User Manual ImageVault
Contents
1. ImageVault User Manual 800 px 800 px 600 px 600 px 600 px Resize 300 300 PNG 300 px PNG 300 px Image conversion Web The ratio setting will supersede the keep ratio setting if both settings are added The available file formats are Websafe The websafe format setting will keep the original format for a file if it is jpeg png or gif Other formats i e Photoshop will be converted to jpeg or png A CMYK file will be exported as RGB Jpeg The file is converted to jpeg Tiff The file is converted to tiff PNG The file is converted to png GIF The file is converted to gif Original The file retains the same file format it was originally uploaded with Jpeg Tiff Png Gif Original File formats The image compression value is entered as a value 0 100 A high value will produce a high quality image often very close to the original image but also a larger file size A small value will produce a small file size but might lead a low quality image due to compression artefacts Note It is not possible to edit or delete a media format once a media file has been published using this format Meriworks AB 38 14 imagevault 9 4 Categories The categories tab displays all categories New categories can also be added by pressing the plus sign below each category column Sub categories will only be visible if the main category is selected Main category column Second level sub category column Third lev2. User Manual Switch to the second tab to add access rights Add other users or groups to grant them access rights Create new vault General Access rights Metadata definitions Add user or group Who has access NAME ACCESS RIGHTS REMOVE Vault access rights The user or group name can be added as a partial name The system will automatically make a wildcard search based on the added name and present matching users or groups as a dropdown menu Select a suitable access right in the dropdown menu Who has access None NAME View REMOVE Contribute F User FullControl Remove Add user The following settings are available None No access View See content but not add Contribute Upload content delete content and modify metadata FullControl Upload content delete content modify metadata and modify vault settings It is possible to remove a user by pressing the Remove link Switch to the third tab to modify metadata definition settings for the vault Create new vault Metadata definitions Select global metadata definitions Use the administration dialog Advanced settings to create and edit global metadata definition NAME DESCRIPTION REQUIRED Vault metadata settings Meriworks AB 43 14 imagevault 10 2 Meriworks AB ImageVault User Manual Select metadata definition that will be used for this vault Tick the checkbox to the left of the metadata to active the metadata It is also poss
3. 40 Vault administrati n oessesissccscicesceesvisesscescvesstesssessaceccsecassensscess 42 Add VIL era 42 Mod VANG 44 Authentic ATION sores siccsissesseccesscescssuatesiesenssacediedssassessascasenteaceusss 46 Signing out from ImageVault esvenvenvenvenvenvenvenvenvenvenvenvensenvenvenvensensensense 46 414 imagevault ImageVault User Manual Introduction Welcome ImageVault is a web based file repository which simplifies handling and storing of different media files The basic function of ImageVault is to store files on a central server so everyone in an organisation can access and use the files ImageVault also has more advanced functions such as ability to add metadata and conversion into standardized file formats Additional file formats will be available by using third party plugins l I Prerequisites ImageVault is based on common web standards and is very intuitive and easy to use Basic internet browser skills are recommended 1 2 Manual conventions Certain typographic conventions are used in this manual Running text is presented in the Gill Sans font Notes tips and warnings are presented in bold Note A note highlights important information Tip A tip contains an advice or an easier way to do something Warning A warning highlights that a problem that might occur and how to avoid it 1 3 Manual instructions This manual is divided into three main sections The first section gives a comprehensive
4. into four areas global rights metadata definitions media formats and categories Advanced settings Advanced settings Global rights Metadata definitions Media formats Categorles Settings Meriworks AB 32 14 imagevault 9 1 Global rights The global rights setting tab lists the access rights for all administrators in the system ImageVault uses three different administrator levels These are administrator media format administrator and category administrator The administrator holds the most privileges and is a super user The media administrator can only modify or add media formats and the category administrator can only modify or add the categories Advanced settings Global rights Metadata definitions Medla formats Categorles Global Access Rights NAME ACCESS User 1 Administrator User 2 Administrator User 3 Media format administrator Category administrator Global access rights The administrator can perform all administrative duties This includes e create vaults access all vaults make other users administrators add and modify categories add and modify media formats e The category admin can only administer categories such as create new or modify an Image Vault User Manual existing category The media format administrator can only modify existing media formats or create new The global right tab lists all administrators and their respective rights Press Edit to modify or A
5. link Q Till reklambyr 2014 09 02 2 epladmin Copy link Q Peek seere Cancel All shares To easier find a specific share the list can be sorted by clicking on respective column header e g Name Date File count or Created by You can also filter the list by entering a search term and clicking Search Click on the name of the share or the magnifying glass to view the shared files Copy link copies the link to the system clipboard Remove share When a file no longer needs to be shared the share can be removed To remove a share start by selecting a file that is included in the share and click View Shares Select one or more shares and click Remove selected shares The checkbox in the header row will select all shares NU Industri jpg Is Included In the following shares Search m My shares All shares IZ Name Date File count Created by 4 Arendenummer 9968 2014 09 04 8 epladmin Copy link Q 4 Nyhetsbilder v37 2014 09 02 6 Administrator Copy link a Till reklambyr 2014 09 02 2 epladmin Copy link amp Remove selected shares Cancel Remove share Note Visiting a link to a share that has been removed will display a message that the share no longer exists Meriworks AB 27 414 imagevault ImageVault User Manual 8 Batch operations To simplify the task of adding properties or downloading large volumes of files it is possible to perform batch operations 8 1 Adding files to a batch Files can be
6. of the image DPI Dots per inch The image resolution per square inch Ratio The image ratio width height Keep Ratio Yes or No This value states if the aspect ratio is free or forced Format The file format of the converted file Compression The compression ratio This field is only used if the file format is jpeg or websafe See examples below An example conversion format called 600 400 has the following settings Width 600 Height 400 Ratio 3 2 Keep Ratio No Format jpeg 80 An image with the size 800 600 pixels will first be cropped according to the ratio setting 3 2 This means that the image height is cropped to 533 pixels The image is then resized to the size settings width 600 pixels and height 400 pixels and converted to jpeg with the image quality set to 80 800 px 800 px oX lt 800 px 600 px 533 px Resize 600 400 JPEG 80 600 px 400 px Image conversion 600 400 Another example format called Web has the following settings Width 300 Ratio I 1 Keep Ratio Yes Format png An image with the size 800 600 pixels will first be cropped according to the ratio setting I 1 This means that the image height and width is cropped to 600 pixels respectively The image is then resized to the size settings width 300 pixels and height 300 The height export value is automatically set to 300 to enforce the keep ratio setting of I I and the image is converted to png Meriworks AB 37 414 imagevault
7. User Manual imagevault Image Vault Version 4 0 Meriworks AB Svensknabbevagen 17 S 393 51 Kalmar Sweden Www imagevault se 414 imagevault ImageVault User Manual Copyright This manual is protected by international copyright law No changes of content or reproduction of parts of this publication are allowed without permission from the publisher User Manual for ImageVault version 4 0 Created May 2012 Last edited November 20 2015 Meriworks AB 414 imagevault Contents I I T 1 2 3 1 4 1 5 2 2 1 2 1 1 2 1 2 2 1 3 qs 7 1 7 2 7 3 7 4 8 O Meriworks AB Image Vault User Manual NEVE OGUICCIORN ae 5 mae LGG EE 5 MN 5 Manual instructions SE 5 Relation to other manuals resornvnnvvvnvernnnnvnnnnssnnnnnnnnennnnnnnensssvnnnnnnnennnnnee 5 What s new essnvvnersennvnnssnnnnnnnsnnnnnnssvnnnnnnvnnnnnnssnnnnenssnnnnnssuvnnnnensnnnnnensennnneneee 6 IG og EEE ER EEE EEE EEE 7 mage Vault functionality Lauvik 7 Vil 7 AS ON EE EE 7 Me edse 7 OG II EE 8 Nera 9 Interface overview eressssnnrnnssnnnnnsssnnnnnnssnnnnnnnsunnnnnnssnnnnnnsnnnnnnessvnnnnenssvnnnnseee 9 E e a EE ee eee ee ee eee ears lO Vault SS CCl oa EE HE EN ene E ene ee eee 2 File information and METI ACA os seccecer ss ccecosscersscucesstcavsscceesseescsccussssressxecteusesestecnes 12 MP NES re 14 UNGT 14 Ser A 16 SA 5 Altering file TNTOPIMATION osessessccussessenesnecavedunicaseinesnsieseutesave
8. Vault User Manual 8 4 Clear batch Clear files from the batch area either by pressing the x at the top left in the thumbnail image in the batch area or uncheck the tick box in the file display area All files can be cleared from the batch are by pressing Clear this batch Clear file from batch Clear all files from batch g Organize Download Clear this batch Clear batch Meriworks AB 30 14 imagevault 8 5 8 6 ImageVault User Manual Download files All files in the batch area can be downloaded at the same time by pressing the Download button Select a suitable conversion method and start the download SELECT FORMAT Original JPEG TIFF Organize O Download Batch download The files will be packaged as a zip archive The system will present the user with a user dialog box Select where to save the zip archive or open the archive directly Note The administrator can set up additional media formats Share files All files in the batch area can be shared by pressing the Share button See 7 1 Create share for details Meriworks AB 3l 414 imagevault ImageVault User Manual 9 Advanced settings The advanced setting can be accessed by pressing the Advanced settings button found top right on the main user interface Advanced settings B imagevault Search any metadat 34 Advanced settings Sign out ad import files LIBRARY All items The settings are divided
9. ad Organize Selected vault content CATEGORIES dA All items aa Jauit 1 P REMI 2 DB Vault 3 Selected vault Current vault To display the contents of all vaults select All items This will display all files currently in the system that the user has access to This is also the default setting when a user logs into the system Display all files Vault selection A search will be limited to the current vault See section 5 Search for more info Note Vaults can have different user access All vaults will not be visible to all users Meriworks AB I 4 IMmagevault 3 1 3 CEN Image Vault User Manual File preview 00105 MTS 0 33 amg A File preview icon The magnifying glass will display an enlarged preview of the file A preview can also be initiated by a double clicking the image icon For video there will be an option to play actual video The check box selects the file for batch operations see section 7 for more info Note A preview file type icon will be displayed if the file format is not supported by ImageVault or a third party plug in File information and metadata File information and metadata for a selected file will be displayed in the information area File information will typically be image height and width date of upload and current vault name File metadata can be metadata manually added by a user during upload The administrator will setup which fields
10. added for batch operations in several ways Either use the tick box on the file preview or drag and drop files to the batch area Batch tick box Batch tick box Files can be added to the batch area at will and stays in the batch area until cleared Files of interest can be added from consecutive searches or simple vault browsing Sort Newly added first Organize Download Batch area Meriworks AB 28 14 imagevault ImageVault User Manual 8 2 Organize files Add category properties to the files by pressing the Organize button The same user interface will be displayed as during a file upload with the exception that it is only possible to save or cancel the operation and not cancel and delete Organize your files Cancel For all items Metadata Categories Beskrivning Categories Yellow flowers Nature Namn Tulips S kord Beskrivning Categorles Flowers 3 categories selected Namn Flower and bee S kord Batch organize 8 3 Move files Move the files to a new vault by clicking the Move button This will show a list of available vaults where the user has the rights to store the files Once a vault is selected the same user interface will be displayed as during organize with the exception that it is only possible to save or cancel the operation and not cancel and delete Note All files in the batch area will be moved to the selected vault Meriworks AB 29 14 imagevault Image
11. agevault 4 2 Organizing files Image Vault User Manual Press the Organize your uploads button to tag the files with the proper category and metadata Cancel Organize uploaded files Metadata Organize your uploads Forallitems Metadata Categories Title Field Description Beautiful field Save Cancel and delete files Catogories Cancel d delete files Categories Select categories Business gt Animals gt Food gt Technology Nature Adding category and metadata Correct file tagging meaning adding categories and relevant information in the metadata fields will make a file easier to find and increases the chance that a file is reused by other users This is one of the cornerstones in a media database Tip Taking the extra time during upload to add the correct properties to a file will make a huge difference when the system holds several hundred or thousands of files Meriworks AB 14 imagevault ImageVault User Manual Organize your files Cance Categories Nature Upload list Beskrivnin g Categories Flowers 3 categories selected Multiple files upload list The Organize upload page can be used in several ways It is possible to add metadata and categories to all files listed in the upload list at once by using the menu buttons Metadata and Categories at the top of the page rather than adding the information to one file at a time Metadata
12. and what information that should be added during a file upload Metadata fields can be customized for each vault meaning that some vaults can have more metadata fields that need to be filled out and others fewer It is also possible to harvest automatic metadata Digital images or media files normally contain metadata This can be ITPC or EXIF data i e focal length of the lens used serial number of the camera GPS data ImageVault can read this typ of metadata during upload without any user interaction and save the data as file metadata Meriworks AB 12 14 imagevault Metadata Information BOAT JPG User defined Exif File information and metadata Meriworks AB ImageVault User Manual 14 imagevault ImageVault User Manual 4 Importing files Import files by pressing the Import files button This will open the import files guide a Import files Import file button 4 1 Upload Vault selection list Import files Frey Demouser Select files Add files to the upload queue and click the start button Filename Size Status Drag files here Q Add files Start upload 0 b 0 un Video files will be stored In trwgageVault Video Cloud which Is currently using 63 of Its storage capacity Add files button Import files guide Select vault based on the target audience for the files by using the vault selection list Press the Add files button and select files from yo
13. button for Categories button for all files all files Organize ur uplo S Cancel and delete files For all items Metadata Categories Title Categories Select categories v Description Cancel and delete files Organize upload If an individual file needs specific information it is easy to change this in the upload list Adding metadata and category information to all files simultaneously during import is a time saver since common properties can be added to all files and then fine tuned for some of the uploaded files if needed Press Save to complete the upload or Cancel and delete to cancel the upload Note Depending on the setup certain metadata fields might be mandatory and must be filled out prior to completing the upload O Meriworks AB I7 414 imagevault 4 2 1 4 2 2 ImageVault User Manual Note Metadata fields and categories are setup during installation and maintained by the administrator Altering file information Metadata category and other file information can be changed after a file has been uploaded Select the file by single click in the file preview area and press the Organize button DB imagevault Search any metadati O Fa import files Download 4 Organize Organize file The organize file dialog will be displayed Modify the information and press Save Press Cancel to abort the modification Move a file to a new vault It is also possible to change which vault a file
14. dd to add a new administrator The user name can be added as a partial username The system will automatically make a wildcard search based on the added name and present matching users and groups as a dropdown menu Advanced settings Global rights Metadata definitions Media formats Categorles Global Access Rights MAME ACCESS 4 i Administrator Add or modify user Meriworks AB 33 414 imagevault 9 2 ImageVault User Manual Press Add Role to add a user role Press Save to save the user role A user role can be removed by pressing the x next to the user role ACCESS Administrator Add and remove roles ImageVault uses federated identity for users All users and groups are stored outside of the ImageVault system Contact your system administrator for more information Note Users and groups cannot be created in ImageVault They have to be created in the underlying user system Metadata definitions Metadata are properties that are associated with a file The metadata can be information that was added by a digital camera like what aperture that was used when the image was shot or if the flash was fired or suppressed Metadata can also be information added by a user like keywords or copyright information Metadata definitions are templates that define what metadata tags should be read automatically during file import or what additional metadata information that can be added to a file by the user during
15. description of how ImageVault is functioning and how to find your way in the interface If it is the first time to you use ImageVault it is recommended that you first read through the chapters called Start and Interface The second section is made up of Chapters 4 to 7 and describes the most common processes in ImageVault like file upload and download and batch operations The third and last section made up of Chapter 8 9 and 10 which describes administrative tasks 1 4 Relation to other manuals This manual is sufficient reading for the average user of the standalone version of ImageVault The manual ImageVault Editor manual is aimed towards an editor in EPiServer Documentation aimed towards installation and development is only available online The online documentation for ImageVault can be found online at http www imagevault se Meriworks AB 5 414 imagevault ImageVault User Manual 1 5 Whats new Imagevault 4 0 is redesigned from the ground up Several functions have been added or reworked to simplify the usage The following functions have been added New Ul A brand new user interface makes navigation easier and simplifies file organization Fast navigation It s is now possible to quickly browse pictures by using categories free text search or vaults Stand alone or CMS ImageVault can now be used either as a stand alone program or in conjunction with a CMS solution Batch handling Large volumes of fil
16. e over the Internet This may limit access to shared material for example when using intranets Contact your network administrator for more information Managing shared files In the file display area shared files have an icon on the thumbnail Shared file This is to distinguish files that are included in one or more shares If the file is selected the View Shares button is shown in the file information area 25 414 imagevault ImageVault User Manual METADATA Transport jpg 4 View Shares id Vault Date uploaded Uploaded by Categories File Extension File Size image Width Image Height View Shares View Shares is used to manage current shares The default view when managing shares shows all shares for the file that the current logged in user has created NU Industri jpg Is Included In the following shares Search m My shares All shares Name Date v File count Created by rendenummer 9968 2014 09 04 8 epladmin Copy link Q Till reklambyr 2014 09 02 2 epladmin Copy link Q Remove selected shares Cancel My shares Meriworks AB 26 414 imagevault 7 4 Image Vault User Manual Clicking All shares will instead show shares for the file by every user MU Industri jpg Is Included In the following shares Search u My shares All shares Name Date File count Created by Arendenummer 9968 2014 09 04 8 epladmin Copy link Q Nyhetsbilder v37 2014 09 02 6 Administrator Copy
17. el sub category column Advanced settings Metadata definitions Media formats Categories Business Animals Food Technology Nature i gt r i i i i f l l l i Add main category Add second level sub category Add third level sub category Categories 9 4 1 Rename or delete a category Select a main category by clicking on the category name The category will become Image Vault User Manual highlighted Either press the x to delete the category or press the page symbol to edit the name Change the name and commit the change by pressing the check mark symbol Cancel the operation by pressing the x O Meriworks AB 39 14 imagevault ImageVault User Manual Delete Edit Animals E Edit category Commit change Discard change OON Animals ikal i Save or discard category change A warning will alert the user prior to deleting a category that is in use 9 4 2 Add main or sub level category Press the main category plus sign to create a main category Create a second level sub category by selecting a main category and then press the second level sub category plus sign Select the second level sub category and press the plus sign for the third sub category level to create categories in the third and last level 9 4 3 Add a category from the main user interface Categories can also be added by pressing the plus sign at the bottom left side of the main page Sort N
18. es automatic wildcards meaning that a search for the word field will also find files tagged with fields A free text search is the fastest way to find a specific file if the file properties is known beforehand All items field Search view 5 2 Category search It is also possible to search for files by using the category selection Select one or more categories Each selected category search will be presented in the file area The displayed files will have all selected categories as properties Business h Animals bk BB Food Technology EFi blat JE DE All items Animals gt Nature Clear all Category search O Meriworks AB 20 14 imagevault ImageVault User Manual Press the x at the search parameter to remove this item from the search or press Clear all to remove all search parameters Normal search and category search can be combined Each search parameter will be listed after each other 5 3 Search scope J All items Vault selector or all items A search or category selection will be limited to the current vault unless all files are viewed at the same time Select All items in the vault selection area to display all files in the system A search performed after selecting All items will be system wide Note Search will be conducted in the current vault Meriworks AB 2l 14 imagevault ImageVault User Manual 6 File download 6 1 Files can ea
19. es can be processed at once i e converting files or adding metadata to files Extensive API ImageVault functionality can easily be extended by third party plug ins Refer to http www imagevault se for up to date information about news upgrades and plug in availability Meriworks AB 6 414 imagevault 2 2 1 2 1 1 2 1 2 2 1 3 ImageVault User Manual Start To be able to use ImageVault an account with view or contribute permissions is needed All newer web browsers are supported Internet Explorer 9 Firefox version 21 or Google Chrome I I including newer releases ImageVault functionality ImageVault acts as a central repository for files All users have access to this repository to store and download files The system helps the users to build a structured environment for the files with storage vaults metadata and category tagging to facilitate easy search and access The files only need to be stored once but can be converted into mutiple file formats ImageVault also helps with file conversion since several standard conversion formats can be easily set up Images taken straight of a high resolution digital camera can be used and image conversion and size altering are applied to convert the image to a suitable format ImageVault helps file categorization by allowing users to add properties to the uploaded files This is metadata in the form of categories and metadata fields which makes it much easier for other
20. ewly added first CREATE NEW Create category Create new category Select Category This will open the categories tab in the advanced settings Meriworks AB 40 14 imagevault It is also possible to add categories on the fly during import Organize your uploads For all items Metadata Categories Ea Cancel and delete files Add category Field Description Beautiful field Image Vault User Manual ES Cancel and delete files Categories Select categories v Business gt Animals gt amp Food gt Technology Nature Select categories Add category Press the plus sign at the bottom of the category list This opens the category settings dialog described previously in this chapter Add a new category close the settings dialog and select the new category Meriworks AB 4 14 imagevault ImageVault User Manual I0 Vault administration 10 1 O Meriworks AB All users with sufficient privileges can add or modify vaults Add vault Add a new vault by pressing the plus sign on the bottom left side of the main page Press Vault Sort Newly added first Create vault CREATE NEW Category Create new vault This will start the vault creation guide Start by giving the vault a name and a description Create new vault General Access rights Metadata definitions Name Description Vault general settings 42 14 imagevault ImageVault
21. gs area The settings area holds buttons for adding vaults modifying categories and sort order Vaults are described more in chapter 3 1 2 Vault selection More information about categories can be found in chapter 9 4 Categories The sort order can be toggles between Newly added first which will display the most recent files that have been added to the system or Name by A Z This choice will display the media files sorted by name Note Vaults and categories can only be created by a user with administrative privileges Categories Categories are predefined metadata that can be added to a file This is one of the fastest way to filter media files except for search and should be used as the main navigation method T BB Nature T B Wildlife B Africa W Australia Categories A category can have 2 sub levels It is possible to filter files that have been tagged with a specific category keyword Categories should be used to group files that share a common property Multiple categories can be combined to further narrow the search result O Meriworks AB 10 14 imagevault ImageVault User Manual 3 1 2 Vault selection Select a vault by activating the library tab and select the vault All images in the selected vault will be displayed The current vaults name will be displayed at the top of the file display area Selected vault name DB imagevault Search any metadata p 2 import files e Downlo
22. ible to force the metadata definition by ticking the checkbox to the right of the metadata This will make the selected metadata required meaning that the user must add this information during upload Create the vault by pressing the button Save and close Modify Vault Select an existing vault in the vault list Press the cogwheel symbol located at the bottom left of the screen Sort Newly added first Vault 1 BD Vault 2 ss Modify vault 34 Modify vault This will open the vault settings Access rights Metadata definitions Vault setting 44 14 imagevault ImageVault User Manual Modify the vault name or description Proceed to the next tab to make more modifications Genera Access rights Metadata definitions Add user or group Who has access NAME ACCESS RIGHTS REMOVE User FullControl Remove Vault access rights Add or remove users or modify access rights Proceed to the last tab to modify metadata General Metadata definitions Access rights Select global metadata definitions Use the administration dialog Advanced settings to create and edit global metadata definition NAME DESCRIPTION TYPE REQUIRED AltText String 2 M Number of downloads Integer 2 Q Description LongString z Q Favourite Boolean B M Photographer String z M Name String z Delete this vault Vault metadata Select or unselect vault metadata by using the checkbox located to the left
23. is stored in Select the file by single click in the file preview area and press the Move button 8 imagevault Search any metadata oe Fa Import files Download P Organize gt Move Move file This will show a list of available vaults where the user has the rights to store the file 8 Organize gt Move SELECT VAULT Vault 1 Vault 3 The organize file dialog will be displayed Modify the information and press Save Press Cancel to abort the modification Meriworks AB 18 4 Imagevault ImageVault User Manual 4 3 File deletion To delete a file simply select the file by single click on the file icon in the file display area Press the Delete button located at the top right of the screen b Delete Delete button A user dialog window is displayed stating that the operation cannot be undone once completed Press Delete to continue or Cancel to abort the operation and keep the file Are you sure you want to delete this file This cannot be undone Delete file user dialog Meriworks AB 4 Imagevault ImageVault User Manual 5 Search Search enables the user to find files that have been uploaded by other users Search can be performed either by using free text category search vault selection or a combination of the above 5 1 Free text search The search bar is located at the top of the user interface Input a search phrase and press enter The search us
24. metadata for the file The picture below shows an example with multiple tags The system will not look for the brightness tag if the aperture tag is found Ero ee Add mapping Multiple metadata tags Press Save to save the new metadata definition or Cancel to discard Note Metadata definitions cannot be removed once they are in use by an uploaded file Note The selection of metadata tags available for mapping will increase when new media files which contain new tags are uploaded to the system Meriworks AB 35 al 4 Imagevault ImageVault User Manual 9 3 Media formats The media formats tab lists all media formats It is also possible to see how an existing media format is setup in the list view A media format can be used to easily make exported media files comply with a standard size or file format Advanced settings Global rights Metadata definitions Medla formats Categorles Media formats ga NAME WIDTH HEIGHT DPI RATIO KEEP RATIO FORMAT Super conversion 400 Original Edit 600x400 600 Original 100 Edit Media formats Press Edit to modify an existing media format or Add to add a new format Media formats Add NAME WIDTH HEIGHT DPI RATIO KEEP RATIO FORMAT vi Websafe p Add media format Meriworks AB 36 414 imagevault ImageVault User Manual The following properties are displayed Name The name of the conversion setting Width The width of the image Height The height
25. o create a share of the selected medla Please enter a title of the share Create share Meriworks AB 23 4 imagevault 7 2 O Meriworks AB Image Vault User Manual Tip The share title is used for finding and managing the share as well as a heading when the share is presented to the recipient Create Share Your share Is now avallable at http Imagevault local ImageVault shares ra Zteehil and Is fled under Example share Copy link Close this window FEE Ee es a The share is now created and the link can be sent to the recipient through for example email Click the link to see the result or click Copy link to copy the link to the system clipboard Close the dialog by clicking Close this window View shared files The resulting page shows preview thumbnails of the files and allows for downloading individual files in the format that was chosen for the share or the entire share as a single Zip file EXAMPLE SHARE Download file W Download share as a zip file The resulting share 24 4 IMmagevault 7 3 O Meriworks AB Image Vault User Manual Tip The download button is displayed when hovering over the thumbnail Note The page that displays shares is a public page and does not require user authentication Everyone who has access to the link will have access to the shared material Note For shared pages to work for everyone ImageVault must be reachabl
26. of the metadata definition Press Save and close to commit the vault modification A vault can be deleted by pressing the Delete this vault button All vault content will also be deleted Meriworks AB 45 14 imagevault ImageVault User Manual I I Authentication ImageVault authentication is based on OAuth2 Rights is controlled in ImageVault but User lookup could be configured towards optional source i e SQL or Active Directory More information regarding authentication is available here I 1 Signing out from ImageVault To sign out from ImageVault you have to press the Sign out button Sign out imagevault oa import files LIBRARY All items y dam Sign out from ImageVault O Meriworks AB 46
27. r Manual 3 Interface The ImageVault user interface consists of 6 main areas see picture below Import insert search and setting File display Settings Category Batch operation Information and library Metadata Main user interface 3 1 Interface overview File display area All available files are displayed as preview thumbnails in the file display area The number of visible files will depend on current vault content current user access rights search results or category selections Import insert search and setting area Use the buttons to import download move and categorize files The search bar will filter which files that are displayed based on a free text search The insert button will insert files into a cms The button is only active if ImageVault is connected to a cms Category and library area The categories section displays all available categories in the system Selecting a category will filter which files that are displayed The library section displays all vaults available on the server All vaults might not be visible to all users thanks to user access rights Meriworks AB 9 414 imagevault ImageVault User Manual Batch operation area The batch area collects selections of files It is possible to share perform category or metadata batch operations or download all files Information Metadata section The information and metadata section will display information about a selected file Settin
28. sily be downloaded and converted to predefined formats Download amp conversion Select a file in the file display area by single click and press the Download button M imagevault ES p C gt import files Download s Organize Download button This will display predefined file conversion settings Select the one of the displayed formats The original file format and size can be retained by selecting the Original format Download Organize Wet SELECT FORMAT Original JPEG TIFF Download format presets An operating system file download dialog will be displayed Select a location where the file should be downloaded Note The administrator can setup additional conversion formats Meriworks AB 22 14 imagevault ImageVault User Manual 7 Share files Sometimes files need to be shared with users without access to ImageVault 7 1 Create share Select a file in the file display area by single click and press the Share button DB imagevault Search any metadata D Zz Import files Download a Organize gt Move lt Share Share file A list of the available media formats is displayed pe Move lt Share SELECT FORMAT Original 200x200 Select the format you want to use for your share In the next prompt enter a title for the share and press Next to create a link to the files Press Cancel to abort without sharing the files Create Share You are about t
29. soesscacsteshuseeteceesbesssaeaeties 18 Move a file to a new vault Ue Po 18 Fed 19 SENT Ne 20 Free Na 20 Category Search s meseeseenseneensensenesneenesnesnenneeneenennennennennennensensensensensensense 20 Search SEP 2 I File d d 22 Download amp conversion 9 Ree eee ne tee etre eee nr in ia i a eS i 22 SAG TCS iscacesascncencctesecanccascucnscesssseavesavacc usascnacerccasciesacsucoceans 23 GK ae gt EEE RER 23 VIEW Shared MES ee 24 Managing shared flesun u uurveavvvnvvvnsmsvsesn 25 Rene 1 27 Batch Operatidns ses cscstssessascadsesscsssconssceasdncssssessesssdeesscesecousseees 28 414 imagevault 8 1 8 2 8 3 8 4 8 5 8 6 9 9 1 9 2 9 2 1 9 3 9 4 9 4 1 9 4 2 9 4 3 10 10 1 10 2 Meriworks AB ImageVault User Manual PLAIN ES ON 28 Organize files seaneeneonvenvenveneeneeneeneeneeneeveeneeneenennennennennennenrenvennennensensensense 29 MOVE NES sses nnan aE E oa 29 GE a e EEE 30 Download files EEE EE EEE 3 I So EE ioe eetisealouaioetirstiloualsedlesei senisbalebateneetateee 3 I Advanced SCCEINGS sa 32 VOID ANF SINGS EE 33 Metadata de NON ee 34 AAI 35 Medal eere E AAE 36 Go 39 Rename or delete a category srrnesneerenrenreneenenreneeneenenrenesnesnenrenseneenesnensenesnesnenee 39 Add main or sub level category ssernenranveneenenvenreneenenreneeneevereneeneenessensenesneenense 40 Add a category from the main user interface s snrsvanvanerrenrenveneenenreneeneenenne
30. upload Advanced settings Global rights Metadata definitions Medla formats Categories Metadata definitions NAME DESCRIPTION AltText Description Metadata Press Edit to modify an existing metadata definition or Add to add a new metadata definition Enter a name and description followed by a data type for the field O Meriworks AB 34 414 imagevault 9 2 1 ImageVault User Manual NAME DESCRIPTION TYPE Text Add mapping Read only Multilingual Save Cancel a New metadata The following types are available Text A normal text field with max 250 characters Date and Time Date and or time The server date and time system will be used Number A numerical value integer True False A Boolean value Long text A normal text field with a maximum of several thousand characters Decimal A numerical value float A metadata definition can be locked by selecting read only A field can be allowed to contain information in multiple languages by selecting multilingual Add mapping Press Add to add a metadata tag to the metadata definition The system will automatically look for the selected metadata tag during import of a media file and add the value of the tag to the metadata for the file Aperture Ipte Add Add metadata Select a metadata tag from the list and press Add to add the metadata It is possible to add multiple metadata tags but the first tag that is found within the media file will be added to the
31. ur local computer or network Several files can be selected at once by using the normal operating system file browser The files are added to the file selection area This area will display the file status where 0 represents that the file has not been uploaded yet and 100 represents that the file is uploaded to the server The minus sign can be used to cancel the file upload for each the selected file O Meriworks AB 14 4 imagevault ImageVault User Manual Filename Size Status IMG_0181 JPG 721 KB 0 O Add files Start upload 721 KB 0 Start upload button Upload status Cancel upload File upload Press the Start upload button once all files are selected to initiate the file upload A progress bar will show the file upload status during upload All files status counters should change to 100 once the file upload is complete Tip Browsers supporting HTML 5 allow you to drag and drop files as a complemt to the Add files button 4 1 1 Upload video Basic is that video will be handled in the same way as other files regarding selection and initiation of upload The difference is that video is stored in the ImageVault video cloud and will be converted During the time when upload and conversion is in progress will a video ikon replace actual thumbnail and preview will present temporary video clip as above This video Is still beeing converted De a Try later im 0 01 DE n 8 cy Meriworks AB 15 14 im
32. users to find and use the uploaded files User access is controlled by vaults Below follows a short explanation of some of the key features in ImageVault 4 0 Vaults A vault is a storage area in ImageVault with user rights similar to a file folder Different types of user access control can be added to a vault i e to prevent accidental deletion of files or simply to restrict access to certain files A vault cannot have sub levels Different metadata definitions can be tailored for each vault Categories Categories are predefined file properties that will facilitate easier search for files The number of categories is unlimited but a limited number should be added or created during setup Sub categories can be added but a maximum of 2 levels below the top level Metadata Metadata are additional information fields that can be added to files This can for example be the name of the photographer or an additional description of the file Metadata can also be information stored in a file like ITPC or EXIF data Meriworks AB 7 4 Imagevault ImageVault User Manual 2 2 Login Browse to the start web address supplied by site specific documentation or your system administrator to start ImageVault Login with the credentials supplied by your administrator Note Refer to site specific documentation or your ImageVault administrator for information on how to login on your server Meriworks AB 4 Imagevault ImageVault Use
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