MRBS User`s Manual 1. Introduction 2. How to login? 3. View
Contents
1. Confirmation status Approval status Output options Include Sort Report by Display in report Summarize by You can select report types Report Only Summary Only Report and Summary Report as CSV All Confirmed Tentative All Approved Awaiting approval Report only Summary only Report and Summary Report as CSV Report as iCalendar ics file excluding periods Summary as CSV Start Date Time End Time Room Duration Type Brief description Creator Summary as CSV excel sheet or Report as iCalendar ics file excluding periods for outlook Summary of Entries Hours Main Building Main Building Main Building Main Building Main Building Main Building Main Building Main Building Total pene Room 43 44 E 21 22 Room ee 25 Room 48 Room 63 Room 64 me 50 MBA es po PSMA ty Ot 550 Special event S e O 1 3 50 m 200 m 450 m 550o m 250 m 5 50 pot e 1 2 500 SSS SE a a E Se eS eS Se ee rs es es es ees ee E a eS a CA sop 450 C e es es Ee e 1 20 200 2 850 2 7 00 10 39 00 Making reservation Clicking on the desired time brings you into the booking screen Add Entry Brief Description Full Description Number of people Internal External etc Start End Area Rooms Type Confirmation status Repeat Type Repeat End Date Repeat Day for2. MRBS User s Manual 1 Introduction MRBS is an online calendar for scheduling reserving booking rooms equipment facilities and other resources There are three levels of access Users Requestors and Administrators Users can view most pages but cannot make any change Requestors can send booking requests Administrators are allowed to confirm modify other people s bookings Administrators also have the ability to add and remove rooms and areas 2 How to login To start using the system you need to open http roombooking aua am in your browser and log in using your AUA Username and Password If user password pair is valid you will see the scheduling window American University of Armenia Classroom Booking System lt lt Go To Day Before Go To Today Go To Day After gt gt on w View Dav Nov 15 1 Now 161 Now 17 i Mow 18 1 Nov 191 Nov 2011 How 21 11 Nov 22 Nov 231 Mov 241 Mov 251 How 26 Nov 27 Nov 28 In the left upper corner you will see your username and log off button 3 View reservations You can select area to view reservations for current day Areas Main Building PAB There is a calendar in left upper corner of the window To select another day just click on it or use go to button located on header of page October 2011 November 2011 December 2011 Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat 1 1 2 3 4 5 1 2 3 2 8 4S E E E se E a
3. king policies Advance booking minimum 9 seconds Advance booking maximum 4 weeks Confimation settings Allow tentative bookings Default setting Confirmed Tentative Approval settings Require bookings to be approved Allow users to remind admins Privacy settings Allow private bookings Force private bookings Default forced settings _ Private Public Privacy settings display How should private bookings Respect the privacy setting of the booking be displayed _ Treat all bookings as private ignoring their privacy settings CAUTION think carefully about eee Sas 2 fe nna aoon haa Trest all bookings ss public ignoring their privacy settings changing these settings
4. me 09 30 00 Monday 21 November 2011 Duration 3 5 hours End Time 13 00 00 Monday 21 November 2011 Type LAW Created By yana Last Updated 14 25 59 Monday 21 November 2011 Repeat Type None Edit Entry Delete Entry Copy Entry Export Entry Return to previous page If you are requestor your changes will be done after administrator approval To delete the reservation select Delete entry You can export your reservation for outlook calendar by clicking on Export Entry 7 Editing Adding Rooms and Areas To add an Area go to rooms type area name and click Add Area Add Area Name To add room into selected area type room name description capacity and click Add Room Add Room Name Description Capacity To edit an existing room select room and click on Edit button Rooms in Main Building x Room 20 z 30 Edit Area or Room Description Edit Room Area Main Building v Name Room 64 Status Enabled _ Disabled Sort key 15 Description Capacity 29 Room admin email Custom HTML To edit an area select area you want change and click on Edit button Make your changes and click on Change button Edit Area General Name Main Building Status Enabled Disabled Area admin email ysne sus sm Custom HTML Mode Periods Times Slot times ee Start of first slot 93 g9 Resolution minutes on i Default duration minutes 9 F All day Start of last slot payan 2 Boo
5. mp Ss we a a OS SE ee OU UC 9 10 1 12 13 14 15 w a er m w a iH Ph MOS E 16 17 18 19 20 24 Ae 2 a A w 18 2A A a ew 3 2 2 Mw a ws 27 28 2930 5 B Wwe w SH 30 O31 Sa 11 2142011 goto v 2011 v Nov Su Mo Tu We Th Fr Sa Timezone AMT iTCl f4nn Also you can navigate using Day Week and Month views on the footer of the page Nov 15 Nov 16 Nov 17 Nov 18 Nov 19 Nov 20 Nov 21 Nov 22 Nov 23 Nov 24 Nov 25 Nov 26 Nov 27 Nov 26 Oct 23 Oct 30 Nov 06 Nov 13 Nov 20 Nov 27 Dec 04 Dec 11 Dec 18 Sep 2011 Oct 2011 Nov 2011 Dec 2011 Jan 2012 Feb 2012 Mar 2012 Apr 2012 May 2012 View Day View Week View Month You can quickly return to current day by clicking on Go To Today link Go To Today Go To Day After gt gt lt lt Go To Day Before Running Reports Users can run reports to view reservations for selected period of time by area room department description and creator user There is also ability to search reservations by description or creator You are yana e e Report on Meetings Search criteria Report start date 11 12112011 01 20 2012 Match area g Report end date Match room Special Use Control Click to select more than one type Special oT LAW CoE fe Match type Match brief description Match full description Created By
6. weekly or n weekly Number of weeks for n weekly 11 21 2011 11 30 lt E All day 11 21 2011 12 30 1 hour Main Building v Use Control Click to select more than one room Room 23a Roo m 24 Special v Confirmed Tentative None Daily Weekly Monthy Yearly Monthly corresponding day n Weekly 11 21 2011 Sunday Monday Tuesday Wednesday Thursday Friday Saturday To make a booking you should fill required fields Brief description start and end time by default 1 hour or check All Day checkbox for whole day select Area and room From the Type drop down list select department Select confirmation status by default Confirmed For periodical booking select Repeat type Repeat end date and Repeat days and save If you have an Administrator s rights reservation is done otherwise your request will be pended and will be assigned a status Awaiting approval 11 21 2011 goto 1 pending bookings Administrators can approve or reject requests Bookings awaiting approval SC Main 13 30 00 Monday 21 service Building Room 25 November 2011 Approve Reject More Info 6 Editing Exporting and Deleting the reservation In order to edit booking click on your reservation select an action Edit Entry and make changes LD Description Confirmation status Confirmed Approval status Approved Room Main Building Conference Room 43 44 Start Ti
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