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7.11

1. PAF Gen Na 5 Pg 5 of M5 Appt Actions Pgm Typ Bas Pd Ovr Appt Begin Appt End Our Dept 40 13 a 5 gg 12 70196 H63h98 _ Title Grade Full F U Ann Hr Rate At Sch Time Lv 1896 STIPEND DEPARTMENT CHAIRPERSON _ E 3155 A B M I N Dist Actions L Acct CC Fund PC S FTE Dis 7 41 Z 462786 1994A HUM AMER ST POSPILIL Pay Begin Pay End Step O A Rate Amount OOS PAQ DUC WSP 78196 63898 358 08 STP Dist Actions L Acct CC Fund PC 5 FTE Dis x Pay Begin Pay End Step O A Rate Amount OOS PRQ DUC ISP Next Func ID Name SSN U AA1 Input accepted F T Hel 2 Cancel 4 Print 5 Update F Backuard 3 Jump l IBM 3278 2 E 12 27 30 EAPP Notes and Tips e When processing academic stipends always set up a new appointment and distribution in addition to the current appointment and distribution See Section 1 11 Appointments and Distributions for more information e Always enter a decimal point in the percentage and rate fields The decimal point on the keypad may not work e Do not enter commas or dollar signs in the rate fields Payroll Personnel System July 2011 University of California Santa Cruz The Appointment Level Procedure Note Action code 26 does not currently work for coding academic stipends even though it does work for coding staff stipends Use action code 13 additional employment until notified otherwise Follow these steps to complete the EAPP function 1 Press
2. ACADEMIC ACTIONS 7 11 ACADEMIC STIPENDS Overview Data Entry The procedures described in this section are for assigning additional pay in the form of a stipend to an academic employee If the approved action is for other than paying a stipend for Department Chair or Director service contact Academic Human You will use the EAPP function to enter stipend appointment and distribution information for the employee PROSEN Accessing the EAPP Function 1 Log on to the Payroll Personnel System Policy Summary 2 At the Next Func field type EEDB and press Enter See the Academic Personnel Manual APM Sections 630 632 3 At Next Function type EAPP and press Enter for academic stipend policies and procedures f i The EAPP function displays information about the selected employee Before You Start 1 Obtain required approval to perform the payroll personnel action 2 Prepare information for on line entry 7 11 1 Academic Stipends Payroll Personnel System PPS User Manual July 2011 University of California Santa Cruz ACADEMIC ACTIONS Completing the EAPP Function THE EAPP APPOINTMENTS DISTRIBUTIONS FUNCTION TN3270 uccmvsb to host uccmvsb ucop edu a Session Edit Commands Settings Help PPEAPP RENS43 SCT EDB Entry Update 18 17 95 12 32 21 18 11 95 11 42 48 Appointments Distributions Userid SCACPLJW ID 388000989 Name PROFESSOR ASSISTANT DEMO SSN 3 8 H900 Pri Pay MO
3. a Santa Cruz PPS User Manual
4. cademic Stipends July 2011 University of California Santa Cruz PPS User Manual ACADEMIC ACTIONS PAN Preparation Disposition of Forms After pressing F5 Update from a data entry screen if there are no e Forward the appropriate approval document to the mandatory consistency edits or an ECON screen you are automatically reviewer positioned at the PAN Comments Entry screen From here you can add comments and Udit DRA reviewets tothe PAN e Retain the data collection document in the Service Center employee file 1 Add a description of the action and any significant details in the Comments Entry screen 2 Press F10 NotfPrep to display the Notification Preparation screen where you can add reviewers as desired 3 Press F11 Detail to display the Activity Review screen where you can review the notification before sending it 4 Press F5 Update to complete the update and send the notification If the update is successful the EAPP function appears and displays U0007 UPDATE PROCESS COMPLETE For more information about PANs and additional PAN features please refer to Section 1 8 Post Authorization Notification PAN Accessing IMSG 1 To access the Message Report Screen go to the Next Function field type IMSG and press Enter 2 When the IMSG screen is displayed review any remaining messages and take the appropriate action 7 11 5 Payroll Personnel System Academic Stipends July 2011 University of Californi
5. cating the type of additional compensation associated with the distribution Code indicating the type of perquisite 7 11 8 Academic Stipends PPS User Manual ACADEMIC ACTIONS A system derived code indicating a group within a bargaining unit to which a Review distribution for an appointment is assigned for Review the EAPP function data you entered collective bargaining purposes excluding range adjustments 1 Make sure you have completed all the required data elements in Not used for academics the function 3 Press Enter to invoke range value edits 2 Review all entered data for accuracy and consistency 4 This is a one function action Proceed to Review Updating the Employee Database Press F5 Update to invoke consistency edits and to display the PAN Subsystem Notification Preparation screen Consistency Edit Errors If there are consistency edits the Consistency Edit ECON screen is automatically displayed Review all error messages and make necessary corrections How to Correct Consistency Errors From the ECON screen you may e Correct errors directly on the ECON screen e F3 Return to the EAPP function make any corrections then do one of the following e Press F5 Update to invoke PAN e Press F2 Cancel twice to cancel the update See Consistency Edit Messages ECON in Section 1 6 System Messages in this manual for more information and instructions 7 11 4 Payroll Personnel System A
6. l work in the appointment is fixed F or variable V h F Ann Hr Rate Enter full amount of the stipend Rt Enter B for By Agreement Sc A code indicating the pay schedule on which the appointment is paid either MO monthly current or MA monthly arrears Time A code indicating the method for reporting time worked Valid codes are T for exception A for positive W if without salary Lv A code indicating the rate at which vacation and sick leave will be accrued Enter N for academic stipend The Distribution Level Procedure 1 Go to the command line and type add d to set up the first available distribution 2 Enter data in the following fields as applicable Payroll Personnel System July 2011 University of California Santa Cruz Actions Action Code L Acct CC Fund PC Sub FTE Dist Pay Beg Pay End Step Rate Amount System derived Leave blank Enter 7 for UCSC location number Enter organization FOAPAL number Enter cost center Enter fund number Enter activity code optional not required Enter 0 1 or 2 as applicable Leave blank Leave blank Date on which the pay is expected to begin to be charged to the account fund in the format MMDDYY Date on which pay is expected to end for the account fund in the format MMDDYY Leave blank Leave blank The by agreement amount associated with the distribution Enter STP Code indi
7. the F9 Jump key to go to the Next Func field and then use the F15 New Line key to go to the command line 2 At to the command line type add a to set up the first available appointment 3 Enter data in the following fields as applicable Actions Enter 13 Additional Employment Action Code A code indicating the personnel action affecting the associated appointment A system derived code identifying the personnel program under which the appointment is held Enter 5 Academic A code indicating the appointment type associated with the appointment A code indicating the number of months in a year the employee will work Pressing F1 displays valid codes A code indicating the number of months in the year over which the salary for the appointment will be paid Pressing F1 displays valid codes Appt Begin Date on which the employee s appointment is effective in the format MMDDYY 7 11 2 Academic Stipends PPS User Manual ACADEMIC ACTIONS Appt End Date on which the appointment is expected to end in the format MMDDYY Leave blank Dept A system derived code indicating the department or other administrative unit associated with the appointment Title A code indicating the position or classification title for this appointment Press F1 Help to display available codes For academics leave blank Full Leave blank V A code indicating if the time the employee wil

7.11

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