CREATING A REQUISITION
Contents
1. WISCONSIN INDIANHEAD TECHNICAL WITC COLLEGE Real You terme sauniga ep BE n Job Postings view Application for GYE Il Res aas ae Selection Team In Progress a Search Postings Employment OI Notes Change Status Create Posting Young Lori ae Under Review by Feon template View Application for GYE Il Res o fea oe Selection Team In Progress From Scratch Employment Yi Change Status Templates Hellman Amanda F 12 10 2008 Under Review by Serth Tanples View Application for Il pes EE Selection Team In Progress Create Templates Employment Change Status From Template CHANGE MULTIPLE APPLICANT STATUSES COPY FROM POOL From Scratch Applicants Search Applicants Conf Number Search Refresh View Multiple e VIEW MULTIPLE APPLICATIONS Create User Account EE LI Approve User Account 3 Search Users SEH Active Applicants VIEW MULTIPLE DOCUMENTS Inactive Applicants Home Applications documents will open in a Change Default View new window To print select File gt Print Change Password REFRESH after documents appear in that window Logout Documents may take several minutes to load CONTINUE TO NEXT PAGE gt gt SAVE AND STAY ON THIS PAGE CANCEL VIEW POSTING SUMMARY gt gt E 20 Viewing and Printing Documents This process is very similar to printing applications except the documents are loaded using the Adobe Acrobat Reader software This is done to preserve the integrity of the d2. lt x 23 After clicking the Change Multiple Applicant Statuses button a screen similar to the following will appear Wisconsin Indianhead Technical College HR Site Mozilla Firefox File Edit View History Bookmarks Tools Help Sr Getting Started Search Results Sale Welcome Sample HR Administrator You are logged in with College View Friday December 12 2008 WISCONSIN INDIANHEAD W ITC TECHNICAL A COLLEGE Job Postings Search Postings Create Posting From Template From Scratch Templates Change For All Applicants Search Templates Create Templates From Template From Scratch Search Applicants Change Applicant Status Status Selection Reason Under Review by Selection Team ze Choose Option Below Vo Valerie c Choose Option Below Coni Nurmist sente Ven Application for H Under Review by Selection Team i oP Employment a Create User Account Bozeman Jacklyn e Ke 7 mg t C Choose Option Below vw nat View Application For Cult Under Review by Selection Team S7 e Search Users Employment Res SE Young Lori C Choose Option Below Home View Application for SYLL Under Review by Selection Team v Ophion eiw D Change Default Yiew Employment es Change Password Logout CONTINUE TO CONFIRM PAGE gt gt RESET TO ORIGINAL STATUS CANCEL Under the Status column appears a drop down menu of the statuses an applicant could be changed to Select the status to
3. Adjunct Faculty 2008008 A a e ere A SE View II view Summary Get Reports List Computer Instructor WITC Ashland v At the top of the screen are tabs that organize your search results by the status of the Posting this example our search returned results of Postings in several statuses and the Opened tab is currently selected You may sort Postings within each tab by clicking on the arrows next to the column headings Changing the Status of a Posting The actions which you perform on a Posting are customized based on your hiring process but may include 1 Post the Requisition enable candidates to view it on your Online Employment Site Close the Posting remove it from your Online Employment Site 3 Fill the Posting designate that the Posting has been filled Place a Posting on Hold stop accepting applications in order to review current applicant pool but it may be opened up again in the future 5 Additional statuses depending on your hiring process To perform any of these actions click the appropriate link under Posting Status and then click the Confirm button on the ensuing confirmation page The Posting will then appear under the tab representing its new status On Hold Filled etc 17 APPLICANTS There are several methods to view applicants in the system You may view an applicant by clicking Search under the Job Postings heading on the left then selecting the Posting whose applicants
4. From Scratch Superior Campus Templates Create Templates Se From Template Posting Preview From Scratch Applicants S Search Applicants Applicants Conf Number Search Create User Account Active Applicants Approve User Account 4 Records Search Users Date External Documents WI 2 Home Ce ee ee ee Change Default View Yo Valerie Under Review by Change Password View Application for Si Il pes e Se Selection Team In Progress Logout Employment r Kay Notes Change Status Bozeman Jacklyn Pa Under Review by View Application for a Il pes o F Fe 1 ee Selection Team In Progress Employment z istory Notes Change Status Young Lori Under Review by View Application for Il pes a fe ue Selection Team In Progress Employment i istory Notes Change Status Hellman Amanda Under Review by View Application for Ei Il pes o e ae hae Selection Team In Progress Employment r story Notes Change Status CHANGE MULTIPLE APPLICANT STATUSES copy FROM POOL reres vic tel EES ei The section at the bottom of the screen labeled Refresh enables you to view only the applicants who meet the criteria you filter view them by You may also choose to show Active Applicants Inactive Applicants or both This is performed by checking the boxes next to Active Applicants active Applicants are still under review and Inactive Applicants inactive Applicants are no longer under review Click the Refresh button to refresh the screen 19 Viewing
5. From Scratch a e Job Postings assigned to You 0 Applicants g ign Search Applicants Job Postings in the entire College Conf Number Search Real You Welcome Sample HR Administrator You are logged in with College View Friday December 12 2008 Welcome to the Online System Supervisor Manager s Guide HR User s Guide View Downloac View Download Create User Account Approve User Account Search Users Users to be approved D Users to be Approved Home Change Default View Change Password To perform actions please choose from the links at left Logout This page is designed to help you keep track of the actions required by you or your department You will perform actions by clicking on the links on the left side of the screen Each link and its corresponding action will be covered in detail in this manual CREATING A REQUISITION f1 To create a Requisition begin by clicking a link under the header Create Requisition F1 Your are options are e From a Template where several fields are predefined e From a Previous Posting e From Scratch Entering Requisition I nformation In the following example the From Template option was selected After clicking on the template you want to use you should see a screen similar to the following Wisconsin Indianhead Technical College HR Site Mozilla Firefox File Edit View History Bookmarks Tools Help Sr Getting Started GQ Search R
6. and Printing Applicants To view and print a single Application click the View Application link under the applicant s name from the Active Applicants screen shown on the previous page After clicking on this link a screen similar to the following will appear in a new browser window It may take a few moments for the information to load into the new window Select File gt Print from your browser s menu to print the application There is a signature line at the bottom of the page for obtaining the applicant s signature if necessary To close the window click the Close Window link or click the X in the upper right corner of the window this will NOT log you out of the system it will simply return you to the list of applicants on the View Posting screen To view and print multiple applications at the same time perform the following steps 1 Check the boxes next to the corresponding Applicants you wish to print or click All These boxes are located on the right side of the page 2 Click the View Multiple Applications button 3 Anew window will appear it may take several moments to load This window contains all the applicant information you selected to print 4 Select File gt Print from your browser s menu to print the application s Wisconsin Indianhead Technical College HR Site Mozilla Firefox File Edit View History Bookmarks Tools Help Sr Getting Started GQ Search Results Sale
7. link under the Job Postings heading on the left side will take you to a screen that looks similar to the following Wisconsin Indianhead Technical College HR Site Mozilla Firefox File Edit View History Bookmarks Tools Help Getting Started GQ Search Results Sale Welcome Sample HR Administrator You are logged in with College View WISCONSIN INDIANHEAD y It TECHNICAL WA COLLEGE Job Postings Search Postings Create Posting Friday December 12 2008 acres Search Postings From Scratch Templates Search Postings Search Templates Create Templates Position 7 Position Any E From Template Number J Title From Scratch Applicants Gs Department Any ei Search Applicants R Conf Number Search heck il dear at Saved Without Submitting Create User Account I Submitted for Approval Approve User Account Returned for Review Saard Usas Posting Approved for Later Posting Status i ras Approved for Internal Waiver Change Default View I Posted Change Password ClosedjRemoved from Web EE Position Filled Posting Canceled SEARCH CLEAR RESULTS You may select the criteria to search for Postings from this screen You may search by some or none of the parameters 16 Viewing Postings by Status After clicking the Search button you will be taken to a screen similar to the following Wisconsin Indianhead Technical College HR Sit
8. logout link located on the bottom left side of your screen GETTING STARTED WITC PEOPLEADMIN COM HR After entering the URL the login screen for the system will appear and should be similar to the following screen dianhead Technical College HR Site Mozilla Fi File Edit View History Bookmarks Tools Help Getting Started GQ Search Results Sale WISCONSIN INDIANHEAD W ITC TECHNICAL d COLLEGE Real You Create User Account User Login Please login to the system using your User Name and Password If you do not have a User Name and Password assigned click the Create User Account link on the navigation bar User Name Password LOGIN You are about to log in to a secure system When you are finished please click the Logout link on the navigation bar to ensure that athers cannat access the information in the system The Welcome Screen appears after you log in and should appear similar to the following screen Wisconsin Indianhead Technical College HR Site Mozilla Firefox Sea File Edit View History Bookmarks Tools Help Getting Started GQ Search Results Sale 2 Do you want Firefox to remember this password Remember Never for This Site Not Now Isi WISCONSIN INDIANHEAD WIT N TECHNICAL COLLEGE Job Postings Search Postings Create Posting From Template From Scratch Templates Search Templates Create Templates Keess Job Postings to be Approved
9. which you wish to change each applicant and then click the Continue to Confirm Page button To reset the statuses to their original values click the Reset to Original Status button To return to the previous screen click Cancel You may also change all selected applicants statuses at the same time to the same status by using the Change For All Applicants feature at the top of the screen After setting all applicants statuses using the Change For All Applicants feature you can change individual applicant statuses below After clicking on the Continue to Confirm Page button you will come to a confirmation page Select the Save Status Changes button to complete the action Select the Cancel button to return to the previous screen to edit your changes Searching Applicants by Name You may search for a specific applicant by first name and last name To begin click the Search Applicants link under Applicants on the left side of the screen and a screen similar to the following will appear 24 Wisconsin Indianhead Technical College HR Site Mozilla Firefox File Edit View History Bookmarks Tools Help Sr Getting Started Search Results Sale Welcome Sample HR Administrator You are logged in with College View Friday December 12 2008 WISCONSIN INDIANHEAD y IT TECHNICAL d COLLEGE Job Postings Search Postings Create Posting From Template From Scratch Search Applicants Templates Sear
10. Creating a Requisition 1 2 3 From the HR site click Create Posting gt From Scratch Fill in the Posting details a When finished click Continue to Next Section Add screening question s optional to skip click Continue to Next Section From Screening Questions section click Add A Question Click Search Select one of the previously entered questions or click Create A Question Enter the text of the question Designate the question as closed ended e g Yes No or open ended e g free text Designate answer choices for a closed ended question or answer type for an open ended question g Click Submit Question to attach the question to the Requisition h Enter additional screening questions or click Continue to Next Section 2290p Assign points to each answer for closed ended screening questions to skip click Continue to Next Section Click the Disqualifying box next to answers that would disqualify a candidate from consideration When finished click Continue to Next Section On the Hiring Steps tab enter the appropriate process for this Requisition with Process Complete as the last step then click Continue to Next Section Assign a Guest User if appropriate then click Continue to Next Section Review the Requisition and edit if necessary When finished select the appropriate step and then click Confirm on the following screen 15 SEARCHING POSTINGS Clicking the Search Postings
11. ES Pp Create User Account Bitzer Steve SE SE fener Approve User Account View Edit Login as Reset Password bl g PP Search Users Bleskachek Leslie Dace Supervisor Manager Approved Home View Edit Loginas Reset Password d d Ai Change Default view SES Change Password Boyle Michael Mike Boyle Logout View Edit loghas i Reset Posword Supervisor Manager Approved Prosmel Tram Sa Supervisor Manager Approved View Edit Login as Reset Password ES id PP Nancy Cerritos Cerritos Nancy A View Edit Loginas Reset Password SUPervisor Manager GE Mimi Crandall Crandall Mimi View Edit Loginas Reset Password SuPervisor Manager pood Jim Dahlberg Dahlberg James 3 View Edit Login as Reset Password Supervisor Manager Approved Decker Stave aah pa Supervisor Mee Approved View Edit Log in as Reset Password ft 2 eR E EM Changing Passwords To change your password click the Change Password link on the left navigation bar and enter the required information The change will be updated automatically Wisconsin Indianhead Technical College HR Site Mozilla Firefox File Edit View History Bookmarks Tools Help Sr Getting Started GQ Search Results Sale WISCONSIN INDIANHEAD i Job Postings Search Postings Create Posting From Template From Scratch Templates Search Templates g From Template From Scratch Current Password Welcome Sample HR Administrator You are logged in with College View Friday Dece
12. HUMAN RESOURCES USER S GUI DE WITC Hiring System People Admin PeopleAdmin Inc 1717 W 6 Street Austin TX 78703 512 997 2500 Copyright 2003 PeopleAdmin Inc All Rights Reserved TABLE OF CONTENTS INTRODUCTION ME 1 GETTING STARTED eege dee EEEReNEEEE EENS 2 CREATING A REQUISITION cccccsssceceessseeeeensseeeesnseceseensceeeeenseaeseenseaeseenseceeseenseaeeeenssaeseenssaes 4 Entering Requisition Information eiscectte sitter eit e eu anh ae ier 4 Adding Closed Ended Questions AAA 8 Adding Open Ended Questions wsvesivcccc eccccsscvs envesceegeeieesdeseceegheeeeeayietadee deve deve cate steeeeeneeecbesieeeseeeeeiet 9 LEE ie ul MSC Error Bookmark not defined Assigning Hiring Steps icin dek ec tinct thee fe Ee SCENE deet Error Bookmark not defined Activating Gu st Userss c ie ciate tennis deeded ie a A te te ae a 11 Saving Approving the Heoujsetlon een 13 One Page Guide for Creating a REQUISITION 20 0 eeeeeeceeeneeeneeteneeeeeeeteaeeseaeeseaeeseaeeseaeeseaeeeeaeeteneeesieeeeaes 15 SEARCHING POSTINGS i escsccecsccsicevecsecceesevincevedsencessevencecssuvecuvesunnceedyveucuves sancevdy scncuves saaccuvevsaaeeeds 16 Viewing Melu EE ET 17 Ghanging the Status of a POStiNQ 12 3 5 eraai eiaa aaiae coche ea aaa ag eaaa oe EEA 17 APPLICANTS ee aE EAEE AEA AAEE aE A AEE 18 Viewing Applicants to a Posting eeeeeeeeeseeeeeeneeeeeeaeeeeeeaeeeeeeaaeeeseaaeeeeseaaeeeeeeaeeetesaaeeesenaeeeeneneeeeenaaes 18
13. Scratch Applicants Search Applicants Conf Number Search eer To add questions that will be asked of every applicant who applies to this position click the Add a Search Users Question button Click the Continue to Next Sectionbutton to skip this section or when finished Home Change Default View No Pasting Specific Questions exist Change Password rant ADD A QUESTION lt lt RETURN TO PREVIOUS CONTINUE TO NEXT PAGE gt gt SAVE AND STAY ON THIS PAGE CANCEL PREVIEW POSTING If you are not adding any Screening Questions click the Continue to Next Section button To add a Screening Question to this Requisition click on the Add a Question button which returns the following page Wisconsin Indianhead Technical College HR Site Mozilla Firefox File Edit View History Bookmarks Tools Help Sr Getting Started GQ Search Results Sale WISCONSIN INDIANHEAD y IT TECHNICAL WA COLLEGE Job Postings Search Postings Create Posting From Template From Scratch Templates Search Templates Create Templates From Template From Scratch Applicants Search Applicants Conf Number Search Create User Account Approve User Account Search Users Home Change Default view Change Password Logout The first step is to search existing questions You can enter a keyword to search the question text or leave the field blank After you click Search the system will return a list of all q
14. Sorting and Viewing Applicants by Different Criteria 00 0 0 cece eeeecseeeeeeeeeeeeeeeeeeeeeeeeeeseeeseeesneeensaees 19 Viewing and Printing A ele 20 Viewing and Printing DOCUMENTS ccceseceeeeeeeeeteneeceeenseeeeeeseneesesaeeesesaensenesneeeeesceeeesseesenenenseesescees 21 Changing the Status of Applicants ceceeesceceeeeeeeeeeeeeeeeeeeseeeeeeeesaeeeeeeseaeesaeeseaeeseaeeseaeessaeeseeeeeaees 23 Searching Applicants by Name and GEN 24 Viewing Postings for which an Applicant Has Apple 27 Resetting an Applicant s Password 28 Assigning an Applicant to a Posting 0 ec eeeeceeeesneeeeeeneeeeeeaeeeeeeaeeeeeaeeeesaeeeeeseaeeeeesaaeeesenaeeeeseneeeeeeaaes 29 TEMPLATES iegreEAAENdee de Eed aeiae sie ANEA ENEA EEEN AEAEE EEE i 30 Creating a Rull EE 30 ADMINISTRATION oeiee epiese aeae eee a need eee 31 Logging In as a Hiring Manager A 31 Changing Raeeworde Legosteng ee eg en Re 32 Logging OUt A trate eae nies a bot etd e Rite cod ete A E rE a higher Seles acetate 32 INTRODUCTION Welcome to the Wisconsin Indianhead Technical College Online Employment Application System The Human Resources department has implemented this system in order to automate many of the tasks of the employment application process You will use this system to complete four main tasks 1 Review Requisitions 2 Search and Review Applicants 3 Create and Review Templates 4 Communicate electronically with HR Administrators Hiring Managers Ap
15. Template From Scratch o Create Question Help Templates Create Templates From Template Please enter question text From Scratch Do you have Bachelor s degree Applicants Search Applicants Conf Number Search Create User Account Approve User Account Please select answer type Closed Ended e g Do you have experience working in an office environment Open Ended e g Describe any work experience relevant to this Posting Search Users Home Change Default Vi EPERE Closed Ended Answers Open Ended Answers Change Password Logout Display No Response As Open Ended Answer Type No Response None O Short Text Text lt 50 characters Possil H ossible Responses up to 7 Long Text Text gt 50 characters 1 Wes O Phone 2 No a O Date 4 5 6 pA SUBMIT QUESTION CANCEL After selecting the Closed Ended radio button enter the answer choices that candidates can choose from in the boxes labeled Possible Responses In this case you would enter 1 Yes 2 No Adding Open Ended Questions Open Ended questions do NOT require a multiple choice answer For example Describe any work experience relevant to this position After selecting the Open Ended radio button select one of the answer type choices from the right side of the screen To limit the length of a candidate s response to less than 50 characters select Short Text Otherwise select Lo
16. a job opening 26 Viewing Postings for which an Applicant Has Applied Click View Job History which will take you to a screen similar to the following From this screen you can change the applicant s status or view details of the individual s application for the Posting for which the applicant has applied Wisconsin Indianhead Technical College HR Site Mozilla Firefox Ser File Edit View History Bookmarks Tools Help Getting Started Search Results Sale WISCONSIN INDIANHEAD AB TECHNICAL WITC 7 Real You Job Postings Search Postings Create Posting From Template From Scratch Welcome Sample HR Administrator You are logged in with College View Friday December 12 2008 Applicant Job History Templates 1 Record Search Templates Ge Postings i ge 5 Posting Date External Create Templates ine fen S Link To D bias KA Number MA applied Status From Template From Scratch eae Student D i Jacklyn Services Review by Applicants d g n View cwr Il Manage History Assistant Selection In Search Applicants Application Ltr ES Documents Notes WITC Superior 2008001 12 10 2008 Team Progress Conf Number Search for Campus Change Employment View Status Create User Account Approve User Account Search Users Home RETURN TO PREVIOUS Change Default View Change Password Logout 27 Resetting an Applicant s Password The applicant site is set up with a self retrieva
17. asterisk Change Default View Change Password Working Logout Pay Grade Level v FLSA e Classification Code Position Type No Response v Core Abilities E 30 ADMINISTRATION Logging In as a Hiring Manager Selecting this option enables you to see the site as a Hiring Manager sees it with the same permissions This also allows you to see all Postings assigned to that Hiring Manager This can serve as a valuable training tool as you introduce this system throughout your Institution For questions about functionality when logged in as a Hiring Manager please see the Hiring Manager User Manual To Log Out of Hiring Manager and return to your normal Human Resources views click the link on the lower left side titled Logout of Hiring Manager this link appears when you are logged in as a Hiring Manager Wisconsin Indianhead Technical College HR Site Mozilla Firefox File Edit View History Bookmarks Tools Help Sr Getting Started Search Results Sale WISCONSIN INDIANHEAD WII TECHNICAL A COLLEGE a Job Postings Welcome Sample HR Administrator You are logged in with College View Friday December 12 2008 al Search Postings Create Posting From Template Search Users From Scratch Templates View Users Search Templates Create Templates 71 Records From Template Applicants z Search Applicants Benish Shawna a S See SES Conf Number Search View Edit Log in as Reset Password
18. cal College HR Site Mozilla Firefox File Edit View History Bookmarks Tools Help Sr Getting Started GQ Search Results Sale WISCONSIN INDIANHEAD WITC TECHNICAL WA COLLEGE S a Job Postings Welcome Sample HR Administrator You are logged in with College View Friday December 12 2008 Search Postings Create Postin i Create Posting TES rom Template From Scratch Search Templates Create Templates From Template From Scratch Applicants Search Applicants On this screen you may create an account that will be used by members of the review committee Conf Number Search Committee members who log in using this account may view applications and resumes to this EE requisition only and are not able to take action on the applicants Approve User Account Gin When finished or to skip this section click the Continue to Next Page button Home i ENE DR view Deactivate Guest User Change Password Create Guest User Logout Required information is denoted with an asterisk User Name GUS1419 D A Between 6 and 20 Characters lt lt RETURN TO PREVIOUS CONTINUE TO NEXT PAGE gt gt SAVE AND STAY ON THIS PAGE CANCEL PREVIEW POSTING vi The system automatically assigns a User Name for this Requisition which will be GU You will need to enter a password which must be between 6 and 20 characters Please record this user name and password and notify the Hiring Manager of the user na
19. cant include Incomplete Attached Application indicating the applicant clicked the Apply to this Position button Incomplete Attached Questions indicating the applicant clicked the Submit Questions button Incomplete Attached Documents indicating the applicant clicked the Finished Attaching Documents button Completed Application Process indicating that the applicant completed all necessary steps in applying for that position Others may appear depending on your institution s hiring process The Modified By column shows you who was responsible for moving the applicant through that step An action taken by Template or System Generated indicates that the system automatically moved the applicant to that step in the process Click Return to return to the previous screen 22 Changing the Status of Applicants While in the Active Applicant display screen you can change the status of applicants as you review their applicants interview them and make a final decision To change the status of one applicant click the Change Status link under the Status column heading To change the status of multiple applicants at the same time check the box under the All None column for each applicant that you wish to change then click the button labeled Change Multiple Applicant Statuses You may also click the All link to select all applicants at the same time To deselect all applicants click the No
20. ch Applicants Search Templates Create Templates First Name IT O ast ame C Y From Template From Scratch Applicants SEARCH CLEAR RESULTS Search Applicants Conf Number Search Create User Account Approve User Account Search Users Home Change Default view Change Password Logout This screen will most commonly be used when an applicant calls your office and asks for the status of his her application After obtaining the applicant s name click the Search button The following screen will appear after clicking the Search button on the Search Applicants page For the below example no name was entered so a list of all applicants was returned Wisconsin Indianhead Technical College HR Site Mozilla Firefox File Edit View History Bookmarks Tools Help Sr Getting Started GQ Search Results Sale WISCONSIN INDIANHEAD WITC eee Real You R a Job Postings Welcome Sample HR Administrator You are logged in with College View Friday December 12 2008 Search Postings Create Posting S h Appli ts From Template eare pp ican From Scratch Templates View Applicants Search Templates Create Tet tes Templa 15 Records From Template Applicants Search Applicants Edt application view Job History Conf Number Search Andrews Marianne marbarb 1 Reset Password Assign to Posting Create User Account Approve User Account Cents Edit Application gen Job History Search Users j g JLBBuckey
21. do you have as a carpet technician View Add Are you a Professional Engineer P E View Add Do you currently hold a Ph D or are you A B D View Add How did you hear about this employment opportunity View Add What have you done in previous jobs that makes you qualified for the one fo View Add Please describe any experience you have that would qualify you for this pos View Add Please explain your experience working with planning staffing developing View Add Do you have a Master s degree with a major in nursing MS or MSN or maste View Add Tell us about your experience in teaching and classroom preparation View Add Tell us about your experience with computer applications and software such View Add Create a Question 13 After clicking the Create a Question button the following screen will appear Wisconsin Indianhead Technical College HR Site Mozilla Firefox File Edit View History Bookmarks Tools Help Sr Getting Started Search Results Sale WISCONSIN INDIANHEAD WITC oase Real You Job Postings Search Postings Create Postin A a Create a Question From Template From Scratch o Create Question Help Templates Create Templates From Template Please enter question text From Scratch Applicants Search Applicants Conf Number Search Welcome Sample HR Administrator You are logged in with College View Friday December 12 2008 Create User Account Approve User Acc
22. e Mozilla Firefox File Edit View History Bookmarks Tools Help Sr Getting Started GQ Search Results Sale WISCONSIN INDIANHEAD W IT TECHNICAL d COLLEGE s a Job Postings Welcome Sample HR Administrator You are logged in with College View Friday December 12 2008 Search Postings Create Postin d i View Postings rom Template From Scratch To view the details of the position click on the View link below the Job Title Templates Search Templates You may change the sort order of the list by clicking on the arrow next to the column title Create Templates From Template From Scratch Posted Applicants Search Applicants Conf Number Search S ms Sa pps Under Jol 7 G working Title Lal GE Lal oe In initial E Open H Department KA cess Create User Account lumber rocess Review Date atus Approve User Account Seach la Computer Instructor WITC Superior BD Te ee E 12 09 2008 Business Division Posted Das View View Summary A Change Default Vi EE Health Sciences Instructor WITC Rice Logout Lake Campus Lia E zi GE o o 12 09 2008 General Studies Posted view View Summary SE Medical Assistant Instructor WITC Superior Campus Adjunct Faculty _ 2008004 fi o mare ame Ce view I view Summary E General Studies Mathematics Instructor WITC Superior Campus E Adjunct Position i Get Reports List 0 D 12 09 2008 General Studies Posted view View Summary Medical Terminology Instructor WITC Rice Lake Campus
23. e applicant search results To begin click on Assign to Posting This will take you to the following screen Wisconsin Indianhead Technical College HR Site Mozilla Firefox File Edit View History Bookmarks Tools Help Getting Started GQ Search Results Sale WISCONSIN INDIANHEAD WTC ptes Real You m a Job Postings Welcome Sample HR Administrator You are logged in with College View Friday December 12 2008 Search Postings Create Posting P A Krees Apply Applicant to Posting E Applicant Name Bozeman Jacklyn Templates Search Templates Create Templates From Template Choose Job to Apply To From Scratch Applicants 9 Records Search Applicants AEF aE aa S sting job Close esting re Create User Account Associate Degree Nursing Instructor WITC Ashland Campus Adjunct Faculty h Sei d Filed sd Approve User Account View Gepidi iah h post Posting Search Users Computer Instructor WITC Ashland Campus Adjunct Faculty 200009 Home View Apply to this Open Until Filed Posted Change Default View Posting Change Password 3 5 DAS 2008010 GE Computer Instructor WITC Superior Campus Adjunct Faculty pane artes er Posting Farm Business amp Production Management Instructor WITC Ashland Campus 2008006 Adjunct Faculty Apply to this Open Until Filed Posted View Posting General Studies Mathematics Instructor WITC Superior Campus Adjunct 2008003 Position Apply to this 12 19 2008 Posted Vi
24. e83 F asap a o or Epoa nese ll asigit Home Change Default View Edit Application view Job History Change Password Byers Marlene mollybyers lI Logout Reset Password Assign to Posting GE Edit Application view Job History capra84 GEES Reset Password l Assign to Posting Crane Crease Edt Application ven Job History S ccrane1962 a a E CH Reset Password Assign to Posting EO Edit Application View Job History G dedwards Appi fi Meier Reset Password TJ Assign to Posting Enea Edt Application view Job History View Application for Employment Ges s You may also search the first and last name fields by partial names by entering just the portion of the name for which you wish to search For example if you enter LIZ in the first name field you would receive all applicants who have LIZ in their first name This would include Liz Lizzy as well as Elizabeth The search is not case sensitive 25 To reverse the order of the sort click on the arrow next to the title of the column e g Name Options under the Action column e View Job History this will display a list of the job openings for which the applicant has applied e Reset Password this will allow you to reset an applicant s password For security purposes you are not able to view their password just reset their password to their user name e Assign to Posting this will allow you to assign an applicant to
25. ed from a template all the information from that template will be copied over to the Requisition Creating a Template To begin click From Template or From Scratch under the Create Templates header on the left navigation bar You should see a screen similar to the following Wisconsin Indianhead Technical College HR Site Mozilla Firefox File Edit View History Bookmarks Tools Help Getting Started Search Results Sale WISCONSIN INDIANHEAD WITC TECHNICAL WA COLLEGE a Job Postings Welcome Sample HR Administrator You are logged in with College view Friday December 12 2008 Search Postings Create Postin i a Create Pending Template rom Template From Scratch Templates Posting Details Search Templates Create Templates From Template CONTINUE TO NEXT PAGE gt gt From Scratch Applicants Search Applicants Conf Number Search To create a template first complete the information on this screen then click the Continue to Next Page button Proceed through all sections completing all necessary information To complete the Create User Account template you must click on the Continue to Next Page button on the last section Once a summary Approve User Account page appears click on the Submit button Your template will not be approved or sent to the next Search Users status until you see the confirmation page and click the Confirm button Dees Required information is denoted with an
26. en the Requisition is filled the guest user name and password are automatically deactivated To set up a guest user account click the Activate Guest User link Wisconsin Indianhead Technical College HR Site Mozilla Firefox File Edit View History Bookmarks Tools Help Sr Getting Started Search Results Sale WISCONSIN INDIANHEAD WITC ose Real You Job Postings Search Postings Create Posting Create Posting TES From Template From Scratch Search Templates s Create Templates Posting Preview From Template From Scratch Applicants Search Applicants Conf Number Search Welcome Sample HR Administrator You are logged in with College View Friday December 12 2008 EEN Guest User On this screen you may create an account that will be used by members of the review committee Committee members who log in using this account may view applications and resumes to this ReGen requisition only and are not able to take action on the applicants Approve User Account eee When finished or to skip this section click the Continue to Next Page button Home Change Default View Activate Guest User Change Password Logout lt lt RETURN TO PREVIOUS CONTINUE TO NEXT PAGE gt gt SAVE AND STAY ON THIS PAGE CANCEL PREVIEW POSTING 11 After clicking the Activate Guest User link you should see a screen similar to the following Wisconsin Indianhead Techni
27. esults Sale WISCONSIN INDIANHEAD WITC pai Real You Job Postings Search Postings Create Posting From Template From Scratch Search Templates a Create Templates Posting Preview From Template From Scratch Posting Details Applicants Search Applicants Conf Number Search CONTINUE TO NEXT PAGE gt gt Create User Account Approve User Account Search Users To create a Posting first complete the information on this screen then click the Continue to Next Page button Proceed through alll sections completing all necessary information To submit the Home Posting to human resources you must click on the Continue to Next Page button from the last Change Default gien section Once a summary page appears select the Submit button and then click the Continue Change Password button Your Posting will not be saved or sent to the next status until you see the confirmation page Logout and click the Confirm button Welcome Sample HR Administrator You are logged in with College View Friday December 12 2008 Create Posting Required information is denoted with an asterisk POSITION INFORMATION Posting Number Position Number Position Title Position Type No Response E Campus No Response There are several tabs across the top of the screen When you first enter this screen you will be in the Posting Details tab The data fields should approximate the information captu
28. ew Posting Health Sciences Instructor WITC Rice Lake Campus Adjunct Faculty atts Ge Apply to this 12 19 2008 Posted Posting Medical Assistant Instructor WITC Superior Campus Adjunct Faculty Sieger Ze Apply to this Open Until Filed Posted Posting Medical Terminology Instructor WITC Rice Lake Campus Adjunct Faculty 2008008 Apply to this Open Until Filed Posted You may apply the applicant to any Posting on the screen by selecting the Apply to this Posting link You will then have the ability to answer or skip any posting specific questions If you skip them the applicant will be left at a status of Incomplete from which they will be able to log in and complete the application process from the Manage Jobs screen If you choose to answer questions you will be able to attach documents or skip attaching documents for the applicant If you skip attaching documents the applicant will be left at a status of Incomplete from which they will be able to log in and complete the application process from the Manage Jobs screen If you click the Finish Attaching Documents button the applicant will be qualified and moved to the appropriate status You can always change this status when you are finished 29 TEMPLATES To eliminate the need for users to retype repeating information every time a similar Requisition is created the system enables HR users to create Templates Whenever a Requisition is creat
29. ew by View Applcationfor 9 Il ges o SN SS Selection Team In Progress Employment Yi Change Status CHANGE MULTIPLE APPLICANT STATUSES COPY FROM POOL reren TT EE v The first tab labeled Applicants is a screen listing the Applicants for this Posting Additional summary information is also provided in this table including links to uploaded documents such as resumes and cover letters date applied etc Each column may be sorted by the arrows next to the column heading From this screen you may perform a number of tasks including e Sort and view Applicants by different criteria View and print applications View and print uploaded documents Add notes to a applicant s record Change an applicant s status 18 Sorting and Viewing Applicants by Different Criteria To sort applicants by Name Date Applied etc click the arrow next to the corresponding column heading Clicking the arrow again reverses the sort order Wisconsin Indianhead Technical College HR Site Mozilla Firefox File Edit View History Bookmarks Tools Help Getting Started GQ Search Results Sale WISCONSIN INDIANHEAD AB TECHNICAL WITC COLLEGE Real You eT a Job Postings Welcome Sample HR Administrator You are logged in with College view Friday December 12 2008 Search Postings Create Postin d i 3 A d EEE View Edit Posting Student Services Assistant WITC
30. l mechanism for Applicants who forget their password However it is possible that you may need to reset an individual s password for them From the Search Applicants results screen click Reset Password and the following screen will appear Press Confirm to confirm the change or cancel to return to the previous screen Wisconsin Indianhead Technical College HR Site Mozilla Firefox File Edit View History Bookmarks Tools Help Sr Getting Started GQ Search Results Sale WISCONSIN INDIANHEAD WTC pt Real You Job Postings Welcome Sample HR Administrator You are logged in with College view Friday December 12 2008 Search Postings Create Postin d D S Confirm Reset Applicant Password rom Template From Scratch Templates Search Templates Create Templates From Template From Scratch Applicants Search Applicants Conf Number Search Create User Account Approve User Account CONRIRMzea SCANCED Search Users By clicking Confirm gt gt below this applicant s password will be reset to be the sarne as their User Name 1 Record Bozeman Jacklyn JLBBuckeye83 Home Change Default View Change Password Logout After you click Confirm the applicant s password and username will be the same You should instruct the applicant to change his her password the next time he she logs in 28 Assigning an Applicant to a Posting The system allows HR users to assign Applicants to Postings from th
31. mber 12 2008 Change Password To change your password please enter your current password followed by a new one Applicants Search Applicants Conf Number Search New Password Confirm Password Create User Account Approve User Account SUBMIT PASSWORD CHANGE CANCEL Search Users Home Change Default View Change Password Logout Logging Out To ensure the security of the data provided by applicant the system will automatically log you out after 60 minutes if it detects no activity Anytime you leave your computer we strongly recommend that you save any work in progress and Logout of the system by clicking on the Logout link located on the bottom left side of your screen 32
32. me and password so that he or she can give it to the committee members After entering a password for the Guest User click Continue to Next Section to continue to the final step 12 Saving Approving the Requisition After clicking the Continue to Next Section button from the previous screen and viewing any notes associated with the requisition click on the Continue to Next Section or View Requisition Summary buttons You should see a screen similar to the following Scroll down through this screen to review the information you entered Wisconsin Indianhead Technical College HR Site Mozilla Firefox File Edit View History Bookmarks Tools Help Getting Started GQ Search Results Sale WISCONSIN INDIANHEAD BB TECHNICAL WITC eee Real You Job Postings Welcome Sample HR Administrator You are logged in with College View Friday December 12 2008 Search Postings Create Postin d A E View Posting Summary teste rom Template From Scratch Templates Search Templates Create Templates Please review the details of the posting carefully before continuing From Template Reports Printer Friendly Version From Scratch To take the action you have specified click the Continue button To edit the posting s Applicants click the Edit link To exit the posting without making any changes click the Cancel Posting Search Applicants button Preview Conf Number Search Create User Account Edit Approve U
33. ne link Wisconsin Indianhead Technical College HR Site Mozilla Firefox File Edit View History Bookmarks Tools Help Sr Getting Started GQ Search Results Sale WISCONSIN INDIANHEAD WITC ean Real You g a Job Postings Welcome Sample HR Administrator You are lagged in with College View Friday December 12 2008 e Search Postings Create Postin P i Pi i i E ere View Edit Posting Student Services Assistant WITC From Scratch Superior Campus Templates Create Templates spiked From Template P wiew From Scratch Applicants fi d Search Applicants Applicants Conf Number Search Activ ican Create User Account tive Applicants Approve User Account Sege Search Users py Date External Gees Applied Status Change Default View Yo Valerie Under Review by Change Password View Application For eu Il Res D Se Selection Team In Progress Logout Employment r istory Notes Change Status Bozeman Jacklyn T Under Review by View Application For i Il Res o e 2 Se Selection Team In Progress Employment L story Notes Change Status Young Lori ges Under Review by View Application for Gd Il pes o 8 E o ee Selection Team In Progress Employment r story Notes Change Status Hellman Amanda Under Review by View Application for Di Il pes o te Ze Selection Team In Progress Employment r Fam Notes Change Status CHANGE MULTIPLE APPLICANT STATUSES COPY FROM POOL ee
34. ng Text Text gt 50 characters If a phone or a date is the required response select the Phone or the Date options In the following example Long Text was selected as the answer type for the open ended question Wisconsin Indianhead Technical College HR Site Mozilla Firefox File Edit View History Bookmarks Tools Help Sr Getting Started Search Results Sale WISCONSIN INDIANHEAD WITC een Real You Job Postings Search Postings create Posting Create a Question rom Template Welcome Sample HR Administrator You are logged in with College View Friday December 12 2008 From Scratch Create Question Help Templates Create Templates From Template Please enter question text From Scratch Applicants Search Applicants Conf Number Search Describe any work experience relevant to this position Create User Account Approve User Account Please select answer type Search Users Oase Ende e g Do you have experience working in an office environment Nome open Ended e g Describe any work experience relevant to this Posting Change Default View change Paanicid Closed Ended Answers bus Logout Display No Response As Open Ended Answer Type No Response None O Short Text Text lt 50 characters 2 Long Text Text gt 50 characters Phone O Date Possible Responses up to 7 eas a SUBMIT QUESTION CANCEL The next ste
35. ocuments formatting and to assist in preventing viruses from entering the system via documents attached by Applicants To view and print a single document such as a resume or cover letter that the applicant attached when applying for the Posting click the link of the document under the column labeled Documents from the Active Applicants screen After clicking the link a new window will appear it may take several moments to load in Adobe Acrobat Reader This window contains the document for the Applicants you selected to print Select File gt Print from the Adobe Reader menu to print the document To close the window click on the X in the upper right hand corner of the window this will NOT log you out of the system it will simply return you to the list of Applicants on the View Posting screen To view and print multiple documents at the same time perform the following steps 1 Check the boxes next to the corresponding applicants you wish to print or click All These boxes are located on the right side of the page 2 Click the View Multiple Documents button 3 Select File gt Print from the Adobe Acrobat menu 21 Adding Notes to an Applicant s Record While in the Active Applicants screen you may add notes to an applicant s record These notes are saved by the system and can be viewed by all users within the system To view the notes for an individual click the History Notes link under
36. ount Please select answer type Search Users Closed Ended e g Do you have experience working in an office environment oe Open Ended e g Describe any work experience relevant to this Posting EEN Closed Ended Answers Open Ended Answers Change Password Logout Display No Response As Open Ended Answer Type No Response None Short Text Text lt 50 characters Long Text Text gt 50 characters Phone O Date Possible Responses up to 7 2 ER ER Za es SUBMIT QUESTION CANCEL Step 1 Please enter question text Enter the text of the question you wish to ask all candidates who will apply to this Posting Step 2 Please select answer type select either Closed Ended or Open Ended described in the following sections Step 3 Enter answer choices or select answer format based upon your selection in step 2 Adding Closed Ended Questions Closed Ended questions require a multiple choice answer For example Do you have Bachelor s degree Possible Responses Yes or No Wisconsin Indianhead Technical College HR Site Mozilla Firefox File Edit View History Bookmarks Tools Help Getting Started GQ Search Results Sale WISCONSIN INDIANHEAD UI Es Real You Job Postings Welcome Sample HR Administrator You are logged in with College View Friday December 12 2008 Search Postings Create Postin A E Create a Question From
37. p is to click on the Submit Question button at the bottom of the screen This attaches the question to the Requisition and every applicant who applies to this Requisition will be asked this question After you click Submit Question you should see a screen similar to the following This screen summarizes the question s you have entered As you enter additional questions they will be added to this summary screen From this screen you may continue to add more questions by clicking the Add a Question button You may also delete a question you have entered by clicking the box next to the relevant question and clicking the Delete Question s button You also have the ability to Require an applicant to provide an answer to the question you added The applicant will not be allowed to proceed without answering a question with the Required status If you spot a typo in your question click on the Edit link at the end of the question to correct it Wisconsin Indianhead Technical College HR Site Mozilla Firefox elk File Edit Ven History Bookmarks Tools Help Sr Getting Started Search Results Sale INOIANHEAD ri Job Postings Posting Preview S Search Postings Create Posting From Template From Scratch Templates Search Templates Create Templates From Template From Scratch Applicants Search Applicants Conf Number Search WISCONSIN Posting Details ns Posting Specific Questions To add questions tha
38. plicants and others involved in your hiring process PeopleAdmin Inc has provided these training materials to assist your understanding of this system If you have any questions please call 512 997 2500 Your Web Browser The Employment Application System is designed to run in a web browser over the Internet The system supports browser versions of Netscape 4 7 and above and Internet Explorer 5 0 and above However some of the older browser versions are less powerful than newer versions so the appearance of certain screens and printed documents may be slightly askew Please notify the system administrator of any significant issues that arise The site also requires you to have Adobe Acrobat Reader installed This is a free download available at www Adobe com It is recommended that you do not use your browser s Back Forward or Refresh buttons to navigate the site or open a new browser window from your existing window This may cause unexpected results including loss of data or being logged out of the system Please use the navigational buttons within the site The site is best viewed in Internet Explorer 5 5 and above Security of Applicant Data To ensure the security of the data provided by applicants the system will automatically log you out after 60 minutes if it detects no activity However anytime you leave your computer we strongly recommend that you save any work in progress and log out of the system by clicking on the
39. red in your current system Your data fields may be slightly different from those pictured due to customization A few notes about this screen 1 Fields with an Asterisk are required so if you do not include information in the field an error message will appear and you will be required to complete it 2 VERY IMPORTANT A Requisition is Not Saved until after you have completed the final step of the process clicking Confirm on the final summary page If you log out or click a link on the left side before completing these steps none of the information you have edited will be saved TIP Certain fields you enter on this screen will appear on the applicant site exactly as you enter it on this screen so please proofread carefully Adding Screening Questions Posting Specific screening Questions are individual questions that can be used to qualify disqualify candidates or rank applicants based upon a score You may create those questions in this section Wisconsin Indianhead Technical College HR Site Mozilla Firefox File Edit View History Bookmarks Tools Help Getting Started GQ Search Results Sale Welcome Sample HR Administrator You are logged in with College View Friday December 12 2008 WISCONSIN INDIANHEAD W ITC TECHNICAL d COLLEGE Job Postings Search Postings EG Create Posting TES rom Template From Scratch Search Templates Create Templates Posting Preview From Template From
40. ser Account Search Users Posting Status Home Save without Submitting Change Default View Approve for Later Posting Change Password O post Logout CANCEL CONTINUE Posting Details POSITION INFORMATION Posting Number Position Number Position Title teste Position Type No Response The last step is to select one of the choices and click the Continue button either at the top or the bottom of this page After making your selection click Continue to go to the confirmation page 13 idianhead Technical College HR Site Mozilla Piret File Edit Ven History Bookmarks Tools Help Getting Started GQ Search Results Sale WISCONSIN INDIANHEAD TECHNICAL COLLEGE Job Postings Search Postings Create Posting From Template From Scratch Templates Search Templates Create Templates From Template From Scratch Applicants Search Applicants Conf Number Search Create User Account Approve User Account Search Users Home Change Default view Change Password Logout Real You Welcome Sample HR Administrator You are logged in with College View Friday December 12 2008 Confirm Change Posting Status The following Action is about to be submitted Posting Status Post GO BACK CONFIRM Press Confirm to complete this step The details of your Requisition are NOT SAVED until you complete this step 14 One Page Guide for
41. t will be asked of every applicant who applies to this position click the Add a Question button Click the Continue to Next Sectionbutton to skip this section or when finished Posting Specific Questions To delete check the box of the question s you wish to delete then click the Delete Question s Create User Account bution below Approve User Account Describe any work experience relevant to this position Edit Search Users LONG TEXT Home GE Is this question required Required Not Required hange Password Do you have a Bachelor s degree Edit ogoul ANSWER No Response Is this question required Required Not Required DELETE QUESTION S ADD A QUESTION lt lt RETURN TO PREVIOUS CONTINUE TO NEXT PAGE gt gt SAVE AND STAY ON THIS PAGE When you have finished adding screening questions for this Requisition click the Continue to Next Section button 10 Activating Guest Users Guest User accounts are used by committee members If your Requisition involves committee review you may set up a special account that will be used by members of the review committee to log in to the system and view the Applicants to this Requisition Guest Users are only able to view the applicants to the Requisition s to which they are assigned and are not permitted to take action on any of the applicants Also Guest Users are only able to view the Reaquisition s to which they are assigned Wh
42. the Link To column After clicking the link a screen similar to the following will appear Wisconsin Indianhead Technical College HR Site Mozilla Firefox File Edit View History Bookmarks Tools Help Sr Getting Started Search Results Sale WISCONSIN INDIANHEAD Job Postings 12 09 2008 9 15 PM Applicant 8 Search Postings Create Posting NOTE Document Associated Resume_12 09 08_21 14 S5CT 12 09 2008 9 15 PM Applicant NOTE Document Associated Cover Letter_12 09 08_21 15 22CT From Template 12 09 2008 9 16 PM Applicant From Scratch Jncomplete Attached Documents 12 09 2008 9 16 PM Applicant Completed Application Process Received Confirmation Number 12 09 2008 9 16 PM Applicant Under Review by Selection Team Add Notes Notes ADD NOTES RETURN Once you have completed entering a note for that applicant click the Add Notes button A confirmation page will appear after clicking Confirm on that page you will see the note you created added to the applicant record To return to the applicant list click the Return button While in the Active Applicants screen you may view an applicant s history Every time an applicant changes status i e submits their application withdraws their application is no longer under consideration etc a record is made automatically in the Notes History section which is viewable on this screen Common History entries you may see for each appli
43. uestions that have been entered previously by Human Resources or Hiring Managers for other Requisitions Select one of the questions from the list if it is appropriate for this Requisition If you do not find an applicable sample question from the list you may create a question from scratch by clicking on the Create a Question link at the bottom of the Search Results screen Welcome Sample HR Administrator You are logged in with College View Friday December 12 2008 Add a Question Search Existing Questions Search by Keyword SEARCH CANCEL Create a Question Wisconsin Indianhead Technical College HR Site Mozilla Firefox File Edit Ven History Bookmarks Tools Help Sr Getting Started GQ Search Results Sale WISCONSIN INDIANHEAD y MN TECHNICAL d COLLEGE Job Postings Search Postings Create Posting From Template From Scratch Templates Search Templates Create Templates From Template From Scratch Applicants Search Applicants Conf Number Search Create User Account Approve User Account Search Users Home Change Default view Change Password Logout Welcome Sample HR Administrator You are logged in with College View Friday December 12 2008 Add a Question Search Existing Questions Search by Keyword SEARCH CANCEL Search Results 11 Records Kee Are you willing to travel to job related conferences View Add How many years of experience
44. you wish to view Viewing Applicants to a Posting In the following example clicking the word View below a position title brings up the following screen Wisconsin Indianhead Technical College HR Site Mozilla Firefox File Edit View History Bookmarks Tools Help Sr Getting Started GQ Search Results Sale WISCONSIN INDIANHEAD WITC TECHNICAL WA COLLEGE a Job Postings Welcome Sample HR Administrator You are logged in with College View Friday December 12 2008 Search Postings Create Postin d i H i i ees View Edit Posting Student Services Assistant WITC From Scratch Superior Campus Templates Create Templates e From Template Posting Preview From Scratch Applicants e SS N Search Applicants Applicants a g Conf Number Search Create User Account Active Applicants Approve User Account Resende Search Users Date External i H EES D applied cise Sse is jome Change Default View Yo Valerie Under Review by Change Password View Application For D t Il Res o 2 See Selection Team In Progress Logout Employment r Kay Notes Change Status Bozeman Jacklyn Se Under Review by View Application for a Il pes o e 2 10 ed Selection Team In Progress Employment z istory Notes Change Status Young Lori S Under Review by View Application for St Il pes Q e Se Selection Team In Progress Employment z Ko Notes Change Status Hellman Amanda Under Revi
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