Privacy-i User Manual
Contents
1. Ka Privacy o zxz K DLP Discover Management Wi pr gt i E History Q e Q Inspection 4 Inspection History File Inspection Task Inspection Type Target Comple Start Time End Time File Count la Self Ins Total Data Insp File Ins Stopped 2015 03 24 13 01 30 2015 03 24 13 01 39 0 EE H Self Ins User Definition File Ins Comple 2015 03 24 13 02 02 2015 03 24 13 02 06 5 e Protection el Self Ins Total Data Insp File Ins Comple 2015 03 24 13 02 23 2015 03 24 13 03 01 0 lH Self Ins User Definition File Ins Comple 2015 03 24 13 12 55 2015 03 24 13 13 03 6 Inspection Result lH Self Ins User Definition File Ins Comple 2015 03 24 13 15 52 2015 03 24 13 15 53 5 lH Self Ins User Definition File Ins Comple 2015 03 24 13 16 05 2015 03 24 13 16 09 9 ld Self Ins User Definition Filelns Comple 2015 03 24 13 43 40 2015 03 24 13 43 40 2 il Self Ins User Definition File Ins Comple 2015 03 24 13 45 28 2015 03 24 13 45 29 4 i ed Self Ins User Definition File Ins Comple 2015 03 24 13 49 50 2015 03 24 13 49 50 4 Settings H Self Ins User Definition File Ins Comple 2015 03 24 13 53 49 2015 03 24 13 53 49 0 A Central Total Data Insp File Ins Comple 2015 03 24 14 21 39 2015 03 24 14 21 43 0 General H Self Ins User Definition File Ins Comple 2015 03 22. rare C Users QAZT Deskt 28 02 personal info xlsx 1 14 5KB 2015 03 24 13 Altered C Users QA2T Desktop 02_per E Detection info Type Content E Ete Alteration Altered 4 W gt File Property gt Select En Delete ata Type amp Close This shows the file s property Computer Name WIN UH63HLNKEDB User Name QA2T IP 192 168 10 173 Figure 5 11 Attribute based Detection Results 5 5 1 Attribute based Detection Pattern Settings Attribute based Detection Pattern Settings can be added in the Inspection Pattern Attribute based Settings The pattern to be detected can be set by inputting the Attribute Value including Pattern Expiration Date File Path Name Extension Date Created File Size etc in Adding Attribute based Pattern 28 tf SOMANSA Copyright 2015 Somansa All rights reserved Privacy V5 0 for DLP HyBoost Agent Manual r Add Pattern amp 3 Expiration Date 3 18 2016 v Pattern Path ex c 1 d 2 Name ex test bb txt Extention ex doc xls ppt I Creation date Date Appointment v 3 27 2015 3 27 2015 Modification date Date Appointment v 3 27 2015 3 27 2015 Size Range Appointment X 0 cl 102400 kBytes Figure 5 12 Attribute based Detection Pattern Settings 5 6 Inspection Results Privacy i Agent Data Protection is categorized in
3. 6 1 3 Options In Options preferences for Notice Log and Inspection Performance can be set r 1 XD Privacyi o amp SS Ro DLP Discover Management lt S General G Inspection B File Inspection 6 Exceptions 27 Options File Inspection 1 Notice Inspection Performance Performance Control B Protection Priority Medium y End Notification Average CPU Usage 20 MN Idle Time Check Interval 10 sec History Log Save File Inspection Logs Fe Settings Log Retention Period 3 Months Pattem Latest Inspection Information File Inspection 2015 03 24 14 22 13 BS Figure 6 5 Other Settings Tab Table 6 3 Other Settings Attributes Category Attribute Description i Shows the notification message of the last Last Inspection Time i a inspection time at the bottom right when Notification mi i Notice logging into Privacy i Shows the starting notification message at Start Notification the bottom right when running the 34 tf SOMANSA Copyright 2015 Somansa All rights reserved Privacy V5 0 for DLP HyBoost Agent Manual scheduled inspection task End Notification Shows the finishing notification message at the bottom right when the scheduled inspection task is completed Saving File Inspection The View Inspection Results screen Logs displays the l
4. 2020 12 3 E v US Driver s License Number lA NH Basic 1 2020 12 31 Lol US Driver s License Number ID Basic 1 2020 12 3 Settings v US Driver s License Number MT NC Basic 1 2020 12 31 V US Driver s License Number ND Basic 1 2020 12 3 General US Driver s License Number OH Basic 1 2020 12 31 V US Driver s License Number YT Basic 1 2020 12 3 v US Driver s License Number WA Basic 1 2020 12 31 V US Medical Record Number Basic 1 2020 12 3 v US Passport Number Basic 1 2020 12 31 v US Social Security Number Basic 1 2020 12 3 V MX Clave de Elector Basic 1 2020 12 31 v MX Clave Unica de Registro de Poblacion Basic 1 2020 12 3 v MX Numero de Seguro Social Basic 1 2020 12 31 V MX Registro Federal de Contribuyentes Basic 1 2020 12 3 TARR Cadantea da Danana Eininn Racia 1 2020 12 21 hr Eg Add 83 Modify 59 Delete I amp Clear All Latest Inspection Information File Inspection 2015 03 24 14 Figure 6 6 Inspection Pattern Tab 6 2 1 Contents Settings Through the Contents Settings data can be detected by using the Basic Pattern upon Data Detection and inspected by adding the User Defined Pattern The User Defined Pattern can be added modified deleted gt Pattern List This includes the Basic Pattern social security number alien registration number driver s license number passport account number credit card number cell phone number phone number E mail address IP address corpor
5. ER 21 2875 v r Alteration Zip Unzip Count Number of In 160 D Alteration 0 0 E General 147 19341 0 5 2 6 Report Figure 5 4 Search Result Statistics The Detected Results History is generated in a report The report displays Inspection Information Statistics by Pattern Statistics by File and Details of Inspection Let SOMANSA All rights reserved 22 Copyright 2015 Somansa Privacy V5 0 for DLP HyBoost Agent Manual XD Report o Ex Qi wu Privacy i Report E Inspection Information 3 Computer Name WIN UH63HLNKEDB User Name QAZT IP 192 168 10 173 Type File Inspection Start Time 2015 03 26 17 29 47 Total Pattem Count 5 Contents Summary Pattern ALL Credit Card Number ALL E Mail ALL IP Address BR Cadastro Nacional Pessoa Juridica BR Cadastro de Pessoa Fisica KR Account Number wulule alulula KR Alien Registration Number G HTML IG Excel B Settings IS Print Is Preview Close Figure 5 5 Report gt Saving in HTML Excel The Detected Results History generated in a report is saved in HTML Excel format gt Settings Choose which items to display by setting them up in the Detected Results History that is shown in the report gt Print Preview For the Detected Results History shown in the report Print or Print Preview is provided 23 tf SOMANSA Copyright 2015 Somansa All rights reserved Priva
6. QA2T IP 192 168 10 173 Figure 5 7 Quick Info 5 3 View Data Details In the Detected Data Results List right click the file to open the menu The menu includes nn n um View Details Open View Property and Open Folder 25 tf SOMANSA Copyright 2015 Somansa All rights reserved Privacy V5 0 for DLP HyBoost Agent Manual Q Result View of SS f Privacy Inspection ha Contents 9 ES Uninspectable 0 EL Attribute 0 Properties v Spo E Pattern Count oe ALL Credit Car 308 OD name ALL E Mail 100 28 8 excel 97 2003 xis ALL IP Addres 100 US ABA Routir 0 US Driver s Lio 50 US Driver s Lio 305 US Driver s Lia 0 US Driver s Lia 0 100 US Driver s Lio 0 100 US Driver s Lio 100 US Driver s Lio 0 US Driver s Lio 0 US Driver s Lia 0 US Driver s Lia 0 US Medical Re 0 US Passport N 0 US Social Secu 9 MX Clave de E 0 MX Clave Unic 0 MX Numero de 0 MX Registro Fe 0 BR Cadastro d 0 BR Cadastro N 100 KR Account Nu 100 ZB gt KR Alien Renis 1NN z Pattern Count e Close This shows the detection count of each pattern Data Type Retentio Expiration Date ALL Cre ALL E Mail ALL IP L Private H 308 100 100 TESE E F nee EE D Bot KEKKKKR Open View Property Open Folder Select items v E Select a Delete Date Type Computer Name WIN UH63HLNKEDB
7. User Name QA2T IP 192 168 10 173 Figure 5 8 Searching Data Details 5 3 1 View Details View Detected Content Details of the Detected File displays the File Name Pattern Name and Pattern Content Defined by the Inspection Policy Number of Pattern Repeats and Number of Included Patterns of Actual Data Files It also displays Detected Data Content extracted from a file In addition it highlights the text in Detected History based on the original file and shows Detected History AM Detail o BE 23 File Properties Pattern ZT Desktop PI SAMPLE Wem Value Item Count A Name B excel 97 2003 xls US Driver s License N 50 Path C wWUsersWOQACT US Driver s License N 405 Size 84 0 KB US Driver s License N 100 Modified time 2015 02 16 15 24 20 KR Alien Registration 100 Data Type General KR Driver s License N 103 Retention pe D KR Resident Registrati 300 Expiration d ALL Credit Card Num 308 Alteration Normal Al E Mail inn Y Contents D99662164 M24551293 G468 16823 E 557552538 520755818 584316916 G83835818 590814304 D15981548 i M23452818 D06839065 M69574270 Gi G95118744 M04712557 G95795457 M51810049 M69335159 D39424926 R ap 578738521 552315260 M58438552 Close Figure 5 9 View Details 26 tf SOMANSA Copyright 2015 Somansa All rights reserved Privacy V5 0 for DLP HyBoost Agent Manual 5 3 2 Open In the Detected D
8. http www somansatech com Technical Support Somansa Technical Support Team 408 701 1302 support somansatech com Inquiries on Function On Line Remote Assistance Off Line Maintenance Support Requests User Training Requests Remark The social security numbers on the UI screens included in the Manual are fabricated numbers for the purpose of providing realistic examples tf SOMANSA Copyright 2015 Somansa All rights reserved Privacy V5 0 for DLP HyBoost Agent Manual Contents 1 Data Control Solutions Privacy l ssersssssresssressssrrssssrrsssssrsssssressssrensssserssssrrssssrrsssssrsssssesssssrrssssesssssesssssrsssssersssssenn 6 1 1 EIDA 6 1 2 Privacy i Agent Installation Operation Requirements EE 6 1 3 Product INformations eege 7 1 3 1 First Release Date March 25 2015 egene Eege 8 2 Installing Uninstalling Privacy i Agent 8 2 1 Installing Privacy i Agent 8 2 2 Uninstalling Privacy i Agent 9 3 Running Privacy i Agent 10 3 1 How to Run Privacy i Agent 10 3 2 Privacy i Agent Connection Settings EEN 11 3 2 1 User Authentication Settings EEN 11 3 2 2 Server Connection Settings Update Server Settings E 12 3 2 3 Advanced Settings essiensa a A a ean 12 4 Configuring Privacy i Agent ENEE 14 4 1 Privacy Agent Mentee EEN 14 4 1 1 Open Privacy i O mnnnnesssrressssseresssssseressssssresssssseressssssrsssssseresssssssressssssresssssserenssssssesssssseressssssersssssens 15 4 1 2 ee 16 4 1 3 Event LOG L NE
9. 4 14 22 13 2015 03 24 14 22 16 9 Pattem View on Delete 3 Refresh J Period 2 22 2015 v 3 24 2015 v Total Latest Inspection Information File Inspection 2015 03 24 14 22 13 Figure 5 14 View Inspection History The Inspection Log records the results that were found through Diagnosis by Privacy i Agent User and the Diagnosis by Admin Inspection Log List shows Inspection Range Inspection Type Time Started Time Finished and Number of Detected Files Table 5 3 View Inspection Log Menu Details Function Description View Shows a detailed Detection History of the viewed log Delete Deletes the viewed log Disabled by default Refresh Refreshes and updates the viewed log Period Sets the period and shows the log 6 Inspection Option Settings Helps configure preferences on a PC with Privacy i Agent installed In the Inspection Option 31 tf SOMANSA Copyright 2015 Somansa All rights reserved Privacy V5 0 for DLP HyBoost Agent Manual Settings the Inspection Target Inspection Pattern and Schedule Inspection menus can be used to set the preferences of a user PC 6 1 Inspection Target 6 1 1 File Inspection Under the General the File Inspection tab provides 4 categories including File Extention amp Format File Size Compressed File Inspection and Advanced Settings XD Privacy E SS Ba DLP Discover M
10. C The Request Date File Name and Control Status Information List can be viewed in accordance with Data Leakage Control History 4 1 6 Update Policy If the Policy of the Privacy i Agent user PC is set up on the server it can be updated through the Policy Update By default it automatically updates the Policy through Update Cycle Settings upon logging in 4 1 7 Update Module Patches the file after confirming the Privacy i Agent Module Update History from the Update Server By default the Module is automatically updated upon logging in 4 1 8 Connection Settings Privacy i Agent must be connected to the Privacy i server to run Therefore Privacy i Agent provides a variety of authentication methods and requires information such as Authentication Method selection and server IP address 17 tf SOMANSA Copyright 2015 Somansa All rights reserved Privacy V5 0 for DLP HyBoost Agent Manual 5 Configuring Privacy i 5 1 Inspection 5 1 1 File Inspection Inspects files on a PC based on the Data Pattern specified by a user D 1 W Privacyi amp x Ba DLP Discover Management kW RS File Inspection Q Inspection E Target Folder Drive E Settings EE Drive Total Size Usage Size Usage Rate 2 s Local Disk C 60 0 GB 28468 MA E No compressed file inspection B Protection O Sub Folder inspection Inspection Result D Exceptions History O Use Index C Performan
11. E 16 3 tf SOMANSA Copyright 2015 Somansa All rights reserved Privacy V5 0 for DLP HyBoost Agent Manual 4 14 View Application Control BI 16 4 1 5 View DEP History HE shite te ese ee ES Lcks eccactcaseccateas oes BEE ee eee ees 17 4 1 6 Update Te 17 4 1 7 Update Mod le ssassn ia R EE R EREE 17 4 1 8 Connection Bettingen 17 enne Tee PIGG EE 18 5 1 INSPEC O aissi iisi iiiaae a a Eiei 18 5 1 1 NU il 18 5 1 2 Selected Folder INSPection EEN 19 5 1 3 Inspection Setting 19 5 1 4 Start e e die 19 5 2 View System INSPECTION ett 19 5 2 1 Inspection Results 19 5 2 2 Stop Inspection 20 5 2 3 Item Selection sssrseersersssssersssssserressssereesssssetresssseeressssserressssseenssssserresssseeresssssereesssseseesnnee 20 5 2 4 DUAN 20 5 2 5 Stas 21 5 2 6 Report ee 20 5 2 7 RICK 24 5 2 8 MK 24 5 3 View Data Detail ees edel 25 4 tf SOMANSA Copyright 2015 Somansa All rights reserved Privacy V5 0 for DLP HyBoost Agent Manual 5 3 1 View Beta EEN 26 5 3 2 EIB edru kantete geat 27 5 3 3 VIEW Properties ee 27 5 4 WINNS PEC tab Ces Sort EE 27 5 3 Detecting File Attrbutes EEN 27 5 5 1 Attribute based Detection Pattern Settings EE 28 5 6 Inspection Results 29 5 6 1 View Inspection Results 29 D Inspection History ssrssrssserssseersssseressseeesssseressseeessseesssserssseeesssesessssrerssseeessseressssresssssessssereeee 30 6 Inspection Option Settings EEN 31 6 1 let gtelR El re ER 6 1 1 FE INS PO CEOM T
12. ET 29 6 1 2 EXCEPTIONS H 33 6 1 3 OPNE 34 6 2 Inspection Pattern seccccsessccsccseesceccsnseecsecnssseescenssececennsecescenssscescnssteescanssecescnnessescenssesesenssteceeanseceeenneseessen 35 6 2 1 Contents Setting EEN 36 6 2 2 Attribute based Settings EEN 38 5 tf SOMANSA Copyright 2015 Somansa All rights reserved Privacy V5 0 for DLP HyBoost Agent Manual 1 Data Control Solutions Privacy i 1 1 Outline A data control solution Privacy i is a tool that automatically protects and searches for data on a PC which is designated to be deleted according to current laws and helps employees delete the data by themselves Under current laws data will be strictly managed as follows and individuals and companies will be punished by law in the event of any violation System Engineer WW Outsourcing Engineer WW Gei Marketing i Call Center ef Branches dax Delete File sales Q SI Trend Analysis Employees Figure 1 1 Privacy i Data Protection System 1 2 Privacy i Agent Installation Operation Requirements Please refer to Table 1 2 for the correct operating system version on which to install the Server 6 tf SOMANSA Copyright 2015 Somansa All rights reserved Privacy V5 0 for DLP HyBoost Agent Manual Administration Console and Agent Table 1 1 Operating Systems Compatible with Privacy i Windows 7 x86 x64 Edition Home Premium Professional Ultimate Windows E
13. Privacy V5 0 for DLP HyBoost User Manual Privacy V5 0 for DLP HyBoost User Manual V1 4 tf SOMANSA Copyright 2015 Somansa All rights reserved Privacy V5 0 for DLP HyBoost Agent Manual Introduction The contents of this Manual may be changed without prior notice to improve products and performance The example companies organizations products people and events depicted herein are fictitious Any part of this Manual shall not be replicated saved in a search system introduced or transferred in any form or by any means electronic mechanical copy machine disk copy or otherwise or for any purpose without the express approval of Somansa Co Ltd Somansa Co Ltd holds patents trademark rights copyrights or other intellectual property rights covering subject matter in this Manual Other than the rights provided to you by Somansa Co Ltd in accordance with any written license agreement the provisions of this Manual shall not provide you any license regarding the patents trademark rights copyrights or other intellectual property rights 1997 2015 Somansa Co Ltd All rights reserved Privacy i Somansa is a registered trademark or trademark of Somansa Co Ltd Other products and company names mentioned herein may be trademarks of their respective owners Manufacturer Supplier Name SOMANSA Co Ltd Address 3003 N First St Suite 301 San Jose California 95134 Website Address
14. acter Failure Message Range Your Password should have at least 9 characters and contain at Enter Password 9 16 Number least one English uppercase letter English lowercase letter number special character i You must enter your Password Confirm Password 9 16 Number 8 i Password is required Recommendations v Password should have at least 9 characters and include English letters numbers and special characters 5 2 4 Deleting In the Detected Results History files can be selected and deleted Deleted files cannot be recovered 20 Lei SOMANSA Copyright 2015 Somansa All rights reserved Privacy Inspection has completed Privacy V5 0 for DLP HyBoost Agent Manual Contents 9 l Uninspectable 0 Attribute 0 D Delete z OD Name KR Delete the selected files J Bs B excel 97 2003 xis Bg D excel 2010 x1sx Seen 8 D excel 2013 xisx Path l d E excel DIF Datainterchan be CWUsersWOQA2TWDesktopWPI SAMPLEWEXCELWEB excel 9 200 l d F excel XPS 2010 xps el G excel 2010 prn lad H excel 2007 xism bed J excel 97 2003 xit O bed L excel 2010 skk L Do you want to delete the file The deleted files cannot be recovered Cancel 4 D gt Stop amp Select an Delete Data Type Computer Name WIN UH63HLNKEDB User Name QAZT IP 192 168 10 173 fm Inspected folders 1 1 Properties joo B Patter
15. anagement NR amp General G Inspection File Inspection Ca Exceptions Options File Inspection Fie Extension amp Format Size J User Definition Add Remove J Maximum 102400 KB Protection E Z Maximum Compressed 102400 KB Inspection Result History i Compressed File Advanced E Settings Inspection Use Exception Compression Depth Enable Sub Folder Inspection Pattem Use Index Latest Inspection Information File Inspection 2015 03 24 14 22 13 Figure 6 1 File Inspection Tab Table 6 1 organizes the information in detail Table 6 1 File Inspection Settings Category Attribute Description File WM Inspects only file extensions that the user Extention amp SE EES has registered Format File Format Auto Detection Searches the content of all files in a PC Maximum Limits the regular file size to search Maximum Compressed Limits the compressed file size to search Compressed Inspection Specifies whether to inspect the 32 tf SOMANSA Copyright 2015 Somansa All rights reserved Privacy V5 0 for DLP HyBoost Agent Manual File compressed file or not Sets multi stage compression 1 5 no Compression Depth limit Use Exception Applies Inspection Exclusion Settings Enable Sub folder Ss Inspects a subfolder of the specified folder Inspection Advanced Supports Quick Search function when Use Inbox viewing fi
16. ata Result List open the selected file and view the information with Open 5 3 3 View Properties In the Detected Data Result List view the File Name Path Size Date Created Date Modified and Date Accessed with View Property 5 4 Uninspectable Besides general detection data can be categorized and detected as an Unknown Data Type or Damaged File X2 Result View o Fl S Privacy Inspection has completed Contents 0 Uninspectable 2 L Attribute 0 E Zeg EI File Property D Name 01 personal info xlsx OD Name Uninspe Not sup Size Modified time Alteration Path Sg sie ae s Modified time 2015 03 24 13 42 42 Path C Users QA2ZT Deskt D Detection info Type Alteration Altered 4 Til gt _ File Property Close This shows the file s property E Select z Delete Computer Name WIN UH63HLNKEDB User Name QAZT IP 192 168 10 173 Figure 5 10 Other Detected Results 5 5 Detecting File Attributes Detects based on the Attribute based Setting Pattern in Preferences 27 tf SOMANSA Copyright 2015 Somansa All rights reserved Privacy V5 0 for DLP HyBoost Agent Manual 2 Result View e El SS Contents 2 ES Uninspectable 2 TT Attribute 2 Properties Salle S B File Property a D Name 01 personal info xIsx OB Name Test Modified time Alteration Path a 2015 03 24 13 42 42
17. ate registration number company registration number health insurance card number and the User Defined Pattern gt Adding The User Defined Pattern can be added and defined Table 6 5 below shows the detailed settings for adding a User Defined Pattern 36 tf SOMANSA Copyright 2015 Somansa All rights reserved Privacy V5 0 for DLP HyBoost Agent Manual Add Pattern z3 Name Repetition count Detect when 1 times in one document Expiration Date 2 8 2016 vi Content Keyword and Regular Expression are supported ex Enter CAD to detect the document contains the word CAD Figure 6 7 Adding a User Defined Pattern Table 6 4 User Defined Pattern Settings Details Category Attribute Description Name Sets the name of the pattern to be defined Repetition Sets the repeat number of the pattern to be defined Adding a count Pattern ae ne E Expiration Date Sets the expiration date of the pattern to be defined ontents Content Defines the pattern in general keyword content to detect or a regular expression method gt Editing Basic Pattern and User Defined Added Pattern can be edited Editing the Basic Pattern allows a user to modify the repeat number and pattern expiration date Editing the User Defined Added Pattern is shown in Table 6 5 gt Deleting The User Defined Pattern can be deleted The Basic Pattern cannot be deleted gt Clear All Select A
18. attern to be defined Ex test bb txt Name Sets the file extension of the pattern to be Pattern Extension defined Content Ex doc xlsx ppt Creation Sets the file creation date of the pattern to be Date defined Sets the file size of the pattern to be defined by Size specifying range or minimum size and maximum size gt Editing Deleting Edit Delete the Attribute based Pattern gt Clear All Select All All patterns can be selected deselected 39 tf SOMANSA Copyright 2015 Somansa All rights reserved
19. ce Control FOSSE EN Modify Settings General Pattem A Stat Latest Inspection Information File Inspection 2015 03 24 13 02 23 Figure 5 1 Privacy i Agent File Inspection 18 tf SOMANSA Copyright 2015 Somansa All rights reserved Privacy 5 1 2 Selected Folder Inspection V5 0 for DLP HyBoost Agent Manual Check Select Folders under the Privacy i Agent Center to specify folders to be inspected 5 1 3 Inspection Settings Select Modify on the right side of Privacy i Agent to go to the Preferences General Settings window and specify File Inspection Settings File Category Size Compressed File Inspection etc 5 1 4 Start Inspection Select Start at the bottom of the Privacy i Agent Center to search data in a PC with Privacy i Agent installed according to the established Data Search Policy 5 2 View System Inspection 5 2 1 Inspection Results Shows Detected Results History after the File Inspection of a user PC 8 AM Result View E Privacy gt Inspection has completed Contents 5 Uninspectable 0 IT Attribute 0 fam Inspected folders 1 1 Properties BEER E D excel 20 13 xlsx ed F excel XPS 2010 xps lad H excel 2007 xism Business D Business D Business D D Dt a 4 i Retentio Expiration Date ALL Cre ALL E Mail ALL IP U E Pattern Count ALL Cre
20. cy V5 0 for DLP HyBoost Agent Manual 5 2 7 Data Type r Data Type PG ga Select the data type of files displayed in the path list Path BC Users t QA2 TH Desktop PI SAMPLEWEXCEL YD excel 2010 x r Data Type Exceptional File Selection can be audited and reported Business Data used for Business Private Data used for Personl or False Detection r Advanced Expiration Date 3 26 2015 OK Cancel Figure 5 6 Specifying Data Category The Data Category can be specified for Detected Data Files In the Data Category 5 types of information can be specified including Business and Private In addition the Valid Date of a data file can be set by inputting the File Expiration Date Table 5 2 Specifying Data Category Category Type Description Business Data used for Business Data atasoy Private Data used for Personl or False Detection Advanced SC Proof that the data is necessary for a business by setting i Expiration Date o f Settings the Expiration Date for File Retention 5 2 8 Quick Info Quick Info shows the Detected Data Files Results Quick Info displays the Number of Detections based on the Pattern Name The Number of Detections indicates the number tf SOMANSA All rights reserved 24 Copyright 2015 Somansa Privacy V5 0 for DLP HyBoost Agent Manual of files that include the pattern For example if a single document contains multiple patte
21. dit Car 308 ALL E Mail 100 ALL IP Addres 100 US ABA Routir 0 US Driver s Lio 50 US Driver s Lio 305 US Driver s Lio 0 US Driver s Lio 0 US Driver s Lic 0 US Driver s Lic 100 US Driver s Lia 0 US Driver s Lic 0 US Driver s Lia 0 US Driver s Lio 0 US Medical Re 0 US Passport N 0 US Social Secu 9 MX Clave de E 0 Mx Clave Unic 0 MX Numero de 0 MX Registro Fe 0 BR Cadastro d 0 BR Cadastro N 100 KR Account Nu 100 gt KR Alien Renis 10N Pattern Count 100 100 100 100 100 100 v a Select i z Delete Data Type Close This shows the detection count of each pattern Computer Name WIN UH63HLNKEDB User Name QA2T IP 192 168 10 173 Figure 5 2 General Detection History Let SOMANSA All rights reserved 19 Copyright 2015 Somansa Privacy V5 0 for DLP HyBoost Agent Manual 5 2 2 Stop Inspection When conducting File Inspection a user can stop with the Stop button It enables a user to pause or re run an inspection by using the Pause Resume button which is under a submenu of Stop Inspection When the Stop button is clicked it stops the inspection 5 2 3 Item Selection To select Detected Results History Files use menus including Blocked Item Selection Deselection and Select All Deselect Reverse Selection Table 5 1 Effective Input Field Range When Connecting the Default Database Effective r Char
22. le search results by indexing them Enable DRM Doc Inspects document s encrypted with DRM 6 1 2 Exceptions Through the Exceptions the Specific Folder Path File Path Name and File Extension during file inspection can be excluded D Privacyi o S Ra DLP Discover Management amp General G Inspection E File Inspection 96 Exceptions 2f Options File Inspection Folder Add Remove ccHtuserstgaztitdesktoptpi samplewWexcel B Protection Inspection Result History File Path Add I Remove coituserstga2titdesktop tH pi sampletWpptte powerpoint 2007 ppsx bd Settings Pattem File Name Add Remove File Extention excel xlsx xlsx pptx docx Latest Inspection Information File Inspection 2015 03 24 14 22 13 Figure 6 4 Inspection Exclusion Tab Table 6 2 Inspection Exclusion Setting Attributes Category Attribute Description Exceptions Folder Adds Deletes a folder to exclude from file inspection 33 tf SOMANSA Copyright 2015 Somansa All rights reserved Privacy V5 0 for DLP HyBoost Agent Manual File Adds Deletes the full path of a file to exclude from file Path inspection File Name Adds Deletes a file name to exclude from file inspection File Adds Deletes the extension of a file to exclude from file Extension inspection
23. ll 37 Lei SOMANSA Copyright 2015 Somansa All rights reserved Privacy V5 0 for DLP HyBoost Agent Manual All patterns can be selected deselected 6 2 2 Attribute based Settings In the Attribute based Settings there is a function to detect files based on their Pattern Attribute Files can be detected through the File Path File Name Extension Date Created and Size Settings gt Pattern List Displays the Attribute based Patterns list gt Adding The Attribute based Pattern can be added Table 6 6 shows the detailed settings for adding an Attribute based Pattern r Add Pattern amp 3 Name Expiration Date 2 8 2016 v Pattern Path ex e 1 d 2 Name ex test bb txt Extention ex doc xls ppt Creation date v 2 16 2015 2 16 2015 Modification date h 2 16 2015 2 16 2015 Size S kBytes Ce Figure 6 8 Adding Attribute Patterns Table 6 5 Details of Adding an Attribute based Pattern Category Attribute Description Adding Name Sets the name of pattern to be defined Pattern o Sets the expiration date of the pattern to be i Expiration Date Attribute defined 38 tf SOMANSA Copyright 2015 Somansa All rights reserved Privacy V5 0 for DLP HyBoost Agent Manual based Path Sets the file path of the pattern to be defined Ex cM1 d W2 Sets the file name of the p
24. n Count a ALL Credit Car 308 ALL E Mail 100 ALL IP Addres 100 US ABA Routir 0 US Driver s Lic 50 US Driver s Lio 405 US Driver s Lic 0 US Driver s Lic 0 US Driver s Lic 0 US Driver s Lic 100 US Driver s Lic 0 US Driver s Lic 0 US Driver s Lic 0 US Driver s Lic 0 US Medical Re 0 US Passport N 0 US Social Secu 9 MX Clave de E 0 MX Clave Unic 0 MX Numero de 100 MX Registro Fe 0 BR Cadastro d 100 BR Cadastro N 100 KR Account Nu 100 KR Alien Renis 100 z Pattern Count This shows the detection count of each pattern Figure 5 3 Delete Detected History 5 2 5 Statistics The statistical number for the entire Detected Results History is displayed by Pattern File and General Compression Statistics The Information Window appears when clicking the statistics on the Data in the Tools tab Let SOMANSA All rights reserved 21 Copyright 2015 Somansa Privacy V5 0 for DLP HyBoost Agent Manual Bi Statistics o BB amp Start Time 2015 03 24 13 16 05 Eu Privacy Contents Statistics 192 168 10 173 Computer WIN UHB3HLNKEDB User QA2T r Pattern d Type Count Number of In E ALL Credit Card 9 2563 4 WALL E Mail 8 800 Mal IP Address 9 900 O BR Cadastro Nac 9 870 r File File Extention Count Number of In A 34 E ar 18 2179 S D pm 12 1111 lt E sk 16 2176 10
25. nsa All rights reserved Privacy V5 0 for DLP HyBoost Agent Manual Center screen 4 1 2 Policy P Currently Applied User Policy Information Scheduled Task List Connected Server Information Program Information Status can be viewed Table 4 3 Detailed Attributes of View Policy Category Attribute Description User User ID Display user ID berede User Name Display user name Discover Display the Discover Inspection Policy i Discover Policy Name y Information name specified by the Admin Registered f Registered Scheduled Task Display the scheduled task to run Privacy i Scheduled f i List inspection Task List Connected f l bie 4 Display login connecting information on Server Privacy i Server i i the Privacy i server Information DLP Display the specified Data Leakage Control DLP Status E Information Policy list Program Display the product version of the main i Program Information Information process 4 1 3 Event Log L The Login Logout Time of Privacy i Agent User PC s Policy Update History and Module Update List can be viewed 4 1 4 View Application Control B If a blocked program of the Data Leakage Control Policy is specified in a user PC it can be viewed in the Blocked Program List 16 tf SOMANSA Copyright 2015 Somansa All rights reserved Privacy V5 0 for DLP HyBoost Agent Manual 4 1 5 View DLP History
26. nterprise Windows 8 x86 x64 Windows 8 Pro x86 x64 Windows 8 Enterprise x86 x64 X MS Windows Server Family is supported by Server i The minimum requirements to install the agent on your PC are as follows see Table 1 2 Table 1 2 Privacy i Hardware Requirements Category Hardware and Software Requirements CPU Intel Core 2 1 6Ghz RAM 1 GB Privacy i Agent HDD 3 GB Free space NIC 10 100 1000 Ethernet tf SOMANSA Copyright 2015 Somansa All rights reserved Privacy V5 0 for DLP HyBoost Agent Manual 1 3 Product Information 1 3 1 First Release Date March 25 2015 2 Installing Uninstalling Privacy i Agent 2 1 Installing Privacy i Agent Privacy This program is protected by copyright law and agreement under international law Not allowed to unauthorized use reproduced distributed this program tt SOMANSA Copyright 2015 Somansa All rights reserved Privacy V5 0 for DLP HyBoost Agent Manual A Privacy i v5 0 Agent Install 1 eal Welcome to the Privacy i v5 0 Setup Privacy i Wizard This wizard will guide you through the installation of Privacy v5 0 It is recommended that you close all other applications before starting Setup This will make it possible to update relevant system files without having to reboot your computer Click Next to continue Figure 2 1 Privacy i Agent Setup Screen Run the Privacy i Agent installation
27. og during file inspection Log Stores the created log for a specified Log Retention Period period of time Automatically deletes the log when the period expires Checks whether to use the Inspection Performance Control Speed Control or not Inspection Specifies the priority for CPU utilization Priority ae f Performance upon file inspection Average CPU Usage Specifies average CPU Allocation Idle Time Check Interval Specifies the Idle Time Check Interval 6 2 Inspection Pattern In the Inspection Pattern the pattern to use during the inspection process can be set The Pattern Setting Method can be categorized into Contents Settings and Attribute based Settings La SOMANSA All rights reserved 35 Copyright 2015 Somansa Privacy V5 0 for DLP HyBoost Agent Manual KH Privacy i o0 Ba DLP Discover Management WI pr Q Inspection LS Baten E content E Attribute File Inspection Pattern Type Frequency Expired Date v ALL Credit Card Number Basic 1 2020 12 3 r V ALL E Mail Basic 1 2020 12 31 B Protection kl ALL IP Address Basic 1 2020 12 31 V US ABA Routing Number Basic 1 2020 12 31 Inspection Result LI US Driver s License Number AZ CA K Basic 1 2020 12 3 History V US Driver s License Number DC HI NY Basic 1 2020 12 31 3 V US Driver s License Number FL IL MD Basic 1
28. package to begin installing see Figure 2 1 To install Privacy i Agent check the license agreement and click the I Agree button to continue installation Wait until installation completes in the Privacy i Agent installation progress window When installation of Privacy i Agent is complete click the Finish button and reboot your PC 2 2 Uninstalling Privacy i Agent Privacy i Agent cannot be arbitrarily uninstalled by a user If the Privacy i Agent on a user PC needs to be uninstalled send the generated serial number Figure 2 2 to the security admin who operates Privacy i at your company and enter the issued password to uninstall tf SOMANSA Copyright 2015 Somansa All rights reserved Privacy V5 0 for DLP HyBoost Agent Manual To uninstall the Privacy agent the password is needed Get the password by sending the serial number to the administrator Pate the issued password to the input box Click the Next 9aa8f 00 11001 Figure 2 1 Privacy i Agent Uninstallation Screen 3 Running Privacy i Agent 3 1 How to Run Privacy i Agent There are 3 ways to run Privacy i Agent Table 3 1 Details on How to Run Privacy i Category Attribute Description How to d R Shortcut Use the Privacy i Agent shortcut on the desktop un 10 tf SOMANSA Copyright 2015 Somansa All rights reserved Privacy V5 0 for DLP HyBoost Agent Manual Privacy i Starting
29. program Use the Privacy i Agent menu on the Start Program Right click the Privacy i Agent icon on the Taskbar Notification Taskbar 3 2 Privacy i Agent Connection Settings Privacy i Agent will run when connected to a server Therefore the Authentication Method and IP address information of the server are needed to connect to it r 1 E Connection Settings z User Authentication Type ails Computer MAC IP sso User defined Auto Login Access Server Login Server IP 192 168 209 140 _ Port 443 Data Server IP 192 168 209 140 Port 443 Dual Modular Redundancy DMR Login Server IP Port Data Server IP Port Login Server IP Port Data Server IP Port 44 Update Server Update Server IP 3 92 1 68 209 140 Port 443 Advanced Connection Interval 600 sec Login Retry Interval 600 sec Login Retry Times 1 times Figure 3 1 Connection Settings 3 2 1 User Authentication Settings The Authentication Method of the agent installed on a user PC is divided into 5 categories according to the Admin Policy 11 tt SOMANSA Copyright 2015 Somansa All rights reserved Privacy V5 0 for DLP HyBoost Agent Manual Table 3 2 Detailed Options of User Authentication Settings Authentication io Category EE Description ID PW based Log in by entering your ID and Password Check SE auto login to login automatically nex
30. rns they are included in the Number of Detections by each pattern Example If a Pattern Name is a social security number the Number of Detections is 19 and the total number of files including the social security number pattern in the PC is 19 r 1 D Result View of SS Privacy Inspection has completed Contents 8 ES Uninspectable 0 TT Attribute 0 tee E Pattern Count a ALL Credit Car 308 ALL E Mail 100 ALL IP Addres 100 US ABA Routir 0 US Driver s Lio 50 308 100 100 US Driver s Lio 405 308 100 100 US Driver s Lio 0 E 308 100 100 US Driver s Lia 0 99 0 100 US Driver s Lio 0 308 100 100 US Driver s Lio 100 308 100 100 US Driver s Lio 0 308 100 100 US Driver s Lia 0 US Driver s Lio 0 US Driver s Lia 0 US Medical Re 0 US Passport N 0 US Social Secu 9 MX Clave de E 0 MX Clave Unic 0 MX Numero de 100 MX Registro Fe 0 BR Cadastro d 100 BR Cadastro N 100 KR Account Nu 100 4 IW gt KR Alien Renis 10N Pattern Count Stop l amp Select 2 Delete Data Type amp Close Ge the detection count of each soo d 28 D excel 2013 den E Business l d E excel DIF DatalnterchangeFro Business lag F excel XPS 2010 xps Business l d G excel 2010 prn Business lad H excel 2007 xism E Business l d J excel 97 2003 xit Business l d L excel 2010 sik E Business o oo oo 000 v Computer Name WIN UH63HLNKEDB User Name
31. s reserved Privacy V5 0 for DLP HyBoost Agent Manual Interval when Failing to Login Number of Retries etc in the Advanced Settings Table 3 4 Options for Advanced Settings Category Attribute Description Remark Server Connection Configures communication interval Default 600 Interval with the server seconds Advanced Retry interval when failing to log in Default 800 Login Retry Interval Settings on the server seconds f Number of retries when failing to Default 3 Login Retry Times f i log in on the server times 13 Lei SOMANSA Copyright 02015 Somansa All rights reserved Privacy V5 0 for DLP HyBoost Agent Manual 4 Configuring Privacy i Agent 4 1 Privacy i Agent Menu Open Privacy i O Policy P Event Logs L View Application Control B View DLP History Update Policy U Update Module M Connection Setting S Re login R Logout E Exit X Figure 4 1 Privacy i Agent Menu The Privacy i Agent menu can be viewed by right clicking the Privacy i Agent icon in the Taskbar Notification Please refer to Table 4 1 for a description Table 4 1 Privacy i Agent Menu Description Category Function Description Drive Open Privacy i Runs the Privacy i Agent program Policy Checks policy information applied to Privacy i Agent View Log Event Logs Checks the Event Log of Privacy i Agent View Application View DLP Control Displays the process lis
32. t blocked by admin settings Information f View DLP History Displays the data leakage control history Update Update Policy Updates applied policy for a user PC from the server 14 Le SOMANSA Copyright 2015 Somansa All rights reserved Privacy V5 0 for DLP HyBoost Agent Manual Checks the module update history from the Privacy i Update Module server i i i Configures the information for connecting to the Settings Connection Settings Privacy i server 4 1 1 Open Privacy i O Run Open Privacy i O in the Privacy i Agent menu to operate Privacy i r DLP Discover Management Start woe Privacy Data Inspection e Entire Inspection SC spect all dist Latest inspection 2015 03 24 13 02 23 wel Selective Inspection Data Protection z User Reaction ES Dc rea tor c id r d Management Center Figure 4 2 Simple Inspection Function Screen When Running Privacy i Agent Table 4 2 Privacy i Agent Menu Description Category Function Description Entire f Inspect data on all local disks Inspection Data f i Selective i Inspection Inspect data after selecting an area to inspect Inspection Option Go to Inspection Option Settings SC User Run reactions after viewing the Latest Inspection ata Reaction Results Protection Management Go to the Data Integrated Management Center 15 tf SOMANSA Copyright 2015 Soma
33. t time authentication g g y X However a user ID must be registered on the server MAC based We Log in based on the MAC address of a user PC authentication User IP based f GE Log in based on the IP address of a user PC Authentication authentication Settings SSO based Log in based on the single sign on SSO of a user authentication PC When there is no user information log into the User definition Privacy i server without identification and based authentication authentication by selecting either the IP GUID and SSO of a PC 3 2 2 Server Connection Settings Update Server Settings Server Connection Settings are categorized into Login Server and Data Server To configure Server Redundancy select Server Redundancy and set the IP and Port Also configure the Update Server Table 3 3 Options for Server Connection Settings Category Attribute Description Remark Configures user authentication server Login Server IP and port Confi data transf Rand onfigures data transfer server IP an SEE Data Server a 0 0 0 0 Connection port 255 255 255 255 Settings Dual Modular Configures server IP and port for Port range 1 Redundancy redundancy paad Update Server Configures update server IP and port 3 2 3 Advanced Settings To connect to the server from a user PC set up Server Connection Interval Login Retry 12 tf SOMANSA Copyright 2015 Somansa All right
34. to Inspection Results Inspection History and Reaction It has functions to either Encrypt Decrypt detected data search results or store data 5 6 1 View Inspection Results Displays the most recent inspection result that was found in Privacy i Client Files detected in the reaction item can be protected 29 tf SOMANSA Copyright 2015 Somansa All rights reserved Q Privacy i Q Inspection File Inspection History General Pattem Privacy V5 0 for DLP HyBoost Agent Manual Ba DLP Discover Management A H Inspection Result E SS Settings EEN Admin inspection Protection Inspection type Total Data Inspection 0 File count Start time 2015 03 24 14 21 39 EI ec End time 2015 03 24 14 21 43 User Inspection Inspection type File count Start time End time User Definition Inspection 2015 03 24 14 22 13 2015 03 24 14 22 16 Figure 5 13 View Inspection Results Inspection results record the most recent results that were run through Diagnosis by Privacy i Agent User and Diagnosis by Admin The Inspection Result List displays Inspection type Number of Files Time Started and Time Finished 5 7 Inspection History Records File Inspection Results that were found on Privacy i Agent Let SOMANSA All rights reserved 30 Copyright 2015 Somansa Privacy V5 0 for DLP HyBoost Agent Manual r x
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