EPA Fuel Reporting II: Quick Guide
Contents
1. USER MANUAL FOR CDX OTAQ FUELS REPORTING SYSTEM PHASE Il Prepared for U S Environmental Protection Agency Contract Number GSOOT99ALD0203 Task Order Number T038 MINIMUM USER SYSTEM REQUIREMENTS e E mail account e Internet access e Microsoft IE 5 5 or greater with 128 bit encryption e Intel Pentium processor or equivalent minimum e MS Windows 98 Windows 2000 W2K Windows NT4 0 Service Pack 5 or greater or Windows XP e Registration with EPA s Fuels Reporting System 4 digit Company Identification Number and identified individuals to the EPA who will certify forms SUPPORT There are three support options available for general and technical questions related to CDX 1 Telephone Person to person telephone support is available from the CDX Help Desk 8 00 a m 6 00 p m EST Call our toll free line at 888 890 1995 2 E mail Send an e mail to Technical Support at epacdx csc com with OTAQ Fuel Tech Support listed in the subject line 3 Fax Assistance requests are accepted 24 hours a day at 301 429 3905 Support personnel will respond to faxed requests Monday Friday from 8 00 a m 6 00 p m EST If you have questions about the content format or the policy for OTAQ Fuel Submissions information please call your EPA contact Please send any comments about the OTAQ Fuel system to CDX Technical Support at epacdx csc com with OTAQ Fuel Comments in the subject line Thank you for2. eX controls and Download signed ActiveX controls 6 When you have enabled both Choose lt Next gt below to continue internet options then click lt Next gt Choose High and then click on lt Next gt 11 Create a password for your RSA exchange key Then click lt Finish gt and lt OK gt in the Creating New RSA exchange key 12 Three Potential Scripting Violation windows will open Click lt Yes gt in each window 13 You will be navigated to the Retrieve Digital Read the information verify it is correct and Certificate Certificate Information page then click lt Next gt 14 Now is the time to verify the certificate has been Click lt Next gt downloaded properly 15 Click on the appropriate digital certificate if you have Type in the correct password click lt OK gt more than one 16 The Certificate Retrieval page appears Click lt Finish gt and the process IS complete 17 You have the option to keep the window open or Click lt YES gt if you want to close the closed window 18 You must export your certificate and place it onto your Click on the Tools menu and select PC This will allow your PC to be identified when you Internet Options submit your data through CDX In simple terms this process is providing your computer with the ability to sign digital forms you will be submitting to the EPA From your web browser 19 You then want to click on the Content tab and then lt Ce
3. igital certificate Click the Accept amp Print button to print your digital signature agreement This document is needed for EPA to accept your digital certificate and verify that you understand the responsibilities of your digital signature After you have printed read and signed the agreement fax it as soon as possible to the CDX Help Desk at 301 429 3905 After you have accepted and printed the digital signature agreement you will be taken to the digital certificate voucher page Click the print and continue button to print this page as well as to navigate to your CDX homepage You will need to keep the voucher number that appears on your screen for later use to verify your sponsorship by the EPA and obtain your free digital certificate O S oooO O i 1 Click the Print and Continue button to proceed to the Click the lt Print amp Continue gt button Digital Signature Trust page 2 Fax the signed agreement to the CDX Help Desk Fax signed agreement to 301 429 3905 3 The Digital Signature Trust page will open in a new View the CDX and navigate to familiarize window The current window will navigate to you CDX yourself with the application home page 3 Check your email to be sure you are registered with Check your email CDX 4 Return to the open The Digital Signature Trust page If the window has closed enter the Digital Signature Trust website in your browser http www digsigtrust com retrieve cert htm 5 Read the US Go
4. lick on lt I Accept gt at the bottom of the Terms amp Conditions screen to continue 6 Select a user name and password The user name and password must be at least eight characters long Additionally the password must include at least one number Both user name and password are restricted to alphanumeric characters and may not begin with a number or contain spaces or symbols e g or The user name and password should not be the same 7 When you have completed the CDX Registration Click on lt Next gt User Information screen 8 Complete the next page of the CDX Registration form Click on lt Next gt which contains contact information Confirm the Office of Transportation and Air Click on lt Next gt Quality Program 10 Verify your role as a submitter and the program is Click on lt Next gt OTAQ 11 Congratulations on the completion You will now Click on lt Finished gt receive an e mail SIGNING OF DIGITAL SIGNATURE AGREEMENT Discussion You are now finished with the online portion of CDX registration Read the screen and click on the Finished button A digital signature agreement will be automatically generated and a window containing the agreement will pop up The OTAQ Program requires approval for use of the dataflow so your access to OTAQ DC Fuel will be on hold until approved by OTAQ Your OTAQ account will be activated upon your approval The OTAQ program uses an ACES d
5. ort process exporting EPA suggests NOT checking the Click lt OK gt Remember password box 32 Finish the export Click lt OK gt to recognize the export was successful Congratulations you have finished the CDX registration and the Digital Certificate export you may now login to the CDX and submit data to EPA s Fuel Reporting System
6. rtificates gt button near the center of the click the dialog box You should see your certificate s in the dialog box that appears 20 Select on the certificate you wish to export Click the lt Export gt button 21 The Certificate Export Wizard appears Read the page and click lt Next gt 22 Under Export Private Key Select the Yes export the private key radio button option 23 Continue to the next step click lt Next gt 24 Do not select Delete the private key if the export is Select the Personal Information Exchange successful PKCS 12 PFX format and check the middle option Enable strong protection 25 Continue to the next step Click lt Next gt 26 Type a password for your new certificate Click lt Next gt when done 27 Another screen appears asking you to specify the Click the lt Browse gt button name of the file you want to export File to Export 28 Specify a file name for your certificate Note the export format should use the Personal Information Exchange pfx automatically 29 Navigate to the directory where you want to save your Type a File Name and click lt Save gt and certificate file Remember where you are saving the file then click lt Next gt for later use 30 Click Finish to close the wizard You may see the following confirmation dialog box If so click lt OK gt 31 The password must be entered to proceed to the Enter your password for the exp
7. vernment ed O Click lt OK gt lt OK gt 6 S e the data on each screen until complete continue eaaa lt Next gt to click next but choose lt Back gt when necessary 7 When finished check your e mail You should have an email with the subject line Your Certificate Application is received RETRIEVAL STAGE Discussion When your digital certificate is approved you will receive an e mail from the CDX Help Desk The subject line of the email is Your Certificate Request has been approved It may take 2 4 business days to receive this email This email contains your activation code After receiving the e mail proceed to the website address provided in the e mail to begin the retrieval stage E Ea 1 From the entitled Your Certificate Request has been http www digsigtrust com retrieve cert html approved you may click on or type in the website address provided to begin the retrieval stage 2 Read the instructions on the page Click on lt Next gt 3 In the next screen we need to verify the ActiveX control Click on Tools menu a the top of your browser then select Internet Options 4 Enable the appropriate controls plug ins according to Click on the Security Tab and select the the instructions Internet Icon Then click on the lt Custom Level gt button 5 Once the security screen is shown Under ActiveX Select lt Enable gt under Automatic controls and plug ins prompting for Activ
8. your participation Any suggestions for enhancements to the OTAQ Fuel system should be directed to christian scott epa gov Other Web browsers may be used but these systems have not been tested or supported by EPA USER REGISTRATION FOR CDX Discussion Welcome to the United States Environmental Protection Agency s EPA Fuels Reporting System This document is a step by step guide installing the necessary software for full electronic reporting submitted via EPA s CDX In order to use this system information regarding each user of the system needs to be provided to EPA as part of the user registration process This step is Known as user pre registration Once a user of the system has been added they will be issued a unique code known as the customer retrieval key CRK The EPA CDX Help Desk will contact each user by e mail with instructions on how to obtain their CRK After the user obtains their company CRK they may complete the registration process by going to the CDX website and using their CRK to gain access to the system Step by Step e a 1 The user has called the CDX Help Desk and has been Type given a Web address with a CRK code https cdx epa gov SSL CDX preregistration a 2 Enter CRK code Enter your CRK code 4 Carefully read the warning notice and the privacy Click lt Click here to continue gt statement once complete 5 Carefully read the CDX Terms amp Conditions and print a copy for your records C
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