Manual - V-CUBE
Contents
1. B 2 Select connecting protocol and port Automatic Note 5 This option is available if you use a user ID associated with a Ei CO ntract ente red into after the u date carried out on Ma 1 6 201 2 E Please click here to see details about how to enter the room Selecting the Use Echo Cancel check box will allow you to control or remove interference such as echoes during a meeting Click the Check Microphone Audio button after selecting a ee L Enter with audio muted microphone to check the sound that the microphone is actually Z Use Echo Cancel capturing the sound which the participants at other sites will hear C Check Microphone Audio You can also adjust the volume using the volume control Note 6 The Use echo canceller check box is enabled when you use Flash Player 10 3 or later and when your computer has a built in sound device or when you use a web camera with a built in microphone Note that this may not function with speakerphones with an echo canceller or with some microphone devices For details on how to use this functionalit refer to the Tools page Note 7 When you use Meeting for the first time with Flash Player 11 0 or later on or after December 22 2011 the echo canceller functionality is set to on by default Use echo canceller is selected However for computers and Web browsers with Flash Player 11 0 or later that have already been used to enter a meeting room before the above date the above default set2. Camera is connected correctly Tokyo 1st The mico phone connection has been confirmed If you can not see video plesse double chitc LA The sound indicator should be moving when you speak into if the camera is compatile with your PC or 9p the mic NY China Network Japan Global Link Check you protocol response speed PI ger Bek connection speed by connecting to the Canaanman as that for nice to meet you Vietnam Singapore Malaysia Indonesia Check start O 1 Thailand P pT BPP RRP FastLine_Japanside FastLine Chine side BEEBE BBP Ree Version 2 5 0 9 Step 10 If you want to check your network environment or computer environment click the Check start button in the lower left corner of the page Step 11 Click the Result button Q 9 G GOOD 6343 49kbps Version 2 5 0 9 2012 V cube Inc All Rights Reserved 8 V CUBE Meeting Step 12 The results are displ i G Checker2 o Starts the email client to send They are sent to V Cube Your ystem scan cleared our recommended requirements You can use our service comfortably Customer Support Center y Recommended Environment CPU 1 5GHz or higher Returns to Memory 512MB or more otocol RTMP over 1935 por traffic is required j h measurement CoNgection Speed Downstream 512kbps Upstream 256kbps or Cop es to the li rd Rest A peed 24ms or lower is required C pboa d lt lt Back S
3. V CUBE Meeting V CUBE Meeting Japan China Leased Line Service China FastLine Option User Manual J V CUBE V V Meeting V cube Inc 2012 12 27 This user manual presents how to use China FastLine a Japan China leased line service as optional functionality for web conferencing using V CUBE Meeting 2012 V cube Inc All Rights Reserved V CUBE Meeting Revision history 2012 12 27 2012 11 29 Changed the displayed messages when Checker2 is run Added functionality enabling use with the V CUBE Mobile application 2012 08 20 First version Support indonesia 00180300811338 Singapore 65 3158 2832 Malaysia 60 3 7724 9693 Tokyo 81 3 4560 1287 Osaka 81 6 4560 2419 China 86 4006 618 2360 E mail vcube_support vcube com Office hours Weekdays 9 00 18 00 GMT 8 8 00 17 00 GMT 7 Closed on weekends and Malaysian holidays 2012 V cube Inc All Rights Reserved V CUBE Meeting Contents T SAVY T SUL Sac e E cet wiapparedeatiates auto E E E S 1 Veh AOC UIE TANS WAV AMA cece cctccit scents E E E E E 1 te ONNEA ENE e ee ee E eee eee 1 ka 21 0 0 Galatea FAS UN eee eee ene eee eee eee eee ee ee eee 1 1 4 Notes on connection quality and reliability cc cccececceeceeeeeeeceeeeeeeeeeeeeeeeeceeeeeeeeeeeeeeeceeceeeeeeeeeeeeeeess 1 2 Logging in and setting your lOCATION csssssssscceeeeeeeeeeessesseessnseaeeeeeeceeeeeeeesesssseesescseaeaeeeeseeeeeeeeseessseeas 2 2 1 Selec
4. 1 1 Optional Features Schedule Meeting Scheduled Meeting 0 Step 2 Scroll and then click the Install now button in Checker2 ver 2 5 0 9 Checker ver 2 5 0 9 Checker is a tool that can scan your current environment to find out if you can use V CUBE Meeting It will check your network connection camera and microphone automatically and lets you know if it is compatible or not Windows2000 XP Vista 7 2012 V cube Inc All Rights Reserved 6 V CUBE Meeting Step 3 Click the Save button Note 1 You can click the Run button to run this application but it is recommended that you click the Save button to save it in your computer if you use this application many times Do you want to run or save Checker2 exe 1 79 MB from meeting nice2meet us Run se T Cancel Step 4 Select the location that the Checker2 file will be saved in your computer and click the Save button Save As GG E Desktop gt v Search Desktop Organize v New folder v F Favorites E Computer Public MB Desktop Gea System Folder File folder Je Downloads E Recent Places Network System Folder Libraries Ea Documents ad Music Pictures E Videos E eee Save as type Application exe a Hide Folders Step 6 Double click the saved Checkedr2 to launch it Step 7 Click the Yes button in the dialog box Do you want to allow the following program
5. FastLine You are currently connected to the Tokyo 2nd server CANCEL All the meeting participants will automatically re enter the meeting room Switching of the data center is complete once all the meeting participants re enter the meeting room This concludes the instructions for using China FastLine 2012 V cube Inc All Rights Reserved 19
6. to make changes to this computer To Program name Checker2 exe Verified publisher V cube Inc File origin Downloaded from the Internet Show details CL ves J No Change when these notifications appear 2012 V cube Inc All Rights Reserved V CUBE Meeting Step 8 Click the Allow button in the Adobe Flash Player Settings dialog box Note 2 This will allow you to capture video from the camera and sound from the microphone If you click the Deny button you will not be able to use the audio and video services Adobe Flash Player Settings Camers and Microphone Access a local is requesting access to your camer and microphone If you cick Allow you may be recorded Checker now starts Step 9 Check that the camera can capture video and the microphone can capture sound and sele he data center you want to connect to from the network environment server li Note 3 Select FastLine Japan side if you will participate in the meeting from Japan and FastLine China side if you will participate from China ef Checker2 Checker2 This application will scan your computer to check if your system meets tg requirements to use Mic heck if you can see your video image ii Chechif you can see the sound F indicaf gt r moving If more than are connected to your PC choose fafrom the pull down menu Microphone volume heose a microphone a Mic oe Microphone Plantronics 4 ly Tokyo 2nd OK
7. to your Camers and micophone If you dia Allow you may be recorded Step 3 Select a camera to use You can select a camera device to use for the meeting from the V CUBE Meeting field enclosed in the red box on the right mera and microphone output J Enter with audio muted V Use Echo Cancel O Check Microphone Audio _ C Enter with video muted 2 Select connecting protocol and port o see details about how to enter the re Selecting the Enter with video muted check box will allow you to set the camera to automatically switch off when you enter a meeting room Note 3 You cannot clear the box when Enter Room Without Video is set to Enabled User Cannot Cancel in the Room Settings in the Administrative Menu Note 4 This option is available if you use a user ID associated with a contract entered into after the update carried out on May 16 2012 1 Logitech HD Webcam C270 v M Enter with video muted 2012 V cube Inc All Rights Reserved 15 V CUBE Meeting Step 4 Select a microphone to use You can select a microphone device to use for the meeting from VV V CUBE the field enclosed in the red box on the right Caner CADAN anA l _1 Logitech HD Webcam C270 Selecting the Enter with audio muted check box will allow you to set the microphone to automatically mute when you enter a _ Enter with audio muted meeti Ng room a Enter with video muted ps
8. 2012 V cube Inc All Rights Reserved 1 V CUBE Meeting 2 Loqqina in and setting vour location To connect to China FastLine you will need to set your location Type meeting nice2meet us lt htip meeting nice2meet us gt in your browser address bar then press enter to access login page N J O fv meeting nice2meet us Pree i V CUBE Meeting x Step 2 Enter r r ID an Enter your User ID and password VV V CUBE Meeting User Page Login Enter User ID and Password to login tl alphanumeric characters alphanumeric characters Location Automatic Language English gt Time Zone GMT 07 00 Mountain Standard Time x You have agreed to our Terms amp Conditions to use our services Login Forgot Password Forgot User ID V CUBE Web FAQ User Manuals Note 1 You will receive a user ID and password by postal mail allowing you to use Meeting after you have entered into a contract 2012 V cube Inc All Rights Reserved 2 V CUBE Meeting Select Location and click the Login button Select Japan if you will participate in the meeting from Japan or China if you will participate from China You will be connected to the China FastLine connection point in Japan if you select Japan or to the China FastLine connection point in China if you select China VV V CUBE Meeting Enter User ID and Password to login U
9. 7 The Use echo canceller check box is enabled when you use Flash Player 10 3 or later and when your computer has a built in sound device or when you use a web camera with a built in microphone Note that this may not function with speakerphones with an echo canceller or with some microphone devices For details on how to use this functionalit refer to the Tools page Note 8 When you use Meeting for the first time with Flash Player 11 0 or later on or after December 22 2011 the echo canceller functionality is set to on by default Use echo canceller is selected However for computers and Web browsers with Flash Player 11 0 or later that have already been used to enter a meeting room before the above date the above default setting is not applied and the settings made previously are used instead 2012 V cube Inc All Rights Reserved 12 V CUBE Meeting See saved costs by Web Meeting V CUBE Meeting Select a microphone you are going to use You can set the microphone volume here Please make sure if PC sound volume has been set maximum Step 8 Click the Next button 1 Microphone Plantronics C320 v F If there is no microphone recognized Refresh M Use echo canceller Check microphone audio Back Next b ee Step 9 Setting the microphone camera to automatically switch off when entering the meeting room Selecting the Enter room without audio check box VV V CUBE _ will all
10. China if you will participate from China You will be connected to the China FastLine connection point in Japan if you select Japan or to the China FastLine connection point in China if you select China Preferences You can change your preferences Location Automatic Japan has now been selected as the new location Language English Time Zone GMT 09 00 Japan Korea Standard Time amp Australia Western Daylight Time Name Change 2012 V cube Inc All Rights Reserved 5 V CUBE Meeting 3 Before starting a meeting In order that meetings go smoothly use Checker2 the environment measurement tool to check the computers and network environment used for the meeting Checking the operating environment will unmute the computer s default microphone and allow the participants to communicate It will also adjust the output level of the speakers to about 80 allowing you to hear the other participants clearly It is recommended that you check the operating environment before each meeting Step 1 Click the Tools tab Main Page Schedule Meeting Edit Schedule View Schedule Archive Video Tools 4anuals FAQ Ask Us Room List Premium20 Reem Automatic iy English 20Person Layout 0 9 No participants Standard full option E Join as Audience 0 11 Audience 0 10 whiteboard Sharing Ei Start Whiteboard ETEESI No participants No participants Narrow Network 7 4 3 Standard Layout
11. Player 9 0 124 or later since the December 12 2009 update that included some additional new functions If an older version of Flash Player is installed meetings will start using the older version automatically when you enter a meeting room through Start You can also have a meeting where both an older version and the current version of Flash Player are used together If you use a user ID associated with a contract entered into after the update carried out on May 16 2012 older versions Note 11 of Flash Player cannot be used In such a case meetings will run with Flash Player 11 or later Note 12 If a browser window mode standard 4 3 and wide 16 9 has been set in the Room Settings in the Administrative Menu to use when entering a room that browser window mode will be used when you enter a meeting room Entering a meeting room when you have selected Don t show this settings next time check box in Step 10 or when you use an ID associated with a contract entered into prior to the update on May 1 12 Step 1 Enter a display name and click the OK button Note 1 You do not need to enter a name if you have alread registered one in Preferences See saved costs by Web Meeting V CUBE Meeting o 2012 V cube Inc All Rights Reserved 14 V CUBE Meeting Step 2 Allow r camera and micr Note 2 Note you will be unable to communicate using audio or video if you click Deny Bccess
12. d line connecting our data center and China ensures reliable connection speeds thereby eliminating the lag time often experienced in meetings with participants in China Conventional communication between Japan and China often suffers from a slow and unreliable internet connection that impairs the user experience China FastLine provides more reliable audio visual communications between Japan and China You need to subscribe to the China FastLine option in order to use China FastLine Contact our sales representative if you would like to add this option to your contract Under this option you are provided with access to our leased line which covers everything except the last one mile thereby allowing you to enjoy a faster and more reliable connectivity for our service compared to accessing our data centers conventionally by using your national internet network However we do not guarantee improved service quality or a stable continuation of your meeting as we are not responsible for the last one mile V cube s quality gurantee a VV V CUBE S Ghina Japan China FastLine S Dedicated datacenter 70 7 C iChina Intemet C lt gt a UL SC satin irene La ee Se pop Dedicated China connection P O ai Pj i a Fri Far last one mile Internet from users end points to V cube s China POP since this relies heavily on users contracted network service provider itis not within V cube s guarantee range
13. end mail Copy to clipboard Result FiA Your system scan cleared our You can use it but 5 recommended requirements you May experience some delay a ie j ic aa i D z A You can use our system comfortable DD Although it is possible to use oer vice you will most likely experience a continuous delay T Sorry your computer does not clear It is possible to use system taal P y l our minimum requirements SF m i m nrn N The check of the operating environment is now complete 2012 V cube Inc All Rights Reserved 9 V CUBE Meeting 4 Entering a meeting room Select your location and enter a meeting room to start a meeting Step 1 Click the Start button Main Page Schedule Meeting Edit Schedule View Schedule Archive Videos Tools Manuals FAQ Ask Us Room List Premium20 m Omate a Z English 20Person Layout 0 No participants Standard full option Stent Whtisbeesd a eboar 0 11 Audience 0 10 Whiteboard Sharing Prenian No participants No participants F Narrow Network 4 3 Standard Layout 1 1 ed Optional Features i a Schedule Meeting Scheduled Meeting O Step 2 Enter a display name and click th Note 1 You do not need to enter a display name if you have already registered one in Preferences See saved costs by Web Meeting V CUBE Meeting Step 3 Click the Next button Note 2 This usage guidance page is displayed only w
14. er 11 or later Note 11 Even if you have set the protocol and port to connect to they may be changed to different ones that are actually used for the connection depending on the environment you are using Note 12 If you have set protocol or port restrictions in the Room Settings in the Administrative Menu the disabled protocols and ports will not be displayed or connected to Note 13 If you skip the page for making the camera microphone settings in the Room Settings in the Administrative Menu skip the pages for selecting a camera and microphone to use and for selecting connection methods protocol and port when entering a meeting room Note 14 If a browser window mode standard 4 3 and wide 16 9 has been set in the Room Settings in the Administrative Menu to use when entering a room that browser window mode will be used when you enter a meeting room 2012 V cube Inc All Rights Reserved 17 V CUBE Meeting 5 Switching data center To connect to China FastLine you need to switch data centers You will be connected to the China FastLine connection point in Japan if you select Japan or to the China FastLine connection point in China if you select China Note 1 If you specify another location instead of Japan or China you will be connected to China FastLine connection point in Japan Note 2 This operation affects the entire meeting room All the meeting participants will automatically re enter the meeting roo
15. hen you use a See saved costs by Web Meeting i i V CUBE user ID associated with a contract entered into after the Meeting update on May 16 2012 Camera and microphone access Note 3 The user guidance will be skipped if you skip the page for Prey ey erg aean ern E Ceneta and Microphone Access access to your camera and makin the camera m iIcro hone settin S In the Room meetin vil ain us is oe microphone microphone If you click Allow you Select Allow for using webcam Settings in the Administrative Menu may be recorded and headset To o Dery 2012 V cube Inc All Rights Reserved 10 V CUBE Meeting Step 4 Allow access to your camera and microphone Note 4 Note that you will be unable to communicate using audio or video if you click Deny Adobe Flash Player Settings Camers and Micophone Access access to your camera and microphone If you click Allow you may be recorded Step 5 Select a camera to use You can select a camera device to use for the meeting from the field enclosed in the red box on the right VV V CUBE lf the camera you have selected is not recognized check Meeting you have connected the camera properly and click the Refresh button in the figure below If you do not know how to make the connection click If there is no camera Select a webcam you are going to use 1 Logitech HD Webcam C270 v Refresh
16. m Note 3 Note that the default state of the whiteboard instant messaging and file transfer at the beginning of the meeting will be restored regardless of any operations made before the operation to set the location Note 4 The contents of the meeting before this operation will be automatically saved into the archive either as video if the meeting was recorded or whiteboards Step 1 Click the Meetin in n n the Meetin in Room E Total Time 00 00 00 X Mecting Sexinas S amp S a record S LE S x ole sha on Preferences m3 53 away JAudio Only Reset Stream OS Layout Meeting Settings x General Set Log Password Set change the log password Step 2 Click the OPEN button beside Change Server Location Clear the log password Set Log Title Set title for the log of this meeting Deny Entrance Block incoming users to this meeting O ON OFF Open Change Server Location Change the server from the list Optimize Bandwidth Adjust the bandwidth for all users Up to 256kbps per users Auto Microphone Adjustment System adjusts the input volume of speaker s microphone for other participants to hear easily ON OFF 2012 V cube Inc All Rights Reserved 18 V CUBE Meeting Step 3 hina FastLine and click the OK n Change Server Location x Change the server from the list Server List d China
17. na if you select China Preferences You can change your preferences Location Automatic 7 Japan has now been selected as the new location Language English r Time Zone GMT 09 00 Japan Korea Standard Time amp Australia Western Daylight Time Name fo Change Set your location before entering the room to start a meeting 2 3 1 Setting your location from the Main page Step 1 Click the URL shown in the invitation email at the time of the scheduled meeting Step 2 Click Preferences t Preferences 2012 V cube Inc All Rights Reserved 4 V CUBE Meeting Select Japan if you will participate in the meeting from Japan or China if you will participate from China You will be connected to the China FastLine connection point in Japan if you select Japan or to the China FastLine connection point in China if you select China Main Page Tools Manuals FAQ Ask Us 20Person Layout Ee CESE EE Automatic x English x 0 No participants F Narrow Network 0 10 Whiteboard Sharing V 4 3 Standard Layout No participants 13 45 14 45 GMT 9 uchiawase 2 3 2 Setting your location from Preferences Step 1 Click the URL shown in the invitation email at the time of the scheduled meeting m Secured link to the Meeting Room Step 2 Click Preferences 4 Preferences Step 3 Select Location and click the Change button Select Japan if you will participate in the meeting from Japan or
18. ow you to set the microphone to automatically Meeting mute when you enter a meeting room eee Similarly selecting the Enter room without video check the room without video and audio pease check the box below box will allow you to set the camera to automatically start video and audio switch off when you enter a meeting room Select the Don t show this settings next time check Flees ene box to display the basic settings page instead from now on Note 9 You cannot clear these check boxes when Enter Room Without Audio and Enter Room Without Video are set to Enabled User Cannot Cancel in the Room Settings in the Administrative Menu Cancel these settings when you have entered the meeting room Step 10 Click the Enter button See saved costs by Web Meeting V CUBE Meeting Mute Settings Click Enter to enter the meeting room If you want to enter the room without video and audio please check the box below You need to unmute in the meeting room when you want to start video and audio L Enter room without audio L Enter room without video L Don t show this settings next time 2012 V cube Inc All Rights Reserved 13 V CUBE Meeting The meeting room browser window now opens Room 20Person LayoutfJ Total Time 00 00 00 a Xe Mecting setts g5 34 amp Go Mi O record f ciose anp QOHR xeles Note 10 The meeting room runs using Flash
19. recognized Note 5 Click the Refresh button to return to the name entry page A a 1 Logitech HD Webcam C270 nee ETTE If there is no camera recognized Step 6 Click the Next button VV Fer Meeting Select a webcam you are going to use 1 Logitech HD Webcam C270 Y G Refresh E If there is no camera recognized 2012 V cube Inc All Rights Reserved 11 V CUBE Meeting Step 7 l mi r h n r See saved costs by Web Meeting l l l V CUBE You can select a microphone device to use for the meeting Meeting from the field enclosed in the red box on the right ae l elect a microphone you are going to use Click the Check microphone audio button after selecting PEE i cbc pir er a fetta a microphone to check the sound that the microphone is actually capturing the sound which the participants at other w If there is no microphone recognized CG Refresh sites will hear M Use echo canceller The button changes to the one shown below during the checking E d a Next See lf the microphone you have selected is not recognized check you have connected the microphone properly and click the Refresh button in the figure below If you do not know how to make the connection click If there is no microphone recognized 1 Microphone Plantronics C320 v i If there is no microphone recognized CG Retresn D Note 6 Click the Refresh button to return to the name entry page Note
20. ser ID alphanumeric characters Password alphanumeric characters Location Automatic z Language English x Time Zone GMT 07 00 Mountain Standard Time x You have agreed to our Terms amp Conditions to use our services Login Forgot Password Forgot User ID V CUBE Web FAQ User Manuals Step 1 Select your location Select Location and click the Login button Select Japan if you will participate in the meeting from Japan or China if you will participate from China You will be connected to the China FastLine connection point in Japan if you select Japan or to the China FastLine connection point in China if you select China Main Page Schedule Meeting Edit Schedule View Schedule Archive Videos Tools Manuals FAQ Ask Us Room List vacant Premium20 20Person Layout 0 9 No participants Standard 0 f11 Audience 0 10 Whiteboard Sharing ie ays T No participants No participants F Narrow Network 4 3 Standard Layout 1 i Optional Features 3 Schedule Meeting Scheduled Meeting 0 2012 V cube Inc All Rights Reserved 3 V CUBE Meeting Step 1 Log in and click the Preferen n at th m of the Main Step 2 lect L ion and click th Select Japan if you will participate in the meeting from Japan or China if you will participate from China You will be connected to the China FastLine connection point in Japan if you select Japan or to the China FastLine connection point in Chi
21. ting is not applied and the settings made previously are used instead Step 5 Select connection methods protocol and port to use in a meeting and click the OK button Note 8 Automatic is selected by default You do not need to make these settings if you do not need to change the protocol and port V CUBE Meeting 1 Select camera and microphone output 2 Logitech HD Webcam C270 _ v j _1 Microphone Plantronics C3 y j E Please click here to see details about how to enter the room 2012 V cube Inc All Rights Reserved 16 V CUBE Meeting The meeting room browser window now opens Room 20Person LayoutfJ Total Time 00 00 00 th Ss amp rl MJ record cose N p 9 n s i p Kos sa o eE No messages Enter your message Note 9 The meeting room runs using Flash Player 9 0 124 or later since the December 12 2009 update that included some additional new functions If an older version of Flash Player is installed meetings will start using the older version automatically when you enter a meeting room through Start You can also have a meeting where both an older version and the current version of Flash Player are used together Note 10 If you use a user ID associated with a contract entered into after the update carried out on May 16 2012 older versions of Flash Player cannot be used In such a case meetings will run with Flash Play
22. ting your location from the Main page ccccccccssssceeeeeeeessssseeeeeeeeesssseaseeeeeeeesssesseeeeeeeessessenaes 3 2 2 Setting your location from Preferences cccccccccccessssssceeeeeecesseseseeeeeeeeeessessseeeeeeeesssssssseeeeeeeseseesenaes 4 2 3 Accessing from an invitation e mail cccccccccccceeeeeeeeeeeeeeeeeeeeecececeeeeceeeeeeeeeeeceseneeseseeeeeeseeseeseseseesaneess 4 2 3 1 Setting your location from the Main page cccccccccccssssssseeeeeeeessseseeeeeeeesssesssseeeeeeeeesesssseeeeees 4 2 3 2 Setting your location from Preferences cccsccccccceesssssseeeeeeeeesseseseeeeeeeeesssesaeeeeeeeeesessseeeeeees 5 9 SCIONS Stan BMC CWI zese 6 3 1 Checking video and sound in advance Checker2 ccccccccessssssneeeeeeeeeseeeneeeeeeeessssssneeeeeeeesssssenees 6 4 EMMCTING A meeting FOOT Setictscsanccsatwanieceseneittceavwedlecdanveliccanwasicdesewassieadlundleddacdiadcissatunslrdescuasdeabivunleddacdesiesalevesedehanes 10 DB OWIINCIIING dala Cemer aciscececeetated rin dedi cnietab dled sous youestabdeed E bueeceaabdued eibswawexadiodeds 18 2012 V cube Inc All Rights Reserved V CUBE Meeting 1 China FastLine This manual presents how to use the China FastLine a Japan China leased line service as optional functionality for V CUBE Meeting hereinafter Meeting China FastLine caters to users who frequently participate in meetings held between Japan and China The lease
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