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3 MB SAM4s ER-265 Programming & Operator Manual V1.14

1. Activity count of all time periods gt CNT TOTAL 17 Total of all time periods gt TOTAL 474 83 Date Time gt 15339 03 01 2006 Transaction Counter Clerk Register Number gt 000066 CLERK 1 00 SAM4s ER 265 Operator s and Programming Manual v1 14 Contents e 101 PLU Report The PLU report lists the activity and sale total for each PLU THANK YOU CALL AGAIN Report Name gt EPORT gt Report Type Reset Z Counter PLU Activity Counter gt LU1 1 PLU tax status PLU price or limit gt 1 99 Reporting Dept PLU Sales Total gt I 1 99 1 PLU Counters and Totals are L 10 00 listed for each PLU EPT 10 00 KKKKKKKKKKKKKKKKKK Activity count of all PLUs gt CNT TOTAL 417 Total of all PLUS gt TOTAL 12474 83 Date Time gt 1539 03 01 2006 Transaction Counter Clerk Register Number gt 000067 CLERK 1 00 102 s Contents SAM4s ER 265 Operator s and Programming Manual v1 14 Clerk Report If you are using a clerk system the clerk report is available See System Option Programming on page 60 and set option 16 to a value of 1 or 2 if you wish to use the clerk system Report Name gt Report Type Reset Z Counter Total sales for the clerk gt Number of no sales performed gt Customer Count for the clerk gt Totals are listed for each CLERK Total count of all No Sales gt Total count of all cus
2. NOTICE IF ANY WARRANTY IS EXTENDED TO YOU WITH REGARD TO THE PRODUCT S TO WHICH THIS MANUAL APPLIES IT IS AWARRANTY FROM THE ENTITY OR INDIVIDUAL FROM WHOM YOU DIRECTLY PURCHASED THE PRODUCT S SUBJECT TO THE FOREGOING UNLESS YOU ARE A DIRECT END USER CUSTOMER OF CRS INC CRS INC DOES NOT EXTEND TO YOU ANY EXPRESS WARRANTY OR ANY IMPLIED WARRANTY AND EXPRESSLY DISCLAIMS ANY IMPLIED WARRANTY OF MERCHANTABILITY FITNESS FOR USE OR FITNESS FOR ANY PARTICULAR PURPOSE OR ANY WARRANTY OF NON INFRINGEMENT OF INTELLECTUAL PROPERTY RIGHTS IN CONNECTION WITH THE PRODUCT S OR ANY SOFTWARE DRIVERS OR PROGRAMMING PRODUCT WHETHER EMBEDDED IN PRODUCT S OR PROVIDED AS A SEPARATE PROGRAM OR USED IN CONJUNCTION WITH THIS THESE PRODUCT S CRS INC SPECIFICALLY DOES NOT WARRANT THAT THE OPERATION OF ANY DRIVERS SOFTWARE OR PROGRAMMING PRODUCTS LICENSED HEREUNDER WHETHER EMBEDDED IN PRODUCTS OR PROVIDED AS SEPARATE PROGRAMS SHALL BE UNINTERRUPTED OR ERROR FREE OR THAT FUNCTIONS CONTAINED IN SUCH DRIVERS SOFTWARE OR PROGRAMMING PRODUCTS SHALL OPERATE IN COMBINATION S WHICH MAY BE SELECTED FOR USE BY YOU OR OTHERWISE MEET YOUR REQUIREMENTS CRS Inc is not responsible for any damages or loss either direct indirect special incidental or consequential which you may experience as a result of your purchase or use of the product s Your sole remedy in the event that you encounter any difficulties with the product s is against the entity or individual
3. 00 26 108 58 U 0 00 26 108 58 Continued on the next page 98 e Contents SAM4s ER 265 Operator s and Programming Manual v1 14 Total of non taxable sales gt NONTAX TTI Taxable sales for tax rate 1 gt TAXABLEL Tax 1 amount collected gt TAX1 AMO Taxable sales for tax rate 2 gt TAXABLE2 Tax 2 amount collected gt TAX2 AMO Taxable sales for tax rate 3 gt TAXABLE3 Tax 3 amount collected gt TAX3 AMO Total exempted sales for tax rate 1 gt XMPT1 SAL Total exempted sales for tax rate 2 gt XMPT2 SAL Total exempted sales for tax rate 3 gt XMPT3 SALE Activity count for discount key gt 5 Dollar amount of discounts gt Activity count for surcharge key gt Dollar amount of surcharges gt Activity count for MINUS key gt Dollar amount of MINUS gt Net Sales total gt ET TOTAL TAX 1 credited on negative sales gt EDIT TAX1 TAX 2 credited on negative sales gt EDIT TAX2 TAX 3 credited on negative sales gt EDIT TAX3 Count of Return Merchandise items gt ETURN MDS Total of Return Merchandise gt Count of VOID key activity gt Total of VOID key activity gt of VOID key position transactions gt Dollar amount of VOID key position gt of canceled transactions g
4. 60 e Advanced Programming Instructions SAM4s ER 265 Operator s and Programming Manual v1 14 SAM4s ER 265 Operator s and Programming Manual v1 14 System Option Programming Examples Set the following options e Option 15 Allow check cashing e Option 19 Enforce cash or check tender at totaling To set option 16 ERER E GE To set option 19 Press the CASH TEND key to end programming CASH TEND Advanced Programming Instructions 61 62 System Option Table NOTE Shaded areas are the default settings in other words the shaded area indicates the way the register is automatically set up Option SYSTEM OPTION Print the grand total on X Z report Print the gross total on X Z report Reset the consecutive number counter after a Z report Reset the Z counter after Z Skip totals with zero value Reset the grand total after a Z report Print the subtotal when pre Cash must be declared before X Z report Allow X reports Decimal point position Select a method for tax printing Print Taxable Totals Print Taxable Totals Print Taxable Totals Do not print Taxable Total Do not print Taxable Total Do not print Taxable Total Advanced Programming Instructions STATUS YES 0 NO 1 YES 0 NO 1 NO 0 YES 1 NO 0 YES 1 YES 0 NO 1 NO 0 YES 1 YES 0 NO 1 NO 0 YES 1 YES 0 NO 1 0 none report on X Z report ssed 1 1 place 2c places 3 3
5. 14 Display Front Display DPT RPT AMOUNT JAL L Ee a ga Li LI ILI DPT Indicates the department number of the registration 2 digits RPT Indicates the number of times an item has been repeated AMOUNT Displays the amount the amount of the item subtotal or total CLERK If the clerk system is implemented one of 10 lines illuminate indicating which clerk is active Display Messages C Change Due E Error E Negative Entry Total E1 Input Error E3 Printer Error paper jam E4 Non Add Number Entry Required E5 Cash Declaration Required E6 Cash Drawer Open E7 Display Disconnected E8 No Paper Introduction SAM4s ER 265 Operator s and Programming Manual v1 14 Quick Setup Unpacking Unpack and unwrap the cash register Locate in the packing the following items e 1 roll of paper s l rewind spindle e 1 set of control keys Remove the cardboard protectors from the cash drawer Plug the register into a grounded outlet three prong insert a control key and turn the key to the REG control lock position Installing the Paper Note Beginning in 2011 the ER 265 printer was changed to the STM200 printer with drop in paper loading Go to Installing the Paper Models with the STM200 Printer on page 18 if your ER 265 has the STM200 printer Remove the printer cover SAM4s ER 265 Operator s and Programming Manual v1 14 Quick Setup e 15 2 For proper feeding through the print head
6. CASH TEND 82 e Advanced Programming Instructions SAM4s ER 265 Operator s and Programming Manual v1 14 Programming Descriptions Customer Logo Without otherwise programming the customer logo will print a two line message at the top of each receipt THANK YOU CALL AGAIN If you wish you can replace this message with your own custom message You can have both a preamble message top of receipt and a postamble message bottom of receipt Each can be up to 6 lines long Programming a Custom Logo You can also program your logo using the Program Overlay method See Program Overlay on page 88 1 Turn the control lock to the PGM position 2 Press the X TIME key 3 Refer to the Code Table on page 87 and enter the two digits that represent each character you wish You can enter up to 32 character codes for each line 4 Press the X TIME key 5 Enter the two digit number that represents the line of the message you wish to program 11 16 1 Line 6 Line Preamble Logo 21 26 1 Line 6 Line Postamble Logo 6 Press the CHECK TEND key 7 Repeat from step 2 for each line you are programming 8 Press the CASH TEND key to end programming Logo Programming Flowchart Repeat for each Line of the Logo X TIME Up to 32 2 digit moe character codes SAM4s ER 265 Operator s and Programming Manual v1 14 Advanced Programming Instructions e 83 Logo Programming Example Program the firs
7. Minus key Note You can program the minus key so that tax is charged on the gross amount or on the net amount after the subtraction See Minus Key Programming on page 71 1 Register the items you wish to sell 2 Enter the amount you wish to subtract from the sale for example for a 50 coupon enter 3 Press he Minus key Ea SAM4s ER 265 Operator s and Programming Manual v1 14 THANK YOU CALL AGAIN DEPT 1 Tl COUPON TAXABLE1 TAX1 AMOUNT CASH 15 40 000047 CL 2 29 0 50 2 29 0 14 1 93 03 01 2006 ERK 1 00 Advanced Operating Instructions e 43 No Sale Operations Open Drawer The NO SALE key will open the cash drawer when you have not already started a transaction 1 Press NS THANK YOU CALL AGAIN OPEN DRAWER 2 The drawer will open and the receipt will 15 40 03 01 2006 print as in the example on the right 000048 CLERK 1 00 Non Add Number You can also use the NO SALE key to print any number up to 8 digits on the printer paper You can enter the number any time during a transaction For example if you wish to record a charge account number enter the number and press the NO SALE key before totaling the sale with the CHARGE key 1 Register the items you wish to sell THANK YOU 2 Enter the number you wish to record for Ge ae ay example enter DEPT 1 Tl 2 99 E E E NON ADD NO 1234 TAXABLE1 2 99 3 Press
8. Occasionally you may need to exempt tax from an entire sale For example you might remove all state and local taxes when you sell to a church or charitable institution 1 Enter an amount on the ten key pad Do THANK YOU not use the decimal key For example for CALL AGAIN 2 99 enter DEPT 1 T1 2 99 2 H 9 H 9 SUBTOTAI 3 17 CASH 2 99 2 Press a taxable department key For 15 40 03 01 2006 example press department 1 000038 CLERK 1 00 3 Press Subtotal TOTAL 4 Enter the number for the tax you wish to exempt Press 1 to shift tax 1 press 2 to shift tax 2 or press 3 to shift tax 3 Press the TAX key For example exempt tax 1 TAX SHIFT 5 Total the sale with CASH TEND CHECK or CHARGE The sale will not include tax 1 38 e Advanced Operating Instructions SAM4s ER 265 Operator s and Programming Manual v1 14 Percent Key and Operations Use the Percent keys to add a percentage surcharge or subtract a percentage from an item or the subtotal of a sale You can enter the amount of the percentage before pressing the or keys or you can program a preset percentage if you are consistently using the same percentage Programming determines whether it is possible to enter a percentage when the key is also programmed with a preset percentage See and Key Programming on page 69 to set a preset percentage Preset Percent on a Department or PLU Item In this example the key i
9. non repeat break point press the TAX key Enter 3 8 non repeat break point press the TAX key Enter 5 6 non repeat break point press the TAX key Enter 7 3 non repeat break point press the TAX key Enter 9 1 non repeat break point press the TAX key Press the CHECK key 10 Enter 1 0 8 repeat break point press the TAX key SE EC h Oy a a R tS 11 Enter 1 2 4 repeat break point press the TAX key 12 Enter 1 4 1 repeat break point press the TAX key 13 Press the CASH TEND key to complete the tax program 68 e Advanced Programming Instructions SAM4s ER 265 Operator s and Programming Manual v1 14 and Key Programming There are two percentage keys on the keyboard and The key applies a surcharge The key applies a discount Without any further programming you can apply a discount or surcharge to an individual item or to the subtotal of a sale be entering a percentage and pressing the or key This program allows you to e decide to calculate any taxes before or after the percentage is applied e seta preset percentage for the or key e if a preset percentage is set decide if you wish to also allow a percentage to be entered e inactivate the key Programming the or Key 1 Turn the control lock to the PGM position 2 Enter the percentage rate you wish to preset or 0 if you only wish to enter the percentage Press the or key depending on which key you are programming Be sure to
10. places Print tax amounts separately Print only total of all taxes Do not print tax amounts Print tax amounts separately Print only total of all taxes Lh l Ela IHA l Do not print tax amounts SAM4s ER 265 Operator s and Programming Manual v1 14 SYSTEM OPTION No Rounding method for Round up at 0 50 percentage key and tax Always Round up Rounding method for Round up at 0 50 multiplication and split Always Round up Allow Post Tender Allow Check Cashing Select clerk option Clerk function inactive Allow clerk function Clerk stay down mode Allow clerk function Clerk pop up mode Allow receipt after sale Print Currency Symbol Refer to the code table on page 77 Date sequence MM DD YY DD MM YY YY MM DD Select drawer compulsory Use spool Electronic Journal Disable Electronic Journal Enable Print EJ from Oldest Print EJ from Newest Prompt operator when Electronic Journal is full Stop operations when Electronic journal is full Send reset report to Electronic journal 18 E Enforce cash or check tender at totaling Always Round down Always Round down STATUS NO 0 YES 1 Print NO 0 YES 1 SAM4s ER 265 Operator s and Programming Manual v1 14 Advanced Programming Instructions 63 64 SYSTEM OPTION STATUS No Paper End Sensor Receipt Paper End Sensor Journal 2 Station Model Only Do Not Print small fon
11. 2 TEO 05 eave A E r ERS ee oh 44 Open Drawers sanonta en ra E ad AiG ai a eR Re 44 Non Add Numbet sos oreert atetea kaparo erekere ae teasee Spo t rE EEEE EE oE EISES TR EREE S 44 Received On Account OperaniOng esse sees sese ee ereenn 45 Paid Out Operation ss vce coves a veges se ce nese e a a sap EEE cote sae apie come EESE E 45 Totalingand H RT TTT 46 Subtotaling a Sale sosro n E n en he ie en 46 Totaling a Cash Sale cicoassaiiincaimasian calidon A E EE aE EES 46 Tendering a Cash Sale assassiner rss ses eao a eE EEE r k 47 Tendering a Check Sale c si 4 in attention its petted dal ewer tie a TANE 47 Totaling a Charge Salen asii eea IOa TT aieh ain dea nal ae os 48 Check Cashitis icanci2 iva ciinigurdeiie a a a e asd aleleieond alte 48 Split Pender v sist cette ata Mati haied athe Wiis het ind Ai Baa a 49 Post Tender es ss cesssescssressdcstvessscasnessssteasaasoapsoadsctystansuopscadiseuss OEEO S SO EE DEEA SEENE ERE REEE 50 Currency Conversion eeose ors etek Geese ed A A EEE es 31 Add Check RE E E Marea seid ce aecd E Gute stud eels ane ed 52 Receipt On Off and Receipt on Reduce sees sese eee eee 53 Advanced Programming Instructions 55 Department Programming js cra ites d se herd nedins eatin eile sneaks ei eTe a i paN EE een 55 Programming Department SaWS sees ee ee eee eee eee eee ee 55 Programming Department Entry Limit or Price sese sese 58 System Option ProgrammMing ececscssescssecseesecseeeeceaeeecaecse
12. 2006 ERK 1 00 Advanced Operating Instructions Clerk Operations If you wish to use the clerk system you must first activate the clerk system by setting system option 16 See System Option Programming on page 60 You can activate the clerk system for stay down or pop up mode e Stay down means that once a clerk is signed on the same clerk will remain signed on until a different clerk signs on or the original clerk signs off A stay down clerk system might be used when only one operator uses the register at a time and a different operator begins when a work shift is changed e Pop up means that the clerk is automatically signed off an the end of each transaction Therefore to begin a transaction you must first sign a clerk on A pop up clerk system might be used in a department store where several clerks might use the register during the same shift and clerk sales information is required Clerk Sign On To sign on enter the secret code and press the CLERK key or press the CLERK key then enter the secret code and press the CLERK key again OOOH OO Ie y Na Nes Secret Secret clerk clerk Clerk Sign Off To sign off enter 0 press the CLERK key fo CLERK SAM4s ER 265 Operator s and Programming Manual v1 14 Advanced Operating Instructions e 29 Department Registrations As you make department registrations you can follow your entries by viewing the display The digits marked DP
13. CANCEL 6 DEPT 6 29 MINUS 40 C CONV 7 DEPT 7 30 NS 41 ADD CHECK 8 DEPT 8 31 RETURN 43 X TIME 9 DEPT 9 32 RA 44 PLU 10 DEPT 10 33 PO 45 CHARGE 34 CLERK 46 CHECK 90 e Advanced Programming Instructions SAM4s ER 265 Operator s and Programming Manual v1 14 Self Test A self test can be performed to determine the ECR firmware version 1 Turn the control lock to the S position The S position is a hidden position one position clockwise from the PRG position 2 Enter 5 0 and press the SUBTOTAL key SRE 3 The register prints a self test receipt Note that information printed may be different and has meaning only to authorized service personnel ER 260 EPROM INFO VERSION CRS 01 004 CHECKSUM 966f S D RAM SIZE 1MBits EC 18 2006 15739 03 01 2006 000076 00 Setting Receipt Journal Status The printer can be set to generate customer receipts or print a sales journal In the receipt mode the printer will print the logo and feed the paper a sufficient length so that a receipt can be torn off In the journal mode there is no additional paper feeding between transactions The default state of this program is the RECEIPT status See System Option Programming on page 60 and set Option 22 Use Spool to a status of 1 This will enable the journal pick up spool and all journal rather than receipt printing Calculator Operation You can use a calculator prog
14. D S EP UBTOTAL TAXABLE1 TAX1 AMOUNT TOTAL CASH CHANGE 15 40 000064 2 99 2 99 1 99 7 96 14 30 5 98 0 36 14 30 20 00 SR TU 03 01 2006 ERK 1 00 SAM4s ER 265 Operator s and Programming Manual v1 14 Quick Setup e 27 Tendering a Check Sale 1 2 Register the items you wish to sell To display and print the subtotal of the sale including tax press SUBTOTAL TOTAL Enter the amount of the check tendered by the customer For example for 20 00 enter Press CHECK The display will indicate C for change the drawer will open and the receipt will print as in the example on the right Totaling a Charge Sale 1 2 Register the items you wish to sell To display and print the subtotal of the sale including tax press SUBTOTAL TOTAL Press CHARGE The display will indicate for total the drawer will open and the receipt will print as in the example on the right Note Charge tendering is not allowed 28 e Quick Setup SAM4s ER 265 Operator s and Programming Manual v1 14 THANK YOU CALL AGAIN TAXAB TAX1 TOTAL CHECK CHANGE 15 40 00002 22 TOTAL LE1 AMOUNT 2 99 82 99 1 99 7 96 14 30 5 98 0 36 14 30 20 00 5 70 03 01 2006 2 ERK 1 THANK YOU CALL AGAIN 00 2 99 2 99 1 99 7 96 14 30 5 98 0 36 14 30 03 01
15. TEND 3 The display will indicate C for change the drawer will open and the receipt will print as in the example on the right 48 e Advanced Operating Instructions SAM4s ER 265 Operator s and Programming Manual v1 14 Split Tender Split tendering means paying for one sale by different payment methods For example a 20 00 sale could be split so 10 00 is paid in cash and the remaining 10 00 is charged If necessary you can make several different payments Note If a portion of a sale is to be charged the charge payment must be entered last 1 Register the items you wish to sell THANK YOU 2 Enter the amount of cash tendered by the CALD AGAIN customer For example enter 10 00 and press CASH TEND DEPT 2 20 00 SUBTOTAI 20 00 1 0 0 0 TOTAL 20 00 TEND CASH 10 00 3 The display will indicate and 10 00 TOTAL 10 00 indicating the amount still due The CHARGE 10 00 drawer will not open Press CHARGE to 15 40 03 01 2006 charge the remaining amount 000057 CLERK 1 00 CHARGE 4 The display will indicate S for total the drawer will open and the receipt will print as in the example on the right SAM4s ER 265 Operator s and Programming Manual v1 14 Advanced Operating Instructions e 49 50 Post Tender Post tendering means computing change after the sale has been totaled and the drawer is open This feature is useful when a customer changes the amount of the tender or
16. and total a sale CHECK CHARGE CASH TEND key The CHECK and CASH TEND keys can also be used for change calculation Subtotaling a Sale 1 Register the items you wish to sell 2 To display and print the subtotal of the sale including tax press SUBTOTAL TOTAL 3 The subtotal will display with S indicated in the left digit position of the display Totaling a Cash Sale 1 Register the items you wish to sell THANK YOU 2 To total a cash sale press CASH TEND S EPT 2 99 TEND EPT 2 99 X 1 99 3 The display will indicate for total the drawer will open and the receipt will print as in the example on the right UBTOTAL 14 30 TAXABLE1 5 98 TAX1 AMOUNT 0 36 CASH 14 30 15 40 03 01 2006 000052 CLERK 1 00 EPT 7 96 46 e Advanced Operating Instructions SAM4s ER 265 Operator s and Programming Manual v1 14 Tendering a Cash Sale 1 Register the items you wish to sell 2 Enter the amount tendered by the customer For example for 20 00 enter 3 Press CASH TEND TEND 4 The display will indicate C for change the drawer will open and the receipt will print as in the example on the right Tendering a Check Sale 1 Register the items you wish to sell 2 Enter the amount tendered by the customer For example for 20 00 enter 3 Press CHECK 4 The display will indicate C for change the drawer will open and the receipt
17. can programmed to be taxable or non taxable In other words when you are subtracting a coupon you can calculate sales tax on the net or the gross cost of the item If the Minus key is taxable you will calculate sales tax on the net cost of the item If the Minus key is non taxable you will calculate sales tax on the gross cost of the item e You can also program limit errors by setting the maximum amount that may be entered into the Minus key For example setting a 3 digit limit means the maximum you can enter is 9 99 This is referred to as the High Digit Lock Out or HDLO Programming the Minus Key 1 Turn the control lock to the PGM position 2 Enter the High Digit Lock Out entry limit digit from the table below Enter 0 for no limit HDLO Limits 01 09 01 99 01 9 99 01 99 99 01 999 99 01 9999 99 01 99999 99 3 To decide if tax is calculated before or after the percentage is applied complete the table below by adding the status digits foreach tax Then enter the resulting tax status code Calculate Rate 1 after the Minus key entry Calculate Rate 2 after the Minus key entry Calculate Rate 3 after the Minus key entry 4 Enter Fal for active minus key for inactive minus key 5 Press the Minus key SAM4s ER 265 Operator s and Programming Manual v1 14 Advanced Programming Instructions e 71 6 Press the CASH TEND key to end program
18. conductive parts see above should be greater than 1 megohm Never defeat any of the B voltage interlocks Do not apply AC power to the unit or any of its assemblies unless all solid state heat sinks are correctly installed Always connect an instrument s ground lead to the instrument chassis ground before connecting the positive lead always remove the instrument s ground lead last 1 3 Precautions for Electrostatically Sena ve Devices ESDs 1 Some semiconductor solid state devices are easily damaged by static electricity Such components are called Electrostatically Sensitive Devices ESDs examples include integrated circuits and some field effect transistors The following techniques will reduce the occurrence of component damage caused by static electricity Immediately before handling any semiconductor components or assemblies drain the electrostatic charge from your body by touching a known earth ground Alternatively wear a discharging wrist strap device Be sure to remove it prior to applying power this is an electric shock precaution After removing an ESD equipped assembly place it on a conductive surface such as aluminum foil to prevent accumulation of electrostatic charge Do not use freon propelled chemicals These can generate electrical charges that damage ESDs Use only a grounded tip soldering iron when soldering or unsoldering ESDs Use only an anti static solder removal device Man
19. enter the decimal point if you are setting a rate that is not an even percentage i e enter 33 1 3 as 3 3 333 If you are setting an even percentage it is not necessary to enter the decimal point i e enter 50 as 5 0 3 To decide if tax is calculated before or after the percentage is applied complete the table below by adding the status digits for each tax Then enter the resulting tax status code Calculate Rate 1 after the discount surcharge Calculate Rate 2 after the discount surcharge Calculate Rate 3 after the discount surcharge 4 Enter u If you wish to allow the operator to also enter a percentage override If you do not wish to allow the operator to also enter a percentage override If you wish the key to be inactive 5 Press the CASH TEND key to end programming SAM4s ER 265 Operator s and Programming Manual v1 14 Advanced Programming Instructions e 69 or Key Programming Flowchart S EHS TEND Preset Percentage i ees Status ride Code Inactive or Key Programming Example Set the discount Key preset for 50 and so that tax 1 is calculated after the discount is applied and override is allowed Enter eee EE T TEND 70 e Advanced Programming Instructions SAM4s ER 265 Operator s and Programming Manual v1 14 Minus Key Programming The Minus key is used to enter the amount of a coupon that is subtracted from the sale e The Minus key
20. tae deeded 91 PC Online ModE ar essek seven se Mi aeeck sees ee ated ote leds We ated eases ag e e EEE E NEEE EE Mees tet 92 Program Scaieni or eare eT EE EE O EE EEE EO EAEE EEE ZR 92 Reports 95 Report e TTT 95 Running a Report ehee i a ae n i E eee oie tensed 96 Cash In Dr wer Declaration ics sgegdasteszgo Stel en eree an a Tre Maven SEE n Ena oni dh ovens 97 Declaring Cashen earen E ia KE ARE E E AEE as 97 Report Samples cnie as ates ei a eae oe ee oie E RTA ek 98 Financial Report 2csidacundithtionamaiiieeonieinlee dass ou iat hows 98 Hourly Sales Report enii r hte ciistesous tient E asia pessoa cube vaseess 101 PLU Report cscs aoi oneto sir aaa cee Lei A iste Ai ana RG eures 102 Clerk Reports iensen dents Batu ini aa Eae Alisha icant Satis estet Sis 103 Cash in Drawer Report isisisi eitean iaeiei i ipera a is n 104 Check in Drawer Report T 104 SySteri B al ani T seresa e rie e a ar n a eae EE ae E aE aa OANE EA Mie AERA S 105 Department Sales Oral v5 lessees aaar aeee ae eap spats ens a eee E T ECE ESERE oea E 105 Net Total nae n eeoa ee pE E EE AEE E N E EEEE e 105 Gross KS U 105 Grand NN TTT 105 Manual Revision Record 106 SAM4s ER 265 Operator s and Programming Manual v1 14 s 7 SAM4s ER 265 Operator s and Programming Manual v1 14 Introduction Using This Manual Congratulations You have selected a very flexible electronic cash register designed for years of reliable service The SAM4s ER 265 will fit many reta
21. the clerk becomes confused counting change manually Normally this function is not allowed If you wish to allow post tendering you must set system option 14 to a value of 1 See System Option Programming on page 60 1 Register the items you wish to sell THANK YOU 2 Press CASH TEND KGDL TEND SUBTOTAL 2372 3 The display will indicate for total the TAXADIEI S200 drawer will open and the receipt will print a AON 0 12 as in the example on the right CASH 2 12 15 40 03 01 2006 4 Enter the amount of the tender Press CASH TEND CASH TEND 5 The display will indicate C for change and display 17 88 change due 000058 CLERK 1 00 Advanced Operating Instructions SAM4s ER 265 Operator s and Programming Manual v1 14 Currency Conversion If you normally accept currency from a neighboring nation you can program the SAM4s ER 265 to convert the subtotal of a sale to the equivalent cost in the foreign currency To do this you need to program the conversion factor For example if the US dollar home currency is worth 1 3720 Canadian dollars foreign currency the conversion factor is 1 3720 See Programming Currency Exchange Rates on page 74 to set a conversion rate 1 Register the items you wish to sell THANK YOU 2 Press SUBTOTAL to display the amount CADINAGAIN due in your home currency DEPT 1 T1 2 00 SUB SUBTOTAL 2 12 TAXABLE1 2 00 TAX1 AMOUNT 0 12
22. will print as in the example on the right SAM4s ER 265 Operator s and Programming Manual v1 14 THANK YOU CALL AGAIN EP EP X EPT UBTOTAL TAXABLE1 TAX1 AMOUNT TOTAL CASH CHANGE 2 99 2 99 1 99 7 96 14 30 5 98 0 36 14 30 20 00 5 70 15 40 03 01 2006 000053 ERK 1 THANK YOU CALL AGAIN EP EP X EPT UBTOTAL TAXABLE1 TAX1 AMOUNT TOTAL CHECK CHANGE 00 2 99 2 99 1 99 7 96 14 30 5 98 0 36 14 30 20 00 5 70 15 40 03 01 2006 000054 ERK 1 00 Advanced Operating Instructions e 47 Totaling a Charge Sale 1 Register the items you wish to sell THANK YOU 2 Press CHARGE SE EPT 7 2 99 3 The display will indicate for total the eae 1 99 drawer will open and the receipt will print 7 96 as in the example on the right 1 14 30 nM 5 98 Note Charge tendering is not allowed 0 36 14 30 03 01 2006 ERK 1 00 Check Cashing Check cashing means exchanging cash for a check Normally this function is not allowed If you wish to allow check cashing you must set system option 15 to a value of 1 See System Option Programming on page 60 1 Enter the amount of the check tendered by THANK YOU the customer For example for 20 00 CALL AGAIN enter CHECK 20 00 2 o o o CASH 20 00 15 40 03 01 2006 2 Press CHECK TEND 000056 CLERK 1 00 CHECK
23. 0 e department 9 preset for 0 99 To set Department 1 enter To set Department 3 enter To set Department 9 enter Press the CASH TEND key to end programming CASH TEND The tax status you have entered will display and print on the printer DEPT 1 50 00 DEPT 4 2 50 DEPT 9 0 99 PROGRAM TERMINATE 15 39 03 01 2006 000074 CLERK 1 00 SAM4s ER 265 Operator s and Programming Manual v1 14 Advanced Programming Instructions e 59 System Option Programming Thirty one system options are provided so that you can configure the SAM4s ER 265 to your exact requirements Refer to the System Option Table on page 62 to review the system options Read each option carefully to determine if you wish to make any changes NOTE Because after clearing memory all options settings are automatically set to 0 and because your most likely option selections require a status setting of 0 you do not need to program this section unless you wish to change the default status Programming a System Option 1 Turn the control lock to the PGM position Enter the option number of the system option you wish to change Press the RA key Enter the number representing the status you have selected Press the PO key Repeat from step 3 for each system option you wish to change Press the CASH TEND key to end programming Gi aR noys System Option Flowchart Repeat for each System Option Option Status
24. 00 24 e Quick Setup SAM4s ER 265 Operator s and Programming Manual v1 14 Programming a Taxable Department 1 Turn the control lock to the PGM position 2 Enter 100 press the SUBTOTAL key 3 Complete the tax status table below by adding the status digits for each tax Then enter the resulting tax status code Taxable by Rate 1 Yes 1 No 0 Taxable by Rate 2 Yes 2 No 0 Taxable by Rate 3 Yes 4 No 0 Enter 0 Press the X TIME key 4 5 6 Press the department you wish to program 7 Repeat steps 3 through 6 for each department you wish to program 8 Press the CASH TEND key to end programming Taxable Department Programming Flowchart Repeat for each Department X TIME 4 Tax Status Code Taxable Department Programming Example Set department 1 taxable by tax rate 1 SUB a X TIME TOTAL Press the CASH TEND key to end programming TEND The tax status you have entered will display and print on the printer DEPT 1 TL 0 PROGRAM TERMINATE 15 39 03 01 2006 000071 CLI RK 1 00 SAM4s ER 265 Operator s and Programming Manual v1 14 Quick Setup e 25 Basic Operations Registering Items 1 Enter an amount on the ten key pad Do not use the decimal key For example for 2 99 enter 2 Press a department key For example press department 1 A Repeating an Item 3 To register a second item exactly as the first press the department key a second time
25. 3 To convert the amount due to an equivalent value in foreign currency press C CONV EORETON en 10 00 CHANGE RATE 1 3720 C CONV HOME AMT 7 29 4 Enter the amount of the foreign currency eee noe tender Press CASH TEND 15 40 03 01 2006 000059 CLERK 1 00 1 CASH TEND 5 The display will indicate C for change and display 5 17 change due The change due is computed in home currency SAM4s ER 265 Operator s and Programming Manual v1 14 Advanced Operating Instructions e 51 Add Check Use the ADD CHECK key when you wish to issue a receipt but not yet pay for the sale For example one person may wish to pay for two guest checks at a restaurant or one person may pay for two admissions where separate receipts are required for each person 1 Register the items you wish to sell on the THANK YOU first receipt CALL AGAIN 2 Press ADD CHECK to issue a receipt for theitems DEPT 1 Tl 2 00 TAXABLE1 2 00 TAX1 AMOUNT 0 12 CHECK ADD CHECK 2 12 15 40 000060 03 01 2006 CLERK 1 00 3 Register the items you wish to sell on the next receipt press ADD CHECK to issue a receipt for the items CHECK 4 Press SUBTOTAL to display the amount due for both of the receipts DEPT 2 ADD CHECK TOTAL 15739 000061 5 Total or tender the sale with CASH TEND CHECK or CHARGE THANK YOU CALL AGAIN 5 00 5 00 03 01 2006 CLERK 1 00 THANK YOU CALL AGAIN Advan
26. 4s ER 265 Set tax rate s here e Ifyou are entering a tax table see Tax Table Programming on page 67 to enter the tax break points s If you are entering a Canadian Goods and Services Tax GST use tax rate 3 for the GST tax and use tax rates 1 and or 2 for any other provincial tax or taxes Programming Tax Rates and Status 1 Turn the control lock to the PGM position 2 Ifthe tax is a percentage rate enter it with a decimal 0 000 99 999 It is not necessary to enter proceeding zeros For example for 6 enter 06 000 or 6000 3 For the type of tax enter Fal if the tax is a percentage added to the sale normal add on tax if the tax is a percentage value added tax VAT calculated as part of the sale 4 Enter 0 here for all taxes unless if you are programming tax 3 as a Canadian GST If the tax is a Canadian GST Enter if the GST tax 3 is taxable by rate 1 if the GST tax 3 is taxable by rate 2 if the GST tax 3 is taxable by rates 1 and 2 5 Enter to set tax rate 1 to set tax rate 2 to set tax rate 3 6 Press the TAX key 7 Press the CASH TEND key to end programming SAM4s ER 265 Operator s and Programming Manual v1 14 Advanced Programming Instructions e 65 Tax Rate Programming Flowchart noDooCoooC SHIFT TEND N y T 4 4 Tax Rate Tax GST Tax ax type Info 1 3 Tax Rate Examples If tax 1 is 6 percent enter TAX SHIFT If tax 3 is 8 percent Canadian GST and the GST i
27. 5 Operator s and Programming Manual v1 14 Introduction e 9 Basic Features and Functions Standard Hardware Optional Hardware e 49 Position Flat Spill Resistant Keyboard s Kitchen Printer e Thermal 32 Column Receipt or Journal Software Features Printer With Automatic Paper Loading e 1000 open or preset Price Look Ups PLUs e Sturdy Cash Drawer with Media Slot and For direct registrations up to 15 PLU keys Key Lock or Key Release are located on the keyboard e Removable 5 Bill 5 Coin Cash Drawer Insert e Up to 2 price levels for each PLU e 7 Position Control Lock e 18 character programmable descriptors for PLU e One Standard Rs 232C Communication Port and functions e Ten Position Rear Customer Display e Up to 10 clerks with separate report totals e 800 lines of Electronic Journal Keyboard PAPER ADD FEED CHECK TAX NS CLERK RA PO 7 C CONV RETURN VOID CANCEL CLEAR X TIME PLU CHARGE 1 6 11 8 9 CHECK 2 7 12 SUB 5 2 e TOTAL 3 8 13 1 2 3 9 14 CASH TEND 0 00 5 10 15 Note Locations shown in gray are fixed and cannot be changed 10 s Introduction SAM4s ER 265 Operator s and Programming Manual v1 14 Key Descriptions Key PAPER FEED Numeric Keypad 0 9 and 00 CLEAR Department Keys NS X TIME VOID RETURN MINUS CANCEL C CONV PLU RA PO TAX SAM4s ER 265 Operator s and Pr
28. ANK YOU X TIME key For example enter CALL AGAIN 2 3 X 2 99 2 PLU3 pi 1 99 TAXABLE1 1 99 2 Enter the quantity of the group price press TAX AMOUNT 0 12 the X TIME key For example if the CASH 2 11 items are priced 3 for 1 00 enter 15 40 03 01 2006 000036 CLERK 1 00 X TIME 3 Enter the PLU number press the PLU key For example enter PLU 36 e Advanced Operating Instructions SAM4s ER 265 Operator s and Programming Manual v1 14 Shifting or Exempting Tax Shifting Tax Taxable Departments and PLUs can be programmed to automatically add the appropriate tax or taxes Occasionally you may need to sell a normally taxable item without tax or a normally taxable item with tax You can perform this tax shifting with the TAX key 1 Enter the number for the tax you wish to THANK YOU shift Press 1 to shift tax 1 press 2 to shift CALL AGAIN tax 2 or press 3 to shift tax 3 Press the TAX key For example shift tax 1 DEPT 1 2 99 TAXABLE 2 99 TAX ta SHIFT CASH 2 99 15 40 03 01 2006 2 Enter an amount on the ten key pad Do 000037 ERK 1 00 not use the decimal key For example for 2 99 enter 3 Press a department key For example press department 1 4 If department 1 is normally taxable by tax 1 the registration will non taxable by tax 1 the registration will include tax SAM4s ER 265 Operator s and Programming Manual v1 14 Advanced Operating Instructions e 37 Exempting Tax
29. DEPT 1 TI TAXABLE1 0 99 83 EL 3 71 0 22 3 93 03 01 2006 000028 CLERK 1 00 When items are priced in groups i e 3 for 1 00 you can enter the quantity purchased and let the register calculate the correct price 32 o Advanced Operating Instructions Enter the quantity purchased press the X TIME key For example enter Enter the quantity of the group price press the X TIME key For example if the items are priced 3 for 1 00 enter X TIME X TIME Enter an amount on the ten key pad For example if the items are priced 3 for 1 00 enter Press a department key For example press department 1 a 2 D T T C 1 0 THANK YOU CALL AGAIN 3 X EPT 1 T1 AXABLE1 AX AMOUNT ASH 0 71 5 40 03 01 2006 00029 CLERK 1 00 1 00 0 67 0 67 0 04 SAM4s ER 265 Operator s and Programming Manual v1 14 Single Item Department Single item departments automatically total as a cash sale immediately after registration Use single item departments for speedy one item sales For example if you are selling admission tickets and all ticket sales are one item sales you can assign open or preset department single item department for ticket sales After each registration the drawer will immediately open and a separate receipt is printed See Department Programming on page 55 to program a single item department 1 Press a single item preset department key THANK YOU O
30. For example press department 1 S Registering Multiple Items 4 Enter the quantity of items being purchase press the X TIME key For example enter 4 on the numeric key pad and press the X TIME key FOR ge 5 Enter an amount on the ten key pad Do not use the decimal key For example for 1 99 enter 6 Press a department key For example press department 2 Ee 26 e Quick Setup SAM4s ER 265 Operator s and Programming Manual v1 14 Totaling a Cash Sale 1 2 Register the items you wish to sell To display and print the subtotal of the sale including tax press SUBTOTAL TOTAL To total a cash sale press CASH TEND CASH TEND The display will indicate for total the drawer will open and the receipt will print as in the example on the right Tendering a Cash Sale 1 2 Register the items you wish to sell To display and print the subtotal of the sale including tax press SUBTOTAL TOTAL Enter the amount tendered by the customer For example for 20 00 enter Press CASH TEND TEND The display will indicate C for change the drawer will open and the receipt will print as in the example on the right THANK YOU CALL AGAIN DEP DEP 4 X D S EPT UBTOTAL TAXABLE1 TAX1 AMOUNT CASH 15 40 000063 CL 2 99 2 99 1 99 7 96 14 30 5 98 0 36 14 30 03 01 2006 ERK 1 00 THANK YOU CALL AGAIN DEP DEP 4 X
31. NS TAX1 AMOUNT 0 18 CHARGE 3207 15 40 03 01 2006 000049 CLERK 1 00 4 Press CHARGE CHARGE 5 The display will indicate for total the drawer will open and the receipt will print as in the example on the right 44 e Advanced Operating Instructions SAM4s ER 265 Operator s and Programming Manual v1 14 Received On Account Operations You can use the Received on Account RA key to accept cash into the cash drawer when you are not actually selling merchandise For example use the Received on Account key to accept payments for previously sold merchandise or record loans to the cash drawer 1 Enter the amount of cash you are receiving THANK YOU for example enter CALL AGAIN 2 0 0 0 RECD ON ACC 20 00 15 40 03 01 2006 2 Press RECD ACCT 000050 CLERK 1 00 ACCT 3 The drawer will open and the receipt will print as in the example on the right Paid Out Operations You can use the PAID OUT PO key to track cash paid out for merchandise or to record loans from the cash drawer 1 Enter the amount of cash you are paying THANK YOU for example enter CALL AGAIN 2 0 0 0 PAID OUT 20 00 15 40 03 01 2006 2 Press PAID OUT 000051 CLERK 1 00 PAID OUT 3 The drawer will open and the receipt will print as in the example on the right SAM4s ER 265 Operator s and Programming Manual v1 14 Advanced Operating Instructions e 45 Totaling and Tendering Three keys may be used to total
32. PLU you are programming 7 Press the CASH TEND key to end programming PLU Descriptor Programming Flowchart Repeat for each PLU Gage ee ee ae mO HOODOO OHH PLU Up to 18 Code 2 digit character codes PLU Descriptor Programming Example Program the descriptor for PLU 1 to say APPLES 1 Turn the control lock to the PGM position Press the X TIME key Enter the codes representing the text APPLES 203535312438 Press the X TIME key Enter the PLU code press the PLU key Press the CASH TEND key to end programming Oy TS SR ae e 86 e Advanced Programming Instructions SAMA4s ER 265 Operator s and Programming Manual v1 14 Code Table Using the Code Table 1 Find the character you wish to print 2 Find the first entry digit for the character by following the column to the top of the table Find the second entry digit for the character by following the row to the left margin of the table For example the code for A is 20 and the code for Z is 45 First Entry 9 A i Second 0 Entry SAM4s ER 265 Operator s and Programming Manual v1 14 Advanced Programming Instructions e 87 88 Program Overlay Instead of entering descriptor codes you can program descriptors using the alpha overlay as shown below Note that each position contains three characters e You will press a key once to select the first left most character twice to select the second or three times to sel
33. PT 1 Decimal C Press DEPT 6 DEPT 6 Decimal E 4 Press the X TIME key Press DEPT 1 6 Press the CASH TEND key to end programming SAM4s ER 265 Operator s and Programming Manual v1 14 Advanced Programming Instructions e 89 Key Assignment Programming Most users will use the default keyboard Users with special needs can relocate department and function keys with this program Please note the following limitations If you assign a duplicate of a function or department code the duplicate will function exactly as the original you will not get separate totals and counters on reports for the duplicated key The following keys are fixed and must remain in their original locations 0 9 00 Decimal CLEAR SUBTOTAL CASH TEND Functions and departments may be located anywhere on the keyboard except the locations reserved for the fixed keys To Assign a Key to a Location 1 2 Turn the control lock to the S position Enter 7 0 and press the SUBTOTAL key es Refer to the chart below to find the code for the key you wish to assign Enter the code and press the location you wish to program Repeat this step to assign another key KEY 4 Press the CASH TEND key to finalize key assignment programming TEND Code Function Code Function Code Function 1 DEPT 1 11 DEPT 11 35 TAX 2 DEPT 2 12 DEPT 12 36 3 DEPT 3 13 DEPT 13 37 4 DEPT 4 14 DEPT 14 38 VOID 5 DEPT 5 15 DEPT 15 39
34. Precautions WARNING First read the Safety Precautions section of this manual If some unforeseen circumstance creates a conflict between the servicing and safety precautions always follow the safety precautions WARNING An electrolytic capacitor installed with the wrong polarity might explode 1 Servicing precautions are printed on the cabinet Follow them Always unplug the units AC power cord from the AC power source before attempting to a Remove or reinstall any component or assembly b Disconnect an electrical plug or connector c Connect a test component in parallel with an electrolytic capacitor Some components are raised above the printed circuit board for safety An insulation tube or tape is sometimes used The internal wiring is sometimes clamped to prevent contact with thermally hot components Reinstall all such elements to their original position After servicing always check that the screws components and wiring have been correctly reinstalled Make sure that the portion around the serviced part has not been damaged 5 Check the insulation between the blades of the AC plug and accessible conductive parts examples metal panels and input terminals Insulation Checking Procedure Disconnect the power cord from the AC source and turn the power switch ON Connect an insulation resistance meter 500V to the blades of AC plug The insulation resistance between each blade of the AC plug and accessible
35. Sam4s ER 265 Electronic Cash Register Operator s and Programming Manual For Fast Startup See Quick Setup on page 13 All specifications are subject to change without notice 2012 CRS Inc M ER260 Version 1 14 CRS Inc Limited Warranty and Disclaimers of Warranty This manual has been developed by CRS Inc Itis intended for the use of its customers and service personnel and should be read in its entirety before attempting to install use or program the product s Nothing contained in this manual shall be deemed to be and this manual does not constitute a warranty of or representation with respect to the product or any of the products to which this manual applies This manual is subject to change without notice and CRS Inc has no obligation to provide any updates or corrections to this manual Further CRS Inc also reserves the right without prior notice to make changes in equipment design or components as it deems appropriate No representation is made that this manual is complete or accurate in all respects and CRS Inc shall not be liable for any errors or omissions contained in this manual In no event shall CRS Inc be liable for any incidental or consequential damages relating to or arising out of the use of this manual This document contains proprietary information that is protected by copyright All rights are reserved No part of this document may be photocopied or reproduced without prior written consent of CRS Inc
36. T indicate the department used The digit marked RPT counts items as they are repeated Open Department 1 Enter an amount on the ten key pad Do not use the decimal key For example for 2 99 enter 2 Press a department key For example press department 1 i Preset Price Department THANK YOU CALL AGAIN DEPT 1 T1 2 99 TAXABLE1 2 99 TAX1 AMOUNT 0 18 CASH 3 17 1 0 O24 0 03 01 2006 00024 CLERK 1 00 A preset department registers the price that was previously programmed See Department Programming on page 55 to program preset prices 1 Press a preset department key For example press department 5 3 D C 1 0 THANK YOU CALL AGAIN EPT 5 1 29 ASH 1 29 5 40 03 01 2006 00025 CLERK 1 00 30 s Advanced Operating Instructions SAM4s ER 265 Operator s and Programming Manual v1 14 Department Repeat Entry Open or preset price departments may be repeated as many times as necessary by pressing the same department again Likewise open or preset PLUs may be repeated by pressing the PLU key again 1 Enter an amount on the ten key pad Do THANK YOU not use the decimal key For example for CALL AGAIN 2 99 enter DEPT 1 1 2 99 DEPT 1 r1 2 99 TAXABLE1 5 98 TAX1 AMOUNT 0 36 2 Press a department key For example CASH 6 34 press department 1 15 40 03 01 2006 TE 000026 CLERK 1 00 3 To register a second item exactly as the firs
37. U that is programmed Time Date gt 15 39 03 01 2006 Transaction Counter Clerk Register Number gt 000078 ERK 1 00 SAM4s ER 265 Operator s and Programming Manual v1 14 Advanced Programming Instructions e 93 Reports Report Summary There are two basic types of reports X or read only and Z or read amp reset to zero Some reports are available in both types The following table summaries the reports available on the SAM4s ER 265 Control Lock Report Position Key Financial X or Z CASH TEND String Report Financial Z PLU Time and Clerk reports in sequence Last PLU E Cash in Drawer X TOTAL Check in Drawer X CHECK TEND From To PLU X H H H PLU First PLU SAM4s ER 265 Operator s and Programming Manual v1 14 Contents e 95 PRINT ALL EJ X Sn D ae 0 Electronic Journal PRINT EJ CASH ey o PRINT EJ CHECK Ca Co fe PRINT EJ RA PO Ca Co Cs PRINT EJ RETURN ra 7 es PRINT EJ CANCEL Ea es ia PRINT EJ BY CLERK E F 401 410 a 7 OBOE Does not print Running a Report 1 Find the report you wish to run from the table on the previous page 2 Turn the control lock to the X or the Z position 3 Press the appropriate key for the report you wish to run 96 e Contents SAM4s ER 265 Operator s and Programming Manual v1 14 Cash In Drawer Declaration Cash In Drawer Declaration is an optional feature that forces you to count the drawe
38. ak points that are repeating in a pattern as repeat breaks Programming a Tax Table 1 Oh E oe 2 Turn the control lock to the PGM position Enter the number of the tax you are programming 1 2 or 3 press the TAX key Enter the maximum amount that is not taxed press the TAX key Enter the first tax amount charged press the TAX key For each non repeat break point enter the high side from the sale dollar range and press the TAX key Press the CHECK key For each repeat break point enter the high side from the sale dollar range and press the TAX key Press the CASH TEND key to end the tax table program SAM4s ER 265 Operator s and Programming Manual v1 14 Advanced Programming Instructions e 67 Tax Table Programming Example Illinois 6 Tax Table Break point Tax Charged Sale Dollar Range Differences 0 00 0 00 0 10 0 01 0 11 0 21 11 0 02 0 22 0 38 17 0 03 0 39 0 56 18 Non Repeat 0 04 0 57 0 73 17 0 05 0 74 0 91 18 0 06 0 92 1 08 17 0 07 1 09 1 24 16 Repeat 0 08 1 25 1 41 17 0 09 1 42 1 58 17 0 10 1 59 1 74 16 0 11 1 75 1 91 17 0 12 1 92 2 08 17 0 13 2 09 2 24 16 0 14 2 25 2 41 17 To enter the program for the Illinois 6 tax table 1 Enter 1 for tax 1 press the TAX key Enter 1 0 the maximum amount that is not taxed press the TAX key Enter 1 the first tax amount charged press the TAX key Enter 2 1
39. can You can print out a copy of your ER 265 program 1 Turn the key to the PGM position 2 Press the CASH TEND key The program data will print You can also generate a PLU program scan 1 Turn the control lock to the PGM position 2 Enter 15 on the numeric keypad and press the SUB TOTAL key 3 To read PLU program information enter the number 1 1000 of the start PLU and press the PLU key 92 e Advanced Programming Instructions SAM4s ER 265 Operator s and Programming Manual v1 14 Program Scan Example THANK YOU CALL AGAIN Department Status gt Department Price or Limit gt Department Status and Price Limit is listed for each department Tax 1 Status gt Tax 1 Rate gt Tax 2 Status gt Tax 2 Rate gt Tax 3 Status gt Tax 3 Rate gt TAX3 Percentage Discount Key Status gt ST Percentage Discount Key Rate gt P RAT Percentage Surcharge Key Status gt STAT Percentage Surcharge Key Rate gt RAT Minus Key Status gt Cancel Status Currency Conversion Exchange Rate gt Decimal Position gt System Option Value gt System Option Value gt System Option Value gt System Option Value is listed for each option System Option Value gt PLU Status amp Department gt PLU Price gt PLU Status and Price is listed for each PL
40. ced Operating Instructions TAXABLI E1 F TAX1 AMOUNT CASH 015 40 000062 CL ERK 1 2 00 0 12 7 12 03 01 2006 00 SAM4s ER 265 Operator s and Programming Manual v1 14 Receipt On Off and Receipt on Request When a receipt is not normally issued you can turn the receipt function on or off If the receipt is off you can still issue a receipt after the sale has been completed Normally this function is not allowed If you wish to allow after sale receipts you must set system option 17 to avalue of 1 See System Option Programming on page 60 To Turn the Receipt Off With the control lock in the REG position press PO Paid Out PAID OUT To Turn the Receipt On With the control lock in the REG position press PO Paid Out again PAID OUT Printing a Receipt after the Sale After the sale has been totaled but before the next transaction is started press CASH TEND CASH TEND Note Because receipt memory is limited when a sale has more than 30 items or more than 3 tenders the receipt after sale can not print all items A row of dots is printed indicating the receipt is incomplete SAM4s ER 265 Operator s and Programming Manual v1 14 Advanced Operating Instructions e 53 54 e Advanced Operating Instructions SAM4s ER 265 Operator s and Programming Manual v1 14 Advanced Programming Instructions Department Programming Programming Department Status There are two parts to d
41. ced Operating Instructions e 41 Cancel The CANCEL key allows you to stop any transaction Anything registered within the transaction before the CANCEL key is pressed is automatically corrected The CANCEL key may be inactivated through programming see CANCEL Key Programming on page 73 1 Register the items you wish to sell 2 Press the CANCEL key Void Position Operations DEPT 1 THANK YOU CALL AGAIN COUPON CANCEL 15 40 000045 pig 2 29 0 50 03 01 2006 ERK 1 00 You can use the Void control lock position to correct any complete transaction To correct any transaction 1 Turn the control lock to the VOID position 2 Enter the transaction you wish to correct exactly as it was entered originally in the REG control lock position You can enter discounts voids returns tax exemptions or any other function 3 All totals and counters are corrected as if the original transaction did not take place 42 e Advanced Operating Instructions T HANK YOU CALL AGAIN VOID MODE DEPT 1 DEPT 2 72 29 1 00 SUBTOTAL TAR TAXABL E1 2 29 TAX1 AMOUNT 0 14 CASH 15 40 000046 3 43 03 01 2006 ERK 1 00 SAM4s ER 265 Operator s and Programming Manual v1 14 Minus Key Registrations You can register a negative amount by entering a price then pressing the Minus key For example you can enter bottle returns or coupons using the
42. cut or tear a straight even edge on the end of the paper roll Be sure to remove any paper with glue residue Place the paper roll in the paper holder so that the paper will feed from the bottom of the roll 4 The printer will feed the paper through the printer automatically If necessary press the paper feed button Replace the printer cover 16 e Quick Setup SAM4s ER 265 Operator s and Programming Manual v1 14 Sale Journal Detail If you wish to use the printer to print a sales journal insert the paper into the paper take up spool Wind the paper two or three turns around the spool shaft and install the spool in the mount See System Option Programming on page 60 and set Option 22 Use Spool to a status of 1 This will enable the journal pick up spool and all journal rather than receipt printing In case of Paper Jam A Open the paper lever and open the printer cap EN RYE KX S CAUTION The printer head is HOT and the tear bar is SHARP SAM4s ER 265 Operator s and Programming Manual v1 14 Quick Setup s 17 Installing the Paper Models with the STM200 Printer Note Use these instructions to load the paper if your ER 265 is equipped with the model STM200 printer Applies to models produced after January 2011 1 Remove the printer cover 18 e Quick Setup SAM4s ER 265 Operator s and Programming Manual v1 14 SAM4s ER 265 Operator s and Programming Manual v1 14 4 Close the platen r
43. ect the third character Then you will press the decimal key to enter the character e If you wish to place a space between characters touch Space and then the decimal key e If you wish to use double size characters touch Double and then press the decimal key Then select the character and press the decimal key again Continue to touch Double and then decimal before every double size character Double size characters use two character positions In other words you can have 16 double size characters on a descriptor line instead of 32 single sized characters Follow the detailed instructions on the next page Space Doube UEN AE OU sp A X D _ DbI CAA ABC DEF GHI 1 6 11 JKL MNO PQR y g S G 2 7 12 4 5 6 SUB STU VWX YZ TOTAL 3 8 13 ARR he lt g S 4 9 14 me TEND gt I 0 00 5 10 15 Advanced Programming Instructions SAM4s ER 265 Operator s and Programming Manual v1 14 Programming Descriptors Using the Program Overlay Note You must set System Option 27 to a value of 1 to program descriptors using the overlay method 1 Turn the control lock to the PGM position 2 Press the X TIME key 3 Enter up to 18 characters if you are programming departments PLUs or enter up to 32 characters if you are programming a message line in the following manner A Press a key once to select the first left mo
44. ed Yes 4 No 0 4 Decide if you want a preset or single item PLU If you do not want any of these options enter 0 If you wish to select any of these options complete the table below by adding the status digits for each option Enter the resulting digit PLU is Preset Yes 1 No 0 PL U is Single Item Yes 2 No 0 5 Complete the tax status table below by adding the status digits for each tax Then enter the resulting tax status code Taxable by Rate 1 Yes 1 No 0 Taxable by Rate 2 Yes 2 No 0 Taxable by Rate 3 Yes 4 No 0 7 Ifyou are using a kitchen printer and wish this item to print at the printer select Yes here Send KP Yes 1 No 0 8 Press the department key that you want this PLUs sales added to 9 Repeat steps 2 through 7 for each PLU you wish to program 78 e Advanced Programming Instructions SAMA4s ER 265 Operator s and Programming Manual v1 14 10 Press the CASH TEND key to end programming PLU Status Programming Flowchart Repeat for each PLU Negative Preset Tax Send Non Add Single Status KP Disabled item Code PLU Status Programming Examples For example set e PLU 1 preset not single item taxable by rate 1 with sales reported to department 2 e PLU 30 preset single item taxable by rate 2 with sales reported to department 4 e PLU 6 open not single item non taxable with sales reported to department 9 To set PLU 1 enter Sn ee es To
45. ed to verify clerk codes 1 Turn the control lock to the PGM position 2 Press the CLERK key 3 The printer will print as in the example below THANK YOU CALL AGAIN CLERK 1 il CLERK 2 2 CLERK 3 3 CLERK 4 4 CLERK 5 567 CLERK 6 6 CLERK 7 7 CLERK 8 8 CLERK 9 9 CLERK 10 10 15 39 03 01 2006 000017 CLERK 1 00 76 e Advanced Programming Instructions SAM4s ER 265 Operator s and Programming Manual v1 14 PLU Price Look Up Programming The SAM4s ER 265 offers 1000 PLUs Price Look Ups as a standard feature Like departments PLUs Price Look Ups may be open or preset Preset PLUs are used to register preset items The most significant difference between a preset department and a preset PLU is the method of registration While preset departments are registered by simply pressing the department key preset PLUs are registered by entering the PLU number and pressing the PLU key There are many possible uses for preset PLUs Since there are many more PLUs than departments you may use PLUs when you wish to accurately price and count a larger group of items Possible uses include menu items in a restaurant or items such as cigarettes that you wish to inventory Use open PLUs when you wish to enter different priced items into a larger number of categories Programming PLU Status There are two parts to PLU programming PLU status is set here Depending on whether you select open or
46. ee eee 32 Splits PHCING ts secs anine Atlee hai ac E tia Geiss Boise 32 SAM4s ER 265 Operator s and Programming Manual v1 14 e 5 PLU Price Look Up Registrations ceeeesesscsseeecesecseesecsevseceaeecceaecaeesecaeeseesaeeceeenaseneeas 34 Open Ph Uy tiie Bai vies ein A sie SE ee RE 34 Preset Price PIU TTT 34 PLU Repeat Entry wisi asc sdisee ented ra a e Med ngei eus ten egieds EEES 34 PL Miull tp lie att O10 T 35 PLU Multiplication with Decimal Point eee esse eee eee 35 Spht Prieme PLU esha Me E Aide ed ae ea eek 36 Shifting or Exemptine Tax seintesse ee aia aae E E A AE eae tnty 37 Shift T OV AK eni a a a three nee el Er a aE a eee 37 Ex mpting CT 38 Percent Key and Operations esse esse eee eee ee eee enen 39 Preset Percent on a Department or PLU Item sees eee 39 Enter a Percent on a Department or PLU 39 Percent on Sale Total sscscs ssecsecsscssysossiveussesesanssscoabaschsescsbapeust tesa e SEE DE Ea ESES TKE kE 40 Return Merchandise Registrations ccsssssscsessecsseeecesecesesecseeseceaeeecsaecaeeseceeeseesaeeeenenaeeeeeas 40 Voids and Corrections oree a E a E E AEE SE E ESEE oa eE 41 Void Last Items maseaan a Heathen ait Ae cee ae Ni 41 Void Previous 1 ea Eea E E AE E a mau eines 41 Cancel eseon ot an ee e eas S E E E EEE EEE EE A 42 Void Position Operations reusi ae a e e EEEE 42 Minus Key Registatl onses e arts ies atin ion ae Ea tinea ites 43 No Sale Operations snie on e n EE aT A
47. een ih e E A E A E 15 Installing the Paper Models with the STM200 Printer sss sese eee 18 Clearing Memory a ce anal E ett Bau GR Av a See 20 Memory All Clear sss icis ssscvethessestsbesayissssavvasssesspsesasveesssassonscaductysbas seoaiedssseuatessseveonsess 20 Tin tal Cl ear sig st sce se ah essaus bata stb TT on pape sb eas ps othistuas E 21 Basic Programming eee ieee Tee entrer p eaea R E O NEEE ER OEE ea SE eE NENES ReiS eaS 22 Settine the Date a E e TEE E EEE het i E ENEE a 22 Settings the Time zicio pa ea rE ae EE aa eae eich Signs 22 Programming ax ee e a n in ieee teinn ete oleae wes 23 Programming a Taxable Department sees eee eee ee eee 25 Basic Operations fs c c0s cess vass renner es ta aceon TTT 26 Registern TTT 26 Totaling a Cash Salers iisi ne e aai rae edna essed tis baie beet 27 Tender a Cash Sale 3 3 tans wien eaten ties ete Wa Re wee he eg 27 Tendering a Check TTT 28 Totaling a Charges alesis iirin aee ea riae sus es EEEn asror ESE Erai EaR Tieni 28 Advanced Operating Instructions 29 Clerk Operations TTT 29 LST R O e ARRE AAA A T 29 Clerk Sis Ofa eper esri aeaa nd tea eli ere e Asean ete A 29 Department Registrations eerie eeaeee oeae aE Ea aeae Nee EE EEEE OSEE Eeh 30 Open R 2 E 1 e e e rE E Ea E EE EE E EEA TEE 30 Preset Pice Department resse a oie RE E AEE T EEE T TE 30 Department Repeat Entry nerpie ee hre En E E EE E E aR 31 I USS TTT 31 Department Multiplication with Decimal Point sees esse eee e
48. epartment programming Department status is set here Depending on whether you select open or preset department status is this section you can also program either the open department entry limit or the preset department price See Programming Department Entry Limit or Price on page 58 Use this section to program the following status options e Set negative departments that subtract from the sale rather than normal positive departments which add to the sale e Enforce the entry of a non adding number before the department entry See Non Add Number on page 44 for operation sequences e Disable the departments so that entries are not allowed e Choose Open or Preset departments Open departments accept amount entries Use open departments to enter different priced items into the same category Preset departments automatically register a preprogrammed price when the department key is pressed Use preset departments to register an individual item quickly and accurately For example cigarette packs or food items can be assigned to departments as presets When you select preset departments you can also decide if the department can also accept open entries This option is referred to as preset override e Set single item departments which automatically total as a cash sale immediately after the department entry Single item departments are used to speed up one item sales e Select a tax status to determine whether sales tax i
49. es may be stated as foreign currency in dollars or dollars in foreign currency Use the rate stated in dollars in foreign currency when you are programming this section Programming Currency Exchange Rates 1 Turn the control lock to the PGM position Enter the exchange rate of up to 5 digits do not enter the decimal point Enter a number from 0 to 4 to indicate the decimal position Press the C CONV key Press the CASH TEND key to end programming Di Ge 9 Currency Exchange Rate Programming Flowchart E L Ey o i i TEND e Exchange Rate Decimal Position Currency Exchange Rate Programming Example The US dollar home currency is worth 1 3720 Canadian dollars foreign currency EPERE CA es TEND aa Exchange Rate Decimal Position 74 e Advanced Programming Instructions SAM4s ER 265 Operator s and Programming Manual v1 14 Programming Clerks If you wish to use the clerk system you must first activate the clerk system by setting system option 16 See System Option Programming on page 60 You can activate the clerk system for with a stay down or pop up mode e Stay down means that once a clerk is signed on the same clerk will remain signed on until a different clerk signs on or the original clerk signs off A stay down clerk system might be used when only one operator uses the register at a time and a different operator begins when a work shift is changed e Pop up means that the clerk is automa
50. from whom you purchased the product s Revision 2 0 April 1 2005 WARNING U S THIS EQUIPMENT GENERATES USES AND CAN RADIATE RADIO FREQUENCY ENERGY AND IF NOT INSTALLED AND USED IN ACCORDANCE WITH THE INSTRUCTIONS MANUAL MAY CAUSE INTERFERENCE TO RADIO COMMUNICATIONS IT HAS BEEN TESTED AND FOUND TO COMPLY WITH THE LIMITS FOR A CLASS A COMPUTING DEVICE PURSUANT TO SUBPART J OF PART 15 OF FCC RULES WHICH ARE DESIGNED TO PROVIDE REASONABLE PROTECTION AGAINST SUCH INTERFERENCE WHEN OPERATED IN A COMMERCIAL ENVIRONMENT OPERATIONS OF THE EQUIPMENT IN A RESIDENTIAL AREA IS LIKELY TO CAUSE INTERFERENCE IN WHICH CASE THE USER AT HIS OWN EXPENSE WILL BE REQUIRED TO TAKE WHATEVER MEASURES MAY BE REQUIRED TO CORRECT THE INTERFERENCE NOTICE CANADA THIS APPARATUS COMPLIES WITH THE CLASS A LIMITS FOR RADIO INTERFERENCE AS SPECIFIED IN THE CANADIAN DEPARTMENT OF COMMUNICATIONS RADIO INTERFERENCE REGULATIONS CET APPAREIL EST CONFORME AUX NORMES CLASS A D INTERFERENCE RADIO TEL QUE SPECIFIER PAR MINISTRE CANADIEN DES COMMUNICATIONS DANS LES REGLEMENTS D INTERFERENCE RADIO ATTENTION The product that you have purchased may contain a battery that may be recyclable At the end of its useful life under various state and local laws it may be illegal to dispose of the battery into the municipal waste system Check with your local solid waste officials for details concerning recycling options or proper disposal 1 L Precaut
51. il stores shops and restaurants It provides fast transaction processing security and detailed sales information e To Get Started turn to Quick Setup on page 15 This section covers unpacking memory clearing a few simple programming steps and instructions for basic cash register transactions All of the features of the SAM4s ER 265 except the clerk functions operate immediately without additional programming steps In most cases all the programming you need to do is covered in this section e For information about reports and balancing see Reports on page 95 This manual also includes detailed information about many additional features that will help you solve the special calculation problems or security issues that you might face e For detailed programming instructions see Advanced Programming on page 55 e For detailed operations sequences see Advanced Operating Instructions on page 29 Using Flowcharts Flowcharts are used to supplement step by step instructions throughout this manual For example the following flowchart describes how to register 1 00 into department 1 This flowchart means 1 Press numeric key 1 2 Press numeric key 0 3 Press numeric key 0 4 Press department 1 Follow the flowchart from left to right pressing the keys in the order they are shown Numeric keypad entries are shown as square keys Department and function keys are shown as rectangular keys SAM4s ER 26
52. ion Statements Follow these safety servicing and ESD precautions to prevent damage and to protect against potential hazards such as electrical shock 1 Safety Precautions Be sure that all built in protective devices are replaced Restore any missing protective shields When reinstalling the chassis and its assemblies be sure to restore all protective devices including nonmetallic control knobs and compartment covers Make sure there are no cabinet openings through which people particularly children might insert fingers and contact dangerous voltages Such openings include excessively wide cabinet ventilation slots and improperly fitted covers and drawers Design Alteration Warning Never alter or add to the mechanical or electrical design of the SECR Unauthorized alterations might create a safety hazard Also any design changes or additions will void the manufacturer s warranty Components parts and wiring that appear to have overheated or that are otherwise damaged should be replaced with parts that meet the original specifications Always determine the cause of damage or over heating and correct any potential hazards CAUTION Danger of explosion if battery is incorrectly replaced Replace only with the same or equivalent type recomm ended by the manufacturer Dispose used batteries according to the manufacturer s instructions 6 Observe the original lead dress especially near the following a
53. k to the PGM position 2 Enter the date in the format you have selected and press the X TIME key 3 Press CASH TEND Y Y X TIME CASH TEND Date Setting Example If the date is March 1 2006 enter X TIME CASH TEND The date you have entered will display and print on the printer 03 01 2006 Setting the Time Turn the control lock to the PGM position Enter the hour and minute in military time 24 hour time and press the X TIME key Note Enter the time in 4 digit format for example enter 7 25AM as 0725 Press CASH TEND Bea TEND Time Setting Example If the time is 3 25 PM enter X TIME CASH TEND The time you have entered will display and print on the printer L525 22 e Quick Setup SAM4s ER 265 Operator s and Programming Manual v1 14 Programming Tax Most sales taxes can be programmed by entering a tax percentage rate However in some cases you may find that tax that is entered as a percentage does not follow exactly the tax chart that apply in your area If this is the case you must enter your tax using tax table programming This method will match tax collection exactly to the break points of your tax table See Tax Table Programming on page 67 Important Note After you have entered your tax program test for accuracy by entering several transactions of different dollar amounts Carefully check to make sure the tax charged by the cash register matches the tax amounts on the printed tax chart for you
54. led 20 s Quick Setup SAM4s ER 265 Operator s and Programming Manual v1 14 Initial Clear CAUTION Do not share this information with unauthorized users Distribute the S Mode key only to those you may want to perform this function The initial clear function allows you to exit any register activity and return to a beginning or cleared state Any transaction that is in progress will be exited and totals for that transaction will not be updated Here are some reasons you may want to perform an initial clear e The register is in an unknown state and you wish to exit the current program or transaction without following normal procedures e An initial clear may be necessary as part of servicing or troubleshooting To Perform an Initial Clear 1 Turn the power switch OFF 2 Turn the control lock to the S position The S position is a hidden position one position clockwise from the PRG position 3 Press and hold the CASH TEND key and turn the power switch ON 4 The message INITIAL CLEAR prints when the initial clear is complete SAM4s ER 265 Operator s and Programming Manual v1 14 Quick Setup e 21 Basic Programming This section covers the basic programming necessary to get your cash register running quickly See Advanced Programming on page 55 for if you wish to program options that are not included in this section Setting the Date The date sequence is Month Day Year 1 Turn the control loc
55. ming Minus Key Programming Flowchart L CASH TEND T T t HDLO Tax Inactive Status Code Minus Key Programming Example Set the Minus key with a three digit HDLO 9 99 and so that tax 1 is calculated after the Minus key amount is entered In other words tax is calculated on the net cost of the item Enter 3 1 0 CASH TEND 72 e Advanced Programming Instructions SAM4s ER 265 Operator s and Programming Manual v1 14 CANCEL Key Programming The CANCEL key can be made inactive Normally the key is active however you may wish to inactivate it for security reasons Programming the CANCEL Key 1 Enter 0 to activate the CANCEL key 1 to inactivate the CANCEL key 2 Press the CANCEL key 3 Press the CASH TEND key to end programming Cancel Key Programming Flowchart Heel TEND 4 Inactive Cancel Key Programming Example To inactivate the CANCEL key enter L CANCEL CASH TEND SAM4s ER 265 Operator s and Programming Manual v1 14 Advanced Programming Instructions e 73 Currency Conversion If you normally accept currency from a neighboring nation you can program the SAM4s ER 265 to convert the subtotal of a sale to the equivalent cost in the foreign currency To do this you need to program the conversion factor For example if the US dollar home currency is worth 1 3720 Canadian dollars foreign currency the conversion factor is 1 3720 Note Foreign currency exchange rat
56. ng Department Entry Limit or Price Note Open departments are automatically assigned a 7 digit entry limit You do not need to program this section for open departments unless you wish to set a different limit If you are programming a open department e You can limit errors by setting the maximum amount that may be entered into a department If you are programming a preset department e You can set the preset price The price you program here is the amount that is automatically registered when the department key is pressed Programming a Department Entry Limit or Price 1 Turn the control lock to the PGM position 2 If the department is preset enter the preset price up to seven digits 01 to 1234567 It is not necessary to enter proceeding zeros For example enter 1 00 as 100 OR If the department is open enter the entry limit you wish to set 3 Press the department key you wish to program 4 Repeat from step 2 above for each department you wish to set Press the CASH TEND key to end programming 58 e Advanced Programming Instructions SAM4s ER 265 Operator s and Programming Manual v1 14 Department Entry Limit or Price Programming Flowchart Repeat for each Preset Department Qe Preset Price or High Amount Lock Out Leading zeros are not necessary Department Entry Limit or Price Programming Examples For example set e department 1 open with a entry limit of 50 00 e department 4 preset for 2 5
57. o end programming 80 e Advanced Programming Instructions SAM4s ER 265 Operator s and Programming Manual v1 14 PLU Entry Limit or Price Programming Flowchart Repeat for each Preset PLU QL PLU _ f Preset Price sss or High Amount Lock Out Leading zeros are not necessary PLU Entry Limit or Price Programming Examples For example set s PLU 1 with a preset price of 1 99 e PLU 30 with a preset price of 10 00 s PLU 6 with a entry limit of 5 00 To set PLU 1 enter EHHH H To set PLU 30 enter 3 0 PLU 1 0 0 0 X TIME To set PLU 6 enter HHH He H Press the CASH TEND key to end programming CASH TEND The tax status you have entered will display and print on the printer PLU1 T1 1 99 PLU30 T2 10 00 PLUG 5 00 PROGRAM TERMINATE 15 39 03 01 2006 000077 CLERK 1 00 SAM4s ER 265 Operator s and Programming Manual v1 14 Advanced Programming Instructions e 81 Setting a Register Number You can program a two digit register number that will print on the lower right corner of each transaction If you are using more than one cash register the register number can be used to identify the register where the transaction was entered 15 40 03 02 2006 000081 CLERK 1 99 Register Number To set a register identification number 1 Turn the control lock to the PGM position 2 Enter register number and press the NS key He 3 Press the CASH TEND key to end programming
58. ogramming Manual v1 14 Description Press to advance then printer paper Use the numeric keypad to enter amounts other numeric values Press to clear numeric errors made on keyboard prior to pressing the registration key Also press to stop the error alarm when incorrect entries are made There are eight department keys on the keyboard to register different types of merchandise Departments may be used to accept open priced entries or may be programmed to register preset prices Press to open the cash drawer when you have not already started a transaction Also may be used to print any number up to 8 digits on the printer paper Enter a quantity then press the X TIME key to enter multiple items Also use to enter split pricing items such as item at 3 for 89 Press to void or erase the last item entered You can also void an item previously entered within a transaction by pressing SUBTOTAL then VOID then re entering the item you wish to correct If you wish to return or refund an item press Return Merchandise then re enter any item you wish Register a negative amount by entering a price then pressing the MINUS key For example you can enter bottle returns or coupons using the MINUS key Press to void or erase all items entered thus far in any transaction Press the Currency Conversion key to convert the sale subtotal into an equivalent value in foreign currency You must first program foreign c
59. oller firmly Tear off the excess paper and close the platen roller If you wish to use the printer to print a sales journal insert the paper into the paper take up spool Wind the paper two or three turns around the spool shaft and install the spool in the mount 1 Station Paper 70mm or less 50mm or less N when using spool SSCS ESKRSS RENIN SKS KRIY Quick Setup e 19 Clearing Memory This step insures that the cash register is cleared of any totals or programming After this procedure the cash register is ready for programming and operation WARNING This is a one time procedure Do not repeat this procedure after the cash register is programmed it causes all programs and totals to be erased Memory All Clear 1 Turn the power switch OFF 2 Turn the control lock to the S position The S position is a hidden position one position clockwise from the PRG position 3 Press and hold the SUBTOTAL key 4 Continue to hold the SUBTOTAL key and turn the power switch ON Then release the SUBTOTAL key 5 Press the upper left key of the keyboard then the lower left key then the upper right key and finally press the lower right key 1 3 8 9 4 5 6 1 2 3 0 00 4 6 After a short delay the printer will print the message RAM ALL CLEAR OK Memory is cleared and the default program is instal
60. preset PLU status in this section you can also program either the open PLU entry limit or the preset PLU price See Programming PLU Entry Limit or Price on page 80 Use this section to program the following status options Set negative PLUs that subtract from the sale rather than normal positive PLUs which add to the sale Enforce the entry of a non adding number before the PLU entry See Non Add Number on page 44 for operation sequences Disable the PLUs so that entries are not allowed Choose Open or Preset PLUs Set single item PLUs which automatically total as a cash sale immediately after the department entry Single item departments are used to speed up one item sales Select a tax status to determine whether sales tax is automatically added Select KP status if you wish an item to print at an optional kitchen printer SAM4s ER 265 Operator s and Programming Manual v1 14 Advanced Programming Instructions e 77 Programming PLU Status 1 Turn the control lock to the PGM position 2 Enter the number of the PLU you wish to program 1 1000 press the PLU key 3 Decide if you want a negative enforced non add entry or disabled PLU If you do not want any of these options enter 0 If you wish to select any of these options complete the table below by adding the status digits for each option Enter the resulting digit PLU is Negative Yes 1 No 0 Enforce Non Add Yes 2 Entry No 0 PLU is Disabl
61. r and declare the drawer count before a report can be run By forcing the operator to declare without knowledge of the expected drawer totals you are assured that all cash will be deposited System option 8 must be set to a value of 1 to enforce cash declaration See System Option Programming on page 60 to program system options Declaring Cash 1 Turn the control lock to the X position 2 Enter the amount of the cash counted press the SUBTOTAL key HeH HE TOTAL 3 The printer will print the declared amount the cash in drawer total from the cash register and compute the difference 4 Proceed to run the report you wish to print Note You must run a report after declaring cash before registering any new transactions SAM4s ER 265 Operator s and Programming Manual v1 14 THANK YOU CALL AGAIN INPUT AMOUNT 98 79 CASH IN DRAWE 92 29 DIFFERENCE 6 50 15 39 03 01 2006 000017 CLERK 1 00 Contents e 97 Report Samples Financial Report Note This sample report is shown with items of zero value listed on the report Your report may only show totals with values other than zero depending on the setting for system option 5 THANK YOU CALL AGAIN Report Name gt DAILY REPORT gt Report Type Reset Z Counter Department Activity Counter gt Department Sales Total gt Department Counters and Totals are listed for each department
62. r area As a merchant you are responsible for accurate tax collection If the cash register is not calculating tax accurately or if you cannot program your tax properly from the information in this manual contact your local SAM4s dealer for assistance Programming a Tax Rate Percentage 1 Turn the control lock to the PGM position 2 Enter the rate with a decimal 0 000 99 999 Itis not necessary to enter proceeding zeros For example for 6 enter 06 000 or 6 000 3 Enter 00 4 Enter to set tax rate 1 to set tax rate 2 to set tax rate 3 5 Press the TAX key 6 Press the CASH TEND key to end programming See tax rate program examples on page 14 Tax Rate Programming Flowchart TEND T N Tax Rate Tax 1 3 Please Note After programming the tax rate you must program your department or departments taxable to calculate tax See page 15 for department programming steps SAM4s ER 265 Operator s and Programming Manual v1 14 Quick Setup s 23 Tax Rate Programming Example If tax 1 is 6 percent enter If tax 2 is 7 5 percent enter eee E If tax 3 is 10 percent enter Press the CASH TEND key to end programming CASH TEND The rates you have entered will display and print on the printer TAX1 STATUS 00 TAX1 RATE 6 000 TAX2 STATUS 00 TAX2 RATE 7 500 TAX3 STATUS 00 TAX3 RATE 10 000 PROGRAM TERMINATE 15 39 03 01 2006 000017 CLERK 1
63. r enter a price and press a single item CALL AGAIN open department key For example press department 6 DEPT 6 1 29 CASH 3 17 15 40 03 01 2006 000030 CLERK 1 00 SAM4s ER 265 Operator s and Programming Manual v1 14 Advanced Operating Instructions e 33 PLU Price Look Up Registrations PLUs must be programmed before they may be operated See PLU Price Look Up Programming on page 77 to program open or preset PLUs Open PLU 1 Enter the PLU number press the PLU key THANK YOU For example enter CALL AGAIN 2 PLU PLU2 T1 2 99 TAXABLE1 2 99 2 Enter an amount on the ten key pad Do TAX1 AMOUNT 0 18 not use the decimal key For example for CASH S327 2 99 enter 15 40 03 01 2006 000031 CLERK 1 00 3 Press the PLU key again PLU Preset Price PLU 1 Enter the PLU number press the PLU key For example enter THANK YOU CALL AGAIN Oe PLU Repeat Entry Enter the PLU number press the PLU key For example enter Oe To register a second item exactly as the first press the PLU key a second time PLU 34 e Advanced Operating Instructions PLU1 CASH 15 40 000032 1 29 1 29 03 01 2006 CLERK 1 00 THANK YOU CALL AGAIN PLU1 Tak PLU1 T1 2 99 2 99 TAXABLE1 CASH 15 40 000033 5 98 TAX1 AMOUNT 0 36 6 34 03 01 2006 CLERK 1 00 SAM4s ER 265 Operator s and Programming Manual v1 14 PLU Multiplication When several of
64. ram in the REG or VOID mode 1 2 3 4 Turn the control lock to the REG or VOID position Enter 100 on the numeric keypad and press the SUB TOTAL key Enter a first number for calculation on the numeric keypad Choose one out of below operators vow J gt Cance _ ccon x Enter a second number for calculation on the numeric keypad Press the CASH TEND key to finish SAM4s ER 265 Operator s and Programming Manual v1 14 Advanced Programming Instructions e 91 PC Online Mode SAM4s provides an optional PC Utility for the ER 265 You can directly connect your ER 265 to a personal computer and use the PC Utility at the PC to program poll reports and download graphic logos to the ER 265 The ER 265 must be set in PC Online Mode before PC communications are possible 1 Connect the PC to the ER 265 using one of the following cables CRS Part 522035 Register DB 9M to PC DB 9F CRS Part 522038 Register DB 9M to PC DB 25F 2 Turn the control lock to the S position 3 Press the RA key The message CC will display in the center of the operator display Note that while PC communications are taking place the CC message will flash off and on again The ER 265 is ready for communication 4 Use the ER 265 PC Utility program to initiate communication Refer the the separate SAM4s ER 265 PC Utility User s Manual 5 Press the CLEAR key to exit PC Online mode Program S
65. ramming 7 Press the CASH TEND key to end programming Department Descriptor Programming Flowchart Repeat for each department 2 digit character codes Department Descriptor Programming Example Program the department 1 descriptor to say GROCERY 1 Turn the control lock to the PGM position Press the X TIME key Enter the codes representing the text GROCERY 26373422243744 Press the X TIME key Press the DEPT 1 key Press the CASH TEND key to end programming Oy AN ee 0 NS SAM4s ER 265 Operator s and Programming Manual v1 14 Advanced Programming Instructions e 85 PLU Descriptor If you are using PLUs only the PLU code will print unless you choose to program a custom descriptor For example the receipt will look like this PLU1 T1 2 99 PLU23 T1 1 99 If you wish you can program each PLU with a custom descriptor up to 18 characters in length For example you could program your own descriptors like this Programming a PLU Descriptor You can also program your Descriptor using the Program Overlay method See Program Overlay on page 88 1 Turn the control lock to the PGM position 2 Press the X TIME key 3 Refer to the Code Table on page 87 and enter the two digits that represent each character you wish You can enter up to 18 character codes for each PLU 4 Press the X TIME key 5 Enter the PLU number press the PLU key 6 Repeat from step 2 for each
66. reas sharp edges and especially the AC and high voltage supplies Always inspect for pinched out of place or frayed wiring Do not change the spacing between comp onents and the printed circuit board Check the AC power cord for damage Make sure that leads and components do not touch thermally hot parts 7 Product Safety Notice Some electrical and mechanical parts have special safety related characteristics which might not be obvious from visual inspection These safety features and the protection they give might be lost if the replacement component differs from the original even if the replacement is rated for higher voltage wattage etc Components that are critical for safety are indicated in the circuit diagram by shading A or Ad Use replacement components that have the same ratings especially for flame resistance and dielectric strength specifications A replacement part that does not have the same safety characteristics as the original might create shock fire or other hazards ATTENTION ll y a danger d explosion s il y a remplacement incorrect de la batterie Remplacer uniquement avec une batterie du m me type ou d un type quivalent recommand par le constructeur Mettre au rebut les batteries usag es conform ment aux instructions du fabricant SAFETY NOTICE For pluggable equipment the socket outlet shall be installed near the equipment and shall be easily accessible 1 2 Servicing
67. rn merchandise as part of a sale or you can return merchandise as a separate transaction and return cash to the customer 1 To return an item press MDSE RTRN THANK YOU CALL AGAIN eae RETURN MDSE 2 Enter the price of the item you wish to DEPT 2 T1 2 99 return then press the department key where TAXABLE1 2 99 it was registered originally TAX1 AMOUNT 0 18 CASH Self 2 HH s H 2 15 40 03 01 2006 000042 CLERK 1 00 3 Total the sale with CASH TEND CHECK or CHARGE 40 e Advanced Operating Instructions SAM4s ER 265 Operator s and Programming Manual v1 14 Voids and Corrections Void Last Item This function corrects the last item entered 1 Register the item you wish to sell THANK YOU CALL AGAIN 2 Press the VOID key voib E E 2 29 E 2 1 29 1 29 TAXABLE1 2 29 TAX1 AMOUNT 0 14 CASH 2 43 15 40 03 01 2006 000043 CLERK 1 00 Void Previous Item This function allows you to correct an item registered previously in a transaction 1 Register an item Then register a second THANK YOU item CALL AGAIN 2 To correct the first item press CLEAR then press VOID E 2 1 29 I 7 2 29 E 129 3 Enter the price of the first item then press TAXABLE1 2 29 the department key where it was registered TAX1 AMOUNT 0 14 originally CASH 2 43 15 40 03 01 2006 fates 2 s EL 000044 CLERK 1 00 SAM4s ER 265 Operator s and Programming Manual v1 14 Advan
68. s Key Toa Ss eer SSCS Gross Total amn Grand Total Yesterdays Grand Total lt GRAND TOTAL SAM4s ER 265 Operator s and Programming Manual v1 14 Contents e 105 Manual Revision Record Edition Date published Revison contents V1 0 First Publication V1 2 12 27 2006 Added Electronic Journal Information V1 3 1 11 2007 Replaced preliminary Cover Art with Photograph V1 4 1 30 2007 Added S Mode Self Test V1 5 2 07 2007 Credit Tax added to Gross Sales Balancing V1 6 2 20 2007 Added S Mode position information V1 7 5 22 2007 Added Note for descriptor program using overlay V1 8 10 8 2007 Correct dept program sequence pg 51 amp pg 21 must press dept key after X TIME key V1 9 10 3 1 2007 Added E7 display disconnected Error Message V1 10 4 24 2008 Added System Option 32 software v1 008 V1 11 9 232009 Precaution statements updated by manufacturer V1 12 8 31 2011 Added system option 33 Added paper loading instructions for STM 200 printer models produced after January 2011 V1 13 11 01 2011 Corrected Initial Clear sequence V1 14 6 8 2012 Added Electronic Journal Specification 800 Lines 106 lt Contents SAM4s ER 265 Operator s and Programming Manual v1 14
69. s automatically added e Select KP status if you wish an item to print at an optional kitchen printer Unless otherwise programmed departments are positive open not taxable not single item departments and accept unlimited amounts up to 7 digit entry Therefore it is not necessary to program departments you wish to be open positive non taxable not single item with no entry limit SAM4s ER 265 Operator s and Programming Manual v1 14 Advanced Programming Instructions e 55 Programming Department Status 1 Turn the control lock to the PGM position 2 Enter 10 0 and then press the SUBTOTAL key 3 Decide if you want a negative enforced non add entry or disabled department If you do not want any of these department options enter 0 If you wish to select any of these options complete the table below by adding the status digits for each option Enter the resulting digit Department is Yes 1 Negative No 0 Enforce Non Add Yes 2 Entry No 0 Department is Yes 4 Disabled No 0 4 Decide if you want a preset or single item department If you do not want any of these department options enter 0 If you wish to select any of these options complete the table below by adding the status digits for each option Enter the resulting digit Department is Preset Yes 1 No 0 Allow Preset Yes 2 Override No 0 Department is Single Yes 4 Item No 0 5 Complete the tax status table below by adding the status digi
70. s preset with a rate of 10 00 1 Register the discounted item THANK YOU 2 Press the key cal Honan DEPT 2 10 00 10 000 1 00 CASH 9 00 15 40 03 01 2006 000039 CLERK 1 00 3 The discount is automatically subtracted Enter a Percent on a Department or PLU You can also operate the or keys by entering the percentage of the discount or surcharge If necessary you can enter the percentage with a decimal key up two 3 digits i e 99 999 1 Register the discounted item THANK YOU 2 Enter the percentage If you are entering Ce aaa a fraction of a percent you must use the decimal key For example for 1 3 off E 10 00 enter 332333 23533 3 3 l 3 3 3 6 67 03 01 2006 3 Press the key 000040 CLERK 1 00 4 The discount is automatically subtracted SAM4s ER 265 Operator s and Programming Manual v1 14 Advanced Operating Instructions e 39 Percent on Sale Total In this example a surcharge of 15 is applied 1 Register the items you wish to sell THANK YOU 2 Press SUBTOTAL CALL rie SUB E 10 00 TOTAL 7 10 00 3 Enter the percentage For example for 15 000 15 enter 1 50 CASH 11 50 15 40 03 01 2006 000041 CLERK 1 00 4 Press the key 5 The surcharge is automatically added Return Merchandise Registrations If you wish to return or refund an item press Return Merchandise then re enter any item you wish You can retu
71. s taxable enter 8 0 0 0 2 3 3 TAX SHIFT Press the CASH TEND key to end programming TEND The rates you have entered will display and print on the printer TAX1 STATUS 00 TAX1 RATE 6 000 TAX3 STATUS 23 TAX3 RATE 8 000 PROGRAM TERMINATE 15439 03 01 2006 000075 CLERK 1 00 66 e Advanced Programming Instructions SAM4s ER 265 Operator s and Programming Manual v1 14 Tax Table Programming In some cases a tax that is entered as a percentage does not follow exactly the tax charts that apply in your area even if the tax chart is based on a percentage In these cases we recommend that you enter your tax using tax table programming This method will match tax collection exactly to the break points of your tax table Before programming obtain a copy of the tax table you wish to program You will need the printed tax table if you wish to determine the break point entries yourself Note You can enter up to 47 break points Determining Break Point Entries 1 Refer to the Tax Table Programming Example Illinois 6 Tax Table on page 66 to help with this exercise Calculate the break point differences by subtracting the high side of the previous range from the high side of the dollar range Examine the pattern of break point differences to determine when the break points begin to repeat Mark the beginning break points that do not fit a pattern as non repeat breaks Mark the bre
72. set PLU 30 enter 5 03 2s RE Ee ee To set PLU 6 enter Pe ee re ee ese Press the CASH TEND key to end programming CASH TEND The status you have entered will display and print on the printer PLU1 LT DEPT 2 PLU30 TI 32 DEPT 4 PLU6 0 DEPT 9 PROGRAM TERMINATE 15 39 03 01 2006 000076 CLERK 1 00 SAM4s ER 265 Operator s and Programming Manual v1 14 Advanced Programming Instructions e 79 Programming PLU Entry Limit or Price Note Open PLUS are automatically assigned a 7 digit entry limit You do not need to program this section for open PLUs unless you wish to set a different limit If you are programming a open PLU e You can limit errors by setting the maximum amount that may be entered into a PLU If you are programming a preset PLU e You can set the preset price The price you program here is the amount that is automatically registered when the PLU is entered Programming a PLU Entry Limit or Price 1 Turn the control lock to the PGM position 2 Enter the number of the PLU you wish to program 1 1000 press the PLU key 3 Ifthe PLU is preset enter the preset price up to seven digits 01 to 1234567 It is not necessary to enter proceeding zeros For example enter 1 00 as 100 OR If the PLU is open enter the highest amount that may be entered into the PLU 4 Press the X TIME key Repeat from step 2 above for each PLU you wish to program 6 Press the CASH TEND key t
73. ssecseeseeneeeecsaeeeesaecaeeseeneseeeaeeess 60 System Option Tables ar a aoa e a a e E EK Ea TR abated 62 Advanced Tax TTT 65 Tax Rate Programmid annso nar e n a e R E S 65 Tax Table Programming sien a aen ea ai easta AG RAE AeA ea Aa 67 and Key Programming s esesesesessesessrsesereseenesesseresreressreeseresereeserseseneseresseseerentserseresee 69 Minus Key Programming ere aee e aE S E A OERS EEE PEED ER EE R PAESE RS baes 71 CANCEL Key NT TTT 73 Programming the CANCEL Key eee ceeeeeeeeeeeeceeeeeecesecaecsaeceaecseeeaeseaeeeeeees 73 Currency Con Versions sie ete See ele ie ee te tae 74 SAM4s ER 265 Operator s and Programming Manual v1 14 Programming Clerks x naici Adve TTT 75 PLU Price Look Up Programming esse esse eee eee 77 Programming PLU Status iieaoe ioraa adreso E irin e a eiin 77 Programming PLU Entry Limit or Price sees sese 80 Setting a Re gist r NUmber sire atir e are apea NE Eai oa Siei wee 82 Programming R ee STs 83 Customer T 83 Department Descriptor sise enna e YE ETS A S T RTS NER TTT 85 PLU Descriptor ist aar hittin EEEE n e EEE E EE E E 86 C d Table pianin e E E E A E eves 87 Program Overlay erino r E E E E E bie T 88 Key Assignment Programming c soii hosite ierre iesea renea aana eae eia deana e oaoa Tean Eaa enia an 90 Self Test ee oieee a atr E EET AR ied al E E E EE a 91 Setting Receipt Jourmal Re TT 91 Calculator Operation narz 7422 a e aL ER va aT SRTR TTT TR ESTHER
74. st character twice to select the second or three times to select the third character Then press the decimal key to enter the character B If you wish to place a space between characters touch Space and then the decimal key C If you wish to use double size characters touch Double and then press the decimal key Then select the character by press a key once twice or three times and press the decimal key again Continue to touch Double and then decimal before every double size character Double size characters use two character positions In other words you can have 16 double size characters on a descriptor line instead of 32 single sized characters 4 After all characters are entered press the X TIME key 5 Ifyou are programming a PLU descriptor Enter the PLU code press the PLU key If you are programming a Department descriptor Press the Department key you wish to set If you are programming a message line Enter the number representing the message line you are programming press the CHECK key 11 16 1 Line 6 Line Preamble Logo 21 26 1 Line 6 Line Postamble Logo 6 Press the CASH TEND key to end programming Program Overlay Example Set the descriptor JUICE for department 1 1 Turn the control lock to the PGM position 2 Press the X TIME key 3 Press DEPT 2 Decimal J Press DEPT 3 DEPT 3 DEPT 3 Decimal U Press DEPT 11 DEPT 11 DEPT 11 Decimal D Press DEPT 1 DEPT 1 DE
75. t Amount of canceled transactions gt Gross Sales Total GROSS TTL of Cash sales gt CASH Dollar amount of Cash sales gt of Check sales gt Dollar amount of Check sales gt of Charge sales gt Dollar amount of Charge sales gt of Rec d on Account transactions gt Total of Rec d on Accounts gt of Paid Out transactions gt Total of Paid Out transactions gt Continued on the next page SAM4s ER 265 Operator s and Programming Manual v1 14 Contents e 99 Foreign Currency Total gt CURRENCY TOTA Cash in drawer amount gt CASH IN DRAW Check in drawer amount gt CHECK IN DRAW Count of no sales gt Customer Count gt NO SAL CUSTOM COUNT R COUNT D E KKKKKKKKKKKKKKKKKK Non resettable Grand Total gt GRAND TOTAL 12474 83 Time Date gt 15 39 03 01 2006 Transaction Counter Clerk Register Number gt 000065 CLERK 1 00 100 s Contents SAM4s ER 265 Operator s and Programming Manual v1 14 Hourly Sales Report The Hourly sales report lists the number of transaction and their dollar total for each hour of the day THANK YOU CALL AGAIN Report Name gt Report Type Reset Z Counter Time Period Activity Counter gt 7 Time Period Sales Total gt 7 59 1 Counters and Totals are 346 67 listed for each time period 9 110 57 KKKKKKKKKKKKKKKKKK
76. t press the department key a second time For example press department 1 J Multiplication When several of the same items are to be entered into the same Department you can use multiplication You may enter a quantity up to 4 figures 1 to 9999 using the X TIME key You may multiply open or preset departments 1 Enter the quantity of items being THANK YOU purchased press the X TIME key For CALL AGAIN example enter 4 on the numeric key pad 4 1 99 and press the X TIME key DEPT 1 T1 7 96 TAXABLE1 7 96 a TAX AMOUNT 0 48 SUBTOTAL 7 96 2 Enter an amount on the ten key pad Do CASH 8 44 not use the decimal key For example for 15 40 03 01 2006 1 99 enter 000027 CLERK 1 00 3 Press a department key For example press department 1 J SAM4s ER 265 Operator s and Programming Manual v1 14 Advanced Operating Instructions e 31 Department Multiplication with Decimal Point If you are selling items by weight or if you are selling yard goods you can multiply a fraction of a unit 1 Enter the quantity purchased with the decimal point press the X TIME key For example for 3 34 pounds of produce enter 3 7 5 X TIME Enter an amount on the ten key pad Do not use the decimal key For example if the price is 99 per pound enter Press a department key For example press department 1 Jie Split Pricing TAX AMOUNT CASH 15 40 THANK YOU CALL AGAIN 3 750 X
77. t for journal printer Print small font for EJ REPORT Overlay descriptor ee Print deep color for printer slow feeding fae Pre Print graphic logo on receipt 1 Staion Use Kitchen Printer ELLIX 10 Ending feeding line on KP 0 9 Quick journal review R Mode 10 Subtotal prints last xx 0 99 lines of electronic journal Requires v1 008 software or later Use French language descriptors YES NO 0 YES NO 0 YES NO 0 YES 4 0 99 NO 0 YES Note Beginning at software version 1 010 the default setting for this address 24 is 0 rather than 2a Note Option 33 is available beginning with software version 1 011 Advanced Programming Instructions SAM4s ER 265 Operator s and Programming Manual v1 14 Advanced Tax Programming Use the instructions in this chapter only if you wish to determine tax program entries yourself See Programming Tax on page 23 to enter a simple tax rate Important Note After you have entered your tax program test for accuracy by entering several transactions of different dollar amounts Carefully check to make sure the tax charged by the cash register matches the tax on the printed tax chart for your area Asa merchant you are responsible for accurate tax collection If the cash register is not calculating tax accurately contact your local SAM4s Dealer for assistance Tax Rate Programming You can program up to three separate taxes on the SAM
78. t line of the logo to say GENERAL STORE 1 Turn the control lock to the PGM position 2 Press the X TIME key 3 To center the message on the receipt enter six space characters 7070707070 70 4 Enter the codes representing the text GENERAL STORE 2624332437203 1703839343724 5 Press the X TIME key 6 Enter 11 press the CHECK TEND key Press the CASH TEND key to end programming 84 e Advanced Programming Instructions SAM4s ER 265 Operator s and Programming Manual v1 14 Department Descriptor Without otherwise programming each department will print the department number for registrations and reporting For example the receipt will look like this DEPT 1 1 2 99 DEPT 7 1 1 99 If you wish you can program each department with a custom descriptor up to 18 characters in length For example you could program your own descriptors like this GROCERY TA 2 99 MEAT Tl 1 99 Programming a Department Descriptor You can also program your Descriptor using the Program Overlay method See Program Overlay on page 88 1 Turn the control lock to the PGM position 2 Press the X TIME key 3 Refer to the Code Table on page 87 and enter the two digits that represent each character you wish You can enter up to 18 character codes for each department 4 Press the X TIME key 5 Press the department key you wish to program 6 Repeat from step 2 for each department you are prog
79. tal a transaction paid by check Also if the check amount is over the amount purchased enter the amount of the check then press the CHECK key The drawer will open and the cash change will be computed Press to total a transaction paid by cash Also if the cash amount tendered is over the amount purchased enter the amount of the tender then press the CASH TEND key The drawer will open and the cash change will be computed Press when you wish to issue a receipt but not yet pay for the sale For example one person may wish to pay for two guest checks at a restaurant or one person may pay for two admissions where separate receipts are required for each person SAM4s ER 265 Operator s and Programming Manual v1 14 Control Lock OFF VOID Use to void correct items outside of a sale S OFF The register is inoperable X REG Use for normal registrations i X Use to read register reports Z Z Use to read register reports and reset totals to zero NEM pG Use to program the register S S The S position is a hidden position reserved for dealer access The SAM4s ER 265 includes two sets of keys that may be used to access the following key lock positions Key Positions Accessible VD VOID OFF REG X REG OFF REG VOID OFF REG X Z VOID OFF REG X Z PGM ALL POSITIONS Note Keys may be removed from the key lock in the OFF or REG positions SAM4s ER 265 Operator s and Programming Manual v1 14 Introduction e 13
80. the same items are to be entered into the same PLU you can use multiplication You may enter a quantity up to 4 figures 1 to 9999 using the X TIME key You may multiply open or preset open or preset PLUs 1 Enter the quantity of items being purchased press the X TIME key For example enter 4 on the numeric key pad and press the X TIME key a X TIME 2 Enter the PLU number press the PLU key For example enter ac THANK YOU CALL 4 X PLU1 T1 TAXABLE1 AGAIN 1 99 7 96 7 96 TAX AMOUNT 0 48 SUBTOTAL CASH 15 40 7 96 8 44 03 01 2006 000034 CLERK 1 00 PLU Multiplication with Decimal Point If you are selling items by weight or if you are selling yard goods you can multiply a fraction of a unit 1 Enter the quantity purchased with the decimal point press the X TIME key For example for 3 34 pounds of produce enter 3 7 5 X TIME 2 Enter the PLU number press the PLU key For example enter ac SAM4s ER 265 Operator s and Programming Manual v1 14 THANK YOU CALL 3 750 X PLU3 TAXABLE1 AGAIN 2 99 T1 11 21 11 21 TAX AMOUNT CASH 15 40 0 67 11 88 03 01 2006 000035 CLERK 1 00 Advanced Operating Instructions e 35 Split Pricing PLU When items are priced in groups i e 3 for 1 00 you can enter the quantity purchased and let the register calculate the correct price 1 Enter the quantity purchased press the TH
81. tically signed off an the end of each transaction Therefore to begin a transaction you must first sign a clerk on A pop up clerk system might be used in a department store where several clerks might use the register during the same shift and clerk sales information is required With the clerk system activated you can operate up to 10 clerks The clerk registering a transaction is printed on the bottom of the receipt to indicate clerks 1 through 10 For example 15339 03 01 2006 000017 CLERK 1 00 See Clerk Operations on page 29 for clerk sign on and sign off sequences Programming a Clerk Code The clerk code consists of a three digit secret number followed by the digit representing the number of the clerk 1 Turn the control lock to the PGM position 2 Set system option 16 to a value or 1 or 2 for with a stay down or pop up mode See System Option Programming on page 60 3 Enter the clerk number 1 10 press the CLERK key 4 Enter a three digit secret code press the X TIME key 5 Repeat from step 3 for each clerk you wish to program 6 Press the CASH TEND key to end programming Clerk Programming Flowchart Repeat for each clerk TEND NA 4 Secret Clerk clerk 1 thru 10 SAM4s ER 265 Operator s and Programming Manual v1 14 Advanced Programming Instructions e 75 Clerk Programming Example To set Clerk 5 with a code of 5 6 7 enter HEH Hom He TEND Printing Clerk Codes If you ne
82. tomers gt Date Time gt Transaction Counter Clerk Register Number gt SAM4s ER 265 Operator s and Programming Manual v1 14 THANK YOU CALL AGAIN eCLERK 1 NO SALE CNT CUSTOM CNT eCLERK 2 NO SALE CNT CUSTOM CNT KKKKKKKKKKKKKKKKK NO SALE CNT TOTAL 15239 0 CUSTOM CNT 10 8 98 03 01 2006 000068 CLERK 1 00 Contents e 103 Contents Cash in Drawer Report Run a Cash in Drawer report to quickly verify the amount of cash that should be in the cash drawer Report Name gt Cash in drawer amount gt Date Time gt Transaction Counter Clerk Register Number gt Check in Drawer Report lt CASH IN DRAW THANK YOU CALL AGAIN CASH IN DRAWER 15 39 000069 81 58 03 01 2006 CLERK 1 00 Run a Check in Drawer report to quickly verify the amount of checks that should be in the cash drawer Report Name gt Check in drawer amount gt Date Time gt Transaction Counter Clerk Register Number gt lt CHI THANK YOU CALL AGAIN ECK IN DRAW CHECK IN DRAWER 15 39 000070 CLERK 1 19 00 03 01 2006 00 SAM4s ER 265 Operator s and Programming Manual v1 14 System Balancing Department Sales Total 4DEPT TTL Add All Positive Departments DEPTTTL Add AIl Negative Departments ADJST DEPT TTL Net Total Discount Toa SSS resin
83. ts for each tax Then enter the resulting tax status code Taxable by Rate 1 Yes No 0 Taxable by Rate 2 Yes 2 No 0 Taxable by Rate 3 Yes 4 No 0 6 If you are using a kitchen printer and wish this item to print at the printer select Yes here Send KP Yes 1 No 0 7 Press the X TIME key 8 Press the department you with to program 9 Repeat steps 3 through 8 for each department you wish to program 10 Press the CASH TEND key to end programming 56 e Advanced Programming Instructions SAM4s ER 265 Operator s and Programming Manual v1 14 Department Status Programming Flowchart Repeat for each Department SUB aa H H H Hoe T T T T Negative Preset Tax Send Non Add Single Status Kp Disabled item Code Department Status Programming Examples For example set e department 1 open taxable by rate 1 e department 4 preset taxable by rate 2 e department 9 negative preset taxable by rate 1 amp 2 To set Department 1 enter Hora R He H l TOTAL To set Department 4 enter EPOR O ae To set Department 9 enter Ce ea ae Press the CASH TEND key to end programming CASH TEND The status you have entered will display and print on the printer DEPT 1 1 DEPT 4 12 DEPT 9 t49 PROGRAM TERMINATE 15239 03 01 2006 000073 CLERK 1 00 SAM4s ER 265 Operator s and Programming Manual v1 14 Advanced Programming Instructions e 57 Programmi
84. urrency exchange rates See Currency Conversion on page 74 Use the Percent keys to add a percentage surcharge or subtract a percentage from an item or the subtotal of the sale You can enter the amount of the percentage before pressing the or keys or you can program a preset percentage if you are consistently using the same percentage See and Key Programming on page 69 to set a preset percentage Use to register a Price Look Up PLU Use to accept cash into the cash drawer when you are not actually selling merchandise For example use the Received on Account key to accept payments for previously sold merchandise or record loans to the cash drawer Use to track cash paid out for merchandise or to record loans from the cash drawer Press to reverse the programmed tax status of a department key For example by using the TAX key prior to registering a taxable item the item will be sold without sales tax added Introduction e 11 12 Decimal CLERK SUBTOTAL CHARGE CHECK CASH TEND ADD CHECK Introduction Use the Decimal key to enter fractions of percentages For example to enter a one third off discount enter 3 3 3 3 before pressing the key Use to sign on or sign off a clerk if you have decided to use a clerk sales tracking system See Programming Clerks on page 75 Press to see the subtotal of a sale Press to total a transaction paid by charge or credit card Press to to
85. y solder removal devices are not rated as anti static these can accumulate sufficient electrical charge to damage ESDs Do not remove a replacement ESD from its protective package until you are ready to install it Most replacement ESDs are packaged with leads that are electrically shorted together by conductive foam aluminum foil or other conductive materials Immediately before removing the protective material from the leads of a replacement ESD touch the protective material to the chassis or circuit assembly into which the device will be installed Minimize body motions when handling unpackaged replacement ESDs Motions such as brushing clothes together or lifting a foot from a carpeted floor can generate enough static electricity to damage an ESD Contents Introduction 9 Using This Man al oee aaaeeeaeo orea ee Eee bsagnsccassvesssssoudsadesphessaseauseabesbesseassevtendeanes 9 SiS FIO WHATS saer asore otee eean Mahe eps atk deter Me eee ied eae 9 Basic Features atid Functions sesek ear ss ee aa oc aueas E E pte sovdeats EEEE EEE vs Yez 10 Standard B STs secie en e one E E r a E pen E E EE EEE E EES 10 Optional HardWare seoir ae E E NEAT E E A 10 S ftWare Feature Spern a aa i ra A a EE EEEE EE EES Aaa 10 Keybo td T 10 E aT TRE E S E E EE E E E E 13 Display atarua a e conse cs cated E hava ta suntan E E S A a EE 14 Quick Setup 15 Unpacking soian aR e E E A E E E E EEY 15 Installing the Paper ycecisecscescesst satecngaus

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3 MB SAM4s ER-265 Programming & Operator Manual V1.14