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LUVIT Resource Centre 1.4 Administrator Manual

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1. Define which initial role the imported users are going to be assigned in the LRC administration If some of the imported users are going to have another role it is easy to change afterwards An alternative is to divide the lists in two or more Define a password All the imported users will get the same password Click the OK button If the text file was correctly configured a list of the users shows up LRC 1 4 Manual LUVIT AB 2003 19 54 ZLUVIT 4 Import Microsoft Internet Explorer 10 x Roger Smith roger smithmfaculty edu Peter Mirren peter mirrendfaculty edu Beatrice Parker beatrice parker facults edu Patricia Gonzales patricia gonzalesmtaculty edu NF Select All Deselect oK Cancel If the list of users is correct click the Select All button and then OK Alternatively you may check the boxes individually and the click OK If one or more users should not be imported uncheck the box es beside the user s and click on the OK button The Deselect button unchecks all boxes that are checked If a user that you try to import already exists in the system you will get a warning E Import Microsoft Internet Explorer ioj x Roger Smith roger smith faculty edu Peter Mirren peter mirrentlfaculty edu D Beatrice Parker beatrice parker faculty edu Patricia Gonzales patricia gonzales faculty edu Please continue as described above This warn
2. a 6 Basic Click on the New button below the object list Fill in the required information in the form on the right hand side of the screen in the Detailed Information frame Detailed Information Title Description You must fill in Title but Description is optional The new catalogue will be connected to the unit in which you are currently working For how to self register to a course in the Course catalogue as a user please see the LRC User Manual 4 4 Import of LUVIT course objects Importing a LUVIT Course means that you import a zipped LEC course object from your personal computer or from a server Start by opening the submenu Edit Courses in the Courses menu Choose the unit to which you want to import the course Click on the tabs Course Register and then Available Courses LRC 1 4 Manual LUVIT AB 2003 29 54 Courses Working Unit Repository 1 Search for Show All z Search Title Category Course Type Level Language Linked Quick Start LUWIT Education English Centre English Potoy oop English KIKILI Select Unselect Link Unlink Delete Click on the Import button below the object list A new window will appear asking you to browse your personal computer or server for the zipped course object you want to import Import Course l Browse Cancel Click on the Browse button and search for the zipped LEC course and then click
3. Note Stefan Larsson Sweden Educator 2003 02 27 14 These C Julia Perez Spain Learner 2003 02 25 16 are T Don Quixote Spain Learner 2003 02 25 15 roles in Nils Svensson Fortugal Learner 2003 02 25 15 35 LRC E Jenny Bond USA Learner 2003 02 25 15 Perry Stinner Scotland Learner 2003 02 25 15 Christine Offenburg Germany Learner 2003 02 25 15 Select Show Selected Only Cancel Next Now you are able to choose which user s are going to be enrolled on the course session s You have four basic alternatives a Select one or several persons from the list by checking the box es beside the name of the user s b Use the Search function to find a specific user c Change from the tab Users to User Groups to enroll a defined Group of Users d Use the Search function to find a specific User Group Tip 1 Organize the list of users to choose from by sorting them by either Name Company Country Role or Created i e date of registration in LRC Tip 2 Click on the user s name to get more information about the user LRC 1 4 Manual LUVIT AB 2003 39 54 6 2 Enroll a single user on a course session ALUVIT Check the box in front of the user you want to enroll on a course session First click on the Se ect button below the list and then Next Perry Stinner Jenny Bond Nilg Svensson E Don Quixote C Use Search Country Germany Scotland USA Portugal Spain Spain Sweden Pery Edit Se
4. Potential active courses These course objects so far have no course participants no educators no responsible course administrator and no start and end dates They are only shells of information 1 1 7 Course Sessions When the decision is made to make one or more Course Session s of a course object the LRC Administrator activates a course object in a unit within which he she is administrator then connects users to this course session These users course administrators students and educators in this course session will now see the course session from the portal in the menu Personal My Courses To start studying teaching the student educator just clicks on the underlined title of the course and will then be passed to the LUVIT Education Centre environment where the course will take place If the course session is an non online course he she gets further information by clicking on an information icon and if there is a www link added to the course session the course name will be a link taking the user to a web page opened in a new window LRC 1 4 Manual LUVIT AB 2003 6 54 ZLUVIT 1 1 8 Course Catalogues From an Administrator perspective a Course Catalogue is used to show available courses to users in the portal When the administrator links a course to a course catalogue all users in the system who belong to the unit to which the course catalogue is linked will see these courses in the menu Course Catalogue Cour
5. Repository On the other hand it is possible to give the structure a practical hierarchy through the authority system and the user handling In the model below an administrator in Unit A can give the rights to a new administrator in Unit A1 to administrate a limited number of persons and courses which in fact is a subset of Unit A and so on When the administrator of Unit A1 logs in he she will only have access to the persons and courses linked to this unit from the Repository REPOSITORY Once the organizational structure of LRC has been set at least for the moment it is time to fill the system with users and courses 1 1 3 Users The next concept to be defined is User Each individual registered in LRC is a user of the system This means that whether you are a guest student teacher administrator etc you are called a user of LRC 1 1 4 Roles Each User has a specific role LRC is delivered with five standard roles Unit Administrator Educator Content Provider Learner Guest The association with a role decides what functionalities in the system the user will have access to As a Repository Administrator you are free to define new LRC Roles appropriate to the needs of your organization and link them with appropriate permissions The type of permission granted will determine whether the user gets access to more or fewer of the main and sub menus in LRC Normally only the Unit administrators will get
6. Use the categories in bold text above as a minimum and then add others as required The first row in the text file should contain the names of the columns and be comma separated onr firstname lastname address postalcode city obhone fax email gender company altphone country languageid Note e Make sure that there are no empty lines after the last row If Gender is left out it will be set to female The gender codes are Female 0 Male 1 lf Language ID is left out it will be set to English lf Language ID is used please use the following numbers according to chosen language English 1 Swedish 2 Lithuanian 3 Norwegian 4 Spanish 5 German 6 Danish T French 8 Finnish 9 Chinese 10 Portuguese 11 Italian 12 Greek 13 Turkish 14 LRC 1 4 Manual LUVIT AB 2003 18 54 3 2 2 ALUVIT The Language ID defines the language of LRC when the user enters the system for the first time Then he she is of course able to change it him herself For detailed information regarding the status of languages in LUVIT please contact LUVIT AB Importing the Text file Go to the menu Users Edit Users and choose unit Click the button mport below the Object list and the window below will show up Import Microsoft Internet Explorer O x Import users Upload import file Browse Initial Role Educator aj Default password oK Cancel Browse your computer or a server to find the text file
7. screen LRC 1 4 Manual LUVIT AB 2003 45 54 Greet Britain Detailed Information Click on the iafe ican jia the Selectic get detailed information or te edit the PARIS Page 1 of t Select b Unseleict mpat Export Link Unilink Delete Mew When the name of the person is visible in the window Selected objects to link change from tab Users to Available courses at the lower tab row see below Now check the box in front of the course object you want to recommend to the selected person Click on Link at the bottom of the screen Selected objects to link Dears Brocksfield Stay En 9 Sodalogy 10 Detailed Information ECTS Chick on the info econ jin the Selecti get detailed information ar ta edit the LRC 1 4 Manual LUVIT AB 2003 46 54 ZLUVIT 7 3 How is a recommended course displayed to the user The selected person will now be able to see the course object as Recommended under My Courses in the LRC Portal To get information regarding the course the user clicks on the icon to the left of the course title If there are any course sessions available this will be described on the lower part of the page Register to course Course Title Course Period Number of Places Course Session Manager Educators Applied Chemistry 2003 01 20 2003 06 15 60 Julia Ferez Mo educators assigned To finalize the registration the user clicks on the arrow amp below the header Reg
8. 17 32 Impor ng USErS MOM EXC NG ios eus drdn ac sdta ahaawinsdabandeadamanes 17 3 2 1 TA Te nn a a ee de 17 3 2 2 MAD OMG the TEx TG rrene ane A d a A REE ta ne 19 6 0 Uar GNUS ae ene ee E eer 21 3 3 1 The p rposeol User GrOUDS dan ATEO 21 3 3 2 Defne User OR eso eicecets OENE 21 3 4 Link Users to User Groups ins 22 3 5 Link Users and User Groups to Units 22 3 6 Edit the Role of a User in Units 2 0 00 eeccccesceeceeeeeeeeesseeeseeeeeseaeeseaeeeseaeessegeeees 23 3 7 Course History update in LRC Administration 23 4 Course Administration 5 50e saesonccsnonsennsanenes anses ent ann nestsenenecdeessngeites 24 4 1 Getting started Create a Course shell 24 4 1 1 Practical considerations and tips regarding creation of Courses in LUVIT 25 A2 Course DefNNONS 2 ene nee ae ee 25 4 2 1 COURS DOS a te ee ce a cn ween 25 4 2 2 Course CARO N S ne ad ee ne eee cent leee te nc 26 A23 COUSE LEVES a ee es nee er ee 27 4 3 Course CaAtAlOQUe S 2 in in cette enes smic se nee denes ses lelen mur bieues 28 4 3 1 The Use of Course Catalogues LR 28 4 3 2 Create a new Course Catalogue ss 29 4 4 Import of LUVIT Course objects 4 29 45 Exporting LUVIT COUESOS di ai ele inner nec a annees sseemde secte 31 4 5 1 Export of LUVIT Course objects from LRC 31 4 6 Import of other Online Courses Re 32 4 7 Course Object Data iii 33 4 7 1 WTGVI CCUG WIRY aces sie csepoicciah potest cat
9. 2 Link an User to a Course object 45 7 3 How is a recommended course displayed to the user cccceccceeseeeeeeeeeeeeeaeeeeeens 47 8 Create a new Non online Course or Activity cccccsseeessseeeeeseeseeeeeeeeeseeneesseeneenees 47 SO 0 OO Li 47 8 2 Create a new non online activity object 47 8 3 Additional INTONMATIONE 2 nee vedeviee ia dore sdrente esse tei tance 48 I EC sects dtacencetsncnccottoscrctanaccatcedemnrtoassasesacersestiecossenieemestiecarausiecassacecensapoctausstboctueutst 50 M ADOPTE ee ee ee ee ree teen eee eer eee ee 50 9 2 Create ag oc ol eee ne eee ee eee eee ee ee en de done 50 9 3 Pre tests and CAINS assed ecco dense este dessein leu ee lisser 51 9 4 How is pre tests displayed in the Course catalogue ccccccccceececeeeeesaeeesseeeeeees 51 10 Administrator INOW S cia scccicassnactcavarcestssacnedinsaccadiavenascsnbaniestabacistinnsacaianasccenduneeisdinnsaeisauns 51 10 1 ABOUT LRO ENS ce nine amener 51 10 2 Standard NeWS 2 2e dex donnee cena sses dabvesnenddbowaapddcuderudteetountddientoneeh 51 10 3 ING S OR mn 22e aan ce ee de io ee ee 51 RO DOS ee ae en ee nt eine 52 111 ADO RODORS da een de een eee ee ete eee 52 11 2 Course REDON desert mean etes ee cie 52 1S Semer R PONSE 2 does anse AAE ia 52 11 4 Course Recommendations Report ss 52 11 5 Personal Courses Report sine so mestuedanneenendset snnenssmetreneseesdomeestene 99 tLe VIN AO Prnt REDONS a eo E EEE ee
10. 2003 12 54 ee ZLUVIT The roles in LRC are administrative roles and usually have no connection to the role a user have when he she is inside an LEC Course session The role that a user shall be given in a specific LEC course session is set when the Unit administrator registers enrolls the user to the course session Then this person can be given any of the LEC roles Course Administrator Educator Learner Guest New roles may be created in addition to the standard roles supplied with LRC see 2 3 1 2 2 2 Roles and Permissions Learners Educators Course Administrators and Guests normally only log in to the LRC Portal This means that they normally do not have access to the LRC administration part in some organizations though for instance educators are allowed to enroll students then this can be made possible see chapter 2 3 Edit Roles In the portal though they will have access to the following menus Personal My courses Personal Course History Personal CV Personal Preferences Course Catalogue Courses Course Catalogue Free Courses News LRC News Log out For more information about the portal please consult the LRC User Manual Unit Administrators and Content Developers must have authority to see and use some of the menus in LRC administration The Repository Administrator has access to everything in the menus except enrolling users and editing course sessions Below is a scheme of the men
11. 4 City re Munich Choose Last name inthe drop down menu fikfurt m and type the persons last name in the box to Jenny Bond Hew fork FT amp Julia Perez Madrid elona the left Finish by clicking on Search LRC 1 4 Manual LUVIT AB 2003 11 54 SLUVIT 2 Basic Structure 2 1 Define Units Normally only the Repository Administrator has access to define change or delete units To define a new unit go to Units Edit Units and select Repository nits Edit Uniks Then click on New button below the object list Fill in the fields in the Detailed Information frame 1 Name required 2 A description of the unit you are creating optional Detailed Informaton Mame Department 3 Description l Click the OK button below Detailed Information to finish You can now see the new unit in the object list on the left side of the screen 2 2 Standard LRC Roles and Permissions 2 2 1 The Standard Roles LUVIT Resource Centre is delivered with seven Standard Roles These roles are Learner Leamer Student Educator Teacher Content Developer Creator of Courses Unit Administrator Administrator in an LRC unit Guest registered or self registered Repository Main administrator of entire Repository Administrator Main administrator with access to System Administration Tool as well as repository administrator in master repository Administrator LRC 1 4 Manual LUVIT AB
12. ces Preferences for Administrator Admin Language English 3 Old Password New Password Confirm Password In the Language drop down menu you find the language alternatives that are installed on the server When changing password first type your old password and then the new one two times In both cases finish by clicking the OK button LRC 1 4 Manual LUVIT AB 2003 53 54 12 2 Headings 12 2 1 Introduction For greater flexibility regarding the information that is displayed to the administrator in the different object lists every single administrator is able to individualize what information should be revealed In the example below the administrator gets information on courses in a unit by Title Category Level and Language Category Language Linked Basic Biology Biology Beginner English International Law Law Advanced English These headers can be changed on an individual level Four columns of information is the maximum number possible Each administrator decides the information that should be displayed in the object list The list of headings to choose from varies according to what the object list is going to display e Courses Title Course Level Course Category Course Type Recommended Price Recommended No of Course Participants Department Contact Person and Creation Date e Course Catalogues Title Description e Users First Name Last Name
13. portal When the administrator links a course object to a Course Catalogue all users of the system who belong to the unit to which the Course Catalogue is linked will get access to this course from the menu Course Catalogue Courses in the LRC Portal From here the user can get information about the course object and or register her himself to a course session if there are any currently available Note As an administrator you may work with as many Course Catalogues you think are suitable for the administrative work No matter how many Course Catalogues you create the user will only see one Course Catalogue in her his menu That Catalogue is a list of courses corresponding to the sum of all course objects you have linked to different Course Catalogues and then linked to the same unit LRC 1 4 Manual LUVIT AB 2003 28 54 se AZ LUVIT 4 3 2 Create a new Course Catalogue You create and define a new Course Catalogue by opening up the submenu Edit Courses in the Courses menu and choosing which unit to work in Click on the tab Course Register and then Course Catalogues as shown in the picture below You now see a list of all course catalogues in the selected unit Fersonal sers Units News Reports Help i Course Register Available Course Catalogues Working Unit Unit 4 2 lt Search for gt Show All eal Search Title Description Linked Tr 6 Company presentation E gh Gur Products Advanced Gur Products
14. the Open button as shown in the picture below LRC 1 4 Manual LUVIT AB 2003 30 54 wi Sy Zipp Courses ouh Start LEC zip After that the previous window will show up again Click on the OK button In a couple of seconds you will get a message telling you that the Import was successful Click OK again and you can now see the imported course object in the Available Course Object list Working Unit Repository 1 2 lt Search fore Show Al A Search Title Category Course Type Level Language Linked M Product Policy LES N A English MIE F r M LUVIT Education LES HA English Centre English Doroypopiou LES MA English 4 5 Exporting LUVIT Courses LUVIT courses can be exported to zip files from three different places 1 From inside a LEC course through the Administrate menu 2 From Assembly Tool 3 From LRC administration Note that only files that are published in the Navigation Tree will be exported 4 5 1 Export of LUVIT Course objects from LRC Exporting a LUVIT Course object from Resource Centre is very easy Open up a list of Available courses in the Object list Check the box in front of the course you want to export First click on the Select button and then Export A small window will show up and you are asked to click on the name of the course LRC 1 4 Manual LUVIT AB 2003 31 54 ae Available Courses Course Catalogues Selected objects to link Avail Quick Start LU
15. 3 1 To link a person to an additional unit see chapter 3 5 3 7 Course History update in LRC Administration When an Educator or Course Administrator has graded a student on a course session entire course the title of the course the course period and the grading will be visible even to Administrators in LRC Whenever you click on the amp icon beside a user you access all kinds of information about this user The second tab Course History shows the result for all courses the user has been through in this LRC as long as he she is graded by the Educator Detailed information of Christine Offenburg Personal Data Course History Units user belongs to Course Period Grade Neural Computation 20030305 20040305 Very Good LRC 1 4 Manual LUVIT AB 2003 23 54 4 Course Administration 4 1 Getting started Create a Course shell The first step before you can start any administration and content structuring of courses is to create a course shell To do this you must have the authorization to use the Assembly tool Assembly tool is placed in the bottom of the menu Courses inside LRC administration lourses Course Settings Course Sessions Edit Courses Sssemor Too When you open up Assembly Tool you will probably see a list of courses that you or someone else has created Create Course If you are going to create a new course shell click on the button Create Course above the list of courses You a
16. Company City Country Email Phone Fax and Creation Date e User Groups Title Description Note that a course object has even more data than can be displayed in the object list To get this additional information click on the symbol in front of the course title as shown in the picture above 12 2 2 The List Headings menu To organize the display to your own satisfaction go to the Personal menu and choose List Headings in the submenu You will now see drop down menus for each column and object Just choose what information you want to be displayed in which column Then click the OK button You are free to adjust this setting whenever you need to Headings Headings for Administrator Admin Columa J Columa valable Courses Title category curse level Coursa Catalogues rite Desciption al uae 2 inactive el Users Lastname city Inactive User Groups Title beso iption inactive ins active ok LRC 1 4 Manual LUVIT AB 2003 54 54
17. IT Education Centre n a English Working Unit Faculty of Qe Untitled Microsoft Internet Explorer x 2 lt Search for sh Title Applied Chemistry Computional Science Environmental Science Click on the courses you want to export uick Start LUVIT Education Centre English nformaton Life Sciences e info icant jin the Neural formation or to edit tr Computation Quick Start LUYT Education Centre English CN CRC O1 HI co Se 20e x Select Unselect Import Export Link Unlink Delete Hew Follow the instructions below Choose where on your computer or on which server the course should be saved LUVIT Resource Centre will automatically give the course a long arbitrary name Change this to something more understandable before saving When you are finished you will find the exported course as a zip file on the spot where you saved it Note When you export a course object from LRC administration you export the original object i e the same object you once imported If you have created a course session for this object and made changes in the Navigation tree you should consider whether it is this version of the course you want to export 4 6 Import of other Online Courses To import courses that are created in a system other than LUVIT there has to be an appropriate parser installed on the server If this is the case you simply use the same import facility a
18. Search setting or use a search setting that you have previously Saved To make a New Search setting choose New Search in the drop down menu and then click on the Edit Search button User Search Microsoft Internet Explorer ioj New Search The phrase Svensson Must exist in Name H Save Delete Add Field DE Cancel In the example above we are searching for all users registered with the name Svensson LRC 1 4 Manual LUVIT AB 2003 42 54 ee ZA LUVIT Start by clicking on Add Field Fill in the phrase that you want to use to search on If you want to search for all users with the name Svensson type Svensson in the empty field beside The phrase J In the second field you can choose between Must exist in and Must not exist in If you choose Must exist in the user list will show all persons with the surname Svensson If you choose Must not exist in the result will show all registered persons except those with the name Svensson In the third field you specify the registration field in which the search is to take place The order of the above fields will differ depending on what you choose to look for This will be true when you search by Gender Country Language Role and User Group The search can take place in all fields that are used for registering persons in the system Those are Name Username Pnr Comment Address Gender Postal code Company City Country Telephone Langu
19. Units News Reports Helo lane Begiter 1 gouge irer Working imi Specie Guests Lce E meen foe a show all na ie F 4 Lisa Halloway E nov linked to the User Group Manufacturers r E ASS ACT TE E it Has Spadal Ds CF 2 Check the box in front of the Shick on the inh icon in et GC wth shore or in Bae Object lict ta at detalles information or te Got the zije appropriate User Group 3 Click on Link CHES CE SUN TG Bale Unsaact lent Empir Link Lirdink Ceara ben Fai Note It doesn t matter if you e g link a user to a user group or reverse 1 3 2 Show linked objects only To get a clear overview of linked objects you simply check the box beside the chain icon GP and a list of only those who are linked to the item in the Selected objects to link will show up in the list In the example below you can see which persons are linked to the user group New Employees All other users that belong to Repository 7are hidden User Register Course Register Selected objects to link O sew Employees Working Unit Rapository 7 lt lt Search for gt gt Show All Search amp Administrator 3 GERMANY E a Client o4 GERMANY amp Employee 15 SWEDEN e amp Emplovse 10 SWEDEN E 1 3 3 Search in object list When the number of objects in the object list grows you may need to search for a specific object The search function has the same structure no
20. access to the LRC administration part Students and Teachers don t need the URL address to this part of LRC They only need the access to the portal to reach their courses LRC 1 4 Manual LUVIT AB 2003 5 54 a AZ LUVIT Note A user may be part of many units and have a specific role in each unit You may for example be an administrator in one unit but a student or teacher in another 1 1 5 User Groups A User Group is used by the administrators of LRC to make administration easier The individual learner or teacher will not see or use this facility at all it is solely a tool to help in the everyday work of the administrator Instead of linking e g user by user to a new unit an entire group of users may be connected at the same time It is up to the administrators to decide how a user group is defined It might e g be a group for new employees a certain profession or some other relevant grouping that is often used The user group feature will also make the registration of larger groups of users to course sessions easier 1 1 6 Course Objects A course registered in LRC may be a LUVIT Education Centre Course a course produced by another content provider a classroom based course a seminar a conference etc The online courses have to be imported to LRC while non online courses are created from inside LRC The courses that the administrator sees and organizes in LRC are course objects This means that they should be regarded as
21. ace 53 11 7 Savea Report as an Excel TS 2 52 eee ded sees beet adandundaxodus 53 12 SENOS siere CD DO D I nE 53 121 2e 15 2 SR NN RARE RE ER e ae ET RE 53 12 2 MENS CIN SP RS RE nnclancr E A E E a EE ance auaiedutharcienceventpaar 54 122 1 IATOQUCUOI ES ne ane Dan cos 0e net eee ice ent OR eo ca onu 54 12 2 2 The List Headings menu iii 54 LRC 1 4 Manual LUVIT AB 2003 3 54 1 Administrator Introduction 1 1 Administration main structure To understand LUVIT Resource Centre LRC from an administration point of view you need to be familiar with the terminologies of the system You also need to be familiar with certain basic structures and workflows The following text and images will help you to understand how it works and will be useful when working with any administrative feature in LRC 1 1 1 The Repository The Repository is the heart of LRC The Repository could be considered equivalent to the organization as a whole e g University X You may as well consider the Repository as the highest level of LRC It is from this point the Repository Administrator starts creating sub units of the Repository and then adding the first users and course objects to the system No matter in what unit you place a course object or user they will always be visible in the Repository to a Repository Administrator It is possible to work with more than one Repository Then the created Repositories will be totally separate from ea
22. age Alt phone Role Fax User Group E mail LRC 1 4 Manual LUVIT AB 2003 43 54 6 6 E mail alternatives when enrolling users or user groups on course sessions When you register a learner to a course session a message may be sent to his her registered e mail address You have three different choices Enroll users as Learner a i Send default e mail Use external e mail client Don t send e mail 6 6 1 Send default e mail If you choose the first alternative Send default e mail the message will look like this The Subject title of the mail is Course Registration The content of the mail is Welcome xxx xxx You have been registered for the LUVIT course zzz The course will start at 2003 xx xx and you will find the course at http Xxxxxxxx In order to log in use the username and password you have received earlier If you have lost the information please contact your LUVIT administrator Note When users are registered in the LRC administration they are given a password This is the password mentioned in the message above See chapter 3 1 1 This password is not sent to the users until they are registered to a specific course session as in the example above 6 6 2 Use external e mail client This alternative is useful when you want to edit the message yourself Activate the radio button beside the alternative Use external e mail client and click on the OK button Now you will be shown a message like
23. age english l Price fo Max number of course participants EE Link PO Created 2003 02 27 Course Author Faculty of Science Activate Session Cancel DE Title Must always be filled in Description Is optional Course Type If the course is an LEC course this setting cannot be changed Course Category Click on the dropdown menu and choose an available category from the list Course Level Click on the dropdown menu and choose an available level from the list e Default Language Click on the drop down list and choose an appropriate system language which will be the default language when the students open a course session in LUVIT Education Centre Price Setting a price on a course object is optional Only numbers are allowed e Max number of course participants This is also optional as well and should be seen as a recommendation e Link Optional information field for any www link e Creation Date This is the date showing when this course object was created and cannot be changed e Course Author The author of the course Can be edited LRC 1 4 Manual LUVIT AB 2003 33 54 4 7 3 Edit Course Data continued The form continues with more optional fields if you click on the Edit Course data continued tab Detailed Informaton Edit Course data continued Department Address URL E mail Telephone Course Location La Picture Upload file Wiew Picture Preview Course Info Activate Session C
24. ancel DE This form is especially used for non online courses but may also be filled in for any course object If you click on the Preview button you will see which of the information in the tabs Edit Course data and Edit Course data continued shows up for users when they LRC Portal click on the information symbol for a course Course Info Product Policy This short course is an introduction Course Level N A of our product policy concerning all our producs Constructed both for new employees and as an refresher Prerequisites Mo course for all of us Price 0 Contact Person CEO Department Multiple Knowledge Ltd Address London Telephone 0 00 00 00 00 Course Location Notes Language English The information on the left hand side in the picture above is automatically brought here from Short course presentation in the course wizard 3 in Assembly Tool Access it from Assembly Tool menu Administrate Course Edit This text was written when the course was created If you want to edit this text this must be done from Assembly Tool Either turn LRC 1 4 Manual LUVIT AB 2003 34 54 ee ZA LUVIT to AT and open the course from there or export the course from LRC to AT change the text and export it again The Prerequisites field can also be created in Assembly Tool Course Wizard 3 and cannot be edited from inside LRC 4 8 Link Course Objects to Units Go to the menu Units Edit units and choose Re
25. arch New Search E Learner Learner Learner Learner Learner Educator Educator Educator Created 2003 03 03 09 41 21 2003 03 05 09 40 19 2003 03 05 09 39 22 2003 03 05 09 36 13 2003 03 05 09137108 2003 03 05 05 35 59 2003 03 03 09 34 59 2003 03 05 09130124 Show Selected Only Cancel Use the Show Selected Only button to get a list containing only those who are selected After clicking Next a new window pops up with all the available course sessions in this particular unit see below Choose which course session s you want to enroll the chosen User s on Do this by checking the box beside the course session you want to enroll the user on Click on the Se ect button Then click on the Next button Edit Search Mae Saard Working Unit Faculty of Soerce i Lise Search Show All applied Ch ristry 2003 01 20 2003 06 15 O60 Julle Parez Computional Scarce 2003 05 05 2004 05 05 160 Julis Parar Enviranmental Seance Enwwenrraertal Science 2003 03 05 2006 03 05 if 3 Mark rot Reural Computation 2000 53 08 2006 03 09 171600 isre brick Heura Camputeton E Heura Som Gi LEE ti rm Heurs Com putatiqn 2008 03 05 2004 02 09 000 Mark Smith Show Selected Only 3 If you cannot see the course session you are looking for you can search for this session by clicking the radio button Use Search Then either choose one of the sa
26. ator Access to system functions Delete LRC 1 4 Manual LUVIT AB 2003 14 54 2 3 1 Create a new LRC Role Start by clicking on the New button below the list of existing roles see above Now a new window opens up Role Information Title my new role it Description Role Authority l Personal l Courses Reports Help Preferences Authority Course Settings Show a Headings Enroll a Assembly Taal Reports Logout Roe Course Edit Sessions Users T Edit Courses 4 EK Cancel Type the name of your new role in the Title field Fill in a Description if desired Choose which of the submenus are going to be visible to the users associated with this role When you check a submenu box the main menu will automatically be checked as well Finish by clicking the OK button on the lower left side of the screen You will then return to the list of LRC Roles which is updated with the new role 2 3 2 Edit Roles If you want to edit something in a role name permissions click on the title of the role in the list of roles Then continue with editing as described in the section above LRC 1 4 Manual LUVIT AB 2003 15 54 3 User Administration 3 1 Register Users manually You register new users from the menu Users Edit Users Choose from within which unit you want to work or the repository if you would like to assign the users to a unit at a later stage The tabs User Register and Users have t
27. ch other in terms of the information handling 1 1 2 Units To start working in LUVIT Resource Centre you need to create at least one unit The number of units that need to be created depends on the criteria on which the division is based and needs to be decided through the implementation phase One of the ideas of units is to divide the responsibility between different parts of the organization Each unit will have its own Unit Administrator All units are placed on one and the same lower level below the Repository as shown in the model below REPOSITORY The units defined may be a replication of the organizational structure e g faculties or departments but this is not necessary It might be more appropriate to arrange LRC into a unit structure that corresponds to other needs e g the existing educational organization professions or occupations the number of administrators working in the system and so on There are no restrictions regarding the amount of units that can be created But it is advisable to keep it simple to begin with The system is flexible and you may add delete or rearrange the unit system later A rearrangement of the unit structure will not necessarily affect the user interface Building and changing the unit structure is solely an administration feature at Repository Administrator level LRC 1 4 Manual LUVIT AB 2003 4 54 The unit structure is not truly hierarchical All units are part of the information in the
28. d c Free Course means that the course session will be accessed from the login page through the Free Courses link as well as from inside the portal in the menu Courses Free Courses Now switch to the second tab Course Session Manager LRC 1 4 Manual LUVIT AB 2003 37 54 J Activate Course Sesh Macrocolt Intemmet Eaphirer Applied chemistry LUVIT Education Centre Course Cours Session Indesmatiom i Show All C Ura eer Ede iir Heu Ehe k roh E gnil igar Gerra Lie aires 2003 02 27 14115136 a C Germany Lit mre 2003 02 23 15132119 E Spin ETTI 2003 02 23 19142126 C gymna Jon on Fad i Cater 2003 02 27 14111143 C Benn zs L 5 ETTI 2003 02 23 13134156 C plp Parez Spa Le rem 2003 03 23 16104123 C Mary brint Peru Edu cabo 2003 02 27 14144103 Mars Smith Get Bettain Administrator 2003 02 27 14143127 C Mig Sygree con Portal Lie arene 2003 03 23 13185147 C Eyra phinn Scotland Lee ares f0Gs O2 25 13134107 in PP E le Fe on ae ee NE Em DE cancel k s A course session has one manager The manager has the same rights in the system as a course administrator This is the place to choose that person You can choose between any of the registered persons in the unit Just click the radio button beside the name of that person and click OK You will now be taken automatically back to the Session Information window Press the OK button and wait until the course session is act
29. e Courses Go to the Courses menu and click on the sub menu Edit Courses Choose a unit to work in Then click on the symbol to the left of the course object for which you want to create a Course Session The detailed information for that course object will now be displayed in the Detailed Information window on the lower right hand side of the screen To activate a course session click on the Activate Session button at the bottom of the Detailed Information frame see below Course Register Ext nsions Selected objects will be displayed here Available Courses Course Catalogues N Working UnitiPaculty of Soence iC ake ger Datallad Information Edit Course Data Edit Course data continued Applied Chemistry Computional Scient Envirenmental Science Chemistry Advanced EdwcstionfiT Enkroductson Title Biology Intermediate Description Lite Sciences Humanities Beginner Neural Computation Courte Type Science Advanced Course Catagery Course Laval Default Language English tat etMp Page 1 of 1 Price lo Select Unis lac Import a Humber of places Link Linlink Delete activate session _ Cancel OK new window will open up with the first tab Session Information active LRC 1 4 Manual LUVIT AB 2003 36 54 activate Course Session Microsoft Internet Explorer Life Sciences LUVIT Education Centre Course purse sion Infor
30. e from when creating a course in Assembly Tool Therefore you are not able to change these alternatives You set the level of a course when creating it or amending it afterwards Go to the Menu Courses Edit Courses Choose the unit you want to work in and then click on the tabs Course Register Available Courses Click on the icon and go to the first tab Edit Course data Choose from the drop down menu at Course Level SI Toista CatHoguer Avaliable Coes Wrekin Ura Unit Fer Jeu Clatireurs based cuis ri RE LUVET Educ mice CAD Dary Saar Courrs LOUWIT Education p bo an E e SAC Due I Caire Coura la j Blain LUNIT Biden ars Carrie E Learning LUTUTT E dint atige CL Fais a Riitingace Ernie ina i Course sessions s Tele DAD Gaston El m o ire i Carre Chut LUSIT Edison Product Folk eo TER care Louie z LUVET dusceticen E kid Product Falki Carra Courre Clacecroom bared T Per CERTES E Li Pe ae hr aaa Ceafaukt Largusqu j rice lo i Maz ambas ef course partisp nrti a Link Creston date OO 02 28 Cost der halama Tag TE sie Urmele l Dm pect Export Link Anh Dalita Haw l Cancel ok 4 3 Course Catalogues 4 3 1 The Use of Course Catalogues From an administrator perspective the Course Catalogue is used to show available courses to the users in the
31. ects exceeds 30 use the arrows placed in the light blue banner below the list to see more objects When you check a box or boxes beside an object in the object list and click on Select below the list it will be displayed in the Selected objects list in the upper right frame Instead of checking a box you can click the icon beside an object Then you instantly get more information about that object in the Detailed Information frame 1 3 1 Linking principles Linking between two objects is done in the same manner whatever objects you might want to link In the following example we are going to link a user to a user group Please see the steps in the picture SLI fod abi Lear ren i 2002 d Resource Centre Pereonal CETE Courses Lirits He Papata Heip User Register Course Registar s iaka tud oll perth bo hak For Sache 3 The chosen er will now be displayed in this tame m Admin 1 Check the box in front of user name 2 Click the select button NN Sk in Now change from the Users tab to User Groups tab Choose a User Group from the list by checking the box in front of it Click on the Link button and it s finished The Go ysymbol shows that there is a direct link between an object in the object list and the previously selected object LRC 1 4 Manual LUVIT AB 2003 9 54 ZLUVIT sy paren n 2002 1 Change tab ta User Groups Resource Centre Personal Users Courses f
32. een 33 4 7 2 Edit Course Data iii 33 LRC 1 4 Manual LUVIT AB 2003 2 54 77 0 Edt Course Data CONNUS nine een 34 48 Link Course Objects to UNS 2 dd cie 35 5 Create a LEC Course SeSSiON 2 2822 36 A OCTO de doce ese 36 5 2 Activate a Course Session ccccccccceececeeeeeceeeeceneeeseueecseeeesseeeessaeeesaueesseeeeseaeeesaneeees 36 5 3 Edit a Course SOSSION sisi ceincos cdee sas sass iaa Sains ones conte gerscan rent sand EEEE dures 38 6 Enrolling Users to Course SCSSIONS ccccseceeeeeeeeeeeeeeneeseeeneenseeseeeeasneeseaeneeseneneenses 39 OE ATO O emerges et ne ene ee et nee ne en ene on ee eee E ee ee eee 39 6 2 Enroll a single User to a Course SESSION cccccseeececeeeeeeeeeeeeeesaeeeeesaeeeeeeaeeeeesaeeeeeas 40 6 3 Enroll an User Group to a Course session 41 6 4 How is a Course Session displayed to the user 42 6 5 Search for Users or User Groups before enrolling to Course sessions 42 6 6 E mail alternatives when enrolling Users or User Groups to Course sessione 44 6 6 1 Send default e mail SERRE ee nen eee een ee 44 6 6 2 Use external e mail client ccc ccccssccceeeceeeeceeeeceseecaeeccaeeceacesseeceueesaueeseeeeneeeseas 44 6 6 3 Dont send AM sates cst este ee eee ete sea cesar es e eqaviec anes E E 45 7 Recommending courses to USEPS cccceeceeeeeeeeeeeeeseeseeseeeeeseneeneaneeseneeseeeeneenesseenensags 45 Tec NEI UNI as de sepuseee A 45 7
33. export it from there to be able to import it to LRC administration When the course object is imported to LRC you can continue to create course sessions for this course object 4 1 1 Practical considerations and tips regarding creation of courses in LUVIT Let us say that you as an Administrator of LRC know a group of teachers or other content developers who need a course shell to upload their content to The easiest way of getting this practically organized is this 1 Create an empty course shell in AT yourself 2 Export it to your PC or a server 3 Go to LRC administration and import the zip file you previously exported see 4 4 4 Give it a proper name and activate a course session see chapter 5 5 Register the person who is to be responsible for this course as a Course Session Manager 6 Now this person will find her his new course in the Portal My Courses and no one else will see it and continue to upload files etc This means that when a teacher is going to create a new course he she does not need to go inside Assembly Tool at all And you as an administrator simply import the same empty zip file each time anyone needs an empty course to work with 4 2 Course Definitions 4 2 1 Course Types All courses may be registered according to what type of course they are This will help you to make a clear distinction between different online courses and between online courses and classroom based courses and so on There i
34. hen the category is set by subjects You are free to delete them or replace them with categories appropriate to your organization LRC 1 4 Manual LUVIT AB 2003 26 54 Course Types Course Categones Business Design Electronics IT Language HA Product Product TCE ee ee CHILE CI 066666 Programming To create a new category click on the New button below the object list Then fill in the form on the right hand side of the screen Detailed Information Title Short Title Description A You must fill in Title Short Title and Description are optional If you need to edit a course category just click on the icon and edit the information inside the form Alternatively check the box in front of the Category you want to edit and click on the Edit button You will be passed to the same Detailed Information form as when creating a new course type Check the box in front of the category you want to delete and click on the Delete button below the Object list 4 2 3 Course Levels Determining the level of a course is a qualitative action from the author s point of view This grading will help potential students choose the right course according to her his present knowledge The system allows you to choose from six alternatives LRC 1 4 Manual LUVIT AB 2003 27 54 ZLUVIT e Beginner e Intermediate e Advanced e Expert e Introduction e NA Course levels are fixed alternatives to choos
35. ing is for information only LRC 1 4 Manual LUVIT AB 2003 20 54 3 3 User Groups 3 3 1 The purpose of User Groups Using User Groups help you as an administrator to link groups of users to other objects such as Course objects Course Catalogues Units and so on This will simplify a lot of operations as the number of users and courses grows This facility is solely an administrator tool in the everyday work It will also be a great help when you need to register a large number of users to one or many course sessions at the same time So it s a good idea to plan which User Groups are needed and it is of course possible to change the User Group organization whenever you want 3 3 2 Define User Groups You find User Group handling in the Users menu Start by choosing which Unit you want to work in from the sub menu Edit Users Click on the tabs User Register and User Groups as shown below ee User Register Course Register ite s criptic Linked E Li Manufacturers a Mew Special E o Guests To create and define a new User Group click on the New button below the object list Fill in the form displayed in the Detailed Information window in the right lower frame Detailed Informaton Title Description You must enter a title for the new User Group A description of the new User Group is optional but recommended Click the OK button below the Detailed Information window The new User Group will now be
36. ister on the course session Pre tests are created with the help of the Quiz tool which is part of LRC administration only for this purpose If you are familiar with the quiz tool from LUVIT Education Centre you can create a pre test at once If not please turn to the LEC 3 7 manual for instructions 9 2 Create pre tests Pre tests are created from the menu Courses Edit Courses in LRC administration Choose the unit to work in then click on the tab Extensions From here it is possible to create a new pre test by clicking on the button New below the Object list Course Register 4 Quizzes N Juste Courses Working Unit Faculty of Science lt Search forzz show All aj Search Go C1 Quiz Name Linked E il Fre test for course no 1 Page 1 of 1 Select Unselect Import Link Unlink Delete The tool for creating the pre test now appears Please turn to the LEC 3 7 manual for instruction about creating quizzes LRC 1 4 Manual LUVIT AB 2003 50 54 9 3 Pre tests and units Pre tests are not unit specific This means that all pre tests created in LRC will be visible to all unit administrators 9 4 How are pre tests displayed in the course catalogue The pre test is displayed with an orange circle with a dot inside This is positioned to the left of the information icon When the test is finished and the student has passed the test the symbol will change to this one 10 Administrator Ne
37. ister to Course The registration will be activated automatically and the user will be moved to My Courses page and the recommended course will now be shown as Active 8 Create a new Non online Course or Activity 8 1 Introduction As mentioned before in addition to online courses LUVIT Resource Centre may also handle other activities that are not based on LUVIT Education Centre or any other online based e Learning platform In those cases LRC is used as an information and registration channel only In this way even pure classroom based courses seminars conferences etc can be viewed by the student from her his My Courses page or in the course catalogue 8 2 Create a new non online activity object To create such an activity in LRC go to the Courses menu and Edit Courses Choose the unit in which you want to work Click on the tabs Course Register and Available Courses Now click on the New button below the object list and you will get a form to fill in placed in the Detailed Information window on the right hand side of the screen LRC 1 4 Manual LUVIT AB 2003 47 54 Detailed Informaton Title Description Course Type Conference El Course Category Biology l Course Level ra zj Default Language Chinese i Price Humber of places Link Created 2003 03 31 Course Author Cancel QE A Title must be entered All other criteria are optional but as you see some of the information fields a
38. ivated This may take up toa minute depending on the size of the course content When the activation is finished the window will close down itself 5 3 Edit a Course Session To Edit a Course Session please go to the menu Courses Course sessions and choose unit A window with a list of all course sessions in this unit will appear Click the link of a course session to get more details To Edit a course session with regard to participants and session information check the box in front of the course title and then click the Edit button More detailed information of what to edit is explained in chapter 5 2 Working Unit Pedagogik Show All E Title Course Object Course Period W Pedagogik 11 20p Fedagogik 11 20p 2003 03 27 FT Torsken i Gstersj n Torsken i stersj n 2003 03 27 Delete Remove All Users LRC 1 4 Manual LUVIT AB 2003 38 54 6 Enrolling Users on Course Sessions 6 1 Introduction Go to the menu Users Enroll Users then select a unit to work in After a unit has been selected a new window will appear Enrollment Select Users to Enroll Users User Groups Working Unit Faculty of Science chow all use Search Edit Search new Search z Company Country Created z iu a T camilla Steiger Germany Learner 2003 02 27 14 al Mark Smith Great Britain Administrator 2003 02 27 14 Gunnar Jonson Sweden Educator 2003 02 27 14 Marie Brinck Peru Educator 2003 02 27 14 11
39. ling a group of users instead of single persons is more or less the same When you have entered the Enrollment window click on the right hand tab that says User Groups then follow the same instructions as for enrolling individual users See chapter 6 2 Note Before you are able to use this function you have to create at least one User Group in LRC and link users to this group Chapter 3 2 describes how you perform this operation LRC 1 4 Manual LUVIT AB 2003 41 54 6 4 How is a Course Session displayed to the user In the portal menu Personal My Courses the course will now be displayed as an Active course below the header Status Role The title will be underlined which means that the student may start the course session immediately by clicking on the title link My Courses Status role Title Faro 600 Active Product Polic 3 4 2002 2 5 2003 6 5 Search for Users or User Groups before enrolling on course sessions The default setting for the user list is Show all This gives you a list of all persons registered in a specific unit You may sometimes wish to search for a specific person or persons who live in a certain country and so on The Search function will help you to find the person or persons you have specified Start by marking the radio button Use Search Show All Use Search Edit Search New Search zj In the drop down menu you specify if you want to make a New Search setting search according to the Last
40. ma tien Session information Course Session Manager gt B i Title Life Sciences Course Session Manager Unassigned Description Price CE Language English Number of Participants 50 Course start 2003 02 28 Course end 2004 02 28 Standard Course Session C self Registration Enabled LES Server Luvitl CASTOR default Free Course OK Cancel Read and edit if necessary the information in the fields above Title means the name of the course session Description may be used to elucidate the content of the course Language Choose what system language should be the default when a user logs in for the first time Course start The date from which students will be able to log in Course end The date from which students no longer have access to the course LEC Server If your LRC is connected to more than one LEC server you are able to choose on which server you want this Course session to be activated Price Optional Number of Participants Define the maximum number of students to be registered to this course session This field must be filled in Type of Course a Standard Course session The student will see the course session as Active on My Courses page immediately after log in b Self Registration Enabled If the course object is placed in a course catalogue the students will be able to register to this specific course session if the alternative Self Registration Enabled is use
41. matter what you are looking for It may be a course object the last name of a person a course catalogue a specific user group when an object was registered and so on LRC 1 4 Manual LUVIT AB 2003 10 54 a AZ LUVIT In the example below you will see an object list of registered users in a unit Personal sers Courses nits Hews Reports Help User Register Course Register Working Unit Faculty of Social Science Search for gt 7 Search LastName None First Name Linked BrooksfiellFirst Name Steye Daley Mayer Christine Olsen Martin Sinimen Suzanne Li o i Li Thompson Faul OUG Page 1 of 1 Select Unselect Import Export Link Unlink Delete New The default setting for searching is Show all To search for a specific object start by choosing one of the searchable items in the drop down menu In this case you can choose to search by Last Name and First Name Note The items to search for are restricted to the visible headings chosen which in this case are Last Name and First Name How to rearrange the headings in the object lists see chapter 13 2 Headings Then type the word name you are looking for in the left hand box which is lt lt Search for gt gt by default The result of a search for last name Bond is shown below User Register Course Register Users Working Unit Faculty of Science Bond Last Hame Search Mirstname LastName
42. ndow The left form Edit Course Data is the one you have just filled in Click on the middle tab Edit Course data continued LRC 1 4 Manual LUVIT AB 2003 48 54 Detailed Informaton Edit Course Data Edit Course data continued Department Address URL E mail Telephone Course Location Picture Upload file wiew Picture Activate Session Cancel DE The information in this form except Picture will be displayed when a student or teacher clicks on the information icon for this course in the menus Personal My Page and or Course Catalogue Courses See below Course Info Course Level Intermediate Language Swedish Prerequisites Price S000 Contact Person Stefan Larsson Department BIRO Education Address Kunskapsgstan 3 Telephone 46 46 101233 Course Location Seminar roam 33 Motes First seminar vill be hold Thursday 2 of May Address as above Follow the signe to building G Velcorne LRC 1 4 Manual LUVIT AB 2003 49 54 9 Pre tests 9 1 About pre tests Pre tests can be used as a prerequisite for self registration on a course session in the user s course catalogue presented in the LRC Portal When the user opens up the course catalogue a list of course objects are presented If you want the potential student to do a pre test first this symbol will be shown to the left of the on When the pre test is finished and the student has passed the test he she is free to self reg
43. o be marked white See below User Register Course Register oro Working Unit Special Guests lt lt Sesrch for Show All T Search Go Country Liss Holloway SWEDEN amp Maria Dudley ENGLAND Michael Smith USA Repository Admin Linked First Hame Last Name Click on the New button below the object list The form below should now be visible at the right hand side of the screen in the Detailed Information window Detailed information of Pre OO First name SY Last Name PO Address PO Postal code PO City Telephone alt Phone PO Fax E mail PO Password PO Gender Country Company Language Initial Role LRC 1 4 Manual Male C Female i English Educator Al LUVIT AB 2003 16 54 You must fill in First Name Last Name E mail and Password fields marked with Chosen Language will be the default system language when the new user logs in to the system He she is of course able to change this Do not forget to choose the correct Initial Role from the drop down menu In this example the new user will be registered as an Educator and he she will get this role in the unit in which you are currently working as administrator in this case Special Guests see Working Unit in the upper picture The user will also be registered with a Guest role in Repository by default To edit the role of a user in a unit see 3 5 To link a pe
44. placed in the Unit from which you are working and you can see it in the User Group Object list LRC 1 4 Manual LUVIT AB 2003 21 54 se ZA LUVIT 3 4 Link Users to User Groups Go to the submenu Edit Users in the Users menu and choose the Unit you want to work in Then go through the following steps 1 Click on the tabs User Register and then User Groups Now check the box in front of the User Group you want to fill with Users and click the Select button below the Object list frame 2 The selected User Group New students 2003 is now visible in the Selected Objects to link list in the upper right frame Now change sub tabs from User Groups to Users and a list of users will appear in the object list on the left side of the screen Check the box es in front of the user s you want to link to the User Group Finish by clicking the Link button below the object list User Register Course Register Selected objects to New students 985002 Working Unit Faculty of Science Search for gt Show All al _ Search Go First name Last Hame City Linked camilla Steiger Munich a W Christine Offenburg Frankfurt Mg 1 Checkthe boxes Check the boxfes Es Detailed Informati Click on the info icor he Object list to get object Mew ork REDD age or Select Unselect Import Link Unilink Delete In this example Jenny Bond and two more persons are now linked to the User G
45. pository Click on the tab Course register and then the sub tab Available Courses Check the box in front of the course object s and click on the Se ect button Now you will find the Course object s in the upper right window Selected objects to link Change the sub tab from Available Courses to Units Check the box in front of the Unit s you want to link the Course s to Finally click on the Link button Now you will see a link symbol to the right of the units to which the selected courses are linked For extended linking information go to chapter 1 3 1 LRC 1 4 Manual LUVIT AB 2003 35 54 ZLUVIT 5 Create an LEC Course Session 5 1 Introduction This is the step when you turn a Course Object into a Course Session You can create as many course sessions as you need using one course object Every single course session will be unique with respect to registered users time limit and so on e You cannot create a course session from the Repository You need to work inside a unit e Note that you cannot see any course sessions from inside the Repository You need to be inside the unit where the course session was initially created e Furthermore it is not possible to link a course session to another unit It must be created inside a unit and a course session can only be connected to one unit 5 2 Activate a Course Session When a LUVIT Education Centre Course is imported to LRC you will find it in the list of Availabl
46. re now asked to identify yourself with your e mail address and password LUVIT v3 7 Course Wizard Please select a language and the site in which you want to create or edit a course Write your e mail and password inthe fields below and click Log In Language English Site LA E mail Password Login When you click the Log in button you will find yourself in the LUVIT Course Wizard Just follow the wizard steps until you are finished After the last step the course will appear in front of you and the new course shell will be included in the list of courses next time you enter the Assembly Tool When you want to continue working with your course just click on the title and it will open up after you have identified yourself This means that you can only access courses that you have created yourself and no one else can access yours If you are going to develop a course together with someone else you simply register this person from the menu Administrate Participants New in the Assembly Tool LRC 1 4 Manual LUVIT AB 2003 24 54 As you might have already concluded Assembly Tool looks very similar to the LUVIT Education Centre This means that if you are going to use Assembly Tool in a more advanced way you should go to the LUVIT Education Centre manual 3 7 for information on how to upload files manage the navigation tree develop tests and so on When you have finished creating the course in Assembly Tool you have to
47. re set as default which means that this is what will be shown if you do not change the information in the drop down lists Therefore we recommend that you make an active choice regarding the following criteria Description Optional will be empty if not filled in Course Type Choose from the drop down list If you need a new type create a new one from the menu Courses Course Settings Course Category Choose from the drop down list If you need a new category create a new one from the menu Courses Course Settings Course Level Choose from the drop down list new levels cannot be created Default Language The chosen language will be used by students for searching courses in specific languages Price Will be O if not filled in Max number of course participants Will be 1 if not filled in Link This link to an internet page will be active from the portal My Courses Creation Date Date of creation in AT Course Author Will be empty if not filled in When you are finished click the OK button below the form You will now see the title of the course and some of the filled in information in the Available Courses list 8 3 Additional Information When the new course is registered as explained above you are given an additional possibility to fill in more detailed information about the activity Click on the icon next to the name of the new course and you will see a two part form in the Detailed Information wi
48. roup New students 2003 This is confirmed by the chain symbols below the header Linked in the object list beside these persons 3 5 Link Users and User Groups to Units Go to the menu Units Edit units and choose Repository Click on the tab User Register and then click the sub tab Users or User Groups Check the box beside the User or User Group that you want to link to a Unit Click on the Select button Now you will find the selected Users User Groups in the upper right window Selected objects to link LRC 1 4 Manual LUVIT AB 2003 22 54 se ZA LUVIT Now change the active sub tab Users to Units by clicking on it Choose the Unit to which the selected Users User groups is to be linked by checking the boxes beside them Finish by clicking on the Link button 3 6 Edit the Role of a User in Units Any time you need to get an overview of or edit the role specifications of a User just click on the icon in front of that person Then click the third tab Units user belongs to in the detailed personal information window Each unit the person is attached to has its own drop down menu for role specification Change the unit role by choosing the preferred role in the drop down menu beside each unit Detailed information of Lisa Holloway Personal Data Course History Units user belongs to Title Role Repository 7 Administrator Special Guests Guest z To associate a new registered person with an initial unit see chapter
49. rson to another unit see chapter 3 4 Note The fields you fill in can be used to search for a person or groups of persons that are registered according to specific criteria It is of course possible to use for example the Country field for something else such as the name of the department 3 1 1 Automatic mail to the registered user of the system Messages regarding registration to LRC will not be sent Messages will only be sent when a learner are registered to a course session 3 2 Importing Users from text file With the user import facility it is possible to register more than one person to the LRC system at a time To do this you need to have a text file containing certain information 3 2 1 The Text file The minimum of information in the text file is First Name Last Name E mail address The first row in the text file should contain the names of the columns and be comma separated firstname lastname email A correct text file looks like this ies Newusers txt Notepad File Edit Format Help FirstName LastName Email Roger Smith roger smithG taculty edu Peter Mirren peter mirrentefaculty edu Beatrice Parker beatrice parkerna itaculty edu Patricia Gonzales patricia gonzales faculty edu LRC 1 4 Manual LUVIT AB 2003 17 54 The maximum information in the text file is Pnr First Name Last Name Address Postal Code City Phone Fax E mail Gender Company Alt Phone Country Language ID LUVIT
50. s explained in the previous chapter Just make sure that you choose the correct course type in the first import window that appears At the moment there are no parsers available for LRC only LEC so what you have to do is to create an empty LEC course in LUVIT Assembly Tool import the course in another format AICC IMS or NetG for instance and then export the course in LEC format The LEC course package can now be imported to LRC according to section 4 3 above LRC 1 4 Manual LUVIT AB 2003 32 54 Jf 4 7 Course Object Data 4 7 1 Introduction When a course object is imported general information filled in by the course author will be imported as well This information will be displayed if you click on the icon before the course title in the Course Object list The information will be displayed in the Detailed Information window on the lower right hand side of the screen Some of the information already filled can be edited Some of the information will also be displayed to users of LRC Portal when they ask for information about a course 4 7 2 Edit Course Data The first tab Edit Course Data contains the following information already filled in or empty depending on what was filled in by the Course Wizard when the course was first created Detailed Informaton Title life Sciences Description Course Type LOVIT Education Centre Course e Course Category Science l Course Level Beginner l Default Langu
51. s no restriction as to how to classify a type The only standard types delivered with the system are LUVIT Education Centre LEC courses and n a To get a short description of a specific type click on the icon You are free to add new course types whenever you want The course types will be used in the whole LRC in whatever unit you are working LRC 1 4 Manual LUVIT AB 2003 25 54 Course Types Course Categories Classroom based course Conference eo LUWIT Education Centre Course na r 8 Seminar To create a new course type first go to Courses Course Settings in the menu Courses Linits Course Settings Course Sessions F Edit Courses k Assembly Tool Click on the New button below the object list Fill in Title and a short description in the form on the right of the screen Short Description is optional Detailed Information Title Short Description If you want to make changes later on either check the box in front of the course type and click on the Edit button below the object list or just click on the icon next to the course type and you will be passed to the same Detailed Information form as when creating a new course type Check the box in front of the type you want to delete and click the Delete button below the object list 4 2 2 Course Categories All courses may be registered according to the category they belong to Below is an example of what it can look like w
52. ses The user can get information here about the course object and or register her himself to a course session if there are any currently available and if the administrator creating the course session has opened up the Self Registration option for the course session 1 2 Administrator menu The main and sub menus in the Administrator window contain the following alternatives when everything is visible i e for the Repository Administrator Repository Admin Thursday February 28 2002 Fersonal Lsers Lourses nits News Reports Help In Preferences you may change Password and System Fersonal Language Preferences In Headings the administrator can select which columns Headings should be displayed in some administrative modules such as Edit Users and Edit Courses Log Out when you are finished with your work Logout In Authority Roles are created edited and linked to Users submenus Authority In Enroll users you enter the section where Users are Enroll users F registered to Course sessions Edit Users In Edit Users you create edit and link Users to user groups You also recommend course objects to users In Course Settings Course Types and Course Categories are created and edited Courses l In Course Sessions you edit already created Course Course Settings sessions change role of and remove assigned users Course Sessions Edit Courses In Edit Courses you crea
53. ssible to get a unit specific report Select Report C Course Report C Server Report C Course recommendations C Personal Courses Wie y View Printable Version Save As Excel file 11 2 Course Report To choose the course report click on the radio button beside Course Report Then click on the desired button below course report gives you the following information Title of Course Session No of Participants Contact Person Participant s Name 11 3 Server Report Server No of No of Site ID Title of Course Participant s name Participants Courses Session Name 11 4 Course Recommendations Report Title of Course Session Recommended person Course session ID LRC 1 4 Manual LUVIT AB 2003 52 54 11 5 Personal Courses Report Course session title Course Administrator Participant Name 11 6 View and Print Reports You can choose whether to receive the information in a pure HTML list or in a printable version Choose which report alternative you want and then click on either View or View printable version 11 7 Save a report as an Excel file If you want to edit the report data the alternative is to save the reports in an Excel file Each column in the Report will get an equivalent column in Excel Then you are free to use Excel s features for different purposes 12 Settings 12 1 Preferences In the menu Personal Preferences you are able to change your Personal language and your Password Preferen
54. te edit and link Courses to other Assembly Tool objects In Assembly Tool you create LUVIT Education Centre Course Objects LRC 1 4 Manual LUVIT AB 2003 7 54 ee ZLUVIT Units In Edit Units the Repository administrator creates edits and Edit Units links Units to other objects News In Edit News Sfandard News and News Alerts are created Edit News and edited Show Mews In Show News all News are previewed Reports In Show Reports you choose between various database Show Reports reports In Help you get to the LUVIT online manual 1 3 Administrator Main Window in Edit Users Edit Courses and Edit Units The Administration window found in Edit Users Edit Courses and Edit Units is the most complex part of LUVIT Resource Centre The main structure of the display consists of three frames and is shown and described below Repogor i Lx rules March i d db Resource Centre ater Gradd Holloway 5 WEDEH Murs Cris Et Lee Hidhe Smith Wee Rape mon Arve ri Ta aa ihi imha sont in Pha dalidipnh fi bbog de m thg Piiri bii Er fa gat detailed br cmestion or bp edi the objem The Object list shows all objects in the selected unit that can be displayed according to the search criteria you have entered e g all participants all courses etc The Object list shows LRC 1 4 Manual LUVIT AB 2003 8 54 ZLUVIT 30 objects at a time with the help of the scroll down list If the number of obj
55. this LRC 1 4 Manual LUVIT AB 2003 44 54 ou have made 7 registration s in 1 course session s Follow the instructions of right clicking and save target as Save the textfile somewhere on your computer The file looks like this Sysktem dmi Inside this text document there will be a list of all the registered persons e mail addresses configured for copying and pasting to the Send field in your mail browser Now you can type whatever message you like to these persons 6 6 3 Don t send e mail Use this alternative when you want to deliver the registration information to your students by hand 7 Recommending courses to users 7 1 Introduction Recommending a course to a user means that the user will see the course object in My Courses list when logged in to the portal The status of the course object will be Recommended The user may now click on the icon where he or she can read information concerning the course object and if available self register on one of the course sessions offered in the Course Session list 7 2 Link a User to a course object To recommend a course to a user you need to link the user to the course object Go to the Users menu Edit Users and choose Unit Click on Course Register on the main tab row You will now get a list of the users in this unit Check the box in front of the person you are going to link to a course object Click on the Select button at the bottom of the
56. us and sub menus these three roles can normally access when they are registered Personal Preferences Personal Log out Courses Assembly Tool Help Help Content Developer Personal Preferences Users Enroll Users Users Edit Users Courses Course Settings Courses Course Sessions Courses Edit Courses News Edit News News Show News Unit Administrator LRC 1 4 Manual LUVIT AB 2003 13 54 ee ZLUVIT Personal Preferences Personal Headings Personal Log out Users Authority Users Edit Users Courses Course Settings Courses Edit Courses Repository Administrator Courses Assembly Tool Units Edit Units News Edit News News Show News Reports Show Reports Help Help 2 3 Edit LRC Roles and Permissions Normally only the Repository Administrator has authority to define change and delete roles If you are responsible for those actions go to the sub menu Authority in the Users menu Lsers Authority Enroll users k Edit Users k Below is the list of six standard roles called System Roles which are set as default when the system is delivered You cannot edit or delete the system roles but it is easy to create new ones with links to suitable permissions Leschnphon Administrator Administrator System Role Content Developer Content Developer System Role Educator Educator System Role Guest Guest System Role Learner Learner System Role System Administr
57. ved Search settings from the dropdown menu or make a new search category by clicking on the Edit Search button and fill in the criteria for this new search category More info on searching in LRC see chapter 6 5 LRC 1 4 Manual LUVIT AB 2003 40 54 se ZA LUVIT After having clicked on Next the last window opens up This is a Confirmation window where you are shown an overview of the actions you have ordered see below If you are satisfied please turn to the dropdown menu Enroll users as where you choose which profile the user is to have in the particular course session Guest Student Educator or Course Administrator Finish at the mail section at the bottom of the screen and choose whether the Student will receive a a standard mail b a mail edited in your local mail system c no mail about this registration More info on mail alternatives see chapter 6 6 Users to enrall M Jenny Bond Learner 2003 03 05 09 39 22 In course sessions M Computional Science Computional Science 2003 03 05 2004 03 05 1 60 Julia Perez Enroll users as Course Administrator zj a Send default e mail C Use external e mail client ie Don t send e mail Back OE Cancel As soon as the OK button has been clicked the user is enrolled on the course session and he she will see this course as Active on the My Courses page in the Portal after login 6 3 Enroll a User Group to a Course Session The procedure for enrol
58. ws 10 1 About LRC news The LRC administrator may present various news items to the users of the system All users will get access to the news from the log in page They can also access news from the menu News from inside the portal News items that are presented in LRC are visible to all users irrespective of which unit they belong to This means that the news created here should be of common interest Course specific news should be created from inside each course session 10 2 Standard News A standard news item is written with a subject title which will be the link to a more extended text The content page is limited to 238 characters Go to the menu News Edit News Choose the tab Standard Click on the New button Enter a title Enter a content Choose whether or not the news should appear on the login page by checking unchecking the box Click the OK button 10 3 News Alert News alert is a one row message for shorter information Choose the Alert tab and click on the New button Fill in the empty field with information and click the OK button LRC 1 4 Manual LUVIT AB 2003 51 54 11 Reports 11 1 About Reports The report functionality is useful for getting a better overview of what courses are connected to which users and so on There are four different reports to choose from and they can viewed only printed out or exported to Excel The reports you receive summarize what is going on in all units It is not po
59. www luvit com LUVIT Resource Centre 1 4 Administrator Manual LUVIT 1 Administrator Introduction ccccccececeeeeeeeeeeeeeneeseneeeeeeseeeseeeeesseeaneeeaesseneesnessaneneas 4 1 1 Administration main structure sisi 4 1 1 1 THe REPOSO Y eener midinsiaer Onli wpisisix tala bathe ta gaiea esau EER 4 1 1 2 CAE e a a E A E E E A E E E 4 1 1 3 B E e EEE ee ed as sees AAEE se note sees aes eee nee tee ged ee sss see A ences 5 1 1 4 RO ees sees oes gabe eases sane ern ae ese aa rosette eee acme 5 1 1 5 OO a eee ee E 6 LPO COURS CCS ee a E a a 6 Au COUR SSSR aa ee one ee 6 1 1 8 Course CARIOMURS hein ennemies themes sereinement 7 12 Administrator TINO ARE es T 1 3 Administrator main Window in Edit Users Edit Courses and Edit Units 8 1 3 1 Linking PING ONC S ienr de ee 9 1 3 2 Show linked objects only Us 10 1 3 3 Search in object list siens 10 2 BASIC SCT ee eee ee eee 12 2 DEE UN ee cient 12 2 2 Standard LRC Roles and Permissions 12 2 2 1 The Standard ROIS en eee mc 12 2 2 2 Roles and Permissions 0 nn00nnann0annennnanonnnnnnnnnnsnrrnrronrrnnernrrrnrrnernrernrrnrrrnrrsnernrenne 13 2 3 Edit LRC Roles and Permissions ts 14 2 3 1 Create a new LRC ROIS sens messe sien 15 2 3 2 ER pesna E E 15 3 USerTAGMINISITAUION Sn duc tasasan esse etes sans EEOAE 16 3 1 Register Users manually enr 16 3 1 1 Automatic mail to the registered user of the system

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