END USER MANUAL PROJECT SYSTEMS Project Budgeting
Contents
1. E Lev WBS element Budget Tra Planned total Version 1 h m 0021 INR 29 000 000 00 0021 C INR 29 000 000 00 0021 C COY INR 29 000 000 00 0021 C COY ELE 1 000 000 00 INR 1 000 000 00 0021 C COY ERE 1 000 000 00 INR 1 000 000 00 0021 C COY FAB 27 000 000 00 INR 27 000 000 00 0021 C COV PEN INR M0021 C COY PIL INR M0021 C COY REI INR 0021 E INR N O024 P INR Totalling up Budget Values This helps to roll up the budget from Lower WBS to higher WBS The Budget at lower WBS should be within the limit of Too WBS Go to Edit gt Total up Last changed on Last changed by 03 07 2010 Parvati N 9 of 55 END USER MANUAL Project NAVODAYA PROJECTS Area Project Systems _ Project Budgeting d ESSAR o Budget Edit Goto Settings Extras System Help Select SG ChB DHHS Ela Oe Show Hide 5 Chang quem BS Element Overview 2 Copy View Shift F1 Proj Def Ds Matix Project EPC roj Def allx Project Delete Shift F 2 Period Cancel F12 JE Lev was element Budget Planned total Version 1 Cumulative Remain M 0021 INR 29 000 000 00 M 0021 C INR 29 000 000 00 M 0021 C COV INR 29 000 000 00 M 0021 C COY ELE 1 000 000 00 INR 1 000 000 00 M 0021 C COY ERE 1 000 000 00 INR 1 000 000 00 M 0021 C COY FAB 27 000 000 00 INR 27 000 000 00 M 0021 C COV PEN M 0021 C CO2. E Release Edit Goto Settings Extras System Help A Select pG CARRIS H0ZI EE OQA Show Hide _Change Total Up Fg FEA Revaluate Proj Def Period Matix Project EPC Delete ji 128 000 000 00 4 128 000 000 00 z 4 M 0021 C COY PEN 4 M 0021 C COY PIL INR 4 M 0021 C COY REI INR 2 M 0021 E INR 4 fej2 m 0021 P INR z Ce E gt VEE gt PNADAR PE sreccqas INS A start i E z IE Change Release WBS SAP Easy Access SAP Easy Access Ee SAP Library Costs Win bw 9 Project Budget Comp Zap s screen grabber 7 K E 4 03 PM Below Screen appears Select Current Budget Vie Text 01 Distributed U Distributable U3 Cumulative 04 Remainder U5 Planned total UB Previous year Assigned Percenta qe Overwrite Add 80 of amount from Current Budget Column will get copy under release column Last changed on Last changed by 03 07 2010 ParvatiN 19 of 55 END USER MANUAL pr m ESSAR Project NAVODAYA PROJECTS Area Project Systems Proj Def M bO21 Matix Project EPC Period 0 Overall E m a OR 128 000 000 00 eoezi O ONR 2B 000000 O O N a921 C c0V INR 128 000 000 60 102 460 000 00 162 400 009 00 M 0021 C COV ERE 809 000 90 INR 1 000 000 60 889 000 00 MF i MF MF nce half alao M 0021 C COW FAB 21 600 000 00 27 000 000 oe a 21 600 000 00 4 M Go21 C COW PIL
3. Reconstructing the Data base lt is necessary to reconstruct the database for getting correct report after running activates budget availability control function Only authorised user will have access to this transaction Transaction CJEN Enter project number Reconstruct Project Info Database Oy ety EE Tg E S A DB profile FF DB profile ep Status Project M 002 to gt Metworkiorder to gt Processing Options Background processing v Error log e Test run Object list Delete e Detail list Tick check box Error log object list detail list Press execute Last changed on Last changed by 03 07 2010 Parvati N 30 of 55 END USER MANUAL Project NAVODAYA PROJECTS Area Project Systems Project Budgeting Reconstruct Project Info Database d ESSAR o D o oO lt O 3 0 os a0 oe re no gt O co Ss o oO ct h Oo Q w ct w w wo oO O z oO ct wo z5 a oO wo w a na 5 o Lu oO LF ct M gt w c x D mj m oO oO ri m vu C i NWA 4000340 6010 o882 1 j1 2010 KPPS jo jo INR 18 INR 1 33 000 000 00 33 000 000 00 NWA 4000340 0010 0002 j4 1 2010 RRL jo JINR 18 TNR 1 330 000 00 330 000 00 WBS M 0021 0002 j1 P 20t0 STR j1 joo j JINR INR 1 0 00 0 00 WBS M 0021 2 T J KSP 1 Bf jI INR 1 0 00 0 00 WES M 0021 2 eao
4. E 7 Construction Phase M 0021 C e 7 i b A Electrical Wort M 0021 C COV ELE Basic data Dates Assignments Control User fields Administr Superior Progress Long text A Equipment ere M 0021 C COY ERE Structural Fabi M 0021 C COV FAB Proj type Short ID M 0021 C COV Piping Erectioi M 0021 C COV PEN Priority z Proj summarization amp Piling M 0021 C COV PIL Status A Eee IBS Eel RG Se eae System Status PREL BUDG AYAC Engineering Phase M 0021 E BUDE 7 A Procurement Phase M 0021 P User status Availability Control amp Tolerance Limit Availability Control When budget gets released against WBS AVAC status gets active for that WBS This means when user try to create a PR or post values more than the budget available system will give error message This error message is control through the tolerance limit which is set for the Budget Profile Budget Profile is a control parameter for budgeting The tolerance limit sets for EPIL projects are a At 80 When budget gets exhausted till 80 warning message will be issued b At 90 When budget gets exhausted till 90 a mail will go the person responsible c At 100 When budget gets exhausted till 100 system will give error message Last changed on Last changed by 03 07 2010 Parvati N 24 of 55 END USER MANUAL Project NAVODAYA PROJECTS Area Project Systems CCC Project Budgeting a ESSAR Budget Document During budgetin
5. Total up the budget to higher WBS Go to menu Edit gt Total Up E Release Edit Goto Settings Extras System Help v Select gt PGA OA es 5 9 0 89 lal e e Show Hide alan Z Revaluate Copy View Shift F 1 Proj Def x i Matix Project EPC a a Lalo Shift F2 Period pi Cancel F12 E Lev WBS element Release Tra Currenthudget Distributed _ _ Distributable _ Plann M 0021 INR 128 000 000 00 3 000 4 M 0021 C INR 128 000 000 00 3 000 7 M 0021 C COV INR 128 000 000 00 102 400 000 00 102 400 000 00 000 M 0021 C COV ELE 80 000 000 00 INR 100 000 000 00 50 000 000 00 000 M 0021 C COV ERE 800 000 00 INR 1 000 000 00 800 000 00 000 M 0021 C COVY FAB 21 600 000 00 INR 27 000 000 00 21 600 000 00 7 000 M 0021 C COY PEN NR 0021 C COV PIL INR M 0021 C COY REI INR M 0021 E INR 4 M 0021 P INR i UD a lt gt PINAR GS sreccaas jin 17 A start E E Change Release WBS SAP Easy Access SAP Easy Access E SAP Library Costs Win ba 9 Project Budget Comp Zap s screen grabber 7 of Budget from lower level WBS will total up to Top WBS ast changed on ast changed by 03 07 2010 Pavin OOOO S SSS 20 of 55 END USER MANUAL Project NAVODAYA PROJECTS Area Project Systems Project Budgeting Change Release WBS Element Overview Proj Def M
6. Form Costs Budg ActCmmt Last changed on Last changed by 03 07 2010 Parvati N 46 of 55 END USER MANUAL Project NAVODAYA PROJECTS Area Project Systems Project Budgeting a ESSAR BUDGET UPDATES T code S_ALR_87013560 Budget updates Selection Budget Updates Project H 0021 to IEJ WBS Element fo Networkforder to gt Activity l too gt Materials in network to m Execute Execute Drilldown Report Budget Updates Selection date Budget Updates Current data 14 07 2010 11 46 27 ae Object Y PRJM 0021 D 0 128 000 000 10 000 100 0 128 009 900 102 400 000 Val category v WBS M 00 0 D 128 000 000 10 000 100 0 128 009 900 102 400 000 Period year gt WBS M 0 0 128 000 000 10 000 100 0 128 009 900 102 400 000 Trans Curren Result D 0 128 000 000 10 000 100 0 128 009 900 102 400 000 Business Trar LL ee A CIO Lead column Orig bud Supplement Return Transfer Curr Bdat Release Overall values 128 000 000 10 000 100 0 128 009 900 102 400 000 Previous years 0 0 0 0 0 0 2010 0 10 000 100 0 9 900 0 2011 0 0 0 0 0 0 2012 0 0 0 0 0 0 2013 and following 0 0 0 0 0 0 Total of years 0 10 000 100 0 9 900 0 Carme Cacte Diudant i Indata Report display totals records for supplements returns and transfers for projects Last changed on Last changed by 03 07 2010 Parvati N 47 of 55 END USER MANUAL Project NAVODAYA PROJE
7. KBUD Bf INR JINR 1 100 000 000 00 100 000 000 00 WBS M 0021 C COY ELE 0002 45 P KBER jo a 88 INR INR 1 80 000 000 00 80 000 000 00 Budget Reset Budgeted Status This transaction code is used to reset the status BUDG on WBS Only authorised user will have access to this transaction Transaction code OPSX Enter project definition WBS Check Budgeted Status and Reset if Necessary r a Clee er i LC a E E TOIECT MANAGEMENT selecions OH Brote UOLUIT TT Test Run Detail List Execute in test mode with detail list Last changed on Last changed by 03 07 2010 Parvati N 31 of 55 END USER MANUAL Project NAVODAYA PROJECTS Area Project Systems Project Budgeting a ESSAR Check Budgeted Status and Reset if Necessary WES Element Processing Test Run x Detail List Wo status changes were carried out The following WES elements are budgeted status unchanged M 02 EFC Froject M 01 C Construction Phase M 0021 C C0Y Coke Oven Battary M GG21 0 COW ELE Electrical Works M gg21 C CO0Y ERE Equipment erection M OO21 C COW FAB Structural Fabrication The following WES elements are not budgeted M 0021 C C0Y FEN Piping Erection Works M 0021 C C0Y FPIL Piling M O021 C COV REI Refractory amp Insulation M HO21 E Engineering Phase M 0021 F Procurement Phase M G21 F BLF Blast Furnace M O021 P BLF MES Mechanical Static Material M Ob21 P BLF
8. b CJ Project b J Documents gt C3 Notifications b J Collaboration gt Financials CJ Planning CJ Budgeting LJ Actual Postings J Period End Closing _y Year End Closing Go CJCO Budget Carrforvard F FFF Last changed on Last changed by 03 07 2010 Parvati N 53 of 55 END USER MANUAL Project NAVODAYA PROJECTS Area Project Systems Project Budgeting ee T Code CJUCO a ESSAR Carrying Forward Project Budget Project Management Selections OB profile Predefined Project PC1 012 to gt Parameter Sender fiscal year eWE Document date 24 03 2009 Processing options e Test run e Detail list Enter the project PC1 012 for which the budget has to be carry forward Range of project can also be given in this options and execute Enter sender fiscal year i e from year 2008 carry forward budget to fiscal year 2009 Processing options Test Run amp Detail list as shown above Press the button Execute Carrying Forward Project Budget Test run Sender fiscal year 2008 Document date 24 03 2009 Project PC1 012 Short text test_carry forward Number of WBS elements selected 2 Number of WBS elements with budget 2 Number of WBS elements for which carryforward possible 1 Number of error messages that occurred No carryforward calculated carryforward 0 PC1 012 1 2 000 00 2 000 00 0 00 0 00 0 00 0 00 PC1 012 0 00 2 000 00 2 000 00 0 00 0 00 0 00 Erro
9. system will display the details as shown below a ESSAR Display Document Document number 100000228 Document Date HY OF 2010 Controlling Area r000 Project Business Group Version tI Text Marne BUDGET RELEASE 80 Text Itm WBS Element Year Acty Amount 001 M 0021 C C0OY ELE Fel BH 000 000 00 INR Hb2 M 6021 C COV ERE Fel SHH 800 08 IWR HO3 M 0021 C COV FAB Fel 21 600 000 00 INR O64 M bb21 C0 Coy Fel 102 400 000 00 INR 005 M 0021 C Fel 102 400 000 00 INR HOG M o021 Fel 102 400 000 00 INF Last changed on Last changed by 03 07 2010 Pavin OOOO S SSS 28 of 55 END USER MANUAL Project NAVODAYA PROJECTS Area Project Systems Project Budgeting a ESSAR Budget Activate Availability Control If budget check not works properly we have to activate availability control Only authorised user will have access to this transaction Transaction Code CJBV Project Availability Control Background Job Activation Project Management Selections OB profile OOOU00000001 Project H 0021 to e Detailed log Enter project number click on detailed log Press execute e System pops up below screen with message Project Availability Control Background Job Activation Availability control already active Moet Last changed on Last changed by 03 07 2010 Parvati N o d O 29 of 55 END USER MANUAL Project NAVODAYA PROJECTS Area Project Systems Project Budgeting a ESSAR
10. save button System saves the budget values and a document posted message appears on the status bar as shown below g Document 0100000224 posted Note For Project except Capex Project budget assignment can be overall or annual Annual budgeting is only for reporting purpose Budget check will happen on Overall budget For capex project budget assignment is Annual amp budget check also Annual Last changed on Last changed by 03 07 2010 Parvati N 11 of 55 END USER MANUAL Project NAVODAYA PROJECTS Area Project Systems L Project Budgeting a ESSAR Display Project Budget Purpose Display budget assigned to project Prerequisites Project with budget assignment Menu Path Use the menu path s to begin the transaction Select Logistics Project System Project Financials Budgeting Original Budget Display CJ31 Transaction Code CJ31 Cy cist E Enter the CJ31 in the Transaction command and press the OK button or Enter Enter Project number Display Original Budget Initial Screen Project Def M 00 WBS Element CUrency Press Enter Last changed on Last changed by 03 07 2010 Parvati N 12 of 55 END USER MANUAL Project NAVODAYA PROJECTS Area Project Systems _ CC Project Budgeting Display Original Budget WBS Element Overview fe Annual Overview Proj Det M HO21 WWatix Project ERC Period 0 Overall E a l a ESSAR WES
11. 0021 Matix Project EPC Period o overall a ESSAR 0021 102 400 000 00 INR 128 000 000 00 102 400 000 00 000 j2 M 0021 C 102 400 000 00 INR 128 000 000 00 182 400 000 00 oga e M 0021 C COY 102 400 000 00 INR 128 000 000 00 102 400 000 00 3 000 i 4 M G021 C COV ELE 80 008 800 00 INR 100 000 000 00 80 008 000 00 1 008 4 M G021 C COV ERE 800 880 00 INR 1 000 000 04 600 000 00 000 4 M G021 C COV FAB 21 608 000 00 INR 27 888 000 88 21 600 000 00 000 4 M G021 C COV PEN INR gal a LY Check complete Mo errors detected Click on System will give the message_ a save System will give the document number Document 0100000229 posted Note Budget release amount should be less than or equal to the current budget Last changed on Last changed by 03 07 2010 Parvati N 21 of 55 END USER MANUAL Project NAVODAYA PROJECTS Area Project Systems Project Budgeting a ESSAR Display Budget Release Purpose Display budget release to the project Prerequisites Project against which budget is released Menu Path Use the menu path s to begin the transaction Select Logistics Project System Project Financials Budgeting Release Dispaly CJ33 Enter project number Display Release Initial Screen Release Project Def M O21 WBS Element CURE Press enter Last chang
12. Code CJ32 E Project System b Basic Data b CJ Project b J Documents gt CO Notifications b J Collaboration 5 Financials b CJ Planning T E Budgeting b J Original Budget b CJ Supplement b CI Return H CJ34 Transfer 7 Release ee fo 0133 Display Last changed on Last changed by 03 07 2010 Pavin OOOO S SSS 17 of 55 END USER MANUAL Project NAVODAYA PROJECTS Area Project Systems Project Budgeting Enter Project number a ESSAR Change Release Initial Screen Release Project Det M 0021 WES Element Currency o Press enter Change Release WBS Element Overview z Proj Def M 0021 Matix Project EPC Period 0 Overall afale Eh m o0z21 INR 128 000 000 00 El m 0021 C INF 126 000 000 00 Wig M 0021 C COY INR 129 000 000 00 4 M G24 C COW ELE INR 100 000 000 068 i M 0021 C COV ERE INR 1 008 000 00 Ep M 0021 C COV FAE INR 27 000 000 00 Ep M 0021 C COV PEN INR Ep M 0021 C COV PIL INR 4 M 8821 C COvV RE INR Current budget is the budget assigned to the Project As per the requirement 100 or Partial budget can be released Release Partial budget Select the WBS amp Go to Edit gt Copy View Last changed on Last changed by 03 07 2010 Parvati N 18 of 55 END USER MANUAL Project NAVODAYA PROJECTS Area Project Systems _ Project Budgeting al ESSAR
13. END USER MANUAL ate ESSAR Project NAVODAYA PROJECTS Area Project Systems Project Budgeting Change supplement WBS Element Overview Proj Det M OG21 Watix Project EPC 0 overall m E Period E Lev WBS eleme Suppleme Tra Distributed Oistributable Eh men O R O12 Ee mons O O Oo om eO j M 0021 C COV 128 000 000 00 44 i E M B021 c cov ELE 1 INR o e 4 M 0021 C COY ERE INR 088 888 4 M 0021 C COY FAB INR 2 888 800 8 W m ee21 c cov PEN f o o oG G e21 c cov PIL INR S O momi Distribute 10000 from WBS M 0021 C COV ELE having distributable value to WBS M 0021 C COV ELE 1 Change Supplement WBS Element Overview Proj Det M HGS Matiz Project ERC Periad 0 Overall 5 Overall E E Lev MBS element Supplemen Tra Distribute yistributable Ac cji fel Bee f O Ee wooo R128 000 000 00 Fis W oozi c cov SINR 128 000 000 00 Ele n 0021 6 c0v ELE R 10 000 00 88 990 000 00 5 W oo2i C cOv ELET 16 000 00 NR OO 10 00000 a Woozt c cov ene OO ROBO a We0021 C 00 FAB OO a maBet c c0v PEN O MAST eni PTI aa which should give Now check the consistency of the values by clicking the button Check complete No errors detected NO errors NCSsAaoeC Last changed on Last changed by 03 07 2010 Parvati N 36 of 55 END USER MANUAL Project NAVODAYA Area Project Systems L Project Budgeting a ESSAR PROJECTS Save the val
14. element Current budget Distributed Distributable Planned ti ye m o021 EORNA INR 29 000 000 00 29 000 000 00 oga 33 150 Elz m 0021 c 29 000 000 00 INR 29 000 000 00 29 000 000 00 0 00 33 000 Eh o M 0021 c c0Y 29 000 000 00 INR 29 000 000 00 29 000 800 08 0 00 33 000 EE N 0021 C COV ELE 1 000 000 00 INR 1 000 000 00 0 00 1 000 000 00 33 000 Ep 0021 C COV ERE 1 000 000 00 INR 1 000 000 00 0 00 1 000 000 00 Ep N 0021 C COV FAB 27 000 000 00 INR 27 000 000 00 0 00 27 000 000 08 i N 021 C CO PEN INF 4 M 021 C COW PIL INF Eg N 0021 C COV REI INF 2 M 0021 E INF jz M 0021 P INR 150 LILI System will display budget in display mode Following details will get displayed Current budget consists of the original budget supplements returns and transfers Distributed budget The distributed value results from the budget distributed to subordinate objects Distributable budget The distributable value is the difference between the current budget and the distributed value It is budget which is yet to be distributed Assigned consists of commitment and actual postings Plan total is the annual or overall plan value Releases are the value of the released budget Last changed on Last changed by 03 07 2010 Parvati N 13 of 55 END USER MANUAL Project NAVODAYA PROJECTS Area Project Systems Project Budgeting Entering Budget Texts Pur
15. hierarchy are carried out by means of a supplement or a return b Since Budget check is at Budget release whatever budget update done against WBS accordingly the changed need to be done in Budget release function Last changed on Last changed by 03 07 2010 e A E END USER MANUAL Project NAVODAYA PROJECTS Area Project Systems VC Project Budgeting S O BUDGET REPORTS a ESSAR Use this procedure to access various project Reports Trigger Reporting Prerequisites Project Data to be entered Menu Path Use the menu path s to begin the transaction Select Logistics Project System Information System gt Financials gt Budget Related gt S_ALR_87013558 v i Project System J Basic Data J Project LJ Documents CJ Notifications LJ Collaboration J Financials LJ Progress CJ Dates J Resources CJ Material _y Information System gt C3 Structures b J Claim 45 Financials ea 6 ALR _87013531 CostsiRevenuesfExpenditures Receipts Costs b J Plan Based T E Budget Felated H2 S_ALR_87013556 Funds Overview a S ALR 87013557 BudgetActualMariance ea S ALR _ 87013558 BudgetActualiCommitnentRem PlanvAssi fA 6 ALR 87013559 BudgetiDistributed Plan Distributed ea S ALR 6S 013560 Budget updates K2 S5S_A ALR_87013561 Availability Control Bae ee Ae ee ww iw Se oe e Last changed on Last changed by 03 07 2010 Pavin OOOO S SSS 75 of 55 d r END USER MANUAL ESSA Project NAVODAYA PR
16. 2 1 P STR INR INR 2 1 000 000 00 1 000 000 00 WES M 0021 0002 j1 P 2010 s0S RKS 1 Bf JINR 18 TNR 2 1 000 000 00 1 000 000 00 WBS M 0021 oo82 j1 P 2010 STR j2 j JIN R JINR 1 8 00 0 00 weS M 0021 2 TP KSTP_ 2 j jI JINR 1 0 00 0 00 WBS M 0021 0002 HP KBD Bf INR JINR 1 0 00 0 00 WES M 0021 0002 45 P Pf KBER joa INR JINR 1 0 00 0 00 WBS N 0021 C 0002 P 2010 STR TOR INR INR 1 0 00 0 00 WBS M 0021 C jego2 j1 P YF JKSTPE_ f4 Bf JI R JINR 1 0 00 0 00 WBS M 0021 C 0002 j1 P 20t0 STR j2 joo INR INR 1 0 00 0 00 WBS M 9021 C 002 JIJR f Jo KSP j2 OB INR JINR 1 0 00 0 00 WES M 0021 C 0002 MJP j KBUD NR JINR 1 0 00 0 00 WBS M 0021 C 0802 45 P KBER jO Hf J IN R JINR 1 0 00 0 00 WBS M 0021 C COY go2 j1 P 2010 KSTR j1 j JIN R JINR 1 0 00 0 00 WBS M 9021 C COV eooz2 j1 P PKR A Bf JINR JINR 1 0 00 0 00 WBS M 0021 C COY jogo2 j1 P 2010 JKSTP_ j2 j JIN R JINR 1 0 00 0 00 WBS M 0021 C COY eee2 T P j j KSTRP 2 Bf JINR TIN 1 0 00 0 00 WBS M 0021 C COY 0002 j41 P KBUD j joa JINR JINR 1 0 00 0 00 WBS M 0021 C COY 002 45 P KBER Hf JINR JINR 1 0 0 WBS M 0021 C COV ELE 002 1 P J KSTP 1 OB INR J TIN 1 100 000 000 00 100 000 000 00 WBS M 0021 C COV ELE 0002 j1 P 2010 CON JRKP1 j1 OB JINR 18 TNR 1 100 000 000 00 100 000 000 00 WBS M 0021 C COV ELE 0002 41 P
17. 21 C COV ELE 33 000 000 50 M 9021 C COV ERE M 0021 C COY FAB M 0021 C COY PEN M 0021 C COY PIL M 0021 C COV REI M 0021 E M 0021 P 150 000 00 CoC E A I PIADAR Eel srecegas fins A start eB IE Change Original B f SAP Easy Access x Microsoft Excel Us SAP Library Projec SAP PS Question 5 6 9 Project Budget Zap s screen grabber ec a OM 11 51 ast changed on ast changed by Versions io OO iP 03 07 2010 Pavin OOOO S SSS 6 of 55 END USER MANUAL Project NAVODAYA PROJECTS Area Project Systems Project Budgeting Select Version 1 a ESSAR or Version Version wersion Oserpin Press enter system will display the Planned Cost under Planned Total Version 1 Column Change Original Budget WBS Element Overview i fe Tali rp ye cs es fF Ee Ae Me LT Proj Det M 8214 Matix Project EPC Period 0 Overall Fy ayy rd J J Lie fe Pattee Le tal E fn E Lev vwes rit INR 28 808 888 8 INR 1 088 088 08 Judge 11 29 000 000 00 p T i c Hl a BIETTIE M 0021 C COV FAB INR 27 080 800 80 M 0021 C COY PEN Copy the Planned Cost as Budget Select the WBS Go to Edit gt Copy Views Last changed on Last changed by 03 07 2010 Parvati N 7 of 55 END USER MANUAL Project NAVODAYA PROJECTS Area Project Systems _ Projec
18. 7 000 000 00 D M 0021 C COY PEN IN mM M 0021 C COY PIL IN M 0021 C COY REI IN 2 M 0021 E In LL EE am Against WBS M 0021 C COV ELE 1 the distributable budget is 20 000 We will return 10 000 to its top WBS M 0021 C COV ELE having distributable value as 99 990 000 00 Change Return WBS Element Overview Proj Def M 0021 Matix Project EPC Period D Overall Z l gt FE m an21 IM 128 010 000 00 128 010 000 00 j m a021 c IN 128 010 000 00 128 010 000 00 TER M 0021 C COY IN 128 010 000 88 128 010 000 00 El 0021 C COY ELE N 100 010 000 08 10 000 00 100 000 000 00 3 0 EE 0021 C COY ELE 1 10 000 00 IN 10 000 00 10 000 00 0021 C COY ERE IN 1 000 000 00 1 000 000 00 M 0021 C COY FAB IN 27 000 000 00 27 000 000 00 0021 C COY PEN IN M 0021 C COY PIL IN M G021 C COV REI IN m wo nanna r ika When amount 10 000 is returned from WBS M 0021 C COV ELE 1 to its top WBS M 0021 C COV ELE the distributable value as 99 990 000 00 changed to 100 000 000 00 This process helps to return the budget from lower WBS to its Superior WBS Last changed on Last changed by 03 07 2010 Parvati N 40 of 55 END USER MANUAL Project NAVODAYA PROJECTS Area Project Systems L Project Budgeting a ESSAR Consistency of the values can be checked by clicking the button El And save the values by clicking the save button H A docum
19. CTS Area Project Systems Project Budgeting a ESSAR Commitment amp Budget Carry forward To carry forward the Budget for Annual budgeted Projects project commitments carry forward activity is to be completed Project Commitment Carry Forward Function used for projects having budget profile as annual Purpose Use this procedure to carry forward commitment values that are still open into the first period of the next fiscal year Prerequisites Project Data to be entered End of the fiscal year Menu Path Use the menu path s to begin the transaction Select Logistics Project System Financials gt Year End Closing gt Carry Forward Commitment Hints Press F1 for Help Press F4 for getting input values R Required O Optional C Conditional Procedure Last changed on Last changed by 03 07 2010 Parvati N 48 of 55 END USER MANUAL Project NAVODAYA PROJECTS Area Project Systems Project Budgeting ke COJ MPa ea a POPE se i Project System b J Basic Data b C Project b 9 Documents gt C3 Notifications b J Collaboration s E Financials b CJ Planning b J Budgeting b J Actual Postings b CJ Feriod End Closing v E YearEnd Closing a ESSAR H CJCO Budget Carrforvard T Code CUCF JH Shik 500a Hel ow Fiscal year close Carry forward commitment Project PC1 012 to gt e Include orders Network to gt Parameter Carry forwar
20. END USER MANUAL Project NAVODAYA Area Project Systems Project Budgeting a ESSAR PROJECTS PROJECT SYSTEMS Project Budgeting Last changed on Last changed by Parvati N o d O 1 of 55 03 07 2010 Parvati N END USER MANUAL if ESSAR PROJECTS Project NAVODAYA Area Project Systems Project Budgeting DATE OF DESCRIPT REASON FOR CHANGE REVIEWED RELEASE REVISION ION OF CHANGE MADE BY BY D BY CHANGE Versin J T e O S S S Revision Last changed on Last changed by 03 07 2010 END USER MANUAL Project NAVODAYA PROJECTS Area Project Systems pC Project Budgeting Project Budgeting a ESSAR Purpose Use this procedure to assign the budget to the project The budget is the approved and binding cost framework for a project within a particular period of time Prerequisites WBS structure to be created Cost planning done Planned will become the reference for budgeting Menu Path Use the menu path s to begin the transaction Select Logistics Project System Project Financials Budgeting Original Budget Change CJ30 Transaction Code CJ30 Hints Press F1 for Help Press F4 for getting input values R Required O Optional C Conditional Procedure The Project Budgeting transaction can be opened from Option i Menu Last changed on Last changed by 03 07 2010 Parvati N 3 of 55 END USER MANUAL Proje
21. MES VSL YSL Vessels M G21 P BLF MER Mechanical Rotary Material system will display the details as shown above Since for this project status is correctly assigned against wbs no status changes were carried out system will also display the WBS for which no budget assignment is done After executing in test mode execute the transaction without test mode for resetting the BUDG status Last changed on Last changed by 03 07 2010 Parvati N 32 of 55 END USER MANUAL Project NAVODAYA PROJECTS Area Project Systems Project Budgeting a ESSAR Budget Updates Purpose Use this procedure to budget updates i e budget supplement budget return or budget transfer from one WBS element to the other WBS element Trigger Perform this procedure when the budget requirement during project execution Prerequisites WBS elements should be created Menu Path Use the menu path s to begin the transaction Select Logistics Project System Financial Budgeting Transaction Code CJ37 Cj36 CJ34 CJ35 CJ38 Hints Press F1 for Help Press F4 for getting input values R Required O Optional C Conditional Last changed on Last changed by 03 07 2010 Parvati N 33 of 55 END USER MANUAL Project NAVODAYA PROJECTS Area Project Systems Project Budgeting SY Project System b EI Basic Data gt EJ Project gt Ei Documents gt Ei Notifications gt E Collaboration T Sy Fi
22. OF 2018 Text Name Budget ASSIGNMENT Text Budget ASSIGNMENT BY PARVATI Below Message appears click enter Last changed on Last changed by 03 07 2010 Parvati N 14 of 55 END USER MANUAL af ESSAR Project NAVODAYA PROJECTS Area Project Systems Project Budgeting Enter new text BUDGET ASSIGNMENT create text Yes screen for long text entry will appear enter long text Change Budget planning projects BUDGET ASSIGNMENT Language EN ay SAP f Cut Ea Find H Reset Paragraph Format rel Research Translation Screentip E Frint Layout 53 Copy wae Replace aay Reset Character Formatting A Le Translate E Set Language t Fe Paste k Select aN Styles Paragraph aac Q Thesaurus tea Word Count Clipboard Editing Styles Proofing View 1 2 3 4 5 l 6 T Bot Budget Assignment to the Project M 0021 Budget reference is Planned cost done in Version 1 Save the data System will give message ga Text BUDGET ASSIGNMENT language EN was saved Go back amp Save again Last changed on Last changed by 03 07 2010 Parvati N 15 of 55 END USER MANUAL Project NAVODAYA PROJECTS Area Project Systems CCCs Project Budgeting d ESSAR System Status Budgeted After you allocate budget to a WBS element for the first time the system status budgeted is set against the WBS The system status remains if you remove the budget from the WBS element l
23. OJECTS Area Project Systems Project Budgeting Budget Actual Commitment Enter Database Profile as 000000000001 Plan Version 0 Selection Budget Actual Commitmt Rem Plan Assigned Project Management Selections 08 profile OOO000000001 Project meat ta 7 A Networkforder to gt Activity to gt Materials in network jt o N Report selections Plan version i PlanfAct Version Execute Execute Drilldown Report Budget Actual Commitmt Rem Plan Assigned Hb amp Baers oe Header Selection dste Plan Act Version Plan version Navigation P N A Object PRJM 0021 Matix Project EPC 9 900 661 000 2 000 32 340 000 33 003 000 32 993 100 Val category I WBS M 00 EPC Project 9 900 661 000 2 000 32 340 000 33 003 000 32 993 100 Trans Curren gt WBS M Construction Phase 9 900 661 000 2 000 32 340 000 33 003 000 32 993 100 Business Trar 4 Result 9 900 661 000 2 000 32 340 000 33 003 000 32 993 100 Periodiyear e Lead column Budget Actual Commitment RemoOrdPlan Assigned Available Overall values 128 009 900 661 000 2 000 32 340 000 33 003 000 95 006 900 Previous years 0 0 0 0 0 0 2010 9 900 661 000 2 000 32 340 000 33 003 000 32 993 100 2011 0 0 0 0 0 0 2012 0 0 0 0 0 0 2013 and Following 0 0 0 0 0 0 Total of years 9 900 661 000 2 000 32 340 000 33 003 000 32 993 100
24. V PIL M 0021 C COV REI M 0021 E M 0021 P PNADAR a sreccgas INS __ A start e0 IE Change Original B SAP Easy Access x Microsoft Excel Us x Microsoft Excel Bo SAP Library Costs 9 Project Budget Zap s screen grabber M OM 1 11PM Total up screen appears Le Total up el Annual values from GG to 215 e Total values Press enter system will roll up the Budget from lower WBS to Top WBS Bottom up Last changed on Last changed by 03 07 2010 Parvati N 10 of 55 END USER MANUAL Project NAVODAYA PROJECTS Area Project Systems Project Budgeting Change Original Budget WBS Element Overview Proj Def M 0021 Matix Project EPC Period O Overall E 4 gt a ESSAR E Lev WBS element Budget Tra Current budget Distributed Distributable Ef m 09021 29 000 000 00 INR 29 000 000 00 29 000 000 00 Ej2 m 0021 C 29 000 000 00 INR 29 000 000 00 29 000 000 00 Ei H 0021 C COY 29 000 000 00 INR 29 000 000 00 29 000 000 00 4 M 0021 C COV ELE 1 608 000 00 INR 1 000 800 00 1 888 00 4 M 0021 C COV ERE 1 600 000 00 INR 1 000 000 00 1 008 G00 4 M G021 C COV FAB 27 000 000 00 INR 27 000 000 00 27 O88 O00 4 M G021 C COV PEN INR 4 M 0021 C CO PIL INR 4 M 0021 C COV REI INR 2 M O021 E INR fj2 M 0021 F INR ae ga Check complete Mo errors detected Click on System will give the message Save the budget values
25. ansfer the budget from One WBS to another within same project or from One WBS to another of different project Transaction CJ34 Transfer Budget Initial Screen ra Document Date 14 07 2010 Template Sender year 2010 Receiver year 2010 Overall values too Text Mame Text Select the Overall Values too Enter sender year amp receiver year click the button or ENTER This will take you to the next screen Entry data Field Name R O C the budget has to be transferred the budget has to be transferred Amount Ro Transfer amount Sender Year R Sender Year Receiver Year R Receiver Year Last changed on Last changed by 03 07 2010 Parvati N o d 43 of 55 END USER MANUAL Project NAVODAYA PROJECTS Area Project Systems Project Budgeting Transfer Budget List Screen Document Date 14 07 2010 a ESSAR LNojSenderWBS element Sen ReceiverWES element Rec Amount Cur Tota E ff N 8821 C COV ELE 1 2010 M 0021 C COY PEN 2010 100 00 INR ge 2018 2016 P 2010 2010 2010 2010 5 20410 2010 M1 Ld Check the consistency of the budget values by clicking the button No errors should be detected check complete No errors detected save the values by clicking the button I and the system posts the document Lv Document 0100000252 posted Note a Budget transfer between same hierarchies is not possible Budget updates between objects in the same
26. ct NAVODAYA PROJECTS Area Project Systems Project Budgeting a ESSAR SAP Easy Access GA D E J Favorites 3 SAP menu gt J Office be O Cross Application Components E Logistics J Materials Management L Sales and Distribution LJ Exchanges O Logistics Execution J Remote Logistics LJ Production LJ Production and Revenue Accounting J Production Process LO Plant Maintenance LO Customer Service LJ Quality Management J Logistics Controlling LO Organizational Flexibility I Project System gt 3 Basic Data gt CJ Project gt 2 Documents gt 3 Notifications gt 2 collaboration lt 3 Financials gt 9 Planning T C Budgeting Sj Original Budget Bl St Re ES NE Rm Ee Oke Be te oe ee ee ee fr C31 Display gt 9 Supplement b CT potira Option ii C130 E Enter the CJ30 in the Transaction command and press the OK button which will take you to the next screen Open Budgeting Transaction Last changed on Last changed by 03 07 2010 Parvati N 4 of 55 END USER MANUAL Project NAVODAYA Area Project Systems Project Budgeting Field Name R O C a Enter the project Definition or select the project from drop down ESSAR PROJECTS Project Definition Elements a e Enter the WBS elements for which the Budgeting is to be done Currency By default the budgeting will be done as per the controlling area currency as the budget Profile defined currency is Control
27. d from fiscal year zog Processing options t Test run e Detail list Reversal Enter the project PC1 012 for which the commitment has to be carry forward Range of project can also be given in this options and execute Last changed on Last changed by 03 07 2010 Paai OSS SSCS END USER MANUAL Project NAVODAYA PROJECTS Area Project Systems Project Budgeting Enter carry forward from fiscal year i e from year 2008 carry forward commitment to fiscal year 2009 a ESSAR Processing options Test Run amp Detail list as shown above Press the button Execute Fiscal year close Carry forward commitment Fiscal year close Carry forward commitment Carrytorward from fiscal year EEE Controlling area FOGG Project PCi 012 Include orders x Test run x Detail list x Cancel Number of Line Items Processed Lost centers Orders WES elements Networks sales orders WES element PO1 f12 1 PReq 0110002123 20910 c40 System will provide you the details Go back Remove test run amp execute Last changed on Last changed by 03 07 2010 Parvati N 50 of 55 END USER MANUAL a ESSAR PROJECTS Project NAVODAYA Area Project Systems L Project Budgeting JH Cee Gils 2445 BA ee Fiscal year close Carry forward commitment Project PCI 012 to e Include orders Network Parameter Carry forward trom fiscal year 2Q08 Processing options Testru
28. ed on Last changed by 03 07 2010 Pavin OOOO S SSS 22 of 55 END USER MANUAL Project NAVODAYA PROJECTS Area Project Systems Project Budgeting Display Release WBS Element Overview 2S Annual Overview P Proj Det Period 0 Overall 2 a ESSAR ral H 0021 102 400 000 00 INA 128 000 000 00 102 400 000 00 OH 80 M 0021 C 102 400 000 00 INR 126 000 000 00 102 400 000 00 HG M 0021 C CO0Y 102 400 000 00 INR 126 000 000 00 102 400 000 00 OH 80 M 0021 C C0Y ELE SH 000 000 00 INR 100 000 000 00 0 00 80 000 000 00 00 M 0021 C C0Y ERE c00 000 00 INR 1 000 000 00 OH 80 SHH 00g 00 M 0021 C C0Y F4E 21 600 000 00 INF ef 000 000 00 0 00 21 600 000 00 System will display the released budget in display mode Last changed on Last changed by 03 07 2010 Parvati N 23 of 55 END USER MANUAL Project NAVODAYA PROJECTS Area Project Systems CCCs Project Budgeting a ESSAR System Status AVAC amp User Status BUDG After you release budget to a WBS element for the first time the system status AVAC Availability Control Active is set against the WBS amp User Status BUDG is Set Identification and view selection WBS Element _ M 0021 C CO Coke Oven Battary F4 7 w Matix Project EPC M 0021 E Detail TAN 2 A EPC Project M 0021 Overview s
29. ent is posted gta Document 0100000250 posted Note The above process can be used with total up function If budget amount is entered amp total up is done the amount will accordingly get reduced till top WBS b Return from project With a return from a project you are giving up budget which is still available or distributable in a WBS element Transaction CJ35 Post Return Initial Screen lia Document Date 14 07 2010 Template Sender year 201E Overall values too Text Mame Text Press enter Enter Sender WBS Amount Last changed on Last changed by 03 07 2010 Parvati N 41 of 55 END USER MANUAL Project NAVODAYA PROJECTS Area Project Systems Project Budgeting _ OOOO Post Return List Screen Document Date 14 07 2010 a ESSAR E a i Consistency of the values can be checked by clicking the button EN And save the values by clicking the save button B l A document is posted B Document 0100000251 posted Last changed on Last changed by 03 07 2010 Parvati N 42 of 55 END USER MANUAL Project NAVODAYA PROJECTS Area Project Systems Project Budgeting a ESSAR 3 Budget Transfer from WBS element lt is possible that the budget becomes tight for one WBS while the budget for another WBS is still adequate within the project or budget becomes tight for one project while the budget for another project is still adequate This process is used to tr
30. f the system status is budgeted the following activities are prohibited e Deletion of WBS elements e Reassignment of WBS elements and all subordinate objects Open the Project in Project Builder Project Builder Project M 0021 E a eE Identification and view selection Project Structure Description Identification 8 WBS Element M 0021 C Construction Phase Fi F 7 A Matix Project EPC M 0021 Detail fy v a EPC Project M 0021 Overview s e ee re gt Construction Phase M 0021 C Engineering Phase M 0021 E gt Procurement Phase M 0021 P Basic data Dates Assignments Control User fields Administr Superior Pri Proj type E Short ID M 0021 C Priority Proj summarization Status System Status CRTD BUDG User status BLKD System Status BUDG set for WBS M 0021 C Last changed on Last changed by 03 07 2010 Parvati N 16 of 55 END USER MANUAL Project NAVODAYA PROJECTS Area Project Systems Project Budgeting Budget Release Purpose a ESSAR In many businesses distributing a budget is not the same as releasing the budget For this reason the Project System includes a separate budget release facility Trigger Budget Availability Control Prerequisites WBS structure to be created Budget Assigned to WBS Menu Path Use the menu path s to begin the transaction Select Logistics Project System Project Financials Budgeting Release Change CJ32 Transaction
31. g budget updates process system assign document number This document number can be assign text by using below t code Use the menu path s to begin the transaction Select Logistics Project System Project Financials Budgeting Document CJ3A Change T E SAP menu b C Office b O Cross Application Components b C Organization b J Logistics i Accounting J Financial Accounting J Financial Supply Chain Management LJ Controlling J Enterprise Controlling J Strategic Enterprise Management LJ Investment Management Project System b C Basic Data b 23 Project b CJ Documents b C Notifications b CJ Collaboration i Financials b CJ Planning Budgeting b J Original Budget b CJ Supplement b CJ Return H CJ34 Transfer b J Release Sy Document doy we y E we y Go CJ36 Display Transaction code CJ3A Enter document number in below screen Last changed on Last changed by 03 07 2010 Pavin OOOO S SSS 25 of 55 END USER MANUAL Project NAVODAYA Area Project Systems Project Budgeting Change Document Initial Screen Document number Press enter 100000228 Change Document Document number Document Date Controlling Area Yersio r Text Mame Text Document Line Items Itm 001 Hoe 003 o4 005 00E WES Element M 0021 C COY ELE M 0021 C COY ERE M 0021 C CO0Y FAB M 0021 C COY M 0021 C M 00 100000228 OF 0r 2010 HUE Project Business Gro
32. ling Area Currency Original Budget Press enter button or click Change Original Budget Initial Screen Original Budget Project Def M 821 WBS Element CUrency Change Original Budget WBS Element Overview Screen Appears Last changed on Last changed by Parvati N o d O 5 of 55 03 07 2010 Parvati N END USER MANUAL Project NAVODAYA PROJECTS Area Project Systems Project Budgeting Transferring Values From Cost Planning as Budget a ESSAR Change Original Budget WBS Element Overview Proj Def Period lement Budget Tra Distributable g Versi Cumulative maa O R 8 180 000 00 e a S E CO e a S a NR O 53 000 000 0o L an rT ooo gt BH 0021 C COW PIL M G021 C CO REI M G021 C CO PEN W a 2 M 0021 E _M 0021 F INR 150 000 00 E Note Planned cost will act as a reference for Budgeting Cost Planning done in Version 1 Get the planned cost from Version 1 Go to Menu Settings gt Planned Total Version E Budget Edit Goto Settings Extras System Help ZY Display Options Ctri Shit F7 BR 25 75 4943 AE OM ai Scaling Factor Change Originiuss erview Proj Def M 0021 Matix Project EPC Period 0 Overall _ E_ Lev WBS element Budget Tra Distributable Planned total versi Cumulative fh m ao21 33 150 000 08 f M 0021 C l i 33 000 000 90 M 0021 C COY E i 33 000 000 00 M 00
33. n e Detail list Reversal Last changed on Last changed by 03 07 2010 END USER MANUAL Project NAVODAYA PROJECTS Area Project Systems _ Project Budgeting Fiscal year close Carry forward commitment a ESSAR Fiscal year close Carry forward commitment Carryforward from fiscal year 28 Controlling area FEO Project PCi 012 Include orders x Test run Detail list Y Lance Number af Line Items Processed Lost centers Orders WES elements Networks bales orders WES element PEI mZ PReq 0110002123 00010 c40 Commitment will get carry forward to next fiscal year Last changed on Last changed by 03 07 2010 Parvati N 52 of 55 END USER MANUAL Project NAVODAYA PROJECTS Area Project Systems CCC Project Budgeting a ESSAR Project Budget Carry Forward Function used for projects having budget profile as annual Purpose Use this procedure to carry forward budget remainders from projects to the next fiscal year Prerequisites Project commitments carry forward activity is completed End of the fiscal year Menu Path Use the menu path s to begin the transaction Select Logistics Project System Financials gt Year End Closing gt Carry Forward Commitment Hints Press F1 for Help Press F4 for getting input values R Required O Optional C Conditional Procedure Eo GOJ SPW a ea ea OP se i Project System b J Basic Data
34. nancials gt E Planning T AY Budgeting gt E Original Budget iy Supplement G C37 In Project Go C36 To Project Gj Return H C38 In Project Ge C346 From Project GA CJ34 Transfer gt Ei Release gt E Document gt id Tools gt EI Actual Postings gt E Period End Closing gt Gd Year End Closing a ESSAR Procedure 1 Budget Supplement There are two types of budget supplement a Budget Supplement in Project Supplements within projects are distributed top down from a higher level WBS element to lower level ones The amount of a supplement to a WBS element may not exceed the funds available in the next level up Transaction Code CJ37 The transaction can be reached by Using the transaction command window and G clicking If below screen appears Last changed on Last changed by 03 07 2010 e SCE END USER MANUAL af ESSAR Project NAVODAYA PROJECTS Area Project Systems Project Budgeting Controlling Area Enter the Controlling Area 7000 Change Supplement Initial Screen Supplement Project Def M 0021 WBS Element CUrency is to be supplemented Te WBS Element when budget is to be supplemented on individual WBS element by default er Distributable column should have Amount to be supplement to lower WBS Supplement And press the button _____ or ENTER Last changed on Last changed by 03 07 2010 Parvati N 35 of 55
35. pose Short text long text can be assigned to the Project Budget a ESSAR Menu Path Use the menu path s to begin the transaction Select Logistics Project System Project Financials Budgeting Original Budget Change CJ30 Transaction Code CJ30 Go to Budget Assignment Screen Go to gt Document Text Budget Edit Goto Settings Extras System Help g Shi 2D Ood He Oe Annual Values F6 R Change OF ood _ lement Overview FANE Annu Annual Overview F2 Proj Def atix Project EPC p Graphic Period Tra Current budget Distributed Distributable PlannedfiT 29 000 000 00 INR 3 000 000 00 3 000 000 00 3 150 6 4 M 0021 C 29 000 000 00 INR 3 900 000 00 3 000 000 00 3000 0 7 M 0021 C C0Y 29 000 000 00 INR 3 900 000 00 3 000 000 00 3 000 0 M 0021 C COV ELE 1 000 000 00 INR 800 000 00 000 000 00 3 000 0 M 0021 C COV ERE 1 000 000 00 INR 000 000 00 000 000 00 M 0021 C COV FAB 27 000 000 00 INR 000 000 00 gt 600 000 00 M 0021 C COV PEN INR M 0021 C COV PIL INR M 0021 C COV REI INR M 0021 E INR 4 M 0021 P INR 15078 Le Lo E lt gt gt PNADAR la sreccgas INS Y f a Start e0 IE Change Original Budg SAP Easy Access x Microsoft Excel User M 5AP Library Costs Win kwi 9 Project Budget Comp Zap s screen grabber VOM 1 37pm Enter Date Text amp Text Name as shown below Document Date HY
36. r log No errors occurred Go back amp remove test run and execute Last changed on Last changed by 03 07 2010 Parvati N o 54 of 55 END USER MANUAL Project NAVODAYA PROJECTS Area Project Systems Project Budgeting Carrying Forward Project Budget d ESSAR Test run Sender fiscal year 2008 Document date 24 03 2009 Project PC1 012 Short text test_carry forward Number of WBS elements selected 2 Number of WBS elements with budget 2 Number of WBS elements for which carryforward possible 1 Number of error messages that occurred No carryforward calculated carryforward 0 PC1 012 1 2 000 00 2 000 00 0 00 0 00 0 00 0 00 PC1 012 0 00 2 000 00 2 000 00 0 00 0 00 0 00 Error log No errors occurred Note After budget carry forward activity it is important to run t code CJBN Reconstruct availability control for project Last changed on Last changed by 03 07 2010 Parvati N 55 of 55
37. t Budgeting a ESSAR 2 Budget Return Excess budget can be returned There are two forms of budget return a Return in project Returns in the project are made from the bottom up from a lower level WBS element to the next one up You can only return budget that is distributable or available Transaction CJ38 Change Return Initial Screen Project Def M Ob 1 WHS Element CUrency Field Name R O C Proj Def Project Definition from which the budget is to be returned eee ree the budget has to be return on individual WBS wie IS ark as the default Click the button 8 or press enter Enter the amount to be return from the WBS element The below screen appears Last changed on Last changed by 03 07 2010 Parvati N 39 of 55 END USER MANUAL Project NAVODAYA PROJECTS Area Project Systems Project Budgeting Change Return WBS Element Overview Proj Def M 0021 Period 0 Overall E 4 gt a ESSAR O Matix Project EPC JE JLev wBs element Retum_ T Current budget Distributed Distributabie asdi FE m o2 IM 128 018 000 08 128 010 000 00 Ele M 921 C IM 128 010 000 00 128 010 000 00 IEE M 0021 C COY IM 128 010 000 00 128 010 000 00 El M 0021 C COY ELE N 100 010 000 00 20 000 00 99 990 000 00 4 0 Bice M G024 C COV ELE 1 IN 20 000 00 20 000 00 4 M 0021 C COY ERE IN 1 000 000 00 1 000 000 00 4 M 0021 C COY FAB IN 27 808 000 00 2
38. t Budgeting syst sp EOE al ESSAR c E e amp Budget Edit Goto Settings Extras System Help 1S26 CHR SDDS fh Ow G Select Show Hide Changi Total Up BS Element Overview ie Revaluate Proj Def Matix Project EPC Shift F 2 Delete Period 29 000 000 00 4 M 0021 C INR 29 000 000 00 e 0021 C 29 000 000 00 1 000 000 09 M 0021 C COV PEN M 0021 C COV PIL INR M 0021 C COV REI INR M 0021 E INR 4 M 0021 P INR 1 i Ti lt gt EHE gt PNADAR PE sreccqas INS A start i E ir Change Original Budg SAP Easy Access x Microsoft Excel User M Ee SAP Library Costs Win he 9 Project Budget Comp Zap s screen grabber eh K Fer uaa om n Select Planned Total 01 Distributed 02 Distributable U3 Cumulative Remainder 08 amet total Previous year UF Assigned 11 Current budget 12 Release Copy View Screen appears Enter the Percentage amount that need to be copy say 100 Ej Percentage 100 00 Overwrite Add Last changed on Last changed by Parvati N o d O 8 of 55 03 07 2010 Parvati N END USER MANUAL Project NAVODAYA PROJECTS Area Project Systems L Project Budgeting System will copy 100 of Planned Cost as Budget a ESSAR Change Original Budget WBS Element Overview Proj Def H 0021 Matix Project EPC Period D Overall AO
39. ues by clicking the save button The system posts the document ga Document 01000002279 posted b Budget Supplement to Project Use to assign supplementary funds to a selected WBS element Transaction Code CJ36 The transaction can be reached by Gy ci36 Z using the transaction command window and clicking G Screen will pop up Enter date tick the overall values too Post Supplement Initial Screen aha Document Date 14 07 2010 Copy from Receiver year 201E e Overall values too Text Name BUDGET SUPPLEMENT Text Press enter Enter the WBS amp amount to be supplemented against WBS Say against WBS M 0021 C COV ELE 1 amount supplemented is 10000 Last changed on Last changed by 03 07 2010 Parvati N 37 of 55 END USER MANUAL Project NAVODAYA PROJECTS Area Project Systems CCC Project Budgeting d ESSAR Post Supplement List Screen Document Date 14 07 2018 h Tr wmr Lom m rm a T p ma a Qo aE JOME fer WBS element AMOUNT L UFF 0021 C COY ELE 1 10 000 00 INR aa Now check the consistency of the values by clicking the button which should give Check complete No errors detected NO errors MCSSAaoC save the values by clicking the save button I The system posts the document Document 0100000249 posted Last changed on Last changed by 03 07 2010 Pai OOOO OO S END USER MANUAL Project NAVODAYA PROJECTS Area Project Systems Projec
40. up l BUDGET RELEASE 804 Year Acty Amount Rel Rel Rel Rel Rel Rel Enter Text Name amp Text Save oH 000 FEE SHE EE 21 608 008 102 400 000 102 400 000 102 400 000 He He ajn He He ajn a ESSAR PROJECTS IMF INR IMF IMF IMF IMF Last changed on Last changed by 03 07 2010 Parvati N 26 of 55 END USER MANUAL Project NAVODAYA PROJECTS Area Project Systems L Project Budgeting a ESSAR Display Budget Document In order to display the budget document use below t code Select Logistics Project System Project Financials Budgeting Document CJ3B Display eee ae one gt Accounting J Financial Accounting J Financial Supply Chain Management CJ Controlling J Enterprise Controlling J Strategic Enterprise Management J Investment Management _y Project System b J Basic Data b CJ Project b J Documents b J Notifications b J Collaboration E Financials b CJ Planning 3 Budgeting b J Original Budget gt CJ Supplement b CJ Return H CJ34 Transfer b CJ Release Document W CJ3A Change E Sloe ae ee W y ee Transaction code CJ3B Enter document number Display Document Initial Screen Document number THEBES 28 Press enter Last changed on Last changed by 03 07 2010 Pavin OOOO S SSS 27 of 55 END USER MANUAL Project NAVODAYA PROJECTS Area Project Systems Project Budgeting
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