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Neevia Document Converter Pro user manual

1. Convert Worksheet names to PDF named destinations converts worksheet names into PDF named destinations Advanced settings tab General Settings Links Bookmarks Advanced Settings E Detect and convert custom page sizes F Auto Resize document Enable Excel Addins Clear Print Areas before converting Macros Excel Default Settings Y Page Size DEFAULT v Orientation DEFAULT Margins inches a Left 1 00 5 Right 1 00 a Top 1 00 Bottom 1 00 Note enter 1 00 to preserve the default document margins Content scaling 100 x Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 50 of 76 Detect and convert custom page sizes enables the MS Excel parser to convert documents with page sizes that are not defined in the Windows printing system Disable Excel Auto Macros prevents MS Excel from executing macros during the file opening phase Clear Print Areas before converting this option clears the print area of every worksheet in a workbook Enable Excel Add ins when enabled all Add ins installed in Excel will be allowed to run Auto Resize document when enabled will automatically resize all rows and columns in the converting Excel file Pages Size allows you to select a specific page size for the converting file Orientation use this to select page orientation Default Portrait Landscape
2. General Compression Fonts Color PDF Open Options PDF Info metadata Color Management Process Color Model Device RGB Device Dependent Options V Preserve overprint settings Y Preserve under color removal and black generation settings _ Preserve transfer functions _ Preserve halftone information OK 9 Cancel Process Color Model Device RGB Sets the color space to use for device dependent colors in the output document to DeviceRGB NOTE this does not affect images and shadings Process Color Model Device CMYK Sets the color space to use for device dependent colors in the output document to DeviceCMYK NOTE this does not affect images and shadings Process Color Model Device Gray Sets the color space to use for device dependent colors in the output document to DeviceGray NOTE this does not affect images and shadings Leave Unchanged Enabling this option will force Document Converter to preserve the color model in the original document Device dependent Options Choose any of these options only if you are working with documents created by high end documentation and graphics applications such as Adobe Illustrator and Adobe InDesign For more information see the documentation that came with the application Preserve overprint settings retains any overprint settings in files being converted to PDF Overprinted colors are two or more inks prin
3. JPEG Output Format If you select JPEG as output format and press the Advanced button the following screen will be displayed General Settings Advanced Settings Resolution 300x300 v dpi Page Size Default Colorspace RGB Full Color y Filename Suffix 26d JPEG Quality 75 Y OK A Cancel General Settings Tab Resolution sets the JPEG resolution Colorspace allows you to select color space in the output document RGB CMYK and Grayscale Filename suffix Since the jpeg format doesn t support multi page files when converting documents that have more than 1 page Document Converter will produce a jpeg file for each page of the original document The filename suffix allows you to control how the single page files will be named if you set d the converter will add the page number to the file name You can also control the number of digits used in the file name by replacing d with ONd where N is the number of digits you want to have for example 03d will force Document Converter to produce files with names like this filename001 jpg filename010 jpg 04d will produce filename0001 jpg filename0010 jpg JPEG Quality sets the output quality level according to the widely used IJG quality scale which balances the extent of compression against the fidelity of the image when reconstituted Lower values drop more information from the imag
4. V This server requires authentication Password hw From address converter servername com From name Neevia Document Converter Pro Outgoing message On Success Outgoing msg On Error Outgoing msg On Size Error Message subject File s converted successfully Message body Your files have been converted successfully ok 3 cancel Email to original sender will send the converted files to where they came from Email to original this account will send all converted file s to the specified email account Address specifies the outgoing mail server address Ex mail yourserver com Account specifies the mail account to use for outgoing messages Port specifies the port number usually 25 Encrypted connection you can use None SSL and TSL depending on what your email server allows This server requires authentication check this checkbox if the outgoing mail server requires authentication then provide your password From address type in the email account watched by Document Converter From name type in the name of converting application for example Document Converter Pro Outgoing message On Success in the Subject field type in Converted successfully or a similar message If you do not have anything for the Message body simply leave it empty Outgoing msg On Error in the Subject field type in Conversion Error or a similar message If
5. Edit Delete Restore Defaults LA Neevia Document Converter Pro v6 8 user s guide O Copyright O 2000 2015 Neevia Technology All Rights Reserved Page 62 of 76 Email Watcher Document Converter has the ability to convert email messages this is done through the email watcher feature To enable Email watcher in Document Converter main screen go Settings gt Email watcher Email polling interval 5 seconds Apply settings Add Account Edit Account o Delete Account Pause Scheduler In the screen above you have a list of all email accounts currently defined On the bottom of the screen there are 5 buttons Add Account use this to add an email account to eMail watcher Edit Account allows you to edit the email account settings Delete Account use this to delete an email account from eMail watcher Resume enables email polling in case it was paused Scheduler you can use this feature to define time intervals for email polling Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 63 of 76 If you select Add Account or Edit Account the following interface will be displayed _ AS General Settings Advanced Settings Description Email Server Address mail servername com Port 110 Username converter Password Akio Email converted file s back SMTP Settings In
6. and not sold Only a personal non transferable and nonexclusive right to use the Neevia products is granted to the end user The following are definitions that should be noted by the user a SERVER This is a single computer owned rented or leased by a single individual or entity on which one or more applications load and execute software in the memory space of that computer Software is installed on a server for one or more users All servers must be licensed to utilize Neevia software b VIRTUAL SERVER This is a single computer or a virtual machine a software implementation of a machine that executes programs like a physical machine that is owned rented or leased by an individual or entity that turns around and rents or leases access to others The virtual server may have one or more applications on it for the end users to use The purpose of the virtual server is to give multiple users access to many software programs c DEVELOPMENT This means that you are programming a specific application or tool that will interact with the software that you are licensing from Neevia Technology THIS IS A CONTRACT BETWEEN YOU AND NEEVIA TECHNOLOGY YOU SHOULD CAREFULLY READ THIS LICENSING AGREEMENT AND MUST ACCEPT ALL THE TERMS AND CONDITIONS BEFORE INSTALLING THIS NEEVIA SOFTWARE BY INSTALLING THE SOFTWARE YOU ARE AGREEING TO BE BOUND BY THE TERMS AND CONDITIONS OF THIS LICENSE IF YOU DO NOT AGREE TO THE TERMS OF THIS LICENSE DO NOT INSTALL TH
7. 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 52 of 76 Convert Transition Effects preserves the transition effects when converting to PDF Convert Speaker Notes preserves speaker notes added to presentation slides when converting to PDF Convert Hidden Slides will convert all hidden slides in the original document Detect and convert custom page sizes enables the PowerPoint parser to convert documents with page sizes that are not defined in the Windows printing system Convert PowerPoint Document Info preserves the original document info when converting to PDF Use MS PowerPoint 2007 2010 native PDF export faster conversion instructs Document Converter to use the native MS PowerPoint 2007 2010 export engine In order to use this feature MS PowerPoint 2007 or 2010 must be installed on the same machine with Document Converter Pro Links tab General Settings Links PDF Link appearance Type Color Invisible rectangle Black Highlight Border Style None solid Defaults PH OK PDF Link Appearance group controls the appearance of links when PDF files are viewed Type list box allows you to select whether the links will be invisible visible with thin lines or visible with thick lines Highlight list box allows you to select how links are highlighted when they are clicked The four choices are None Invert Outline a
8. AND LIABILITY NEEVIA TECHNOLOGY OR ITS SUPPLIERS OR RESELLERS SHALL NOT UNDER ANY CIRCUMSTANCE BE LIABLE TO YOU FOR ANY DAMAGES INCLUDING BUT NOT LIMITED TO SPECIAL INDIRECT OR CONSEQUENTIAL DAMAGES LOST PROFITS OR LOST SAVINGS OR FOR ANY CLAIM BY A THIRD PARTY ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF NEEVIA TECHNOLOLGY SHALL HAVE BEEN INFORMED OF THE POSSIBILITY OF SUCH DAMAGES OR FOR ANY CLAIM BY ANY OTHER PARTY GENERAL This Agreement shall be construed interpreted and governed by the laws of the State of Florida excluding the application of its conflicts of law rules The United Nations Convention on Contracts of the International Sale of Goods will not govern this Agreement If any part of this Agreement is found void and unenforceable it will not affect the validity of the rest of the Agreement which shall remain valid and enforceable according to its terms If you need to redistribute this product with your own software products you need to contact Neevia and negotiate a separate licensing and royalty agreement You may not ship transfer or export the Software into any country or used in any manner prohibited by any export laws restrictions or regulations Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 6 of 76 UPGRADES You must be properly licensed to install upgrades to Neevia Software products Neevia upgrades replac
9. Bookmarks converts Word headings to PDF bookmarks Create Internet links converts Internet hyperlinks to PDF web links Create Cross reference links creates links between cross references Create Table of Content links table of content entries are linked with their destinations Create Cross document links converts hyperlinks that point to other documents into PDF links Convert Comments to Notes converts Word comments to PDF text notes Convert Word text boxes to PDF Article Threads converts Word Text boxes to PDF article threads Convert Document Info converts Word document properties for example author or creation date to PDF document information Use MS Word 2007 2010 native PDF export faster conversion instructs Document Converter to use the native MS Word 2007 2010 export engine In order to use this feature MS Word 2007 or 2010 must be installed on the same machine with Document Converter Pro Links tab General Settings Links Bookmarks Form Fields Advanced Settings Link Footnotes and Endnotes POF Link appearance Type Color Invisible rectangle Black Highlight Border Style None Solid Defaults 2 OK Check the Link footnotes amp endnotes checkbox to enable footnotes endnotes processing Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 44 of 76 PDF Link Appearan
10. Defaults OK The PDF Open options tab controls how PDF files appear when opened Navigation Tab specifies which panels are displayed in the PDF viewer navigation pane Page Layout specifies how document pages are arranged Magnification use this to select at what zoom level PDF documents will appear when opened Open To Page specifies the page that appears when the PDF document opens User Interface Options This allows you to specify which parts of the PDF viewer interface menu bar toolbars window controls can be hidden Window Options Use these options to specify how the PDF viewer window adjusts in the screen area when a PDF document is opened Resize Window To Initial Page adjusts the document window to fit snugly around the opening page taking into account the options that you selected under Document Options Center Window On Screen instructs the PDF viewer to position the window in the center of the screen area Open In Full Screen Mode maximizes the document window and displays the document without the menu bar toolbar or window controls NOTE take into account that if you hide the menu bar and toolbars users cannot apply commands and select tools unless they know the keyboard shortcuts Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 30 of 76 PDF Info metadata tab In this interface you can specify Title Author Subj
11. Technology All Rights Reserved Page 10 of 76 Native Applications Supported In order for the Neevia Document Converter to do its job properly you will need to install the prerequisite applications e g Microsoft Word to process the documents Neevia Document Converter software does not have any formatting or document reading capabilities e Microsoft Office 97 Word Excel PowerPoint e Microsoft Office 2000 Word Excel PowerPoint e Microsoft Office XP Word Excel PowerPoint e Microsoft Office 2003 Word Excel PowerPoint e Microsoft Office 2007 Word Excel PowerPoint e Microsoft Office 2010 Word Excel PowerPoint e Microsoft Office 2013 Word Excel PowerPoint e Microsoft Publisher 2000 XP 2003 2007 2010 2013 e Microsoft Visio 2000 2002 2003 2007 2010 2013 e Microsoft Project 2000 2002 2003 2007 2010 2013 e Microsoft Snapshot Viewer e Microsoft Internet Explorer 5 x 6 x 7 x 8 x 9 x 10 x e Adobe Illustrator 10 11 CSx e Adobe InDesign 1 x 2 x 3 x CSx e Lotus WordPro 97 and higher e Lotus 1 2 3 e Corel WordPerfect v10 11 12 and higher e Corel Draw v9 10 11 and higher e Autodesk Design Review v2009 True Review v2009 and higher e Autodesk AutoCAD V14 and higher e Solidworks e OpenOffice 2 x 3 x 4 x Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2
12. installing this service according to your operating system Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 40 of 76 Document Parsers A Document Parser can be defined as the program that is used to convert the document from an input to an output format To add edit delete a custom document parser in the Document Converter main menu select Settings gt Folders gt Folder to scan gt Edit Settings gt Document Parsers The following screen will be displayed PSPDF WORD EXCEL POWERPO PUBLISHER HTML SNAPSHOT RTFTAT IMAGE OCR Restore Defaults In the above screen you will see the document parsers that are currently defined On the bottom of the screen there are four choices Add use this to add a new document parser Edit use this to change the characteristics of the selected document parser Delete use this to delete a document parser Restore Defaults this will restore the default configuration You can also use Restore Defaults in case a newly installed application that was detected as a parser is not listed in the Document Parsers interface or you deleted an existing parser by mistake Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 41 of 76 If you select Add or Edit parser the following screen is displayed Add Custom Parser
13. ld eat etienne acte nt idee 50 POWERPOINT Document Parser a AS A AT R 52 ink tai e 53 HTML Internet Explorer Document Parser Eonia dia 54 Header FoOter tabirini ie it AA AAA AAA ea 54 A A O ape betes 55 EMAIL Pareciera iria laten 56 IMAGE PILET nean is ia ERE LAA EA ARAS A 57 OPENOFFICE Pase aiii dat AA A 59 DESIGN REVIEW P rser sienne nine mette titi 61 File Association ici liarla 62 Email Watcher 63 General Settings Dia AA AAA AA AR LRA RA 64 Advanced Settings tab iii Ai ia ta 64 SMTP Stunt a Tera A 65 Advanced Settings Interface iii 66 ClusterMg ooa A ne end est 68 Stripting o siens niet nn nine nn ir ns ne den AAE batea 70 Launching Document Converter as a Windows Service 71 Supported File Formats A A A dd 72 Appendix A Variables supported by Text TextBox stamps 76 Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 3 of 76 License NEEVIA TECHNOLOGY ELECTRONIC END USER LICENSE AGREEMENT For One 1 Computer Server Virtual Server This is an End User License Agreement This is a contract If you install this software you must abide by the terms of this agreement This license is applicable to all software products sold by Neevia Technology Neevia The term software includes upgrades modified versions or updates This software is licensed
14. this is the folder where converted files should be placed Destination folder cannot be the same as Folder to scan If the Copy Folder to scan checkbox is selected Document Converter will recreate the Folder to scan subfolder structure in the Destination folder and will place the processed files in the corresponding subfolder Should you like to keep the original file extension please check Keep original file extension in the output file name The converted filename for let s say an Excel document will be in this case filename xls pdf Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 14 of 76 Error folder the folder where documents that cannot be converted should be placed This folder cannot be the same name as Folder to scan If you do not specify a path the documents that cannot be converted will be deleted Folder for original files the folder where original documents should be placed This cannot be the same name as Folder to scan If you don t specify a path original documents will be deleted Output Format use this to select the output format It can be PostScript PDF PDF A JPEG TIFF TIFF fax optimized PNG PCX PCL XL BMP EPS Printer or Send via Fax neeviaPDF addins when clicked it allows you to enable the PDFcompress and or PDFsign addins These products must be installed on the same machine with Document Converter otherwise you will not
15. you do not have anything for the Message body simply leave it empty or type in Your file could not be converted Outgoing msg On Size Error in the Subject field type in Invalid file size or a similar message If you do not have anything for the Message body simply leave it empty or for example type in File size was exceeded Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 65 of 76 Advanced Settings Interface Enable Disable Parsers Configuration Microsoft Word Y Folder specific configuration Microsoft Excel Show DC Pro Tray Icon Microsoft PowerPoint _ Don t prompt for closing confirmation Microsoft Internet Explorer Create log file Microsoft Project Debug Mode Microsoft Visio Launch as Windows service WW Microsoft Publisher Enable clustering Microsoft Snapshot F Corel WordPerfect Fonts lookup use only built in fonts v F CorelDraw Max Conversion Threads 8 WiordPro Scan input folder s every 1000 ms Autodesk Design Review v Auto Detect Installed Parsers Color Scheme D Gray Enable Disable Parsers To activate a parser check its corresponding checkbox and click OK Make sure that the native application needed for processing your particular file format is installed on the same machine with D
16. 015 Neevia Technology All Rights Reserved Page 11 of 76 Neevia Document Converter User Interface To access the Document Converter program in Windows go Start gt Programs gt Neevia Document Converter gt Document Converter Pro Main screen Converter View Settings Help ei Beak Files in queue a DT DT OT ON NN NN N N S Started Time 9 32 09 AM Total threads 0 Converted docs 0 There are 4 menu items Converter Start start Document Converter Pro gt Stop stop Document Converter Pro Clear Logs clear Document Converter Pro log window Clear Converted Docs Count reset converted files count to zero gt Exit close Document Converter Pro View Toolbar display hide main menu gt Parsers bar display hide parser bar Settings gt Folders add edit delete input folders eMail Watcher edit eMail Watcher settings gt Advanced edit Document Converter advanced settings Help i User s manual About Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 12 of 76 NOTE Document Converter Pro 6 x unlike the previous versions supports folder specific configurations which means that you can set different conversion parameters for each input folder DC Pro watches To modify parsers when this feature is enabled click Settings gt Folders gt double click on Folder to Scan gt Document Parse
17. Default Settings y Page Size DEFAULT v Orientation DEFAULT bd Margins inches Left 1 00 Right 1 00 Top 1 00 Bottom 1 00 Note enter 1 00 to preserve the default document margins TXT open format Auto v TXT align left TXT encoding Auto Detect z Convert Custom Page Sizes enables the MS Word parser to convert documents with page sizes that are not defined in the Windows printing system Update Links Before Converting updates all links in the original file before conversion Repaginate Before Converting recalculates page breaks before the conversion process begins Remove Print Codes removes all hidden print fields commands in the original word document Hide Document Revisions hides all document revisions before conversion Macros specifies MS Word macros policy Available settings Word Default Settings Disable Auto Macros Disable All Enable All Pages Size allows you to select a specific page size for the converting file Orientation Default Portrait Landscape Margins in this section you can specify your values for Top Left Bottom and Right margins When 1 is used the original margin values in the converting document will be preserved TXT Open format specifies what format the MS Word parser will use when converting text documents TXT align specifies how to align text in the converting document TXT Encoding instructs the pars
18. E SOFTWARE AND DO NOT USE THE SOFTWARE IF YOU VIOLATE THIS AGREEMENT YOU WILL BE SUBJECT TO LEGAL ACTION BY NEEVIA TECHNOLOGY Subject to the payment of applicable license fees Neevia Technology grants you a nonexclusive right to use its accompanying Neevia software product and related documents the Software in the terms and conditions provided as follow Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 4 of 76 LICENSE Until such time as Neevia Technology has issued a valid serial number to you you may only use this software for a 60 day trial period You agree to remove any copies of the software after the expiration of the trial period No license is issued to you until you are issued a valid serial number a Home Use The primary user of each computer on which the Software is installed or used may also install the Software on one home or portable computer However another person may not use the Software on a secondary computer at the same time the Software on the primary computer is being used b Server or Network Use You may store or install one 1 copy of the SOFTWARE on a storage device such as a network server for backup and archival purposes only A license for the SOFTWARE may not be shared or used concurrently on different computers c Operating system or Language versions If you receive two or more copies of the Software with different op
19. M Portable Bitmap PCD Kodak PhotoCD Base 16 Base 4 and Base only PCDS Kodak PhotoCD Base 16 Base 4 and Base only PCT Macintosh PICT PCX PC PaintBrush PGM Portable GrayMap PICT Apple Macintosh QuickDraw PICT file PNG Portable Network Graphics PNM Portable Any Bitmap PPM Portable PixelMap PSD Adobe Photoshop P7 Xv s visual schnauzer format RAS Raster Sun Microsystems RGBA Raw red green blue and matte samples SGI Irix RGB image file SUN Raster SunMicrosystems TGA TrueVision Targa TIFF Tagged Interchange File Format VICAR V I C A R Image file format VID Visual Image Directory VIFF Khoros Visualization image file WMF Windows Meta File XBM X Windows system bitmap black and white only XPM X Windows system pixmap file color XWD X Windows system window dump file color Vector Graphic Formats requires Adobe Illustrator v10 to be installed used as a parser Al Adobe Illustrator Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 74 of 76 CDR CorelDRAW graphics CGM Computer Graphics Metafile DWG AutoCAD Drawing DXF AutoCAD Interchange EMF Enhanced Metafile FLM Filmstrip file format FH4 FreeHand 4 FHS FreeHand 5 FH7 FreeHand 7 FH8 FreeHand 8 PDD Adobe Photoshop PXR Pixar file format SVG SVG file format SVGZ SVG Compressed file format VDA
20. Margins in this section you can specify your values for Top Left Bottom and Right margins When 1 is used the original margin values in the converting document will be preserved Content Scaling scales the page content to the value in textbox Default value 100 Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 51 of 76 POWERPOINT Document Parser Parser ID POWERPOINT Simultaneous Threads 3 a Thread timeout 360 seconds Use static printer pool Description Microsoft PowerPoint parser Advanced Settings For older versions of Powerpoint 2000 and older we do not recommend multiple threads due to the fact that those versions utilize global information When you click Advanced Settings in the PowerPoint parser window the following screen will be displayed POWERPOINT parser settings LA i General Settings W Create Bookmarks Y Convert Hyperlinks F Convert Transition Effects E Convert Speaker Notes E Convert Hidden Slides E Detect and convert custom page sizes E Convert PowerPoint Document Info E Use MS PowerPoint 2007 2010 native PDF export faster conversion Conversion View Default x Create bookmarks converts headings into PDF bookmarks Convert Hyperlinks enables the PowerPoint parser to convert Internet hyperlinks into PDF web links Neevia Document Converter Pro v6
21. NEEVIA Document Converter Professional Edition user s guide version 6 8 Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 1 of 76 Table of Contents DID dd aci Table of Contents ni eco lei ie ie obese A A NN Introduction ot A ARA AA ARAS System Requirements serrer Installing and Uninstalling Document Converter Pro Unattended Nine Unattended unica ll ascitis darte 10 Registering Neevia Document Converter Pro sise 10 Native Applications Supported ss 11 Neevia Document Converter User Interface 12 A Re RE otansseslasatuvedensteredeeeseees 12 e o co pa du 13 G n ral Settings Tab ar ee e et tete 14 SONICS taba ann nue 15 Advanced Settings tab iii 15 Watermark Stationery iii 16 TOXU SCAIM ri Gains ai A etage A dan decane ti duddussdeaeaeasedasovauevardeat ea 17 TextBOxSt MPa lirica 17 ER AA nie ani nait 17 PDF OSM AVS on di EEANN EAE Eiai 18 po 0 A Eo A II ia ti 19 PDE Output Format tn he nn en eee nie 20 General ta Le PPT En O o E ETNEA AET EETAS 21 PDF SQCUIILY icon ido 22 L NT ER riatiade E E E E 24 Compression Tao ioashivesavedeassehneiseseeddeesSeceheeddvnedesaensite 25 PONIES Tabu dni dades 27 COM Ti e nn E E E 28 PDF Open Options Tai taanenseadennersann uence tie EEE EEE EREE EE EED 30 PDF Info metadata taria 31 PDF A Outpu
22. Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 42 of 76 WORD Document Parser If in the Document parsers window you select WORD as a parser and press the Edit parser button the following screen will be displayed Parser ID WORD Simultaneous Threads 3 la Thread timeout 360 seconds Use static printer pool Description Microsoft Word parser Advanced Settings WORD parser supports multiple threads so to increase performance make sure you set the number of simultaneous threads to at least 2 When you press the Advanced button the following interface is displayed General Settings Links Bookmarks Form Fields Advanced Settings IV Convert Word Headings to PDF Bookmarks Convert Hyperlinks Convert Table of Content links Y Convert Cross reference links Y Convert Cross document links Convert Word Comments to PDF Notes E Convert Word Text Boxes to PDF Article Threads Convert Word Document Info Use MS Word 2007 2010 native PDF export faster conversion Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 43 of 76 General Settings tab In this interface you can control what MS Word elements are converted to PDF The nine options are as follows Convert Headings to
23. Parser ID Use Shell Print Description Simultaneous Threads Thread Timeout seconds Parser Data x Parser ID A unique identifier for the document parser Cannot be changed once entered don t use built in IDs PSPDF WORD EXCEL POWERPOINT IMAGE OCR HTML Use Shell Print Specifies if the new parser will use the windows shell print capability Description Document parser description for example Parser for extension xyz Simultaneous Threads The number of simultaneous conversions this parser will support Please note that not all applications support concurrent thread execution or that performance with multiple threads is poor Thread Timeout Document parser thread timeout Enter 1 to disable the timeout option Parser Data The command line for the document parser You can use the following variables inFolder for document input folder outFolder for output folder fullFileName for the full file name including file extension of the input document fileName for the file name without file extension of the input document outFormat for output document format ex ps PDF jpg tif bmp png pcx Ex if you have an application gif2jpeg exe that converts jpeg files to bmp format and would like to create a new document parser based on this application then the Parser Data field should look like this c converters gif2jpeg exe inFolder fullFileName outFolder fileName jpg
24. Targa vda file format ICB Targa icb file format VST Targa vst fle format Vector Graphic Formats II requires CorelDraw v9 to be installed used as a parser CDR CorelDRAW graphics CDX CorelDRAW compressed PAT Pattern File CDT CorelDRAW template CLK Corel R A V E CMX Corel Presentation Exchange CPX Corel CMX compressed Al Adobe Illustrator WPG Corel WordPerfect Graphic WME Windows Metafile EMF Enhanced Windows Metafile CGM Computer Graphics Metafile SVG SVG file format SVGZ SVG Compressed file format PCT Macintosh PICT DWG AutoCAD Drawing DXF AutoCAD Interchange FH4 FreeHand 4 FH5 FreeHand 5 FH7 FreeHand 7 FH8 FreeHand 8 SHW Corel Presentations CAD Formats requires Autodesk Design Review or AutoCAD to be installed used as parser DWF Drawing Web Format DWG AutoCAD Drawing DXF AutoCAD DXF RML RedlineXML Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 75 of 76 IPT Inventor Part Document IAM Inventor Assembly Document IDW Inventor Drawing Document Appendix A Variables supported by Text TextBox stamps Below is the list of variables supported by both Text and TextBox stamps PAGE current page number PAGES total number of pages FILENAME name of the file WEEKDAY full weekday name WEEKDAY_SHORT abbreviated weekday name MONTH month numbe
25. age English x F Auto Rotate Image will slow down the OCR Auto Straighten Image Defaults JG OK Under the same Advanced Settings interface you can enable the Optical Character Recognition feature a k a OCR by checking the Make Searchable checkbox NOTE MS Office 2003 or 2007 must be installed on the same machine with Document Converter in order for the OCR capability to function Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 57 of 76 To select your primary OCR language in the corresponding textbox click the drop down arrow and make your selection To force the OCR engine to determine the page orientation check Auto Rotate Image This will cause the OCR process to become a bit slower In case you would like to have the OCR engine correct for small angles of misalignment from the vertical check Auto Straighten Image This is also called deskewing scanned images may become skewed because of imperfections in the scanning surface scanning process or simply because the paper was not placed completely flat when scanned Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 58 of 76 OPENOFFICE Parser This parser is used for converting OpenOffice file formats to PDF and or Image It supports multiple threads so to increase performance make sure you set the num
26. age Size DEFAULT Orientation DEFAULT Margins finches a Left 1 00 Right 1 00 Top 1 00 1 Bottom 1 00 gt Note enter 1 00 to preserve the default document margins Content scaling 100 G Work offline toggles the HTML parser between online and offline modes of operation Disable onLoad onUnLoad scripts prevents the HTML parser from executing scripts related to onLoad fires when the object has been completely received from the server and onUnload fires immediately before the object is unloaded events Convert page background preserves the page background in the original html document Pages Size allows you to select a specific page size for the converting file Orientation Default Portrait Landscape Margins in this section you can specify your values for Top Left Bottom and Right margins When 1 is used the original margin values in the converting document will be preserved Content Scaling scales the page content to the value in textbox Default value 100 NOTE 1 Starting with IE 8 x if you convert large volumes of htm html files you may want to consider disabling Restore last session option 1 Run Registry Editor by typing RegEdit exe in the Start gt Run interface 2 Navigate to the following registry key branch HKEY_CURRENT_USER Software Policies Microsoft Internet Explorer Recovery If the registry key i e Internet Explorer and or Recovery does not exist c
27. be able to configure them You can use them to compress and or apply an electronic signature after the PDF conversion process is done Scripting tab Scripting Language select the language you want to use for your scriptlet VBS JS Script timeout the timeout for script execution in milliseconds Script to execute enter the full path to the VBScript or JScript scriptlet you want to have executed before after conversion Allow script to interact with desktop check this option to allow your script to interact with desktop display MessageBoxes etc Note Please read the section entitled Scripting for more information Advanced Settings tab Here you can specify the file processing order By default Document Converter will process files the way they are listed by the operating system In case you want to change that please select by creation date or in alphabetical order For multiple input folders you can specify the number of files that Document Converter should process from each input folder at a time The default number is 5 Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 15 of 76 Watermark Stationery By using this feature you will be able to configure Document Converter Pro to place a stamp watermark on all converting files To define new stamps press the Create Stamp button The interface below will be displayed Text stamp TextBox stamp Image s
28. ber of simultaneous threads to at least 2 a p Parser ID OPENOFFICE i i a Simultaneous Threads 3 Thread timeout 360 seconds Use static printer pool Description OpenOffice parser Advanced Settings To configure this parser press the Advanced Settings button The interface below will be dispayed p Use OpenOffice native PDF export faster V Export Bookmarks visible bookmark levels Y Export Bookmarks As Named Destinations Export Notes Export Notes Pages Convert document references to PDF targets Export URLs relative to file system Export Form Fields export format FDF Defaults OK To use the native OpenOffice PDF export engine check the corresponding checkbox The following options are available Export Bookmarks will convert all existing bookmarks to PDF bookmarks Export Bookmarks as Named Destinations will create a PDF named destination for each bookmark in the original file NOTE a named destination represents a location in a PDF file that can be specified by name instead of by view and page number The name can then be used destinations of links or bookmarks Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 59 of 76 Export Notes will export comments of Writer documents as PDF notes Convert document references to PDF targets will convert the URLs
29. between the new page dimensions and content NOTE you should keep Page Size on Default if you want to preserve the original document page size during the PDF conversion process Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 24 of 76 Compression Tab Compression Fonts Color PDF Open Options PDF Info metadata Color Images Compress ReSample Resolution Automatic x Bicubic Downsample M 300 dpi Grayscale Images Vi Compress ReSample Resolution Automatic v BicubicDownsample 300 dpi Monochrome Images Y Compress F ReSample Resolution CCITT BicubicDownsample v 1200 dpi Compress Text and Line Art Maxinline image size 4000 bytes Defaults A OK Document Converter Pro allows the compression of images bitmaps text and graphics line art ReSampling also provides a further reduction of very large or high resolution images Since the effectiveness of compression is highly data dependent for the best result you might want to try different compression settings for different kinds of data sources For color or grayscale images choose ZIP to apply the compression that works well on images with large areas of single colors or repeating patterns such as screen shots simple images created with paint programs and black and white images that conta
30. ce group controls the appearance of links when the PDF file is viewed Type list box allows you to select whether the links will be invisible visible with thin lines or visible with thick lines Highlight list box allows you to select how links are highlighted when they are clicked The four choices are None Invert Outline and Inset Color list box sets the color of links Style list box selects between solid and dashed lines for visible links Bookmarks tab General Settings Links Bookmarks Form Fields Advanced Settings Convert Word Bookmarks into PDF named destinations PDF Bookmarks Automatically open bookmarks in PDF document to depth Destination magnification Inherit Zoom y Custom Word Headings P Aada Y Style Enabled Level Heading 1 yes 1 Heading 2 yes Heading 3 yes Heading 4 yes Heading 5 yes Heading 6 yes Convert Bookmarks into PDF named destination converts word bookmarks into PDF named destinations A 2 Automatically open bookmarks in the PDF document to depth collapses or expands the document headings when the PDF is opened Destination magnification controls the open magnification of the bookmark destination Custom Word Headings In the Bookmark column deselect bookmarks for headings or other items that you don t want to be converted You can change the bookmark level associated with a heading or other item only if
31. cept as set forth in the License section Any copies that you are permitted to make pursuant to this Agreement must contain the same copyright and other proprietary notices that appear on or in the Software You may not rent lease sub license transfer or sell the Software You may not modify translate reverse engineer decompile disassemble or create derivative works based on the Software except to the extent applicable law expressly prohibits such foregoing restriction You may use the trademarks to identify the Software owner s name or to identify printed output produced by the Software Such use of any trademark does not give you any rights of ownership in that trademark NO WARRANTY LICENSED SOFTWARE S AS IS The Software is provided AS IS NEEVIA TECHNOLOGY AND ITS SUPPLIERS MAKE NO WARRANTIES EXPRESS OR IMPLIED AS TO THE MERCHANTABILITY QUALITY NONINFRINGEMENT OF THIRD PARTY RIGHTS FITNESS FOR A PARTICULAR PURPOSE AND THOSE ARISING BY STATUTE OR OTHERWISE IN LAW OR FROM A COURSE OF DEALING OR USAGE OF TRADE THE ENTIRE RISK AS TO THE QUALITY RESULTS BY USING THE SOFTWARE AND PERFORMANCE OF THE SOFTWARE IS WITH THE END USER Some states or jurisdictions do not allow the exclusion or limitation of incidental consequential or special damages or the exclusion of implied warranties or limitations on how long an implied warranty may last so the above limitations may not apply to your or your company LIMITATION OF REMEDIES
32. continuous Bicubic Downsample this algorithm uses a weighted average to determine pixel color and usually yields better results than the simple averaging method of downsampling Bicubic is the slowest but most precise method resulting in the smoothest tonal gradations NOTE Resampling monochrome images can have unexpected viewing results such as no image display If this happens turn off resampling and convert the file again This problem is most likely to occur with subsample and least likely with bicubic downsample Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 26 of 76 Fonts Tab General Compression Fonts PDF Open Options PDF Info metadata Embed All Fonts Subset embedded fonts when percent of characters used is less than 100 Defaults OK Under the Fonts tab you can enable or disable embedding fonts in the resulting PDF file Select Subset embedded font option to include only those characters of a font that are used in the PDF document to reduce document size A threshold is specified to tell if font subset is necessary If the percentage of used characters compare with total characters of the particular font exceeds this threshold the entire font is embedded Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 27 of 76 Color Tab
33. conversion and on errors You can use any scripting language you like and can even mix and match between folders The following procedures have to be used depending on your scripting language VBScript Sub onBeginConversion fileName docParser inFolder outFolder This procedure is called after the document type has been established and before the conversion begins End Sub Sub onConverted fileName docParser inFolder outFolder This procedure is called after the document was successfully converted End Sub Sub onError fileName docParser inFolder outFolder This procedure is called if an error is raised while converting the document End Sub JScript function onBeginConversion fileName docParser inFolder outFolder This procedure is called after the document type has been established and before the conversion begins function onConverted fileName docParser inFolder outFolder This procedure is called after the document was successfully converted function onError fileName docParser inFolder outFolder This procedure is called if an error is raised while converting the document Example Create a file c test vbs with the following content Sub onConverted fileName docParser inFolder outFolder MsgBox Your amp filename amp file was successfully converted End Sub Sub onError fileName docParser inFolder outFolder MsgBox There was an error converting amp filename End Sub After tha
34. ct the color scheme for the Document Converter Pro graphic interface Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 67 of 76 Clustering Document Converter supports failover and high performance clustering This means you can point several converters installed on different computers to the same input folder and increase the conversion performance To enable clustering support in Document Converter go Settings gt Advanced and check the Clustering Mode checkbox Deployment scenario 2 node conversion cluster Let s say that you have 2 servers serverA and serverB and the input output folders will reside on serverA On serverA 1 create 4 new folders C Docs In C Docs Out C Docs Error and C Docs Orig Share the In Out Error and Orig subfolders as serverA in serverA out serverA error and serverA orig respectively 2 install Document Converter Pro and enable clustering support Settings gt Advanced check the Enable Clustering checkbox 3 define the input folder in Document Converter go Settings gt Folders press the Add folder button and specify serverA in as Folder to scan serverA out as Destination folder serverA error as Error folder and serverA orig as Folder for original files On serverB 1 install Document Converter and enable clustering support Settings gt Advanced check the Enable Clust
35. d used as a parser Lotus WordPro formats requires Lotus WordPro to be installed used as a parser Word Processing Formats requires MS Word to be installed used as a parser ASCII Text ANSI Text Microsoft RTF Microsoft Word for PC v2 Microsoft Word for PC v3 Microsoft Word for PC v4 Microsoft Word for PC v5 5 Microsoft Word for Macintosh v4 Microsoft Word for Macintosh v5 Microsoft Word for Macintosh v6 Microsoft Word for Macintosh v98 Microsoft Word for Windows v2 x Microsoft Word for Windows v6 0 Microsoft Word for Windows 95 97 Microsoft Word for Windows 2000 XP 2003 2007 2010 Microsoft Works v1 0 Microsoft Works v2 0 Microsoft Works v3 0 Microsoft Works v4 0 Microsoft Windows Write v1 0 Microsoft Windows Write v2 0 Microsoft Windows Write v3 0 Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 72 of 76 Spreadsheet Formats requires MS Excel to be installed used as a parser Corel QuattroPro v7 Corel QuattroPro v8 Lotus 1 2 3 v2 Lotus 1 2 3 v3 Lotus 1 2 3 v4 Lotus 1 2 3 v5 Lotus 1 2 3 96 Lotus 1 2 3 97 Lotus 1 2 3 R9 Microsoft Excel v3 4 5 6 Microsoft Excel 97 Microsoft Excel 2000 XP 2003 2007 2010 Microsoft Excel for Mac 98 Microsoft Works Spreadsheet v1 0 Microsoft Works Spreadsheet v2 0 Microsoft Works Spreadsheet v3 0 Microsoft Works Spreadsheet v4 0 Presentation Formats requires MS PowerPoint to be installed use
36. d as a parser Lotus Freelance 1 0 2 1 Microsoft PowerPoint 4 0 Microsoft PowerPoint 95 Microsoft PowerPoint 97 Microsoft PowerPoint 2000 XP 2003 2007 2010 Microsoft PowerPoint for Macintosh 98 WordPerfect Processing Formats requires WordPerfect to be installed used as a parser WordPerfect v5 x WordPerfect v6 WordPerfect v7 WordPerfect v8 WordPerfect v9 10 11 12 X3 X4 WordPerfect for Macintosh v2 WordPerfect for Macintosh v3 Graphic Formats AVS AVS X image file BMP MS Windows Bitmap image file BMP OS 2 Bitmap Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 73 of 76 DCX ZSoft IBM PC multi page Paintbrush file DIB MS Windows Device Independent Bitmap DPX Digital Moving Picture Exchange FAX Group 3 FAX encoding FITS Flexible Image Transport System FPX FlashPix Format GIF CompuServe graphics interchange format GIF87 CompuServe graphics interchange format ver 87 ICO MS Windows Icons ICO OS 2 Icons IPTC Newswire profile JBIG Joint Bi level Image experts Group file interchange format JP2 JPEG 2000 JP2 File Format Syntax JPEG Joint Photographic Experts Group JFIF format JPG Joint Photographic Experts Group JFIF format MIFF Magick image file format MING Multiple image Network Graphics MPC Magick Persistent Cache image file format MTV MTV Raytracing image format OTB On the air Bitmap PB
37. d printing In the interface below click Configure Printer Settings to select the desired printer configuration Enable multi threaded printing Print engine Native App if possible x settings Configure Printer Settings Defaults OK 2 As a print engine you can use either the Native App for example when you need to print MsWord documents you can have the converter use directly MsWord to print your files or Neevia bitmap The latter can be used mostly if you need to print all your files using a specific paper size you have a printer that only supports Letter Colors 9 Black And White Grayscale Full Color V Shrink to fit printer page In the above interface select the Colors option according to your printer capabilities Check Shrink to fit printer page to have Document Converter scale the content in such a way so it fits properly when printed 2 Neevia Document Converter Pro v6 8 user s guide O Copyright O 2000 2015 Neevia Technology All Rights Reserved Page 39 of 76 SEND VIA FAX as Output Format Instead of converting files that are in the Input folder when this output format is selected Document Converter will fax your documents to the fax number provided in the Fax Settings interface In order for Document Converter to function properly when this output format is selected you must install and start the Windows Fax service Please follow the required steps for
38. e and or supplement the previous product that formed the basis for your eligibility to for the upgrade You may use the upgrade only in accordance with the terms of this Agreement Upgrades may not be separated and used on separate computers GOVERNEMENT USERS For United States government users the Software and associated Documentation are deemed to be commercial computer software and commercial computer documentation respectively pursuant to DFAR 227 7202 and FAR 12 212 b as applicable ENTIRE AGREEMENT You acknowledge that you have read this Agreement understand it and agree to be bounded by its terms and conditions It is the complete and exclusive statement of the Agreement between us which supersedes any proposal or prior agreement oral or written and other communication between us relating to the subject matter of this Agreement Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 7 of 76 Introduction In today s business environment there is a tremendous need for companies to convert business content to PDF format and or image documents like TIFF or JPEG This is apparent by the many requests programmers and IT professionals receive from managers in industries that range from the legal field to the financial and insurance fields We realized this more than a decade ago and that is when we began to work on the suite of software products that are o
39. e original email document Convert Email Attachments will convert all attachments in the original email document Merge Email Body Attachments will merge email body and its attached documents Place converted file s into a separate subfolder this option instructs the parser to place each converted email into a separate subfolder Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 56 of 76 IMAGE Parser This parser is used for converting various image formats It supports multiple threads so to increase performance make sure you set the number of simultaneous threads to at least 2 a Parser ID IMAGE OCR Simultaneous Threads 3 la Thread timeout 360 2 seconds Description Neevia ImageP4CK Advanced Settings Click the Advanced Settings button to configure the image rotation parameter The following settings are available e preserve original will keep the original image rotation orientation e rotate landscape image 90 degress will rotate landscape images 90 degrees clockwise e rotate landscape image 90 degress will rotate landscape images 90 degrees counterclockwise e rotate portrait image 90 degress will rotate portrait images 90 degrees clockwise e rotate portrait image 90 degress will rotate portrait images 90 degrees counterclockwise Image rotation Make Searchable Run OCR when converting to PDF Primary OCR Langu
40. e to achieve higher compression and therefore have lower quality when reconstituted Advanced Settings Tab Text antialiasing Graphics antialiasing These options control the use of subsample antialiasing Their use is highly recommended for producing high quality rasterizations The subsampling box size should be 4 bits for optimum output but smaller values can be used for faster rendering Antialiasing is enabled separately for text and graphics content Allowed values are None 1 bit 2 bits or 4 bits Note that because of the way antialiasing blends the edges of shapes into the background when they are drawn some files that rely on joining separate filled polygons together to cover an area may not render as expected with Graphics antialiasing at 2 or 4 bits If you encounter strange lines within solid areas try rendering that file again with Graphic antialiasing at 1 bit Neevia Document Converter Pro v6 8 user s guide O Copyright O 2000 2015 Neevia Technology All Rights Reserved Page 33 of 76 Image interpolation Select On to enable image interpolation for all images improving image quality for scaled images at the expense of speed Well Tempered Screening If On then the Well Tempered Screening algorithm is used for halftoning Otherwise a rational tangent algorithm is chosen which will typically result in significant differences between the screen angle and the ruling requested and actually rendered Currently the
41. ect and Keywords for the resulting PDF document PD O General Compression Fonts Color POF Open Options PDF Info metadata Title Author Subject Keywords Defaults OK Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 31 of 76 PDF A Output Format PDF A was initially defined as a subset of PDF 1 4 and is mainly used for long term archiving purposes Document Converter Pro allows you to create PDF A 1b and PDF A 2b documents which ensure a reliable reproduction of the visual appearance of the original file PDF A 1b standard requires that resulting files must include embedded fonts device independent color and XMP metadata This means that encryption LZW compression embedded files external content references transparency multimedia and JavaScript are prohibited PDF A 2b was defined as a constrained form of PDF version 1 7 As far as compression goes JPEG2000 is now fully supported General PDF Open Options PDF Info metadata PDF A version PDF A 1b X Output Intent SRGB X Use this profile if your document will be viewed in a web browser or it contains images from a digital camera Considered the standard default color space for the Internet Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 32 of 76
42. ed for the PDF document Possible values None disables printing Low Resolution 150 dpi Users can print but the resolution will not be higher than 150 dpi Each page is printed as a bitmap image which may cause files to print at a slower speed To make this option available set the Compatibility option to Acrobat 5 PDF 1 4 or later High Resolution Allow users to print at any resolution PostScript and other printers that come with high quality printing features can be used Changes Allowed Enables the editing actions that are allowed in the PDF document Possible values None when selected none of the changes listed in Changes Allowed drop down box such as filling in form fields and adding comments are permitted Inserting Deleting And Rotating Pages allows users to insert delete and rotate pages Also bookmarks and thumbnails creation are permitted This option works only for high 128 bit RC4 AES or AES256 encryption Filling in Form Fields and Signing Existing Signature Fields when selected users can fill in forms and add digital signatures Adding comments or creating form fields is not permitted This option works only for high 128 bit RC4 AES or AES256 encryption Commenting Filling In Form Fields and Signing Existing Signature Fields users are allowed to add comments digital signatures and fill in forms Moving page objects or create form fields is not permitted Page Layout Filling in Form Fields and Sig
43. er which encoding to use when converting text files Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 47 of 76 EXCEL Document Parser Parser ID EXCEL a Simultaneous Threads 3 la Thread timeout 360 2 seconds Use static printer pool Description Advanced Settings This parser supports multiple threads so to increase performance make sure you set the number of Microsoft Excel parser simultaneous threads to at least 2 If you are getting Excel Application error while converting Excel files we recommend you check the Use static printer pool checkbox When you press Advanced Settings in the Excel parser window the following screen will be displayed General Settings tab ce NE General Settings Convert Links _ Bookmarks Advanced Settings V Convert Hyperlinks Y Convert Excel Document Info Use MS Excel 2007 2010 native PDF export faster conversion 9 Entire workbook Active sheet only 5 ES Selected sheet 1 Selected sheet by name OK 3 Cancel Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 48 of 76 Convert Hyperlinks enables the Excel parser to convert Internet hyperlinks into PDF web links Convert Excel Document Info preserves the origina
44. erating systems or language versions the total aggregate number of computers on which all versions of the Software are used may not exceed the Permitted Number of Computers You may not rent lease sublicense lend or transfer versions or copies of the Software you do not use or Software contained on any unused media d Archiving You may make one copy of the Software solely for archival purposes If the Software is an upgrade you may use the Software only in conjunction with upgraded product If you receive your first copy of the Software electronically and a second copy on media afterward the second copy can be used for archival purposes only You agree to surrender your license s if you violate this agreement If you violate this agreement you will not receive a refund upon termination of this license You agree not to utilize our software to violate the copyright of any third parties If you do violate the copyright of a third party utilizing our software you agree to hold Neevia Technology harmless and will indemnify Neevia Technology for any such activity even if the violation is unintentional Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 5 of 76 COPYRIGHT The Software is owned by Neevia Technology and or its suppliers and is protected by the copyright and trademark laws of the United States and related applicable laws You may not copy the Software ex
45. ering checkbox 2 define the input folder in Document Converter go Settings gt Folders press Add folder and specify serverA in as Folder to scan serverA out as Destination folder serverA error as Error folder and serverA orig as Folder for original files Note to avoid connection problems make sure that you use UNC names instead of mapped folders when adding remote folders into the main Folder to scan interface Conversion performance Using the configuration described above we were able to achieve a 15 45 performance increase compared to a single server configuration Server configuration CPU AMD Athlon 64 X2 Dual Core 2 2GHz RAM 2GB HDD 233GB IDE 7200 rpm OS Windows Server 2003 SP2 Office Microsoft Office 2003 Document Converter Pro V6 0 Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 68 of 76 Word document used http neevia com prods sample doc VBS script used Dim DC Set DC CreateObject Neevia docConverter rv DC SubmitFile C sample doc rv 2 While rv 2 rv DC CheckStatus C sample doc DC doSleep 300 Wend If rv 0 Then MsgBox Converted successfully Else MsgBox Error converting End If Word parser configuration Bookmarks Hyperlinks processing disabled 1 simultaneous thread 10 documents used overall conversion time 46sec time per document 4 6sec Bookmarks Hyperlin
46. es the image stamp double in size Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 17 of 76 PDF Overlay You can use this option to specify an existing PDF file to be used as overlay stationery Click Browse to select the PDF file you would like to use as overlay If multiple pages exist you can specify which page to be imported Scale allows you to scale the PDF overlay A scale of 50 makes the PDF overlay half of the original PDF size while a scale of 200 makes it double in size After you finished with the above settings you can select Position defines the measurement Units Points Inches Centimeters or Millimeters Rotation angle Stamp placement as stamp over the page content or watermark under the page content and the X Y coordinates For the X coordinate you can use as values not only numbers but center left and right this will position the watermark in the center of the page on the left or right side For Y you have center top and bottom which will place the watermark in the center of the page on top or in the bottom To position your watermark on the right lower corner use X right and Y bottom Place On specifies the pages to stamp Check All pages to place the stamp on all pages in the PDF file or Pages to specify the page numbers Opacity specifies how transparent the stamp should be A value of 100 means that the stamp is comp
47. f you have any questions about the licensing agreement please feel free to call or email sales neevia com in our sales department To install Document Converter Pro download and save the http neevia com prods dcpro exe file to your hard disk After downloading the file double click it and follow the instructions The installation procedure automatically detects your operating system copies the needed files to your system directory and installs Document Converter Pro in your system NOTE You must be logged in as an Administrator to install Document Converter Pro Unattended installation To perform an unattended silent installation launch Document Converter Pro installer with sp verysilent norestart command line switches Here is the full list of supported switches SP Disables the This will install Do you wish to continue prompt at the beginning of Setup SILENT VERYSILENT Instructs Setup to be silent or very silent When Setup is silent the wizard and the background window are not displayed but the installation progress window is When a setup is very silent this installation progress window is not displayed Everything else is normal so for example error messages during installation are displayed and the startup prompt is if you haven t disabled it with SP command line option explained above If a restart is necessary and the NORESTART command isn t used see below and Setup is silent it will display a Reboot
48. ffered by Neevia Technology We understand that we live in a PDF world and we set out to create an application that would change the way people view share and work with e documents Neevia Document Converter is a software product that dynamically converts HTML Microsoft Office 97 2000 XP 2003 2007 2010 2013 365 WordPerfect PostScript and many other document types into PostScript PDF PDF A JPEG TIFF PNG PCX EPS and BMP It operates in both a batch mode via directory or email scanning and in direct mode via a COM component Document Converter Pro is easy to install and is used by companies in the legal pharmaceutical insurance banking and many other areas that generate large volumes of documents The goal of Document Converter Pro is to help your company create one PDF Image standard that can be integrated into your workflow with ease and affordability System Requirements e Windows 2000 XP 2003 Vista Windows 7 Windows 2008 Windows 8 Windows 2012 32 and 64bit Windows 10 e At least 100 MBytes of free disk space e Memory requirement min 256MB heavily dependent on the nature of the job being converted Neevia Document Converter Pro v6 8 user s guide O Copyright O 2000 2015 Neevia Technology All Rights Reserved Page 8 of 76 Installing and Uninstalling Document Converter Pro Before installing and or using this product please make sure you carefully read the copyright notice and agree to all of its terms I
49. her resolution setting will result in a larger but higher quality PDF document while a lower setting will result in a smaller but lower quality PDF document You can enter a value from 72 to 2400 NOTE Low resolution is ideal for screen viewing However if high quality paper print or the accurate control of character position is required you should choose a resolution of at least 600dpi Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 21 of 76 PDF Security NOTE All Neevia products enforce the restrictions set by PDF Security encryption However not all third party products fully support and respect these settings Recipients using such third party products may be able to bypass some of the restrictions you have set If you press the PDF Security button the following screen will be displayed PDF Securi me Sn Encrypt docurrent Compatibility Acrobat 7 0 and later PDF v1 6 Encryption Level 128 bit AES Select Document Components to Encrypt Encrypt all document contents gt Encrypt all document contents except metadata Require a password to open the document Document Open password Permissions Change permissions password confirm er Printing Fully Allowed 5 Enable Content Access for the Visually Impaired Allow Content Copying and Extraction T Selecting the Use Security checkbox w
50. ile size down but it also embeds subsets of all fonts used in the file tags everything for color management and prints to a medium resolution to create a reasonably accurate rendition of the original document e Prepress job option intended for PDF files that will be printed as a high quality final output to an imagesetter or for example a platesetter In this case file size is not a consideration The objective is to maintain all the information in a PDF file that a commercial printer or service bureau will need to print the document correctly This set of options downsamples color and grayscale images at 300 dpi monochrome images at 1200 dpi embeds subsets of all fonts used in the file prints to a higher resolution and uses other settings to preserve the maximum amount of information about the original document Compatibility Select the PDF document compatibility level a k a PDF version Auto Rotate Pages Auto Rotate Pages automatically rotates pages based on the orientation of the text For example some pages such as those containing tables in a document may require the document to be turned sideways so it can be read Choose None to disable the Auto Rotate Pages option Choose All to rotate all pages in a document based on the orientation of the majority of text Choose PageByPage to rotate each page based on the direction of text on that page Resolution Here you can define the output document resolution Usually a hig
51. ill turn on the security options and apply them to the resulting PDF file Compatibility drop down box There are 5 options a Acrobat 3 0 and later PDF 1 2 enables 40 bit RC4 encryption weak not recommended b Acrobat 5 0 and later PDF 1 4 enables 128 bit RC4 encryption c Acrobat 6 0 and later PDF 1 5 enables 128 bit RC4 encryption d Acrobat 7 0 and later PDF 1 6 enables 128 bit AES encryption e Acrobat 9 0 and later PDF 1 7 enables 256 bit AES encryption Encrypt All Document Contents When you select this option both the document and document metadata will be encrypted Search engines will not be able to access the document metadata when this option is used Encrypt All Document Contents except Metadata Valid for Acrobat 6 and later Only the content of a PDF document will be encrypted Metadata remains fully accesible for search engines Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 22 of 76 Require a Password to Open the Document This allows you to set a password for opening the encrypted PDF Change Permissions Password This password prevents users from changing the permission settings The user can view the file in Acrobat Reader but must enter the specified Permissions password in order to change the file s Security and Permissions settings Permissions Printing Allowed Specifies the level of printing that users are allow
52. in repeating patterns Choose JPEG quality minimum to maximum to apply the compression that is suitable for grayscale or color images such as continuous tone photographs that contain more detail than can be reproduced on screen or in print Choose Automatic to determine automatically the best quality for color and grayscale images NOTE For monochrome images choose CCITT or ZIP compression Make sure that monochrome images are scanned as monochrome and not as grayscale Scanned text is sometimes saved as grayscale images by default Grayscale text compressed with the JPEG compression method is muddy at best and may be unreadable Resample To resample color grayscale or monochrome images Document Converter Pro combines pixels in a sample area to make one larger pixel You provide the resolution of your output device in dots per inch dpi and select the resample algorithm Average Downsample this algorithm averages the pixels in a sample area and replaces the entire area with the average pixel color at the specified resolution Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 25 of 76 Subsample this algorithm chooses a pixel in the center of the sample area and replaces the entire area with that pixel at the specified resolution Subsample significantly reduces the conversion time compared with downsampling but results in images that are less smooth and
53. ks processing disabled 2 simultaneous threads 10 documents used overall conversion time 38sec time per document 3 8sec Bookmarks Hyperlinks processing disabled 3 simultaneous threads 10 documents used overall conversion time 34sec time per document 3 4sec Bookmarks Hyperlinks processing disabled 4 simultaneous threads 10 documents used overall conversion time 33sec time per document 3 3sec Bookmarks Hyperlinks processing enabled 1 simultaneous thread 10 documents used overall conversion time 110sec time per document 11sec Bookmarks Hyperlinks processing enabled 2 simultaneous threads 10 documents used overall conversion time 99sec time per document 9 9sec Bookmarks Hyperlinks processing enabled 3 simultaneous threads 10 documents used overall conversion time 101sec time per document 10sec Bookmarks Hyperlinks processing enabled 4 simultaneous threads 10 documents used overall conversion time 103sec time per document 10 3sec 2 node conversion cluster each node an AMD Athlon 2 2 GHz 2GB RAM 233GB HDD Bookmarks Hyperlinks processing enabled 2 simultaneous threads on each node 10 documents used overall conversion time 64sec time per document 6 4sec Neevia Document Converter Pro v6 8 user s guide O Copyright O 2000 2015 Neevia Technology All Rights Reserved Page 69 of 76 Scripting Neevia Document Converter supports scripting before after document
54. l document info when converting to PDF Use MS Excel 2007 2010 native PDF export faster conversion instructs Document Converter to use the native MS Excel 2007 export engine In order to use this feature MS Excel 2007 or 2010 must be installed on the same machine with Document Converter Pro Links tab General Settings Links Bookmarks Advanced Settings PDF Link appearance Type Color Invisible rectangle nA Black z Highlight Border Style None 4 Solid z Defaults PH OK PDF Link Appearance group controls the appearance of links when PDF files are viewed Type list box allows you to select whether the links will be invisible visible with thin lines or visible with thick lines Highlight list box allows you to select how links are highlighted when they are clicked The four choices are None Invert Outline and Inset Color list box sets the color of links Style list box selects between solid and dashed lines for visible links Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 49 of 76 Bookmarks tab EXCEL parser settings General Settings Bookmarks Advanced Settings Convert Worksheet names to PDF bookmarks Convert Worksheet names to PDF named destinations Defaults S OK A Cancel Convert Worksheet names to PDF bookmarks this converts each worksheet name into a PDF bookmark
55. letely opaque while a value of 0 means that the stamp is invisible PDF Actions specifies how the stamp should behave as hyperlink or as link to a page Miscellaneous specifies the page CropBox to position the stamp and or use the page rotation parameter The latter specifies the number of degrees by which the page should be rotated clockwise when displayed or printed In order to see the stamp position click the Refresh Preview button on the right hand side This is also valid when you edit an existing stamp which can be done by clicking Edit stamp in the Stamps window Once you finished defining a stamp you can save it into a file that contains all the settings you selected To do that in the Stamps graphic interface click Save Stamps and select your destination folder To load a previously saved file containing stamp settings in the same interface click Load Stamps Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 18 of 76 Scheduler You can schedule Document Converter to process the selected input folder once a day for a specified duration of time If the Scheduler is not enabled Document Converter will process input folders continually You must set the Start Time and Duration for each day enabled Please note that a 24 Hour clock is used You can enter the hour and minutes or use the up and down arrows to set the time Y Enable Scheduler Day Start Time Dura
56. mes like this filename001 tif filename010 tif 04d will produce filename0001 tif filename0010 tif Resolution sets the TIFF resolution Colorspace selects the number of colors in the output document Compression sets the tiff compression algorithm Note that G3 with EOLs G3 with no EOLs G3 2D fax compression and G4 fax compression can only be set for Grayscale documents Advanced Settings Tab Text antialiasing Graphics antialiasing These options control the use of subsample antialiasing Their use is highly recommended for producing high quality rasterizations The subsampling box size should be 4 bits for optimum output but smaller values can be used for faster rendering Antialiasing is enabled separately for text and graphics content Allowed values are None 1 bit 2 bits or 4 bits Note that because of the way antialiasing blends the edges of shapes into the background when they are drawn some files that rely on joining separate filled polygons together to cover an area may not render as expected with Graphics antialiasing at 2 or 4 bits If you encounter strange lines within solid areas try rendering that file again with Graphic antialiasing at 1 bit Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 35 of 76 Image interpolation Select On to enable image interpolation for all images improving image quality for
57. n Document Converter will run in debug mode Create log file enable this option if you need to have log files created on disk they will be created in Program files neevia com docConverterPro Logfiles Launch as Windows service this option will make Document Converter run as a Windows service Click the Configure button to enter the service Log On account credentials Username Password and Startup type If you want the service to restart Document Converter after a certain number of conversions or conversion errors check the corresponding checkboxes Once you enable the service close Document Converter and navigate to Control Panel gt Administrative tools gt Services right click on DCStart and select Start To see what happens during the conversion process navigate to Program Files Neevia com DocConverterPro locate dcConfig exe and launch it Enable Clustering this option enables clustering support in Document Converter For more info see the Clustering section Fonts lookup this option instructs Document Converter to look up fonts in its built in list mapped list or use installed system fonts Maximum conversion threads this option sets the maximum number of simultaneous conversion threads that Document Converter will allow at any given time Scan input folder s every allows you to define how often Document Converter will scan the input folder for documents The default value is 1000ms Color scheme use this to sele
58. nd Inset Color list box sets the color of links Style list box selects between solid and dashed lines for visible links Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 53 of 76 HTML Internet Explorer Document Parser Header Footer tab Header Footer Conversion Settings Header Footer HTML Header HTML Footer In the interface above you can define your own header footer by typing the text in the corresponding textbox If you d like to use use predefined codes you can do it as illustrated below amp w will include the Window title amp u page address URL amp d datein short format specified by Regional Settings amp D date in long format specified by Regional Settings amp t time in the format specified by Regional Settings amp T time in 24 hour format amp p current page number amp P total number of pages amp amp a single ampersand amp amp b separates preceding and following text into different sections Text amp amp amp p custom text can be used in combination with printing codes Neevia Document Converter Pro v6 8 user s guide O Copyright O 2000 2015 Neevia Technology All Rights Reserved Page 54 of 76 Conversion Settings tab Header Footer Conversion Settings Work Offline Disable onLoad onUnload scripts 4 Convert page background P
59. ngs Tab Resolution sets the image resolution Colorspace allows you to select the color space number of colors in the output document Filename suffix Since these image formats do not support multi page files when converting documents that have more than 1 page Document Converter will produce a file for each page of the original document The filename suffix allows you to control how the single page files will be named if you set d Document Converter will add the page number to the file name You can also control the number of digits used in the file name by replacing d with ONd where N is the number of digits you want to have for example 03d will force the converter to produce files with names like this filename001 pcx filename010 pcx 04d will produce filename0001 pcx filename0010 pcx Advanced Settings Tab Text antialiasing Graphics antialiasing These options control the use of subsample antialiasing Their use is highly recommended for producing high quality rasterizations The subsampling box size should be 4 bits for optimum output but smaller values can be used for faster rendering Antialiasing is enabled separately for text and graphics content Allowed values are None 1 bit 2 bits or 4 bits Note that because of the way antialiasing blends the edges of shapes into the background when they are drawn some files that rely on joining separate filled polygons together to cover an area may not rende
60. ning users can insert rotate or delete pages and create bookmarks or thumbnail images fill out forms and add digital signatures Creating form fields is not permitted This option works only for low 40 bit RC4 encryption Any Except Extracting Pages allows users to edit the document create and fill in form fields add comments and digital signatures Enable Copying of Text Images and Other Content allows users to select and copy the contents of a PDF Enable Text Access For Screen Reader Devices For The Visually Impaired when selected visually impaired users can read the document with screen readers It doesn t allow users to copy or extract the document s contents This option works only for high 128 bit RC4 AES or AES256 encryption NOTE There are programs available to crack the password The longer the password the harder it is to crack Please consider this when selecting a password Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 23 of 76 Page Size This allows you to select the page size and orientation for the converting documents In case you would like to define your own pagesize check Custom Page Size and enter your values for height and width specifying also the measurement units Check Scale to scale the page content Make sure that Constrain proportions when scaling is checked in case you would like to maintain the original proportions
61. no stroke Stroke text no fill Fill then stroke text TextBox stamp To specify characteristics for TextBox stamp you have the following options that you can enable by clicking the buttons below a Insert Variable to select a variable from the list see Appendix A for the entire list b Select Font to define both font name and size In this window you also have the option to embed the font with or without subset c Text Color to define both text color and color space Gray RGB CMYK d Text Alignment left center or right Check Word Wrap to automatically adjust lines of text to fit within the defined margins e TextBox Width Height enter values in points inches centimeters or milimeters You can also use text for both as a value which creates a rectangle that contains the exact data you want to stamp f Text Rendering Mode click the down arrow to select Fill text no stroke Stroke text no fill Fill then stroke text Invisible text Example Fill text no stroke Stroke text no fill Fill then stroke text Image stamp Allows you to specify an image that can be used as a stamp Click Browse to select the image you would like as stamp Supported image types are JPEG GIF BMP PNG and TIFF Image Width enter value in pixels Image Height enter value in pixels Image Scale allows you to scale the image stamp A scale of 50 makes the image stamp half of the original image size while a scale of 200 mak
62. now dialog If it s very silent it will reboot without asking NOCANCEL Prevents the user from canceling during the installation process by disabling the Cancel button and ignoring clicks on the close button Useful along with SILENT NORESTART Instructs Setup not to reboot even if it s necessary DIR x dirname Overrides the default directory name displayed on the Select Destination Directory wizard page A fully qualified pathname must be specified GROUP folder name Overrides the default folder name displayed on the Select Start Menu Folder wizard page user username company company name serial serial number Use these switches to pass the registration info username company name and serial number to the installer Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 9 of 76 To remove Neevia Document Converter Pro from your system 1 Select Settings gt Control Panel from the Start menu 2 In the Control Panel click Add Remove Programs and select Document Converter Pro from the list 3 Click the Add Remove button to remove the program 4 A confirmation prompt is displayed NOTE In some circumstances the uninstaller may be unable to remove the Neevia Converter printer from the Windows printing system If this happens you should reboot your computer and uninstall again Unattended uninstall To perform an unattended silent unin
63. ocument Converter For example if you select Microsoft Project this application must be installed otherwise the converter will not be able to detect it as a parser If you do not want Document Converter to process a particular file format locate the corresponding parser uncheck it and click OK Autodetect installed parsers when clicked forces Document Converter to initiate a process of parser detection Once done all detected parsers will be active If you do not want to use one or more of the active parsers simply uncheck them and click OK Configuration Folder specific configuration Document Converter Pro 6 x unlike the previous versions supports folder specific configurations This means that you can set different conversion configurations for each input folder DC Pro watches Once this option is checked you will not be able to change parser configurations directly from the main conversion interface You will have to click Settings gt Folders gt Document Parsers and select the parser you want to modify Show DC Pro tray icon when checked it shows the Document Converter Pro icon in system tray Don t prompt for closing confirmation when checked Document Converter will not display an Are you sure you want to close Document Converter Pro notice at closing Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 66 of 76 Debug mode if you select this optio
64. performance of WTS is reasonably good when rendering to a full page buffer but not optimized for banded mode Use CIE color space Select On to remap the device dependent color values through a CIE color space This can improve the conversion of CMYK documents to RGB Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 34 of 76 TIFF Output Format General Settings Advanced Settings Create multipage TIFF file Filename Suffix d Resolution 300x300 dpi Page Size Default Colorspace RGB 8 bits channel z Compression LZW 7 Fill Order MSB to LSB Defaults OK Y Cancel TIFF General Settings Tab Create multipage TIFF when selected the resulting tiff will contain as many pages as the original input file Filename suffix If the Create multipage file checkbox is not checked when converting documents that have more than 1 page Document Converter will produce a tiff file for each page in the original document The filename suffix allows you to control how the single page files will be named if you set d Document Converter will add the page number to the file name You can also control the number of digits used in the file name by replacing d with ONd where N is the number of digits you want to have for example 03d will force Document Converter to produce files with na
65. put folder to use DADOCSINY General Settings tab Address specifies the incoming email server address Ex mail neevia com Type specifies the type of email server POP3 POP3 SSL with encryption IMAP Port specifies the port number depending of the email server type Username specifies the account to scan this is usually the same as the part of the e mail address to the left of the at sign Ex testaccount Password specifies the password of the email account to watch Email converted file back check this checkbox to have the converted files emailed back to the user Press the SMPT Settings button to specify the outgoing SMTP server settings Input folder to use specifies the Document Converter input folder to use for conversion Advanced Settings tab Max incoming msg size specifies the maximum incoming message size in Kilobytes Messages that will exceed this size will not be converted Use zero 0 for unlimited Leave a copy of message s on the server this option forces Email watcher to leave a copy of each email message it processes on the server Message filename sets the filenaming convention Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 64 of 76 SMTP Settings Email to original sender Email to this account Address mail servername com Account converter Port 25 encrypted connection
66. r 1 12 MONTHNAME full month name MONTHNAME_SHORT abbreviated month name YEAR year with century YYYY YEAR_SHORT year without century YY DAY day of month DAY_YEAR day of the year 1 366 HOUR hour 01 12 HOURS hour 00 23 MINUTES minutes 00 59 SECONDS seconds 00 59 AMPM AM PM DATE local date representation Ex 11 01 07 TIME local time representation Ex 1 17 10 PM DATETIME local date and time AUTHOR document Author TITLE document Title SUBJECT document Subject KEYWORDS document Keywords N new line This is valid for TextBox stamp only Neevia Document Converter Pro v6 8 user s guide O Copyright O 2000 2015 Neevia Technology All Rights Reserved Page 76 of 76
67. r as expected with Graphics antialiasing at 2 or 4 bits If you encounter strange lines within solid areas try rendering that file again with Graphic antialiasing at 1 bit Image interpolation Select On to enable image interpolation for all images improving image quality for scaled images at the expense of speed Well Tempered Screening If On then the Well Tempered Screening algorithm is used for halftoning Otherwise a rational tangent algorithm is chosen which will typically result in significant differences between the screen angle and ruling requested and actually rendered Currently the performance of WTS is reasonably good when rendering to a full page buffer but not optimized for banded mode Use CIE color space Select On to remap the device dependent color values through a CIE color space This can improve the conversion of CMYK documents to RGB Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 38 of 76 PRINTER Output Format When the above format is selected all files in the input folder will automatically be sent to the printer that is associated with this Input folder To associate Document Converter with a printer that you want to to print your files to in the Use Printer drop down box click on the down arrow and make your choice from the available printers If your printer supports multi threading click Output Settings and check Enable multi threade
68. ransfer functions are kept as part of the file and are applied to the file when the file is output Preserve halftone information retains any halftone information in files Halftone information consists of dots that control how much ink is deposited by halftone devices at a specific location on the paper Varying the dot size and density creates the illusion of variations of gray or continuous color For a CMYK image four halftone screens are used one for each ink used in the printing process In traditional print production a halftone is produced by placing a halftone screen between a piece of film and the image and then exposing the film Electronic equivalents such as in Adobe Photoshop let users specify the halftone screen attributes before producing the film or paper output Halftone information is intended for use with a particular output device Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 29 of 76 PDF Open Options tab General Compression Fonts Color PDF Open Options PDF Info metadata Navigation Tab Default nA Page Layout Default A Magnificaton Default NA Open to page 1 User Interface Options Window Options Hide menu bar Resize window to initial page Hide toolbar Center window on screen Hide window controls Open in Full Screen mode
69. reate one manually by right clicking on parent branch and choose New gt Key and then name the key according In the right pane create a new DWORD value by right clicking on blank space and choose New gt DWORD 32 bit Value and then name it as NoReopenLastSession Double click on NoReopenLastSession and set its value data to 1 3 Exit Registry Editor and restart IE for the change to take effect NOTE 2 To use a different parser for html documents download Chromium from here and run it After that restart DC Pro then in the HTML parser interface under Advanced click on the newly created HTML Rendering Engine tab and select Chromium Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 55 of 76 EMAIL Parser You can use this parser to convert msg and eml files EMAIL parser supports multiple threads so to increase performance make sure you set the number of simultaneous threads to at least 2 Parser ID EMAIL 3 Simultaneous Threads la Thread timeout 360 seconds Description MSG EML parser Convert Email Header Convert Email Body encoding Default J Convert Email Attachment s Merge Email Body Attachment s Y Place converted file s into a separate subfolder Defaults OK Convert Email Header preserves the email header in the original email document Convert Email Body preserves the email body in th
70. referencing other ODF files to PDF files with the same name In the referencing URLs the extensions odt odp ods odg odm are converted to the extension pdf Export URLs relative to file system will export URLs to other documents as relative URLs in the file system Export Form Fields will export OpenOffice form fields to PDF form fields As export format you can specify FDF PDF HTML and XML Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 60 of 76 DESIGN REVIEW Parser This parser is used for converting Autocad file formats to PDF and or Image It supports multiple threads so to increase performance make sure you set the number of simultaneous threads to at least 2 In order for Document Converter to properly detect and use this application as a parser you must install both DWG TrueView and Autodesk Design Review Both viewers can be downloaded for free from Autodesk website Parser ID DESIGNREVIEW Go Simultaneous Threads 3 Thread timeout 360 seconds Use static printer pool Description Autodesk DesignReview parser Advanced Settings To configure this parser click Advanced Settings Convert Default view E Paper size DWF page size mA Convert click the drop down arrow to specify what to convert there are four options Default view All Layouts Model Space and Specific Layout Paper size allows yo
71. rs and select your parser Folder specific configuration is enabled by default To disable it in the main DC Pro interface click Settings gt Advanced and uncheck Folder specific configuration Input Output Folders An input folder is a folder watched by the converter When a file is copied into it Document Converter picks it up converts it to the specified output format then moves it to the output folder To define additional input output folders in the main Document Converter screen menu select Settings gt Folders The following screen will be displayed Folder to scan Output format 153 C Program Files x86 neevia com docConverterPro DEF_FOLDERSYIN PDF FO DADOCSUNA add Folder M Edit Settings Delete Folder O Pause Scheduler In the screen above you have a list of all input folders currently defined On the bottom of the screen there are 5 buttons Add Folder use this to add a new input folder to Document Converter Edit Settings use this to edit the configuration of an existing input folder Delete Folder use this to delete an input folder from Document Converter Pause Resume Folder pause resume input folder processing Scheduler use this for scheduling input folder processing Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 13 of 76 When you select Add Folder or Edit Folder the following screen is displayed General Set
72. s gt right click on dcStart gt click Start When Document Converter is launched as a Windows service to see what happens during the conversion process you need to use dcConfig exe For that in Windows open My Computer or Windows Explorer navigate to Programs Files gt Neevia com DocConverterPro gt and run dcConfig exe NOTE in order to avoid conversion problems when Document Converter runs as a windows service always use a local admin account for the service logon account not a domain one preferably the same local admin account that you were logged on with when you installed the converter If you decide to use a different account for dcStart make sure you log on with that account and manually open close each parser This will create the registry profiles for the new context and prevent applications from displaying popup windows in the background Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 71 of 76 Supported File Formats This list contains the currently supported file types additional file types are constantly added If the file type you are looking for is not listed here please e mail us at info neevia com Generic Formats Adobe PDF Adobe PostScript Encapsulated PostScript EPS ZIP archive Microsoft Publisher formats requires MS Publisher to be installed used as a parser Microsoft Visio formats requires MS Visio to be installe
73. scaled images at the expense of speed Well Tempered Screening If On the Well Tempered Screening algorithm is used for halftoning Otherwise a rational tangent algorithm is chosen which will typically result in significant differences between the screen angle and ruling requested and actually rendered Currently the performance of WTS is reasonably good when rendering to a full page buffer but not optimized for banded mode Use CIE color space Select On to remap the device dependent color values through a CIE color space This can improve the conversion of CMYK documents to RGB Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 36 of 76 TIFF Fax Optimized Output Format In this interface you have two predefined configurations for creating tiff files specifically for faxing purposes The one enabled by default is Standard resolution fax To switch to Fine resolution fax instead of 204x98 for resolution select 204x196 dpi General Settings Advanced Settings E Create multipage TIFF file Filename Suffix d Resolution 204x98 dpi Page Width 1726 pixels 8 5 x Colorspace Monochrome B amp 4 M Compression G4 fax encoding Fill Order MSB to LSB v Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 37 of 76 PNG BMP PCX PSD Output Formats General Setti
74. stall launch unins000 exe from the folder where Document Converter Pro has been installed with verysilent norestart command line switches Here is the full list of supported switches SILENT VERYSILENT When specified the uninstaller will not ask the user for startup confirmation or display a message stating that uninstall is complete Shared files that are no longer in use are deleted automatically without prompting Any critical error messages will still be shown on the screen When VERYSILENT is specified the uninstallation progress window is not displayed If a restart is necessary and the NORESTART command isn t used see below and VERYSILENT is specified the uninstaller will reboot without asking NORESTART Instructs the uninstaller not to reboot even if it s necessary Registering Neevia Document Converter Pro To register Neevia Document Converter Pro launch it then in the main Document Converter window go Help gt About gt Register Enter the user name company name and serial number that have been emailed to you after the purchase and press the OK button NOTE Make sure you enter the licensing info exactly as shown in the registration email message registration key is case sensitive and user name company name dependent In some cases you may need to right click on dconverter exe and select Run as administrator then register Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia
75. t in Document Converter go Settings gt Folders select the input folder you want to use for testing press the Edit Settings click the Scripting tab button and specify c test vbs as Script to execute Copy several files into the input folder Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 70 of 76 Launching Document Converter as a Windows Service In order to launch Document Converter as a Windows service the following steps should be followed Make sure that you have Document Converter installed on your computer Launch Document Converter In the main conversion interface click Settings gt Advanced and check Launch as Windows service then click Configure Log On As account Administrator Password KRRRRRERREE Confirm Password 9 Startup type Automatic Adjust DCOM settings for MS Office Apps E Restart Service after 1000 conversions Restart Service after 10 consecutive conversion errors OK X Cancel Click Browse and select the Administrator account and type in the password As Startup type select Automatic If you do not want Document Converter to automatically adjust DCOM permissions for MS Office parsers uncheck Adjust DCOM settings for MS Office Apps Click OK go back to the main conversion interface and close Document Converter In Windows open Control Panel gt Administrative Tools gt Service
76. t FOTO AA A dun don dada 32 JPEG Output Format shety ces a a a a a a 33 General Settings Tab ld 33 Advanced Settings MA tirita 33 TUFF OUTPULFOPMAL sc c sivicecasnessecanetzescacuwecssatutecesasnwwuscdewducecaanwavesauebace caanteuecauwtauecatuwevenatubeescasnweeeess 35 TIFF General Settings Tab ii 35 Advanced Settings TADA ann es 35 TIFF Fax Optimized Output OPEL nanas areas eds een Ai 37 PNG BMP PCX PSD Output Formats usa amas meneur 38 General Settings Tabs 38 Advanced Settings Tata 38 PRINTER Output Format mener en A A E E ida 39 Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 2 of 76 SEND VIA FAX as Output Format cccccccsessscecccececeenessscececececeeueesseseececeseaueuseeseeceeeeeauegeeeeeseeeeea 40 Document Parser suites da teddeniecaadehdee cadades dadas 41 WORD Document Paraiso Siac lhc A sixes destatees sa N E 43 General Settings tabs a 44 A Me An de a need ner dit et it rar a ts ee 44 Bookmarks tab1 tintin tn a Taal sh dels ota 45 Form Held tabs tn M Oe 46 Advanced Settings tabors ne MARS Penn a a bless ele anh ates Gea tons es dadeder Le 47 EXCEL Document PASOS rss css n ant VEIA AA nn When cede end a 48 G neral Settings tab ini ST ere ere nn en ere ieee tes 48 Links tabs ste A na sak Tr a hos Saag seh bel eae nha Ne 49 Bookmarks tabs tii res nn MR A it 50 Advanced Settings tabs itaiiehonssns den ef vvadaaiees edadessddvenne tedden E
77. tamp PDF Overlay paper size Letter 8 5 x11 y Text Confidential Insert Variable Select Font Text Color Text Rendering Mode Fill text no stroke y Confidential Position Place On Opacity PDF Actions Miscellaneous Units Rotate 0 Place s xpos center pt Y pos center pt Create Stamp Refresh Preview Stamp name use this to set a name for the new stamp profile you want to create Stamp type Text stamp only one line of text can be stamped TextBox stamp multiple lines of text can be stamped Image stamp allows you to specify an image that can be used as stamp PDF Overlay allows you to specify an existing PDF file to be used as overlay Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 16 of 76 Text stamp To specify characteristics for Text stamp you have the following options that you can enable by clicking the buttons below a Insert Variable selects a variable from the list see Appendix A for the entire list b Select Font defines both font name and size In this window you also have the option to embed the font with or without subset c Text Color defines both text color and color space Gray RGB CMYK d Text Rendering Mode click the down arrow to select Fill text no stroke Stroke text no fill Fill then stroke text Invisible text Example Fill text
78. ted on top of each other For example when a cyan ink prints over a yellow ink the resulting overprint is a green color Without overprinting the underlying yellow would not be printed resulting in a cyan color Transfer functions are used for artistic effect and to correct for the characteristics of a specific output device For example a file that is intended for output on a particular imagesetter may contain transfer functions that compensate for the dot gain inherent with that printer Preserve under color removal and black generation retains these settings if they exist in the PostScript file Black generation calculates the amount of black to be used when trying to reproduce a particular color Undercolor removal UCR reduces the amount of cyan magenta and yellow components to compensate for the amount of black that was added by the black generation Because it uses less ink UCR is generally used for newsprint and uncoated stock Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 28 of 76 Preserve Transfer Functions retains the transfer functions traditionally used to compensate for dot gain or dot loss that may occur when an image is transferred to film Dot gain occurs when the ink dots that make up a printed image are larger for example due to spreading on paper than in the halftone screen dot loss occurs when the dots print smaller With this option the t
79. that heading or item is selected If a file contains paragraphs formatted using discontinuous heading levels Document Converter inserts blank bookmarks for each of the missing levels Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 45 of 76 Form Fields tab General Settings Links Bookmarks Form Fields Advanced Settings Y Convert Form Fields F Auto Rename Form Fields F Hide Textinput border Y Hide DropDown border Hide CheckBox border Defaults OK Convert Form Fields enables word form fields conversion into PDF form fields Auto Rename Form Fields automatically renames form fields that have the same name so all the fields in the PDF document will have unique names Hide Textinput Border disables the text field border in the PDF file Hide DropDown Border disables the combobox listbox field border in the PDF file Hide CheckBox Border disables the checkbox field border in the PDF file Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 46 of 76 Advanced Settings tab General Settings Links Bookmarks Form Fields Advanced Settings Convert custom page sizes Remove Print Codes Update links before converting v Hide Document Revisions Repaginate before converting Macros lord
80. tings Scripting Advanced Settings Folder to scan D DOCSIIN V Process Subfolders Delete empty subfolders Process All Files in the input folder Destination Output folder D DOCS OUT pe V Copy Folder to scan structure Keep original file extension in the output File name Error folder D DOCS ERROR a Y Copy Folder to scan structure Folder for original files D DOCS ORIGINAL Copy Folder to scan structure Output Format PDF X Output Settings Watermark Stationery Use Printer Neevia Converter v neeviaPDF addins TT General Settings tab Folder to scan This is the path to the folder that Document Converter will scan for documents You cannot change this folder once it has been entered If you need to do that you will need to add a new folder and delete the old one Network paths UNC names are fully supported The Process Subfolders checkbox allows the user to have Document Converter process files in all the subfolders that may exist in Folder to scan In case you do not want subfolders to remain in the input folder after processing check Delete empty subfolders If you d like the converter to process all files in the input folder unsupported formats will be automatically moved to the Error folder you need to check Process all files in the input folder Destination folder
81. tion Y Monday 12 00 S ieo S F Tuesday 00 00 F wednesday po00 F Thursday 00 00 Friday 00 00 F Saturday 00 00 F Sunday 00 00 Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 19 of 76 PDF Output Format If you select PDF as output format and press the Advanced Settings button the following screen will be displayed General Compression Fonts Color PDF Open Options PDF Info metadata Optimize PDF for Default z Compatibility Acrobat 5 0 PDF 1 4 v D PDF security Auto Rotate Pages PageByPage o Page Size Resolution 300 dpi Optimize for Fast Web View Encode binary streams to ASCII85 Attach source file to PDF Defaults A OK There are 6 tabs displayed General tab use this to specify job options document resolution security options optimization and other general settings Compression tab choose appropriate compression options to reduce the size of PDF document Fonts tab select the font embedding options Color tab select the color profiles RGB GRAY CMYK If you want to preserve the color profile in the original file use Leave unchanged PDF Open options select the PDF Open options PDF Info metadata set the PDF metadata Title Author Subject Keywords Neevia Document Converter Pro v6 8 user s guide Cop
82. u specify the output file paper size If nothing is selected the parser will use the paper size of the original document Neevia Document Converter Pro v6 8 user s guide Copyright 2000 2015 Neevia Technology All Rights Reserved Page 61 of 76 File Associations To add a new file extension click Add and type in File type File extension then click the Parser ID drop down arrow and select the application that you want to use for your new extension Should you like to delete a particular extension select it then click Delete To assign a different parser to an existing file format click Edit and make your change in the Parser ID drop down box To restore the default file associations simply click Restore Defaults NOTE if during the conversion process an extension is not associated with a parser Document Converter will automatically move the file s with this particular extension from the Input folder to the Error folder File Type Extension Parser ID TZ 7 Zip Archive AZ WINRAR ACE ACE Archive ACE WINRAR AI Adobe Illustrator file Al PSPDF ARJ ARJ Archive ARJ WINRAR ASM SolidWorks Assembly file SOLIDWORKS ASP ASP code x WORD AWS AVS Image file i IMAGE OCR BMP Windows Bitmap IMAGE OCR BZ2 BZip2 Archive i WINRAR C C code WORD CAB CAB Archive i WINRAR CDR CorelDRAW Drawing CORELDRAW CDT CorelDRAW Template CORELDRAW CGM Computer Graphics Metafile ILLUSTRATOR CBD C rande WORK Add
83. yright 2000 2015 Neevia Technology All Rights Reserved Page 20 of 76 General tab Job Options For your convenience there are several sets of predefined settings for creating PDF files These settings are designed to balance file size with quality depending on how the PDF file is to be used e Default job option is intended to be useful across a wide variety of uses possibly at the expense of a larger output file All color and grayscale images are downsampled at 72 dpi monochrome images at 300 dpi subsets of all fonts used in the file are embedded and all information is compressed PDF files created using the Default job option are compatible with Acrobat 4 0 and later e Screen job option intended for PDF files that will be displayed on the World Wide Web or an intranet or that will be distributed through an e mail system for on screen viewing This set of options uses compression downsampling and a relatively low resolution converts all colors to RGB maintains compatibility with Acrobat 3 0 to create a PDF file that is as small as possible It also optimizes files for byte serving fast web view e Printer job option to be used for PDF files that are intended for desktop printers digital copiers publishing on a CD ROM or to send to a client as a publishing proof In this set of options file size is still important but it is not the only objective This set of options uses compression and downsampling to keep the f

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