AVETARS User Manual - Education and Training Directorate
Contents
1. icon is selected which is located in the top right hand corner of the screen The Jobs icon displays a number of manual processes or actions required by the RTO for management of a training record Variation Actions Variation Actions displays the training contract variations which have occurred relating to your RTO Pase 11 AVETARS USER MANUAL Version 2 0 ACT Qualifications Register Qualifications The ACT Qualifications Register is a public register that displays a complete list of all qualifications available under ACT funded training initiatives including Australian Apprenticeships and Skilled Capital The register also lists the RTOs approved to deliver these qualifications in the ACT alifications Registered Training Organisations Signin Users can use search and filter options to look for specific qualifications Feature Description Search by code or Search field allows for parts of codes or titles Records can be filtered so that title only relevant information is displayed ASBA tick box Shows only qualifications which allow ASBA training contracts Filter by Type Filter qualifications to only display the Australian Apprenticeship type e traineeship or apprenticeship through a drop down menu Apprenticeship Traineeship Filter by Industry Filter qualifications to only display qualifications by their specified industry group Group through a drop down menu Arts and Media Professionals A2. can be filtered so name only that relevant information is displayed Use filters Click on the tabs at the top of the RTO table e g All Fee for Service i etc to filter by that option Clear Search Clears all previously selected filters and then displays all records Hyperlink To view more details about the RTO e g qualifications delivery modes and locations 1 contact officers etc click on the RTO Name hyperlink Page 13 View Training Contracts RTOs AACs Schools employers and students have the following options to view all their training contracts where they are assigned as a relevant stakeholder ACT Dashboard Public Register Contracts Contact Us Help to and hening All You are currently viewing AVETARS as a user from B Ventum E Feature Description All This will display all training contracts for this user Back to Admin Search and Filter Options for Schools and AACS Search fields are available to find training records by Student Name Student Contract ID Qualification Code Employer RTO and Date Range To search by these fields type in the contract ID and press Enter To filter the training contracts by Status click on the Wor in the Filter by Status field Search Options for Employers Search fields are available for Student Name Student Contract ID Qualification Code RTO and Date Range To search by these fields click in the field type the cont
3. e Email address Send invitation Name New User Role RTO manager Email Newuserrto rto org au Send an Invitation To send an invitation to the defined user Click on Send an invitation New User Invite Email The New User Invite Email will be forwarded to the selected user s email address Instructions on setting up AVETARS access password will be included in the email Signing in to AVETARS To sign into AVETARS click on the Sign in link at the top of the page This screen will appear Sign in Email Password Qualifications Registered Training Organisations Sign in OO Remember me O Sign in Forgot your password 1 Username Enter your email address 2 Password Enter your password Your password must have At least nine 9 characters One lowercase letter One uppercase letter One numerical value One symbolic character Password example Test amp 2612 AVETARS USER MANUAL Version 2 0 Feature Remember me Tick Box Forgot your password Change your password Sign Out AVETARS USER MANUAL Version 2 0 Description If you tick this box AVETARS will remember your password if you use the same computer the next time you log in Remember me If you click on this hyperlink from the Sign in page AVETARS will allow you to reset your password Forgat your password To change your password once you have signed in Click on this symbol g inth
4. Provide any comments regarding AVETMISS Upload Upload Package Upload the NAT Package by clicking on Upload Package Uploaded Uploaded AVETMISS files will be validated checking the data quality of the VET AVETMISS file activity reported by the RTO validation AVETARS will check the AVETMISS files for e Fatal Error data integrity has been compromised or does not match or conform to the standards as defined by ACT Education and Training Directorate e Warning Errors data provided is inconsistent with values matching the data elements A Validated Completed Upload ID Status Uploader Uploaded At 2014 1 Validated O 06 11 2014 10 25 AM AVETARS USER MANUAL Page 27 Version 2 0 Uploaded Upload ID AVETMISS file Click on the Upload ID to access the AVETMISS upload Validation View validation cont AVETMISS AVETMISS Validation Fatal Error report upload Validation View e AVETARS identifies ALL the Fatal Errors contained in the 10 NAT files Fatal Errors Line Humber Identifier Validation Message Field Value 1 0101 E710A 0101 The Training organisation identifier must match the organisation you are authorised for and a valid code on the National Register training gov au If you are unsure of your training organisation code please search on the National Register under your organisations name Fatal Error If there is a fatal error relating to a record for which a p
5. UAL Version 2 0 Feature Description Edit Edit a RTO location by clicking on the Edithyperlink Changes can be made for Name Address Suburb State Postcode Country XYZ Business Cer rp Edit 123 Samestreet St Level 8 Edit XYZ Business Centre XYZ Business Centre Then click Add New Add a new address location to the RTO profile from the Dashboard functions under Addresses Click Add Address Basic Details ACT Arrangements Contacts Contracts XYZ Business Centre Edit 123 Somestreet St Level 8 ACT Australia XYZ Training Centre Canberra Edit 220 Northbourne Ave Room 5 Level 5 Braddon 2802 Edit PO BOX 90210 Braddon 2602 ACT Add Address Page 25 AVETARS USER MANUAL Version 2 0 AVETMISS Uploads All AVETMISS files must be submitted through to AVETARS to trigger payment Process claims for User Choice These files will also be used to report ACT training activity to the ACT Education and Training Directorate and NCVER Tip AVETMISS files are extracted from the RTO s Student Management System SMS Uploading Zip To upload AVETMISS files extracted from RTO Student Management System Files RTO only sis into AVETARS Select AVETMISS Uploads from RTO portal view Dashboard Public Register Contracts Qualifications Contact Us Help Adman Feature Description AVETMISS RTO Upload can be initiated by Activity Year RTO U
6. USER MANUAL AVETARS ACT Vocational Education and Training Administration Records System 05 January 2015 Version 2 0 EN Government Education and Training Table of Contents M 4 ids ei 5 hos crepi dA pA to ance einen earner eee pe een Se E nee ene eee eee 5 Managing Users in AVETARS eere exe tk ven endo usa PUEEQEXEE pO DON MERERI E 6 cipia n Pli ecc ENEE 8 RTO Users Dashboard OvervieW T 10 ACT Qualifications Register cccccccccsssssssssssssesssccssseecesssccesessesssueceessesesseseess 11 ripae Pet A 11 Registered Training Organisations ccccccscscscsccscscsccccecscsccccecscsceccecscncececcscscescccscscesess 12 VIEN Training OI Gs cotone T Me recreates 13 Managing Training Contracts RTO functions 15 Managing Qualification Delivery ccce 19 AVETIIDS DBIDBUS ee ee eee E M DN 25 Claiming Payments in AVETARS ccccccccsssssesccscessesssseeseessseeueessseeeueeeseseuaees 29 Viewing Training Contract Payment Information cccccccccsessescceeseeseseeeneesees 31 AVETARS USER MANUAL Version 2 0 Training and Tertiary Education ACT Education and Training Directorate 220 Northbourne Avenue BRADDON ACT 2612 Postal Address GPO Box 158 CANBERRA ACT 2601 AVETARS Supp
7. Where you see this symbol there is a handy hint to remember Page 5 AVETARS USER MANUAL Version 2 0 AVETARS Users The table below outlines the AVETARS users and their relevant access e View and nominate qualifications on the ACT Qualifications Register based on the RTO s scope of registration on training gov au TGA View the RTO s training contracts Accept and reject notifications of business NOBs Change the RTO s contact details Submit payment claims through the upload of AVETMISS files and through the RTO portal View the AAC s training contracts View the ACT Qualifications Register Change the AAC s contact details Student e View Australian Apprenticeship training contract e Change contact details e Complete the Principal Endorsement school View the ACT Qualifications Register Change the school s contact details View the employer s Australian Apprenticeships training contracts Employer View the ACT Qualifications Register Change the employer s contact details Access to AVETARS AVETARS is a closed system designed to specifically provide access to relevant stakeholders only Before logging into AVETARS a username is required AVETARS user names are based on an email address You can request access to AVETARS via email to AVETARS act gov au There are two 2 user access permissions in AVETARS Administrator and Officer e Administration access means you can grant access t
8. ayment is expected the payment claim will not be processed until the error has been fixed and the file uploaded again AVETMISS AVETMISS Validation Warning Error report upload Validation View Wamings Warnings emm Line NATOO020 o Number Identifier Validation Message Field Value NATO0030 QD 0101 E710C Biank The Training organisation type identifier must be a valid code If unsure of the code you should use please refer to the NATOO060 e AVETMISS data element definitions document located on the NCVER website ncver edu au naToooso QP naToooss ND naTooose V3 NATACION WA TUL TOU 0 Warning Error This is for advice only There are no impacts on payment claims however the data element supplied does not match with other supplied data and may impact data checking in the future P 28 AVETARS USER MANUAL 2 Version 2 0 e All 10 files must be submitted even if they have no data e Training Organisation identifier this is the RTO code as reported on TGA not the RTO name and must be left aligned with spaces as fillers e User Choice students must have an Australian Apprenticeship training contract Identifier and must be in the correct format of Contract ID Sorina sequence AVETMISS e Program identifier Date of Birth First Name and Last Name must match Problems the details on the Australian Apprenticeship training contract e Funding source national and funding source must
9. be specified and match the requirements e Activity start date must be after the approval date and activity end date must be before the completion date of the Australian Apprenticeship training contract Page 29 AVETARS USER MANUAL Version 2 0 Claiming Payments in AVETARS AVETARS is able to process three 3 types of payments available for the RTO 1 Process Initial Payment The RTO may make a one off claim of 15 of the individual student price Qualification Funding Amount QFA weightings if eligible per student per qualification per Australian Apprenticeships training contract This is called an Initial Payment To Claim Initial Payment see Awaiting Training Plan Signed Date steps on page 18 for details of how to claim and process an Initial Payment in AVETARS Unit Payment The RTO must submit compliant AVETMISS files which contain the report for successfully completed units of competency to claim for payment Unit Payments will only be made for the minimum number of units Completion Payment The completion payment is payable AFTER all claims for Unit Payments have been submitted and the training record has been updated to Completed To Claim Completion Payment see Due to Complete steps on page 20 for details of how to claim and process Completion Payment in AVETARS To process payments Unit Payment s on an Australian Apprenticeship training Payments Unit
10. contract from an AVETMISS upload Payment s Click on Process Payments From the AVETMISS Upload file submitted AVETMISS Upload 2014 1 Vakdatons o Actions Download Export PDF Export CSV AVETARS USER MANUAL Version 2 0 Feature Description Process RTO Payments can be initiated by Processed Processed Payments will be highlighted in the AVETMISS upload summary Payments Payments 15 AVETMISS Upload 2014 1 Vaidatons o Payment Errors Actions Download Export PDF Export CSV Payment Payment Errors will be highlighted in the AVETMISS upload summary Errors Payment Errors EB AVETMISS Upload 2014 1 Actions Download Export PDF Export CSV After Payments are processed from the AVETMISS upload and validation payment Payments details are updated in the training record for the RTO Page 31 Viewing Training Contract Payment Information Feature Description Payment Details viewable in Training Record to the RTO Only uploads Units Code CPCCCA2003A CPCCCA3002A CPCCCA3001A CPCCCA2011A BSBSMB406A CPCCCA3005B BSBSH8301A CPCCCA30044 CPCCCA3003A CPCCCA20025 Payments Payments Summary for the training record Summary Payments Summary Claimed Total Amount Paid Units Amount Remaining Units Humber of Units Completed Humber of Payments Made Total Paid To Date Balance Date ID Status Claim Value Amount Pay Run Number Pay Ru
11. e top right hand corner Select Security in the menu on the right Select Change Password A pop up box will be displayed your new password and confirm Note the new password must meet AVETARS password requirement rules To log off AVETARS click on this symbol a and click on Sign Out 01 9 AVETARS USER MANUAL Page 10 Version 2 0 RTO Users Dashboard Overview The page below is an example of the RTO Dashboard in AVETARS ACT O EEEE nanc toosas eb Aen ain men aie AVETARS n a user tam vieaa Mehoney Recruitmen Phy Lid Drading ac XYZ Testing Contre xx DsecOsa Aw ACTA QM Corb Contact Eat RTO Detaes Teong Meme XYZ Traming Cete Legal Mate Current Uta Dreet Adress FuwdegType ACTTA Funding Vates apor oves Fusdeg Sat Osie 09 Now 20 4 fusing fed Osie 04 Now 20 Motf cabon mad FAG cont au Notifications P 3 Variation Actions Percdng Agproved Foe id Cu Fen Mo fems to displey here Feature Description Dashboard The Dashboard link displays the basic details of your organisation s notifications and training contract variations Notifications Notifications will also be displayed if the flag icon is selected which is located in the top right hand corner of the screen If there are any notifications that have not been acknowledged the oval icon will be red rather than grey and the number of notifications displayed Jobs will also be displayed if the jobs
12. n Date Activity End 01 Nov 2014 01 Nov 2014 01 Nov 2014 01 Nov 2014 22 Sep 2014 22 Sep 2014 22 Sep 2014 22 Sep 2014 22 Sep 2014 22 Sep 2014 5 259 34 2 766 72 95 915 91 10 4 597 66 7 416 94 Payments Detailed Payments view of Payment Type Initial Unit Completion Unit Code Unit Payment AVETARS USER MANUAL Version 2 0 Units Summary Shows Units of Competency and their outcome data supplied from AVETMISS Unit Code i BSBSMB301A 8171951 BSBSMB406A 8171950 CPCCCA20028 8171949 CPCCCA2003A 8171948 CPCCCA2011A 8171947 CPCCCA3001A 8171948 CPCCCA3002A 8171949 CPCCCA3003A 8171944 CPCCCA3004A 8171943 Approved CPCCCA30088 8171942 m
13. nd Select fields via preferences to export training contract data to a CSV or XLS file Preferences To view the contract details click on the Student Contract ID hyperlink Each field contains further information about the training contract Click on the section that you want more information e g Australian Apprenticeship Details or RTO amp AAC details Pase 16 AVETARS USER MANUAL Version 2 0 Notification of Business NOB To Accept or Reject new Australian Apprenticeship training contracts where your organisation is the nominated RTO Contracts Qualifications Awaiting TP Signed Current Due to Complete Variations Feature Search and Filter Options Filter by Status Export Preferences Accept NOB Description Search Fields are available to find training records by Student Contract ID To search by this field type the contract ID and press Enter Notification of Business Search To filter the training contracts by Status click on the Wor in the Filter by Status field View NOBs by the training contracts status e g Approved Return and Follow Up RTO can filter records and only display records with the selected status Select fields via preferences to export training contract data to a CSV or XLS file formats Accept a notification of business by clicking on the Accept button next to the training contract record Accepting a NOB will move the cont
14. nd flag as closed for enrolment Melissa Mahoney Recruitment Pty Ltd nominated Certificate Ill in Business Administration Legal for User Choice in year 2014 Contact Ms Melissa Kaye Mahoney v Address XYZ Training Centre Canberra vi Offered to ASBA Flag as closed for enrolments Then click Mr Mickey Mouse Ms Minnie Mouse Feature Description Edit Job Title Email Phone Mobile User Name Apprenticeship Co Ordinator Mickey xyz com au 02 62050000 Chief Executive Officer info xyz com au 0262058400 0412345678 Edit a contact by clicking on Edt the button Changes can be made for Title First name Last name Job title Email Phone Mobile and Fax All changes will be displayed in the contact information section on the Public Register Edit Contact Tite Mr First name Mickey Last name Mouse Job title Apprenticeship Co Ordinator Email Mickey cum au i 02 82050000 i Click Submit AVETARS USER MANUAL Version 2 0 Edit Edit Page 23 AVETARS USER MANUAL Version 2 0 Add New RTO can add a NEW contact officer to the RTO profile from the Dashboard functions under Contacts Click Add Contact 5avc Detass Addresses ACT Anpegemarrs Contacts Contraces Nene job Tie Emas Prone Mone Leer Name Acton Mr Mickey Mouse Apprenticeship Co Ordinator VickeyG xyz com au Ed Mit Mase Mouse Chief Executive Office mo ryz com su AVETARS USER MAN
15. ning record Enter TP Signed Date Student Contract ID Student Name Training Plan Signed Date Gd Enter the Training Plan signed date and click This will trigger an Initial Payment claim and populate the Training Plan signed To view the training contract details click on the Student Contract hyperlink date in the Australian Apprenticeship Details of the training record Page 18 AVETARS USER MANUAL Version 2 0 Current View training contracts where a Training Plan signed date has been provided but the Australian Apprentice is not expected to complete in the six month period Currently only displays approved contracts To view contracts with other statuses refer to the All view din To view the contract details click on the Student Contract hyperlink Due to Complete View when training contracts are approaching their due to complete Contracts Qualifications All Notifications of Business Awaiting TP Signed Current Feature Description Search fields are available to find training records by Student Contract ID Search and Filter Options To search by this field type in the contract ID and press Enter To filter the training contracts by Status click on the Wor in the Filter by Status field Due to Complete Click in the field and enter a date to display training contracts due to complete by Search before the date entered Due to Complete Search E
16. o other people in your organisation and you will have access to all functionality for your RTO in AVETARS e Officer access means you will have access to all functionality for your RTO in AVETARS but will not be able to grant access to other people in your organisation Officer access will be granted by the RTO Administrator in AVETARS To access Admin functions click on from AVETARS available functions Page 6 AVETARS USER MANUAL Version 2 0 Managing Users in AVETARS Feature Description Administrator User Management function manage users within the predefined Dashboard stakeholder portal access Administration Dashboard User Management Users emails groups and roles e List Users Click on jst Users gt review the current user s details in AVETARS List of users currently assigned with access to AVETARS from the stakeholder organisation From Actions edit the User Management functions e Change Password e Contexts change or apply roles Administrator or Officer Actions Edit Change Password Contexts Remove Invite New User Invite New Users to access AVETARS You are currently viewing AVETARS as a user from Melissa Mahoney Recruitment Pty Ltd trading as XYZ Training Centre Users Click on Invite User AVETARS USER MANUAL Version 2 0 Define New User Values to be entered to send New User invitation to access AVETARS details e Name e Role
17. ort Hotline 1800 175 924 General Enquiries 02 6205 8555 Fax 02 6205 8448 AVETARS Technical Support Email AVETARS 2act gov au AVETARS Web Address www avetars act gov au General Enquiries Email skills act gov au Page 4 AVETARS USER MANUAL i Version 2 0 Overview The ACT Vocational Education and Training Administration Records System AVETARS is the ACT vocational education and training VET management system AVETARS will manage the administration of ACT Australian Apprenticeships and funded training initiatives AVETARS core functionality goes live from 5 January 2015 This includes e The ACT Qualifications Register including qualification nominations and data from training gov au e Australian Apprenticeships training contract management data from TYIMS including auto approval of training contracts e Payment claims through AVETMISS files and RTO portal There will be staged release of additional functionality throughout 2015 This will include e Australian Apprenticeships training contract variations e Skilled Capital enrolments and payment claims e AVETMISS National Provider Collection submissions Due to the staged release of functionality in AVETARS components of this User Guide will continue be updated as functionality is released The latest alterations and additions to this document will be available in the published version on the AVETARS webpage To access AVETARS please visit https www avetars act gov au
18. rF Funding Details Funding User Choke New Worker Individual Student Price ISP 1 500 00 r Payments Total Paid To Date 0 00 Balance 2 200 00 Variations 3 pending changes d Each field contains further information about the training contract Click on the section that you want more information e g Australian Apprenticeship Details Education and training or RTO amp AAC Details Page 15 AVETARS USER MANUAL Version 2 0 Managing Training Contracts RTO functions All training contracts that belong to your RTO can be viewed by clicking on Contracts and selecting the relevant view each of these views are described below All To view all contracts associated with the RTO Contracts Qualifications Notifications of Business Awaiting TP Signed Current Due to Complete Variations Contracts Student Name Student Contract ID Qualification Code Employer Y RTO Filter by Status Date Range Clear Filters Feature Description Search and Filter Search Fields are available to find training records by Student Contract ID Options Student Name Application ID Qualification Code Received By Employer RTO for RTOs and AAC To search by these fields type in the contract ID and press Enter To filter the training contracts by Status click on the Wor in the Filter by Status field Clear Search Clears all previously selected filters and then displays all records Hyperlink Export a
19. ract information and press Enter To filter the training contracts by Status click on the Wor in the Filter by Status field AVETARS USER MANUAL Version 2 0 O 0 141 o Search Options There are no search options for students as all training contracts are displayed for Student Clear Search Clears all previously selected filters and then displays all records Hyperlink Contracts Fer Sas vi Cios ers Student Contract Comnene rw event Dwe to Compbete Student Name 1D Qualihicamon Employer ATO Stt Oute Approwed Date Date Actas End Date Actor Carstcate it e Agcrovec 22 Fed 2013 22 Aug 2013 21 Feo 2019 Reque Commerc iat Varason Cookery 51730913 Cenfeate lin Computed 23 Feo 2009 25 Mar 2009 12 Sep 2010 10 Jun 2010 Hox Are RTF20103 Cerf ane it n Expered 06 Feo 2008 09 Jot 2008 05 Aug 2009 05 Aus 2009 Request Arenal StuGes Vanason RUV2O104 AVETARS USER MANUAL Page 14 Version 2 0 iy To view the contract details click on the Student Name or Student Contract ID hyperlink Student 1444338 1 Name John Doe Citizen Postal Address Mobile Phone This information will be displayed Ld Apprenticeship Details Status Approved F Qualification 85551107 Diploma of Management F Apprentice Name John Doe Citizen Mobile F Education and Training Details F Parent Guardian Details r Employer amp Employment Employer Employer Contact Phone P RTO amp AAC Details AAC
20. ract to the Awaiting TP Signed view Clear Search Clears all previously selected filters and then displays all records Hyperlink din To view the contract details click on the Student Contract hyperlink AVETARS USER MANUAL Page 1 Version 2 0 Awaiting Training To view training contracts awaiting a Training Plan TP Signed Date and to enter Plan Signed Date the training plan signed date Payment claims will not be processed until a Training Plan Signed date has been entered Entering the Training Plan Sign Date will trigger the payment claim process for the Initial Payment and remove the contract from this view it will now be displayed under All and Current Contracts Qualifications All Notifications of Business Current Due to Complete Mariations Feature Description Search and Filter Search Fields are available to find training records by Student Contract ID Options To search by this field type the contract ID and press Enter To filter the training contracts by Status click on the Wor in the Filter by Status field Export Select fields via preferences to export training contract data to a CSV or XLS Preferences file Clear Filters Clears any previous selected search and displays all records Confirm Button Enter the Training Plan signed date against a student record by clicking onthe conim button This will prompt the RTO to enter the training sign plan date from the trai
21. scription Search Options Search Fields are available to find the qualification s to nominate by Code Trade Code or Title To search by these fields click in the field type the contract information and Page 20 AVETARS USER MANUAL i Version 2 0 press Enter Nominate Button Nominate a qualification to be delivered in the ACT by clicking on the NOMINATE button in the Actions column and completing the qualification nomination form Actions Nominate Nominating Diploma of Legal Services for User Choice in the year 2014 Contact v Address M Offered to ASBA Flag as closed for enroiments C Then click Nominated To view qualifications your organisation has nominated to deliver in the ACT Qualifications This option also allows you to edit information Qualifications AVETMISS Uploads Nominate User Choice Contacts Locations 7 Irure n Feature Description Search Options Search Fields are available to find the nominated qualification s deliverable by Code or Title Qualifications Nominated for User Choice Found 202 of 202 records Search To search by these fields click in the field type the contract information and press Enter Page 21 Page 22 Edit Button Edit nominated qualifications clicking on the EDIT button and completing the form Changes that can be made are for Contacts address offered to ASBA a
22. ser to define the activity year for the AVETMISS file submitted ZIP file Select on Browse to search for the AVETMISS NAT file s to be uploaded Ey Choose Fle to Upload pasce e B Lames Documenti AVETMESS Eee b Toll naina P Oepenae Naw folder EB I We favorie Documents library ahii EE Desitoe ASTTMESS Leteects UB Downloads gi Nome i gt Recent Pisces LD AVETMISS MAT Package sip we Lanne Documents de My Documents Fla rame AF open F cona P 26 AVETARS USER MANUAL 2 Version 2 0 10 NAT Files to All 10 files must be included in the ZIP file be included e NATOOO10 txt Training Organisation file e NATOOO20 txt Training Provider Location file e NATOOO3O txt Course file e NATOOOO60 txt Module Unit of Competency file e NATOOOSO0 txt Client file e NATOOOS5 txt Client Postal Details e NATOOOSO txt Client Disability file e NATOO100 txt Client Prior Educational Achievement file e NATOO120 txt Enrolment file e NATOO130O txt Qualification Completed file IF Name Type __ NAT00010 txt Text Document NAT00020 txt Text Document __ NAT00030 txt Text Document __ NAT00060 tot Text Document __ NATO0080 txt Text Document NATO0085 txt Text Document NAT00090 b t Text Document NAT00100 txt Text Document NAT00120 bt Text Document NAT00130 bt Text Document All files must be named in the following format e NATOOXXX txt Comments
23. utomotive and Engineering Trades Workers Business Human Resource and Marketing Professionals Carers and Aides Clerical and Administrative Workers Community and Personal Service Workers Construction Trades Workers Design Engineering Science and Transport Professionals Education Professionals Electrotechnology and Telecommunications Trades Workers Engineering ICT and Science Technicians Factory Process Workers General Clerical Workers Advanced Search Use advanced search to filter records by e Status e g Active In Transition Teach Out Superseded e Funded Training Initiative Clear Search Clears all previously selected filters and then displays all records Hyperlink iy To view more details about the qualification e g nominal duration available funding funding band RTOs offering this qualification etc click on the qualification code or title hyperlink Tip Click on this symbol V to sort the column in alpha or numerical order Page 12 AVETARS USER MANUAL Version 2 0 Registered Training Organisations The Registered Training Organisation tab displays RTOs that are currently approved to deliver training in the ACT ACT Phos ard herri Qualifications Registered Training Organisations Sign in Users can use search and filter options to look for specific RTOs Feature Description Search by code or This search field allows for parts of codes or titles Records
24. xport Select fields via preferences to export training contract data to a CSV or XLS Preferences file formats Complete Enter the date deemed competent and date qualification issued against a student record by clicking on the complete button and this will prompt the RTO to enter the completion details for the training record Page 19 AVETARS USER MANUAL Version 2 0 Enter Completion Details Student Contract ID Student Name Apprentice TRAINEESHIP Two Date deemed competent al Date qual issued Enter the Date deemed competent and Date qual issued dates then click To trigger the completion payment claim the RTO will then need to upload an AVETMISS file NATOO130 with the required data This will update the training record status to Completed and populates the Date deemed competent and Date qual issued in the Australian Apprenticeship details of the training contract Please Note This process can be done in any order For example the AVETMISS file can be uploaded first and then the information can be entered into the RTO portal din To view the contract details click on the Student ID hyperlink Managing Qualification Delivery Nominate Qualifications To nominate qualifications your organisation wishes to deliver in the ACT Qualifications AVETMISS Uploads i Nominated User Choice Das XYZ Contacts Locations 7 FARE Le Pee Feature De
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