EmpCenter Student Time and Attendance Manager Functions User
Contents
1. M sS v For information about the reports available in EmpCenter see EmpCenter Report Reference 20 End of Period Reminders At the end of each pay period managers and delegates will review and approve employee time sheets using the Approve Time Sheets function Period reminders are sent only to managers and delegates who have not approved all of the timesheets for employees in their respective groups Reminder e mails will be sent as indicated in the following table Monday at 04 30 am First reminder Please review amp approve employee time sheets Monday at 04 30 pm Second reminder Please review amp approve employee time sheets Additionally it may be helpful for managers to review time sheets on a weekly basis prior to approving timesheets on the due date 212. Select entries to modify by clicking the appropriate cells in the grid To select all dates in the time period click the cell containing the employee assignment name e To select a specific date for all members in the group i e a column click the cell containing the date the column header To select specific dates for specific members click the cells you would like to edit To select a range of cells click the first cell in the range and then press SHIFT while clicking the last cell in the range To select multiple concurrent cells click a cell and drag the mouse across additional cells while holding down the mouse button 3 To edit a different group select a different group from the Assignment Group drop down menu 4 Click the Clear Selection button to start over Filter Employees Retrieve a list of records matching a specific set of criteria The filter searches all assignments to which you have access 1 To filter employees enter your search criteria For example you may enter a Last Name Employee Number or Hire Date 2 You can also use a character string and or the wildcard character to retrieve a list of assignments matching the characters you enter 3 If you include a wildcard use the Max Results field to limit the number of records displayed 4 Click Search to find the matching records or click Cancel to exit the pop up without searching 18 Sort Employees Arrange your records in a sp
3. the job a student performs for a specific manager in a specific department is referred to as an Assignment Within Marquette University students may perform mote than one job and work in more than one department or area Students may also have more than one manager who is responsible for tracking and approving their time and attendance for a particular set of tasks and responsibilities Rates of pay may also be different for each job In EmpCenter multiple jobs with multiple managers and multiple pay rates are referred to as Multiple Assignments Each assignment has its own electronic time sheet so if you supervise students who have more than one assignment Job within your department you are also responsible for reviewing and approving hours worked on mote than one time sheet Methods to Record Time Managers will instruct student employees as to how and where they should clock into EmpCenter to record their time Employees can record hours worked in one or more of the following ways e Swipe their MUID at a standard time clock to record time Login at the WebClock a web based interface using a personal computer Refer to the Timekeeping at Marquette site for training materials and the EmpCenter Student Time and Attendance User Manual for complete instructions Logging in to EmpCenter Access the application via this link also found on various Marquette University web pages https empcenter mu edu workforce Locon do E
4. 16 5 Complete the various fields 6 Select your preferred output format e Excel to view print the output in an Excel spreadsheet e HTML to view the report in the browser window as a web page PDF to view ptint the output in Adobe PDF format 7 Click Submit to process the report EmpCenter displays the report in a separate window Group Records working with group records On occasion managers may need to edit or enter time records for an entire group of employees An example is to enter standard hours worked for staff employees if the university closes due to snowfall This function 1s less likely to be used in student timekeeping but it is available to all managers From the dashboard Time Entry window click Edit Time for Groups Time Entry 9 Goto Web Clock amp View Time Sheets ES Edit Time for Groups x Approve Time Sheets The Group Entry window enables you to select and edit entries for multiple timesheets simultaneously Center M py A Group Time Entry Window Date 07 24 20087 lt 7 e daga eat dh Add v4 Edit Group Time Entry Window EE 3 Filter Sort X Edit v Assignment Group Select One i s Employees Employees D Exceptions Groups marked contain too many results only 5 will be displayed To select group entries select the appropriate assignment group from the Assignment Group drop down menu Assignment Group Select One Select One AMU Brew Cate 74
5. 5 ENTERED AN INCORRECT OFFSET applies to the hours or entered on a field for overnight shifts This typically results in an Overlapping Punch or a Over 24 Hour Day error or a highlight In Out Field Pay Code o Reg Worked The very small and in front of the hours is allowing EmpCenter to calculate shift hours that cross days If you accidently trigger this function you must delete the hours and then hit or in the field to deactivate the function You can then re enter the hours correctly Results Tab The Results tab at the bottom of time entry page reports the calculated results of the data input on the main time sheet All columns ate sortable Click on a column heading to sort the displayed information Click again to return to the previous sort order By default the information on this tab 1s sorted by pay code The following figure depicts an example of an employee Results tab Exceptions Results Assignment 873521 HR Assistant B6893 Benefits Assi BY321 HR Assistant Total Work Date 09 20 2013 09 19 2013 05 17 2013 Pay Code Reg Worked Reg Worked Reg Worked Hours 2 00 2 72 0 25 Supervisor Email Oth Re marguette Pe 2 marauett E a cuette You will be able to see all hours a Student works on the Results tab Hours can be viewed but not edited for an assignment that you do not manage You may need this information to resolve excepti
6. 89 i Employees cross training in 0 i Employees cross training in Banquets 0 i Employees cross training in Beverage 0 2 Select an assignment group if you have been delegated more than one group of employees 3 Select an employee from that assignment group Prev i Next i Find 4 Sort Fhe om Employees 3 ee SENS 45007 45962 46781 The respective emplovee s time sheet appears p ploy PP Time Entry MTWT F s ae n4 14 15 16 17 18 19 10 21 22 23 24 2 Jul 24 2013 te Jul 27 2013 M Show all Weeks f Sun Hon Tus Wed Thu seas Sat eem Fey Coda 07 14 07 15 07 16 07 17 07 18 rin7 19 P cro Tol o a Reg Worked Total 6 00 0 0 00 0 0 0 00 6 00 0 00 Of Sun Hun Tus Wed Thu Sat 07 21 07 22 07 23 07 24 07 25 Fri 07 25 PP 07 27 Jo e reg Arkel 62000 pr 0 25 52 15 prr o Pap Worked 02 30 pir 0 50 03 00 om Cb x Seek 0d 56 om e Clock 62 02 om 62 14 pm Qe e 02 35 pm 03 01 pm o o Werkes Other ARdaignman 0 25 Total o oo 0 00 0 00 0 00 0 00 0 75 0 00 075 4 Edit the time sheet for each assignment as necessaty by changing the Clock time on the appropriate date s Make the necessary changes or additions e Click the Insert button Q to add time or schedule entries e Click the Delete button o to delete time or schedule entries NOTE Do not delete a row that contains Clock punches for other days 5 Save your wotk e Click the Save button to save your ch
7. AMU Brooks Lounge 11 AMU Catering 109 AMU Marquette Place 23 Tory Hill 17 Once the relevant information loads a grid displays employee names days and dates The grid will display a limited number of assignments To see others use the Filter and Sort buttons further described below 17 Sun Mon Tue Wed Thu Fri Employee s 01 09 01 10 01 11 01 12 01 13 01 14 010833 Holiday 8 00 011219 Regular Worked 08 00 am 11 00 sm Regular Worked 08 00 am 12 00 pm Holiday 8 00 Holidsy 8 00 010463 010532 Regular Worked 08 00 am 12 00 pm Regular Worked 08 00 am 12 00 pm Holiday 8 00 ferto FEM ws s iea D RA orb AR a tann Bene milla T inte y A Ag EE ae n dio PP a e e ret E QNT NT A ee e eT ina die gh TT This group contains too many results only the first 50 have been displayed Please use the filter button to refine your results Time entries associated with warning and error exceptions appear with a shaded background Yellow indicates exception warnings while red indicates error exceptions In most cases the grid s default view displays the current pay period 1 Methods to choose a different pay period e Enter a date in the Date field Use one of the following formats MM DD YY MM DD YYYY YY MM DD or MM DD YY including the slashes or dashes Or Click the Calendar button if available and select a date After selecting a new date the grid automatically updates to that date 2
8. Manager e mail addresses can be found on the Results Tab at the bottom of time entry where hours for all assignments are recorded and calculated Editing Other Time Sheet Items 1 NO TIME RECORDED for the day employee forgot to punch for entire day or is not on campus and manager is recording time for the employee If an employee forgets or is unable to record time for a day the manager should enter the clock start and end times in out for lunches should be entered as well under the Clock Pay Code A comment should be added to note why the entry was made on the employee s behalf UNWANTED EDIT You accidently removed a row or made a change that removed data There 1s no undo button If you accidently remove a row ot column you need to exit the timesheet without saving your changes Click on another employee from the assignment list and do not save your changes when prompted 3 MANUALLY ADDING A ROW If you need to add an additional pay code to the Time Sheet click the Green to the left of an existing Pay Code EmpCenter will add a line below the line you ate on with the same Pay Code You then can use the Drop Down Menu to change the Pay Code name to the Pay Code you need to enter Pay Code go a Reg Worked go Reg Worked go Clock 08 00 am 12 00 pm Dam Total 4 TO CLEAR A FIELD OF HOURS you must delete the data Zeroing it out will cause the system to enter 12 00am
9. time sheet information for a certain period or date range for one ot more employees and to see comments on the timesheets 1 From the dashboard click Reports Reports for Managers wi Reports wd Reports for Employees iie Reports for Managers 2 A list of report categories appears W Favorites l Time Off Reports J Time Sheet Reports SP Recently Viewed 3 Doone of the following e Scroll to the name of the report you want to generate e View reports in a report category a Select the category for example Manager Reports The right field populates with the various reports or subcategories in that category Root Menu Manager Reports Exception Reports id Favorites Accrual Reports Time Sheet Exceptions o9 EmpCenter Administrator Reports m Attendance Reports gt Time Sheet Exceptions Within Date Range f Recently Viewed m Financial Reports Overtime Reports Time Off Reports J Time Sheet Reports b Select a subcategory if necessary c In the right field select the name of the report to generate e Or Search for the report a Enter the name or part of the name of the report in the Search field b Press the Enter key Reports with the search criteria in their name appear in a Search Results pane 4 Click the name of the report you want to generate A second pane appears allowing you to specify report criteria Most reports in EmpCenter use the Period End Dates to generate data
10. timesheet Exception messages ate colot coded to identify the level of severity Red designates an error yellow a warning and white displays information The Exceptions tab provides the following information e Date of the exception e A message describing the problem e The severity of the exception e Any action that may be required Exceptions Exception Severity Employee Inactive Red Missing In or Out Red Negative Hours Red Out Time before In Time Red Overlapping Punch Red Employee Dept not found on lookup Over 24 Hour Day Stop Work Warning Complete l 9 before returning to work How to Fix A Few Common Exceptions 1 MISSING IN OR OUT A ted pin will appear where the system sees a missing in or out time To correct the error you will need to enter the missing time The employee should be contacted for the missing information You will enter the correct clock time into the field and click Save For example typing 8a lt Tab gt is 08 00 am typing 121p lt Tab gt is 01 21 pm EmpCenter will OVERLAPPING PUNCHES A red pin will appear on employees Clock times that overlap Delete one set of Clock entries so that only the correct in and out times remain The employee should be contacted for clarification of which information 1s correct Additionally with Multiple Assignments it may be necessary for you to contact another manager to correct the overlap as the overlapping punch may be on a different assignment
11. Click the Find button to display the Find Employees pop up window 2 Enter your search criteria For example you may enter a Last Name Employee Number or hire date You can also use a character string and or the wildcard character to retrieve a list of employees matching the characters you enter 3 Click Search to find the records or click Cancel to exit the pop up without searching 4 When the search finalizes the results will expand within the Find Employees pop up window and appear in a table You are able to sort your search results by clicking the top of any column in the Find Employees pop up window 5 Click a row in the table to display the record for that employee To refine your search click the Plus button to expand Search Criteria make any changes and click Search 11 Sorting Records 1 Click the Sort button to display the Sort drop down list 2 Select the option by which you want the records sorted Amending Closed Time Sheets Managers can amend prior period closed time sheets up to 30 days old Amended time sheets follow the same approval process as current time sheets The Amended Timesheet will appear in its own time approval window as it will be from a prior not current pay period You must apptove the time sheet in this window for the adjustment to be processed by Payroll It will process in the next available current period end Delegation Delegation is granting another manager the right to edit r
12. Payroll Office Straz Tower 175 915 W Wisconsin Ave Phone 414 288 5136 Fax 414 288 6600 Office of Finance MARQUEIIE UNIVERSITY Be The Difference EmpCenter Student Time and Attendance Manager Functions User Manual Version 1 0 Introduction This manual illustrates the most commonly used manager functions in EmpCenter Time and Attendance The intended audience is individuals who manage and approve the time keeping and scheduling of student employees EmpCenter Table of Contents ADOUt rio NS IUE NN 1 Student Multiple Assignments multiple jobs lisse nennen nennen nnn nnne nnne l EmpCenter Functions Methods to Record NL ES Tm l Looe ne o Te E ea E E E E E E 2 Dashboard Overview Main MOeBU eceiii osea ia ei Eua ro ER an pre EY OPE rd va ROR F SE Eod beUo ga aod ya Hd iod u bo Ma ble edet Andaian aiies 3 Tane o Hato c ci DM TTHRHEE 4 ZXDDEOVIBS me SNES iesire nA anl etit EE E NEEG 4 ditto Employee TIME seseina EEE EE EEES ET AE ELTETE 5 Pa a E E E f Resolving Time Sheet BXOODIOHS accetto RUE PAPEEEoSEe SORS SERARRICIGERI UDINE OI UEDSM Un PME RERUM Peri So EGRE RU PME EM PDEDEEE 7 go ere RUBIO LIT NNI IER 8 How to Fix Common EXOeDLHIOTS agecin seseavneecasatindatiscunened deta lie enO a a ie eaaa ia Ndani 8 Editne Other Time Sheet USE TE ene etn ner ne oon rt ne eet aman NER 8 PRS UM AD Ecc 9 D
13. View of the Group Time Entry window Employee Assignment Dates Acton Pay code Hours Project Task Jones Lz A emaor Ae el Jones Liz A Tue 03 28 9 ID v T o g Jones Liz A P Wed 09 29 9 ipd T B e Jones Liz A P Thu 09 30 T v T o g Jones Liz A P Fn 10 01 g v i B g Almeda Tory Mon 09 27 9 pow v t B g Almeda Tony P Tue 05 28 2 pon v T B B Almeda Tony P Wed 09 29 9 pm v T C Almeda Tony P Thu 09 20 2 v T LJ J Almeda Torry P Fr 10 01 2 i v T C B 19 When you select one or more assignments for editing the window displays the pay code for the in and out times and groups consecutive in and out times with the same pay code In and out times are grouped even if there are gaps between them provided the times are not separated by another in and out time with a different pay code For example in the Group Entry view the Regular pay codes are grouped together in one tow and the OVERTIME pay code is grouped in a different row similar to the Table View in the Time Entry Window The Day View lists each employee s worked days in a separate tow similar to the List View in the Time Entry Window 3 Make the necessary changes or additions Click the Insert button to add time or schedule entries Click the Delete button to delete time or schedule entries 4 Save your work e Click the Save button to save your changes e Click the Save amp Return button to save your changes and go back to th
14. anges e Click the Save amp Close button to save your changes and go back to the entry grid e Click the Back button to exit the window without saving your changes Note Hours recorded as Worked Other Assignment are hours that the student employee wotked at their other job Pay Codes A pay code is an entry type identifier required for every transaction recorded on a time sheet or schedule Each pay code has an entry type such as amount elapsed time or in out time Managers and other Time Card Approvers have access to certain pay codes which are unavailable to employees and can modify employee time sheets by selecting from a number of additional pay codes 1 Open an employee s timesheet Time Entry gt View Time Sheets Select an assignment group Select an employee 2 Select the needed pay code per the drop down list Pay Code Entering Comments The Comments field can be used to add additional information related to a particular time entry If a time sheet entry contains any details a Comment Indicator appears in the field associated with the comment Please enter Comments if you add or change an employee s clock times so Payroll HR can review why an employee s hours were added or changed COMMENTS T The Comments field Resolving Time Sheet Exceptions e If a time slice has an exception an exception pin appears Additionally an exception message generates on the Exceptions tab at the bottom of the
15. ate Allow Re delegation Department Banquets 326 r Gro 11221201 1 Department Beverage 89 Employees cross training in Employees cross training in Banquets Employees cross training in Beverage Cancel Next 5 For each assignment group being delegated choose your delegation options e Inthe Assignment Group column click the checkbox next to the assignment group name e In the Your Role column use the drop down menu to select the roles to be delegated for the assignment group either Manager or Timekeeper e Inthe Effective Date and End Effective Date columns enter the dates during which the assignment group roles will be delegated e Inthe Allow Re delegation column click the checkbox to allow the delegation recipient to delegate the assignment group to another user if appropriate This is optional 6 Click Next to display a search window for selecting the user who will be delegated that assignment group 7 In the search window enter your search criteria e g last name of delegate You can also use a character string and or the wildcard character to retrieve a list of users matching the characters you entet 8 Ifyou are including a wildcatd you may change the Max Results field to limit the number of displayed records It will default to 100 9 Click Search A window appears with the results of the search 13 Search Results Search for Delegation R
16. e entry grid e Click the Back button to exit the window without saving your changes Online Help Once logged into the dashboard you have access to online documentation through the Help link p k P Dashboard The Help link opens the online version of the UE End User Guide in a new browser window Treorci OD DPA O 4 t 5 3 Sj Welcome to EmpCenter You are here Welcome to EmpCenter Hel B Report Reference Welcome to EmpCenter Help Because EmpCenter offers a customized workforce management solution your company s configuration determines what tasks you complete in EmpCenter Employee Tasks Manager Tasks Recording work time Managing employee time sheets Entering hours on my time sheet v Approving time sheets EA Creating favorites to speed time entry Entering work time for an employee Resolving problems with my time sheet Amending a time sheet Requesting absences Managing employee absences in Absence Compliance Tracker Requesting days off Managing an employee s leave of absence Requesting a leave of absenc Complying with absence leave regulations Scheduling 42 Checking my schedule from my time sheet Entering work availability Scheduling Employees using Advanced Scheduler Creating and staffing a schedule Creating and filling overtime slots Managing worker fatigue in Fatigue Management Issuing a workflow waiver Testing time sheets for violations Assessing an employee s fatique
17. ecific order 1 In the list of sort options arrange the options in the order by which the records will sort For example you can sort first by hire date then by last name etc 2 Click Sort to use the sort hierarchy you have specified or click Close Window to exit the pop up without searching Adding and Editing Group Entries You can add and edit entries for just a few records or a large number of records 1 To add or edit group entries select the cells for which entries are to be added ot modified 2 Choose the task and method to be performed In the Group Entry area click Add or Edit to add or edit large groups of entries This is a good choice when you have selected dates for entire groups of assignments ioa 77 Edit In the Daily Entry area click Add or Edit to add or edit daily entries This is a good choice when you have selected just a few assignments or an individual assignment Ese The Group Time Entry window opens for adding and editing group entries in either Group Entry view or Day View The following figure shows the Group Entry view of the Group Time Entry window Employee Assignment Date Action Pay code ei Project T Jones Liz A Toe 09 28 2 T Ex Almeda Tony Mon 09 27 Toe 09 28 Wed 09 29 Thu 09 30 Fri 10 01 S T i ss o Jones Liz A P Mon 09 27 Wed 02 29 Tha 09 30 Fri 10 01 Employee Assignment Date Actes Pay code Hours Project Task The following figure shows the Day
18. ecipients Select User ID Name admin1 server First Name Last Name Cancel Search Max Results 100 You may use as a wildcard For instance ab would match abc or abbey 10 Select a recipient of this delegation by clicking the button next to the user name Click Select 11 A confirmation message appears that indicates a successful delegation Status Message Operation performed successfully Continue If any delegations fail a status message appears listing the unsuccessful delegations and why they failed For example a delegation could fail because the assignment group is already delegated to the selected user 12 Click Continue to return to the Manage Delegations window Cancelling or Revoking a Delegated Role 1 Click Manage Delegations in the Settings area on the Dashboard A pop up appears in which you can choose the delegation action Click View Revoke Delegations A window appears that lists the roles currently delegated within your assignment groups along with your role for each group P opu ith tm etn ef tup On R Rum nt pT umm umo tru mt T Lm pum Pet T atum ots ut Rut Q Delegations ASII NEN A PSP IPSI A Back Assignment Group Recipient Effective Date End Effective Date Delegated Role Role After Delegation My Current Role Actions i Andrew TrainAC s Employees 01 15 2011 01 22 2011 Supervisor Corporate Group Supervisor Corporate Group Supervisor Corporate Group R
19. elegate a Minds PR TE 10 View Time Sheet NJUIPALTLIOD siriasi inp DURAN ERA Raai ARENA aD LEUR Ron RN ROGER 10 Einptov TS ese tenes o we a plc ster tec ne seria pa MU MM qM co ie ares du aM EUM E UM M MEME UE 10 wis eM Date B RINT INO o moe 10 Finding IR SCOTS REEL 1 SOMA Se CONS cessraeasecancocsossaacasetonccoanaceeasoneanensesdas ME SEDEM M EU DNE IMEEM M MESE ME 12 PAM TVG TOS Time SNC Ue Rc NOE I Pit m MM 12 Cancelling or Revoking a Delegated Role x55 emeite tnis rra is dan SNR nteths hs opes ud de Pa a ausu aa Rb EUH S guter UAR GstOE 14 zu 16 Manacor EC CP OM Codes editada mum he etna ons c bou Had a reto ren c eU Mene ood res Sm Ore e EUN on oa RUNE 17 Group TRE COG SV On SUDAN o o EE 17 Filer Oy SCS NO DTE 18 Sorne Employes estion oii indinin RaT A R EE a e An NE AEE E a TR i niedi 19 Adding and Edine Group Entis ssai e E EE ia ea E SOES 19 One E 9 8 a E O O eemee errr reer eer 20 End of Period ReminderTsS sssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnmnnn nnmnnn nannan nnn nnana 21 About EmpCenter What is EmpCenter EmpCenter is Marquette s electronic time and attendance payroll recording system which includes a web application and standard time clocks to record hours worked Houtly student employees
20. eview and approve timesheets when the typically assigned person is not available For example a manager going on vacation for a week can delegate the time sheet approval process to another manager for the respective week A manager can delegate their assignment group to another manager that has a non exempt hourly direct report Managers can also delegate assignment groups that were delegated to them by others if that other manager checked Allow Re delegation as shown below in step 5 Once an owner has delegated a role that owner can also cancel the delegation immediately or effective on a future date 1 To delegate roles from dashboard select Settings gt Manage Delegations The Manage Delegations window appears Manage Delegations Delegate Authority ViewRevoke Delegations 2 Click Delegate Authority The Enter Search Criteria window appears You can search for a specific assignment group if you have a long list To do so enter a character string and or the wildcard character to retrieve a list of groups matching the characters you enter 12 Enter Search Criteria Group Description pem Cancel Search You may use as a wildcard For Instance ab would match abc or abbey 3 Click Search 4 A window lists the assignment groups matching your search along with the roles you are granted for each group Ky Choose Delegate Options Assignment Group Your Role Effective Date End Effective D
21. evoke i t Se fen Ime Adm de dle aon Sn eoe Sinh Aem EN Raat in Serm eco f M ln oae dik le Re amma MR onem in salt te cn ill db A ghe munda e menm al A i Bm ene diee lis Ae aa A ol oh AR IA Ls Be Soe BE IR amanda sm lk om sna Bo dL ome If an assignment group contains more than one delegated role click the Expand button displayed next to the Assignment Group name 14 4 In the Actions column select the delegation to be cancelled e Selecting Revoke cancels only the delegation appearing in that row e Selecting Revoke All if available cancels all delegations for that assignment group A new window appears listing the delegated right to be cancelled Revoke Delegated Roles Assignment Group Effective Date End Effective Date Delegated Role My Current Role PAUL MCGUIMMESS Employees ANGEL JULIAN 05 11 2011 05 8 2011 T MANAGER GROUP T MANAGER GROUP Revoke Is Effective As Of osnan E Revoke Immediate 5 Choose the date on which the revocation is to be in effect or click the Revoke Immediate checkbox 6 Click Confirm to proceed with the cancellation A message appears verifying the cancelled delegation 0 Status Message n Operation performed successfully 7 Click Continue to return to the Delegations window 15 Reports Manager Reports Managets can access reports to view
22. iew and edit time sheets for your employees or for those delegated to you Edit Time for Groups Add and edit time entries for a group of assignments at once Approve Time Sheets Approve time sheets for groups of employees Instead of approving time sheets individually you can approve the time sheets for all employees in a group Reports Reports for Employees Viewable period timesheets delegated roles or comments on time sheets Reports for Managers View accruals attendance exceptions financial overtime time off and time sheets managet Schedules e Not used for student timekeeping Settings Manage Delegations Employees are grouped by manager name into Assignment Groups These assignment groups can be delegated to another manager for a defined time period to cover for absences ot as a mote permanent back up Time Sheet Processing Approving Time Sheets Managers approve hours for individual employees or for an entire group When you review employee hours the system allows you to see whether an employee s time sheet contains any exception messages You may confirm all time sheets have been approved and submitted by running the Unapproved Time Sheet Report To approve employee time 1 Click Approve Time Sheets from the Dashboard V Time Entry Go to Web Clock View Time Sheets Edit Time for Groups x Approve Time Sheets 2 Your Assignment Group list will appear along with any other groups
23. nter yout eMarq Uset ID and Password Click Login SENET A Home a2 Help Marquette University Marquette University Copyright amp 1999 2012 WorkForce Software Inc All rights reserved The first time you log into EmpCenter the following dialog box appears Welcome to the Customizable Dashboard gt lt 1 You can customize the links on this page using the icons described below These icons will d appear when you hover over a link Click on the pr to move a link to your favorites These wil appear on the top of the dashboard for easy access If you no longer need a link in your favorites you can click on the 5 7 This will move the link back to its original category You can reorder links by dragging and dropping them to a new location Click OK Dashboard Overview Home Page The manager view of the dashboard appears below center Peo Home e Help Dashboard Sf Time Entry 72 Schedules Goto Web Clock Review Time Off Requests amp View Time Sheets Edit Time for Groups x Approve Time Sheets Settings 54 Manage Delegations lad Reports for Employees rd Reports for Managers Dashboard Home Page Functions Go to WebClock If you are a non exempt houtly staff or student employee this will take you to the WebClock screen If you are an exempt employee this will cause you to be logged out as you do not need access to the WebClock View Time Sheets V
24. ons on your timesheet caused by an overlapping or an incorrect punch on a student s other assignment Deleting a Time Entry You can delete a time entry 1 Select the time slice to delete 2 Right click and select Delete Entry Tue 05 21 05 22 Jp Cut Copy iB Delete Entry hy k Change Work Date f View Time Sheet Navigation Employee Records When viewing and editing individual employee time sheets or schedules the work area of the manager s window resembles the work area of an employee s window and includes buttons that perform similar tasks Button Function The Minimize button lets you hide the A EE tree When hidden the button toggles to a Maximize button The Prev and Next buttons move you to the previous or next Prev um employee recotd available respectively based on your selection The Find button locates records based on a common set of search criteria amp Find Note To sort your search results click the top of any column in the Find Employees window F Sort v The Sort button arranges employee records in a specific order The Pay Period button in Table and List view displays the time sheet s period In Day View this button indicates the date displayed in the time Showing current period g lt 08 27 2006 09 02 2006 sheet This button opens a pop up calendar from which you can select a pay period Setting Date Options You can specify date and sa
25. ove sf _ Approve a Yes You must approve a timesheet for an employee even if there are zero hours worked This action notifies Payroll that the time sheet is correct that this employee has zero hours for the pay period 5 Time sheets with red exceptions need correction before approval You can open and edit time sheets to correct any errors directly from the Approve Current Time Sheets Window You can view an employee s time sheet by clicking on the row of the respective employee This will take you to the Time Entry time sheet window for this employee 08 14 2013 Total Reg OT 1 0 OT 1 5 OT 27 0 Vacation Sick Other Exceptions Manager s Approval 455 36 25 0 0 0 0 0 0 0 0 1 5 T 75 No Approve 4575 375 0 0 0 0 0 0 0 0 0 0 8 25 No Approve 28 525 300 0 0 0 0 0 0 15 0 0 0 f 5 No Approve 33 75 2525 0 0 0 0 0 0 0 0 0 0 75 M Approve Editing Employee Time The manager Time Entry window enables you to edit and review an employee s timesheet You can access the Time Entry through View Time Sheets on the Dashboard or by selecting an employee on the Approve Current Time Sheets window 1 Select Time Entry gt View Time Sheets in the dashboard The Manager Time Entry window appears Center ome e He 520 Manager Time Entry Work Period i Tuesday dd n 22 2011 m i gt esignments d Prev gt Next S amp Find Sort gt i Department Banquets 326 i Department Beverage
26. that have been delegated to you From the assignment tree click on the diamond next to the group for which you want to approve hours Employees Active On bebes ww Employees 10 vL ile sa peli Anis saaan nm 3 The Approve Current Time Sheets window appears Staff and Student employees will always appear in separate windows as they have different Period Ending Dates Information in each window can be sorted differently by clicking the applicable column heading 09 14 2015 Total Reg OT 1 0 OT 1 5 OT 2 0 Vacation Sick Other Exceptions Manager s Approval 45 5 36 25 0 0 0 0 0 0 0 0 1 5 7 75 No E Approve 4575 375 0 0 0 0 0 0 0 0 0 0 8 25 No C Approve 88 525 30 0 0 0 0 0 0 0 15 0 0 0 7 5 No E Approve 33 75 26 25 0 0 0 0 0 0 0 0 0 0 7 5 MS Approve If you only supervise Student Employees and if there are no red error exceptions on the time sheets in your group you can approve them all at once using the Approve All button Approve Time Sheets for Il Save Approva is x3 Approve All sia Fin 4 Ifthe time sheet data indicates a mixture of error free time sheets and time sheets with exceptions you can approve the error free time sheets immediately by checking the box for Managet s Approval on each one Of course you may choose to correct all time sheet errors first and then approve all employees at once Exceptions Managers Approval No wT Approve a3 No wf Approve a No wT Appr
27. ve options that help you locate and process employee time sheets more efficiently The option you select remains valid for the current session only 1 To set the date click the Work Period in the upper left to access a pop up calendar 10 Manager Time Entry signments Hovember 201 December 2013 Prev B Next amp Find T Empl 12 4 5 6 7 E 4 145 1 8 19 10 12 13 14 15 19 20 21 22 26 27 28 29 Default Period Today 2 Select the period from the calendar by doing one of the following Click the desired date The period containing that date appears Click the Default Period button to specify the current period Click the Today button to specify the period containing today s date The selected period appears in yellow Save O ptions 1 Step 1 click the arrow in the Save button to access its drop down menu choose what the system will do whenever you save an employee s time sheet By default the system saves just the employee s time sheet and performs no further action e Select Save and Next to direct the system to save the employee s time sheet then close it and display the time sheet of the next employee in the group e Select Save and Find to direct the system to save the employee s time sheet then close it and open the Find Employees pop up window Finding Records Use the Find button to quickly locate an employee or a set of employees based on specific search criteria 1
28. will utilize EmpCenter to record their time and attendance How will EmpCenter benefit me as a manager As a manager you will have access to all of your employees timesheets within EmpCenter no more waiting for the paper time sheet to show up on your desk You will be able to review all of your employees timesheets at once fix errors and approve timesheets electronically What changes will I have in my day to day processes You may examine employee timesheets daily or at the end of the pay period EmpCenter will auto calculate employee pay period totals At the end of a pay period all you must do 1s approve the hours worked by your employees Periodically you may receive error notices if an employee punched incorrectly This manual illustrates how to correct those errors What are the general time entry rules applied to EmpCenter Timekeeping e All student employees using EmpCenter are non exempt hourly employees and clock their time in and out via EmpCenter each day they work e All student employees use bi weekly time sheets e Shifts crossing midnight will be recorded as time worked on the day the shift begins e Students working multiple jobs with multiple managers fall within the functionality known as Multiple Assignments e Work time is reported using in out entries in one minute increments e Time is rounded to the nearest quarter hour based on an 8 minute grace period Student Multiple Assignments In EmpCenter
Download Pdf Manuals
Related Search