VB Help Maker 1 - Mancini & Associés Inc.
Contents
1. 5 6 F 8 8 1 1 12 13 14 15 16 17 18 10 Enter Number of Days 19 20 21 22 23 25 26 27 28 23 30 1 2 Cancel 4 5 6 7 8 9 ZD Today 77472005 i START 1 To change the location path of the files to be deleted select the change button and choose a new path http www startstop com Page 47 To restore factory default select the Restore Default Directory Button The file date equal to and less than will be delete when the run button is selected To change the date http www startstop com Page 48 File Open Menu Options This option opens a pre recorded file You may listen to the recording add or insert a recording into the file a Take this option to open an audio file User may get a pop message to move the VIS handset switch to the listen position mone op DSP True Speech WAV WAV MP3 MP2 VOX RAW b Information on Form a b e Top of form will say File Is Open Bottom of form 1 panel will give the file path and name Bottom of form 2 panel will give the properties of the file Type HS Bit Stereo Mono After opening of the file the file will be displayed and the starting position will be at the beginning of the file All recording functions apply to a pre recorded file File Decrypt Encrypted File Menu Options Then you can manually decrypt a file using the file Decrypt Encrypted file menu option New Blank Delete Files Open2. If the Install Software did not come up on the screen automatically as described in Step 1 above then you will need to manually launch the installation From the Windows START button select RUN and then type d setup exe and click on OK If your CD ROM is drive e instead of drive d then you would type e setup exe instead and so on The Start Stop Voice Input Station Digital Recorder System Install Software will appear on your screen Follow the on screen instructions and answer OK or Yes to questions asked When the FINISH button appears be sure to reboot your PC http www startstop com Page 9 5 After your computer has rebooted you may execute the program from the short cut on your desktop The program will automatically create a file based on the current configuration It is recommended to use the software initially using the defaults Selecting the drop down menu option Defaults will display three default options Select the appropriate menu option Voice Station Model HTH VIS 1 6 Connect the SS VIS s green plug to the SPEAKER output jack of your PC s sound card usually also colored green 7 Connect the SS VIS s pink plug to the MICROPHONE input jack of your PC s sound card usually also colored pink 8 Connect the SS VIS s USB cord to your PC s USB connector 9 Connect the SS VIS s USB cord to your PC s USB connector OR Voice Station w Andrea USB Au
3. File is Stopped File Defaults View Help Ctrl N Shift Del Ctrl O Decrypt Encrypted File Set Default Folder Ctrl D Save Ctrl s Saveas Ctra Close Ctrl C Exit Ctrl x Recently Opened Files Hour Minute Second Audio Position http www startstop com Page 49 Use the drop down Available Names box to select a name entered in by the above procedure or just key in the encryption key Then Click the button labeled second to select and decrypt the file EA Manually Decrypt Files O x Rt ext Help Manually Decrypt Saved Files Available Names First Enter Encryption Key or Use Drop Down Box Above Or c Second Click to Manually Decrypt File File Set default Folder Menu Options This option is used to set the default path for the recording s folder a Enter in the new folders name and select OK The folder will now be available to select for the default folder path b You may also create a new folder at this time Set Default Folder Ctrl D Browse for Folder me wav C Recordings k See Local Disk C a S E CcT_ocx pocs H Documents and Settings EPSONREG H MSOCache E MToolBox H MyDvD Q Program Files Recordings E SPYWORKS i Select a current folder on the hard drive or http www startstop com Page 50 Create Folder Enter a name for your new folder EE amp g D
4. from the Main Screen If you click RUN the files older than N days will be deleted If you want this action to be automatic go to Defaults File Save Options from the Main screen the check the box at the bottom of the form that says Check Mark to Activate Automatic File Deletion http www startstop com Page 42 APPENDIX A Detailed Explanation of Menu Functions of SS VIS Detailed Explanation of Menu Functions of SS VIS This is usually more detail than users will ever need but listed here is a detailed explanation of how the SS VIS menu functions work File Menu Options File is Stopped File Defaults View Help New Blank Ctrl N Delete Files Shift Del Open Ctrl O Decrypt Encrypted File Set Default Folder Ctrl D Save Ctrl S Save as Ctrl A Close Ctrl C Exit Ctrl x Recently Opened Files Hour Minute Audio Position File NEW Blank File Menu Options This option creates a new blank file to start the recording process 1 When starting SS VIS is launched a blank file will automatically be crated for you and ready to start the recording process 2 The Information available on the Form a Top of form will say File Is Ready to be Recorded Please hit the Record Icon along with if voice prompts are turned on telling user to move handset switch to the record position There will be a status pop up window that will remain on the screen until th
5. XP 2000 standard multimedia file formats RECENTLY OPENED FILES Window Shows the last 15 files that you have opened for easy access to re open Tool Tips Every function and control on the Start Stop Screen has a pop up help window when you hover the mouse over the control Step Back Step Forward STEPAMOUNT adjustment window Software automatically records your configuration preferences each time you use it so that the next time you launch the program you re ready ALWAYS ON TOP feature lets your Start Stop stay on top Adjust position on the screen like a Post It note or minimized in the background entirely Allows configuration for the VIS 8 button keypad Decrypting files from Start Stop Universal Start Stop Transport or another Start Stop VISDR location is now seamless SSVISDR now can store as many encryption keys as you like to allow the user to manually decrypt files http www startstop com Page 7 WHAT YOU LL NEED TO USE THE SS VIS Voice Input Station a PC running Windows 98 SE XP or 2000 with Sound Card One USB port and Software on CD ROM provided WHAT IS INCLUDED WITH YOUR SS VIS Voice Station Model HTH VIS 1 QTY Description 1 Voice Input Station Base and Handset 2 User Manual and CD ROM with Software Voice Station w Andrea USB Audio Adapter Model HTH VIS 1B 1 Voice Input Station Base and Hanset 2 User Manual and CD ROM with Software 3
6. ii iii Enter in the new folders name and select OK The folder will now be available to select for the default folder path File Save AS Menu Options This option allows you to save a file in a different folder with a different name with the same format File Recover Temporary Files Menu Options This option will only be available if the module is activated on the configuration menu This option will enable the recovery of temporary files after an abnormal shut down This screen also appears if the program has had an abnormal shut down The files in the first column are the files that will be recovered To recover files hit the Red button that says Restore Temporary Files All files will be recovered to the current format The files will be placed in the Save directory Note If you have no desire to restore temporary files just exit out of the program http www startstop com Page 51 Recover Termporary Files T loj x Exit ABNORMAL SHUTDOWN HAS OCCURED Let te ome a _ c Recordings T emp c Recordings T emp c Recordings Save c Recordings BACK AUDIT g a a Time operation BEO O File Close Menu Options This option closes the file that is currently opened File Exit Menu Options This option exits Transcription Express Software File Recently Opened Files Menu Options This option is used to open a recently opened file 1 This option
7. Input and now after you hang up you would like to verbally annotate what was just discussed using your SS VIS handset click on Audio Source Microphone then click Add Comments to Beginning button to begin dictating Insert Audio at Current Position This button is only available after loading a file or after recording a file It will allow audio to be inserted in between the beginning and end of file The next time you move the slide switch to REC your new dictation will be inserted into the previous dictation at the point at which you had stopped the playback i e Before The rain falls mainly on the plain Inserting the words in Spain After The rain in Spain falls mainly on the plain Overwrite Audio at Current Position This button is only available after loading a file or after recording a file There are two options for the overwrite mode based on the file save options The Factory default is Overwrite unchecked Overwrite unchecked capabilities on a file being recorded or a pre recorded file is overwrite from current position the amount of time currently recording leaving any previously remaining recording if current recording does not exceed previous recording i e Before The rain in Spain falls mainly in the plain Overwriting the word in After The rain in Spain falls mainly on the plain As long as in and on have the same recording time Overwrite checked capabilities on a file being r
8. To Select the default FTP site please use the check mark in the box Default FTP Site Only one FTP site can be the default at a time Hit the save button or exit exit will not save information TCP Communications Advanced Users Only Built in TCP Client for sending custom message strings for each of the 8 console buttons plus EOL button Leave the Activate button unchecked http www startstop com Page 35 If the user has Host IP software to communicate then there is the opportunity to send a file or a message to this location http www startstop com Page 36 Activate Recovery Module Checking this box enables Automatic Recovery of files that are terminated due to a computer crash user error forgetting to save the file then turning off the computer computer power loss etc Its operation is similar to Microsoft Word where it will attempt to recover files the next time you use the program if an illegal shutdown or other unusual problem had occurred during a previous session Detailed description of the operation of the Recovery Module is covered elsewhere in this manual Activate Recovery Module J Check Mark To Activate Recovery Module A check mark indicates that the recovery module is active Default Overwrite File You can choose to enable or surpress Overwrite Existing File warning messages If this option is checked mark and a file exists there is no second chance The file
9. cc c c ccsscscsscesceseseeseessesescesessbavecesseneeccsvanes 52 File Recently Opened Files Menu Options 0 ee eeeeeeeeeeeees 52 APPENDIX Birinin anane aE needed 53 Command Line Mode for Advanced Users and Integrators 53 http www startstop com Page 3 CONGRATULATIONS Thank you for purchasing the Start Stop Voice Input Station SS VIS Digital Recorder System The Voice Input Station SS VIS is a professional PC based voice recording interface It consists of a fingertip controlled microphone handset and feature rich base station Simply plug it into your computer s USB port 8 User definable Buttons Slide Switch Microphone Speaker Handset e Easily and quickly dictate to your transcriptionist without looking at the computer screen e Users familiar with the operation of tape based transcribers will be instantly at home with the SS VIS Just like a tape unit but with even more power and convenience e The Start Stop Voice Prompt Assistant will verbally help you as you work or you can select silent mode e Eight Console buttons provide automated One Touch functions e Windows XP Windows 2000 Windows 98 SE compatible e Ergonomically designed Slide Switch with Recording Insert Overwrite Modes Quick Review and Pause functions e Record dictation using the handset or optionally record any telephone conversation with optional LRX 35 adapter great for attorney business legal
10. 0 File Size 29 60 KB H Minute Second Heavy Accent Audio Position r Audio Source Add ne C Linein Jack IE Phone EE Microphone a en a ee T Beg End Play Pause Sue Step Stop Record 2 Seconds Fwd J Enable Voice Prompts Repeat Last Voice Prompt Playing Volume 50 er peat La ramp I View Event Log Mic OFF Mic Internal VIS Device CONNECTED Gas r Status c Recordings MY00002 MP3 MPEG 1 0 layer 3 16 000 kHz Mono 8 160 Kbps Click STOP then go to the LISTEN Position You ll hear the last 3 seconds of your dictation this is the Instant Review feature Tip You can alternate between REC STOP LISTEN as often as you like the SS VIS will continue to add to your recording in a standard record pause manner just like a tape recorder http www startstop com Page 13 If you hold down the spring loaded handset switch in the REW rewind position your dictation will begin rewinding Subsequently going to the LISTEN position will let you play back from wherever you stopped the Rewinding process If you go back to the REC position your dictation will continue appending onto the end of the current dictation Adjust Playback level if necessary through the Playing Volume slider When you are ready to save your dictation just click the EOL End of Letter button on the handset The dictation will be saved If you haven t selected a custom recording destination your di
11. Andrea USB Audio Adapter R crystal clear audio on computers without using the PC s onboard sound card http www startstop com Page 8 1 2 3 4 INSTALLATION INSTRUCTIONS Preparing your computer for installation of new software Temporarily turn off any Anti Virus software that you may have running Often this is easily accomplished by right clicking on the anti virus icon usually located at the bottom right hand side of your computer s screen If your computer is part of a network for example several computers all linked together in an office environment be sure that you have logged into your computer as an Administrator with rights to install new software Individual or home users will very likely already have Administrator privileges Please close any programs that are running prior to installing new software Note for IT System Administrators installing this product Please enable read write privileges for the application path so that users can save preferences when running under limited rights Default application path is c Program Files HTH Engineering Inc Start Stop VIS Digital Recorder Insert the Start Stop Voice Input Station Digital Recorder System Software Installation CD ROM into your computer The Start Stop Voice Input Station Digital Recorder System Installation Software should begin automatically after several seconds If so please skip to step 3 If not continue to step 2
12. HECK MARK box and Select a PATH in the POP UP J Auto Send Destination 1 aoa P Auto Send Destination 2 C Send1 Tene garg E ates Start Stop now has the power to optionally email or FTP your file as well as sending to the above destinations JZ Auto Send Email Select Default from Available EMails X A T Auto Send FTP Current Default Email marilynn startstop com http www startstop com Page 29 Email Setup Exit About POP3 Incoming SMTP Outgoing Relay MAIL Server POP Server S User Hame s Password A EMail Address POP Port a POP Time Out Relay Server z Relay Port z Save POP Advanced Email Options Contact Setup Available Emails err startstop com x Email Address frasinn Encwypion Key sss oo Delete Current Email Save Contact POP3 SMTP Setup Depending on your ISP Internet Service Provider determines if the information below needs to be entered 1 POP Server Name incoming mail server name your Network Administrator or ISP issued you 2 User Name the user name your Network Administrator or ISP issued you to sign on to the mail server 3 Password the password your Network Administrator or ISP issued you to sign on to the mail server http www startstop com Page 30 4 Email Address the email address your Network Administrator or ISP issued you to use for your email address 5 POP Port the pop port defined your Network Administrator or
13. ISP Normally this will be 110 6 POP Time Out this is how long before the POP Port stops trying to send a message Normally this will be 60 seconds 7 Relay Server the relay server name your Network Administrator or ISP issued you to send email Not all ISP s require this to send email This may also be defined as Outgoing Server 8 Relay Port the port your ISP gave your Network Administrator or your ISP issued you to send email through Not all ISP s require this to send email Advanced Email Options Advanced Email Options m Default Sender Current E mail Address whocares startstop com Encryption IV Check to Encrypt Email m Default Incoming Mail Server POPS Server xxx startstop com 110 Port User Hame whocares startstop com Timeout 60 r Default Outgoing SMTP Server IV Check for Server Authentication C Send all messages through the specified relay server Current Relay Server xxxx Startstop com Current Relay Port 25 http www startstop com Page 31 Default Outgoing SMTP Server Options Email Server Authentication Some email servers require authentication To ensure delivery of a message it is best to contact your Network Administrator or your ISP to see if the server requires authentication Information must be entered in the POP Server SMTP setup before information is displayed on this screen By check marking this entry all email sent will be
14. In Progress Options Menu Options 0 39 Add d cry pion KEY S ssoscc cstesceseecetebsasSeacsvelveisiptanbhcesenciasssGouseeoonsznsenay 39 Defaults Reset Defaults Menu Options cceeeeeeeeseeeeeeeeeeeeeee 41 View Thin Interface Menu Options cceeeseeeceeeeeceeeeeeeeeeeeeeeen 41 DELETE FILES AFTER N NUMBER OF DAYS 42 APPENDIX A oo ccceseceseecesesesceceseeeeeencnceceseeeeececnesaeseeeeecaenenatseeeeesaeeees 43 Detailed Explanation of Menu Functions of SS VIS Detailed 43 Explanation of Menu Functions of SS VIS oe eeeeeeeeeeeeeeees 43 File Menu Options c eeeseseecesesceseceseseesceceeeceaeecseeecaeeeatseeeeeeateees 43 File NEW Blank File Menu Options ceceeeeeeeeeeeseeceeeeeeneeees 43 File Delete Files Menu Options cccesssesecseeeeceeeeeeeeeeeeeseeneeeeens 47 File Open Menu Options ceeeeeesseseeeseceeeeeceeeeeceseeecaeeeeeaeeneeeeen 49 http www startstop com Page 2 File Decrypt Encrypted File Menu Options ce eeeseeeeeeeeeeeeeeee 49 File Set default Folder Menu Options 0 0 0 0 ceceeeeeseeeeseereeeeeeeeeeee 50 File Save AS Menu Options ccessccsseceeesecseeeeceseeeeeaeeeeeseeateeeens 51 File Recover Temporary Files Menu Options eseeeseeeeeeee 51 File Close Menu Options eceecceecesecsseceseceeecseesaeeeseeeneeeeeeeeees 52 File Exit Menu Options s c c
15. Instruction Manual for the Start Stop Voice Input Station Digital Recording System ioixi File Defaults View Help Start Stop Voice Input Station Digital Recorder System Dies lt gt T me Fle Name c RecordngsiMY00002 MP3 m Recording Format 5 i F Recording Volume 50 Mn _ ma iee Teer C Other Conditions Recording Level Low Distortion IE Conference Group Hard to hear Audio AudioLenath 00 00 00 File Size 29 60 KB Hour Minute Second esai Audio Position m Audio Source Line in Jack IE Phone Microphone r Step Amount 2 Seconds Beg End Play Pause Step Step Stop Record Back Fwd T Enable Voice Prompts Playing Volume 50 mo ee T View Event Log p Status Mic OFF Mic Internal VIS Device CONNECTED TE om c Recordings MY00002 MP3 MPEG 1 0 layer 3 16 000 kHz Mono 8 160 Kbps a http www startstop com Page 1 CONGRATULATIONS bass eisiseisss cap ctessctecisiesei dtaveeadedheceeadtetoeiesleesedtenies 4 POWERFUL FEATURES INCLUDE eee eee cee cee cseeeneeeeeeeeeees 4 WHAT YOU LL NEED TO USE THE SS VIS l es 8 Voice Station Model HHTH VIS 1 occ ei eeeeseesceseceeeeeeneeeecsaeeneteeenees 8 Voice Station w Andrea USB Audio Adapter Model HTH VIS 1B 8 HOW TO USE THE SS2V IS ceses nienie R E EE 11 User Controls Base Unit ssssesirnoiiins ii 11 User Controls HandSseta
16. MPEG 1 0 layer 3 16 000 kHz Mono 8 160 Kbps http www startstop com Page 15 Here is a tour and explanation of the items visible on the main screen File Icons Just below the main title Start Stop Voice Input Station Digital Recorder System from left to right NEW file Open Existing File Save Current File being Recorded Reset Defaults Save File and Close Current Recording On Top checkbox Lets you always show the Start Stop VIS screen on top of any other windows that are opened File Name display area This shows the current path for the default file name and folder path for the dictation that you re either recording or playing back On Air Symbol This is a flashing microphone that appears when you re actually in Record mode Recording Level and Volume The bargraph indicates the recording level Its indication level is averaged over several seconds Hold the microphone 3 6 inches away from your mouth If you speak for several seconds the bargraph should move from the green area up to the yellow and perhaps 1 or two bars occasionally into red area As shown in the picture of the main screen the first segment of the red is lit this represents a typical normal level with the bargraph popping up an additional red segment or two If all bargraph segments are lit constantly this may mean your recording level is too high If only the green or none of the green segments are lit then the reco
17. TP site The IP or FTP address will automatically be displayed in the FTP Server box When finished keying in the IP or ftp address hit enter You are now ready to enter other needed information http www startstop com Page 34 1 FTP Server Entered in from the drop down box To connect to an FTP server you will need the name of the server or the IP address An FTP Server example would be 123 456 789 777 or ftp domain com 2 FTP Description FTP description is not a required field It is not needed to connect to an FTP Server You may enter your own description 3 FTP User Name An FTP User name is the name your FTP Administrator issued you to sign on to the FTP Server 4 FTP Password An FTP Password is the password your FTP Administrator issued you to sign on to 5 Encryption Key The encryption key will always be in capital letters It would be a good idea to copy paste the encryption key into your favorite word processor document This way you could just email the document to the person whom is going to need it to decrypt the file 6 FTP Upload Remote Path This is the path on the FTP Server Normally the default is 7 7 FTP Upload File Specification The file specification is a filter showing only the files on your hard that match this filter The default filter that shows all files is Another example would be enc This filter would show all files that end with enc and only those files 8
18. Volume Defaults Microphone Recording Volume Default Mic Internal rs xT Playing Volume Default Goes u e r End Of Letter Options EOL A check mark indicates active To activate a EOL File Destination click the CHECK MARK box and Select a PATH in the POP UP Window J Auto Send Destination 1 IT Auto Send Destination 2 Poanse Select DefauthomAvalabeEMas SSS I Auto Send FTP Current Default Email marilynn startstop com m TCP Communications Host IP Conf messages via TEF in place of T Activate BAPA m ctivate Recovery Module Default Overwrite File I Check Mark To Activate Recovery Module F Supress Ovena Me damna Check Mark To Activate Automatic File Deletion Check Mark To Activate Overwrite to End of Recording Activate Automactic File Deletion Overwrite Audio at Current Position Option r AutoMatic Rewind Overwrite Insert Audio at Current Position Option I Check Mark To Activate AutoMatic Rewind Overwrite Insert Audio at Current Position Autolnset Auto Overwrite http www startstop com Page 25 Default Directory When the software is first installed the SS VIS creates a directory called Recordings located on your local hard drive c where all of your dictations are stored You can change this directory to another folder local to your PC or any remote Network Folder by clicking Change If you want to
19. authenticated by the server Send Email Directly or Through the Relay Server Some ISP s or email servers will allow messages to be sent to the recipient without going through the server If the email servers require authentication then the email must be sent through the relay server To ensure delivery of a message it is best to contact your Network Administrator or your ISP to see if the server requires authentication Information must be entered in the POP Server SMTP setup before information is displayed on this screen Email Setup Exit About POP3 Incoming SMTP Outgoing Relay MAIL Server POP Server User Hame gt Password z EMail Address POP Port 2 POP Time Out Relay Server z Relay Port Save POP http www startstop com Page 32 Contact Setup Contact Setup Available Emails Ee Email Address Ener Email Address SS Encryption Key Enter Encwption Key SS Delete Current Email Save Contact Use the drop down arrow in the Available Emails box to select an email If the email you are looking for is not available then just simply enter the new email address in the box The Email Address will automatically be displayed in the Email Address box When finished keying in the email box hit enter You are now ready to enter in an encryption key The encryption key will always be in capital letters It would be a good idea to copy paste the encryption key into your favorite
20. ctation will be automatically saved to the factory default location c Recordings and given a sequential file name You can fully customize the saving location and file name structure e g Sally Jones 0003 mp3 that you want using the Default File Save Options menu explained later in the manual You can also manually name the file by instead pressing Button Number 1 on the Base Unit before making a recording Notes You can select whether the audio playback comes out of the Base Unit or from the Handset itself by sliding the Mic Spkr switch located on the left hand side of the base unit The sound is generally richer and louder from the base unit s speaker but the handset speaker is preferred by some users who like the sound to come from the same spot that they are dictating into There is also another Volume Control on the base unit also adjusts the overall volume of the SS VIS base unit s speaker We recommend leaving this control all the way up to the left loudest INS OVR Button Insert Overwrite button This convenient feature lets you add new dictation or sentences into something you ve just dictated or dictated previously http www startstop com Page 14 NORMAL MODE Normal dictation is appended to the end of your current dictation unless you tap the INS OVR Button Operation when tapping the INS OVR Button is a circular menu NORMAL INSERT gt OVERWRITE gt back to NORMAL an
21. d for that function Then select the RECORD button on the console The user may get a pop message to move the VIS handset switch to the record position The console will state which mode the user has selected http www startstop com Page 46 1 Audio may be appended by i The file may be appended by hitting the END button then select the RECORD button User may get a pop message to move the VIS handset switch to the record position ii Play file until the end then select the RECORD button User may get a pop message to move the VIS handset switch to the record position m The slider file position may be used to select where the file is to start playing n The file may be stepped through depending on the STEP AMOUNT by hitting ether the STEP FORWARD or STEP BACKWARD buttons o You may go to the end of the file by hitting the END button This will give you an opportunity to start recording at the end of the file p You may go to the beginning of the file by hitting the BEGINNING button This will give you an opportunity to start recording at the beginning of the file File Delete Files Menu Options Delete Configuration loj x r Source Directory c Recordings lt Save Path Click Change or else type the new path directly into the appropriate box Change Restore Detault Directory m Equal TO and LESS Than will be DELETED j June 2005 m
22. d so on INSERT MODE During a dictation if you rewind and play back part of the dictation you just made e g by moving the slide switch to REW followed by LISTEN and then STOP you can tap the INS OVR button to initiate Insert operation When you tap the INS OVR button the SS_VIS will announce Insert Mode if voice prompts are turned on and status will indicate which mode is active The SS VIS was designed to be operated without the need to constantly watch or refer to the screen that is displayed on your computer Most users simply will launch the program at the beginning of the day then leave it either minimized or showing normally as illustrated below iol x File Defaults View Help Start Stop Voice Input Station Digital Recorder System Recording Format i i Recording Yolume 50 Min _ Max Normal Conditions y C Other Conditions Recording Level Low Distortion IE Conference Group Hard to hear Audio AudioLenath 00 00 00 File Size 29 60 KB Hour Minute Second i Heny acco Audio Position Audio Source C Line in Jack IE Phone I iss a fi a PS FE Microphone r Step Amount Beg End Play Pause Step Step Stop Record 2 Seconds Back Fwd J Enable Voice Prompts Playing Volume 50 Min f Max J View Event Log Mic OFF Mic Intemal VIS Device CONNECTED a r Status c Recordings MY 00002 MP3
23. dictation please see http www hthengineering com voicestation html you can dictate using the foot pedal to control Record Stop Listen and Rewind functions that would normally be handled by the handset Both handset and foot pedal can be used at once interchangeably You can change the pedal assignments to suit your preferences Powerful features include the ability to set one of the pedals for the EOL End of letter function so you can dictate review and save forward your dictation seamlessly with foot pedal only HTH Engineering Inc also carries the external CM 909 microphone that plugs into the back of the VIS for recording a group of people http www startstop com Page 23 OPTIONAL INDUSTRY STANDARD FOOT PEDALS You can use the HTH VIS Recording Software with industry standard USB Serial or Gameport pedals sold by HTH Engineering Inc http Awww startstop com for hands free dictation as well This is selected by clicking on Defaults from the main screen then Select External Foot Pedals There are separate setup screens for USB Serial and Gameport pedals A USB Pedal assignment screen is shown 10 x USB PEDAL ASSIGNMENTS K Factory Default settings Left Middle Right function Descuption Stop Listen aA C C Record Stop 2 o C End Of Letter End Of Leter cic Lele Insert Audio Insert Audio Cc Overwrite Audio Overwrite Audio File Cc K kaa Step Fwd Step
24. dio Adapter Model HTH VIS 1B 10 Connect the SS VIS s green plug to Andrea USB Audio Adapter SPEAKER jack depicted by an icon of a head phone set 11 Connect the SS VIS s pink plug to the Andrea USB Audio Adapter MICROPHONE jack depicted by an icon of a microphone 12 Connect the SS VIS s USB cord to your PC s USB connector 13 Connect the Andrea USB Audio Adapter s USB cord to your PC s USB connector http www startstop com Page 10 HOW TO USE THE SS VIS User Controls Base Unit PC Connections Jor an easy quick connect lo your compu External speakers headset output for group or private usteminy Handset cradle a sensible place External microphone to put your handset telephone record input i ieii for hands free 55 microphone Loudspeaker o listening fo dictattol rough the base node Base module handset speaker switch lers you listen through the pa or handset Volume control adjust fo your comfort li vl Handset connection for a quick connect or disconnet t of yotir VIS External microphone telephone recording button with LED lets yor activate external telephone recording handset Multi functional keypad gives you limitless versatility based on yout software application http www startstop com Page 11 User Controls Handset e Microphone with AGC f f ter tur
25. e next dictation in sequence if you ve gone back to review previous ones Button 5 Toggle Audio Source Toggles the Audio Source between Microphone Handset s microphone or Line Input such as a telephone recording adapter Button 6 Send to Destination 1 In addition to saving your recording to the default location for example your hard drive you can also send the dictation to any destination or path you specify see section on Explanation of Optional Settings Button 7 Send to Destination 2 http www startstop com Page 21 In addition to saving your recording to the default location for example your hard drive you can also send the dictation to any second destination or path you specify see section on Explanation of Optional Settings Button 8 Delete Current File Prompts you if you want to delete the current file http www startstop com Page 22 OPTIONAL VIS FOOT PEDAL FOR HANDS FREE OPERATION o VIS PEDAL ASSIGNMENTS Factory Default settings Left Middle Right function Description Stop Listen Record Stop End Of Letter Insert Audio Insert Audio Overwrite Audio Overwrite Audio File Step Fwd Steps Forward N seconds Cancel man att TART eee eeo BRUET eee eege Ld I From the Defaults menu on the main screen select Configure VIS Foot Pedals If you purchase the available external 3 pedal foot pedal assembly for Hands Free
26. e the VIS handset switch to the record position j Audio may be inserted in the middle of the file by 1 iii Selecting STOP and moving the manual slider somewhere in the middle of the file and selecting the button INSERT AUDIO AT CURRENT POSITION Then select the RECORD button on the console The user may get a pop message to move the VIS handset switch to the record position The console will state which mode the user has selected Start playing the file stopping the file then selecting INSERT AUDIO AT CURRENT POSITION button then select the RECORD button on the console The user may get a pop message to move the VIS handset switch to the record position The console will state which mode the user has selected Moving the handset switch to the stop position and selecting the INS OVR button ONCE on the VIS handset If voice prompts are activated the user will hear audio stating Insert Mode If voice prompts are off user will hear one BEEP The console will also state which mode the user has selected Then select the RECORD button on the console The user may get a pop message to move the VIS handset switch to the record http www startstop com Page 45 position The console will state which mode the user has selected Selecting one of the 8 buttons on the base unit if one of the buttons has been configured for that function The console will also state which mode
27. e user performs the action b Bottom of form 1 panel will give the recorded file path and name http www startstop com Page 43 i The default path depicted by the Configuration Menu is C Recordings This can be changed in the Configuration Menu setup by changing the Default Directory section ii The file name can be entered if the Default Naming Conventions on the Configuration Menu setup have not been set up iii Ifa file that is currently on disk is chosen and the Default Suppress Overwrite File options on the Configuration Menu is set to unchecked a prompt asking if you would like to overwrite the file will appear Other wise no prompt will appear and the file will be over written If this option is checked there is not a second chance to save the original file Use caution when selecting a file if this option is Checked Bottom of form 2 panel will give the properties of the file Type HS Bit Stereo Mono i The default file type depicted by the Configuration Menu at install is MP3 Frequency 8 KHZ Mono Taking the Defaults Menu and changing the section Default File Types can change the default file types This file may be recorded up to any size as long as your storage maximum on your hard drive has not been met Recording time is calculated and is displayed in Time Elapsed and Audio Length while the file is being recorded At the end of the recording
28. ecorded or a pre recorded file is overwriting from current position causing any previous recording from the current position to be erased i e Before The rain in Spain falls mainly on the plain The current position is between falls and mainly After The rain in Spain falls in Europe Log events files are created daily one for each day The user has the ability to view the log event file by check marking the View Event log on the main screen These files can also be opened by your favorite word processor This allows the user to see the steps that occurred for a given day in order to help solve problems Log events are great when using the command line function http www startstop com Page 18 Event Log ioj x Rit Exit Help 7 4 2005 6 50 06 AM File Stoped 7 4 2005 6 50 06 AM File End 7 4 2005 12 08 33 PM New File c Recordings MY00104 MP3 7 4 2005 12 09 13 PM File Stoped 7 4 2005 12 09 13 PM File End 7 4 2005 12 09 14 PM New File c Recordings MY00105 MP3 7 4 2005 12 09 39 PM Opening Form Manually Decrypt 7 4 2005 12 11 03 PM File Stoped 7 4 2005 12 11 03 PM File End 7 4 2005 12 11 05 PM New File c Recordings MY00106 MP3 http www startstop com Page 19 USING THE MULTI FUNCTIONAL BUTTONS on the BASE UNIT The eight Multi Functional Buttons located on the Base Unit provide convenient One Touch operation of commonly used functions Many users will not need to touch these b
29. eeeVveeeeecececoceereeecoeoee ee wee cee eeoveeeeecececeocweeeeoeeeee eee eee eeoveeeeecececeae eee wee oew wee eee 4l eeeVeeeeececeeewoCV eeeee ee ereere Insert Insert Audio TT EOL End of Letter TART Email Email N Factory Default button assignments are explained below Button 1 New File for Recording Pressing Button 1 will bring up a NEW FILE dialog box giving the user the opportunity to type in any file name desired http www startstop com Page 20 2x Look in jo Recordings 8 Ek E Q My Recent Documents Desktop MY2 18 2005 4 56 08 PM MP3 MY2 18 2005 4 56 40 PM MP3 MY2 18 2005 4 57 16 PM MP3 MY2 18 2005 4 57 48 PM MP3 MY2 18 2005 5 01 22 PM MP3 MY2 18 2005 5 01 40 PM MP3 MY2 18 2005 5 03 04 PM MP3 2 My Documents PE My Computer K File name Places MY00002 MP3 mvoo003 mP3 mvoo004 mp3 myvoo006 Mp3 amp lmvo0007 mP3 myooo038 me3 myvoo009 mpe3 myvooo10 mps mvooo11 mp3 mvoo012 mp3 mvoo0013 mp3 mvoo0014 mp3 mvoo015 mp3 z e ei E Files of type MP3 Files mp3 gt J Open as read only MY00016 MP3 myvoo017 mp3 amp mYo0018 MP3 amp lmvo0019 mP3 myooo21 me3 Button 2 Rename File Pressing Button 2 provides an opportunity to rename a dictation already made Button 3 Previous Dictation Loads the previous dictation Button 4 Next Dictation Loads th
30. if Stop is selected the file will be displayed and the starting position will be at the end of the file waiting to start recording again If the rewind button on the handset is hit once then the file s last three seconds will be played and the file will be positioned at the end ready to continue recording The file may also be rewound to any position by continually holding down the rewind button When the rewind button is released the file will start playing from that point automatically Audio may be inserted at the beginning of the file by i Moving the manual slider to the beginning of the file then Selecting the Add Comments To Beginning Of File button on the console Then select the RECORD button on the http www startstop com Page 44 iii console The user may get a pop message to move the VIS handset switch to the record position or move the VIS handset switch to the record position Selecting the Add Comments To Beginning Of File button on the console Then select the RECORD button on the console The user may get a pop message to move the VIS handset switch to the record position or move the VIS handset switch to the record position Selecting one of the 8 buttons on the base unit if one of the buttons has been configured for that function Then select the RECORD button on the console The user may get a pop message to move the VIS handset switch to the record position or mov
31. ike they were sitting right in front of your computer LIMITED WARRANTY This unit is guaranteed against defects in material or manufacture for a period of 1 year from the date of original purchase Call 727 939 8853 for return instructions and address or see http www startstop com techsupport asp The unit will be repaired or replaced at seller s discretion Shipping costs cannot be refunded No other warranties are expressed or implied Seller accepts no liability for fitness for use in intended application Liability is limited strictly to the purchase price of the unit Notes Windows is a registered trademark of Microsoft Corporation Direct X is a registered trademark of Microsoft Corporation Truespeech is a registered trademark of the DSP Group are all registered trademark of their respective companies Specifications subject to change without notice Not responsible for typographical errors Copyright 2005 by HTH Engineering Inc All Rights Reserved Rev 120 http www startstop com Page 54
32. ile menu option from the main screen http www startstop com Page 40 Z Manually Decrypt Files l10 x Alt Ext Help Manually Decrypt Saved Files Available Names v First Enter Encryption Key or Use Drop Down Box Above Or 3 Second Click to Manually Decrypt File Use the drop down Available Names box to select a name entered in by the above procedure or just key in the encryption key Then Click the button labeled second to select and decrypt the file Defaults Reset Defaults Menu Options This option is used to reset options that have been changed in a session back to the original settings View Thin Interface Menu Options This option changes the face of Transcription Express to a Thin face Its view Help Thin Interface Ctrl Z J pt http www startstop com Page 41 DELETE FILES AFTER N NUMBER OF DAYS Change Click Change or else type the new path directly into the appropriate box inixl m Source Directory Jo Recordings lt Save Res Path rn April 2005 wal 27 28 29 30 31 1 2 3 5 6 7 89 10 11 12 13 G15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 4 5 6 7 1 2 3 6 Z Today 4 14 2005 m Equal TO and LESS Than will be DELETED fio Enter Number of Days RUN Cancel MURIN START You can choose to delete files after the number of days you select This menu is located under Files
33. iles will be in the position to insert or overwrite depending on which option below is selected AutoMatic Rewind Overwrite Insert Audio at Current Position Option Auto Insert C Auto Overwrite Please use this option with care Defaults Save File In Progress Options Menu Options This option turns on or off the saving of a file while a recording is in progress with time intervals ioixi C Every 15 Seconds c Every 30 Seconds Please Select an Option For Saving a C Every 45 Seconds While Recording is Cc Every 60 Seconds NOT AT ALL Add decryption keys This option is used to enter encryption keys from files sent to the user by Start Stop Universal Start Stop Transport or another location of Start Stop VIS Digital Recorder http www startstop com Page 39 i Transcriber Information Setup 10 x Decryption Passwords Available Names x Name Enter Name Encryption Key Enter Encryption Key I Check to Delete Current Key You may enter in as many encryption keys as you like Then you can manually decrypt a file using the file File is Stopped File Defaults View Help New Blank Ctrl N Delete Files shift Oe Input Stati Open Ctrl O Decrypt Encrypted File Set Default Folder Ctrl D Save Ctrl S i Save as Ctrl a Close Ctrl C Exit Ctrl x Recently Opened Files Hour Minute Second Audio Position Decrypt Encrypted f
34. in Spain falls mainly on the plain As long as in and on have the same recording time Overwrite checked capabilities on a file being recorded or a pre recorded file is overwriting from current position causing any previous recording from the current position to be erased i e Before The rain in Spain falls mainly on the plain The current position is between falls and mainly After The rain in Spain falls in Europe Automatic Rewind Overwrite Insert Audio at Current Position Option will automatically overwrite or insert audio when the user rewinds Overwrite Insert button on hand set has an audio and visual alerts to inform the user of what mode the user has selected i e First beep indicates insert mode Second beep indicates overwrite mode third beep indicates back to normal recording Log events files are created daily one for each day The user has the ability to view the log event file by check marking the View Event log on the main screen These files can also be opened by your favorite word processor http www startstop com Page 5 Two recording file formats Normal and Other Conditions which can be configured from six standard and non standard digital audio file formats Audio source inputs include line in telephone external microphones and the VIS microphone Recording level indicator Recording and playing volume control Audio length audio position and file size informat
35. ion Quick beginning ending stepping movement within the file via the console or the VIS handset Optional file recovery module that allows recovery of files due to an improper shut down of SS VIS software Default file location directory with the ability to configure EOL functionality When finished with the dictation one quick End of Letter button and optionally sends file to one or two local or remote locations Email or FTP site EOL functionality When finished with the dictation one quick End of Letter button and optionally sends file via Email or to a FTP site along with optionally to local or remote sites Auto file deletion Can configure how many days back to keep files and all others will be deleted automatically Record from any audio source connected to your PC s sound card with record time only limited by your PC s hard drive capacity Three ways to configure the file naming convention of your audio files Beginning Ending Play Pause Step Forward Step Backward Stop and Rewind functions via console or VIS handset http www startstop com Page 6 TCP communications available if host software accepts your messages and or files Dictation you make or use with the SS VIS can be played back on any Windows 95 98 NT XP ME 2000 machine in the world even if not equipped with the SS VIS Command line functionality is available Total recording and playback compatibility using Windows 95 98 NT ME
36. lt Naming Convention for automatic file naming Files can start with any alphanumeric characters you desire Example MY00003 MP3 and the next file would be MY00004 MP3 and so forth If you wanted the files to start with John Smith then type that into the Text box You can also select to have files sequentially numbered or instead the file name can start with a Date Time stamp that will be unique to each recording created If selecting sequentially numbered files you can http www startstop com Page 27 choose how many digits each file name should have and what you want the first number in the sequence to be Default Naming Convention V Add text and or Date Time or a Sequential Number to file names if desired If the above is not checked the below is not applicable Text to be added to the file names if desired MY Automatic File Naming Method Used Places 1 5 Current Sequentially Named File Date Time Stamp Default starting at 40 z i 5 Sequentially Numbered 5 Reset numbering The default naming convention is to add text My to the file with 5 number placeholders starting with 00001 Example My00001 Date time stamp is the current time used as the file name Note If no default is selected then a file dialog box will be displayed The user will then enter a valid file name Volume Defaults You can decide based on your preferences how loud you want the playback to be Pla
37. or insurance interviews POWERFUL FEATURES INCLUDE e Sending recorded encrypted files via Email or FTP to Start Stop SS Universal or to another Start Stop VISDR location e Receive encrypted files from Start Stop Transport Start Stop Universal and Start Stop VISDR and manually decrypt audio files in order to edit e Created for the Voice Input Station hardware which connects to your PC bridging your VIS handset and the dictation software complete with optional voice prompts e Manual Slide Switch for quick easy dictation and movement within the file http www startstop com Page 4 Plays records six standard and non standard digital audio file formats WAV Truespeech WAV MP3 WMA VOX and OGG with full control over quality bit rate and file size INSTANT REVIEW FUNCTION allows 3 second play back of current dictation in progress using the VIS handset Insert capabilities on a file being recorded or a pre recorded file i e Before The rain falls mainly on the plain Inserting the words in Spain After The rain in Spain falls mainly on the plain Overwrite unchecked capabilities on a file being recorded or a pre recorded file is overwrite from current position the amount of time currently recording leaving any previously remaining recording if current recording does not exceed previous recording i e Before The rain in Spain falls mainly in the plain Overwriting the word in After The rain
38. or when the person dictating has a soft voice or heavy accent Audio Source Normally this is left on Microphone for picking up your voice from the SS VIS handset s microphone If you select Line in Jack then if your PC is equipped with a separate Line or Aux input sound jack you can record from another source such as a telephone conversation using the optional LRX 35 Telephone adapter from http www startstop com or any other audio source Step Amount controls how much the playback goes forward or backwards in terms of seconds when the user clicks the Step FWD or Step Back buttons on the screen Enable Voice Prompts If checked voice prompts will guide you through the entire dictation process When a recording is saved and sent to a transcriptionist for example the SS VIS will verbally confirm to you that the dictation arrived at its destination Repeat Last Voice Prompt Repeats the last voice prompt or instruction given if enabled This is handy if you go away for a while come back to your SS VIS and can t remember where you were in the dictation process Playing Volume sets how loud the playback will be http www startstop com Page 17 Add Comments to Beginning button Allows inserting comments to beginning of a recording that you just made or just after opening a previously made dictation Example You interviewed someone on the telephone setting Audio Source Line
39. rding leaving any previously remaining recording if current recording does not exceed previous recording i e Before The rain in Spain falls mainly in the plain Overwriting the word in After The rain in Spain falls mainly on the plain As long as in and on have the same recording time Overwrite Check marked capabilities on a file being recorded or a pre recorded file is overwriting from current position causing any previous recording from the current position to be erased i e Before The rain in Spain falls mainly on the plain The current position is http www startstop com Page 38 between falls and mainly After The rain in Spain falls in Europe Automatic rewind Overwrite Insert Audio at Current position option r Activate Recovery Mod t Pink acilh Mi imrssirites Eila Start Stop IS Digital Recorder System d x I Check Mark To Acti xl WARNING This options will automatically Insert or Overwrite your audio file when you rewind to a position after the beginning and before the end and the user selects RECORD e File warnings r Activate Automactic File Check Mark To Acti Ind of Recording AutoMatic Rewind Overwn JV Check Mark To Activate AutoMatic Rewind Overwrite Insert Audio at Current Position Auto Insert C Auto Overwrite This warning is very valuable at this time If you rewind and this option is check marked your audio f
40. rding level is too low or perhaps there is a hookup or PC sound card connection problem that needs re checking Adjust the Recording Volume slider either up or down until you have yellow with peaking in the red region when speaking You may want to make several recordings to find the most pleasant and intelligible settings based on your voice s characteristics distance from the microphone Audio Position Shows the current position within the recording expressed in terms of Hours Minutes Seconds This applies to both recording and playback modes Main Button Control Bar Beg Beginning End Play Pause Step Back Step Fwd Step Forward Stop and Record http www startstop com Page 16 The player control interacts with the audio to allow Playing Stopping Pausing Recording Step Forwarding Step Backwards Go to the beginning of the file or go to the end of file Note If you go to the end of file you may continue recording Audio Length Shows total length of the recording expressed in terms of Hours Minutes Seconds This applies to both recording and playback modes File Size Dynamically shows file size including buffer or temporary memory used during the recording process Recording Format Normal Conditions applies for most users with normal voices and situations Clicking on Other Conditions allows user to select a higher than normal quality setting where a group is being recorded
41. return the default directory c Recordings just click the Restore Default Directory button Default Directory e Recordings lt Save S z z 7 Path Click Change or else type the new path directly into the appropriate box Change Restore Default Directory The initial default directory is C Recordings Selecting the change button can change the default setting Change E O gt Browse for Folder me wav C Recordings B s Local Disk C a CT_Ocx pocs Documents and Settings Gy EPSONREG 3 H MSOCache H MToolBox a MyDVD H Program Files C Co Select a current folder on the hard drive or http www startstop com Page 26 Create Folder Enter a name for your new folder Enter in the new folders name and select OK The folder will now be available to select for the default folder path To reset the default to its initial settings select the Restore Default Default File Type Recordings are created in MP3 format which works best for most users However you can select many other formats as your default recording format such as WMA Windows Media Audio WAV Truespeech WAV VOX or OGG We recommend that only advanced users change these settings r Default File Type Format Frequency Bits Channel Normal Conditions way z jn 00 z 128 7 STEREO bd Format Frequency Bits Channel Other Conditions MP3 z enoo x 128 x STEREO 7 Defau
42. s Forward N seconds e Cc wimp ut TART COMBINING FOOT PEDALS It s possible to connect multiple pedals VIS Foot Pedal External Foot Pedals at the same time and use them all interchangeably as inputs for controlling dictation of the HTH VIS http www startstop com Page 24 EXPLANATION OF OPTIONAL SETTINGS If the complete screen below is not visible then please your scroll bars You may not ever need to change these settings but the SS VIS Defaults Screen makes it easy to customize where files are saved recording quality and file type WAV MP3 WMA VOX etc and how the saved dictations are named E Configure EMail r Default Directory c Recordings lt Save Scroll Down Path Click Change or else type the new path directly into the appropriate box For More Change Restore Default Directory Options p Default Fie Type Frequency Bits Channel Uedae s ave Normal Conditions M sood E Z fi E Contigiration and ReSet Defauts Bits Channel Bair Other Conditions YE 22050 E Mono zj m Default Naming Convention JV Add text and or Date Time or a Sequential Number to file names if desired If the above is not checked the below is not applicable Text to be added to the file names if desired MY pales Re pate eee sed Places 1 55 Current Sequentially Named File C Date Time Stamp Default starting at f2 Sequentially Numbered B Reset numbering r
43. s described User must include the full path and file name including extension The HTH VIS will open itself if not already launched and load the file for re dictation editing http www startstop com Page 53 TECH SUPPORT Please visit http www startstop com techsupport asp and click on Email Tech Support You will be given a small form to fill out which will assist us in helping you as quickly as possible Toll Free Tech Support Call us toll free USA 48 States 1 866 254 0714 Monday Friday 8 30 AM 6 00 PM Eastern Time Florida within the USA If you re outside the USA call 727 939 8853 We want you to be completely happy with your purchase We will be glad to answer any questions you have about setup installation or use FAX Tech Support FAX us at 810 821 6940 Please include the following information Your Name Company Name Address Telephone Number Date Purchased Type of product purchased from HTH Engineering Detailed information on the type of computer you are using Detailed description of your problem or question FAX Questions will be answered Monday Friday during business hours High Speed Internet Users For those customers who are using high speed internet connections a new form of tech support is now available This new way of providing tech support utilizes Microsoft Net Meeting Net Meeting allows the tech support technician to view your computer remotely and allows them to assist you just l
44. scssrsri a 12 HOW TO DICTATE USING THE VOICE INPUT STATION 13 INS OVR Button Insert Overwrite button cecceeceeeeseeeeeeees 14 NORMAL MODE taco ce aie ee aie 15 INSERT MODE casen dalam Gaal Gait 15 USING THE MULTI FUNCTIONAL BUTTONS on the BASE UNIT e A A RE eet AAEE OEE con loan ci EEE EE eta 20 Factory Default button assignments are explained below 20 OPTIONAL INDUSTRY STANDARD FOOT PEDALS 0 24 COMBINING FOOT PEDALS 1 00 ecceseeeeeeecneeeecneeeeeeaeeeeeaeeaeeeeens 24 EXPLANATION OF OPTIONAL SETTINGS oere 25 POP3 SMTP Setup ceeeceseescssecseeseceeesecaeeeessecaeesecneeeeesaeseesaeeaeeeeens 30 Advanced Email Options 0 ccccceceescessceseceecesecseeceeseeseseaeeeeeeenens 31 Default Outgoing SMTP Server Options 0 0 0 eceeeeseeeceseeeeeeeeeeeeee 32 Contact Setups eea e E EA EERE 33 Ant Send FIP bremeni oenen aeien n a Sorena TE EEE e OEE 34 TEP Communicat ONS c sscedsscwcestosiccsiscesreuseesdencdeosessnseasdssciadesseneeticeinees 35 Activate Recovery Module seseesssessseesseteereserrrerrsrenrssrerreserrreresreee 37 Default Overwrite File eeeeeeeeeeeeeseeseererrersrrrerrerersrsrrrerreresrseseeee 37 Activate Automatic File Deletion essseesseeeeseerseeesrsreesrsrrereerrrresesreee 37 Overwrite Auto at Current Position Option 0 0 eee eeeeeeeeeeeees 38 Automatic rewind Overwrite Insert Audio at Current position option 39 Defaults Save File
45. the user has selected Then select the RECORD button on the console The user may get a pop message to move the VIS handset switch to the record position The console will state which mode the user has selected k Audio may be overwritten at any point in the file by i iii Moving the manual slider somewhere in the middle of the file and then selecting the OVERWRITE AUDIO AT CURRENT POSITION button Then select the RECORD button on the console The user may get a pop message to move the VIS handset switch to the record position The console will state which mode the user has selected Start playing the file stopping the file then selecting OVERWRITE AUDIO AT CURRENT POSITION button Then select the RECORD button on the console The user may get a pop message to move the VIS handset switch to the record position The console will state which mode the user has selected Moving the handset switch to the stop position and selecting the INS OVR button TWICE on the VIS handset If voice prompts are activated the user will hear audio stating Overwrite Mode If voice prompts are off user will hear two BEEPS Then select the RECORD button on the console The user may get a pop message to move the VIS handset switch to the record position The console will state which mode the user has selected Selecting one of the 8 buttons on the base unit if one of the buttons has been configure
46. u record tiy review Record LED us rea iu re recording End of letter Priority button signal Insert Overwrite button Jey completion of dictated Record Stop Listen Rewind switch the proven efficient Fast forward button f advance at one fini dli wick speed Coiled cord with amp feet of flexibility http www startstop com Page 12 HOW TO DICTATE USING THE VOICE INPUT STATION Double Click on the Start Stop VIS Dictation Software from your computer s desktop Icon Start Stop VIS Make sure the handset switch is in the STOP position If it isn t SS VIS will prompt you to do that Push handset switch to the REC record position and begin speaking The Record LED on the handset should light up If you look at the SS VIS screen you will see a bargraph that lights up usually in the yellow area occasionally peaking up to the red zone If the level always stays in the green zone and doesn t slowly move upwards to the yellow red zone adjust the Recording Level slider if necessary on the SSVIS screen ini xi File Defaults View Help Start Stop Voice Input Station Digital Recorder System ee ee Fie Name e Recorngs MYO0002 MPa r Recording Format Recording Volume 50 Min I Ma Normal Conditions i i C Other Conditions Recording Level Low Distortion IE Conference Group Hard to hear Audio AudioLength 00 00 0
47. uttons but are provided for flexibility and ease of use The assignment of each button can be easily changed to suite your preferences A blank white card overlay can be removed and written on by removing the clear plastic cover To see the default assignments of each button Top Row Buttons 1 4 Bottom Row Buttons 5 8 from the Main Screen click on Defaults then Configure Buttons 1 8 The following screen will appear alolx Factory Dolault setting Voice Input Station Base Programmable Buttons 1 8 function Description Rwd Rewinds to the beginning FFwd Fast Forwards to the end Play Plays Pause Pauses Step Back Backs up N seconds Step Fwd Steps Forward N seconds Stop Stops Record Records at End of File New NewFileForRecording x Open Open Pre tecorded File Close Close File Reset to Defaults Exit Exit Program 3 Seconds Play Last 3 Seconds Add Beg Add Comments To Beginning Rename Previous Previous Dictation Next Nert Dictation Send To 1 SEDEN Send To 2 SehdieiDestiiatioh2e Toggle Input Toggle Internal External Mic Toggle MIC Toggle MIC On Off Delete Audio Toggle Audio Source Overwrite Overwrite Audio Template I4 LII eeeoveeevecesevreeecoeeeecoeeeeecee eevuovuveceeeeeevreeeeceneceneeceeecee eeoveeeeececceoeveeecoeceeeceeeeece oe eeveoVveceeeeceoevrveeeececeeceoeeeeece eo
48. will be overwritten with no other warnings THIS OPTION SHOULD BE LOOKED AT CAREFULLY Default Overwrite File ly Suppress Overwrite File warnings Activate Automatic File Deletion Activate Automactic File Deletion IF Check Mark To Activate Automatic File Deletion If this item is checked marked the files in the file path designated by the File Delete Files menu options http www startstop com Page 37 Delete Configuration lol x m Source Directory ce Recordings lt Save Path Click Change or else type the new path directly into the appropriate box Change Restore Default Directory gt Equal TO and LESS Than will be DELETED Em June 2005 maj 29 30 3 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 10 Enter Number of Days 19 20 21 22 23 i 25 26 27 28 23 30 1 2 Cancel 9 4 5 6 F 8B 9 ZD Today 77472005 0 START By entering the number of days to then the files equal to or less than will be deleted This can be ran manually or can be set to run automatically Overwrite Auto at Current Position Option Overwrite Audio at Current Position Option Ir Check Mark To Activate Overwrite to End of Recording By check marking this option the overwrite function will behave differently Overwrite Uncheck marked capabilities on a file being recorded or a pre recorded file is overwrite from current position the amount of time currently reco
49. will display the last 15 files that have been opened This also includes recorded files If a file is selected the file will open and all options that were available when the File Open command was executed will also be available through this option http www startstop com Page 52 APPENDIX B Command Line Mode for Advanced Users and Integrators The SS VIS supports command line operation for easy integration into Electronic Medical Records and customized applications for Radiology Either via DOS Batch File Windows Batch File Run Command or VB Visual C Shell Command Path of SSVISDR exe executable File Path File Name Argument Example c SSVISDR exe k dictation dr smith SMITH0000321323 January 31 2005 1207PM will cause the SS VIS Digital Recording Program to launch a single instance of itself if not already launched and then create and load a New dictation in the default format example MP3 In above example after the calling application issues the command the User just clicks REC on the handset to begin a recording session that will be subsequently saved when he hits the EOL button to this path k dictation dr smith S MITH0000321323 January 31 2005 1207PM MP3 Subsequent command line commands will keep the single instance window opened for new recordings Re dictation Command Line Mode Users can re open an existing dictation for editing via command line Operation is the same a
50. word processor document This way you could just email the document to the person whom is going to need it to decrypt the file After entering in your available emails hit the save contact button and c close the form Now you can select the default email to use when sending files via email on the defaults form Use the drop down arrow on the box Select Default from available emails Only one email can be active at a time Select Default from Available EM ails gt Current Default Email marilynn startstop com http www startstop com Page 33 Auto Send FTP FTP Transcriber Setup q 5 xi Exit About Available FTP Sites FTP Setup zl eee Sene pamainom m Connection Information EXIT FTP Server FTP Port ci Description Delete User Name a Password 0 muwah gun r Encryption Guzen Check to Encrypt files uploaded to this FTP site Upload From Local Machine tto FTP Path Remote Path i File Specification Default FTP Site _ Checking this option will make this the default FTP site CAUTION Only one FTP site can be the default By checking this option this FTP site will become the default and prior information will be over written Use the drop down arrow in the Available FTP Sites box to select an FTP site If the FTP site you are looking for is not available then just simply enter the new IP address or the FTP address to create a new F
51. yback volume and how sensitive you want the microphone to be Recording volume by adjusting the appropriate slider Volume Defaults Microphone Recording Volume Default Mic Internal Internal External Playing Volume Default c i Mehana The default volume control is valid with the program is first started If the user changes the volume on the first screen the next time the program is started it will default back to defaults External Internal Microphone Microphone Mic Internal Internal External Microphone http www startstop com Page 28 This option allows the user to select the internal handset microphone or the external microphone input located on the back of the VIS base unit End of Letter EOL In addition to sending your recording to the Default directory you can also optionally select up to two 2 additional paths or folders local to your PC or networked paths where your recordings will be saved To select these optional Save locations just check the box and a dialog box will pop up to prompt you to choose the optional location s Select or create new folder then select that folder Start Stop s special logic will optionally verbally prompt you when each dictation is stored on a remote drive or network folder You will always know that your dictation arrived successfully End Of Letter Options EOL A check mark indicates active To activate a EOL File Destination option click the C
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