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REQUEST FOR PROPOSAL NO E910093 ACOUSTICAL

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1. entral Connecticut State University Start with a Dream Finish with a Future Purchasing Department REQUEST FOR PROPOSAL NO E910093 ACOUSTICAL CONCERT SHELL SYSTEM Section 1 Administrative Overview 1 1 INTRODUCTION This is a Request for Proposals RFP issued by the Central Connecticut State University hereinafter referred to as the University or CCSU seeking proposals from experienced and qualified companies to provide and install complete and ready to use one Acoustical Concert Shell System in Welte Hall 1 2 AUTHORITY This RFP is issued under the provisions of the Connecticut General Statutes 4a 52a and 10a 151b 1 3 RFP ORGANIZATION This RFP is organized into the following sections Section 1 Administrative Overview Provides Contractors with general information on the objectives of this RFP procurement schedule and procurement overview Section 2 Scope of Work Provides Contractors with a general description of the University the tasks to be performed delineates University and Contractor s responsibilities and defines deliverables Section 3 Proposal Requirements Describes the required format and content for the Contractor s proposal Section 4 Evaluation Criteria Describes how proposals will be evaluated by CCSU Appendix References Form Appendix II Instruction to Proposers Appendix III Proposal Certification Appendix IV Required Forms Bidder Contract Compliance Monitoring R
2. Alterations or corrections to the proposal must be initialed by the person signing the proposal or his or her authorized designee All initials on alterations or corrections to the proposal must be original In the event that an authorized designee initials an alteration or correction the proposer must submit a written authorization from the proposal s signatory to the authorized designee authorizing the designee to make the alteration or correction Failure to submit such an authorization shall result in rejection of proposal as to those items altered or corrected and not initialed Conditional proposals are subject to rejection in whole or in part in the sole discretion of CSU A conditional proposal is defined as one that limits modifies expands or supplements any of the terms and conditions and or specifications of the RFP Alternate proposals will not be considered by CSU unless otherwise noted on the RFP or on the proposal form An alternate proposal is defined as one that is submitted in addition to the proposer s primary response to the RFP CSU does not sponsor any one manufacturer s products but lists equipment by name and model number to designate the quality and performance level desired Proposers may propose substitutes similar in nature to the equipment specified The substitute must in the sole determination of CSU be equal in quality durability appearance strength and design to the equipment or pr
3. 1 20 BONDS 10 Bid Bond must accompany bid proposal or proposal shall be disqualified Performance Labor and Material Bonds and current Certificate of Insurance naming CCSU as additionally insured will be required from awarded contractor 1 21 FORMATION OF AGREEMENT 1 21a The response to this RFP will be considered an offer to contract At its option the University may take either one of the following actions in order to form an agreement between the University and the selected respondent Accept a proposal as written by issuing a written Notice of Award to the selected respondent which refers to this RFP and accepts the proposal as submitted or Enter into negotiations with one or more respondents in an effort to reach a mutually satisfactory agreement that will be executed by both parties and will be based on this RFP the proposal submitted by the selected respondent and the negotiations concerning these 1 21b Because the University may use the alternative described in above each respondent should include in his or her written proposal all requirements terms or conditions it may have and should not assume an opportunity will exist to add such matters after the proposal has been submitted 1 21c The University reserves the right to award a contract not based solely on the firm with the most advantageous price but based on an offer which in the sole opinion of the University best fulfills or exceeds the requirements of this
4. CONSTRUCTION GENERAL 1 Paint as required under this section shall be the manufacturer s standard finish and color except as noted 2 All turnbuckles clips tracks chains and other items of incidental hardware shall be furnished plated or painted 3 Materials shall conform to appropriate ASTM standard specifications 4 All materials used in this project shall be new unused and of the latest design Refurbished materials shall not be permitted 5 In order to establish minimum standards of safety the following factors shall be used a Cables and fittings 10 1 Safety Factor b Cable bending ratio Minimum sheave diameter per wire rope user s manual G Maximum fleet angle 1 1 2 degrees d Steel 1 5 of yield e Bearings Two times required load at full speed for 2000 hours 6 Mule blocks cable rollers and guides shall be furnished as required to provide proper alignment and to maintain specified fleet angles 7 Where dimensions and loading capacities have been omitted from this specification they are to be determined by the bidder in accordance with accepted industry standards and guidelines 8 The mechanical fabrication and workmanship shall incorporate best practices for good fit and finish There shall not be any burrs or sharp edges to cause a hazard nor shall there be any sharp corners accessible to users 9 Shop and field welding shall meet qualifications of the AISC manual and shall be without spatter or other evide
5. I further certify that on or after December 31 2006 neither the Contractor nor any of its principals as defined in C G S 9 612 g 1 has made any campaign contributions to or solicited any contributions on behalf of any exploratory committee candidate committee political committee or party committee established by or supporting or authorized to support any candidate for statewide public office in violation of C G S 9 612 g 2 A I further certify that all lawful campaign contributions that have been made on or after December 31 2006 by the Contractor or any of its principals as defined in C G S 9 612 g 1 to or solicited on behalf of any exploratory committee candidate committee political committee or party committee established by or supporting or authorized to support any candidates for statewide public office or the General Assembly are listed below 24 OPM Ethics Form 1 Rev 02 01 10 Page 2 of 2 p aes BR a STATE OF CONNECTICUT GIFT AND CAMPAIGN CONTRIBUTION CERTIFICATION Lawful Campaign Contributions to Candidates for Statewide Public Office Contribution Date Name of Contributor Recipient Value Description Lawful Campaign Contributions to Candidates for the General Assembly Contribution Date Name of Contributor Recipient Value Description Sworn as true to the best of my knowledge and belief subject to the penalties of fals
6. Name of Contractor 1 6 COSTS FOR PROPOSAL PREPARATION Any costs incurred by Contractors in preparing or submitting a proposal shall be the Contractor s sole responsibility 1 7 DISQUALIFICATION OF PROPOSALS The University reserves the right to consider as acceptable only those proposals submitted in accordance with all requirements set forth in this RFP and which demonstrate an understanding of the scope of the work Any proposal offering any other set of terms and conditions contradictory to those included in this RFP may be disqualified without further notice A Contractor shall be disqualified and the proposal automatically rejected for any one or more of the following reasons The proposal shows any noncompliance with applicable law e The proposal is conditional incomplete or irregular in such a way as to make the proposal indefinite or ambiguous as to its meaning The proposal has any provision reserving the right to accept or reject award or to enter into a contract pursuant to an award or provisions contrary to those required in the solicitation e The Contractor is debarred or suspended 1 8 ADDENDA TO THIS RFP CCSU may need to issue one or more addenda related to this RFP Such addenda shall be added to the original RFP document and posted at http www ccsu edu page cfm p 778 and in the CCSU section at http www das state ct us Purchase Portal Portal Home asp It shall be the responsibility of prospective contra
7. at the managerial or supervisory level They make policy decisions and set objectives for the company or departments They are not usually directly involved in production or providing services Examples include top executives public relations managers managers of operations specialties such as financial human resources or purchasing managers and construction and engineering managers BUSINESS AND FINANCIAL OPERATIONS These occupations include managers and professionals who work with the financial aspects of the business These occupations include accountants and auditors purchasing agents management analysts labor relations specialists and budget credit and financial analysts MARKETING AND SALES Occupations related to the act or process of buying and selling products and or services such as sales engineer retail sales workers and sales representatives including wholesale LEGAL OCCUPATIONS In House Counsel who is charged with providing legal advice and services in regards to legal issues that may arise during the course of standard business practices This category also includes assistive legal occupations such as paralegal legal assistants COMPUTER SPECIALISTS Professionals responsible for the computer operations within a company are grouped in this category Examples of job titles in this category include computer programmers software engineers database administrators computer scientists systems analysts and computer support spec
8. Compliance and EEO 1 It shall not be sufficient to declare or state that such forms are on file with the State of Connecticut Failure to include the required forms shall result in rejection of the proposal C Samples Samples when required by the RFP must be submitted strictly in accordance with the requirements of the RFP Any and all required samples shall be furnished by the proposer at no cost to CSU All samples unless otherwise indicated will become the property of CSU and will not be returned to the proposer unless the proposer states in the proposal that the sample s return is requested A sample will be returned on the request of the proposer if the sample has not been rendered useless or beyond its useful life The proposer must pay the costs associated with the return of any sample Samples may be held by CSU for comparison with actual product deliveries The making of chemical and physical tests of samples submitted with proposals shall be made in the manner prescribed by CSU D Bonding Requirements Guaranty or Surety 1 If required by this RFP the proposal must be accompanied by a bid bond or a certified check in an amount that is ten percent 10 of the bid amount The bid bond must be executed by an insurance company licensed to do business in the State of Connecticut Certified checks must be made payable to CSU or the appropriate CSU University The proposal bond must be executed by the pr
9. RFP and is deemed to be in the best interest of the University 1 21d Any Purchase Orders PO or Personal Services Agreements PSA issued as a result of this RFP will contain by reference all the specifications terms and conditions in this RFP The University s standard PO PSA terms and conditions has been included for your review See Appendix VII 1 21e The University expressly reserves the right to negotiate prior to an award any contract which may result from this RFP 1 22 ORDERING PROCEDURE Requests for products or services will be issued by a valid PO or PSA number which must be obtained prior to performance by the contractor All invoices acknowledgements and any other correspondence must reflect the appropriate PO or PSA number 1 23 SUSTAINABILITY and GREEN CAMPUS INITIATIVE In the interest of supporting CCSU s initiative to reduce waste and extraneous use of natural resources CCSU is requesting the following All proposals should be submitted on two sided recycled paper where possible Proposers should refrain from using excessive and unnecessary packaging when shipping or mailing their responses Proposers should refrain from using superfluous binders where possible especially for the copies being requested Proposers should consider presenting peripheral information i e company and product brochures on CD or DVD where possible or practical Section 2 Scope of Work 2 1 BACKGROUND CCSU wa
10. S 9 612 g 2 as amended by Public Act 07 1 INSTRUCTIONS Complete all sections of the form Attach additional pages if necessary to provide full disclosure about any lawful campaign contributions made to campaigns of candidates for statewide public office or the General Assembly as described herein Sign and date the form under oath in the presence of a Commissioner of the Superior Court or Notary Public Submit the completed form to the awarding State agency at the time of initial contract execution and on each anniversary date of a multi year contract if applicable CHECK ONE Initial Certification L Annual Update Multi year contracts only GIFT CERTIFICATION As used in this certification the following terms have the meaning set forth below 1 Contract means that contract between the State of Connecticut and or one or more of it agencies o instrumentalities and the Contractor attached hereto or as otherwise described by the awarding State agency below 2 If this is an Initial Certification Execution Date means the date the Contract is fully executed by and becomes effective between the parties if this is an Annual Update Execution Date means the date this certification is signed by the Contractor 3 Contractor means the person firm or corporation named as the contactor below 4 Applicable Public Official or State Employee means any public official or state employee described ir
11. System Central Connecticut State University Eastern Connecticut State University Southern Connecticut State University Western Connecticut State University System Office STANDARD TERMS AND CONDITIONS I DEFINITIONS The following words when used herein shall have the following meanings 1 Contract shall mean any agreement negotiated by and between CSU and the contractor selected by CSU as the result of a request for proposal request for quotation or request for bid including but not limited to a personal service agreement or purchase order 2 CSU shall refer to the Connecticut State University System which is comprised of Central Connecticut State University Eastern Connecticut State University Southern Connecticut State University Western Connecticut State University and the System Office collectively and individually as the context requires 3 Person shall mean an individual partnership corporation or other business entity as the context requires 4 Proposal shall mean a response to a request for proposal request for bid or request for quotation 5 Proposer shall mean a contractor that submits a response to a request for proposal request for bid or request for quotation 6 RFP shall mean a request or invitation for proposal bid or quotation as applicable I TERMS AND CONDITIONS REQUESTS FOR PROPOSALS A General Conditions 1 CSU reserves the right to
12. a 700 17 6 4th Legs NC 18 0 NOT AVAILABLE 18 0 NOT AVAILABLE 24 700 18 6 Empty 22 700 18 6 White Scrim 25 900 19 0 Empty 23 900 19 0 Empty NC 26 1025 19 6 3rd Electric 24 1025 19 6 3rd Electric NC 20 0 20 0 27 1400 20 6 US Shell 25 700 20 6 Empty 21 0 26 21 0 35 28 700 21 6 Empty 27 700 21 6 5th Border 29 700 22 0 Empty 28 700 22 0 5th Legs 30 700 22 6 5th Border 29 700 22 6 Black Scrim 31 700 23 0 5th Legs 30 700 23 0 Empty 23 6 NOT AVAILABLE NOT AVAILABLE Empty Black Scrim Empty US Shell Empty Empty Empty 3rd Strip Lights 3rd Strip Lights US Drape US Drape NOT AVAILABLE Empty NOT AVAILABLE Empty Cyclorama Cyclorama NC Empty US Symphony Wall 36 US Symphony Install 4000 Wall Vortek Hoist
13. and recyclable material collectors and miscellaneous material moving workers PRODUCTION WORKERS The job titles included in this category are chemical production machine setters operators and tenders crushing grinding workers cutting workers inspectors testers sorters samplers weighers precious stone metal workers painting workers cementing gluing machine operators and tenders etchers engravers molders shapers and casters except for metal and plastic and production workers 3 Definition of Racial and Ethnic Terms as used in Part IV Bidder Employment Information White not of Hispanic Origin All persons having origins in any of the original peoples of Europe North Africa or the Middle East Black not of Hispanic Origin All persons having origins in any of the Black racial groups of Africa Hispanic All persons of Mexican Puerto Rican Cuban Central or South American or other Spanish culture or origin regardless of race Asian or Pacific Islander All persons having origins in any of the original peoples of the Far East Southeast Asia the Indian subcontinent or the Pacific Islands This area includes China India Japan Korea the Philippine Islands and Samoa American Indian or Alaskan Native All persons having origins in any of the original peoples of North America and who maintain cultural identification through tribal affiliation or community recognition 20 BIDDER CONTRACT COMPLIANCE MONITORING REPOR
14. company Yes__ No__ 6 Does your company have a collective bargaining agreement with workers Yes__ No__ 6a If yes do the collective bargaining agreements contain non discrimination clauses covering all workers Yes__ No__ 6b Have you notified each union in writing of your commitments under the nondiscrimination requirements of contracts with the state of Ct Yes__ No__ 7 Do all of your company contracts and purchase orders contain non discrimination statements as required by Sections 4a 60 amp 4a 60a Conn Gen Stat Yes__ No__ 8 Do you upon request provide reasonable accommodation to employees or applicants for employment who have physical or mental disability Yes__ No__ 9 Does your company have a mandatory retirement age for all employees Yes__ No __ 10 If your company has 50 or more employees have you provided at least two 2 hours of sexual harassment training to all of your supervisors Yes__ No__ NA__ 11 If your company has apprenticeship programs do they meet the Affirmative Action Equal Employment Opportunity requirements of the apprenticeship standards of the Ct Dept of Labor Yes__No__ NA __ 12 Does your company have a written affirmative action Plan Yes__ No__ If no please explain 13 Is there a person in your company who is responsible for equal employment opportunity Yes__ No__ If yes give name and phone number Part III Bidder Subcontracting Practices 1 Will the work
15. contractor enters into any new consulting agreement s during the term of the State contract AFFIDAVIT Number of Affidavits Sworn and Subscribed On This Day I the undersigned hereby swear that I am the chief official of the bidder or vendor awarded a contract as described in Connecticut General Statutes 4a 81 a or that I am the individual awarded such a contract who is authorized to execute such contract I further swear that I have not entered into any consulting agreement in connection with such contract except for the agreement listed below Consultant s Name and Title Name of Firm if applicable Start Date End Date Cost Description of Services Provided Is the consultant a former State employee or former public official YES O NO If YES Name of Former State Agency Termination Date of Employment Sworn as true to the best of my knowledge and belief subject to the penalties of false statement Printed Name of Bidder or Vendor Signature of Chief Official or Individual Date Printed Name of above Awarding State Agency Sworn and subscribed before me on this day of 20 i Se yee eat of the Superior Court or Notary Public STATE OF CONNECTICUT STATE ELECTIONS ENFORCEMENT COMMISSION 20 Trinity Street Hartford Connecticut 06106 1628 SEEC FORM 11 NOTICE TO EXECUTIVE BRANCH STATE CONTRACTORS AND PROSPECTIVE STATE CONTRACTORS OF CAMPAIGN CONTRIBUTION AND SO
16. due to these purchases and these purchases shall be deducted by CSU from the quantities contracted for No right or duty in whole or in part of the contractor under the contract may be assigned or delegated without the prior written consent of CSU The subcontracting or assignment of any of contractor s obligations under the contract to a subcontractor shall require the prior written approval of CSU Upon termination of the contract by CSU the contractor shall both immediately discontinue all services unless the notice directs otherwise and deliver to CSU all data drawings specifications reports estimates summaries and such other information and materials as may have been accumulated by the contractor in performing its duties under the contract whether completed or in progress All such documents information and materials shall become the property of CSU The State of Connecticut shall assume no liability for payment for services under the terms of the contract until the contractor is notified that the contract has been accepted by CSU and if applicable approved by the Office of Policy and Management OPM or the Department of Administrative Services DAS and by the Attorney General of the State of Connecticut B Insurance Before commencing to perform services pursuant to the contract the contractor shall obtain at its own cost and for the duration of the contract the following insurance a Commercial Genera
17. order to maintain safety factors All wire rope rigging shall be installed to prevent abrasion of the wire rope against any part of the building construction or other equipment K Cable Fittings Cable fittings should conform to wire rope manufacturer s recommendations as to size number and method of installation Clips shall not be allowed All cable terminations should be formed using copper Nicopress swaged fittings Swaged fittings shall be installed per the fitting manufacturer s instructions using the appropriate tools and checked with the appropriate Nicopress Go No go gauge CONTROLS A Low Voltage Push Button Control Station Standard B The manual control center shall be wall mountable and contain two momentary control push buttons for direction and a hoist enable selector switch for each hoist in the system A power on indicator and a keyed system maintained Emergency Stop mushroom head push button shall come standard with all control options The manual control center shall house all hardware necessary to control each hoist module in the system independently C Each hoist shall operate in open loop permitting the hoist to travel within its allowable trim limits D Each hoist shall be equipped with hard struck over travel limits as well as a redundant ground out circuit designed to set the motor brake in the event of a switch failure POWER A Power for hoists with fixed speed drives shall be either 208 Volts 3 Phase or
18. qualification 3 Describe below any other practices or actions that you take which show that you hire train show that provided by source discrimination Siate Employment Service Oo o T o S e U U esoe S a C Derea O O O S G ams O O o E o O O O o awom O O O G o pp peee oron O S O S o C ooo eO e o E Certification Read this form and check your statements on it CAREFULLY before signing I certify that the statements made by me on this BIDDER CONTRACT COMPLIANCE MONITORING REPORT are complete and true to the best of my knowledge and belief and are made in good faith I understand that if I knowingly make any misstatements of facts I am subject to be declared in non compliance with Section 4a 60 4a 60a and related sections of the CONN GEN STAT Minority Community Organizations Signature Title Date Signed Telephone 22 STATE OF CONNECTICUT NONDISCRIMINATION CERTIFICATION Affidavit x2 By Entity i For Contracts Valued at 50 000 or More Documentation in the form of an affidavit signed under penalty of false statement by a chief executive officer president chairperson member or other corporate officer duly authorized to adopt corporate company or partnership policy that certifies the contractor complies with the nondiscrimination agreements and warranties under Connecticut General Statutes 4a 60 a 1 and 4a 60a a 1 as amended INSTRUCTIONS For use by an entity corpo
19. to any other person without the prior written consent of CSU CSU reserves the right to inspect commodities for conformance with proposal specifications When commodities are rejected by CSU said commodities shall be removed by the contractor at the contractor s expense from the CSU premises within forty eight 48 hours after notification of such rejection unless public health and safety require immediate destruction or other disposal of such rejected delivery Rejected items left longer than forty eight 48 hours shall be considered abandoned by the contractor and CSU shall have the right to dispose of them as its own property If any provision term or condition of the contract is prohibited invalid or unenforceable then that provision term or condition shall be ineffective to the extent of the prohibition invalidity or prohibition without invalidating the 32 14 15 16 17 18 remaining provisions terms and conditions unless it materially alters the nature or intent thereof Should the terms of any purchase order or invoice issued in connection with the contract conflict with the terms of the contract the terms of the contract shall prevail Failure of the contractor to deliver commodities or perform services as specified in the contract will constitute authority for CSU to purchase these commodities or services on the open market The contractor shall promptly reimburse CSU for excess costs incurred by CSU
20. 480 Volts 3 Phase The voltage for this project shall be 460 VAC B The wireway system will be used to house the power distribution buss that will ultimately deliver protected high voltage power points to each hoist in the system C The high voltage wireway system shall be provided and installed in strict accordance to manufacturer specifications and industry standards D Each power wireway section shall come complete with internal power bussing such that the electrician need only terminate 3 phase conductors to one 1 location in each wireway E Each power point shall be in module form and shall be located within 1 25 mm on center of the corresponding hoist centerline per the latest approved line set data sheet for the project The power point module shall be integrated into the cover of the wireway and shall not exceed 9 229 mm in length F The power point module shall house an appropriately sized panel mounted miniature circuit breaker MCB to be used in conjunction with a NEMA rated twist locking receptacle or factory approved equivalent mounted flush to the vertical surface of the cover The MCB shall have a time current trip characteristic of type K and must be recognized by the Underwriters Laboratories Standard UL1077 for supplementary circuit protectors in systems rated for either 208VAC or 480VAC Each power wireway section shall come complete with one power point module for each hoist current and future in the rig
21. C G S 4 252 c 1 i or ii 5 Gift has the same meaning given that term in C G S 4 250 1 6 Planning Start Date is the date the State agency began planning the project services procurement lease or licensing arrangement covered by this Contract as indicated by the awarding State agency below and 7 Principals or Key Personnel means and refers to those principals and key personnel of the Contractor and its or their agents as described in C G S 4 250 5 and 4 252 c 1 B and C I the undersigned am the official authorized to execute the Contract on behalf of the Contractor I hereby certify that between the Planning Start Date and Execution Date neither the Contractor nor any Principals or Key Personnel has made will make or has promised or offered to or otherwise indicated that he she or it will make any Gifts to any Applicable Public Official or State Employee I further certify that no Principals or Key Personnel know of any action by the Contractor to circumvent or which would result in the circumvention of the above certification regarding Gifts by providing for any other principals key personnel officials or employees of the Contractor or its or their agents to make a Gift to any Applicable Public Official or State Employee I further certify that the Contractor made the bid or proposal for the Contract without fraud or collusion with any person CAMPAIGN CONTRIBUTION CERTIFICATION
22. LICITATION BAN This notice is provided under the authority of Connecticut General Statutes 9 612 g 2 as amended by P A 07 1 and is for the purpose of informing state contractors and prospective state contractors of the following law italicized words are defined below Campaign Contribution and Solicitation Ban No state contractor prospective state contractor principal of a state contractor or principal of a prospective state contractor with regard to a state contract or state contract solicitation with or from a state agency in the executive branch or a quasi public agency or a holder or principal of a holder of a valid prequalification certificate shall make a contribution to or solicit contributions on behalf of i an exploratory committee or candidate committee established by a candidate for nomination or election to the office of Governor Lieutenant Governor Attorney General State Comptroller Secretary of the State or State Treasurer ii a political committee authorized to make contributions or expenditures to or for the benefit of such candidates or iii a party committee In addition no holder or principal of a holder of a valid prequalification certificate shall make a contribution to or solicit contributions on behalf of i an exploratory committee or candidate committee established by a candidate for nomination or election to the office of State senator or State representative ii a political committee authorized to mak
23. SFUL PROPOSER By submitting a response to the RFP the proposer agrees that any contract negotiated between it if the successful proposer as contractor and CSU may contain the following provisions as deemed applicable by CSU A General Conditions Any product developed and accepted by CSU under a contract awarded as a result of an RFP shall be sole property of CSU unless stated otherwise in the contract Data collected or obtained by the contractor in connection with the performance of the contract shall not be shared with any third party without the express written approval of CSU The contractor shall defend indemnify and hold harmless CSU its officers and employees against any and all suits actions legal or administrative proceedings claims demands damages liabilities monetary loss interest attorney s fees costs and expenses of whatsoever kind or nature arising out of the performance of the agreement including those arising out of injury to or death of contractor s employees or subcontractors whether arising before during or after completion of the services thereunder and in any manner directly or indirectly caused occasioned or contributed to in whole or in part by reason of any act omission fault or negligence of contractor or its employees agents or 10 11 12 13 subcontractors Without limiting the foregoing the contractor shall defend indemnify and hold CSU and the State of Connec
24. T Page 3 PART I Bidder Information Company Name Street Address City amp State Chief Executive Major Business Activity brief description Bidder Parent Company If any Other Locations in Ct If any Bidder Federal Employer Identification Number Or Social Security Number Bidder Identification response optional definitions on page 1 Bidder is a small contractor Yes__ No__ Bidder is a minority business enterprise Yes__ No__ If yes check ownership category Black___ Hispanic___ Asian American___ American Indian Alaskan Native ___ Iberian Peninsula___ Individual s with a Physical Disability___ Female___ Bidder is certified as above by State of CT Yes__ No__ DAS Certification Number PART II Bidder Nondiscrimination Policies and Procedures Does your company have a written Affirmative Action Equal Employment Opportunity statement posted on company bulletin boards Yes__ No__ 2 Does your company have the state mandated sexual harassment prevention in the workplace policy posted on company bulletin boards Yes__ No__ 3 Do you notify all recruitment sources in writing of your company s Affirmative Action Equal Employment Opportunity employment policy Yes__ No__ 4 Do your company advertisements contain a written statement that you are an Affirmative Action Equal Opportunity Employer Yes__ No__ 5 Do you notify the Ct State Employment Service of all employment openings with your
25. acewee W requated cortifieces of each inmoreace all be hed ith the contracts State agnacy price to tha perfeeneanas of servicer Cunos bay inania 000 al GAl 000 bald banie Ss Dats I oluna Be aaun Gets end anay en sli an dup ly reisinin cnim dereeds kabilites monetary loos mimt stiornoya foes osts ancl expermes of whateoever Kind or mape miang cet of the performance of thin agreement incheckng thae azsing cut of izjery to or death of Contractor employers of msboortractors whee mang before dering wher comploben of the services kerende md in any marma dhrectly or mdirechy cused oommoned of contributed to m whale or in peat by sanon of ary act contmion faseh or negligence of the Contractor or its employees agents or subcontrectom STATE LIABEUITY The Sate of Commectcet ated aurzme no labetity Sor seb pete me af DR 7 che ee ely Bre pti ba te tg fe oemectirg agency sant if applico approved by the Office of Policy ad OPM or the Depestrnent of Administrative Services DAS and by the Attomey Conaal of the State z GOVERNING LAW validity coentrection md effect af his Agpoamert siudi be governed bry the laws of the State of Commectcut withers rod to ita principles of conficts af m my question mang under Qa etl meda teeter etecedin antrasaatsemiohindin nagu CLAIMS AGAINST THE STATE The contractor grosa that the sole amsi achaive axsa for the presentation of any ch m againat the State of Connection ariang hom tis Agreement sh
26. ail Appendix Il INSTRUCTIONS TO PROPOSERS Proposals must be addressed and delivered to the Purchasing Department Central Connecticut State University Marcus White Annex room 006 1615 Stanley Street New Britain CT 06050 on or before the time and date set for closing Proposals should be in a sealed envelope marked Name of Proposer Title of Proposal Acoustical Concert Shell System RFP Number E910093 Proposal Due Date 3 00 P M June 17 2010 No telephone telegraphic or facsimile proposals will be considered Proposals should include one 1 original signed in ink and one complete copy electronically on CD Proposers may withdraw their proposals at any time prior to the time and date set for opening No department school or office at the University has the authority to solicit or receive official proposals other than the Purchasing Department All solicitation is performed under the direct supervision of the Purchasing Department and in complete accordance with University policies and procedures The University reserves the right to conduct discussions with proposers During this discussion period the University will not disclose any information derived from the proposals or from discussions with other proposers Once an award is made the solicitation file and the proposals contained therein are in the public record and will be disclosed upon request Submission of a proposal against this RFP is your acknowledgement tha
27. al Statutes and when the awarding agency is the State Sections 46a 71 d and 46a 8 1i d of the Connecticut General Statutes There are Contract Compliance Regulations codified at Section 46a 68j 21 through 43 of the Regulations of Connecticut State Agencies which establish a procedure for awarding all contracts covered by Sections 4a 60 and 46a 71 d of the Connecticut General Statutes According to Section 46a 68j 30 9 of the Contract Compliance Regulations every agency awarding a contract subject to the contract compliance requirements has an obligation to aggressively solicit the participation of legitimate minority business enterprises as bidders contractors subcontractors and suppliers of materials Minority business enterprise is defined in Section 4a 60 of the Connecticut General Statutes as a business wherein fifty one percent or more of the capital stock or assets belong to a person or persons 1 Who are active in daily affairs of the enterprise 2 who have the power to direct the management and policies of the enterprise and 3 who are members of a minority as such term is defined in subsection a of Section 32 9n Minority groups are defined in Section 32 9n of the Connecticut General Statutes as 1 Black Americans 2 Hispanic Americans 3 persons who have origins in the Iberian Peninsula 4 Women 5 Asian Pacific Americans and Pacific Islanders 6 American Indians An ind
28. all be in sccordance with Chapter 3 of the Connecticst General Statztes Claire Agsimt the State and the contractor ferther agrees not to initiate bogal proceedings in sery state or fockerad court iz aidition tn or i lise of anid Chapter 53 peocendings ENTIRE AOKEEMENT Thea writin Agpecrnent shall constinte the exrire agreement of the porties szd no other lorma mxi conditions in any docuznert scooptance or acknorwtedgerert stud be ofective cr binding unless exprannly l tee wees Oe Bee Agia SS ees eee 34 Current Configuration LINE LOAD DISTANCE PURPOSE LINE LOAD DISTANCE Valance PS Configuration PURPOSE Valance NOTES Not used NC Main Drape Main Drape NC 1st Strip Lights 1st Strip Lights NC DS Shell 1st Elecric 1st Elecric DS Shell Movie Screen Movie Screen NC 1st Border 1st Border NC ist Legs NOT AVAILABLE NOT AVAILABLE 2nd Strip Lights ist Legs NOT AVAILABLE NOT AVAILABLE 2nd Strip Lights NC NC Empty Empty NC 2nd Border 2nd Border NC 2nd Legs 2nd Legs NC Empty Empty NC Empty Empty NC 2nd Electric 2nd Electric NC MS Shell 3rd Border Empty MS Traveler 3rd Border MS Traveler MS Shell Empty 21 700 4th Border Empty 16 6 NOT AVAILABLE NOT AVAILABLE 23 700 17 6 4th Legs
29. amend or cancel an RFP prior to the date and time for the opening of proposals CSU in its sole discretion reserves the right to accept or reject any and all proposals in whole or in part and to waive any technicality in any proposal submitted and to accept any part of a proposal deemed to be in the best interest of CSU 2 Proposals received from proposers debarred by the State of Connecticut will not be considered for award 3 CSU does not commit to specific volumes of activity nor does it guarantee the accuracy of statistical information provided in the RFP Such information is supplied to proposers for reference only 4 All responses to the RFP shall be and remain the sole property of CSU 5 Each proposer shall bear all costs associated with proposer s response to an RFP including but not limited to the costs of any presentation and or demonstration required by CSU In addition answers or clarifications sought by CSU arising out of or in connection with the proposal shall be furnished by the proposer at the proposer s expense 6 CSU reserves the right to negotiate as it may deem necessary with any or all of the proposers that submit proposals 7 Any alleged oral agreement or arrangement made by any proposer with CSU or any employee thereof shall not be binding RELATED TO B Submission of Proposals Proposals must be submitted on forms supplied by CSU Telephone facsimile or email proposals will not be a
30. are ax required by section of the Commecticet Genera Statsiex Oaa aaa A AA I VAA Dn DS AAN CN contnect mach coeimactor will on Soaiainan or pant Goatataaite pemn or of pasma on the grounds of sexeal miarstion m ary secre prohibited by the bran of the Urnted Sintos or of the sato of Commecticat and a a a a a a 2 the amda poa to provide each labor weon or sepreearintive of worker with which mech comtector he a colloctve borpamng or other contract o undertanting md ach wendor with which tech conor hs contrac or endaronnting vice to be prvaied by tht Coons on Haren Rights end Oppertanten tiang the ber eel cr werhen rprenestanve of the the contractor s comeriitrents under this section and to of Ge notice in conspicaces places midls he to and applicants for exployment anuna metals with cach provision of Gis seston tab wes euicapaaten SI S imned by aad coereriasion pemaen to section wand 4 Ge coerieector agrees to provide the Commmamon ca Toan Bagh aad and Oppotatites wih Cae fanaa Saeed ey RE OA SDL HMR GEEA CO AGEE OE SUAT SAE SONTEM OAOE Git SONIA Gan E Tn EER IEE provisioss on a The contractor shall inchede the poowisicens of section g abure in every subcontract or perchase onder erimed inc in coder to fill y ebkigeion of a contract with fs state m wach poovisioem shall Co binding ass ocbcanante vader easter eis engeod by by segelations ce ceden of the comsrinion Tho contractor shall tke soch etica ait penpect to any soch euhboo
31. ation with respect to its proposal or any executed contract The submission of a proposal shall be conclusive evidence and understanding of the University s intent to incorporate such terms and conditions into the resulting agreement 1 17 ADVERTISING In submitting a proposal the Bidder agrees unless specifically authorized in writing by an authorized representative of CCSU on a case by case basis that it shall have no right to use and shall not use the name of Central Connecticut State University its officials or employees or the Seal of the University a in any advertising publicity promotion nor b to express or imply any endorsement of agency s services nor c to use the name of the state its officials or employees or the University seal in any manner whether or not similar to uses prohibited by subparagraphs a and b above except only to manufacture and deliver in accordance with this agreement such services as are hereby contracted by the University 1 18 IMMUNITY FROM LIABILITY Every person who is a party to this agreement is hereby notified and agrees that the University is immune from liability and suit for or from Bidder s activities involving third parties and arising from any contract resulting from this Request for Proposal 1 19 PREVAILING LAW The terms and provisions of this Request for Proposal and any ensuing contract shall be governed by and construed in accordance with the laws of the State of Connecticut
32. ay result from the University s disclosure at any time of any information provided by the respondent in connection with its proposal 1 12 CONTRACT INVALIDATION If any provision of this contract is found to be invalid such invalidation will not be construed to invalidate the entire contract 1 13 TERM OF CONTRACT CCSU intends to make an award as soon as possible The term of the initial contract shall be from date of awarding purchase order through delivery installation testing and training to payment of invoice 1 14 ANTICIPATED COMPLETION CCSU anticipates that the concert shell will be delivered assembled and ready to use by December 31 2010 1 15 PREVAILING WAGE RATES Prevailing Wage Rates shall apply to this project 1 16 RFP TERMS AND CONDITIONS All proposals submitted under this RFP shall remain in effect for a period of one hundred twenty 120 days following the closing date to allow time for evaluation approval and award The terms and conditions should be reviewed carefully to ensure full responsiveness to the RFP The anticipated award will be in form and substance consistent with applicable University policy and regulations and State of Connecticut statutes and regulations regarding the creation and execution of such Agreement The failure of any respondent to receive or examine any contract document form addenda or to visit the sites and acquaint itself with conditions there existing will not relieve it of any oblig
33. c agency whether in the classified or unclassified service and full or part time and only in such person s capacity as a state or quasi public agency employee Prospective state contractor means a person business entity or nonprofit organization that i submits a response to a state contract solicitation by the state a state agency or a quasi public agency or a proposal in response to a request for proposals by the state a state agency or a quasi public agency until the contract has been entered into or ii holds a valid prequalification certificate issued by the Commissioner of Administrative Services under section 4a 100 Prospective state contractor does not include a municipality or any other political subdivision of the state including any entities or associations duly created by the municipality or political subdivision exclusively amongst themselves to further any purpose authorized by statute or charter or an employee in the executive or legislative branch of state government or a quasi public agency whether in the classified or unclassified service and full or part time and only in such person s capacity as a state or quasi public agency employee Principal of a state contractor or prospective state contractor means i any individual who is a member of the board of directors of or has an ownership interest of five per cent or more in a state contractor or prospective state contractor which is a business entity except for an in
34. ccepted in response to an RFP 2 The time and date proposals are to be received and opened are stated in each RFP issued by CSU Proposals received in the applicable CSU purchasing department after the date and time specified in the RFP will be returned to the proposer unopened 30 Proposals must be Proposal amendments received by CSU after the time specified for opening of proposals shall not be considered All proposals must be addressed to the location designated in the RFP Proposal envelopes must clearly state the proposal number as well as the date and time of the opening of the proposals as stated in the RFP The name and address of the proposer must appear in the upper left hand corner of the envelope computer prepared typewritten or handwritten in ink Proposals submitted in pencil will be rejected Proposers must answer all the questions set forth in the RFP using the outline and numbering scheme set forth therein Proposers must furnish all information requested in the RFP and supply all materials required for consideration Failure of the proposer to answer all questions and supply all information and materials requested may be grounds for rejection of the proposal All proposals must be signed by a person duly authorized to sign proposals on behalf of the proposer All signatures on the proposal must be original Proposals bearing stamp signatures will be rejected Unsigned proposals will be rejected
35. cticut State University or the Board Of Trustees arising from a contract with CSU shall be in accordance with the provisions of Chapter 53 of the Connecticut General Statutes Claims Against the State and that no additional legal proceedings will be initiated in any state or federal court in addition to or in lieu of said Chapter 53 proceedings The contractor agrees that CSU shall have and retain sole and exclusive right and title in and to the forms maps and or materials produced for CSU pursuant to the contract including all rights to use distribute sell reprint or otherwise dispose of same The contractor further agrees that it shall not copyright register distribute or claim any rights in or to said maps and or materials or the work produced under the contract The contractor or subcontractor as applicable shall offer and agree to assign to CSU all rights title and interest in and to all causes of action it may have under Section 4 of the Clayton Act 15 U S C 15 or under Chapter 624 of the general statutes arising from the purchase of services property or intangibles of any kind pursuant to a public purchase contract or subcontract such assignment shall be made and become effective at the time the contract is executed by the parties without further acknowledgment by them The contractor shall not assign or otherwise dispose of the contract or its right title or interest therein or its power to execute such contract
36. ctors and other interested parties to familiarize themselves with the web sites and visit them regularly during the RFP process for updated information or addenda related to this RFP 1 9 RIGHT TO WITHHOLD AWARDING OF CONTRACT Contractors are advised that CCSU reserves the right not to make award of this contract 1 10 FINAL CONTRACT The University shall not be responsible for work done even in good faith prior to the University s execution of a final contract with the Contractor 1 11 INSPECTION OF PROPOSALS and CONFIDENTIAL INFORMATION Proposals may be available for public inspection upon notice of award and shall be available for public inspection after the contract is signed by all parties Information marked as confidential in any proposal shall be honored as such to the extent allowable under the Freedom of Information Act The University treats Proposals as confidential until after the award is issued At that time they become subject to disclosure under the Freedom of Information Act If a respondent wishes to supply any information which it believes is exempt from disclosure under the Act that respondent should summarize such information in a separate envelope and each page submitted should clearly state Confidential but otherwise be presented in the same manner as the Proposal However any such information is provided entirely at the respondent s own risk and the University assumes no liability for any loss or damage which m
37. dividual who is a member of the board of directors of a nonprofit organization ii an individual who is employed by a state contractor or prospective state contractor which is a business entity as president treasurer or executive vice president iii an individual who is the chief executive officer of a state contractor or prospective state contractor which is not a business entity or if a state contractor or prospective state contractor has no such officer then the officer who duly possesses comparable powers and duties iv an officer or an employee of any state contractor or prospective state contractor who has managerial or discretionary responsibilities with respect to a state contract v the spouse or a dependent child who is eighteen years of age or older of an individual described in this subparagraph or vi a political committee established or controlled by an individual described in this subparagraph or the business entity or nonprofit organization that is the state contractor or prospective state contractor State contract means an agreement or contract with the state or any state agency or any quasi public agency let through a procurement process or otherwise having a value of fifty thousand dollars or more or a combination or series of such agreements or contracts having a value of one hundred thousand dollars or more in a calendar year for i the rendition of services ii the furnishing of any goods material supplies equipm
38. e Weight shall be permanently fastened to the tower frame The base assembly shall be designed so that it will nest within the other to utilize a minimum of storage space Structural frames shall incorporate tower wing hinges Supply two 2 tower transporters that locks onto and lift the towers allowing them to move safely about the stage Transporter shall allow towers to be moved in any direction to speed setup Tower lifting shall be done using a hydraulic pump and rams No device requiring an electrical power cord to transport towers will be allowed Each base shall have three adjustable height levelers to allow for minor irregularities in the stage floor At the installation of the towers numbered markers shall be inserted flush with the stage floor indicating the location of each tower insuring consistent setup Markers shall be coded to match each of the arrangements indicated on the drawing F 2 6 e Each side wall tower shall be equipped with two doorways for entering and exiting the performing area e All instructions pertaining to the safe handling and operation of the towers shall be affixed to the tower in plain view OVERHEAD SOUND REFLECTORS e Panels width dimensions shall match the approximate spacing of the rigging cable attachment to the pipe batten No ceiling panel hanger shall be located more than 1 6 from the cable batten attachment The design shall allow the entire row to be rotated to the storage position at o
39. e contributions or expenditures to or for the benefit of such candidates or iii a party committee Duty to Inform State contractors and prospective state contractors are required to inform their principals of the above prohibitions as applicable and the possible penalties and other consequences of any violation thereof Penalties for Violations Contributions or solicitations of contributions made in violation of the above prohibitions may result in the following civil and criminal penalties Civil penalties 2000 or twice the amount of the prohibited contribution whichever is greater against a principal or a contractor Any state contractor or prospective state contractor which fails to make reasonable efforts to comply with the provisions requiring notice to its principals of these prohibitions and the possible consequences of their violations may also be subject to civil penalties of 2000 or twice the amount of the prohibited contributions made by their principals Criminal penalties Any knowing and willful violation of the prohibition is a Class D felony which may subject the violator to imprisonment of not more than 5 years or 5000 in fines or both Contract Consequences Contributions made or solicited in violation of the above prohibitions may result in the case of a state contractor in the contract being voided Contributions made or solicited in violation of the above prohibitions in the case of a prospective sta
40. e making of chemical and physical tests of samples of deliveries to determine whether or not the contract specifications are being complied with shall be made in the manner prescribed by CSU Any item that fails in any way to meet the terms or specifications set forth in the contract is subject to be paid for at an adjusted price or rejected in the discretion of CSU After delivery and installation of any equipment provided pursuant to the contract the contractor shall certify to CSU that the equipment has been properly installed and is ready for use Thereafter for a test period of sixty 60 days CSU shall operate the system in accordance with its normal operating practices The acceptance test shall determine if the equipment s operating characteristics meet the performance standards set forth in the contract 33 F Advertising Reference by the contractor to sales to CSU for advertising and promotional purposes without the prior approval of CSU shall be expressly prohibited Central Connecticut State University is an equal opportunity employer Appendix VII TERMS CONDITIONS EXECUTIVE ORDERS Bxeasive Orders The Costract is sebject to Ge of Executive Order No Toeman HERR 13 2006 concemeng omtzectng rederma Pxecetree Onder No H of Oan M tele prenan inca tok Med anaa poaa ef deaa hoia pect my om men Sixteen of Governor Jobe O Rowland preeradgated August 4 1979 amenng wolence in the Bxecetive Onder No Seventeen of Gower T
41. e statement Printed Contractor Name Signature of Authorized Official Subscribed and acknowledged before me this day of 20 Commissioner of the Superior Court or Notary Public For State Agency Use Only Awarding State Agency Planning Start Date Contract Number or Description 25 STATE OF CONNECTICUT CONSULTING AGREEMENT AFFIDAVIT Affidavit to accompany a State contract for the purchase of goods and services with a value of 50 000 or more in a calendar or fiscal year pursuant to Connecticut General Statutes 4a S1 a and 4a 81 b INSTRUCTIONS If the bidder or vendor has entered into a consulting agreement as defined by Connecticut General Statutes 4a 81 b 1 Complete all sections of the form If the bidder or vendor has entered into more than one such consulting agreement use a separate form for each agreement Sign and date the form in the presence of a Commissioner of the Superior Court or Notary Public If the bidder or vendor has not entered into a consulting agreement as defined by Connecticut General Statutes 4a 81 b 1 Complete only the shaded section of the form Sign and date the form in the presence of a Commissioner of the Superior Court or Notary Public Submit completed form to the awarding State agency with bid or proposal For a sole source award submit completed form to the awarding State agency at the time of contract execution This affidavit must be amended if the
42. e total proposal price and A Labor and Material Payment Bond in the amount of one hundred percent 100 of the total proposal price A company authorized to transact business in the State of Connecticut shall execute the bonds Checks shall be made payable to CSU or the appropriate CSU University D Delivery Unless otherwise specified in the proposal all products and equipment delivered pursuant to the contract shall be new and shall include any and all manufacturer s warranties Delivery shall be to the point specified in the contract All deliveries shall display in plain sight any related Purchase Order or Reference Delivery Number Failure to display said number may cause the shipment to be rejected and returned at the contractor s expense All deliveries shall be in compliance with Sections 22a 194 to 22a 194g of the Connecticut General Statutes related to product packaging Deliveries shall be subject to reweighing on official sealed scales designated by the State and payment shall be made on the basis of net weight of materials received Payment terms are net forty five 45 days after receipt of goods or invoice whichever is later State of Connecticut certified small or minority contractors are payable under terms net thirty 30 days Monies owed to CSU or the Department of Revenue Services DRS by the contractor shall be deducted from current obligations E Inspection and Tests The inspection of all commodities and th
43. ed unit shall be comprised of all electronics plugs motors sensing devices and lift lines All wire rope shall have a design safety factor of 10 1 safety factor depends on load distribution on the batten Rigging shall be guaranteed against defects in material and workmanship for a minimum period of one year The following shall be furnished by the manufacturer at installation 1 Submit manufacturer s technical data for each type of product material and device required for the work 2 Submit detailed shop drawings for fabrication and installation of rigging hoists and related equipment Indicate where scope of hoists and electrical work ends and electrical work by others begins Installation shall be in accordance with manufacturer s instructions and shall comply with all governing regulations and standards applicable to work System shall be commissioned by the manufacturer certified technician or manufacturer s authorized representative Commissioning shall include but not be limited to confirming that all terminations are in accord with the manufacturer s specifications testing the operation of each hoist through its full range of travel setting normal and ultimate limits and testing emergency stop and braking functions supervised by manufacturer or manufacturer s authorized representative Note that CCSU is currently using Clancy rigging hardware elsewhere and will prefer Clancy rigging hardware in this new installation
44. ent or any items of any kind iii the construction alteration or repair of any public building or public work iv the acquisition sale or lease of any land or building v a licensing arrangement or vi a grant loan or loan guarantee State contract does not include any agreement or contract with the state any state agency or any quasi public agency that is exclusively federally funded an education loan or a loan to an individual for other than commercial purposes State contract solicitation means a request by a state agency or quasi public agency in whatever form issued including but not limited to an invitation to bid request for proposals request for information or request for quotes inviting bids quotes or other types of submittals through a competitive procurement process or another process authorized by law waiving competitive procurement Managerial or discretionary responsibilities with respect to a state contract means having direct extensive and substantive responsibilities with respect to the negotiation of the state contract and not peripheral clerical or ministerial responsibilities Dependent child means a child residing in an individual s household who may legally be claimed as a dependent on the federal income tax of such individual Solicit means A requesting that a contribution be made B participating in any fund raising activities for a candidate committee exploratory committee polit
45. eport OPM Ethics Forms SEEC Form nondiscrimination certification Appendix V RFP Response Check List Appendix VI Standard CSU Bid Terms and Conditions Appendix VII Standard CCSU PO PSA Terms and Conditions Appendix VIII Rigging Line Sets Chart 1 4 MANDATORY PREBID Mandatory pre bid conference and site inspection to be held on Tuesday June 8 2010 at 10 00 AM at Welte Hall Late arrivals 10 minutes or more will not be given credit for attendance nor allowed to participate in the bid process See the campus map for location information here http www ccsu edu page cfm p 2795 1 5a SUBMISSION OF PROPOSALS Contractors shall submit a clearly marked original plus one complete copy of their proposal electronically on CD Proposals shall be received by the CCSU Purchasing Department no later than 3 00 p m E S T on June 17 2010 at which time a representative of the Purchasing Department will announce publicly the names of those firms submitting proposals Any proposal received after this date and time shall be rejected No other public disclosure will be made until after the award of the contract Proposals shall be mailed or delivered to Thomas J Brodeur C P M Purchasing Department Marcus White Annex room 006 Central Connecticut State University 1615 Stanley Street New Britain CT 06050 4010 The outside cover of the package containing the proposal shall be marked RFP E910093 Acoustical Concert Shell System submitted by
46. ging system G Each power point module will be fed from a series of power distribution blocks located inside of each wireway section The power distribution blocks used shall conform to UL Standard 1059 for terminal blocks and shall be UL component recognized Each power distribution block shall be interconnected by 125 C XLP insulated conductors of proper size and quantity to distribute power through the entire wireway system Terminal blocks must be installed at all terminal access points for ease of splicing each section together Terminal blocks shall be molded barrier type with screw terminals properly sized for the specific conductor gauge and ampacity H The entire wireway system shall be listed and labeled by a recognized testing laboratory ETL or equal TOPOLOGY A The command of drives connected to the rigging system shall be through a hard wired control topology using analog logic The topology shall be capable of running one 1 or more hoist s per set of control pushbuttons in any one manual movement as detailed on the drawings The control topology shall support the specified number of hoists for this project B Emergency stop functions shall be hardwired in series with all the emergency stops and shall be independent of the normal operations communications buss C The 24 volt DC voltage wireway system shall be provided and installed in strict accordance to manufacturer specifications and industry standards All tubing ends
47. horsss J prosrilgsted Febnary concerning the atng of anphoymeet openings and flascetree Order No Three of Governor Thoersa Neal pooesal gated Ise 14 1971 ooacersing kobor Mai pe ey 15 WA an into aad we masio a part of tre Contract sa if hey hed boos Sully set forth in it At the Contractor s papaes the Cliest Agency shall provide a copy of fame orders to the Coerractre CAMPAKIN CONTRIBUTION RESTRICTIONS On Pebreary 8 2007 Gowesnce Ral signed into law Peblic Act 07 1 An Act Concerning the State Contractor Coetzilerion Ban and ifs to Sisto and Qumi Peblic Agencies For all Stado contracts sa jeeni i he eae mpd ec At TONING ac er e e at o 08K baa aeee anr 0 Vibes g iin eee to Gis Agrocenert prady ackrovatedges of he State ocios fafcecement Comereasion s notice edising state contractors of stele campai contnibetion and scbctation profebetoem sd will indore ita pemcpals of the creer of the notice See SERC Forn 11 NON DEISCRIMINATION Mederences in this secton to contract shull mam this Contract and safmences to coetractoe shall mam the Conteector a The following msbeoctions ae set fheth hare s required by section 49 60 of the Connecticut General Statai th resale nitro preset hal pa epeetrerbannperet phar rrengana pL ren penea remem on to of race color reagporss creed sgo mistar satona ongen ancestry sox marke reterdabor merrad Specs ony aa umbas it in shown by wach contractor that mic chaabibty perverts peor ne 2 ne e
48. ialists ARCHITECTURE AND ENGINEERING Occupations related to architecture surveying engineering and drafting are included in this category Some of the job titles in this category include electrical and electronic engineers surveyors architects drafters mechanical engineers materials engineers mapping technicians and civil engineers OFFICE AND ADMINISTRATIVE SUPPORT All clerical type work is included in this category These jobs involve the preparing transcribing and preserving of written communications and records collecting accounts gathering and distributing information operating office machines and electronic data processing equipment and distributing mail Job titles listed in this category include telephone operators bill and account collectors customer service representatives dispatchers secretaries and administrative assistants computer operators and clerks such as payroll shipping stock mail and file BUILDING AND GROUNDS CLEANING AND MAINTENANCE This category includes occupations involving landscaping housekeeping and janitorial services Job titles found in this category include supervisors of landscaping or housekeeping janitors maids grounds maintenance workers and pest control workers CONSTRUCTION AND EXTRACTION This category includes construction trades and related occupations Job titles found in this category include boilermakers masons all types carpenters construction laborers electricians plumbe
49. ical committee or party committee including but not limited to forwarding tickets to potential contributors receiving contributions for transmission to any such committee or bundling contributions C serving as chairperson treasurer or deputy treasurer of any such committee or D establishing a political committee for the sole purpose of soliciting or receiving contributions for any committee Solicit does not include i making a contribution that is otherwise permitted by Chapter 155 of the Connecticut General Statutes ii informing any person of a position taken by a candidate for public office or a public official iii notifying the person of any activities of or contact information for any candidate for public office or iv serving as a member in any party committee or as an officer of such committee that is not otherwise prohibited in this section 28 Appendix V RFP RESPONSE CHECK LIST A COMPLETE BID RESPONSE WILL INCLUDE THE SUBMISSION OF ALL THE ATTACHMENTS LISTED BELOW PARTIAL ANSWERS AND OR MISSING ATTACHMENTS MAY DEEM YOUR RESPONSE AS NON COMPLIANT NON COMPLIANT BIDS ARE DISQUALIFIED FROM CONSIDERATION Signed Proposal Certification Appendix III Separate pricing sheet on company letterhead All other Response Requirements itemized in section 3 2 References Appendix l CHRO Paperwork Appendix IV OPM Ethics Forms and Nondiscrimination Certification 29 Connecticut State University
50. is to accommodate the various ceiling angles possible in the orchestra shell Provide alternate reflector mounting positions for use in extreme shell angles 0 to 30 Have a reflector housing with hinged cover with heat resistant borosilicate safety glass Have a reflector that can pivot to the top of the unit to allow for lamp replacement from above through a hinged access cover in the housing Have a mercury tip over switch that can interrupt power to the lamp as the shell ceiling is tilted vertically to be raised into the fly loft Include one U L listed connector strip for each row of ceiling panels with junction box at stage right D SOUND REFLECTIVE PANELS All sound reflecting panels shall be laminated sandwich panels Back skin shall be natural finish high pressure laminate All exposed edges of individual panels shall be protected by an aluminum extruded frame edging with injected molded corners The extrusion shall provide a continuous edge slot to allow mechanical fastener attachment to the tower structural frame Adhesive shall be high solid pressure cured moisture activated urethane structural adhesive Contact type adhesives are not acceptable Weight of panels must not be less than 2 5 Ibs per square foot of surface area excluding any framing weight E TOWERS SIDE AND BACK WALLS The base assembly shall incorporate a one piece cast iron counterweight of significant weight to safely move the towers about the stag
51. it switches electro mechanical load sensing devices and all necessary controls hoist wiring Each unit to be tested by the manufacturer prior to shipment C Hoist module shall incorporate a mechanical continuously applied Load Brake which runs in addition to the Targeted Positioning Motor Brake rated at 150 of the motor torque Wire rope drum to load brake ratio shall be 1 1 The brake shall be engaged at all times and automatically adjusts its braking torque based on batten load Braking shall occur instantaneously in the event of motor brake failure drive system failure drive shaft failure or power failure Braking shall occur with virtually no impact to the load or to the structure to which the hoisting system is attached Any type of over speed brake which engages randomly and requires recalibration after a single duty crane brake secondary or other back up braking system in this configuration shall not be allowed D Motor overload relays shall be included in this system for motor overcurrent protection Thermal overload relays shall be used to protect the motor from overheating All reversing contactors shall be electrically and mechanically interlocked The manufacturer may choose to furnish industrial grade Programmable Logic Controller s PLC s and an industrial grade communications network interconnected to the main power feed E Each hoist module shall have safety latching or twist locking connectors for power cont
52. ividual with a disability is also a minority business enterprise as provided by Section 4a 60g of the Connecticut General Statutes The above definitions apply to the contract compliance requirements by virtue of Section 46a 68j 21 11 of the Contract Compliance Regulations The awarding agency will consider the following factors when reviewing the bidder s qualifications under the contract compliance requirements a the bidder s success in implementing an affirmative action plan b the bidder s success in developing an apprenticeship program complying with Sections 46a 68 1 to 46a 68 17 of the Administrative Regulations of Connecticut State Agencies inclusive c the bidder s promise to develop and implement a successful affirmative action plan d the bidder s submission of employment statistics contained in the Employment Information Form indicating that the composition of its workforce is at or near parity when compared to the racial and sexual composition of the workforce in the relevant labor market area and e the bidder s promise to set aside a portion of the contract for legitimate minority business enterprises See Section 46a 68j 30 10 E of the Contract Compliance Regulations INSTRUCTIONS AND OTHER INFORMATION The following two 2 sided BIDDER CONTRACT COMPLIANCE MONITORING REPORT must be completed in full signed and submitted with the bid for this contract The contract awarding agency and the Commissio
53. l Liability 1 000 000 combined single limit per occurrence for bodily injury personal injury and property damage Coverage shall include Premises and Operations Independent Contractors Products and Completed Operations Contractual Liability and Broad Form Property Damage coverage If a general aggregate is used the general aggregate limit shall apply separately to the project or the general aggregate limit shall be twice the occurrence limit b Automobile Liability 1 000 000 combined single limit per accident for bodily injury Coverage extends to owned hired and non owned automobiles If the contractor does not own an automobile but one is used in the execution of the contract then only hired and non owned coverage is required If a vehicle is not used in the execution of the contract then automobile coverage is not required c Professional Liability 1 000 000 limit of liability d Workers Compensation and Employers Liability Statutory coverage in compliance with the laws of the State of Connecticut Coverage shall include Employer s Liability with minimum limits of 100 000 each accident 500 000 Disease Policy limit 100 000 each employee An Excess Liability Umbrella Policy may be used to meet the minimum limit guidelines The contractor shall provide copies of its Certificates of Insurance to CSU if requested to do so The Certificates shall include the following a The certificate shall clearly identify the S
54. local manufacturer support and warranty information Completed Proposal Certification Appendix III Cost Provide information related to general qualifications and experience as they relate to the following 1 A demonstrated compliance with State of Connecticut contracting statutes and regulations If a proposer has no experience in the State of Connecticut they may provide the same information from experience in other states 2 History of contracts entered into with the State of Connecticut over the five 5 year period immediately prior to the published date of the RFP including contracts awarded contracts terminated and contracts determined to be null and void 3 History of violations of State of Connecticut statutes and regulations relating to Ethics during the five 5 year period immediately prior to the published date of the RFP Section 4 Bid Evaluation Criteria Evaluation The award based on this RFP will be based upon a comprehensive review and analysis of all proposals by the RFP committee Award will be based on a points earned matrix derived from a technical and financial evaluation Award shall be made to the most responsive bidder offering the best value as determined by the University All bidders submitting proposals concur with this method of award and will not under any circumstances or in any manner dispute any award made using this method The University will include in its evaluation proposals presentation
55. lude in its evaluation proposals references and interviews if conducted In addition the award will be predicated upon the successful negotiation of the specific terms and conditions to be included in the Agreement The University will be the sole judge of the suitability of the proposed Agreement Proposal Qualification Data If necessary to evaluate proposer qualification proponent may be requested to furnish information on the following items e Financial resources Personnel resources Executives and key person resumes Ability to meet schedules Ability to meet specifications Requests for Clarification by the University The University may request that any proponent clarify or supplement any information contained in any Proposal Proposers are required to provide a written response within ten 10 business days of receipt of any request for clarification by the University Appendix REFERENCES Proposals should include five institutions where your organization has provided Acoustical Concert Shell Systems similar to those described herein Please include name title telephone number and e mail address of a contact person at each institution References may be checked electronically the requirement for e mail addresses is a mandatory requirement References Institution Contact Name Telephone No Reference 1 E mail Reference 2 E mail Reference 3 E mail Reference 4 E mail Reference 5 E m
56. must be protected and sealed by an approved thermoplastic fitting suitable for indoor and outdoor corrosive environments Optional steel mounting brackets shall be provided and suitable for single or double hung wireway applications as specified Housing shall be inherently rustproof D Each control wireway section shall come complete with internal network and emergency stop bussing E The low voltage connector shall be the female 10 pin mate to the low voltage connector and must be assembled in a die cast zinc free hanging latching hood for added protection Connector must be screw termination with a minimum continuous contact current rating of 10 amps Low voltage conductors should be type THHN of proper size and quantity to distribute low voltage power through the entire wireway system Quantity of communication cables and layout shall be determined per application Terminal blocks must be installed at all terminal access points for ease of splicing each section together Terminal blocks shall be molded barrier type with screw terminals properly sized for the specific conductor gauge and ampacity F The entire wireway system shall be listed and labeled by a recognized testing laboratory ETL or equal G Each control wireway shall come complete with one multi pin control receptacle as specified herein for each hoist current and future in the rigging system Furnish complete with control jumper connectors as required at locations desig
57. n on Human Rights and Opportunities will use the information contained thereon to determine the bidders compliance to Sections 4a 60 and 4a 60a CONN GEN STAT and Sections 46a 68j 23 of the Regulations of Connecticut State Agencies regarding equal employment opportunity and the bidders good faith efforts to include minority business enterprises as subcontractors and suppliers for the work of the contract 1 Definition of Small Contractor Section 4a 60g CONN GEN STAT defines a small contractor as a company that has been doing business under the same management and control and has maintained its principal place of business in Connecticut for a one year period immediately prior to its application for certification under this section had gross revenues not exceeding ten million dollars in the most recently completed fiscal year and at least fifty one percent of the ownership of which is held by a person or persons who are active in the daily affairs of the company and have the power to direct the management and policies of the company except that a nonprofit corporation shall be construed to be a small contractor if such nonprofit corporation meets the requirements of subparagraphs A and B of subdivision 4a 60g CONN GEN STAT 2 Description of Job Categories as used in Part IV Bidder Employment Information Page 2 MANAGEMENT Managers plan organize direct and control the major functions of an organization through subordinates who are
58. nated for future hoists Section 3 Proposal Requirements 3 1 RESPONSE REQUIREMENTS GENERAL Failure to respond to all points may be grounds for rejection Likewise failure to supply any information required to accompany the proposals may cause a rejection of the proposal as non compliant The University reserves the right to request additional information and or presentations if clarification is needed Proposals that do not substantially conform to the contents of the bid request consequently altering the basis for proposal comparison may be disregarded and considered as unresponsive 3 2 RESPONSE REQUIREMENTS SPECIFIC The following information is to be provided in the Bidder s response The name and location of your company Identify the brands model numbers and complete technical and operational specifications for the equipment you are bidding as listed in section 2 3 Provide complete information on start up or commissioning of the new system including electrical requirements and any pertinent specifications space requirements floor tolerances etc Verify that installation will be overseen by manufacturer representative s Provide complete details on available training Minimum of five 5 references where your company has provided and installed a system or systems similar to the one described in this RFP and in your proposal See Appendix Complete pre and post sales support information including availability of
59. nce of poor practices EQUIPMENT Furnish one VS2020 2 7 line 30 travel 10 ft min fixed speed 4000 Ibs capacity double purchased hoist each with 4 multi line loftolocks 1 single line loftolocks and 7 snatchblocks with deadoffs Furnish one S Series Master Controller wall mount with control for 1 hoist Furnish one High Voltage Wireway HVWW 18 long with provisions for 1 hoist Furnish complete with mounting straps Furnish one Low Voltage Wireway LVWW S Series 18 long with provisions for 1 hoist Furnish complete with mounting straps Furnish one 74 0 A 14 aluminum rigging batten as described herein BATTEN HOISTING EQUIPMENT A Each batten location shall have a single Vortek or equal S Series Hoist Module attached either horizontally or vertically to structural steel provided by others The hoist mounting orientation for this project shall be underhung B Hoists shall have integral IEC standard totally enclosed fan cooled TEFC NEMA MGI brake motor with primary brake rated at a minimum of 150 of the motor torque inverter duty AC motor and gearbox meeting AGMA standards with a minimum service factor of 1 0 attached to a Vortek mechanical load brake located intermediate the drum and the gearbox and a helically grooved glass filled Nylatron drum that fully envelopes 100 of the wire rope diameter or alternative custom aluminum traveling drum Each hoist module to contain one A C flux vector motor drive lim
60. ne time by two people e There shall be no tools necessary to rotate panels for storage e Each row of overhead panels must be equipped with the necessary hardware to hang from recommended 1 1 2 schedule 40 pipe batten e Hardware must permit angular adjustment from horizontal plane to 40 degrees The hardware must also have the capability of locking the panels in a vertical position so that they may be stored on the battens in the stage loft Maximum storage space required will be 5 either side of the pipe batten center line when light fixtures are incorporated within the ceilings or 3 when no lights are added e All instructions pertaining to safe handling of the overhead panels shall be provided ACOUSTICAL THEATER RIGGING These specifications are based upon catalog and or model numbers for products manufactured by Vortek a division of Daktronics Inc 7200 Rawson Road Victor New York 14564 585 924 5000 If bidding a substitute or equal such substitutes must be clearly noted in the bid response and bidder MUST include COMPLETE information on the product being offered 2 6 1 A GENERAL DESCRIPTION Furnish complete an automated theatrical rigging system Vortek S Series theatrical rigging or approved equal including hoists power and control distribution and related control equipment System shall consist of a self contained hoist module using a single automated housing unit for each batten location Each self contain
61. o additions or changes to the original proposal will be allowed after submittal While changes are not permitted clarification at the request of the agency may be required at the bidder s expense M Direct all inquiries relative to the conditions and specifications listed herein and any and all other communication related to this RFP to Thomas J Brodeur C P M Director of Purchasing Marcus White Annex room 006 New Britain CT 06050 Phone 860 832 2531 Fax 860 832 2523 Email brodeur ccsu edu Appendix Ill PROPOSAL CERTIFICATION PROPOSERS SIGN AND SUBMIT THIS CERTIFICATION WITH PROPOSAL Request for Proposal number E910093 Acoustical Concert Shell System certify that this proposal is a legal and binding offer and have the authority to bind the proposer indicated below to the specific terms conditions and technical specifications required in this RFP and offered in the proposer s proposal understand that by submitting this proposal the proposer indicated below agrees to provide the services described in the proposal the contents of the proposal are true and accurate and that the proposer has not made any knowingly false statements in the proposal the proposal has been developed independently without consultation or communication with any employee or consultant of CCSU who has worked on the development of this RFP or with any person serving as a member of the evaluation committee or with any other pro
62. o the RFP By submitting a proposal the proposer further asserts that it neither participated in the formation of CSU s solicitation development process nor had any knowledge of the specific contents of the RFP prior to its issuance and that no employee of CSU participated directly or indirectly in the preparation of the proposer s proposal It is the proposer s responsibility to check the website of the State of Connecticut Department of Administrative Services www das state ct us Purchase Portal Portal Home asp for changes prior to the proposal opening It is the responsibility of the proposer to obtain all information related to proposal submission including without limitation any and all addenda or supplements required Any person contemplating submitting a proposal who is in doubt as to the true meaning of or is in need of clarification of any part of the RFP or the specifications set forth therein must submit a written request for clarification to CSU The proposer may rely only upon a response to a request for clarification set forth in writing by CSU Proposals for the provision of services must include the cost of obtaining all permits licenses and notices required by the city or town in which the services is to be provided and the State and Federal governments Each proposer must complete and submit with its proposal the following non discrimination and affirmative action forms the Notification to Proposers Contract
63. oduct specified in the RFP or offer a clear advantage to CSU because of improved or superior performance All proposals including equipment or product substitutes must be accompanied with current descriptive literature on and data substantiating the equal or superior nature of the substitute All final decisions concerning substitutes will be made by CSU prior to any award The word substitute shall not be construed to permit substantial departure from the detailed requirements of the specifications Each proposer s prices must be firm for a period up to 120 days from date of the opening of proposals Prices must be extended in decimal not fraction must be net and must include transportation and delivery charges fully prepaid by the contractor to the destination specified in the proposal and subject only to cash discount Pursuant to Section 12 412 of the Connecticut General Statutes the State of Connecticut is exempt from the payment of excise transportation and sales taxes imposed by the Federal Government and or the State Accordingly such taxes must not be included in proposal prices If there is a discrepancy between a unit price and an extended price the unit price will govern By submitting a proposal the proposer asserts that the offer and information contained therein is in all respects fair and without collusion or fraud and was not made in connection with any competing proposer s submission of a separate response t
64. of this contract include subcontractors or suppliers Yes__ No__ la If yes please list all subcontractors and suppliers and report if they are a small contractor and or a minority business enterprise defined on page use additional sheet if necessary 1b Will the work of this contract require additional subcontractors or suppliers other than those identified in 1a above Yes__ No__ PLEASE COMPLETE REVERSE SIDE 21 PART IV Bidder Employment Information Date Page 4 BLACK AMERICAN JOB CATEGORY A Ra MEn origin not of Hispanic HISPANIC ae INDIAN or i origin ALASKAN NATIVE Male Female Male Female Male Female Management Business amp Financial Ops Marketing amp Sales Legal Occupations Computer Specialists Architecture Engineering Office amp Admin Support Bldg Grounds Cleaning Maintenance Construction amp Extraction Installation Maintenance amp Repair Material Moving Workers Production Occupations TOTALS ABOVE Total One Year Ago FORMAL ON THE JOBTRAINEES ENTER FIGURES FOR THE SAME CATEGORIES AS ARE SHOWN ABOVE Apprentices Trainees NOTE Job categories can be changed or added to ex Sales can be added or replace a category not used in your company PART V Bidder Hiring and Recruitment Practices 1 Which of the following recruitment sources are used by you Check yes or 2 Check X any of the below listed no and report percent used requirements that you use as a hiring
65. on amp disposal of existing shell system Labor to re configure fly system Labor to install new shell system Project management amp coordination 2 5 Selected contractor shall also be responsible for e Providing the services of manufacture representative s to train CCSU staff in the operation programming use and maintenance of the entire system e Project management and coordination which shall include but not be limited to coordination of all work layout and installation of theatrical rigging with other adjacent work including but not limited to shell system structural and auxiliary hoist connection steel when applicable light fixtures HVAC equipment water drains and fire suppression system components e Ensuring that all equipment and installations shall conform to the National Electrical Code NEC all applicable local building safety codes and OSHA regulations and Entertainment Services and Technology Association ESTA American National Standards Institute ANSI standards e Furnishing an Entertainment Services and Technology Association ESTA Entertainment Technical Certification Program ETCP certified project manager and or head installer e Providing stamped engineer drawings for ALL installation and equipment i e electrical drawings ACOUSTICAL SHELL These specifications are based upon the Opus Il Concert Shell System as manufactured by StageRight Corporation Clare Michigan 800 438 4499 If bidding a s
66. oposer as follows a If the proposer is a corporation must be signed by an official of the corporation above his or her official title and the corporate seal must be affixed over the signature b If the proposer is a partnership must be signed by a general partner c If the proposer is an individual must be signed by the individual and indicate that he or she is doing business as 31 The surety company executing the bond or countersigning must be licensed in Connecticut and the bond must be signed by an official of the surety company with the corporate seal affixed over his or her signature Signatures of two witnesses for both the principal and the surety must appear on the bond II CONTRACT AWARD 1 All proposals properly submitted will be opened and read publicly Upon award the proposals are subject to public inspection CSU will not prepare abstracts of proposals received for distribution nor will information concerning the proposals received be conveyed by telephone Award will be made to the lowest responsible qualified proposer who complies with the proposal requirements Price alone need not be the sole determining factor for an award Other criteria listed in the RFP may be considered by CSU in the award determination CSU reserves the right to grant an award and or awards by item or part thereof groups of items or all items of the proposal and to waive minor irregularities and omission
67. paisa dan apas ad Ooae asaan oe defined n submectom a of section 32 On and a ev dat apat perenne hri rr pee wae Kee eed tt eller eel imdude best not be lizza tn tose wih statutory or regulatory raqaipenents and sdditional or suiatiteted afforts when i is Gert wach inital efforts will not be mufEcicet winch mgr te thee contractor s good Gath efftets shed inchado bet shell not be Ernited to the following factom The contractor s employment and suboonteecting policies patterns and practices om wi a nt ee me ter ar ie techriad mesiace activites and such other reasmrable activites or efforts x the commimion may proecibe thal are damgaed to amze the partiopation of gt sad MAiA AENA Gaitan ia eminir pondi ton eocededen fand hah ieee TOS Ctaar BIAD Do PIONNNGD OFSAID AD LAS DONON ADNA enemas AE DADAN GEDA oani LAD ia olt o NIBOR ofa amisa with the state and sech IR ne nr pon ond ee vedre of meanufectupe uxbena exomngred by rogubeicess or andes of the cxreresdica The cxsteector shall een ula reris E aL rertass sta o Go unine sy direct m a mamm of mh provisions including merctices for noncompliance in acconbeoe weth socion 448 56 provida of sech contractor becomes involved im ce is threntened wath Bigs with o ecborstector or oa nual of woth Esetton by tho comsasassa Gn contractor sony soquea Ge sate of Chanmctice to eater ito any each Migation enn theretn to protect the interests of the ste aed the sinto mury 20 exter mabeoctions ae set feh h
68. poser or parties for the purpose of restricting competition this bid is genuine and is not made in the interest of or on behalf of any undisclosed person firm or corporation that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham bid that the proposer has not solicited or induced any person firm or corporation to refrain from bidding and that the proposer has not sought by collusion to obtain any advantage over any other proposer or over the University Acoustical Concert Shell System as described in RFP and company response name of person or firm phone no address fax no address federal I D no or SSN signature date title For all State contracts as defined in P A 07 1 having a value in a calendar year of 50 000 or more the authorized signatory to this Agreement expressly acknowledges receipt of the State Election Enforcements Commission s notice advising state contractors of state campaign contribution and solicitation prohibitions and will inform its principals of the contents of the notice See Attachment SEEC Form 11 Initial Date Appendix IV REQUIRED FORMS COMMISSION ON HUMAN RIGHTS AND OPPORTUNITIES CONTRACT COMPLIANCE REGULATIONS NOTIFICATION TO BIDDERS rev 09 17 07 The contract to be awarded is subject to contract compliance requirements mandated by Sections 4a 60 and 4a 60a of the Connecticut Gener
69. ration limited liability company or partnership when entering into any contract type with the State of Connecticut valued at 50 000 or more for any year of the contract Complete all sections of the form Sign form in the presence of a Commissioner of Superior Court or Notary Public Submit to the awarding State agency prior to contract execution AFFIDAVIT I the undersigned am over the age of eighteen 18 and understand and appreciate the obligations of an oath Iam of an entity Signatory s Title Name of Entity duly formed and existing under the laws of Name of State or Commonwealth I certify that I am authorized to execute and deliver this affidavit on behalf of and that Name of Entity Name of Entity has a policy in place that complies with the nondiscrimination agreements and warranties of Connecticut General Statutes 4a 60 a 1 and 4a 60a a 1 as amended Authorized Signatory Printed Name Sworn and subscribed to before me on this day of 20 Commissioner of the Superior Court Commission Expiration Date Notary Public 23 OPM Ethics Form 1 Rev 02 01 10 Page 1 of 2 84 STATE OF CONNECTICUT ae 2 GIFT AND CAMPAIGN CONTRIBUTION CERTIFICATION Certification to accompany a State contract with a value of 50 000 or more in a calendar or fiscal year pursuant to C G S 4 250 and 4 252 c Governor M Jodi Rell s Executive Orders No 1 Para 8 and No 7C Para 10 and C G
70. rol and network connections In addition to under and over load profiling each hoist module will also be protected by an appropriately sized resettable ground fault circuit protection device located above each drop on the wireway or remotely located in a central distribution panel based on model number F Hoist modules shall have two levels of limit switch protection in both the up and down direction to provide single mode failure protection and virtually insure that dangerous un expected over travel will not occur during operation of the hoist module G All components on the hoist modules including the glass filled Nylatron or custom aluminum wire rope drum shall be treated or otherwise designed to avoid oxidation Untreated or bare steel surfaces which encourage oxidation shall not be acceptable or incorporated in hoist module H Each hoist shall have quick attach beam clamps for ease of installation Clips shall be spring tension type to ensure continuous holding pressure on the mounting beam l Where applicable the hoist module shall be fully enclosed in a vacuum formed enclosure to completely enclose all moveable parts J Lift Cables All lift cables shall be 3 16 5 mm 7 x 19 construction galvanized aircraft cable GAC with minimum breaking strength of 4200 Ibs 1905 kg Custom hoists used for higher capacities may be furnished with 1 4 6 mm 7x19 galvanized aircraft cable with a minimum breaking strength of 7000 Ibs 3175 kg in
71. rs and related trades roofers sheet metal workers elevator installers hazardous materials removal workers paperhangers and painters Paving surfacing and tamping equipment operators drywall and ceiling tile installers and carpet floor and tile installers and finishers are also included in this category First line supervisors foremen and helpers in these trades are also grouped in this category INSTALLATION MAINTENANCE AND REPAIR Occupations involving the installation maintenance and repair of equipment are included in this group Examples of job titles found here are heating ac and refrigeration mechanics and installers telecommunication line installers and repairers heavy vehicle and mobile equipment service technicians and mechanics small engine mechanics security and fire alarm systems installers electric electronic repair industrial utility and transportation equipment millwrights riggers and manufactured building and mobile home installers First line supervisors foremen and helpers for these jobs are also included in the category MATERIAL MOVING WORKERS The job titles included in this group are Crane and tower operators dredge excavating and lading machine operators hoist and winch operators industrial truck and tractor operators cleaners of vehicles and equipment laborers and freight stock and material movers hand machine feeders and offbearers packers and packagers hand pumping station operators refuse
72. s if requested references and interviews if conducted In addition the award will be predicated upon the successful negotiation of the specific terms and conditions to be included in the resulting agreement All proposals will be evaluated by a committee which will use the specific evaluation criteria listed below Proposals will be evaluated as to the bidder s response to the following criteria Criteria e Demonstrated ability to provide and install the proposed system to meet CCSU standards and requirements Quality of product including ease of operation and other user features Weight of the system References Cost Local support from manufacturer s Qualifications and Experience State of CT Contracting and Ethics Supplemental Information As part of the review process the University may request the Bidder to supply in writing clarifications additional documentation or information needed to fairly evaluate each proposal Presentations The University reserves the right to request formal presentations from any or all respondents Presentations shall include a brief overview of your written proposal a more in depth discussion and demonstration of system to be provided and questions and answers It is anticipated that each presentation will not exceed one 1 hour No proposer will be entitled to be present during or otherwise receive any information regarding any other presentation of any other proposer The University will inc
73. s founded in 1849 as the New Britain Normal School and is Connecticut s oldest publicly supported institution of higher education CCSU is a fully accredited four year university CCSU enrolls nearly 7 000 full time and more than 6 000 part time students Approximately 2 100 undergraduate students live in nine campus residence halls while the balance of the student population are commuters There are approximately 850 full and part time faculty and 524 other full time personnel in clerical maintenance administrative and other support positions including student workers The CCSU campus consists of 39 buildings on 165 acres CCSU is located in a neighborhood on the northern edge of New Britain 15 minutes from the state capital of Hartford and about two hours from New York City and Boston 2 2 OBJECTIVES CCSU intends to contract with a qualified company provide and install one acoustical concert shell system in Welte Hall 2 3 SUMMARY OF SERVICES Services include but are not limited to demolition and disposal of existing shell system and complete installation of one new shell system including project management amp coordination rigging electrical upgrades reconfiguring of existing rigging line sets and providing additional stage weight a Vortek Rigging Hoist System and a StageRight Acoustic Shell System Note that the references to brand names above are included for information only to provide guidance as to the type and style of Rigging sy
74. s if in CSU s judgment the best interests of CSU or the State of Connecticut will be served CSU reserves the right to correct inaccurate awards resulting from its administrative errors The Award Notice and Offer to enter into a formal contract shall be sent to the awarded proposer by first class certified mail return receipt requested to the address provided in the awarded proposal or by overnight courier The Notice and Offer shall constitute an offer by CSU to enter into negotiations to come to a formal contract agreement If the proposer within ten 10 business days of receipt of said Notice and Offer declines to begin contract negotiations then the offer to negotiate a contract may be withdrawn and an offer to negotiate a contract extended to the next lowest responsible qualified proposer and so on until a contract is negotiated and executed Each proposal submitted shall constitute an offer by the proposer to furnish any or all of the commodities or services described therein at the prices given and in accordance with conditions set forth in the proposal the RFP and these Standard Terms and Conditions Acceptance and resulting contract formation shall be in a formal written document authorized by CSU s Purchasing Department and where applicable approved by the Attorney General and shall comprise the entire agreement between the proposer and CSU IV TERMS AND CONDITIONS RELATED TO CONTRACT WITH SUCCES
75. stallation shall be in accordance with manufacturer s instructions and shall comply with all governing regulations and standards applicable to work Installation shall be supervised by manufacturer or manufacturer s authorized representative CONSTRUCTION TOWERS Side wall all with two doors 2 towers 9 10 wide x 20 2 high sq top 2 towers 9 10 wide x 22 2 high sq top 2 towers 9 10 2 wide x 24 2 high sq top Back wall without doors flown 35 5 wide x 20 2 high B CEILINGS Row 1 7 10 deep x 47 6 2 wide tapered ends 6 hanger points 7 light fixtures Row 2 10 10 deep x 43 3 wide tapered ends 6 hanger points 6 light fixtures Row 3 7 10 2 deep x 36 10 wide tapered ends 6 hanger points 5 light fixtures C LIGHT FIXTURES The light fixtures are to be the Future Light 1000 as manufactured by Future Light Inc Cleveland Ohio 800 922 5356 If bidding a substitute or equal such substitutes must be clearly noted in the bid response and bidder MUST include COMPLETE information on the product being offered Alternate or substitute MUST meet or exceed the following Dimensions 8 1 2 H x 14 1 2 W x 17 3 8 L Unit weighs 18 Ibs Be able to accept a 350 to 1000 watt double ended tungsten halogen lamp Feature a gravity balanced textured aluminum reflector with a maximum operating angle of 15 off the front back horizontal ax
76. stem and Acoustical Concert Shell system CCSU desires Companies are encouraged to propose systems as similar as possible to the specifications enclosed If bidding a substitute or equal such substitutes must be clearly noted in the bid response and bidder MUST include COMPLETE information on the product being offered Alternate or substitute bids without required information shall be deemed nonresponsive and will not be considered All proffered alternates substitutes or equals are subject to evaluation by CCSU CCSU shall be the sole judge of whether any proposed item will fulfill its requirements for its intended purpose For further information see Connecticut State University System Standard Terms and Conditions section II b 10 2 4 SUMMARY SCOPE OF WORK l Reconfigure existing rigging line sets per line chart Il Provide additional stage weight as follows 1 1000lbs Lot of 1 x 6 steel plate stage weight 1 4000lbs Lot of 2 x 6 steel plate stage weight III Provide and install StageRight Acoustic Shell System IV Provide and install Vortek Rigging Hoist System for upstage Acoustic Shell Wall V Provide and install electrical upgrades to furnish dimming capability to Acoustic Shell Lighting including but not limited to the following 3 60 12 9 SOW multi cable 3 Cable cradles 3 B 512 box strain relief 3 Gridiron junction boxes 5 Strand CD80 dual 2 4k dimmer module Vi Provide Installation Services as follows Demoliti
77. t subjective criteria will be used in the evaluation of proposals Award shall be made to the responsible proposer who is determined to be the most advantageous to the University Price although an important consideration will not be the sole determining factor Proposals must be provided on the Proposal Certification page Proposals on any other form will be considered informal and will be rejected Conditional proposals will not be considered All proposals must be signed by an individual authorized to extend a formal proposal Proposals that are not signed may be rejected The University reserves the right to reject any or all proposals or any part thereof or to accept any proposal or any part thereof or to withhold the award and to waive or decline to waive irregularities in any proposal when it determines that it is in its best interest to do so The University also reserves the right to hold all proposals for a period of 60 days after the opening date and the right to accept a proposal not withdrawn before the scheduled opening date All proposals in response to this RFP are to be the sole property of the State and subject to the provisions of section 1 19 of the Connecticut General Statutes re Freedom of Information Any alleged oral agreement or arrangement made by a Bidder with any agency or employee will be superseded by the written agreement CCSU reserves the right to correct inaccurate awards resulting from clerical errors N
78. tate of Connecticut its officers officials employees agents boards and commissions as Additional Insured The coverage shall contain no special limitations on the scope of protection afforded to the State b The certificate shall clearly indicate the project name and project number or some easily identifiable reference to the relationship to the State The Certificates shall be signed by a person authorized by that insurer to execute contracts on its behalf The certificate Accord Form 25 Certificate shall indicate a minimum thirty 30 day endeavor to notify requirement in the event of cancellation or non renewal of coverage The contractor shall assume responsibility for payment of any and all deductibles applicable to the insurance policies described in Section IV B 1 above The contractor s insurer shall have no right of recovery or subrogation against the State and the described insurance shall be primary coverage Each required policy of insurance shall provide that it shall not be suspended voided cancelled or reduced except after thirty 30 days prior written notice sent by certified mail to CSU Claims Made coverage shall be unacceptable with the exception of Professional Liability C Bonds The successful proposer shall submit the following bonds at the request of CSU within ten 10 days of the date of receipt of the Award Notice and Offer A Performance Bond in the amount of one hundred percent 100 of th
79. te contractor shall result in the contract described in the state contract solicitation not being awarded to the prospective state contractor unless the State Elections Enforcement Commission determines that mitigating circumstances exist concerning such violation The State will not award any other state contract to anyone found in violation of the above prohibitions for a period of one year after the election for which such contribution is made or solicited unless the State Elections Enforcement Commission determines that mitigating circumstances exist concerning such violation Additional information and the entire text of P A 07 1 may be found on the website of the State Elections Enforcement Commission www ct gov seec Click on the link to State Contractor Contribution Ban 27 Definitions State contractor means a person business entity or nonprofit organization that enters into a state contract Such person business entity or nonprofit organization shall be deemed to be a state contractor until December thirty first of the year in which such contract terminates State contractor does not include a municipality or any other political subdivision of the state including any entities or associations duly created by the municipality or political subdivision exclusively amongst themselves to further any purpose authorized by statute or charter or an employee in the executive or legislative branch of state government or a quasi publi
80. ticut harmless from liability of any kind for the use of any copyright or un copyrighted composition secret process patented or unpatented invention furnished or used in the performance of the contract This indemnification shall be in addition to the warranty obligations of the contractor and shall survive the termination or cancellation of the contract or any part thereof The contactor shall i guarantee its products against defective materials and workmanship ii repair damage of any kind for which it is responsible to CSU s premises or equipment to its own work or to the work of other contractors iii obtain and pay for all applicable licenses permits and notices iv give all notices and comply with all requirements of the municipality in which the service is to be provided and of the State and federal governments and v carry proper and sufficient insurance to protect the State from loss The contract shall be interpreted and governed by the laws of the State of Connecticut without regard to its principles of conflicts of laws The contractor agrees that it shall be subject to and abide by all applicable federal and state laws and regulations The contractor agrees that it shall comply with Section 4a 60 of the Connecticut General Statutes and with Executive Orders Nos 3 16 17 and 7C The contractor agrees that the sole and exclusive means for the presentation of any claim against the State of Connecticut the Conne
81. ubstitute or equal such substitutes must be clearly noted in the bid response and bidder MUST include COMPLETE information on the product being offered To fully evaluate alternates or substitutes CCSU reserves the right to request a sample of the acoustical reflective material including finishes and a videotape showing the set up features of the product Note that CCSU has pre authorized the Wenger Diva as an approved equal Any proffered shell still needs to meet minimum specifications as described in this RFP 2 5 1 A 2 5 2 GENERAL DESCRIPTION Towers shall be self supporting sound reflecting structures equipped with leveling nesting A shaped counterweighted bases and all hardware necessary to safely transport them to and from storage and lock into place when in use position Overhead ceiling shall be sound reflective panels supported from existing stage rigging including integral hardware for single pipe storage without interference with adjacent stage equipment Equipment must be designed so that it may be arranged in all the configurations as outlined on the drawings All items of the shell shall be guaranteed against defects in material and workmanship for a minimum period of one year Selected manufacturer shall correct any such defects within the guaranteed period with no cost to the owner Three sets of detailed shop drawings and or instructions shall be furnished by the manufacturer at installation Original in
82. uirect or perchase order Ge comertasion may Groct a mesra of enforcing mach sanctions for noncompliance in scconbnos with section 4te 36 if sch contmactoe becomes inrecteed in or ia Se eee London Caan an anettcmmertemtenntacumenk omnia Protect the interes of the strio and the strio masy a0 oster or Gin euts Man Seaelaamenceten Bara g raas p erae p katar pe erge B pertrag bee peamine eae meted Fee penn single maral m pecogtined by the shte of Commecticat widowed separated or divorced and mental diaabibty means one or mose mental disorders ax inthe meat recent peepee eoon sirae Dengaowtc m Mainbot Marzal of Mentad tacrdas or a record of of regarding s person ave ont or moe oaa dostan Poe Co ppoe onai Sen conc dre on tc area eas nn Fed wee of d esis irele ee em 2 a quasd public agency s defined in Com Gen Stet Section 1 129 3 ary other state mcdading bet mot limited to my Saderally rocogerod Indie tribal governments m defined i Comm Om Sat Section 1 257 4 the federal gowerranet 5 a foreign goverment or 6 an qyency of a sebxivision agency sate or governar descibed in the armedintely proceding erneraceted iterna 1 7 3 4 of 5 TION The Contactor pon thet while performing services specified in this sgpoanort be shadi sdGciert immmence lisbility ardor other ax applicable mcconiing to the mature of the service to be perftemad tow te save hamion dhe ute of Cormectcad for aey marae cae winr
83. y on Ad nh of the pa A Connectiost The contractor ferther to tebe afifrenmti ve action to inaare that applicants woth job oeiuted quaificrions are wo treated when without regard to Gar moe color rood age merai states saticral crian sncorty sex mental retardation marta tacdoding brat not to bin nom eles it shown OAA DEANIE memes rede DA AANE OAA ONE AA ONM A A A te portent reied kapeton of the coerz cioe to state that itia a affirmative mtice apesl opportizety employa n soxmdazce with eqgelstoms adopted by the commision 3 ecesuaalet oprop tn OAT BARo oaia er E with AA a en sgrocenert or other contract or understanding sez whech sach contractor bes s omntrect or undentamtng a antice to be provided by the crereremsion advising Se AROR ORAE OREN DE RECT Ea MAS O En bee oniu olaa antes in cnnarionenn giano rc ribo te aagloporo end eeyiesam Se ongiena O cee ee herpe nbp Arei tepri prenra toca each ropdahon ce relevant coder arsed by anid comsmimion purseamt to secbora re 56 5 fra coertractoe agross to provide the Commresmon i ae reysmted by the ommnmmor wal pemet socas Toe ie reconds and accounts concermag the employonasi prectices be caer cer ree et ete oe 2 H te sen nat ota th essing taney een ee cc a gra ea puc works Paes ec Minority herer rapsa ly y teeri ie riy oteren d e oan oe more of the capita stock if any or masa of which is owned pansy ch amy 1 Who we nein daly a n Go sankas e pon ans So annaia ms

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