member completes an evaluation or inspection task the planned CASORT Action record will be accessed and completed That entry will cause the planned event to be de listed as a planned from the Planned Certification Summary Report D The Completed Certification Summary report is a listing of all of the CAA actions that occur from the official start to the official end of that certification process Initially this report will include only the planned MCE events But as the inspection actions are taken they will appear on this report The CPC will be able to track the certification work in progress and completed This report will be closed out when all CAA grants of approval have been made to the applicant This report will be included as one of in the key chapters in the Completed Certification book 13 7 SPECIAL TRACKING REPORTS A The Special Tracking Repor
190. G AN AD Hoc REPORT AS A STANDARD REPORT A The CASORT development team welcomes the submission of ad hoc reports as Standard Reports for all database users B First set it up as an ad hoc report then contact the CASORT team for further instructions for the submission End of Chapter Revision 09 31MAR2010 PAGE 14 8 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING x O y AVS 6 COM Chapter 15 Document Control Database This chapter provide guidance for the preservation filing and accessing of critical CAA documentation by Capturing the documents as digital PDF files Through an existing CASORT document upload feature Using primarily existing CASORT parameters control number project number organization identifier PEL license number inspector names etc Where the documents are default filed in chronological order and Can be viewed in listings using existing CASORT View Sort and Search capability Can be accessed controlled where necessary Can be retrieved through existing CASORT capability Copied printed or e mailed by users with the appropriate permissions 15 1 ADVANTAGES OF DOCUMENT CONTROL A The Document Control database allows the CAA to capture critical document evidence that is associated with the other databases in the CASORT Suite B It is possible to then view that
191. G Ol sccctinunteisnssdiceuedepadent 5 10 approved maintenance cece eee ee 11 33 CONGUCUO recreen rin ere EErEE 5 10 approved training c cece cece ee 11 34 PHLCMING Ol aiacicns otcaaunstodcceusds cases 5 16 base locations cece cece eee eee eens 11 12 minimum certification events 006 5 9 business NAMES cece cece cece eee 11 9 meeting CAA CONTACTS 2 eee cece cece eee e eens 11 15 initial application review cece eee eee 5 15 CCI INCAUCS cunanevebe ars sessueueereeeereeews 11 11 pre application ccc ccc ccc cece eee 5 14 complexity review ccc cece cece eee eee 11 20 MeMO field sept cee cane earner derr EENE rani 3 16 CEAO sereets terren EEOAE EEE AEE ETES 6 9 minimum deactivation ccc cece ccc cece eee eens 6 10 entering required annual inspections 5 5 CXGINDLONS erres c enket rer EEEREN 11 16 minimum certification events 0c eee eee 13 9 identifier vcsdace Coeutattaceuaspadataceendud cess 6 8 minimum required annual inspections 13 9 IEG al NAME esc oesw cwsswersaasrassusneeaurews ween 11 5 MMS Management contacts cece eee ees 11 13 make model serieS cc cece cece eeees 3 28 non certificated cece cece ee eee eee 11 22 MRAI policy manual status cece eee ees 11 18 minimum required annual inspections 5 5 reactivation 0 e eee e eee ees 6 11 Wet leasing ccc
192. GES A You are typing in the blind any time you enter a password The computer just inserts asterisks for the characters It can be frustrating when it does not seem that you can enter the proper sequences to change the password B Be extra careful as you enter each of the three passwords Don t try to type the characters Regardless of the error it will be necessary to fast re enter all three fields C The most common error is to make a spelling or sequence error between the Enter New Password and Confirm Password This error message will result JavaScript Application Copan et PAGE 2 11 Revision 10 31MAR2011 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING AVSOG 6CEo D This database requires that all passwords be eight 8 characters a er rrp Disregard the words at least Do not ans nse make the password shorter or longer than 8 characters INSPECTOR DATABASE INSTRUCTIONS MANUAL f Password must be at least 6 characters E This is the least common of the error messages if you are extra careful entering the temporary password Check for upper or lower case entry errors 2 6 6 SAVING THE USER PASSWORD A Some web browsers provide the option to save the user name and password for quick log in NEVER save a password on a public or shared computer Users should only do this on their assigned personal computers CAU
193. HTML vs MS EXCEL REPORT FEATURE A The user has the option for most reports to select the format as Format Excel HTML HTML Generate Report Excel B The reports filter feature is defaulted to HTML To display a report in MS Excel the user must select the Excel radial button before selecting Generate Report C The advantage to HTML is Speed This selection displays the report quickly and in an informal format that may be reviewed and printed quickly and distributed informally For example a manager may run the Unfinished MRAI report for each inspector and in a few minutes later print them and take them to a staff meeting for distribution and discussion D The advantage to Excel is Editing Capability and Presentation A user with moderate Excel skills can dress up a report for formal presentation For example when the Completed Certification Summary report is run the display files may NOT appear in a logical order The user may then move the rows to place them in a logical order 13 3 CAA ACTION SEARCH REPORT FILTERS 13 3 1 STANDARD REPORT HEADERS The report headers for all of these search reports are standard with few exceptions 0 Date AdE Task Action S LOC INI ORG Rag MMS MGT 16 0910 2006 26014 Inspect Fit Deck Enroute 5 0 KMA GKP OANYA N34567 B7 37 700 Beneby V Control number will always appear in the far left column This number will be used to return to a specific record
194. IA B737 200 12 2601A R KSP P 31 03 2007 TGAA KMIA B737 200 13 2601A R KSP P 31 03 2007 TGAA KMIA B737 200 44 Ll H Now modify the records as necessary In the example provided the inspector planned to accomplish 3 inspections per quarter So the date fields should be modified to divide the records into the 4 quarters of the year by entering the last date of each quarter 1 Aaction Number Planned Event Inspector Action Taken Date Accomplished Organization Location ID Aircraft M M S 2 4601A R KSP P 31 03 2007 TGAA KMIA B737 200 3 2601A R KSP P 31 03 2007 TGAA KMIA B737 200 4 2601A R KSP P 31 03 2007 TGAA KMIA B737 200 5 2601A R KSP P 30 06 2007 TGAA KMIA B737 200 6 2601A R KSP P 30 06 2007 TGAA KMIA B737 200 i 2601A R KSP P 30 06 2007 TGAA KMIA B737 200 g 2601A R KSF P KMIA B737 200 2601A R KSP P KMIA B737 200 4601A R KSP P 30 09 2007 ITGA KMIA B737 200 11 2H01A R KSP P 31 12 2007 KMIA B737 200 12 2601A R KSP P 31 12 2007 KMIA B737 200 P 31 12 2007 TGAA KMIA B737 200 13 2601A R KSP The end should be one big Excel file containing all MRAI records to be entered into the database J For historical purposes that file should be located in a folder on the server associated with the organization or individual being inspected Close this file 6 7 6 4 Uploading the Action Upload MRAI Plan Excel Document A From this point it is easy to upload the data The DQC will log into the database and go to the Home Page B S
195. IATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL AVSO i i MI B When any of these three preferences are changed a banner will appear indicating that the database has now successfully changed value saved that value 2 7 5 HELP TAB 7 r To view the Help contents require that the user A Selecting the tab for Help provides access to GRE meee tangs Ae Se pertinent CASORT information installed on their computer A link to download Adobe Acrobat Reader is provided B The Help Contents currently include Quick downloads of specific chapters of this manual Download of the complete generic CASORT Manual Downloads of MS Excel templates for constructing upload tables Worldwide directory of aerodromes and their Location Identifiers Reports Preferences Hel gt Log Out CASORT p p Welcome Gary Perkins 2 7 5 1 Quick Review I ndividual Chapters of Manual A For quick referencing of the available guidance each chapter of the manual is included as a separate link in the help contents This separation provides for a quicker display of the guidance than downloading the full manual Help Contents COMPLETE DATABASE INSTRUCTIONS MANUAL CASORT User Manual This link will provide a download of the complete CASORT manual in a PDF file with bookmarks and search capability The database development team recommend that each user download a digital copy of t
196. IES The following is the recommended completion method for the CAA Action entry of the OJT Instructor CAA Action Entry Form Control Number 11 00019 Aircraft M M S Action Number 10226 Instructor OL Other PEL Number Planned Event Designee Number Inspector GKP Gary Perkins Maintenance Rep Project Number Sitar eect hee Action Taken T Completed ae Simulator Date Accomplished 28 09 2011 Fel Training Course Organization Other Entity Location ID RELL Ninoy Aquino Ir Tracking Number Pilot In Command Inspector Use Number Aircraft Registration Safety Concerns 0 Flight Number Admin Tracking 0 Destination Memo 2602 OT Level III for Tony Kijek and Larry Waughan 1 Action number 1020B This will be the standard entry for the instructor The instructor is only required to make a single entry for each different session If you are OJT ing 1 or more inspectors simultaneously you will make a single entry 2 Inspector Instructor Initials 3 Project Number A project number is not normally used unless there is a need to connect the records of an overall project 4 Tracking Number 1020C This is the tracking number that will be used by both the instructor and trainee during this if you are OJT instructor for more than three inspectors simultaneously you are probably not process ji OJT ing This standardized number will facilitate the You are probably conducting fo
197. ING amp TRACKING S GX OM 2 Needs Corrective Action This selection indicates that continued operations while the Consideration should be given that the identi fied concern may not be a safety concern and safety concern correction is being tracked was either mitigated by application of interim measures or the concern has been assessed Low Risk 3 Inspector Observation This selection indicates that the inspector has identified an concern that is not based on a law regulation or a published standard or relevant safety practice but his evaluation is based on his on experience and training relating to that subject and similar situations in aviation should entered and tracked to completion in the Administrative Tracking database 7 1 16 TARGET DATE FIELD A The TARGET DATE field is vital to the minvddAyyyy standard management reports for tracking 31 5 2004 and retiring Open safety concerns B The TARGET DATE field is auto filled with a default date 45 days after origination of the The auto filled date may not be safety concern practical because it falls on a week end or holiday C This date should be overwritten with a more appropriate target date depending on whether 1 The Safety Concern must be mitigated or resolved earlier because of it is determined Inspector findings that are determined to be No or E acceptable Low Risk should not be entered as to be High or Medium Risk or PAleINCON CENS
198. ING amp TRACKING N O AV S G se MI JOMGIG co E EN E EEEN ss 3 15 TENG ANGIVSIS sreesrrrupia gto r ran Aar T EERTE ADNET 7 2 question number cc cece ee eee eens 3 15 E E a E A EE E E EE 3 15 U regulation o4 00260440 9s stein krean 3 15 simulator number ccc wc c cc www cccceeeccce 3 15 CTA IS a e odd dser brace E EEE 5 8 software upload planned events cc cece cece ee ees 17 6 Internet Explorer ccc ccc e cece ee eees 2 23 User special projects 60 ccc eee cece cece cece eee e es 3 44 PEFMISSIONS cee e ee cee cece eee e cence nee 17 1 systems administrator panel Ses a hn Pe tie ets 15 1 17 1 selecting Oe RIERA REE A CROs ee eee es 17 5 user permissions see permissions T V task GESCHIPTION 4 0 ava wwsivaiea encseenurda aumaewaniwreds 1 7 technical decision 0c cece cece seen cee eeees 1 6 validation flights s lt ctisencdaseardeacwesew sce taneece 5 16 technical licenses ce cece cece eee eee eee 12 10 viewing permissions see permissions time out message cece cece cee e eee eeenes 2 18 tracking W OCIIVIUICS ccaneusteeudcioucaieneeeasenetes ated ec 1 4 certification events cece cece cee eee ia wanings Required Inspections ssscececeeeeeees 1 12 SOO eis ep ENEN AONANE 0 7 Safety SSUES 1 0 ccc cece cece eee cece eeeeeeeeees 1 9 web browser training entries NAVIGON M E E E E eens 2 1 formal SAULA E a42ne cecsoveepeoveranerisseveseew
199. ING NEW OR EDITING EXISTING SAFETY CONCERN 7 2 1 UNDERSTANDI NG CASORT DATABASE RELATI ONSHI PS A The CAA Action Record is a primary table within the database CAA Action Record B The Safety Concern Record is a sub table to the CAA Action Record C To enter a new Safety Concern into the database the user must 1 First Enter the Action Record Safety Issue 2 Then from that screen select to Add a safety concern and 3 When the initial entries at least the fields required for save have been entered These steps ensure that the Safety Concern is select Save amp Attach to connect Sal connected to the event that caused it to be return to the Action Record identified 7 2 2 EDITING AN EXISTING SAFETY CONCERN 7 2 2 1 Editing an Open Concern After the Safety Concern a sub table has been entered it is now important that all editing of that Safety Concern by accomplished by s Pn Re Enter NEW Safety Issue Record CAA Action F FF EDIT EXISTING ow S Records m Safety Issue safety Issue 1 Entering the record by selecting the Home Page link View SI Records 2 This action will allow the user to view by default the list of open safety concerns An Open safety concern is one that has not been marked Resolved 3 The user will then select the specific safety concern to Edit 7 2 2 2 Finding amp Editing a Resolved Concern
200. INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING N O ye AVS G3 COM 3 12 2 A THE CONTROL NUMBER IS UNIQUE The Control Number is unique to a particular record This is true because it is unique to the For example Control Number 02 02415 will year and within that year always be the 2415th record of the year 2002 That uniqueness allows the CAA to use this The CONTROL NUMBER is used in several number in a variety of ways as a reference marker helpful ways for documents It is the unique number inserted in small print on licenses and certificates connecting that license or certificate to a specific CAA Action record lt is used to assign unique numbers to projects to connect those records that are associated with a specific project tracking assignment or inspector use assignment and itis a part of the unique file identifier for paper records associated with incidents accidents and enforcement The CONTROL NUMBER is an all purpose number that tells the user that the Authority has a unique CAA Action record that is associated with an event action or file Because that number is included on the licenses and certificates it will be the primary comparison reference to check for fraudulent records in further inspections related to all records in the CAA The Control Number also provides flexibility for archiving of records from previous years Control numbers
201. ION SAFETY OVERSIGHT REPORTING amp TRACKING i VS Gx COM 1 For emphasis individual basis 2 For tracking possible trends individual basis 3 For ease of tracking corrective action combined basis B The individual basis will be chosen when the concern needs to have specific focus This action will require the concern to be resolved on a separate basis rather than in a group resolution This will require that a safety concern form for this specific concern be completed C The combined basis will be chosen when routine findings are found during a specific The best example would be the results of an aircraft inspection If all of the findings were concerns that could be inspection In this case all of the routine findings could be included under one CAA routinely expected to be found on an aircraft Action safety concern record inspection these findings would be listed in a single safety concern record Generally if the safety concern needs to be tracked for trends of non compliance it is better to track individual safety concern for each different regulation that is not being complied with D Many occasions require a mixture of both It is critical that the inspector be able to review the concerns and decide as to the need to handle them with a single or multiple safety concern form E For example a ramp inspection of an aircraft ready for departure may identify 10 concerns lf they are all minor one
202. IONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING N O AV S G se MI C The CASORT database allows the manager to track the day to day completion of training via the CAA Action data entries and the training completion via the Training Record data entries Both of these methods can be researched in minutes through the use of standard reports End of Chapter COPY OOT ANOO AOA PAGE 1 27 Revision 10 31MAR2011 J Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL A O Pf CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM This Page Intentionally Left Blank J Revision 10 31MAR2011 PAGE 1 28 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING x O y AVS 6 COM Chapter 2 Database Preparation Procedures A This chapter provides the general guidance and policies for the implementation of the CASORT database B The information provided in this chapter is intended for overview purposes Each area is covered in much more significant detail in later chapters in this instructions manual 2 1 DEFINITION OF GENERAL TERMS USED IN THIS DATABASE gt Page The database functions by taking the user from one web page to another The term page will refer to monitor screens that are provided by the web browser gt Bar This term will refer to apparent index ba
203. IRCRAFT Pipa eee T e creators o e database Nave provided a MMS is completed through selections from a carter pack of 1004 aired MMS in this drop down menu iy C The AIRCRAFT MMS field will not accept a user special entry the Identifier must be taken from the selection list 3 10 2 CAA ACTION AIRCRAFT MMS SuB TABLE A The database has an AIRCRAFT sub table that provides possible Aircraft MMS Designation selections to the user in drop down menu format B This sub table is intended to default to the selection view page to provide the currently active AIRCRAFT MMS that are operating under the supervision of the Inspectorate Aircraft MMS that are no longer actively operating under the Inspectorate supervision should be available in the Inactive list 3 10 3 CAA AcTION USER AIRCRAFT ENTRY A There is only one aircraft field on the CAA Action Entry Form Users should regard the aircraft field as a REQUIRED entry when B AIRCRAFT is not a required field for every Making evaluations of any aircraft type specific CAA Action entry documents Conducting inspections involving specific aircraft C When opening a new CAA Action Entry Form and the software defaults the AIRCRAFT field as a Any time an AIRCRAFT REGISTRATION number blank entry field with a drop down menu is entered into the CAA Action record 3 10 4 USE OF THE DROP DOWN MENU A Selecting the arrow in the right corner of the AIRCRAFT MMS field will provide a 15 Level selec
204. IVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL AN SOG ETN First Name auto filled with the first name of the person listed in the PEL Primary Record table Effective Date defaulted to current date may be modified to a different date Active Yes 3 The user must make two additional field entries in order to save the record Certificate Class The first three selections record the issuance of a class of medical certificate The N indicates that a medical l First Class examination was recorded but no certificate was issued The S I Second Class indicates that this certificate was suspended for some reason Il Third Class M Notissued Medical Examiner The medical examiner s name is recorded as last name comma first name S Suspended 4 In order to complete the record the user should make entries in three other fields Basis for Issuance The applicable choices from this drop 74 p c6 p F Fli ht Test n menu are M or V g Se dow ee j M Medical Examination Control Number O Oral Test P Personal Knowledge Medical Limitations if applicable This entry should be made V Validation in the standard text for the limitation as provided in the CAA s W Written Test PEL guidance 10 10 2 SAVE CHECK AND EXIT THE RECORD When these entries are completed the user should select the Save amp Return 1 Th
205. Inspect Crew z F view E 98 2009 11 15 2601 GKP R P VACA e Procedures In Flight 5 2 4 RECOMMENDED POLICIES RELATING TO NOTIFICATION CATEGORIES 5 2 4 1 Open Safety I ssue A Timely completion of an open safety issue is critical to the credibility of the Inspectorate It is important to resolve these issues without significant delay B The notification panel will contain any open safety issue that is within 5 days of its target The user may NOT change the planned date on a date for resolution and will continue to appear notification record without the approval of their Set ice supervisor until it is resolved The only exception to this requirement is for planned created by the user for his personal use C The user may with the approval of their supervisor change the target date of the safety issue to a date further in the future to silence this notification 5 2 4 2 Management Assigned Task A There is a management expectation that tasks assigned by the Data Quality Coordinators should be accomplished at a priority level B The notification panel will contain any management assigned task that is within 5 days of its planned date for completion and will continue to appear until completed C The user may with the approval of their supervisor change the planned completion date for the management assigned task to silence the notification 5 2 4 3 Minimum Required Annual I nspection A The completion of the MRAI
206. KING INSPECTOR DATABASE INSTRUCTIONS MANUAL Note that the Report Filter line will include all filters used by the report not just the ones entered by the user Use all capital letters in completing the filter because the report will be capitalizing all other filters 13 13 3 OPTIONAL DESCRIPTOR REPORT DESCRIPTION A By adding the optional report description provided by the database a future possibly non technical reader will have a better understanding of what information is contained in the report B That report description can be added as a descriptor by selecting the box with the label include report description and Generate Report C The resulting report heading will insert the report description between the report title and report filter see below INI GKP Unfinished MRAI Inspector i Description Provides an inspector a listing of his unfinished MRAI inspections omments we Report Filter PE R INI GEP ACTION P Include report description 13 13 4 OPTIONAL DESCRIPTOR REPORT COMMENTS A The best way to preserve a report in a manner that will give the future reader an understanding of what the report contains and why it was made is to insert that information in the heading B That is accomplished by inserting the information in the space provided to the right of the label Comments C For best impact and contrast these comments should be 1 All capital letters and 2 In
207. KING FA O eR S GX OM 11 23 3 DEACTIVATE OUT DATED RECORDS When completing a record it is a good practice upon exiting to VIEW the applicable sub table records for the Organization to check for any records that might be out dated by the new record 11 24 ENTERING AOC LEASING ARRANGEMENTS This sub table provides the method for the CAA to record and track the authorizations that have been issued to an Aviation Organization to engage in operations involving the wet lease of aircraft 11 24 1 ENTRY PROCESS The process of entering Wet Lease Arrangements information is as follows 1 From the Organization Primary Record data entry page for the specific organization AOC Approvals Wet Lease number select the ADD button to the right of the label AOC Approvals Wet Lease 2 That selection will display the Org Wet Lease data entry form Four fields should auto fill ORG Wet Lease Organization Number 012 Active Yes O No O ization N PERKINSAIR _ ddimmyyyy rganization ame L Fffective Date 16 3 2006 we Organization Identifier iv Control Number Arrangements E iv ddimmiyyyy Other l Date l f select Notes Organization Number auto filled with the serial number from the ORG Primary Record Organization Name auto filled with the Org name in the ORG Primary Record Effective Date defaulted to current date may be modified to a differen
208. L This field is used when the inspector is not certain that the individual or organization is listed in the CASORT database 22 The Tracking Number field provides a drop down menu of the current list of CAA internal projects that are being tracked by management This field is used for lessor projects that the CAA management desire to have tracked to connect all related records 23 The Inspector Use field is a text field intended for the individual user to enable the connection of related records A user may enter any connecting acronym or number chosen by the inspector to connect records for reporting purposes The recommended method is to use a a Tracking Number A more detailed discussion of connecting number is contained in paragraph 3 13 Inspector Use A more detailed discussion of connecting number is contained in paragraph 3 13 Control Number previously generated by the database 24 The Safety Concerns Counter displays the number of identified safety issues that are associated with this activity The ADD button will take the user to another database table to enter a specific safety concern for tracking to resolution 25 The Admin Tracking Counter displays the number of identified admin issues that were identified during this activity The ADD button will take the user to another database table to enter a specific administration issue for tracking t
209. LD CHARACTERISTICS A The purpose of this section is to discuss the use and functionality of each field in the CAA Action and Safety Issue entry forms from the End User s perspective J Revision 11 31AUG 2012 PAGE 3 10 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O eR S GX OM INSPECTOR DATABASE INSTRUCTIONS MANUAL B User understanding of the capabilities and limitations of each field will enable them to The programmed characteristics of the CAA Action and Safety Issue Entry Form are also da that the data entered is appropriate to applied consistently in the other portions of the future queries and reports for the Inspectorate database functions 3 3 1 No EpiT DROoP DOWN MENUS There are some fields with drop down menus that are only editable by the creators of the database The user must select from the choices provided in the drop down menus provided for these fields This is specifically designed for consistency of input by the users In the CAA Action Entry form the no edit menus are included in the 1 Action number 2 Planned Event PE and 3 Action Taken fields In the Safety Issue Entry Form the no edit menus are included in the 1 Status 2 Initial Risk Assessment 3 Level 4 Type and 5 Final Resolution Method fields including 6 Residual Risk All of these menus are simple choices except the Action Number field The A
210. Low Risk Copyright 2003 2012 PAGE 7 15 Revision 08 31AUG2008 Aviation Safety Oversight Group Inc N O east CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S Gx COM INSPECTOR DATABASE INSTRUCTIONS MANUAL 7 6 5 USI NG THE RISK DETERMI NATI ON A As applicable to the Safety Concern Resolution m form the user will make a selection of the The initial risk analysis may be evaluated and revised by the CAA safety committee 1 Initial risk determination when entering the concern and 2 Final risk determination when resolving the concern B The priority of the resolution of the finding and the associated hazards identified will be based on the initial risk selection Unsoraptahis C As depicted in the diagram to the right the level of risk tolerance is based on the risk analysis High Risk is unacceptable and cannot be tolerated by the CAA ec Medium Risk may be manageable but priority corrective actions must be undertaken to mitigate the risk Acceptable Low Risk is acceptable but the CAA certificated organizations and individuals involved must be aware of these risk and follow appropriate guidelines Negligible 7 6 6 RISK STATEMENT ii A The initial risk statement should include 1 A description of the identified hazard A risk statement is not required for those find 2 A discussion for why that hazard may ings given an initial risk analysis of Low Risk or present a risk to the opera
211. M 2 This will bring up the PEL Primary Record There are no noticeable default fields other than the Yes No Active buttons _ PEL Primary Record PEL Number Active Yer No Last Name Contact Info 0 Add First Name Licenses Held o Add Middle Name Medical Cert o Add Name Suffix Designee Records oO Add Date of Birth Bi c License History E Add Place of Birth Logbook Rewiew 5 Add Nationality Language Proficiency 5 Add A Photo Browse Height Signature Browse Weight Hair Color Eye Color 3 The user should now ensure that there is an entry in the 4 required red label fields before taking any other action relative to this database 2 PEL Primary Record PEL Number 100758 Active D Yor Abo Last Name Mamba Contact Info g Add First Name Mandla Licenses Held 5 Add The creators of this database strongly recommend that the user make the following entries shown in this procedure before making any other entries in this database 4 Enter the license number that is to be assigned to this PEL license holder in this License Number 0000345 free form 26 character field To allow for future expansion the license number should contain a minimum of 7 characters The license number is the methodology by which the database connects all future records to the PEL license holder It is critical that this number be a specific and unique number that can be searched CONSULT THE CAA PEL MANUAL FOR
212. MAR2010 Ii e EEEE E Revision 10 30SEP2011 S E EE E Revision 09 31MAR2010 MIS ee eee Revision 09 31MAR2010 Er e ence sban ic cr sence dieseesteuseans Revision 09 31MAR2010 i nee re nner eee Revision 10 30SEP2011 DTPA aons Revision 09 31MAR2010 i Ey 1 E ree ee Revision 09 31MAR2010 E E E EEE E Revision 09 31MAR2010 i ks a ene cere ee eee Revision 09 31MAR2010 BTA ctenctosneenusiesasenvaceas Revision 09 31MAR2010 MT aa serena oc seas Revision 09 31MAR2010 L 1 cect iantxcavcstutinsoaseeuecons Revision 09 31MAR2010 DIAL aN Revision 09 31MAR2010 17 18 occ Revision 09 31MAR2010 End of List of Effective Pages Copyright 2003 2012 PAGE LEP 5 Revision 11 31AUG2012 J Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL A O east CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM J Revision 11 31AUG2012 PAGE LEP 6 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING N O Tr AV S G3 E MI INSPECTOR DATABASE INSTRUCTIONS MANUAL Table of Contents A O P EEE A E E E E ei EAEE A E APR 1 kECOrd Ol REVISIONS siirre trer Erina ENE AFAA EE ENTIE EAA VEEE EOE a E Eei ROR 1 CONIO ROO OME rena E E E E EE A E E E E A seaaueee CMT 1 RACO O DUN S oaar E A EEE E TERE EAA AAA E E E AE OAE EEE EE BUL 1 List OF OCHS Pagos srerisreriirtint tirisan casa tateeta toe Gad AEEA E AAEE Psat cts endo EEEN LEP 1 Tobe OF COONS ee Ee ee enn ee ee ee ter ene e
213. N A The TYPE CERTIFICATE information should be provided by either the Owner or the Lessee B This information should be confirmed by the CAA before it is inserted in the database 1 3 J Revision 10 30SEP2011 From the Aircraft Primary Record page for the specific aircraft serial number select the ADD button to the right of the label TYPE CERTIFICATE That selection will display the Aircraft TC Entry Form Three fields should auto fill Type Certificate 0 Add Serial Number auto filled with the serial number from the AIRCRAFT Primary Record Registration Number auto filled with the current registration number showing in the AIRCRAFT Primary Record Effective Date defaulted to current date Active Yes _ Aircraft TC Entry Form SerialNumber 23456 Active No Registration Number 3D DAC State_of_Design TC Number SOD Notified aes rE Aircraft MMS A320 214 Airbus Int Powerplant Model State of Registration Powerplant TOS Number Validation Date 3 5 2011 ia Propeller Model Control Number Propeller TOS Number AFM Approval Date AFM Revision The user has the following additional fields to complete to save the record Type Certificate TC Number Modify the validation date of the TC by the CAA if other than the current date Recommended protocol is for the user to enter all information asap rather than leave blanks for later completion The CAA should publish the
214. N The COMPLEXITY REVIEW sub table provides the method for tracking changes in the Organization s complexity Recording this information as separate records on at least an annual basis will key the CAA to any major complexity changes 11 16 1 ENTRY PROCESS The process of entering ORG Complexity Review information is as follows 1 From the Organization Primary Record data entry page for the specific organization number select the ADD Complexity Review button to the right of the label Complexity Review i Add 2 That selection will display the Complexity Review data entry form Four fields should auto fill ORG Complexity Review Organization Number 000131 Active Yes O Mo Organization Name Four x Air Taxi Total Aircraft Dispatchers Organization Identifier j x Flight Followers Purpose of Review v Total Load Controllers ddimmiy yyy Total Maint Employees Date of Review n 28 1 2005 Total Av Maint Technicians Total Employees i ae Total Av Repair Specialists Total Fit Ops Employees F I oe Total Quality Assurance Total Pilots Total Check Airmen Total Flight Attendants Notes Organization Number auto filled with the serial number from the ORG Primary Record Organization Name auto filled with the Org name in the ORG Primary Record Effective Date defaulted to current date may be modified to a different date Active Yes 3 The user must make at least four entries to save
215. N column the word USE from that row Action Number import Primary E Expanded E All Search for in Action Number me Si Action Number Acton Description a li iti Inspect Crew Procedures In Flight i ip m Inspect Aircraft at Ramp Cc in it Inspect Proficiency Competency Check Es ui m PJ T Inspect Operations Facilities amp Equipment E Li m PJ Ti D Ci Inspect Operations Support Organization 5 in mi PJ Ti Di iTi Inspect Flt Preparation Trip Records 5 That selection will fill in the Action Number field and _ CAA Action Entry Form Default Satisfactory in the Action Taken Action Number beoz Inspect Proficie w field Planned Event 6 Assuming that the inspector intended to Inspector GPDS Powis D Spenc make a satisfactory record the inspector Project Number should determine which other fields should Action Taken 5 Satisfactory x be completed to finalize the record before Date Accomplished 35 4 2011 E leaving the record a Organization 4 2 3 DEFAULT FIELD REVISIONS Location ID DGAA Kotoka Interne w A Action Taken If the action taken for this event is other than the default S Satisfactory select from the drop down menu E B Date Accomplished If the event did not occur on the date of data entry it will be necessary to insert the correct date C Location ID If the event did no
216. NS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING N O AV S G3 c w MI Open Safety Issues The completeness and validity of these particu lar groupings of records will also be the pri Status of Certifications mary focus of international auditors Unfinished Minimum Required Inspections B Management should distribute and discuss these reports in a weekly staff meeting These are the most critical tasks that inspectors should be focusing on These weekly discussions will show them that management is aware of the status and completeness of these tasks 1 9 EXPECTATIONS FOR INSPECTORS The most vital link in the record chain is the individual inspector users B Itis important that they daily receive the message that their records are the primary reason that they are employed C This section outlines some general thoughts regarding the training and motivation of inspectors to produce the required records 1 9 1 I NSPECTOR LIMITATIONS A Itis useful to remember that in the aviation technical industry the primary objective is the movement of aircraft Asa result the technical industry personnel have a mindset that is primarily geared to finding a way to allow an aircraft to fly and Tend not to make good records of their actions and decisions B Safety oversight inspectors are originally hired from the aviation industry based on a minimum technical experience level It is then necessary to e
217. NS MANUAL AVSOG lt COM B Clicking on that button will bring up the end user agreement 2 4 6 CONTACTING AVSOG A The proper way to contact AVSOG is to go to the website Contact www avsog com Select the Contact link located in the upper j cloud banner ate y Q ersight Group ga Exceptional aviation safety advisor services for air carners and civil aviation authorities B Enter the required information for an e mail response E mail including Please use the form below to contact the Aviation Safety 1 Name First and Last Oversight Group by e mail Required fields are indicated by a 2 E Mail Address you want a response sent to Name double check for accuracy The e mail address you enter is critical for AVSOG to identify that your request is not SPAM Phone 3 A phone number is optional Subject 4 From the drop down menu of the Subject field Select a Subject E Select a Subject choose Database Support pane Ae SMS Implementation p 2 4 7 REPORTI NG BUGS ATOS Intergration Aviation Safety Audits A To report a bug in the CASORT software the ee i CAA Safety Oversight Licensed User should follow the Contact instructions Writer Editor Support provided in paragraph 2 4 5 of this chapter C Database Support B Enter a message describing the problem in the format of the example provided in the example to the right The user must Message Bug observed
218. NSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O eR S GX OM 15 8 UPLOADING THE DOCUMENT TO THE DATABASE To upload a document to the Document Control database 1 From the Document Control Entry form select the Upload button located next to the label Document File Document File Upload 2 This selection will cause a message box to appear From that box select Choose File Browse for file Choose File No file chosen Cancel Submit 3 The selection will cause a Windows O Explorer screen to appear Browse to the di Document Control Upload Folder document file which should be located in the a holding folder 4 Take the time to check the file to ensure that it is the proper title and where possible is a small file Note that the example file is a 4 page report using only 68 KB of memory TE SI 12 00002 EIR EXAMPLE CAAF 0 28 2012 9 59PM Adobe Acrobat D 68 KB 5 Select this file Check that the title now appears in the message box Browse for file Choose File SI 12 00002 LE CAAF pdf 6 Select Submit to upload the file Cancel Submit 7 Now the name of the file should appear in the Document Control Entry form Document File 8 Complete all required fields and select Go to leave the record 9 Then select View Record just Entered to check that the record is complete and satisfactory Open the document one last time to ensure
219. NUAL 0 7 1 SUGGESTIONS FOR REVISION ARE WELCOME The success of the aviation safety oversight policy and procedure implementation depends on employees and other users bringing professional insights The CAA should welcome and encourage such communication to ensure that the organization performs at optimum productivity 0 7 2 SUGGESTING REVISION CONTENT A Any user of this manual may PISPA changes Consult the Comment Report form to standard to the manual text by sending al email to his ize the email text of the submitted revision supervisor and copying the assigned Data Quality Coordinator DGC B The supervisor and DGC will review the ee ae ef SE EE Tn Ree proposed change and coordinate any proposed ing non standard requirements for data generic revisions with AVSOG entry with may effect the consistency i and coherence of data reporting CAA specific policy procedure or content revision does not necessitate coordination with AVSOG 0 7 3 REVISION RESPONSIBILITIES A The CAA employee entering basic data that is covered by the policies procedures and Any employee that finds it necessary to l depart from with the policies proce instructions of this manual must comply with dures of this manual in order to properly the required process to ensure consistency and accomplish the task must report this coherence of data occurrence to the CAA management in writing B The CAA management is responsible for the content of t
220. NUAL 4 Administrative amp Management Support Personnel 4000 4030 Coordinate with AVSOG 4040 4070 Management Related Courses 5 IT and Quality Personnel 5000 5030 Coordinate with AVSOG Management Training specifically for management personnel 6 Educational Background 9000 9020 Coordinate with AVSOG 9100 9299 Use for training that supports background and experience 9700 9999 Use for training that is higher education 3 To create a new Source Tag for Course Number A The assigned course number separated by as hyphen is then combined with the acronym for the training source B Use of the source tag CAA could identify courses taught by the CAA that is using the database for employee qualification training C Ifthe intent is to be more specific where the course is taught by another CAA some very apparent source tags of civil aviation organization would include FAA EASA UKCAA CMOT SENSA D Ifthe intent is to show that course is taught by a well known government organization the tag should be the initials of the organization NTSB E To show that the course is taught by ICAO or an organization related to ICAO the tag should be the recognized initials of the organization ICAO used for all ICAO administered training organizations such as Trainair not including COSCAP COSCAP Cooperative Development of Operational Safety and Continuing Airworthiness IATA Inter
221. OR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O eR S GX OM This Page Intentionally Left Blank Copyright 2003 2012 PAGE 7 21 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL AVS O aR CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING GX OM PAGE 7 22 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O PRN VS amp COM Chapter 8 Admin Tracking Database A The CASORT database currently contains an Sin Admin Tracking database that allows the user eee een ee with the proper permissions to insert Do not use this database for tracking of administrative details for tracking to completion or correction Safety Concerns B This feature is provided to give users the capability to track identified non safety concerns to correction 8 1 WHAT IS AN ADMINISTRATIVE ISSUE A An administrative issue is one that 1 Can be corrected by issue or modification of paperwork and 2 Has low negligible or no risk associated if not corrected promptly B These types of issues can be encountered by inspectors during the accomplishment of their assigned functions It is important that inspectors recognize the need to treat these issues different from safety concern For example an inspector determines that the organizati
222. Organization O View O Add O Edit But this ability is so limited that he will not be ee EO ac able to VIEW some records at a workable eee ee ee ee ievel AE Action Taken Choices O view O Add O Edit e j Safety Issue Resolution O View O Edit B The first three permissions shown fall under the heading of specialized permissions those that give special capability Upload planned events this permission is given to users that need to use Excel upload feature to gang load a group of records associated with a planned certification or inspection program Lock records This permission is not yet active but it will give management the capability to lock a record from any future editing As records are finalized some persons get the temptation to make changes This feature acts to preserve records that are critical to future proof of actions taken Change inspector specialty This permission is not yet active but it will give management the capability to toggle from one CAA Action technical specialty to another to develop planned records C The remainder of the permissions list every editable primary table and sub table in the database The SysAdmin must check each box as necessary to allows the user accomplish their assigned functions There are three essential capabilities which must be considered 1 View This permission allows the user to easily move within the database and VIEW the specific tables and sub table
223. P 30 06 2008 ANYA KMIA B737 700 2311J M c070016 KSP P 30 06 2008 ANYA KMIA B737 700 J Revision 10 30SEP2011 PAGE 6 30 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING N O y i AV S G w MI 7 The table import is now over Select Home Page to return to routine database activities D Itis not normally necessary to check this listing for correctness If there are any data entry errors even just one the database will not accept the upload of the Excel file E lf the user would like to check the records for correctness the suggested method is to go to standard reports and select one of the Unfinished MRAI reports for viewing 6 9 ENTERING ASSIGNMENTS FOR EMPLOYEES 6 9 1 GENERAL I NSTRUCTI ONS A Assignment of planned work for employee is normally entered on a record by record basis B The manager will complete a CAA Action record making the assignment by 1 2 2 2 Ss oS Selecting the applicable Action Number Selecting the correct Planned Event as A Management Assignment Task R Minimum Required Annual Inspection Selecting the correct Inspector initials M Minimum Certification Event Management Assigned Task If applicable select a Project Number T Scheduled Training Selecting the Action Taken as P Planned Entering the target date in the Date Accomplished for completion of the assignment
224. PECTIONS There are three important occasions when the minimum inspection events should be pre planned so that the CAA Action records show completion of these events has occurred 1 A special inspection generated by accidents or incidents The discussion of the use of the planning func tions of the CAA Action database are included 2 Aminimum required annual inspection in Chapter 6 program MRAI and 3 The minimum required satisfactory inspections to support the certification of an organization 1 4 4 MRAI EXCEL TABLE UPLOAD FEATURE A The planning and data entry of the MRAI inspections is best accomplished using the Specific instructions regarding this feature are Excel Table Upload feature included in this provided in Chapter 6 database Supervisors may use the Import Planned Events link from under the Home Page Action Records tab to make these entries i LL V CASORT Home Help Select Action Record for Viewing Import B This innovative module allows management to 1 From an Excel template begin entering the format and content of the MRAI records NO Copy paste and revise the group of records 3 Make any modifications to each of the records while records are in view and 4 Upload the new records to the database 1 4 5 RETRI EVI NG AND TRACKI NG THE PLANNED MRAI A The database has three standard reports specifically developed to retrieve and track the success of the un
225. PHASE A During the Initial Application Phase the CPC or his designee will be the person that enters the prime Action numbers The other inspector attendees will enter an Action Record using the Action Number 1 004A Assist Another Inspector with Certification B The prime Action number for the meetings that can be held during the initial application phase are Action Activity Number Activity Di Use 1154 Conduct Certification Related Formal Meeting Use 1154A Conduct Pre Application meeting Use 1154B Conduct Initial Application Review Meeting Use 1154C Conduct Application Rejection Meeting Use 1154D Conduct Application Acceptance Meeting C A key part of the Initial Application Review Phase is a determination that the application and documents are in an acceptable condition to begin the actual inspector assessment work D The prime Action numbers that indicate that these General Certification application documents are satisfactory are Action Activity Number Activity Use 1155 Initial Acceptance Evaluations Use 1155A Initial Eval Management Qualifications Use 1155B Initial Eval Conformance Reports Use 1155C Initial Eval Schedule of Events Use 1155D Initial Eval Organiz Complexity Information Use 1155E Initial Eval Operations Manuals Use 1155F Initial Eval Maintenance Manuals Use 1155G Initial Eval Leases and Contracts Use 1155H Initial Evak Forms Cards Chklists 5 5 8 PLANNING THE MINIMUM CERTIFICATE EVENTS A After t
226. PROPER NUMBERING 5 Enter the last name of the PEL license holder in this free form 26 character field The Last Name Roberts manner of data entry should be consistent Copyright 2003 2012 PAGE 10 5 Revision 10 30SEP2011 J Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL N O PN CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM 6 Enter the first name of the PEL license holder in this free form 26 character field First Name James 7 The Active Yes No radial button is defaulted to Yes Note that the Active Yes No will default to Yes in all of the Personnel Licensing tables and sub tables Stop entering in this record now and select GO That action will preserve the PEL number for the person you have entered It is possible that another person may be entering a different person or that you will have a power outage or Internet delay E 8 Assuming that the user is satisfied with the C data that has been entered itis now timeto _ Record saved select GO to get the navigation links 9 The user may now return to this primary Record has been saved You can now record to complete the remainder of the entries by selecting Edit the record just entered Enter a new record Edit the record just entered View the record just entered This GO and Edit capability is so easy the user should get in the habit of doing this routinely
227. Penascola FL United States Yes E 0204 2001 29 03 2002 Chief Flight Instructor Aviation Concepts Pensacola FL United States Yes 14 03 2000 29 03 2001 Flight Instructor Aviation Concepts Pensacola FL Note that this report arranges the Resume entries in ascending order by beginning date to show the most recent experience first End of Chapter Copyright 2003 2012 PAGE 12 21 Revision 10 30SEP2011 J Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL A O Pf CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM This Page Intentionally Left Blank J Revision 10 30SEP2011 PAGE 12 22 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL Chapter 13 Using the CASORT Reporting Capabilities This chapter outlines the possible methods for extracting reports from the CASORT databases 13 1 ACCESSING amp SET UP OF CASORT REPORTS 13 1 1 ACCESSING THE CASORT STANDARD REPORTS A Accessing the CASORT standard reports is accomplished by selecting Home Page gt Reports located on the Tab Bar Home a Reports MAGOG Help Logout B That action will bring up links to groupings of reports There are currently 10 general groupings of reports for the users to select The descriptions of the general groupings are contained on this page Civil Aviation Safety Oversight R ting amp
228. Province Country Phone Yes Skylink Airways Wharau Florida United States 305 554 2541 9 17 ENTERING THE I NSURER I NFORMATION A The INSURER information should be provided by either the Owner or the Lessee B This information should be confirmed by the CAA before it is inserted in the database 1 From the Aircraft Primary Record page for the specific aircraft serial number select the ADD button to the right of the label Insurer Insurer 0 Add 2 That selection will display the Aircraft Insurer Entry Form Three fields should auto fill Serial Number auto filled with the serial number from the AIRCRAFT Primary Record Registration Number auto filled with the current registration number showing in the AIRCRAFT Primary Record Effective Date defaulted to current date Active Yes _ Aircraft Insurer Entry Form Serial Number 23456 Active yee No Registration Number 3D0 DAC Name Insured Insurer Name Liability Amount address 1 Ne MG epee AGOTESS Effective Date 3 5 2011 CE Address da imam Expiration Date rel City State Province Postal Code Country Phone Fax Email 3 The user has the following additional fields to complete to save the record Recommended protocol is for the user to enter all information asap rather than leave blanks for later Insurer s Name completion Modify the effective date of the insurance if me CAA SNOUE Dials Vine DIEPE pretocator other than
229. R DATABASE INSTRUCTIONS MANUAL AVSO 5 Use a summary narrative process to record the steps take to resolve the issue Safety Issue Entry Form Safety Issue ID 88 Provided To Beneby V Status 0 Open x Organization A Tra s 2 Routine Resolution Assigned w i ddimmyyyy Level gned x Receipt Date 17 09 2006 diag Type C Non adherence Published Standard x i adimniyyy Record ID 6 Target Date 01 1 1 2006 select Reference EIR Regulation 10 147 Aircraft Registration Job Aid 0 001 Question 008 Actual Finding UNSAFE FLIGHT DECK ENVIRONMENT Flight crew failed to observe critical phase of flight procedures They talked about personal issues during approach to landing Failure to observe these procedures has resulted in catastrophic X Assigned Inspector GKP Gary Perkins p Resolution Summary 17 09 2006 Debriefed Pilot in Command 17 09 2006 Briefed Chief Pilot Benebyl i ddimmyyyy Final Res Date select 1 3 4 OPEN SAFETY I SSUES ARE EVER PRESENT A Each user selecting the Home Page View Safety Issue link will receive the default list of all open safety issues This keeps the list of issues always present for the viewers Field Saus E 1 2 0f 21st Action Sl Status Level Record Target Findin View 11 O 2 64 05 06 2004 UNSAFE RADIO ALTIMETER ANTENNA The radar altime View 1 O0 2 21 10 05 2004 TOOL CALIBRATION NOT UP TO DATE FOUND A SPECIFI B Each user may through the Home Page
230. RELATIONSHIPS OF THE ORGANIZATION DATABASE TABLES A The primary table in the ORGANIZATION database is called the ORG Primary Record table ORG Primary Record Organization Number Active m Yes No Organization Name AOC Approvals Areas 0 Business Names 0 AOC Approvals Routes 0 ORG Certificates 0 AOC Approvals General 0 Base Locations 0 AOC Approvals Flight Ops 0 Management Contacts 0 AOC Approvals Ops Fleet 0 CAA Contacts 0 AOC Approvals Maint Fleet 0 Exemptions 0 AOC Approvals Airports 0 Aircraft Listing 0 AOC Leasing Arrangements 0 Policy Manual Approvals 0 AOC Contracted Services 0 Complexity Review 0 AOC Maintenance Arrangements 0 AMO Approvals 0 AOC Training Arrangments 0 ATO Approvals 0 AOC Approvals Simulators 0 Aerial Work Approvals 0 B Those fields that appear on the ORG Primary Record entry form as gray boxes with the number 0 followed Base Locations D by the word Add are sub tables to the primary ORGANIZATION table C All of these sub tables are linked to the ORG a E TE ae ge tinn en one of these sub tables is selected the A A eCOra gy Bae ar fae ORGANIZATION certificate number will be O G number entered in the field on the defaulted auto filled to the certificate number Primary Record entry form field that appears in the sub table iF ao 2 ao jo Management Contacts 0 D The organization s assigned number is auto filled into the sub table by the dat
231. REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL 3 When the CAA Action VIEW page appears Select Action Record for Viewing 4 import Subtables Search for 211 in Record ID i Search utrol ID Action Action Description INI ORG Action PE Project SI Inspect Aircraft Tech Log 2011 12 31 GKP AAWA P R Records View 211 26060 4 Enter that Record ID number assigned to that l o MRAI inspection in the search function and ee select Search Tech Log Records Planned Event R Minimum Required 5 When the database provides that record for Annual Inspection editing the inspector will select View to Inspector GKP Gary Perkins bring up the record Project Number Action Taken P Planned Date Accomplished 31 12 2011 Organization AAWA Anywhere Airlines Worldwide Ltd Location ID OGAA Kotoka International 5 3 3 COMPLETION I NSTRUCTIONS A The following must be completed in order to have a valid MRAI completion Action Number should not be changed unless there is a more specific drill down number for the inspection task The MRAI may be reassigned to another inspector or traded The accomplishing inspector should appear in the completed MRAI record The Action Taken must be updated to reflect the finding of the inspector The Date Accomplished must be updated to reflect the date on which the MRAI was actually accomplished The Organization sh
232. REPORTING amp TRACKING S GX OM 11 8 2 11 8 3 1 3 From the Organization Primary Record data entry page for the specific organization number select the Business Names ADD button to the right of the label Business Names That selection will display the Business Names data entry form Four fields should auto fill ORG Business Name Organization Number 019 f Active Yes O No Organization Name PERKINS AIR Effective D x ddimmiyyyy y ective Date 16 8 2006 select Organization Identifier iv Business Name Notes Organization Number auto filled with the serial number from the ORG Primary Record Organization Name auto filled with the Org name in the ORG Primary Record Effective Date defaulted to current date may be modified to a different date Active Yes The user must make at least two entries to save the record Select an Organization Identifier from the drop down menu provided Enter a Business Name in the free form entry field provided It is possible that an organization may actively have more than one authorized business name ORG Business Name Organization Number 012 Active Yes ONo Organization Name PERKINS AIR 4 ddimmiyyyy o E Effective Date 16 8 2006 select Organization Identifier PERA PERKINS AIR 4 Business Name TURKEY AIR Notes SAVE CHECK amp EXIT THE RECORD When these entries are completed the
233. REPORTING amp TRACKING S GX OM G This concept of writing the story of your Now go Home Page gt View Action work is so important to your database Decade records that you need to STOP amp ATTEMPT Does your records contain at least 3 to use the Action Numbers and descriptions entries to write a story about your evaluation of an Were the action taken I In Work for 2 MEL over 3 days in the training database days with an A Approval or D Disapproved on the last day 3 8 RECAPPING ACTION NUMBERS 3 8 1 SELECTING PRIMARY ROOT NUMBERS A Looking in the right top corner of the header for the numbers shown below we can see that this grouping of Administration numbers are the Primary numbers Primam Expanded T All PP ee Field Action Humber Lge 1000 Reserved for inspector Planning Use 1001 Special Projects Use 1002 Administrative Activities Use 1003 Public Assistance B The user may select the primary number by just mouse clicking on the word Use beside the action number appropriate to the task performed Primary Expanded C All aH Search Cancel j Aa Action Hurnlmer Action Description 5 1000 Reserved for Inspector Plannin PIH ii Special Projects Je 1002 Administrative Activities h 1003 Pubit Assislance intemal Technical Support 1005 Coordination with Other Goverment Offices 101 CASOHT Database Enines Action Hired Field
234. RMS The following terms and their application are defined in this section and should be applied to all inspector actions 1 Conformance It is very important that the Inspectorate have a 2 Evaluation standard terminology regarding this critical terms In ion When an inspector uses these terms other 3 Specie inspectors and the operators should interpret the 4 Investigation term as defined here 5 Certification 6 safety concern A 4 1 2 AUDIT FOR CONFORMANCE Conformance is defined as an action taken by an inspector that COMPARES the manual procedures program system aircraft or an individual s performance TO THE ESTABLISHED STANDARD Conformance Example 1 Comparing a pilot s performance for conformance to the minimum As an inspector goes through the workday he established standards for the issuance of the is continuously auditing for conformance in his icense conversations with the aviation public on his walks across the ramp when he visits facilities Conformance Example 2 Comparing the etc contents of the aircraft technical log for conformance with the CAA mandated minimum contents for such a log Conformance Example 3 Comparing the contents of an aircraft Minimum Equipment List for conformance with the minimum required contents of the Minimum Equipment List Conformance Example 4 Comparing the contents of the aircraft maintenance program Conformance assessments become a way of life
235. RTING amp TRACKING N O Tr Chapter 17 Systems Administrator Panel This chapter provides guidance for the SysAdmin administrative functions for Activating new users Deactivating old users Setting the technical specialties Setting the permissions for a user Resetting a user password Managing images 17 1 BACKGROUND A The original CASORT database was designed for use by small civil aviation authorities assuming that there would be approximately 10 semi permanent users This has changed dramatically in the past 5 years Some CAAs currently using the database now have 30 users There have also been significant changes activations and inactivations to the user population The database has grown more complex with features that should not be accessed by the entire user population B The current Admin Panel isolates critical functions from general accesss and allows an assigned person with general computer skills to perform the following functions to 1 Create new users The database recognize the new user on log in and cause their initials to appear as possible selections in the inspector fields Edit users to change their role user permissions Reset user passwords when necessary 4 Disconnect users from the database in order to perform administrative functions De activate users On deactivation the database will stop recognizing the user on log in and their initials will
236. S General Procedure The completion of the creation of a new user is accomplished by the following steps 1 Enter a username using all lower case letters in a consistent protocol for all users Copyright 2003 2012 Aviation Safety Oversight Group Inc Be very careful entering a username and user initials After the new record is saved it will be impossible to change these two fields For example first initial and last name for Larry Vaughan is vaughan PAGE 17 3 Revision 09 31MAR2010 INSPECTOR DATABASE INSTRUCTIONS MANUAL N O PN CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING VS G COM 2 Enter the employee s initials using least 3 capital letters in a consistent protocol for all users For example GKP for Gary Kenneth Perkins If no middie name add a middle character to get the 3 initials such as GXP Consider using a prefix letter for all users such as A Anartica or AGXP 3 Enter the user s name in normal fashion with the first letter of the name capitalized and the remainder of the name is lower case letters USERS Username Initials First Name a Middle Name Last Name Full Name Suffix Role spect Specialty cal Specialty a ver Location G General Ed Active Yes No O Operations Mi Maintenance a ddimmyyyy A Avionics Activation Date select S Security Pa _ D Aerodrome D tivation Dat cea T Technical Ass
237. SAVE CHECK AND EXIT THE RECORD A When these initial entries are completed the user should select the Save amp Return i 1 This action will bring the user back to the PEL Primary Record 2 Notice that the Contact Info record counter indicates that there is at least one record attached to this PEL Primary a i 1 Add Record Copyright 2003 2012 PAGE 10 11 Revision 10 30SEP2011 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL A O Pf CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S Gx COM B Now that this record has been saved in the database sub table if a user returns to edit this Once initially saved the sub table record becomes sub table record the only choice to save the a stand alone record a record will be GO The Save and Attach The database creators strongly recommend that HO ill not b labi editing of sub table records be avoided POIGE WE NOT PE Avaa e Itis better from a historical perspective to generate a new sub table record when a revision or additional record is necessary 10 8 3 DEACTI VATE OuUT DATED RECORDS When completing a record it is a good practice upon exiting to VIEW the applicable sub table records for the PEL Licensee to check for any records that might be out dated by the new record 10 9 ENTERING PEL LICENSE S NFORMATI ON Now that the PEL Licensee personal and contact information has been entered the user sh
238. SS The process of entering PEL LICENSE HISTORY information is as follows 1 From the PEL Primary Record data entry page for the specific license number select the ADD button tothe right of License History 0 the label LICENSE HISTORY 2 That selection will display the PEL Licensee History Entry Form Five 5 fields should auto fill _ PEL Licensee History Entry Form PEL Number 100758 Active Yee No Certificate Type Organization Last Name Mamba Control Number First hrai Mandla Designation Number Historical Event l x Investigation Number Effective Date Ea i i mE Accident Number Results Memo Wotes License Number auto filled with the license number from the PEL Primary Record Last Name auto filled with the last name of the person listed in the PEL Primary Record table First Name auto filled with the first name of the person listed in the PEL Primary Record table Effective Date defaulted to current date may be modified to a different date gt gt gt SH Active Yes 3 The user must make two additional field entries in order to save the record Certificate Type This drop down menu is the same menu that is provided in the PEL License sub table Copyngn anga ania PAGE 10 17 Revision 10 30SEP2011 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING AV SO i M S x INSPECTOR DATABASE INSTRUCTIONS MANUAL Historical Event This drop
239. STATUS FIELD The CORRECTIVE STATUS field is a required entry ns field Status This field defaults to OPEN This selection NE may be overwritten with a different selection at f the identified concern is resolved by the time helme eni the entry is made the user should follow the the y procedures specified at the end of the chapter to resolve the concern The STATUS field selections are containedina m _ drop down menu The possible selections were fixed by the cre l ators of the database to ensure that standard The four possible selections in that drop down ized reports could be generated menu are R Resolved This selection indicates that the SAFETY concern has R Resolved been resolved O Open O Open This selection indicates that the Inspectorate is actively X Canceled pursuing a satisfactory resolution to the concern A Already in Progress X Cancelled This selection indicates that on further review the Inspectorate determined that the concern was not valid A Moved to Admin Tracking This selection indicates that the safety concern was canceled but the underlying issue was moved to the Administrative Tracking database for tracking and correction C Consolidated for Resolution This selection indicates that the safety concern was closed because the finding was consolidated with other related findings into one safety concern record for tracking of the subsequent resolution of the
240. Sub a tables V CASORT Home Help _ Select Action Record for Viewing ees 3 This will drop down the list of available E O O Action sub tables move cursor to and Hide select the Action Aircraft MMS View button Action Aircraft MMS View Action Location Action Organization View 4 The VIEW page for the Active list of Aircraft Ston Preject Number MMS will appear Action Tracking Number CAA Action En View Enter er 5 Select the underlined word View for the e Aircraft MMS that is to be moved to the mii Inactive list 6 That action will bring up the VIEW PRINT EDIT page for the AIRCRAFT MMS 7 Select EDIT 8 On the EDIT page under ACTIVE yes no select NO and 9 Select Go 6 3 4 REACTIVATION OF A DEACTIVATED AIRCRAFT To reactivate the AIRCRAFT MMS follow all steps of the deactivation process except at step 9 select YES 6 3 5 DELETION OF AN AIRCRAFT MMS There is no provision for deletion of an MMS from the list only the ability to overwrite any initial entry errors The CASORT development team recommends that no further revision to the Aircraft MMS or Copyright 2003 2012 Aviation Safety Oversight Group Inc PAGE 6 7 Revision 10 30SEP2011 J N VS O 3 CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING i UJC w INSPECTOR DATABASE INSTRUCTIONS MANUAL Manufacturer be allowed after the users have been inputting CAA Action data using the original MMS 6 4 CREATING amp EDITING CAA ACTION ORGANI ZA
241. Summary Report Completed Certification Summary Provides a chronological listing of all CAA Action events in the certification records in the database for a specific certification project number Keep a hard copy in the AOC Completed Certification Report 5 Clicking on that link causes the project number Report Filters filter to appear Completed Certification Summary Project Number l Comments Include report description Format Excel HTML 6 Enter 08 00124 in the provided space 7 Click on Generate Report 8 The report then appears in printable form Generate Report Completed Certification Summary Report Filter Project Number C08124 iD DATE Action SPC DESCRIPTION PE ACTION LOC INI Project Number ORG MMS REG 124 17 07 2008 1152A G Authorise New Aircraft Type KMIA GKP C0383124 TGAA 8737 700 125 17 07 2008 10015 G Certification Project Coordinator Duties KMIA GKP C0838124 TGAA 126 17 07 2008 1154 G Conduct Certification Related Formal Meeting C KMIA GKP C08124 TGAA To return to the database after compiling a report the user must use the Web Browser Back arrow Clicking the X Close in the top right will close the database application 3 14 MEMO FIELD ENTRY RESTRICTIONS A The large field at the bottom of the CAA Action Entry form is the MEMO field B The purpose of the MEMO field is to record general information about the persons contacted and the subjects discussed Me
242. TI ON SUB TABLE I NFO The purpose of this section is to discuss the recommended method for creating and editing ORGANIZATION sub table information in the CAA Action database software Failure to use the methodology outlined in this section may result in unstandardized entries in the summary reports generated by the database There are no provisions in the database for deleting Organizations that have been entered only revision The revision may only be made BEFORE the first selection by a user in a CAA Action record A revision to the Organization after this event may corrupt the previous CAA Action records that used the original selection 6 4 1 ORGANIZATION CERTIFICATE DENTI FI ERS A The summary reports are configured to use 5 Letter ORGANIZATION Certificate IDENTIFIERS This allows the reports to compress organization identification into a short but meaningful format rather than use the much longer formal organization business names B The first two letters followed by a hyphen are is used to represent the type of organization certificate that this ORGANIZATION IDENTIFIER is associated with C An example method that has been used by a number of CAAs is 1 AO Air Operator Used for commercial air transport operations involving scheduled passenger operations in aircraft with 20 or more passenger seats 2 AT Approved Training Organization 3 AW Aerial Work Organization 4 BO Air Operator Used
243. TING amp s TRACKING A L Gx CO INSPECTOR DATABASE INSTRUCTIONS MANUAL D The manager in consultation with inspectors decides what types and numbers of inspections should be planned and prior to insertion in the database is highly rec subsequently conducted for immediate and or ommended focused inspections to validate that the air operator continues to meet the original certification requirements Use of a planning document to list and sort the inspections for each of the organizations 6 7 3 ENTERING MRAI PLANNED EVENTS IN DATABASE A Only Data Quality Coordinator have the default authority to enter planned events make a selection in the PE field on the CAA Action Entry Form for their assigned inspectors B There are two methods Data Quality Coordinators may use to enter Planned Events 1 Individually record by record through the CAA Action Record Entry Forms or The CASORT development team strongly rec ommends use of the table import method 2 By using a table import from an MS Excel planning document 6 7 4 MRAI USING THE RECORD BY RECORD METHOD A The record by record method may be used when there is only a need to enter a small number of planned records 1 to 4 This method is more time consuming than the table import method B The Data Quality Coordinator selects the Home Page gt Enter CAA Action Record There are seven fields that must be completed for an MRAI record 1 Action Number The Action
244. TION itis essential that if the user chooses to save their password on log in it is entered correctly otherwise the user may find it difficult to correct the saved password Saving the user password provides for faster log in without typing B The user may select the correct button for the web browser to remember their user name and password a eer Remember Never for This Site The Remainder Of This Page Intentionally Left Blank J Revision 10 31MAR2011 PAGE 2 12 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL 2 7 HOME PAGE ORIENTATION A The first page that appears after the user signs into the CASORT database is designated the Home Page B This is the page that the user will transition through to get to the various functions tables and reports contained in the database gt f CASORT Reports Preferences Help Welcome Gary Perkins CAA Actions l A Personnel Licensing Safety Concerns View gt Aircraft Approvals y Admin Tracking i i Organization Approvals View Employee Qualifications sl Document Control View Enter C Because the database recognizes the user s sign in it automatically begins displaying their This user recognition feature is applied by a name on the Home Page This example defaulting program throughout the database shows that Gary Perkins is signed in to the
245. TION SAFETY OVERSIGHT REPORTING amp TRACKING FA O RR S GX OM 4 This action will display the PEL Primary Record View page for that license holder a PEL Primary Record PEL Number 100456 Active LastName Guyabera Contact Info FirstName CEclides Licenses Held Middle Name Samuel Medical Cert Name Suffix Designee Records Date of Birth 13 07 1977 License History Place of Birth Ghana Logbook Review Nationality Ghana Language Proficiency Sex M Photo Height 3 3 Signature Weight 124 HairColor Black Eye Color Brown 5 Select the PEL Sub table number for the sub table to view or edit those records to print PEL Licenses View amp print an ID card sized PEL License PEL Medicate Certificate View amp print an ID card sized Medicat Certificate PEL Designees View amp print an ID card size Designee Certificate of Authority PEL Designees View amp print a wall display size Designee Certificate of Designation 6 This action will display a listing of the active PEL records for the selected sub table defaulted in an ascending order with the largest number appearing at the top of the list 7 Assuming that there is only one active record for the PEL number for this sub table the access will be provided Selecting View will open that record Effective Date PEL Number Last Name First Name Designation Type Aircraft Organization Active View 19 09 2009 00434 Perkins Gary DCA Yes Mo
246. TRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O eR S GX OM Copyright 2003 2012 PAGE 10 29 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL A O east CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM PAGE 10 30 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O PRN S GX OM Chapter 11 Organization Approvals amp Data Collection A The CASORT Suite of databases contains two primary methods to collect and track information about specific organizations that are included under the safety oversight of the CAA B CAA Action database recording of the specific organization identifier associated with an inspector work activity This allows the searching of the CAA Action records through the use of the view search and standard report capability of the computer C The Organization database recording the detailed information regarding a particular organization in the special Organization tables provided with CASORT database This allows much more detailed viewing searching and reporting capability specific to the organization than could be accomplished through the CAA Action database 11 1 ACCESSING A CURRENT ORGANIZATION RECORD To access a current ORGanization record from the Home Page move to the bottom left set of links under
247. Training Institution F Qualification Type Instructor Name Total Hours Proof of Completion Aircraft MMS Management Corea Certification tl Completion Date i G a 201 i re Status C Complete Save and Attach B The default fields are Employee number employee number in Primary Record Employee name employee name in Primary Record Completion date current date Active Yes C To complete this new record the user must J Revision 10 30SEP2011 PAGE 12 12 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL 1 Enter the Qualification Type from the dropdown menu provided 2 Enter the Total Flight Hours leave blank if not flight hours 3 Enter the Aircraft MMS from the dropdown menu provided 4 Ensure that the Completion Date field has the correct date 5 Enter the Training Institution from the dropdown menu provided Training Institution 6 Enter the Instructor s Names 7 Enter the Proof of Completion is selected from the dropdown menu provided 8 Enter the initials name of the management person who verified the completion of this training from the dropdown menu provided 9 Select Save and Attach to add this aircraft qualification record to the Primary Record of the employee 12 9 3 No SUPERCEDED DOCUMENT A Normally it is not necessary to deactivate any Droof of Com pleti
248. UAL Report Filters A amp E Search for Aircraft Aircraft Registratifn N2456 yooo Comments Looking for all records about this aircraft Include report description Generate Report ORG PIC MMS REP 13 3 4 CAA ACTION SEARCH FOR SPECIFIC AIRCRAFT A This report will retrieve all records in the CAA Action database for a specific aircraft B Consistent data entry is important if this search is to be comprehensive C There is no discrimination for upper or lower case letters D But there is discrimination based on spacing If the correct entry is UZ 123 failure to consistently include the dash or any extra space within the string will result in inaccurate reports A amp E Search for Aircraft Description Provides a complete search of the AGE database for anv records of inspector activities associated with a specific aircraft registration Comments Looking for all records about this aircraft IDz Date A amp Fe Task Action SI LOC INI 13 3 5 CAA ACTION SEARCH FOR SPECIFIC Report Filters A amp E Search for PEL License Pilot Numer 002456 yo Other Crew Member al ee Comments Searching for John Johnson records Generate Report PEL Li CENCE A This report allows the user to search the CAA Action database for all records associated with a specific pilot license B This report filter will only search one field at a time If the user wants to check both fields for a pilot s license number it will be necessary to generate
249. Use the right side scroll bar to scroll to the reverse side of the proposed card Check the information on this side for accuracy C Ensure that the ID card printer is set to 1 Print a 2 sided card by a Selectling the Properties button located in the upper left corner of the Print Menu b Then select Duplex and c Selecting OK returns to the Print Menu now Print as a visual image by a Selecting the Advanced button located in the bottom left corner of the Print menu and AvsoG REPUBLIC OF THE PHILIPPINES CIVIL AVIATION AUTHORITY OF THE PHILIPPINES CERTIFICATE OF DESIGNATED AUTHORITY This designation is issued to CANP gt Emmanuel Gyamera who has demonstrated competency received all pertinent instructions and is authorized to act in the following capacity under the supervision of the Civil Aviation Authority of the Philippines Designated Pilot Examiner a Designation Number 100054 DPE Date of Expiration 31 July 2012 The authorizations listed herein were granted on 07 July 2011 DOMICILE Building 121 Airport Road Manila Philippines FUNCTIONS AUTHORIZED 1 Part 2 Skill Tests for Private Pilot Aeroplane and Commercial Pilot Aeroplane ratings and 2 Part 2 Skill Tests for Aeroplane Single and Multi Engine Land Class Ratings LIMITATIONS 1 Limited to those aircraft for which the holder is current and qualified including recency of experie
250. VERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL D Using the generic 1003 is acceptable when in a hurry But it is always more professional to differentiate between the types of public assistance provided The use of the specific sub numbers in this grouping allows the inspector to have less specific background notes because the general subject is described in the number description Pri C G Field Action Number 1003 Search Cancel o i e ia Action Number Action Description Public Assistance Public Assistance Certification Public Assistance AOC Administration Public Assistance Aircraft and Equipment Public Assistance Personnel Licensing Public Assistance Inspection Public Assistance Investigation Public Assistance General Aviation amp Aerial Work 1003 this root number indicates that a discussion telephone conversation or letter has This concept is repeated in the following been provided to a person from the public regarding a general subject 1003A further defines the content of the discussion telecon or letter to the broad area of certification of an Air Operator Approved Maintenance Organization Aerial Work Operator etc 1003B further defines the content of the discussion telecon or letter to the daily tasks of responding to a certificate holder s on going operations after the certification is complete 1003C further defines the content of the di
251. VS Gx COM INSPECTOR DATABASE INSTRUCTIONS MANUAL 1 7 STANDARD REPORTS AVAILABLE A As previously mentioned the CASORT database provides summary report capabilities The advantage of the standard report function for the safety oversight manager This section S es eee ay ae a ee Is specifically aesigned Tor print Out of Narda Ccopy H Ae i the PAE e ek will be records for emphasis through distribution and iscussed In greater detall in later chapters discussion B The reports are accessed from the Home Page tab located at the top of the page CASORT Reports Preferences Help 7 Welcome Gary Perkins C These standard reports augment the comprehensive VIEW searches that can be made easily at any time 1 7 1 DATE SEARCHES There is the capability to make date specific searches of the CAA Action database This provides management a method of quickly reviewing the inspector entered records for specific periods of time CAA Action Search Reports These reports provide for an overall search of the CAA Action database using specific report filters 1 7 2 OPEN SAFETY I SSUES SEARCHES The standard reports provide the capability to search the CAA Action database records for all OPEN safety issues by inspector organization or all open records This is an excellent tool for interaction with the inspectors regarding the status and resolution of those safety issues in a timely manner Safety Issue Reports Th
252. a the word Select located to the right of the field The date calendar was added to the database to ensure that the correct 7 date is inserted in the Date field 1 calen This calendar was added because Date field entry errors have been the Se are number 1 cause of corrupted records The use of this calendar dramatically 3 reduces those errors That action will bring up the date calendar 10 11 12 13 14 15 17 18 19 20 21 22 Z Note that the example has a current date of 1 September 2006 24 25 26 27 28 29 30 icki 1234567 Clicking on any number in the month will cause that date to be correctly Today inserted into the Date field Copyright 2003 2012 PAGE 3 13 Revision 11 31AUG 2012 J Aviation Safety Oversight Group Inc N O r CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING V S COM INSPECTOR DATABASE INSTRUCTIONS MANUAL The month can be changed by clicking on the small arrows on either side of the currently displayed month lt September gt lt 2006 gt The year can be changed by clicking on the small arrows on either side of the currently displayed year 3 3 4 3 Date Format The date format is pre set for dd mm yyyy by AVSOG w gt Always use the date calendar to enter or revise any date in the CASORT database Failure to use the proper date format will result in an error message The date format must be correct before the database will allow the entry to be saved The error m
253. a cde n EAA TE EE EETA AAEE EET EEEE EEEa 13 10 13 13 Setting Up the Report Hedding sesiseciicentivacsancinedentadatucueahennd aaa 13 11 13 14 More Specific Sorting Drill Down sssssssssrsrerererersrsrrnrrrsrererersrrrrrrerersrersrne 13 12 1315 Repor Page SEUD xi iicse de strancagreteaiteeteiareeatat Eaa N Aaaa 13 13 Copyright 2003 2012 PAGE TOC 5 Revision 11 31AUG2012 J Aviation Safety Oversight Group Inc N O eat CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM INSPECTOR DATABASE INSTRUCTIONS MANUAL Chapter 14 Creating Custom Reports 14 1 14 2 14 3 14 4 14 5 14 6 14 7 14 8 14 9 PURDOSE of a Reports GeneratOr disci crentoersasdanvenerenasvanveiatoneneniseriaaatin 14 1 Initiating an Ad Hoc Report sssssssrererersrsrrnrrrnrerersrrrrnrnrerrrerrnrnrerernrrrrrrrrerere 14 1 Setup OF THE Ad HOC REDOM sisinnterriiscsamsnneaninanernle aa 14 1 Setup of the Filter amp Sort FieldS ssensnensnnnrererersrenrrrnrerererrrrrrnrsrererrrrrrerererne 14 4 Naming amp Saving the Report ccccecesseceeeeeeeeeeeeeeeeeeeeeeeeeeeaeeeeeeeeeaeeetaeeetaees 14 6 Alternative Run the Unsaved Report ssssssessnsnrerererrrrrrrrnrererererrrrrrerererrrrre 14 7 Accessing a Previously Saved Report ssssssssrerererrrenrnrererrrenrnrnrerererrrrrrrrerene 14 7 Editing an Existing Ad Hoc Report cccceccececceceeeeeeeeeeeeeeeeeaeseeeeeneeeeettaetess 14 8 Adding an Ad Hoc Report as a Standard Report
254. aa actions Safety Concerns y gt Investigations Se 2 Notifications View Enter i View Enter mnata aa gt a Aircraft Approvals _ a Q Unfinished MRAI Inspection Due l Organization Approvals View Enter uspense or Project Record Due D MN Gl Document Control 5 2 3 VIEWING THE NOTIFICATIONS A The user may choose not to view any of the records Copyright 2003 2012 PAGE 5 3 Aviation Safety Oversight Group Inc Revision 10 30SEP2011 J CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING E i ni INSPECTOR DATABASE INSTRUCTIONS MANUAL But the notification panel will remain at the bottom of the home page Notifications O Open Safety Issues Due B To view the records in each category the user will select the number in the white circule located to the left of the notification Unfinished MRAI Inspection Due C That action will bring up a View panel containing the Minimum Certification Event Due records that currently meet the criteria for notification The records should be sorted chronologically by date 1 M7 yement Assigmned Tasks Due Pecord Target Action Action Description Name PE Action Org PEL Designee Sim Inspect Aircraft Tech Wien 208 9011 03 31 2606D GKP R P AAWA Log Records view E 204 2011 03 31 2602p spect Aircraft Loading ckp pR p AAWA ie at Ramp View E 199 2011 03 31 26014 Inspect Flight Deck GKP R P AAWA Procedures In Flight aot
255. abase It is very important that the user complete the required red label fields on the ORG Primary Record entry form BEFORE proceeding to any of the sub tables Failure to follow this protocol may result in SAVE errors or compromised data E When a record is entered in one of the sub tables the number in the box will change to reflect the current number of sub table records linked to the 1 Add ORG Primary Record F This database will allow the user to make unlimited multiple records in each of the sub This separate but linked relationship between tables the ORG Primary Record and sub tables pro vides two key capabilities G The purpose of the replicated fields on the A powerful historical archiving system and ORG Primary Record and the sub tables is to The ability to easily sort and search common provide for SEPARATE viewing sorting information without involving long tables searching and reporting of the data in the sub tables Revision 08 31AUG2008 PAGE 11 8 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING N O Tr 11 7 COMMON FIELDS IN THE ORGANIZATION SUB TABLES A The purpose of this section is to outline the fields that will be common to all of the Organization sub tables will not address those ORGANIZATION sub tables fields that are included in this section The subsequent discussions of each of t
256. abel fields before taking any other action relative to this database Organization Number a AOC 1122 Active m Yes No Organization Name Vagabon Services AOC Approvals Areas 1 Add View The creators of this database strongly recommend that the user make the 3 entries shown in this procedure and SAVE the record before making any other entries in the Organization database 4 Enter the CAA assigned number for the organization in this free form 26 character Organization Number 000234 field The organization number is the methodology by which the database connects all future records to this Organization It is critical that this number be a specific and unique number that can be searched The recommended minimum characters should be six to provide for future additional organizations 5 Enter the legal name of the organization into this free form 26 character field Organization Name Trans Global Airlines Ltd 6 The Active Yes No radial button is defaulted to Yes Note that the Active Yes No will default to naai Yes in all of the Organization tables and sub 7 Assuming that the user is satisfied with the tables data that has been entered it is now time to select Go to leave the record Copyright 2003 2012 PAGE 11 5 Revision 08 31AUG2008 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL N O FR CIVIL AVIATION SAFETY OVERSIGHT REPORTING
257. able sub table records for the PEL Licensee to check for any records that might be out dated by the new record Copyright 2003 2012 PAGE 10 19 Revision 10 30SEP2011 J Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL N O east CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM 10 14 ENTERING PEL LANGUAGE PROFICIENCY I NFORMATION Language proficiency evaluations are normally conducted by CAAs as an initial licensing and recurring as necessary This sub table is provided to allow the collection of relevant information from the PEL language proficiency evaluation 10 14 1 ENTRY PROCESS The process of entering PEL LANGUAGE PROFICIENCY information is as follows 1 From the PEL Primary Record data entry page for the specific license number select the ADD button to the right of Language Prolicioncy 0 the label LANGUAGE PROFICIENCY 2 That selection will display the PEL LANGUAGE PROFICIENCY Entry Form Five 5 fields should auto fill Add PEL La nguage PEL Number 100758 Active ves Last Name Mamba Proficency First Name Mandla Pronunciation Structure Language ructur Wocabulary Evaluated By safe LENT Fluency Date Of Evaluation Cumprehenshke Date Of Expiration Fe Interactions License Number auto filled with the license number from the PEL Primary Record table Last Name auto filled with the last name of the person listed in the PEL Primary Record table
258. accepted by the database for storage the user will be provided the following choices gt Enter a new record will open a new blank data entry page Record has been saved You can now gt Enter a new record based on a previous record will Enter a new record open a duplicate record of the record you have just Enter a new cord based on the previous record entered This allows the user to make small changes to entered repetitive records without having to reenter all of the View the a is ori similar data in the record Coto the home page gt Edit the record just entered will open the record just saved so that minor corrections may be made gt View the record just entered will open the view print page for the record just entered gt Go to the home page will take the user back to the Home Page 2 3 3 4 Unsaved Entry links The following links appear when the user attempts to save or leave a record that is incomplete These links will only appear if the user leaves the record before all REQUIRED red label Continue editing the entry allows the user to fields are completed return to the record and complete the necessary information to save the record gt Discard the entry allows the user the choice to exit the entry page and return to the Home Page without saving the record Unsaved entry You have an unsaved entry in progress You can Continue editing the entry Discard the entry The
259. acking Reports B Three of those reports rely on the Project Number field as the source of the connecting number Two Tracking Number Summary and Inspector Use Summary are simple sorts of a specific connecting number in those fields The following is an example showing the available Special Tracking Reports Special Tracking Reports These reports provide for the use of control number tracking of special projects and other critical activities Project Number Summary Provides a chronological listing of all CAA Action Record IDs in the database for a specific project number Tracking Number Summary Provides a chronological listing of all CAA Action Record IDs for a specific Tracking Number Inspector Use Number Summary Provides a chronological listing of all CAA Action Record IDs in the database for a specific Inspector Use number 3 13 7 EXAMPLE OF CONNECTED RECORDS 1 The user wanting a standard connected number report will click on the Reports link tC ASORT gt Reports Preferences Help 2 The list of categories of standard reports will appear Copyright 2003 2012 PAGE 3 35 Revision 11 31AUG 2012 J Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL A O FR CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM 3 Inthis example the user would like to have a report of the connected certification records using the Project Number 08 001 24 4 The user could select the Completed Certification
260. aft Designation Type za Organization Business Address Effective Date 5 5 2011 Es Expiration Date Functions Limitations LES License Number auto filled with the license number from the PEL Primary Record Last Name auto filled with the last name of the person listed in the PEL Primary Record table First Name auto filled with the first name of the person listed in the PEL Primary Record table Effective Date defaulted to current date may be modified to a different date gt gt gt gt Active Yes 3 The user must make two additional field entries in order to save the record Designation Type This drop down menu provides a listing of designations that have LEK Line Check Airman been used by CAAs PCK Proficiency Check Airman DAR Designated Airworthiness Representative EAM Examiner DOR Designated Operations Representative CCE Competency Check Evaluator TCE Training Center Evaluator KSE Knowledge amp Skill Evaluator Designation Category This drop down menu provides a listing of typical categories for which a N A Not Applicable designee may be authorized TDO Training Device Only SDO Simulator Only ACO Aircraft Only S A Simulator and Aircraft LECO Line Check Only ALL All Checks ORO Oral Onl 4 In order to complete the record the user should make entries in three other fields Expiration Date These designations are normally given for a period of 12 month
261. aft Primary Record page for the specific aircraft serial number select the ADD button to the right of the label Airworthiness Certificate Airworthiness Certificate 0 Add 2 That selection will display the Aircraft Exemption Entry Form Four fields should auto fill Serial Number auto filled with the serial number from the AIRCRAFT Primary Record Registration Number auto filled with the current registration number showing in the AIRCRAFT Primary Record Effective Date defaulted to current date Active Yes Aircraft C of A Entry Form Serial Number 23456 Active yes No Registration Number 30 DAC Expiration Date ry Aircraft MMS AS 20 214 Airbus Inc Max Gross Takeoff Chee z Weight Effective Date nF En 3 5 2011 E Max Pax Seating ofA Type N Capacity Category as Mode 5 Code Activation Control Deactivation Date z CofA Number Deactivation Basis F Deactivation Control Number System Of Airworthiness Status Memos Exemptions 3 The user has the following additional fields to complete to save the record CofAType ttt 5 Standard F Provisional 1 Experimental F Ferry E Export Plo Choice Modify the effective date of the Certificate of Airworthiness if other than the current date Recommended protocol is for the user to enter all information asap rather than leave blanks for later All other information on the form should be completion j complete
262. ality Coordinator to have the ORGANIZATION included in the sub table 3 12 CONTROL NUMBERS AS REFERENCE NUMBERS A The purpose of this section is to discuss the use of the CAA Action Control Numbers as reference numbers B The Control Number is a unique computer generated number that is assigned to a specific file when the user opens a new Action Entry form C That unique Control Number may then be used as a Control Number by the Authority for filing and tracking purposes D Users need to understand how in inclusion of the CONTROL Numbers as a reference marker for approvals and other authorizations by the Authority is very helpful for Summary Reports 3 12 1 THE CONTROL NUMBER A Each Action record has an assigned Control number This number will be critical to the With this number the inspector can return to inspector in many different ways the record to view edit or print it sometime in the future B But the first thing the inspector should understand is this is a unique number No other CAA Action file will have this number C The Control number of each record appears on ALL of the CAA ACTION VIEW RECORDS screens D The Control Numbers of the records appear on ALL of the CAA ACTION SEARCH REPORTS provided under the Home Page Reports tab This feature allows the user to search for files via the reports function J Revision 11 31AUG 2012 PAGE 3 32 Copyright 2003 2012 Aviation Safety Oversight Group Inc
263. an air taxi of 9 passengers or less Original certification of a helicopter air taxi 6 8 6 MCE USING THE RECORD BY RECORD METHOD A The record by record method is the slowest method but for a small amount of records may be the choice of the Data Quality Coordinator B The DQC selects the Home Page gt Enter CAA Action Record There are seven fields that must be completed for an MCE record 1 Action Number The Action number for the MCE must be entered 2 PE Planned Event Select the Mz Planned Certification to designate this CAA Action record as a Minimum Certification Event record This selection is critical to the retrieval of the standard reports for Certification Planning Report and the other Certification Reports 3 INI Assigned Inspector Select the assigned inspector from the drop down menu Usually there is at least a Flight Operations Maintenance and Avionics inspector assigned to the certification project J Revision 10 30SEP2011 PAGE 6 26 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O aR S GX OM 4 Project Number The Control Number for the CAA Action record used to record the initiation of the certification should be entered See Helo Contents 4 2 paragraph 4 2 3 5 Action Action Taken Select P Planned as a placeholder until the actual certification
264. anagement Assigned Tasks Due U pinopelrcaenisode Q Unfinished MRAI Inspection Due 2 A management assigned task 1 Minimum Certification Event Due 3 A planned minimum required annual inapaction MEAL 4 Aplanned Minimum Certification Event MCE 5 A planned expiring document 6 A planned employee training requirement and 7 Any other planned record B These categories will display in the order that they are shown above A specific notification category will not appear if there are no records meeting the criteria for notification 5 2 2 HOME PAGE NOTIFICATIONS LOCATION On initial log in the notification panel will appear at the top of the Home Page Any action taken by the user on the Home Page will cause the notification panel to move to the bottom of the page for the remainder of the data entry session as shown in the graphics below DF CASORT Reports Preferences Help bg Out DF CASORT Reports Preferences Help Welcome Gary E Welcome Gary Perkins Notifications caa Actions View Enter Personnel Licensing View Enter Open Safety Issues Due Management Assigned Tasks Due Safety Concern gt Aircraft Approvals View Enter Unfinished MRAI Inspection Due Mini Certification E tD f pocese n Investigations l Organization Approvals View Enter Q Other Suspense or Project Record Due Expiring Document Due A m ha Employee Qt cations View Enter Document Control ue c
265. and or inspection event has been accomplished SUCCESSFULLY This selection is critical to the retrieval of the standard Certification Reports 6 Date Enter a date at least 12 months in the future Using this future date allows The standard certification reports are sorted i chronologically by date ene IECENLY completed events to Selecting a distant future date for the planned appear al the top of the certification report MCE Events results in the uncompleted planned 7 ORG Organization Select the identifier events always being at the bottom of the report The completed events will be listed at the top of for the organization that is being the reports certificated 8 Location Initially select the location where the operator s primary place of For proper entry in each of these fields see busnessisiocasd paragraph D of 5 4 6 which gives a detailed description of each of these fields 9 Aircraft The aircraft type that is involved in the certification should be selected After completing each record select GO E Then select Enter A New Record Based On The Previous Record A new copy of the previous file is presented The person making the entries will then overwrite the Action number with the next number on the planning list to create the next MCE record G This process will be repeated until all MCE records have been entered into the database The Data Quality Coordinator must be careful to cross o
266. and the credibility of the CAA 7 3 2 WHEN TO I DENTI FY AN CONCERN A Probably the most important advice that can be It is better that the industry assume that the Revision 08 31AUG2008 given to a new inspector is that the act of identification of an concern brings the responsibility to ensure the resolution of that concern inspector did not see an concern Do not confirm knowledge of an concern and then deliberately fail to identify and address the concern B The inspector routinely confronts situations where the concerns and numbers of concerns are daunting The inspector must act carefully in the selection of the concerns to resolve It can be counter productive when working with the industry to confirm identification of every possible concern that the inspector sees C Inspectors should take care not to identify Concerns of questionable validity erode the Concerns when they are not certain of their credibility of the inspector validity Overwhelming the subject with concerns will likely l result in the failure to complete resolution thus So many concerns that neither they nor the leaving time bombs in the CAA records subject can resolve them in a timely manner Embedding critical concerns and small concerns in Critical concerns in the same transmittal with ing aes resonon process wlc ompromisetae concerns of lesser importance completion of the uea concerns A danger that could arise w
267. anizations will need only 1 entry point that has been trained to rigidly adhere to insertion protocols including Insertion of only documents specifically identified in the protocols Insertion of word searchable PDF documents that have been optimized 15 6 PREPARATION OF PDF SEARCHABLE DOCUMENT The following process will be required to prepare and quality control the documents for upload to the Document Control database 15 6 1 DIGITAL FILE OR SCANNED FILE 1 Complete the Document Control Request Form and attach a clean copy of the document to be uploaded Ifthe document is a current PDF that does not need to have the original signatures preserved by scanning may be provided to the Document Control person through e mail or CAA file reference 2 Scan the document It will not be necessary to scan a document The document should be scanned only after that is already a PDF file and does not require a it is finalized signed and date stamped signature 15 6 2 PDF SEARCHABLE Preferably during the scanning use Acrobat Pro to make the document OCR and PDF searchable accessible This will dramatically reduce the memory required for storage of the document Some scanners will automatically make the document PDF Searchable This prepares the document for the eventuality of a need to word search the entire repository of documents via PDF full searches The Database Creators plan to provide a sepa r
268. are particular helpful to future When the New Year is rung in around the archiving of the records AVSOG is currently developing the capability of a r r ea ae sa x a and the first record CAA to archive CAA Action and Safety Issue records by year that are more than 2 years old The previous year s records are now available Once archived records would no longer be editable but they may still be consulted for past for archiving g actions or trends It is important as you leave this section that you understand the term Control Number and be able to use it properly to connect records 3 13 CONNECTING RECORDS The purpose of this section is to discuss the different ways that records may be connected to provide a complete picture of the 3 13 1 Accomplishment of a multi part project Investigation of an occurrence accident or incident Certification of an Air Operator Maintenance Organization or Training Organization Initial or OJT training and Many other connecting relationships you will find as you use the system THREE CONNECTING FIELDS A There are three fields that are provided specifically for the purpose of connecting records B These fields are The creators of the database recommend that 1 Project Number a control number should be used as the con 2 Tracking Number and A 3 Inspector Use Copyright 2003 2012 PAGE 3 33 Revision 11 31AUG 2012 J Aviation Safety
269. are used in an imperative sense to state the requirement to accomplish the act prescribed Compliance is mandatory May The word may is used in a permissive sense to state authority or permission to do an act Compliance is not mandatory Includes The word includes means includes but is not limited to Refer to Where further discussion or reference is suggested the notation Refer to directs the reader to material located in another paragraph chapter or manual In these cases the referenced location should be specific as to manual chapter and paragraph 0 8 3 ABBREVIATIONS amp ACRONYMS The following abbreviations and acronyms are used in this manual CPC Certification Project Coordinator 2 DatAdmin Database Administrator 3 DQC Data Quality Coordinator 4 CAA Civil Aviation Authorities 5 ICAO International Civil Aviation Organization 6 MMS Aircraft Make Model Series 7 MRAI Minimum Required Annual Inspections sometimes called R items 8 ORG Organization Database 9 PEL Personnel Licensing Revision 09 31MAR2010 PAGE 0 6 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING N O AV S Gx i C MI INSPECTOR DATABASE INSTRUCTIONS MANUAL 0 9 USE OF NOTES CAUTIONS amp WARNINGS These additions to the text are used to highlight or emphasize important points when necessary They
270. ars the revision information at the bottom of the from previous revisions are deleted page Change bars will also be used to highlight the revision information when a change elsewhere in the chapter has shifted the page text but no text revision was made on the page C Change bars will not be used on the LEP index or table of contents pages normally generated automatically by the publishing software 0 6 5 RECORDING REVISION REVISION To indicate inclusion of a revision effective date of the revision will appear after the appropriate revision number on the Record of Revisions page located in the front of the manual 0 6 6 DISPOSAL OF SUPERCEDED UN OFFICI AL COPIES OR PAGES A Any person that maintains an unofficial copy of the manual must in the case of a 1 Digital copy replace that file with a copy of the updated file Copyright 2003 2012 PAGE 0 3 Revision 09 31MAR2010 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL 2 Hard copy replace the copy in its entirety or insert the new pages discarding the old cate accomplishment by initialing the Record of pages Revisions page by the Revision Number The holder who just replaces pages should indi B Personnel maintaining an unofficial copy should advise on receipt of a revision notification that their unofficial copy has been updated 0 7 PROPOSING REVISIONS TO THIS MA
271. articipate in an activity or evaluation in support of the primary inspector that inspector should use the primary Action number for the task You should file a internal support record number C It would be confusing if two inspectors filed separate inspection Action numbers for the same inspection It is better that one inspector take credit for the inspection The other supporting inspector s should file a internal support CAA Action record D This is also true of the safety issues that are found during the activity inspection or The numbers should be used for the same evaluation The primary inspector should broad subject areas described for the public bcs ie assistance numbers provide all issue findings in the primary report regardless of which inspector made the actual finding 3 16 6 COORDINATION NUMBERS 1005 The coordination numbers are used when dealing with government agencies local and foreign not a part of the Inspectorate There is also a provision 1005C for coordination with the aviation industry groups oO j PE cy Field Action Number 1004 Primary Expanded All Action Number Action Description Internal Technical Support Internal Support Certification Internal Support AOC Administration Internal Support Aircraft and Equipment Internal Support Personnel Licensing Internal Support Inspection Internal Support Investigation Internal Support General Aviation amp Aerial Work 3 16 7 R
272. ary Record table the next logical step is to enter the PEL License CONTACT information This will ensure that all of the information about the Licensee is in the database 10 8 1 ENTRY PROCESS The process of entering PEL CONTACT information is as follows 1 From the PEL Primary Records data entry page for the specific license number select the ADD button to the right of the label Contact Info D Contact Info 2 That selection will display the PEL Contact data entry form Five 5 fields should auto fill Add PEL Licensee Contact Entry Form PEL Number 100758 Active yes No Last Name Mamba Effective Date sa i cE oyo 2017 First Name Mandla z Phone Addressi ha Cell Address2 Fax Email State Province Postal Code Country License Number auto filled with the license number from the PEL Primary Record Last Name auto filled with the last name of the person listed in the PEL Primary Record table First Name auto filled with the first name of the person listed in the PEL Primary Record table Effective Date defaulted to current date may be modified to a different date gt gt gt SO Active Yes 3 The user does not have to make any other entries in order to save the record But the assumption is that all fields should be completed 4 To facilitate better searches of specific fields the user should make standardized entries in the remaining fields as directed by the CAA 10 8 2
273. as 17 6 specific date records cece eee 13 3 ASSIGNING OF conwcateauwnesdesesuucseceonsanees 17 6 specific organization records 13 5 ASSIGNING tO groups cece cece cece eens 17 8 specific PEL license records 13 4 EMEN OT seearedtennc tesa sauedieen cease nnwen 17 8 A amp E search filters 0 0 ccc cc eee eeeeeeees 13 2 load permission for cece cece eee ees 17 8 accessing Standard cece cece eee ee 13 1 load permissions for cece cence ees 17 7 completed certification summary 13 8 mirroring Of 60 eee ccc ccc eee eee e ee enes 17 8 drill down Sorting ccc cece ee eee eee 13 12 NIE EEIE A ee wd wd acim mie ee ae ee datieane were 17 6 MCE VICWINGIOl Gisccatareatieacascatns tavecaeacanaa 17 7 completed certification summary 5 12 personnel licensing planned certification summary 5 11 contact inforMation ccc cece e eens 10 11 MRAI designee info siisvesewsneraedaagwwesene adnate 10 15 all unfinished ccc cece eee eee ees 5 9 edit record g2hccsadeddwdindiadendiatentedadan 10 24 unfinished by inspector 000 5 8 enter license info ccc cece eee eens 10 12 unfinished by organization 5 9 license history ccc cece ee eee eee eee 10 17 open Safety iSSUCS cc cece cece eens 13 5 logbook review cc cece cece eects 10 18 organizations t4 xnedewdcasg
274. asingle line of 100 characters or less for landscape page setup Use 60 characters or less for portrait page setup INI GKP Unfinished MRAI Inspector Description Provides an inspector a listing of his unfinished MRAI inspections Comments THESE ARE GARY PERKINS UNFINISHED a With Filter PE R INI GEF ACTION P Comments THESE ARF GARY PERKINS UNFINISHED MRAI Include report description 13 14 MORE SPECIFIC SORTING DRILL DOWN 13 14 1 SORTING REPORT COLUMNS HTML Remember that any column of the report can be used to change the sort order of the report 1 Clicking in the header will cause the initial sort It may be either ascending or descending 2 Clicking a second time will reverse the sort order of that column 13 14 2 SORTING REPORT COLUMNS EXCEL An report developed by using the EXCEL Report Extraction Feature may also be sorted either ascending or descending Revision 09 31MAR2010 PAGE 13 12 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL 13 15 REPORT PAGE SETUP A The reports have default page setups for the printing of the reports B Those page setting can be reviewed by selecting File gt Page Setup C The user may change the page setup by selecting the revisions then click OK SS Format amp Options Margins amp Header
275. at in the close up example provided the Organization number and name are now grayed out This indicates that it is no longer possible to change the serial number of this record This is also true of the Aircraft MMS field Organization Number AOC 1122 Active Yes No Organization Name di Vagabon Services AOC Approvals Areas 1 Business Names 1 AOC Approvals Routes 1 Add ORG Certificates 1 Add AOC Approvals General 1 Base Locations 1 AOC Approvals Flight Ops 1 Management Contacts 2 AOC Approvals Ops Fleet 1 Add View CAA Contacts 1 AOC Approvals Maint Fleet 1 Exemptions 1 AOC Approvals Airports 1 Add Aircraft Listing 1 Add AOC Leasing Arrangements 1 Policy Manual Approvals 1 AOC Contracted Services 1 Complexity Review 1 Add View AOC Maintenance Arrangements 2 Add View AMO Approvals 1 Add View AOC Training Arrangments 2 ATO Approvals 1 AOC Approvals Simulators 2 Add Aerial Work Approvals 1 Add View Non Certificated Operations 1 Add View C The user may now add or to the sub tables The user must first ensure that the Organiza tion Identifier to be used in entering data in the sub tables is included in the CAA Action database sub table for Organization Copyright 2003 2012 PAGE 11 7 Revision 08 31AUG2008 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL A O FR CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM 11 6
276. ate PDF search window for quick referencing separate from Document Control 15 6 3 PLACE INTO HOLDING FILE The scanned document should be saved to a holding folder where it can be prepared for insertion into the b Document Control Upload Folder Document Control database Te All PDF files should be inserted in this holder folder for insertion processing Copyright 2003 2012 PAGE 15 5 Revision 11 31AUG 2012 J Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL N O FR CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM Documents in other software should be converted to PDF before further processing into Document Control 15 6 4 CONSI DER CONSOLI DATING LARGE DOCUMENTS lf the total document was larger than the page capability of the scanner consider consolidating the generated files into one document using the Acrobat Pro 15 6 5 CONSI DER OPTIMIZING All PDF searchable documents should then be optimized for better storage 15 6 6 I NSERT IN DOCUMENT CONTROL A Follow the File Upload protocol to insert the ane oe Serer document into the database efer to paragraph 13 for upload protocol B Check that the document was inserted is accessible and readable 15 6 7 Now DELETE THE RECORD FROM HOLDING FOLDER After confirming that the record is now in the ae eer eer a E Document Control database delete the file from E ae ee cee a a DO all files that have
277. ation Documents c KMA JEP C070111 TGAA 422 15 10 2007 1150E 0 Certification ATO c KMIA JEP C070111 TGAA In this case inspector JEP did all of the tasks because only his initials are shown for each record The work was done for operator TGAA the expanded record will show that this was Transglobal Air Training This reportis arranged chronologically and reading the description the certification of an Approved Training Organization was begun and completed The records read like a story of that certification The technical decisions of the inspector were captured in the action column A full record can be viewed by using the ID Record ID column C There are a numerous standard reports that have be developed within this database to take advantage of the descriptive numbering task descriptions and connecting of related records 1 2 10 EXAMPLE OF THE VIEW CAPABILITY A The following is an example of the VIEW Page that the user may enter to view sort or search The VIEW shown here contains the same for particular records records that were included in the previous report example In this case the default search is for the records of the inspector with the initials JEP That inspector s records are shown sorted in ascending chronological order But this VIEW page allows any column of this view screen to be sorted by simply clicking on the column title
278. ause accident inquiry boards and international audit groups to decide that a CAA is accomplishing a coherent and complete certification D Few CAAs take the time to pre plan certifications This is very apparent when these The audit groups also look for follow through CAAs are audited and found to have Is there evidence that the CAA accomplished the insufficient records of certificating Minimum Certification Evaluations and Events that were pre planned E Records of an MCE program showing the certification plan and subsequent completion of that plan are critical to the international credibility of the CAA J Revision 10 31MAR2011 PAGE 1 14 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O eR S GX OM INSPECTOR DATABASE INSTRUCTIONS MANUAL 1 5 3 WHEN TO PLAN CERTIFICATIONS The management should decide which certifications must be pre planned At a minimum CAA Action records for the minimum inspection evaluations and events should be pre planned for the following certifications 1 Original certification of an AOC AMO ATO or Aerial Work operators 2 Lengthy special certifications such as ETOPS RVSM RNP 10 3 Low visibility operations such as Category II and III landings or takeoffs 4 Addition of a new aircraft type to the AOC certificate 1 5 4 MCE ExcEL TABLE UPLOAD FEATURE A The planning and data entry of the Minimum Certi
279. ay be impossible at the outset of the program the minimum backup The use of such a strategy will make it possible philosophy should be last 7 days weekly and retrieve data that may have just disap monthly peared preventing a debilitating loss of J records 1 Using a marked set of re writable CD or DVDs a backup of the system should be accomplished at the end of each day for 5 days These disks are recycled through the period again 2 Then assuming no identified problems through that 5 day period do the end of week backup which will be archived and 3 At the end of the month do end of month backup which will be archived 1 8 2 USE A NETWORK A Some offices have used a dedicated single computer to make the CAA Action database entries While this may be an interim solution a huge amount of possible entries will not get into the database A single computer solution should be avoided B A network with all of the users connected in some way will ensure that the users will all have access to the database This database will handle large numbers of users at the same time Use it to it s full potential 1 8 3 APPOINT AT LEAST ONE DATA QUALITY COORDINATOR A Consistent output of credible reports from a database require someone to review the quality of the data on a regular basis B Select the best compute literate inspector s and assign them the role of Data Quality Refer to Chapter 7 of this manual regarding C
280. bal Air Leasing Ltd London Devonshire United Kingdom 011 94 36 354 9 18 ENTERING THE EQUIPMENT REVIEW I NFORMATION A When initially issuing a Certificate of Airworthiness to the aircraft the CAA should l i i about the aircraft especially the airframe and collect information regarding the airframe engine hours on a routine basis engine and specific avionics equipment that is installed The CAA should consider collecting information 1 From the Aircraft Primary Record page for the specific aircraft serial number select the ADD button to the right of the label Equipment Review Equipment Review 0 2 That selection will display the Aircraft Equipment Review Entry Form Four fields should should auto fill Serial Number auto filled with the serial number from the AIRCRAFT Primary Record Registration Number auto filled with the current registration number showing in the AIRCRAFT Primary Record Date of Review defaulted to current date Copyright 2008 2012 PAGE 9 21 Revision 10 30SEP2011 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL N O P CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM Active Yes D Aircraft Equipment Review Entry Form Serial Number 23456 Navel MMS Registration Number 3D DAC Nave2 MMS Date of Review aa a a GPS MM Active Yes No ja Purpose of Review ELS M Location VNAV MM Airframe Hours Comm 1 MM E
281. be A amp E SPC DESCRIPTION 30 06 2004 FFAA HRW o KMIA DHC 8 300 311 R P T2 4622C A Inspect Time in Service Records 30 09 2004 FFAA HRW O KMA DHC 8 300 311 R P T3 4522 A Inspect Lite Limited Component Records 342004 FFAA HV KMIA DHC 2 300 311 R P T4 4822F A Ingpect Overhauled Component Records Note that each R record now has a Record ID number This allows the user after consulting this report to select the specific reserved record after completing the R inspection J Revision 10 30SEP2011 PAGE 5 8 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O aR S GX OM 5 3 5 STANDARD REPORT UNFINISHED MRAI ORGANIZATION A Selecting the standard report Unfinished MRAI Organization will bring up the Report Filter field Report Filters o Unfinished MRAI By Organization B The Identifier of the Organization just entered was FFAA Enter that Identifier in the filter and select Generate ORG pepe C That action will immediately result in the requested standard report sorted in the same manner as the Inspector report Unfinished MRAI By Organization DATE ORG INI Loc MMS REG PE ACTION IDR A amp EF SPC DESCRIPTION 30 06 2004 FFAA VOR KMIA DHC 8 300 311 R P 70 46224 A Inspect Airworthiness Directive Records S0 08 2004 FFAA VOR KMIS DHC 8 300 311 R P T1 46276 A Inepect Mandatory Service Bulletin Records S
282. be completed in order to have a valid MCE completion Action Number should not be changed J Revision 10 30SEP2011 PAGE 5 10 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL AVSOG EEK The MCE may be reassigned to another inspector or traded The accomplishing inspector should appear in the completed MRAI record The Project Number should not be changed The Action Taken must be updated to A Approved Accepted evaluation or S Satisfactory inspection to reflect that the event was entirely satisfactory The Date Accomplished must be updated to reflect the date on which the MCE was actually accomplished The Organization should not be changed The Location ID may be updated to the actual location Record ID 24 Record ID A amp E Number 2372 Eval Aircraft Specific N Normal Procedures a Planned Event M Cert Planned Event Inspector GKP Gary Perkins Project Number C060002 Certification Project Number Tracking Number iv Tracking Number Action Taken P Planned T A Approved Accepted J dd mmyyyy x zi Date Accomplished 15 10 2007 e 23 2007 TGAA Trans Global Airlines Organization TGAA Trans Global Airlines iv Organization Other Operator P Other Operator Location ID KMIA Miami International 2372 Eval Aircra
283. be related to a specific type of aircraft is type specific Example organization keywords include ATO Approved Training Organization AMO Approved Maintenance Organization AWC Aerial Work Certificate Example personnel licensing keywords include PEL Personnel Licensing ATPL Airline Transport Pilot License PPL Private Pilot License B Atthe bottom of the 1st level Action number links there is a Browse All selection Sometimes it will be necessary to scroll down This Deon ee selection opens all of the numbers in the system for a search The Records Contract following is an example of the Browse All search function Browse All 1 Inthe search fields select Action Description and enter the word s you would like to search In this example the inspector is looking for major repair and enters the word major 2 Then selects the All radial button on the right side J Revision 11 31AUG 2012 PAGE 3 22 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O PRN S GX OM Remember that the selection of one of these radial buttons also begins the search Primary amp Field Action Description major 4 ig 1 15 of 277 Next Last Action Number Action Description Reserved for Inspector Planning 1 Special Projects Admini
284. bulary Fluency Comprehensive 10 14 2 SAVE CHECK AND EXIT THE RECORD A When these entries are completed the user should select the Save amp Return 1 This action will bring the user back to the PEL Primary Record page 2 Notice that the License Info record counter indicates that there is at least one record attached to this PEL Primary Record 10 14 3 DEACTIVATE OUT DATED RECORDS When completing a record it is a good practice upon exiting to VIEW the applicable sub table records for the PEL Licensee to check for any records that might be out dated by the new record 10 15 COLLECTING THE PEL APPLICANT S PHOTOGRAPH A The applicant should be required to submit a recent digital photo with his application An alternative would be a photograph that has been scanned as a jpeg or tif file But these files are usually not as easy to manipulate in a Photo Editor software B The CASORT PEL has the capability to retain the photo file and insert that photo on a PEL license template 10 15 1 PREPARING THE PHOTO The following steps should be taken to prepare the photo for inclusion in the database 1 Rename the photo file to a name that incorporates the PEL number that is assigned to the PEL Primary Record For example if the PEL number is 000603 the first photo file entered for this person would be named 000603 1 photo The photo will work best if it is saved as a jpeg file 2 Before inclusio
285. c Action Task Number for the OJT and Name of the OJT Instructor COT Levil Por 26b Cnepecton of Arcraft at kamp Inebuctor Jamae Parkins F The Action Taken field will contain C Complete if the Level OJT is completed PAGE 4 20 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O RR S GX OM 4 7 4 4 Level III OJ T Example Entry a A The following is an example of a completed training record that will be entered by the trainee to record a Level Ill OJT qualification CAA Action Entry Form Control Number 12 01042 Aircraft MM S BE 200 Beechcraft Aircr Action Number 2602 Inspect Aircraft at ia Other PEL Number Planned Event izal Designee Number Inspector JLE Jaytred Basawil aoa Maintenance Rep Project Number naa Management Rep Action Taken S Satisfactory mal Simulatori ddy rornfy yyy Date Accomplished 15 02 2012 il Training Course 00003 OJT Level III Quel Organization LNAA Lionair INC nm Other Entity Location ID RPLL Ninoy Aquino Inter Tracking Number Pilot In Command Number 106106 Inspector Use Aircraft Registration RPC 8618 safety Concerns 0 Add Flight Number Admin Tracking D dd Destination emal Memo OJT Level TIT Qualification Instructor James Perkins 1 The trainee will enter the actual Action Number for the OJT task being accomplished The record is actually complete
286. cal Management VIEW VIEW CAA Employee Quali View view app view view view V EW app view fication Record ADD EDIT EDIT CAA Employee VIEW VIEW VIEW CAA Employee Tech VIEW VIEW VIEW on VIEW Training Course VIEW VIEW VIEW VIEW VIEW pp VIEW nar VIEW Training Institution VIEW VIEW VIEW VIEW VIEW ADD VIEW End of Chapter Copyright 2003 2012 PAGE 17 17 Revision 09 31MAR2010 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL A O Pf CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM This Page Intentionally Left Blank Revision 09 31MAR2010 PAGE 17 18 Copyright 2003 2012 Aviation Safety Oversight Group Inc
287. cars Flying Organization or ABL for Ables Aviation Repair 3 Regardless of the three letter initials chosen they will become quickly imprinted in the users brain as associated with the ORGANIZATION they represent E The fourth letter is used to represent the type of organization certificate that this ORGANIZATION IDENTIFIER is associated with An example method that has been used by a number of CAAs is 1 M Approved Maintenance Organization 2 T Approved Training Organization 3 W Aerial Work Organization 4 A Air Operator Used for commercial air transport operations involving scheduled passenger operations in aircraft with more than 20 passenger seats 5 B Air Operator Used for commercial air transport operations involving non scheduled or cargo operations in aircraft with more than 20 passenger seats and or payload of more than 15 000 kgs 6 C Air Operator Used for commercial air transport operations involving aircraft with 10 to 20 passenger seats 7 D Air Operator Used for commercial air transport operations involving aircraft with 9 or less passenger seats 8 N Non Certificated Organization Used to track those general aviation operations accomplished by organizations 9 F Foreign operators 3 11 2 CAA ACTION ORGANI ZATION SUB TABLE A The database has a ORGANIZATION sub table that provides possible Organization Identifier selections to the user in drop down menu format
288. cc cece eee ees 9 13 date fields ccc cece cee cece eee eaes 3 13 serial number ccc cece cece cece eeeees 9 9 default entries 0 eee cece cee cece eee 3 2 ie see supplemental type certificate 9 11 field characteristics ccc cece ec eee eeee 3 10 sas l type certificate 20 iseer nae eee ee ees 9 10 CIOS co tce coated cencedsenuetedcuasenesee ET 3 1 aircraft MMS memo fields ccc cece cece cnc eeceeeas 3 16 i Crea ON veers ei Ecin trI 6 6 name collection fields 0e cee eee 3 14 Sac deactivation 0 cece cece cece e ences 6 7 number letter fields 0 cc eee e eee eee 3 14 designations wis ins euaawss nouns sede caw eww eee 6 5 paragraph entry fields cece eee 3 16 ae sti 6 7 record ID field ccc cece cece eee eeeee 3 17 ee ee ee aircraft qualification 0 ccc cee ee eee 12 12 safety issue SI number 00 ce eee 3 17 l AOC leasing arrangements cece eens 11 31 AQE field autofilled numbers 3 17 aircraft MMS cece cee cee cece eee eeaes 3 28 a ina aiate a eine etre location ID rnd cuter wneoeyetes eke EEEE 3 26 Organization sete eeceacdsuaesweenteneeassets 3 29 B other operator 0 eeeeeee ee eee eee ee eee 3 16 browse all numbers cece cece teens 3 22 A amp E number VS DIEU cyano wee EEE a as anenn a E S 3 19 C administrative
289. ccceccececeeeeeeeeeaeeeeaeseeeeeeeeeaneasanees 3 28 3 11 Entering Organization Information ccccceceececeeseeeeeeeeeeeeeeaeeeeeueeeaeeesaneetees 3 29 3 12 Control Numbers as Reference Numbers cccccceceececeeceeeeeeeeeeeeeeeeeessueeeanees 3 32 3 413 COMMECHINGIRGCONGS suscsecmesesetenccnvsternseteeeneenestindoneenettcoteem ENEA 3 33 3 14 Memo Field Entry REStrictiOnS sssidisdiviccmaarcnnsseniasirnebvernisinivivesarnmaaatiinn 3 36 3 15 Viewing and Editing CAA Action RecordsS cccccceceeceeeeeeeeeseeaeeeeeeeeeeeaeeesanees 3 40 3 16 Selecting Administration Action Numbers ccccccecceceeeeeeeeeeeeeeesaeeeeaeeeeaees 3 43 Chapter4 CAA Action Entries by Category 4 1 Standard Terms for CAA Action Inspector Entry ccccceceeseceeeeeeeseteeeeeeeeeeeeaes 4 1 4 2 Entering Inspection Events cccccccecseceeeeceeeeeeecueeeeueeesueeeeureeaueeeaueeeaeeeeaeseeags 4 4 4 3 Enternng Evaluation EVENTS seisine inire aE N EE E A 4 7 4 4 Entering Investigation Events cccceccececsececeeceeeeeeeeeeeseeeeeaeeeeeeseeaeaeeereteaetess 4 9 4 5 Entering Personnel LICENSING Events cccceceeceeeeeeeeeeeeeeeeeeteeeeterseteesetetanss 4 12 4 6 Entering Resolution Events ccccccececeececeeceeeeeeeeeeeeeeseeeeseeeeeeeeeeeeesaeeeeaneeeges 4 15 4 7 EMH Taning EVENTS sicions nonini EAER EN saormniandeigenmmninain 4 17 Chapter5 Specialized CAA Action Entries 5 1 Entering Simultaneous or Consecutive Events
290. cern is not directly related to the PEL event a separate investigations or resolution record must be generated to open the safety concern in a venue separate from the PEL event J Revision 11 31AUG 2012 PAGE 4 14 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O eR S GX OM I Admin Tracking Where CAA administrative issues are identified during the licensing event Bene beget os A N ton they should be attached to the CAA Action i ia a corrective action completed in the Admin record in which the admin issue was identified Tracking database file 4 6 ENTERI NG RESOLUTI ON EVENTS The purpose of this Section is to provide general guidelines applying to the entering of records to complete resolution of a specific safety concerns 4 6 1 KEY GUIDELINES A Resolution of safety concerns is accomplished through an on going effort and may involve a series of records B Each event undertaken by the CAA employees to resolve a safety concern should be included in the resolution records 4 6 1 1 Resolution CAA Action Records A The CAA employee is not required to enter a Each resolution event must be CAA Action record for on going resolution of a recorded in the specific safety con safety concern as long as each evenit action is cern form under Resolution Mitiga entered into the Resolution Mitigation S
291. ceucenes 3 32 administrative issue cee cece cee cee e aes 8 1 CPC duties aircraft entering Of ccc cece cece cence ee ae cence 5 14 airworthiness certificate cc eee eee 9 14 create NEW USEF cc eee ec cece ecceceeeeueeuees 17 3 CAA approvals 4 c0sda8cinsaiwwoweeresaineadees 9 16 creation edit record pce E A is ak ee 9 13 organization qe doce ee A E SEEE 6 9 Copyright 2003 2012 PAGE INX 1 Revision 11 31AUG2012 J Aviation Safety Oversight Group Inc AVSOG EEK CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL D events entering CONSECUTIVE cece cc eee eee 5 1 Data Backup onsewnwactimdcaeweseae eo siaesie dua auteanss 1 22 entering evaluations cccseeeeeeeeeeees 4 7 data enuy entering INSPECTIONS cee cc eee eee ees 4 4 administrative ccc cece eee 3 7 entering investigation sese0e 4 9 4 17 default ee E E ne ree 3 7 entering personnel licensing ssese0e 4 12 replicating a record 0 sss ee steers 3 9 entering resolution ceee cence aeees 4 15 SAVING TECO is vai vecas an Hidddawaddsnwepaeweres 3 9 entering simultaneous ssseseeeeeeees 5 1 date CAICNOAD parase urr REINA EEA EREE 3 13 LOMMGL EEE 3 14 F de activate users sesessssesesseseoresesses 17 1 flight program ee ccc eeeeeeeceeeuuneeeeees 12 12 deactivate USCIS 0 eee ee cee cece cee cee
292. cord and open a group of navigation links a At the saved screen select Edit the record just saved This will return the user to the record which now has an assigned Record ID for continued data entry To finish this initial certification record the CPC must enter a project number to allow the connection of all records that are made in this certification That project number will be 0461 04 2004 61 Record ID that database auto generated for this file Select the drop down menu arrow for PROJECT NUMBER then select Create Edit New Create Edit New Enter the information for the new project number Create Edit Project Number and select save and return to return to the CAA Action records Project Number 0461 Description Certification Jackson Ai Active Yes O No Now if this is a new organization select the drop down menu arrow for the ORGANIZATION then select Create Edit New Create Edit New Enter the information for the new Organization organization and select Save and Return to return to the CAA PEENI Business Name Action record Type AOC Air Operator Large Aircraft Active Yes O No The CPC has now Copyright 2003 2012 PAGE 5 13 Revision 10 30SEP2011 J Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL N CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING AV SO x MI 4 Completed the CAA Ac
293. could be investigation taken from any other Action numbers as necessary l to describe the actions and activities of the D These CAA Action records could be a mixture inspector during the investigation of administrative actions evaluations inspections with a record for each activity Copyright 2003 2012 PAGE 4 9 Revision 11 31AUG 2012 J Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL N O FR CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM E The records for a high profile investigation should be connected by project number Other investigations may be connected by a tracking number as determined by management 4 4 1 2 Multiple I nspectors A If more than one inspector is involved in the same investigation all inspectors must complete a CAA Action record for each activity of work B Itis permissible for a supporting inspector to defer to the assigned inspector and only complete a E CAA Action record with the Action Number 1004F Assist Another Inspector with Investigation 4 4 2 I NVESTI GATI ON ACTION ENTRY BASICS A Inspectors will normally enter the Investigation Action numbers by memory or reference to technical guidance that recommends specific numbers B Ifthe inspector does not know the Action Number by memory or reference to technical guidance it will be necessary to 1 Click on Enter on the CAA Actions bar on the Home Page CAA Actions View Ent
294. courses and institutions is also located in Chapter 6 Employee Contact Records Employee Technical Licenses Employee Resume Employee Aircraft Qualification Employee Formal Training Employee OJT Training 12 1 QUALIFICATION RECORDS ARE CRITICAL TO CAA CREDIBILITY A One of the 8 critical elements of effective aviation safety oversight is the employment and qualification of technical inspectors B Itis very important from the beginning of employee s employment to have an organized method of tracking employee contact information technical licenses resumes aircraft qualification formal and OUT training C CASORT provides the capability to include those records in the database both on a day to day participation basis and to record the individual training completions The authors recommend that an inspector s records also be printed out and included in a hard copy qualification files as he progresses through his training D Up to date hard copy records and digital records can be very helpful in establishing an inspector s credibility for participation in technical safety matters such as accident inquiry boards E Having these records available for all inspectors in the CAA s employ greatly enhances the credibility of the CAA on occasion of audits by ICAO or other States in matters relating to aviation safety oversight 12 2 ACCESSING CURRENT EMPLOYEE QUALIFICATION RECORD To access a current employee record fr
295. craft MMS Action Location lew Action Organization u PEW 4 The VIEW page for the active list of CAA Action Project Number Action Organizations will appear Action Tracking Number CAA Action Entry Views Enter 5 Select the underlined word View for the Safety Concern J Revision 10 30SEP201 1 Action Organization that is to be moved to the Inactive list PAGE 6 10 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O PRN S GX OM 6 That action will bring up the VIEW PRINT EDIT page for the CAA Action Organization Select EDIT CO N On the EDIT page under ACTIVE yes no select NO and Select GO The database has now moved this CAA Action Organization to the list of Inactive organization 9 6 4 4 REACTIVATION OF A DEACTIVATED CAA ACTION ORGANI ZATI ON To reactivate the CAA Action Organization follow all steps of the deactivation process except at step 9 select YES 6 4 5 DELETION OF A CAA ACTION ORGANIZATION There is no provision for deletion of an organization from the list only the ability to overwrite any initial entry errors The CASORT development team recommends that no further revision to the organization identifier organization name or certificate type be done after the users have been inputting CAA Action data using that organization 6 5 CREATING amp EDITING CAA ACTION
296. craft Primary Record table _ Aircraft Primary Record Serial Number Active Yes No Regisbration Registration Info O Add Aircraft MMS 2 Airworthiness Certificate 0 Add Aircraft Operator CAA Approwals O Add Registration 5 Yes No Owner oO Add CofA yes No Lessee O Add SsTCs Yes No Insurer O Add Current Exemptions Yes No Equipment Review 0 Add Insurance Yes No Currently Leased J Yes No Type Certificate O Add Supplemental TC E Add Exemptions 0 Add Memo B The radial buttons located below the Aircraft Owner field are Current Registration Yes No provided here to provide quick information to the Aircraft Primary Current CofA Yes No Record VIEW page STCs O Yes No Current Exemptions Yes No They are defaulted to No Current Insurance O Yes No The instructions for their completion will be provided in the discussion Currently Leased yes No of the Aircraft sub table that is applicable C Those fields that appear on the Aircraft Primary Record entry form as boxes with the number 0 followed by the word Add Type Certificate 0 provide the ability to add or view information in the sub tables to supplementalTC i this specific aircraft Exemptions 0 Add D All of these sub tables are linked to the AIRCRAFT Primary Record by the aircraft When one of these sub tables is selected the serial number entered in the field on the serial number will be defaul
297. ct Operations Facilities 5544 93 28 GKP F 1 amp Equipment View 11 00009 251 23g6e Eva RVSM Personnel 2011 03 28 GKP A o Training Provisions Inspect Cabin Crew Wiew 11 00008 250 26016 Procedures In Flight 2011 03 28 GKP 5 0 B This CAA Actions View Page is defaulted to show the records of the person logged in On all View Pages the records will initially be presented in ascending order with the last record entered at the top of the page The defaulting for the View Page varies depending on the database CAA Action default only the user s CAA Action records Selecting a header on a View Page will cause SI default all OPEN records that particular header to be the sorting column ORG Aircraft PEL default the ACTIVE records either ascending or descending 2 7 6 3 Import Button on View Page If the user has permission that allow him to Import planned records from an Excel planning form to the CAA Action database an Import button will appear on his CAA Action View Page The average user will not see this button Normally only the person assigned to conduct uploads will be able to see this Upload button The actual capabilities associated with the Upload button are described in Chapter 6 Opa a PAGE 2 17 Revision 10 31MAR2011 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL 2 7 6 4 Sub tables Button on View Page A Ifthe
298. ction Number field uses a 2 Level selection process It contains extensive choices that are provided through two levels of selection 1 first by group 2 then within a particular grouping The specific methodology for using these fields is provided in further sections in these Help contenis 3 3 2 ADMIN EDIT DRoP DOWN MENUS There is one field drop down menu that can only be edited by the Database Administrator That one is the Inspector field This field is edited by the ctor HKW Homer Wilson Database Administrator through a separate log in process The user may only make selection from the menu in this field This field will auto fill by default the name of the inspector that is logged in to make data entries JWS Juan Sanchez HKW Homer Wilson The logged in inspector may overwrite the inspector name by selecting WDR Vincent Roper another name from the menu KSP Kip Perkins For forensic purposes the keystroke log will show that the logged in ABR Al Rolle inspector made this particular entry ABR2 Albert Rolle2 Copyright 2003 2012 PAGE 3 11 Revision 11 31AUG 2012 J Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL N O east CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S Gx COM 3 3 3 DATA QUALITY COORDI NATOR EDIT DROP DOWN MENUS A There are six drop down menus in the CAA Action Entry Form that should be maintained by a Data Quality Coordinator 1 Organization NO
299. ction will display the report filter page auto filled with this Aircraft s serial number Report Filters Qualification Comprehensive Note the record is defaulted to Active Only Employee 34569 which would be the normal report select Associated Files All Active Only If the user purpose is to just view the report es ae nclude report description select Generate Report Format Excel HTML Generate Report j If you desire to print a formal report you may choose to completet the comments field to insert the purpose of the report refer to chapter 13 for more specific discussion J Revision 10 30SEP2011 PAGE 9 2 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O FR VS amp COM 4 That action will display the Aircraft comprehensive report in a separate web page Aircraft Comprehensive Aircraft Primary Record Active Serial Number Aircraft MMS Yes 123456 B777 B777 300 Aircraft Registration Info Active Registration Date Registered Yes RP C3434 15 08 2012 Aircraft Airworthiness Certificate Active Registration Issue Date Basis Expiration Date Yes RP C3434 15 08 2012 5 31 08 2015 Active Owner City State or Province Country Phone Yes Anstel Light Brewing Co Manila ae 5 Ifa revision was made to this Aircraft record print this current information and insert in CAA hard
300. ctive to Inactive list or vice a versa The user should notify the DQC when an Organization status change is necessary Copyright 2003 2012 PAGE 3 31 Revision 11 31AUG 2012 J Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL N O east CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING AVS Gx COM 3 11 6 ORGANI ZATI ON NOT I NCLUDED IN DROP The creators of this database recommend that DOWN LIsTS in the interest of standardization users be The default settings in this software will NOT restricted from making the direct entry pend allow the user to insert a new Organization ing coordination with the Data Quality Coordi nator to ensure that the Organization Identifier into the list of choices while in the iaequtieriecorece and a E process of making a CAA Action entry If when entering a CAA Action record an inspector would like to enter an organization identifier that is not currently provided in the ORGANIZATION sub table 1 First complete all other fields then a Only the Data Quality Coordinator may edit the 2 Use the Org Identifier drop down menu aE SENS ae rere list r and make the selection 0000 Need New It is important to the summary reports that the Organization ID Organization Identifiers be entered in a consistent manner 3 Enter the Organization s official business name and a suggested Org Id in the MEMO field then 4 Coordinate with the Data Qu
301. d Active Documents indicates the number of documents that are posted to the Document Control database that related to this Action Record Related Active Documents 1 iTi oo a Foal ot Le Last modified by GKF on 2 B This example indicates that there is 1 document That document may be reviewed by selecting the underlined link 1 If there was more than 1 document the link would take the user to a view listing of all of the documents by subject 3 1 4 2 Last Modified By This footer information above simply shows the date the record was last modified and the initials of the person who made the modifications Additional historical record modification information may be obtained from the Database Administrator 3 2 EXAMPLE OF A SIMPLE CAA ACTION RECORD ENTRY The purpose of this section is to demonstrate how easy it is to enter a CAA Action record 3 2 1 THE ADMINISTRATIVE ENTRY SCENARIO A For this example an inspector is in his office B During the morning The Administrative activity is the most common record that will be entered in the database He is called by three different persons on the phone regarding regulations and airline It is estimated that 85 of all inspector work is certification associated with this grouping of tasks He also has a face to face meeting with a fourth Should you report it person regarding a flight check He now consults his notes and log
302. d Actwex controls Disable Enable C Prompt li Initialize and script Activex controls not marked as sal Disable C Enable Prompt E Run Activex controls and plug ins 4 Reset custom settings Reset to Medium Security Settings Settings EA Scripting iS Active scripti O Disable Enable gt Prompt Eal Allow paste o WIA script I Deable Enable C Prompt B Scripting of lets CJ Disable S Enable Prompt EE User Authentication Ft l Reset custom settings Reset to Mediun Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL These settings allow your browser software to use the JAVA applets that interface between the web server and the database If these settings are not correct the Web Browser will not let the user perform functions within the CASORT database 12 The main Internet Options page will re appear with the Security page displayed Internet Options General Security Privacy Content Conmections Programs Advanced silec 4 Web conlent zone to speck is Secures Seinas Intar Lacs inttemcl Trusied sies Restided sles Internet a This 2one cartaire ell Web giles you heen placed in aiher pores Secunby level tor this rone Custom Cuslom Seti rege To change the setings dick Custarn Leal Touse
303. d Training Records a 1 From the Home Page select the E i ps Employee Qualifications View button be Employee Qualifications Tee em 2 From the Employee Qualification listing select the Sub tables button in the top right corner PY oan enio yee OREA REA active CI Inactive CIAJ Search for in Employee Number Search Employee Number Employee Name Employee Initials Date Employed Active J Revision 10 30SEP2011 PAGE 6 32 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL 3 A drop down menu containing access to the training course and institution CAA Employee Aircraft sub tables will appear as the last Qualification View choices CAA Employee Contact 4 Select the Training Course Enter Euston button C44 Employee Formal Training TAA Employee OJT Qualification TCAA Empl Positi mployee Position Qualification TCAA Employee Qualification Record TAA Employee Resume CAA Employee Technical Licenses Training Course View enter i Training Institution 5 On the Training Course entry page enter the Course Number Training Course Since different training institutions may have the same course number we recommend that the course number be followed by an acronym for the training institution Course Number 1001 AVSOG Course Title Critical Elem
304. d as if the inspector performed the task The only indication that OJT was conducted will be the Training Course selection and the inclusion of a Memo outlining the fact that this record includes OJT 2 Inspector There will be a record for each trainee for each OJT session by task and will be in the printed qualification file for the for each day of OJT inspector as summarized in the CAA Employee Qualification Records database The official record of OJT Level III completion 3 Action Taken The inspector will enter the technical decision resulting from the OJT task being accomplished The OJT instructor must concur with the selected Action Taken 4 Location The location of the training 5 Management Rep Enter the instructor s last name and first initial or first name Training Course A drop down menu is provided to select as 0003 OUT Level IlI OJT qualification is documented by the Training Qualification 6 Memo The person receiving OJT should indicate in the memo a The Action Number of the OJT Task b Followed by the term OJT c Then the OJT Level for this task Course number 1020C which corresponds to the Action number for OJT training Copyright 2003 2012 PAGE 4 21 Revision 11 31AUG 2012 J Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL N O PN CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S Gx COM 4 7 5 OJ T NSTRUCTOR S DAILY ENTR
305. d as required by the CAA The CAA should publish the proper protocol for entering Airworthiness Certificate information in the database to ensure consistent data 4 Select the Save amp Attach which will ensure that the sub table record is attached to the Primary Record Copyright 2003 2012 PAGE 9 15 Revision 10 30SEP2011 J Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL N O east CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM 5 Then check the Aircraft Primary Record Page to Airworthiness Certificate Add ensure that Airworthiness Certificate sub table counter shows a record was entered 6 Be sure to update the radial button for Current CofA The purpose of this button is to provide the current Current CofA Yes O No information to the VIEW Page for Aircraft Primary Record without the user having to actually go to the CofA sub tables 7 Then consider generating an Aircraft Comprehensive report showing the new information for the CAA s hard copy files Aincrafi Airworthiness Certificate Active Registration Issue Date Basis Expiration Date Yes C F EBZL Aof0 f2004 S 20 06 2005 9 14 ENTERING THE CAA APPROVALS FOR THIS Al RCRAFT A The next step in the process is to issue a Certificate of Airworthiness for the aircraft B The following information should be entered into the database 1 From the Aircraft Primary Record page for t
306. d for small aircraft The creators of the database have provided a starter pack of 100 aircraft MMS of the primary aircraft used worldwide in airline operations Ifthe aircraft MMS does not appear in this list the BEST source for this information is the manuafacturers Type Data Sheets B An example of the proper entry to be inserted in the AIRCRAFT MMS would be 1 The type designation abbreviation for a Dehaviland Dash 8 is shown as a DHC8 This is the abbreviation for the make Dehaviland followed by the model number 8 2 This aircraft model has been manufactured in more than one series 3 So the proper entry of the AIRCRAFT MMS would be DHC8 300 or DHC8 311 depending on the actual series being used by an operator 4 Other examples would include aircraft for While it would be permissible to have the Se E a gl ie generic B737 listed as an MMS it is important model such as the Boeing j E to the Inspectorate functions to know the entry would be one of the following B737 exact series where possible 100 B737 200 B737 300 B737 700 B737 800 B737 BBJ Copyright 2003 2012 PAGE 6 5 Revision 10 30SEP2011 J Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING AVSO C The Data Quality Coordinator adding a new INSPECTOR DATABASE INSTRUCTIONS MANUAL AIRCRAFT MMS entry should consult the It is important to the summary reports that manufacturer s Type Data She
307. d in this Much of the information provided in this Sec database tion will be repeated where necessary in other sections B Most of these features are found throughout the database 2 8 OTHER MESSAGES 2 8 1 Ti ME OuT MESSAGE A For security and database consistency the CASORT database will log out a user who has not made an entry in the previous 1 hour Some CAAs have requested that this be reset to 3 hours B When the time out occurs the user will be returned to the log in page with a large red banner 2 8 2 J AVA POINTER ERROR MESSAGE A The HTTP Status 500 JAVA pointer error ANY UAE le GEE PPAAT ME OINA NE l unable to point the user to the correct location in message may appears following some user the program action within the database The user should advise the DatAdmin when this pointer error message is experienced y J Revision 10 31MAR2011 PAGE 2 18 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING A O INSPECTOR DATABASE INSTRUCTIONS MANUAL VS GX B 2 8 3 Some of these occurrences are transient in nature apparently related to connections to the Intranet or Internet HTTP Status 500 eer Exception report The server encountered an internal error 0 that prevented it from fulfilling this request exception java lang NullPointerException com avrsog aesir MainForm docet Mainform javaies6 j var serwlet http H
308. d into the applicant signature must be completely in the computer as a gif file signature block Collection will make the scanning and An alternative would be to have the applicant transparency actions easier provide a digital copy of his signature as a gif file C The CASORT PEL has the capability to retain the signature file and insert that signature on a PEL license template 10 16 1 PREPARING THE SIGNATURE The following steps should be taken to prepare the signature for inclusion in the database 1 Rename the signature file to a name that incorporates the PEL number that is assigned to the PEL Primary Record For example if the PEL number is 000603 the first signature file entered for this person would be named 000603 1 signature The signature will work best if it is saved as a gif file 2 Before inclusion in the database signature e 3 In most cases the signature will have to be manipulated in a Photo Editor software create a transparent background 4 Save this file to a specific location on the user s computer 10 16 2 ENTRY PROCESS The process of inclusion of the Applicant s signature in the database is as follows 1 From the PEL Primary Record data entry page for the specific PEL number select the Browse Signature Browse button to the right of the label Signature 2 That selection will open a Windows screen labeled File Upload 3 Navigate to the digital signature file
309. d is intended to be a concise summary preceded by the date The recommended completion method for this field is outlined in Section 7 7 of this chapter B This field will be blank when originating a new Safety Concern Entry form 7 1 25 SAVE amp ATTACH The buttons at the bottom of the Safety Concern Entry form provide for navigation back to the associated CAA Action record 1 CANCEL takes the user back to the CAA Action record without saving Save amp Return Cancel 2 SAVE amp RETURN saves the safety concern completes the attachment of the two records then returns to the associated CAA Action record 7 1 26 ENTERING MORE THAN ONE SAFETY CONCERN A After the software returns the user to the CAA Action record note that there is a box that indicates how many safety concerns are attached to this record in this case there is 1 attached safety concern B The are three choices of action that the user may want to do at this point Revision 10 830SEP2011 PAGE 7 Copyright 2003 2012 a INSPECTOR DATABASE INSTRUCTIONS MANUAL Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O eR S GX OM 1 Click on the VIEW button to view the contents of the safety concern just i A qd WY Ww entered Safety Issues ho 2 Click on the ADD button to add another safety concern or 3 Finish this CAA Action record and select GO 7 2 ENTER
310. d record this information in a spread sheet or database application It is important that the user understands the Inspector Activities and Safety Issue tables are the make or break records CAA Action records must be entered on a high priority basis The data collection of information by the applications discussed in this Help Section have only a small and secondary purpose as official source information These are not usually up dated on priority basis View Enter Basic Aircraft Information This primary table provides the information entry of the general requiremenis of the aircraft including the status of the registration and airworthiness certificates It also provides internal links to the following sub tables gt f CASORT _ Aircraft Primary Record Home Help Garial Auber 233455 Rag ietra thins HazaN Alroatt MAS RIAIS Alou Industric Ancram Gpe Registration yes No com7 Yes No omc Ves No Curent Exemation vee No ae a Yes No Currenty Leased O Wes No Typs Certificate a Ags PAGE 1 16 Actwe yes Mo Tegeta Imi 1 aa EEE E E E iti q h A ny 1R F J 1 i Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O FR S GX OM Registration Certificate This sub table provides expanded information regarding the registration certificate issu
311. d solely on the assigned project number and sorts solely in chronological order 5 5 CERTIFICATION OF ORGANIZATIONS A The purpose of this section is to orient the user with the entries that are associated with the certification of organizations B The example that is presented here is the certification of an air operator that will be authorized to carry passengers on a scheduled basis with large turbojet aircraft This example should provide the most complex data entry requirements that will be experienced in an Inspectorate 5 5 1 BEFORE THE CERTIFICATION PROCESS A One of the almost daily events that will happen in any Inspectorate is the routine contact from the public to ask about some aspect of certification of an organization B Those random non specific Use 1003A Tech Assist Certification contacts will be recorded as Technical Assistance Certification C These contacts and questions may be handled by any qualified inspector But the rules change when the organization submits a PASI 5 5 2 PRE APPLI CATION STATEMENT OF I NTENT A When the PASI is submitted the inspectors authorized to speak to the applicant concerning this particular certification shrink to only the inspectors selected by the manager to conduct the process B But this submission of a PASI Use 1003A Tech Assist Certification usually is done by a meeting This meeting is considered still considered to be Technical Assistance Certification The
312. dard This selection indicates that the basis for identifying the concern is found in the ICAO Standards This is intended primarily for concerns arising with foreign operators conducting operations into the State 7 Gz lInadequate System Function This selection indicates that the basis for identifying the concern was the failure of a safety procedure or system to provide the desired results This provides the ability to make a safety assessment regarding a procedure or system 8 l Initial Investigation This selection is provided to be used when an investigation Normally this entry will be changed as the is begun without a clear identification ofthe Investigation is conducted type of safety concern 7 1 5 PUBLI SHED GUI DANCE FIELD The ability of an inspector to identify the spe A The PUBLISHED GUIDANCE field is provided cific reference for identifying the concern pro to cite the specific source of a requirement vides credibility to the finding other than a regulation It is primarily used to support concerns identified in the TYPE field as C D E or F B Depending on the version of the database this field is blank or defaults to Not Specified at origination of the Reference record This default entry selection may be overwritten at the time of entry with the specific source Reference 3 1 1 AOC Admin Manual reference C The failure to identify the specific reference to published guidance when originating
313. de the capability to search the CAA Action database records for all records relating to certification that have the same connecting Project number This capability allows the certification team to plan and complete certifications with digital summary reports for print out Certification Reports These reports provide for the planning tracking and ultimate completion of certification activities 1 7 6 AIRCRAFT SEARCHES The following reports provide the capability to search the CASORT database from three different approaches The first two links search the dedicated Aircraft database The last link searches the Opa a PAGE 1 21 Revision 10 31MAR2011 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL N O PN CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING VS amp COM CAA actions The second and third links search the CASORT database for all records for a specific aircraft Aircraft Reports These reports provide the ability to search the AIRCRAFT database for pertinent information concerning aircraft certificates and authorizations issued by the CAA 1 7 7 PEL Li CENCI NG REPORTS The following reports are similar to the aircraft searches but focus on PEL licenses Personnel Licensing Reports These reports prowide the ability to search the PEL database For pertinent information concerning persons holding licenses issued by the C44 All PEL Licenses 1 7 8 CERTI FI CATED ORGANI
314. ded Type of Training Formal Classroom gt n the Job Trainin 2 Enter the Training Task nP number title from the Training Task _ dropdown menu provided 26014 Inspect Flight Deck Procedures In Flight 1001C CAA Special Projects This dropdown menu is the 2607 Inspect Flt Supervision Dispatch Action Numbers Browse 2601B8 Inspect Cabin Crew Procedures In Flight ALL function 2386E Eval RVSM Personnel Training Provisions 2604 Inspect Operations Facilities amp Equipment 4 The initial numbers that are Browse for More tE available are the last 10 selected by the inspector Selecting the Browse for More will open the Action Number search function Remember that it will be necessary to select the All radial button to initiate a full search of these numbers otherwise the search would be limited to the available Primary numbers K Primary E Expanded a All Search for in action Number ae Search Cancel Action Number Action Description Use 1000 Reserved for Inspector Planning Use 1001 Special Projects Use 1001A FS Special Projects Use 10016 Certification Project Coordinator Duties Copyright 2003 2012 PAGE 12 17 Revision 10 30SEP2011 J Aviation Safety Oversight Group Inc AVSOG EEK CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL 3 Enter the Instructor s Names 4 Enter the Location dropdo
315. describe all tasks and functions the inspector performs during a work day Under that definition these actions would include Providing assistance to the public Supporting other inspectors Doing routine tasks Training Investigations Evaluations of documents and proposals Personnel licensing Inspections and Safety issue resolution I NSPECTOR ACTIONS Tracking an inspector s actions and entries into the database is a critical priority for the Inspectorate management This database is designed to collect records for each day that an inspector is on duty This includes the seemingly mundane safety oversight tasks Both management and international auditors AVSOG EEK This inspector activity and evaluation software has successfully provided overwhelming records evidence for both FAA and ICAO auditors conducting international audits CASORT Home Help _ CAA Action Entry Form Control Number 10 00036 Action Number 26014 Inspect Flight Planned Event Inspector GKP Gary Perkins r Project Number Action Taken F Follow up Required w Date Accomplished 15 10 20 10 Ey Organization CAAM Commodore A Location ID LFPO Paris Orly Airpi Pilot In Command Number Aircraft Registration 96 AXC 000354 Flight Number a21 Destination DGAA Kotoka Interne The software was developed to describe the inspectors work days The
316. ding approvals Grd Svc Aircraft Maintenance Line Maintenance 48 6 be 7 Maintenance ABC 4 The user should make entries in the remaining fields as directed Maintenance by the CAA Maintenance Avionics Training Aircrat Specitic 11 25 2 SAVE amp CHECK THE RECORD No Choice When these entries are completed the user should select the Save Revision 08 31AUG2008 PAGE 11 32 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O SR S GX OM 1 This action will bring the user back to the ORG Primary Record data entry page 2 Notice that the AOC Contracted Services record counter indicates that there is one management AOC Contracted Services contact record attached to this aircraft serial number 11 25 3 DEACTIVATE OUT DATED RECORDS When completing a record it is a good practice upon exiting to VIEW the applicable sub table records for the Organization to check for any records that might be out dated by the new record 11 26 ENTERING THE AMO APPROVALS I NFORMATION All AMO Approvals issued by the CAA to the Organization should be recorded in this sub table 11 26 1 ENTRY PROCESS The process of entering AMO Approvals information is as follows 1 From the Organization Primary Record data entry page for the specific organization number select the ADD AMU Approvals D button to the right of the label
317. dow Help Adobe PDF 1 Action Number Planned Event Project Number Tracking Number Inspector i 2601 M Coe0002 SPO0 345 KSP F r 2 Use File gt Save As to save a new Excel file specifically for this upload Save in 2007 CASORT Upload Files ag A a x Tii E Tools The user should keep a reeni dedicated folder for storing Documents these upload files 3 Desktop 3 After typing in the new file name double click or click Save z My Documents gs My Computer Ly Filename 10 03 2007 KSP upload xls g My Network Places Save as type microsoft Office Excel Workbook xls S L Oy ae a Pere e tae wn pra 4 ji ff J Revision 10 30SEP2011 PAGE 6 16 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL 4 The resulting new file will be an Excel form with columns for all CAA Action data entry fields which will accept an upload 5 The user may now delete the columns which he does not intend to use by highlighting the column and with the cursor in the column right click for the menu Select Delete and the column is gone Microsoft Excel 10 03 2007 KSP upload sds iG File Edit View Insert Format Tools Data Window Help Adobe PDF F1 fe Aircraft MM S 6 Enter all of the data for 1 record into row 2 Action Number nspector Action Taken Dat
318. down menu provides a listing of l typical events that could happen to an license holder that Hoey should be retained for historical information PE Prac cal Eam PFP PIC Proficiency Check SP 5IC Proficiency Check FA FA Competency Check FO FO Competency Check OC Other Proficiency Competency JPL FIC Line Check RX ReExamination AC Accident IC Incident EF Enforcement OA Other Action Results This drop down menu provides a listing of possible results that would occur during any of the historical events A Approved Acceptable N Needs Further Training S5 Suspension R Revocation JL Rating Rescinded 1 No Action Entered By This field is provided to record the person entering the historical event It is necessary to ensure that persons involved in the event and entering the data are included in the chain of custody of these records 4 In order to complete the record the user may also make an entry in one or more of the number fields in the left column or include a Memo Note 10 12 2 SAVE CHECK AND EXIT THE RECORD A When these entries are completed the user should select the Save amp Return 1 This action will bring the user back to the PEL Primary Record 2 Notice that the License Info record counter indicates that there is at least one record attached to this PEL Primary Record 10 12 3 DEACTIVATE OuT DATED RECORDS When completing a record it is a good pract
319. ds To Show On View Page will be necessary to go to the Home Page io 15 30 so 100 250 500 select Preferences on the Top Bar and select the radial button adjacent to their preferred View number of records 3 15 2 RE SORTING THE COLUMNS A The VIEW columns will appear with the first set of records to view Control ID Action Action Description INI ORG Action PE Project SI PEL Conduct AME AMT Mechanic Airframe 12 00004 11 3510C1 Skill Test 03 08 2012 GKP D B The user may now click on the top of a specific column to re sort the records displayed in that column column For example clicking on the date column will arrange the displayed CAA Action records according to date either ascending or descending Clicking a second time will reverse the records If on the first click the dates were in descending order clicking on the column will reverse the order to descending C This ascending descending arrangement will apply to all columns depending on the content of the column D For example the contents of the PE Planned Events field will normally be the letter R Required Inspection M Minimum Certification Event or a blank space 1 Clicking on the PE will result in these contents being placed in the three groups either ascending or descending 2 Clicking a second time will reverse the order Copyright 2003 2012 PAGE 3 41 Revision 11 31AUG 2012 J Aviation Safety Oversight Group
320. ds that might be out dated by the new record 11 11 ENTERING THE ORG MANAGEMENT CONTACT I NFORMATION The Organizations MANAGEMENT CONTACTS should be entered in this sub table This information will provide all inspectors the current and historical records of the key management personnel of the Organization 11 11 1 ENTRY PROCESS The process of entering ORG Management Contacts information is as follows 1 From the Organization Primary Record data entry page for the specific organization number select the ADD Management Sens f Add button to the right of the label ORG Management Contacts Copyright 2003 2012 PAGE 11 13 Revision 08 31AUG2008 Aviation Safety Oversight Group Inc AVSOGCOR CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL 2 That selection will display the ORG Management Contacts data entry form Four fields should auto fill ORG Management Contacts Organization Number 0142 Active Yes O No Organization Name Nationwide Inc Effective Date TITTA Organization Identifier M fai Management Position j j Address1 Last Name p Address2 First Name City Actual Title State or Province Control Number Postal Code Work Phone Country Cell Number Fax Number Location v Memo Notes Organization Number auto filled with the serial number from the ORG Primary Record Organization Name auto filled with the Org name in the ORG Primary Record
321. e 5 Assuming that there are no data entry errors in the Excel file the upload should occur and the completed records will appear But when errors exists the upload will not occur and an error message will appear An example error message is provided here In this example errors were made in 3 fields The table upload function caught all 3 errors Problems with file had to go back and correct those errors AAYA is not a valid value for field Organization B737 800 is not a valid value for field Aircraft M M S 6 When the errors were corrected and the MS C070016 is not a valid value for field Project Number Excel certification plan was uploaded the upload was successful as indicated by the displayed records and their newly assigned Record ID Numbers j ID Action Number Planned Event Project Number Inspector Action Taken Date Accomplished Organization Location ID Aircraft M M S 2311A M C070016 ksp P 30 06 2008 ANYA KMIA B737 700 23118 M C070016 KSP P 30 06 2008 ANYA KMIA B737 700 2311c M C0700146 KsP P 30 06 2008 ANYA KMIA B737 700 2311D M c070016 kse P 30 06 2008 ANYA KMIA B737 700 2311E M C070016 KSP P 30 06 2008 ANYA KMIA B737 700 2311F M 070016 ksp P 30 06 2008 ANYA KMIA B737 700 2311G M C070016 KSP P 30 06 2008 ANYA KMIA B737 700 2311H M C070016 KSP P 30 06 2008 ANYA KMIA B737 700 23111 M 070016 ksp
322. e Evaluate Aircraft Checklist as a single entry or reflect the key evaluations that were made using the list below and making multiple simultaneous records to show the depth of the evaluation Use Eval A S Flight Deck Setup Flow Patterns 231A Use Eval A S Normal Chklst Challenge Response ott Use Eval A S Condensed Abnormal Procedures 231C Use Eval A S Condensed Emergency Checklist 2311D Use Eval A 5 Checklist Philosopy 231E Use Eval A S Summarized Callouts Responses eof te BUILT IN FLEXIBILITY CASORT provides the ability to summarize an evaluation or inspection with a single record or tell a detailed story of the series of evaluations or inspections that led up to an overall inspection This can be done by multiple records reflecting a consecutive sequence or a series of simultaneous inspections Copyright 2003 2012 Aviation Safety Oversight Group Inc PAGE 5 2 CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL 5 2 NOTIFICATION REMINDERS The CASORT database has a feature that notifies the user when critical planned records are becoming due This feature allows the users and their managers to plan records for events and actions that must be taken in the future Then execute those records before they become stale 5 2 1 CATEGORIES OF NOTIFICATIONS Notifications A There are presently 5 categories of records that will generate a notification 1 M
323. e going to implement the Crew Trac system for flight time records and begin training Inspector Perkins Opened the safety concern record Added a note to the Resolution Summary to that effect Selected GO and then Entered a generic 1008 CAA Action Record to document that effort 5 default entries plus the organization and management representative s names Assigned Inspector KSF Kip Perkins Resolution Summary BEGINNING THEIR FLIGHT DAY 31 01 2005 INSPECTOR PERKINS ASSIGNED TO SAFETY ISSUE VISITED CREW SCHEDULING TO CONFIRM THE CORRECTIVE ACTION ACTION ACCEPTABLE 10 02 2005 DIRECTOR OF OPERATIONS ADVISED THAT AIRLINE NOW IMPLEMENTING BORNEMAN CREW TRAC SOFTWARE EMPLOYEE TRAINING TO BEGIN TOMORROW 11 02 2005 INSP PERKINS MONITORED CREW TRAC TRAINING D On 11 February Inspector Perkins monitored the crew trac training At the end of the day he Opened the safety concern record Revised the assigned inspector Added a note to the Resolution Summary to that effect Selected GO and then Entered a CAA ACTION INSPECTION record Training in Progress to document that inspection On 12 February he repeated the sequence shown in paragraph D On 15 February the company submitted the documentation requesting approval of the Crew Trac System of Record Inspector Perkins immediately evaluated it and Opened the safety concern record Added a note to the Resolution Summary to that effect Se
324. e that image will be discarded when the new image is inserted The Remainder Of This Page Intentionally Left Blank Revision 09 31MAR2010 PAGE 17 10 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL APPENDIX 17 A Specialized Permissions This table provides the recommendations of the CASORT development team for the various users when selecting the permissions located in the specialized permissions portion of the Manage Permissions Permissions Can upload planned events Can Can lock records records Technical I nspectors Principal I nspector Technical Supervisor TA Personnel Licensing TA Aircraft Airworthiness TA Training Admin SysAdmin Non Technical Management Can change ee own YES YES inspector specialty Can access Designee YES YES Display Form Can access Designed omo no ves no Can access medical YES YES certificate form Can access PEL YES YES license form The Remainder Of This Page Intentionally Left Blank Copyright 2003 2012 PAGE 17 11 Revision 09 31MAR2010 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL APPENDIX 17 B CAA Action amp Safety Issue Permissions This table provides the recommendations of the CASORT development team for the various users when selecting the permission
325. e Accomplished Location ID Remember that the data 2 2601A KSF P 30 06 2007 KMIA entered must correspond exactly to the data that is permissible in each field This is especially true for those fields with drop down menus If the entered data is not exactly one of the choices in those tables it will cause an upload error 7 Highlight and copy the complete row 2 using the right click menu 30 06 2007 KMA Do not just highlight the columns with data entries The highlight must include all empty columns to the right infinity 8 Begin at row 3 and highlight the e number of rows that correspond to your proposed number of TB ee aoe a similar records 30 06 2007 KSP 30 06 2007 KMIA 9 With the cursor in the highlighted E 2014 KSP P 30 06 2007 KMIA KSP P 30 06 2007 KMIA area right click and select paste from the menu This action should result in these highlighted rows filling in the data from the previously copied row 10 Now modify the individual cells 7 as necessary to make each row Action Tee mre Action Taken Date Accomplished Location ID unique by selecting the cell and q 2 2601A KSP P 30 06 2007 KMIA making the appropriate revision or 3 2601B KSF P 31 03 2007 KMIA TAAS EnC eae T ae KIA correction on the formula line 5 2601D KSF P 31 12 2007 KMIA 2601E KSP P 31 12 2007 IkMIA 11 Repeat steps 4 through 8 as necessary to place all of the planned records into the
326. e INSPECTOR DATABASE INSTRUCTIONS MANUAL d Project Numbers 2 Employee Qualification database entries to include entries for a Training courses b Training ins it ut ions c Resumes d e f OJT Training 3 Inspector Action entries for Aircraft qualification Formal training a Administration actions b Inspections c Evaluations d Investigation and e Certification 4 Inspector Safety Issue entries including risk assessment and mitigation 5 Development and upload of planned events for a Minimum Required Annual Inspections b Minimum Certification Events c Employee Training Plans d Expiring Documents 6 Certification team entries completion of MCE and development of credible certification reports 7 Completion of MRAI planned events and extraction of credible certification reports 6 2 CREATING amp EDITING CAA ACTION LOCATIONS SUB TABLE I NFO The purpose of this section is to discuss the recommended method for creating and editing LOCATION information in the CAA Action database software Failure to use the methodology outlined in this section will result in unstandardized information in the summary reports generated by the database There are no provisions in the database for deleting locations only revision The revision may only be made BEFORE the first selection by a user in a CAA Action record A revision to the location after this event may corrupt the previous CAA
327. e Orientation cccccecsecsececeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeaeeeeaeteeaeeesaetetgnes 2 13 2 8 UCT CSCS or A E EEA E EA 2 18 2 9 User Permissions cccceceececsececeeceeeeceeeeeeseeeee esses ease eaeeeeaeteeaeeeeaeteeaetetseneegnes 2 19 Appendix 2 A Adobe Search of the Full CASORT Manual ccccseceeseeeeeeeeeeeeees 2 21 Appendix 2 B Web Browser Settings c ccccccecseceeseeeeeeeeeeeeeeeeeeeeeeeeeeeeteeeeteeantess 2 23 Chapter 3 CAA Action Database General 3 1 CAA Action Data Entry Page Orientation cccccecsecesceeeeeeeeeeeeeeeeeesaeeeeaeeeeaees 3 1 3 2 Example of a Simple CAA Action Record Entry cceccececceceeseeeeeeeeeeeeeseeeeeanees 3 7 3 3 CAA Action Entry Field Characteristics cccccsececseseceececeeeeeeeeeeeeeeeeeeeeeteesetes 3 10 3 4 The Most Used Link Enter New CAA Action Record cceceeceseeeeeeeeeeeeeeaes 3 18 3 5 Selection of an Action Number Which Number cceeeeceeeeeeeeeeeeeeeeeeeeeees 3 19 3 6 There is the 3 Level Step Selection List cccccecsececeeeeeeeeeeeeeeteeeeeeeeeteeeees 3 19 3 7 Using BROWSE ALL Function for Action Number Selection cccceseeeeeeeeeeees 3 22 3 8 Recapping Action Numbers ccccecsececseceeeeeeeeeeeeeeeteeseeeeeereeseeeeaeeetaneeseees 3 24 3 9 Entering CAA Action LOCATIONS cccccccecseceeeeeeeeeeeeeeeeeeeeeeeeeeeeeaeteeseteeseneeagss 3 26 3 10 Entering Aircraft MMS Information cccccc
328. e PEL license holder has a name suffix use the drop down menu to add that suffix to the name The suffixes presently provided in the drop down list are those for English names Other suffixes may be added by suggesting the suffix to the database creators 3 Enter the date of birth of the persons that is assigned this PEL number a Use the select link to open the date calendar b Use the small arrows lt gt on either side of the month to change to the correct month c Use the small back arrow lt on the left side of the year to move back to the correct year d Select the correct day of the month e This action enters the date in the field 4 Enter the Place of Birth of this person Use the generic name of the country e g Angola Bahamas Nigeria or Vietnam 5 Enter the Nationality Again use the generic name of the country e g Angola Bahamas Nigeria or Vietnam DO NOT USE the local derivative of the name e g Angolan Bahamian Nigerian or Vietnamese This field must be completed in order to print a PEL license form 6 Enter Sex as Male or Female Name Suffix dr iv r yy Date of Birth Il IIl Place of Birth kj P Jr Nationality or dd mmyyyy Date of Birth select Place of Birth Nationality Sex Height Weight Hair Color Eye Color Place of Birth Nationality SEX Height Weight Hair Color Eye Color So https w
329. e purpose of this Section is to provide general guidelines applying to the entering of inspection TE ie V eecnieas E events regardless of the user s technical specialty entry 4 2 1 KEY GUI DELI NES An inspection is accomplished on an individual aircraft or organization that is already authorized to operate in aviation 4 2 1 1 CAA Action Record Completion A Once an inspection is started a CAA Action record must be completed showing that the inspection was S Satisfactory or F Finding No inspection will ever be shown as deferred or in work Only users with technical qualifications for B An inspection may be terminated early for any reason but a CAA Action record must still be made stating the findings for even a partial inspection C Ifan inspection takes several days a separate inspection record will be made for each day showing the findings for that day only D Itis permissible to connect these inspection records using the Inspector Use field for later reference 4 2 1 2 Multiple I nspectors A If more than one inspector is involved in the inspection only one will complete a specific inspection record B All others involved in that specific inspection will use the Action Number 1004E Assist another l inspector with Inspection to record their participation C The only time when more than one inspector in a group of inspectors at the site may enter a separate CAA Action inspection record is when each
330. e upload feature user friendly Excel templates are provided These templates are included in CASORT B To navigate to those templates from the Home Page select the HELP tab at the top of the page Reports Preferences Help Logout C The links to the templates are located at the bottom of the last column to the right D The following templates are available 1 Action Upload All Fields This template provides columns for all fields on the CAA Action Data Entry form that can be uploaded 2 Action Upload MRAI Plan This template provides only the columns for the fields necessary to upload the files for the pre planned minimum required annual inspections 3 Action Upload MCE Plan This template provides only the columns for the fields that will be used to upload the files for the pre planned minimum certification events 4 Action Upload Mgt Assignment This template provides only the columns for the fields that will be used to upload the files for assignment of tasks to employees 5 Action Upload Mgt Assignment This template provides only the columns for the fields that will be used to upload the files for an employee s training plan 6 6 4 PROCEDURE FOR PREPARING THE ALL FIELDS UPLOAD 1 Select the link for the Action Upload All Fields That action should bring up the Excel read only template F Microsoft Excel J AE All Fields Upload xds Read Only El File Edit View Insert Format Tools Data Win
331. e user must make three additional field entries in order to save the record License Type Select from this drop down menu the overall license that will be used by the database as the sort fe srl WMC Medical Certificate MECH anomie tie EOE AMT Aircraft Medical Technician ARS Aviation Repair Specialist ASO Aeronautical Station Operator ATP Airline Transport Pilot CF Commercial Pilot FA Flight Attendant FE Flight Engineer Fl Flight Instructor GI Ground Instructor MPR Master Parachute Rigger PP Private Pilot SF Student Pilot SPR Senor Parachute Rigger Basis for Issuance Select from this drop down menu the basis for the issuance of this license with the associated ratings limitations F Flight Test lt and special endorsements Note that as an individual adds a rating M Medical Examination to the license the basis for issuance of that specific rating willbe 2 Ora Test F Personal Knowledge the selection made V Validalon W Written Test License Rating Select from this drop down menu the actual words that will appear on the individua s license as Aeronautical Station Operator the overall rating issued Aircraft Dispatcher Airline Transport Pilot Authorized Maintenance Inspector Aviation Maintenance Technician i Aviation Repair Specialist Certified Flight Instructor Commercial Pilot Flight Attendant Flight Engineer Ground Instructor Parachute Rigger Private Pilot student
332. e with a published standard before procedure system aircraft or airmen is approved approval for use in aviation operations Evaluation Example 1 Auditing a proposed l aircraft operating checklist before approving it for The list of evaluations in the Action numbers for use by an air carrier for the conduct of flight each technical specialty is more than 4 times operations longer than the inspection numbers Evaluation Example 2 Auditing a proposed maintenance program schedule before approving it as the air carrier timetable for completing maintenance checks Evaluation Example 3 Auditing a proposed as aircraft operations manual before authorizing it Ease a ee ee aes for use by the air carrier s flight crew members and for the purposes of selecting Action num bers are only accomplished before issuance Evaluation Example 4 Auditing the performance of an authorization approval license or certif of a pilot during a flight check before issuance of Icate the license or rating Evaluation Example 5 Auditing the aircraft to determine that it meets the minimum requirements for flight operations in the category of the airworthiness certificate to be issued 4 1 5 I NSPECTIONS The term inspection is used to describe a specific inspector action when evaluating a document record procedure individual or system that is currently approved for use in aviation An inspection is an act of auditing
333. eate selections provided by the database in these Data Quality Coordinators may deactivate the sub tables status of a particular choice if that choice is not in widespread use in the CAA s jurisdiction The specific methods for creating additions to This will keep the primary list from becoming too these menus are described in Chapter 6 of this large manual The method for deactivation is provided in a later Help section 3 3 4 DATE FIELDS 3 3 4 1 CAA Action Date Fields There are four date fields in the CAA Action eT eee ee and Safety Issue Entry forms Date Accomplished 5 95 9012 1 Date Accomplished 2 Receipt Date 3 Target Date and 4 Final Resolution Date The first three of these fields are auto filled by default The defaults are 1 Date Accomplished the date the entry was keyed into the CAA Action Entry Form All of these dates may be changed by the l logged in inspector 2 Receipt Date the date the safety issue entry form was opened to enter the safety issue and 3 Target Date 45 days in the future from the date the safety issue was entered There is one Date field that is not auto filled It is on the Safety Issue Entry Form labeled Date fields are used extensively in other Einal Resolution Date CASORT databases such as PEL 3 3 4 2 Date Calendar All Date fields in the CASORT database have a EET E ee a date calendar that is accessed by clicking on Date Accomplished 36 08 2012 F
334. ecific approvals that have been issued to an Approved Maintenance Organization ATO Approvals This sub table provides the information regarding the specific approvals that have been issued to the organization to operate as an Approved Maintenance Organization Aerial Work This sub table provides the information regarding the specific approvals for aerial work operations that have been issued to the organization Non Certificated Operations This sub table provides the collected information regarding an organization that is conducting aviation business but is not required to have an organizational certificate B The database application provides links to the different sub tables from the Home Page and internal view screens C Using the following standard reports links It is possible to print An up to date listing of all certificated organizations in the Organization database An overall report containing the information in the database for a specific organization certificate number or Asearch of the CAA Action database for all inspector records associated with a specific organization Organization Reports These reports provide the ability to search the ORG database for pertinent information concerning organization that hold authorization issued by the CAA Copyright 2003 2012 PAGE 1 19 Revision 10 31MAR2011 J Aviation Safety Oversight Group Inc N O PN CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING
335. ecord This is also true of the Last Name and First Name fields i PEL Number 100758 Last Name Mamba First Name Mandla J Revision 10 30SEP2011 PAGE 10 8 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O PRN S GX OM C The user may now enter or edit any other field on this entry form _ PEL Primary Record PEL Number 100738 Active Yer E Mo Last Name Mamba Contact Info 0 Add First Name Mandla Licenses Held 0 Add Middle Name Medical Cert 0 Add Name Suffix Designee Records E Adad Date of Birth APERP E License History 0 Ad Place of Birth South Africa Looker Rede D Adu Nationality Swaziland Language Proficiency 4 Aug Sex M m Photo Browse_ Height 1 6m Signature Browse Weight 240k Hair Color Black Eye Color Brown D All other additions or revisions to the information and approvals for this specific PEL license number will be accomplished in the sub tables indicated by the ADD buttons The editing of these sub tables will be discussed in later sections of this chapter 10 6 RELATIONSHIPS OF THE PERSONNEL LICENSING DATABASE TABLES A The primary table in the PERSONNEL F b t Gi Ci LICENSING database is called the PEL Primary a Ie Add Record table Licenses Held O Add B Those fields that appear on the PEL Primary Medical Cert O Add Record Entry Form with t
336. ect as one that enhances the CAA Examples include the development of manual policy and procedure guidance for inspectors 3 16 3 ADMINISTRATIVE ACTIVITIES NUMBER 1002 Inspectors who become proficient at making CAA Action records will use this number for those days when it seems like they are having to do purely administrative activities such as attending a staff meeting Kt e Fiel Action Number E 1002 Search Cancel ee Action Number Action Description Administrative Activities Meeting No Public Assistance Phone Call No Public Assistance Correspondence No Public Assist Miscellaneous No Public Assistance 3 16 4 PUBLIC ASSISTANCE NUMBERS 1003 A This is probably the most important Action number to memorize and use correctly Throughout every working day inspectors are providing technical assistance to the public This is the most common of all of the administrative tasks B This is the best method for officially keeping inspector notes about their discussions with the public It provides for the when where who and what these discussions were about C These notes are considered Evidence For the Inspectorate regarding what was actually said to members of the public They are usually treated in judicial proceedings as the final word on what was said in a meeting or conversation J Revision 11 31AUG 2012 PAGE 3 44 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY O
337. ed to the specific aircraft Owner Information This sub table provides expanded information regarding Expanded guidance regarding the Aircraft the name and contact information for the database is included in Chapter 9 owner Lessee Information This sub table provides expanded information regarding the Lessee name and contact information Insurer Information This sub table provides expanded information regarding the insurance status of the aircraft and the insurer contact information Type Certificate This sub table provides expanded information regarding the Type Certificate applicable to the specific aircraft STC Number This sub table provides expanded information regarding the Supplemental Type Certificates applicable to the specific aircraft Exemptions This sub table provides expanded information regarding the exemptions that have been granted to this specific aircraft Equipment Review This sub table provides expanded information regarding the equipment that is installed on the aircraft and the hours in service at the time of the inspection Certificate of Airworthiness This sub table provides expanded information regarding the airworthiness certificate issued to the specific aircraft CAA Approvals This sub table provides the expanded information regarding the approvals that have been issued by the Inspectorate for operation of the aircraft B The database application provides links to the di
338. ee rer nee eee ares TOC 1 VIVO EERIE E NE AE ENEA AAE dase AA jase ion vseneuevesatgasden sana OEE AE ANE ES INX 1 ChapterO Manual Administration 0 1 Reference Manual for CASORT USELS cccecsececseceeeceeeeeeeeereeeeeeeaereeeeaeteeaeees 0 1 0 2 CE SELE e E A E E E E E 0 1 0 3 Availability of this Manual s ssssssrensrsnenenrnrnrnrnrnrerersrenrnrnrnrererererrrrrrrrerererererne 0 1 0 4 Compliance with this Manual ccccceceececeeceeeeeeeeeeeeeeeeeeeeueeeeeeeeaeeeeaeseeaeteteeas 0 2 0 5 Crony OF EM ea eacsdanbnmaoinaenaseencens 0 2 0 6 Revisions to This Manual aisciencvrravinnen mares noerrseenarssiedearaiseumannrene iets 0 2 0 7 Proposing Revisions to this Manual sssssssssrensrsrrererererersrrrrrrerererrrrrrrrererrrerne 0 4 0 8 EGIEIAG CONVENTIONS ssrsarsasinisssrieannnnne Sira bEn OEO NN NAATA EEE EEA EAREN EEN Nai 0 4 0 9 Use of Notes Cautions amp Warnings ccccececcecsececeeeeeeeeeeeeeeeeueesaeeeeaeeesaeeeaes 0 7 CIO NOUMCAHONS sae ecan E E A 0 7 Chapter General Record Keeping Policies 1 1 The Need for Safety Oversight RecordS cccceceececeeeeeeeeeeeeeeeeeeueeeeeteeaneetannes 1 1 1 2 Tracking OF Actions amp DECISIONS scaiediivevevdvcieawanshdaninveeniaiwaanaudeuninnainaalisne ia 1 4 1 3 Tracking Safety ISSUES ccccceececeececeeseeeseeeeeeeeeeeeeeaeeeseeseeaeeeeaeteeaeaeeaenetaeantess 1 9 1 4 Tracking Required INSPECTIONS cccccecseceeeceeeeceeeeeeeeeceeeeeeeeereesuteteesetense
339. eecececeeeeeeeeeeeeeeess 11 17 11 15 Entering ORG Policy Manual Status Authorizations ccceceeeceeseeeeeeeeeeeeass 11 18 11 16 Entering the Complexity Review Information ccccccceeseceeeeeeeeeeseeeeeaeeesans 11 20 11 17 Entering Aerial Work Approvals ccccccescecseceeeeeeeeeueeeeeseeaeeeeeeeesaueetaesetens 11 21 11 18 Entering the Non Certificated Organization Information cccccceeeeeeeeeeeeees 11 22 J Revision 11 31AUG2012 PAGE TOC 4 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING N O AV S G se MI 11 19 Entering the AOC Operations General Authorizations ccccceeseceeeeee eee eees 11 23 11 20 Entering the AOC Flight Ops Approvals Information sssseseressssererererrerrrens 11 25 11 21 Entering the AOC Approvals Ops Fleet Information cccsceceeeeceeeeeeeeeees 11 26 11 22 Entering the AOC Approvals Maint Fleet Information ssssssssssssresrrrrersennn 11 28 11 23 Entering the AOC Approvals Airports Information ssssssssssrsrsrsrersrsrersrsrens 11 29 11 24 Entering AOC Leasing Arrangements cccccecesceceeceeeeeeaeeeeeeeeeeeeeeeseeeeeanees 11 31 11 25 Entering the AOC Contracted Services Information sssssssssssrsrsrsrsrsrnrsrsrerene 11 32 11 26 Entering the AMO Approvals Information sssssssssssrsrersrrrrrrrrsrrrsrrrsrsrersrersrne 11 33 11 27 Enter
340. eees 17 3 formal training Lee 12 14 deactivation OF Gan Za ON aera sa i tE EEEREN ener were 6 10 G demonstration flights ccc cece ee eee ees 5 16 descriptive numbering cc cece eee eee 3 23 GODONO os enrian EEEE EEEE EEA 3 9 Disconnect users co csar acta eecanesetadeeeavane ns 17 1 disconnect USES 2 6 cece cece ccc cece eee eee eeee 17 2 H drop down menu NG CHOICE a anitsenacoscamesemasesascdounentianees 3 12 HITP Status 500 message see eeeeees 2 18 drop down menus browse for more cee cc eee eee eee eee 3 12 E CRO EEE EEE resrsaneesewnsas 1 1 12 1 location identifiers cece eee 3 26 6 2 BOWSER N 175 ID Card prine serienr eaei 10 26 employee qualification identifier ACCESSING EEE EEEE 12 1 CAO APOT riper er aE tates 6 2 adding data 005 9 3 10 3 11 3 12 4 OCON saa oe enceeatornatpanlen ET 3 26 6 2 comprehensive report 9 2 10 2 11 2 12 3 OFOaNIZAlON4 lt deer ccutesndeeandedeneseecet 3 30 6 8 ENter ANEW cece cece cece cece e cece e ee aeees 12 5 identifiers formal DIN meae EERE 12 14 FOCOLION eea E E 3 26 new employee contact cceee eee e ee 12 8 imperative emphasis note new employee resumMe wc ccc cc ee wee 12 20 WOOT sha sett nee oe ee ee ee oe eee 0 7 new technical specialty E 12 6 Aspect aeresreseso rir csnctes are aunensee wes 3 47 4 1 on the job training 2 kk eee ccc cee eee eee 12 17 defio sosciaccuheaascesesnesteceecum
341. eeeueeeeeeeeeueeeseeeeaeeaeanees 17 11 Appendix 17 B CAA Action amp Safety Issue Permissions ccccceececeeeeeeeeeeeeeeeeseeees 17 12 Appendix 17 C Aircraft Airworthiness Permissions ccccceeseceeseceeeeeeeeeeeeeeeaeeesass 17 13 Appendix 17 D Personnel Licensing Permissions cececceceececeeeeeeeeeeeseeeeeeeeeeeeees 17 14 Appendix 17 E Organization Permissions ccccecceceeceeeeceeeeeueeeeeeeeeeeeeeueeeaeeaeanees 17 15 Appendix 17 F CAA Employee Qualification Permissions ccecceceeseceeeeeeeeeeeeeeees 17 17 End of Table of Contents J Revision 11 31AUG2012 PAGE TOC 6 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING N O Rn i S G3 COM Index Numerics editing record 1 0 cece ccc cece eee ees 9 6 Ba egquUIPMENTIEVIEW ac 00sdereenesanvesduastee any 9 21 8 critical elements 0 ccc cece eee eee eens 12 1 EXEMPTIONS 0 ccc cccecceccccceceeceaeeeenes 9 12 insurer information cccceeceecaes 9 20 A lessee information ccccccecceceeceuce 9 18 ARE make model series Sas eet res ai a aca acaba ase are ae 9 4 new aircraft 0 cee cece cee cee cece ec ee cues 9 4 autofilled fields 0 ccc ee cee cee eee 3 17 l owner information cccceececceees 9 17 date calender ccc cece cee cece cece eee 3 13 registration number 0
342. effective date of the approval if other than the current date All other information on the form should be completed as required by the CAA Recommended protocol is for the user to enter all information asap rather than leave blanks for later completion The CAA should publish the proper protocol for entering Airworthiness Certificate information in the database to ensure consistent data Select the Save amp Attach which will ensure that the sub table record is attached to the Primary Record Then check the Aircraft Primary Record Page to CAA Approvals E Add ensure that Pl CAA Approvals sub table counter shows a new record was entered Then consider generating an Aircraft Comprehensive report showing the new information for the CAA s hard copy files Ainmrafi CAA Approvals Active Type of Approval Apprv Date Terms of Approval Yes Instrument Flight Rules 29 06 2004 Yes Approved Passengers 29 06 2004 Yes Approved Payload 26 2004 Yes AOC Operations 26 2004 9 15 ENTERING THE OWNER I NFORMATION A The OWNER information will also be included in the database 1 2 From the Aircraft Primary Record page for the specific aircraft serial number select the ADD button to the right vara of the label Owner That selection will display the Aircraft Owner Entry Form Three fields should auto fill 0 Serial Number auto filled with the serial number from the AIRCRAFT Pri
343. egan a certification project to for initial certification of an air operator 1 First the inspector enters a CAA Action record to begin the certification process for adding a new aircraft type It is a good practice to include a MEMO stating some words to the effect that the inspector Began Project 12 00007 In this case Initial Certification The inspector will use the Project Number drop down menu and make the selection 0000 Need New Project Number and Enter the control number as the Control Number Action Number Planned Ewent Inspector Project Number Action Taken Date Accomplished Organization Location ID Primary PEL Number Aircraft Registration Flight Number Destination Memo Record ID 12 00007 1150 Certification Original GKP Gary Perkins 0000 NEED NEW PROJECT NUMBER I In Work 26 08 2012 AAWA Anywhere Airlines Worldwide Ltd KMIA Miami International Began Project 12 00007 Certification Anywhere Airlines 29 project number and recommended project title in the MEMO field and PAGE 3 34 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O PRN S G COM 5 Coordinate with the Data Quality Coordinator enter that control number and title into the Project Number sub table 3 13 4 NSPECTOR CHECK OF I NITIAL ENTRY
344. egistration Number column click on column title and finding the number in the new list or b Sorting the Serial Number column and finding the correct number in the list J Revision 10 30SEP2011 PAGE 9 6 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL c Using the SEARCH function to drill down to the specific aircraft In the example provided the aircraft MMS was searched As the CAA database grows the SEARCH func tion will rapidly become the best method for finding the specific aircraft record Field Aircraft MMS va Search 1 4 of 1 First Next Action Registration Number Aircraft MMS Current Registration Current CofA Current Insurance Serial Number View CPEBZL E Yes Yes Yes A E 3 Selecting the view action word located in the left column of the View Page will display the present contents of the specific aircraft record selected D Aircraft Primary Record Serial Number 034567 Active yes WN o Registration C6 BBEB Registration Info 1 Add Aircraft MMS B777 200 Boeing Air Airworthiness Certificate i Add Aircraft Operator Consolidated Bank and Lent CAA Approvals i Add Registration Yes No Owner 1 Add CofA ves No Lessee i Add STCs Yes No Insurer i Add Current Exemptions yee No hack once i Add Insurance Yes No Currently Leased Yes Wo Type
345. elect the ADD Base Locations 0 button to the right of the label ORG Base Locations Add 2 That selection will display the ORG Base Locations data entry form Four fields should auto fill ORG Base Locations Organization Number 0142 Active Yes O No Organization Name Nationwide Inc delinmyyyy Effective Date 28 1 2005 Organization Identifier haf n Address1 Location Type bl Address2 Contact Person City Telephone Number State or Province Fax Number i Postal Code Location M Country Memo Notes Organization Number auto filled with the serial number from the ORG Primary Record Organization Name auto filled with the Org name in the ORG Primary Record Effective Date defaulted to current date may be modified to a different date Active Yes 3 The user must make at least three entries to save the record Select an Organization Identifier from the drop down menu provided Select a Location Type from the list provided by the drop ee ee ne eee down menu that is displayed here t is possible that an Piman Pece or Buenas PFE organization may actively have more than one or all of Principal Operations Base PBO these locations Principal Maintenance Base PBM i _ Operations Flight Records ORF Select a Location Identifier from the drop down menu Operations Fit Crew Records ORF provided Operations Cabin Crew Records ORC Aircraft Maintenance Records AMR No Choice
346. elect the CAA Actions View button caa actions Wien Enter Copyright 2003 2012 PAGE 6 23 Revision 10 30SEP2011 J Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL C On the CAA Action View Page there is a button labeled Import y CASORT Home Help D Select Action Record for Viewing Import 1 Select that button and a menu will appear This upload is defaulted to the CAA Action Entry Form Y CASORT Home Help Excel File Upload Import data to table CAA Action Entry from file Ca Import File 2 Select the Browse button to find the specific Excel file to upload 3 Select that file 4 When that file is shown in the window click on Import File 5 Assuming that there are no data entry errors in the Excel file the uploaded records will appear with the heading Data Saved with their newly assigned Record ID Numbers Data saved Record ID Action Number Planned Event Inspector Action Taken Date Accomplished Organization Location ID Aircraft M M S 2601A R KSP P 31 03 2007 TGAA KMIA B737 200 2601A R KSP P 31 03 2007 TGAA KMIA B737 200 2601A IR KSP P 31 03 2007 TGAA KMIA B737 200 2601A R KSP P 30 06 2007 TGAA KMIA B737 200 2601A R KSP P 30 06 2007 TGAA KMIA B737 200 2601A R KSP P 30 09 2007 TGAA KMIA B737 200 2601A R KSP P 30 09 20
347. ensive report in a separate web page PEL License Comprehensive PEL Primary Record Active LastName FirstName B Date Nationality Sex Height Weight Hair Yes Guyabera_ Eclides 13 07 1977 Ghana M 33 124 Black PEL Licensee Contact Info Active City Country Address Phone Email Yes Accura Ghana 12 Fish Lane PEL Licenses Active Cat Class Type Yes Aeroplane Single amp Multi Engine Land B777 Rotorcraft Helicopter 1312x549 PEL Medical Cert Active MedClass Date Medical Limitations Yes 1 18 07 2010 Holder must wear glasses for near vision Yes 2 12 07 2010 PEL Designee Active Designation D Date OrgID Limitations Type Yes DFEE 12 07 2010 1 Limited to flight engineers employed by Mercy Airlines and 2 Designee shall be current and qualified as a flight engineer for DC 8 aircraft when adm checks and 3 Designee shall give GCAA 24 hour notice of intent to give a skill test or proficiency check under this authority Yes DPE 16 12 2009 1 Limited to skill tests and proficiency checks of Ghana Airlines flight crews and 2 Designee shall be current and qualified in B777 aircraft when exerci authority and 3 Designee shall give GCAA 24 hour notice of intent to conduct a test or check under this authority 5 Ifa revision was made to the database record print this current information and insert in hard copy file for this PEL License holder Discard the superceded hard copy of the report from the PEL License holder s file The HTML report w
348. entered ERE eae Seca cereal EEA if more information is to be added to the Employee s Enter a new record reco rd Edit the record just entered The user should move the cursor to select the Home View the record just entered tab if all work is completed on this particular record 6 The Primary Record is now prepared for the user to enter ADD data to the sub tables of the CAA Employee Qualification Database Copyright 2003 2012 PAGE 12 5 Aviation Safety Oversight Group Inc Revision 10 30SEP2011 J INSPECTOR DATABASE INSTRUCTIONS MANUAL N O FR CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM 12 6 CAA EMPLOYEE POSITION QUALIFICATION 12 6 1 ENTERING NEW POSITION QUALIFICATION A CAA records should indicate which si technical specialty and at what level _ CAA Employee Position Qualification the employee is authorized to perform Employee Number 35987 E The employee may be qualified to Employee GJAA John A Aryeeti perform in more than one techical PEE specialty area or assignment een Effective Date 4 7 aron C T 17 4 2011 The employee may be qualified at a different performance levels in these Active Yes No assignments Expiration Date ees re B This sub table is located at the top of the sub tables so that the current qualification will appear first in the comprehensive report of an employee s complete qualifications C The default fields a
349. ents of Safety Ov Active Yes O No 6 Tab down and enter the Course Title Do not exceed 35 characters It may be necessary to do some abbreviation 6 11 2 VIEW TRAINING COURSE TABLES To view the listing of possible training course selections currently in the database 1 From the Home Page select Employee Qualifications View button Employee Qualifications View Enter 2 A drop down menu containing access to the training course and institution CAA Employee Aircraft sub tables will appear as the last Qualification choices m m TAA Employee Contact 3 Select the Training Course View M button TCAA Employee Formal Training View TAA Employee OJT Qualification TCAA Employee Position Qualification TCAA Employee Qualification Record View TAA Employee Resume TCAA Employee Technical Licenses Training Course Enter Training Institution cnter 2 Copyright 2003 2012 PAGE 6 33 Revision 10 30SEP2011 J Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL 4 That action will bring up the listing of the training course selections Training Course Field Course Number Active Inactive OAII Course Number Course Title Active View 1001 AVSOG Database Training Yes View 1002 AVSOG Adminstrative Resolution of Safety Issues Yes View 1003 AVSOG AOC Administration Yes View
350. epecker LB Jerired Basaval Malrtenence Rep Project Mumbar e Manapamant Rap AcHon Taken c Completed Lz aimuletur ced rmrra ps p Bete Accomplished jaaa Pal Training Course GDOD4 GT Level Becks Orgenizstian r Pener Eui L caHan I0 FPL Minoy Aguira miar e Trading Mumbar The above record is an OJT Level entry by the trainee The Action Number is 1020C The Training Course is selected as 00001 OJT Level I Background Knowledge The Memo field contains the specific Action Task Number for the OJT amp Name of the OJT Instructor Hema cor Laval 1 fpr 2602 tEnspaction of Airmet st Ramp Instructor James Perkins The Action Taken field will contain C Complete if the Level OJT is completed OJT Level II Example Entry Home Halp LA CAA Action Entry Ferm onto Mumbar Aroa PYPRYS thet FEL Humber 12 011 0 10206 Inspector Trainin Acho Member Planned Event Designee Number Ingpocker JLG layfrad Bacawdi Meirntenence Fep Project Mumbar l Hanagenart Aap chen Token G Completed l cinulkr 4 iddim rep PA Date Accemplbhed icpn m Training Gourse ooo IT Level 11 Gert Er rganlazan Other Ent Leceten IC SAFU Mina Aguio Iter l Tracking Mumbar L ome ferns lie The above record is an OJT Level Il entry by the trainee The Action Number is 1020C The Training Course is selected as 0002 OJT Level II Demonstration The Memo field contains the specifi
351. er 2 Click on the drop down arrow in the right corner of the blank Action Number field Action Number gt 3 This action displays the 1st level selection Pe a eee F E Administration list shown at the right Select Investigations Investigation Resolution Inspections 4 This action will display the 2nd level level selection list of inspections primary or root numbers which are underlined to Certification Processing indicate there are other more specific action numbers and General Safety Programs descriptions under this root number 5 This action will display the second tier selection list of primary numbers that have been set by the Data Quality that radial butto Coordinator If the user wants to view the expanded sec ondary numbers it will be necessary to select The user should locate the activity and number that applies Then select from the left ACTION column the word USE from that row Action Number Field Action Number Epos Action Number Use 1006 Investigation Use 1006A Investigation Occurrence Use 1006B Investigation Accident Use 1006C Investigation Enforcement 6 That selection will fill in the Action Number field and J Revision 11 31AUG 2012 PAGE 4 10 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING N O Tr AV S G3 C MI
352. er Lion Airways No Choice i Browse for More number the user just created ne C0571 Field Project Number Action Project Number De Use 040003 ATO Cert Johnson Air Use C050016 AOC Cert Lion Airways Use C0571 ADD B737 WESTERN AIR That action should add the project tracking number to the initiating NAE record A amp E Number Select GO and exit the process Inspector Project Number Tracking Number Action Taken Copyright 2003 2012 PAGE 6 13 Aviation Safety Oversight Group Inc Planned Event JWS Juan Sanchez C0571 ADD B 3 WESTERN AIR In Work Revision 10 30SEP2011 J CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING AVSOG 6 5 3 DEACTI VATI NG A CONNECTING PROJECT OR TRACKING NUMBER INSPECTOR DATABASE INSTRUCTIONS MANUAL When the project requiring the Project or Tracking Number is completed it will be necessary to Most CAAs have the ability to deactivate a number restricted to management Deactivating the numbers that are no longer in deactivate the number so that it does not appear in the active list current use by the inspectors is necessary to keep A The steps for deactivating a Project Number or ne i o oe Sees eet eactivating a number does not take it out of the Tracking Number database It is still accessible by browsing all files E 1 From the Home page gt CAA Action select n the link V
353. er 1008A SI Resolution Cr fiw Default l In Work in the Action A Taken field Planned Event L 7 The inspector should make any Inspector GKP Gary Perkins m necessary entries in the other fields before leaving the record Project Number mza 4 6 3 DEFAULT FIELD REVI SI ONS Action Taken I In Work A Action Taken If the action taken for dd mmiyyyy this event is other than the default Date Accomplished 55 98 3012 a select from the drop down menu Organization AAWA Anywhere Airline B Date Accomplished If the event d E3 did not occur on the date of data Location ID KMIA Miami Internation entry it will be necessary to insert the correct date Primary PEL Number 100101 ATPL Robert Santos C Location ID If the event did not occur at the default location it will be necessary to use the drop down menu to insert the correct location 4 6 4 FIELDS CRITICAL TO RESOLUTION A Organization For all resolution related records if the organization has been certificated by the Authority it will be listed in this drop down menu and should be selected This is very important for the computer records tracking and sorting capability of CASORT B Primary PEL Number An entry will be made in this field when the primary individual that is a focus of the resolution is a PEL license holder C Designee Number An entry will be made in this field if the inspection involved a Designee either as the primary focus o
354. er the safety oversight of the CAA B CAA Action database which records the specific license number of the PIC or other crew member associated with an inspector work activity This allows searching of the CAA Action records through the use of the View search and standard report capabilities of the program C Personnel Licensing database which records the detailed information regarding a particular license number in the special Personnel Licensing tables provided with CASORT database This allows much more detailed viewing searching and reporting capability specific to a specific PEL license number than could be accomplished through the CAA Action database 10 1 ACCESSING A CURRENT PEL LICENSE HOLDER S RECORD To access a current PEL License record from the Home Page move to the bottom right group of links under the tab labeled Personnel Licensing and 1 Select the View button on the Personnel Licensing bar 2 Personnel Licensing View Enter 2 That action will display the listing of all PEL License records in the database Remember that the list is defaulted to display the last record entered at the top of the list Remember that you can adjust this list by clicking on the header labels to make the list ascending or descending for that column ae a _ PEL Primary Record trevious 1 500 of 592 Next gt Last gt gt active Inactive L AIl Search for in PEL Mumber PEL N
355. er to re order the number to see it 2 Select View to see the complete record Select A amp E Record for Viewing Field Record ID f Next Last Action ME 00 A amp E Date ORG PE Project ID View l 1152 24 04 2005 WWAA 71 J Revision 11 310CT2012 PAGE 6 12 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL 3 This will bring up the record Now select Edit Record ID 71 A amp E Number Planned Event Inspector Project Number Tracking Number Action Taken Back Edit Print Done 1152 Add New Authority JWS Juan Sanchez In Work Date Accomplished 24 04 2005 Organization Other Operator Location ID WWAA Western Air Inc KMIA Miami International Memo Initiated certification process to add B737 300 aircraft Now go to the Project or Tracking Number field and select the drop down menu arrow This action will provide two primary choices A list of the last records selected by the inspector for this field Since this is new number it will not be in this list Browse for More Select Browse for More to see the list of active Project or Tracking numbers From the list select USE for the Record ID A amp E Number Planned Event Inspector j Project Number Tracking Number Action Taken 050016 AOC C
356. erall search of the CAA Action database using specific report filters Reports Specific Date CAA Action Provides a search of the CAA Action records for all inspector activities accomplished on a specific date Search Range of Dates CAA Action Provides a search of the CAA Action records for all inspector activities accomplished during a specific period of Search dates CAA Action Search for Provides a complete search of the CAA Action database for any records of inspector activities associated with a Aircraft specific aircraft registration CAA Action Search for PEL Provides a complete search of the CAA Action database for any records of inspector activities associated with a License specific PEL license CAA Action Search for Provides a complete search of the CAA Action database for any records of inspector activities associated with a Organization specific organization Copyright 2003 2012 PAGE 13 1 Revision 08 31AUG2008 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL D Selecting any of these links opens the report filter page for the specific report selected Each report has pre set filters for the report that will be identified in the report heading Report Filters Specific Date A amp E Search Most of the reports have user filters to further drill down the search used for the report such as the Inspector Initials filter Date 13 2
357. erator indicates a willingness to modify their practices to conform with the published safety practice they may be allowed to continue operations Complete the resolution process outlined in the Resolution and Enforcement Manual Inadequate System Function When a deficiency in a company process or procedure is identified as a result of an accident incident or inspection it becomes a safety concern The organization must be advised of that safety concern The priority for correction will be based on the latent likelihood of an occurrence relating to that deficiency For trend tracking purposes it is classified as an inspector observation Inspector observation Inspectors may make observations based on their training and qualifications but that are not well publicized in the aviation community The inspector may discuss the observations with the persons directly involved in the operation or hold the information pending a discussion with company management personnel 7 4 INDIVIDUAL OR COMBINED SAFETY CONCERNS A After the inspector has identified a safety concern he must consider whether it should be resolved on an individual or combined basis There are a number of considerations These considerations center around whether the CAA would like to process the concerns on Copyright 2003 2012 PAGE 7 11 Revision 08 31AUG2008 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL A O PN CIVIL AVIAT
358. ered that there is a safety concern involving a currently certificated individual aircraft organization manual etc 4 5 1 2 Multiple Persons I nvolved A All persons who conduct an activity during the process must complete a CAA Action record showing their ACTION TAKEN J Revision 11 31AUG 2012 PAGE 4 12 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O RR VS amp COM B Itis permissible for a supporting inspector to defer to the assigned inspector and only complete a CAA Action record with the Action Number 1004D Assist Another Inspector with PEL Action 4 5 2 PERSONNEL LICENSING ENTRY BASICS A Inspectors will normally enter the Personnel Licensing Action numbers by memory or reference to technical guidance that recommends specific numbers B Ifthe inspector does not know the Action Number by memory or reference to technical guidance it will be necessary to 1 Click on Enter on the CAA Actions bar on the Home Page B caa actions View Enter 2 Click on the drop down arrow in the right corner of the blank Action Number field Action Number a 3 This action displays the first tier selection list shown at the right Personnel Licensing is usually located in the lower grouping above the choices for Evaluations Aircraft Certification Procedures Records and Contracts Maintenance
359. erence between evaluation and inspection consider that an evaluation is auditing to something before it is authorized for use in aviation Conducting this same audit task after Frovides a search of the CAA Action records for all inspector activities accomplished on a specific date Range of Dates CAA Action Search Provides a search of the CAA Action records for all inspector activities accomplished during a specific period of dates For that reason the software is called the CAA Civil Aviation Authority Action database The number defining the particular activity is called the Action number This understanding is very critical to the understanding of the database entries and will be repeated throughout the Help contents the operator is authorized to use it in aviation is called an inspection USER SECURITY The software requires a log in password unique to and known only by the user inspector This software will only allow the inspector who Originally entered the record to edit that record Other inspectors may not edit that record TECHNICAL DECISION Capturing the technical decisions of the inspector is important to a safety oversight program This software was developed to record the technical decisions of the inspector for each activity or evaluation Later analysis of records sometimes focus on the authenticity of the record With this software there is security for the inspector s records I
360. es and seals for use on government documents 17 4 MANAGE USERS 17 4 1 MANAGE USERS FUNCTIONS The primary Manage Users functions include the ability to 1 Reset Passwords a Clicking on the Reset Password link o Be EXTREMELY careful with the will delete the user s password admin password link b A new temporary password will appear There is a high incidence of SysAdmin in a blue banner resetting and not remembering the correct password thus locking c Provide the temporary password to the themselves out of the Admin Panel user to allow them to re set a password of their preference 2 Disconnect Users J Revision 10 30SEP2011 PAGE 17 2 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL d AVSO When a user is logged into the CASORT database the link for Disconnect will appear Clicking on the Disconnect link will cut This disconnect action will delete the the user out of the database user s passord t will be necessary to then provide a new temporary password The best course of action is to notify the user by email or phone to get out of the database If the SysAdmin takes this disconnect action the next action should be to send an email of explanation with a temporary password Manage Users 3 4 5 17 4 2 17 4 2
361. es in the associated field These three Active O Inactive All radial buttons are located on the upper right side of the page This Active Inactive feature allows initial presentation of the most used choices The user may by simply selecting one of these radial buttons also view and select from the inactive or all files as necessary 3 3 3 3 No Choice A The possible selection No Choice also appears on the initial drop down menu for those fields that do not have the red label This is only provided Mo Choice to prevent data corruption in the event that the user would like to cancel a previous entry and leave the field blank Itis provided in the event that the user would like to cancel a previous choice in this field without making another entry J Revision 11 31AUG 2012 PAGE 3 12 Use this choice only as a last resort to keep the file from being corrupted Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING N O Tr AV S G3 E MI f the No Choice selection choice is present in the drop down menu this indicates that once an initial selection is made in this field and it was saved by the database this field must always have a selection There are no provisions in the database for deleting selected entries only replacement Data Quality Coordinators may edit or cr
362. es may appear Iva DOB 13 July 1977 IX Has been found to be properly qualified to exercise the privileges appropriate to a I Airline Transport Pilot 7 If instead of starting the IIT Number 100456 ATPL X Issue Date 12 July 2010 a r f l a display of the license the F VA 5 mlin following database error Pei m i ierd message is displayed it will be PARS K See necessary to reload the picture There was a problem generating the form Contact your system administrator if the problem persists Revision 10 30SEP2011 PAGE 10 22 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING N O AV S G se MI These problems generally occur during the first time using of the database until the users become more adept at ensuring that the photo files are clean 10 15 4 REPLACING A PHOTO A Replacing a old photo Is very easy 1 Follow all of the steps outlined in the entry process 2 The new photo will displace the old photo as the default selection for the PEL license B The old photo is retained in the database and is accessible by the Systems Administrator 10 16 COLLECTING THE PEL APPLICANT S SIGNATURE A The applicant s signature will be included as a part of the application The signature should be collected in a white signature block with the requirement that the B That signature will be scanne
363. ese reports provide for the quick ability to ascertain the status of safety issues that hawe not been resolved J Revision 10 31MAR2011 PAGE 1 20 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING A O INSPECTOR DATABASE INSTRUCTIONS MANUAL VS GX 1 7 3 UNFINISHED MRAI SEARCHES The following reports provide the capability to search the CAA Action database records for all UNFINISHED Minimum Required Annual Inspections This is an excellent tool for interaction with the inspectors regarding the status and completion of those inspections in a timely manner Unfinished MRAI Reports These reports provide for the quick ability to ascertain the status of unfinished required annual inspections 1 7 4 SPECI AL TRACKING CONNECTED FILE SEARCHES The following reports provide the capability to search the CAA Action database records for all records that have the same connecting number in a specific field This capability allows the search and compilation of critical reports in chronological order specifically for print out Special Tracking Reports These reports provide for the use of control number tracking of special projects and other critical activities Project Number Summa Inspector Use Number Summary Status of Selected Planned Events Status of Expiring Documents 1 7 5 CERTI FI CATION RELATED TRACKING CONNECTED FILE SEARCHES The following reports provi
364. esee 2 1 e E E T E E OT 4 15 End of Index Copyright 2003 2012 PAGE INX 5 Revision 10 30SEP2011 J Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL A O east CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM J Revision 10 30SEP2011 PAGE INX 6 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING x O y AVS 6 COM Chapter 0 Manual Administration The purpose of this chapter is to provide guidance for the Availability of this manual Compliance with this manual Revision of this manual Understanding of the manual formatting Application of standard symbols or methods 0 1 REFERENCE MANUAL FOR CASORT USERS A This manual is the reference manual for all CAA er aa ee ee eee personnel on the proper use of the databases reference manual which provides generic proce that are a part of the CASORT Suite dures for the users of the databases The guidance in this manual provides the foundation for the incorporation of the CASORT databases into a CAA s system of safety oversight to achieve the maximum positive effect and consistency of data 0 2 GENERIC MANUAL A The CASORT software is developed to provide Fae eo pn SOE professional support to the safety oversight Databace inetrudioons Manual houk functions of a large or small civil aviation result in coherent con
365. ess 10 3 Entering a New PEL License Holder Number cceceececceceeeeeeeeeeeseeeesaeseeass 10 4 Completing amp Editing the PEL Database cccccceccecceseeeeeeeeeeeeaeeeteseeeaeanees 10 8 Relationships of the Personnel Licensing Database Tables ccceeseceeeeeees 10 9 Common Fields in the Personnel Licensing Sub Tables c cccsceceeeeeeeeeeees 10 10 Entering PEL Contact Information ccceccececeececeeeeeeeeeeeeeeeeeseeeeeeeeeaeeesanees 10 11 Entering PEL License S Information cccecceceeseceeeeeeeeeeeeeeeeeeeeaeeeeeeaeeaeantes 10 12 Entering PEL Medical Certificate Information cccccecesseceeeeeeeeeeeeeeeeeaeeeeaes 10 14 Entering PEL Designee Information ccceccescecceceeeeeeeeeeeeeeeeeesaeeesaneeeaneeags 10 15 Entering PEL License History Information ccccccceceececeeeeeeeeeeeeeeeeeeeeaeeeeass 10 17 Entering PEL Logbook Review Information cccecesseceeceeeeeeeeeeeesaueeeaeeeeass 10 18 Entering PEL Language Proficiency Information ccceceeseceeeeeeeeeteeeeeeeaeees 10 20 Collecting the PEL Applicant s Photograph cccccseceececeeeeeeeeeeeeeeeaeteeaes 10 21 Collecting the PEL Applicant s Signature ccceccececceceeeeeeeeeeeseeeeeaeeeseeteesess 10 23 Editing or Printing PDF Generated DOCUMENTS cceceeceeseceeeeeeeeeseeaeeeeaeees 10 24 Punt the PDF DOCUMENTS tnc tivineaavaniaacnticentuans va dinain paenanaminanteauneaia
366. essage 00 00 0000 indicates that the date was entered in the wrong format edit the record and reenter the date in the correct format O The Data Quality Coordinator will have to type the correct date in the EXCEL tables used for gang loading records for certain applications See Chapter 6 Itis very important that these dates are entered correctly 3 3 4 4 Your Computer Date amp Time A The date and time that the user you see in the Wednesday June 01 2011 database is related to the USER S computer settings This is NOT the CASORT database June 2011 settings Su Mo Tu We Th Fr 29 30 31 2 B Ifthe user travels to a location on the other side of 5 6 7 8 9 10 the world the date and time shown in the a m en a database will remain the same as if he was still at 26 27 2 2 30 1 his home location 3 4 5 6 7 8 10 23 02 PM C Ifthe user desires that his computer reflect the current location and time zone it will be necessary to change his computer date and time Change date and time settings 3 3 5 TEXT NAME COLLECTION FIELDS A There are three text fields in the CAA Action and Safety Issue entry forms intended for the collection Management Rep Johnson John of names 1 Maintenance Rep CAA Action Entry Form 2 Management Rep CAA Action Entry Form 3 Provided To Safety Issue Entry Form B For later data query the last name should be entered in the field followed by a comma The firs
367. et for that MS eC aE eer estan ere AC Rese in a standardized manner aircraft 6 3 2 CREATION OF NEW AIRCRAFT A The Data Quality Coordinator desiring to create a new Aircraft MMS in the sub table should a 1 From the Home page gt CAA Action Records select View a CAA Actions View Enter 2 From the View Page select the link Sub tables YF CASORT Home Help _ Select Action Record for Viewing ee oe 3 This will drop down the list of available a Action sub tables move cursor to and Hide select the Action Aircraft MMS Enter button Action Aircraft MMS View Enter Action Location Action Organization View Action Project Number vce Action Tracking Number CAA Action Entry Safety Concern 4 This will bring up the Create Edit Aircraft MMS page 5 Enter the prescribed aircraft make model designation Aircraft MMS OO plus the series into the Aircraft MMS entry field Manufacturer O Active Yes O No 6 Enter the aircraft manufacturer s generic business name in the Manufacturer the field has only 26 character spaces Because the character spaces are limited it is not necessary to enter the full name of the manufacturer just the common name 7 Make sure that the default program entered a Yes for ACTIVE if the aircraft is currently in use in the jurisdiction of the Inspectorate 8 Select GO 9 This action will cause the Record Saved menu to appear Record has been sa
368. etion of an MCE Expiring Official Documents The expiration date of official documents is important for international operations of aircraft These dates are normally inserted in the CAA Action database at the time of issuance or renewal of the documents The notification panel will contain any expiring document that is within 30 days of its official date of expiration The user may with the approval of the supervisor change the planned date for expiration of official documents when the documentation has been prepared for renewal or cancellation Training Plan Dates The development of a training plan for an employee is critical to their initial and continued technical qualification Normally the training plan will be developed for a 24 month period The notification panel will contain any training plan event that is within 30 days of its planned date for attendance in the training The supervisor may change the planned date for attendance in training course 1 Based on the cancellation of training or amendment to the date or 2 When all travel arrangements have been made to attend the training Other Suspense or Project Record The other suspense or project category provides a method for the user to plan and receive notification of records that will need to be completed The notification panel will contain any record that has P Planned selected in the Action Taken field is within 15 days of the planned date of accomplis
369. ety concerns must be directly attached to the CAA Action record that generated the actual finding The database will not allow the user to adda safety concern separately from a CAA Action record B The normal method of entering a safety concern will be at the same time the user is completing the CAA Action record C The SAFETY CONCERN link is located at the bottom of the right column of the CAA Action Entry Form D To enter a safety concern it is necessary to select by the Safety Issues field name SAFETY concern the Add link E Clicking on that button will open a new SAFETY concern Entry Form S CASORT Home Help D Safety Concern Entry Form Assigned Inspector GEP Gary Perkins F Prowided To Corrective Status O Open EPR E reer Initial Risk Analysis Type of Issue Published Practice Regulation Job Aid Question Organization Aircraft Registration PEL Number Safety Concern Copyright 2003 2012 Aviation Safety Oversight Group Inc Non adherence Pu w Not Specified Not Specified Not Specified Not Specified PAGE 7 1 Corrective Priority Target Date EIR Final Res Date Final Res Inspector Final Res Method Residual Risk 2 Routine Resolution i6 5 201 C Not Applicable EE Revision 10 30SEP2011 J INSPECTOR DATABASE INSTRUCTIONS MANUAL N O FR CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM 7 1 2 CORRECTIVE
370. euteces 4 2 Keo ke C 12 1 entering completed MCE 0s 3 9 technical licenses e cece eee ee eee ees 12 10 entering completed MRAI 5 5 5 employee training plan cece eee ee eee 13 9 Enteng Ol ptacequsmesnaedqostptntisaeestoaes 44 enter new A amp E record ccc cece cece e eee ees 3 18 MRAI entering CONGUCU GE ecceraceenceusaeasecanenuanadiens 5 6 planned inspections 00 cee cece ee eee 6 19 international expectations c cece eee eee 1 2 entering Of 0 cece cece cece eee e cee eeeeeneeaes 4 7 investigation cc cece eee eee e eee eens 3 47 4 1 entering permissions ce eee e eee erreen 17 8 CERRIG vecaetedshtieiepeeeeetnadeameunetines 4 3 error message entering Ol E EE E woes 4 9 ATIP Status 500 oeerrrrsieirisererrrenieiiii he 2 18 java pointer error seated cs aewctwanenaeenadoad 2 18 K Med OUt aochesensenaawerneewen aus woaweanes 2 18 error messages KOVWOI 2462saneuinesanunaasns ioe wenee apr tases 3 22 Contact the Systems Administrator 2 19 evaluation cece cence eee ees 1 6 3 47 4 1 4 7 L entering completed MCE sg language proficiency sess ae EL T location J Revision 11 31AUG2012 PAGE INX 2 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING N O AV S G se MI 1e E E E E E E E 3 26 other planned
371. evision 11 31AUG 2012 Be E T Revision 10 30SEP2011 a e EE aimee ane Revision 11 31AUG 2012 DELO ioana Revision 10 30SEP2011 3 4 Revision 11 31AUG 2012 5G vc asniesaociadeeassmseancc Guanes Revision 10 30SEP2011 OF vt evision U O20 aran Revision 10 30SEP2011 G2 irene taan Revision 10 30SEP2011 7 ee eee Revision 10 30SEP2011 Chapter9 Aircraft Approvals amp Data 6 23 ciccccccccceccccecececeeececeeens Revision 10 30SEP2011 Collection 6 24 hissien Revision 10 305EP2011 0 gg nn Revision 10 30SEP2011 G25 aina T Revision 10 30SEP2011 5 J e S E O E ES Revision 10 30SEP2011 6 26 aniru Revision 10 30SEP2011 a OES E sheds tehaaaeeniteers Revision 10 30SEP2011 O2 T seinere oSA Revision 10 30SEP2011 op a o O mieneeere teatro eds Revision 10 30SEP2011 O28 aaa Revision 10 30SEP2011 i ai QD er S Revision 10 30SEP2011 D 29 airen o Revision 10 30SEP2011 z J OPO EE Revision 10 30SEP2011 ORO e Revision 10 30SEP2011 3 n T E EE ecard Revision 10 30SEP2011 O55 EEE EEA Revision 10 30SEP2011 a Oe arer AAAA Revision 10 30SEP2011 C532 E EE A Revision 10 30SEP2011 ai Oe sctechstenaciitia ven dashes nctinties Revision 10 30SEP2011 oA e EAEE T Revision 10 30SEP2011 39 J OO oe Revision 10 30SEP2011 O ae Revision 10 30SEP2011 a ai e i eee ee Revision 10 30SEP2011 0535 sea ENOT Revision 10 30SEP2011 B z o OE E E mens Revision 10 30SEP2011 66 50 sanawiasaranniecavanesieeneanens Revision 10 30SEP2011 eo E o E E E ican puteaanies Revision 10 30SEP2011 OST aire Re
372. example of the recommended entries is provided with the template Row 2 should be modified to contain the specific information to be uploaded or deleted prior to the table import into the database E Microsoft Excel AEMCECertification Plan ads Read Only Bg File Edit View Insert Format Tools Data Window Help Adobe PDF Type a quest G15 7 fe E F H 1 Action Number Planned Event Project Number Inspector Action Taken Date Accomplished Organization Location ID Aircraft M M S 2601 M C050016 KSP P 5 27 2007 ABUP KMIA KMIA 6 8 8 3 Save an Action Upload MCE Certification Plan Excel Document Eie Edit View Insert Format Tools Data Window A The first step in preparing for an Excel upload of the MRAI files will be to use the template to save a new file for the inspectors data 7 Open Open POF Close B Select File gt Save As This action will bring up a Save As window C Make sure that the appropriate folder for storage of this Excel file is selected in the upper window This file should be placed in a computer folder with other planning files E This Excel file should be named so that it will be easily recognized later In this example the file name will be changed to show the calendar year of the file File game Anywhere MCE Fert Plan xis F Select OK and the new file will be created Before proceeding to the next step stop and
373. f Edit GY Lock Employee Number 34569 Active Mo Employee TCL Larry Vaughan Effective Date 10 03 2010 Address 142 Fish Lane Home Phone 404 321 4425 Address2 Cell Phone 404 353 5425 city Atlanta Fax 404 321 2345 State Province Georgia Email Ivaughan hotmail com Postal Code Country United States 12 7 3 REVIEW CURRENCY OF EMPLOYEE CONTACT I NFORMATION A If the new contact information revises the old available information check this employee s list of active contact records by 1 From the employes s Primary Record i View Page click on the underlined Employee Number number to the right of the label Contact Employee Date Employed 11 03 2011 2 That action will show the list of records if Date Terminated there is more than 1 record for this employee Position Qualification Contacts 3 Ifthere is more than record check to see which record should be Active Yes B The Contact records that have been superceded should be deactivated by 1 Selecting Hig View link in the left column for If there is more than one Active YES contact that record information record the old record should be 2 That action display a View Page of the record select Edit deactivated 3 That action displays the record for editing select the radial button Active No 4 Select GO to deactivate that record 12 7 4 EXAMPLE EXCERPT OF CONTACT I NFORMATION REPORT The following contact informati
374. f the inspection or associated with the particular inspection process D Registration Number An entry will be made in this field for all resolution related actions involving a specific aircraft J Revision 11 31AUG 2012 PAGE 4 16 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL Aviation Safety Oversight Group Inc AVSOG EEK E Inspector Use The inspector may choose to connect his resolution actions regarding a specific resolution using this field 4 6 5 COMPLETION OF OTHER FIELDS A Aircraft MMS An entry will be made in this field for all resolution related records involving a specific fleet of aircraft or individual aircraft B Other PEL Number An entry will be made in this field if this particular resolution related event J involved another crew member C Maintenance Rep When a Maintenance Representative was involved in this particular resolution related activity it is important to include the name in the record D Management Rep When a Management Representative was involved in this particular resolution related activity it is important to include the name in the record E Memo Any information entered in this field should only include the general information regarding the resolution related activity such as a statement listing the participants in a meeting 4 7 ENTERING TRAINING EVENTS The purpose of this Sect
375. factory l 3 5 SELECTION OF AN ACTION NUMBER WHICH NUMBER 3 5 1 ACTION NUMBERS ARE SPECIFIED IN THE TECHNICAL MANUALS A An obvious question might be With 2000 numbers to choose from how do know which number to pick B The answer is Your technical manuals contain the appropriate number associated with the task to be done They are generally are provided in Note Boxes at the beginning of the chapter or f more than one Action Number is included in the chapter these boxes may appear opposite to the paragraph for which they are intended 3 5 2 HOW ARE THEY DISPLAYED IN THE TECHNICAL MANUALS A An example of such a box is provided here as it would be in your technical manual 2260I Eval Foreign AOC Flight Crew Documents 3260I Eval Foreign AOC State of Registry Approvals B Always use the Action Number specified in the 4260I Eval Foreign AOC State of Registry Approvals technical guidance manual for the task you will be doing 3 5 3 How DO You GET TO THE NUMBER IN THE DATA The user has 3 primary methods of making that selection Type the desired Action Number into the Action Number field At the publication of Revision 11 this type in feature was in beta testing The 3 menu method Refer to paragraph 3 6 The Browse All method number or word search 3 6 THERE IS THE 3 LEVEL STEP SELECTION LIST 3 6 1 THE FIRST 1ST LEVEL CATEGORY SELECTION LIST
376. fety issues relating to a specific organization that have an initial risk assessment of medium to high Organization Open High Risk Issues All Provides a listing of all open safety issues that have an initial risk assessment of medium to high Open Low Risk Issues Inspector Provides an inspector a listing of his assigned open safety issues that have an initial risk assessment of low to no risk Open Low Risk Issues Provides a listing of open safety issues relating to a specific organization that have an initial risk assessment of low to no risk Organization Open Low Risk Issues All Provides a listing of all open safety issues that have an initial risk assessment of low to no risk Selective Status of Safety Issues This report allows the user to review the status of safety issues using selective report filters Safety Issue Resolution Summary Provides complete summary of all Safety Issues in the database B The available Open Low Risk Issues reports mirror the categories of the Open High Risk reports The separation of High Risk and Low Risk reports was necessary to emphasis the priority of those issues identified with a High or Medium risk assessment 13 4 3 SAFETY ISSUE SUMMARY REPORTS A The summary reports provide the mechanism for CAA management at all levels and the Safety Program Coordinator to generally perform quality audits of the CAA s safety issue resolution program B The Selective Status of Safety Issues report
377. ff each proposed event from the MCE as they are entered into the database 6 8 7 VIEWING THE ENTERED RECORDS Another method of checking that the M records j were actually entered into the database would be to a CAA Actions View Enter go to the Home Page and select View CAA Action Records and sort the PE field 6 8 8 MCE USING THE TABLE MPORT METHOD Review Section 6 5 and Paragraph 6 7 6 before entering the MS Excel data for MCE planning events 6 8 8 1 Use the Planning Forms A The assigned certification team have selected a template or completed a MCE Certification Plan in accordance with the technical instructions B The team s decision or plan will be reviewed by their supervisor If acceptable the template or plan will be provided to the DQC 1 Ifthe decision is to use a standard MCE template the DQC will upload that template 2 Ifthe decision is to use a customized MCE Certification Plan the DQC will ensure that the customized Excel plan has no data entries that will cause errors rile Coal PAGE 6 27 Revision 10 30SEP2011 J Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL 6 8 8 2 Using the Action Upload MCE Certification Plan Template A The Action Upload MCE Plan template has all of the necessary column headers for MCE entries provided The DQC should not modify the headers of this template B An
378. fferent sub tables from the Home Page and internal view screens C Using the following standard reports links It is possible to print An up to date listing of all registered aircraft in the Aircraft database An overall report containing the information in the database for a specific aircraft serial number or Asearch of the CAA Action database for all inspector records associated with a specific aircraft registration number Aircraft Reports These reports provide the ability to search the AIRCRAFT database for pertinent information concerning aircraft certificates and authorizations issued by the CAA 1 6 2 PERSONNEL LICENSING A The Home Page Personnel Licensing links take the user to the PEL database Primary Record View and Enter new entry pages Ss 2 Personnel Licensing View Enter B Both the View and Enter pages provide for the collection and viewing of detailed PEL Expanded guidance regarding the Personnel information and history about a specific PEL Licensing database is included in Chapter 10 license holder by number and name Opa a PAGE 1 17 Revision 10 31MAR2011 Aviation Safety Oversight Group Inc A O FR CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM INSPECTOR DATABASE INSTRUCTIONS MANUAL Basic PEL License Information This is the primary table that contains the personal information about the PEL license holder It is this table that will be edited by
379. fic fleet of aircraft or individual aircraft Copyright 2003 2012 PAGE 4 11 Revision 11 31AUG 2012 J Aviation Safety Oversight Group Inc N O east CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING i VS Gx COM E F G Admin Tracking Where CAA administrative INSPECTOR DATABASE INSTRUCTIONS MANUAL Other PEL Number An entry will be made in this field when investigating another crew member or the crew member is associated with the investigation Designee Number An entry will be made in this field if the inspection involved a Designee either as the primary focus of the inspection or associated with the particular inspection process Maintenance Rep When a Maintenance Representative was available during the investigation or in discussions debriefing of the findings it is important to include the name in the record Management Rep When a Management Representative was available during the investigation or in discussions debriefing of the findings it is important to include the name in the record Simulator Number An entry will be made in this field if the inspection involved the simulator or training device either as the primary focus of the investigation or associated with the particular investigation process Tracking Number A tracking number may be obtained and used for any external or internal investigations Inspector Use The investigating inspector may choose to connect his investigation actions for f
380. fic organization number select the aes f Ada ADD button to the right of the label AOC Approvals Ops Fleet Revision 08 31AUG2008 PAGE 11 26 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O RR S GX OM 2 That selection will display the AOC Approvals Ops Fleet data entry form Four fields should auto fill ORG Fleet Operations Approvals Organization Number 000131C Active Yes O No anizati Z j i ddinmiyyy Organization Name Four x Air Taxi Date Terminated yyy Organization Identifier n M P Revision Number Aircraft MMS i Limiting Factor Type of Approval ddinmyyyy Effective Date 28 1 2005 Control Number Equipment Method Basis amp Notes Organization Number auto filled with the serial number from the ORG Primary Record Organization Name auto filled with the Org name in the ORG Primary Record Effective Date defaulted to current date may be modified to a different date Active Yes 3 The user must make at least three additional entries to save the record Select an Organization Identifier from the drop down menu provided Select the Type of Approval from the list provided by the drop in i down menu that is displayed here t is possible that an eN organization may actively have more than one or all of these ene Alrcratt Qos Manual vol 2 policy man
381. fication Events is best accomplished using Specific instructions regarding this feature are the Excel Table Upload feature included in this Provided in Chapter 6 database Supervisors may use the Import Planned Events link under the Home Page CAA Action tab to make these entries B This innovative module allows management to 1 From an MS Excel template enter revise the Content of the records to be inserted in the database 2 Ensure that the records are connected by an assigned project number for later retrieval and accomplishment 3 Make any modifications to each of the records while all of the records are in view and 4 Save the entire group of records to the database 1 5 5 RETRIEVING AND TRACKING THE PLANNED MCE A The database has two standard reports specifically developed to retrieve and track the completion of the minimum certification events Certification Reports These reports provide for the planning tracking and ultimate completion of certification activities Planned Certification Summa Completed Certification Summa B The VIEW records protocol allows the user to easily access the records especially planned for MCE evaluations and inspections through the search function or manipulation of the view tables Opa a PAGE 1 15 Revision 10 31MAR2011 Aviation Safety Oversight Group Inc AVSOG EEK 1 6 COLLECTION OF SAFETY RELATED DATA 1 6 1 E Revision 10 31MAR2011 A In
382. fication of the issue that is being tracked This field is required to save the record Tracking For B Itis recommended that the user attempt to identify the generic issue in 50 characters then continue to explain the details of the issue Copyright 2003 2012 PAGE 8 3 Revision 11 31AUG 2012 J Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL N O FR CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM 8 4 9 ACTIONS TAKEN The Actions Taken for correction field is provided for the user to keep a record of the details date person action of the actions taken to correct the issue Actions Taken g 8 4 10 RECORD a o The Record ID is intended as a key field for the database software and generally provides no function for the user 8 4 11 ORGANI ZATI ON a E The Organization field is a drop down menu that allows the user to further identify the issue to a specific organization 8 4 12 PEL NUMBER a TE The PEL Number field is a free form entry field that allows the user to further identify the issue to a specific PEL license holder 8 4 13 AIRCRAFT REGI STRATI ON l SE Aircraft Registration The Aircraft Registration field is a free form entry field that allows the user to further identify the issue to a specific aircraft 8 4 14 OTHER ENTITY Other Entity The Other Entity field is a free form entry field that allows the user to further identify the issue to an entity other tha
383. fined as Action numbers desig for the 2nd Level selections nated by database creators as root and by management at primary We call these 2nd Level numbers Root numbers B In this example the user selected the Administration link Notice that these Action numbers are also links See the underlines J Revision 11 31AUG 2012 PAGE 3 20 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL The database then provides a drop down listing of Primary Root numbers which are sometimes described as CASORT Lite Action Number A Primary Expanded All Field Action Number E Action Number Action Description Reserved for Inspector Planning Special Projects Administrative Activities gt h oO So e e iS N Public Assistance Internal Technical Support Coordination with Other Government Offices CASORT Database Entries Review Research Technical Documents es io A cn pes D my C The user may stop here and select Use the visible number to describe the Action that was taken or the user make select the underlined Action number link and receive another listing to drill down to a more specific description of the Action taken 3 6 3 THE THIRD 3RD LEVEL SELECTIONS A The 3rd Level provides in most cases very
384. finished MRAI records B The VIEW records protocol allows the user to easily access the records especially planned for MRAI Unfinished MRAI Reports These reports provide for the quick ability to ascertain the status of unfinished required annual inspections Unfinished MRAI All Status of Minimum Reguired Annual Inspections OPAO PAGE 1 13 Revision 10 31MAR2011 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING AVSOG46CO INSPECTOR DATABASE INSTRUCTIONS MANUAL 1 5 TRACKI NG CERTIFI CATI ON EVENTS A The FOURTH MOST IMPORTANT RECORD TOOL of the safety oversight manager is the ability to pre plan and track to completion the minimum types of evaluations inspections and demonstrations to fully complete the certification of an aviation organization such as an Air Operator B This database provides an excellent method of planning and gang loading these minimum This certification planning and tracking meth certification events MCE evaluations and Aaa A E A AA inspections It also provides a comprehensive a conducting international audits reports program for tracking the completion of the planned inspections 1 5 1 ORI GI NAL CERTIFICATION REQUIRED TO MEET I CAO STANDARD A Itis an ICAO Standard that the State must have a program of certification in order to conduct the evaluations inspections and demonstrations necessary to ensure that the organizatio
385. for commercial air transport operations involving non scheduled or Cargo operations in aircraft with more than 20 passenger seats and or payload of more than 15 000 kgs 5 CO Air Operator Used for commercial air transport operations involving aircraft with 10 to 20 passenger seats 6 DO Air Operator Used for commercial air transport operations involving aircraft with 9 or less passenger seats 7 FO Foreign AOC Holder with authority to operate into State 8 MO Approved Maintenance Organization 9 NC Non Certificated Organization Used to track those general aviation operations accomplished by organizations 10 PD Approved Materials amp Parts Distributor D The suggested method for establishing the 5 letter ORGANIZATION IDENTIFIER is to use It is important to the summary reports that the WF Organization Identifiers are entered in a con the last three letters as unique initials for the organization sistent manner 1 Obvious examples would include TME for Timely Maintenance Efforts Inc or AAA for Aero Aces Airlines B Revision 11 310CT2012 PAGE 6 8 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING i INSPECTOR DATABASE INSTRUCTIONS MANUAL 2 Not so obvious examples would include ORR for Oscars Flying Organization or ABL for Ables Aviation Repair 3 Regardless of the three letter initials chosen
386. for confor mance with a published standard after approval Inspection Example 1 Auditing an aircraft operating checklist currently being used by an air carrier for the conduct of flight operations Inspections are primarily accomplished on an on going basis after approval has been issued Inspections are however a key part of the latter Inspection Example 2 Auditing a maintenance stages of a certification process to confirm that the program schedule currently being used by an individual or organization is able to comply with an air carrier for maintaining an aircraft approval Inspection Example 3 Auditing an aircraft operations manual currently being used by the air carrier s flight crew members J Revision 11 31AUG 2012 PAGE 4 2 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING N O Tr AV S G E MI Inspection Example 4 Auditing the performance of a licensed pilot during a re examination flight check after an accident Inspection Example 5 Auditing the aircraft after a flight operation to determine if it met the minimum requirements for flight operations for that flight operation Inspection Example 6 Auditing the crew s performance on a revenue flight to determine that they are conforming to the air carrier s procedures 4 1 6 I NVESTI GATIONS A The term investigation is used to descr
387. for the last day of the quarter or month in which it should be For example a calendar year beginning on 1 January will have four quarters ending on the Poea following dates C These inspections will be assigned to specific 31 March inspectors and uploaded to the CASORT SO A l database eptember 31 December The initial reports will be generated and distributed to the inspectors Through the year the supervisors will generate reports showing the unfinished inspections and distribute those 5 3 1 2 Conduct of MRAI Inspections A The intent is that the inspections will be conducted in the assigned quarter prior to the planned date B Inspections which are not entirely satisfactory l will generate the need to conduct further l inspections They are in addition to the MRAI inspections of the same type Diane NSPECTOR ACCOMPLISHMENT IS CRITICAL A Itis critical to the credibility of the CAA that inspectors complete these inspections in a timely and correct manner B The reports Unfinished MRAI will list the inspections providing the Record Id number of each inspection 1 After an inspector completes an MRAI inspection they will go to the assigned record 2 Armed with that Record ID Number click on View on the CAA Actions bar on the a CAA Actions View Enter Home Page J Revision 10 30SEP2011 PAGE 5 6 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT
388. ft Specific Normal Procedures iv Ul GKP Gary Perkins J C060002 TransGlobal Certification iv laa KMIA Miami International BJ The Aircraft MMS not shown should not be revised if specifically designated in the MCE record The Other Crew Number not shown should not be revised if specifically designated in the MCE record B The remainder of the record should be completed in accordance with the guidance for completing inspector records 5 4 4 STANDARD REPORTS The quickest way to see the records that were just entered and the assigned Record ID is to go to the Home Page and select the tab Reports In those reports the user will find the reports that address CERTIFICATION Report Filters Planned Certification Summary Generate Report 5 4 5 STANDARD REPORT PLANNED CERTIFI CATI ON SUMMARY Planned Certification Summary Provides a listing of all A amp E numbers assigned to a specific certification It is only used to record the initial planning of a certification A This report will be the baseline to show that the proper planning and entry was accomplished lt is very important that this report is printed immediately after the MCE entries are completed B This particular report conducts a query for the Place this record in the file as evidence of the certification plan 1 Project number 2 M MCE and 3 P Planned C The report filter will be the project number Copyr
389. functions current assignments in a very detailed manner B Itis important to establish the employee s 1 Progressive qualifications prior to employment with the CAA and 2 Progressive assignments after employment with the CAA 12 12 1 2 Repetitive Entries The completion of a Employee Resume will require separate entries for each qualification The the database is setup to allow and This database will accept and reorder any ran incorporate a resume entry from any date period dom date period in the resume entries The recommended starting point is from the employee s original hard copy resume Enter the various job positions held by the employee prior to employment with the CAA 12 12 1 3 Recommended Format of Resume Text A The following elements are recommended Use a colon punctuation mark to separate format for making the actual resume text entry tne content of the resume text 1 Job Position e g Pilot Mechanic Mai S Direci f Examples aintenance supervisor Director 0 Pilot Anywhere Airlines London UK First officer Operations on B777 aircraft Director of Operations Anywhere Airlines Paris 2 Employer official company name France responsible for all operations of an 3 Base location international airline with B777 and A320 aircraft Maintenance Supervisor Commodore Aeromotive 4 Summary of terms of reference and Miami FL USA responsible for maintenance performed by this sma
390. g the GO link at the top of the form will provide the same effect as the button at the bottom on the form wf CASORT a 3 2 1 6 Replicating the Saved Record 1 Now comes the fun decision The inspector can make his next entries easier by following these simple directions 2 He has three more very similar records to enter so he elects to Record has been saved You can now Enter a new record based on a Enea sae reel previous record 3 This action provides our inspector with an exact e Enter a new record based on the previous record duplicate of the previous Go to the Home page record Copyright 2003 2012 PAGE 3 9 Revision 11 31AUG 2012 J Aviation Safety Oversight Group Inc N O PN CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING V S COM INSPECTOR DATABASE INSTRUCTIONS MANUAL 4 Now all the inspector has to do is change the last name of the person he spoke to If at this point the inspector forgets to revise he and the note containing the subject of the now has two exact records discussion But two exact records are one better than no record 5 After the last name and the note are changed Action Number 1003 Public Assistance Flight Number P Planned Event Poo Destination gt Inspector s GKP Gary Perkins E Aircraft M M S Project Number Aircraft Registration P Tracking Number H Pilot In Command Number PO Action Taken C Completed H Other Cre be
391. ght 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING N O y AVS G3 COM INSPECTOR DATABASE INSTRUCTIONS MANUAL 6 7 ENTERI NG PLANNED I NSPECTION EVENTS A The purpose of this section is to discuss the recommended method for entering PLANNED MINIMUM INSPECTION EVENTS information in the database software Review the general concepts of Section 6 6 before working in this Section There are three important occasions when the minimum inspection events should be pre planned so that the CAA Action records show completion of these events have occurred 1 A special inspection generated by accidents or incidents 2 Aminimum required annual inspection program MRAI and 3 The minimum required satisfactory inspections to support the certification of an organization This section will discuss the planning of 1 and 2 Section 6 8 will discuss the planning requirements for 3 Failure to use the methodology outlined in this section may result in unstandardized entries in the summary reports generated by the database 6 7 1 Why PLAN A GROUP OF I NSPECTI ONS A Planning a series of inspections is a 7 E E anagement Is more management function Management standards of performance and the markers determines the Oe types and numbers of that cause accident inquiry boards and inter inspections that will result in validation of the national audit groups to decide tha
392. he B The common fields are Organization Number This field is defaulted to auto fill from the Organization Primary Record data entry form Organization Number 000125 This number is unique to the organization It is the method used to connect all PEL database records for all subsequent archival viewing searching editing and reporting functions Organization Name Mew Airline Inc Organization Name This field is defaulted to auto fill from the Organization Primary Record data entry form This field provides viewing and searching references to ensure that the correct sub table record is being consulted Organization Identifier Because organizations may engage in more that one aviation line of business that requires a separate certificate or license issued by the CAA an organization identifier is assigned to each of those documents This field is included throughout the Organization database to ensure that any approvals are related to the pertinent certificates This field is a drop down menu that takes its information from the CAA Action database For that reason it will be necessary to ensure that the applicable organization identifier has already been assigned before making entries in the ORG database Active This field is defaulted to show the record as active It provides the flexibility to identify easily those records that Active Yes O No are still considered active by the CAA personnel It is used
393. he answer when the CAA determines that the certificate holder no longer is in conformance with the standards for certain privileges that were authorized 7 Re Examination Where the concern relates to fitness to continue to hold a certificate license or rating successful re examination will resolve the concern 8 Certificate or License Terminated Where the concern relates to fitness and the holder was unable to meet minimum standards the best resolution is an action that suspends or revokes the authority to operate or conduct maintenance 7 1 21 RESI DUAL RISK ANALYSIS FIELD The RESIDAL RISK ANALYSIS field provides the user a Final Risk Analysis J drop down menu of risk level choices oe H High Risk This field will be blank when originating a new Safety M Medium Risk Concern Entry form erika Mo Choice The RESIDUAL RISK ANALYSIS field requires ae ree the closing inspector to assess the residual risk Non Risk associated with the identified safety concern Medium or High Risk will require the before the record is resolved initiation of a separate Safety Concern record 7 1 22 ACTUAL FINDING FIELD A The ACTUAL FINDING field provides the space for the user to elaborate as necessary to describe the identified safety concern Copyright 2003 2012 PAGE 7 7 Revision 10 31MAR2010 J Aviation Safety Oversight Group Inc N O east CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM is field wi
394. he database software B Navigation is the act of moving from page to page using the Web Browser and the links provided in the database application maa AA AA PAGE 2 1 Revision 10 31MAR2011 Aviation Safety Oversight Group Inc N O PN CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM INSPECTOR DATABASE INSTRUCTIONS MANUAL 2 3 1 WEB BROWSER GENERAL NAVIGATION A Regardless of the Web Browser software used Internet Explorer Netscape Mozilla etc there are some basic functions that will always be included 1 Back Arrow 2 Forward Arrow 3 Home It will not be necessary to use the URL Line 4 Refresh while working in the CASORT database 5 URL Line B Clicking on the BACK arrow navigates back to the last previous page viewed If O Back the user has viewed a number of pages they will be able to click back page by page to the first page viewed except when one of the previous pages has timed out C Clicking on the FORWARD arrow when it is illuminated will allow a user to return to the pages that they backed away from D Clicking on HOME will take the A user to the Web Browser Home It will not be necessary to use the Home ea page function while using the CASORT database E Clicking on REFRESH will update the page that the user is currently on Having a an old version of the page is generally a result of failure to set the Web Browser to refresh each time the page is se
395. he formal application acceptance meeting the CPC should plan the minimum certification events that must occur during the remainder of the certification process B There is detailed guidance on the planning of these minimum certification events in Help Chapter 6 This guidance recommends the minimum document evaluation and inspection events that have to be accomplished successfully prior to certification C The Planned Certification Summary standard report should be printed out for the CPC use It should be filed in the Completed Certification Report document that the CPC should be compiling throughout the certification 5 5 9 DOCUMENT EVALUATION AND APPROVALS A Each of the documents listed BY RECORD ID aay i E earn j a NN e key point here is that the in the Certification Planning Report as M for each of these RESERVED RECORDS evalua records must be approved before the tions must be A Approved Accepted demonstration flights may be conducted Copyright 2003 2012 PAGE 5 15 Revision 10 30SEP2011 J Aviation Safety Oversight Group Inc N O east CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S Gx COM B 5 5 10 5 5 11 INSPECTOR DATABASE INSTRUCTIONS MANUAL When an inspector is assigned to undertake a particular minimum certification document evaluation that evaluation will not usually be accomplished in one day The inspector should not use the RESERVED RECORD ID for that evaluation Instead the in
396. he manual and have it available on their computer for quick reference SEARCH LINKS TO CHAPTERS OF THE MANUAL Database Records Introduction Open this link to Chapter 1 to review an overview of the types of records that can be found in the CASORT database and why those records are important This chapter also outlines suggested policies for inspector entries and management support for ensuring the quality of the records Database Navigation and Log in Open this link to find guidance for preparing the user computers for best use of the database Chapter 2 also provides general guidance for navigation within the database instructions for log in using the CASORT Home Page and reporting a bug Making CAA Action Entries Open this link to find an orientation to the CAA Action Records entries what the various Action fields are and how to use them Chapter 3 also provides guidance for viewing Action Records and connecting those records for subsequent standard reports Action Entries by Category Open this link to Chapter 4 to find specific user information about use of standard safety oversight terms and standard approaches to the different types of Action entries Complex Action Entries Open this link to find a discussion for using the database to record detailed information about inspections Chapter 5 also provides insight into reporting planned inspections and certification events and the tracking of a full certification B It easier for the user to c
397. he new record 11 23 ENTERING THE AOC APPROVALS AIRPORTS NFORMATION Those approvals given to an AOC holder that are applicable only to a specific airport or station should be entered in this sub table 11 23 1 ENTRY PROCESS The process of entering AOC Approvals Airports information is as follows 1 From the Organization Primary Record data entry page for the specific organization number select the ADD button to the right of the label AOC Approvals Airports AOC Approvals Airports 0 Add Copyright 2003 2012 PAGE 11 29 Revision 08 31AUG2008 Aviation Safety Oversight Group Inc N O PN CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM INSPECTOR DATABASE INSTRUCTIONS MANUAL 2 That selection will display the AOC Approvals Airports data entry form Four fields should auto fill ORG Airport Authorizations Organization Number 00013531C Organization Name Four x Air Taxi Organization Identifier j bed Location M Type of Approval hd k ddimmiy yyy Effective Date 28 1 2005 Control Number Notes Active Yes O No ddinmyyyy Date Terminated Revision Number Aircraft MMS v Limiting Factor Organization Number auto filled with the serial number from the ORG Primary Record Organization Name auto filled with the Org name in the ORG Primary Record Effective Date defaulted to current date may be modified to a different date Ac
398. he number 0 followed Designee Records 0 Add by the word Add are sub tables to the PEL License Hist lO Add Primary Records Logbook Rewiew 5 Add Language Proficiency 0 Add C All of these sub tables are linked to the PEL Primary Record by the PEL license number entered in the field on the PEL Primary to the license number field that appears in the Records entry form sub table When one of these sub tables is selected the license number will be defaulted auto filled D The PEL license number and last and first name of the license holder are auto filled into the sub table by the database It is very important that the user complete the required red label fields on the PEL Primary Records entry form BEFORE proceeding to any of the sub tables Failure to follow this protocol may result in SAVE errors or compromised data E When a record is entered in one of the sub tables the number in the box will change to reflect the current number of sub table records linked to the 1 PEL Primary Record Copyright 2003 2012 PAGE 10 9 Revision 10 30SEP2011 J Aviation Safety Oversight Group Inc N O east CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING i VS Gx COM INSPECTOR DATABASE INSTRUCTIONS MANUAL F This database will allow the user to make unlimited multiple records in each of the sub ES tnat ME Uo eee erate suhte does not indicate that any of these records are active In the above example the number
399. he specific aircraft serial number select the ADD button to the right of the label CAA APPROVALS 2 That selection will display the Aircraft Exemption Entry Form Four fields should auto fill CAA Approvals 0 Add Serial Number auto filled with the serial number from the AIRCRAFT Primary Record Registration Number auto filled with the current registration number showing in the AIRCRAFT Primary Record Effective Date defaulted to current date Active Yes Aircraft CAA Approvals Entry Form Serial Number 2345 al Active yes No Registration Number 3D DAC eer ee ee ae ry AircraftMMS 4320 214 Airbus Ine Rescinding Control Type of Approvals F Number ddim wyry _ Limiting Factor Effective Date 3 5 2011 Control Number Terms of 4pproval Memos 3 The user has the following additional fields to complete to save the record J Revision 10 30SEP2011 PAGE 9 16 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING N O Tr AV S Gx w MI INSPECTOR DATABASE INSTRUCTIONS MANUAL Type of Approval AOC Operations Approved Passengers Approved Payload Area Navigation TANC Operations Cargo System CAT I Approaches CAT Il Approaches Continuous Airworthiness GPs Vertical Navigation Instrument Flight Rules Landing Gross Weight MMPS Airspace NORPAC Airspace Ewah Takeoff Grass Weight Visual Flight Rules lo Choice Modify the
400. he text of this manual relative to their implementation of the entering of data collection and reporting 0 8 EDITING CONVENTIONS 0 8 1 WORDS amp ACRONYMS SPECIFIC TO CASORT The following words and acronyms are directly relating to internal components of the CASORT databases 1 Admin Panel A separate panel accessible only to the Database Administrator for the Creation and editing of users Assignment of user permissions Assignment of temporary passwords Security of official signatures Control of certain drop down menu choices ee o o o Revision 09 31MAR2010 PAGE 0 4 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING N O AV S G se MI 2 Aircraft database A database that provides for the reporting and tracking of certificates and approvals regarding the airworthiness of aircraft issued by the CAA including Type certificate information Supplemental Type Certificate information Exemptions issued Registration information Airworthiness Certificate information Owner Lessor and Lesse information Special approvals ee di eo Se Oo 3 CAA Action database A database that allows the reporting and tracking of actions by CAA personnel in the conduct of day to day work functions including Inspection actions Evaluation actions Inspection actions Investigation actions interface wi
401. he user with Help Sections their personal Internet access B It should be easy for the user to navigate in this database Copyright 2003 2012 PAGE 2 5 Revision 10 31MAR2011 J Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL 2 4 LOG IN PAGE ORIENTATION The database can be accessed through the dedicated computer or a terminal within an Intranet and or through the Internet if the CAA server has Internet access 2 4 1 LoG I N PAGE APPEARANCE A To access the database click on the user preferred access either Desktop Icon or Book marked A R Civil Aviation Safety Oversight Woe tedaed Tr Reporting and Tracking Suite Favorite 7 Training Server Do not use for Production activity B The Log In Page for the CASO RT Licensed for use by lt Placeholder Name gt only A LOG IN database will appear All licensed users must read the License Agreement before logging into this database for the first time soe Si pe 2 Ss Username C The Log In Page has a E a A ee wie Password a nu mber of featu res SRN terms and conditions of the license that are discussed here Database License es Documentation License es Contact AVSOG o Worldwide Exclusive Distribution Rights assigned to Aviation Safety Oversight Group I amp 2000 2011 Casey Perkins Kip Perkins 242 Copvricut Novice aS A The copyright notice appears at the bottom of
402. heck the guidance Expand the bookmarks to search deeper into the chapter headers Using the Find feature to word or phrase search the document Page through the document in single or double page view Enlarge or shrink the size of the document viewed 2 7 5 2 Complete Download of CASORT User Manual A Selecting the CASORT User Manual link will take the user to the CASORT Inspector Database Instruction Manual displayed in Acrobat Reader COMPLETE DATABASE INSTRUCTIONS MANUAL CASORT User Manual This link will provide a download of the complete CASORT manual in a PDF file with bookmarks and search capability The database development team recommend that each user download a digital copy of the manual and have it available on their computer for quick reference Copyright 2003 2012 PAGE 2 15 Revision 10 31MAR2011 J Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL B The Database Instruction Manual will first be presented with the Adobe Acrobat Reader menu across the top of the page and the bookmarks to the left of the cover page of the manual Using the menu the user may Save the manual to a file on the user s hard drive Page through the document in single or double page view Enlarge or shrink the size of the document viewed Using the Find feature to word or phrase search the document Expand the bookmarks to search deeper
403. hen the inspector has Parallel concerns with so many different subjects similar or parallel concerns going with groups of that the resolution will be compromised by the operators is that the operators have more political relationships influence with the politicians as a group D It is necessary then for the inspector to identify concerns on a priority basis beginning with 1 Imminent safety of flight operation When an aircraft or individual is about to be used for a flight operation and there is a question of airworthiness or fitness this constitutes an imminent safety of flight operation that should receive the inspector s immediate and concentrated attention before the initiation of that flight PAGE 7 10 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING N O The inspector has no option but to identify the concern to all individuals associated with the operation and the local authorities such as air traffic control and the Director General and Issue a Prevent Flying Order This should be given to the persons that are directly associated with the particular operation or operational control Follow the civil aviation guidance Resolution amp Enforcement Manual for further resolution Safety of flight When an organization or individual has operated or allowed the operation of an aircraft contrary to safety limi
404. hment It will continue to be shown in the notification panel until it is completed The user may without coordination change the planned date for completion of an other planned record 5 3 ENTERING COMPLETED MRAI INSPECTIONS 5 3 1 Mi NI MUM REQUIRED ANNUAL I NSPECTI ONS A Each year at least 30 days prior to the beginning of the new year the Inspectorate will look at the complexity of their aviation environment Decisions will be made regarding the minimum Copyright 2003 2012 PAGE 5 5 Revision 10 30SEP2011 J Aviation Safety Oversight Group Inc A O FR CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM INSPECTOR DATABASE INSTRUCTIONS MANUAL inspections that should be accomplished to validate the renewal of privileges issues to organizations and designees That information will be published in an Inspectorate guidance document B The principal inspectors will then plan the minimum inspections for each organization and designee that will be accomplished during the new year This planning does not preclude additional inspections as deemed necessary to sample the continued conformance of these entities 5 3 1 1 CASORT Planning Reports A The MRAI inspections will be spread across the year assigned by annual quarters or months to ensure an on going inspection program Scheduling MRAI by month is really much more feasible with the notification feature B The inspections will be dated
405. ht Standards District Office Miramar FL United States completed all PAN AM pilot check airman examiner training and proficiency checks for qualification as B757 PIC then began duties supervising 10 B757 proficiency check airman 15 B757 line check airmen and 5 B757 type rating examiners functioned on behalf of the Principal Operation Inspector for all B757 evaluation and inspection tasks Yes g 28 03 2009 Dangerous Goods Coordinator South Florida Certificate Management Office Federal Aviation Administration Atlanta GA USA planned and adminsterered the MRAI program for dangerous goods Conducted or supervised all evaluations inspections and investigations relating to dangerous goods in the State of Flonda Yes 31 03 2008 31 03 2009 Principal Operations Inspector Delta Certificate Management Office Federal Aviation Administration Atlanta GA United States assigned certificate management duties for Conner Airlines Yes 30 03 2007 31 03 2008 Flight Operations Inspector Atlanta Flight Standards District Office Federal Aviation Administration Atlanta GA United States Yes 31 03 2006 01 04 2007 Director of Training Republic Airlines Indianapolis IN United States Yes 16 03 2005 31 03 2006 Director of Operations Laker Airlines Ft Lauderdale FL United States Yes 31 03 2003 31 03 2005 Captain B737 Laker Airlines Ft Lauderdale FL United States Yes 28 03 2002 31 03 2003 Owner amp Chief Flight Instructor Aviation Concepts
406. ibe the overall process of inspector actions when following up on a reported complaint incident accident or enforcement case An investigation usually involves an individ ual or organization that is currently approved for and is operating in aviation B Depending on its complexity an investigation may include both evaluations and inspections An investigation usually involves a series of actions conducted over a period of time 4 1 7 CERTI FI CATION A The term certification is used to describe the l overall process of inspector actions to approve A certification usually involves a document Pi Bm individual aircraft or organization that is NOT license or certificate an individual document procedure record or organization YET APPROVED for operations in aviation B Depending on its complexity a certification may include both evaluations and inspections For example a certification for an original air operator certificate will include a complex series of evaluations to approve the documentation and other arrangements followed by a battery of inspections before the AOC holder is approved for operations in aviation But the certification actions associated with a single revision of a Minimum Equipment List will probably consist only of evaluations conducted by each of the inspector technical specialties prior to approval for use in aviation C A certification usually involves a ser
407. ic Assistance Planned Event Inspector GKP Gary Perkins Froject Number Tracking Number ooo H Action Taken C Completed H ddimmiyyyy Date Accomplished select Organization o Other Operator oOo Location ID KMIA Miami International J Revision 11 31AUG 2012 PAGE 3 8 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O PRN VS GX M The record now meets the minimum require ments for saving But our inspector wants to include information that will remind him of the person and subject he discussed 3 2 1 4 Other Entries at I nspector s Option 1 The inspector enters the last name followed by the first name or initial of the person with whom he had the discussion in the MANANAGEMENT REP field Management Rep Johnson Jack Consistently entering the last name as the pri mary name in any field will make it easy to query such fields for all of the records that are associated with that person 2 The inspector then enters a note in the MEMO field to remind himself of the subject discussed Memo ADVISED HIM THAT HIS MANUAL WAS BEING RETURNED 3 2 1 5 Leaving the CAA Action Entry Form It is now time to leave this record or open a new Action Entry to enter a new record This is best accomplished by selecting the GO button at the bottom of the form Selectin
408. ice upon exiting to VIEW the applicable sub table records for the PEL Licensee to check for any records that might be out dated by the new record 10 13 ENTERING PEL LOGBOOK REVIEW I NFORMATION Logbook reviews are normally conducted by CAAs on an annual or event based occurrence This sub table is provided to allow the collection of relevant information from the PEL Licensee s logbook 10 13 1 ENTRY PROCESS The process of entering PEL LOGBOOK REVIEW information is as follows 1 From the PEL Primary Record data entry page for the specific license number select the ADD button to the right of Logbook Review N the label LOGBOOK REVIEW Ada Copyright 2003 2012 J Revision 10 30SEP2011 PAGE 10 18 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O RR S GX OM 2 That selection will display the PEL LOGBOOK REVIEW Entry Form Five 5 fields should auto fill _ PEL Logbook Review Entry Form PEL Number 100759 PIC Night Last Name Mamba Dual Night First Name Mandla Flight Instruction Date of Review 5 5 2011 mE Airplane SEL BOOS Airplane SES Actve W W Yes No Purpose of Review m Airplane MEL Flight Time Airplane MES License Number auto filled with the license number from the PEL Primary Record Last Name auto filled with the last name of the person listed in the PEL Primary Record table First Name auto filled wi
409. ices AOC Approvals Areas Business Names 1 AOC Approvals Routes ORG Certificates AOC Approvals General AOC Approvals Flight Ops AOC Approvals Ops Fleet AOC Approvals Maint Fleet AOC Approvals Airports 1 Base Locations 1 2 1 1 Aircraft Listing 1 AOC Leasing Arrangements 1 1 1 1 1 1 Management Contacts CAA Contacts Exemptions AOC Contracted Services AOC Maintenance Arrangements Policy Manual Approvals Complexity Review AMO Approvals ATO Approvals Aerial Work Approvals AOC Training Arrangments N N IND ja a j j j 2 jud AOC Approvals Simulators Non Certificated Operations Back Edit Print Done 5 The user may now editthe Primary Record or add new information to the sub tables by Do not use the View buttons to the right selecting the ADD button to the right of the of the sub table to edit existing records appropriate sub table label There is a problem with this feature 6 This action will display the selected sub table data entry form 7 Complete that form in accordance with the guidance that is contained later in this chapter 8 Save and return to the Primary Record 9 Go to leave the Primary Record Copyright 2003 2012 PAGE 11 3 Revision 08 31AUG2008 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL A O FR CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM 10 This action will display the Record Saved
410. ices are defaulted to Active records B These are the Aircraft MMS that are currently included in the Inspectorate safety oversight This default is indicated by the radial buttons in the upper top right Active Olnactive All The Inactive choices are Aircraft MMS in the database that are not currently operated under the Inspectorate The All choice will display all Aircraft MMS in the database D The user may also select an aircraft from either the Inactive or All list by choosing the proper radial button and then making a selection from the list E The Data Quality Coordinator has the capability to change the status of an Aircraft from the Active to Inactive list or vice a versa The user should notify the DQC when an Aircraft MMS status change is necessary 3 10 6 AIRCRAFT NOT I NCLUDED IN DROP DOWN LISTS A The default settings in this software will NOT allow the user to insert an Aircraft MMS that has not previously been entered by the DQC into the list while in the process of making a CAA Action entry B If when entering a CAA Action record an inspector would like to enter an aircraft MMS that is not currently provided in the MMS sub table 1 First complete all other fields then Only the Data Quality Coordinator may edit the 2 Select from the drop down menu the AIRCRAFT sub table list choice 0000 Need New Aircraft MMS It is important to the summary reports that this then AIRCRAFT
411. idelines applying to the entering of evaluation events regardless of the user s technical specialty Only users with technical qualifications for evaluations are authorized this type of data entry 4 3 1 DEFI NI TI ON EVALUATION An evaluation is accomplished on an individual manual aircraft or organization that has not yet been authorized to operate in aviation 4 3 1 1 CAA Action Record Completion A Once an evaluation is started the assigned inspector must ultimately complete a final CAA Action record showing the results of that evaluation A or D B Ifthis evaluation is going to happen in less than three weeks it will not be necessary to connect the records C During the course of that evaluation a CAA Action record must be completed each day that the inspector does any work on that evaluation The possible Action Taken results for an evaluation are l In Work D Disapproved Returned or A Approved Accepted 4 3 1 2 Multiple Inspectors A If more than one inspector participates in the evaluation such as the MEL all inspectors must complete a CAA Action evaluation record for that action on each day they performed the work B For high profile evaluations such as an airline certification each inspector is responsible for completing the Project Number field to ensure that the records are properly connected 4 3 2 EVALUATION ENTRY BASICS A Inspectors will normally enter the Evaluation Action numbers by memor
412. ields are from the list of fields that is provided by the Reports Generator The only fields provided in the list will be those selected for display in the ad hoc report D The procedure for setup of the Sort Fields is 1 Select the drop down arrow Copyright 2003 2012 PAGE 14 5 Revision 08 31AUG2008 Aviation Safety Oversight Group Inc 14 4 5 C CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL 2 A list of choices will appear select the choice for Sort Field 1 Sort Fields 3 That field appears in the first Sort Field Choose sort field s iit 2 ae i 4 Another blank sort field appears to the right of Sort Field 1 5 Repeat the steps to setup up to three sort fields Sort Fields Choose sort field s Org ID Date Action 6 When the Sort Fields are selected move to the naming and description of the report REVISING OR DELETING SORT FIELDS To revise a sort field 1 Start at the field on the right Action 2 Click on the drop down menu arrow Description 3 That action will bring up the list of possible sort field _ Date 4 Select the new sort choice To delete the sort field select the blank space at the top of the list That action will leave the sort field blank If the Sort Field 1 or 2 numbering from left was the one the user wanted to delete move the sort choices s to the left leaving the Sort Field 3 blank
413. ies of actions conducted over a period of time 4 1 8 SAFETY CONCERN A The term safety concern is used to describe a aE finding or observation made by an inspector as By definition there is NO safety concern if the La document record procedure individual or a result of almost any activity except ji ae system being evaluated is not CURRENTLY evaluation BEING USED in aviation B Safety concerns can result from inspections a investigations and other contact with the aviation public C But safety concerns are not generally associated with evaluations or certifications accomplished j by the technical inspector D Examples of safety concerns primarily focus on the technical inspector s assessment that an individual or organization has failed either inadvertently or by decision to Conform to aviation law regulations and directives issued by the CAA Conform to relevant industry safety practices or Maintain the required fitness to hold a certificate or license E The Inspectorate will then pursue resolution of those identified safety concerns The priority of J that resolution process will be directly associated with the assessed impact to public safety Copyright 2003 2012 PAGE 4 3 Revision 11 31AUG 2012 J Aviation Safety Oversight Group Inc N O FR CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM INSPECTOR DATABASE INSTRUCTIONS MANUAL 4 2 ENTERING I NSPECTION EVENTS Th
414. iew CAA Actions View Enter 2 From the View Page select the link Sub tables V CASORT Home Help _ Select Action Record for Viewing TT SubESbies 3 This will drop down the list of available p Action sub tables move cursor to and select the Action Project or Tracking Number View button Action Aircraft MMS Action Location Action Organization Auction Project Number 4 Inthis particular example the user will Action Tracking Number select project number 0571 to deactivate CAA Action Entry Safety Concern 5 The selection of VIEW for project number 0571 will bring up the VIEW screen for this number Action Project Number Description Active View 040003 ATO Cert Johnson Air Yas View C050016 AOC Cert Lion Airways Yes View C0571 ADD B 37 WESTERN AIR Yes 6 The selection of EDIT will provide the Edit Screen A amp E Project Number Back Edit Print Done Project Number 05 1 Description ADD B737 WESTERN AIR Active Yes Back Edit Print Done J Revision 11 310CT2012 PAGE 6 14 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING x O y AVS G3 COM 7 Inthe Active field click NO Project Number C0571 8 Click GO to complete the process Description ADD B737 WESTERN AIR Active O Yes No 6 5 4 REACTIVATION OF AN OLD CONTROL CONNECTING NUMBER Follow the steps outlined in 6
415. iew Enter B These bars have no function other than to identify the provide for the View and Enter functions related to that database C There are two types of links that are available provided on these bars J Revision 10 31MAR2011 PAGE 2 16 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL 2 7 6 1 Enter Buttons Selecting the Enter button on these bars will take the user directly into the primary data entry form for that database m e f amp CAA Actions View Enter The Enter button will only appear on the database bar if the user has been assigned permissions by the DatAdmin to make entries in the database 2 7 6 2 View Buttons A Selecting the View button navigate the user to a view page listing of the primary records available caa actions The View button will only appear on the database bar if the user has been assigned permissions by the DatAdmin to make entries in the database Inthe following example the Home Page View button for CAA Actions was selected YF CASORT Home Help _ Select Action Record for Viewing Search for GKP i Inspector Control Action Action Description INI ORG Action PE Project SI Wiew 11 00011 253 2607 Inspect Fit Supervision 2011 04 02 GKP 5 oooo o E Dispatch View 11 00010 252 2604 Inspe
416. ification Record Employee Number 2 That action will show the list of records for this employee canna Date Employed 11 03 2011 3 Review those records that are Active Date Terminated Yes Position Qualification 3 B Those that have been superceded should be deactivated by 1 Selecting the View link in the left column for that record 2 That action display a View Page of the record select Edit 3 That action displays the record for editing select the radial button Active No 4 Enter Date of Expiration 5 Select GO to leave the revised record 12 6 4 EXAMPLE EXCERPT OF REPORT OF POSITION QUALIFICATION The following position qualification excerpt from a Qualification Comprehensive Report is provided for consideration of possible content CAA Employee Position Qualification Active Position Effective Date Expiration Date No pprentice Licensing Officer 30 03 2005 28 03 2007 No ualfied Licensing Officer 16 03 2009 07 03 2011 Yes Supervisory Licensing Officer 14 03 2011 Note the YES NO in front of each listing The report normally defaults to only Active YES The user may select ALL records before generating the report In that case even superceded historical data regarding the employee will be presented in the report Copyright 2008 2012 PAGE 12 7 Revision 10 30SEP2011 Aviation Safety Oversight Group Inc N O PN CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM
417. ight 2003 2012 PAGE 5 11 Aviation Safety Oversight Group Inc Revision 10 30SEP2011 J N O PN CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM INSPECTOR DATABASE INSTRUCTIONS MANUAL D The results will be sorted by Action number Planned Certification Summary PJ DATE ORG INI LOC MMS REG2 PE ACTION ID2 A amp E SPC DESCRIPTION 0461 31 05 2004 JACP JWS KMEM B737 300 M P 75 2311 0 Eval Critical Records 0461 31 05 2004 JACP JWS KMEM B737 300 M P 76 2311 0 Eval Critical Records 0461 31 05 2004 JACP JWS KMEM B737 300 M P 77 2311 0 Eval Critical Records 0461 31 05 2004 JACP JWS KMEM B737 300 M P 78 2311 0 Eval Critical Records 0461 31 05 2004 JACP JWS KMEM B737 300 M P 79 2311 0 Eval Critical Records 5 4 6 STANDARD REPORT COMPLETED CERTIFICATION SUMMARY Completed Certification Summary Provides a chronological listing of all A amp E Record certification records in C the database for a specific certification project number A paper copy of this report is retained as arecord of the completed certification This report will stand as the evidence for the completed certification Note that each M record now has a Record ID number This report will contain in chronological order all This allows the user after consulting this report of the events that occurred during the to select the specific reserved record after certification SATISFACTORILY completing the M Record The query is base
418. ike to save their password DO NOT SAVE the TEMPORARY password C After log in the user will follow the procedures in the next section to change and personalize that password so that no other person knows it J Revision 10 31MAR2011 PAGE 2 8 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL 2 5 3 LOG IN PROCEDURES 1 Enter the user name assigned by the DatAdmin 2 Enter the random generated password provided by the Administrator Username gperkins 3 Left click on the Log In button Depressing Password eseseeee the return key will also activate the log in _ LOG IN 4 The Home Page should appear with the name of the person that has logged in on the top left corner 5 At log in the user s name will appear at the top of the screen The database will default to this user s name and location when opening any data entry page gt f CASORT Reports Preferences Help Welcome Gary Perkins a CAA Actions View Enter 2 Personnel Licensing Safety Concerns View gt Aircraft Approvals Admin Tracking View Enter lf Organization Approvals Employee Qualifications View Enter E Document Control Enter 6 You are now ready to navigate from the home page to other portions of the database 2 5 4 UNSUCCESSFUL LOG IN A If you did not log in successfully this banner will appear across
419. ill be adequate for on going updating of the hard copy file Consider constructing an Excel report for formal presentation to international auditors 10 3 ADDING DATA TO AN EXISTING PEL LICENSE RECORD To add data to an existing PEL License record Peren Enter NEW PEL ersonnel Licensing Primar Subtable Approval View PEL Primary Reco fee ay or Information i _ 1 From the Home Page select View PEL Primary Records 2 That action will display the listing of all PEL records select the View for the specific record to access 3 That action will display the View Page for the specific record now select Edit Copyright 2003 2012 PAGE 10 3 Revision 10 30SEP2011 J Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING AVSOG EEK 4 That action will display the record for the selected PEL Number in the PEL Entry form mode INSPECTOR DATABASE INSTRUCTIONS MANUAL I D PEL Primary Record PEL Number 100456 Active yes LastName Guyabera Contact Info 2 First Name Eclides Licenses Held 15 Middle Name Samuel Medical Cet 2 Name Suffix Designee Records 2 Date of Birth pease EE License History zZ Place of Birth Ghana on Kina l Nationality Ghana Language Proficiency 1 Sex M Photo Height 3 3 Weight 1274 Signature 100456 15 Guyabera gif Hair Color Black Eye Color Brown 5 The user may now edit the Primary Record or add new informa
420. in the paper tray to be used 4 Printer is selected The user will now 5 Select appropriate View link View Designee Display Certificate View Designee Authori 6 This action will start the sequence opening Formo00DesigneeDisplay pat OT to extract the data from the CASORT PEL record and insert it in a PDF template provided in the You have chosen to open Form000DesigneeDisplay pdf which is a Nitro PDF Document 5 0 database fram http localhost 8080 7 A window to complete this action What should Firefox do with this file will open lt i zr rr Open with Adobe Acrobat 8 1 default ia 8 Ensure that the radial button Open With is selected and the software specified is Adobe Acrobat 9 Select the OK button at the bottom of the window 10 This action will display the proposed wall display document 11 Check the proposed document for accurate information including the signature of the Authorizing Officer 12 Ensure that the color printer is set to Print a single sided letter size Print in landscape Print one copy 13 Select OK to print the display certificate 14 Check the display document for accuracy then 15 Close the temporary computer file containing the Acrobat document This action will cancel the document End of Chapter J Revision 10 30SEP2011 PAGE 10 28 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INS
421. in this field based on the most common initial entry for that task Amore detailed discussion of the possible Action Taken selections on the drop down menu is provided later in this chapter and in Chapter 4 The Date Accomplished field provides the capability to record the actual date the activity or evaluation was accomplished PAGE 3 3 Aviation Safety Oversight Group Inc dd mm yyyy Date Accomplished 76 08 2012 gi Revision 11 31AUG 2012 J A O east CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S ACOM INSPECTOR DATABASE INSTRUCTIONS MANUAL When the user opens an Action Entry form the software makes a default entry of the A more detailed discussion of organization current date entries is provided in paragraph 3 3 4 8 The Organization field provides a drop down menu of the current organizations Organization that have been issued organizational certificates by the Inspectorate a This field is mandatory for all activities involving organizations holding approvals A more detailed discussion of organization from the Authority entries is provided in paragraph 3 11 Amore detailed discussion of the accessing and selection of organizations is provided later in this chapter 9 The Location ID field provides a drop down menu of possible airports Location ID KMLA Miami Internation The software makes a default entry in this field of the location normally associated with the
422. inated EE OJT Qualification 3 Add Position Qualification a Add mr Resume 11 Add Contacts o Add wa 5 The user may now edit the Primary Record or add new information to the sub tables by selecting the ADD link to the right of the appropriate sub table label 6 This action will display the selected sub table data entry form 7 Complete that form in accordance with the guidance that is contained later in this chapter 8 Save and Attach to the Primary Record 9 GOto leave the Primary Record 10 This action will display the Record Saved links _ Record saved The user will choose Edit the record just entered if more information is to be added to the Employee s a a ee TE EAEN record Enter a new record The user will choose View the record just Edit the record just entered entered to edit any of the information in the sub View the record just entered tables to this record J Revision 10 30SEP2011 PAGE 12 4 Copyright 2003 2012 m Se View Enter la Employee Qualifications From the Home Page select View Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O PRN S GX OM INSPECTOR DATABASE INSTRUCTIONS MANUAL The user should move the cursor to select the Home tab if all work is completed on this particular record 12 5 ENTER A NEW CAA EMPLOYEE QUALIFICATION RECORD To enter a new CAA employee qualification record 1 Check with the Da
423. ing morning Initial Certification 3 He knows that these general subject areas are listedin Meetings amp Documents the priority order starting with the grouping of tasks that General Certification constitute more than 85 of his day to day work That will be Administration 4 He places the cursor on Administration and left clicks 3 2 1 3 Action Primary Numbers 2 Level 1 This action brings up a Primary grouping of Administration Action Numbers 2 The general discussions that the inspector had with the four persons today were Public Assistance discussion about specific requirements of the civil aviation requirements Action Number Field Action Number Search Cancel Action Number w ge par i Reserved for Inspector Planning Special Projects Administrative Activities Public Assistance Internal Technical Support Ww D ha n D ol NO w ge _ i ho uw lee 3 He left clicks on the word Use next to the Action number 1003 Public Assistance Public Assistance describes any general dis cussion the CAA inspectors have with persons other than government personnel 4 The Action number field fills in with the number and the description of the activity 5 Notice also that the ACTION TAKEN field now has a default entry showing that the activity was completed Action Number 1003 Publ
424. ing finding text and resolution text The filters allow the user to limit the report to a specific organization or range of dates Description is required and you must press the button to update search Certificate of Airworthiness This report provides a listing of Certificates of Airworthiness sorted by Type Category and MMS Aircraft Registry Listing The report provides the user with the listing of registered aircraft and provides filters to drill down the listing to different groupings of aircraft registry records B Inthis example the user has generated 5 reports by using the Reports Generator feature of the CASORT database C These reports could be transferred into the standard reports if the supervisor desires that they be available to all users 13 13 SETTING UP THE REPORT HEADING If this report is being requested for use in a presentation or to maintain as a historical file the user should take the time to setup the report heading according to the following instructions 13 13 1 CLARITY OF REPORT PRESENTATION A Originally the CASORT reports were intended as a method of reviewing a hard copy of the data from specific search and sort perspective They were not intended to provide summarized hard copy evidence of groupings of tasks accomplished B The users of the database requested the provision of better descriptors with the report so that a future reader would understand at a glance what information the report was summar
425. ing the ATO Approvals Information sssssrsssrsrsrnrnsrrrrrsrrrsrrrrrsrrrerersrene 11 34 11 28 AOC Approvals ANCES sosoieseretctiivormnneensersatsetancesmsecsbodausiereuumesisseuartian 11 36 11 29 AOC Approvals Routes sssssssssrsssrnsnsnrrerrrsrsrrrsrrrsrsrersrsrrsrnrnrrrererererrrrere 11 36 11 30 Maintenance Arrangements cccceccececcececeeeeeeeeeeeeeeeeseeaeeeeneeeeneaeeaeaueaeantes 11 37 11 31 Training Arrangements cccceceececseceeeeeeeeeeeeeeaeeeeeeteeaueeeeeteeeereesereeaereraetes 11 37 11 32 Approvals SIMUIATOTS scteicnssacinineseseiveouaienisateaneniandnestansaectnanesauisnsasunens 11 37 Chapter 12 CAA Personnel Qualification 12 1 Qualification RECORDS ARE CRITICAL TO CAA CREDIBILITY neccen 12 1 12 2 Accessing Current Employee Qualification Record ssssssssrsrersrerrrrrrrrerererrerne 12 1 12 3 Printing the Qualification Comprehensive Report sssssssrssssrrrersrsrerrrrrrrrerererrne 12 3 12 4 Adding Data to an Existing Employee Qualification Record ccceceeseeeeeeeees 12 4 12 5 Enter a New CAA Employee Qualification Record ssssssssssrrrerererrrrrrrrrrerererrne 12 5 12 6 CAA Employee Position Qualification sssssssrererenrrrrrnrererrrrrrrrerererrrrrrerererne 12 6 12 7 CAA Employee Contact Information ssssersssnsnrersrersrerrrrrrerererrrerrrrrrerererrrrre 12 8 12 8 CAA Employee Technical Licenses enssssssrerererrrrrrnrnrererererrrrrrerererrrrrrerre 12 10 12 9 CAA
426. ing up an Admin Tracking entry form Administrative Tracking Entry Form Admin Track AT 12 00005 Organization Initial Risk N Non Risk PEL Number Completion Status I In Work m Aircraft Registration Assigned To GKP Gary Perkins m Other Entity dd mm yyyy E Start Date Dejogy2012 E ad mm yyyy E Target Date Mony S dd mm yyyy Date Completed Fal Tracking For Actions Taken Record ID C The entry form is defaulted to contain the following Admin Tracking number is already assigned The Initial Risk is defaulted to Non Risk Completion Status is defaulted to In Work The person initially assigned to ensure tracking will be the identifying inspector The Start Date is defaulted to the date of entry The Target Date is defaulted to 45 days in the future D The only field which must be completed to save the record is the Tracking For Tracking For ea PA E For ease of referring back to the record the identifying points of the issue should be stated early in the discussion see example PAGE 8 2 Copyright 2003 2012 Aviation Safety Oversight Group Inc J Revision 11 31AUG 2012 INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O aR S GX OM 8 4 FIELD CHARACTERISTICS amp MENUS 8 4 1 ADMIN TRACKING NUMBER The Admin Tracking number is auto assigned by the Admin Track AT 12 00005 database software 8 4
427. ini Revision 11 31AUG 2012 BD EEE Revision 11 31AUG 2012 Ee AEE EE Revision 11 31AUG 2012 BO vicsccluitvervimsciaaneiennanaens Revision 11 31AUG 2012 FO rrn a Revision 11 31AUG 2012 ra E A O E Revision 11 31AUG 2012 o E E TE TEAN Revision 11 31AUG 2012 ASNT ea Revision 11 31AUG 2012 JLL ee rere Revision 11 31AUG 2012 BND EE Revision 11 31AUG 2012 BAA EE E eden Revision 11 31AUG 2012 DANS n Revision 11 31AUG 2012 921 e E Revision 11 31AUG 2012 BTA wcerncaciaoasuneeaiaidanenieteties Revision 11 31AUG 2012 SA a N Revision 11 31AUG 2012 Ae 1 dan Revision 11 31AUG 2012 e ke E Revision 11 31AUG 2012 DG O EE Revision 11 31AUG 2012 DUG aE aTi Revision 11 31AUG 2012 AeA EE E Revision 11 31AUG 2012 SAAT ETT Revision 11 31AUG 2012 r E e cscpraihorsaneeavanteuaienenn Revision 11 31AUG 2012 O E TE TEAN Revision 11 31AUG 2012 AlO ana Revision 11 31AUG 2012 ee swiss Aontusisamiutedorenanedask Revision 11 31AUG 2012 4 20 ccxaverandansweenvaieabierawess Revision 11 31AUG 2012 E P EEEE E tied a veda Revision 11 31AUG 2012 4 2 n Revision 11 31AUG 2012 B22 E Revision 11 31AUG 2012 ODD sccoracaciaotsuneeaiaidanenieneties Revision 11 31AUG 2012 B27 EEN EE EE E Revision 11 31AUG 2012 23 naaa Revision 11 31AUG 2012 3223S asri aeei oiii Revision 11 31AUG 2012 ODD E E Revision 11 31AUG 2012 E P EEEIEE EEE AEE Revision 11 31AUG 2012 AeA T arareo a A AEE S22 gt EEEE EEE Revision 11 31AUG 2012 20 seraa Ea E E a daet E EEE Revision 11 31AUG 2012 FLT aerer ni Revision 11
428. ins specific instructions for the continuously aware of the status of these entry of safety issues issues 1 3 1 SAFETY I SSUE RESOLUTION AN I CAO CRITICAL ELEMENT A Resolution of Safety Issues is listed in the ICAO Safety Oversight Manual as the eighth and final critical element of safety oversight B Both ICAO and FAA auditors are looking at the methods of resolution and the results records of the resolution process C During an audit the records of identified safety issues and their resolution will be requested Those records will be very important to the credibility and effectiveness of the State s safety oversight program 1 3 2 WHY TRACK IDENTI FIED SAFETY I SSUES A The best way to approach this subject is through an analogy Inspectors are like cats with respect to safety issues They take a great deal of pleasure in showing off the fish they have captured by bringing these issues to their managers Just like cats they leave these fish without cooking and eating them and go off to other pursuits Soon the office is filled with stinking dead unprocessed fish that can be smelled by an accident inquiry board on the other side of the globe B Identified but untracked safety issues can have the same disposition as the stinking dead fish It draws unwanted attention to the Inspectorate C Inspectors just like the cats cannot be left to their own devices after having identified and Bottom line
429. inspections within the assigned quarter of the year is critical to the on going validation of organizations and designees supervised by the Inspectorate B MRAI inspections are normally planned for the last day of the quarter of the year in which it must occur J Revision 10 30SEP2011 PAGE 5 4 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING N O Tr C D 5 2 4 4 5 2 4 5 5 2 4 6 5 2 4 7 The notification panel will contain any MRAI record that is within 30 days of the last day of the quarter in which it must be completed and will continue to appear until completed The user or manager may change the lt planned date to another date within the The new date must be set within the quarter of the year originally planned assigned quarter of the current year Minimum Certification Event The completion of the MCE events in a timely manner is critical to the certification process that the Inspectorate is administering These dates are normally planned by the Certification Project Coordinator in coordination with the inspector as the certification process progresses The notification panel will contain any minimum certification event that is within 30 days of its planned date of completion The user may with the approval of the supervisor or the Certification Project Coordinator change the planned date for compl
430. inspector is conducting a separate by Action number inspection 4 2 2 I NSPECTION ACTION ENTRY BASICS A Inspectors will normally enter the inspection Action numbers by memory or reference to technical guidance that recommends specific numbers B Ifthe inspector does not know the Action Number by memory or reference to technical guidance it will be necessary to 1 Click on Enter on the CAA Actions bar on 3 the Home Page CAA Actions View Enter 2 Click on the drop down arrow in the right corner of the blank Action Number field Action Number gt 3 This action displays the 1st level selection iniii z Administration list shown at the right Select Inspections Investigation Resolution i i Inspections 4 This action will display the 2nd level level selection list of inspections fe primary or root numbers which are underlined to Certification Processing indicate there are other more specific action numbers and Re ed cl a descriptions under this root number Ifthe user wants to view the expanded secondary numbers it will be necessary to select the radial button Revision 11 31AUG 2012 AGE 4 Copyright 2003 2012 a G Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING xX O 3 gt INSPECTOR DATABASE INSTRUCTIONS MANUAL VS GX The user should locate the Action number and description that applies Then select from the left ACTIO
431. into the chapter headers Close the bookmarks in part or entirely to view the manual in larger type File Edit GoTo Favorites Help Q O i 12 lh ers O Oe aA S Address https www avsog com avsog_demo html pdf manual pdf S00 8 et B Bookmarks x YW amp 47 6 A sion E Options 7 A E Preface General Record Keeping Policies Database Preparation Procedures CAA Action Database General E CAA Action Entries By Category Complex CAA Action Entries Special CAA Action Subtable Creating and Editing J Safety Issues Entering Editing and Printing General Instructions for Data Collection Aircraft Approvals and Data Collection CIVIL AVIATION SAFETY OVERSIGHT REPORTING AND TRACKING Inspector Database Instructions Manual Personnel Licensing Approvals and Data Collection i A printed version of the manual is desirable for training and general review but the user should be aware that the database will be updated and enhanced from time to time This will include the most current version of the manual The user should consult the Help Contents under the Help tab to ensure that the most up to date information is being used 2 6 DATABASE BARS A The main body of the Home Page contains the different databases as indicated by the blue green bars The example bar CAA Actions is shown 2 CAA Actions V
432. ion is satisfactory the CAA Action file containing the RESERVED RECORD ID will be used and the Action Taken will be S Satisfactory There will be some demonstration meetings that do not appear in the Certification Planning Report that should be considered in this period of time These meetings are intended to pre brief the applicant and their personnel regarding the methodology and expectations of the Inspectorate Cc se 1154E Conduct Pre Evac Demo Meeting se 1154F Conduct Pre Demo Flight Meeting DEMONSTRATION AND VALIDATION FLIGHTS The demonstration flight Action number will be entered by the CPC for each demonstration flight that is conducted Use 1157C Conduct Demonstration Flight Use 1157D Conduct Validation Flight For the same flight both the CPC and all other inspectors participating will be completing Remember to use an MCE inspection record if individual inspection Action number depending the results of the particular task were satisfac on what portion of the maintenance or a operations they were inspecting B Revision 10 30SEP2011 PAGE 5 16 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING N O Tr AV S G se MI C For cargo flights the validation flight Action number will be entered by the person leading the validation flight process All other participating inspectors will enter the individual inspec
433. ion is to provide general guidelines that apply to the entering of training events regardless of the user s technical specialty 4 7 1 KEY GUIDELINES FOR TRAINING EVENTS A A training event occurs when 1 A inspector receives training or 2 An instructor gives training B An inspector receiving training will make a 1 Single training action entry for each day he is in formal training and 2 An OJT action entry for each day and each task he is receiving OJT training C Once an training process is started a close out CAA Action record must be completed showing the results of that training D The inspector may choose to connected the specific training records by using an Inspector Use field entry E The possible Action Taken results for training record are In Work or C Completed 4 7 2 TRAINING ACTION ENTRY BASICS A Inspectors will normally enter the Training Action numbers by memory or reference to technical guidance that recommends specific numbers B If the inspector does not know the Action Number by memory or reference to technical guidance it will be necessary to 1 Click on Enter on the CAA Actions bar on the Home Page CAA Actions View Enter 2 Click on the drop down arrow in the right corner of the blank Action Number field Action Number gt Copyright 2003 2012 PAGE 4 17 Revision 11 31AUG 2012 J CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL 3 This ac
434. ion may be The possible selections were fixed by the cre l ators of the database to ensure that standard rl with a different selection at the time a sae of entry The TYPE field selections are contained in a drop down menu E The seven possible selections in that drop down menu are 1 A Non Conformance State Law This selection indicates that the basis for Z Non adherence Publi identifying the concern is found in the civil aviation law of the State A Nonconfermance State Law B Nonconformance State Regulations 2 Bz Non Conformance State C Non adherence Published Standard a Bee fs D Non adherence Relevant Safety Practice Regulations This selection indicates that Non adherence CAA Guidance the basis for identifying the concern is F Nonconformance ICAO Standard found in the civil aviation regulations G Inadequate System Function I Initial Investigation 3 C Non Adherence Published Standard This selection indicates that the basis for identifying the concern is found in published aviation safety operating standards 4 D Non Adherence Relevant Safety Practice This selection indicates that the basis for identifying the concern is a relevant safety practice that is commonly known in the aviation industry 5 E Non Adherence CAA Guidance This selection indicates that the basis for identifying the concern is found in CAA Guidance materials 6 F Non Conformance ICAO Stan
435. ion plan and subsequent completion of that plan are critical to the international credibility of the CAA 6 8 3 ESTABLISH CERTIFICATION PLANNING GUIDANCE A The Inspectorate should establish a requirement that the minimum certification events for a certification should be planned to ensure a standardized approach that is complex enough to be satisfactory in the aviation environment of today That list should be based on the complexity of the operations proposed the type of aircraft and possible impact on public safety B The list of minimum certification events required should be published in an official CAA guidance document 6 8 4 COMPLETE THE MCE PLANNING FORM A The Certification Project Coordinator will complete the paper copy of the Certification Planning Form Copyright 2003 2012 PAGE 6 25 Revision 10 30SEP2011 J Aviation Safety Oversight Group Inc VS O N CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp s TRACKING A L Gx CO INSPECTOR DATABASE INSTRUCTIONS MANUAL B This form is a list of Minimum AOC Certification Events that should be planned and sorted by the type of aircraft and operations planned C The CPC will check off the appropriate events thereby compiling a list of Action numbers Use of a planning document to ensure that the minimum certification events occur on each D This list will be provided to the DQC for entry certification is highly recommended into the database See the example guidance that i
436. iption Provides a search of the A amp E records for all inspector activities accomplished on a specific date Report Filter Date 2 Comments This is a A amp E search for all records on a specific date iD Date A amp E Task Action Ey LOC INI ORG Rag MMS PICs 13 3 3 CAA ACTION RANGE OF DATES SEARCH A This report allows a search for all tasks Report Filters pe ipi Range of Dates A amp E Search accomplished during a specific range of dates B Itis critical thatthe dates searched conform to the Datd 01 10 2006 30 10 2006 day month year format C Itis equally critical that the full year be entered Comments Searching the month of October 2006 e g 2006 Include report description D There should be only a dash between the two years Range of Dates A amp E Search Description Provides a search of the A amp E records for all inspector activities accomplished during a specific period of dates Report Filter Date 01 10 2006 30 10 2006 Comments Searching the month of October 2006 De Date A amp EF Task Action S LOC INI ORG Reg Model PICE 16 0810 2006 26014 Inspect Fit Deck Enroute S 0 KMA GKP ANYA N34567 Braf f00 002456 Johnson F ir 10 0 2006 JJA Eval Normal Boarding Procedures l 0 KMA GKF N34567 Bf37 700 Copyright 2003 2012 PAGE 13 3 Revision 08 31AUG2008 Aviation Safety Oversight Group Inc AVSOG Cs M CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MAN
437. ircraft It is defaulted to Active Yes to pull only the active approvals and authorizations The user may choose Active ALL to have the report include all of the current and historical approvals issued to this specific organization 13 10 PERSONNEL LICENSING REPORTS A All PEL Licensing reports are extracted from the CASORT Personnel Licensing database Personnel Licensing These reports provide the ability to search the PEL database For pertinent information concerning persons holding licenses issued by Reports the CAA All PEL Licenses Provides a listing of all PEL licenses by license number or airman name PEL License Comprehensive Provides ability to develop a report for a specific license number that searches the database for all records associated with that number or only the active records B The All PEL Licenses report is an extract from the Personnel Licensing database sub table PEL Licenses The report extracts a listing of the PEL licenses in the database It is defaulted to Active Yes but the user may choose Active ALL to have the report include all of the PEL licenses that have been historically been issued by the CAA C The PEL License Comprehensive report extracts pertinent information regarding all of the ratings approvals and authorizations issued to a specific individual lt is defaulted to Active Yes to pull only the active ratings approvals and authorizations The user may choose Active ALL
438. is action will bring the user back to the PEL Primary Record 2 Notice that the License Info record counter indicates that there is at least one record attached to this PEL Licenses Held 1 Primary Record 10 10 3 DEACTIVATE OuUT DATED RECORDS When completing a record it is a good practice upon exiting to VIEW the applicable sub table records for the PEL Licensee to check for any records that might be out dated by the new record 10 11 ENTERING PEL DESIGNEE I NFORMATION This sub table is provided to keep up to date records on the industry personnel authorized to conduct PEL activities on behalf of the CAA If the PEL Licensee is authorized to such activities this is the location to enter and track authorizations that have been issued 10 11 1 ENTRY PROCESS The process of entering PEL DESIGNEE information is as follows 1 From the PEL Primary Record data entry page for the specific license number select the ADD button to the right of Designee Records 0 Adaq the label Designee Records Copyright 2003 2012 PAGE 10 15 Revision 10 30SEP2011 J Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL N O FR CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING VS Gx COM 2 That selection will display the PEL Designee Entry Form Five 5 fields should auto fill 3 PEL Designee Entry Form PEL Number 100759 Active yes No Last Name Mamba Control Number First Name Mandla Aircr
439. is field if a specific aircraft was used during the personnel licensing event B Flight Number An entry should be made in this field for line check qualifications Destination An entry is normally only entered in this field for a line check qualification ii D Other PEL Number An entry will be made in this field when another crew member is associated with the personnel licensing event E Maintenance Rep When a Maintenance Representative was available during any personnel licensing event where the status of the simulator or aircraft was in question F Management Rep When a Management Representative was available during any personnel licensing event or a debriefing it is important to include the name in the record G Memo Any information entered in this field should only include the general information E he en Comes ee ual identify a safety concern regarding the PEL such as a statement that a i l i o not include any comments in MEMO regarding list of corrections was provided to the person resolution of a safety concern being evaluated H Safety Concern s If the inspector identified one or more safety concerns such as the need Normally personnel licensing events do not for re examination during the personnel generate safety concerns unless the inspector becomes aware of circumstances involving cur licensing process a safety concern should be rent authorizations which are being exercised opened lf the safety con
440. is field provides viewing and searching references to ensure that the correct sub table record is being consulted Active This field is defaulted to show the record as active It provides the flexibility to identify easily those records that Active Yes O No are still considered active by the CAA personnel It is used by the database to provide for selective viewing and reporting of records This field is the key to the ease of archival of the database records In most cases the deactivation is accomplished by simply clicking on the No radial button Effective Date This field is defaulted to auto fill the date the ddan record is entered into the database It should be revised by the Effective Date 23 1 2005 user if the actual effective date was prior to or will occur at some future date Control Number This field when used is provided to record the actual number of the CAA Action record Control Number 043455 where the inspector s technical decision to approve accept or authorize the document or procedure for use in aviation is located It is intended to provide a method for researching the verifying basis for the record J Revision 10 30SEP2011 PAGE 10 10 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O PRN S GX OM INSPECTOR DATABASE INSTRUCTIONS MANUAL 10 8 ENTERING PEL CONTACT I NFORMATION After completing the PEL Prim
441. istant ee eer select H Hazardous Materials No Choice Commit 4 Enter the user s middle name using the protocol specified in paragraph 3 If there is no middle name this field may be left blank 5 Enter the user s last name using the protocol specified in paragraph 3 6 Enter the user s full name using the protocol specified in paragraph 3 Use of only the first and last name is recommended This is the field that is normally displayed in the database 7 The suffix is normally left blank but in some cultures the suffix is required 8 No selection is possible for Role The Role drop down menu which was previously used to assign permissions has been deactivated and is greyed out to indicate that this field is no longer in use 9 10 Using the drop down menu select the user s normal work location 11 Using the drop down menu select the user s technical specialty Ensure that Active radial button is selected Yes 12 Click on the Select link beside the Activation Date and select the correct date 13 GO to leave the record Record saved 14 The Record Saved menu will appear 17 4 2 2 Edit Permissions Now edit the permissions for this user Record has been saved You can now Edit the record just entered View the record just entered Edit permissions for this user Revision 09 31MAR2010 PAGE 17 4 Copyright 2003 2012 Aviation Safety Oversight G
442. izing C To achieve that report clarity the following descriptors are provided The title of the report mandatory The report filters mandatory a listing of the specific filters that were used to build the report The report description optional allows the inclusion of the report description provided by the database located on the same page with the link to the specific report The report comments optional allows the inclusion of a more specific discussion of the purpose and or information contained in the report D For example when the user goes to the specific report link by selecting Home Page gt Reports gt Activity gt Unfinished MRAI Inspector there is a provision to address each of these descriptors 13 13 2 MANDATORY DESCRIPTORS A On the Report Filters page the name of report will appear directly below the words Report Filters Report Filters Unfinished MRAI Inspector B Ifthe user completes the discriminating report filter Inspector Initials and selects Generate Report without completing the optional descriptors the report heading will having the following mandatory descriptors INI GKP a 7a a Unfinished MRAI Uuspector Report Filter PE RU INI GRPJACTION FP Comments LJ Include report description Copyright 2003 2012 PAGE 13 11 Revision 09 31MAR2010 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRAC
443. jury loss of aircraft control or loss of life see example A WARNING is identified and displayed in this type of box 0 10 NOTIFICATIONS A This page intentionally left blank will be printed on any page that contains no text or graphics This will usually be the even page at the end of a chapter B The remainder of the page intentionally left blank will be printed on any page that has more than 15 lines of blank space at the bottom of the page Copyright 2003 2012 PAGE 0 7 Revision 09 31MAR2010 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL A O east CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM C The only exception to paragraph B is when End of Chapter or End of Appendix is printed immediately following the text End of Chapter Revision 09 31MAR2010 PAGE 0 8 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL Chapter 1 General Record Keeping Policies A AvSOG This chapter provides the general guidance and policies for the basis and implementation of the CASORT database The information provided in this chapter is intended for overview purposes Each area is covered in much more significant detail in later chapters in this database instructions manual 1 1 THE NEED FOR SAFETY OVERSIGHT RECORDS A The Internati
444. k Approvals AOC Training Arrangments In Im Is le lS i l l AOC Approvals Simulators Non Certificated Operations Back Edit Print Done 5 The user may now take the following actions To add new information ja the ORGanization Choose this action to add new sub table infor Record select Edit which will open the i mation Primary record to enter new data in the Primary Record or its sub tables To revise existing data to this by placing the 3 3 cursor on the underlined number to right CPOOS this action to edit sub tables of the appropriate sub table and selecting that number Select View Organization Ze a a eee aT TET Comprehensive Report which will P a eee eee eee Home hensive report for this employee auto fill this record number in preparation for extracting this report Selecting Back or Done will return the user to the listing of ORGanization records 11 2 PRINTING THE COMPREHENSIVE REPORT If the user would like to print a comprehensive report of this ORGanization s record he should 1 From the View page of the Primary record ffor the ORGanization select View Organization Comprehensive Report 2 That action will display the report filter page auto filled with this Organization s number Note the record is defaulted to Active Only which would be the normal report select 3 Ifthe user purpose is to view the report select Generate Report
445. l el l l l e 30 06 2008 AAYA KMIA B737 800 30 06 2006 AAYA KMIA Br37 o00 30 06 2006 AAYA KMIA Bf3 300 30 06 2008 AAYA KMIA Bf3 300 30 06 2006 AAYA KMIA Bf3 300 30 06 2008 AAYA KMIA Brar 500 30 06 2008 AATA KMIA Bf37 300 30 06 2006 AATA KMIA Br37 o00 30 06 2008 AAYA KMIA Bfr37 300 30 06 2006 AAYA KMIA Bf37 300 E It will now be necessary to modify each row to select a replacement Action number from the customized certification plan This effort is labor intensive to achieve the correct list of numbers Routine development of a customized plan from zero is discouraged CAAs should develop and use templates E Microsoft Exceli Anyyihere MGE Gert Plan sds BESI File Edit View Insert Format Tools Data Window Help Adobe PDF A11 y 2311A M 2311B M 2311C M 2311D M 2311E M 2311F M 2311G M 2311H M 23141 M 23111M fe 23110 C070016 C070016 C070016 C070016 C070016 C070016 C070016 C070016 C070016 C070016 KSP KSP KSP KSP KSP KSP KSP KSP KSP KSP OIE D UFU TAUUTUUTU F This methodology should be followed to The table upload feature has been tested with up to 1000 Excel rows without upload errors 30 06 2008 30 06 2008 30 06 2008 30 06 2008 30 06 2006 30 06 2008 30 06 2008 30 06 2008 30 06 2008 30 06 2008 1 Develop the customized EXCEL certification plan or 2 Customize a standard template AAYA AAYA AAYA AAYA AAYA AAYA AAYA AAYA AAYA AAYA KMIA KMIA
446. l inspector records associated with a specific PEL license Personnel Licensing Reports These reports provide the ability to search the PEL database For pertinent information concerning persons holding licenses issued by the CAA All PEL Licenses 1 6 3 CERTIFICATED ORGANI ZATIONS A The Home Page Organization links take the user to the following table and sub tables provided for the collection of digital records about a specific organization by business name and assigned number J Organization Approvals View Enter Basic Information This table provides the general information regarding the organization Expanded guidance regarding the Certificated and the assigned CAA number Organization database is included in Chapter 11 Organization Certificates This sub table provides the information regarding a specific certificate s that has been issued to the organization Base Locations This sub table provides the company base and records location and contact information J Revision 10 31MAR2011 PAGE 1 18 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O aR S GX OM Management Contacts This sub table provides the name location and contact information for each required management position CAA Contacts This sub table provides the name location and contact information for each CAA inspect
447. lect from the list of airports See example below by clicking on USE in the left column of the airport selection desired 3 9 6 PRIMARY VS EXPANDED LOCATION CHOICES A Most view records menus within the CASORT database are defaulted to either Active or Primary records The Location ID choices are defaulted to shown Primary records These are the Locations that are routinely used by the Inspectorate Action Location A Fielt eaim Cancel Primary C Expanded All Use KATL Hartsfield Intemational Atlanta Georgia USA Yes Use KIND Indianapolis Intemational Indianapolis Indiana USA Yes Use KJFK Kennedy Intemational Hew York New York USA Ves Use KLAW Los Angeles Intemational Los Angeles Califomia USA Ves Lise KMIA Miani internat onal Miani Flonda USA Ves Use KORD Chicago O Hare intematronal Chicaga linas USA Yes B This default is indicated by the radial buttons in the upper top right The Expanded choices are locations in the database that are not routinely used by the Inspectorate The All choice will display all locations in the database C The Data Quality Coordinator has the capability to change the status of a Location from the Primary to Expanded list or vice a versa The user should notify the DQC when a Location status change is necessary 3 9 7 LOCATION NOT I NCLUDED IN DROP DOWN LIST A The default settings in this software will NOT allow the user to insert a new airport loca
448. lected 2 3 2 TAB KEY AND CURSOR Moving within a data entry form is accomplished by When using the TAB key the cursor moves from box to box based on the tab order 1 Using the Tab Key to move from box to The tab order was established by the database box or creator and usually cannot be revised Using the mouse to change the cursor allows the 2 Using the Mouse cursor to select the next user to select the next entry box to be used box 2 3 3 NAVI GATI ON THROUGH LINKS Most navigation in the CASORT database is Navigation from one page to another is accom i plished by left clicking on links accomplished through links Much of the following information will also be presented separately in the following chapters 2 3 3 1 Home Page Links One group of buttons links that the user will experience will be on the Home Page such as u CAA Actions View Enter shown to the right s J Revision 10 31MAR2011 PAGE 2 2 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O SR S GX OM 2 3 3 2 Home Page Tabs are Links Another set of Home Page links have a different presentation as Tabs but accomplish the same function which is to link to other pages Preferences Help Logout 2 3 3 3 Links After Data Entry Save Select GO which places the record in the database If this record is
449. lected GO and then Revision 08 31AUG2008 PAGE 7 18 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING xX O 3 gt INSPECTOR DATABASE INSTRUCTIONS MANUAL VS GX Entered a CAA ACTION EVALUATION RECORD Crew Flight Time Records I In Work Assigned Inspector KSP Kip Perkins Resolution Summary 10 02 2005 DIRECTOR OF OPERATIONS ADVISED THAT AIRLINE NOW IMPLEMENTING BORNEMAN A CREW TRAC SOFIWARE EMPLOYEE TRAINING TO BEGIN TOMORROW 11 02 2005 INSP PERKINS MONITORED CREW TRAC TRAINING 12 02 2005 INSP PERKINS MONITORED CREW TRAC TRAINING 15 02 2005 COMPANY SUBMITTED DOCUMENTATION INSP PERKINS EVALUATED 16 02 2005 INSP PERKINS APPROVED CREW TRAC AS PRIMARY FLIGHT TIME RECORDS EDE G ON 16 February Inspector Perkins completed the evaluation and Repeated the paragraph F sequence except he Entered a CAA ACTION EVALUATION RECORD Crew Flight Time Records A Approved 7 8 CLOSING SAFETY CONCERNS The purpose of this section is to provide guidance on the final resolution entries in the Safety Concern form 7 8 1 FINAL RESOLUTION On 17 February Inspector Perkins conducted an inspection of the company s crew flight time records No concerns were identified Inspector Perkins 1 Entered a CAA ACTION INSPECTION record Crew Flight Time Records S Satisfactory 2 Opened the safety concern record 3 Added a note to the Resolution S
450. left ACTION column the word USE from that row Action Number Action Description Use 4307 Eval Maintenance Program s Use 4307A Eval Aircraft Systems Maint Program s Use 43076 Eval Component Equipment Maint Prog s 7 That selection will fill in the Control Number 1232 00008 Action Number field and Acti N b 4307 Eval Maintenance Default In Work in the Action m val Maintenance Taken field Planned Event A 8 Assuming that the inspector does Inspector GEP Gary Perkins not intend to finish the evaluation during this session the inspector R EA should make any necessary entries Action Taken I In Work in the other fields before leaving the Sie ees dd mm YYYY record Date Accomplished 26 08 2012 a Organization AAW A Anywhere Airline 4 3 3 DEFAULT FIELD REVISIONS Location ID KMIA Miami Internation A Action Taken If the action taken for this event is other than the default l n Work select from the drop down menu B Date Accomplished If the event did not occur on the date of data entry it will be necessary to insert the correct date C Location ID If the event did not occur at the default location it will be necessary to use the drop down menu to insert the correct location 4 3 4 FIELDS CRITICAL TO EVALUATIONS A Organization If the organization has been TET i been entered for an MCE record this drop down menu and should be selected This is very important for
451. ll approved maintenance 5 Special achievements organization B Use a colon punctuation to separate the elements of the resume text 12 12 1 4 Include Special Qualifications Separately The resume should include text entries for periods fti i iyi al liticati It is not necessary to be concerned with sequence of time Involving special qualifications prior to of dates at this point in the process employment with the CAA such as This database will accept multiple overlapping resume entries Attendance and completion at a university Attendance and completion at a technical school Performance as a CAA designee 12 12 1 5 Include Current J ob Assignments A The resume should include the primary job assignments while employed by the CAA such as Copyngn anga ania PAGE 12 19 Revision 10 30SEP2011 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL Qualified Surveyor UK CAA London UK assigned to PMI for 15 air taxi operators and 5 approved Mamenange pigauizetone The Qualification Comprehensive Report will Principal Operations Inspector Canada MOT organize the entries chronologically Ottawa Canada responsible for Worldwide Airlines AOC and associated ATO N O FR CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM When viewed in the View List individual resume entries will seem out of order 12 12 2 ENTERING A NEW EMPLOYEE RESUME RECORD A
452. ll be blank when originating a new Safe oncern Entry form B This field will be blank wh iginating Safety C Entry f This field is a required field The database will not save a safety concern Actual Finding UNAIRWORTHY AIRCRAFT Right tire flat th t d t h h t propeller had two large undressed nicks a 10es NOL NAVE SOME CNaArACIErS In right flap hanging down and vibrating this field in the wind D The recommended completion method for this field is outlined in Section 7 4 of this chapter 7 1 23 RISK STATEMENT FIELD A The RISK STATEMENT field provides the _ space for the user to author a statement Risk Statement of the hazard and risk associated with the safety finding B This field will be blank when originating a new Safety Concern entry form Completion of this field is not necessary for concerns where the initial risk analysis deter mination is L Low Risk or N Non Risk C Completion of this field is not required in order to save the Safety Concern form Guidance for completion of this field is outline in Section 7 6 of this chapter 7 1 24 RESOLUTION amp MITIGATION SUMMARY FIELD A The RESOLUTION amp MITIGATION g SUMMARY field provides the space Resolution Summary ae ene a E aaa Notice for the user to make a running series 18 04 04 Mr Glenn brought ACN to the FSI of updates that show the sequence of all items signed off by AMT 0235 Jackson J events leading up to mitigation and resolution of the safety concern This fiel
453. llows 1 From the Organization Primary Record data entry page for the specific organization number select the ADD AOC Approvals Flight Ops 0 button to the right of the label AOC Approvals Flight Ops 2 That selection will display the AOC Approvals Flight Ops data entry form Four fields should auto fill Add ORG Flight Operations Approvals Organization Number 000131C Active Yes O No anizati i i ddinmiyyyy Organization Name Four x Air Taxi ints Terminated Organization Identifier i M Revision Number Type of Approval hal ddimm y yyy Limiting Factor Effective Date 28 1 2005 Control Number Method Basis amp Notes Organization Number auto filled with the serial number from the ORG Primary Record Organization Name auto filled with the Org name in the ORG Primary Record Effective Date defaulted to current date may be modified to a different date Active Yes Copyright 2003 2012 PAGE 11 25 Revision 08 31AUG2008 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL N O east CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING i VS Gx COM 3 The user must make at least two entries to save the record Select an Organization Identifier from the drop down menu 10 Knot Taikwind TO provided Areas of Operations Select the Type of Approval from the list provided by the drop are piri Raila down menu that is displayed here
454. lot Load Controller AOC Initial Qualification Multi Crew Pilot AOC Recurrent Qualification Other Cabin Crew Member Private Pilot Commercial Pilot AOC Initial Qualification 4 The user should make entries in the remaining fields as directed by the CAA 11 27 2 SAVE amp CHECK THE RECORD When these entries are completed the user should select the Save ia Can 1 This action will bring the user back to the ORG Primary Record data entry page 2 Notice that the ATO Approvals record counter indicates that there is one management contact record attached to this aircraft serial number Copyright 2003 2012 PAGE 11 35 Revision 08 31AUG2008 Aviation Safety Oversight Group Inc AVSOG EEK CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL 11 27 3 DEACTIVATE OuT DATED RECORDS When completing a record it is a good practice upon exiting to VIEW the applicable sub table records for the Organization to check for any records that might be out dated by the new record 11 28 AOC APPROVALS AREAS DECEMBER 2008 ENHANCEMENT Instructions To Be Developed ORG AOC Approvals Areas Organization Number AOC 1122 Organization Name es Organization Identifier Approved Areas of Operation g Vagabon Services 4 dd mmyyyy Effective Date 26 1 2009 select Aircraft Authorized Special Authorizations Limitations 11 29 AOC APPROVALS ROUTES Active Yes No Control Number
455. mary Record Copyngn anga ania PAGE 9 17 Revision 10 30SEP2011 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL N O PN CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM Registration Number auto filled with the current registration number showing in the AIRCRAFT Primary Record Effective Date defaulted to current date Active Yes _ Aircraft Owner Entry Form Serial Number 23456 Active Yes No Registration Number 3D DAC Effective Date 3 5 9914 E Phone Address 1 Fax Address2 Email City ij Lessor State Province Postal Code Country 3 The user has two additional fields to complete to save the record Recommended protocol is for the user to enter all information asap rather than leave blanks for later Owner s Name completion Possibly modify the effective date if other SE AA AONE eee eee than the current date entering addresses and phone numbers in the database to ensure consistent data Address 2 State and Postal Code fields may be left blank 4 Select the Save amp Attach which will ensure that the sub table record is attached to the Primary Record 5 Then check to ensure that the Aircraft Primary Record Page Owner 1 Add Owner field contains the owner name just entered in the sub table Owner sub table counter shows a record was entered 6 Then consider generating Aircraft Comprehensive an
456. mary Record data entry page for the specific organization Aerial Work Approvals f number select the ADD button to the right of the label Aerial Work Approvals 2 That selection will display the Org Aerial Work Auth data entry form Four fields should auto fill ORG Aerial Work Auth Organization Number 012 Active Yes O No Organization Name PERKINS AIR ae dd mmyyyy select Organization Identifier iain iiih _ evision Number i daimmiyyyy ji Effective Date 16 8 2006 select Control Number Method Organization Number auto filled with the serial number from the ORG Primary Record Organization Name auto filled with the Org name in the ORG Primary Record Effective Date defaulted to current date may be modified to a different date Active Yes Copyright 2003 2012 PAGE 11 21 Revision 08 31AUG2008 Aviation Safety Oversight Group Inc A O eat CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM INSPECTOR DATABASE INSTRUCTIONS MANUAL 3 The user must make at least two entries to save the record Select an Organization Identifier from the drop down menu provided Select a Type of Approval from the list provided by the drop down menu that is displayed here It is possible that an organization may actively hold more than one or all of these types of approvals Agriculture Application Air show External Load Fish Spotting
457. mber of types of documents that should be considered unnecessary documents being inserted are These documents will clutter up the Document Control database SEVERELY Correspondence relating to CAA approvals complicating subsequent searches for investigations and safety concern resolution specific documents J Revision 11 31AUG 2012 PAGE 15 4 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING N O y AVS G3 4COM Reports relating to accidents incidents enforcement and other safety concern resolution B The CAA managers must enforce the requirement for a management review before any document is inserted into the Document Control C All documents inserted in the Document Control will be locked not available for edit immediately after insertion D No subsequent revision to the record or the document will be allowed without the revising request documents showing coordination with the Director General 15 5 2 DOCUMENT CONTROL ENTRY POINTS A The user permission to use this feature should be given only to designated and trained administrative save persons trained to scan in searchable PDF files amp optimize these files Each Document Control Entry person should have a high speed 2 sided scanner and a copy of the Acrobat Professional software for these trained insertion people B Most small CAA org
458. me for the person 11 11 2 SAVE CHECK amp LEAVE THE RECORD When these entries are completed the user should select the Save amp Attach 1 This action will bring the user back to the ORG Primary Record data entry page Save and Attach B Revision 08 31AUG2008 PAGE 11 14 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING AVS G CON INSPECTOR DATABASE INSTRUCTIONS MANUAL O 2 Notice that the Management Contacts record counter indicates that there is one management contact record MANAJSMEN Lames f attached to this aircraft serial number Add 11 11 3 DEACTIVATE OuT DATED RECORDS When completing a record it is a good practice upon exiting to VIEW the applicable sub table records for the Organization to check for any records that might be out dated by the new record 11 12 ENTERING THE ORG CAA CONTACT I NFORMATION The organization s CAA CONTACTS should be entered in this sub table This information will provide the names of the CAA persons currently assigned to certificate inspect and investigate the specific Organization 11 12 1 ENTRY PROCESS The process of entering ORG CAA Contacts information is as follows 1 From the Organization Primary Record data entry page for the specific organization number select the ADD button to the right of the label ORG CAA Contacts 2 That selection will display the ORG CAA Contacts data entry form
459. mity evaluations involving a specific aircraft Maintenance Rep When a Maintenance Representative was involved in an evaluation or a debriefing of the findings it is important to include the name in the record Management Rep When a Management Representative was available during and evaluation or a debriefing of the findings it is important to include the name in the record Simulator Number An entry will be made in this field if the evaluation involved the simulator or training device as the primary focus of the evaluation Tracking Number A management assigned tracking number may be obtained and used for any external or internal evaluations Memo Any information entered in this field should only include the general information regarding the evaluation such as a statement ae te einen commen Nee reece that a list of corrections WaS provided to the resolution of a safety concern company or person being evaluated Do not include any comments in MEMO that identify a safety concern Safety Concern s If the inspector identified 7 Taina eee ae one or more safety concerns during this bond Bek singe ae A S sana suauiegiegs ai concerns unless the inspector becomes aware evaluation it will be necessary to open a of circumstances involving current authoriza separate investigation or resolution file rather tions which are being exercised than use this CAA Action evaluation record 4 4 ENTERI NG I NVESTI GATI ON EVENTS
460. mmends that the labels be understandable for other readers 14 4 3 RESTRICTING DEFAULT VALUES A During the setup of the Filter Fields the user may choose to have some fields to restrict the report results to specific Date values PE R INI B The example to the right illustrates how certain Filter Fields Org ID restrict the report results to records containing specific values Action The example Filter Field for Planned Events is restricted to R Action P Minimum Required Annual Inspections _Update default values The example Filter Field for Action Taken will truct results to records containing P Se ee eee 109 gr appear in the records in order for the Planned report to retrieve the records After entering these default values be sure to AI amp iNO Peco ies comain a select Update default values before moving to POEA E aa n other portion of the reports generator Action Taken no records will be retrieved C In this example all other fields are left blank to when the report is developed to allow the user at the time of running the report to either 1 Not stipulate a restricting value by leaving a field blank and or 2 Insert a restricting value in a Filter Field at the that time 14 4 4 SELECTI NG THE SORT FIELDS A There can be up to three sort fields for an ad hoc report B The ad hoc report fields will be sorted in the order they are selected during the Sort Field setup The Sort F
461. mo C This field has 500 character spaces D There is no provision to track the resolution of any information recorded in the MEMO field A No issues that must be tracked to resolution will be recorded in this field 3 14 1 POTENTI ALLY DANGEROUS FIELD A Past experience with CAA Action database entries by inspectors has shown that the MEMO field is potentially dangerous to the credibility of safety oversight programs B Inspectors tend to include issues in this field which should be recorded in the safety issues spectors should be very careful and thought tracking process ful when entering information in this field J Revision 11 31AUG 2012 PAGE 3 36 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O eR VS G COM C The result can be embarrassing to the safety oversight program Issues entered in this field Then the Accident Board of Inquiry will find and become buried and forgotten until an publish these buried and unresolved issues international event such as an accident occurs D The remainder of this section provides example guidance for the types of entry that are acceptable and some that are not 3 14 2 NTENDED FOR I NSPECTOR NOTES A The primary purpose of the Memo field is for inspectors to record notes to themselves not Your attention is again drawn to the point that ALL
462. n Identifier for the new organization certificate in the Designator ORGANIZATION entry field x Business Name Type w Active Yes O No 6 Enter the organization s business name in the appropriate field the field has only 26 Because the character spaces are limited it is character spaces not necessary to enter the word Incorporated Limited or other indications of corporate sta tus Copyright 2003 2012 PAGE 6 9 Revision 10 30SEP2011 J Aviation Safety Oversight Group Inc AVSO 7 CO CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL From the Certificate Type drop down sub MIENT T ifi AQL1 AIr Operator Large Alrcratt pean hie ti n a an a thi A0C2 Air Operator Commuter Aircraft ee ee AQC3 Air Operator Air Taxi Aircraft ORGANIZATION IDENTIFIER AMO Approved Maintenance Organization AEW Approved Aerial Work Organization 8 Make sure that the default program entered a ATO Approved Training Organization Yes for ACTIVE if the organization IS currently NON Non Certtfcated Organization active under the jurisdiction of the Inspectorate No Choice a 9 Select GO 10 This action will cause the Record Saved menu to appear Record has been saved You can now 11 Select link View the record just entered to check it for Enter a new record accuracy before returning to the Home Page and or a a
463. n in the database photo may need to be cropped to ensure that the face fills the photo will only a small distance from the ears chin and top of head to the sides and top of the photo This will give the largest display of the person s face on the license 3 In most cases the photo will have to be manipulated in a Photo Editor software to vary the contrast and brightness to achieve the best clarity 4 These actions will introduce a complexity in the jpeg file that will cause the database to reject the photo for insertion on the license template so it will be necessary to a Use a program such as PureJpeg www purejpeg com to clear the digital Either of these methods of preparing the photo will i work file for insertion or But it important that the specific steps be provided editing software used that allows the uvlol a pepe cleaning up of the file for the purpose of insertion on the Internet 5 Save this file to a specific location on the user s computer Copyngn anga ania PAGE 10 21 Revision 10 30SEP2011 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL N O FR CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING VS G COM 10 15 2 ENTRY PROCESS The process of inclusion of the Applicants PHOTO in the database is as follows 1 From the PEL Primary Record data entry page for the specific PEL number select Photo Browse_ the Browse button to the right of the label
464. n meets the standards for operation B This program of certification should be contained in a written policy document It The best method to prevent this type of mistake is should outline the documents that must be to use a database that already has the minimum approved or accepted and the inspections Sy eee eee This allows the manager through search screens that must be completed satisfactorily during the or standard reports to be able to track the certification process certification process The same information is available to each of the C International auditors or accident inquiry pec creicordnenna a groups may ultimately review the State s records of certification at some later date It is very embarrassing for them to find that critical evaluations or inspections were not conducted prior to issuance of the authorizing certificate 1 5 2 WHY PRE PLAN THE MINIMUM CERTIFICATION EVENTS A Pre planning the M records for a given certification is a management function For the The discussion of the use of the planning func purposes of this section the acronym MCE or tions of the CAA Action database are included M records will denote that program ESSERE B Management determines the minimum types and numbers of evaluations inspections and demonstrations that will confirm that a successful certification occurred C Management is more aware of international standards of performance and the markers that C
465. n menus to ensure the consistent quality of the data that is input from those menus 2 Process the gang uploads of planned events to ensure that the complete data is input into the databases 3 Periodically review the quality of the data in the system through keyword searches and extraction of standard reports and 4 Make recommendations to management to improve the quality of the data a 5 Provide formal and OJT training to new employees for the proper data entry methodology 6 Assist other inspectors with questions regard ind the data entry methodology and 7 Periodically provide briefings to the workforce regarding data entry methodology 6 1 2 DATA QUALITY COORDINATOR QUALIFICATIONS The Data Quality Coordinator s qualifications should include Qualified operations or airworthiness inspector or one of each 2 Demonstrated capability to make consistent data entry 3 A person with identified higher level computer skills preferably a MS Word b MS Excel c MS Powerpoint 4 Demonstrated one or one training capability 6 1 3 DATA QUALITY COORDINATOR TRAINING A The Data Quality Coordinator should complete training on the CASORT databases including 1 DQC entries of Action drop down menus for a Organizations b Locations c Aircraft MMS Cop rigut 2003 2012 PAGE 6 1 Revision 10 30SEP2011 J Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING a r
466. n planning and tracking method inspections It also provides a comprehensive ology has successfully provided overwhelming records evidence for both FAA and ICAO reports program for tracking the completion of auditors conducting international audits the planned inspections But the proof is in the results 1 4 1 ANNUAL PROGRAM TO MEET I CAO STANDARD A A annual program of minimum types and numbers of inspections is necessary to determine that a certificated aviation organization continues to meet the State standards for original certification B Itis an ICAO Standard that the State certificating an air operator must maintain a The pre planning and overall tracking of continuous program of surveillance to ensure poet ee ne PUMAN ee that the operator continues to meet the ale a darde ender which they were oranal Experience has shown that Inspectors should not stan a y g y be trusted to meet these minimum inspection certificated events without management s planning and ee supervision C The minimum program should be based on the i or ok ai te nspectors are easily distracted by the rush of organization S complexity and Impact on public events in day to day safety oversight safety The safety oversight organization should have a written policy document establishing the criteria used to plan inspections An example of such a document has been appended to this Help Section 1 4 2 WHY PLAN A GROUP OF I NSPECTI ONS
467. n the previous 3 fields 8 5 ENTER I SSUE FROM HOME PAGE A Ifa user is authorized to enter an Admin oe Admin Trackin View Enter issue they may be entered from the Home Mo q Page by selecting Enter B This capability is intended primarily for administrative support personnel that do not normally enter Action records End of Chapter B Revision 11 31AUG 2012 PAGE 8 4 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING xX O 3 gt INSPECTOR DATABASE INSTRUCTIONS MANUAL VS GX Chapter 9 Aircraft Approvals amp Data Collection A The CASORT Suite of databases contains two primary methods to collect and track information about specific aircraft that are operated under the safety oversight of the CAA B The CAA Action database recording the specific aircraft registration and aircraft type associated with an inspector work action This allows the searching of the CAA Action records through the use of the view search and standard report capability of the computer C The Aircraft datase recording the detailed information regarding a particular aircraft in the special AIRCRAFT tables provided with CASORT database This allows much more detailed viewing searching and reporting capability specific to the aircraft than could be accomplished through the CAA Action database 9 1 ACCESSING A CURRENT AIRCRAFT APPROVALS RECORD To access a current Aircraft Primary
468. n the record F Management Rep When a Management Representative was available during the inspection or a debriefing of the findings it is important to include the name in the record G Other Entity This field should be used when the organization or individual being inspected is not certificated This allows for a quick word search of the files for specific names H Tracking Number This field should only be used when the inspection is associated with a project that has a tracking number Inspector Use Number This field may be used by the inspector to consolidate connect records for an reporting purposes J Memo Any information entered in this field should only include the general information Do not include any comments in Memo that identify l a safety concern regarding the inspection such as time persons l Do not include any comments in Memo regarding involved etc resolution of a safety concern K Admin Tracking If the inspector identified an administrative issue incomplete CAA cern resolution paperwork etc while conducting the inspection that needs to be tracked to completion use this database for that purpose J Revision 11 31AUG 2012 PAGE 4 6 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O eR S GX OM 4 3 ENTERING EVALUATION EVENTS The purpose of this Section is to provide general gu
469. nanacavananas 10 26 Chapter 11 Organization Approvals amp Data Collection 11 1 Accessing A Current ORGanization Record cccccecsececeeceeeeeeeeeeeeeeeeeeeeereeeees 11 1 11 2 Printing the Comprehensive Report ccccceceeseceeceeeeeeeeeeeeeaueeeeueeseeeeeaeeeteees 11 2 11 3 Adding Data to an Existing Employee Qualification Record cccecseseeeee neers 11 3 11 4 Entering a NEW Organization ccceceececeecececeeeeceeeeeeeeeeeeeaueeeaeeeeaeeeeaeeetaes 11 4 11 5 Completing the Organization Record ccceceececeeceeeeeeeeeeeeeeaeeeeeeeesaeteeaeeetenss 11 6 11 6 Relationships of the Organization Database Tables ccccceceeeeeeeseeeeeeeeees 11 8 11 7 Common Fields in the Organization Sub tables ccccceesecseeeeeeeeseeeeeeeeeeees 11 9 11 8 Entering ORG Business Name Authorizations ccecceceececeeeeeeeeeeeseeeeeaeeeeeess 11 9 11 9 Entering the ORG Certificates Information cceeseceeseceeceeeeeeeeeeeeeeeeeaneeeass 11 11 11 10 Entering the ORG Base Locations Sub table Information ccceceeeeeeeeeeees 11 12 11 11 Entering the ORG Management Contact Information ccccecceeeeeeeeeeeeeeees 11 13 11 12 Entering the ORG CAA Contact Information ccceccececeeceeeeeeeeeeeeeeeeeaeeeeess 11 15 11 13 Entering the Exemptions Authorizations ccccccesseceeeeeeeeeeeeeeeeeeeeesetaeseeass 11 16 11 14 Entering the ORG Aircraft Listing Authorizations cccccc
470. national Air Transport Association F To show that the course is taught by an aviation industry organization the tag should be associated with the type of organization AOC Air Operator Certificate holder AMO Authorized Maintenance Organization ATO Approved Training Organization GOV Used for all government agencies other than Civil Aviation Authorities MFG Manufacturer All major manufacturing companies of aircraft and major subsystems OEM Original Equipment Manufacturer MIL Used for all Military Armed Services Branches End of Chapter J Revision 11 310CT2012 PAGE 6 38 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL AVSOG EEK Chapter 7 Safety Concerns Entering Editing amp Printing The purpose of this chapter is to provide specific guidance for 1 Proper entering editing reporting and printing of safety concerns Failure to follow the guidance included in this chapter will compromise the consistency of the the safety concern resolution database 2 Tracking and resolving of identified safety concerns and 3 Application of risk analysis for the prioritization of resolution 7 1 SAFETY CONCERN ENTRY FORM ORIENTATION The purpose of this section is to orient the user with the fields on the Safety Concern Entry Form 7 1 1 OPENING THE SAFETY CONCERN ENTRY FORM A Saf
471. nce Program Basic Air Taxi Authorization CabinFlt Crew Time Authorized Carry On Baggage Program Exit seat Program Ground Delcing Program The user should make entries in the remaining fields as oreo ce ee directed by the CAA Normal Flight Time Authorized Operational Control Program Fretakeot Delcing Program single Pilot Authorization special Flight Time Authorized No Choice Save and Attach This action will bring the user back to the ORG Primary Record data entry page Revision 08 31AUG2008 PAGE 11 24 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING N O AV S amp rs MI INSPECTOR DATABASE INSTRUCTIONS MANUAL 2 Notice that the AOC Operations General record counter indicates that there is one management contact AOC Approvals General record attached to this aircraft serial number 11 19 3 DEACTIVATE OuT DATED RECORDS When completing a record it is a good practice upon exiting to VIEW the applicable sub table records for the Organization to check for any records that might be out dated by the new record 11 20 ENTERING THE AOC FLIGHT OPS APPROVALS I NFORMATION This grouping of approvals are those that apply to the overall flight operations not those associated with a particular fleet of aircraft conducted by the Organization 11 20 1 ENTRY PROCESS The process of entering AOC Approvals Flight Operations information is as fo
472. nce for carrying passengers and 2 Holder must give the CAAP 24 hours notice prior to conducting a skill test under this certificate of authority CAAP Form 550 Control Number 10 01794 Properties Comments and Forms Document and Markups v Printing Tips Advanced Summarize Comments b Selecling the box for Print as Visual Image c Selecting OK will return the user to the Print Menu D Now print the card by 1 2 3 Selecting print one copy Select OK to print the card then Check the printed card for accuracy E Close the temporary computer file containing the Acrobat document This action will cancel the document Copyright 2003 2012 Aviation Safety Oversight Group Inc PAGE 10 27 Revision 10 30SEP2011 J N O Pf CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM INSPECTOR DATABASE INSTRUCTIONS MANUAL 10 18 2 PROCEDURES FOR PRINTING WALL DISPLAY TYPE DOCUMENTS 10 18 2 1 General A The large sized printing is intended to be a document intended for wall display e B It will be printed on card stock paper selected specifically for wall display 10 18 2 2 Printing the Wall Display Document A To print the Wall Display Document the user must first set up the printer using the following steps 1 Ensure that the color printer is on 2 Printer is connected to computer 3 Appropriate card stock for full size display is inserted
473. ncesaarsansies Revision 10 30SEP2011 ES T Revision 10 31MAR2011 RORSE cerren care Revision 11 31AUG2012 EO ea a A Revision 10 31MAR2011 RORSZ orrian Revision 11 31AUG2012 Le a E Revision 10 31MAR2011 CMT eee eee ree Revision 08 31AUG2008 L2G P EE E ET Revision 10 31MAR2011 NIEZ os eaten hear aeons Revision 08 31AUG2008 O e stead Revision 10 31MAR2011 Wiles T ogr Revision 08 31AUG2008 de E O E EE E Revision 10 31MAR2011 WZ sasasatiecesdansuasneensensos so Revision 08 31AUG2008 d N EE E PEE Revision 10 31MAR2011 LEPET ornen Revision 11 31AUG2012 tel oer Revision 10 31MAR2011 LEPE csjucacdasmestannseaua coe Revision 11 31AUG2012 TEAS pevcude ie caantecspisesenevia ses Revision 10 31MAR2011 LEPO arora n seen cone Revision 11 31AUG2012 META E N Revision 10 31MAR2011 LEPOA r Revision 11 31AUG2012 d Ea E A EE Revision 10 31MAR2011 LEPET OAE EE Revision 11 31AUG2012 telO oaee Revision 10 31MAR2011 LEPO Sra Revision 11 31AUG2012 PE n Revision 10 31MAR2011 TOG aee scares Revision 11 31AUG2012 die TO E E Revision 10 31MAR2011 OCF aE Revision 11 31AUG2012 De LO E ae tieestauiecet Revision 10 31MAR2011 POG a Revision 11 31AUG2012 DO ros E E E Revision 10 31MAR2011 POCA A Revision 11 31AUG2012 PA a pincesaeviases Revision 10 31MAR2011 TO aA cee Revision 11 31AUG2012 L EE EA Revision 10 31MAR2011 TOCO a Revision 11 31AUG2012 e E EE Revision 10 31MAR2011 INAS aarstontecurnsecemenanceneee Revision 11 31AUG2012 EA E E E ET Revision 10 31MAR2011 INARA seostenoete
474. nd Revision 08 31AUG2008 PAGE 7 16 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O eR VS GX OM Immediately advised the Chief Pilot Richards of the finding Then checked to see if there were any actual violations of the regulation B Because both of these actions were taken prior to entering the CAA Action and SI Record there is no need to accomplish any other CAA Action record for this concern Assigned Inspector Resolution Summary 30 01 2005 ADVISED CP RICHARDS OF SITUATION 30 01 2005 AN AUDIT OF THE CREW MEMBERS ACTUAL OPERATIONS UP TO 30 01 2005 FOUND THAT NONE HAD OVERFLOWN THE MAX HOURS FOR THE PREVIOUS 30 dAY OR 7 DAY PERIODS 7 7 2 CONTINUING UPDATING OF RESOLUTION SUMMARY A On 31 January the Director of Operations advised Inspector Sanchez that a temporary fix was in place Inspector Sanchez Opened the safety concern record The generic 1008 CAA Action record is used when Added a note to the Resolution Summary to that there is no EVALUATION or INSPECTION effect conducted Select GO This entry makes a record on the specific date that a SI Resolution event occurred Assigned Inspector JWS Juan Sanchez 9 Resolution Summary 30 01 2005 ADVISED CP RICHARDS OF SITUATION 30 01 2005 AN AUDIT OF THE CREW MEMBERS ACTUAL OPERATIONS UP TO 30 01 2005 FOUND THAT NONE HAD OV
475. nd limitations assigned to this designee and the period of service authorised 10 18 1 2 Procedure for Printing the D Card A To print the ID card the user must first set up the printer using the following steps 1 Ensure that the ID card printer is on 2 Printer is connected to computer 3 Blank cards are inserted in the printer 4 Printer is selected B The user will now 1 Select appropriate link to View the PDF card 2 This action will start the sequence penina eormoooDesianeeDisvlav odf to extract the data from the ae CASORT PEL sub table and insert it ina PDF template provided in the database You have chosen to open Form000DesigneeDisplay pdf which is a Nitro PDF Document 5 0 fram http localhost 8080 3 A window to complete this action What should Firefox do with this file will open Open with Adobe Acrobat 8 1 default al 4 Ensure that the radial button Open With is selected and the software specified is Adobe Acrobat J Revision 10 30SEP2011 PAGE 10 26 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL 5 Select the OK button at the bottom of the window This action will display the front side of the proposed new card Check the front side for accurate information including the signature of the Authorizing Officer not shown in this example
476. nd Return will save the information entered in the sub table and return to the data entry page for the primary record gt Cancel will return to the data entry page for the primary record without saving any If any information was entered on the data information entered entry form for the sub table the Unsaved Entry links will appear 2 3 5 3 Edit Selections A Left clicking on any VIEW link to a specific record will bring up a VIEW page that displays all of the information contained in the primary or sub table for that specific record B The page also contains the following action link choices above and below the displayed S E at E i method for navigating back to the previous page information is through this BACK link Inspector users will not be able to edit CAA Action records entered by other inspectors This is reserved for the supervisory personnel gt Back performs the same action as the back arrow on the Web Browser toolbar gt Edit will retrieve the record from the iiia e database and provide it to the user ina Action Number 1150E Vertification ATO data entry page Planned Event Print will initiate the normal printing Inspector JEP James Perkins command and will print all of the displayed information 2 3 6 SUMMARY a ahs nao be hie Much of the information provided in this Sec et ee eee oe a AT AER SNG Y tion will be repeated where necessary in other similar to those experienced by t
477. ndsevssewaenwwencss 13 9 medical certificate ccc cece eee 10 14 page SETUP eee cece eee cette aiei 13 13 new license holder ccccc eee eeeaes 10 4 planned certification summary 6 13 8 plan setup of heading cece eects 13 11 employee training ccc cece eee eee 13 9 Special tracking c cee ee cece eee e anes 13 8 MCE event ccc eee eee cece eeees 13 8 13 9 Standard reports ccc eee e eee eee eens 1 20 MIRAI Inspections ccc cece cece ee ees 13 9 unfinished MRAI inspections 6 13 6 planned events Reset user passwords 0c cece eee ee eee eeees 17 1 minimum certification events 5 1 15 FOSUIMGTOX cevcscceiee sauce tone aieeceeweeeocecs 12 19 planning events risk assessment NISDECIOP rean arrar EE EESE 3 43 AEE A E E 3 11 7 2 position qualification record ccc cee ee eee 12 6 resid al Aiszitasansonenl shes nas hae E 7 7 print Certificate of Authority 00 eae 10 26 S DUbIIC ASSISTANCE sscririsssisccsririveieies sssr 3 45 A E a AEAEE EERE EEEREN 4 1 Q salely ISSUE ssrireriresa nekuk EEENE ETEEN EES REEE E 3 47 GETINIVONM caccdadersroweiedtcontoumidatescten 4 3 Qualification Comprehensive Report 12 3 final resolution 2 6 0 cece cc eee eens 7 7 qualification comprehensive report 9 2 11 2 12 3 NGACUING cnc desientdaeeuddneactacereedasctaaensd
478. ne Addressi Fax Address Email City State Province Postal Code Country 3 The user has two additional fields to complete to save the record Recommended protocol is for the user to enter all information asap rather than leave blanks for later Owner s Name and completion Modify the effective date if other than the ar Uo ae E NONO PURIST NE PORET prolog 10 current date entering addresses and phone numbers in the database to ensure consistent data Address 2 State and Postal Code fields may be left blank 4 Select the Save amp Attach which will ensure that the sub table record is attached to the Primary Record 5 Then check the Aircraft Primary Record Page to ensure that Lessee Lessee sub table counter shows a record was entered 6 Be sure to update the radial button for Currently Leased The purpose of this button is to provide the current information to the VIEW Page for Aircraft Primary Record without the user having to actually go to the CofA sub tables Currently Leased Yes No Copyright 2003 2012 PAGE 9 19 Revision 10 30SEP2011 J Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL N O FR CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM 7 Then consider generating an Aircraft Comprehensive report showing the new information for the CAA s hard copy files Aircraft Lessee Active Lessee City State or
479. nearest airport to where Dee ee oe ee ee ge ee have been a city more than 20 miles away the work function was performed E Ifthe user desires to be more specific about a special location this information should be entered in the MEMO field F For entries regarding In Flight inspections the value entered in the LOCATION ID field should be the airport of departure J Revision 11 31AUG 2012 PAGE 3 26 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL AN SOG ET 3 9 4 DESTINATION ENTRIES A The other field that takes information from the m Location sub table is DESTINATION The field a A iialiiaal has the same drop down menu used by the ee LOCATION ID field B This field is only used to provide information regarding a particular flight where a departure and destination point is known 3 9 5 USE OF THE DROP DOWN MENU A Selecting the arrow in the right corner of the LOCATION ID or DESTINATION field will provide a 1St Level selection list B This 1St Level list will include the last selections up to 10 that the ee F user has made in those fields 7 KJFK Kennedy International C A Browse AI link will take the user to the 27 Level defaulted to KMIA Miami Intemational provide those locations that are used routinely by the Inspectorate aaa pares Browse for More D The user may se
480. ned events The auto filled Record ID number of the record _ will now appear on all reports and view screens The wa will not be able to edit the Record ID i associated with the CAA Action database ica The Record ID number is essential for the behind the scenes structure of the CAA Action database D The SAFETY ISSUE NUMBER field is auto filled with a unique number which then allows Safety Issue Number SI 12 00002 the user to find that particular record in the database The Safety Issue number field will be visible at the top of the left column when the user select the Safety Concern Entry Form to enter a NEW record Copyright 2003 2012 PAGE 3 17 Revision 11 31AUG 2012 J Aviation Safety Oversight Group Inc AVSOG COR CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL This is a number unique to that safety concern that enables the user to track the resolution of The Safety Issue Number is an integral part of that issue with all related correspondence the archiving feature of the database This number is derived by the database by inserting the letters SI with a dash followed by the last two number of the year and then the chronological number assignment For example SI 12 00001 is the first Safety Issue number issued in 2012 This Safety Issue number may be used to return to the particular issue to view edit or print it This number will appear on
481. ngine 1 Hours Comm 2 MM Engine 2 Hours LR Comm MM Engine 1 TSO TCAS MM Engine 2 TSO Transponder MM Engine i MMS Transponder Mode Engine 2 MMS FOR MM Prop _Rotor 1 MMS FOR Mode Prop Rotor 2 MMS FOR Pinger Type Governor 1 MMS CWR MM Governmor 2 MMS ELT MM Notes 3 The user has the following additional fields to complete to save the record Purpose of Review select from the drop down menu Be seta ate After Accident After Incident Annual Inspection Issue CofA Location select from the drop down menu Airframe Hours it is acceptable to use periods to Ric iden doduadullsews souidsUlbuGaeduNissiabaasauilGbiiGus NE E A E suauMcuineeaDeeill n separate tenths or hundreds of hours do not use KBHM Birmingham International commas KATL Atlanta Hartstield International KOHA Chattanooga KEMIA Miami International Drowse tor More Modify the date field if other than the current date Recommended protocol is for the user to enter all information asap rather than leave blanks for later All other information on the form should be completion completed as required by the CAA The CAA should publish the proper protocol for entering Equipment Review information in the database to ensure consistent data f 4 Select the Save amp Attach which will ensure that the sub table record is attached to the Primary Record 5 Then check the Aircraft Primary Record Page to Equipment Review 1 ensu
482. no longer appear as selections in the inspector fields 17 2 DEFINITIONS A Permissions as related to the CASORT database refers to the capabilities that are assigned to the individual user to 1 View records 2 Create records Copyright 2003 2012 PAGE 17 1 Revision 08 31AUG2008 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL A O FR CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING VS amp COM 3 Edit records for which they are the owner 4 Edit records owned by others and 5 Perform other specialized tasks B Owner of a record as related to the CASORT database refers to the user that 1 Originally entered the record or 2 Has been assigned the record by a supervisor who edits the record to change the inspector field 17 3 ADMIN PANEL HOME PAGE On log in the SysAdmin will receive the Admin Panel Home Page depicted on the below gt fo ASORT Reports Preferences Help Welcome System Admin P Users Manage Images Manage Permissions Manage 1 Selecting the Manage button on the Users bar will take the SysAdmin to the screen that was Originally the Admin Panel 2 Selecting the Manage button on the Permission bar will take the SysAdmin to the new permissions screen see paragraph 14 4 3 Selecting the Manage button on the Images bar will take the SysAdmin to a screen that will allow the secure storage of signatur
483. not use the Safety Concern database for f ai corrective actions relating to no risk adminis inspection it will be necessary to Pate d 1 Change the ACTION TAKEN to F Finding 2 Open a safety concern record s attached to this inspection record G Project Number Normally the project number l l l will have already been entered by the Data The inspector will be required to personally l i F enter the project number if this record should Quality Coordinator if the Inspection IS be connected to other records associated with considered part of a certification or focused a grouping of events such as a special inspec inspection process tion of an operator or a certification effort 4 2 5 COMPLETION OF OTHER FIELDS A Flight Number An entry should be made in this field for enroute inspections and where possible for ramp inspections B Destination An entry is normally only entered in this field for enroute inspections E Other PEL Number An entry will be made in this field when it is necessary to identify the other crew member for the record such as event involving this particular crew member D Designee Number An entry will be made in this field if the inspection involved a Designee either as the primary focus of the inspection or associated with the particular inspection process E Maintenance Rep When a Maintenance Representative was available during the inspection or a debriefing of the findings it is important to include the name i
484. ns for commercial air transport 3 The inspector enters a CAA Action Record to have a record of conversation 4 Inspector fails to select Action Taken as F Followup Required 5 Inspector issues a Warning Notice to George Novak 6 Then inspector incorrectly saves that CAA Action record with the Memo completed as follows Memo Telcon with Robert Conrad He states that George Novak of Aero Advisor is conducting commercial air transport operations without an AOC He gave me dates and passengers A quick ramp inspection found that this allegation was true Mr Novak stated that he was Unaware an AOC was required for his type of operation Issued Warning Notice to Mr Novak Copyright 2003 2012 PAGE 3 39 Revision 11 31AUG 2012 J Aviation Safety Oversight Group Inc A O FR CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING VS amp COM INSPECTOR DATABASE INSTRUCTIONS MANUAL 7 The inspector should have placed notes in the Memo field In this case the notes contain alleged issues It would be acceptable to include some of the issue provided that a more comprehensive safety issue report was initiated to accompany the CAA Action file WRONG This inspector has just made a critical mistake He included a safety issue and its resolution as a Memo With no Follow up in Action Taken the issue disappears into the database Memo Teicon with Robert Conrad He states that Ge orge Novak of Aero Advisoris conducting c
485. nses Held Primary Record 10 9 3 DEACTI VATE OUT DATED RECORDS When completing a record it is a good practice upon exiting to VIEW the applicable sub table records for the PEL Licensee to check for any records that might be out dated by the new record 10 10 ENTERING PEL MEDICAL CERTIFICATE NFORMATION Some PEL Licensees are required to have a valid medical certificate in order to exercise the privileges of their license s The results of any medical examination and or certificate issuance will be recorded in this sub table 10 10 1 ENTRY PROCESS The process of entering PEL MEDICAL CERTIFICATE information is as follows 1 From the PEL Primary Record data entry page for the specific license number select the ADD button to the right Medical Cert i of the label MEDICAL CERT 2 That selection will display the PEL Medical Entry Form Five 5 fields should auto fill _ PEL Medical Entry Form PEL Number 100758 Active yes No Certificate Class Control Number First Name Mandla Medical Examiner Last Name Mamba Effective Date 5 5 2011 re Basis For Issuance T Date of Examination _ aa rel Expiration Date 7 a Medical Limitations License Number auto filled with the license number from the PEL Primary Record Last Name auto filled with the last name of the person listed in the PEL Primary Record table J Revision 10 30SEP2011 PAGE 10 14 Copyright 2003 2012 Aviation Safety Oversight Group Inc C
486. nsure that they have the training and qualification in the Technical areas that they will be auditing and It is useful to remember that technical inspec The inspector skill sets that are different from the tors are not hired based on their writing skills aviation industry knowledge and experience C One of the inspector skills that will be new to them is to make it a priority to record each activity evaluation inspection and decision they make each day 1 9 2 I NSPECTOR S CAPABILITIES A The primary abilities that technical inspectors absolutely need to be effective in their role are summarized as follows 1 Auditing the aviation industry for conformance with the State s aviation law and regulations 2 As a secondary priority auditing the aviation industry for conformance with relevant and published safety practices 3 Making technical decisions and 4 Recording the results of their work on each activity evaluation inspection and safety issue resolution in a manner accessible to the management B Failure to develop all four of these abilities will impact the effectiveness of the inspector eo ieee PAGE 1 25 Revision 10 31MAR2011 J Aviation Safety Oversight Group Inc O CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING x INSPECTOR DATABASE INSTRUCTIONS MANUAL Lack of ability to do 1 2 or 3 will cause the inspector to have limited usefulness to the It is a mis
487. nt Control to your specific safety concerns This linking will have the effect of consolidating all of the necessary documentation regarding your safety concern and its resolution together Aviation Safety Oversight Group Inc PAGE 7 13 Revision 08 31AUG2008 AVSO eR CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING COM INSPECTOR DATABASE INSTRUCTIONS MANUAL 7 6 ASSESSING RISK A This section is not intended to be a complete l review of the concepts involved in risk analysis The inspector should consult ICAO Document 9859 for a complete discussion of risk analysis B It provides guidance for selection of risk levels and mitigation during completion of the Safety Concern entry form C It also provides guidance in the drafting of text for the Risk Statement field 7 6 1 DENTI FY THE HAZARD S A The first step in risk analysis is to identify the inherent hazard associated with the safety finding then make a subjective assessment of the potential 1 Likelihood of an occurrence in which that hazard is involved and 2 Severity of that occurrence B A hazard is something that exists now in the present that creates a potential unsafe situation For example a mountain near the airport is a hazard it exists now C The risk associated with that hazard is determined by a projected assessment of the possibility that the hazard will be a primary or contributing factor to a safety event 7 6 2 DETERMIN
488. nt aircraft registration number in this free form 26 character field a Registration Number OWABRG The manner of data entry should be consistent The presentation outlined here is country designator followed by a dash followed by the number assigned by the Registry 6 The Aircraft MMS field is a drop down rr irer x menu that is the same as provided forthe icra MMS CAA Action database Select the drop down arrow and Browse for More to access the list of aircraft MMS that are currently available select the aircraft Aircraft Owner Current Registration Copyright 2003 2012 Aviation Safety Oversight Group Inc PAGE 9 5 B737 300 Boeing Browse for More Revision 10 30SEP2011 J INSPECTOR DATABASE INSTRUCTIONS MANUAL N O FR CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM lf the user has reached this point and determines that Aircraft MMS is not in the available list exit the data entry form without saving the record Do not select a different MMS from the list intending to correct it later 7 Enter the current aircraft owner in this free form 26 character field This field is on this Aircraft Owner Global Air Leasing Ltd page to allow sorting capability on the View page It is repeated in the sub table for Aircraft Owner 8 The Active Yes No radial button is defaulted to Yes f B Assuming that the user is satisfied with the data that has been en
489. nting or creating functions B Each function is specifically assigned to an individual user by the DatAdmin as specified by management on a Permissions page that is accessible only to the DatAdmin C When auser is first entered in the CASORT admin panel he has NO permissions a i AOA PAGE 2 19 Revision 10 31MAR2011 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL The following is an example of a Home Page where the user has no permissions CASORT Reports Preferences Help tog our Welcome Howard Operations caa Actions Safety Concems yr Aircraft Approvals gt Investigations ij Organization Approvals Employee Qualifications l Document Control As the DatAdmin adds permissions for a user the View and Enter buttons will appear as the permissions are granted to the user If a user does not have a specific capability they should ask the DatAdmin whether these are assigned to them At other locations in the databases additional capabilities such as Edit Print Lock will appear D Data quality deterioration is a constant problem that is controlled by proper training monitoring and limitations on permissions The most common method is to limit the numbers of persons having the capability for a function that is critical to data quality and consistency
490. ntry Form Control Number 12 00005 Aircraft M M S im Action Number ua Other PEL Number Planned Event na Designee Number Inspector GEP Gary Perkins Maintenance Rep Project Number ims Management Rep Action Taken Simulator ddy mm yyyy Date Accomplished 26 08 2012 Fal Training Course is Organization m Other Entity Location ID KMIA Miami Internation Tracking Number l Primary PEL Number Inspector Use Aircraft Registration Safety Concerns O Add Flight Number Admin Tracking O Add Destination m Memo Record ID 24 Copyright 2003 2012 PAGE 3 1 Revision 11 31AUG 2012 J Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL N O east CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM 3 1 2 OPENING DEFAULT ENTRIES amp RECORD SAVE A Note that the database has already made default entries in certain fields The database software automatically makes default entries in the following fields denoted by red labels 1 The initials and name of the logged in user If any of these default values are not applica 2 The current date ble they will have to be changed 3 The user s normal work location B Inthe next step of the Action Entry the user inserts an Action Number red label that correctly describes the work function performed The database software then makes a default entry to Describe the result of that activity or technical decision of the user
491. nts Copyright 2003 2012 PAGE CMT 1 Revision 08 31AUG2008 Aviation Safety Oversight Group Inc AVSOG aR CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING COM INSPECTOR DATABASE INSTRUCTIONS MANUAL Technical Publications Aviation Safety Oversight Group Inc 4636 Lebanon Pike 388 Hermitage TN 37076 U S A help avsog com 305 331 8158 Revision 08 31AUG2008 PAGE CMT 2 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING AV O dri INSPECTOR DATABASE INSTRUCTIONS MANUAL ai Record of Bulletins gt Bulletins applicable to the guidance in this manual are identified in this Record of Bulletins The actual bulletin will appear separately as a file in the Inspector Toolkit sub folder C SWCAA Technical Guidance emen poa OOO amn O Pae Removes Copyright 2003 2012 PAGE BUL 1 Revision 08 31AUG2008 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING lt INSPECTOR DATABASE INSTRUCTIONS MANUAL Bulletin Date Subject Date Removed eee ber Lee eee Revision 08 31AUG2008 PAGE BUL 2 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING x O RK AVS G COM List of Effective Pages PP ie gecesi uerecisecontasennseeaess Revision 10 30SEP2011 Lee E ET Revision 10 31MAR2011 APR Aera nro a
492. nts relating to a high profile project such as initial certification 13 Aircraft Registration This is a text field to allow the CAA to bundle all aircraft Registration N3434W documents relating to a particular aircraft registered by the CAA This will cause the CASORT software to insert a link at the bottom of the applicable Aircraft Primary record Related Active Documents 1 indicating that there are documents relating to this aircraft available in the Document Control database 14 PEL Number This is a text field to allow the CAA to bundle all documents related PEL Number 100101 to a particular PEL license holder This will also cause the CASORT software to insert a link at the bottom of the PEL Primary record for this Related Active Documents license holder indicating that there are documents relating to this person stored in the Document Control database li 15 Employee Number This is a text field to allow the CAA to bundle all qualification documents related to a particular employee Employee Number 34569 This will also cause the CASORT software to insert a link at the bottom of the Qualification Primary record Related Active Documents 1 for this employee holder indicating that there are qualification documents relating to this person stored in the Document Control database J Revision 11 31AUG 2012 PAGE 15 8 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE I
493. o completion 26 The Memo field is a text field that allows the user to record any notes regarding the activity or evaluation I EL EL Safety Concerns 0 A more detailed discussion of the entry of Safety Concerns is provided in Chapter 7 T cL CL Admin Tracking 0 A more detailed discussion of entry of Admin Issues is provided in Chapter 17 Memo The user must exercise care when inserting a memo It must not contain a safety concern or admin issue unless there is a separate concern or issue attached to the applicable Action record 27 Selection of the GO button will leave the Action record and display the navigation links to other the Action records A more detailed discussion of the policies regarding Memo entry content and pitfalls of these entries is provided in paragraph 3 14 The adjacent Cancel link will cancel a new record without saving it 28 The Record Id Number defaults to the bottom of the Action Entry form when a new record is opened for entry is sorted Record ID 24 This record is primarily used to identify the Planned Event records that have no Control Number J Revision 11 31AUG 2012 PAGE 3 6 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O RR S GX OM 3 1 4 AUTO FILLED FOOTERS 3 1 4 1 Document Links A The footer labeled Relate
494. oad MRAI Plan Excel Template A The Action Upload MRAI Plan template has all of the necessary column headers for MRAI entries already included The DQC should not modify the headers of this template B An example of the recommended entries is provided with the template That row should be modified to contain the specific information to be uploaded or deleted prior to the table import into the database E Microsoft Excel AEMRAI Planning Document xls B9 Fie Edit View H26 2601 R KSP P 31 03 2007 ABUP KMIA AC500 6 7 6 3 Save an Action Upload MRAI Plan Excel Docu ment Eile Edit View Insert Format Tools Data Window Mew A The first step in preparing for an Excel upload of the E open MRAI files will be to use the template to save a new Open PDF file for the inspectors data dise B Select File gt Save As This action will bring up a Save As window Save As C Make sure that the appropriate folder for storage of this Excel file is selected in the upper window This file should be placed in a computer folder with other planning files D This Excel file should be named so that it will be easily recognized later 2007 AE MRAI Planning Document xls In this example the file name will be changed to show the calendar year of the file E Select OK and the new file will be created Before proceeding to the next step stop and review Section 6 6 2 Avoid the c
495. ocalized issues and do this by having more presence but less impact SI MULTANEOUS MULTIPLE RECORDS A Examples of the use of simultaneous multiple records are usually associated with evaluations and inspections of less complex operators Example 1 Inspection of Aircraft Records Rather than a single Aircraft Records Inspection the inspector could choose to do two or three of the list below when dealing with large fleet of aircraft But if the operator had only one or two aircraft of the same type the inspector could do all of these nearly simultaneously at one inspection sitting yet enter each separately in the CAA Action database Which will provide a better picture one entry or multiple entries that drill down into the depth of the inspection Use Inspect Airworthiness Directive Records 46224 Use Inspect Mandatory Service Bulletin Records 4622B Use Inspect Time in Service Records 4622C Use Inspect Scheduled Inspection Records 4622D Use Inspect Life Limited Component Records 4622E Use Inspect Overhauled Component Records 4622F Use Inspect Major Alteration amp Repair Records 4622G Use Inspect Aircraft Technical Log Records 4622H Use Inspect Defect Deferring Records 422l B Consider that an evaluation of the aircraft operating checklist could take several days for a large aircraft or less than an hour for a small aircraft Yet in both checklists a series of the same evaluations are made With CASORT the inspector can choos
496. om the Home Page move to the bottom left bar labed Employee Qualifications and a a Employee Qualifications View Enter 1 Select View 2 That action will display the listing of ALL employee qualification records The list is defaulted to display the last record entered at the top of the list Copyright 2008 2012 PAGE 12 1 Revision 10 30SEP2011 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL The user can adjust this list by clicking on the header labels to make the list ascending or descending for that column Cc ASORT ioi aiii R CAA Employee Qualification Record Subtables atiwe O inactive O A Search for in Employee Number Employee Number Employee Name Employee Initials Date Employed Active View 34389 Daniel K Abossey GDKA 2011 03 11 Yes View 35987 John A Aryeetey 614A 2011 03 11 Yes View aj Joshua Agyekum GIMA 2011 03 11 Yes View 2409 James E Perkins TIEP 2010 08 17 Wes Wiew 24570 Howard Maint THMT 2005 04 01 Yes View 24569 Larry Waughan TCLY 2010 03 10 Wes View 24568 Gary Perkins GREP 1971 05 19 Yes 3 From the list select the employee record that you would like to access by clicking on View in the far left column 4 That action will display the View screen for the related record X CASORT Home CAA Employee Qualification Record PA Edit Q Lock Print
497. ommercial air transport operations without an AOC He gave me dates and passengers Opened a safety issue 8 ae set Safety Issue Report should a kaiia o 9 Atleast half of the previous memo should be moved to the Actual Finding field because the words are not just a Memo they are supporting information for a safety issue ILLEGAL AIR OQPERATOR Allegation was made that George Novak of Aero Advisoris conducting commercial air transport operations without an AOC He gave me dates and passengers He stated that Mr Novak Was departing with passenger on the following day Actual Finding 10 All resolution actions should be summarized in the Resolution Summary as follows Resolution Summary 4 5 04 Ramp inspection of George Novak 4 5 04 Discussion with George Novak He stated that he was unaware that an Aov was required for his type of operation 4 5 04 Issued Warning Notice to Mr Novak Rule 1 Memos should only be notes from the inspector to himself Rule 2 If issues are identified open Safety Issue Reports to track those issues to resolution 3 15 VIEWING AND EDITING CAA ACTION RECORDS A The purpose of this section is to discuss Viewing capabilities of the database The CAA Action software provides excellent VIEW capabilities Those VIEW capabilities include the ability to drill down search by topic or word B The user may VIEW all records in the database during a search The ins
498. ommon errors that occur during completion of the Excel form J Revision 10 30SEP2011 PAGE 6 22 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL F Now modify row 2 to include a particular inspector s planned record for a specific Action inspection number E Microsoft Excell 2007 AEMRAI Planning Documents iE gile Edit View Insert Format Tools Data Window Help Adobe PDF Xv TGA Action Number Planned Event Inspector Action Taken Date Accomplished Or anization Location ID Aircraft M M S mi TGAA Ika BY37 200 G Count the number of times that inspector must accomplish that planned inspection for that airline in the coming year Copy the first row then set up that number of rows and paste The user now has 12 identical records Action Number Planned Event Inspector Action Taken Date Accomplished Organization Location ID Aircraft M M S 1 2 2601A R KSP Pd 31 03 2007 TGAA KMA B737 200 2 2601A R KSP P 31 03 2007 TGAA KMIA B737 200 2601A R KSP P 31 03 2007 TGAA KMIA B737 200 2601A R KSP 31 03 2007 TGAA KMIA B737 200 6 2601A R KSP P 31 03 2007 TGAA KMIA B737 200 2601A R KSP P 31 03 2007 TGAA KMIA B737 200 Ea 2601A R KSP P 31 03 2007 TGAA KMIA B737 200 EE 2601A R KSP z 31 03 2007 TGAA KMIA B737 200 2601A R KSP P 31 03 2007 TGAA KMIA B737 200 2601A R KSP P 31 03 2007 TGAA KM
499. omplete search of the A amp E database for any records of inspector activities associated with a specific organization Comments Searching for Anywhere Airlines Records ID Date AE Task Action 3S Location INI Reg MMS MGT 16 09 10 2006 26014 Inspect Fit Deck Enroute S 0 KMA GKP N34567 Bi3 700 Beneby V 13 4 OPEN SAFETY ISSUE REPORTS 13 4 1 GENERAL A Most of these standard reports display the safety issues that are currently OPEN B There are 3 groupings of safety issue reports Open High Risk Issues Open Low Risk issues Safety issues summary reports contains open and resolved issues 13 4 2 OPEN I SSUE REPORTS VS I NITI AL RISK ASSESSMENT A The open safety issue reports are available are customized according to audience For individual inspectors Open High Risk Issues Inspector For principal inspectors of specific organizations Open High Risk Issue Organization Copyright 2003 2012 PAGE 13 5 Revision 08 31AUG2008 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING y h ai INSPECTOR DATABASE INSTRUCTIONS MANUAL These reports provide for the quick ability to ascertain the status of safety issues that have not been resolved Open High Risk Issues Inspector Provides an inspector a listing of his assigned open safety issues that have an initial risk assessment of medium to high Open High Risk Issues Provides a listing of open sa
500. on AVSOG EEK a Qualification Type ual Aircraft Initial Aircrat Recurrent Flight Proficiency Recency of Experience Special Route Aircraft Systems Recurrent Qualification Flight Safety Internatio Flight Safety International Browse for More Wo Choice None OJT Record Other Wo Choice of these aircraft qualification records Do not attempt to revise the employee B But inaccurate information may be edited if the editor does not attempt to revise the employee number or name 12 9 4 VIEW THE COMPLETED AIRCRAFT QUALIFICATION RECORD number or name fields The completeted record should displayed on the View page similar to this example CAA Employee Aircraft Qualification Employee Number Active Employee Training Institution Qualification Type Aircraft Initial Instructor Name Total Hours 20 Proof of Completion Aircrat MMS 8777 200 Boeing Aircraft Management Certification Corporation Completion Date 03 04 2010 Status Copyright 2003 2012 PAGE 12 13 Aviation Safety Oversight Group Inc Gary Perkins Certificate TPPH Paul Hlawaz Revision 10 30SEP2011 J INSPECTOR DATABASE INSTRUCTIONS MANUAL N O FR CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM 12 9 5 EXAMPLE EXCERPT OF REPORT OF AIRCRAFT QUALIFICATION The following aircraft qualification excerpt from a Qualification Comprehensive Report is provided for consideration of
501. on does not have a copy of the latest approval issued by the CAA for a maintenance program schedule This would be entered into Admin Tracking For example an inspector found that a maintenance person s license had expired two days before the inspection The maintenance person was advised to submit the application for renewal on the sport A day later the CAA reissued the license There was no safety or proficiency concerns related to the expiration This would be entered into Admin Tracking 8 2 VIEW OPEN ISSUES IN ADMINISTRATIVE TRACKING A To view Admin Tracking issues select View on the Home Page bar ST Admin Tracking View Enter B That will bring up the Admin Tracking View page defaulted to display those issues that are still I In Work _ Administrative Tracking Admin Track Status Risk Target C Use the Search function to display other View lists Copyright 2003 2012 PAGE 8 1 Revision 11 31AUG 2012 J Aviation Safety Oversight Group Inc AVSOG EEK 8 3 CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL ENTER AN ISSUE FOR ADMINISTRATIVE TRACKING A During the entry of an Action Record the inspector may attach the issue to that record by Safety Concerns 0 Add selecting the Add link at the bottom right corner of the Action entry form just below the safety Admin Tracking 0 Add concern counter link B Selection of that link will br
502. on entry page enter the Institution Training Institution Do not exceed 35 characters ear 6 Tab down and enter the Location This information is Location to assist in locating the institution on the view page Colt eea for training institution Active Yes ONo Do not exceed 35 characters It may be necessary to do some abbreviation 7 Tab down and enter the Contact information The authors suggest that this should be an e mail address because of the worldwide nature of aviation training 6 11 4 Vi Ew TRAINING NSTI TUTI ON TABLES To view the listing of possible training institutions selections currently in the database 1 From the Home Page select Employee o ji B f n Qualifications View button Employee Qualifications View Enter 2 A drop down menu containing access to the training course and institution CAA Employee Aircraft sub tables will appear as the last Qualification View choices CAA Employee Contact sed er P Information 3 Select the Training Institution View CAA Employee Formal Training button TCAA Employee OJT Qualification Tiew TAA Employee Position me Qualification CAA Employee Qualification Record a View TCAA Employee Resume CAA Employee Technical Licenses Training Course Training Institution 4 That action will bring up the listing of the training institution selections Training Institution Field institution 3 Active O Inactive O
503. on excerpt from a Qualification Comprehensive Report is provided for consideration of possible content C44 Empl yee Contact Information Active Address City Cell Phone Home Phone Email Yes PO Box GP 13318 Accra 253 204562811 233 27 747779 bowuswi igcaa com gh Copyright 2003 2012 PAGE 12 9 Revision 10 30SEP2011 J Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL N O east CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S Gx COM 12 8 CAA EMPLOYEE TECHNICAL LICENSES 12 8 1 GENERAL A The technical licenses that an employee has previously held or currently holds also is a factor in assessing his credibility for the perform of safety oversight tasks Persons have to demonstrate a certain level of knowledge and or skill in order to obtain these licenses B The best licences to include in this sub table are ae Any license that can demonstrate a qualification ee licenses issued by an ICAO Contracting for the safety oversight task should be included tate C Make sure to include State and international driver s licenses 12 8 2 ENTERING A NEW TECHNICAL LICENSE RECORD A The entry form also includes ratings for most specific information on the privileges of the license K I CAA Employee Technical Licenses Employee Number 2409 Active Yer No Employee TIEP James E Perkin Original Issue ee es re License Number Fake Jaret ee Expiration Date CE Ratings Save and A
504. on is certificated authorized to conduct operations the State s safety oversight inspectors will routinely conduct both planned and special inspections of that organization s required records The primary point here is if the records do not have the required entries and information the aviation organization s verbal assurance that the proper work or function was accomplished is not accepted This concept is applied throughout the international aviation industry PAGE 1 1 Aviation Safety Oversight Group Inc If required records are not made available or are not up to date as required by the regula tions the inspectors will recommend action from simple up dating to suspension of oper ating privileges to resolve the issue The failure to present the evidence of proper work or function through the required records or to have up to date records is a basis for not authorizing operational privileges to an aviation organization and a basis for sus pending those privileges Revision 08 31AUG2008 CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING TU x INSPECTOR DATABASE INSTRUCTIONS MANUAL AVSO 1 1 2 I NTERNATI ONAL EXPECTATIONS A It is a fundamental concept of the ICAO Convention 1944 that a Contracting State is responsible for ensuring that the certificates and licenses issued by that State to aviation organizations and personnel meet the minimum standards for fitness outlined in the Conven
505. on their subordinates to provide reports or copies of records from the database Enter one non technical manager permissions Revision 09 31MAR2010 PAGE 17 8 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O PRN S GX OM His initials will now appear in the drop down menu of the Load permissions for viL Miror permissions from mirroring feature This user s permissions will be the template for other non technical managers Use the drop down menu to load the permissions for the next user If there are other non technical managers use the mirroring feature to enter those users before proceeding to the next grouping Now use the non technical manager user s initials your template to mirror their VIEW permissions as a Starting point for entering technical inspector permissions The moment the mirroring Apply button is selected the technical inspector has permis sions that mirror the non technical managers The first Technical Inspector user will be given additional capability to add new records to the CAA Action database This permission also allows them to edit their own records One ata time enter the additional permissions that should be assigned to a Refer to R 14 A through 14 F for technical inspector thereby completing a E template Now select another technical
506. onal Civil Aviation Organization ICAO has identified 8 critical elements of safety oversight systems The first 5 critical elements primarily involve the establishment and maintenance of the infrastructure of the organization 1 1 1 Copyright 2003 2012 The last 3 critical elements to an effective safety oversight organization involve the day to day implementation of the oversight They are 1 Certification and Licensing 2 Surveillance and 3 Resolution of Safety Issues The evidence that these elements are in place and effective are contained in the RECORDS of the State s civil aviation authority RECORDS ARE THE EVI DENCE The purpose of this section is to create a better understanding of why these records are necessary and Why this database is very effective in the collection and tracking of these RECORDS Aviation organizations are required by ICAO Standards and State Regulations to keep records pertaining to their flight operations and aircraft maintenance Before authorizing the beginning of flight operations a State s safety oversight inspectors will evaluate an aviation organization During that evaluation the inspectors will review the organization s If the required records are not adequate available or up to date the inspectors will not recommend authorizing flight operations records to ensure that they contain the required information and are up to date After an aviation organizati
507. oo Eee ial Copyright 2003 2012 PAGE 17 15 Revision 09 31MAR2010 Aviation Safety Oversight Group Inc aR CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING VSC INSPECTOR DATABASE INSTRUCTIONS MANUAL VIEW VIEW VIEW VIEW ORG Exemptions VIEW EDIT EDIT VIEW VIEW EDIT VIEW EDIT VIEW ORG Management VIEW VIEW VIEW VIEW VIEW EDIT EDIT VIEW VIEW EDIT VIEW EDIT VIEW ORG Non Certificated VIEW VIEW VIEW VIEW VIEW EDIT EDIT VIEW VIEW EDIT VIEW EDIT VIEW ORG Policy Manual VIEW VIEW VIEW VIEW Approvals view che EDIT EDIT weve LENN EDIT view ENS EDIT view ENS VI EW VIEW VIEW VIEW ORG Primary Record VIEW ADD ADD VIEW VIEW ADD VIEW ADD VIEW EDIT EDIT EDIT EDIT The Remainder Of This Page Intentionally Left Blank Revision 09 31MAR2010 PAGE 17 16 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL APPENDIX 17 F CAA Employee Qualification Permissions AVSO This table provides the recommendations of the CASORT development team for the various users when selecting the permissions located in the CAA Employee Qualification portion of the Manage Permissions Permissions mew too aep mew too aep ea Taa mew too aep mew too aep Technical Inspectors Principal Inspector Technical Supervisor TA Personnel Licensing TA Aircraft Airworthiness TA Training Admin He He a Non Techni
508. oordinators the responsibilities qualifications and training of Data Quality Coordinators C Get the the proper training and hold them responsibile for the quality of the data in the reports that are downloaded from the databases 1 8 4 REQUIRE I NSPECTORS TO USE COMPUTERS A Even the best of inspectors will have some reasons for why all of their entries are not Lack of computer literacy cannot be allowed to be getting into the database These reasons DEE l 7 range from not computer literate to no In the modern environment it is a necessary with h d technical skill to be able to use the computer access wit many other amusing an effectively for word processing research and e inventive reasons in between mails ae Provide computers training and continued B The only valid reason for not making entries is Bineor E E cio irae teen when the user does not have access through EIE their own computer to the database application Management should ensure that each inspector has access to their own computer during work hours The best solution is to provide a laptop that the inspector can use for work in the office and for travel Copyright 2003 2012 PAGE 1 23 Revision 10 31MAR2011 J Aviation Safety Oversight Group Inc x O l CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING AV S NICO INSPECTOR DATABASE INSTRUCTIONS MANUAL 1 8 5 REQUIRE NSPECTOR PERSONAL ENTRIES A Many technical personnel from the
509. opeller had deep nicks that had not been filed out The 2 engine had a fuel leak of one drop per minute from the low point Fuel dripping on tire Issued an aircraft condition notice to the owner WRONG THIS ENTRY IS A MAJOR MISTAKE No indication of a safety concern should be included in the Memo This includes even those safety concernsthat were resolved while the inspector was on site 6 What the inspector should have done was open a Safety issue to the CAA Action record Safety Issues UNAIRWORTHY AIRCRAFT Flap track had not evidence of lubrication Right tire did not have any visible tread remaining The number propeller had deep nicks that had not been filed out The 2 engine had a fuel leak of one drop per minute from the low point Fuel dripping on tire Actual Finding Ty 4 4 04 ssued an aircraft condition notice to the owner 7 Since all of these findings pertain to a single issue the aircraft was unairworthy the contents of the Memo field should be cut and inserted into a single Safety Issue Report in the Actual Finding field Memo now empty 8 All steps taken to accomplish resolution should be summarized chronologically in the Resolution Summary field 3 14 8 COMMON MISTAKE FAILURE TO OPEN SAFETY I SSUE 1 Inspector has a conversation with someone 2 During that conversation the person makes an allegation that an unauthorized operator is conducting flight operatio
510. or that is assigned to this organization Exemptions This sub table provides the information regarding each exemption deviation or waiver that has been granted to the organization Aircraft Listing This sub table provides the information regarding each aircraft that is authorized to be used by the organization Complexity Review This sub table provides the information about the numbers of persons employed by the organization in different technical specialities Policy Manual Approvals This sub table provides the information regarding each policy manual approval by revision number that has been authorized to the organization AOC Operational Approvals This sub table provides the information regarding each overall operational approval issued to the organization AOC Airworthiness Approvals This sub table provides the information regarding each overall airworthiness approval issued to the organization AOC Fleet Approvals This sub table provides the information regarding each approval issued to the organization for a specific fleet of aircraft AOC Station Airport Approvals This sub table provides the information regarding the specific airport station that has been issued to the organization Contracted Services Authorizations This sub table provides the information regarding the specific contractors used by the organization to conduct its safety operations AMO Approvals This sub table provides the information regarding the sp
511. ord you i i i case letters abcd to make your password enter with the password it has for you in the you must use lower case letters when you files enter it If you were to enter upper case letters ABCD by mistake the database will reject your log in 2 6 4 ENTERI NG YOUR PERSONAL PASSWORD After you log in to the database with your temporary password J Revision 10 31MAR2011 PAGE 2 10 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING xX O 3 gt INSPECTOR DATABASE INSTRUCTIONS MANUAL VS GX 1 To enter your personal password find the Preferences tab in the top middle of the screen gt fe ASORT Reports Preferences Help Welcome Gary Perkins VT 2 Left click on the Preferences tab 3 The Change Password screen should D Preferences appear 4 Type your old password in the Old Change Password Password box Old Password 5 Type your new password in the New Password box New Password Confirm Password 6 Type your new password in the Confirm Password box Change Password 7 Left Click the Change Password button 8 If you have made the proper entries the Password successfully changed message Password successfully changed will appear 9 Left click on Home or Logout to proceed vF CASORT Home Reports too our _ Preferences 2 6 5 PASSWORD SETTING ERROR MESSA
512. orizations The user may choose Active ALL to have the report include all of the current and historical approvals issued to this specific organization 13 9 AIRCRAFT REPORTS A The aircraft reports are taken from the CASORT Aircraft database Aircraft Reports These reports provide the ability to search the AIRCRAFT database for pertinent information concerning aircraft certificates and authorizations issued by the CAA All Registered Aircraft Provides a numerical listing of the Active Inactive Aircraft in the database Aircraft Comprehensive Provides ability to obtain a complete report for a specific aircraft serial number This report can be selected to show ALL files associated with that number or ONLY the active files B The All Registered Aircraft report is an extract from the Aircraft database sub table Registration Information The report extracts a listing of the Certificates of Registration in the database It is defaulted to Active Yes but the user may choose Active ALL to have the report include all of the certificates of registration that have been historically been issued by the CAA Copyright 2003 2012 PAGE 13 9 Revision 09 31MAR2010 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL C The Aircraft Comprehensive report extracts pertinent information regarding all of the approvals and authorizations issued to a specific a
513. orner of the blank Action Number field Action Number Copyright 2003 2012 PAGE 4 15 Revision 11 31AUG 2012 J Aviation Safety Oversight Group Inc A O FR CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM INSPECTOR DATABASE INSTRUCTIONS MANUAL 3 This action displays the 1st level selection list shown at the PE EAE right Select Investigations Resolution Investiqation Resclution f i f Inspections 4 This action will display the 2nd level selection list of Inspector Training primary or root numbers which are underlined to Certification Processing indicate there are other more specific action numbers and General Safety Programs descriptions under this root number 5 This action will display the second tier 7 selection list of primary numbers that If the user wants to view the expanded sec h b t by the Data Qualit ondary numbers it will be necessary to select ave GGN SELOY ME BAMA Uy that radial button Coordinator The user should locate the activity and number that applies Then select from the left ACTION column the word USE from that row Action Number Primary C C Field Action Number Search l Cancel Pam aaa Action Number Action Description Investigation Safety Issue Resolution Process Resolution Document Issued 6 That selection will fill in the i Control Number 12 0000 Action Number field and N Action Numb
514. orts that deal with UNFINISHED MRAI These reports are set up to only show the R records that are still planned Unfinished MRA Inspector Provides an inspector a listing of his unfinished MRAI inspections Unfinished MRAI By Organization Provides alisting of the unfinished MRAI inspections for a specific organization Unfinished MRA AII Provides a listing of all unfinished MRAI inspections in the database B The first example is the Unfinished MRAI Inspector report Inspector HKW was assigned 3 of the R records To see the R records assigned to that inspector click on the link for that standard report C This action will bring up the report filter Enter the initials of the i inspector to get a list of ALL of the UNFINISHED MRAI e ee assigned to this inspector Then select Generate Report EAEE ape D This action will bring up for that inspector ALL of that inspector s Unfinished MRAI records The following report is only a small sample of the reports that would be available for the inspector E Inthis particular case the Unfinished MRAI inspections are sorted 1 First by chronological order 2 Then by Action number and 3 Finally by Organization F The example below shows the 3 records that were just entered for this inspector At the time of this report these were the only R records for this inspector in the database Unfinished MRAI Inspector DATE ORG INI LOC MMS REG PE ACTION i
515. other methods are actually variations on the same method 1 The primary method is the one included Safety View on the CAA Action Entry form This satety issues m method allows the user to transition to another form but also provides a count of the numbers of records that are attached to the primary record 2 A variation on this method is used in other places in the database to provide for the These transition methods are discussed again transition to a single record In this case later in this manual s there is no number of records display B Revision 11 31AUG 2012 PAGE 3 16 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING N O y AV S G COM 3 3 10 AUTO FILLED NUMBER FIELDS A There are some reserved fields which are assigned auto filled numbers by the These four fields do not appear on the blank data database The four most visible invisible on entry form the original entry form examples are the 1 CAA Action Control Number field 2 CAA Action Record ID field 3 Safety Issue Number field and 4 Safety Issue ID They are assigned by the database the first time a new record is opened B The Control Number field is auto filled with a unique number which then allows the user to Control Number 12 00005 find that particular record by year in the database This number is called the Con
516. ould enter the specific license information The issuance of licenses and ratings are recorded in this sub table The results of any action taken regarding a license or rating are recorded in the PEL License History sub table 10 9 1 ENTRY PROCESS The process of entering PEL LICENSE information is as follows 1 From the PEL Primary Record data entry page for the specific license number select the ADD button to the right of the label Licenses Held 0 Contact Info 2 That selection will display the License Entry data entry form Five 5 fields should auto fill i PEL License Entry Form PEL Number 100758 Control Number Last Name Mamba Active Yes No First Name Mandla Expiration Date es i Fl ee wees Old Certificate Number Date Issued 5 5 2011 rl Basis For Issuance Ratings Limitations Endorsements Language LES License Number auto filled with the license number from the PEL Primary Record Last Name auto filled with the last name of the person listed in the PEL Primary Record table First Name auto filled with the first name of the person listed in the PEL Primary Record table Effective Date defaulted to current date may be modified to a different date J Revision 10 30SEP2011 PAGE 10 12 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL AVSO CoN M Active Yes 3 Th
517. ould not be changed The Location ID may be updated if the inspection was one that could have been accomplished anywhere in the organization s system of operations Record ID Record ID A amp E Number D A amp E Number Flanned Event Planned Event Inspector GKP GaryPerkins ff Inspector MLS Mal Sinclair Tracking Number Tracking Number Action Taken P Planned a Action Taken 5 Satisfactory mA a ddimmiyyyy ddimmiyyyy Date Accomplished 30 06 2007 a Date Accomplished 93 05 2007 select Organization ANYA Anywhere Airlines Organization ANYA Anywhere Airlines Location ID KJFK Kennedy International Location ID Cop rigut 2003 2012 PAGE 5 7 Revision 10 30SEP2011 J Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL The Aircraft MMS not shown should not be revised if specifically designated in the MRAI record The Pilot License Number not shown should not be revised if specifically designated in the MRAI record B The remainder of the record should be completed in accordance with the guidance for completing inspector records 5 3 4 STANDARD REPORT UNFINISHED MRAI INSPECTOR A The quickest way to see the records that were just entered and the assigned Record ID is to go to the Home Page and select the tab Reports In those reports the user will find the rep
518. oup Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL F The word or phrase associated with the particular search line will be highlighted 1 1 1 A Before authoring the beginning of flight RECORDS ARE THE EVIDENCE ae Aylabon ongenizations are required by ICAO Standands and State egulations to beso records pertaining to thelr flight onerations amd aircraft malni nance Opersions o Sigie s safety oversight inspecions will evaluate an avaton organization Cuing that evaluation te inspectors wil review the organizaliqns ronds to ensure feat her contain ee required Infomation ami are up ic dale G The user may proceed through the instances of occurrence of the word or phase or choose a new search to further drill down into the manual looking for more specific guidance or instructions a Revision 10 31MAR201 1 End of Appendix 2 A PAGE 2 22 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL APPENDIX 2 B Web Browser Settings H The CASORT database is a web based application This set up allows the user to make entries and navigate within the database as if they were actually on the Internet The tool bars will be familiar because they will be set for the same browser software the user has at home for the Internet The user should be able to
519. oyee Aircraft Qualification i f Edit S Lock Pi Active Wes Employee Number Employee f Wau Training Institution Qualification Type Aircraft Initial Instructor Name Gary Perkins Total Hours 20 Proof of Completion Certificate Aircrakt MMS 8777 200 Boeing Aircraft Management Certification TPPH Paul Hlawaz Corporation Completion Date 03 04 2010 Status 12 10 5 EXAMPLE EXCERPT OF REPORT OF FORMAL TRAINING The following formal training excerpt from a Qualification Comprehensive Report is provided for consideration of possible content C44 Employee Formal Training Active Date Completed Training Course Training Institution Yes 03 00 2010 1010 AVS06 Acrobat Searching amp Commenting Techniques Ghana GCAA Academy Yes 03 00 2010 1002 AVS06 CASORT CAA Action Database Training Ghana GCAA Academy Yes 03 09 2010 1003 AVS06 CASORT Safety Issue Database Training Ghana GCAA Academy Yes 26 07 2010 18710 ICAO GSI Personnel Licensing Ghana GCAA Academy Yes 1406 2010 001 MAINT Helicopter Aerodynamics Structures amp Systems Air Service Training Engineering Ltd Yes 29 01 2010 21000054 FAA Work Tracking System WTS FAA Academy Yes 28 09 2007 4008 GEN Dangerous Goods and Hazmat CATS Aero Vector Note that the report arranges the formal training course ascending from earliest to most recent training 12 11 CAA EMPLOYEE OJ T TRAINING 12 11 1 GENERAL A On the job training qualification
520. p CHECK THE RECORD When these entries are completed the user should select the Save amp Attach 1 From the Organization Primary Record data entry page for the specific organization number select the 97 Approvals General 0 ADD button to the right of the label AOC Operations General Add That selection will display the AOC Operations General data entry form Four fields should auto fill ORG Noncertificated Operations Organization Number 000131 Active Yes ONo anizati i i dcinmiyyyy Organization Name Four x Air Taxi Date Terminated Organization Identifier a i Revision Number Operations Type ted Aircraft MMS M k ddinmyyyy Effective Date 26 1 2005 Limiting Factor Control Number Method Basis amp Notes Organization Number auto filled with the serial number from the ORG Primary Record Organization Name auto filled with the Org name in the ORG Primary Record Effective Date defaulted to current date may be modified to a different date Active Yes The user must make at least two entries to save the record Select an Organization Identifier from the drop down menu provided Select the Operations Type from the list provided by the drop down menu that is displayed here It is possible that an organization may actively have more than one or all of these policy manual approvals Aeronautical Data Program Aeronautical Weather Program Alr Ambula
521. pector user is normally only allowed to EDIT his own records 3 15 1 ENTERING THE NORMAL VIEW SCREEN A Normally the VIEWING of CAA Action records will begin on the Home Page using the View CAA Actions View Enter button ee Revision 11 31AUG 2012 PAGE 3 40 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL Avso This will bring up the VIEW screen defaulted to contain all CAA Action records defaulted to the logged in user ascending order with the last record entered located on the top line Subtables D Select Action Record for Viewing Search for in Inspector Control ID Action Action Description INI ORG Action PE Project SI View 12 00006 26 2602 Inspect Aircraft at Ramp 26 08 2012 GKP 5 0 View 1232 00005 25 2602 Inspect Aircraft at Ramp 26 08 2012 GKP S PEL Conduct AME AMT Mechanic Airframe View 12 00004 11 3510C1 Skill Test 03 08 2012 GKF D View 12 00003 8 2605 Inspect Operations Support Organization 30 07 2012 GKF 5 View 12 00001 3 1009 Safety Issue Resolution Document Issued 12 07 2012 GKP I f the users want to see ALL records they should clear their initials from the Search for field then select Search This action will bring up all Action records for a global search f the users want to see more records on a ae page than is provided by the default 100 it Number of Recor
522. port X Add Field The info in the green box will be the Label that will appear in the ad hoc report 3 The user should repeat the field selection process until all the fields that are desired for the report have been selected Fields Choose fields for your report The user should be aware that the report protocol require that all of the fields for a particular file must appear in a single line in the report Revision 08 31AUG2008 PAGE 14 2 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING O GEEK A V S COM INSPECTOR DATABASE INSTRUCTIONS MANUAL The fields will attempt to compress the labels as the user selects more than words than will fit in a single line Fields Choose fields for your report X Add Field Nameer arber Beseion Een faen aecomoistea ON aS D ego 4 When all of the desired fields for the report are selected take the time to edit the field labels 14 3 3 EDITI NG THE FIELD LABELS If the headers are beginning to compress the user should condense the ad hoc report labels The only limiting factor is the actual data that will be in data fields For example Planned Event will have only a single letter in the data field so that label could be shortened to one or two letters such as PE The Date Accomplished field will have 10 characters of data so the label co
523. possible selections and interactions within the database provide the capability for the inspector to describe their daily activities technical decisions and identified safety issues Chapter 3 contains general information regarding the entry of activities Chapter 4 contains specific instructions for the entry of different types of inspector activites The end result is that it combines to show the reality and credibility of safety oversight pro cesses in the Inspectorate can easily see that the technical personnel are involved daily in safety oversight tasks Aviation Safety Oversight Group Inc PAGE 1 5 Revision 10 31MAR201 1 a CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL D Using the Standard Reports links management may conduct a quick search of the CAA Action records for specific dates or a range of dates to review the data that is being entered by the 1 2 3 A B 1 2 4 A B 1 2 5 A B 1 2 6 A B E Revision 10 31MAR2011 Specific Date CAA Action Search inspectors EVALUATI ONS This database software is more than just a tracking device for actions and decisions The numbering system does more than just report a generic certification evaluation It is set up to drill down and report in a very specific manner the actual evaluations that an inspector accomplishes during a certification For the purpose of understanding the diff
524. proper protocol for entering TC information in the database to ensure consistent data All other information on the form should be completed as required by the CAA Select the Save amp Attach which will ensure that the sub table record is attached to the Primary Record Save and Attach Then check the Aircraft Primary Record Page to Add da ensure that Type Certificate Type Certificate s sub table counter shows a record was entered PAGE 9 10 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O aR S GX OM 6 Then consider generating an Aircraft Comprehensive report showing the new information for the CAA s hard copy files Aircraft Type Certificate Active TCs Vahdahon Date AFM Date Revision Yes TsA TC s46678 2a yie2004 005196 26 9 10 ENTERING THE SUPPLEMENTAL TYPE CERTIFICATE NFORMATI ON A The SUPPLEMENTAL TYPE CERTIFICATE information should be provided by either the Owner or the Lessee B This information should be confirmed by the CAA before it is inserted in the database 1 From the Aircraft Primary Record page for the specific aircraft serial number select the ADD button to the right of the label Supplemental TC Supplemental TC 0 Add 2 That selection will display the Aircraft STC Entry Form Three fields should auto fill Serial Number
525. provides the CAA staff will the ability to quickly develop overview reports about the past and present resolution of safety Report Filters Selective Status of Safety Issues eee Safety Issue The report filters for this report were selected based on the Status request of experienced users I Risk One or more of these report filters may be used in _ combination to extract specific groupings of records Org ID Inspector C The Safety Issue Resolution Summary is just a Summary report with limited text allowing to CAA to maintain a backup outline of their safety issue database 13 5 UNFINISHED MRAI INSPECTIONS 13 5 1 GENERAL A Most of these standard reports display the planned minimum annual inspections that are currently UNFINISHED B The planning of the MRAI inspections is usually accomplished prior to the beginning of the year in which these inspections will occur This planning should be done in accordance with a CAA published MRAI document Inspectors should develop their individual plans to comply with the current MRAI document Supervisors should review and approve these planned events for upload into the CASORT Action database Revision 08 31AUG2008 PAGE 13 6 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL The initial plan should be printed and distributed to each CAA employee
526. py for printing B Selecting the Print link in the top right corner of the View page will bring up the usual print dialogue box for your printer l C Make your normal selections and click OK The document will be sent to your printer 3 15 7 EDITI NG THE RECORD The selection of the Edit link will recall that record from the database for edit purposes The EDIT link will not appear on the VIEW page when a user is viewing a record that was entered by another user 3 16 SELECTING ADMINISTRATI ON ACTION NUMBERS 3 16 1 NSPECTOR PLANNING ACTION NUMBER 1000 There are times when an inspector would like to ea ane epee reserve consecutive series of records file for a Pe ee sas TAKEN field for these reserved records have a P specific purpose On those occasions the to indicate that they are planned inspector is authorized to use the Action number itis the inspector s responsibility to ensure that 1000 for that purpose these reserved records are ultimately used during a fiscal year Copyright 2003 2012 PAGE 3 43 Revision 11 31AUG 2012 J Aviation Safety Oversight Group Inc N O PN CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM INSPECTOR DATABASE INSTRUCTIONS MANUAL 3 16 2 SPECI AL PROJ ECT ACTION NUMBERS 1001 lt sometimes seems that inspectors are assigned to too many special projects this is the inspectors method for recording that workload Cte e Fiel amp Action N
527. r Main Table Choose the main table to obtain records from 3 When the Main Table has been selected move tothe CAK Aciion Enty Fom Mitten iii lt 14 3 2 SELECTION OF REPORT FIELDS The next portion of the setup of an ad hoc report is to select the fields that will be displayed in the user s report 1 Select the drill down arrow to display a long Fields list of possible fields for selection in the EETA EE report Add Field Note that the actual selections must be CAA Action Entry Form Control Number CAA Action Entry Form Action Number a carefully done until the user becomes familar Action Number Specialty 7 with all of the possible selections and the aoa aaa ili ae 4 information that is provided The possible selections includes a significant amount of information that is actually behind the scenes when using the database Note that the sub table information is displayed in the list by a dash For example the creators recommend that for most reports the user should select the CAA Action Entry Form Action Number and also the associated sub table entry Action Number Action Description But the Action Number Specialty the inspector technical specialty will rarely be used 2 Selecta field for use in the report then select Add Field The field that is added will appear in green colored box immediately below Fields Choose fields for your re
528. r any table upload must correspond to the required field for the CASORT table destination The data entered into the individual cells must correspond to the allowable text in the CAA Action entry fields The data intended to replicate a CAA Action drop down menu selection must be one of the exact selections possible The required fields those indicated by red labels must have valid data Fields included in a table that are not required to have data may be left blank for the upload But a blank row in the middle of your data will cause table upload feature to ignore not upload any data that you may have in the rows below the blank row Itis permissible to make a series of small Excel tables to upload instead of one large one as long as the key interlocking fields have the key data e g MRAI Planned Events R MCE Planned Events P plus Project Number and Special Projects have the same project number lt is very important that all headers and values be exactly as they would appear in the CAA Action Entry form A The form will not upload if the software detects a entry error Where possible always copy and paste the selection from the CAA Action entry form Copyright 2003 2012 PAGE 6 15 Revision 10 30SEP2011 J Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL 6 6 3 MS EXCEL TEMPLATES ARE PROVIDED A In order to make th
529. r desiring to create that in the interest of standardization nor a new airport in the sub table should mal users be restricted from making the direct entry pending coordination with the Data Quality Coordinator to ensure that the Location Identifier is correct and unique 1 From the Home page gt CAA Action E Records select View AA Actions View Enter 2 From the View Page select the link Sub tables D fs ASORT Home Help _ Select Action Record for Viewing ee ee 3 This will drop down the list of available Action sub tables move cursor to and select the Action Location Enter button Action Aircraft MMS Action Location Action Organization Action Project Number Action Tracking Number CAA Action Entry Safety Concern 4 This will bring up the Create Location page Create Edit Location a 5 Enter the 4 letter ICAO Identifier for the new airport in the LOCATION ID entry field 6 Enter the airport name in the appropriate field the field has only 26 character spaces Location ID KLAX Airport Name Los Angeles International City Los Angeles State Province California 7 Enter the nearest large city associated with this name Country United States Active Yes O No 8 Enter the State or Province name if appropriate 9 Enter the abbreviated name of the country again the 26 character spaces limitation applies Copyright
530. r o dd mmyyyy Date Accomplished 17 7 2008 0Cti it i select Maintenance Rep PO Organization fo Management Rep RICHARDS ROBERT Other Operator PO Inspector Use akant KMIA Miami International Safety Issues booo Memo Discussed Mr Richards desire to add a new aircraft to his AOC 6 Itis now time to leave this record and open a new Action Entry to enter a new record select GO 7 He again has a choice With two more similar records left to Record has been saved You can now enter he again selects Enter a new record based on the revious record 8 He follows the previous previous sequence of steps twice more entering an different information 9 After the fourth record is completed the inspector selects Go to the home page to exit the database e Enter a new record A Enter a new record based on the previous record Go to the Home page More detailed instructions will be provided later for the editing and saving of records Remember that 85 of the inspectors database entries will be just as simple as this example 3 2 2 EXPLANATION OF ADMINISTRATION ACTION NUMBERS Paragraph 3 16 of the chapter contains an explanation of all of the Action numbers that appear under the 1 Level category Administration Inspectors should be familiar with these choices since probably 85 of their days are consumed by these types of tasks 3 3 CAA ACTION ENTRY FIE
531. r title from the dropdown menu provided RI Training Course shoi caa Regulatio _ 2001 C44 Regulations Indoctrination Operations Inspectors Browse for More 3 Ensure that the Date Completed field has the correct date 4 Enter the Training Institution from the a dropdown menu provided Training Institution Flight Safety Internatiol Flight Safety International Browse for More Wo Choice 5 Enter the Instructor s Names 6 Enter the Proof of Completion is selected from the dropdown menu provided 7 Enter the initials name of the management person who verified the completion of this training from the dropdown menu provided 8 Select Save and Attach to add this aircraft qualification record to the Primary Record of the jj employee Copyright 2003 2012 PAGE 12 15 Revision 10 30SEP2011 J Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL N O FR CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM 12 10 3 No SUPERCEDED RECORDS A Normally it is not necessary to deactivate any of these formal training records Do not attempt to revise the employee number or name fields B But inaccurate information may be edited if the editor does not attempt to revise the employee number or name 12 10 4 VIEW THE COMPLETED AIRCRAFT QUALIFICATION RECORD The completeted record should display on the View page similar to this example CAA Empl
532. ral previous safety oversight upgrade projects to be judged as failures The key missing ingredients were RECORDS Revision 08 31AUG2008 PAGE 1 2 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL B This was not because the required inspector evaluations inspections and actions did not Paper records put management in the position happen It was because they were collected of having to trust that the inspectors were tak and reported through PAPER records Paper eee actions and making the required records are not easily searched sorted and Summarized Paper records are easy to mis file or misplace even in small CAAs C Because of paper records management did not have a clear picture of what evidence was The end result was the auditor s judgement _ being developed Much of management s that the safety oversight implementation proj understanding of what records should be SSeS ee Ses available was based on the inspectors verbal assurances When audited a significant portion of these verbal assurances were found to be unsupported by records 1 1 5 PROJ ECT SUCCESS WITH RECORDS A The next project was a resounding success The difference was the implementation of a database similar to the CASORT database B That database was originally developed in MS Access The developers kept the complexity to a minimum using their experience with other programs around the world that we
533. rator Aero Advisor Inc B Inspectors are continuously finding situations where they would like to make an operator entry other than those listed in the Organization field such as an inspection of an operator from another country This field is designed to accommodate the recording of these encounters C The inspectors may enter any individual or organization other than those listed in the Organization field name in this field There are 45 character spaces provided for this entry 3 3 8 PARAGRAPH ENTRY FIELDS A There are three fields that provide for extensive narrative entries These are the 1 Memo CAA Action Entry Memo This operator was found to be using the Actual Finding Safety Issue Entry Johnson Air line station facilities 3 Risk Statement and Resolution Mitigation Summary Safety Issue Entry fields B These fields provide seemingly unlimited character spaces for making narrative entries C Because this unlimited space can result in too much uncontrolled information being inserted in the database a more detailed discussion is provided later in this chapter regarding the type of information which should appear in these fields 3 3 9 TABLE TRANSITI ON METHODS A There are three methods of transition from the primary table to related sub tables within the database B The transition by specific field user edit was previously discussed The two
534. re Employee number employee number in Primary Record Employee name employee name in Primary Record Effective date current date Active Yes D To complete this new record the user must 1 Select the employee s current technical The available choices in this menu are pre set specialty areas or assignments from the by the DatAdmin in consultation with AVSOG drop down menu programmers 2 Ensure effective date is correct and 3 Select Save and Attach to add this technical specialty record to the Primary Record of the employee 12 6 2 VIEW THE COMPLETED POSITION QUALIFICATION RECORD The completeted record should displayed on the View page similartothis CAA Employee Position Qualification example Back Employee Number 35987 Employee GJ44 John A Aryeetey Assignments Supervisory Licensing Officer Effective Date 14 03 2011 Active Yes Expiration Date J Revision 10 30SEP2011 PAGE 12 6 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O RR S GX OM 12 6 3 REVIEW CURRENCY OF ASSIGNMENTS A Ifthis entry was an upgrade of technical qualification or a change of technical assignment review this employee s list of active assignments by 1 From the employes s Primary Record View Page click on the underlined number to the right of the label Position Quailification CAA Employee Qual
535. re than one active sub table record for a PEL number normally means that one record needs to be deactivated To deactivate a sub table record Select View to display the record Select Edit to open the record for editing Itis possible but unusual that an individual Select the NO radial button for Active may be authorised more than one active Select GO record such as for PEL Licenses or PEL Designees It the user is uncertain about the status no record should be deactivated 8 That selection will cause the sub table record to be displayed 9 The user may now If the Edit and Print links do not appear the a Print the View record or user does not have the permissions for those functions b Open the record for Edit eae Copyright 2003 2012 PAGE 10 25 Revision 10 30SEP2011 J Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL N O FR CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM 10 18 PRINT THE PDF DOCUMENTS 10 18 1 PRINT THE D CARD S IZED PDF DOCUMENT 10 18 1 1 General A lf the user has the permissions that allow the printing of the official documents a view link will appear at the bottom of the View record 1 PEL License View PEL License 2 PEL Medical Certificate View Medical Certificate 3 PEL Designee View Designee Authority B The Certificate of Authority is intended to be the official document that conveys the functions a
536. re that Equipment Review s sub table counter shows a record was entered J Revision 10 30SEP2011 PAGE 9 22 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING x O INSPECTOR DATABASE INSTRUCTIONS MANUAL S CoN M 6 Then consider generating an Aircraft Comprehensive report showing the new information for the CAA s hard copy files Aircraft Comprehensive Aircraft Basic Info Active Serial Number Aircraft MMS Updated Yes 3456 BE1900 BE1900 19 06 2004 Aircraft Registration Info Active Registration Date Registered Yes C5 AGM 19 06 2004 Aircraft Owner Active Owner City State or Province Country Phone Yes Global Air Leasing Ltd London Devonshire United Kingdom 011 94 36 354 End of Chapter Copyright 2003 2012 PAGE 9 23 Revision 10 30SEP2011 J Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL A O Pf CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM This Page Intentionally Left Blank J Revision 10 30SEP2011 PAGE 9 24 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING xX O 3 gt INSPECTOR DATABASE INSTRUCTIONS MANUAL VS GX Chapter 10 Personnel Licensing Approvals amp Data Collection A The CASORT Suite of databases contains two primary methods to collect and track information about specific PEL licenses that are issued und
537. re too complex or too inefficent C All activities evaluations inspections and decisions were captured through the use of a Suddenly it was possible for management to CAA Action Entry form with seventeen fields at any time be updated on the inspectors activities and safety issue resolution simply by D All safety issues identified were captured pulling up a series of standard reports through the use of a Safety Issue Entry form that was attached to the CAA Action record that generated the issue E When both the ICAO and FAA international auditors arrived for their inspections Both auditing groups were impressed with the demonstrate that Summary records of certification surveillance and resolution of safety issues 1 All necessary certification actions had been taken 2 A program of minimum annual inspections surveillance was be accomplished and 3 Identified safety issues were being resolved in a proper and timely manner 1 1 6 THE BOTTOM LINE The bottom line is RECORDS With adequate and available records of inspectors activities The implementation of this database using the evaluations inspections and resolution of safety see uner aatea ie pe cee quic Aa the CAA Director can be confident of the professional to a modern professional status quality and effectiveness of the safety oversight program 1 1 7 CONTI NUED DEVELOPMENT OF THE DATABASE A It was apparent to the project leader that the database as it existed
538. record cannot be saved yet because the following field s do not have valid data Action Number Action Taken oe PAGE 2 3 Revision 10 31MAR2011 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL N O east CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S Gx COM 2 3 3 5 Selecting A Specific Record from a View Page Some links will take the user to listings of records such as shown below The user should left click the VIEW link opposite the record ID wanted to navigate to that particular record ID Action Date INI View gri 22 1150E 15 10 2007 JEP View 121 1160 15 10 2007 JEP View 120 2611C 12 10 2007 JEF View 119 2005A 10 10 2007 JEF 2 3 4 ACTION CHOICES OR BUTTONS 2 3 4 1 Use Links Some links will make a selection of an entry from a list of possible entries such as shown below Left clicking on the Use link opposite the information line to be selected puts that information into an entry field Action Number Acti Use feos Inspect Facilities amp Equipment Use 2604A inspect Main Base Facilities amp Equipment Use 26046 Inspect Station Facilities amp Equipment Use 2604C Inspect Training Facilities amp Equipment 2 3 4 2 Search Button on View page This feature allows a search of any of the fields in the selected primary or sub table A Examples of other ACTION features include the Search Button on the View page The search can be word specific
539. records cece cece eees 5 5 Create ANEW cece eee cece eee eees 6 3 6 6 6 9 number creating amp editing cece eee ee eee 6 2 CONMGCIING awecad asus ciwiratocwesaveneaaweuse s 6 11 IOCOUMER wicatt1ie soeueteeeys tha ates beeen 6 2 removing from primary list 0008 6 4 O FEVISION c2cteatecetenten chee eee eeiieeet mene eens 6 5 lock recordS 1 0 ccc cece cece eee c eee e eee e eee een 17 6 on the job training cseee eee eeeneee eee 12 16 open source Apache Tomcat ccc cece cece eee eees 1 4 M JAVA eeen dae TEE A ERAN SARS 1 4 MANAGE IMAGES sssesssersssesessseesseeesso 17 9 SOE eeehectceseucnscueeee eee EE RERS 1 4 manage permissions cece eee eee eee 17 2 17 7 organization manage USETS od s0 o00 0ocwndaasinseweeoew ewer ewen 17 2 aerial work cece e cece eee eees 11 21 manual aircraft listing ccc cece cece cette eee es 11 17 rules Of construction cece cece eee ee ees 0 4 AOC MCE airports approvals cee eee eee 11 29 evaluation contracted ServiceS cc cece cece 11 32 ACCESSING Of hdvddseedddacadsdicohotenadees 5 10 flight ops approvals cc eee eee 11 25 CONGUCEO 6 0 dcndriecsiamendeawees earns 5 10 maint fleet approvals 088 11 28 entering Of ciddencowtcadunsusadeenedaw hoes 5 15 Operations General 00 11 23 inspection ops fleet approvals 0c cece 11 26 ACCESSIN
540. records and Cee Safety Issues they have entered This has a subtle positive effect on numbers and timeliness of their record entries 1 8 7 SET ASIDE TIME FOR MAKING ENTRIES A Inspectors will always tell you that there is not enough time to make the entries Management If an inspector will not take the time to make should make sure that the inspectors are the records consider that there may be good reason to replace them with someone who does make the records aware that the entry of records is a primary function of their job B A manager or supervisor should make a special effort to ensure that there is time for data entry The bottom line reason that a technical inspector is employed is to have records of their activities and decisions 1 8 8 MANAGEMENT SHOULD BE THE EXAMPLE A This database application was set up in such a way to also track many of the tasks and decisions of technical managers and supervisors B The example of a manager or supervisor s knowledge and use of the application has a positive and reinforcing effect on the other users It should not be unusual for inspectors to find that managers and supervisors are logged in and using the system 1 8 9 DISTRIBUTE AND DISCUSS REPORTS A There are three reports in the database application that should be printed out at least once a week J Revision 10 31MAR2011 PAGE 1 24 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIO
541. renda Moore was the assigned caretaker and entry person for the records Had 12 findings during the inspection Opened safety issues covering all identified ISSUES This is acceptable because the inspector does not cite the findings here The referenced findings have been entered into Safety Issue Reports for tracking until resolution 3 14 6 WHAT SHOULD NOT BE ENTERED A Issues that need to be tracked to resolution should not be entered in the Memo field It is better to enter no information here than to carelessly make entries B The following examples are provided to avoid common entry mistakes in the Memo field 3 14 7 COMMON MISTAKE I NSPECTION FINDINGS IN MEMO 1 Inspector conducts an inspection of an aircraft 2 Inspector finds mechanical discrepancies that indicate that aircraft is not airworthy 3 Inspector issues the owner an Airworthiness Condition Notice listing the mechanical discrepancies found 4 Inspector returns to the office and begins making a CAA Action record 5 When the inspector gets to the Memo field he makes the following entry J Revision 11 31AUG 2012 PAGE 3 38 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL Memo Inspected aircraft had the following findings Flap track had not evidence of lubrication Right tire did not have any visible tread remaining The number 2 pr
542. review Section 6 6 Avoid the common errors that occur during completion of the Excel form 6 8 8 4 Completing the Customized MCE Certification Plan A Modify the row 2 to contain the customized data regarding the certification cel Anywhere MGE Cert Plan xis aaan View Insert Format Tools Data Window Help Adobe PDF Type a ques f C070016 1 Action Number Planned Event 2 2601A M Project Number Inspector Action Taken Date Accomplished Organization Location ID Aircraft M M S c0700 6 IksP P 30 06 2008 AAYA KMIA B737 800 B Count the number of MCE events contained in the customized certification plan Copy the original row C Select the total number of rows for which there will be a file entered J Revision 10 30SEP2011 PAGE 6 28 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL D With the cursor inside the selected rows right click and select Paste This will insert the data from the copied rows 1 Action Number Planned Event Project Number Inspector Action Taken Date Accomplished Organization Location ID Aircraft MIMIS 1M CO 0016 KSP Poo ooed TAAYA TKMIA IB737 800 T ha ee es P i P 2311A M 2311A M 23114A M 2311A M 2311A M 2311A M 23114A M 23114A M 2311A M Co70016 COr0016 COr0016 COr0016 COr0016 COr0016 Co70016 COr0016 COr0016 gt wo gr pia a a
543. riginal certification activities evaluations events and When those records are not available the result is demonstrations before issuance of an Air that the air operators of that State may not be Operator Certificate allowed to begin operations into another State such as the United States or 2 RECORDS of a program of on going Those that were operating will have their inspections to ensure that the operator operations severely restricted until an effective SS i civil aviation safety oversight program is i aaa the minimum safety standards implemented an 3 RECORDS of resolution of safety issues to ensure that the operator completed any correction deemed necessary by the State s safety oversight inspectors B These auditors will not accept the CAA personnel assurances that the safety oversight Adequate RECORDS of the certification sur task and obligations were discharged if the veillance and resolution of safety issues are an records are not adequate to support those unquestionable key factor in proof of imple mentation of an effective safety oversight pro assurances gram C The absence of adequate records is accepted proof that the necessary safety oversight tasks were not accomplished 1 1 4 PRO ECT FAILURE WITH RECORDS A This database was born as a result of frustration The inability to collect report and track inspector evaluations inspections and actions in a coherent manner caused seve
544. rmal training tracking of OJT training given and received 5 Action Taken In Work will be used by the instructor until the trainee s are able to demonstrate competency in the specific OJT task J Revision 11 31AUG 2012 PAGE 4 22 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING N O AV S G w MI C Completed will be used by the instructor when the OJT training on that When each trainee demonstrates competency in subject is completed with the trainee s all an OJT Task the instructor will annotate the hard demonstrating competency in the OJT Task copy OJT record of that accomplishment The instructor will then notify the supervisor of the 6 Date Accomplished A record should be date and task each trainee has successfully made for each day of the OJT training on accomplished the specific task The Data Quality Coordinator will make the official training completed entry into the CAA Employee 7 Location The location of the training Qualification database should be recorded 8 Memo The instructor enter the names of the persons receiving OJT and the key points of the training given End of Chapter Copyright 2003 2012 PAGE 4 23 Revision 11 31AUG 2012 J Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL A O Pf CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX
545. roperly save the record unless this action is taken BEFORE 9 5 ENTERING A NEW AIRCRAFT A Entering a new aircraft into the AIRCRAFT database is very simple J Revision 10 30SEP2011 PAGE 9 4 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL 1 From the Home Page select the Enter button on the Aircraft Approvals bar 2 This will bring up the Aircraft Primary Record entry form There are no noticeable default fields other than the Yes No radial buttons _ Aircraft Primary Record Serial Number Active T Yes No Registration Registration Info 0 Add Aircraft MMS a Airworthiness Certificate a Add Aircrat Operator CAA Approwals 0 Add Registration Yes No Owner a Add CofA 5 ves No Lessee o Add STCs ves No Insurer a Add Current Exemptions yes No ee aa m Add Insurance yes No Currently Leased J yes No Type Certificate o Add Supplemental TC o Add Exemptions o Add Memo M commit 3 The user should now complete at least the 4 required red label fields before taking any other action relative to this record D Aircraft Primary Record Serial Number 23495 Active Yes No Registration S0 DAC Registration Info o Add Aircraft MMS B777 200 Boeing Air Airworthiness Certificate Add 4 Enter the serial number of the aircraft in this free form 26 character field 5 Enter the curre
546. roup Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL N O FR CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM 2 The column labeled description is directly associated with the descriptive numbering associated with the specific CAA Action number for the record Project Number Summary Comments TGAA ATO Certification Final Report Report Filter Project Number C070111 Description Provides a chronological listing of all CAA Action Record IDs in the database for a specific project number iD DATE Action SPC DESCRIPTION ACTION REG LOC INI Project Number PE MMS ORG 111 24 07 2007 1150E 0 Certification ATO KMIA JEP C070111 TGAA 112 10 08 2007 1 154A G Conduct Pre Application meeting KMIA JEP C070111 TGAA 113 10 09 2007 1156E 0 Eval Conformance Report ATO KMIA JEP C070111 TGAA 114 19 09 2007 2351 0 Eval Fit Crew Standardization Policies A KMIA JEP C070111 TGAA 115 19 09 2007 1003A G Public Assistance Certification C KMIA JEP C070111 TGAA 116 24 09 2007 2331G 0 Eval Training Program Manual Content A KMIA JEP C070111 TGAA 117 02 10 2007 2604 0 Inspect Facilities amp Equipment F KMIA JEP C070111 TGAA 118 10 10 2007 2604C 0 inspect Training Facilities amp Equipment S KMIA JEP C070111 TGAA 119 10 10 2007 26054 0 Inspect Management and Support S KMIA JEP C070111 TGAA 120 12 10 2007 2611C 0 Inspect Simulator for Certification s KMIA JEP C070111 TGAA 121 15 10 2007 1160 G Issue Certific
547. roup Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL 1 From the Record Saved menu select Edit permissions for this user 2 This will bring up the Manage Permissions page for this user 3 Now take the necessary steps to load permissions for the new user More specific instructions on this task are pro vided in the Manage Permission section of this 17 4 2 3 Set Temporary Password chapter for more specific instructions lt will now be necessary select the Home tab to go to the Admin Home Page 1 Select the Manage button on the Users bar z Users 2 For the new user select Reset Password 3 Provide this temporary password to the user 4 Log out 17 4 3 EDIT USER A To edit a user from the Admin Home Page 1 Select the Manage button on the Users bar al Users 2 For the specific user select Edit 3 Make the necessary edits All fields except the username and user intials 4 If deactivating may be revised a Select No radial button for Active and b Select the Deactivation Date 5 Go the Admin Home Page Remember that the user s password is deleted 6 Reset the user s password every time the Edit link is selected for that user 7 Provide the temporary password to the user 8 Log out 17 5 MANAGE PERMISSIONS 17 5 1 SELECTING A USER A The other choice on the new Admin Home Page is Manage button
548. rrent permissions Place the cursor in a permission box or radial button that should be checked and click Pause and wait for the database to save that permission before moving to the next box Otherwise the database will not be saving as rapidly the boxes can being checked A blue saved banner will appear at the top of the page when the Successfully changed Action Inspector Use Number View permission to Yes permission has been saved Manage Permissions The database will move the current permission line up as the saving process occurs This will not be true at the bottom of the list because there will be no further items to move up Load permissions for TPPH Mirror permissions from Apply B Continue the process checking only those permissions that the specific user should have FOr guidance see the suggested list of permis sion assignments in Appendices 14 A through f a permissions box is checked erroneously that 14 F action will save the permission Unchecking a box with a saved permission will reset the box to no permission 17 5 5 3 Assign Permissions in Groups A Initially the permissions should be entered for distinct groups 1 The first permissions should be for upper level non technical managers if they desire to be able to view and print out records or use the database reporting features It is not necessary to enter non technical users who will rely
549. rs that appear on some web pages within the database Depending on the circumstances as defined in this chapter those bars may also be links gt Link This term will refer to identified location on a page that when selected will navigate to another web page gt Table This term will refer to a primary database with the CASORT database gt Sub table This term will refer to secondary tables that are associated with a specific table 2 2 WEB BROWSER SETTINGS A The CASORT database is a web based application This set up allows the user to make entries and navigate within the database If the user has not yet demonstrated computer Skills the Database Administrator may need to enter or check these settings to ensure that as if they were actually on the Internet they are entered correctly B The tool bars will be familiar because they will be set for the same browser software the user has at home for the Internet The user should be able to use skills they already have to navigate in this database C Itis important that the user ensure that their 7 web browser s Internet settings are set so that 9 Appendix 2 A for more specific guidance re Internet Explorer settings the browser does not restrict certain functions from the user 2 3 DATABASE GENERAL NAVI GATI ON A The purpose of this section is to discuss the different forms of Web Browser Navigation that the user will encounter when using t
550. rt the user chooses just to run the report 1 Select the link Run Report located in the bottom left of the page Run Report 2 That action will bring up the Report Filters for the Unsaved Report Report Filters Report Filters Unsaved Report Unsaved Report Date 01 01 2009 31 01 2009 PE R INI Org ID Action PE INI Org ID Action Comments Comments Status of MRAI for 2009 V Include report description Format Excel HTML Edit Report Include report description Format Excel HTML Generate Report Edit Report 3 Insert any specific values that might be desired 4 Select the Generate Report button Tne Gln ee This action will allow the user to determine if ommends that the report be named the ad hoc report is working correctly before saving it and saved before leaving the reports generator 14 7 ACCESSING A PREVIOUSLY SAVED REPORT To access a previously saved report the user should 1 Select the Reports tab on the Home Page Help i Reports Preferences _ Logout 2 Near the bottom of the page there will be a new link me My Reports where the any saved ad hoc reports iri developed by the user will be located Reports created Copyright 2003 2012 PAGE 14 7 Revision 09 31MAR2010 Aviation Safety Oversight Group Inc N O FR CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM INSPECTOR DATABASE INSTRUCTIONS MANUAL 3 Click on the M
551. rt of meeting the standards 3 Lose the right to fly to certain countries 1 9 4 TRAINING AND TRACKI NG Management has a clear role with respect to inspectors and records they must Provide adequate formal training for the inspector in the use of the database and help contents Provide on the job training on the use of the database including documentation of a satisfactory check of the inspector s proficiency Conduct random reviews of the inspector s database records Routinely weekly review the summary reports for unfinished inspections certification events and open safety issues and EXPECT that inspectors will enter their activity records in accordance with prescribed methods 1 10 DIGITAL INSPECTOR QUALIFICATION RECORDS A The CASORT database also provides for the digital collection and reporting of the Expanded guidance regarding the recording of accomplishment of the training and inspector qualification in the CASORT database qualification of the inspectors Se cee Sierras B A key factor in the credibility of a CAA s safety oversight program is the ability to show that the inspector workforce has been qualified for the functions that they perform Paper records and files tend to be incomplete Digital files keep the pertinent information in both summary and researchable form J Revision 10 31MAR2011 PAGE 1 26 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCT
552. s Aircraft if applicable This drop down menu is provided from the CAA Action Aircraft MMS sub table If the aircraft MMS does not appear in the sub table it will be necessary to have the Sys Admin enter the new MMS in the sub table Organization if applicable This drop down menu is provided from the CAA Action Organization sub table J Revision 10 30SEP2011 PAGE 10 16 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O eR S GX OM 10 11 2 SAVE CHECK AND EXIT THE RECORD When these entries are completed the user should select the Save amp Return oy 1 This action will bring the user back to the PEL Primary Record 2 Notice that the License Info record counter indicates that there is at least one record Designee Records attached to this PEL Primary Record 10 11 3 DEACTIVATE OuUT DATED RECORDS When completing a record it is a good practice upon exiting to VIEW the applicable sub table records for the PEL Licensee to check for any records that might be out dated by the new record 10 12 ENTERING PEL LICENSE HISTORY I NFORMATION This sub table is provided to allow the CAA to have a method separate from the CAA Action table to track CAA actions related to a license Some CAAs have chosen to use both the inspector and the licensing clerk to track these historical events 10 12 1 ENTRY PROCE
553. s G Yes No Insurer 1 Add Current Exemptions Yes No Equipment Review i Add Insurance Yes No Currently Leased Yee No Type Certificate 1 Add Supplemental TE 1 Add Exemptions 1 Add Memo 5 The user may now adda new sub table information by selecting the ADD button to the right l of the appropriate sub table label This action will display the selected sub table data entry form 6 Complete that form in accordance with the guidance that is contained later in this chapter 7 Save and Attach to the Primary Record 8 Select GO 9 This action will display the Record Saved links _ Record saved The user will choose Edit the record just entered if more information is to be added to Record has been saved You can now the Aircraft record Enter a new record The user will choose View the record just Edit the record just entered entered to edit any of the information in the sub tables to this record View the record just entered The user should move the cursor to select the Home tab if all work is completed on this particular record 9 4 ENTERING A NEW AIRCRAFT MAKE MODEL SERIES lf this aircraft is a new aircraft make model series to the aircraft registry the first step is to have the technical supervisor enter that information in the starting the data entry in the Aircraft database CAA Action aircraft sub table in accordance with the instructions provided in Chapter 6 It will NOT BE POSSIBLE to p
554. s qualification record select link for View Qualification Comprehensive Report 2 That action will display the report filter page auto filled with this employee s record number Note the record is defaulted to Active Only which would be the normal report select 3 Ifthe user purpose is to view the report select Generate Report The remainder of the possible selections on the view page are intended for preparation of formal reports See Chapter 13 for preparation of formal reports Report Filters gt Qualification Comprehensive Employee 35987 Associated Files All Active Only Comments Include report description hi Formats d Excel HTML 4 That action will display the comprehensive report in a separate web page Qualification Comprehensive Active Employee Employee Yes 35987 GJAA John AF Mploved Terminated yeetey 11 03 2011 CAd Employee Position Qualification Active Position Effective Date Expiration Date Yes supervisory Licensing Officer 14 03 2011 Copyright 2003 2012 CAA Employee Resume Active Begin End Employment Experience Yes 31 03 2010 Manager Fight Operations Section South Flonda Fight Standards District Office Federal Aviatios operation inspectors with scope of duties for all certificate management evaluation inspection and aerial work in the State of Florida Yes 31 03 2009 31 03 2010 Aierew Program Manager B737 South Florida Flight Standards Dis
555. s a ready filing this subject will be covered in detail later in this chapter Itis used as an all purpose filing number for paragraph 3 12 and Chapter 4 approval and other official records in the CASORT Suite of databases The Control Number allows the linking of related documents to the specific Action record that caused the generation of those documents J Revision 11 31AUG 2012 PAGE 3 2 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL 2 Copyright 2003 2012 The Action Number field provides a two tier drop down menu of possible numbers for the inspector s specific specialty The inspector will select the applicable Action Number and Task Description drop down list of numbers The Planned Event field is used by management to reserve a record for future evaluations and or inspections It is normally grayed out to the inspector user If management has made an entry in the PE field of an inspector s record it will be visible to the inspector user The Inspector field provides a drop down menu listing the persons authorized to make Action entries AVSOG EEK Action Number Because the Action Number selection is the foundation of all subsequent entries this sub ject will be covered in detail later in this chap ter and Chapters 4 and 5 Planned Event The Planned Event
556. s for Employees ssessrsssrrrrerererererrrrererererrrrrrerererrrrene 6 31 6 10 Entering Employee Training Plan cccccceccecsececeeeeeeeeeeeeaeeeeaeeeeaeeeeaeseteeestes 6 31 6 11 Entering Training Course amp Training Institution ccccceceeceeeeceeeeeeeeeeeteeeeees 6 32 Appendix 6 A Establishing Formal Training Course Numbers ceceececeeeeeeeeeeees 6 37 Chapter 7 Safety Concerns Entering Editing amp Printing 7 1 Safety Concern Entry Form Orientation cccccecceceeeeeeeeeeeeeeeeeeeeeeeeseeeeeeeeeees 7 1 7 2 Entering New or Editing Existing Safety Concern cccceececeeseceeeeeeeeeeeeeeeesenees 7 9 7 3 Deciding How to Handle Safety Concerns cccecseceececeeeeeeeeeeeeeeeaueeeaeeeaeeess 7 10 7 4 Individual or Combined Safety Concerns ccccceececeeeeeeeeeeeeueeeaueesaueesaeseeass 7 11 7 5 Recommended Safety Finding DISCUSSION ccceceececeeeeeeeeeeeeeeeaeeeeaeteeseteraess 7 12 7 6 Assessing RISK a cceminrerusocoimuisacacii hb iosawnguaatenanenmncohgananenienumesiaaaancaenaie 7 14 7 1 Up Dating Safety Concern Resolution Mitigation SUMMATLY ccceceeeeeeeeeeees 7 16 7 8 Closing Safety CONCELNS cccccececseceeeeeeeeeeeaueeeeeeeeseeeeaeeeeaeeeeaeseeaeseeaeaetaeaetes 7 19 Chapter 8 amp 8 Admin Tracking Database 8 1 What is an Administrative ISSUC ccccecseceeeeceeeeeeeeeceeeeaeeeeaeeeeaeeeeaeeetantetagss 8 1 8 2 View Open Issues in Administrative Tracking
557. s included at the end of this document 6 8 5 ENTERING PLANNED MCE EVENTS IN DATABASE A Only Data Quality Coordinators have the a default authority to enter planned minimum certification events make a selection in the PE field on the CAA Action Entry Form for their assigned inspectors B There are three methods Data Quality Coordinators may use to enter Planned Minimum Certification Events 1 Individually record by record through the CAA Action Data Entry Forms 2 By using a table import from an MS Excel planning document developed specifically developed for projects with a small number of for this particular certification by the MCE events assigned certification team or A customized certification plan should only be 3 By using a table import from MS Excel template provided by the CASORT development team for the specific type of certification The provided templates are Original certification of a passenger carrying airline of large aircraft Standardized templates are the best way to upload projects with a large number of MCE events Original certification of a cargo only airline of The templates provided by with the database are large aircraft examples that have been used effectively by CAA CAAs may customize these templates as Adding aircraft to a airline of large aircraft necessary Original certification of a commuter airline of 20 passenger aircraft Original certification of
558. s into the database C Taking advantage of a break in his work 1 He left clicks on the CAA Action Enter button CAA Actions 2 The CAA Action Entry record appears 3 2 1 1 CAA Action Default Entries He notices that the database has already made default entries in three 3 of the five Action Number 5 field required to complete a record for Planned Event ving into th l saving into the database fea GKP Gary Perkins 4 His inspector identifier and name Project Number oo already appear in the Inspector field Tracking Number Today s date is already entered in the pm C Date Accomplished field Action Taken a ddlmmyyyy His office location is already entered in Date Accomplished 17 7 2008 select the Location ID field ee Organization Other Operator Location ID KMIA Miami International Copyright 2003 2012 PAGE 3 7 Revision 11 31AUG 2012 J Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL x O FR CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM 3 2 1 2 Action Number Category Selection 1st Level 1 He left clicks on the down arrow in the Action Number field to display the menu ma bid Adcdministratio 2 This action provides him a list of general subject areas Investigation Enfarcement from which to select the action number that best Inspections describes the telephone calls and meetings of the Train
559. s located in the CAA Actions portion of the Manage Permissions Permissions Action Aircraft MMS Action Inspector Use Number Action Location Action Organization CAA Action Project Number CAA Action Tracking Number Action Entry Form Safety Issue Resolution Revision 09 31MAR2010 Technical Inspectors VIEW VIEW ADD VIEW VIEW ADD VIEW VIEW VIEW ADD Action Planned Event Field VIEW EDIT Principal Inspector VIEW VIEW ADD VIEW VIEW ADD VIEW VIEW VIEW ADD VIEW EDIT Technical Supervisor VIEW ADD EDIT VIEW ADD EDIT VIEW ADD EDIT VIEW ADD EDIT VIEW ADD EDIT VIEW ADD EDIT VIEW ADD EDIT EDIT VIEW EDIT TA Personnel Licensing VIEW VIEW ADD VIEW VIEW ADD VIEW VIEW VIEW ADD VIEW TA Aircraft Airworthiness TA Orgy o Admin VI EW VI EW ADD VI EW VI EW ADD VI EW VI EW VI EW ADD VI EW VI EW ADD VI EW The Remainder Of This Page Intentionally Left Blank PAGE 17 12 TA Training Admin SysAdmin VI EW VI EW ADD VI EW VI EW ADD VI EW VI EW VI EW ADD VI EW Non Technical Management VI EW ADD EDIT VIEW VIEW ADD EDIT VIEW ADD EDIT VIEW ADD EDIT VIEW ADD EDIT VIEW ADD EDIT VIEW ADD EDIT EDIT VIEW EDIT Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRU
560. s that are checked Generally all users will have this capability As arule upper level non technical management are only given this capability because they do not add or edit technical entries 2 Add This permission allows the technical user to ADD new records to the database and EDIT those records which the database recognizes are owned by the user In other words a user who has the ability to enter a record also has the ability to edit that record Technical personnel are given this capability in the tables and sub tables of the database where they are expected to enter data Revision 09 31MAR2010 PAGE 17 6 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O aR S GX OM 3 Edit This permission allows the user to EDIT any record within that table or sub table including those that are owned by other users For the CAA Action database this capability is normally limited to management and SysAdmin Persons engaged in specialized functions such as personnel licensing may be given this authority limited to their specific functions D The CAA Action Planned Event field EDIT is a specialized permission intended only for supervisors to designate that a record is planned for future completion The designation of a record as a planned event 3 will insert that record in the CAA Ac
561. scussion telecon or letter to aircraft and aircraft equipment specific subjects 1003D further defines the content of the discussion telecon or letter to be related to the licensing of personnel 1003E further defines the content of the discussion telecon or letter to be related to the inspections conducted by the Inspectorate 1003F further defines the content of the discussion telecon or letter to be related to investigations conducted by the Inspectorate 1003G further defines the content of the discussion telecon or letter to be related to general aviation and aerial work issues 3 16 5 I NTERNAL SUPPORT NUMBERS 1004 A These numbers are used when you are assisting other inspectors in a task For example you would use these numbers when you have assisted the primary inspector in accomplishing a task Action Number Action Description View 10044A Assist Other Inspector with Certification View 10046 Assist Other Inspector with AOC Action View 1004C Assist Other Inspector with Aircraft Equip Action View 10040 Assist Other Inspector with PEL Action View 1004E Assist Other Inspector with Inspection View 1004F Assist Other Inspector with Investigation Copyright 2003 2012 PAGE 3 45 Revision 11 31AUG 2012 J Assist Other CAA Inspector Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL N O FR CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM B If you p
562. sed method for inspectors to report their activities and With this software to construct records as evaluations in a standardized manner events are taking place the civil aviation authority has a capability that is equivalent to It is configured to make the required entries and in some respects more powerful than through interactive default entries those used by the most advanced States in Safety oversight These defaults are based on assumptions previously experienced by the inspectors in safety oversight projects Revision 10 31MAR2011 AGE 1 Copyright 2003 2012 ii G Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL 1 2 1 1 2 2 Copyright 2003 2012 C A The software assumes that the inspector does not like to make data entries and is not proficient in the use of computer record keeping The software makes these entries easy The user inspector will be able to make many records with just 5 mouse clicks talso employs drop down menu selections that first provide user specific previous entries in the field As a result most entries in these fields are just 2 mouse clicks This software is very user friendly to inspectors in order to get the maximum number of records from these users WHAT ARE ACTION NUMBERS A list of Action Numbers with their related descriptions are used in the database to numerically
563. sions from TJEP Apply sannnnnnnnnnnnnnnna 5 A blue successfully mirrored banner will be displayed Successfully mirrored permissions from TJEP Manage Permissions Copyright 2003 2012 PAGE 17 7 Revision 09 31MAR2010 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL 6 Atthis point the System Admin may individually edit any non applicable permissions for this user 7 Or just Logout 17 5 5 ENTERING PERMISSIONS 17 5 5 1 Entering Permissions for the First Time A The good news is that after the permissions have been entered for one user it is possible to mirror those permissions for other users Initially the drop down menu for mirroring will have no possible choices As each user s permissions are finalized their B The bad news is that the SysAdmin will have to ote a ap peat In Gre pow laden 4 ealec proceed through the setup of the first user s ee permissions by checking one permission at a time 17 5 5 2 Permissions Assignment Process Completely review of this section before begin A The process for assigning permissions is ning the actual entries simple Select the drop down menu arrow labeled load permissions for Load permissions for vil amp Select the user s initials from the drop down list that is provided That selection will cause the database to display the user s cu
564. sistent data and authority safety oversight reports The databases that make up the CASORT Suite include provisions to record very detailed information of the actions taken by a CAA s personnel and the approvals disapprovals that have been issued This manual is generic to data entry and collection to CAA safety oversight functions providing guidance to meet the minimum requirements The extent to which the additional voluntary fields are required to be completed during the entry of data is left to the policy made by the management of the individual CAAs 0 3 AVAILABILITY OF THIS MANUAL A The latest version of this CASORT Database Instructions Manual will be available 1 Within the CASORT database under the Help Tab and 2 Inthe shared Inspector Toolkit on the CAA Intranet server under Technical Guidance gt 004 Database Instructions Manual B CAA employees are encouraged to have a printed copy for use at their desk with the understanding that the printed copy should not be consulted as the official copy Copyright 2003 2012 PAGE 0 1 Revision 09 31MAR2010 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL N O east CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING VS G COM 0 4 COMPLIANCE WITH THIS MANUAL A For maximum effectiveness each assigned user Following the policies and procedures of this must comply with policies and procedures manual will ensure that
565. son cevicansateiacone Revision 11 31AUG2012 MDD EE A E T Revision 10 31MAR2011 WINGS aa eh ssek Revision 11 31AUG2012 M7 e E EE E Revision 10 31MAR2011 N AAE a E Revision 11 31AUG2012 L on es tieestauiecets Revision 10 31MAR2011 INA arar A E Revision 10 30SEP2011 E E E E E Revision 10 31MAR2011 INA SO oea Revision 10 30SEP2011 Chapter2 Database Preparation Chapter0 Manual Administration Procedures Oo aaea Revision 09 3IMAR2010 2 annn Revision 10 31MAR2011 OZ aa dada teva ees Revision 09 31MAR2010 2 2 ann Revision 10 31MAR2011 O53 T T T Revision 09 31MAR2010 P e ccccivetuicntniasdeaidtbatdusadeiet Revision 10 31MAR2011 OO T E N E TET Revision 09 31MAR2010 2 4 ennen Revision 10 31MAR2011 D ie E E Revision 09 31MAR2010 PSs EE Revision 10 31MAR2011 OO EE A Revision 09 31MAR2010 2 6 cecccccceucevevevevaveveveceuenenss Revision 10 31MAR2011 O 7 cc Revision 09 3IMAR2010 2 7 acc Revision 10 31MAR2011 ORG er Revision 09 31MAR2010 2 8 aneen Revision 10 31MAR2011 P E EE E E T Revision 10 31MAR2011 PAA EE Revision 10 31MAR2011 Chapter 1 General Record Keeping Ze a Revision 10 31MAR2011 Policies P e EE E Revision 10 31MAR2011 E DA A Revision 10 31MAR2011 J L sesererererererererereenrnenenes Revision 08 31AUG2008 2 14 i eeeneeee Revision 10 31MAR2011 2 sussesererererererererernenrnrenes Revision 08 31AUG2008 2 15 eee Revision 10 31MAR2011 L 3 useerererererererererernrernnnes Revision 08 31AUG2008 2 16 cece Revision 10 31MAR2011 Copyright 2003 201
566. spector should enter a new record using that Action number and enter the Action Taken as l In Work This method should be used each day the evaluation is undertaken until the inspector has made a decision regarding the acceptability of the document If the inspector s decision is that the document is currently not acceptable a new record using ee ee that Action number will be completed with the ct See ey eee Action Taken as D Disapproved Returned If the inspector s decision is that the document is acceptable the CAA Action file containing the RESERVED RECORD ID will be used and the Action Taken will be A Approved Accepted I NSPECTIONS AND DEMONSTRATIONS Each of the inspections listed BY RECORD ID nte Certification Panning Report as M for each of these RESERVED RECORDS evalua records must be accomplished in a tions must be S Satisfactory satisfactory manner before the Air Operator Certificate is issued The key point here is that the ACTION TAKEN When an inspector is assigned to undertake a particular minimum certification inspection that inspection must be accomplished in a single day lf the inspector s decision is that the inspection was not satisfactory a NEW RECORD using Do not use the reserved inspection Record ID ae number to enter Follow up Required that particular Action number will be completed with the Action Taken as F Follow Up Required lf the inspector s decision is that the inspect
567. srersnrnrnrsrrrererrrrnrerererrrrrrerene 9 12 9 12 Entering the Registration Number Info sssssssssersnensnenrnrsrerererrrrrrnrererrrrrreres 9 13 Copyright 2003 2012 PAGE TOC 3 Revision 11 31AUG2012 J Aviation Safety Oversight Group Inc N O erat CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM 9 13 9 14 9 15 9 16 9 17 9 18 INSPECTOR DATABASE INSTRUCTIONS MANUAL Entering the Airworthiness Certificate Information ccccceceeeeceeeeeeeeeeeeeeens 9 14 Entering the CAA Approvals for this Aircraft ccccccccecseeeeeeeeeeeeeeeeeeeeeesaneess 9 16 Entering the Owner Information ccccececseceeeeceeeeeeeeeeeeeeeeeeaeeeasseeaetetaeas 9 17 Entering the Lessee INFOrmation ccceccececsececseeeeeeeeeeeseeeeeeeeeeeteeauteeseteraes 9 18 Entering the Insurer Information ccccececceceeeeeceeeeeeeeeeeeeeeeeaeeeeseteeseteeaees 9 20 Entering the Equipment Review Information cccceececseeeeeeeeeeeeeeeeeeeeaeeess 9 21 Chapter 10 Personnel Licensing Approvals amp Data Collection 10 1 10 2 10 3 10 4 10 5 10 6 10 7 10 8 10 9 10 10 10 11 10 12 10 13 10 14 10 15 10 16 10 17 10 18 Accessing A Current PEL License Holder s Record ceccsceceeeeeeeeeeeeeeeeaseeeeeaes 10 1 Printing the Comprehensive Report cccecsececsececseeeeeeeeeeeeeeeseeseeeteeeeteesetess 10 2 Adding Data to an Existing PEL License Record ccecceceeceeeeeeeeeeeeeeeeeesane
568. sresesteseterseteseeeeecen pe ee BIG O Revision 10 30SEP2011 1 0 deieren cn eee TSE oo nes Revision 10 31MAR2010 1 8 ovcccccccccccececneeeueecunesneennns Revision 10 30SEP2011 g TOs E E E ys Revision 08 31AUG2008 Chapter 6 Data Quality Coordinator TO Revision 08 31AUG2008 Functions a Revision 08 31AUG2008 a coco cee ce cece eee ceceeeeens Revision 10 30SEP2011 TEND EEE Revision 08 31AUG2008 Er a Revision 10 30SEP2011 ya is are ear rea nares Revision 08 31AUG2008 Ee EON Revision 10 30SEP2011 TAA EE Revision 08 31AUG2008 SA eats tales date inate neta Revision 10 30SEP2011 TAU pe A E sens Revision 08 31AUG2008 Ee E E Revision 10 30SEP2011 TNO E Revision 08 31AUG2008 G laa Revision 10 30SEP2011 TAL See rere Revision 08 31AUG2008 lt Er re era Revision 10 30SEP2011 PANO giscetedcrevsrcsasssoseenvemieten Revision 08 31AUG2008 6 8 ooccceccccccccecececcececececeeees Revision 11 310CT2012 Ved D Seas atest estore teens Revision 08 31AUG2008 6 9 Revision 10 30SEP2011 ToD A EEE Revision 08 31AUG2008 6 10 OE Revision 10 30SEP2011 7 21 cee dai ieina inea 621 E REViSiOn 10 30SEP2011 1 22 derecetersadacesicpaiveeboceenenisseeatceereets a enietetinereate cea Eee ie en eee Revision 11 310CT2012 ood er er ore Revision 10 30SEP2011 oot eee eee eer Revision 11 310CT2012 Chapter8 Admin Tracking Database 20 srianan in Revision 1 EP2011 A E BL cocececcecseteeesessteeeeeeee Revision 11 31AUG 2012 GLO ana en Revision 10 30SEP2011 na OL E E patos R
569. st 14 4 SETUP OF THE FILTER amp SORT FIELDS Move left Change label Remove 14 4 1 FILTER FIELD SETUP A The Filter Fields can be any fields that are a part of the Main Table even those that do not appear in the report B Filter Fields may contain Blank filters in which the desired filter must be entered when a report is being requested and or Filters entered during the development of the ad hoc report C Procedure for setting up the filter fields is 1 Select the drop down menu for the Filter Fields The resulting drop down menu will contain every field in the selected Main Table even those that are not currently selected for display in the ad hoc report The user may select any field or fields as a filter 2 Select the desired filter field That action will insert the desired filter field in menu line 3 Select Add Filter That action will bring up the new filter field immediately below the drop down menu line In this case the date field will be left blank because the user intends that the filter will be filled in either a single date or range of dates see paragraphs 13 5 2 and 13 53 of this chapter when the actual report is being requested If the user inserts a default value in a Filter Field it will be Filter Fields Choose filter field s Control Number Action Number Planned Event Inspector Project Number Tracking Number
570. strative Activities Public Assistance Internal Technical Support 7 ge iS N Z wn D ans io Ko wm D i Note that this search brings up all of the action descriptions in the Action numbers that have the word major in the description In this search the user has determined that there are numbers addressing major repair for both maintenance and avionics inspectors The user may now select the most appropriate Action number j O Field Action Description major Search I Cancel a a Action Number Action Description Alteration Procedures Eval Major Modification amp Repair Records Eval Approve Major Modification Repair Evaluate Major Modification Eval Major Alterationj amp Repair Records Eval Approve Major Alteration Repair se nspect Major Altergfion amp Repair Records OO 3 7 3 COMPLEX YET SIMPLE THOROUGH DESCRIPTIVE NUMBERING A The most critical of all the fields for standardization of data entry will be the Action Number field This will be the field that writes the book on the CAA activities For that reason it is very important for the user to be well trained and standardized on the proper selection of Action numbers B The CAA Action data entry fields were carefully selected based on technical experience with the type of information that should be preserved as a record for the CAA The fields included in the current
571. such as a search for a name B The user defines a search by making entries in the two fields provided then left clicks on this l button That action will initiate the search Field Inspector VE Search selected in the search criteria fields 2 3 5 LINKS AND ACTI ON COMBI NATI ONS 2 3 5 1 ADD VIEW Buttons The ADD and VIEW BUTTONS on the primary table allow the user to take a specific action to These buttons are located on the primary table and allow the user to access an associated sub gt Add anew sub table record This action button table opens a new database entry page gt View one at a time of the current sub records that are associated with the primary record Generally it is preferable that viewing of the records associated with the primary table be accomplished through the Home Page links where a detailed listing is available for the particular sub table But when necessary it is possible to view the associated records on a one record at a time basis through this View Button J Revision 10 31MAR2011 PAGE 2 4 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O eR S GX OM 2 3 5 2 The Sub table Save and Return The sub tables to the primary record will have the following save amp Return Cancel options when accessed viewed from the primary record gt Save a
572. sued by the CAA including the license holder s Contact information PEL licenses Medical certificates Designee records License history Copyright 2003 2012 PAGE 0 5 Revision 09 31MAR2010 Aviation Safety Oversight Group Inc N O east CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING i VS Gx COM INSPECTOR DATABASE INSTRUCTIONS MANUAL Logbook review Language proficiency Organization database A database that provides for the collection and reporting of the approvals issued to holders of AOC AMO ATO and Aerial Work Certificates and even non certificated operators including their Management Contacts Operations and maintenance bases Arrangement with or as service providers Authorized aircraft Approved manuals Operational approvals Maintenance approvals Training approvals e e amp eo Oo Oo DS 10 Safety Concern database A database interfaced with the CAA Action database that provides for the collection tracking and resolution of safety issues identified by the Inspectorate personnel with emphais on risk assessment and mitigation 0 8 2 EDITING CONVENTIONS The following editing conventions will apply to the use of certain specific terminology within the text of all CAA manuals 1 Gender In this manual the male or female gender may be used in a generic sense to designate both sexes Will Shall and Must The words will shall and must
573. t a CAA is organization s conformance status exercising effective safety oversight B The primary inspection marker that these international audit groups look for is a program of PLANNED annual inspections of the CAA s approved organizations For the purposes of this section the acronym MRAI will denote that program C The audit groups also look for follow through Is there evidence that the CAA is accomplishing the inspections previously planned in a timely manner D Records of an MRAI program showing the full l annual plan and subsequent completion of that plan are critical to the international credibility of the CAA E When the need for a special inspection in addition to the MRAI events of an approved organization is identified it is in management s interest to again determine the minimum type and number of inspection events that will have to be accomplished 6 7 2 COMPLETE THE MRAI PLANNING FORM A The manager will have the inspectors assigned to accomplish certificate management of organizations complete the paper copies of the MRAI Planning Form B The inspectors will review the complexity factors for their organizations Using the CAA s MRAI guidelines the inspector will list the types numbers and deadline dates for the minimum annual inspections for each organization Copyright 2003 2012 PAGE 6 19 Revision 10 30SEP2011 J Aviation Safety Oversight Group Inc VS O N CIVIL AVIATION SAFETY OVERSIGHT REPOR
574. t allows the user to record the name ofa Management Rep management representative of an organization or operator associated with the activity This field is mandatory when a management person is associated with the Inspector Action especially when the inspector had direct interaction with the individual 19 The Simulator Number field is a text field that allows the user to record the Simulator identifying number of a simulator that is included in the CAA surveillance plan This field is mandatory when a simulator or training device is associated with the Inspector Action especially when it is used for training and proficiency events 20 The Training Course field is a drop down menu field that allows the user to chose Training Course from a list of training courses used by the CAA to establish a employee training plan and track completion of that plan This field is mandatory when the inspector is entries is provided in paragraph 4 7 This field is also mandatory when the instructor is recording the delivery of training 21 The Other Entity field is a text field A user may enter the name of any organization or Other Entity individual operator that is not included in the drop down menu of the Organization field Copyright 2003 2012 PAGE 3 5 Revision 11 31AUG 2012 J Aviation Safety Oversight Group Inc AVSOGC EEK CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUA
575. t an organization may actively have more than one or all of these approvals Class 1 Class 2 Class 3 Class 4 Class 5 Class 6 _ Class 7 Line Maintenance specialized Service 4 The user should make entries in the remaining fields as directed by the CAA 11 26 2 SAVE amp CHECK THE RECORD When these entries are completed the user should select the Save 1 This action will bring the user back to the ORG Primary Record data entry page 2 Notice that the AOC Contracted Services record counter indicates that there is one management contact record attached to this aircraft serial number 11 26 3 DEACTIVATE OuT DATED RECORDS When completing a record it is a good practice upon exiting to VIEW the applicable sub table records for the Organization to check for any records that might be out dated by the new record 11 27 ENTERING THE ATO APPROVALS I NFORMATION All ATO Approvals issued by the CAA to the Organization should be entered in this sub table 11 27 1 ENTRY PROCESS The process of entering ATO Approvals information is as follows 1 From the Organization Primary Record data entry page as aera cas for the specific organization number select the ADD oe button to the right of the label ATO Approvals Revision 08 31AUG2008 PAGE 11 34 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING xX O 3 gt INSPECTOR DATABASE INSTRUCTIONS MANUAL VS GX
576. t as T Scheduled Training R Minimum Required Annual Inspection 3 Selecting the correct Inspector initials M Minimum Certification Event A Management Ass igned Task 4 For formal training select a Tracking Number that i eee ee includes the training course and ins it uti on 5 Selecting the Action Taken as P Planned 6 Entering the target date in the Date Accomplished for the start date of the training 7 If training is to be at a organization under the CAA s supervision selecting the Org Identifier for a specific organization and 8 If other than the inspector s normal location changing the default Location to the training location 6 10 3 PRINT OUT HARD COPY OF TRAINING PLAN A There are 2 standard reports for the Training Plan 1 Employee Training Plan This report allows the CAA to make both a digital and hard copy paper record of the training plan right after it is uploaded 2 Status of Employee Training Plan This report allows the CAA to print out the status of the training plan for an individual employee or the entire organization covering a selected range of dates 6 11 ENTERING TRAINING COURSE amp TRAINING I NSTITUTION These tables must contain the training course and training ins it uti on information before a formal course entry may be made in a CAA Employee Formal Training sub table 6 11 1 I NSERTING NEW TRAINING COURSES To enter a new training course for subsequent entry in the Complete
577. t date Active Yes 3 The user must make at least two entries to save the record Select an Organization Identifier from the drop down menu provided Select the Arrangements from the list provided by the drop O rrenetan down menu that is displayed here t is possible that an organization may actively have one or more of all of these types of arrangements Interchange WITH j Long Term Charter FOR Long Term Charter FROM 4 The user should make entries in the remaining fields as WetLease FOR directed by the CAA WetLease FROM 11 24 2 SAVE amp CHECK THE RECORD When these entries are completed the user should select the Save 1 This action will bring the user back to the ORG Primary Record data entry page 2 Notice that the Wet Lease Approvals record counter indicates that there is one record attached to this organization number Copyright 2003 2012 PAGE 11 31 Revision 08 31AUG2008 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL N O FR CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM 11 24 3 DEACTIVATE OuT DATED RECORDS When completing a record it is a good practice upon exiting to VIEW the applicable sub table records for the Organization to check for any records that might be out dated by the new record 11 25 ENTERING THE AOC CONTRACTED SERVICES I NFORMATION This general grouping should contain the CAA s understanding of the contracted
578. t is possible that an Enroute Operations organization may actively have more than one or all of these GPS Approaches policy manual approvals GPS VNAY Approaches LDA Approaches NOB Approaches Noise Abatement Profile NORPAC Operations Flanned Release Remote Operations RSM Operations special Fuel Reserves Terminal Procedures Terminal VFR Operations VFR Large Aircraft VOR Approaches w 4 The user should make entries in the remaining fields as directed by the CAA 11 20 2 SAVE amp CHECK THE RECORD When these entries are completed the user should select the Save 1 This action will bring the user back to the ORG Primary Record data entry page 2 Notice that the AOC Approvals Flight Ops record counter indicates that there is one management AOC Approvals Flight Ops 1 contact record attached to this aircraft serial number 11 20 3 DEACTIVATE OuT DATED RECORDS When completing a record it is a good practice upon exiting to VIEW the applicable sub table records for the Organization to check for any records that might be out dated by the new record 11 21 ENTERING THE AOC APPROVALS OPS FLEET NFORMATION Those operations approvals that are applicable only to a specific aircraft tyoe operated by an AOC holder should be entered in this sub table 11 21 1 ENTRY PROCESS The process of entering AOC Approvals Ops Fleet information is as follows 1 From the Organization Primary Record data entry page for the speci
579. t name initial or full should be entered after the comma Conforming to a specific protocol for entering names will ensure that those names will be easily retrieved by a database search C Each of these fields provide at least 45 character spaces for entry D There are no default provisions to ensure that names are entered correctly 3 3 6 TEXT NUMBERS LETTERS COLLECTION FIELDS There are four fields on the CAA Action Entry form and five fields on the Safety Issue Entry form that are provided for the collection of specific numbers letters information gt J Revision 11 31AUG 2012 PAGE 3 14 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL AvSOG B On the CAA Action Entry form those fields are 1 Flight Number There are 10 character spaces intended to collect the number of the flight if Copyright 2003 2012 Aviation Safety Oversight Group Inc such a number is assigned 2 Registration Number There are 6 character spaces intended to collect the registration number of any specific aircraft that was inspected 3 Primary PEL Number There are 45 character spaces intended to collect the license number of the pilot in command All numbers and letters if applicable on the PEL license should be collected in this space 4 Other PEL Member Number There are 45 character spaces intended to
580. t occur at the default location it will be necessary to use the drop down menu to insert the correct location 4 2 4 FIELDS CRITICAL TO I NSPECTIONS A Organization The Organization identifier will already have been entered for an MRAI or MCE For all other records if the organization has been certificated by the Authority it will be listed in this drop down menu and should be selected This is very important for the computer records tracking and sorting capability of CASORT B Primary PEL Number An entry will be made in this field when the primary individual associated with the CAA Action is a PEL license holder e g individual being tested accomplishing maintenance instructing class etc C Registration Number An entry will be made in this field for all inspections involving a specific aircraft D Aircraft MMS An entry will be made in this field for all inspections involving a specific aircraft Copyright 2003 2012 PAGE 4 5 Revision 11 31AUG 2012 J Aviation Safety Oversight Group Inc N VS O 1 CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING i S G3 CO INSPECTOR DATABASE INSTRUCTIONS MANUAL E Simulator Number An entry will be made in this field if the inspection involved the simulator or training device either as the primary focus of the inspection or associated with the particular inspection process F Safety Concern s If the inspector identified one or more safety concerns during this Do
581. t search will display all files that have that value inthe search Organization field Project Number Aircraft Registration PEL Number Employee Number Investigation Number Subject 15 3 4 ACCESSING A DOCUMENT FROM ANACTION OR SAFETY CONCERN RECORD A Ifa CASORT record has one or more related documents in the Document Control database a value will be Related Active Documents T display at the bottom of that record Note that this record has 3 related documents in the Document Control database Copyright 2003 2012 PAGE 15 3 Revision 11 31AUG 2012 J Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL B To access those database records and documents the user must put the cursor on the number and select it C That selection will display the record if there is only 1 document In this example because there is more than 1 document the selection will display a listing of the 3 documents Active Control Date Type Specialty Subject re a a x PS View Yes 12 00010 28 08 2012 Resolution Operations AAWA aoe Enforcement Decision Order SI 12 00002 i BeBe aaa BiZ Enforcement Investigation Report SI 12 rita ina LAWA LIEW Yes 12 00010 26 08 2012 Report Operations AAWA n0002 0002 DJ ir View Yes 12 00010 28 08 2012 Investigation Operations AAWA fei Gross Nav Error SI 12 00002 D To access the document the use must select the View for
582. t would be difficult for another inspector to edit these records It is critical to the manager and the technical auditor of safety oversight programs that the inspectors technical decisions be captured in the records There is a default feature that restricts the inspector choices for situations involving certification evaluation and inspection requiring that the inspector make a technical decision for each record DESCRI PTI VE NUMBERING The key methodology that allows this software to accomplish the recording of activities better than more complex software is the descriptive numbering feature That is the copyrighted feature that provides for most activities a 4 number identifier as an indication of a generic task and also 4 number 1 letter identifier for more specific tasks in that particular activity In that manner the user may select a more descriptive number to further drill down to task actually performed PAGE 1 6 This numbering feature allows the summary reports provided by the database to sort on specific numbered tasks and include their task description Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O aR S GX OM C Inthe example provided a generic ramp inspection for a flight operations inspector is numbered 2602 while each of the more specific types of ramp inspections
583. tAdmin to ensure that the If the employee is not an authorized user of the new employee has been entered as an database their name will not appear in the authorized user of the CASORT databases Employee drop down menu field 2 Ifthe employee has been entered as a user from the Home Page select Enter Employee Qualifications View Enter 3 That action will display the Primary Record entry form for the CAA Employee Qualification Record a CAA Employee Qualification Record Employee Number Active yes No Employee Technical Licenses o Add Date Employed 16 4 2011 rey Aircraft Qualifi cation O Add dimmi yyy Formal Training 0 Add Date Terminated C OJT Qualification 0 Add Position Qualification Add A Add esume Add Contacts 0 Add The required fields to Save this record are shown with red labels For consistency of data selection and ia The database creators recommend that this be a retrieval the employee number must rigidly ive heehee conform to the protocol established by the CAA The Date Employed field defaults to the current date This must be changed if the actual date of hire was prior to the current date 4 Complete the required entries and select Saving at regular intervals is a good practice GO when entering large amount of data 5 This action will display the Record Saved links _ Record saved The user will choose Edit the record just
584. tach 1 This action will bring the user back to the ORG Primary Record data entry page 2 Notice that the CAA Contacts record counter indicates that there is one management contact record attached to this aircraft serial number 11 12 3 DEACTIVATE OuT DATED RECORDS FOI Principal Operations Inspector APO Assistant Principal Ops Inspector PMI Principal Maintenance Inspector AFMI Assistant Principal Maint Inspector FAI Principal Avionics Inspector APA Asst Principal Avionics Inspector AC Arman Certification Inspector Col Cabin Safety Inspector ACP Aircrew Program Manager FOI Flight Operations Inspector AAS Aircraft Surveyor ho Choice Save and Attach CAA Contacts 1 Add When completing a record it is a good practice upon exiting to VIEW the applicable sub table records for the Organization to check for any records that might be out dated by the new record 11 13 ENTERING THE EXEMPTIONS AUTHORIZATIONS EXEMPTIONS and DEVIATIONS from regulatory requirements authorized by the CAA for the Organization should be recorded in this sub table 11 13 11 ENTRY PROCESS The process of entering ORG Exemptions Deviations information is as follows 1 From the Organization Primary Record data entry page for the specific organization number select the ADD button to the right of the label ORG Exemptions Exemptions 0 Add 2 That selection will display the ORG Exemptions data
585. tags 1 12 1 5 Tracking Certification Events cccccceceececeeeeeeeeeeeeaeeeeaeeeeeeeeeaueesaueetaeeesannetaes 1 14 1 6 Collection of Satety Related Data svesmssadnevneniewnasmimri emma 1 16 1 7 Standard Reports Available ccccccececceceeceeeeeeeeeeeeeeeeeeeeeeeeeeeesaeeeeaeseeaeseeneas 1 20 1 8 Management s Key ROIG cciessracisdinnnniediveesenma erann rna 1 22 1 9 Expectations for INSpectOrS scsiissamsrcaximcantsaaanestaaanunvtnaaasnernmminacintasamentnas 1 25 1 10 Digital Inspector Qualification RecordS ssssssssssrererererrrrrrrrrrsrerrrrrrrrrrerererrre 1 26 Chapter2 Database Preparation Procedures 2 1 Definition of General Terms Used in This Database cccccceceeseceeeeeeeeeeeeeeees 2 1 2 2 Web Browser Settings cccccecceceececeececeecueeeceeeeeeeseeeeeeaeeeeaeeeeaeeeeaeteeaeseeaeretaees 2 1 2 3 Database General Navigation sssssrersrenrrsrrrrnrsrerererrnrerererernrrrrrererrrrrrrrerere 2 1 2 4 Log In Page Orientation cccceceececeececeeceeeeeeeeeaueeeseeeeeueeeeureesureeaueetsereeaeeetags 2 6 Copyright 2003 2012 PAGE TOC 1 Revision 11 31AUG2012 J Aviation Safety Oversight Group Inc N O erat CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM INSPECTOR DATABASE INSTRUCTIONS MANUAL 2 5 Log In PE OC COUN G S osineen renra A EEEE semis ena ein TER 2 8 2 6 Setting Your Personal Password cececseceececeeeeceeeeeeeeeseeeueeeaeeesaeeesaeseeaeseegeas 2 9 2 7 Home Pag
586. take to retain inspectors who cannot Inspectorate or will not make the necessary records of l l their activities evaluations inspections and render the inspector unusable 1 9 3 MAKING RECORDS IS THEIR PRIMARY ROLE A From the beginning their employment inspectors should be required to make good records At that point the quality of their inspections and evaluations may be suspect but the quality of their RECORDS should never be B Without the evidence records of their work management should assume that the inspector has not done the work Failure to make adequate records should be a reason to terminate the inspector for cause The employment contract for consultants should include verbiage to that effect and Failure to make adequate records should be a establish a goal regarding the minimum daily reason to refuse payment to consultant records to qualify for payment inspectors C These statements may sound harsh until you consider the outcome of their deficiencies in making the required records If international auditors or an accident inquiry board looks at the CAA s records and finds them inadequate the State or its airlines could 1 Be embarrassed in the international media l l i Failure of the inspector to make records of 2 Lose international status as meeting ICAO safety oversight is the primary reason that Standards and even good safety oversight programs ulti mately fall sho
587. tations or regulations that clearly compromised that flight this constitutes a safety of flight concern that must be addressed before further flight The inspector must advise the company management and persons directly associated with the safety of flight situation Consider whether the issuance of a Prevent Flying Order is necessary for safety Follow the methodology outlined in the Resolution and Enforcement Manual Non conformance with regulations Conformance with regulations is a requirement Inspectors cannot authorize or condone any operations that are not in compliance with the aviation regulations The inspector must notify the person s involved in the non conformance of the regulatory requirement that they must immediately cease any practice that will result in failure to comply with the regulations To the extent that an operator modifies their practices to stay in conformance with the regulations they may continue operations Complete the resolution process outlined in the Resolution and Enforcement Manual Non adherence to a published safety practice Conformance with published safety practices is necessary to safe operation Again inspectors cannot authorize or condone any operations that do not comply with published safety practices The inspector must identify and discuss the safety practices that are not being followed with the persons directly involved in the operation To the extent that an op
588. te with the actual date of notification included later in this chapter 7 1 15 CORRECTIVE PRIORITY LEVEL FIELD The LEVEL field is a required entry field It is used for trend analysis B This field is an indicator of the priority for correction that the Inspectorate is applying to the concern based on the Initial Risk determination C This field defaults to 2 Correction with 45 Re een ce days which is used by many CAAs for routine rect a safety concern that is given correction of safety concerns This selection an Initial Risk High or Medium may be overwritten with a different selection at Risk is very questionable the time of entry The LEVEL field selections are contained in a non editable drop down menu E The four possible selections in that drop down menu are 0 Safety of Flight Concern This selection indicates that the i iij issue required correction or mitigation before further flight 0 Safety of Flight lssue 1 Needs Priority Correction This selection indicates that the 1 Needs Priority Correction correction should be accomplished within 3 5 days but restricted flight operations may continue assuming the application of 3 Inspector Observation measures to mitigate the safety concern 2 Correction within 45 days Copyright 2003 2012 PAGE 7 5 Revision 11 31AUG 2012 J Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL N O east CIVIL AVIATION SAFETY OVERSIGHT REPORT
589. ted auto filled to Primary Record entry form the serial number field that appears in the sub table E The aircraft serial number and the aircraft MMS are auto filled into the sub tables by the database It is very important that the user complete the required red labeled fields on the Primary Record entry form BEFORE proceeding to any of the sub tables Failure to follow this protocol may result in SAVE errors or compromised data B Revision 10 30SEP2011 PAGE 9 8 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL AVSO J 7 t MI F When a record is entered in one of the sub tables the number in the box will change to reflect the current Exemptions 3 number of sub table records linked to the AIRCRAFT Primary Record G This database will allow the user to make ae Te ar ee J i unlimited multiple records in each of the sub E A E O eae does not indicate that any of these records are tables active inthe above example the number 3 only indicates that there are or have been 3 exemptions issued The current radial buttons on the Aircraft Primary Record page should be used to indicate currency at a glance H The purpose of the replicated fields on the AIRCRAFT Primary Record and the sub tables This separate but linked relationship between is to provide for SEPARATE viewing sorting the AIR
590. tenna The radar antenna was painted blue with a sub stance not in accordance with the manu facturer s standard z This should be one or more sentences that states in technical terms why the inspector believes the concern found is contrary to a regulation or relevant safety practice This should be complete enough that a technical inspector would understand why this matter was a safety concern THE NON TECHNICAL MPORTANCE OF FINDING It is critical for most safety findings to include a short discussion indicating why in non technical terms this finding is considered a safety concern EXAMPLE Unsafe Radar Antenna The radar antenna was painted blue with a substance not in accordance with the manufacturer s stan dard Failure to comply with the manufac turers requirement could result in inaccurate altitude readings to the pilot Inaccurate altitude information has been a contributing factor to aircraft acci dents This may be in one or more sentences This statement should be complete enough that a non technical person will be able to understand why this matter is a safety concern The inspector may choose to include this information in his Risk Statement text required for High amp Medium Risk rather than the Safety Concern text THE CIRCUMSTANCES Many times it is necessary to include more discussion about the events leading up to the safety finding to enable the understanding of why
591. tered it is now time to select GO C Ifthe database confirms that the record has been saved select Go to Home Page or Edit the _ Record saved record just entered The procedure associated with either selection will ultimately allow the user oe hiies ee ii to return to the Aircraft Primary Record entry form to continue the editing of the record Enter a new record Edit the record just entered View the record just entered This aircraft record is now a permanent file in the CAA database Aircraft Comprehensive D There is a standard printout report that will allow the user to have a paper record of their entry of a specific aircraft It is available under l l the Reports tab on the Home Page The Aireraft Basic info example is of a different aircraft than has been Active Seral Number Awcraft MMS Updated included in the examples previously shown Yes 3456 BE1900 BE1900 1906004 9 6 COMPLETING OR EDITING THE AIRCRAFT RECORD A Now any user will be able to return to this saved record for the purpose of completing or editing the record by entering the AIRCRAFT Primary Record then Add the new record The database creators recommend that the new entries to the sub tables be accomplished a 1 From the Home Page select the View button on the Aircraft Approvals bar oy Aircraft Approvals View Enter 2 On the VIEW page the specific aircraft can be found by a Sorting the R
592. th the Safety Issue database Scheduling of future actions Notification of pending planned actions ee gt o oo o 4 CAA Employee Qualification database A database that provides for the collection and reporting of employee qualification activities including employee Contact information Current position qualfication Technical licenses Resume Aircraft qualification Formal training completion On the job training completion ee amp oe Oo o 5 Database Administrator The computer person with primary responsibility for the security and operational functionality of the CASORT suite of databases 6 Data Quality Coordinator An inspector s assigned by the CAA management to a Enter the content of CASORT drop down menus that are critical to consistency of data b Review the quality of the data being entered in the databases c Make recommendations to management for revisions that may be necessary to the coherence and consistency of the data 7 Document Control database A database to control the digital filling and searching of correspondence plans reports and other documents determined to be critical to the safety oversight function of the CAA including Full search capability Linking to supporting files within the CASORT Suite of databases 8 PEL database A database that that provides for the reporting and tracking of licenses events and approvals regarding personnel licensing that areis
593. th the first name of the person listed in the PEL Primary Record table Effective Date defaulted to current date may be modified to a different date gt gt gt SO Active Yes 3 The user must make two additional field entries in order to save the record Purpose of Review Use the drop down menu to select the reason for the review This list provides the normal possibilities for conducting a After Accident logbook review After Incident Annual Review Flight Time This field is to collect total time The recommended Flight Test method is for those times should be entered in tenths of an hour e g 0 1 6 minutes 0 2 12 minutes etc The real issue here is to ensure that all persons make these entries in a standardized manner Inspection 4 In order to complete the record the user should make entries in all of the fields using a zero for those fields where the PEL Licensee does not have logbook entries 10 13 2 SAVE CHECK AND EXIT THE RECORD A When these entries are completed the user should select the Save amp Return Save and Attach Cant i 1 This action will bring the user back to the PEL Primary Record 2 Notice that the License Info record counter indicates that there is at least one record attached Logbook Review ho to this PEL Primary Record 10 13 3 DEACTIVATE OUT DATED RECORDS When completing a record it is a good practice upon exiting to VIEW the applic
594. that it is readable 10 Now go to the CASORT records which should contain the links to see that the Small errors in numbering during the ine are ther document control entry could cause the links to be placed on the wrong records Copyright 2003 2012 PAGE 15 9 Revision 11 31AUG 2012 J Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL A O east CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S Gx COM Make sure the record has been locked before leaving it End of Chapter J Revision 11 31AUG 2012 PAGE 15 10 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING N O Tr AV S G i E MI Chapter 16 Incident Reporting Database This chapter will provide guidance for the reporting E and tracking of issues correspondence and Projected Date 15 January 2013 document processing that are not safety concerns The Remainder Of This Page Intentionally Left Blank Copyright 2003 2012 PAGE 16 1 Revision 11 31AUG 2012 J Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL A O east CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM This Page Intentionally Left Blank J Revision 11 31AUG 2012 PAGE 16 2 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPO
595. the Inspectorate as life changes occur such as color of hair weight and address It also provides internal links to the following sub tables PEL License This sub table allows the tracking of each current license that is held by the airman Each license will be a separate record in the sub table Medical Certificates This sub table tracks the actions associated with the medical examinations and issuance of medical certificates to the airman Contact Information This sub table collects the address phone and E mail information to allow the Inspectorate to contact the license holder License History This sub table allows the Inspectorate to collect the events that occur regarding the PEL license holder Logbook Review This sub table allows the Inspectorate to track the logbook information that is obtained during the licensing and any investigation process Designee Records This sub table allows the Inspectorate to track the original and recurrent designation of a particular license holder with the authority to take action on behalf of the Inspectorate C The database application provides links to the different sub tables from the Home Page and internal view screens D Using the following standard reports links It is possible to print An up to date listing of all PEL licenses in the Personnel Licensing database An overall report regarding a specific PEL license or Asearch of the CAA Action database for al
596. the Log In Page and all subsequent pages B This is a reminder that the use of this database is subject to United States and other copyright laws contained in international treaties 2000 2011 Casey Perkins Kip Perkins C The Licensee for use of the database will also appear here and in the User License Terms The Licensee is then authorized to have assigned end users of the database 2 4 3 USER LICENSE A The user license is contained under the links on the log in page Notice B Each civil aviation authority that is issued this license may have as end users all of their employees All licensed users must read the License 4greement before logging into this database for the first time Licensed for use by lt Placeholder Name gt only C Clicking on that link will bring up the User License By logging inte the Civil Aviation Safety Oversight Reporting and Tracking Database CASORT you agree 2 4 4 DELETED to both the terms and conditions of the license agreement 2 4 5 END USER AGREEMENT A The lower center button on the log in page is labeled Authorized End Users Database License s Documentation License sse Contact AVSOG Worldwide Exclusive Distribution Rights assigned to Aviation Safety Oversight Group I J Revision 10 31MAR2011 PAGE 2 6 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING i INSPECTOR DATABASE INSTRUCTIO
597. the concern J is acceptable provided that the inspector will do the necessary research if the concern is questioned by the operator Copyright 2003 2012 PAGE 7 3 Revision 08 31AUG2008 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL N O east CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM 7 1 6 REGULATION FIELD A The REGULATION field is provided to cite the specific source of a requirement other than a relevant safety practice It is primarily used to support concerns identified in the TYPE field as A or B B Depending on the version of the database this field is blank or defaults to Not Applicable at origination Regulation Not Applicable of the record This default entry selection may be overwritten at the time of entry with the specific Regulation 8 135 source regulation C The failure to identify the specific regulation cific reference for identifying the concern pro provided that the inspector will do the necessary research if the concern is questioned by the operator 7 1 7 JOB AID FIELD A The JOB AID field is provided for those States that use job aid checklists as their primary source for identifying safety concerns The use of job aids as source references does provide the ability to implement a more specific trend analysis B Because most States do not use this methodology this field defaults to None at Job Aid Origination of the record
598. the concern is significant This portion of the statement should include a discussion of the number of times this concern has already been a safety factor It should also include references to any known approvals for the operator or individual that are at risk OTHER I TEMS OF PROOF EXAMPLE Unsafe Radar Antenna The radar antenna was painted blue with a substance not in accordance with the manufacturer s stan dard Failure to comply with the manufacturers requirement could result in inaccurate altitude readings to the pilot Inaccurate altitude infor mation has been a contributing factor to air craft accidents The aircraft had been operated on 10 flights since the paint has been applied The airline has approval for Category I instrument approaches lt is not necessary to put more detailed facts and information in the safety concern finding This type of specific information regarding your findings should be in the form of inspector statements witness statements copies of records letters of correspondence etc which should be collected as items of proof see Chapter 16 of the Resolution Manual lt is a good practice even with simple findings to draft an inspector statement on the spot Use the Enforcement Investigation Report EIR standard form Parts A B and C to focus your mind on the proper collection of related information and items of proof These items of proof will later be linked via the CASORT Docume
599. the desired record E Then select the Document File link to open the actual document for review and print if required 15 4 BE CAREFUL WITH YOUR SERVER MEMORY A The recommended protocol for Document Control is to USE IT SPARINGLY The only documents that should be attached are key evidence such as for CAA Action approval letters Safety Concern resolution docs such as letters and enforcement investigation report Qualification PEL licenses course certificates OJT completion Aircraft Approvals applications copies of certificates Organizations approval termination documents B Definitely DO NOT give this feature to the inspector workforce The use of memory can easily get out of control Inspectors like to keep pictures and other l Uncontrolled scanning of documents can memory intensive documents with one scanned page be 7 734k gif They seldom take the time to compress or picture file or even a 24 454k picture file optimize documents This size of document would be There seems to be a culture of collecting UNACCEPTABLE for insertion into useless more is better information as records Document Control 15 5 INSERT ONLY CRITICAL DOCUMENTS 15 5 1 DOCUMENTS AS EVIDENCE A It is important that only the documents that can DOC rEllOm a Ean be considered to be important or evidence documents directly be inserted in the database Examples of the This can lead to a tremendous nu
600. the manual or is no longer pertinent B Bulletins issued by AVSOG will normally be associated with new changes in the software or workarounds for bugs 0 6 1 2 Formal Manual Revision A new digital manual incorporating the latest revision will be issued with a revision number and highlights of the revision These Revisions will include updating of the list of effective pages table of contents and index and include the the insertion of the revision will be recorded by the user in the Record of Revisions Users of hard copy manuals should review the LEP and make the proper page revisions 0 6 1 3 Local Revision A Local revisions may be issued by CAA management as necessary to make simple changes to policy and procedure B AVSOG recommends that if such guidance is issued it should be accomplished by Revision 09 31MAR2010 PAGE 0 2 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING N O y i AV S G3 c rs MI INSPECTOR DATABASE INSTRUCTIONS MANUAL 1 Inserting Adobe attachments or other commenting techniques within the Inspector Toolkit copy of 003 Database Instructions Manual and 2 Publishing local hard copy page paragraph supplements distributed to all CAA employee containing the CAA specific guidance 0 6 2 AWARENESS OF REVISIONS The DatAdmin will advise all employees when the software or manual hase been revised U Employees are expected
601. the record Revision 08 31AUG2008 PAGE 11 20 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O eR S GX OM Select an Organization Identifier from the drop down menu provided Select the Purpose of the Review provided by the drop down menu Annual Revalidation that is displayed here Initial Certification NONS a Inspection 4 The user should make entries in the remaining fields as directed by No Choice the CAA 11 16 2 SAVE amp CHECK THE RECORD When these entries are completed the user should select the Save 1 This action will bring the user back to the ORG Primary Record data entry page 2 Notice that the Complexity Review record counter indicates that there is one management contact record Complexity Review 1 attached to this aircraft serial number Ada 11 16 3 DEACTIVATE OUT DATED RECORDS When completing a record it is a good practice upon exiting to VIEW the applicable sub table records for the Organization to check for any records that might be out dated by the new record 11 17 ENTERING AERIAL WORK APPROVALS This sub table provides the method for the CAA to record the current and historical aerial work authorizations that have been issued 11 17 1 ENTRY PROCESS The process of entering new Aerial Work Authorization information is as follows 1 From the Organization Pri
602. the remaining fields as directed by the CAA The Control Number field is provided on i this data entry page to enter the number of Entering the Control Number provides for a the verifying CAA Action record that shows cross check of CAA approval records this exemption deviation was acceptable to the CAA 11 13 2 SAVE CHECK amp LEAVE THE RECORD When these entries are completed the user should select the Save 1 This action will bring the user back to the ORG Primary Record data entry page 2 Notice that the Exemptions record counter indicates that there is one management contact record attached to this aircraft serial number Exemptions Add 11 13 3 DEACTIVATE OuUT DATED RECORDS When completing a record it is a good practice upon exiting to VIEW the applicable sub table records for the Organization to check for any records that might be out dated by the new record 11 14 ENTERING THE ORG AIRCRAFT LISTING AUTHORIZATIONS The AIRCRAFT LISTING sub table provides the method for the CAA to track the current aircraft the Organization is authorized to operate 11 14 1 ENTRY PROCESS The process of entering ORG Aircraft Listing information is as follows 1 From the Organization Primary Record data entry page for the specific organization number select the Aircraft Listing 0 ADD button to the right of the label ORG Aircraft Listing Copyright 2003 2012 PAGE 11 17 Revision 08 31AUG2008 Aviation Safe
603. the tab labeled Qualification and 1 Select View button on the Organization Approvals iy Organization Approvarn View Enter 2 That action will display the listing of ALL ORGanization records in the database Remember that the list is defaulted to display the last record entered at the top of the list Remember that you can adjust this list by clicking on the header labels to make the list ascending or descending for that column 3 From the list select the ORGanization record that you would like to access by clicking on View in the far left column Copyright 2003 2012 PAGE 11 1 Revision 08 31AUG2008 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL N O PN CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM 4 That action will display the View screen for the related record Back Edit Print Done Organization Number AOC 1122 Active Yes Organization Name Vagabon Services AOC Approvals Areas Business Names 1 AOC Approvals Routes ORG Certificates AOC Approvals General AOC Approvals Flight Ops AOC Approvals Ops Fleet AOC Approvals Maint Fleet AOC Approvals Airports 1 Base Locations 1 r 1 1 Aircraft Listing 1 AOC Leasing Arrangements 1 1 1 1 1 1 Management Contacts CAA Contacts Exemptions AOC Contracted Services AOC Maintenance Arrangements Policy Manual Approvals Complexity Review AMO Approvals ATO Approvals Aerial Wor
604. the technical supervisor enter that information in the CAA Action Organization sub table in accordance with the instructions provided in Chapter 6 11 4 2 Now ENTER THE New ORG RECORD Entering a new organization into the ORGANIZATION database is very simple 1 Select the Enter button on the Organization Approvals Organization Approvals Revision 08 31AUG2008 PAGE 11 4 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL AVSOG CER 2 This will bring up the ORG Primary Record entry form There are no noticeable default fields other than the Yes No Active radial buttons ORG Primary Record Organization Number s Poo Active Yes No Organization Name AOC Approvals Areas 0 Business Names 0 Add AOC Approvals Routes 0 ORG Certificates 0 AOC Approvals General 0 Base Locations 0 AOC Approvals Flight Ops 0 Management Contacts 0 Add AOC Approvals Ops Fleet 0 CAA Contacts 0 AOC Approvals Maint Fleet 0 Exemptions 0 AOC Approvals Airports 0 Aircraft Listing 0 Add AOC Leasing Arrangements 0 Policy Manual Approvals 9 AOC Contracted Services 0 Complexity Review 0 AOC Maintenance Arrangements 0 AMO Approvals 0 AOC Training Arrangments 0 ATO Approvals 0 AOC Approvals Simulators 0 Add Aerial Work Approvals 0 Non Certificated Operations 0 Add Commit 3 The user should now complete at least the 3 required red l
605. the various View pages provided in the CASORT databases In this case the user is searching for the name Johnson in the Memo field The search found 3 database records with that name in the Memo field The Record ID numbers are 3 7 and 8 The user may view the complete file for any of these records by selecting the underlined VIEW action word in the left column Select Action Record for Viewing Field Management Rep Johnson Search C070315 1003 1 3 TRACKING SAFETY I SSUES A The SECOND MOST IMPORTANT RECORD TOOL of the safety oversight manager is the ability to track any identified safety issue through to completion Safety Concems B This database provides an excellent method for inspectors to report their identified safety This safety issue reporting and tracking meth issues in a standardized manner It then odology has successfully provided overwhelm employs a variety of methods to access these safety issues through view search or reporting methods ing records evidence for both FAA and ICAO auditors conducting international audits Copyright 2003 2012 PAGE 1 9 Revision 10 31MAR2011 J Aviation Safety Oversight Group Inc N O east CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S Gx COM INSPECTOR DATABASE INSTRUCTIONS MANUAL C The proof is in the results No safety issues are lost or forgotten The manager is Chapter 7 conta
606. then change only the new records It will not change registration number in the previous records Registration Number 1C 7 B2ZL Active This entry in this field is defaulted to show the record as active It provides the flexibility to identify easily those Active Yes No records that are still considered active by the CAA personnel It is used by the database to provide for selective viewing and reporting of records This field is the key to the ease of archival of the database records In most cases the deactivation is accomplished by simply clicking on the No radial button Effective Date This field is defaulted to auto fill the date the dimen record is entered into the database It should be revised by the Effective Date 53 1 2005 user if the actual effective date was prior to or will occur at some future date Copyright 2003 2012 PAGE 9 9 Revision 10 30SEP2011 J Aviation Safety Oversight Group Inc AVSOG EEK 9 9 CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL Control Number This field when used is provided to record the actual number of the CAA Action record where the inspector s technical decision to approve accept or authorize the document or procedure for use in aviation is located It is intended to provide a method for researching the verifying basis for the record Control Number 043455 ENTERING THE TYPE CERTIFICATE NFORMATIO
607. they will become quickly imprinted in the users brain as associated with the ORGANIZATION they represent E The Data Quality Coordinator adding a new CAA Action Organization entry in the sub table should ensure that the Organization data collection files are also completed 6 4 2 CREATI ON OF New CAA ACTION ORGANI ZATI ON A The default settings in this software will NOT The CASORT development team recommends allow the user to insert a new ORGANIZATION that in the interest of standardization nor mal users be restricted from making the direct into the list while in the process of making a CAA Action entry entry pending coordination with the Data Qual ity Coordinator to ensure that the Organization B The Data Quality Coordinator desiring to create is correct and unique a new airport in the sub table should 1 From the Home page gt CAA Action Records select View a CAA Actions View Enter 2 From the View Page select the link Sub tables CASORT Home Help _ Select Action Record for Viewing Subtables 3 This will drop down the list of available Action sub tables move cursor to and select the Action Location Enter button Action Aircraft MMS Action Location Action Organization lew 4 This will bring up the Create Edit CAA Action Project Number Action Organization page Action Tracking Number CAA Action Entry Safety Concern 5 Enter the 4 letter Organizatio
608. tion Action number applicable to the task they are completing 5 5 12 FINAL CERTIFICATION ACTIONS A The final certification Action numbers to document the issuance of approval letters and final documents are found under Meetings and Documents B Separate CAA Action records should be entered for each approval or acceptance document issued C The final record of certification will normally be the issuance of the Operations Specifications and AOC End of Chapter op Nghe ee PAGE 5 17 Revision 10 30SEP2011 g Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL A O Pf CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM This Page Intentionally Left Blank J Revision 10 30SEP2011 PAGE 5 18 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING x O y AVS 6 COM Chapter 6 Data Quality Coordinator Functions This chapter addresses the policies and procedures that should be used by the Data Quality Coordinator provide standardized selection for critical fields to ensure the consistency of data in the CAA Action sub tables 6 1 DATA QUALITY COORDINATOR 6 1 1 DATA QUALITY COORDINATOR FUNCTIONS amp RESPONSIBILITIES CAAs that are serious about the quality of the database records assign one or more qualified inspectors to 1 Make the necessary inputs to CASORT drop dow
609. tion and its Annexes B Other Contracting States were to assume that each State was properly certificating and This is the basis for international operations licensing it s personnel and organizations and a ee pea se ee o ates without unaue interrerence Dy e loca were requiring them to meet at least the ICAO aene roaie ie Standards C The above concept was severely eroded in the 1990 s when it became apparent that some States were not exercising the safety oversight responsibilities required by the current Annexes D Both the United States and ICAO established programs to visit other States and evaluate the extent of their conformance to the ICAO Standards for Safety Oversight E These programs confirmed that some States had not implemented their safety oversight responsibilities Their findings were expressed in terms of eight critical elements of safety oversight F Failure to have evidence implemented programs of each of these eight critical elements led to determinations that these States did not exercise adequate and effective SAFETY OVERSIGHT 1 1 3 RECORDS RECORDS RECORDS Without this evidence the State is consid A The primary evidence that the international SPCR a somone sence auditors ask to see to determine whether the responsibilities for certification surveillance State s civil aviation authority is exercising and resolution of safety issues safety oversight are 1 RECORDS of o
610. tion Refer to Chapters 4 and 5 concerning the Notifications process Action notification features 17 5 3 VIEWING PERMISSIONS A The permissions for a specific user may be viewed from the Admin Home Page by 1 Selecting the link Manage Permissions 2 Selecting the specific user s initials from the drop down menu labeled load permissions for 3 The displayed permissions are those currently assigned to the selected user B It will be necessary to scroll through the list to see all permissions that have been assigned to this user C Entering new permissions or deleting previous permissions may be accomplished by simply checking or unchecking the boxes This action automatically saves the selected or unselected permission 17 5 4 Mi RRORING PERMISSIONS A A key feature of the Permissions assignments is the ability to make these assignments by mirroring the assignments aleady made to another user B The general procedure for using the mirroring feature is to 1 Select Manage Permission 2 Using the drop down menu load permissions for select Load permissions for TPPH Mirror permissions from Apply the initials of the user to load the permissions 3 Using the drop down menu mirror permissions from select another employee that already has permission wo Liat GKP from this list OO Yes Hex Yes TCLV Mirror permissions from 4 Now select Apply Load permissions for TPPH Mirror permis
611. tion displays the 1st level selection list shown at the PE EAE right Select Inspector Training Investigation Resolution f i f Inspections 4 This action will display the 2nd level level selection list of Inspector Training D primary or root numbers which are underlined to Certification Processing indicate there are other more specific action numbers and Deien eda cl ee descriptions under this root number 4 7 3 FORMAL TRAINING ENTRIES 4 7 3 1 Trainee s Formal Training Daily Entries in CAA Action Database A The following is an example of a completed training record that will be entered by the trainee record attendance at a formal training class CAA Action Entry Back i Fi Edit a Lock Control Number 11 0001232 Aircraft MM S Action Number 10204 Inspector Other PEL Number Training Formal Initial Designee Number Planned Event Maintenance Rep Inspector GJAA John A Aryeetey Management Rep Project Number Simulator Action Taken Completed Training Course Date Accomplished 17 04 2011 Goods Inspections Organization Other Entity Location ID LEPO Paris Orly Airport Tracking Number 1 Action Number The action number entered will depend on the type of training attended Action Number Action Description Wiew 1020 Inspector Training Attendance Wiew 1020A Inspector Training Formal Initial Qualification View 10208 Inspector Training Formal Continuation Recurrent
612. tion into the list while in the process of making a CAA Action entry B If when entering a CAA Action record an inspector would like to enter a location that is Most CAAs allow only the Data Quality Coordi not currently provided in the LOCATION sub nator to edit the LOCATION sub table list table 1 First complete all other fields then Select from the Location drop down menu the entry 0000 New New Location 3 Enter the name of the airport nearby city and country then Coordinate with the Data Quality Coordinator to have the location included in the sub table Copyright 2003 2012 PAGE 3 27 Revision 11 31AUG 2012 J Aviation Safety Oversight Group Inc A O y CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING AVS Gx 4COM INSPECTOR DATABASE INSTRUCTIONS MANUAL 3 10 ENTERING AIRCRAFT MMS INFORMATI ON The purpose of this section is to discuss the recommended method for entering AIRCRAFT MMS make model series information in the database software 3 10 1 AIRCRAFT MMS DESI GNATI ONS A The summary reports are configured to use the aircraft make and model followed by a dash a eee E ee Isted aS an IC IS Importan plus the eons number such as B737 100 to the Inspectorate functions to know the representing Boeing make 737 model and exact series where possible 100 series The same methodology should be used for small aircraft B The CAA Action entry field for A
613. tion list B This 15t Level list will include the last selections up to 10 that the user has made in this field Clicking on any of these selections will place that choice in the AIRCRAFT MMS field on the CAA Action Entry Form 8737 700 Boeing DA20 Dassault ta Browse for More C A Browse for More link will take the user to the 2 9 Level defaulted to only provide the To view the entire list of Aircraft both active and ACTIVE Aircraft Clicking on Browse for More inactive the user should select the all radial button located in the top right corner j e A aula currently To view the inactive list of Aircraft MMS select registered with the the inactive radial button J Revision 11 31AUG 2012 PAGE 3 28 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING N O Tr AV S G rs MI D The user may select from the list of AIRCRAFT by clicking on USE in the left column of the aircraft selection desired Field Aircrat m s Active O Inactive O All g Aircraft M M S Manufacturer Active Use B727 100 Boeing Yes Use B727 100C Boeing Yes Use B737 200 Boeing Yes Use B737 700 Boeing Yes Use B 747 300Combi Boeing Yes 3 10 5 ACTIVE VS INACTIVE AIRCRAFT MMS A Most view records menus within the CASORT database are defaulted to either Active or Primary records The Aircraft MMS cho
614. tion record that begins the certification process Opened an active project number to allow all inspector participants to connect the records associated with this certification and Made the new organization active in the CAA Action software A amp E Entry Form C That concludes the procedure for entering Record ID 61 the beginning record for a certification A amp E Number 1150A Certification AOC Large Aircraft The stage is now set for the certification Planned Event process Inspector HKW Homer Wilson i Project Number 0461 Certification Jackson Air Tracking Number f vi Action Taken l In Work vi mmddiyyyy Date Accomplished 20 04 2004 Organization JACP Jackson Air Other Operator Location ID KMIA Miami International v 5 5 4 I NTERNAL I NSPECTORATE PREPARATI ON A After the CAA Action record is entered establishing the beginning of the certification process ALL SUBSEQUENT CAA ACTION RECORDS associated with this certification will include the project number contained in this record B Prior to the Document Evaluation processes most of these entries will use the Action Number 1003A Public Assistance re Certification Issue C lf an inspector has a conversation meeting i mes i l i A amp ENumber EUERE etc with the applicant or his representatives 3 as the primary representative of the j Inspec
615. tion to the sub tables by selecting the ADD button to the right of the appropriate sub table label Do not use the View buttons to the right of the sub table to edit existing records There is a problem with this feature 6 This action will display the selected sub table data entry form Complete that form in accordance with the guidance that is contained later in this chapter Save and Attach to the PEL Primary record 9 Select GO 10 This action will display the Record Saved links The user will choose Edit the record just entered if more information is to be added to this PEL record The user will choose View the record just entered to edit any of the information in the sub tables to this record _ Record saved Record has been saved You can now Enter a new record Edit the record just entered View the record just entered The user should move the cursor to select the Home tab if all work is completed on this particular record 10 4 ENTERING A NEw PEL LICENSE HOLDER NUMBER Entering a new PEL license holder into the PERSONNEL LICENSING database is very simple l 1 Select the Enter button on the _ Enter Personnel Licensing bar Personnel Licensing Copyright 2003 2012 Aviation Safety Oversight Group Inc J Revision 10 30SEP2011 PAGE 10 4 INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING N O PRN S GX O
616. tions of the Non Risk organization or individual and 3 How frequent the risk may be encountered B The following are considered acceptable risk statements A 3 000 MSL 2400 AGL mountain is located 3 miles north of the Shelbyville aerodrome There is no published departure procedure for Runway 36 The aircraft fleet operated by Anywhere Airlines generally does not reach adequate clearance altitude until they are 4 miles from the airport The airline makes on average 30 departures a month on Runway 9 They estimate that 6 of those monthly departures of those departures are in instrument weather conditions The vertical stabilizer is difficult to inspect and service because of its high above the ground It can only be checked with the lift Anywhere Airlines does not own a lift and must borrow on Aircraft Maintenance Services The maintenance program requires frequent inspection and service of the stabilizer C The risk statement should be transposed to a risk worksheet for further resolution by the inspector D An final risk statement made be included following the initial risk statement to describe the mitigation that occurred 7 7 UP DATI NG SAFETY CONCERN RESOLUTI ON MITI GATI ON SUMMARY The purpose of this Section is to provide guidance on the process for summarizing and documenting safety concern resolution 7 7 1 NITI AL ENTRY OF NFORMATI ON A Inthe following record Inspector Sanchez opened a safety concern a
617. tions that are included in a Main Base Inspection Use Inspect Shops 46036 Use Inspect Tools and Equipment 4603C Use Inspect Precision Test Equipment 4603D Use Inspect Stores 46503E Use Inspect Technical Data 4603F Use Inspect Housing and Facilities 46044 Use Inspect Tools and Equipment 4604B Use Inspect Stores 4604C Use Inspect Technical Data 4604D Use Inspect Maint amp Servic Trng Records 4505E Copyright 2003 2012 PAGE 5 1 Revision 08 31AUG2008 Aviation Safety Oversight Group Inc AVSO 5 1 3 5 1 4 Revision 08 31AUG2008 CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL k t M B CASORT gives each of those evaluations and inspections a separate number Now when the inspector begins this series of small inspections The actual status of each of those inspections can be displayed in the database in chronological order The inspector can plan to do only a few at one time returning one or more times later in the annual cycle to continue the series ensuring time to do quality inspections and minimal impact on the company Or in a small organization the inspector could do the majority of these inspections in sequence without compromising the depth of the inspections Then return later in the year to do another over lapping sequence of inspections The real benefits are a clearer picture of the conformance posture of company ability to deal with identified but l
618. tive Exemption Regulation Issue Date Terms of Approval THIS AIRCRAFT WILL ONLY BE FLOWN IN BAHAMIAN AIRSPACE THERE ARE NOT YET PROVISIONS FOR STAGE I ACAS IN THE ATC FACILITIES THE PASSENGER CARRYING CONFIGURATION IS ONLY 10 PASSENGERS ONE FLIGHT ATTENDANT WILL BE SATISFACTORY CONSIDERING THE TAKEOFF AND LANDING LOCATIONS OF THE PASSENGERS Yes 043416 8 165 28 07 2004 Yes 043417 8 3451 28 07 2004 9 12 ENTERING THE REGISTRATION NUMBER I NFO A The Registration Number sub table would be the most logical place to begin the process of registration and certification for an aircraft Aircraft owners may want to reserve a registration number prior to purchasing their aircraft 1 From the Aircraft Primary Record page for the specific aircraft serial number select the ADD button to the right of the label Registration Info Registration Info 0 Add 2 That selection will display the Aircraft Registration Data Entry Form Four fields should auto fill Aircraft Registration Entry Form SerialNumber 23456 Active yes No Registration Number 3D DAc Expiration Date rel Effective Date 3 5 2011 re Registry Number State Of Registration De Registration Date Bai Fel Activation Control Number De Registration Control Aircrat MMS 4320 214 Airbus Inc De Registration Basis Year Manufactured Previous State Registry Status Memos Serial Number auto filled with the serial number from the AIRCRAFT Primary Record
619. tive Yes 3 The user must make at least three additional entries to save the record Select an Organization Identifier from the drop down menu provided Select the Location Airport Select the Type of Approval from the list provided by the drop down menu that is displayed here It is possible that an organization may actively have more than one or all of these policy manual approvals 4 The user should make entries in the remaining fields as directed by the CAA 11 23 2 SAVE amp CHECK THE RECORD When these entries are completed the user should select the Save amp Attach 1 This action will bring the user back to the ORG Primary Record data entry page 2 Notice that the AOC Approvals Airports record counter indicates that there is one management contact record attached to this aircraft serial number Revision 08 31AUG2008 PAGE 11 30 Alrpor Reqular Alrpor scheduled AlrporAlternate AlrportAlternate ETORS Alroor Provisianal Alror Retueling Alrpor special Ops Frocedure Special Departure Frocedure Special Terminal IR Approach Special IR Approach MA IR Approach CAT Il IR 4pproaach Ca T IIl Maintenance amp Only Maintenance 428 6 Maintenance ABC Maintenance C Only ho Choice m Save and Attach AOC Approvals Airports Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRAC
620. tle of the document usually the official subject as shown on the document to be available for separate search This field enables a search for specific words in the subject or title Subject Sross Nav Error SI1 12 00002 PAGE 15 7 Aviation Safety Oversight Group Inc Revision 11 31AUG 2012 J INSPECTOR DATABASE INSTRUCTIONS MANUAL N O FR CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM 10 Summary or Keywords This is a large text field is provided to include keywords from the document that would allow keyword searches for the document or grouping of documents Summary or Keywords a During the initial period of entry this will seem like an unnecessary field This should be considered an important reference field and populate it accord But after thousands of documents have ingly been inserted this field will provide quick references for searches 11 Organization This is a drop down field providing access to the list of Organization AAWA Anywhere Airline organizations certificated by the CAA This will cause the CASORT software to insert a link at the bottom of the applicable Organization Primary Related Active Documents 1 record indicating that there are documents relating to this organization in the Document Control database 12 Project Number This is s drop down menu which allows the CAA to bundle Project Number 12 00007 Initial Certifici all docume
621. to emphasis the need for completion of these inspections Throughout the year the review of the Unfinished inspections should be accomplished at regular intervals These reports facilitate those reviews C The Unfinished MRAI Inspection reports are customized according to audience For individual inspectors Unfinished MRAI Inspector For principal inspectors of specific organizations Unfinished MRAI by Organization For management overview Unfinished MRAI All Unfinished MRAI Inspector Provides an inspector a listing of his unfinished MRAI inspections Unfinished MRAI By Organization Provides alisting of the unfinished MRAI inspections for a specific organization Unfinished MRAI All Provides a listing of all unfinished MRAI inspections in the database Status of Minimum Required Annual This report allows the user to check the status of the MRAI inspection Completion for a period of time Inspections D The Status of MRAI Inspections report provides the CAA staff will the ability to quickly develop overview reports about the past and present completion of planned MRAI inspections Report Filters Status of Minimum Required Annual Inspections Date The report filters for this report were selected based Action on the request of experienced users Org ID One or more of these report filters may be used in Inspector combination to extract specific groupings of AC MIMS records 13 6 CERTIFICATION
622. torate that inspector will enter an Action record using the Action Number 1003A Public Assistance re Certification Issue 5 5 5 CPC DUTIES ENTRY A Every day that the assigned CPC acts in any way in this role a CAA Action record should show that CPC duties were performed B This entry should be made regardless of the amount of time actually spent performing as the CPC on that date 5 5 6 PRE APPLICATION MEETING A The Inspectorate team member that chairs the Pre ee Application Meeting will enter a specific CAA Action investiqalion Enforcement record for that meeting Inspections Training Initial Certification Meetings amp Documents General Certification B That record will use the Action number 1154A Conduct Pre Application Meeting Action Activity Number Activity D Use 1154 Conduct Certification Related Formal Meeting Use 1154A Conduct Pre Application meeting C For any other information meeting during this period the CPC or his designee will enter a CAA Action record using the generic meeting number 1154 J Revision 10 30SEP2011 PAGE 5 14 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O eR S GX OM D All other inspector attendees at those meetings will an Action Record using the Action Number 1004A Assist Another Inspector with Certification 5 5 7 INITIAL APPLICATION REVIEW
623. trict Office Miramar FL Unite B757 PIC then began duties supervising 10 B757 proficiency check airman 15 B757 line check airm PAGE 12 3 Revision 10 30SEP2011 J Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL A O FR CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM E 5 If a revision was made to the database record print this current information and insert in employee hard copy file Discard the superceded hard copy of the report from the employee s file The HTML report will be adequate for on going updating of the hard copy file Consider constructing an Excel report for formal presentation to international auditors 12 4 ADDING DATA TO AN EXISTING EMPLOYEE QUALIFICATION RECORD To add data to an existing CAA Employee Qualification record 1 2 That action will display the listing of employees select the View for the specific record to access ae ina Acuan WIL GISpiay me AN Page o If the word EDIT does not appear in the top the specific record now in the top right right corner the user does not have Edit permis corner select Edit sions for this record 4 That action will display the employee record in the Entry mode CAA Employee Qualification Record Employee Number 35987 Active T yeg No Employee GJAA John A Aryeeti Technical Licenses i Add Date Employed eae a Aircraft Qualification 2 Add iad mm yey Formal Training 4 Add Date Term
624. trol Number Upon selection of an Action Entry form to enter a new record the database assigns the database will assign the unique Control Number This number is derived by the database by inserting the last two number of the year as it The database will not assign a Control Number assigns a chronological number to the file For E example 12 00005 is the fifth number assigned in 2012 The Control Number of the record you entered will now appear prominently on all reports and The Control Number is an integral part of the view screens associated with the CAA Action database unless the Action Taken field has been selected P Planned The Control Number is an essential feature of the internal tracking of CAA events and approvals in a given year The user will not be able to edit the Action Control Number This Control Number allows the user to return to the particular record to view edit or print it C The RECORD ID field is auto filled with a unique number which is simply counting the Record ID 24 total number of files in the database This number is called the Record ID Number Upon selection of an Action Entry form to enter a new record the database assigns a unique Record ID to that file which will appear at the bottom of the record on the left side The Record Id number is primarily intended for the database file sequencing but the user should be aware of some possible applications such as plan
625. ts are provided for the CAA management to required tracking of specific projects through the use of a CASORT Action 1 2 Project number to track projects external to the CAA such as certifications and Tracking number to track projects internal to the CAA such as development of new manual Special Tracking Reports These reports provide for the use of control number tracking of special projects and other critical activities Project Number Summary Provides a chronological listing of all CAA Action Record IDs in the database for a specific project number Inspector Use Number Summary Provides a chronological listing of all CAA Action Record IDs in the database for a specific Inspector Use number Status of Selected Planned Events This is very flexibile report for checking the status of any grouping of planned events It provides a variety of filter choices and possible sort alternatives The user will tfind that this report can be applied to any planned event B The inspectors are required to enter the project or tracking number into their CASORT action records relating to the specific project they are working Revision 09 31MAR2010 PAGE 13 8 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O RR S GX OM C The Status of Selected Planned Events report provides a method of selectively reviewing the status of other
626. ttach B The default fields are Employee number employee number in Primary Record Employee name employee name in Primary Record Original Issue date current date Active Yes C To complete this new record the user must 1 Enter the license number 2 Enter the License Type 3 Enter the License Ratings if the license has ratings 4 Ensure Original Issue date is correct 5 Enter the expiration date even if it has been expired for years and 6 Select Save and Return to add this technical license record to the Primary Record of the employee Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O PRN S GX OM 12 8 3 VIEW THE COMPLETED TECHNICAL LICENSE RECORD The completeted record should displayed on the View page similar to this example i CAA Employee Technical Licenses Employee Number F Edit C I Aiit i Active Yes Original Issue 31 03 1974 Expiration Date Employee License Number License Type Airline Transport Pilot Ratings Airplane Single amp Multi Engine Land DC 3 12 8 4 REVIEW CURRENCY OF TECHNICAL LICENSE RECORDS A If this entry was a renewal or upgrade of the technical license review this employee s list of Technical License records by 1 From the employes s Primary Record View Page click on the underlined number to the right of the label Technical Licenses
627. ttp erwlet serwvice Httpservlet java 743 jJavax servlet http HttpSseryvlet service Httpservlet java 356 The full stack trace of the root cause is available in the Tomcat logs Report this error to the DatAdmin any time this error message appears the DatAdmin should consider formally entering a bug notification in the bug reporting software The goal should be to eliminate this error from the database It is possible to track down this error if the user or DatAdmin is able to replicate the error and provide specific steps that led up to the error including the approximate times The Database Creators must be able to replicate the error in order to correct it The more information that is provided the quicker the fix THE CONTACT THE SYSTEMS ADMINISTRATOR HEADER If the user encounters a blank page with the message Contact the Systems Administrator a SAVE ERROR has occurred The first assumption that the user should make is that they have been logged out If the user has a dedicated computer the log in user name and password may be saved to The user should complete the log in sequence the computer to allow ease of re entry if they desire to return to the database If this save error persists the CASORT database should be restarted by the DatAdmin 2 9 USER PERMISSIONS A This section is intended to be a short discussion on why the database may not let an individual user do certain viewing editing pri
628. ty Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL N O FR CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM 2 That selection will display the ORG Aircraft Listing data entry form Four fields should auto fill ORG Aircraft Listing Organization Number 000131 Active Yes O No anizati i i ddinmyyyy Organization Name Four x Air Taxi Date Terminated Organization Identifier i M RVSM O Yes No v Aircraft MMS Parts Pool O Yes No Registration Number Reliability O Yes No ddimmiyyyy Effective Date 28 1 2005 Lease Acceptable Yes No Interchange O Yes No Control Number Notes Organization Number auto filled with the serial number from the ORG Primary Record Organization Name auto filled with the Org name in the ORG Primary Record Effective Date defaulted to current date may be modified to a different date Active Yes 3 The user must make at least four entries to save the record Select an Organization Identifier from the drop down menu provided Select the Aircraft MMS from the drop down menu provided The radial button defaults to NO Enter the aircraft s registration number 4 The user should make entries in the remaining fields as directed by the CAA The Control Number field is provided on this data entry page to enter the number of Entering the Control Number provides for a the verifying CAA Action
629. ual Operations Regulations Manual Quality Assurance Manual Quality Audit Manual Route Guide Manual Safety Management Manual security Program Manual station Operations Manual Training amp Procedures Manual Flight Operations Manual 4 The user should make entries in the remaining fields as directed by the CAA The Control Number field is provided on this data entry page to enter the number of the verifying CAA Action record that shows this manual and revision was acceptable to the CAA Copyright 2003 2012 Aviation Safety Oversight Group Inc PAGE 11 19 Entering the Control Number provides for a cross check of CAA approval records Revision 08 31AUG2008 INSPECTOR DATABASE INSTRUCTIONS MANUAL A O FR CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM 11 15 2 SAVE CHECK amp LEAVE THE RECORD When these entries are completed the user should select the Save amp Attach 1 This action will bring the user back to the ORG Primary Record data entry page Save and Attach 2 Notice that the Policy Manuals status record counter indicates that there is one management contact record attached to this Organization 11 15 3 DEACTIVATE OuUT DATED RECORDS When completing a record it is a good practice upon exiting to VIEW the applicable sub table records for the Organization to check for any records that might be out dated by the new record 11 16 ENTERING THE COMPLEXITY REVIEW I NFORMATIO
630. ual approvals Alrcratt Qos Manual ol 3 Select the applicable Aircraft MMS from the drop down menu craft Ops Manual Vol 4 provided Pilot Operating Manual Minimum Equipment List Aircraft Performance Manual Runway Analysis Manual Alrcratt Fueling Manual Alrcratt Loading Manual Approved Flight Manual Condensed Normal Checklist Passenger Briefing Card Load Manifest Record Emergency survival Record Class Il Navigation single Long Range Max 4 The user should make entries in the remaining fields as MNPS Operations directed by the CAA Magnetic Unreliability Ops w 11 21 2 SAVE amp CHECK THE RECORD When these entries are completed the user should select the Save 1 This action will bring the user back to the ORG Primary Record data entry page Copyright 2003 2012 PAGE 11 27 Revision 08 31AUG2008 Aviation Safety Oversight Group Inc N O east CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S G COM INSPECTOR DATABASE INSTRUCTIONS MANUAL 2 Notice that the AOC Approvals Ops Fleet record counter indicates that there is one management contact AOC Approvals Ops Fleet 1 Ada record attached to this aircraft serial number 11 21 3 DEACTIVATE OuT DATED RECORDS When completing a record it is a good practice upon exiting to VIEW the applicable sub table records for the Organization to check for any records that might be out dated by the new record 11 22 ENTERING THE AOC APPROVALS MAINT FLEET NFORMATI ON
631. uld be 10 characters or less such as Date 1 Place cursor on the label that is to be changed 2 Click on the field to bring up the menu 3 That action will display the current label name Pla nned Event lt lt Use Label 4 Type in the desired label name Select Use Label to insert the new label name lt lt Use Label 6 Repeat the process as necessary to change all of the labels and Fields Choose fields for your report AddField Control Action Description PE Action Date OrgID MIMS Loc AC Reg Record iD 7 Add any additional fields 8 When the labels are setup move to the setup of the Filter Fields 14 3 4 REARRANGING OR REMOVING THE FIELDS 14 3 4 1 Rearranging a Field To rearrange a field 1 Select a field to move 2 Click on the field to bring up the menu 3 Select either Move Left or Move Right Copyright 2003 2012 PAGE 14 3 Revision 08 31AUG2008 Aviation Safety Oversight Group Inc AVSOGE ent CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL 4 The chosen field will move one space in the direction selected Fields Choose fields for your report sd Add Field 14 3 4 2 Removing a Field It is very easy to remove a field 1 Place the cursor on the field that is to be removed Left click on the field to bring up the menu 3 Select Remove The field is no longer displayed in the li
632. umber E 1001 Search Cancel Seek eee Action Number Action Description Special Projects FS Special Projects Certification Project Coordinator Duties CAA Special Projects Minister Projects CAA Development The number 1001 is assigned to the generic subject of Special Projects This number may be used when the inspector is not sure of how to further define the project 1001A further defines the project as one specifically within the Inspectorate Examples include research of the files to determine the number of records which might show a trend within a grouping of operators 1001B defines the project as being the coordinator for a certification It can be any formal certification process where the inspector is assigned the responsibility for CPC duties Every day that this assigned CPC conducts any function related to the certification he may log this activity 1001C further defines the project as one specifically on behalf of the CAA Director but not related to the Inspectorate projects Examples include the work on a staff paper on the advantages of having additional inspectors for the CAA Director s signature 1001D further defines the project as one specifically assigned by the Minister to the Inspectorate Examples include the Minister assigning the Inspectorate to go to develop a staff paper on the safety of the airspace around the national airport 1001E further defines the proj
633. umber Last Name First Name Middle Name Name Suffix Active View 7003593 ANDERSON kenneth Bruce Yes Wiew so0001 AMBANTI Edmond Mbinjikale Yes Wiew 700548 ORTEGA Jose Miguel Yes Wiew 600817 JAGHBEER Qasim Mohammed Yes 3 From the list select the PEL record that you would like to access by clicking on View in the far left column It will normally be necessary to search the license number or last name of licensee rile iC A00 A01 PAGE 10 1 Revision 10 30SEP2011 J Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL A O FR CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM 4 That action will display the View screen for the related record a PEL Primary Record l Edit Lock Print PEL Number 100456 Active Yes LastName Guyabera ContactInfo 2 FirstName Eclides Licenses Held 15 Middle Name Samuel Medical Cert 2 Name Suffix Designee Records 2 Date of Birth 13 07 1977 License History 2 Place of Birth Ghana Logbook Review i Nationality Ghana Language Proficiency i Sex M Photo 100456 E Guyab 1 Height 3 3 Signature 56 1 Weight 124 Hair Color Black Eye Color Brown 5 The user may now take the following actions To add new ornan 9 the i poe Choose this action to add new sub table infor Record select Edit which will open the mation Primary record to enter new data in the Primary Record or its sub tables To revise existing data to this
634. ummary reports airport identification into a short but meaningful format rather than use the much longer formal airport names B The CAA Action entry fields for LOCATION and DESTINATION are routinely completed by inspector personnel through selections from a drop down menu 3 9 2 CAA ACTION LOCATION SUB TABLE A The database has a LOCATION sub table that provides possible airport selections to the user in drop down menu format B This is intended to provide the locations used z EEE a by the database not to be an all inclusive list Ne creators of the database have provided a starter pack of 700 international airports of world airports C If the user needs to have an additional airport added by the DQC 1 Complete your Action record 2 Select the Location 0000 Need New Location and 3 Insert the new airport name in the MEMO field This will key the DQC to add the airport to the Locations list 3 9 3 CAA ACTION USER LOCATION ENTRIES A There are two LOCATION fields on the CAA Action Entry Form Location ID and Destination B LOCATION ID is a required field for every CAA Action entry When opening a new CAA Action Entry Form the software defaults the LOCATION ID to the logged in user s normal work location This default feature reduces the number of fields that have to be completed during routine entries D For the purpose of the CAA Action entry a rare EE eee user s location is the
635. ummary tion Summary following the of the Safety Concern record guidance provided in Chapter 7 B Once a safety concern resolution process has R Soir ener en been completed the CAA employee assigned The recommended connecting field is to to resolve the safety concern must also entera Insert the safety concern Number into the i Inspector Use field CAA Action record C All other CAA employees participating in the process will enter a CAA Action record for each resolution event During the course of that resolution process a CASORT record should be completed each day that the inspector does any activity toward that resolution These CAA Action records could be a mixture of administrative actions evaluations inspections public assistance etc with a record for each activity 4 6 1 2 Multiple CAA Employees If more than one CAA employee is involved in the same resolution process each supporting inspector is required to complete a CAA Action record for each activity of work 4 6 2 RESOLUTION ACTION ENTRY BASICS A Inspectors will normally enter the Resolution Action numbers by memory or reference to technical guidance that recommends specific numbers B If the inspector does not know the Action Number by memory or reference to technical guidance it will be necessary to 1 Click on Enter on the CAA Actions bar on the Home Page CAA Actions So 2 Click on the drop down arrow in the right c
636. ummary to that effect Resolution Summary 11 02 2005 INSP PERKINS MONITORED CREW TRAC TRAINING 12 02 2005 INSP PERKINS MONITORED CREW TRAC TRAINING 15 02 2005 COMPANY SUBMITTED DOCUMENTATION INSP PERKINS EVALUATED 16 02 2005 INSP PERKINS APPROVED CREW TRAC AS PRIMARY FLIGHT TIME RECORDS 17 02 2005 INSP PERKINS CONDUCTED SATISFACTORY INSPECTIONOF CREW FLIGHT TIME RECORDS iN Entered the Final Resolution Date O1 Selected himself as the resolving inspector O Selected the general method by which the safety concern was resolved 7 Selected the final risk analysis 7 8 2 CLOSING THE RECORD A The final action is to go to the top of the record and change the record status from OPEN to Status RESOLVED Until this action takes place the j record will remain OPEN as a final check Level R Resolved 0 Open A Canceled B Some civil aviation authorities have a policy Type r that only the supervisor may make this change a a ii to ensure that a last double check of the Record ID A Already in Progress completed record is made prior to taking it off the OPEN list Copyright 2003 2012 PAGE 7 19 Revision 08 31AUG2008 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL A O east CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM End of Chapter Revision 08 31AUG2008 PAGE 7 20 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECT
637. use skills they already have to navigate in this database l Itis important that the user ensure that their web browser s Internet settings are set so that If the user has not yet demonstrated computer the browser does not restrict certain functions the ee aes pean may ha to i g enter or cnec ese settings to ensure a from the user The following guidance will year cence correctly ensure those settings 2 9 1 I NTERNET SETTING OPTIONS I NTERNET EXPLORER If Internet Explorer is the browser that will be used the following steps should be taken to ensure the proper settings 1 On the Web Browser tool bar left click Tools File Edit View Favorites Welcome to ATET Worldnet vice Microsoft Internet Explorer Tools alr x a A yp Search Pe Favorites Ameda E EJee 2 A drop down menu will appear al cota Minas zi Synchronize Windows Update Show Related Links 3 From the drop down menu left click Internet Options MEMELAS i 4 The General tab will be the default page Internet Options 5 Left click the Security tab Generel Secuii Privacy Carsent Connections Programe Advanced Copyright 2003 2012 PAGE 2 23 Aviation Safety Oversight Group Inc Home page You cen change which page t use foryour home page Address AEn _vsecurant Loe Da auk Lise Blank Temporary Intemet tles Pages you view on the iniemnet are stored in e special folder
638. user has permissions that allow him to either View sub table records in a database or Enter a new record a Sub tables button will be appear on his View Page in the upper right area B Selecting the Sub tables button will navigate the user to a View screen with two possible lists of buttons for the associated N O FR CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S GX OM sub tables Note that while these sub table buttons are Action Aircraft MMS View displayed the sub table button changed to a Action Location Hide this list button t Action Organization The available buttons will depend on the permissions assigned to the user by the Action Project Number DatAdmin Action Tracking Number Itis possible that the user may not have any CAA Action Entry links in the Enter Data list of links View J View Safety Concern C Selecting any visible button will navigate the user to the selected sub table 1 The View button will navigate the user to the sub table for the purpose of viewing the Editing that record will only be authorized if an Edit link is located in the top right corner indi list of records or a specific record ee cating user has permission to edit 2 The Enter button will navigate the user to the entry form for creating a new database entry in that sub table Ziad SUMMARY A The user should take the time to understand the consistent features provide
639. uture reporting by using this field During the course of the resolution of the admin issue the inspector must record the issues are identified during the investigation they should be attached to the CAA Action corrective action completed in the Admin record in which the admin issue was identified Tracking database file Memo Any information entered in this field should only include the general information Do not include any comments in MEMO that regarding the evaluation such as a statement Leelee aber eouaagas that a list of corrections was provided to the company or person being investigated Do not include any comments in MEMO regarding resolution of a safety concern 4 5 ENTERING PERSONNEL LICENSING EVENTS The purpose of this Section is to provide general guidelines applying to the entering of personnel licensing events regardless of the user s technical specialty 4 5 1 KEY GUI DELI NES A personnel licensing event is accomplished during the process of assessing an individual for the issuance of a license or added authority to a license 4 5 1 1 Personnel Licensing Records A Once a personnel licensing process is started a CAA Action record must be completed showing the results of that process B The possible Action Taken results for an evaluation are I In Work D Disapproved Returned A Approved Accepted a C F Finding will only be used in situations where during the course of the evaluation it is discov
640. ve Yes Control Number 12 00010 Organization AAWA Anywhere Airlines Safety Issue 1 12 00002 Lii Document Date 28 08 2012 Document Type Resolution Project Number Aircraft Registration PEL Number Employee Number Technical Area Operations Signed By TISK Tony Kiek Inspector TJEP James E Perkins Investigation Number Document File SI 12 00002 Enforcement Decision Example CAAP p Subject Enforcement Decision Order SI 12 00002 Note the Unlock link in the top right corner This record is locked by the Database Administrator and may not be revised This is the normal status of these records They are not editable except by special management decision C Theuser must select the Document File link to open the actual document for review and print if required 15 3 3 CONDUCTING A SEARCH OF DOCUMENT CONTROL At the top of the view page is the standard Search feature of CASORT software gt Search for in Summary or Keywords i Search B Selection of the drop down menu to the right side of the search Record ID feature allows the user to drop down a menu of all of the fields in Control Number m Document Date Selection of any of these field labels will insert it for search Document Type Note that Summary or Keywords is selected Technical Area Signed By C Now the user will place the word s and or number s to be Inspector searched Document File Active D Tha
641. ved You can now 10 Select link View the record just entered to check it for Enter a new record accuracy before returning to the Home Page and or r Edit the record just entered View the record just entered Go to the home page J Revision 10 30SEP2011 PAGE 6 6 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL AvSOG 11 A second check would be to navigate to the CAA Action Entry Form and select the drop down menu for Aircraft MMS to view the primary airports list for the new location that was saved 6 3 3 DEACTIVATION OF AN AIRCRAFT It is important to keep the drop down menu browse list to only the AIRCRAFT MMS that are currently operating under the supervision of the Inspectorate All other Aircraft MMS should be moved to the inactive list Without the capability to deactivate an AIRCRAFT MMS the default Aircraft view Deactivation does not delete the AIRCRAFT from pages could become very cumbersome evel ee The aircraft will remain in the list but the user must make a radial button selection of inactive or all to see these aircraft The steps for moving the Aircraft MMS changing a Aircraft MMSfrom primary to secondary are 1 From the Home page gt CAA Action select the link View caa actions Tiew Enter 2 From the View Page select the link
642. vision 11 310CT2012 i 6 38 Revision 11 310CT2019 OI ari tecccdmatatiteenieetwsianoa ness Revision 10 30SEP2011 Ses aba Neat econ ae 9 15 aneneen Revision 10 30SEP2011 O 16 voicccccccecsccccececsavauersaeens Revision 10 30SEP2011 Copyright 2003 2012 PAGE LEP 3 Revision 11 31AUG2012 J Aviation Safety Oversight Group Inc A O Pf CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING SOG i INSPECTOR DATABASE INSTRUCTIONS MANUAL o a i E S Revision 10 30SEP2011 17 E E Revision 08 31AUG2008 E E TE T Revision 10 30SEP2011 sO E PEE S Revision 08 31AUG2008 O10 isrener nerian Revision 10 30SEP2011 bi E E E Revision 08 31AUG2008 e P I EEE E eee Revision 10 30SEP2011 11 10 eeen Revision 08 31AUG2008 2 De S Revision 10 30SEP2011 j Pe a D ee er Revision 08 31AUG2008 e E E E T Revision 10 30SEP2011 11 12 aeee Revision 08 31AUG2008 O27 e EEI A Revision 10 30SEP2011 11 13 aeee Revision 08 31AUG2008 D EE ees Revision 10 30SEP2011 Ll E E E T Revision 08 31AUG2008 a E ke E ee er Revision 08 31AUG2008 Te LG EE EET Revision 08 31AUG2008 Chapter 10 Personnel Licensing Approvals 11 17 ice Revision 08 31AUG2008 amp Data Collection 1s E eee ene Revision 08 31AUG2008 j Pa a Ee E E Revision 08 31AUG2008 LO ee ee Revision 10 30SEP2011 11 20 acr Revision 08 31AUG2008 LOEZ E Revision 10 30SEP2011 11 21 acsee Revision 08 31AUG2008 LOG gigans Revision 10 30SEP2011 11 22 aceennnn Revision 08 31AUG2008 kea ee eer Revision 10 30SEP2011 11 23 accenn Revision 08 31AUG2
643. were 1 In MS Access the user worked directly in the database leading to inadvertent overwriting of other records which required reconstruction of the records from the back up files 2 In MS Access the user had to be trusted to enter the proper action taken leading to the requirement for the project leader to double check and match the activity with the action taken 3 In MS Access the user could not easily connect records as a result key records were not connected except by the intervention of the project leader 4 In MS Access the user could not easily gang load a series of planned events with All of these limitations were corrected when the database was moved to MySql software and concurrent record identification numbers requiring the Systems Administrator to oe eee h enere records directie into the software were made to make it the most effective i A 4 y RECORDS tool now available for small CAAs able an 5 In MS Access the user could not easily return to the specific safety issue records to update them making it necessary for the project leader to intervene to ensure that the records were properly closed out 1 2 TRACKING OF ACTIONS amp DECISIONS i A The MOST IMPORTANT RECORDS TOOL in a civil aviation safety oversight organization is CAA Actions View Enter the ability to track the actions and decisions of the user inspectors B This database provides an easily u
644. wn menu where the final qualification event occurred 5 Enter the Proof of Completion is selected from the dropdown menu provided 6 Enter the initials name of the management person who verified the completion of this training from the dropdown menu provided a 7 Select Save and Attach to add this OJT qual if ica ion record to the Primary Record of the employee 12 11 3 No SUPERCEDED RECORDS A Normally it is not necessary to deactivate any of these OJT records B But inaccurate information may be edited if the editor does not attempt to revise the employee number or name Do not attempt to revise the employee number or name fields 12 11 4 ViEW A COMPLETED OJ T QUALIFICATION RECORD The completeted record should displayed on the View page similar to this example a CAA Employee OJT Qualification Employee Number Employee Type of Training Training Task Date Completed GJA John A Anveetey On the Job Training 1011 Investigate Report of ATC Incident 14 03 2011 if Edit GY Lock Ea t iz p ot Active Wes Instructor Name G Perkins Proof of Co Location KEMIA Miami International mpletion OJT Record Management Certification TTSK Tony Kijek Status Complete 12 11 5 EXAMPLE EXCERPT OF REPORT OF OJ T TRAINING The following OJT training excerpt from a Qualification Comprehensive Report is provided for consideration of possible content
645. ww lt January gt lt 2009 gt SMTWTFS 28 293031 1 2 3 4567 86 910 1112 13 14 15 16 17 18 19 20 21 22 2324 25 26 27 28 29 30 31 Today Www avsog com United States United States M 75 210 Brown rown The remainder of the left column of the PEL 7 Enter Height using the appropriate unit of Primary Record will be taken from the medical measurement of the country inches or evaluation form kilometers e This information will also be displayed on the medical certificate form that can be printed from 8 Enter Weight using the appropriate unit of the database measurement of the country pounds or kilograms 9 Enter Hair Color Spell the word 10 Enter Eye Color Spell the word 11 Assuming that the user is satisfied with the data that has been entered it is Commit now time to select GO Copyright 2003 2012 PAGE 10 7 Aviation Safety Oversight Group Inc Revision 10 30SEP2011 J CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING INSPECTOR DATABASE INSTRUCTIONS MANUAL AVSOGE Y 10 5 COMPLETING amp EDITING THE PEL DATABASE A Now any user will be able to return to this saved record for the purpose of completing or editing the record plished by entering the PEL Primary Record then Add the new record The database creators recommend that the new entries to the sub tables be accom 1 Select the View button on the
646. y Form Serial Number 23456 Active 2 Yes _ No Registration Number 3D DAC Effective Date aicinn Exemption Number ee Control Number Regulation Basis 3 The user has the following additional fields to complete to save the record Exemption Number Regulation Modify the effective date of the exemption if other than the current date J Revision 10 30SEP2011 PAGE 9 12 Copyright 2003 2012 Aviation Safety Oversight Group Inc CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING FA O PRN V S COM INSPECTOR DATABASE INSTRUCTIONS MANUAL All other information on the form should be completed as required by the CAA Recommended protocol is for the user to enter all information asap rather than leave blanks for later completion The CAA should publish the proper protocol for entering Exemption information in the database to ensure consistent data 4 Select the Save amp Attach which will ensure that the sub table record is attached to the Primary Ce Record 5 Then check the Aircraft Primary Record Page to ensure that Exemptions 4 Add Exemptions sub table counter shows a record was entered 6 Ifthe aircraft are active Exemptions be sure to update i f Current Exemptions Yes Mo the radial button for Current Exemptions 7 Then consider generating an Aircraft Comprehensive report showing the new information for the CAA s hard copy files Aircraft Exemption Info Ac
647. y Reports link and it will open a list of reports that the user developed My Reports Reports created Status of Selected Planned This report allows the user to determine the status of selected type of planned events for a range of dates Events 4 The Report Filters for the selected report will be displayed 5 Complete the filters as desired 6 Select the Generate Report button 14 8 EDITING AN EXISTI NG AD Hoc REPORT To edit an existing ad hoc report My Reports Reports I created 1 From the Home Page select the Reports tab ee a ee 2 Atthe bottom of the reports page below My Reports select Edit an existing report 3 Selecting the link will display the reports generator Edit an existing report 4 Now select the drop down menu labeled Choose a report to edit Existing reports 5 That action will display the list of reports that the user Choose a report to edit may edit 6 Select the existing report to edit 7 That action will display the complete information contained in the reports Main Table generator for that specific report Choose the main table to obtain records from CAA Action Entry Form v 8 Follow the guidance provided for selection removal or replacement of Fields the individual fields and choices in the Choose fields for your report reports generator 9 Remember to Save the revised report Filter Fields Choose filter field s Date DF 14 9 ADDIN
648. y or reference to technical guidance that recommends specific numbers B If the inspector does not know the Action Number by memory or reference to technical guidance it will be necessary to 1 Click on Enter on the CAA Actions bar on i the Home Page B CAA Actions View Enter 2 Click on the drop down arrow in the right corner of the blank Action Number field Action Number a 3 This action displays the 1st level selection list shown at the right Personnel Licensing Operations EvalsCritical Documents 4 Select the general grouping of evaluations pertinent to the Eval Ops Procedures action task example Eval Critical Documents which ee A T i Eval Adecratt Specific 5 This action will display the 2nd level level selection list of Browse All primary or root numbers which are underlined to indicate there are other more specific action numbers and descriptions under this root number 6 This action will display the second tier selection list of orimary numbers The If the user wants to view the expanded sec ondary numbers it will be necessary to select that radial button Copyright 2003 2012 PAGE 4 7 Revision 11 31AUG 2012 J Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL N O east CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING S Gx COM user should locate the activity and number that applies Then select from the
649. zation number select the ADD Non Certificated Operations 0 button to the right of the label Non Certificated Organization Revision 08 31AUG2008 PAGE 11 22 Copyright 2003 2012 Aviation Safety Oversight Group Inc INSPECTOR DATABASE INSTRUCTIONS MANUAL CIVIL AVIATION SAFETY OVERSIGHT REPORTING amp TRACKING N O Tr S Di MI 2 That selection will display the Non Certificated Organization data entry form Four fields should auto fill ORG Noncertificated Operations Organization Number 000131 Active Yes O No anizati i i ddinmyyyy Organization Name Four x Air Taxi ata Terminated Organization Identifier r bal Revision Number Operations Type M i Aircraft MMS M r ddinmyyyy Effective Date 28 1 2005 Limiting Factor Control Number Method Basis amp Notes Organization Number auto filled with the serial number from the ORG Primary Record Organization Name auto filled with the Org name in the ORG Primary Record Effective Date defaulted to current date may be modified to a different date Active Yes 3 The user must make at least two entries to save the ee i record General Aviation Operations Select an Organization Identifier from the drop down menu Corporate Operations provided Flight Instruction Ground Instruction Select the Operations Type from the list provided by the Fueling Contractor drop down menu that is displayed here It is possible that an Ramp

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