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FACILITIES INVENTORY SYSTEM Version 3.0

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1. acilities Inventory System Version 3 Building Inquiry File Edit View Insert Format Records Tools Window Help ay a Building Inqui Institution TEST INSTITUTION v building comment Campus 01 TEST CAMPUS 1 View Buildings for other campuses by clicking on the arrow Building Original Effective Capital Com Code Building Description Portability Ownership Yr Built Yr Built GSM Funded ment on the drop down box Bol Campus Admin amp Registration PERMANENT OWNED 1960 1960 2800 75 O 1 5 h B02 Science Building PERMANENT OWNED 2000 2000 2300 100 and se ecting another B03 Arts Building PERMANENT OWNED 1965 1965 1900 10 campus Double click on Code or Description to see Facilities for the Selected building Three new fields Effective Year Built Capital Funded and a Comment Cald Close Record Iaf lt 1 rife of 3 Filtered Building code Double click to view FLTR num J Facility Inquiry A Facilities Inventory System Version 3 Facility Inquiry loj x File Edit View Insert Format Records Tools Window Help 18 x 184 84 Facility Inquiry Institution TEST INSTITUTION Double Click on Space Comment or Station Comment box to view Campus 01 TEST CAMPUS 1 View facilities for Building B01 Campus Admin amp Registration x other campuses and Facility T buildings by clicking Code Description Shape A
2. Description Characteristically buildings constrain and prevent full development of relevant skills Specialized machinery or installations may be required erection of materials to form structures may require spaces and heights not available in closed shops Examples include landscape and horticulture areas steel trades construction yards pipe welding yards heavy duty equipment operating training areas Stone masonry and sculpture yards 350S Instructional Shop amp Yard Support Services Definition A space that serves an Instructional shop or yard directly by providing support without which the shop could not function Also includes ancillary spaces not completely enclosed by walls although frequently roofed providing essential support facilities Description Spaces such as equipment and material storage tool storage stripping and de greasing spaces changing and washrooms instructor s individual and studio or work areas adjacent to and supporting related instructional shops Includes storage buildings areas for vehicles and equipment used for instructional purposes in the Open Air Yards Also includes outside storage for working equipment materials and machinery space for preparation of equipment for instructional purposes spaces such as welding generator shelter fertilizer and horticultural equipment storage and steam cleaning areas 400 LIBRARY AND OTHER STUDY SPACES 400 relates to the series number and is not available
3. 220L SPECIAL CLASS amp INDIVIDUAL STUDY LAB Y no std 250L LAB SUPPORT SERVICES amp NON CLASS LAB N 260L RESEARCH NON CLASS LABORATORY Y no std 265L RESEARCH NON CLASS LAB SUPPORT SERVICES N 27 Facilities Inventory System Version 3 0 300 INSTRUCTIONAL SHOP FACILITIES 305S CARPENTRY BUILDING TRADES Y 15 00 310S ELECTRICAL Y 15 00 315S WELDING Y 10 00 320S MACHINE TOOLS MILLWRIGHT Y 21 00 325S AUTOMOTIVE MECHANICS Y 22 00 330S HEAVY DUTY DIESEL Y 23 00 335S FINE ARTS STUDIO SCULPTURE Y 7 50 340S OTHER MUST ENTER WHAT TYPE OF OTHER Y no std 345S OPEN AIR INSTRUCTION YARD Y no std 350S INSTRUCTIONAL SHOP amp YARD SUPPORT SERVICES N 400 LIBRARY STUDY FACILITIES 410 LIBRARY READING STUDY SPACE Y no std 420 STACK SPACE N 430 REMAINDER LIBRARY SPACE N 435 BUILDING SERVICES AREA IN LIB COMPLEX N 440 READING STUDY NON LIBRARY Y no std 450 A V AND EDUCATIONAL SUPPORT SERVICES N 500 SPECIAL USE FACILITIES 510 MEDIA PRODUCTION N 515 MEDIA PRODUCTION SUPPORT SERVICES N 520 ATHLETIC PHYSICAL EDUCATION N 530 BUILDING SERVICES AREA IN GYMNASIA N 540 CLINIC NON HEALTH PROFESSIONS N 545 CLINIC NON HEALTH SUPPORT SERVICES N 550 DEMONSTRATION SPACE N 560 ANIMAL QUARTERS AND SUPPORT SERVICES N 580 GREENHOUSE AND SUPPORT SERVICES N 590 OTHER ALL PURPOSE N 591 DAYCARE N 600 GENERAL USE FACILITIES 610 ASSEMBLY AND AUDITORIUM N 615 ASSEMBLY amp AUDITORIUM SUPPORT SERVICES
4. space whether directly bounded by partitions or not Also the sum of all areas of a building used for its protection care and maintenance Included is that portion of the gross area designed to house mechanical equipment utility services and non private toilet facilities Also construed to mean that portion of the gross area which cannot be occupied or put to use because of structural building features Basis for Measurement Should be measured from the inside surface of enclosing walls or permanent partitions Deductions should not be made for necessary building columns and minor projections Measurements should be taken to the nearest one tenth or 0 1 of a metre Do not include unusable areas with less than 1 8m 6 feet clear headroom Description Should include corridors elevator shafts escalators fire towers stairways loading platforms elevator lobbies tunnels bridges trashrooms guardrooms custodial rooms custodial locker rooms and custodial supply rooms Should include mechanical areas in central utility plants air duct shafts boiler rooms fixed mechanical and electrical equipment rooms fuel rooms mechanical service shafts meter and communications closets service chutes stacks and non private washrooms custodial and public Examples of building features normally classified as structural areas are exterior walls fire walls permanent partitions and unusable areas in attics basements or comparable portions of a
5. N 620 EXHIBITION AND SUPPORT SERVICES N 630 CAFETERIA WITH SEATING Y no std 640 KITCHEN TEACHING Y no std 650 KITCHEN NON TEACHING N 655 BUILDING SRVS AREA IN FOOD SRVS AREA N 660 ALL OTHER FOOD SERVICE ROOMS N 665 MERCHANDISING FACILITIES N 670 ALL OTHER EATING SPACES Y no std 28 Facilities Inventory System Version 3 0 680 CONFERENCE MEETING RMS AND SUPPORT SRVCS Y no std 690 LOCKER ROOM SHOP AND STAFF N 700 SUPPORTING FACILITIES 710 DATA PROCESSING COMPUTER N 720 BUILDING MAINTENANCE AND STORAGE N 740 VEHICLE STORAGE AND SERVICE N 760 LAUNDRY N 800 HEALTH CARE FACILITIES 810 HEALTH CARE N 900 RESIDENTIAL FACILITIES 910 RESIDENTIAL N UNCLASSIFIED FACILITIES YYY UNFINISHED INACTIVE OR CONVERSION AREA N NON ASSIGNABLE AREAS ZZZ BUILDING SERVICES N Note Building Service Areas include circulation custodial mechanical structural generator transformer electrical telephone cloak room and washroom areas Penthouse structures are to be included added small enclosures to improve aesthetics are to be excluded Facilities Inventory System Version 3 0 5 Space Type Definitions and Descriptions In the Revised Table the 000 100 200 300 etc codes and descriptions have been greyed out These are assigned as Series or Category codes and will not be available to select Institutions must select a more specific Space Type within the category Any FIS_V2 codes that can b
6. a Ministry of Advanced Education FIS Facilities Inventory System Version 3 0 TEST INSTITUTION Entry Maintenance of Data This is the date the application software programs were Facilities Inventory System Version 3 0 3 5 1 Inventory Inquiry The Inventory Inquiry consists of 4 levels of screens The first screen shows the institution From there you can double click on the code or name fields to see campus land building and facility information for your institution On any screen you may change the campus or building you are looking at without having to return to the institution level The Inventory Inquiry screens are strictly for viewing the institution s campus land building and facility information You cannot edit the data in any way with one exception a button for institutions to change or revise their name is found in the Institution Inquiry screen only To perform editing tasks you must use the Entry Maintenance of Data screens Institution Inquiry E Facilities Inventory System Version 3 Institution File Edit View Insert Format Records Tools Window Help 24 Et Double Click on the Institution Code or Description to view Campus Information This field is auto generated Last Time Code Institution Data Updated whenever an institution makes ITI TEST INSTITUTION 2005 08 17 changes to any data This date will show in the bottom LH
7. accessed if desired Facilities Inventory System Version 3 0 b Fields Length Width and Program Type have been deleted from the Facilities screen This data stays in your database in the background and can be accessed if desired c The Other field has been deleted from the Campus screen Land information associated with each campus will now be captured in the Land screen d Two Reports from Version 2 have been deleted and the Reports have been re numbered i Report 3 Program Type Codes and Descriptions ii Report 11 Area and Capacity Summary by Program 3 2 What s staying the same in Version 3 0 The Facilities Inventory System will continue to use MS Access 2000 Institutions can continue to make use of Access 2000 to provide their own custom reports Most fields for data entry and inquiry on data will continue to have drop down boxes to allow you to easily find campuses buildings etc and to allow quicker appropriate selection some fields have manual entry such as the Comment fields Reports are available from a single screen The screen has a list box showing all reports It allows for the option of previewing the report or printing it immediately Many reports give the option to print information for just one campus or one building rather than all information for the institution The Detail Space Listing Report has an extensive list of selection and sorting options to allow you
8. but within the building you can pick your own sorts If you leave all selection and sort fields blank all your facilities will be reported They will be sorted by Campus building code then facility code Double clicking in any field will clear the entered value 18 Facilities Inventory System Version 3 0 3 6 Data Element Descriptions This is the description of all the data elements within the FIS system The following are the tables and the descriptions of the fields they contain Institution the college university college or institute that is administratively responsible for the space Code each institution is given a unique two digit capitalized alphabetical universal code Institution name of the college or institution to be updated by institution Last UpDate Date that the institution last made changes to any data Last TransferDate Last time data was transferred into Ministry database Only used by Ministry Next Sequence Number Used to build key fields such as Campus ID Building ID etc for campus building lands and facilities Each time a new campus building land or facility is added to FIS the key for that item is formed using the value of the NextSequence Number plus the Institution code Then the Next Sequence Number is incremented by one Very important that this field never be changed or reset except by the FIS program Campus designates each separate group of one or more buildings an
9. corner on Reports 6 through 10 Double Click on the Code or Institution field to go to the Campus Inquiry form This button will allow Institutions to change or revise their name This can only be done here in Institution Inquiry screen Once you click or tab out of field the change is saved Change Institution Name Close Record saf J 1 poor of 4 Code associated with this institution Al Z Note at the top of each Inquiry screen is a toolbar that looks Z l al like this These two buttons will allow you to sort data in the screens To use them click on the field you want to sort by then click on the appropriate sort button A Z ascending order or Z A descending order Facilities Inventory System Version 3 0 Campus Inquiry 2 ST INSTITUTION 01 TEST CAMPUS 1 135 INSTITUTION DRIVE LILIL1 02 TEST CAMPUS 2 246 CAMPUS LANE L2L2L2 Double click on Code or Campus to see Buildings for the associated campus or Land box to view land associated with this campus 4 e Land Inquiry Field revised to Postal Code Facilities Inventory System Version 3 Campus Land ST INSTITUTION 01 TEST CAMPUS 1 TSS INSTITUTION DRIVE 2005 01 01 zown Legal description such as PID or Lot View land for other campuses by clicking on the arrow on the drop down box and selecting another Facilities Inventory System Version 3 0 Building Inquiry
10. etc Included are major and minor surgery rooms delivery rooms special procedures operating rooms and rooms used in conjunction with and as a direct extension of the activities of a surgery room such as labour rooms recovery rooms monitoring observation rooms special support equipment rooms e g anesthesia heart lung X ray etc dictation booths scrub up areas instrument cleanup and storage gurney storage and sterile supplies storage Included are spaces used for radiology fluoroscopy angiography physical therapy dialysis cardiac cauterization pulmonary function vascular testing EEG EGG EMG pathology combined doctor s office and examination treatment rooms and spaces which support treatment rooms as a direct extension of the activities of such a facility such as dressing rooms film processing and viewing rooms work preparation rooms and special equipment storage Included are spaces used for pathology pharmacy autopsy labs etc providing such services as hematology chemistry tissue bacteriology serology blood bank basal metabolism isotope rooms and spaces which serve service laboratories as a direct extension of the activities of such a facility such as rooms generally referred to as cadaver storage morgue autoclave and centrifuge rooms and warm and cold rooms Included are central supply pharmacy supplies storage and dispensary miscellaneous storage of a relatively inactive nature other than that in
11. production or distribution room see 510 Limitations Those rooms containing media materials equipment or operations which serve a primary activity room other than a 510 should be assigned the appropriate corresponding service code 520 Athletic Physical Education Definition A space used by students staff and or the public for recreational purposes Includes also the permanent seating used to watch athletic events For the related office spaces see 045 Description Includes areas specifically for bowling alleys pool and billiards rooms ping pong rooms ballrooms chess rooms hobby rooms card playing rooms permanent seating areas in field houses gymnasia and natatoria Also included are physical education locker rooms shower rooms coaches rooms ticket booths dressing rooms equipment supply rooms first aid rooms skate sharpening rooms towel rooms storage closets equipment issue rooms cashiers desks 530 Building Service area associated with Gymnasia Definition A space that is required for physical access to spaces within Gymnasia whether directly bounded by partitions or not Also the sum of all areas of a building used for its protections care and maintenance Included is that portion of the gross area designed to house mechanical equipment utility services and non private toilet facilities Also construed to mean that portion of the gross area which cannot be occupied or put to use because of structural b
12. ABLE jo Comment box F04 Access Centre 1 100 00 450 J4 V AND EDUCATIONAL SUPPORT SERVICES io will open for Mec Opec rt S ee ee a Vt Record 14 4 ara of 7 entering what type of other Total number of Current facility ie facilities for this is 1 record n Sarat Delete Facility Delete Building Close Facility code or number Keep this code to less than 8 characters for reporting purposes J Jia The triangle arrow indicates the current building Facilities shown below are always for the current building To see facilities for other buildings click on another building 13 Facilities Inventory System Version 3 0 e To enter a new building move your cursor to the Building Code field to the right of the asterisk Enter a building code that is unique for this campus Tab across the row entering information to the other fields The building information will be saved when you move your cursor to another building or item on the form All fields for the Building are required You cannot skip any fields e To delete a building click anywhere on the row containing the building you want to delete The triangle arrow will appear beside the building code of the building you have selected Click the Delete Building button at the bottom of the screen You will be given several chances to cancel the deletion Remember that when you delete a building you also delete all the facilities a
13. FACILITIES INVENTORY SYSTEM Version 3 0 User Manual and Reference Guide for Institutions Ministry of Advanced Education Revised August 2005 Facilities Inventory System Version 3 0 TABLE OF CONTENTS Page Number TL AN FRODUCTITON BERE AR A A E cassete sesseceesesecsedseasecesseaseste 2 2 FACILITIES INVENTORY SYSTEMS DESCRIPTION 00 0 0 ccssssscssssseeccsssscecsscesccsssessssssceesess 2 3 FUNCTIONAL OVER VIEW 6iseisscsssececessoesossscsesteeeseessscssesesseostcesscosesorsens cosecesssedsensascasesssseesenseccasasesese 3 3 1 WHAT S NEW IN VERSION 3 0 c iii ieri ene irene 3 3 2 WHAT S STAYING THE SAME ili 5 3 3 SOFTWARE COMPONENTS 2ivsccscsssecsscesceceschstbeecsnucnevecbopesvecuscbseecksbbssestaunstectepeobscascecusshsbbesssaedacevcbeveeds 6 3 4 DATASET OW E ian E Ss de coli Lae ahi vinilico elle i ld dela 6 3 5 NAVIGATION OF FORMS ANDUSAGE SEE EE ER AEAEE 6 3 5 1 Inventory Inquiry sail ne alal aan 7 3 5 2 Campus Entry and Maintenance iii 10 3 5 3 Land Entry and Maintenance i 11 3 5 4 Building Facility Entry and Maintenance iii 13 3 55 Reports lana lalla aiar eri 16 3 6 DATA ELEMENT DESCRIPTIONS sscscessssveccsssnasovcnseonsesscenesotvescecssuesosevssonsssesucedsnetseauesesvesconrsuassseceves 19 4 CODE TABLES wascecsisssccdecicctetbcesicescocsstintsdedeccsusactcvtscccevedecesdevbocs deceucc
14. NSS which will be automatically calculated once the Area and Space Type fields are entered this field is view only by Institutions and ii Comment fields for entry of information regarding other types of Space or Stations c Five new Reports will be generated i Report 5 Land List lists all Campuses and Land s associated with each campus including other parcels of land owned or leased that are separate from the Campus land s for each Institution ii Report 90 Missing Mandatory Facility Data and Report 91 Missing Mandatory Building Data lists missing data where there is a blank field missing data in the buildings and facilities screens iii Report 98 Facility Space Codes Automatically Converted lists what was converted from the old codes to the new codes and Report 99 Facility Space Codes NOT Converted lists what could not be converted to the new Space Type Codes and what was converted to a default code which will need changing to the more specific code It would be beneficial for institutions to use these reports to identify changes that need to be made manually 3 Deletions a Program Type Codes and Descriptions Table and related fields have been deleted it is recognized as institutions move away from dedicated space towards more flexible use of instructional space this information will be difficult to keep current This data stays in your database in the background and can be
15. SED O OWNED S SHARED T TEMPORARY Ownership Descriptions Owned A building or part building the title of which is held by the institution without rental arrangements Responsibility for maintenance of structure and protection of capital investment is generally that of the institute or college Leased A building or part building where the title is held by the landlord or owner who agrees to the use of the building by the institution for a specified term usually at a defined rental rate Responsibility for maintenance of structure and protection of capital investment is that of the lessor landlord or owner Shared A building or part building the title to which is held by the institution under some arrangement other than as in owned or leased buildings mutually agreed with the agency This includes space which for the term of the arrangement is under full time administrative control of the institution Temporary A building or part building that is not owned or leased by or on behalf of the institution but used on a limited time basis with considerable fluctuations week by week semester by semester or year by year 24 Facilities Inventory System Version 3 0 4 3 List of Building Portability Codes and Descriptions Portable Type Portability Code Portability DEMOUNTABLE MOBILE PERMANENT RELOCATABLE AVEO Portability Descriptions Permanent A fixed built on site structure that is non demountable Demount
16. able A portable structure that is not easily taken apart in units and relocated There are considerable inter connections between the original units or other complex configurations Relocatable A portable structure designated in modular units that has no complex internal interconnections and configurations and the units of which can be easily taken apart and reconnected into a structure similar to the original Mobile A trailer or highly portable unit of dimensions not exceeding those permitted by the Ministry of Transportation and Highways 25 Facilities Inventory System Version 3 0 4 4 List of Station Type Codes and Descriptions Station Type Station Code Station Description TABLES AND CHAIRS LAYOUT TABLES MOVEABLE TABLES ARM CHAIRS FIXED TABLES ARM CHAIRS FIXED CHAIRS MOVEABLE CHAIRS DRAFTING TABLES CARRELS LABORATORY BENCHES DESKS 1 OR 2 PEDESTALS amp CHAIRS OTHER Comment field enter what type of other NOT APPLICABLE TASC TOA MMO WS Comment Field added if choose Other must enter what type of other station For instructional spaces institutions should select Station Codes A to J and the Code K Other only if none of these are appropriate If Station Code K is selected a comment field will open to enter what type of stations are used in the facility Selecting Station Code L Not Applicable is for those areas that do not have student stations 26 Facilities Inventory Syst
17. ar both the campus and building entries Select the campus to report Double click to clear selection RUO S o l 17 Facilities Inventory System Version 3 0 Report 12 Detail Space Listing has amore complicated parameter selection screen Facilities Inventory System Version 3 Report Selection Criteria gt File Edit View Insert Format Records Tools Window Help aes a Vad Sealer 10 Detail Space Listing Select one or more parameters then click OK If you leave all fields blank all data will be reported Report includes All Records Allows you to sort the drop down list by either code or description Default is by Code Campus Building Facility Code z Facility Desc z Space z This report is always sorted by Cam d buildi des first Capacity E e ee ae ees Were I Al this level Allows you to sort by Area Scheduled Capacity o 1 Sor Facility code and then by a E e A description or Space code Default sort fields left Close blank is by Facility code Form view FUR num J 4 This screen allows you to select by a variety of parameters such as type of space facilities with scheduled capacity or area greater than less than or equal to an entered value or facilities containing a selected word or phrase in the facility description The report will always be sorted by campus and building
18. ation will be saved when you move your cursor to another field or row on the form All fields for the Land except comments are required You cannot skip required fields e To delete a land entry click anywhere on the row containing the land you want to delete The triangle arrow will appear beside the land code of the land you have selected Click the Delete Land button at the bottom of the screen You will be given several chances to cancel the deletion Remember that when you delete a land you also delete all the facilities associated with that land e To change land data move your cursor the field you want to edit Either highlight the entire field to overwrite it completely or click in the data field to insert or delete characters Moving the cursor to another row or item on the form will save the data To undo unsaved changes press Esc 12 Facilities Inventory System Version 3 0 When you are finished entering the land data for that campus click on the Close button this will take you back to the Campus screen if you opened it from the Campus screen If you opened the Land screen from the Main Menu clicking the close button will take you back to the Main Menu 3 5 4 Building Facility Entry and Maintenance Before starting to work on buildings and facilities ensure the campus you want to work on is displayed in the Campus drop down box at the top of the form Ifthe campus you want is not available in the drop down list it
19. bar on the right to move to the end of the campus data 3 5 2 Campus Entry and Maintenance ME File Edit View Insert Format Records Tools Window Help lej xi M E SRY Gas EH Y ALe Campus Entry and TR eure es on RINO Institution TESTINSTITUTION fl Campus Code Description Street Address Postal Code Land gi JTESTCAMPUST fissinstimUmON DANE O ALD Y joz TEST CAMPUS 2 246 CAMPUS LANE flac 212 DI a When Land is entered for the campus this box will show a Y The asterisk indicates where a new campus can be added Double click on box to enter or revise Land data Delete C CI elete Campus lose ri Record icf T pre of 2 Unique Code for this campus J num e Toentera new campus record click in the Campus Code field with the asterisk to the left Enter a campus code that is unique for your institution Then tab across the row entering data in the other fields Enter complete street address of campus including postal code Once you move out of the Postal Code field the Land screen will open to enter land data associated with that campus The record will be saved once you move the cursor out of the current row After you have entered all the Land data for this campus click the close button and you will be back in the Campus screen 10 Facilities Inventory System Version 3 0 e To delete a campus click anywhere on the row containing the campus you want
20. building Any questions may be directed to Cathy Aitken phone 250 387 1360 e mail Cathy Aitken gov bc ca 48
21. cluded in other primary and service room types Included are lobbies waiting and reception areas and viewing areas used in connection with a Health Care Unit Also spaces used by housekeeping and linen storage and handling Includes spaces used by housekeeping staff for storerooms closets locker rooms etc for building maintenance and operation 900 RESIDENTIAL FACILITIES 46 Facilities Inventory System Version 3 0 900 relates to the series number and is not available for selection 910 Residential Definition A space or group of spaces that are used for some form of individual group living accommodation and spaces that directly serve the occupants of these spaces typically furnished with bed s wardrobe s desk s and chair s with an internally connected bath Description Includes single or multiple sleep study rooms A sleep study facility may be a room for combined sleep study a room exclusively for sleeping or a room for living study and including connected closets Includes common or shared bathroom facilities which may consist of full or half bath showers or toilet shower combinations used by the residents and accessible from a corridor or other general circulation area Includes single or multiple sleep study rooms with bath facilities internal to the suite A sleep study facility may be a room for combined sleep study a room exclusively for sleeping or a room for living study and includes connected cl
22. d controlled or structured creative activities These activities are generally confined to faculty staff and assigned graduate students and are applicable to any academic discipline Activities may include experimentation application observation composition or research training in a structured environment directed by one or more faculty or principle investigator s These activities do not include practice or independent study projects and activities which although delivering new knowledge to a student are not intended for a broader academic or sponsoring community e g a presentation or publication This category includes labs that re used for experiments testing or dry runs in support of instructional research or public service activities Non class public service laboratories that promote new knowledge in academic fields e g animal diagnostic laboratories cooperative extension laboratories are included in this category 34 Facilities Inventory System Version 3 0 Limitations Student practice activity rooms should be classified under Special Class amp Individual Study Laboratory 220L 265L Research Non Class Laboratory Support Services Definition A room that directly serves one or more research non class laboratories as an extension f the activities in those rooms Description Includes only those rooms that directly serve a research non class laboratory Included are projection rooms telecommunicati
23. d land under the jurisdiction of the institution Campus_ID Unique identifier for each campus record This field is created in the background and is never seen by the user It provides a way to uniquely identify each campus across institutions The first two characters of the Campus_ID are the Institution code followed by the latest value of the NextSequence Number Code the user defined code to identify the campus uniquely with in the institution Codes should generally be 2 4 alphanumerics in length You do not need to include the institution code in the Campus Code Campus name of campus Street Address complete street address of the campus Postal Code Postal Code for campus Facilities Inventory System Version 3 0 Land the parcel of land that the campus buildings are sited on and any separate parcels of land associated with that campus Each parcel of land must have an ownership code e Land ID System created Unique identifier for each land record This field is created in the background and is never seen by the user It provides a way to uniquely identifying land parcels across institutions The first two characters of the Land_ID are the Institution code followed by the latest value of the NextSequence Number e Land Code The land code consists of 2 4 alphanumerics provided by the user to uniquely identify the land within a campus The same land code could be used by two pieces of land on two different ca
24. e converted to the new FIS_ V3 codes will be done during re linking of the FIS_V3 application to the new Codes Tables and the Institution s data files Two reports will be generated that will show which FIS_ V2 Space Type codes were converted to the new FIS_ V3 codes Report 98 and which codes institutions will need to change manually Report 99 i e not converted or converted to a default category which needs a more specific code 000 OFFICE FACILITIES 000 relates to the series number and is not available for selection 020 Office Administrative Definition A space used by staff for administration purposes administrative clerical in a non instructional related capacity working at a desk or table Description An office typically is equipped with one or more chairs tables bookcases and or filing cabinets included is a studio music art etc if that space also serves as the office of a staff member 025 Office Faculty Definition A space used by faculty or students working at a desk or table Description An office typically is equipped with one or more chairs tables bookcases and or filing cabinets included are faculty graduate and teaching assistant and student offices etc Included is a studio music art etc if that space also serves as the office of a faculty member or teaching assistant 030 Office Associated With Libraries Definition A space used by staff for administration purpose
25. e file rooms photocopy rooms vaults waiting rooms interview rooms closets private toilets mailrooms records rooms and office supply rooms 100 CLASSROOM FACILITIES 100 relates to the series number and is not available for selection Classrooms have been re coded to separate out different sizes and types of classrooms 105C Seminar Small Classroom Up to 60 0 m 110C Mid Sized Classroom Over 60 0 to 117 m 115C Mid Sized Tiered Classroom 40 0 to 100 0 m 120C Large Classroom Over 117 m 31 Facilities Inventory System Version 3 0 Definition A room used for classes and that is also not tied to a specific subject or discipline by equipment in the room Select appropriate facility description based on size of room as below Description Included are spaces generally used for scheduled instruction requiring no special or restrictive equipment or configuration and referred to as lecture rooms lecture demonstration rooms seminar rooms and general purpose classrooms A classroom may be equipped with table arm chairs fixed to the floor joined together in groups or flexible in arrangement tables and chairs as in a seminar room or similar types of seating A classroom may also be furnished with special equipment i e multi media or telecommunications equipment appropriate to a specific area of study if this does not render the room unsuitable for use by classes in other areas of study 125C Lecture Theatre amp Ins
26. em Version 3 0 4 5 List of Space Type Codes and Descriptions Space Type SPACE TYPE CODES AND DESCRIPTIONS TABLE New columns added Scheduled Unit Area Space_Type Capacity St St Definition of Code Space_Type Description Mandatory net m classroom size 000 OFFICE FACILITIES 020 OFFICE ADMINISTRATIVE N 025 OFFICE FACULTY N 030 OFFICE ASSOCIATED WITH LIBRARIES N 035 OFFICE ASSOCIATED WITH TEACHING KITCHENS N OFFICE ASSOCIATED WITH NON TEACHING 040 KITCHENS N 045 OFFICE ASSOCIATED WITH GYMNASIUMS N 055 OFFICE SUPPORT SERVICES N 100 CLASSROOM FACILITIES 105C SEMINAR SMALL CLASSROOM Y 2 50 up to 60 0 m 110C MID SIZED CLASSROOM Y 1 95 over 60 to 117 m 115C MID SIZED TIERED CLASSROOM Y 1 65 40 0 to 100 0 m 120C LARGE CLASSROOM Y 1 50 Over 117 m 125C LECTURE THEATRE amp INSTR ASSEMBLY Y 1 80 Over 100 0 m 130C VIDEO CONFERENCING ROOM Y no std 150C CLASSROOM SUPPORT SERVICES N 155C LECTURE THEATRE SUPPORT SERVICES N 200 LABORATORY FACILITIES 201L COMPUTER LANGUAGE BUSINESS LAB Y 3 40 202L CAD GIS DRAFTING MULTIMEDIA LAB Y 5 50 203L DRY SCIENCE LOWER LEVEL Y 3 00 204L DRY SCIENCE UPPER LEVEL Y 4 60 205L WET SCIENCE LOWER LEVEL Y 5 00 206L WET SCIENCE UPPER LEVEL Y 6 00 207L ELECTRONICS LAB Y 8 50 208L NURSING COMMUNITY CARE Y 7 00 209L FINE ARTS STUDIO PAINTING DRAWING Y 5 00 210L OTHER MUST ENTER WHAT TYPE OF OTHER Y no std
27. ent Station 680 Conference Meeting Rooms and Support Services Definition A space used for a variety of non class meetings often serving an office complex and used for activities other than instructional activities Additionally includes those spaces that also serve as extensions to these meeting rooms Description A meeting room may be equipped with tables and chairs lounge type furniture straight back chairs and or tablet arm chairs and used primarily by groups for general purposes such as student senate student government community groups conferences meetings and short term meetings In addition included are related kitchenettes chair storage rooms projection rooms sound equipment rooms etc This Space Type requires entry of Scheduled Capacity although there is no standard for Unit Area per Student Station 690 Locker Room Shop and Staff Definition A space used specifically for changing clothes and or storing personal materials Description Includes service spaces intended for student and or staff use principally for storage of clothing and or individual materials e g physical plant locker room not gymnasia related see 520 700 SUPPORTING FACILITIES 700 relates to the series number and is not available for selection 710 Data Processing Computer Definition A space or group of spaces used for processing of data by computers and spaces that directly serve a data processing computer facility Descript
28. ent buildings You do not need to include the institution code campus code and building code in the facility code Description Description of the facility provided by the user Shape Geometric shape of the space If the shape is irregular select I if shape is rectangular or square select R Area The total area of the space is entered in square meters Space Type from Universal Codes the drop down table to select from has been substantially changed for offices and instructional space Institutions will need to select a more specific type see list page 27 If an Other type space is selected institutions will need to enter what type of other in a Comment field Selection of an instructional type space along with entry in Area field will generate an entry automatically in the Notional Student Stations NSS field 21 Facilities Inventory System Version 3 0 e Notional Student Stations NSS this field will be automatically calculated when data is entered in Area field and Space Type field this field is view only by institutions This is a new field which allows institutions to compare their scheduled capacity with the Standard Guidelines e Scheduled Capacity Number of student stations seats that institutions have assigned to the space e Station Type from Universal Codes a drop down table to select from if Other is selected a comment field allows entry o
29. eo or audio cassette and software production or distribution rooms and media centers These rooms have a clearly defined production or distribution function that serves a broader area e g department entire campus than would a typical service room Limitations Does not include rooms that merely store media materials and equipment Such rooms would be coded as Media Production Support Service 515 rooms if serving the primary production or distribution room 510 or the appropriate service category for the room s they serve Radio or TV broadcasting areas and other media rooms used for teaching broadcasting to students for instructional purposes should be coded as laboratories see 210L This classification also does not include centralized computer based data processing and telecommunications equipment facilities see 710 515 Media Production Support Services Definition A room that directly serves a media production or distribution room as an extension of the activities in that facility Description The primary criterion here is that the room should serve a media production or distribution room and not another primary activity room Examples include film tape or cassette libraries or storage areas media equipment storage 38 Facilities Inventory System Version 3 0 rooms recording rooms engineering maintenance rooms darkrooms preparation rooms studio control booths and other support areas that specifically serve a media
30. es Inventory System Version 3 0 Effective Year Built Year in which a building was built or the year in which a building underwent a major retrofit of major building systems and or exterior components that extends the life of the facility significantly GSM Gross Square Meters includes wall thickness total for each building e g outside of wall to outside of wall Capital Funded Percentage of capital funding provided by the Ministry of Advanced Education for building construction Comment Double click on box to open pop up window for entering information regarding additions retrofitting etc This is optional entry Box will show Y if comments are entered blank if no comments Facility refers to all the spaces within a building It applies to rooms classrooms laboratories offices utility rooms cafeterias hallways storage crawl spaces etc Facility ID System created Unique identifier for each Facility This field is created in the background and is never seen by the user It provides a way to uniquely identifying facilities across institutions The first two characters of the Facility ID are the Institution code followed by the latest value of the NextSequence Number Code Code that identifies the specific facility The Facility code can consist of up to 8 alphanumerics provided by the user to uniquely identify the facility within a campus The same facility code could be used by two facilities in two differ
31. es used wholly for the minding or caring of children Description Includes all spaces used for a government certified day care program or child minding operations Also includes washrooms kitchens storage rooms cloakrooms that are used in direct support to and are an integral part of the day care or child minding operations 600 GENERAL USE FACILITIES 600 relates to the series number and is not available for selection 610 Assembly and Auditorium Definition A space designed and equipped for the assembly of large numbers of persons for such events as dramatic musical devotional livestock judging or commencement activities Description Includes theatres auditorium concert halls arenas chapels and livestock judging pavilions Seating area stage orchestra pit chancel arena and aisles are included in assembly facilities 41 Facilities Inventory System Version 3 0 615 Assembly amp Auditorium Support Services Definition A space that directly serves an assembly facility or lecture theatre as an extension of the activities in that facility Description Includes check rooms coat rooms ticket booths dressing rooms projection booths property storage makeup rooms costume storage green rooms control rooms etc 620 Exhibition and Support Services Definition A space used for exhibition of materials work of art artifacts etc and intended for general use by students and the public additionally those space
32. f a building used for its protection care and maintenance Included is that portion of the gross area designed to house mechanical equipment utility services and non private toilet facilities Also construed to mean that portion of the gross area which cannot be occupied or put to use because of structural building features For non Library building service areas see ZZZ Basis for Measurement Should be measured from the inside surface of enclosing walls or permanent partitions Deductions should not be made for necessary building columns and minor projections Measurements should be taken to the nearest one tenth or 0 1 of a meter Do not include unusable areas with less than 1 8m 6 feet clear headroom Description Should include corridors elevator shafts escalators fire towers stairways loading platforms elevator lobbies tunnels bridges trashrooms guardrooms custodial rooms custodial lock rooms and custodial supply rooms Should also include mechanical areas in central utility plants air duct shafts boiler rooms fixed mechanical and electrical equipment rooms fuel rooms mechanical service shafts meter and communications closets service chutes stacks and non private washrooms custodial and public Examples of building features normally classified as structural areas are exterior walls fire walls permanent partitions and unusable areas in attics basements or comparable portions of a building 440 Reading Stud
33. f what type of other 22 Facilities Inventory System Version 3 0 4 Code Tables Universal Codes are those codes that are shared by all institutions and can only be changed by the Ministry They are contained within Codes mdb and when there are changes to these codes the Ministry will distribute a new copy of Codes mdb to replace the existing one The following list is only available to the Ministry However Institutions are asked to make any changes to their name in the Institution Inquiry Window The Institution Code will remain the same This list will be updated when data is transferred to the Ministry 4 1 List of Institutions Codes Institution Code Institution Name BT BC INSTITUTE OF TECHNOLOGY CM CAMOSUN COLLEGE CP CAPILANO COLLEGE CR THOMPSON RIVERS UNIVERSITY DG DOUGLAS COLLEGE EC EMILY CARR INSTITUTE OF ART amp DESIGN EK COLLEGE OF THE ROCKIES FV UNIVERSITY COLLEGE OF THE FRASER VALLEY IG INSTITUTE OF INDIGENOUS GOVERNMENT Jl JUSTICE INSTITUTE OF BC KW KWANTLEN UNIVERSITY COLLEGE LG LANGARA COLLEGE ML MALASPINA UNIVERSITY COLLEGE NC COLLEGE OF NEW CALEDONIA NI NORTH ISLAND COLLEGE NL NORTHERN LIGHTS COLLEGE NV NICOLA VALLEY INSTITUTE OF TECHNOLOGY NW NORTHWEST COMMUNITY COLLEGE OK OKANAGAN COLLEGE OL OPEN LEARNING AGENCY SL SELKIRK COLLEGE VC VANCOUVER COMMUNITY COLLEGE 23 Facilities Inventory System Version 3 0 4 2 List of Building Owner Type Codes and Descriptions Owner Type L LEA
34. for selection 410 Library Reading Study Space Definition A space used by individuals to study books or audiovisual materials Description Included are library reading rooms carrels study rooms individual study stations study booths and similar rooms that are intended for general study purposes Study stations may be grouped or individual and may also include typewriters remote terminals of a computer electronic display equipment etc and can include open stack reading space 420 Stack Space Definition A space used to provide shelving for library or audiovisual materials Description Included are library stacks 36 Facilities Inventory System Version 3 0 430 Remainder Library Space Definition Other library spaces which are neither reading study nor stack space including processing rooms Offices in libraries see 030 Includes spaces that serve these reading study rooms stacks open stack reading rooms or processing rooms as a direct extension of the activities in those rooms Description Includes areas generally used to house card catalogues circulation desks bookbinding microfilm processing and audiovisual record playback equipment for distribution to individual study stations 435 Building Services area associated with Library Complex Definition A space that is required for physical access to spaces within Library Complexes whether directly bounded by partitions or not Also the sum of all areas o
35. he triangle arrow will appear beside the facility code of the facility you have selected Click the Delete Facility button at the bottom of the screen You will be given several chances to cancel the deletion e To change Facility data move your cursor to the field you want to edit Either highlight the entire field to overwrite it completely or click in the data to insert or delete characters Moving the cursor to another row or item on the form will save the changes To undo unsaved changes press Esc 15 Facilities Inventory System Version 3 0 3 5 5 Reports Reports are available from a single screen To run a report you simply click on the desired report then click the Preview button to view the report on your screen or the Print button to send the report directly to the printer Facilities Inventory System Version 3 Reports File Edit View Insert Format Records Tools Window Help CALCA Bes 54 4 e av e e B ie O Click on the report you want then choose Preview to view the report on the screen or Print to send the report directly to the printer Some reports have a selection screen which will appear before the report is produced Select Report To Print Preview 1 Owner Types and Descriptions 2 Portable Types and Descriptions 3 Space Types and Descriptions 1cci 1 4 Station Types and Descriptions Missing from this Report List 8 Campus List is Report 5 which is an Ins
36. ing Multimedia Lab 203L Dry Science Lab Lower Level 204L Dry Science Lab Upper Level 205L Wet Science Lab Lower Level 206L Wet Science Lab Upper Level 207L Electronics Lab 208L Nursing Community Care 209L Fine Arts Studio Painting Drawing 210L Other Comment field to enter what type of other Definition A space used primarily by regularly scheduled classes that require special purpose equipment or type of furnishing that limits the space to a single specialized use Furniture or equipment that can be readily moved would not fall in this category Select appropriate facility based on specialized use as below Description A class laboratory is designed for and or furnished with equipment to serve the needs of a particular discipline for group instruction in regularly scheduled classes The configuration of and or equipment in such a space normally limits or precludes its use for other disciplines Included in this category are spaces generally referred to as teaching laboratories typing laboratories drafting rooms band rooms choral rooms group music practice rooms language laboratories group studios Fine Arts Studios i e Painting Drawing Print Making Photography and similarly designed and or equipped spaces if they are used primarily for group instruction in regularly scheduled classes Computer processing rooms used primarily to instruct students 33 Facilities Inventory System Version 3 0 i
37. institution s data will be converted to the new codes during linking with the application The Ministry application will continue to have data transfer capabilities in order to bring the data belonging to each institution into its database 2 Facilities Inventory Systems Description The Facilities Inventory keeps records of all the physical facilities in each of the public colleges university colleges and institutes in British Columbia The facilities within each building rooms or spaces are grouped by building and each record contains information regarding the area type of space and type of stations for each room There are two types of codes in the system e User codes that uniquely identify the Institution its Campuses Lands Buildings and Facilities these are maintained and updated by each institution Facilities Inventory System Version 3 0 e Universal Codes that are common to all institutions They are permanent and are changed only by the Ministry These codes refer to Ownership types Portability types Space types and Station types 3 Functional Overview The Facilities Inventory System requires that the individual institutions keep up to date records of its facilities buildings lands and campuses specifically after new acquisitions major renovations or new construction A copy of the institution s database is to be sent to the Ministry annually The Ministry s application uploads each institution s da
38. ion Includes electronic data processing rooms electronic computer rooms paper form storage tape storage and control rooms plug board storage 44 Facilities Inventory System Version 3 0 and wiring rooms and equipment repair rooms observation rooms and similar services 720 Building Maintenance and Storage Definition A space used to serve or manufacture repair or maintain products or equipment also for storage of materials and hazardous goods Description Includes carpenter plumbing electrical and painting shops and similar physical plant maintenance facilities It also includes central printing and duplicating shops and ground maintenance facilities such as tool and equipment sheds Includes tool supply storage rooms materials storage rooms and similar equipment or material supply and or storage rooms Locker shower and lunchrooms and similar non public areas that serve the shop facility should be included 740 Vehicle Storage and Service Definition A space or structure that is used to house store and or service vehicles Description Includes parking structures and other spaces and buildings generally referred to as garages boathouses airport hangers and other storage areas for vehicles and areas used for maintenance and repair of automotive equipment boats airplanes and vehicles 760 Central Laundry Definition A central facility used for cleaning washing drying rooms ironing linens uniform
39. is a new campus and must be entered from the Campus Entry and Maintenance form before you enter the building and facility information The asterisk indicates where a new building can be added If the is not visible use the scrollbar on the right to move to the end of the buildings d Facilities B File Edit Yiew Insert Format Records Tools Window Help M M SQ taes o earar A a Building Facility Entry and Maintenance Double Cik on To find another Institution TEST INSTITUTION Sava Gm campus click the 2 Campus 01 TEST CAMPUS 1 J arrow on the right of the Campus Original Effective Capital Com Building Code Building Description Portability Owner Yi Built Yr Built GSM Funded ment drop down box O E E A ie E si E E Select th E Science Bung E E 20 20 E 700 IO e fee ge disse you want from the S_ ___ _ SIEO SS O O_ __I fs list Record tals j gt rifrm of 3 Fi acilities for B01 Campus Admin amp Registration Facility da Space Code Facility Description Shape Area Description ment Entry Hall I i 25 00 a OFFICE SUPPORT SERVICES LU NSS 0 0 Sched Cap Station Type NOT APPLICABLE im If select Other in F02 Registration l z 55 00 020 gt OFFICE ADMINISTRATIVE Space Type or NSS 00 Sched Cap T Station Type DESKS TORZPEDES Fog Library T 00000 420 E STACK SPACE E Station Type a NSS 0 0 Sched Cap 0 Station Type NOT APPLIC
40. lick on your choice or if you already know which item you want tab into the drop down box and start to type the first few letters of your choice The drop down box will display the first item in the list to match your entry On a short list of choices the first letter may be enough to display your choice A longer list may require more entry Facilities Inventory System Version 3 0 E Facilities Inventory System Version 3 Land Entry and Maintenance ES File Edit View Insert Format Records Tools Window Help lej x J B SAY amp Games gt e ol Trla a al Land Entry and Maintenance Institution TEST INSTITUTION z Campus 01 TEST CAMPUS 1 zj Land Code Location Acquired date Hect OwnerShip gt LoT 135 INSTITUTION DRIVE 2005 01 01 T 2 OWNED Comment Legal description such as PID or Lot Delete Land Close Record af lt gt rire of 1 1 Land code unique to this parcel of land J J I nur e Toenter new land move your cursor to the Land Code field to the right of the asterisk Enter a land code that is unique for this campus Tab across the row entering information in the other fields Enter a street address for the land in the Location field and if desired the legal description PID or Lot number etc or other comments in the Comment field If there is no street address for the parcel of land enter the legal description The land inform
41. mpuses You do not need to include the institution and campus codes in the land code e Location Street address of the parcel of land if applicable if not use legal description e g Parcel Identifier PID Lot number etc e Acquired Date this parcel of land was acquired by the institution e Hectares Area of the parcel of land in hectares e Ownership Type of ownership for this land e Comments Memo field for any comments needed e g legal description P I D number or other comments Building designates the specific building where the facilities are located e Building ID System created Unique identifier for each building record This field is created in the background and is never seen by the user It provides a way to uniquely identifying each building across institutions The first two characters of the Building ID are the Institution code followed by the latest value of the NextSequence Number e Building Code the building code consists of 2 4 alphanumerics provided by the user to uniquely identify the building within a campus Two buildings on two different campuses could use the same building code You do not need to include institution and campus codes in the building code e Description Name of the building e Portability Type of portability for this building e Ownership Type of ownership for the building e Original Year Built Year in which this building was originally built 20 Faciliti
42. ms and consultation rooms Clinics are typically associated with such educational areas as psychology speech and hearing remedial reading and remedial writing 545 Clinic Support Services Non health Professions Definition A space that directly services a clinic facility as an extension of the activities in that facility Description Included are waiting rooms observation rooms control rooms records rooms and similar supporting rooms 550 Demonstration Space Definition A space or a group of spaces used to practice the principles of certain disciplines such as teaching and home economics also those spaces that directly serve a demonstration facility as an extension of the activities in that facility Description Includes demonstration schools laboratory schools preschool nurseries etc if the facilities support the training of the college level students as teachers This category includes home management houses that serve to train college level students in home economics Also those areas that are referred to as storerooms laundry etc in a home demonstration facility and kitchen lockers shower rooms etc in a laboratory school 560 Animal Quarters and Support Services Definition A space that houses or serves laboratory animals maintained for the institution for research and or instructional purposes Includes areas that serve for handling storage and or protection of farm products or animals supplies and to
43. n the use of Electronic Data Processing equipment are classified as class laboratories 220L 250L Special Class amp Individual Study Lab Definition A space that requires special purpose equipment or student participation and used primarily for irregularly scheduled classes Description A special class laboratory is designed for or furnished with equipment that serves the needs of a particular discipline where 1 use of the room is not formally or regularly scheduled or 2 access is limited to specific groups of students Included in this category are rooms generally called individual music practice rooms individual study laboratories individual fine arts project rooms non scheduled computer labs a few per Institution Lab Support Services amp Non Class Lab Definition A room that directly serves as support space to one or more class laboratories Description Includes any room that directly serves a class laboratory Included are balance rooms cold rooms stock rooms dark rooms equipment storage equipment issue rooms and tape storage rooms 260L Research Non Class Laboratory Definition A room used primarily for laboratory experimentation research or training in research methods or professional research and observation or structured creative activity within a specific program Description A research non class laboratory is designed or equipped for faculty staff and students for the conduct of research an
44. nctions 655 Building Service areas associated with Food Services Definition A space that is required for physical access to spaces within Food Service Areas whether directly bounded by partitions or not Also the sum of all areas of a building used for its protections care and maintenance Included is that portion of the gross area designed to house mechanical equipment utility services and non private toilet facilities Also construed to mean that portion of the gross area which cannot be occupied or put to use because of structural building features For non Food Service building service areas see ZZZ Basis for Measurement Should be measured from the inside surface of enclosing walls or permanent partitions Deductions should not be made for necessary building columns and minor projections Measurements should be taken to the nearest one tenth or 0 1 of a metre Do not include unusable areas with less than 1 8m 6 feet clear headroom Description Should include corridors elevator shafts escalators fire towers stairways loading platforms elevator lobbies tunnels bridges trash rooms guardrooms custodial rooms custodial lock rooms and custodial supply rooms Should also include mechanical areas in central utility plants air duct shafts boiler rooms fixed mechanical and electrical equipment rooms fuel rooms mechanical service shafts meter and communications closets service chutes stacks and non private washroom
45. ols Note Spaces intended to house animal patients should be classed as Space Type 810 Description Field service facilities include barns animal shelters sheds silos feed units hay storage and seed houses Structures are typically of light frame 40 Facilities Inventory System Version 3 0 construction with unfinished interiors usually but not exclusively related to agricultural field operations and are frequently located outside the central campus area Also included are meteorological field test stations Includes animal rooms cage rooms stalls wards and similar rooms used to house animals intended for class laboratories non class laboratories special class laboratories or individual study laboratories Also includes feed storage rooms feed mixing rooms cage washing rooms and similar facilities such as surgery casting or instrument rooms 580 Greenhouse and Support Services Definition A building or space usually composed chiefly of glass or other light transmitting material used for or serving the cultivation and or protection of plants Description Includes greenhouses and spaces generally referred to as header houses 590 Other All Purpose Definition A category of last resort Description Included only as a category of last resort to be used to account for and classify those facilities that cannot be described even approximately with other codes and definitions 591 Daycare Definition Spac
46. ons control booths coat rooms preparation rooms closets material storage balance rooms cold rooms stock rooms dark rooms equipment issue rooms temporary hazardous materials storage areas and similar facilities if they serve research non class laboratories 300 INSTRUCTIONAL SHOP FACILITIES 300 relates to the series number and is not available for selection 305S Carpentry Building Trades 310S Electrical 315S Welding 320S Machine Tools Millwright 325S Automotive Mechanics 330S Heavy Duty Diesel 335S Fine Arts Studio Sculpture 340S Other Comment field to enter what type of other Definition An inside workspace primarily used for instructional purposes in which fixed movable special purpose machinery or equipment is installed to provide for the development of related skills in trade technical or artistic fields Select appropriate facility based on specialized use as below Description Spaces equipped to provide for specific trade technical or artistic disciplines Such shops are generally suitable only for instruction in such skills or in specialized related fields 3455S Open Air Instruction Yard Definition A workshop area outside a building structure primarily used for instructional purposes in which special purpose fixed or mobile machinery or 35 Facilities Inventory System Version 3 0 equipment is used to provide for the development of related practical skills in trade technical or artistic fields
47. osets Includes laundry and pressing rooms linen closets maid rooms serving rooms trunk storage rooms and telephone rooms which serve the occupants of sleep study facilities Includes a basic module or group of rooms designed as a complete housekeeping unit i e contains bedroom s living room s kitchen and toilet facilities Includes laundry rooms linen closets maid rooms trunk storage rooms and telephone rooms which serve apartment facilities Includes living units that are separate structures This basic module or group of rooms designed as a complete housekeeping unit In large areas which serve as residential facilities such as apartments or houses it is not intended that individual rooms be identified but only that the total interior space be accounted for Includes apartments houses provided for faculty staff or students UNCLASSIFIED FACILITIES YYY Unfinished Inactive or Conversion Area Definition Spaces that are potentially assignable to other areas but unassigned at the time for different reasons such as currently undergoing modifications renovations or new additions not completed 47 Facilities Inventory System Version 3 0 NON ASSIGNABLE AREAS ZZZ Building Services Note All building service areas that are associated within LIBRARIES GYMNASIA AND FOOD SERVICES shall be recorded under space types 435 530 and 655 Definition A space that is required for physical access to some subdivision of
48. rea Space Type ment or Enty Hall l 25 OFFICE SUPPORT SERVICES D the arrow on the right L 0 i NOT APPLICABLE BD NSS Sched Cap Station Type es of the drop down box F02 Registration i 58 OFFICE ADMINISTRATIVE CD NSS Sched Cap 0 Station Type DESKS 1 OR 2PEDESTA _ Select the campus then F03 Library I 1000 STACK SPACE D building NSS Sched Cap 0 Station Type NOT APPLICABLE L F04 Access Centre i 100 AV AND EDUCATIONAL SUPPORT SERVICES CD NSS Sched Cap 0 Station Type OTHER Y FOS Library Office R 150 OFFICE ASSOCIATED WITH LIBRARIES D NSS Sched Cap 0 Station Type DESKS 1 OR 2 PEDESTA l President s Office R 250 OFFICE ADMINISTRATIVE CD If Comment box NSS Sched Cap 0 Station Type DESKS TOR 2PEDESTA _ i I FO Administration office I 500 JOFFICE ADMINISTRATIVE m contains A Y r double NSS Sched Cap 0 Station Type DESKS 1 DA 2PEDESTA click on it to view NSS Sched Cap Station Type E comments In this case comments for selection of Other Station Type Close Fi Record A T bre of 7 Facility Code fissata 7 num Facilities Inventory System Version 3 0 Entry and Maintenance of Data The three buttons under this category allow you to enter new and revise your existing data for campuses lands and buildings and facilities In any Entry amp Maintenance screen an asterisk always indicates the next new record row If the asterisk is not visible use the scroll
49. s administrative clerical in a non instructional related capacity associated in a library space working at a desk or table Description An office typically is equipped with one or more chairs tables bookcases and or filing cabinets 30 Facilities Inventory System Version 3 0 035 Office Associated With Teaching Kitchens Definition A space used by staff for administration purposes in a non instructional related capacity working at a desk or table Faculty offices associated with a teaching kitchen would fall under 025 Office Faculty Description An office typically is equipped with one or more chairs tables bookcases and or filing cabinets 040 Office Associated With Non Teaching Kitchens Definition A space used by staff for administration purposes administrative clerical working at a desk or table Description An office typically is equipped with one or more chairs tables bookcases and or filing cabinets 045 Office Associated With Gymnasiums Definition A space used by staff for administration purposes administrative clerical in a non instructional related capacity working at a desk or table Description An office typically is equipped with one or more chairs tables bookcases and or filing cabinets 055 Office Support Services Definition A space that directly serves an office or group of offices as an extension of the activities in those spaces Description Included ar
50. s custodial and public Examples of building features normally classified as structural areas are exterior walls fire walls permanent partitions and unusable areas in attics basements or comparable portions of a building 660 All Other Food Service Rooms Definition Areas used to serve food facilities as extensions of the activities in that facility including spaces serving lounge facilities such as a kitchenette Also includes areas used for processing and storage of foods Description Includes refrigeration rooms freezers dishwashing rooms special areas for food preparation or cleaning food storage areas lockers cold rooms refrigerators meat processing areas as well as similar facilities located in a central food stores building 665 Merchandising Facility Definition A space servicing or used for selling products or services Description Includes bookstores barbershops post offices dairy stores student union desks supply closets sorting rooms freezers and telephone rooms 43 Facilities Inventory System Version 3 0 670 All Other Eating Spaces Definition Areas typically equipped with upholstered furniture carpeting and in which food consumption is permitted Description An informal area that is generally publicly available and may include vending machines such as a Student Lounge or Staff Room This Space Type requires entry of Scheduled Capacity although there is no standard for Unit Area per Stud
51. s etc Description Includes laundry rooms drying rooms ironing rooms etc located in a central laundry 800 HEALTH CARE FACILITIES 800 relates to the series number and is not available for selection 810 Health Care Definition This category does not include non medical clinic facilities The spaces that are included in this category are spaces equipped with beds and used for patient care patient bath and toilet facilities nursing administration stations surgery diagnostic health care and therapeutic treatment emergency first aid treatment centres diagnostic support services supply storage public waiting areas health care service housekeeping areas and linen storage Note This code describes health care facilities for humans as well as animals 45 Facilities Inventory System Version 3 0 Description Includes general nursing care acute care semi convalescent rehabilitative adult or pediatric bedrooms intensive care units progressive coronary care units emergency bed care units observation units infant care nurseries incubator units wards etc Connected clothes closets are included as are stalls for animal patients Also includes toilet bath facilities adjoining or in conjunction with patient bedrooms Included are areas devoted to records charting reception desks admissions desks and areas adjoining nurses stations such as utility rooms work storage areas formulation preparation areas medications areas
52. s that directly serve an exhibition facility as an extension of the activities in that facility Description Includes museums art galleries similar exhibition areas workrooms for the preparation of materials and displays vaults or other storage for works of art check rooms etc FOOD SERVICES 630 Cafeteria Food Services with seating Definition A space servicing or an area used mainly for eating Description Includes dining halls cafeterias snack bars restaurants and similar eating areas including such areas in residence halls faculty clubs etc This category includes facilities open to the student body and or the public at large This Space Type requires entry of Scheduled Capacity although there is no standard for Unit Area per Student Station 640 Kitchen teaching Definition A space used and designed primarily for teaching of food preparation and related skills For related office spaces see 035 This Space Type requires entry of Scheduled Capacity although there is no standard for Unit Area per Student Station Description Includes kitchen areas for food preparation etc that were intended for teaching purposes 650 Kitchen non teaching Definition A space that serves a production food facility as an extension of the activities in that facility For related office spaces see 040 42 Facilities Inventory System Version 3 0 Description Includes food preparation areas that are not used for teaching fu
53. ssociated with that building e To change building data move your cursor the field you want to edit Either highlight the entire field to overwrite it completely or click in the data to insert or delete characters Moving the cursor to another row or item on the form will save the data To undo unsaved changes press Esc e To enter a new facility ensure the building you want to add a facility to has been selected in the Building portion of the form triangle arrow is positioned to the left of the building code you want to work on the name of the building will show in the title above the facility portion of the form move down through the existing facility data by using the scroll bar on the right side of the facility portion of the form until you reach the end of the data A blank row with an asterisk to the left indicates the next new record Position your cursor in the Facility code field next to the asterisk Enter a facility code that is unique to this building Tab across the row entering other fields The Notional Student Spaces NSS will be auto calculated once you enter the Area and Space Type Code The record will be saved once you move the cursor out of the current row to another facility or item on the screen All facility fields require entry You cannot skip required fields Facilities Inventory System Version 3 0 e To Delete a Facility click anywhere on the row containing the facility you want to delete T
54. ta into its own copy of the FIS database These institution data tables are refreshed yearly as the updated institution s data arrives 3 1 What s New in Version 3 0 1 Revisions to Existing Data a Space Type Codes and Descriptions Table has been revised and expanded to better reflect the Space Guidelines b This has resulted in additional Space Type Code selections for the drop down list in the Facilities screen c Campus and Land screens have been restructured to capture all land data d The Hectares field in the Campus screen has been changed to Postal Code hectares data will be captured in the Land screen e All data fields are mandatory entry except some of the Comment fields 2 Additional Data Required a Three new fields have been added to the Buildings screen i Effective Year Built Year in which a building was built or the year in which a building underwent a major retrofit of major building systems and or exterior components that extends the life of the facility significantly Facilities Inventory System Version 3 0 ii Capital Funded to identify the percentage of capital funding provided by Ministry of Advanced Education for building construction and iii Comment field for optional entry of information regarding additions retrofitting or other information etc b Two new fields have been added to the Facilities screen i Notional Student Stations
55. titutions Report available to the Ministry only Report Name 9 Space Type Summary by Campus 10 Detail Space Listing 90 Missing Mandatory Facility Data 91 Missing Mandatory Building Data 98 Facility Space Codes Automatically Converted DA TIA i MA RM cid Description Print Close Form view rs Reports 1 through 4 are a listing of the various codes tables Report 5 is a list of institutions and available to the Ministry only Reports 6 through 10 take you to a parameter screen before running the report You can choose the campus or building where applicable you want to report on from drop down lists If you leave all drop down boxes blank all your data for all fields are reported 16 Facilities Inventory System Version 3 0 Report parameter screens 1 Owner Types and Descriptions Report 6 Campus List parameter screen has a pop up window to type in a parameter 38 Facility S Codes At Converted RSA ee Leave blank and click List of all campuses for an OK to view all Campuses fr rs pt si paco ps ns Facilities Inventory System Version 3 Report Selection Criteria Your selections will display here benaren 01 TEST CAMPUS 1 If you just want to report one campus select from the drop down list Double click to clear campus selections o _ ow cose Press OK to run the report Click to cle
56. to delete A triangle arrow will appear beside the campus you have selected Click the Delete Campus button at the bottom of the screen You will be given several chances to cancel the delete action Remember that when you delete a Campus you also delete all the lands buildings and facilities for that campus e To change campus data move your cursor to the field you want to change and make your change If you highlight the contents of the field you can overwrite If you click the cursor in the data you can insert or delete specific characters Move the cursor to another campus or item on the screen to save the change Note To undo a change or entry before it is saved you can press the ese button at the upper left corner of your keyboard This action will reverse your changes Once the change has been saved by moving out of your current row of data you cannot undo the change this way 3 5 3 Land Entry and Maintenance Before starting to work on land data ensure the campus you want to work on is displayed in the Campus drop down box at the top of the form If the campus you want is not available in the drop down list it is a new campus and must be entered from the Campus Entry and Maintenance form before you enter the land information Note When using any drop down box such as Ownership or Portability you can either click on the triangle arrow on the right side of the drop down box to display the list of choices then c
57. to report a subset of your facility data in many different ways Unique keys for Campuses Lands Buildings and Facilities remain in the background which means that Campus codes do not require inclusion of the institution code land and building codes don t require the campus institution codes and facility codes don t need the building campus and institution codes Facilities Inventory System Version 3 0 3 3 Software Components The Institution s application consists of a front end database named e FISAPP_V3 mdb consisting of forms queries and reports This database attaches to two back end databases e xx V3 mdb xx represents the institutions code page 23 contains the five tables where the institution s data resides These tables are tbl Institution tblCampus tblLand tblBuilding and tblFacility e CodesV3 mdb Read Only contains the tables with the Universal Codes These tables are tblOwnerType tblPortableType tbISpaceType and tblStationType 3 4 Data Flow xx represents the institution s code see page 23 Codes_V3 mdb 3 5 Navigation of forms and usage Main Menu The main menu allows access to 3 functions e Inquiry about existing data e Entry ofnew data and maintenance of existing data e Reporting of code tables and facility data Bile Edit view Insert Format Records Tools Window Help _ _ ee SR Ys me o e 4A S ly eee
58. tructional Assembly Over 100 0 m Definition A space designed and equipped for the assembly of large numbers of persons for regularly or irregularly scheduled delivery of instruction Description Includes lecture theatres and other large spaces intended for the delivery of instruction 130C Video Conferencing Room Definition A space designed and equipped for delivery of instruction to or from off site with use of telecommunication internet equipment Description A classroom may be equipped with table arm chairs flexible in arrangement tables and chairs as in a seminar room or similar types of seating arranged for viewing the video conference 150C Classroom Support Services Definition A space that directly serves one or more classrooms as an extension of the activities in such a room Description Included are projection rooms cloakrooms preparation rooms closets and storage if they serve classrooms 32 Facilities Inventory System Version 3 0 155C Lecture Theatre Support Services Definition A space that directly serves a lecture theatre as an extension of the activities in that facility Description Includes projection booths control rooms storage etc 200 LABORATORY FACILITIES 200 relates to the series number and is not available for selection Laboratories have been re coded to separate out different types of laboratory facilities 201L Computer Language Business Lab 202L CAD GIS Draft
59. tubivsscssesnuccdsbacdectsesesseauenesceseetense 23 4 1 EIST OF INSTITUTIONS AND CODES cssssessessuessnbestiosnes uao aus 23 4 2 LIST OF BUILDING OWNER TYPE CODES AND DESCRIPTIONS cirie 24 4 3 LIST OF BUILDING PORTABILITY CODES AND DESCRIPTIONS iii 25 4 4 LIST OF STATION TYPE CODES AND DESCRIPTIONS M iii 26 4 5 LIST OF SPACE TYPE CODES AND DESCRIPTIONS iii 27 5 SPACE TYPE DEFINITIONS lt cceiii pianino annida depresse deren 30 Facilities Inventory System Version 3 0 1 Introduction The Facilities Inventory System FIS is a computerized inventory of all the rooms buildings lands and campuses for each college university college and institute in the British Columbia Post Secondary System It includes a variety of information such as the description of each room or space in each building its area and the type of student stations used in each room etc Each institution is responsible for the upkeep of its own inventory The Ministry of Advanced Education maintains the complete inventory The FIS Version 3 0 will continue to use the MSAccess 2000 Version 9 0 The data fields within the Inquiry and Entry and Maintenance screens as well as the Codes Tables have been revised and updated Each institution will receive the updated version of the application and codes tables When installing FIS V3 the application will be linked to the new codes tables and each
60. uilding features For non Gymnasia building service areas see ZZZ Basis for Measurement Should be measured from the inside surface of enclosing walls or permanent partitions Deductions should not be made for necessary building columns and minor projections Measurements should be taken to the nearest one tenth or 0 1 of a metre Do not include unusable areas with less than 1 8m 6 feet clear headroom Description Should include corridors elevator shafts escalators fire towers stairways loading platforms elevator lobbies tunnels bridges trashrooms guardrooms custodial rooms custodial lock rooms and custodial supply rooms Should also include mechanical areas in central utility plants air duct shafts boiler rooms fixed mechanical and electrical equipment rooms fuel rooms mechanical service shafts meter and communications closets service chutes stacks and non private washrooms custodial and public Examples of building features normally 39 Facilities Inventory System Version 3 0 classified as structural areas are exterior walls fire walls permanent partitions and unusable areas in attics basements or comparable portions of a building 540 Clinic Non health Professions Definition A space used for the diagnosis and or the treatment of patients in a program other than medicine human or veterinary dentistry and student health care Description Included are patient examination rooms testing roo
61. y Non Library Definition A space designated for reading or study but which is not located in a library Description Included are study or reading spaces that are found in residence halls or academic buildings 450 Audiovisual and Educational Support Services 37 Facilities Inventory System Version 3 0 Definition A space or group of spaces used for or serving the production and distribution of audiovisuals radio and TV materials and for the operation of the equipment for the communication of these materials Also a space used primarily as a resource type area for student drop in activities that are support in nature to instruction Description Includes spaces generally referred to as studios and similar rooms Includes film libraries control rooms VTR rooms property storage rooms recording rooms engineering maintenance rooms darkrooms preparation rooms equipment storage rooms and editing spaces The function of these spaces is regarded as direct support to the basic educational program functioning as a drop in area with certain special educational resources both materials equipment and personnel 500 SPECIAL USE FACILITIES 500 relates to the series number and is not available for selection 510 Media Production Description A room used for the production or distribution of multimedia materials or signals Description Includes rooms generally called TV studios radio studios sound studios photo studios vid

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