PRS User Guide (For CPE Provider)
Contents
1. 1 2 1 3 User Manual Version 1 0 1 INTRODUCTION 1 1 Overview The Professional Registration System PRS is a common registration system for Healthcare Professionals in Singapore It supports the Healthcare Professionals HCP Human Resources Personnel HR and Healthcare Professional Entities HPE in the execution of the key business functions of the HPEs such as professional registration renewal disciplinary and continuing professional education CPE The PRS is a web based application that is hosted in the Medinet Hosting Environment Scope The objective of this document is to provide step by step guidelines on the proper usage of the system by CPE Provider The targeted users of this document shall be the Account Holder of CPE Provider Users of the online application functionalities should have the basic knowledge of using an internet web browser such as the Internet Explorer IE to navigate from one page to another The chapters in this manual are organised in a logically functional manner They may not necessarily reflect the order which the users would normally adopt to use the system The reader of this manual may study its content in any order He She may read the specific sections that illustrate the functions being encountered or study the specific section that he she is interested in Definitions Acronyms and Abbreviations This manual uses the following typographic conventions e A character next2. Mne o MINISTRY OF HEALTH SINGAPORE making IT happen Professional Registration System Provider User Manual Version 1 0 Restricted Page 1 of 52 Professional Registration System User Manual Version 1 0 REVISION HISTORY Effective 21 Mar 2013_ Release verson NINOS SEEN EEN Restricted Page 2 of 52 Professional Registration System User Manual Version 1 0 TABLE OF CONTENTS Te 6 Al 5 BL GT oe ere mee A eee eee 4 1 1 OVERVIEW leh arcsec eda acid 4 1 2 SCOPE ae de is ei dicos oia apa hata 4 1 3 DEFINITIONS ACRONYMS AND ABBREVIATIONS 2 0ccececceceececeecececeeceseecucaecueeeaecueaeceeaeensaeeneaeans 4 1 4 LINES TAT IO NB OP odian 5 Ze WING THON S se decent acc besa we ae ceases o de o lo eee 10 2 1 SUBMIT PROVIDER APPLICATION oa dia 10 2 2 ENQUIRE PROVIDER APPLICATION ost 17 2 2 1 VIEW PROVIDER APPLICATION DETAILS cas ld 18 2 2 2 UPLOAD MORE SUPPORTING DOGCUMEN Tania laico 21 2 3 MANAGE ACCOUNT FOLDERS adidas 28 2 4 MANAGE EVENT Ssnan e a a a a a a aaa a 36 2 4 1 CREATE EVENTS APPLICATION ancore enna di Aa 36 2 4 1 1 SUBMIT LOCALEVENTS APPLICATION ur da 38 2 4 1 2 ENQUIRE EVENT APPLICATION STATUS niione aidea a aa r a 44 2 4 1 3 VIEW APPROVED EVENT APPLICATION DETAILS SUBMIT ATTENDANCE FOR LOCAL EVENTS 44 2 4 1 4 EDIT AND RESUBMIT APPROVED EVENT APPLICATION DETAILS 2 0cceceececeecececceceeeecesaeeess 49 Restricted Page 3 of 52 Professional Registration System
3. Postal Code Block House Mo Level Unit No Street Name Building Name Account Holder Details Name Designation Nichol n Accredited Ministry Statutory Board Health Promotion Board Select Hea 0 500 168937 3 01 00 Second Hospital Avenue Email Address Role nicholasong bnes com sg Admin To proceed to the next stage of the application i e Documents e Click Proceed button at the bottom of the page to proceed to the Documents page The Documents page for Application of Provider will be displayed as follows Restricted Delete Delete Page 13 of 52 Professional Registration System User Manual Version 1 0 Application Documents Confirmation Payment Acknowledgement Application for Accreditation of Provider Note File must be in JPEG _jpg or jpeg PDF pdf Each file size must not exceed 1MB Supporting Documents Document Title Select Here File Documents Attached Mo document attached Proceed To proceed to the next stage of the application i e Confirmation Please attach the following as supporting documents 1 Cover Letter Addressed to the CPE Accreditation Committee Chairperson lt Cover Letter gt 2 List of Past Future CPE Events lt Details of Past Future Professional Events gt 3 Application Form Optional To upload supporting documents e Select a Document Title O If Others enter other document title in the provided textbox e Click Br
4. Last 2 4 1 3View Approved Event Application Details Submit Attendance for Local Events To upload attendance for a Local Event Restricted Click on the Event ID link of Local Event with an Application Status Approved Page 44 of 52 Professional Registration System User Manual Version 1 0 The details of selected event will be displayed as follows Event Attendance Application for Accreditation of Event Event ID 5PC20121122 1B 2096 Application Status Approved Applicant Name Nicholas Ong Applicant ID nicholasong ncs com sg Submission Date 22 11 2012 Outcome Date 22 11 2012 Attendance Status Pending Submission Provider Details amp Address Provider Type Accredited Organisation Type Ministry Statutory Board Organisation Health Promotion Board Department Ward Address 168937 3 Second Hospital Avenue Contact Person s S N Name Telephone No Email Address 1 Nicholas Ong 99999999 nicholasong ncs com sqg P Event Details Category 1B Event Specialty Advanced Pharmacotherapy Psychiatry Patient Care Subject Yes Subject Pharmacology and Pharmacotherapy Type of Event Other Type of Event Type of Event Others Seminar Event Title Seminar Target Audience Others Target Audience Others Anyone Target Audience Specialty Start Date 28 11 2012 Start Time 10 00 End Date 20 11 2012 End Time 12 00 Event Duration 1 lt X lt Hrs Frequency E Venue NCS Pte Ltd Event URL Display in Cale
5. 11 2012 Health Promotion Pending Kindly click_here to attach all 2085 AP Board Supporting the required documents Documents Page 1 First Previous Next Last To proceed to attach required documents e Click on the here link found on Remarks column of Application with Application Status Pending Supporting Documents Restricted Page 21 of 52 Professional Registration System User Manual Version 1 0 The Upload Supporting Document page will be displayed as follows Note File must be in JPEG jpg or jpeg PDF pdf Each file size must not exceed 1MB Remarks More Sample Documents Supporting Documents Document Title SelectHere File Browse Attach Documents Attached Document Title 1 Submit To attach documents e Select the Document Title o If Others enter other Title of Document e Click on the Browse button e Select the document to attach e Click on the Attach button Restricted Page 22 of 52 Professional Registration System User Manual Version 1 0 The document is added to the table upon clicking on the Attach button MESSAGES Upload successfully Mote File must be m JPEG pg of jpeg POF pdf e Each file size musi not exceed 1MB Remarks More Sample Documents supporting Documents Document Title Select Here File Documents Attached Document Title 1 Document Title 2 Submit Restricted Page 23 of 52 Professional Registrati
6. Admin To download the document attached e Click on Document Title link Restricted Page 19 of 52 Professional Registration System User Manual The pop up box to download document will be displayed as follows Opening myDocument pdf You have chosen to open which is a Adobe Acrobat Document from https 192 168 152 197 7002 What should Firefox do with this file Open with ERG Tair x Save File E Do this automatically for files like this from mow on Restricted Version 1 0 Page 20 of 52 Professional Registration System User Manual Version 1 0 2 2 2 Upload More Supporting Document lf more supporting documents are required for the provider application an email will be sent to the admin account holder The admin account holder should login to the PRS system using the temporary User ID and password and submit the requested documents to HPE Upon successful login the PRS landing page will be displayed as follows The menu on the left displays the functions you have access to Welcome to PRS CPE Ly Enquire CP Applications To Enquire CP Application e Click on the CPE menu item e Click on Enquire CP Applications link to open Enquire CP Application page The Enquire CP Application page will be displayed as follows Application Submitted Total record s found 1 Date of Department Application Application No a Organisation Ward Status Remarks SPC 20121121 21
7. Application To access the PRS click on the Login button on the SPC s website URL http www spc gov sg Da SINGAPORE PROFESSIONALS Becoming a Announcements more Pharmacist 17 Sep 2012 18 17 o me Renewal of Practising Certificate Registered a Pharmacists Fee Increase by the Singapore Pharmacy Council Information for Pharmacy la 18 Apr 2012 18 34 Specialist Update on Upcoming Competency Examinations Assessments Continuing Professional B Education CPE e Login PHARMACIST REGISTERED USER The PRS Login screen will be displayed as follows Instructions for Authorised Users Healthcare Frofessionals You may login via SingPass or your User ID and password For first time login users please click here to view the documentation required for processing HR Personnel You may login via your User ID and password If you do not have an account please click here to download the form and mail the signed form to enquiries spc_gov sq CPE Providers You may login wa your User ID and password If you do not have an account please click here to submit your application for an online account User ID Password Login Reset Password Alternatively you can login using Sit naPass To apply for a provider account if you do not have one e Click on the here link under CPE Providers section Restricted Page 10 of 52 Professional Registration System User Manual Version 1 0 The Applicat
8. System User Manual Version 1 0 The Account Holder Details page will be displayed as follows Account Holder Details Note All Fields marked with asterisk are mandatory NRIC No_ FIN Designation Name Gender Female Telephone No Fax No Mobile Mo Email Address Admin Operational To add account holder Enter NRIC No FIN Optional Enter Designation Enter Name Select Gender Enter Telephone No Optional Enter Fax No Optional Enter Mobile No Enter Email Address o Upon approval of Provider Application this Email Address will become the Account Holder Permanent User ID e Select Role o Admin user is the main point of contact between SPC and Provider for this Provider application Any email notifications will be sent to Admin user s Email Address e Click Save button at the bottom of the page to proceed on adding account holder to provider Restricted Page 12 of 52 Professional Registration System User Manual Version 1 0 Back to the Application for Provider page The details of Account Holder have been added to the table upon clicking on the Save button displayed as follows Applica tion Documents Contimmaton AckOoOwledgement Application for Accreditation of Provider Note All Fields marked with asterisk are mandatory Provider Information Provwder lype Organisation Type Organisation Department Ward Website URL Additional Remarks Provider Address
9. any updated changes without submitting it back to HPE Upon successful saved Event s Application Status is updated to Revising and will be taken off from the HPE CPE Event Calendar Restricted Page 51 of 52 Professional Registration System User Manual Version 1 0 To submit the updated event back to HPE e Click Proceed button at the bottom of the page to proceed to Documents page The steps are similar to creation of new event step Please refer to the steps found in 2 4 1 Create Events Application for further instruction Upon successful submission Event s Application Status is updated to Application Submitted and will be taken off from the HPE CPE Event Calendar Restricted Page 52 of 52
10. upon clicking on the Save button Manage Account Holder Validity Start Date Validity End Date 14 11 2012 14 05 2013 Account Holder Details Name Designation Email Address Role Status EJ Nicholas Ong nicholasong ncs com sq Admin Active Add Account Holder l Terminate User To Add Account Holder e Click on the Add Account Holder button Restricted Version 1 0 Terminated Date Page 31 of 52 Professional Registration System User Manual Version 1 0 The Add Account Holder page is displayed as follows Manage Account Holder Add Account Holder Note All Fields marked with asterisk are mandatory NRIC No FIN Designation Name Gender Male Female Telephone No Fax No Mobile No Email Address Role Admin Operational To Add Account Holder Enter NRIC No FIN Optional Enter Designation Enter Name Select Gender Enter Telephone No Optional Enter Fax No Optional Enter Mobile No Enter Email Address o This Email Address will become the Account Holder Permanent User ID e Select Role o Note Only 1 one admin user is allowed for a provider Should the need arise to change Admin User please contact SPC for assistance e Click Save button at the bottom of the page to proceed on adding account holder o An email will be sent to new account holder s Email Address to inform user for successful creation of provid
11. usual internet browsing To configure the IE page setup e From the IE Menu bar go to View e Click on Text size e Select Medium to ensure that each letter fits into one A4 size paper when printed e From the IE Menu bar select File and then Page Setup Page e Select A4 for the Size Header and Footer e Leave the Header and Footer blank Paper Orientation and Margin e Portrait for on line letter printing e Margins inches gt Left 0 25 gt Right 0 25 gt Top 0 75 gt Bottom 0 75 e Landscape for on line report printing e Margins inches gt Left 0 75 gt Right 0 75 gt Top 0 75 gt Bottom 0 75 c Printing Configuration of the browser In addition it is good to set the web browser Printing Option for better printing result To setup the IE printing option e From the IE Menu bar go to Tools and select Internet Options e Select the Advanced tab e The following dialog box will be shown Restricted Page 5 of 52 Professional Registration System User Manual d Internet Options ei Ed General Security Privacy Content Connections Programs dvanced Settings Enable Automatic Image Resizing Enable Image Toolbar requires restart Play animations in web pages Play sounds in web pages Play videos in web pages C Show image download placeholders Show pictures Smart image dithering 28 Printing Print background colors and images Search from the Addres
12. will be displayed as follow Event ID lt Enter Event ID here gt Session lt Enter Session here gt Date dd mm yyyy lt Enter Session Date here gt Start Time hh24 mi lt Enter Session Start Time here gt 5 Reg No Role E lt Enter Reg No gt lt Enter Role as P for participant and S for speaker gt To view sample of attendance excel sheet with data e Click the second here to link under Upload Attendance File The sample of Local Event attendance excel sheet will be displayed as follow Event ID PC20100527 1B 7528 Session 1 Date dd mmiyyyy 14 06 2012 Start Time hh24 mi 09 00 Reg No Role 6 POOO0TA P P00002B S To mass upload of attendances using excel file e Select Browse button to browse the completed attendance excel sheet for uploading e Click Attach button to attach excel sheet Upon successful upload attendance list is displayed on the screen At any point of time attendance page can be saved as draft e Click Save button at the bottom of the page to save the session attendance without submitting The Session s Attendance Status is set to Attendance Updated Please note that the professionals attendances are saved as draft and have not submitted for approval Once the attendance page is done and ready submit the attendance to the system e Click Submit button at the bottom of the page to proceed with the submission The Session s Attendance Status i
13. 18 Event Specialty AP Psychiatry gt gt AP Cardiology AP Geriatrics se Patient Care Subject Yes No Subject SelectHere Type of Event Select Here hi Event Title Target Audience Others gt gt i Pharmacists i Pharmacy Specialists ES dal Start Date ddim miyyyy By Start Time hh gt mm End Date dd mmiyyyy By End Time hh mm Event Duration Select Here Frequency Venue Event URL Display in Calendar Previous Event ID Copied from Event ID Additional Remarks 0 500 Session Details Session Date Start Time Duration Specialty Add Session Save Proceed gt scl To proceed to the next stage of the application i e Documents e Enter Name of Contact Person Restricted Page 38 of 52 Professional Registration System User Manual Version 1 0 Enter Telephone No of Contact Person Enter Email Address of Contact Person Select Event Specialty Select Patient Care Subject Select Subject Select Type of Event Enter Event Title Select Target Audience Optional Select Target Audience Specialty Select Start Date Enter Start Time Select End Date Enter End Time Select Event Duration Optional Enter Frequency Enter Venue Optional Enter Event URL Optional Enter Previous Event ID Optional Enter Additional Remarks Click Add Session button to add session to the event The Add Session page will be displayed as follows session Detail
14. 493 AP 11 03 2013 Singapore Application Association of Submitted Pharmaceutical Industries SAPI Remarks First Previous Next Last The Enquire CP Applications function allow you to e View Provider Application e Upload More Supporting Document for submitted Provider Application 2 2 1 View Provider Application Details To proceed to the Application Details page e Click on Application No link Restricted Page 18 of 52 Professional Registration System User Manual Version 1 0 The Application Details page will be displayed as follows Application No Application Status submission Date Outcome Date Provider Information Provider Type Organisation Type Organisation Type Others Paid up Capital Year of Establishment yyyy Registered as Majority Owned by Organisation Organisation Others Department Ward Department Ward Others Website URL Additional Remarks Provider Address Postal Code Block House No Level Unit No Street Name Building Name Account Holder Details Account Holder 1 NRIC No FIN Designation Name Gender Telephone No Fax No Mobile No Email Address Rale Documents Attached Document Title SPC 20130311 4493 AP Application Submitted 11 03 2013 Accredited Societies Singapore Association of Pharmaceutical Industries SAPI 169576 151 02 134 Chin Swee Road Manhattan House 54645004C Luo Zhi Xiang Male 716543245 fylau ncs com sq
15. Details Documents Attached No document attached To proceed to edit details of event application e Click on the Edit button The edit details of event application will be displayed as follows Restricted Page 50 of 52 Professional Registration System User Manual Version 1 0 Application for Accreditation of Event Provider Details amp Address Provider Type Accredited Organisation Type societies Organisation Singapore Association of Pharmaceutical Industries SAPI Department Ward Address 151 Chin Swee Road 02 13A Manhattan House SINGAPORE 169876 Contact Person s SIN Name Telephone Ho Email Address 1 2 Event Details Category 1B Event Specialty AP Psychiatry AP Cardiology AP Geriatrics Patient Care Subject Yes No Subject SelectHere Type of Event Select Here Event Title Target Audience Others e elec lists Start Date dd mmvyyyy Ey Start Time End Date dd mmiyyyy Ey End Time hh mm Event Duration SelectHere Frequency Venue Event URL Display in Calendar Previous Event ID Copied from Event ID Additional Remarks 0 500 session Details Session Date Start Time Duration Specialty session 1 12 03 2013 08 00 q X lt 2 Hrs AF Psychiatry Delete Session 2 12 03 2013 08 00 1e X lt 2 Hrs AP Infectious Disease AP Delete Cardiology To save the event without submitting it to HPE e Click Save button at the bottom of the page to save
16. able C Prompt F AA lt nT Reset custom settings e Check to ensure that the Active Scripting is enabled e Click on the OK button to close the dialog box Restricted Page 8 of 52 Professional Registration System User Manual To ensure that the cookies handling is enabled Version 1 0 e From the IE Menu bar go to Tools button and select Internet Options button e Select the Privacy tab e The following dialog box will be shown Internet Options General Security Privacy Content Connections Programs Advanced Settings gt settings click the Default button Custom Advanced or imported settings Web Sites click the Edit button FA To use the slider to set privacy level instead of using custom To overide cookie handling for individual Web sites e Click on the Advanced button e Ensure that the setting for the Advanced Privacy Settings is as shown Override automatic cookie handling di e You can choose how cookies are handled in the Internet a zone This overrides automatic cookie handling Cookies First party Cookies Third party Cookies 2 Accept Accept Block Block Prompt Prompt Always allow session cookies Click on the OK button Restricted Page 9 of 52 Professional Registration System User Manual Version 1 0 2 FUNCTIONS 2 1 Submit Provider
17. cotherapy Psychiatry Yes Pharmacology and Pharmacotherapy Other Type of Event Seminar Seminar Others Anyone 20 11 2012 Start Time 10 00 28 11 2012 End Time 12 00 lt X lt 2 Hrs NCS Pte Ltd gt Display in Calendar Last Approval Date 1 lt X lt 2 Advanced Pharmacotherapy Attendance Submitted Hrs Cardiology View All Session Details At this time point Professional will not be awarded CPE points A scheduled job will run to approve the attendance and set the attendance status to Attendance Approved Once the job is completed the CPE Points will be awarded Restricted Page 48 of 52 Professional Registration System User Manual Version 1 0 2 4 1 4 Edit and Resubmit Approved Event Application Details An account holder is able to edit an approved event details as long as no attendance tied to the event with either of the following condition is satisfied e Display in Calendar No OR e Display in Calendar Yes and current date is at least 2 weeks before Event Start Date Should the need arise to update an approved event which not fulfil the above conditions please contact SPC for assistance To update the details of an approved event e Click on the Event ID link of event with an Application Status Approved Restricted Page 49 of 52 Professional Registration System User Manual Version 1 0 The details of selected event with an Edit button will be displayed as follows Event Att
18. eadgement 169937 3 Second Hospital Avenue Telephone No 99999999 18 Advanced Pharmacotherapy Psychiatry Yes Pharmacology and Pharmacotherapy Other Type of Event Seminar Seminar Others Anyone 28 11 2012 2911112012 T X lt 2 Hrs NCS Pte Ltd Restricted Email Address nicholasong ncs com sg Start Time 10 00 End Time 12 00 Display in Calendar Page 42 of 52 Professional Registration System User Manual Version 1 0 Session Details Session 1 Date 291112012 Start Time Duration iza X lt 2 Hrs Specialty Advanced Pharmacotherapy Cardiology Patient Care Subject Yes speaker 1 Reg Ho opecialty Mame Andrew Koh Duration Designation Professor Institution Topics Pharmacotheraphy Documents Attached To proceed to the next stage of the application i e Acknowledgement e Click Confirm button at the bottom of the page to proceed to the Acknowledgement page The Acknowledgement page for Application of Event will be displayed as follows An acknowledgement email will be sent to account holder email and event s contact person email Category Event Documents Confirmation Payment Acknowledgement Application for Accreditation of Event Please be informed that your application request has been submitted to Singapore Pharmacy Council on 11 03 2013 Please print save a copy of this acknowledgement for your reference Your Event ID is 3PC20130311 1B 0032 You will be notified via email
19. endance Application for Accreditation of Event Event ID SPC20121210 1B 2651 Application Status Approved Applicant Name vida Applicant ID junitav ncs com sg Submission Date 10 12 2012 Outcome Date 10 12 2012 Attendance Status Pending Submission Provider Details amp Address Provider Type Accredited Organisation Type Private Organisation NCS Pte Ltd Department Ward Inpatient Dispensing Address 569141 5 Ang Mo Kio Street 62 NCS Hub Event Details Category 1B Event Specialty Advanced Pharmacotherapy Cardiology Advanced Pharmacotherapy Geriatrics Oncology Pharmacy Patient Care Subject No Subject Pharmaceutical Marketing Type of Event Other Type of Event Type of Event Others asdf Event Title from provider Target Audience Others Target Audience Others asdf Target Audience Specialty Advanced Pharmacotherapy Psychiatry Start Date 01 11 2012 Start Time End Date 30 11 2012 End Time Event Duration 4 lt X lt 6 Hrs Frequency Venue 123 Event URL F Display in Calendar Previous Event ID Title Copied from Event ID Title Additional Remarks Max CPE Points Edit Session Details tren Date Start Time Duration Specialty Status een tbe Session 1 02 11 2012 11 22 2 lt X lt 4 Advanced Pharmacotherapy Pending Submission Hrs Cardiology Advanced Pharmacotherapy Psychiatry Others Non core Session2 03 11 2012 13 22 4 lt X lt 6 Oncology Pharmacy Pending Submission Hrs View All Session
20. er account holder It contains password for login to PRS system Restricted Page 32 of 52 Professional Registration System User Manual Version 1 0 Back to the Manage Account Holder page The new Account Holder is added in the table upon clicking on the Save button Manage Account Holder Validity Start Date Validity End Date 14 11 2012 14 05 2013 Account Holder Details Terminated FJ Name Designation Email Address Role Status Date E Nicholas Ong nicholasong ncs com sg Admin Active F Thomas Dall ThomasD ncs com sq Operational Active Add Account Holder ta User Restricted Page 33 of 52 Professional Registration System User Manual Version 1 0 To Terminate User e Select the checkbox of Account Holder for termination e Click on the Terminate User button Confirmation box for termination of user is displayed as follows Manage Account Holder Validity Start Date Validity End Date 14 11 2012 14 05 2013 ces Account Holder Details Message from webpage Terminated Name Role Status Date fh Nicholas Ong Admin Active E Thomas Dall Operational Active Add Account Holder L To confirm termination of user e Click on the OK button Restricted Page 34 of 52 Professional Registration System User Manual Version 1 0 Back to the Manage Account Holder page The selected Account Holder s record is being terminated with an I
21. exceed 1MB Remarks More Sample Documents Supporting Documents Document Title Select Here File E Documents Attached Document Title 1 Submit Restricted Version 1 0 Page 26 of 52 Professional Registration System User Manual Version 1 0 After all necessary documents are attached submit the documents back to HPE e Click on the Submit button The Enquire CP Application page after application has submitted the pending supporting document is displayed as follows Application Submitted CPE Total record s found 1 Date of a ee Department Application Submission 9 Ward Status SPC 20121121 21 11 2012 Health Promotion Supporting 2085 AP Board Documents Furnished Page 1 First Previous Next Last Enquire CP Applications Application No Remarks Restricted Page 27 of 52 Professional Registration System User Manual Version 1 0 2 3 Manage Account Holders Upon successful login the PRS landing page will be displayed as follows The menu on the left displays the functions you have access to Manage Account Holder function is only accessible by Admin User of an approved provider Welcome to PRS Administration LJ Manage Account Holders Renew Accreditation CPE Ly Enquire CP Applications Manage Events To Manage Account Holders e Click on the Administration menu item e Click on Manage Account Holders link Restricted Page 28 of 52 Pr
22. exceed 1MB Supporting Documents Document Title Select Here File Documents Attached No document attached To proceed to the next stage of the application i e Confirmation If there are supporting documents e Select a Document Title o If Others enter the other document title e Click Browse button to browse documents for uploading e Click Attach button to attach uploaded document e Click Proceed button at the bottom of the page to proceed to the Confirmation page If there are no supporting documents e Click Proceed button at the button of the page to proceed to the Confirmation page Restricted Page 41 of 52 Professional Registration System User Manual Version 1 0 The Confirmation page for Application of Event will be displayed as follows Category Event Documents Confirmation Payment Application for Accreditation of Event Provider Details amp Address Provider Type Organisation Type Organisation Department Ward Address Contact Person s SWH Name 1 Nicholas Ong J Event Details Category Event Specialty Patient Care Subject Type of Event Type of Event Others Event Title Target Audience Target Audience Others Target Audience Specialty Start Date End Date Event Duration Frequency Venue Event URL Previous Event ID Title Copied from Event IDTitle Additional Remarks Max CPE Points Aocredited Ministry Statutory Board Health Promotion Board Acmnowl
23. ion for Provider page will be displayed as follows Application Documents Confirmation Payment Acknowledgement Application for Accreditation of Provider Note All Fields marked with asterisk are mandatory Provider Information Provider Type Accredited Organisation Type Select Here Organisation Select Here Department Ward Select Here Website URL Additional Remarks Provider Address Postal Code Block House No Level Unit No Street Name Building Name Account Holder Details Name Designation Email Address Delete Add Account Holder Proceed To proceed to the next stage of the application i e Documents e Select an Organisation Type o If Others enter the name of other Organisation Type in the provided textbox e There will be additional mandatory fields to specify 1 Enter Paid up Capital 2 Enter Year of Establishment 3 Select Registered as 4 Select Majority Owned by e Select an Organisation o If Others enter the name of other Organisation in the provided textbox e Optional Select a Department Ward o If Others enter the name of other Department Ward in the provided textbox Optional Enter Website URL Optional Enter Additional Remarks if any Enter Postal Code Optional Enter Level Unit No Click Add Account Holder button at the bottom of the page to launch Add Account Holder page Restricted Page 11 of 52 Professional Registration
24. ment page for Application of Provider will be displayed as follows Application Documents Confirmation Payment Acknowledgement Application for Accreditation of Provider Please be informed that your application request has been submitted to Singapore Pharmacy Council on 11 03 2013 Please print save a copy of this acknowledgement for your reference Your application no is SPC 20130311 4493 AP You will be notified via email on the outcome of your application For further query please email to prsncsi sit spc gmail com and quote the above application no Rate this service Print e Click Print button at the bottom of the page to print the Acknowledgement page if necessary e Click Rate this service hyper link to rate the service An acknowledgement email will be sent to Admin user s email address It contains Application No Temporary User ID and Temporary Password for user to login to the system check the application status and upload more supporting document if necessary Upon provider application approval by HPE the Account Holder s email address will become the permanent User ID Restricted Page 16 of 52 Professional Registration System User Manual Version 1 0 2 2 Enquire Provider Application The PRS Login screen will be displayed as follows Instructions for Authorised Users Healthcare Professionals You may login via SingPass or your User ID and password For first time login users please click here t
25. nactive status upon clicking on the OK button MESSAGES The record s terminated successfully Manage Account Holder Validity Start Date Validity End Date 14 11 2012 14 05 2013 Account Holder Details Fl Name Designation Email Address Role Status Mids inated E Nicholas Ong nichalasong ncs_com sg Admin Active Thomas Dall ThomasD ncs com sg Operational Inactive 14 11 2012 Add Account Holder J Terminate User Restricted Page 35 of 52 Professional Registration System User Manual Version 1 0 2 4 Manage Events Upon successful login the PRS landing page will be displayed as follows The menu on the left displays the functions you have access to as an approved provider s account holder Welcome to PRS Administration B CPE Enquire CP Applications Manage Events To Manage Events e Click on the CPE menu item e Click on Manage Events link The Manage Events page will be displayed as follows Manage Administration Event ID CPE Application Status Select Here v Enquire CP Applications Submission Date From By Submission Date To Event Date From By Event Date To Event Title Category Select Here v Search New Event Search Result Application Attendance Event ID Event Title Organisation Event Start Date Remarks Status Status The Manage Events function allow you to e Create update submit search an Event Application e Upload More Supporting Document f
26. ndar Previous Event ID Title Copied from Event D Title Additional Remarks Max CPE Points 1 Session Details Session Date Start Time Duration Specialty Status rae ale session 1 26 11 2012 10 00 lt X lt 2 Advanced Pharmacotherapy Pending Submission Hrs Cardiology View All Session Details Documents Attached Document Title 1 To submit attendance for the event session e Click on the Status link of the selected Session Session Attendance page will be displayed as follows Restricted Page 45 of 52 Professional Registration System User Manual Event Event ID Application Status Applicant Name Applicant ID Submission Date Outcome Date Attendance Status Event Details Category Event Specialty Type of Event Event Title Start Date Start Time End Date End Time Session Details Session 1 Date Duration Specialty Speaker 1 Reg No Name Designation Topics Attendance Details Attendance Status Last Approval Date No Attendance S N Reg No m a a a ooo a a Ga 10 Mote Attendance SPC20121122 1B 2096 Approved Nicholas Ong nicholasong ncs com sg 22 11 2012 22 11 2012 Pending Submission 1B Advanced Pharmacotherapy Psychiatry Other Type of Event Seminar 26 11 2012 10 00 26 11 2012 12 00 26 11 2012 1 to lt 2 hours Start Time Advanced Pharmacotherapy Cardiology Specialty Andrew Koh Duration Professor Institution Pharmacotheraphy Pendi
27. ng Submission Name of Professional File must be in EXCEL xls or xlsx Upload Attendance File Upload attendance Excel sheet if participants are more than 20 Role 10 00 Aesthetic 1 to 2 hours NUS Speaker Duration o 3e lect Here lect Here lect Here lect Here lect Here lect Here elect Here lect Here lect Here Se lect Here Add More Rows 20 Add CPE Points Status Draft Draft Draft Draft Dratt a Draft Draft Draft Draft Draft Delete Click here to download attendance excel template Click here to view sample of attendance upload excel Save Submit Browse To enter the attendance manually e Enter Registration No of professional attending event e Select Role of professional Restricted Version 1 0 Page 46 of 52 Professional Registration System User Manual Version 1 0 Should the need arise to add more attendance rows e Enter the number of rows to be added in Add More Rows textbox e Click Add link to add the attendance rows Mass upload of attendance function is available to facilitate the uploading of attendance list A certain format of attendance template must be used for successful uploading To view template of attendance excel sheet e Click the first here link under Upload Attendance File The Local Event attendance excel template
28. o view the documentation required for processing HR Personnel You may login via your User ID and password If you do not have an account please click here ta download the form and mail the signed form to enquiries spc_gav sg CPE Providers You may login via your User ID and password If you do not have an account please click here to submit your application for an online account User ID Password Login Reset Password Alternatively you can login using SinaPass To enquire provider application admin user required to login to the system e Enter User ID with Temporary User ID e Enter Password with Temporary Password e Click Login button to login to PRS Both Temporary User ID and Temporary Password are found in the Acknowledgement email of Provider Application sent to Admin User Restricted Page 17 of 52 Professional Registration System User Manual Version 1 0 The PRS landing page will be displayed as follows The menu on the left displays the functions you have access to Welcome to PRS CPE v Enquire CP Applications To Enquire CP Application e Click on the CPE menu item e Click on Enquire CP Applications link to open Enquire CP Application page The Enquire CP Application page will be displayed as follows Application Submitted CPE Total record s found 1 Enquire CP Applications a Date of Department Application Application No aa ae Organisation mm Status SPC 20130311 4
29. ofessional Registration System User Manual Version 1 0 The Manage Account Holders page will be displayed as follows Manage Account Holder Validity Start Date Validity End Date 14 11 2012 14 05 2013 Account Holder Details Terminated Designation Email Address Status D ate Nicholas Ong nicholasong ncs com_sq Active Add Account Holder Terminate User The Manage Account Holder function allow you to e Create update Account Holder details e Terminate an Account Holder To update Account Holder details e Click on the Account Holder Name link Restricted Page 29 of 52 Professional Registration System User Manual Version 1 0 The Update Account Holder details page is displayed as follows Manage Account Holder Update Account Holder Note All Fields marked with asterisk are mandatory NRIC No FIN 308348226 Designation Name Nicholas Ong Gender Male Female Telephone No 99999999 Fax No Mobile No Email Address nicholasong ncs com sg Role Admin Operational Save Cancel To update Account Holder details e Optional Enter Designation e Enter Name e Select Gender e Enter Telephone No e Optional Enter Fax No e Optional Enter Mobile No e Enter Email Address e Select Role e Click Save button Restricted Page 30 of 52 Professional Registration System User Manual Back to the Manage Account Holder page The Account Holder details are being updated
30. on System User Manual Version 1 0 Should the need arise to replace the attached document e Click Replace link The Replace Document page is displayed as follows Replace Additional Document Replace Document Note e File must be in JPEG jpg or jpeg PDF pdf Each file size must not exceed 1MB Document Title Document Title 2 File Cancel To replace document attached e Click on the Browse button e Select the document to attach e Click on the Attach button Back to the Upload Supporting Document page The document to replace the previous document is added to the table upon clicking on the Attach button Restricted Page 24 of 52 Professional Registration System User Manual Should the need arise to delete the attached document e Click on the Delete button Confirmation box for deletion is displayed as follows Hote e File must be in JPEG jpg or jpeg PDF pdf e Each fle size must not exceed 1MB Remarks More Sample Documents Supporting Documents Document Tile File Browse Attach Documents Attached Submit To delete the document attached e Click on the OK button Restricted Version 1 0 Page 25 of 52 Professional Registration System User Manual Back to the Upload Supporting Document page The document is deleted from the table upon clicking on the OK button Note File must be in JPEG jpg or jpeg PDF pdf Each file size must not
31. on the outcome of your application For further query please email to prsncsi sit spc cpe qmail com and quote the above Event ID Rate this service Print Restricted Page 43 of 52 Professional Registration System User Manual 2 4 1 2Enquire Event Application Status The Manage Events page will be displayed as follows ls LJ Administration Event ID CPE Application Status Select Here Enquire CP Applications Submission Date From Submission Date To Ey Ey Manage Events Event Date To Event Date From Event Title Category Select Here y Search New Event Search Result Event ID Event Title Organisation Event Start Date Status To proceed and enquire events Click Search button to display all event applications The Manage Events page with all event applications will be displayed as follows la LJ Administration Event ID CPE Application Status Select Here v Enquire CP Applications Submission Date From Submission Date To E EJ o Aa Event Date To Event Date From Event Title Category Select Here y Search New Event Search Result Total record s found 1 Application Event Start Date A Event ID Event Title Organisation Health Promotion 28 11 2012 Approved Board SPC20121122 1B 2096 Seminar Page 1 Application Attendance Version 1 0 Pr Remarks Attendance Status Remarks Pending Submission First Previous Next
32. or submitted Event Application e Update an approved Event e Submit Event Attendance for an approved Event 2 4 1 Create Events Application To add New Events e Click on New Event button Restricted Page 36 of 52 Professional Registration System User Manual The Application of Event page will be displayed as follows Category Event Documents Confirmation Payment Acknowledgement Application for Accreditation of Event Note All fields marked with asterisk are mandatory Copy details from another event Yes No Category Select Here Proceed Category Activities Involved 1B Local Events To proceed to the next stage of the application i e Events e Select Category o Select 1B under category e Click Proceed button to proceed with the application Restricted Version 1 0 Page 37 of 52 Professional Registration System User Manual Version 1 0 2 4 1 1Submit Local Events Application The Application of Event for category 1B is displayed as follows Category Event Documents Confirmation Payment Acknowledgement Application for Accreditation of Event Provider Details amp Address Provider Type Accredited Organisation Type Societies Organisation singapore Association of Pharmaceutical Industries SAPI Department Ward Address 151 Chin Swee Road 02 13A Manhattan House SINGAPORE 169676 Contact Person s S N Name Telephone No Email Address 1 2 Event Details Category
33. owse button to browse documents for uploading e Click Attach button to attach uploaded document e Click Proceed button at the bottom of the page to proceed to the Confirmation page Restricted Page 14 of 52 Professional Registration System User Manual Version 1 0 The Confirmation page for Application of Provider will be displayed as follows Applicaion Documents Confirmation Payment Acknowledgement Application for Accreditation of Provider Provider Information Provider Type Organisation Type Organisation Type Others Paid up Capital Year of Establishment yyyy Registered as Majority Owned by Organisation Organisation Others Department Ward Department Ward Others Website URL Additional Remarks Provider Address Postal Code Block House No Level Unit No Street Name Building Name Account Holder Details Account Holder 1 NRIC No FIN Designation Name Gender Telephone No Fax No Mobile Ho Email Address Role Documents Attached Accredited Ministry Statutory Board Health Promotion Board 168937 3 01 00 second Hospital Avenue 3 2395360F Nicholas Ong Female 99999999 nicholasong incs com sq Admin To proceed to the next stage of the application i e Acknowledgement e Click Confirm button at the bottom of the page to proceed to the Acknowledgement page Restricted Page 15 of 52 Professional Registration System User Manual Version 1 0 The Acknowledge
34. s Note All Fields marked with asterisk are mandatory Session 1 Date dd mm yyyy Ej Start Time hh Duration SelectHere Patient 3 Yes No Care Subject a T Specialty AP Psychiatry gt gt a O Ceriatica Es i Speaker 1 Delete Speaker Reg No Specialty Name Duration SeleciHere Designation Institution Topics Add Topic Topic Delete Topic Add Speaker cual dancel To add session e Select Date e Enter Start Time Restricted Page 39 of 52 Professional Registration System User Manual Version 1 0 Select Duration Select Patient Care Subject Select Specialty Optional Enter Reg No of speaker Enter Name of speaker Select Duration of speaker Enter Designation of speaker Enter Institution of speaker Enter Topic of speaker Click Save button Back to the Application of Event page The Session has been added to the table upon clicking on the Save button To proceed to the next stage of the application i e Documents e Click Proceed button at the bottom of the page to proceed to the Documents page Restricted Page 40 of 52 Professional Registration System User Manual Version 1 0 The Documents page for Application of Event will be displayed as follows Category Event Documents Confirmation Payment Acknowledgement Application for Accreditation of Event Note File must be in JPEG _jpg or jpeg PDF pdf e Each file size must not
35. s bar A When searching O Display results and go to the most likely site 9 Do not search from the Address bar Just display the results in the main window Just go to the most likely site af Restore Defaults Tick the checkbox next to the Print Background Colours And Images Click on the OK button to close the dialog box Other settings of the browser To ensure that scripting is enabled on the web browser From the IE Menu bar go to Tools button and select Internet Options Select the Security tab The following dialog box will be shown Restricted Version 1 0 Page 6 of 52 Professional Registration System User Manual Version 1 0 Internet Options Internet Local intranet Trusted sites Restricted sites Internet This zone contains all Web sites you haven t placed in other zones Security level for this zone Custom Custom settings To change the settings click Custom Level To use the recommended settings click Default Level Default Level e Click on the Custom Level button e The following dialog box will be shown Restricted Page 7 of 52 Professional Registration System User Manual Version 1 0 Security Settings Settings Scripting Active scripting f Disable a Enable d Prompt Ey Allow paste operations via script d Disable a Enable O Prompt Scripting of Java applets p Disable En
36. s set to Attendance Submitted If the attendance session has been saved before the Status will be update from Attendance Updated to Attendance Submitted Restricted Page 47 of 52 Professional Registration System User Manual The updated attendance page will be displayed as follows Event Attendance Application for Accreditation of Event Event ID SPC20121122 1B 2096 Application Status Approved Applicant Name Applicant ID Submission Date Nicholas Ong nicholasong ncs com sq 22 11 2012 22 11 2012 Attendance Updated Outcome Date Attendance Status Provider Details amp Address Version 1 0 Provider Type Accredited Organisation Type Ministry Statutory Board Organisation Health Promotion Board Department Ward Address 166937 3 Second Hospital Avenue Contact Person s S N Name 1 Nicholas Ong 2 Event Details Category Event Specialty Patient Care Subject Subject Type of Event Type of Event Others Event Title Target Audience Target Audience Others Target Audience Specialty start Date End Date Event Duration Frequency Venue Event URL Previous Event ID Title Copied from Event ID Title Additional Remarks Max CPE Points Session Details Session Date Session 1 28 11 2012 10 00 Documents Attached Document Title 1 Start Time Duration Specialty Status Telephone No Email Address 99999999 nicholasong ncs com _sgq 1B Advanced Pharma
37. to a field indicates a mandatory field e Button Name refers to a button e Proceed button indicates that the system will be displaying the next web page after the current page e Confirm button indicates that the system will update or insert records in the database and will display the acknowledgment page The following format is used by the PRS system e DD MMI YYYY as a Date Format e hh mm 24 hour format as a time Format The manual uses the following abbreviations CP Course Provider CPE Continuing Professional Education HCP Healthcare Professional HPE Healthcare Professional Entity IE Internet Explorer PRS Professional Registration System SPC Singapore Pharmacy Council Restricted Page 4 of 52 Professional Registration System User Manual Version 1 0 1 4 Installation Setup a Basic PC setup with Modem or Broadband Browser Internet Explorer 7 0 or Internet Explorer 8 0 The user needs to configure the web page caching behaviour of his web browser before he launches the PRS web application To configure the IE web page caching behaviour e From the IE Menu bar go to Tools and select Internet Options e Click on Settings found on the General tab e Select Every visit to the page b Page Setup of the browser The user needs to configure the Page Setup of his web browser in order to achieve the best result for printing on line letter report Configuration is not neccessary if there had been no issues with your
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