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TIDE User Guide

1. All Pending Approval Rejected submitted for Processing Processed Rejected by System Error Occurred Retracted Requires Resubmission Step 3 Set the filter for your search You may include All existing requests that match your criteria from Steps 1 and 2 or you may filter by a specific category Filter by categories are defined in the Appeals Definitions section Note If you select a specific category Step 4 will appear Step 1 Select request type All bi Step 2 Select status All 7 Step 3 Filter by Select filter by All Result ID SSID Request Date Case Number 2014 American Institutes for Research TIDE 63 Last Updated 4 24 2014 Smarter Balanced Assessment Consortium Step 4 TIDE User Guide Enter the value or date range for the category you selected in Step 3 e f you selected a text based filter such as SSID enter the student s State SSID Into the text box Step 1 Select request type Step 2 Select status Step 3 Filter by step 4 Enter SSID All All x SSID D e f you selected the Request Date filter you will need to select the date range Step 1 Select request type Step 2 Select status Step 3 Filter by Step 4 Date From Date To All T All e Request Date 03 27 2014 12 00 pm Ce March 2014 Su Mo Tu We Th Fr Sa 1 al al Al sl ei als ol ol ul ol all Lal el ul 18 19 20 2
2. Step 1 Upload File Figure 12 Upload File STEP 1 Upload File gt amp gt E Upload File To begin uploading your file click Browse and navigate to the file on your computer or enter the file path then click OK After you have selected the file please click Upload File to begin the upload process Browse Upload File 1 Cancel 1 Click Browse and navigate to the saved file on your computer 2 Select the file and click Open The file name will appear in the text box on the screen 3 Click OK and then click Upload File Step 2 Preview File Figure 13 Sample Preview File Display Preview File This page allows you to preview the first few records in the file to ensure that you uploaded the correct file and the data are in the correct fields Please click Next to review all records in your file for any errors STATE DISTRICT SCHOOL FIRSTNAME LASTNAME EMAIL ROLE PHONE 9999 9999 9999 Mary Smith msmith email com TA 123 467 7890 ADD 9999 9999 9999 John Hughes jhughes email com SC 123 446 7889 ADD 1 Preview the file you selected to ensure that you uploaded the correct file Only a few records are visible on this preview page 2 Click Next to begin the file validation process 2014 American Institutes for Research TIDE 27 Last Updated 4 24 2014 Smarter Balanced Assessment Consortium Step 3 Validate File The TIDE system performs validation tests on your fil
3. Div Figure 36 View Appeals Table with Action Column Case Request Type Stated Reason Action Status Request Comments Result First Date ID Name Last Number Name Test Test Test Requested Test Start Date of Last Opp Status By Date Activity Pending 4 02 2014 Math Platform 3 27 2014 3 27 2014 478 Invalidate a test Approval 2 01 09PM 7 show comment Al 9999306617 643358 John Blake MATH 4 Demo Test 1 paused State User 6 15 05PM 7 41 58 PM To retract the request enter a reason into the Comment box and then click the Retract button To approve the request enter a reason into the Comment box and then click the Process button 3 To reject the request enter a reason into the Comment box and then click the Reject button 2014 American Institutes for Research TIDE 65 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium Export Search Data to Microsoft Excel You can export search results as a csv file which can be opened using Figure 37 Export Options Microsoft Excel or a notepad application or as an Excel xslx file which must be opened using Excel 2007 or 2010 Export You can export all records Exporting selected records is not available Excel on this page Selected Data Reminder Federal law FERPA prohibits the release of any A student s personally identifiable information Any saved files or CSW printouts containing student information must be
4. Reset a test Resetting a student s test removes that test from the system and enables the student to start a new test without losing an opportunity A test opportunity reset is often requested due to a test setting not being set properly for that opportunity The following test settings require a reset if the student received the improper setting e American Sign Language Closed Captioning Language English Spanish Translation Stacked and Braille Streamlined Interface and Translation Glossary Re open a test Re open is for a test that has already been submitted or has expired e Expired tests are re opened for 10 days A submitted test that has been re opened will remain open for at least 10 days but may remain open longer depending on the number of days until the test expires When a test with segments is re opened students will not have access to previously submitted segments The system will prevent an unsubmitted test from being re opened if the student has already started the subsequent opportunity for that subject 2014 American Institutes for Research TIDE 59 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium Request Type Description Restore a test Restore a test from the Reset status to its prior status This action can only be that has been performed on tests that have been reset reset e Atest opportunity can be restored if it was reset in error For examp
5. Assessment Consortium Step 3 Enter the information for your search based on the parameter you selected in Step 2 Notes e When entering a student s Result ID or State SSID you must enter it completely Partial searches are not allowed N e When entering a Session ID you must enter the full ID including hyphens step 1 Submit a request to Invalidate a test Step 2 Search by SSID iY Peeee eee eee ee eter eee eee eee rere errr eer eer E EER rere rere r ters step 3 Enter SSID Search Student Results Step 4 Click Search Student Results to search for student tests based on your search parameter s Search results are displayed in a table If the entered value results in a match a table will display test record information Locate the record you want to change Request Last ts Test Test Start Date of Last Type ResultID SSID Status Gate ivi Reason Name Status Activity Invalidate e Math Platform 3 20 2014 3 20 2014 atest 664248 Al 9999479092 John Smith MATH 4 Demo Test 1 paused 6 16 26PM 7 42 02 PM atest 1107529 A 9999479092 John Smith ETAbemotest 1 repored 10147PM 227 16 PM Ba d Step 5 Enter your reason for the appeal request in the text box in the Reason column This information should be specific You must enter a reason for the request Reason enter the reason for the appeal request Step 6 Click the Create button for the test for which you are
6. District Test Coordinators can manage School Test Coordinator and Test Administrators DCs cannot upload student information files School Test The School Test Coordinator is the person designated by the district when the district Coordinator SC or school confirmed participation in the Field Test School Test Coordinators can also be added to TIDE by a State user or District Test Coordinator School Test Coordinators can manage Test Administrators SCs cannot upload student information files Test Administrator School Administrators may identify school personnel as Test Administrators TA Test Administrators can view student information only for students in their school They cannot add edit or remove students from TIDE Additionally TAs cannot view user information 2014 American Institutes for Research TIDE 6 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium About Microsoft Excel Files TIDE allows authorized users to export download files as well as upload files in one of two formats CSV and alex Your version of Excel impacts the file format you should select or use CSV comma separated values If you have Excel 2003 or earlier AIR recommends that you download exported records in csv format CSV files do not automatically preserve leading zeros numbers that begin with at least one zero at the beginning e g 0001234 Therefore to ensure that student data especially SSIDs
7. appear in Excel correctly when using the csv file follow the instructions in Appendix A Opening a CSV File in Excel Excel Microsoft Excel 2007 xlsx files automatically preserve leading zeros Excel 2007 2010 or 2013 must be used to correctly open these files These files cannot be opened using an earlier version of Excel 2014 American Institutes for Research TIDE 7 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium Introduction to this User Guide This user guide supports individuals using TIDE to manage users and eligible students participating in the Smarter Balanced Field Test This introduction describes the contents of this document and includes a key for identifying icons and elements found throughout the guide User Guide Content This user guide provides information about the TIDE system for the Smarter Balanced Field Test in a series of three sections as follows e Section Accessing TIDE explains how to access and log into TIDE e Section Il Understanding the TIDE Interface describes the overall layout of TIDE e Section Ill TIDE Tasks provides an overview of the available tasks in TIDE the features available within each task and the steps to complete the processes in each task Table 2 Key Icons and Elements Description Warning This symbol appears with text that contains extremely important information regarding actions that may cause errors Caution This
8. If the student attempts to enter the session again this status will change to Pending until the Test Administrator approves or denies the student Paused The student s test is currently paused The following scenarios will result in a paused status The student pauses his or her test by clicking the Pause button The student has been idle longer than the approved time 20 minutes for NonPT tests and the test has been paused The Test Administrator pauses the student s test The Test Administrator stops the session A technical problem with the student s computer or browser has resulted in a loss of connection to the Test Delivery System Pending The student is awaiting Test Administrator approval for a new test opportunity Reported The test has been validated and scored For tests with immediate scoring the test results are then sent to the Online Reporting System Note This status is not available for the Field Tests The student has answered all items and is currently reviewing his or her answers before submitting the test for scoring Note A test with a review status only occurs at the end of the test A test is not completed until the student submits the test Scored The Test Delivery System has processed item level scores on the test Note This status is not available for the Field Tests Started The student has started testing Submitted The test has been submitted for quality assurance revie
9. Task Add Users Adding a user Task Upload Users Download the template User file requirements Adding or editing user information Adding users to multiple districts or schools Updating or correcting previously uploaded user information 2014 American Institutes for Research TIDE 2 TIDE User Guide LO O O ON OOQ MW N N NY NY MM MM MM MM BKB BB BH BBB Be Bee Lu now P KR OG MM BB OOO oO D D WAN OO KR KR Gu WD DH KB L Last Updated 4 24 2014 Smarter Balanced Assessment Consortium Uploading the user file Upload history Task Group Student Information Task View Edit Students Searching for student records Understanding the search results table Sorting search results Advanced search options Exporting student records Export all student records Export selected student records Deleting students Viewing student details Editing test settings Saving changes and returning to the search results table Task Add Students Adding a student to TIDE Task Upload Student File Download the template Student file requirements Uploading the student file Upload history Task Upload Student Settings Download the template Adding or editing students test settings Uploading the student settings file Upload history Task Group Appeals Task Create Appeals Task View Appeals Processing and Retracting Appeal Requests Export Search Data to Microsoft Excel Export All Records Export Selected
10. education agency personnel or the Smarter Balanced Help Desk e Ifyou are a state user contact your Smarter Balanced representative or the Smarter Balanced Help Desk 2014 American Institutes for Research TIDE 10 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium Logging in to TIDE Post Account Activation The instructions in this section are for users who have already activated their accounts and need to log into TIDE at a later time All activated users can access TIDE through the Smarter Balanced portal 1 Open your web browser and navigate to the Smarter Balanced Assessments Smarter Balanced portal sbac portal airast org es Pe Field Tests Practice and Training 2 Select the Field Tests Tests Use this site to access the Test Download Secure The Practice and Training Tests are Information Distribution Engine TIDE Browser available to schools and districts for the Test Administrator Interface the practice and training purposes software download for the secure professional development activities and browser for student computers and many for discussions with parents other resources you can use to prepare SS policymakers and other interested for and administer the Smarter Balanced stakeholders Field Tests 3 Click the Online TIDE System button You will be directed to the Smarter Balanced Single Sign On SSO login page SSO allows you to l
11. 1 paused State User 6 15 05PM 7 41 58 PM 37272014 312712014 Pending 4 02 2014 show comment Al 99990211632 788889 Matthew Blake DEMO ELA 1 completed DC User 12 51 09 12 51 09 Approval 2 02 01 PM 7 ON D ELA 7 az 479 Re open atest Processed 4 01 2014 gt show comment Al 99990483460 657724 Math Platform paused SC User 3 27 20 3 27 2014 480 Restore a test that 4 14 MATH 4 Demo Test 5 41PM 7 42 02 PM has been reset ainainnas ssl mooiste a namamana s namamana as e Search results can be sorted by column by clicking on a column header e Some search results may include a comment Click the Show Comment link to view additional information about the invalidation request The row will expand vertically to display the information Processing and Retracting Appeal Requests If you submitted a request the search results table will include an Action column see figure below School Test Coordinators and District Test Coordinators Administrators If you submitted an appeal request in error you can retract it before it is reviewed by an authorized state education agency user State Education Agency Users If you submitted an appeal request you can use this task or the View Pending Appeals task to retract process approve or reject the request Note You can only process or retract requests that you submitted This task does not allow you to process or retract requests made by other users
12. 4 Request SSID Result First Last Test Test Test Type ID Name Name Status Test Start Date of Appeal Reason Case Opp Status Date Last Number z Activity Invalidate atest Invalidate atest Reseta test Reseta test 635294 Matthew Blake 1119668 Joanna Garcia Math Platform MATH 4 CAT M3 ON S1 D MATH 3 Math Platform MATH 4 SBAC FT Perf GreatCoffeeCup submitted completed paused paused 3 20 2014 6 14 34 PM 3 21 2014 1 02 06 PM 3 20 2014 6 18 10 PM 3 21 2014 12 53 20 3 21 2014 3 12 30 AM 3 21 2014 1 17 48 PM 3 20 2014 7 41 59 PM 3 21 2014 1 26 57 PM the student was caught cheating the student was caught cheating Translation glossary was not set Translation stacked was MATH 11 PM not set 1 Click the checkbox for each record you want to commit 2 Click Commit Selected Records to commit the record s to TIDE and create the appeal requests Your selected records will be committed to TIDE and will be processed Records not committed will continue to appear in the original preview table and are available for committing Figure 45 Processing Summary Your selected records have been committed to TIDE and will be processed Note Records that were not committed appear in the original preview table below and are available for committing to TIDE Please find processing summary below 1 request s submitted Request Type Total Success Failed Invalidate a test 4
13. 4 24 2014 Smarter Column Test Setting Permissive Mode ELA Permissive Mode Math Print on Demand ELA Note If a student requires items to be printed contact the Smarter Balanced Help Desk You must provide the student s state and SSID as well as the reason for the request This applies to both ELA and Math tests Math Print on Demand Note If a student requires items to be printed contact the Smarter Balanced Help Desk You must provide the student s state and SSID information as well as the reason for the request Streamlined Interface ELA Streamlined Interface Math Text to Speech ELA Text to Speech Math Language ELA Language Math 2014 American Institutes for Research Balanced Assessment Consortium TIDE User Guide Code TDS_PMO TDS_PM1 TDS_PMO TDS_PM1 TDS_PoDO TDS_PoD_ Stim Description Permissive Mode Disabled default Permissive Mode Enabled Permissive Mode Disabled default Permissive Mode Enabled None default Stimuli None default TDS_PoDO Stimuli TDS_PoD_Stim Standard default Streamlined Standard default Streamlined None default Items Stimuli Stimuli and Items None default Stimuli and Items English default ENU Braille English only ENU Braille English default ENU ENU Braille Last Updated 4 24 2014 Braille English only TIDE 52 Smarter Balanced TIDE User Guide A
14. Access to all systems and their tasks and features is dependent on your user role The top left corner of your browser contains a drop down menu listing the above applications From this menu select the application e g TA Interface you want to use You will be directed to the main page for that application and will not have to log in again Figure 1 TIDE with SSO System Smarter Balanced PRES Silane lille allel el Saletan 8S User DistrictUser1 AIR Role DC MyAccount ContactUs Logout Help District 9999 AIR Demo District A Administration Smarter Balanced Pilot Test Change Institution Test Administration Smarter Asse Home Beeler Although navigating to another system is easy it is important to understand how the system operates in order to avoid unintended consequences of switching systems If you are using the TA Interface for Online Testing and you navigate away from it your session will stop and all students in the session will be logged out You cannot resume your session You will have to create a new session and your students will have to log in to the new session to resume testing 2014 American Institutes for Research TIDE 12 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium Section Il Understanding the TIDE Interface TIDE Home Page The first screen you will see after logging in to TIDE is the TIDE Home page Your user role is displayed on the screen in the t
15. Advanced Search Options Add Additional Search Criteria Search Fields Text To Speech Designated Supports and Als Subject ELA e Stimuli and Items Stimull d Items M Add Criteria Cancel Click Add Search Criteria The section will expand to display the Search Fields drop down list Select a search variable Depending on the variable you selected a subject drop down list may appear Select a subject Select the value s you want to limit your search to For example if you want to search only for students receiving Text to Speech for ELA items then click the checkbox next to Items If you want to exclude a value make sure that value s box is not checked Click Add Criteria The selected value s will appear above the Add Additional Search Criteria text e Note To add another search variable repeat steps 2 3 and 4 Click Search The page will display the records associated with the criteria you selected 2014 American Institutes for Research TIDE 32 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium Exporting student records You can export student search results as a CSV file which can be opened Gester using Microsoft Excel or a notepad application or as an Excel xsix file which must be opened using Excel 2007 2010 or 2013 SE You can export all student records or export selected records Export selected to Excel personally identi
16. Balanced TIDE User Guide Assessment Consortium Task Upload Users The Upload Users page allows authorized users to add a group of users to TIDE or modify profiles for existing users The process for uploading the user file is the same as for uploading the student or test setting file This page also contains a show history section which allows users to view previously uploaded files Figure 9 Upload Users Page 12 Upload Users Use this task to upload multiple users to TIDE or to modify existing users information TIDE accepts uploads of this information in either Microsoft Excel xlsx or CSV format CSV files can be opened and edited using a spreadsheet application such as Microsoft Excel or a notepad application This task has four main steps 1 Upload File 2 Preview File 3 Validate File and 4 Confirmation This process allows you to confirm that the correct file was uploaded and that it contains no errors Note If you have just a few users who need to be added to TIDE and you do not want to create a user upload file you can click on the Add User tab and enter each user s information one at a time You can also add users to TIDE by clicking Add User after you upload a file State List Document Download State List Account Activation After you add a user to the system that person will receive an email containing a temporary password and a link to the Smarter Balanced Single Sign On login page New use
17. Non Embedded Designated Supports ELA column Leave all other cells blank e Repeat as necessary for any other non embedded supports or accommodations by adding additional rows for that same student Note Blank cells do not change the value for that setting 2014 American Institutes for Research TIDE 50 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium Table 9 Student Test Setting Codes Column Test Setting Description Code SSID Student s State SSID Alphanumeric Up to 30 characters e g DC 12345678 Print Size ELA No default zoom applied 1X TDS_PS_LO The default print size default for all tests is 14 pt Level 1 1 5X TDS_PS_L1 The default font for ELA tests is Times New Level 2 1 75X TDS_PS_L2 Roman Level 3 2 5X TDS_PS_L3 Level 4 3X TDS_PS_L4 Print Size Math No default zoom applied 1X TDS_PS_LO The default print size default for all tests is 14 pt Level 1 1 5X TDS_PS_L1 The default font for math tests is Verdana Level 2 1 75X TDS_PS_L2 Level 3 2 5X TDS_PS_L3 Level 4 3X TDS_PS_L4 Color Contrast ELA Black on White default TDS_CCO Color Contrast Math Black on White default TDS_CCO Masking ELA Masking Not Available TDS_MaskingO default Masking Available TDS_Masking1 Masking Math Masking Not Available default TDS_MaskingO Masking Available TDS_Masking1 2014 American Institutes for Research TIDE 51 Last Updated
18. Ra eRe WIRE elt The Appeals task contains the following tasks Create Appeals View Appeals View Pending Appeals Upload Appeals The Appeals task group allows authorized users to submit and view requests for invalidating resetting reopening or restoring students tests These requests must result from a security incident or incorrect test setting that impacted testing All requests must be approved by a state education agency representative e The Create Appeals task is used to submit requests to change students test statuses e The View Appeals task is used to view appeal requests that were submitted e The View Pending Appeals task allows authorized state education agency users to review and approve appeal requests e The Upload Appeals task is used to submit multiple appeal requests All test related incidents must be recorded in the Test Security Incident Log located on the Smarter Balanced portal http sbac portal airast org field test For more information refer to the Online Field Test Administration Manual Table 10 Appeal Request Types and Descriptions Request Type Description Invalidate a test Invalidating a student s test eliminates the test opportunity The student loses that test opportunity An invalidation may be requested in the event of a security breach test administration inconsistent with the Field Test Administration Manual or a student intentionally responding inappropriately to test questions
19. Records Task View Pending Appeals Task Upload Appeals Download the Template Create Upload Appeals File 2014 American Institutes for Research TIDE 3 TIDE User Guide 27 29 30 31 31 31 32 32 33 33 33 33 34 34 34 38 38 39 39 40 46 48 49 49 50 56 58 59 60 63 65 66 66 66 67 69 69 Last Updated 4 24 2014 Smarter Balanced Assessment Consortium Upload Appeals File Requirements Adding or Editing Appeals Information Uploading the Appeals File Appeals Definitions Test Statuses Task Voice Pack Appendix A Opening a CSV File in Excel Appendix B Common Errors with File Uploads Change Log 2014 American Institutes for Research TIDE 4 TIDE User Guide 10 10 71 14 19 76 Ul 18 80 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium Table of Figures SIT L TIDE with S90 SY SLC sepira E ences E AARE E EEEREN 12 Figure 2 Sample Home Page for District Test Coordinators EE 13 Figure 3 Sample Banner for District Test Coordinatore E 14 Figure 4 Sample Task Group and Tasks for District Test Coordinator 14 Figure 5 Sample My Account Pop Up WINGOW eegene eeh 15 Figure 6 Sample View Edit Users Page with Search Results Table 18 Heure 7 oample Edt USer ars f ee eer eer E ee eee i 21 Figu ure 3 Sample Ada User E 22 Fig re 9 a Ve 23 Figure 10 User Upload Template File ccccccsssescccsserencusesencueueuccerencusesencue
20. Section504Status Description dominant and D whose difficulties in speaking reading writing or understanding the English language may be sufficient to deny the individuals who are denied or ii or iii i the ability to meet the state s proficient level of achievement on state assessments described in section 1111 b 3 ii the ability to successfully achieve in classrooms where the language of instruction is English or iii the opportunity to participate fully in society Individuals with disabilities who are being provided with related aids and services under Section 504 of the Rehabilitation Act of 1973 as amended TIDE User Guide Acceptable Values Yes No Unknown Cannot Provide Se EconomicDisadva ntageStatus LanguageCode 20 EnglisnLanguageP roficiencyLevel MigrantStatus 2014 American Institutes for Research An indication that the student met the State criteria for classification as having an economic disadvantage The code for the specific language or dialect that a person uses to communicate An indicator of an ELL student s English language proficiency based on a scale used by the State for reporting purposes Persons who are or whose parents or Spouses are migratory agricultural workers including migratory dairy the preceding 36 months in order to obtain or accompany such parents or spouses in order to obtain temporary or seasonal employment in
21. Total Number of Students 11 Note Search results are limited to 1 000 records Export State District School IRN First Middle Birth Date Confirmation Grade Level Sex Na DYYYY Code Wh Name Name MMD en Assessed A Al 9998 Al_9998_9998 Adams Matthew Blake 01311999 Al ggggg9ggg958 Blake 09 Male Al 9998 Al_9998_9998 Bacon Wanda 03161999 Al 99999999907 Wanda 09 Female A Al 9998 Al_9998 9996 Chou Daniel Joseph 02131998 Al A19999999011 1234 10 Male E Al 9998 Al_9998_9998 Douglas Michelle Anne 05221998 Al AI9999999012 1234 10 Female F Al 9998 Al_9998_9996 03051998 Al A19999999014 Jeffrey 10 Male Al 9998 Al_9998_9998 Fox Amanda Julie 04111998 Al 99999888880 Amanda 10 Female E Al 9998 Al_9998_9998 Garcia Alejandro 02111998 Al 99999888882 Alejandro 10 Male Searching for student records Verify or select a district and school from the drop down lists Enter or select any search criteria you want to include e To view all students in a district select All Schools from the School drop down list e To view all students in a school select All Grades from the Enrolled Grade drop down list Click Search The page will display the search results table containing the student records that match the search criteria Understanding the search results table e Each row contains the following information for each student State District School Last Name First Name SSID Confirmatio
22. agricultural or fishing work A have moved from one LEA to another B in a state that comprises a single LEA have moved from one administrative area to another within such LEA or C reside in an LEA of more than 15 000 square miles and migrate a distance of 20 miles or more to a temporary residence to engage ina fishing activity TIDE 43 workers or migratory fishers and who in This field may be left blank Alphabetic three letter code For a list of acceptable language codes refer to the following http ceds ed gov langua eCodes aspx This field may be left blank Up to 20 alphanumeric characters Can contain spaces commas hyphens apostrophes and Hawaiian Special characters This field may be left blank Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium Column Width FieldName Description Acceptable Values FirstEntryDateinto The year month and day of a person s YYYY MM DD USSchool initial enrollment into a United States YYYY Four digit school numeric MM Two digit numeric 01 12 DD Two digit numeric 01 31 This field may be left blank LimitedEnglishProf The year month and day a student YYYY MM DD iciencyEntryDate classified as limited English proficient YYYY Four digit entered the LEP program numeric MM Two digit numeric 01 12 DD Two digit numeric 01 31 This field may be left blank AB LEPExitDate The year
23. information refer to the Usability Accessibility and Accommodations Guidelines document Table 7 Overview of Non Embedded Accommodations ELA Accommodations Mathematics Accommodations Alternate Response Options Abacus Alternate Response Options 2014 American Institutes for Research TIDE 37 Last Updated 4 24 2014 Smarter Balanced Assessment Consortium TIDE User Guide Task Add Students The Add Student page allows state users and District Administrators to add individual students to the system so that they can take online tests Adding a student to TIDE Figure 20 Add Student Page Add Student This task allows you to add individual students to TIDE Students who will participate in the Field Test must be added to TIDE 1 From the district and school drop down lists verify or select the Student e district and school Important If you upload a student file after you have added students using this feature the information in the uploaded file will overwrite the existing student data To begin verify or select the student s district and school from the drop down lists Enter the student s information and any required test settings below then click Save To add more than one student you must repeat the process and save each new record E t d t th t d t Fields with an astensk are required n e r a n Se ec e S u e n S Note Not all test settings are available for each test grade and subj
24. of the ELA test O g Language English default All tests are presented in English Braille English only Students whose language is set to Spanish for math tests will view items in both English and Spanish stacked translation Test directions will also be translated into Spanish Spanish math only Includes the following Designated Supports Translations stacked and Translated test directions Students who require tests in braille should have the braille option selected Masking Masking Not Available default Allows blocking of content that is not of immediate need or that may be distracting to the student Masking Available Permissive Mode Permissive Mode Disabled Permissive mode should be enabled for students who default require access to accessibility software in order to interact with the test e g screen readers Permissive Mode Enabled magnifiers etc When permissive mode is disabled the only application that can be open on the computer is the secure browser Print on Demand None default Allows student to request printing of stimuli Stimuli Note If a student will require items to be printed contact the Smarter Balanced Help Desk at ETS You must provide the Help Desk with the student s state and SSID information as well as the reason for the request Print Size No default zoom applied 1X The print size the student should have when starting default a test The selected prin
25. or Other Pacific Islander or Demographic Race Two or More Races must be marked Yes HispanicorLatinoEt An indication that the person traces his Yes hnicity or her origin or descent to Mexico Puerto No Rico Cuba Central and South America and other Spanish cultures regardless of race Americanindianor A person having origins in any of the AlaskaNative original peoples of North and South America including Central America and who maintains cultural identification through tribal affiliation or community attachment 2014 American Institutes for Research TIDE 41 Last Updated 4 24 2014 Smarter a Assessment Consortium Column Width Field Name Description Acceptable Values Asian A person having origins in any of the original peoples of the Far East Southeast Asia or the Indian Subcontinent This area includes for example Cambodia China India Japan Korea Malaysia Pakistan the Philippine Islands Thailand and Vietnam BlackorAfricanAm A person having origins in any of the erican black racial groups of Africa A person having origins in any of the original peoples of Europe Middle East or North Africa A person having origins in any of the original peoples of Hawaii Guam Samoa or other Pacific Islands DemographicRace A person having origins in any of more TwoorMoreRaces_ than one of the racial groups Program IEP Individual Family Service IDEAIndicator A person ha
26. requests must be manually approved Students with tests that are awaiting review should not continue testing until the request has been reviewed and approved or rejected e lf you need to submit requests for multiple tests consider using the Upload Appeals task You cannot submit a batch request for multiple tests on this page q wv Show Help Step 1 Submit a request to Select type X Step 1 Select a request type Step 1 Submit a request to Selecttype Invalidate a test Reseta test Re open a test Restore a testthat has been reset Step 2 Select the search parameter You may search by Result ID Session ID or SSID State SSID Step 1 Submit a request to Invalidate a test Step 2 Search by Select search br Select search by Result ID Session ID SSID e Searching by Result ID will retrieve a single test record if it exists e Searching by State SSID will retrieve all test records associated with the entered SSID for the current school year e Searching by Session ID will retrieve test records for all students in the session Note If you need to obtain a student s Result ID navigate to the Online Reporting System gt Test Management Center gt Plan and Manage Testing section and generate a participation report Participation reports include the Result ID for each test 2014 American Institutes for Research TIDE 61 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide
27. submitting an appeal request The Status column will indicate that the request has been submitted for processing A pop up message will appear indicating whether the request was accepted Important A e All appeal requests require review and approval by an authorized state education agency user e Students who have a test pending an invalidation request should not resume taking that test until the request has been reviewed and approved or rejected 2014 American Institutes for Research TIDE 62 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium Task View Appeals This task allows you to view the status of appeal requests that were submitted Figure 35 View Appeals Task View Appeals This page allows you to view the status of submitted appeal requests You may view all requests or filter them by request type and status Y Show Help Step 1 Select request type Select type v Step 1 Select a request type You may search for all types All or a single request type Step 1 Select request type Selecttype All Invalidate a test Reseta test Re open atest Restore a test thathas been reset Step 2 Specify the status of the request that you want to view or select All Request statuses are defined in the Appeals Definitions section Step 1 Select request type All id Step 2 Select status ppeal status
28. symbol appears with text that contains important information regarding a task Note This symbol appears next to text that contains helpful information or reminders Fh Text that appears in gray boxes provides instructions relevant to the task described e Numbered ordered lists provide step by step instructions e Bulleted lists provide instructions that do not need to be done in a specific order Text Text in brackets is used to indicate a link or button that is clickable Other Resources Administration manuals and other related documents for the Smarter Balanced Field Test are also available on the Smarter Balanced portal 2014 American Institutes for Research TIDE 8 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium Section I Accessing TIDE This section contains information on how to activate a new TIDE account how to log in after accessing TIDE for the first time and how to reset a forgotten password Do NOT share your login information with anyone not authorized to access TIDE TIDE provides access A to student information which must be protected in accordance with federal privacy laws Accessing TIDE First Time Users Users who have been added to TIDE will receive an automated email This email contains the following information e Your welcome to TIDE e Atemporary password e Alink to the login page 1 Inthe email click the link to access the login page Userna
29. the updated information You can add users using the Add Users or Upload Users task Go Back To Search Results District Al_9999 Demo District 9999 Username demouser1 email com Email demouserl1 email cor First Name Aaron Last Name Adams Phone 123 456 7890 If you need to re associate a user with a different district or school or modify the person s email address you will need to delete the user and then re add him or her You may do this on an individual basis by deleting the user and then re adding him or her via the Add User task Alternatively you can follow the process outlined in the Upload User task Wie Saving changes and returning to the search results table e When you have finished updating the user s information click Save e To return to the View Edit Users page and the search results table click Go Back To Search Results 2014 American Institutes for Research TIDE 21 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium Task Add Users Use the Add User page to add new users individually to TIDE Adding users on this page does not require uploading a file Figure 8 Sample Add User Page 12 Add User This page allows you to add a user whose role is Role School Test Coordinator SC D below your level State Al Air Demo State EN 1 From the drop down list select a role EN District Al_9998 Demo District 9998 W 2
30. users District Test Coordinators District Administrators School Test Coordinators and Test Administrators are associated with a district and or school Your user role and association dictate your level of access within the Smarter Balanced system The user roles are defined below All state users District Administrators District Test Coordinators School Test Coordinators and Test Administrators can create online test sessions for students in their associated district or school Table 1 User Roles and Access in TIDE Description State Users State State users are managed by ETS State users may add other state users as well as District Test Coordinators School Test Coordinators and Test Administrators State users may also upload student information files that contain eligible students participating in the Field Test in their state District District Administrators are managed by State users RNAI MSAA LONS OA District Administrators may add other District Administrators as well as District Test Coordinators School Test Coordinators and Test Administrators District Administrators may also upload student information files that contain eligible students participating in the Field Test in their state District Test The District Test Coordinator is designated by the district when the district confirmed Coordinator DC participation in the Field Test District Test Coordinators can also be added to TIDE by a State user
31. your screen Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium Upload history The TIDE system allows authorized users to view a history of previously uploaded files the current Status of each one and how many records were in each file Figure 33 Sample Upload History show history FileName Date Uploaded Records Processed Count Records Rejected Count Validation Log SampleFilet csv 1102014 4 43 12 PM Processed Download 34 NIA SampleFile2 csv 1 12 2014 8 13 53 AM Processed Download 3 NA SampleFiles xlsx 1112 2014 3 15 29 PM Processed MA Download 1 Download SampleFile4 der 1412 2014 6 22 39 PM Processed Download 61 NA Click show history The section will expand to display a table of previously uploaded files To download a previously uploaded file click the link in the File Name column To view only the records that were processed click the Download link in the Records Processed Count column To view only the records that were rejected if applicable click the Download link in the Records Rejected Count column To view the validation error s for rejected records click the Download link in the Validation Log column 2014 American Institutes for Research TIDE 58 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium Task Group Appeals M ICH Cle Appeals Create Appeals MOSER WA
32. 1 22 23 24 25 26 27 aal 29 30 31 Time 11 59 pm Hour Minute Now Done Click in the text box next to Date From and a calendar will open Navigate to and select the start date You can also use the sliders at the bottom 2014 American Institutes for Research to specify a time other than 12 00 p m When you have finished selecting the first date and time click the Done button Click in the text box next to Date To and the calendar will open Navigate to and select the end date The end date and time cannot occur before the start date and time When you have finished selecting the second date and time click the Done button Note If you want to search for all requests on a given date such as 04 02 2014 then select 04 02 2014 12 00 am as the start date and 04 02 2014 11 59 pm OR 04 03 2014 12 00 am as the end date TIDE 64 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium Step 5 Click Search to view all requests that match your search criteria Search results are displayed in a table Case Request Type Stated Reason Action Status Request Comments Result First Last Test Test Requested Test Start Date of Last ber Date ID Nam By Date Activity Num e Name ei Status Math Platform 3 27 2014 3 27 2014 Pending 4 02 2014 478 Invalidate a test Approval 201 09PM 7 show comment Al 9999306617 643358 John Blake MATH 4 Demo Test
33. 4 0 2014 American Institutes for Research TIDE 73 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium Appeals Definitions This section provides descriptions of possible request statuses and filter by categories for tests in the Test Delivery System Table 12 Request Statuses These statuses are listed in alphabetical order Request Status Description of Status Error Occurred An error was encountered while the request was being processed Pending Approval The request has been created but an authorized state education agency representative needs to approve the request before it can be submitted for processing The request was successfully processed and the test opportunity has been updated Rejected The appeal request was rejected by an authorized state education agency representative Rejected by System The Test Delivery System was unable to process the request The reason is included in the comments column in the results table on the View Appeals page Requires As a result of a processing error the request needs to be resubmitted before it can Resubmission be processed Authorized users can resubmit requests on the View Appeals page Retracted The creator retracted the request before it was processed Submitted for The request has been submitted to the Test Delivery System for processing Processing Table 13 Filter By Categories Filter By Category Description Case Number Ea
34. Birt D 999 01 998 9999999500 LastNameS00 FirstNameS00 MiddleNameS00 D 999 01 998 9999999507 LastNameS07 FirstNameS07 MiddleNameS07 al 999 01 998 9999999508 LastNameS08 FirstNameS08 MiddleNameS08 D 999 01 998 9999999509 LastNameS09 FirstNameS09 MiddleNameS09 4 i t Text Import Wizard Step 2 of 3 This screen lets you set the delimiters your data contains You can see how your text is affected in the preview below gervceneoes Emet Semicolon Treat consecutive delimiters as one 7 Comma Text qualifier D Data preview mstitution ID M 999 011 998 i iddleName500 M 999 011 998 i iddleName507 M 999 01 998 999999508 i iddleName508 M 999 01 998 999999509 astName509 Fi iddleName509 4 II aa C TS za EETA C eE This screen lets you select each column and set the Data Format Column data format General General converts numeric values to numbers date values to dates and all remaining values to text oe por el went Do not import column skip Data preview p999 01 998 5955 oo 9999 01 998 07 l Firs iddleNameS07 M 8999 01 998 999 08 l Firs iddleName508 M 9999 01 998 999 09 d d iddleName509 4 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium Appendix B Common Errors with File Uploads For upload tasks Upload Users Upload Student File and U
35. Bute meecie Le Voice Pack The Manage Users section contains the following tasks View Edit Users Add User Upload Users This section of TIDE allows state users District Administrators District Test Coordinators and School Test Coordinators to add other users or modify information for existing users either individually or through a file upload process e State users may add and manage other State users District Administrators District Test Coordinators School Test Coordinators and Test Administrators e District Administrators may add and manage other District Administrators District Test Coordinators School Test Coordinators and Test Administrators e District Test Coordinators may add and manage School Test Coordinators and Test Administrators within their district e School Test Coordinators may add and manage Test Administrators within their school 2014 American Institutes for Research TIDE 17 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium Task View Edit Users The View Edit Users page allows users to search for people within their state district and or school who have already been added to TIDE Figure 6 Sample View Edit Users Page with Search Results Table i2 View Edit Users This task lets you search for users below your role level Role District Test Coordinator DC EN and review their information The search results table will display users who mee
36. EEERRREEEERNEn 67 Figure 40 Upload Appeals E 69 Figure 41 Upload Appeals Template File cccscccssserescsseseccseusecserencusesensueueecacarencusesencueueucaavencusesensuersscaserencaeeess TO Figure 42 Upload Appeals File Step 1 Update File ssasssnaussneuunneuunnnnnunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnennnnnnnnnennnnennnn enne T1 Figure 43 Upload Appeals File Step 2 Preview File ccccssessccsserescssecencseueecaserencusesencuereecasavencusesensuereucaserencaeetes 71 Figure 44 Upload Appeals File Step 4 Commit Selected Records 13 Figure 45 Processing gie TE 13 Figure 46 Voice Pack Download NeoSpeech Voice Pack 16 2014 American Institutes for Research TIDE 5 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium Overview of the Test Information Distribution Engine TIDE The Test Information Distribution Engine TIDE provides administrators with the tools to add and manage users and students participating in the Smarter Balanced Field Test TIDE uses a role specific design to restrict access to certain tasks based on the user s designated role In addition to creating new administrative users and modifying roles TIDE allows authorized users to manage student information including default test settings and accommodations TIDE is accessible via the Smarter Balanced portal available at http sbac portal airast org User Roles and Access Smarter Balanced
37. ID Native Al 9998 9998 Andrews Violet 109876 AIAV123 11 Female No No No Ne Al 9998 9998 Schmidt Jesse 109875 AlJS124 11 Male No No Yes Ne Al 9998 9998 Rivera Samantha 109874 AlTS125 11 Female Yes Yes No Ne Al 9998 9998 Mango Richard 109873 AIRM126 11 Male No No No Ne I 9998 9998 Winston Magdalena 109872 AIMW127 11 Female No No No Ye 4 m 1 Preview the file you selected to ensure that you uploaded the correct file Only a few records are visible on this preview page 2 Click Next to begin the file validation process Files that contain more than 2 000 records will be processed by our offline processor You will be sent an email after the file is processed Large files may take time to upload Please do not cancel the process 2014 American Institutes for Research TIDE 46 Last Updated 4 24 2014 Smarter Balanced Assessment Consortium Step 3 Validate File TIDE User Guide The TIDE system performs validation tests on your file and provides feedback about whether the system is able to upload the file and or specific records There are two types of validation tests layout validation and data validation e The layout validation test determines whether your file has the proper format e g the appropriate fields are numeric or alohanumeric proper record length and acceptable values e The data validation test determines whether your file meets certain criteria based on the inform
38. Select or verify the district and or school that person should be associated with School Al_9999 9997 Demo School 9997 EN 3 Enter his or her information in the text boxes When e Et you are done click Add User A confirmation message will appear First Name Important The email address cannot be changed Last Name once it is entered into TIDE Please ensure that the Phone user s email address is accurate Add User Adding a user Verify or select the role level of the user you need to add The district and school options will automatically appear after you select a role Verify or select the district and school with which the user is associated Enter the new user s first name last name and email address You may also enter a phone number where the person can be reached Ensure that the person s email address is correct as you will be unable to edit it later Click Add User The person will be added to TIDE and also receive an automated email with a temporary password that will need to be updated About the User Activation Process After you add a user to the system that person will receive an email that contains a temporary password New users cannot log in to TIDE or the TA Interface until they have updated their password Instructions on updating the password are in Section Accessing TIDE First Time Users 2014 American Institutes for Research TIDE 22 Last Updated 4 24 2014 Smarter
39. Smarter Balanced Assessment Consortium Smarter Balanced Assessment Consortium TIDE User Guide For the Spring 2014 Field Test Administration Updated April 24 2014 Prepared by the American Institutes for Research AIR l in AMERICAN INSTITUTES FOR RESEARCH Smarter Balanced Assessment Consortium 2014 Descriptions of the operation of the Test Delivery System Test Information Distribution Engine and related systems are property of the American Institutes for Research AIR and are used with permission of AIR Smarter Balanced Assessment Consortium Table of Contents Overview of the Test Information Distribution Engine TIDE User Roles and Access About Microsoft Excel Files Introduction to this User Guide User Guide Content Other Resources Section Accessing TIDE Accessing TIDE First Time Users Logging in to TIDE Post Account Activation Resetting Your Password Switching Between Smarter Balanced Systems Single Sign On System Section Il Understanding the TIDE Interface TIDE Home Page Banner Links Accessing tasks via tabs My account Section Ill Overview of TIDE Tasks Task Group Manage Users Task View Edit Users Searching for user records Understanding the search results table Sorting search results Deleting Users Exporting user records Export all user records Export selected user records Editing user information Saving changes and returning to the search results table
40. This process allows you to confirm that the correct file was uploaded and that it contains no errors Notes e lf the file contains test settings for a student that is already in TIDE the student s test settings in the uploaded file will overwrite that student s previous settings e Files that contain more than 2 000 records will be processed by our offline processor You will be sent an email after the file is processed Large files may take time to upload Please do not cancel the process e You can only upload files for students who are enrolled in your state district and or school You cannot upload information for students in a district or school that you are not associated with If you do so the upload process will fail Show Help v show history To open the template file click Download Excel Template and save it to your computer Download Excel Template H STEP 1 Upload File gt E Upload File To begin uploading your file click Browse and navigate to the file on your computer or enter the file path then click OK After you have selected the file please click Upload File to begin the upload process rT Warnings e You can only upload files for students who are enrolled in your district and or school You cannot upload information for students in a district or school with which you are not associated e lf you upload a file that contains information for a student who is not enrolled in your s
41. ation that is on file about your school district eg whether your file includes the schools that are on file as being associated with your district The Understanding Error Types section in the next column provides a brief explanation of the three possible error types fatal error record errors and record warnings For information about common errors refer to Appendix B Common Errors with File Uploads If you have no fatal errors and wish to proceed click Commit File Understanding Error Types Figure 24 Error Types Key Error s in this record will cause the entire file upload to fail lt The file can be uploaded but this record will not be included This record has errors but can be uploaded anyway e If your file has failed note the error s and the corresponding record number s Click Cancel Update your file and then restart the upload process beginning with Step 1 Upload File e Ifyou have record errors these records will not be committed to the TIDE The records that passed validation can be committed You may elect to fix the errors in your student file and re upload it or to add these records using the Add Student task If you have record warnings these records will be committed However you are strongly encouraged to review the associated records You may edit these student records using the View Edit Students task Step 4 Confirmation After you clic
42. ation about embedded test settings and their options refer to table 5 For information about non embedded settings refer to tables 6 and 7 Saving changes and returning to the search results table When you have finished updating the student s information and or test settings click Save Changes To return to the View Students page and the search results table click Go Back To Search Results 2014 American Institutes for Research TIDE 34 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium Table 5 Overview of Embedded Test Settings Test Setting Options Descriptions and Notes American Sign Do not show ASL videos default Allows students to view test content translated into Language ASL by a human signer Show ASL videos Color Contrast Black on White default By default tests are presented with black text on a white background Students who require a different combination of text and background should be assigned the appropriate setting Black on Rose Medium Gray on Light Gray Reverse Contrast Yellow on Blue Closed Captioning Off default The Closed Captioning accommodation will not be available for the Field Test however for students who would typically have received this accommodation the Closed Captioning setting can still be selected in TIDE For the Field Test only selecting this setting will suppress the Listening portion
43. bbreviation The abbreviation for the state within the Two alphabetic characters United States or outlying area in which an address is located ResponsibleDistric The district responsible for specific Up to 30 alphanumeric tldentifier educational services and or instruction characters of the student ResponsibleSchoo The school responsible for specific Up to 30 alphanumeric Identifier education services and or instruction of characters the student LastorSurname The full legal last name borne in Up to 35 alphabetic common by members of a family characters Can contain spaces commas hyphens apostrophes and Hawaiian Special characters This field may be left blank 35 FirstName The full legal first name given to a person Up to 35 alphabetic at birth baptism or through legal characters change Can contain spaces commas hyphens apostrophes and Hawaiian Special characters This field may be left blank MiddleName A full legal middle name given to a Up to 35 alphabetic person at birth baptism or through legal characters change Can contain spaces commas hyphens apostrophes and Hawaiian special characters This field may be left blank if the student has no middle name or the middle name is missing or unknown 2014 American Institutes for Research TIDE 40 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium Column Width Field Name Birthdate T
44. ch request is automatically assigned a case number Enter the case number to search for that specific request SSID The student s SSID This will return results only for that student Request Date Select a date or date range to search for test opportunities for which test change requests were made Result ID The test opportunity s unique ID number This will return a single result for that test opportunity if a request was submitted for it To search for a student s test Result ID navigate to the Online Reporting System gt Test Management Center gt Plan and Manage Testing section and generate a test participation report This report includes the Result ID for each test 2014 American Institutes for Research TIDE 74 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium Test Statuses The Test Status column will show the current status that a student s test has If a request was processed successfully then this column will show the updated test status The following status types may also appear These statuses are listed in alphabetical order Table 14 Test Statuses Status _ Description Approved The Test Administrator has approved the student for the session but the student has not yet started or resumed the test Completed The student has submitted the test No additional action can be taken by the student Denied The Test Administrator denied the student entry into the session
45. chool the upload process will fail Download the template The Excel template is in xlsx format which is supported by Microsoft Excel 2007 or newer 1 Click Download Excel Template 2 Save the file to the desired location on your computer 3 Open the file using Microsoft Excel 2014 American Institutes for Research TIDE 49 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium Adding or editing students test settings Do not change or move the column headers in the first row You can expand the columns to better read the headers and text you will add Figure 28 Sample Student Settings Template File B C D E F G H I Print Size ELA Print Size Math Color Contrast ELA Color Contrast Math TDS_PS_LO TDS_PS_LO TDS_CCO TDS_CCO TDS_PS UL TDS_PS Li TDS_CCinvert TDS_CCinvert TDS_PS_L2 TDS_PS_L2 TDS_CCMagenta TDS_CCMagenta Masking ELA Masking Math Permissive Mode ELA Permissive Mode Math TDS_PS_L3 TDS_PS_L3 TDS_CCMedGrayLtGray TDS_CCMedGrayLtGray TDS_MaskingO TDS_MaskingO TDS_PMO TDS_PMO SSID TDS_PS 14 TDS_PS_L4 TDS_CCYellowB TDS_CCYellowB TDS_Masking1 TDS_Masking1 TDS_PM1 TDS_PM1 ow fF WRN ke Select each student s test settings in each row and respective column If you downloaded the template you can select the required test setting for each student Each cell in rows 2 onward contains a drop down list of options Important A e The SSID column requir
46. computer 2 Select the file The file name will appear in the text box on the screen 3 Click Upload File Step 2 Preview File Figure 43 Upload Appeals File Step 2 Preview File 5 STEP 2 Preview File gt f Preview File This step allows you to preview the first few records in the file to ensure that you uploaded the correct file and the data are in the correct fields Please click Next to review all records in your file for any errors Type Search Type Value Reason Invalidate a test SSID Al 9999999769 the student was caught cheating Reset atest SSID Al 9999993468 Translation glossary was not set Re open atest SSID Al 9999999321 the test expired as a result of illness Restore a test that has been reset SSID Al 9999996868 The wrong test was reset Preview the file you selected to ensure that you uploaded the correct file Only a few records are visible on this preview page Click Next to begin the file validation process A Caution If your file is large contains 2 000 records or more uploading it may take a long time Do NOT cancel the upload and try again because TIDE may have already begun processing some of the records If your file is too large to upload while you are online TIDE will display a window that contains your name and default email address You will be prompted to enter your phone number and an alternate email if desired When the file is processed you will receive an email alerting you
47. contain more than 2 000 records will be processed by our offline processor You will be sent an email after the file is processed Large files may take time to upload Please do not cancel the process Last Updated 4 24 2014 Smarter Balanced Assessment Consortium TIDE User Guide Step 3 Validate File The TIDE system performs validation tests on your file and provides feedback about whether the system is able to upload the file and or specific records Understanding Error Types Figure 31 Error Types Key q Error s in this record will cause the entire file upload to fail There are two types of validation tests layout em validation sind deta validation The file can be uploaded but this record will not be included f This record has errors but can be uploaded anyway e The layout validation test determines whether your file has the proper format e g the appropriate fields are numeric or alohanumeric proper record length and acceptable values e If your file has failed note the error s and the corresponding record number s Click Cancel Update your file and then restart the upload process beginning with Step 1 Upload File e The data validation test determines whether your file meets certain criteria based on the information that is on file e g whether your file includes students that are on record as being associated e Ifyou have record errors these with your district or sc
48. d This record has errors but can be uploaded anyway If your file will fail note the error s and the corresponding record number s Click Cancel Update your file and then restart the upload process beginning with Step 1 Upload File e If your file contains record errors these records will not be committed to TIDE The records that passed validation can be committed You may elect to fix the errors in your file and re upload it e If your file contains record warnings these records will be committed However you are strongly encouraged to review the associated records If problems exist for a single record and you are unable to successfully upload that record please contact the Smarter Balanced Help Desk for assistance If you have no errors click Commit In Step 4 you will select records to commit to TIDE 2014 American Institutes for Research TIDE 72 Last Updated 4 24 2014 Smarter Balanced Assessment Consortium TIDE User Guide Step 4 Commit Selected Records After you click Commit TIDE will prompt you to select records to upload to TIDE Figure 44 Upload Appeals File Step 4 Commit Selected Records E 5 F gt STEP A Commit Selected Records Commit Selected Records Confirm the records that you want to commit to TIDE Click the checkbox next to each record you want to commit and then click Commit Selected Records Commit Selected Records Total Number of Records
49. district or school follow the steps below Figure 11 Example of User Added to Multiple Schools A B E D E F G H 1 StateAbbreviation ResponsibleDistrictidentifier ResponsibleSchoolldentifier FirstName LastorSurname ElectronicMailAddress TelephoneNumber Role Action 2 AA 9999 9996 Mary Smith msmith email com 123 456 7890 TA ADD 3 AA 9999 9997 Mary Smith msmith email com 123 456 7890 TA ADD 4 AA 9999 9998 Mary Smith msmith email com 123 456 7890 TA ADD 1 Enter the user s information on separate lines in the upload file one line for each district or school association 2 For each record it doesn t matter which one is entered first enter ADD as the action When one user is added to multiple districts or schools in the same upload file he or she will receive a single email containing the secure URL to activate his or her account Users who are added to multiple institutions in more than one upload file will receive separate emails one email per upload file In this event users should click the link in the most recent email Updating or correcting previously uploaded user information Email addresses are used to identify unique individuals in the system and can be corrected only by deleting the incorrect record and adding a new correct one District and school affiliations also can only be changed by deleting the person s current record and adding a new one To change a user s email address or district school af
50. e Assessment Consortium Task Upload Student File The Upload Student File page allows State users and District Administrators to upload files containing student personal and demographic information Figure 21 Upload Student File Page Upload Students This task allows you to upload a file with student demographic information Students who will participate in the Field Test must be added to TIDE This task has four main steps 1 Upload File 2 Preview File 3 Validate File and 4 Confirmation This process allows you to confirm that the correct file was uploaded and that it contains no errors Notes lf a file contains information for a student that is already in TIDE the student s record in the uploaded file will overwrite that student s previous record Files that contain more than 2 000 records will be processed by our offline processor You will be sent an email after the file is processed Large files may take time to upload Please do not cancel the process You can only upload files for students who are enrolled in your state district and or school You cannot upload information for students in a district or school that you are not associated with If you do so the upload process will fail H you have just a few students who need to be added to TIDE and you do not want to create a student upload file you can click on the Add Students tab and enter each student s information one at a time You can also add additio
51. e and provides feedback about whether the system is able to upload the file and or specific records There are two types of validation tests layout validation and data validation e The layout validation test determines whether your file has the proper format e g the appropriate fields are numeric or alohanumeric proper record length and acceptable values e The data validation test determines whether your file meets certain criteria based on the information that is on file about your school district eg whether your file includes the schools that are on file as being associated with your district The Understanding Error Types section in the next column provides a brief explanation of the three possible error types fatal error record errors and record warnings For information about common errors refer to Appendix B Common Errors with File Uploads lf you have no fatal errors and wish to proceed click Commit File TIDE User Guide Understanding Error Types Figure 14 Error Types Key q Error s in this record will cause the entire file upload to fail The file can be uploaded but this record will not be included This record has errors but can be uploaded anyway If your file has failed note the error s and the corresponding record number s Click Cancel Update your file and then restart the upload process beginning with Step 1 Upload File Ifyou have record errors the
52. e vc a e District Test Coordinators and School Test lt a Sen ee Coordinators can edit test settings eee te gege e For Test Administrators all information on EE Gen this page is read only akio meee Editing test settings aie a e Authorized users can update test settings Test settings are configurable by subject English e _ Language Arts ELA and mathematics ERE sn node Designated Sapper State users District Administrators District Test Be ee onto Coordinators and School Test Coordinators have p ege omg the ability to update the following test settings Oo sre tame ty American Sign Language Closed Captions Color eee Ferme te ol yan Contrast Language including braille and Spanish T No detet econ pie Sirial stacked translation Masking Permissive Mode Translation Glossary Print on Demand Print Size Streamlined a r Interface Text to Speech and Translation Se ene Glossary along with Non Embedded Designated Supports and Non Embedded Accommodations ELA Mathematics Text To Speech Designated Supports and H Accommodations F No e Selecting test settings requires you to select enne SEHR the necessary option from a drop down list Pea E E e Selecting non embedded designated en Ea wn supports or accommodations requires you to click the checkbox for each option the ELA Do not show ASL video Do not show ASL video student will use on the test SS For information m in O orm
53. ect Overview of Embedded Test Settings PDF Coming Soon Embedded test setting opbons for the online glossary RIE information in the required fields Required fields are marked with an asterisk ay Click Save to add the student and sot eem his or her information to TIDE ee SSID Section 504 Select a Section 504 sl Last Name Economic Select an Economic DN First Name Disadvantage Status Middle Name Language Code Birth Date MMDDYYYY English Language Confirmation Code Grade Level When Select a Grade Level m Proficiency Level Migrant Status Select a Migrant Stat gt Assessed First Entry Date into a US Sex Select a Sex gt School MMDDYYYY IDEA Indicator Select an IDEA Indica Limited English Limited English Select a Limited Eng Proficiency Entry Date Proficiency Status MMDDYYYY Limited English Proficiency Exit Date MMDOYYYY Title Ili Language Selecta Title Ill Langl instruction Program Type Primary Disability Type Select a Primary Des Race and Ethnicity Hispanic or Latino Select a Hispansc or Le White Select a White EN American indian or Select an American Me Native Hawaiian or Select a Native Hawa gt Alaska Natve Other Pacific Islander Asian Select an Asian X Demographic Race Two Select a Demograph Black or African Select a Black or Abus or More Races American Test Settings Non Emb
54. edded Designated Supports Color Contrast ELA ELA Black on White 7 None Mathematics Black on White Bilingual Dictionary Color Contrast Masking Color Overlay ELA Masking Available KA Magnification Mathematics Masking Available Read Aloud Items P Scribe Items Non Writing Permissive Mode We Ze Separate Setting ELA Permissive Mode Osal Mathematics Permissive Mode Disal Mathematics s F h Print Size vone e Color Contrast ELA No default zoom apple Color Overlay Mathematics No default zoom apphe Glossary Spanish d Glossary Arabic Translation Glossary 7 rs Glossary Cantonese ELA English Le Glossary Filipino Mathematics English X Glossary Korean Glossary Mandarin Language Designated Supports and Accommodations Glossary Punjabi ELA English EN Mathematics English ER Non Embedded Accommodations Text To Speech Designated Supports and BA Accommodations EI None ELA None H Alternate Response Options Read Aloud Stimuli Mathematics None X Scribe Items Writing Streamlined Interface Speech to Text ELA Standard LS Mathematics Mathematics Standard bd d Hong American Sign Language Abacus ELA Do not show ASL den z Atemate Response Options Calculator Multiplication Table Speechto Text Mathematics Do not show ASL video Print On Demand ELA None al bw Mathematics None 2014 American Institutes for Research TIDE 38 Last Updated 4 24 2014 Smarter Balanced TIDE User Guid
55. es you to enter the student s two letter state abbreviation followed by a hyphen and then the SSID e The student settings file undergoes validation tests after you upload it If the entire file upload fails you must make changes to the original file on your computer and then re upload the file If you receive errors or warnings for a few records you can edit the file and re upload it or you can proceed with the file upload and then edit test settings for individual students Refer to Task View Edit Students for instructions on updating student information including test settings How to Select Multiple Non Embedded Supports and Accommodations for a Student Multi select options are not available for non embedded designated supports and accommodations If a student requires multiple non embedded designated supports and or accommodations you will need to enter his or her State SSID on separate rows for each support or accommodation For example if a student requires both Color Overlay and Magnification for ELA assessments then enter the student s State SSID into the SSID column in two different rows 1 In the first row for that student enter the student s State SSID and select any required other test settings and accommodations as well as the Color Overlay code in the Non Embedded Designated Supports ELA column 2 Inthe second row for that student enter the student s State SSID and select only the Magnification code in the
56. ess this is disabled None or overridden by another language e fa combination glossary is selected e g English and Arabic or English and Russian then the student will have access to both If a single glossary is selected e g Mandarin then the student will only have access to that glossary The English glossary will not be available Note The English glossary is available for both ELA and mathematics tests Translated glossaries are available for mathematics tests only TIDE 36 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium Non Embedded Designated Supports Some designated supports may need to be provided to students during testing These should be provided only to those students who are unable to use the embedded test settings For more information refer to the Usability Accessibility and Accommodations Guidelines document Table 6 Overview of Non Embedded Designated Supports ELA Designated Supports Mathematics Designated Supports None None Bilingual Dictionary Color Contrast Color Contrast Color Overlay Color Overlay Ge Spanish Arabic Cantonese Filipino Korean Mandarin Punjabi Russian Ukrainian Vietnamese Scribe tems Non Writing Non Embedded Accommodations Some accommodations may need to be provided to students during testing These should be provided only to those students who are unable to use the embedded test accommodations For more
57. eview of the data in the file you selected This allows you to verify that you selected the correct file b Step 2 Click the checkbox next to Comma and click Next c Step 3 Format numerical data as text 1 Inthe Data Preview section click a column The selected column will have a black background 2 Inthe Column Data Format section click the radio button next to Text 3 Repeat for each column especially for the following columns District ID Institution ID SSID and Birth Date d Click Finish The data should populate in separate columns in Excel 2014 American Institutes for Research TIDE 77 e I a i Gis cay Home Insert Page Layout Formulas oa EF From Access 5 D Lb connections WA From Web is ii From Other Existing Refresh mmm Sources Connections Alls Edit Links Get External Data connections Filename StudentData_12 28 2011 csv v Text Files prn txt csv J Text Import Wizard Step 1 of 3 2 mE The Text Wizard has determined that your data is Delimited If this is correct choose Next or choose the data type that best describes your data E p Phe erie L b Fixed width Fields are aligned in columns with spaces between each field Start import atrow 1 File origin 437 OEM United States D Preview of file H StudentData_12 28 2011 csv D mstitution ID MARSS Number Last Name First Name Middle Name Gender
58. fiable information Any saved files or printouts containing student information must be securely stored and then Export selected to CSV I Reminder Federal law FERPA prohibits the release of any student s Export all to CSV destroyed when no longer needed Export all student records You can export a data file that contains all students from the search results table Hover over the Export tab and click either the Export All to Excel or Export All to CSV option A file dialog box will appear Save the file to the desired location on your computer and open the file using Microsoft Excel or a compatible program for csv files Export selected student records You can export a data file that contains only selected checked students from the search results table Click the checkbox for each student whom you want to include in the file Hover over the Export tab and click either the Export Selected Data to Excel or Export Selected Data to CSV option A file dialog box will appear Save the file to the desired location on your computer and open the file using Microsoft Excel or a compatible program for csv files Deleting students You may also delete students Click the checkbox for each student in the search results table whom you want to delete Click Delete Selected A pop up window will appear asking you to verify that you want to delete the selected student s Click OK to confirm that you want t
59. filiation Enter the user s current information with DELETE as the action this will remove the incorrect outdated record from the system Enter the user s new information in a separate row with ADD as the action and the corrected email affiliation entered in the user record 2014 American Institutes for Research TIDE 25 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium To change any other user attributes including name or phone number 1 Upload a user file with the corrected information Use ADD as the action For users with multiple records in the system the same email address is used for multiple districts institutions use ADD as the action when uploading a new name or phone number This will update all records for the user You do not need to update each individual record for that user I When you have finished updating or creating the file save the file 2014 American Institutes for Research TIDE 26 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium Uploading the user file This section outlines the steps required to upload the user file This process is the same as uploading the student or test settings file and also has four main steps 1 Upload File 2 Preview File 3 Validate File and 4 Confirmation This process allows you to confirm that the correct file was uploaded and that it contains no errors
60. he column is sorted in ascending order When the arrow is pointing down the column is sorted in descending order To sort a selected column in the other direction descending versus ascending click the column header again Deleting Users You may also delete users Click the checkbox for each user in the search results table whom you want to delete Click Delete A pop up window will appear asking you to verify that you want to delete the selected user s Click OK to confirm that you want to delete the selected user s This change takes effect immediately and the deleted user s will no longer be able to log in to A Smarter Balanced systems 2014 American Institutes for Research TIDE 19 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium Exporting user records You can export user search results as a CSV file which can be opened using Microsoft Excel or a notepad application or as an Excel xsix file Export which must be opened using Excel 2007 2010 or 2013 Export all to Excel You can export all user records or export selected records erter excel Export all to CSV Export selected to CSV Export all user records You can export a data file that contains all users from the search results table Hover over the Export tab and click either the Export All to Excel or Export All to CSV option A file dialog box will appear Save the file to the de
61. he user you are adding editing or deleting The email address for the user you are adding editing or deleting TelephoneNumber The user s phone number Enter this in format XXX XXX XXXX The user role code that the user has or should have e State users State District Administrator DA District Test Coordinators DC School Test Coordinators SC Test Administrators TA Action Enter one of the following options Add Add new user or edit existing user record Delete Remove existing user record from the system 2014 American Institutes for Research TIDE 24 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium Adding or editing user information Do not change or move the column headers in the first row You can expand the columns to better read the headers and text that you will add Data must be entered in each column as standard text any formatting such as bold italics or highlighting will be lost during the upload Figure 10 User Upload Template File A B E D E F G H l StateAbbreviation ResponsibleDistrictidentifier ResponsibleSchoolldentifier FirstName LastorSurname ElectronicMailAddress TelephoneNumber Role Action 1 2 3 4 5 1 Enter each user s information in each row and respective column 2 For each record it doesn t matter which one is entered first enter ADD as the action Adding users to multiple districts or schools To add users to more than one
62. he year month and day on which a YYYY MM DD person was born YYYY Four digit numeric MM Two digit numeric 01 12 DD Two digit numeric 01 31 Description Acceptable Values This field may be left blank A unique number or alphanumeric code Up to 30 alphanumeric assigned to a student by a school school characters system a state or other agency or entity This does not need to be the code associated with the student s educational record this ID may be assigned for use specifically with Smarter Balanced testing ConfirmationCode A non unique number or alphanumeric Up to 35 alphabetic code assigned to a student by a school characters school system a state or other agency Can contain spaces or entity This value may be a code or commas hyphens may be the student s first name if state apostrophes and Hawaiian policy allows The code will be used to special characters help authenticate the student at testing time GradeLevelWhenA The grade or developmental level of a Two digit alphanumeric ssessed student when assessed characters 03 14 or PS The concept describing the biological Male traits that distinguish the males and Female females of a species The following requirement applies to rows L R Hispanic or Latino Ethnicity must be marked Yes or No Regardless of ethnicity at least one race field American Indian or Alaska Native Asian Black or African American White Native Hawaiian
63. hool records will not be committed to the TIDE The records that passed validation can be committed You may elect to fix the errors in your student file and re upload it or to edit students test setting information using the View Edit Students task The Understanding Error Types section in the next column provides a brief explanation of the three possible error types fatal error record errors and record warnings e Ifyou have record warnings these For information about common errors refer to Appendix B Common Errors with File Uploads If you have no fatal errors and wish to proceed click Commit File records will be committed However you are strongly encouraged to review the associated records You may edit students test setting information using the View Edit Students task Step 4 Confirmation After you click Commit File the accepted records will be uploaded to TIDE You will also receive a confirmation message stating that your file was successfully submitted to the TIDE system Figure 32 Sample Confirmation Screen Your file has successfully been submitted to TIDE 5 record s were loaded into the TIDE database I 2014 American Institutes for Research TIDE 57 STEP 4 Confirmation This process may take a few minutes depending on the number of records and the number of users logged in to TIDE at that time Once the file is uploaded a message will appear on
64. ill appear in the text box on the screen Click OK and then click Upload File Step 2 Preview File Figure 30 Sample Preview File Display I gt STEP 2 Preview File at gt w Preview File This page allows you to preview the first few records from the uploaded file to ensure that you uploaded the correct file and the data are in the correct fields Please click Next to review all records in your file for any errors Statewide Student Identifier Permissive Mode Mathematics Permissive Mode ELA Masking Mathematics Color Contrast Mathematics Print Size Mathematics Print Size ELA Masking ELA Color Contrast ELA SSID Al 9876543 TDS_PS_LO TDS_PS_LO TDS_CCO TDS_CCO TDS_MaskingO TDS_MaskingOQ TDS_PMO TDS_PMO Al 9876544 TDS_PS_L1 TDS_PS_L1 TDS_CCinvert TDS_CCinvert TDS_MaskingO TDS_MaskingO TDS_PMO TDS_PMO Al 9876545 TDS_PS_LO TDS _PS_LO TDS_CCMagenta TDS_CCMagenta TDS_MaskingO TDS _Masking0Q TDS_PMO TDS_PMO Al 9876546 TDS _PS_LO TDS PG LU TDS_CCMedGrayLtGray TDS _CCMedGrayLtGray TDS_Masking1 TDS_Maskingi1 TDS_PM1 DS PMi Al 9876547 TDS_PS_LO TDS_PS_LO TDS_CCYellowB TDS_CCYellowB TDS_Masking1 TDS_Masking1 TDS_PMO TDS_PMO 4 II Preview the file you selected to ensure that you uploaded the correct file Only a few records are visible on this preview page Click Next to begin the file validation process 2014 American Institutes for Research TIDE 56 Files that
65. k Commit File the accepted records will be uploaded to TIDE You will also receive a confirmation message stating that your file was successfully submitted to the TIDE system Figure 25 Sample Confirmation Message Your file has successfully been submitted to TIDE 5 record s were loaded into the TIDE database Please find a summary of this upload below STEP 4 Confirmation District IRN District Name School IRN School Name 9993 Demo district 9998 9998 Al_9998 Total Count Demo district 9998 Demo inst 9998 5 __t This process may take a few minutes depending on the number of records and the number of users logged in to TIDE at that time Once the file is uploaded a message will appear on your screen 2014 American Institutes for Research TIDE 47 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium Upload history The TIDE system allows authorized users to view a history of previously uploaded files the current Status of each one and how many records were in each file Figure 26 Sample Upload History show history FileName Date Uploaded Records Processed Count Records Rejected Count Validation Log SampleFilet csv 1102014 4 43 12 PM Processed Download 34 NIA SampleFile2 csv 1 12 2014 8 13 53 AM Processed Download 3 NA SampleFiles xlsx 1112 2014 3 15 29 PM Processed MA Download 1 Download SampleFile4 der 1412 2014 6 22 39 PM Processed Downl
66. l number or type that you are not associated with the upload process will fail 2014 American Institutes for Research TIDE 23 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium Download the template We strongly encourage you to download the template file in the format that you need rather than create the file from scratch These templates already have the column headers formatted correctly Using the template will reduce the risk of errors and ensure that your file upload is successful 1 Click either Download Excel Template or Download CSV Template 2 Save the file to the desired location on your computer 3 Open the file using Microsoft Excel or a compatible spreadsheet program for csv files User file requirements Table 4 provides an overview of the required and optional fields and the valid values for each field make changes to the original file on your computer and then re upload the file If you receive errors or warnings for a few records you can edit the file and re upload it or you can proceed with the file upload and then add or edit information for individual users by clicking either Add Users or View Edit Delete Users I The user file undergoes validation tests after you upload it If the entire file upload fails you must The template file contains the following columns in order Table 4 User File Requirements Column Description The last name of t
67. le if a test reset was requested for a mathematics test instead of an ELA test then that mathematics test can be restored to its previous status For policy related information pertaining to the appropriate application of each appeal type refer to the Appeals Guidance document located on the Smarter Balanced portal http sbac portal airast org field test This document designates conditions for use for PT and NonPT tests and indicates when an appeal constitutes a test irregularity an unusual circumstance that impacts an individual or group of students who is testing and may potentially affect student performance on the test test security or test validity 2014 American Institutes for Research TIDE 60 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium Task Create Appeals This task allows you to Submit a test status change request for a student s assessment For all requests you must identify the specific student s test Note This task allows you to submit appeal requests for students one at a time You cannot submit multiple requests at the same time il Figure 34 Create Appeals a Create Appeals This task allows you to submit appeal requests for assessments To create a request select a request type from the drop down list in Step 1 After you select the request type you will be prompted to select a search type and then provide the requested information Notes e All
68. may upload files that contain student information and test settings They may also add students individually to TIDE as well as edit their information State users District Administrators District Test Coordinators and School Test Coordinators can add and edit student test settings Test Administrators may view student information However Test Administrators cannot add upload or edit student information New Student Confirmation Codes Beginning with the Field Tests students will be required to log in with their personal Confirmation Code instead of their first name As a result this field is new to TIDE For more information about the Confirmation Code requirement refer to the Confirmation Code document on the Smarter Balanced portal http sbac portal airast org field test About Student Test Settings Embedded test settings must be enabled in TIDE for those students who require changes to the default test environment e g larger font print size print on demand Test settings are defined by content area mathematics and English Language Arts ELA State users and District Administrators as well as District and School Test Coordinators can edit students test settings via the View Edit Students task USers who need to add or update test settings for a large number of students may prefer to use the Upload Student Settings task 2014 American Institutes for Research TIDE 30 Last Updated 4 24 2014 Smarter Bala
69. me Enter your email address 2 Enter your username email address and temporary password Password Minimum 6 characters including one number Forgot Your Password 3 Enter your new password into the New Password and Confirm Password fields The new password must be at least 6 Old Password seeceeee characters long and at least one of those characters must be numeric New Password 4 Click Submit You will be directed to the RE Password Reset Options page Confirm Password enter your new password again Forget Your Password AER Select a security question from the list Password Reset Options Save Reset In the Answer text box provide your Close mee BS S In what city or town was your first job answer to the security question Whats the name of your frst pet What is your birth city 7 Click Save You will be directed to the TIDE Home page 2014 American Institutes for Research TIDE 9 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium If you have not received a new account email Di Check your spam folder Emails are sent from Smarter DoNotReply airast org If you still have not received an email e Ifyou area Test Administrator contact your School Test Coordinator e Ifyou are a School Test Coordinator contact your District Test Coordinator e Ifyou are a District Test Coordinator or District Administrator contact your appropriate state
70. month and day a student YYYY MM DD classified as limited English proficient YYYY Four digit exited the LEP program numeric MM Two digit numeric 01 12 DD Two digit numeric 01 31 This field may be left blank AC TitlelllLanguagelns The type of Title III language instructional ContentBasedESL tructionProgramTy program DevelopmentalBilingual ES DualLanguage HeritageLanguage SDAIE Specially designed academic instruction delivered in English ShelteredEnglishInstruction StructuredEnglishimmersio n TransitionalBilingual TwoWaylmmersion PullOutESL Other This field may be left blank AD AUT Autism condition that best describes a person s DB Deaf blindness impairment DD Developmental delay EMN Emotional disturbance HI Hearing impairment ID Intellectual Disability 2014 American Institutes for Research TIDE 44 Last Updated 4 24 2014 Smarter ee Assessment Consortium Column Width Field Name Description Acceptable Values MD Multiple disabilities Ol Orthopedic impairment OHI Other health impairment SLD Specific learning disability SLI Speech or language impairment TBI Traumatic brain injury VI Visual impairment This field may be left blank 2014 American Institutes for Research TIDE 45 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium Uploading the student file This section outlines the steps required to upload
71. n Code Grade Level When Assessed and Sex e Each row also contains a View button and a checkbox o The View button allows you to view all information for the selected student including demographic information and test settings o The checkbox allows you to select individual students to export The exported file contains the same information as in the on screen table 2014 American Institutes for Research TIDE 31 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium Sorting search results By default the search results table automatically sorts by SSID in ascending order However all columns in the table are sortable in both ascending A Z O 99 and descending Z A 99 0 order To sort the table in ascending or descending order by a specific attribute click on a column header e g Grade Level When Assessed The table will automatically sort by the selected attribute The selected attribute will have an arrow next to It When the arrow is pointing up the column is sorted in ascending order When the arrow is pointing down the column is sorted in descending order To sort a selected column in the other direction descending versus ascending click the column header again Advanced search options If your initial search results in a large number of student records you may narrow your search to locate specific students or groups of students more easily Figure 18
72. nal students to TIDE after uploading a student file by clicking Add Students Important The file for uploading student information contains multiple columns Refer to this document to see the valid attributes for each column file Student File Requirements PDF wv show history To minimize errors in your upload file download either template file and save it to your computer For information about accepted values in each column in the spreadsheet refer to the TIDE User Guide Download Excel Template Download CSV Template STEP 1 Upload File TE Upload File To begin uploading your file click Browse and navigate to the file on your computer or enter the file path then click OK After you have selected the file please click Upload File to begin the upload process Browse Upload File KA Warnings e You can only upload files for students who are enrolled in your district and or school You cannot upload information for students in a district or school with which you are not associated e lf you upload a file that contains information for a student who is not enrolled in your school the upload process will fail Download the template TIDE provides two versions of the same template The Excel template is in xlsx format which is Supported by Microsoft Excel 2007 or newer The CSV template is in csv format and is supported by all soreadsheet programs These templates already have the column headers formatted co
73. nced TIDE User Guide Assessment Consortium Task View Edit Students This task allows all users to search for students who have already been added to TIDE The drop down lists contain only those district s and school s you are permitted to access Figure 17 Sample View Students Page with Search Results Table View Edit Students This task lets you search for students and review their information The search results table will display enrolled State Al Air Demo state 1 EN students who meet the search criteria EE ege District 9998 Demo district 9998 EN School 9998 Demo inst 9998 EN A To display all students in a school verify or select a school from the School drop down list e To display all students in a grade select a grade level from Last Name the Grade Level When Addressed drop down list i First Name s To search for a specific student enter the student s Confirmation Code or Student Identifier SSID into the correct SSID text box f To view a student s complete record click the View RK EEN button in that student s row The View Student Details page Grade Level When All grades EN will load Assessed e To delete a student click the checkbox in that student s row and then click Delete Selected You may also select and Add Additional Search Criteria delete multiple students Caution Deleting a student from TIDE will result in the student being unable to test L Search
74. o delete the selected student s This change takes effect immediately and the deleted students s will no longer be able to log in to A the Field Tests 2014 American Institutes for Research TIDE 33 Last Updated 4 24 2014 Smarter Balanced Assessment Consortium TIDE User Guide Viewing student details Reminder To view a student s complete record click View next to his or her name in the search results table Figure 19 Sample View Student Details Page The View Student Details page allows all users to i e view the selected student s information including demographics and ethnic flags that may be set as well as his or her associated district and View Student Details This page shows the demographic informaton and test settings for the student you have selected If you need to update the student s information or test settings make the changes as necessary and then click Save Changes te For Test Administrat he information on this page will be read only If you are a TA Note rators the info and a student s information be updated notify your School Test Coordmator needs to school and any test settings designated supports and accommodations Coming Soon Go Back To Search Results School IRN Al_9998 9998 Student Demographics Embedded test ttir 1g options for the onkne glossary e State users and District Administrators can See tt edit student information and test settings o
75. oad 61 NA Click show history The section will expand to display a table of previously uploaded files To download a previously uploaded file click the link in the File Name column To view only the records that were processed click the Download link in the Records Processed Count column To view only the records that were rejected if applicable click the Download link in the Records Rejected Count column To view the validation error s for rejected records click the Download link in the Validation Log column 2014 American Institutes for Research TIDE 48 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium Task Upload Student Settings The Upload Student Settings page allows authorized users to upload embedded and non embedded test settings designated supports and accommodations for multiple students This task can also be used to modify existing test settings The process for uploading the student settings file is the same as for uploading the student information file Figure 27 Upload Student Settings Page Upload Student Settings Use this task to upload student test settings for multiple students to TIDE or to modify existing students test settings TIDE accepts uploads of this information in Microsoft Excel xlsx format This task has four main steps 1 Upload File 2 Preview File 3 Validate File and 4 Confirmation
76. og in to the online systems provided by the American Institutes for Research AIR After logging in you can switch between systems without having to log in and out of each system More information is Online TIDE System available on the next page 4 Type your username and password in the respective text boxes and click Log In You Username will be directed to the TIDE Home page Enter your email address Password Minimum amp characters including one number Forgot Your Password Log In Resetting Your Password If your account was locked or if you forgot your password click the Forgot Your Password link on the system login page You will need to provide your username email address that is on file in TIDE You will receive an automated email that contains a new temporary password You will need to log in with the temporary password and update your account with a new permanent password 2014 American Institutes for Research TIDE 11 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium Switching Between Smarter Balanced Systems Single Sign On System Smarter Balanced systems use an integrated Single Sign On SSO system that allows users to log in one time and access all available applications SSO integrates the following applications e Test Information Distribution Engine TIDE e Test Administrator TA Interface e TA Training Site e Online Reporting System Reminder
77. ogout Help FAQ State Al Air Demo State Smar ter Administration Smarter Balanced Field Test EE Home Seea Appeals The upper right corner displays the following information and links e Your name User and user role Role e My Account Click to view and update your personal information and change your password e Contact Us Click to view Smarter Balanced Help Desk contact information e Logout Click to log out of the site e Help Click to view and download the TIDE User Guide requires a PDF reader e FAQ Click to view frequently asked questions about TIDE requires a PDF reader e File tabs Click to access a task group Accessing tasks via tabs The TIDE interface uses tabs as the principal means of navigation Each tab provides access to a task group or task in TIDE Task groups contain multiple tasks see Figure 4 For a list of all available tasks refer to Section Ill Overview of TIDE Tasks These clickable tabs resemble file folders and allow the user to navigate easily through TIDE TIDE is automatically configured to show only the tasks that are available to you based on your user role Figure 4 Sample Task Group and Tasks for District Test Coordinators WEIER Student Information Appeals WAA View Edit Students Eet ESU EIEN Beebe Eaa im Upload student Settings 2014 American Institutes for Research TIDE 14 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consor
78. oice Pack which can be used with supported Windows computers NeoSpeech Julie Voice Pack Pursuant to an agreement between NeoSpeech and the American Institutes for Research AIR authorized users may download and install the Julie Voice Pack from this page This voice pack is to be used only in conjunction with and not separate from the online assessments delivered by AIR s Test Delivery System During the installation process you will be required to accept the NeoSpeech End User License Agreement Please read the terms and conditions of this license agreement carefully Julie Voice Pack e Download and installation instructions are available in the following document Installing the NeoSpeech Julie Voice Pack 2014 American Institutes for Research TIDE 76 Last Updated 4 24 2014 Smarter Balanced Assessment Consortium TIDE User Guide Appendix A Opening a CSV File in Excel You can open CSV files in Excel Follow these steps to view the file correctly 1 Open Microsoft Excel and click the Data menu tab 2 Inthe Data menu click the From Text icon The Import Text File dialog window will open 3 Navigate to the location where you saved the file Select the file and then click Import 4 The Text Import Wizard window will open You will have to navigate through three steps a Step 1 Make sure Delimited is selected and click Next Note This window also has a pr
79. on Log SampleFilet csv 1102014 4 43 12 PM Processed Download 34 NIA SampleFile2 csv 1 12 2014 8 13 53 AM Processed Download 3 NA SampleFiles xlsx 1112 2014 3 15 29 PM Processed MA Download 1 Download SampleFile4 der 1412 2014 6 22 39 PM Processed Download 61 NA Click show history The section will expand to display a table of previously uploaded files To download a previously uploaded file click the link in the File Name column To view only the records that were processed click the Download link in the Records Processed Count column To view only the records that were rejected if applicable click the Download link in the Records Rejected Count column To view the validation error s for rejected records click the Download link in the Validation Log column 2014 American Institutes for Research TIDE 29 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium Task Group Student Information BEIEN AECH Student Information Appeals View Edit Students Add Students Upload Student File Upload Student Settings The Student Information task contains the following tasks View Edit Students Add Students Upload Student File Upload Student Settings The Student Information tasks in this section are primarily for State users District Administrators District Test Coordinators and School Test Coordinators State users and District Administrators
80. op right corner next to your name Figure 2 Sample Home Page for District Test Coordinators User User Demo Role DC My Account ContactUs Logout Help FAQ State Al Air Demo State Smarter Administration Smarter Balanced Field Test Balanced Change Institution Test Administration Assessment Consortium Home SA Diddi EG Appeals Welcome to TIDE for the Smarter Balanced Field Test Use TIDE to update your account information including your password view and manage users and view and manage student information and test settings The tasks available are based on your user role To access the TIDE User Guide click the Help button at the top right corner of the screen ew Ss Manage Users Student Information Appeals Smarter Balanced Help Desk 1 855 833 1969 smarterbalancedhelpdesk ets org While you are logged in to TIDE please do not have more than one TIDE browser tab or window open Changes made in one tab or window may overwrite changes made in another and result in loss of data Q 2014 American Institutes for Research TIDE 13 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium Banner Links The TIDE banner which contains the file tabs is visible at all times at the top of the page and also contains specific links and features Figure 3 Sample Banner for District Test Coordinators User User Demo Role DC My Account Contact Us L
81. ossary Vietnamese NEDS_TVietnamese 2014 American Institutes for Research TIDE 54 Last Updated 4 24 2014 Smarter Balanced Assessment Consortium Column Test Setting Description Non Embedded None Accommodations ELA Alternate Response Options Read Aloud Stimuli Scribe Items Writing Speech to Text Non Embedded None Accommodations Math Abacus Alternate Response Options Calculator Multiplication Table Speech to Text 2014 American Institutes for Research TIDE 55 TIDE User Guide Code Last Updated 4 24 2014 Smarter Balanced Assessment Consortium TIDE User Guide Uploading the student settings file This section outlines the steps required to upload the student settings file The process is the same as uploading the student information file and also has four main steps 1 Upload File 2 Preview File 3 Validate File and 4 Confirmation This process allows you to confirm that the correct file was uploaded and that it contains no errors Step 1 Upload File Figure 29 Upload File STEP 1 Upload File a ett a e Upload File To begin uploading your file click Browse and navigate to the file on your computer or enter the file path then click OK After you have selected the file please click Upload File to begin the upload process Brows Upload File Click Browse and navigate to the saved file on your computer Select the file and click Open The file name w
82. pload e The file will upload but TIDE will exclude the record s that had errors e The file will upload and TIDE will accept the record s that had errors These records will need to be fixed in TIDE or uploaded in a new file DN The file can be uploaded but this record will not be included This record has errors but can be uploaded anyway Records without errors will be automatically accepted by the system If your file included errors you have two options e Abort the upload Click Cancel and then click OK You can then make edits to the CSV file save it and begin the upload process again e Proceed with the upload and add the information to TIDE To do so click Commit File Only records without errors or records with acceptable errors will be uploaded to the system rows in yellow 2014 American Institutes for Research TIDE 78 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium These are some common errors e Having blank rows between records e Inserting invalid characters refer to appropriate user guide sections for information about accepted formats Uploading a test setting file that contains students who do not already exist in TIDE e Uploading a file for students or users in a school or district with which you are not associated If problems exist for a single record and you are unable to successfully upload that record contact the Smarter Balanced Help Desk for a
83. pload Test Settings common errors can prevent records from being added or modified correctly File Validation TIDE screens each file to check for any errors in the file This section will display any errors that exist in the file you uploaded If your file has no errors you will see Your file has passed validation This message indicates that the file was uploaded successfully and has no errors The file has not yet been committed to TIDE If your file has errors Files with data not in the correct format as shown in the template will generate error messages by row identifying the error s by line row record in the file Some errors will prevent a record from uploading e g invalid SSID or grade A table of validation messages will appear and contains information about the errors Sample Error Messages Record Number Field Name Field Value Validation Message 2 SSID 123456789 Student not active in current Administration UA x 2 SSID 123456789 SSID must exist in system Record The row in the file in which the error appeared Field Name The column name that contains the error Field Value The text that you entered in the cell Validation Message A brief description of the error Note It is possible for a single record to have multiple errors Depending on the severity of the error s one of the following will occur q Error s in this record will cause the entire file upload to fail e The file will fail to u
84. preadsheet program for csv files 2014 American Institutes for Research TIDE 69 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium Upload Appeals File Requirements Table 11 provides an overview of the required fields and the acceptable values for each field The appeals upload file contains four column fields 1 Caution The file undergoes validation tests after you upload it If the entire file upload fails you must make changes to the original file on your computer and then re upload the file If you receive errors or warnings for a few records you can edit the file and re upload it Table 11 Upload Appeals File Requirements Column Description TYPE Enter the test impropriety type you are requesting for the test record The available options must be entered as shown below Invalidate a test Reset a test Re open a test Restore a test SEARCHTYPE Enter one of the following search field names e Result ID e Session ID e SSID SEARCHVALUE Enter the corresponding value for the search field e If Result ID enter the student s Result ID e If Session ID enter the most recent Session ID the student joined eg DEMO A1B2 123 SSID enter the student s State SSID REASON Enter the reason for the appeal request Please note that this field is limited to 500 characters You must enter a reason for each request Adding or Editing Appeals Information Do not change or move
85. r Balanced systems provided by A AIR including TIDE the TA Interface and the TA Interface Training Site 2014 American Institutes for Research TIDE 15 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium Section Ill Overview of TIDE Tasks TIDE allows authorized users to view and manage user and student information as well as create and view test appeals cases related to testing Your user role determines the tasks that you are able to access and whether you are able to make changes This information is outlined in Table 3 below Table 3 User Access to Tasks in TIDE Task Group Description Tasks and Editable Settings User Role LL E A E A Add upload view View Edit Users fete e and edit information for users in your Add User 7 P Lei state district or school who are Upload Users below your role wi e A Information student information GEES settings view student me a LL LL However DCs SCs update demo graphic information Upload Student Settings and TAs cannot v v v v update test settings requests for test including test Geess _ and reopens Lwm a E E Voice Pack Download the NeoSpeech Julie Ce Ce wv wv voice pack 2014 American Institutes for Research TIDE 16 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium Task Group Manage Users NIR Manage Users Uende Appea View Edit Users BCCREGE
86. rrectly Using the template will reduce the risk of errors and ensure that your file upload is successful 1 Click either Download Excel Template or Download CSV Template 2 Save the file to the desired location on your computer 3 Open the file using Microsoft Excel or a compatible soreadsheet program for csv files 2014 American Institutes for Research TIDE 39 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium Student file requirements Before you upload the student file it is important to ensure that each column contains valid values Table 8 provides an overview of the required and optional fields and the acceptable values for each field Columns that contain required fields are marked with an asterisk All other fields are optional and may be left blank Most of the descriptions for the field names are from the Common Education Data Standards CEDS make changes to the original file on your computer and then re upload the file If you receive errors or warnings for a few records you can edit the file and re upload it or you can proceed with the file upload and then add or edit information for individual students by clicking either Add Students or View Edit Students I The student file undergoes validation tests after you upload it If the entire file upload fails you must Table 8 Student File Requirements Column Width Field Name Description Acceptable Values StateA
87. rs cannot log in to TIDE or other Smarter Balanced systems until they have updated their password More information is available in the TIDE User Guide show history To minimize errors in your file download and save either template file The template file is already formatted with the required column headers StateAbbreviation ResponsibleDistrictIdentifier ResponsibleSchoolidentifier FirstName LastorSurname ElectronicMailAddress TelephoneNumber Role Action Notes e The email address entered into the ElectronicMailAddress field will be the user s login username Please ensure this is accurate e In the action column use ADD to add a user and use DELETE to remove an existing user e For additional information about user roles and how to create and upload the user file refer to the TIDE User Guide Download Excel Template Download CSV Template Upload File To begin uploading your file click Browse and navigate to the file on your computer or enter the file path then click Open After you have selected the file please click Upload File to begin the upload process Browse_ Upload File Warnings KA e You can upload information only for users who are below your role level and who are within your district and or school You cannot upload information for users in a district or school with which you are not associated e lf you upload a file that contains information for a user role or district or schoo
88. se records will not be committed to the TIDE The records that passed validation can be committed You may elect to fix the errors in your file and re upload it or to add these records using the Add User task If you have record warnings these records will be committed However you are strongly encouraged to review the associated records You may edit these records using the View Edit Users task Step 4 Confirmation After you click Commit File the accepted records will be uploaded to TIDE You will also receive a confirmation message stating that your file was successfully submitted to the TIDE system Figure 15 Sample Confirmation Screen STEP 4 Confirmation Your file has successfully been submitted to TIDE 3 records were loaded into the TIDE database __t This process may take a few minutes depending on the number of records and the number of users logged in to TIDE at that time Once the file is uploaded a message will appear on your screen 2014 American Institutes for Research TIDE 28 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium Upload history The TIDE system allows authorized users to view a history of previously uploaded files the current Status of each one and how many records were in each file Figure 16 Sample Upload History show history FileName Date Uploaded Records Processed Count Records Rejected Count Validati
89. securely stored and then destroyed when no longer needed Selected CSV Export All Records You can export a data file that contains all students from the search results table Hover over the Export tab and click either the Export All to Excel or Export All to CSV option A file dialog box will appear Save the file to the desired location on your computer and open the file using Microsoft Excel or a compatible program for csv files Export Selected Records You can export a data file that contains only selected checked students from the search results table Click the checkbox for each student whom you want to include in the file Hover over the Export tab and click either the Export Selected Data to Excel or Export Selected Data to CSV option A file dialog box will appear Save the file to the desired location on your computer and open the file using Microsoft Excel or a compatible program for csv files 2014 American Institutes for Research TIDE 66 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium Task View Pending Appeals Authorized state education agency users use the View Pending Appeals task to review and process appeals requests This task will display all pending requests You may view the comment s provided by the person who Submitted each request Figure 38 View Pending Appeals Task a View Pending Appeals This page allows you to view requests
90. sired location on your computer and open the file using Microsoft Excel or a compatible program for csv files Export selected user records You can export a data file that contains only selected checked users from the search results table Click the checkbox for each user whom you want to include in the file Hover over the Export tab and click either the Export Selected to Excel or Export Selected to CSV option A file dialog box will appear Save the file to the desired location on your computer and open the file using Microsoft Excel or a compatible program for csv files 2014 American Institutes for Research TIDE 20 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium Editing user information Reminder To view a user s complete record click View next to his or her name in the search results table The Edit User page allows you to update the user s first name last name and phone number You cannot change the person s email address Figure 7 Sample Edit User Page ar Edit User You may edit the name and phone number for the user that you selected When you are done updating the information click Save To return to the user listing click Go Back to Search Results Note You cannot change the user s email address If you need to change any information that is read only non editable you must delete the user and and then add him or her back to TIDE with
91. ssessment Consortium Column Test Setting Description Code ASL ELA Do not show ASL videos TDS_ASLO default Show ASL videos TDS_ASL1 ASL Math Do not show ASL videos TDS_ ASLO default Show ASL videos TDS_ASL1 Translation Glossary ELA English default TDS_WL_Glossary None no glossary TDS_WLO Translation Glossary English default TDS_WL_Glossary Math English and Arabic TDS_WL_Glossary amp TDS_WL_ArabicGloss Important If you select a single glossary other than English and Cantonese TDS_WL_Glossary amp TDS_WL_CantoneseGloss English e g Arabic the o selected glossary will English and Filipino TDS_WL_Glossary amp TDS_WL_TagalGloss EE ENEISN English and Korean TDS_WL_Glossary amp TDS_WL_KoreanGloss glossary To enable a translated English and Mandarin TDS_WL_Glossary amp TDS_WL_MandarinGloss glossary in addition to the a Sp English glossary select the English and Punjabi TDS_WL_Glossary amp TDS_WL_PunjabiGloss correct combination code geg English and Russian TDS_WL_Glossary amp TDS_WL_RussianGloss English and Spanish TDS_WL_Glossary amp TDS_WL_ESNGlossary English and Ukrainian TDS_WL_Glossary amp TDS_WL_UkrainianGloss English and Vietnamese TDS_WL_Glossary amp TDS_WL_VietnameseGloss 2014 American Institutes for Research TIDE 53 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium Column Test Setting Description Code enen em e ee Supports ELA Supports Math Gl
92. ssistance 2014 American Institutes for Research TIDE 79 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium Change Log Section Date Removed note about the Appeals task not Task Group Appeals April 24 2014 being available in TIDE until April 1 Included guidance on where to find policy information for appeals Added Appeals information Task Group Appeals March 24 2014 Updated user file requirements to match user Task Upload Users User file February 20 2014 upload template requirements Added clarification note regarding selection of Task Upload Student File Student February 20 2014 ethnic and race flags in student upload file file requirements Table 7 Added section on how to select multiple non Task Upload Student Settings February 20 2014 embedded supports and accommodations for Adding or editing students test a student to the upload file settings Changed test setting label for no glossary Task Group Student Information February 20 2014 option from None to No Glossary Added Upload Settings task Task Upload Student Settings February 4 2014 Added Closed Captioning accommodation Task Group Student Information February 4 2014 information 2014 American Institutes for Research TIDE 80 Last Updated 4 24 2014
93. t All Roles Verify or select your district and school e To view all users in a district select All Schools from the School drop down list Enter any search criteria you want to include Click Search The page will display the search results table containing the user records that match the search criteria Understanding the search results table e Each row contains information for each user including Role State Abbreviation Responsible District Identifier Responsible School Identifier First Name Last Name Phone and Email e Each row also contains a View button and a checkbox The View button allows you to view the complete information for the selected user and update his or her information The checkbox allows you to select individual users to delete or export 2014 American Institutes for Research TIDE 18 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium Sorting search results By default the search results table automatically sorts by Last Name in ascending order However all columns in the table are sortable in both ascending A Z 0 99 and descending Z A 99 0 order To sort the table in ascending or descending order by a specific attribute click on a column header eg First Name The table will automatically sort by the selected attribute The selected attribute will have an arrow next to it When the arrow is pointing up t
94. t it contains no errors Note If you have just a few appeals requests you can click on the Create Appeals tab and create each request one at a time To minimize errors in your upload file download either template file and save it to your computer You can open both using Microsoft Excel Download Excel Template Download CSV Template STEP 1 Upload File Upload File To begin uploading your file click Browse and navigate to the file on your computer or enter the file path then click OK After you have selected the file please click Upload File to begin the upload process Bees Upload File 1 Important Information about Appeal Requests e Students must exist in TIDE Multiple requests can be made for the same student e Only request types listed in Table 10 can be included Download the Template Create Upload Appeals File We strongly encourage you to download the template file in the format that you need rather than creating the file from scratch These templates already have the column headers formatted correctly Using the template will reduce the risk of errors and ensure that your file upload is successful Click either Download Excel Template or Download CSV Template Save the file to the desired location on your computer We recommend using the following file name format TIDEAppealUploadFile 04 02 2014 xlsx OR TIDEAppealUploadFile O4 02 2014 csv Open the file using Microsoft Excel or a compatible s
95. t size becomes the default for all items in that student s test Level 1 1 5X 2014 American Institutes for Research TIDE 35 Last Updated 4 24 2014 Test Setting Streamlined Interface Text to Speech Translation Glossary 2014 American Institutes for Research Smarter Balanced Assessment Consortium Options Level 2 1 75X Level 3 2 5X Level 4 3X Standard default Streamlined ELA ELA ELA and mathematics Ukrainian No Glossary TIDE User Guide Descriptions and Notes The default print size for all tests is 14 pt The default font for ELA tests is Times New Roman The default font for mathematics tests is Verdana By default all tests use the standard interface This interface is compatible with all supported desktops and tablets The streamlined interface presents the test in an alternate simplified format in which the items are displayed below the stimuli All tool and navigation buttons are on the bottom of the screen Important The streamlined interface is not intended to be tablet compatible Students with this test setting enabled may listen to the read aloud of the items and or stimuli in the assessment Note Text to Speech is not available in Spanish Students can open a glossary to view terms presented on the test that may be unfamiliar to them By design all students can access the English glossary word list as a universal tool unl
96. t the search criteria State Al Air Demo state 1 EN To begin select a role level from the drop down list District Al_9999 Demo district 9999 then verify or select the district and or school from the Emai respective drop down lists i First Name e To display all users below your role level select All Roles from the Role drop down list and then click Last Name Search Phone e To search for a specific user you can either enter his or her email address or enter a first or last name or phone Total Number of Users 54 Export Role State District First Name Last Name Phone E View DC AlAirDemo State Al_9998 Demo District 9998 demouseri1 email com Aaron Adams 123 456 7890 E wen DC Al AirDemo state 1 Al Air Demo State stateuser1 email com Jennifer Bates 123 456 7890 J a DC Al Air Demo State Al_9999 Demo District 9999 demouser2 email com Elizabeth Coleman 123 456 7890 DC AlAirDemo State AIl_9998 Demo District 9998 demouser3 email com Nathan Davis 123 456 7890 E DC Al Air Demo State Al_9999 Demo District 9999 demouser4 email com Lauren Evans 123 456 7890 a DC AlAirDemo State Al_9999 Demo District 9999 demouser5 email com Adam Franklin 123 456 7890 ET DC AlAirDemo State Al_9999 Demo District 9999 demouser6 email com Esteban Gonzales 123 456 7890 d Searching for user records Verify or select a role from the Role drop down list To view all users selec
97. ted the appeal Click Reject The student s test status will not be changed and the student will be able to resume testing and or submit the test 2014 American Institutes for Research TIDE 67 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium If you are a State education agency user who submitted an appeal request by mistake you can retract the request instead of rejecting it To retract appeal requests In the first column click the checkbox for each request you intend to retract An action box will appear with three options Process Reject and Retract and a comment field Enter a comment in the text box Click Retract The request to change the test s status will no longer be active and you cannot approve or reject the request 2014 American Institutes for Research TIDE 68 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium Task Upload Appeals Authorized users can use the Upload Appeals task to submit multiple test change requests Figure 40 Upload Appeals Task a Upload Appeals This task allows you to upload a file containing appeals requests To begin click Browse to navigate to the location of the saved file on your computer This task has four main steps 1 Upload File 2 Preview File 3 Validate File and 4 Commit Selected Records This process allows you to confirm that the correct file was uploaded and tha
98. that are pending approval You can approve or reject the requests listed on this page Export E Case Request Type Request Comments Result Last Test Test Test Status Requested Test Start Date ID Name Opp By Date Number F 478 Resetatest enee ech w show comment Al 99999306617 643358 John Blake aam r aom 1 paused DC User eich Seid Cl 479 Re open atest Paani SE a gt show comment Al 99999211632 788889 Matthew Blake E 1 Completed SC User EE le Restore atestthat Pending 4 02 2014 Math Platform 3 27 2014 3 27 2014 480 has been reset Approval 2 02 40PM Show comment A 00000483460 657724 MATH 4 1 paused SCUser 45 41PM 7 42 02 PM To approve appeal requests 1 Inthe first column click the checkbox for each request you intend to approve An action box will appear with three options Process Reject and Retract and a comment field Figure 39 View Pending Appeals Action Box Comment 2 Enter a comment for the person who requested the appeal 3 Click Process This will initiate the process of changing the student s test status in the Test Delivery System Important Students whose tests are invalidated will not be able to resume the test or get another opportunity for that test To reject appeal requests In the first column click the checkbox for each request you intend to reject An action box will appear with three options Process Reject and Retract and a comment field Enter a comment for the person who reques
99. that you can now view the records in TIDE Please be aware that if any records contained invalid data those records were not added to TIDE 2014 American Institutes for Research TIDE 71 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium Step 3 Validate File If the upload was successful the appeal request information will be displayed on the screen You will be prompted to review these records for any warnings and or errors The Your file was validated message indicates that the file was uploaded successfully and verified for any errors The file has not yet been committed to TIDE e Files that contain records with errors will generate an error message Depending on the severity of the error either the entire file will fail or just the records with errors will fail e Records without errors will be automatically accepted by the system Files with data not in the correct format as shown in the template will generate error messages by row identifying the error s in the file The Understanding Error Types section below provides a brief explanation of the three possible error types fatal errors record errors and record warnings For information about common errors refer to Appendix B Common Errors with File Uploads Understanding Error Types T Error s in this record will cause the entire file upload to fail The file can be uploaded but this record will not be include
100. the column headers in the first row You can expand the columns to better read the headers and text that you will add Data must be entered in each column as standard text Any formatting such as bold italics or highlighting will be lost during the upload Figure 41 Upload Appeals Template File A B c Do 1 TYPE SEARCHTYPE SEARCHVALUE REASON 2 Invalidate a test 3 1 Enter the required information in each row and respective column 2 When you have finished entering the information save the file to your computer 2014 American Institutes for Research TIDE 70 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium Uploading the Appeals File This section outlines the steps required to upload the test impropriety file This process is similar to uploading a user or student file and also has four main steps 1 Upload File 2 Preview File 3 Validate File and 4 Commit Selected Records This process allows you to confirm that the correct file was uploaded and that it contains no errors Step 1 Upload File Figure 42 Upload Appeals File Step 1 Upload File STEP 1 Upload File o o E Upload File To begin uploading your file click Browse and navigate to the file on your computer or enter the file path then click OK After you have selected the file please click Upload File to begin the upload process Browse_ 1 Click Browse and navigate to the saved file on your
101. the student file TIDE breaks down the process into four main steps 1 Upload File 2 Preview File 3 Validate File and 4 Confirmation This process allows you to confirm that the correct file was uploaded and that it contains no errors Step 1 Upload File Figure 22 Upload File 3 STEP 1 Upload File a E gt VW Upload File To begin uploading your file click Browse and navigate to the file on your computer or enter the file path then click OK After you have selected the file please click Upload File to begin the upload process TC Browse 1 Click Browse and navigate to the saved file on your computer 2 Select the file and click Open The file name will appear in the text box on the screen 3 Click OK and then click Upload File Step 2 Preview File Figure 23 Sample Preview File Display 5 gt STEP2PreviewFile S Preview File This page allows you to preview the first few records in the file to ensure that you uploaded the correct file and the data are in the correct fields Please click Next to review all records in your file for any errors Responsible Responsible Statewide Hispanic American State p o d Last Or S Middle Birth Date Student Confirmation Enrolled p Indian or pa District School First Name S Sex Asian Abbreviation Surname Name MMDDYYYY Identifier Code Grade Alaska Identifier Identifier SS
102. tium My account The My Account section contains your account information and a change password feature To access it click the My Account link in the upper right corner of the screen You cannot update your email address If you need to update this field contact your School or District Test Coordinator If you are a District Administrator or District Test Coordinator contact your state representative or the Smarter Balanced Help Desk If you are a state representative contact another State level user for your state or the Help Desk Div Figure 5 Sample My Account Pop Up Window My Account x You may review and update your first and last name and phone number You cannot change your email address orrole When you have finished saving any changes click Update To change your password you must click the Change Password link below This action will open a new window If you change your password the new password must be atleast six 6 characters long and contain at least one number Change Password User Information Emai demouser email com FirstName Demo LastName User Phone 123 456 7890 Role STATE Al Air Demo State Update Changing your password 1 Click the Change Password link 2 Enter your new password twice The new password must e beat least six 6 characters long and e contain at least one number 3 Click OK Password changes take effect immediately and apply to all Smarte
103. ueecacarencusesencuersucaavensaseseneuerencaserencueetss 25 Figure 11 Example of User Added to Multiple Schools cccccccsserescssescncseueeceserencusesencueueecaserencusesenuarescaserensueetes 25 IST be lee elt UN 27 Figure 13 Sample Preview File DISPLAY sssssessisisnansnseseuni enasna nanea EEEa nE aaaea 27 REWOG LA ENO TYDS 2c aar E E S 28 SIS 15 Sample Ee agefeiert WE 28 Figure 16 Viele e Ce Be TE te EE 29 Figure 17 Sample View Students Page with Search Results Table 31 Figure 18 Advanced Search ODtiOns ENEE 32 Figure 19 Sample View Student Details Page ENEE 34 PIBUIC E ale Student Fag Esere ccna cnc on E a EK AAE ENSE EEEN EEEE ESEON E 38 Figure 21 eile Cette nd TTT 39 FR 22 Upload KR EE 46 Figure 2 3 Sample Preview File DISDIGY eege EE 46 SEI Mae ol a al oso EE 4T Figure 25 Sample Confirmation Messa EE 47 Heure 26 94mMpie Upload HISTO EE 48 Figure 27 Upload Student Settings Hagen 49 Figure 28 Sample Student Settings Template File 50 cll cower UDa UE 56 BIS 30 Sample Preview File Ra E 56 Hare o1 Enor TYPOS e 57 Figure 32 Sample Confirmation Srei sssini enasna a Saneas E aeaa 57 SET E ue Upload HIS ON EE 58 Ek Create A Cal eege Een 61 Figure 35 VIEW Appeals EE 63 Figure 36 View Appeals Table with Action Column 65 Figure 37 EXPO Re e 66 Figure 38 View Pending Appeals Task EE 67 Figure 39 View Pending Appeals Action Box eseeeseEeRKSNEESNKEENERENEERSRNEEERSNEENERENEEERRNEERNREENERENEERRNRSEEKERNEENEREN
104. ving intellectual disability he hearing impairment including deafness Plan IFSP or service plan LEPStatus Used to indicate persons A who are ages 3 through 21 B who are enrolled or preparing to enroll in an elementary school or a secondary school C who are i ii or iii i who were not born in the United States or whose native languages are languages other than English ii who are and Il I who are a Native American or Alaska Native or a native resident of the outlying areas and Il who come from an environment where languages other than English have a significant impact on their level of language proficiency or iii who are migratory whose native languages are languages other than English and who come from an environment where languages other than English are speech or language impairment visual impairment including blindness serious 2014 American Institutes for Research TIDE 42 Last Updated 4 24 2014 emotional disturbance hereafter referred to as emotional disturbance orthopedic impairment autism traumatic brain injury developmental delay other health impairment specific learning disability deaf blindness or multiple disabilities and who by reason thereof receive special education and related services under the Individuals with Disabilities Education Act IDEA according to an Individualized Education Smarter Balanced Assessment Consortium Column Width Field Name
105. w validation and overall scoring Suspended The student is awaiting Test Administrator approval to resume a test opportunity Note regarding the Reported status In TIDE tests that were reported will display a completed or scored status This is because the Test Delivery System and TIDE do not communicate with the Online Reporting System after tests have been scored I 2014 American Institutes for Research TIDE 75 Last Updated 4 24 2014 Smarter Balanced TIDE User Guide Assessment Consortium Task Voice Pack For the Spring 2014 Field Test authorized users may download a specially licensed commercial voice pack for Windows computers at no cost The NeoSpeech Julie Voice Pack is available for supported Windows computers XP Service Pack 3 Vista 7 8 0 and 8 1 This voice pack can be used instead of the default Microsoft voice pack installed on those computers and used by students who have text to speech Pursuant to an agreement between NeoSpeech and the American Institutes for Research this voice pack may be used only in conjunction with and not separate from the Smarter Balanced online assessments delivered by AIR s Test Delivery System Instructions for downloading the NeoSpeech Julie Voice Pack are available from this Voice Pack task page Figure 46 Voice Pack Download NeoSpeech Voice Pack Voice Pack This page provides allows users to download the NeoSpeech Julie V

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