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Patient Assistance Program Rx Software User Manual

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1. e eih fr 2 MICHAEL VAVRIK 770 258 7060 a 118 CITY HALL AVENUE Bv7272418 047859 sF3 F3 Add F4 Edit F5 Refresh F6 Print Form F7 Prescriptions F8 Sheet F9 Tell Me seor Prev Next End Il a F108 pp Dua Nane Stenah SIG oI Fam Pint Date Ordered Renewed Chore Pav Date Favment o penras moven O o AN Herian aaco env emoa o Y ezo ARET n N aie ar E Ns bs ey p 1 master 833 8414 2005 3 38PM Register Machine 1 Adding a Patient Record Type or click on F3 Add A new patient ID is automatically assigned and all of the fields except for the one the cursor is in will turn yellow PAPrx Patient File View Data Report Help fis Name fT Pinter Preview Created 0871872005 m pal i Last Invoice o g gt 30 09 Updated Curent Balance o User 1 rm Phones I HIPAA F1 Non PAP Meds F10 Health Emp Info F11 Coverage Info F12 Financial Info IE i Ga aad Teco Ol Hum Pols A NAE 1 master l 833 _9 14 2005 3 32PM Register Machine You will also notice that the F3 button now says Update Begin typing in your patient s information Any information can be edited at any time so don t worry about making a mistake especially as you are getting started You may also cancel at any time before you have updated by hitting Esc Cancel When you are finished hit F3 again The patient record has now been created To edit the
2. gt 8 MOP CAPSULES Valear 5 1 _ GenericNamd MedName J463 ABELCET Liposd Ja a P activastine hy Semprex J Abilify Bristol 2082 fe acyclovir Zovirax Table a nenn CHL BUPIVACAINE HC ACCOLATE Astiag p 1416 2000 __ acyclovir Zovirax Ointr 13 ACCUPRIL Pfizer 1 1 1583 2583 albuterol sulle Proventil ACCURETIC Pfizerd 3 2583 __ albuterol sulfe Proventil 1692 ACCUTANE Roch 8 0 2083 2000 A alclometasont Aclovate Aceon Sol 1520 _ aldesleukin fd Proleukin ACIJEL Ortho 0 01 1200 2000 j fal alemtuzumab Campath ACIPHEX Jansse 36 1365 alendronate Fosamax Aclovate cream Bridge 31 21 30 almotriptan ml Axert Aclovate Dintment Bridge 31 68 i5 z 30 ji i Ea amantadine h Symmetrel 8 ACTHAR GEL Natior ILA 25 1520 i amifostine Ethyol ACTHHEL Fering _ 0 He Eee 12 FA TRIPLE LUMEN F 32 Actiq Cephe 0 00 15 83 2583 p ee amiodarone Cordarone 135F X 15CM PRIMEFLI ACTIVASE Gener i 11520 amlodipine Norvasc 7 e Search by typing in the first few letters of the medication s name and highlight the medication by clicking on the grey box to the left of the name Click select and the medication will be moved to the prescription window e Enter the strength SIG quantity renewal date prescribing physician the box brings up the physician table
3. and any other applicable information for that medication e If you are sure you want to create a PAPrx prescription form click F3 Update The form is now saved and the number of PAPrx Records available in your system will be reduced by 1 Deleting PAPrx records does not permit more records to be available After the form is printed it can only be reprinted for 45 days After that the prescription must be re entered e Click F3 Add and repeat the above steps for each drug you want to add to that particular patient When you are finished with that particular patient s drug list close that window and the patient screen will automatically refresh If your PAPrx is in Demo mode because you are out of licensed prescriptions or you are on a network workstation the To Be Printed field will be checked 2 Editing a Prescription Record In the prescription viewing section on the bottom of the main screen double click on the arrow to the left of the prescription This will bring up the prescription in the Prescription window Click F3 Update to save any changes It is not possible to change the date on the prescription 3 Deleting a Prescription Record While it may initially seem attractive to delete certain prescription records it should not be necessary to delete a prescription at all in most cases If a 10 prescription is entered incorrectly simply go back into the window for that prescription and edit it to a different drug dos
4. Auto Web Update In order to be using the most recent version of PAPrx software it is necessary to download updates over the Internet These updates contain changes to the Patient Assistance forms improvements to the software and new reporting capabilities It is recommended that users download updates about once a week although a pop up will remind you to do so every 14 days if you do not run an Auto Web Update before then To download updates click on File in the upper left hand corner of the PAPrx window and click on AUTO UPDATE from Web This opens the Auto Web Update Utility window 14 E Auto Web Update Utility Get more information with the Web Tutor Manual button in PAPrx ep 2 Download Updates File Name Clear Listing Show past updated files Scheduled gt gt Tools Version 1 0 242 Update this utow eb Program Set Default Charge Backup data to PAPrx com Internet Server Send reference data PAPrx You will notice 3 yellow bars in the top right of the window Step 1 Get Update List Step 2 Download Updates and Step 3 Exit Click on Step 1 Get Update List This brings up a list of files to be downloaded which are automatically checked off Click on Step 2 Download Updates This initiates the download process Once the download is complete a pop up with the message Update Complete will appear on the screen Click OK Then click Step 3 Exit The
5. Auto Web Update Utility window and PAPrx will both close and the login screen will appear The updates will now have taken effect within the software 2 System Options 15 ne Options Not a Master user Office amp Security options locked Number of PAPrx records to dd C 0 50 100 200 400 1000 2000 4000 Serial Number 93296767 Office Code 329 Date Serialized 4 27 04 Date Updated 7 22705 Max 15410 PAPrx Records Available 833 Printed 14577 Se e or License by Web Update Close Show Installation Dialogue With the exception of licensing prescription records you will need to be logged in as an administrator to edit the following screens a e f g License Records This is where you purchase prescription records Select the number of records to add and click License by Web You will be directed to a page where you can enter a purchase order if you need to reference one on the invoice A purchase order is not necessary to complete the licensing process Click on Continue with Licensing Rxs You should receive a message that your order was successful If not contact us at 512 306 1780 Office Info Sets your office information which will print on forms Security Prices Internet Connection Switches to turn on off security set medication charges and test your Internet connection Screen Options Screen options are software switches that control the behavior of
6. Process Turn Around Times 2 5 R 2 3F3 F3 Add F4 Edit F5 Refresh FE Saunt ana pice J ash Value Grouped by Physician Date Med Codd Drug Name Strenath Charge PayDate Payment 3 WB 3 11 2005 EE OVENOX pigia c Value retest Ref Code l 600 o 0 09 8 11 2005 10644 ACCURETIC Cash Value Grouped by Patient per Physician 600 o E 8711 2005 10649 LIPITOR Cash Value Grouped by Patient per City 6 00 8 2 2005 q d Cash Value Grouped by Patient Cash Value of Prescriptions Received Grouped by Patient Cash Value Grouped by Medication Name Prescriptions Deleted Prescriptions Discontinued Prescriptions Not Printed Prescriptions Not Renewed 1 master Prescription Printed not Ordered 7 39 PM Hagin Macnee 1 Introduction The extensive reporting function of PAPrx software is one of its most valuable With PAPrx reports you can renew prescriptions easily prepare documents on the value of the service you provide to your patients and to your community and keep track of your physicians and prescription activity There are so many reports with such varied functions in fact that an extensive document on them is available separately Following is a description of the most used PAPrx report as well as a link to the lengthy Reports Document that deals with the matter in its entirety 2 Renewal Report This is probably the most important and most often used report you will use with PAPrx software It provides a l
7. finished making changes hit F3 Update On the left side of the screen are the principle icons for PAPrx operation These combined with the F6 Print Form F7 Prescriptions F8 Screen Print F9 Tell Me function keys provide you with the tools you need to be able to use PAPrx In the middle of the Patient screen are three buttons F10 F11 and F12 These buttons will display additional information that is not always necessary for a patient to qualify for a PAP program For this reason these fields are not on the front screen of PAPrx The operator must be careful when entering information into these fields It is easy for the operator to enter information that can have a patient rejected from a PAPrx program It is safer to leave the F10 F11 F12 windows empty PAPrx Patient File View Data Report Help ID fiss Name fRISINGER ames MFZ Printer C Preview Created 1 25 2005 Link Import 6524 WESTLAKE Lastinvoice soog Updated poe o Ea Curent Balance 18 00 User WICHITA ks 672191720 Phone I HIPAA F1 Non PAP Meds F10 Health Emp Info F11 Coverage Info Mo r cE 06 Dams PUR eeD POI Form _ Print Date Ordered Renewed Charge Pav Date n e i e o Date Med Code Druga Name _ Strenath SiG Dearie WGr2qLoveNox N Avenkoven env To6aqACCURETIC _ Yes Pfzert pee ems wo j Yes eee E 11319 ARICEPT 10 mg N 8 2 2005 master 83 ao OSOM Regi
8. record hit F4 Edit and when you have finished making changes F3 Update 2 Step by Step Data Entry Click F3 Add The D will be added automatically Enter Last Name First Name MI Address Phone Number of People in House Marital Status M S D W Sex Date of Birth make sure you use MM DD YY SS Referred by this is not used on PAPrx forms it is only for tracking referrals A report will be added to give you these statistics Primary Insurance Source of Income You can use the drop down box for or type in the selection Monthly is the Monthly Income If you have the annual income divide the amount by 12 Year This year should match the year the patient provides Proof of Income POI Rx Card f the answer is Yes the patient will be rejected from PAP programs Physician Code click the if you can t find the physician hit the Add and add the physician to the table You should be able to enter the practice physicians into the table once then used the table in the future License amp DEA These numbers are required for PAP forms to be accepted However some physicians will not provide their DEA number In this case the area for this number will be highlighted on the form and the physician can fill in the number by hand when they sign the prescription Click F3 Update 3 Editing a Patient Record While you are looking at the patient record hit F4 Edit Edit the patient information and when you have
9. In this window enter the Payment Amount Form of Payment and press the Done button The dollar amount today s date and the Form of Payment will be entered to on each prescription selected Take note that the exact dollar amount will be entered on each prescription The payment will not be spread across all existing prescriptions 10 Understanding the code before the form name When you are entering prescriptions you will notice that some forms have a before the form name This is a code for the user to know that there is something special about the form When you see the before the form name you must use the original form from the company PAPrx software will however fill out the form with all the data in the correct places Medications 12 1 Finding Medications Under the Data menu option select Medications Click F2 to search 2 Finding Medications by drug class Under the Data menu option select Drug Classification Scroll through list to search 3 Viewing Medications in PAPrx by Pharmaceutical Company Under the Data menu option on the main screen select Drug Companies Click the Show Medications for this Company button to display a list of medications from the medications table for the current Drug Company shown A second column with the form connected to these medications is displayed Although you cannot change records created by the PAPrx main office we do encourage you to fax us with any changes or u
10. NDRE 8 11 1969 770 562 2208 TEMPLE 252 49 0728 MICHAEL V ADAMS CORINE W 12 12 1922 770 258 2618 BOWDON 253 26 5269 MICHAEL V ADAMS EARLIN 8 4 1945 770 258 7418 BOWDON 252 70 1669 MICHAEL V ADAMS JEAN 9 29 1930 770 832 6388 CARROLLTO 255 40 1244 MICHAEL V ADAMS WILBUR MUNFORD ADAMSON ARLENE 8 9 1933 770 258 7498 BOWDON 423 44 1190 MICHAEL Vi ADDISON ALICE NEWNAN AGAN 11 20 1931 770 562 3486 TEMPLE 253 461324 MICHAEL V AKIN 7 17 1969 7 70 258 2691 BOWDON 259 37 8462 MICHAEL V AKIN 10 29 1969 770 258 2691 BOWDON 255 336918 MICHAEL V Note The F2 key will only work when the screen is not in Add or Edit mode Type in the patient last name or click on the Number option and type the patient account number To retrieve the account into the Patient screen you can press enter double click the account click the select or type Alt S and press enter Prescriptions 1 Adding a Prescription Record From the main Patient screen press the F7 function key or click the F7 Prescription button This will open another window for you where you can enter the drugs your patient needs e Click F3 Add e Then click F2 e This will bring up the Rx lookup table Search Name RxClass Med ID View Form TellMe Exit Esc Select PAP Medications Me Cl Nene ina aoe vel Sea J a Click to Lookup PAP Medication Medication List
11. PAPrx See Installation instructions for more details Advocate Sets advocate information which will print on forms Ship To determines the default ship to location of the medication Crystal Reports 3 Backup Database Choose where you want your backup file to go Click on Make Backup If you receive the Backup Successful message you should be good and can click Exit 4 File Utilities 16 File Utilities 1 Component Checker Re install Microsot MDAC Re install MDAC 2 8 The current version of MDAC is 2 8 on XP Service Pack 2 needs a MS Security Patch 2 Send PAPs mdb to Internet Web Update WebUpdate can be used to send your data PAPs mdb to ourl 3 Compress PAPs mdb Patient Database Canes ye pes that you Compress the datafile every 30 60 days to 4 Re install the PAPrx Workstation Installation Reinstall PAP This is almost Never needed Only run this if the PAPrx suppo 5 Make Local backup of your PAP data This function can be used to make a local copy of your data F Compress PAPrx mdb Reference Database Compress a is i 6 Only run this utility if you are instructed to in the WebUpdate ifs se amos newer nected ANNT the she PAs surpa This function is used to solve some MDAC issues 7 Get Versions ADO Install Version 1 0 242 Exit PAP Close Utilities File Control a MDAC PAPrx uses Microsoft MDAC for database access If PAPrx exits unexpectedly or experiences error messages on a
12. Patient Assistance Program Rx Software User Manual Version 1 0 Introduction 1 Keyboard Operation 2 Software Icons 3 Printers supported by PAPrx 4 Sample Patient Questionnaire document Physician Records 1 Adding a physician record 2 Editing the physician record Patient Records 1 Adding a patient record 2 Step by step Data Entry Editing a patient record Deleting a patient record Entering notes Finding a patient record Prescriptions 1 Adding a prescription record 2 Editing a prescription record 3 Deleting a prescription record 4 Using the Tell Me function 5 Quick set order date received info dispense date 6 Quick set renew date on multiple prescriptions 7 Renewing copying prescriptions 8 Printing prescriptions PAP forms 9 1 Entering payment to multiple prescriptions 0 Understanding the code on the form name Medications 1 Finding medications 2 Finding medications by drug class 3 Viewing medications in PAPrx by pharmaceutical company Invoicing 1 Set all medication charges 2 Setting a patient account so they are not charged 3 Printing a patient invoice File Menu 1 Auto Web Update 2 System Options 3 Backup Database 4 File Utilities 5 Data Conversion Tools PAPrx Report Menu 1 Introduction 2 Renewal Reports 3 Additional Reports 4 Merging PAPrx information into Microsoft Word Networking PAPrx 1 General Information Peer to Peer Installation 2 3 Shared
13. Server Directory 4 Cytrix Installation To report errors to PAPrx Programming phone 512 306 1780 To request functions from PAPrx Programming fax 512 306 1926 Please check with www paprx com for updates to this manual Introduction When you open the software the main Patient Screen appears All PAPrx functions are available from here There are only a few keys you need in order to enter data into PAPrx software You can type the function keys on your keyboard F1 F9 or mouse click the corresponding buttons on the computer screen whichever is easiest for you 1 Keyboard Operation F1 Medication list F2 Search Searches for the current record or opens a look up window to cross reference a code F3 Add Begins the process to create a new record The Add process ends with pressing the F3 Update key or is stopped by pressing the Cancel key F4 Edit Begins the process to change or modify an existing record The Edit process ends with pressing the F3 Update key or is stopped by pressing the Cancel key F5 Refresh Looks up displayed data The following Function Keys are only displayed on a few forms F6 Print Form Shows the window to print a prescription form F7 Prescriptions Shows the window to add prescriptions to a patient record F8 Screen Print Prints the current PAPs screen This will print a color if supported by your printer image of the screen to your printer This is primarily used
14. age or physician If you have entered a duplicate prescription simply do not print it and it can be used as a renewal If that particular patient will not be needing a renewal of that medication or any other medication then highlight the prescription right click over it select delete prescription and click on yes in the delete prescription box The prescription should be deleted from the list of medications but you can still view the prescription by checking the show deleted box 4 Using the Tell Me function To turn off the Tell Me option on Print Form The Tell Me function is very useful but can be unnecessary as a popup for the experienced operator If you select the Turn off option the Tell Me window will not appear automatically The User can still click the Tell Me option in PAPrx to see the information on demand 5 Quick set Order Date Received Info Dispense Date You can set the Order date Received Info and Dispensed date on one or several prescriptions in much the same way as you copy prescriptions In the image above you see three prescriptions selected You do this by pressing the Ctrl key while clicking on the black arrow on the left of the prescription The date in these fields will be set to today s date This allows you to enter the Lot Number and the Quantity Received on the Prescriptions There is a report for Prescriptions by Lot for tracking 6 Quick set Renew Date on m
15. click this and the program ends all data is saved 3 Printers Supported by PAPrx PAPrx has been fully tested with the Hewlett Packard R60 and Hewlett Packard 700 series DeskJet We believe the PAPrx program will work well with any Hewlett Packard DeskJet or Inkjet printer Other printers might work perfectly well with PAPrx However if a printer of a different make does not work with PAPrx it may not be a simple matter to make the printer work with the form creation If you already own a different make of Inkjet printer we urge you to try the printer with PAPrx but if the printer does not work it might be more expedient to purchase a Hewlett Packard printer Be sure to call the PAPrx office at 512 306 1780 for advice 4 Sample Patient Questionnaire document We have provided a sample Patient Questionnaire in MS Word Format Patient Prescription Service Form doc This Document is also available in Spanish Physician Records 1 Adding a Physician Record In the upper left hand corner of the tool bar click on Data then in the drop down list click Physician or click on the physician icon to the left of the screen The Physician Table will appear over the patient screen By entering the physicians in your practice into this table you will not have to retype their information for each patient e Click F3 Add to add a new physician s information All of the fields but the one the cursor is in will turn yellow PAPrx will gi
16. e REQUEST DOC file PatientAge PatientDOB PatientSex Graphiclmage DrugName Strength SIG HisHer1 HisHer2 HisHer3 HisHer4 HimHer1 HimHer2 HimHer3 HimHer4 HeShet HeShe2 HeShes HeShe4 19 u request doc Microsoft Word j DehalG6RYy t ASo gt BORHESB Dia Q Normal Times New Roman 12 B IU B3B232 2B EE HE O S A Eile Edit View Insert Format Tools Table Window Help Ed Medical Offices 4321 Parkway de Sante Suite 2009 Ricenond VA 325129 1 1 il ELDR T 1 a DR JOHN CASEY 3434 SWISS A VE 310 a G T T Re JEFF R JOHNSON T T Dear Sir or Madam T To the best of my knowledge JOHNSON JEFF R meets the income critena for your drug assistance program and is wunsured for pharmaceuticals We are requesting a 90 day supply of LANOAIN 0 25MGT T un Respectfully Submitted J T T Medical Offices T afal 4 Page 1 Sec 1 D AE in Coli Rec irk ET fovr OK Example document REQUEST DOC in Microsoft Word Networking PAPrx 1 General Information PAPrx can easily be installed so multiple users can use the program entering data from any station at the same time When networking PAPrx all computers must run from the same program directory We require this because PAPrx has updates available every few days and these updates regularly change the file structure of the database To keep every workstation synchronized
17. ist of all prescriptions that are scheduled to be renewed within the dates you specify You type those dates in the Enter Parameter Values window as shown below When you run this report you are prompted for an Ending date a Beginning Date and the Renewal Flag If you enter a 1 for the Renewal Flag the report will only provide prescriptions that do not have the Renewed flag set 3 Additional Reports For more information on reports see the following document 18 http www paprx com pdf _ PAPrxSampleReportsNum pdf 3 Merging PAPrx information into Microsoft Word PAPrx uses MS Word Bookmarks to merge data You can use the Sample doc as a source of BookMarks to cut and paste into documents of your own creation For Word files MS Word will be loaded the selected Word document from the NOTES directory will be loaded the letter of the same name will be saved in the PAPrx program directory note this will overwrite a previous letter created with the same name and the patient information will merge into Word The medication information will be from the single selected medication in the prescription viewing section The following field are the names of Bookmarks in Microsoft Word Patients information is replace for these bookmarks SendToAddress PatientName PatientFirstName PatientMI PatientLastName PatientStreet1 PatientStreet2 PatientCity PatientState PatientZip The following example Word documents was created from th
18. n each PAPrx workstation computer This will install the OCX s registry entries and shortcuts on each computer During the installation you will be prompted to select the installation directory the default is C PAPrx On a networked computer click the Browse button and change the installation directory to P PAPrx Repeat this process on each computer so that each machine is executing the program PAPs exe from the same directory The logical drive letter assigned to each computer P was used in our example does not have to be the same drive letter on the workstation computers 3 Shared Server directory The first step is to map a drive to the server file location For example if the shared server file location is D Applications Shared you would map this as a local computer drive e g P When installing on a Server do NOT execute the installation program InstallPAPrx exe on the Server as PAPrx is a client software package When PAPrx is shared between several computers from a Server the Server will act as a file sharing device only Each PAPrx user must run the installation 21 program InstallPAPrx exe on their computer This will install the OCX s registry entries and shortcuts on each computer During the installation you will be prompted to select the installation directory the default is C PAPrx On a networked computer click the Browse button and change the installation direct
19. nt the form for by double clicking the grey box to the left of it then press the print form key e To print forms or prescriptions to the computer screen instead of directly to the printer look at the patient face sheet To the right of the patient s name and F2 search button are the Printer Preview buttons Select Preview to have all printed documents appear on the screen instead of going to a printer e Hit the Print Form key and a window will appear with the form and another screen will appear with Tell Me notes specific to the Drug Company you are submitting forms to e You may also print PAP forms from the Prescription entry window e When you preview a form it does not reduce the number of forms printed for that PAPrx record 9 To enter a payment to multiple prescriptions easily When a patient pays for a prescription you can enter a dollar amount to several prescriptions with the Disburse Payment function instead of editing each prescription with a payment Using this function you can enter the same dollar amount as payment to several prescriptions at the same time Select more than one prescription at a time by pressing the Ctrl key while clicking on the black arrow to the left of each prescription After you have selected the prescriptions you can right click on the prescriptions to popup the menu with Copy Prescriptions and Disburse Payment Clicking on Disburse Payment makes the following window appear
20. ory to P PAPrx Repeat this process on each computer so that each machine is executing the program PAPs exe from the same directory 4 Cytrix Terminal Service Server Typically a Cytrix server configuration installation has a file sharing server anda Terminal Services server The first step is to pick the drive and the directory on the file sharing server and map a drive to the server file location For example if the shared server file location is D Applications Shared you would map this as a local computer drive e g P Do NOT execute the installation program InstallPAPrx exe on the Server PAPrx is a Client software package Run the InstallPAPrx exe program on the Cytrix server During the installation you will be prompted to select the installation directory the default is C PAPrx On a networked computer click the Browse button and change the installation directory to P PAPrx You do not need to run this process on the computers that access PAPrx through the terminal services client as each computer will access the controls on the Terminal Server 22
21. pdates you might encounter We will then update the Knowledgebase on the Internet Fax changes in medications or PAP coverage to 512 306 1926 Invoicing 1 Set all medication charges See Security Prices Internet Connection under System Options below 2 Setting a patient account so they are not charged 3 Printing a patient invoice The patient invoice shown below can be printed by clicking the icon shown above There is not a facility to print patient invoices in a batch printing process Password Security with PAPrx When you enter PAPrx it is not necessary to use a password to operate the software normally However in order to have administrative rights it is necessary to log in with a password The default user name is Master and the default password is password Opening PAPrx brings up this screen User Name Master SSCS Password pe Cancel 13 Type Master in the user name field and password in the password field as shown Hit OK You now have administrative rights within the software and can change the password and user name if you find it necessary to do so File Menu view Data Report Help System Options amp Licensing WESTLAKE Backup Database L File Utilities RepairCompact db ITA ks E721 Data Conversion Tools Exit F Non PAP Mede F10 me MICHAEL VAVBIK 1
22. regular basis you may need to reinstall MDAC This is not a part of normal PAPrx usage and you should consult the FAQ or contact tech support for further assistance Send PAPs mdb to Internet Compress Patient Database Re install PAPrx Workstation Installation Make Local Backup vapo 5 Data Conversions For the safety of your office s data it is essential that PAPrx tech support guide you through the data conversion process but these are some of the programs we can quickly move data into PAPrx from Cheshire Little River MediBridge MedPro RX Assist PAPrx Report Menu 17 PAPrx Patient Prescriptions by Med Name File View Data POTIS Help Prescriptions by Patient Renewal Reports Prescriptions by Physician Tread 772372005 Prescriptions by Ref Code z Pre ons Report Prescriptions by Form Printed Updated 8714 2005 Patient Reports Prescriptions by Drug Company and Monthly Income User Drug Company Reports Prescriptions by Lot M HIPAA Physician Reports by Date PAP Medications Available Report Top 50 Prescribed Meds 12 Financial Info Inventory Reports Prescriptions Ordered Prescriptions Ordered Not Received Prescriptions Printed Not Received Prescriptions by Date Received Prescriptions by Date Received by Physician Prescriptions by Date Dispensed Prescriptions Not Dispensed Prescriptions by Exp Date Financial Reports Cash Yalue Monthly Production Cash Yalue by Month Productivity
23. ster Machine However it is not always possible to leave these fields empty especially the F12 Detail Financial Information See below On the Patient main screen the POI Proof of Income column indicates if you must provide the patients Proof of Income It is not always possible to leave these fields empty Some PAP forms require you to enter something on the financial information fields or provide a reason why the amounts are all zero 4 Deleting a Patient Record When a patient is added it is assigned a unique ID number which cannot be deleted However since any of the information can be edited the ID number can be used for another patient If you are absolutely sure you want to delete a patient just change the patient information to a different one Recycle 5 Entering Notes To enter notes on the patient account click the Patient Note button These notes are for internal office account information It is not used on medication forms 6 Finding a Patient Record From the main Patient screen press the F2 function key or click the F2 button The patient search window will appear Patient Lookup F2 to change Refresh Select Search by Name ID Phone SSN C Link ABDALLA CONSTA 11 11 1930 770 459 2842 VILLA RICA 153 22 8084 MICHAEL V ABERNATHY FLOYD 7 1 1930 770 258 5936 BOWDON 499 32 4173 MICHAEL V ABERNATHY VIRGINI 12 30 1932 770 258 5936 BOWDON 492 34 3341 MICHAEL ADAMS A
24. to provide PAPrx technical support with a picture of what you are seeing on the screen If you wish to print a patient information page the Patient Face Sheet is faster and more legible F9 Tell Me Shows the Tell Me window Esc Cancel Stops the current Add or Edit function or it closes the current window Page Up Shows the first record in the current window Left Arrow Shows the previous record in the current window Up Arrow Shows the previous record in the current window Right Arrow Shows the next record in the current window Down Arrow Shows the next record in the current window Page Down Shows the last record in the current window 2 Software Icons Look to the left of the screen You will see a vertical line of boxes with pictures in them Each of these buttons perform various functions that are usually reproduced by the function keys You can use the icons if it is easier for you to do so Printer Printer setup this option allows you to select the target printer for printouts Cross enter prescription Rx Bottle medications Blue Circle query another Man physicians table Paper patient note Document print 1 page patient face sheet Letter print request letters Dollar Sign print invoice to patient Label mailing labels Yellow Printer print selected today s forms for this patient Large Rx print Rx form for prescription selected Question Mark trace status dates Red X Exit
25. ultiple prescriptions The Renew Date operates exactly like the other prescription menu options except that a sub menu with options for 60 and 90 days is presented to determine the Renew Date used See Record Counts how much data is in the system for additional information 7 Renewing copying prescriptions When patients return for prescription renewal you can copy prescriptions instead of re entering the prescription Using this function you can renew several old prescriptions quickly Select more than one prescription at a time by pressing the Ctrl key while clicking on the black arrow to the left of each prescription After you have selected the prescriptions you right click on the prescriptions to popup the menu with Copy Prescriptions Clicking on Copy Prescriptions to have the selected prescriptions re entered with today s date The Renew date Print date and Re Print date are not copied NOTE When you copy prescriptions they should appear in the patient s prescription table immediately If they do not appear please do not assume that they did not copy and re copy those prescriptions First search for a different 11 patient and or exit PAPrx and then look at the account again It is far more likely that the view did not refresh correctly than that the prescriptions did not copy 8 Printing prescriptions Rx forms To print the forms from the main patient screen highlight the line of the prescription you want to pri
26. ve the physician an unique number automatically e Use the drop box for the designation If the appropriate designation is not an option the professional designation will not be an option on most PAP forms You may type in a designation that is not displayed in the drop box but it will not appear on many PAP forms e The License and DEA number are required for PAP forms to be accepted However some physicians will not provide their DEA number In this case the area for this number will be highlighted on the form and the physician can fill in the number by hand when they sign the prescription e The Change all Patient records with the above Physician box automatically reassigns the patient s physician if the information is changed which may or may not be the appropriate action e When you are finished adding the physician s information click F3 again to Update You can hit Esc at any time to cancel 2 2 Editing the Physician Record While you are looking at the physician record hit F4 Edit Edit the physician information and when you have finished making changes hit F3 Update Patient Records PAPrx Patient View Data Report Help io i937 Name james M F2 G Pinter Preview Created Linky Import 6524 WESTLAKE LastInvoice goog Updated Curent Balance gia00 User _ 2 icma ok f 67219 1720 Phone I HIPAA F10 Health Empl inom F11 Coverage Info F12 Financial Info paul o
27. we require each workstation to use the same directory In multi user installations you must run the InstallPAPrx exe on each workstation and change the installation directory to the networked PAPrx directory The 20 NI InstallPAPrx program is designed to that it will not overwrite any data files or undo any updates from the regular Web Updates the PAPrx user runs This allows you to use a very old PAPrx installation CD on a network to add a new computer to PAPrx operation However it is always a good idea to make a backup of the users database file PAPs mdb NOTE Be careful not to run the Uninstall PAPrx without backing up the PAPs mdb database There are 3 typical network installations schemes for PAPrx Peer to Peer Shared Server directory and Cytrix Terminal Server installation 2 Peer to Peer The first step is to determine which machine is the main machine where the PAPrx programs will reside Do not install the PAPrx on each machine On the main machine either share a local drive or a directory on the local drive so others can have full control of the PAPrx directory and its contents PAPrx should then be installed on the main computer into this directory On each workstation map a drive to the shared drive on the main computer For example if the shared main computer file location is C you would map this as a local computer drive e g P You must run the installation program InstallPAPrx exe o

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