Key registration
Contents
1. Key registration User manual This document was created with great care based on the information available to Kaba AG at the time of publication Kaba AG assumes no liability for the completeness or correctness of the contents of this document with respect to text graphics references or other information it contains Kaba AG assumes no liability for personal property or eco nomic damage arising directly indirectly or coincidentally from the use of this document The contents of this docu ment are subject to change without notice and do not constitute any commitment on the part of Kaba AG to provide products or services in the future Kaba is a registered trademark of Kaba AG Microsoft Windows and Windows CE are registered trademarks of the Microsoft Corporation Copyright by Kaba AG Wetzikon 2008 This documentation may not be reproduced in any form or otherwise used without the written consent of Kaba AG Order number k01031en 07 14 SAP number Kaba AG Kaba SA Muhlebuhlstrasse 23 Postfach Rte de Prilly 21 CH 8620 Wetzikon CH 1023 Crissier Tel 41 0 848 85 86 87 41 0 848 85 86 87 Fax 41 0 44 931 63 85 41 0 21 637 43 33 Internet www kaba ch Kaba AG Hofwisenstrasse 24 CH 8153 Rumlang 41 0 848 85 86 87 41 0 44 818 91 91 Key registration Contents Introduction 4 Some information regarding the security of locking systems 4 What is a registered locking system 4 What is a secu2. Required fields User Manual Kaba SA CH 8620 Wetzikon Page 8 Subject to technical alterations Key registration Dag Note Ifthe group number on the card begins with BG do not change the group name as the system number is obvious If you own a card with the group number SG the group name must by changed as saving is not possible otherwise After Save and Next you are forwarded to the homepage 4 Homepage You are now on the registration system homepage which is divided into three main topic areas Personal data the Security settings area and the Administration area You will also find the address for your specialist partner here KARA universe Welcome to the registration of the key system WA1104 By means of teh registration you can register as the owner and configure security settings For orders please contact the responsible Kaba specialist partner Personal data Administration Owner s address s Administrate groups Management address al Show delegate keys Object address ait W Show cylinders Print registration data I Download keyplan Contact data of your specialist partner i a Address Kaba Testbereich Testadresse Security settings 7 Edit A M hleb hlstrasse 23 8623 Wetzikon i Switzerland Telephone Fax E mail v y v New Functions in the Online Key Registration Kaba 2014 All rights reserved 4 1 Personal data In the personal data area you are able to cha
3. below Copying The subgroup retains the right to manage its assigned keys and reorder via the spe cialist partner The system owner however also holds the authorisation to manage the keys and is able to reorder where necessary Delegating If you delegate keys they can only be managed and reordered by the appropriate subgroup For the system owner to retain the right to manage the keys they must be delegated back from the subgroup Information on how to delegate keys back can be found under Point 4 4 5 Please note the warning notification below Delegate keys Are you sure you want to delegate the selected keys to the selected group Group UG01126375 Wohnung 12 Keys W6 W7 Attention This action cannot be undone Example Subgroup UG01126375 Flat 12 retains the right to manage and repeat order keys W6 and W7 To implement this mark the keys concerned and then click Copy or Delegate KARA universe Registration gt gt show keys Show delegate keys On this page you see all keys of the locking system WA1104 To copy delegate keys to a subgroup first select the subgroup and then check the keys to copy delegate in the first column Afterwards click on Copy or Delegate Back UG01126375 Wohnung 12 nf Copy Delegate Kaba SA CH 8620 Wetzikon User Manual Subject to technical alterations Page 13 User Manual User Manual Page 14 If you call up the Display delegate
4. found keys to the following address Registered found keys will be returned to the owner immediately Kaba AG Found keys Postfach 8620 Wetzikon Kaba AG does not pass on information regarding found keys We are however obli gated to disclose information regarding found keys to official bodies such as the police 1 1 4 Contact person Your contact partner with regard to security documents and the registration of your locking system is your specialist partner You will find the contact details for our specialist partners at www kaba ch Sales amp Support Serach specialist partner or on the Registration portal on the homepage Kaba SA CH 8620 Wetzikon User Manual Subject to technical alterations Page 5 User Manual 2 Information regarding registration 2 1 Advantages of registering on the online portal By registering your locking system via the online partner you can configure the secu rity settings of your locking system yourself You decide who is allowed to repeat order keys and cylinders by handing out the access data Thanks to the security settings unauthorised people are not given any opportunity to order keys for your locking system In addition you are able to authorise additional people such as property owners to manage keys from one part of the property building project independently or together with you In addition we are able to return found keys for the system concerned and without time consuming
5. system or you can log in in future using only the key plan number the card code and a password 4 4 Administration 4 4 1 Managing subgroups You have the option of authorising one or several subgroups and managing one part of the key to your locking system independently This may be useful for example in a block of flats with multiple owner occupier flats Each property owner can as a subgroup manage his her key himself herself and reorder via a specialist partner Once you have allocated keys to the newly created subgroup the system administra tor address according to the basic card registry office will be sent the security card the subgroup card group no SG Kaba SA CH 8620 Wetzikon User Manual Subject to technical alterations Page 11 User Manual User Manual Page 12 4 4 2 Creating new subgroups KARA universe Registration gt gt Subgroups Administrate groups The following list shows all subgroup of the key system WA1104 Click on an icon in the column Action to view the keys assigned to the group or to view the registration information Groups that do not have any keys assigned can be deleted To create a new subgroup click on Create new subgroup Back Create new subgroup To create a subgroup click on the Administration area select Manage subgroups and then Create new subgroup Enter an informative name for the new subgroup and complete at least the compul sory address fields KARA un
6. you will receive a security card from your specialist partner which will enable you to register your locking system online If you have no internet access contact your specialist partner He she will gladly carry out registration of the system for you Registration portal access An information page is accessed via the internet www kaba ch Registering a key which provides initial information on the topic By clicking the line For key registration you are sent to the basic registration menu please have the follow ing documents ready e your personal security card e one key from your locking system to verify the registered number e the supplied security booklet to record the registered information Please transfer all the information from the card together with the stored information to the security booklet page 4 or print out the data under Registration data printout Kaba Solutions Key Systems Door Control Distribution Keyregistration Customer Service Terms Access control systems Safe locks Safes and Vaults Kaba portal Search specialist partner Search Software Partners Worth knowing Downloads Kaba SA CH 8620 Wetzikon Applications Product families Sales amp Support News amp Media Sales amp Support gt Key Systems Door Control gt Key registration Online key registration Why a key registration To guarantee a long term protection of your Kaba keys all the Kaba mast
7. appli ances 6 2 Lost TAN list See point 6 1 6 3 Forgotten password See point 6 1 6 4 Forgotten answer to security question See point 6 1 User Manual Kaba SA CH 8620 Wetzikon Page 16 Subject to technical alterations
8. er key systems with the exception of Kaba 8 are registered This means that Kaba knows who the legitimate owner of the master key system is To provide this degree of safety every Kaba gemini S Kaba 20 or Kaba star individual cylinder as well as every Kaba master key system is supplied together with a safety card containing a code This document determines the authorization requirements for any subsequent key orders thus providing an efficient protection against illegal repeat orders Advantages of a registration Once your installation respectively the associated keys have been registered you and no one else decides who can order which key This prevents unauthorized persons from procuring themselves duplicate keys for your master key system As an additional benefit the Found key tag is no longer necessary To be able to register the keys you should have the following documents ready Safety card accompanying brochure for entering the registered information and a key of the installation For key registration See Additional information on the right side Subject to technical alterations Working Kaba Contact Kaba AG Total Access Switzerland Tel 41 0 848 85 86 87 Mail info ch kaba com Further contact information gt Manual key registration PDF 536 KB Umstellung Sicherheitskarte_de_pdf POF 14 KB System requirements for optimum service PDF 214 KB Follow us 408580 Latest News S c
9. explanations directly to the registered owner of the system Moreover you are able to print out key plans and key and cylinder lists free of charge only possible with the basic group card 2 2 Reordering keys Repeat orders can only be placed by an authorised Kaba specialist partner The spe cialist partner can place his her orders via the Kaba portal in the online order system In order for your specialist partner to place an order he she requires the key plan number and the card code of your locking system If you have set an additional secu rity element questions answers password TAN you must of course inform your specialist partner of the necessary information We are able to deliver the material to a separate delivery address however invoicing must be carried out via your Kaba specialist partner 2 3 Procedure for a change of owner User Manual Page 6 In cases of a sale of the property a change of ownership of the locking system must also take place For this purpose the security card is handed over to the new owner together with the security settings We recommend that the purchaser resets all information immedi ately and creates new security settings If you have no internet access your specialist partner can make the abovementioned amendments for you Kaba SA CH 8620 Wetzikon Subject to technical alterations Key registration Registration of locking systems After installation of your locking system
10. iverse Create new subgroup Please enter a meaningful designation for the new subgroup and enter at least the required fekis of the address Click on Save afterwards As soon as keys are assigned to the group a secunty card is issued by Kaba and mailed to the address of the administration of the installation corresponding to registration of basic card Group name Tille Name First name Street Post code town Country Switzertand Telephone Mobile phone no E mail Required fields Then click on Save Once the group has been allocated keys a security card is issued by Kaba and is always delivered to the system administrator address according to the basic card registry office The administrator of the subgroup can now log in as the system owner However the administrator can only manage the locking system keys assigned to him her 4 4 3 Deleting subgroups You can delegate back all keys from the subgroup card to the basic group card The subgroup is then empty and can be deleted using the basic group card The subgroup card can be discarded if necessary Kaba SA CH 8620 Wetzikon Subject to technical alterations Key registration 4 4 4 Displaying delegating keys Using the command Display delegate keys in the Administration area you can allo cate keys to newly created or existing subgroups SAZ e Note Please note the difference between the commands Copy and Delegate detailed
11. keys function again you will see that the key con cerned has been delegated to the subgroup 4 4 5 Delegating back keys Delegated keys can only be managed by the corresponding subgroup If the system owner wishes to manage and reorder the keys himself herself the corresponding keys must be delegated back to the subgroup The subgroup must login using the subgroup card SG code Then mark and delegate back the desired key under Administration Display delegate keys The keys are no longer visible to the subgroup The empty subgroup cards can be deleted using the basic subgroup card KARA universe Registration gt gt show keys Show delegate keys On this page you see the keys of the locking system WA1104 for which the group UG01126375 is authorized To delegate keys back to the master group check them in the first column and click on Reverse delegate Back Reverse delegate E Keys Additional information Total produced Fa w6 Wohnung 6 4 E w7 Wohnung 7 4 Back Kaba 2014 All rights reserved 4 4 6 Displaying cylinder In comparison to the keys cylinders cannot be delegated to subgroups All subgroups are able to reorder all cylinders KARA universe Registration gt gt Show cylinders Show cylinders On this page you see all cylinders of the locking system WA1104 Cylinders cannot be delegated to subgroups All subgroups may order all replacement cylinders Back Cylinder Room Doo
12. nge the Owner s and Management and Object addresses You also have the option to print out your registration data here 3 Note If the object address is changed the data in the plan is also changed with Kaba Kaba SA CH 8620 Wetzikon User Manual Subject to technical alterations Page 9 User Manual 4 2 Security settings for order system In this area you are able to determine how access to the ordering system should be protected within the specialist partner portal To be able to order components for your locking system the specialist partner must in future log in with the security element you set for this area You have a choice between the following four security settings KARA universe Registration gt gt Security settings Security settings Edit the security settings of your group and click Save afterwards To get help for a setting click on the i icon Security setting for ordering system Security setting for registration Kaba is recommending additional transaction numbers TAN for login to Kaba is recommending an additional password for login to the the ordering system registration Only card code a same as ordering system D Card code and security questions Card code and password Card code and TAN Card code and password Action n a Action n a Only card code The specialist partner will log in using the locking system number and the card code Card code security questions You can pro
13. rity card 4 Found keys 5 Contact person 5 Information regarding registration 6 Advantages of registration on the online portal 6 Reordering keys 6 Procedure for a change of owner 6 Registration of locking systems 7 Registration portal access 7 Homepage 9 Personal data 9 Security settings for order system 10 Security settings for registration 11 Administration 11 Managing subgroups 11 Creating new subgroups 12 Deleting subgroups 12 Displaying delegating keys 13 Delegating back keys 14 Displaying cylinder 14 Key plan downloads 15 Signing out 15 FAQ Questions and answers 16 Lost security card What to do if you lose a key 16 Lost TAN list 16 Forgotten password 16 Forgotten answer to security question 16 User Manual 0000000 LL LL LL Kaba SA CH 8620 Wetzikon Page 3 Subject to technical alterations User Manual 1 Introduction 1 1 Some information regarding the security of locking systems User Manual Page 4 We wanted to provide you with a few basic facts below regarding the security of our locking systems 1 1 1 Whatis a registered locking system A registered Kaba locking system is protected against unauthorised reordering of keys or cylinders by a security card Only the person who owns the security card can authorise an order or grant authorisation to additional people for the reordering of cylinders and keys management of keys etc 1 1 2 Whatis a security card All new Kaba locking systems are supplied together wi
14. rnumber Total active 100 Haustire 2 101 Veloraum aussen 1 102 Heizung 1 103 Veloraum innen 1 wi Wohnung 1 1 w2 Wohnung 2 1 w3 Wohnung 3 1 Kaba SA CH 8620 Wetzikon Subject to technical alterations Key registration 4 4 7 Key plan downloads Using the basic group card you are able to download the key plan for the system con cerned in PDF format and create new documents in this area KARA Registration gt gt Show cylinders universe Download keyplan You can download the locking matrix and the list of all keys and cylinders of keyplan WA1104 in PDF Back File Date T wa1104 MTRX pdf 20 05 2014 11 26 T wa1104 SZLT pdf 20 05 2014 11 26 Generate new documents Back Kaba 2014 All rights reserved Note We recommend that you initially create new documents so that you always have the current key plan data 5 Signing out In the interest of the security of your locking system and in order to correctly lock data processing we recommend that you always log out of the registration portal using the log out button Logout english z KARA universe Kaba SA CH 8620 Wetzikon User Manual Subject to technical alterations Page 15 User Manual 6 FAQ Questions and answers 6 1 Lost security card What to do if you lose a key Please complete the application form for a new security card This is available on our homepage www kaba ch Sales amp Support Downloads Forms and other
15. th a security card which together with the previous functions also enables the system owner to manage his her locking system online and to generate repeat orders possible via a specialist part ner online via the order system Schliessanlage Serie Nr No plan de fermeture serie No piano di chiusura serie Key Plan serial No Schlussel Nr No cl No chiave Key No aruppen Nr No du groupe No gruppo G BGI 2345678 Code Code Codice Code 12345678 www kaba ch Basic group cards BG This security card is held by the proprietor and authorises all rights on the locking sys tem Subgroup cards SG We send the subgroups to the system administrator address according to the basic card registry office The subgroup is only able to see and manage one part of the key The security card replaces the key registration certificate or the signature card Sys tems that are protected by a key registration certificate or a signature card are not Kaba SA CH 8620 Wetzikon Subject to technical alterations Key registration automatically transferred to the security via the security card You can however request this change using the relevant form on our website www kaba ch V Note If more than one key registration certificate is available for this system the transfer can only take place if all the other certificates are also transferred to the security card ly IV 1 1 3 Found keys We request that you send all
16. urit Lausanne 2014 gt There are new developments for gt the Kaba star Cooperation between gt Swisscom LEGIC and Kaba Kaba elostar at the Quellenhof gt building in Rapperswil Segment on NFC in the gt Einstein programme Kaba KeyLink gt Guest room management gt User Manual Page 7 User Manual Then enter your locking system number and the card code and click Next KARA universe Welcome at Kaba Please enter your key system number and card code and click on Next Locking system number Serial locking Card code Next WA2020 The card code is located on the area of the card that must be scratched off When you log in for the first time you will be asked to enter your contact details Cor rect recording of the proprietor s address is one of the most important elements of the registration The information is recorded so that we are able to return found keys to the correct owners amongst other reasons KARA unive Registration gt gt Owner s address Owner s address Please check your address and complete missing information Click on Save to save your changes Group number BG00119987 First delivery date 28 04 20 Group name Anlage WA1104 Title mister gt Name Value required First name Value required Street Value required Post code town Value required Country Switzerland z Telephone Value required Mobile phone no Fax E mail
17. vide up to 3 questions and the corresponding answers In addition to the locking system number and card code the specialist partner must answer your ques tions correctly Card code TAN You generate a new TAN list Your specialist partner is only able to log in if he she enters the locking system number the card code and a TAN number that has not yet been used Print the TAN list out and store it in a safe place After you have entered the security settings you must save them User Manual Kaba SA CH 8620 Wetzikon Page 10 Subject to technical alterations Key registration Note We recommend that you generate a PDF document via the command This can be stored electronically and subsequently forwarded to your specialist partner via email Once only one TAN number remains you are not able to order any additional repeat keys The system will display the message Only one TAN available Please use the group administration area to generate a new TAN list If a TAN list already exists and you generate a new one the codes on the existing list become invalid Card code password You set a password The specialist partner logs in using the locking system number and the card code and must also enter the correct password eo Note Online help is available via the i icon 4 3 Security settings for registration You select either the same security settings for logging in to the registration portal as for logging in to the order
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