Cash Management User Manual
Contents
1. Cash Management User Manual PatriotBank Table of Contents NETTELLER LOGIN SCREEN eseeeeeh hehehe nnne nennen nenas aaa nnn 1 CHANGING PASSWORD nna 2 CASH MANAGEMENT LOGIN SCREEN ssseeeenh hehehe emen hannes 3 ACCOUNT LISTING PAGE cccceccccccccecscuucceeceusecuaceeeeereccuuceeeersccuaceeserssesuuesesersssuuesneernes 4 ACCOUNT ACTIVIY OPTIONS FE REO NU EFE ERES 5 TRANSACTIONS cccccecececcnceeeeeeecssgeeeeeeeceugueeeeeeesguueeeeeeeusuageeeeeeesugugeeettessgaugenttrtsgggggggs 6 STOP PAYMENTS EK vd ri EFE PE X XR EDFEPERRI R F Dx EUN RUNE REED 7 STOP PAYMENT hehe nnne aane na 8 TRANSFERS RO eruit Uu NR ED a 9 PRIOR DAY r 10 STATEMENTS iere cu ee teat DR ad ed dnc ag d pei edu E aS E e ai Noo ehe ros E n anon 11 WIRES Edit Add ccessssssssseeeeee eese nnne enhn aee sasuke ases 12 WIRES TEANS um psi os apr scrape ts eis aa ap lee ai ela ape lee a aU ela a ld TR LU n ab RA UR RU 13 WIRES Transmit EUR RR T RR oS BUR RUBER RR RU QR DR E RR E RR DR AUR 14 ACH Batch List poii pace atawanacebeans PD RUN Perd DEDE Des 15 New ACH2. The results will allow you to make changes or delete transactions from one screen versus searching through each batch one at a time 21 UPLOAD ACH Contact Help Privacy Statement Exit ACH ARP Administration Options Batch List Search Upload Upload Status Tax Payments Upload ACH File Enter the name of the file you wish to upload some browsers will provide a Browse button to help you find the file Click the Upload button If you are consistently having trouble uploading your ACH file you may want to try another uploading method by clicking here File Name Browse Upload PROCEDURES Upload ACH File Name Enter the file name path or Browse for the NACHA formatted file you want to upload Click Upload ACH File Upload Results File Name Status Complete Details batchi ach Done 100 After upload Status is 100 Complete the uploaded batch will be the last batch on the Batch Listing page The batch must be Initiated to send to the bank for processing see page 20 ACH Batch Initiation 22 TAX PAYMENTS Federal New Contact Help Privacy Statement Exit ARP Options Batch List Search Upload Upload Status Tax Payments Add Tax Payment Category Tax FD Pay to Federal m Company Name Select Company Receiving Routing Number i ookup Tax Code 94105 Empoyer s Quarterly Tax Return Federal Tax Deposit zi Receiving Account Number
3. Taxpayer ID Tax Period um Payment Amount 0 100 Pay from Account Select Account Y Tax Information ID 1941 Amount namen po Tax Information ID 2941 Amount p E Tax Information ID 3941 Amount Kram PROCEDURES Add Tax Payment Federal Select Tax Payments from the ACH Menu and complete the following fields Category Enter a unique Batch Name or Number for this tax payment Pay to Using the drop down menu choose the Tax Authority you want to pay Company Name Using the drop down menu choose the company for which you want to make the tax payment Tax Code Click on the Lookup link and select the type of tax you are paying Taxpayer ID Enter the Company s Tax ID Number Payment Amount Enter the amount of the tax payment Pay from Account Using the drop down menu select the account from which you want the funds for the tax payment debited Receiving Routing Number Click on the Lookup link to select the Bank that receives Federal Tax Payments for your region Choosing the bank will fill in the Routing and Account Number fields Receiving Account Number This will fill in automatically when using the Lookup link under the Routing Number field Tax Period Enter the Tax Period for which you are making the payment For use with Tax Code 94105 Employer s Quarterly Tax Return Tax Information ID 1941 Amount The Social Security portion of the payment Tax Information
4. 18 Batch Activity Accounts Wires Administration Options Batch List Search Upload Upload Status Tax Payments System Message Successfully submitted 3 records Add Record ACH Record List Company Name TEST COMPANY 1 Description PAYROLL Category Payroll Category Code PPD NOTE Click on a column name to sort Records by that column in ascending A or descending V order Name ID Number Account Amount CR DR Held JANE DOE 555121212 123456 1 000 00 CR i Delete JOHN DOE 888945123 654321 1 000 00 CR Edit Delete PAYROLL OFFSET 830166505 2 000 00 DR Edit Delete Total Debits 2 000 00 Total Credits 2 000 00 FIELD DESCRIPTIONS Add Record Click Add Record to add transactions to the batch Return Click return to go to the Batch List ACH ARP Administration Options Batch List Search Upload Upload Status Tax Payments Create new batch for select Company ACH Batch List Status Category Type Company Debits Credits O Ready Payroll PPD TEST COMPANY 1 2 000 00 2 000 00 Select Activity Ready PNT Payroll PPD TEST COMPANY 1 0 00 0 00 O Ready FD test TEST COMPANY 1 100 00 100 00 Total 2 100 00 2 100 00 Quick Initiate Batches in Ready status must be Initiated to send to the Bank for processing FIELD DESCRIPTIONS Batch Activity Options View Use this option to view the transactions entered for this batch Download You can download an ACH summary in
5. ID 2941 Amount The Medicare portion of the payment Tax Information ID 3941 Amount The Withholding portion of the payment Click Submit to complete the entry or Quick Add to add another Tax Payment You will be brought back to the ACH Batch List The message successfully added Tax Payment will display You must initiate the batch to the bank for processing see page 26 Initiate Tax Payment 23 TAX PAYMENTS Initiate Create new batch for Select Company ACH Batch List Status Category Type Company Debits Credits Ready Tax FD TEST COMPANY 200 00 200 00 Select Activity Select Activity View PROCEDURES Initiate ACH Choose Initiate from the drop down menu to the right of the batch ACH Record List Company Name TEST COMPANY Description TRANSFERS Category Tax FD May Category Code CCD NOTE Click on column name to sort Records by that column in ascending A or descending F order Name ID Number Account Amount CR DR Held TEST COMPANY 123456789 123456 200 00 CR TEST COMPANY 123456789 654321 200 00 DR Total Debits 200 00 Total Gredits 200 00 Effective Date 043004 Reset amounts to 0 00 after processing batch PROCEDURES Initiate ACH Enter the Effective Date of the batch This is the date when the transactions will post to the accounts Choose Reset amounts to 0 00 after processing batch if you want the dollar amounts of the transact
6. of all debit transactions for the batch Batches must have equal debits and credits to be initiated The dollar amounts for batches not in balance will display in red Credits This is the total of all credit transactions for the batch Batches must have equal debits and credits to be initiated The dollar amounts for batches not in balance will display in red Quick Initiate To initiate more than one batch at a time select the batches to initiate by clicking in the box to the left of the batch Once the batches have been selected click Quick Initiate You will be able to enter the effective date of each batch on the next screen 15 New ACH Batch Contact Help Privacy Statement Exit ACH ARP Administration Options Batch List Search Upload Upload Status Tax Payments ACH Batch Header Category Category Code PPD Prearranged Payments and Deposits z Company TEST COMPANY 1 Company ID 123456789 Discretionary Data PAYROLL Entry Description PAYROLL submit PROCEDURES Set up a new ACH Batch At the ACH Batch List page click on Create new batch for and select company You will receive a batch header screen as shown above Complete the following fields Category Enter a unique category for this batch which can be generic Payroll or specific Payroll 031504 Category Code Choose the correct Category Code for the batch Company The company selected in the previous screen This name along wi
7. pdf format This requires Adobe Acrobat Reader Edit Allows you to edit delete or add transactions Quick Edit Enables you to change the amount debit credit code hold status or prenote status Edit Category Allows you to edit the unique category for this batch Copy Allows you to make a duplicate of the batch Delete Deletes the batch from NetTeller The batch will no longer exist in the batch list for future use Initiate Use this option to send the batch to the bank for processing 19 ACH Batch Initiation Create new batch for Select Company Status Category Type Company Debits Credits Ready newbatch PPD TEST COMPANY 15 00 15 00 Select Activity Select Activity View 15 00 15 00 Quick Initiate Initiate PROCEDURES Initiate ACH Choose Initiate from the drop down menu to the right of the batch ACH Record List Company Name TEST COMPANY Description PAYROLL Category newbatch Category Code PPD NOTE Click on a column name to sort Records by that column in ascending A or descending F order ID Number Account Amount CR DR RITA 123456 5 00 CR MICHELLE 65321 5 00 CR CHRIS 533321 5 00 CR OFFSET 99996555 15 00 DR Total Debits 15 00 Total Credits 15 00 Effective Date 042204 Reset amounts to 0 00 after processing batch PROCEDURES Initiate ACH Enter the Effective Date of the batch This is the date when the transactions will post to
8. screen Credit Account Type Demand Credit Account Name Credit Account Address Receiving Bank ABA Number Search for ABA Receiving Bank Name Receiving Bank Address Remarks Repetitive Wire Code O Amount IEA PROCEDURES Add Wire Transfer 12 The default entry screen for a Wire Transfer is Domestic Wire Entry To enter an International Wire click the Click here for international wire input screen link The additional wire fields will display see image at bottom of page Credit Account Enter the account number which you are crediting Using the drop down menu select whether the account you are crediting is a Demand Checking or Savings account Credit Account Name Enter the name of the company or person who will be receiving the wire Credit Account Address Enter the address of the company or person who will be receiving the wire Receiving Bank ABA Number Enter the ABA routing number of the bank where the credit account is held If you do not know this number use the Search for ABA link to search by bank name city or state See ABA Lookup screens below Receiving Bank Address Enter the address of the bank to which you are sending the wire transfer Remarks Enter any remarks or comments for the wire invoice person s attention Repetitive Wire Code If you want this wire to be saved on NetTeller so it can be edited sent again in the future c
9. 7 14 30 or 60 days of transactions Select Range of Transactions Use this option to search for a specific transaction s by date range check number or dollar amount More Details Click the link to view the current day s dollar amount of transaction groupings for your account Transactions are divided by type ACH Inclearing Over the Counter Wires and Transfers see screen below Current Account Information Operating Account s of Date Current Day Activity Debits Credits Available Balance 73 330 20 ACH Items Collected Balance 73 330 20 0 00 0 00 73 330 20 0 00 Inclearing 0 00 0 00 Today s Activity Total 73 330 20 Over the counter 0 00 0 00 Transfers 0 00 0 00 STOP PAYMENTS Contact Help Privacy Statement Exit Accounts Administration Options Main Transactions Stop Payments Transfers Download Prior Day Statements View Stop Payments for Payroll Account Add Stop Payment Stop Payment List Payee Date Number Amount John Smith 03 18 04 1234 100 00 View FIELD DESCRIPTIONS View Stop Payments for Using the drop down menu select the account for which you would like to view any stop payments Add Stop Payment Select the account for which you would like to add the stop payment and then click the Add Stop Payment button See screen below for adding a stop payment Contact Help Privacy Statement Exit Accounts Wires ACH ARP Administration Options Main Transactio
10. 789 CHECKING ACCOUNTS Account Title Any Customer BUSINESS SWEEP CHECKING Number of Enclosures 0 Account Number 123456789 Statement Dates 02 01 04 thru 02 29 04 Previous Balance 13 Days in the statement period 33 2 Deposits Credits Average Ledger 21 68 1 Checks Debits Average Collected Service Charge Interest Paid Current Balance Transactions By Date Posted Date Description Withdrawals Deposits 02 01 PREVIOUS BALANCE 02 25 Transfer From Checking 42 14 ACCOUNT NUMBER 123456789 02 28 Transfer To Checking ACCOUNT NUMBER 123456789 02 29 Transfer From Checking ACCOUNT NUMBER 123456789 Electronic Banking Transaction Summary DR CR 02 25 42 14 CREDIT CREDIT 02 28 2 00 DEBIT 11 WIRES Edit Add Contact Help Privacy Statement Exit Wires Administration Options Transmit Edit Add View wires for Payroll Account Add Wire Edit Add Wires Status Repetitive Code Amount Receiving Account Receiving Bank No wires were found for account Payroll Account FIELD DESCRIPTIONS View Wires for Using the drop down menu select the account for which you would like to view or edit wire transfers Add Wire Select the account for which you want to add the wire transfer then click the Add Wire button Contact Help Privacy Statement Exit Wires Administration Options Transmit Edit Add Define New Wire for account Payroll Account General Wire Information Click here for international wire input
11. 831 d z Tax Information ID 1941 Amount 50 100 Tax Information ID 2941 Amount so 100 Tax Information ID 3941 Amount so 100 Addenda TXP 123456789 94105 040301 1 5000 2 5000 3 5000V PROCEDURES Edit Tax Payment Federal Edit the appropriate tax payment fields and click Submit to save the changes Note The Company Name cannot be edited To submit a Tax Payment for a different company a new batch must be created You will be brought back to the ACH Batch List The message Successfully edited Tax Payment will display You must initiate the batch to the bank for processing 25 TAX PAYMENTS State New Contact Help Privacy Statement Exit ACH ARP Administration Options Batch List Search Upload Upload Status Tax Payments Add Tax Payment Category Tax Pay to z Receiving Routing Number Lookup Company Name Select Company z Receiving Account Number Tax Code isd Lookup Tax Period arm mmydd yyyy Taxpayer ID a Amount Type Code e Lookup Payment Amount p Joo Pay from Account Select Account v Quick add PROCEDURES Add Tax Payment State Select Tax Payments from the ACH Menu and complete the following fields Category Enter a unique Batch Name or Number for this tax payment Pay to Using the drop down menu choose the Tax Authority you want to pay Company Name Using the drop down menu choose the company for
12. Listing page click the Reset Login Count link The count will still include your current login Account Options Accounts Wires Personal Account Alerts Administration Options Account Options Change Current Account Pseudo Names Payroll Account Office Account Loan Number of Accounts Displayed 10 Account Display Order Payroll Account Office Account Loan FIELD DESCRIPTION Account Allows you to change Account Pseudo Names nicknames change the number of accounts displayed per page and re order the account display 28 Alerts Accounts Wires Administration Personal Account Alerts Edit Event Alerts Event Alert Options No event alerts have been set up Note Maximum of 15 Balance Alerts Add Balance Alert No balance alerts have been set up Note Maximum of 15 Item Alerts Add Item Alert Item Alert Options No item alerts have been set up Note Maximum of 15 Personal Alerts Add Personal Alert Personal Alert Options No personal alerts have been set up FIELD DESCRIPTIONS Event Alert Options Add alerts regarding incoming outgoing ACH or Wires ARP Notifications etc These events will remain active until edited by the user Balance Alert Options Choose per account to be alerted of changes in your balance These alerts will remain active until edited by the user Item Alert Options Add alerts to notify you of a particular check clearing your account These alerts will aut
13. ank during your account setup Password The last four digits of the company s Tax ID Number Passwords are case sensitive Home Clicking on this tab will take you back to insert website Help At any time throughout NetTeller you can select the Help feature to view an explanation of the page and the fields on that page Test Browser This feature allows you to verify that your Internet Browser supports the required encryption level of 128 bit PROCEDURES the appropriate eBanking ID in the ID Field then click in or tab to the Password field the appropriate Password in the Password field and click the Submit button CHANGING PASSWORD OPTIONS The first time you sign on or when your password has expired you will be required to change your password for security reasons All users in your company share this initial ID amp Password so be sure to safely and appropriately communicate it between your users Help Test Browser To safeguard access to your financial information you are required to select a new PIN for future access to this service We suggest you select a password that is easy to remember Also you may want to record the passwordin a secure place since your financial institution will not have record of it Enter your current Password Enter your new Password Re enter your new Password to verify the change submit FIELD DESCRIPTIONS Current Password Th
14. ce Help At any time while logged in to eBanking you can click on Help for more information about the page you are on or modules you are using Privacy Policy To view our Privacy Policy at any time or other important links click on the Privacy Policy tab Exit Please use the Exit tab when you are finished with your eBanking session Upon exiting you will be directed to insert website Balance This is the account s real time available balance Status The status of the account New Dormant or Closed Account Listing The accounts to which you have been given access via NetTeller will be listed Customer Summary Information This will summarize the total dollar amount in your deposit accounts as well as any loan accounts displayed through NetTeller ACCOUNT ACTIVIY OPTIONS Account Listing Account Balance Status Checking Account 292 45 Select Activity Operating Account 73 330 20 Select Activity 7 Stop Payments Transfers Prior Day Statements FIELD DESCRIPTIONS Transactions Click on this option to view the transactions posted to your account during the current statement cycle to search for a specific transaction or to view your account information Stop Payments Allows you to add or view stop payments for your account Transfers Allows you to add view edit or delete account to account funds transfers that you have established Transfers that have been set up by the bank may be vie
15. e password that has just expired or your default password if you are a new user or have had your password reset Enter your new Password The xxx digit password of your choice This must contain xxx Re enter your new password Re type the xxx password from the previous field PROCEDURES the appropriate password in the current password field then click or tab to the next field the new xxx password of your choice then click or tab to the next field Re enter the exact xxx password that you entered in the previous field Click Submit CASH MANAGEMENT LOGIN SCREEN Enter the Cash User ID and Password assigned by the bank This ID is unique to each user Cash Management User Sign On Help Test Browser Cash Management ID Cash Management Password Submit FIELD DESCRIPTIONS Cash Management ID The unique ID of each Cash Management User IDs are case sensitive Cash Management Password The password established for your Cash User ID Passwords are case sensitive PROCEDURES the appropriate User Name in the Cash Management ID field then click in or tab to the Password field the appropriate Password in the Cash Management Password field and then click Submit ACCOUNT LISTING PAGE Help Privacy Policy Accounts Administration Options Main Hello Test Customer Account Listing Account Balance Status Checking Account 292 45 S
16. elect Activity Operating Account 73 330 20 Select Activity Customer Summary Information 2 Deposit accounts with a total balance of 73 622 65 0 Loan accounts with a total balance of 0 00 FIELD DESCRIPTIONS Note available fields are displayed here Fields enabled by user will depend on security access Accounts This is the default module when you log in to eBanking The Main screen lists the accounts to which you have access through eBanking Wires Use this tab to access the Wires module This is where you set up maintain and send Wire Transfers ACH Use this tab to access the ACH module to set up maintain and initiate ACH Batches Payroll Tax Payments etc ARP Use this tab to access the Reconciliation module This is where you upload and download files for reconciliation processing and review Positive Pay files and exceptions Administration Use this option to download a report of your Prior Day activity This information will update nightly Options From the Options tab you can make changes to your NetTeller ID Remember if you change the initial sign on information please communicate this change with all of your company s users Contact If you would like to send a secure message to the bank use the Contact option The information you include in the message is not sent through e mail but rather a secure connection Therefore feel free to include account information in your corresponden
17. elp Privacy Statement Exit Accounts Administration Options Main Transactions Stop Payments Transfers Prior Day View Transfers for Payroll Account Add Transfer from Select Account Transfer List There are currently no scheduled transfers for this account FIELD DESCRIPTIONS View Transfers for Using the drop down menu select the account for which you would like to view any scheduled transfers Add Transfer From Select the account for which you would like to transfer funds from Contact Help Privacy Statement Exit Accounts Wires ACH ARP Administration Options Main Transactions Stop Payments Transfers Prior Day Transfer funds from Payroll Account Available Funds 28 915 84 Transfer funds to Office Account Payment options Mone Amount to transfer L Frequency one Time Date 03 18 2004 Memo PROCEDURES Transfer Funds Transfers funds from This will default to the account selected on the previous screen You may select another available account Transfer funds to Select the account into which you would like to transfer funds Payment Options Different payment options will be available if you are transferring to a loan account Amount to Transfer Enter the dollar amount of the funds transfer Frequency Choose the frequency for the funds transfer Options include One Time Weekly Bi Weekly and Monthly Depending on the frequency selected additional field
18. in arra RXEKRAEGREXC EARN RENI 16 ACH Add Transactions zc ceo bra nce ck xax pr aca ER aur ER OR CIE odes ca wm RR Ue an onec rau oe e 17 ACH Batch Initiation eesessssseeeeeeee enne nnne eene nene aaa anna 20 SEARCH AGH REX aan ad XXE ca REA A YA S E redd RARE 21 UPLOAD ACH EUER 22 TAX PAYMENTS Federal N W ccccccccececee eee ee ee ee eee eens seen eee snes eee nna an aa anna ana nnn nn 23 TAX PAYMENTS Initiate ccc cece cece ccc a annua assa aan aa anna nnn nn 24 TAX PAYMENTS Federal Edit 25 TAX PAYMENTS State New 26 TAX PAYMENTS State Edit eens nana nnn an aa anna anna nnn nn 27 Spe 28 NETTELLER LOGIN SCREEN This is the first screen you will see when accessing your accounts from the bank s login page The first time any company user signs on they each will enter the same ID assigned by the bank in the ID field and the last four digits of the company s federal tax ID number in the Password field All users in your company share this initial ID and Password so be sure to safely and appropriately communicate it between your users Initial Sign On for Company Help Test Browser Bank ID Bank Password Submit FIELD DESCRIPTIONS Bank ID The 12 digit number assigned by the b
19. ions to be zero the next time you edit the batch Click Initiate System Message Batch Tax FD May initiated Confirmation 0316040001 Create new batch for Select Company ACH Batch List Status Category Type Company Debits Credits Initiated Tax FD May CCD MILLENNIUM 200 00 200 00 Select Activity system message will display the initiated batch confirmation number After the bank processes the batch the status will change to Processed The next business day the batch status will return to Ready and the batch can then be edited or initiated again 24 TAX PAYMENTS Federal Edit ACH Batch List Status Category Processed Payments O Ready Tax FD 94105 0304 0 Quick Initiate Create new batch for Select Company Debits Credits PPD MILLENNIUM 100 00 100 00 Select Activity CCD ABC COMPANY 150 00 150 00 select Activity Tota 250 00 350 00 Select Activity View Download PROCEDURES Edit Tax Payment Federal Using the drop down menu to the right of the batch choose Edit Edit Tax Payment Category Tax FD 94105 03040 Pay to Federal Company Name COMPANY Routing Number 071036210 Lookup Account Number 04236036 Tax Period 03 01 2004 mmj dd yyyy Tax Code 94105 Employer s Quarterly Tax Return Federal Ta Deposit z Taxpayer ID 123456789 Payment Amount 150 Joo Pay from Account 000000
20. it 14 ACH Batch List Contact Help Privacy Statement Exit ACH ARP Administration Options Batch List Search Upload Upload Status Tax Payments Create new batch for Select Company ACH Batch List Status Category Type Company Debits Credits Ready FD test CCD TEST COMPANY 1 100 00 100 00 Select Activity Tota 100 00 100 00 Quick Initiate FIELD DESCRIPTIONS ACH Batch List This list will contain the ACH Batches you have entered or uploaded into NetTeller Create new batch for Using the drop down menu select the company for which you want to create a new ACH Batch Status Options Include Ready The batch is ready to be initiated and sent to the bank for processing Initiated The batch has been initiated and sent to the bank for processing but the bank has not yet processed the batch Processed The bank has processed the batch Following the bank s End of Day processing the batch will return to a Ready or Pending status Uploaded The batch has been uploaded from a 34 party software Batches can be initiated while in uploaded status Category Each batch should have a unique category name This can be generic Payroll or specific 033104 Payroll Type This is the class code for the ACH Batch Use the drop down menu to select a different standard entry class code Company This is the company for which the batch has been established Debits This is the total
21. lick the repetitive check box and enter up to a 6 character wire code This code is to differentiate one wire from another and will not be transmitted with the wire Amount Enter the amount of the wire transfer Submit Click submit to complete the wire transfer entry NOTE You must still Transmit the wire for it to be processed see next section Receiving FI Information Intermediary FI IBK 4000 f electidentifier F Intermediary FI name IBK 4000 fe Intermediary FI address1 IBK 4000 L Intermediary FI address2 IBK 4000 Intermediary FI address3 IBK 4000 SN Beneficiary FI BBK 4100 Select Identifier E Beneficiary FI name BBK 4100 Beneficiary FI address1 BBK 4100 Beneficiary FI address2 BBK 4100 Beneficiary FI address3 BBK 4100 Reference Beneficiary RFB 4320 Originator Information Originator FI OGB 5100 Select Identifier E Originator FI name OGB 5100 Originator FI address1 0GB 5100 Originator FI address2 0GB 5100 Originator FI address3 0GB 5100 International Wire Input Screen ABA Lookup Wires ABA Number Bank Click on ABA Number to select Available ABA Numbers Wires ABA Short Name Bank Name Address City ST Zip Phone CHITTENDEN 2 TRUST BURLINGTON BURLINGTON VT 054010000 8026601273 COMPANY SQUARE Short Name City State CHITTENDEN TR VT 011600062 Othe data entered finds partial match Ring will find The Springfield Bank ABA Search Selection O
22. ns Stop Payments Transfers Download Prior Day Statements Stop Payment Entry Qindicates a required field Check Number Amount Roo o Payee ohn Smith Q Remark PROCEDURES Check Number Enter the number of the check for which you are placing the stop Amount Enter the dollar amount of the check Payee Enter the name of the person or company to which you issued the check Remark Enter any remarks about the item or stop payment e g lost check duplicate STOP PAYMENT CONFIRMATION Contact Help Privacy Statement Exit Accounts Wires ACH ARP Administration Options Main Transactions Stop Payments Transfers Download Prior Day Statements Stop Payment Confirmation March 18 2004 10 56 AM Name ADAM D SMITH eBanking For Business ID admin Account Name Payroll Account Account Number 1321213 Check Number 1234 Amount 100 00 Payee John Smith Remark lost check Receipt of the confirmation page indicates the bank has placed the Stop Payment request on your account No further action is necessary on your part Please print this page for your records Please note to revoke a stop payment placed on your account please call your bank directly at Houston 713 400 7100 Friendswood 281 317 8900 Memorial 713 800 6100 Katy Freeway 713 275 6700 Dallas 214 393 4600 Honey Grove 903 378 7321 Ladonia 903 367 7225 Mesquite 972 681 9777 TRANSFERS H
23. omatically delete when the activity occurs Personal Alert Options Add text alerts to notify you on the selected date These alerts will automatically delete after the alert has occurred 29
24. s to the account number entered Transaction Type Choose whether the transaction is a Credit or Debit Status You can hold a transaction if you want the transaction to be part of the batch but you do not want it to be paid with this batch Click Quick Add to enter another transaction Click Submit when all transactions have been entered 17 ACH Add Multiple Records Contact Help Privacy Statement Exit ACH ARP Administration Options Batch List Search Upload Upload Status Tax Payments Category Payroll Prenote Multi Record Entry Name Routing amp Account 1 Jane Doe 555121212 101102315 123456 2p ohn Doe 888945123 101102315 654321 3 Payroll Offset 011600062 8795465421 o DZ w c lt a o Kol o Kel e Kel o om gt EX OE ORR ORT ORD ORE OI O 2 Amount cannot be 0 If the Prenote option is selected a separate 0 Record of this entry is created Quick add PROCEDURES Add Multiple Records Enter the Name ID Routing Account Type of Account Amount and Debit Credit designator for each transaction Up to 15 transactions may be added per page Prenote Select this option to have the system automatically create a separate 0 prenote batch which can be initiated prior to the actual batch Click Quick Add to add more transactions or Submit to complete the batch
25. s will display on the page e g expiration date day of month etc Date Enter the date the transfer should be made Memo Enter any descriptive information for the funds transfer This information will display with the transaction and on your statement PRIOR DAY Close of Business Available Balance Collected Balance One Day Float Two Day Float Three day Float Over 3 day Float 1 600 00 6 600 00 6 600 00 0 00 Prior Day Activity Debits Credits ACH Items 0 00 0 00 Inclearing 00 0 00 ver the Counter 00 500 00 Transfers 00 100 00 FIELD DESCRIPTIONS Prior Day information A summary of transaction dollar amounts posted to your account the previous business day This information is updated nightly 10 STATEMENTS Help Test Browser View Statements Notices for Payroll Account View Statement Notice List Date Description View Details 02 27 2004 This is your statement Select Activity FIELD DESCRIPTIONS View Statements Notices for Using the drop down menu select the account for which you would like to view your statement View Statement Notice List Your statement activity will be available for up to xxx months through NetTeller Next to the statement you want to view select the view type Options are PDF HTML or Text Help Test Browser View Statement Notice ny Customer Date 02 29 04 Page L Account Number 123456
26. tal 300 00 300 00 Download Quick Initiate Edit Delete Initiate PROCEDURES Edit Tax Payment State Using the drop down menu to the right of the batch choose Edit Edit Tax Payment Category Tax VT Pmt March Routing Number 101102315 Lookup Pay to vermont x Account Number 9876543210 Company Name SMITH COMPANY Tax Period 03 31 2004 mmidd yyyy Tax Code 4 Lookup Taxpayer ID 123456789 Amount Type Code Lookup Payment Amount 100 oo Pay from Account Checking 1 Addenda TXP 123456789 64 040331 T 100 00 PROCEDURES Edit Tax Payment State Edit the appropriate tax payment fields and click Submit to save the changes Note The Company Name cannot be edited To submit a Tax Payment for a different company a new batch must be created 27 OPTIONS Personal Options Accounts Wires Personal Account Alerts Administration Options Reset Login Count Personal Options hange Current Password enter twice Personal ID 916800000003 hange E mail Address ash Management Password ash Management Wire Password FIELD DESCRIPTIONS Personal Options Allows you to change passwords add or edit a Personal ID and add or edit your e mail address Remember the first password and Personal ID are shared by all users within your company The Cash Management and wire passwords are user specific Reset Login Count To clear the access counter on the Account
27. th the Entry Description will be transmitted with the transaction Company ID The Tax ID number of the selected company Discretionary Data A description of the batch Entry Description This description along with the Company Name will transmit with the transaction Click Submit 16 ACH Add Transactions Add Multiple Records Edit ACH Record Record Information Name Addenda type Addenda Information ID Addenda E Amount o Prenote Amount cannot be 0 If the Prenote option is selected a separate 0 Record of this entry is created Receiving Financial Institution Information Routing Search for ABA Account Type Checking Account Transaction Type Debit Credit Status Active C Hold Quick Add PROCEDURES Add Transactions Complete the following fields or for multiple records click on Add Multiple Records see next section Name Enter the name of the person you are going to credit or debit ID Enter the ID number of the person you are going to credit or debit This can bea social security number employee number name etc Amount Enter the amount of the transaction Routing Enter the routing number for the transaction or use the search feature to look up the ABA number Account Number Enter the account number to which you will be sending the transaction Account Type Using the drop down menu choose the type of account that correspond
28. the accounts Choose Reset amounts to 0 00 after processing batch if you want the dollar amounts of the transactions to be zero the next time you edit the batch Click Initiate System Message Batch newbatch initiated Confirmation 0315040001 Create new batch for Select Company CH Batch List Status Category Type Company Debits Credits Initiated newbatch PPD TEST COMPANY 15 00 15 00 Select Activity A system message will display the initiated batch confirmation number After the bank processes the batch the status will change to Processed The next business day the batch status will return to Ready and the batch can then be edited or initiated again 20 SEARCH ACH Contact Help Privacy Statement Exit ACH ARP Administration Options Batch List Search Upload Upload Status Tax Payments Search Records Name ID Number Category Amount Prenote Held 1 ELE n m PROCEDURES Search ACH You can search across all batches for a record or transaction Enter the search criteria and click Search Contact Help Privacy Statement Exit ACH Administration Options Batch List Search Upload Upload Status Tax Payments NOTE Click on column name to sort Records that column in ascending A or descending F order Name ID Number Category Account Amount CR DR Held JANE DOE 555121212 Payroll 123456 1 000 00 CR JANE DOE 555121212 PNT Payroll 123456 0 00 CR
29. the data entered must match exactly with entry in database ABA Search 13 WIRES Transmit Contact Help Privacy Statement Exit Wires Administration Options Transmit Edit Add Wire List Sequence Status Amount Repetitive Receiving Account Receiving Bank 1 Pending 100 00 Yes 123456 CHITTENDEN TR VT Transmit FIELD DESCRIPTIONS Transmit The transmit option will display next to Wire Transfers ready to be sent to the bank for processing A Wire Transfer can be transmitted only once daily and must be transmitted on the day of processing cutoff times apply Future dated wires are not available Click the Transmit link to complete the Wire Transfer process The Transmit tab will only display to those users who have authorization to transmit Wire Transfers Contact Help Privacy Statement Exit Wires Administration Options Transmit Edit Add Credit Account Information 123456 Demand Compan Name XYZ pany Address 100 Main Street Burlington VT 05402 Account Type Receiving Bank Information ABA Number 011600062 CHITTENDEN Name TR VT Address 2 BURLINGTON SQUARE BURLINGTON VT 054010000 Wire Information Repetitive Code TEST Amount 100 00 Remarks Receiving Bank Information Wire Password PROCEDURES Transmit Wire Wire Password After verifying the Wire Transfer information is correct enter your 4 digit Wire Password assigned by the bank and click Transm
30. wed only Prior Day Displays the prior day account activity for the selected account This information will be updated nightly Statements Allows you to view your account statements Statement history is available for up to xxx months You will start accruing statement history when you are established as an NetTeller customer TRANSACTIONS Current Balance 73 330 20 Current Account operating Account z Available Funds 73 330 20 Current Transactions View Transactions Since Last statement Select Range of Transactions NOTE Click on a column name to sort transactions by that column in ascending or descending V order Date Check No Account Debits Credits Balance 01 30 2004 55322 CHECK 55322 469 93 73 330 20 01 30 2004 TRANSFER FROM SAVINGS ACCT 53 91 73 800 13 0131309 01 27 2004 200 00 73 746 22 Totals 669 93 53 91 Account Details More Details Previous Statement Balance 73 946 22 Yesterday s Balance 73 330 20 FIELD DESCRIPTIONS Current Account Use the drop down menu to change which account s transactions you are viewing Current Balance This is your available balance for the current day Available Funds This amount may include additional balances from other account types Click the link to see the additional balances View Transactions Since By default transactions since your last statement will display Use the drop down menu to view the last
31. which you want to make the tax payment Tax Code Click on the Lookup link and select the type of tax you are paying Taxpayer ID Enter the Company s Tax ID Number Amount Type Code Click on the Lookup link to select the Amount Type Code for the type of tax you are paying Payment Amount Enter the amount of the tax payment Pay from Account Using the drop down menu select the account from which you want the funds for the tax payment debited Receiving Routing Number Click on the Lookup link to select the Bank that receives Federal Tax Payments for your region Choosing the bank will fill in the Routing and Account Number fields Receiving Account Number This will fill in automatically when using the Lookup link under the Routing Number field Tax Period Enter the Tax Period for which you are making the payment Click Submit to complete the entry or Quick Add to add another Tax Payment Click Submit to complete the entry or Quick Add to add another Tax Payment You will be brought back to the ACH Batch List The message successfully added Tax Payment will display You must initiate the batch to the bank for processing 26 TAX PAYMENTS State Edit Create new batch for select Company z ACH Batch List Status Category Type Company Debits Credits Ready VT Pmt March CCD SMITH COMPANY 100 00 100 00 Select Activity Ready 051504 Payroll PPD SMITH COMPANY 200 00 200 00 e lew To
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