Digital Catalogue Creator User Manual
Contents
1. DIGITAL CATALOGUE CREATOR JIER MANUAL n 3 0 10 f m bg controls a BLANK DIGITAL CATALOGUE CREATOR p D l l L l Welcome to this User Manual for Digital Catalogue Creator This manual will endeavour to teach vou as the user about the svstem its potential and its application within a business environment As you progress through this manual there are examples and tutorials as well as high lighted kev notes To make comment on this manual or the software which it is describing please direct you mail to simon bgcontrols co uk User Manual Version 3 0 10 Page 1 DIGITAL CATALOGUE CREATOR FORWARD Copyright 2004 BG Controls This document as well as the product it refers to is only intended for the licensed users of the product and the document BG Controls owns the copyright of this document and reserves the right to make changes additions or deletions BG Controls assumes no responsibility for the possible mistakes or errors that might appear in this document Do not use the product for any other purposes than those indicated in this document Only licensed users of the product and this document are permitted to use the document or any information therein Distribution disclosure copying storing or use of the product the information or the illustrations in the document on the part of non licensed users in electronic or mechanical form as a recording or by other means including photocopying or info2. HAM Hoot BEA HTML Code shows coloured code representing the that which is used to create the output Fair Fm First Hai em Tiss CD Layout shows a reprehensive look at the filing structure should the data be exported to a CD User Manual Version 3 0 10 Page 7 DIGITAL CATALOGUE CREATOR l N h A brief description of each of the icons and their purpose a a Open an existing project B Create a new project f l mt Open Windows Explorer e f Li Svstem Settings o Shutdown System L New Folder e View in default system web browser Q Export Wizard OQS H t m U si 2 Project Settings User Manual Version 3 0 10 Page 8 DIGITAL CATALOGUE CREATOR JT l EM JE TINGS User Manual Version 3 0 10 The system is a designed so that the distributed media created by the application is representative of your company and its identity With this in mind the system must be told who you are and your identity Hie wiew loos Help System Settings Preferences Selecting the icon shown above will open the system settings preferences options as shown below General Information System Check Enabled Check Projects On Loading Enable fio Mo of Recent Files Default Image Browse The options which are available and there associated functions are as follows top to bottom 1 System check enabled this means that every time the system i
3. Manual Version 3 0 10 Page 14 DIGITAL CATALOGUE CREATOR User Manual Version 3 0 10 content on the right pane develops Once a structure has been created files and documents need to be added to This is a matter of using windows explorer to drag and drop the files into the selected areas yy sottware User Documenation 11 York IDC paf 7 York Facility manager pdf T York UDC Controllers amp Modules pdf 3 Digital Catalogue Creator 3 0 10 Example Navigation BG Controls Drawings Software User Documenation York IDC pdf York UDC Controllers amp Modules pdf Both folder orders and document file orders can be Changed by dragging and dropping on the required folder Edit Project Settings We can make changes to the projects setting by clicking on the icon show i Project Properties Example Project Project Name It it Example Project CD Opening Statement Project Description This is an example project Logo Browse Close Apply From here we can change the projects name the text that Is Page 15 DIGITAL CATALOGUE CREATOR User Manual Version 3 0 10 displayed on the opening page of the catalogue this means that we can tailor any opening statement specifically to the recipient ore 3 0 10 Example Project Example Project Digital Catalogue C reator 09 04 2004 18 01 57 Welcome to your CD This CD contains all the information pertai
4. e same information as the tree structure in the left of the system It also has the same functional purpose and data can be dragged and dropped here also HTML preview shows a rendered version of the output clicking the links within this window will cause the same effect as if it was within a true browser User Manual Version 3 0 10 Page 6 DIGITAL CATALOGUE CREATOR SCRIPT lrer SALA Ti i mai lment jip pl Ti Pete recap AFT LIME TITLE Fiag HREF Chelle te T FE tee REL chyba STALE TIFI tendon UI end eet uf la S Sheed i con ee DVL E SUHR LLM prt HALI Desh portee PL estice PELafjiezesti LINE TUE amiat mery HALI a Dea pric Di Peaks fess AE Leaders shen AHEAD BOOT TABLE CELLSPAGNG D CELLPADDING D WIT Hel BORDEA i lt TR TAS CTD ALEA LEDDLE ALIEU sETHTI As Shea A raza ng lt TD LTABLES TABLE OLAS S mikak rikene DELLS PRONG of DELL PADIDMME fl WA B a TE BORDER TRS FORM CLASS sittin STILI DIP LAN nira ACTION s ME TRID s ett TO MDectaiathar MISRA DW GLAS Serietucher FAN GLASS aserria SACs Ciel a if HAD MIGHT SS ki d WEREJOH iniipit Enigi F ag t Die ie Dera STR lt TR gt OT AL E GTADLE GILLS PANG 2 LLUPA G s0 wit HT IET BOR te aTr TRA il LEFT HAHD SIDE MENUS si TD Demi WAL IU stag WAT Hub ASFA chii CDM CLAS Saria ar aD CLASS sabie enia aD ALIGNS LEFT za BRAD Fer wii AES cop 4 HREF stonie Hews il COMPA
5. f complete CDs compiled as one whole image These ISO files can be burnt latter or sent as email attachments for the recipient to burn Page 17 DIGITAL CATALOGUE CREATOR Once you have chosen you required format the wizard will create the required output When the export wizard has finished the output maybe viewed where applicable User Manual Version 3 0 10 Page 18 DIGITAL CATALOGUE CREATOR IUULo MENU User Manual Version 3 0 10 We have incorporated a few diagnostic and database Savaging tools for your use The tools are located under the tools menu and are as follows 1 System Check performs a full system check looking for broken links within all projects currently within the database 2 Project Check checks the currently opened project for broken links 3 Export Wizard loads the export wizard to guide you through exporting the currently open project for re distribution 4 Clean Database scavenges the database looking for links to projects which no longer exist le the project has been deleted but some left over data still remains Page 19 DIGITAL CATALOGUE CREATOR W l p l The application can check for update assuming a connection to the internet exists and is accessible bv the application On sensitive information is sent to BG Controls and does not and in now way affects you or your companies privacy or personal details BB web Update 2 0 0 x Digita
6. l Catalogue Creator 2 010 No updates available at this time please check back later User Manual Version 3 0 10 Page 20 DIGITAL CATALOGUE CREATOR LILENGING User Manual Version 3 0 10 This application is licensed and may not be distributed without the express permission of BG Controls Each copy of the software run should be licensed unless it is within the 20 tries limit This software is not freeware Licence Hame Company Licence Code Phone 44 1709 365676 Licence keys can be purchased from BG Controls contactable as follows Mail BG Controls Thornbank 38 Moorgate Road Rotherham South Yorkshire England S60 2AW Telephone 44 1709 365676 Facimile 44 1709 512724 Email hq bgcontrols co uk Page 21
7. mmm for the new project Oo s e Previous Previous inet If the project is to be created from scratch then some user input is required firstly the project must be given a name this does not have to be unique but giving projects the Same name may become confusing later Also optionally a description can be entered and is for your information only 8 8 gt Create new operation sucesstully completed do you wish to open the new project Once the project has been created using either fashion a dialog box asking whether the project should be opened for editing Selecting yes will allow changes to be made to the project Page 13 DIGITAL CATALOGUE CREATOR l Once a project has been opened for editing the tree based interface structure to the left of the window will show the structure of the PROJECT paii New Folde Example Project By clicking on the new folder icon an additional folder can be added to the project using these folders the project can be split into sections or related areas As folders are added content can then be added to those folders Remember these folders and documents are virtual they are simply entries in a database so the system uses very little disk space 3 Digital Catalogue Creator 3 0 10 Example F Navigation EG Controls Drawings Software User Dacumenation As the structure is built up using the tree structure so the dynamic User
8. ning to our Modules pdf recent works at your head offices 2004 BG Controls All rights reserve d We can also add or update the description of the project we entered when creating the project originally It is also possible to change the logo displayed at the top of every page this changed logo will only apply to this project To change the default logo for all projects created see system settings Page 16 DIGITAL CATALOGUE CREATOR EXP UR WIZARD ISO files can also be viewed using applications such as WinRar which open them as single archive files User Manual Version 3 0 10 Once the project has been completed and finalized it is probably desirable to distribute the data to the recipient To do this we need to export the data into a format that friendly Select the export wizard icon as shown above a eer i Export Wizard Step 1 F Compile project and place in specified location on hard drive for FAR later retrival and distribution cinemas j s ini k 4 SIT E ompile project and burn directly to CD Writer ey p e Create a150 file for buring with any CD Writer Software s oy Close Previous Next There are three possible output formats for the data 1 To a specified folder 2 Directly to a CD Requires a ATAPI compliant CD Writer to be installed on the PC running the software 3 To an ISO file ISO files are actually images o
9. rmation storage and retrieval systems without the express written permissions of BG Controls will be regarded as a violation of the copyright laws and is strictly prohibited DOCUMENT REVISION Comments Author Revision Date Baseline document SPS 3 0 10 09 04 2004 User Manual Version 3 0 10 Page 2 DIGITAL CATALOGUE CREATOR LUNTENTO Lial V g Q o O 0o 0U RARARUNNEeAe Content Preface Forward Document Revisions Contents Digital Catalogue Creator What Is It Interface Data Views Icons System Settings Project Selection New Project Edit a Project Export Wizard Tools Menu Web Updates Licensing User Manual Version 3 0 10 Page 3 DIGITAL CATALOGUE CREATOR DIGITAL CATALOGUE CREATOR W H h f A number of years ago we began development of a software l based application to produce a user friendiv interface to allow access to information and documents through a new media format The documentation we distributed was pertaining to works carried and the maintenance of thereafter The original process had been total paper based and would require the photocopying documents organising indexing and binding The process was expensive both in time and resources As a companv in a competitive market place a better solution needed to be found and Digital Catalogue Creator hereafter known as DCC was the solution By simply storing a link to any electronic file or document within it
10. s database structure a project could be engineered within minutes and distributed on most media formats as simple HTML Hyper Text Markup Language pages better know as web pages The concept was intuitive every operating system and media platform comes with a version of a web browser whether it is Microsoft Internet Explorer or Mozzila FireBird The idea takes form develop a HTML structure which is browser independent and robust as platform for media delivery Digital Catalogue Creator was born User Manual Version 3 0 10 Page 4 DIGITAL CATALOGUE CREATOR INTERFACE Static Interface User Manual Version 3 0 10 The system has been designed on the traditional static user interface with dynamic content Dynamic Content The static Interface to the left of the screen shows the Current project structure and allows the user to alter that structure by the use of drag and drop The central and right of the software displays the dynamic content of the project as changes are made to the project ie Files documents or new folders added the content here will update to reflect those changes There are four viewing option available an enlarged view of the project tree html rendered view html code view and destination layout view this would typical be a CD or DVD as the transportation media although smaller project may use a floppy disk Page 5 DIGITAL CATALOGUE CREATOR DATA ViEWo Project Files shows th
11. s started it will check every project and every link in every project for integrity and report any broken links 2 Check projects on loading enabled this has the same functionality as System check enabled but only applies to Page 9 DIGITAL CATALOGUE CREATOR projects when opened 3 No of recent files How many recent projects are to be displayed in the recent projects pane of the open projects window 4 Default image this is the image which all projects which are created from that point onwards will use as their default image which is displayed at the top of each page Company Settings Company Mame emm oo Company address Company Tel Company Fax Company Email Address Company Web Page Settings pertaining to you as the company licensing this software MUSt be entered This information is used to create a number of pages ie Contacts page and a link to your web site This information is not collected by BG Controls User Manual Version 3 0 10 Page 10 DIGITAL CATALOGUE CREATOR D D l l l On system start up the project selection window is SELECTION Select a Project Open Project Recent Projects Projects g a Projects The recent projects will show a list of up to 20 recent projects and all projects will show all projects within the database system To open an existing project either double click on the project name or single click and then selec
12. t the open button If a new project is required then select the new button a follow the on screen instructions User Manual Version 3 0 10 Page 11 DIGITAL CATALOGUE CREATOR N l W New projects can take their settings in two ways either mimicking a previous project or as a fresh clean project RUJELI a Create a new project from scratch Copy an existing projet from the database Close This mimicking is useful as a time save if a project which has been previously completed was similar to this new project which you are to create in either format or content then why not use it Or it maybe that you create a project simply as a template for others Create from a Template Project iNew Project Wizard Step 2 Select a Project to use as a template for the new project wy Projects If a project is to be created from a previous project select the project to be used as the template Once selected clicking the next button will create the new project based on the template project User Manual Version 3 0 10 Page 12 DIGITAL CATALOGUE CREATOR User Manual Version 3 0 10 i New Project Wizard Step 3 Please enter a new project name n RA Close Previous H Once a project has been selected to be used as the template the name of the new project must be specified New Project xi Please enter a new project name enter a tr we mapas
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