Software manual (Windows)
Contents
1. 2013 Speech Processing Solutions GmbH All rights reserved Philips and the Philips shield emblem are registered trademarks of Koninklijke Philips N V and are used by Speech Processing Solutions GmbH under license from Koninklijke Philips N V All trademarks are the property of their respective owners Document Version 1 0 27 01 20142. Windows Vista SP1 and SP2 32 bit and 64 bit Windows 7 32 bit and 64 bit e DVD ROM drive required for installation e Creative Labs Sound Blaster 16 or equivalent sound card supporting 16 bit recording 20 6 8 2 Setting up speech recognition SpeechExec Pro installs only the necessary files and components to access the recognition application functionalities The Dragon NaturallySpeaking speech recognition application must be purchased and installed separately For information on the installation configuration training and adaptation of Dragon NaturallySpeaking see the Dragon NaturallySpeaking user manual To use Dragon NaturallySpeaking for speech recognition a Dragon user profile with a valid user name and and dictation source is required User profiles can be installed on the local hard drive C or can live on a server and can be ac cessed through a network connection roaming profiles Before using the speech recognition feature the following settings must be made Enable the speech recognition functions in the SpeechExec seetings menu under Settings gt General settings gt Speech recognition gt Speech recognition settings The Dragon user profiles must be set up separately in Dragon NaturallySpeaking The following settings are optional Enable the use of roaming user profiles under Settings gt General settings gt Speech recognition gt Speech recognition settings Enable the use of
3. ser Cote User manual 6 7 Keyboard shortcuts Keyboard shortcuts save time because it is not necessary to move your hands from the keyboard to use the mouse To create a new shortcut Kl Click on Settings gt General Settings on the menu bar to open the settings menu and select Worklist gt Shortcuts from the list on the left side A list with the combinations of keys and actions that have been assigned and can be assigned is displayed on the right side ER Select an action from the list press the keystroke combination to assign and click Assign ES To delete a shortcut select the shortcut from the list and click Remove General Settings Keyboard and SpeechMilce function button shortcuts Here you can define Keyboard shortats for your actions and if avaiable set up the SpeechMike function buttons Player Correction window Worklist Display dictation properties Sou Playback in Player Recorder Fast Forward Fast Rewind Go lo previows spoken instruction Go to next spoken instruction Finish dictation Suspend dictation Closedictatior Reactive playback 1 sec Reactive playback 2 sec File operations Notification Dictation list Shortcuts Visibility Folders Language Reactive playback 3 sec Reactive playback 4 sec Reactive playback 5 sec Reactive playback 6 sec Reactive playback 7 sec Jarcode settings ootContral Carfiguration Reactive playback 8 sec
4. the Settings menu See 6 1 Settings menu on page 17 for more information amp Tip If working in a network select the folder on a mapped network drive where the author s finished dictations are stored These will be your pending dictations User manual 3 3 2 SpeechExec help For detailed information about using the SpeechExec software see the help function To start the help function Press F1 on the keyboard e Click the button on the toolbar in the worklist or recorder window User manual 11 TE 92 zi O A T 4 Work with Philips hardware devices Philips hardware devices such as foot controls amp Tip headphones and the Digital Pocket Memo are Use the Foot Control Configuration Wizard to designed for compatibility with SpeechExec change the pedal functions to your preferred configuration See 6 4 Foot Control Configuration Wizard on page 18 for more information 4 1 Use the Philips foot control The Philips foot control is designed to offer an If the middle pedal has been disabled with the ergonomic hands free tool for playback of files Configuration Wizzard it can be secured with for transcription the plastic locking tabs included 4 1 1 Foot control 2330 The Philips foot control 2330 has four pedals a left a middle a right and a top pedal 4 1 2 Foot control 2210 2310 2320 The foot controls 2210
5. Finish button to close the wizard and save the new settings 18 6 5 Playback options The behavior of the Player can be adjusted to the user s preferences SpeechExec allows playback options to be customized such as acoustic feedback during fast forward or rewind winding speed auto backspace and acoustic notification for spoken instructions Kl Click Settings gt General Settings on the menu bar to open the settings menu and select Player gt Playback from the list on the left side A Define the preferred behavior for the player Acoustic feedback activate this option to hear the recording during fast forward or rewinding e Winding speed set the speed for rewind and fast forward e Auto backspace activate this option and specify the number of seconds to rewind a sound file when restarting playback e Acoustic notification of spoken instruction activate this option to hear a beep at the start of a spoken instruction during playback ES Click OK to save the settings and close the dialog box O Auto backspace Augo backspace value second s C Agewstic notification of spoken instruchen C Automatically resume playback aller positioning in sound User manual 6 6 2 Notifications and reminders SpeechExec can alert the transcriptionist when new dictation files arrive in the Jo Do folder and remind of untranscribed dictation files A visual signal acoustic sound beep or both can alert a
6. Reactive playback 9 sec To assign akeystroke or SpeechMike function button to the selected action press the shortcut key combination or the SpeechMike function button aia 19 ale 92 O Z T 6 8 Speech recognition functions SpeechExec Pro handles the complete dictation and transcription workflow including the integration of Dragon NaturallySpeaking speech recognition allowing the user to control the entire process from dictation speech recognition and correction to the final text document in SpeechExec Q Important To activate the speech recognition functions an additional SpeechExec license is required For more information about upgrading contact your local Philips dealer If you have already purchased a speech recognition license for SpeechExec click on Help gt License information on the menu bar to activate the license 6 8 1 fS System requirements for speech recognition e Dragon NaturallySpeaking Professional Service Pack 1 and higher e Intel Pentium4 or later or AMD Athlon 64 1 GHz Recommended 2 4 GHz 1 6 GHz dual core or equivalent AMD processor SSE2 instruction set required 512 KB L2 Cache Recommended 1 MB e 512 MB RAM 1 GB for Windows Vista and 2 GB for Windows 7 Recommended 1 GB 2 GB for Windows 7 32 bit and 4 GB for Windows 7 64 bit e 1 GB free hard disk space 2 GB for localized non English versions e Windows Server 2003 Windows XP SP2 and SP3 32 bit
7. dictations via a connected email system Open the help function m Display the worklist in Carousel view Note To customize the toobar click Settings gt General Settings on the menu bar and select Worklist gt Toolbar Select the icon you wish to add from the left column and click the Add item button TE 92 O Z T The folder list displays the folder structure The structure depends on personal or pre configured settings Click the plus sign at the left of a folder to expand the tree and display a folder s sub folders The dictation file list displays information about the dictation files stored in the selected folder The columns display the properties of the dictation files Change the focus between the tree view and the dictation list view by clicking inside each pane 25 The recognition and adaptation queue panel displays information about dictation files submitted for offline speech recognition See 6 8 Speech recognition functions on page 20 for more information K Digital Pocket Memo device display The Digital Pocket Memo display appears when a Digital Pocket Memo is connected It allows users to display and play back dictation files stored on the Digital Pocket Memo and to configure settings on the connected device 7 The status bar at the bottom of the window displays information on dictation management such as the number of dictation files in the selected folder the number of dictation files with pr
8. help prevent potential negative consequences for the environment and human health Batteries including built in rechargeable batteries contain substances that may pollute the environment All batteries should be disposed of at an official collection point User manual TE 92 zi O A T 2 Your SpeechExec dictation software Congratulations on your purchase and welcome to Philips To fully benefit from the service that Philips offers visit our Website for support information such as user manuals software downloads warranty information and more www philips com dictation 2 1 Overview SpeechExec work list window The work list allows you to manage the dictation file list define dictation properties and change various settings Philips Speechexce Pro Transcnbe amp Edit Folder Speech recognition Settings View Help O es Edit E er Settings Sum 2 Player Speech gt X General i e View B Ix Folders A X Ta Da L Ce Tele a Mediatyp Filename Dictation iengthl author Sate Work type f j Inbox m Gii dpm0013 dss 00 00 49 Joh Transcription pending G PR Pending dictations 5 D EA Q Ss 1ohn0t7 dss 0W 0U 07 John Iranseriptionpending Memo D n E johnO10 1s 00 00 09 John Transcription pending Memo w Letter A ER d 9 EA Ce Deter lLdeg 00 00 15 Peter Correction pending ro Suspended
9. in the DYD ROM drive The set up program should start automatically If it does not open the DVD contents in Windows Explorer and double click the autorun exe file Click the Install button Follow the on screen instructions of the set up program 10 3 3 Start SpeechExec software If the option to start SpeechExec automatically was selected in the settings menu open the program by clicking the Ws icon in the notification area of the Windows task bar To manually start the program open the Windows start menu in Windows and select Programs gt SpeechExec Pro Transcribe 3 3 1 Create a SpeechExec user profile When using SpeechExec for the first time a wizard guides you through the step by step configuration process to create a new user profile and configure your initial key settings Follow the on screen instructions to e Specify a user name The user name identifies the user who last worked on the dictation file e Set the destination folder on the PC for Pending dictations Pending dictations will be listed in the Jo Do folder in the work list The To Do folder organizes all your input folders into one simulated overview folder e Configure settings for the new dictation notification in your To Do folder e Start another wizard to configure a Philips foot control See 6 4 Foot Control Configuration Wizard on page 18 for more information ES Note It is possible to change these settings later using
10. n os pelerOOSalss 00 00 14 Peles Transcriplionpencding Letter 3 Archive D H L Local work Recognition and adaptation queue ax Taske Dictations beingrecognized D CH x File name Progress Recognitionstate peter003 dss Queued E H j Adions B DE DPM devices ax D Start recognition queue ei EN Gen 9600 Gu W Start adaptation Speech recognition options Michaela Q ea dictatons 5 00 01 34 selected 1 00 00 49 Total dictations with priority U 1 The menu bar across the top organizes commands under menus 2 The toolbar contains tools for playing and editing dictation files Related tools are grouped together r Start Transcription open the selected dictation in the player Start stop playback of the selected dictation file Add to speech recognition queue Displays the dictation properties of a file Attach a document Pro Open an attached document Q Display the General settings window gt Q H 6 b E Display the settings window for a connected Philips Pocket Memo digital recorder User manual d Display the settings window for a connected Philips foot control gt E Create a new email message with the selected dictation file attached Refresh the information displayed in the work list start downloading from a connected Philips Pocket Memo digital recorder to a PC send and receive emails with dictations via a connected email system Receive emails with
11. transcriptionist when a new dictation is available for transcription H Click Settings gt General Settings on the menu bar to open the settings menu and select Worklist gt Notification from the list on the left side ES Define the preferred type of notification for new dictation files High priority dictations only receive notifications for dictations that have a priority value equal to or greater than the threshold defined under General Settings gt Worklist gt Dictation list e Visual notification a dialog box will be displayed when a new dictation file arrives Sound notification an audio signal will play when a new dictation file arrives ES Activate the option Reminder on and specify a time interval to be notified by a dialog box about dictation files waiting for transcription ER Click OK to save the settings and close the dialog box General Settings r Notification Define how you want to be notified when a dictation is ready to be transwibed O Nobhesbon disabled Nuthcabon for high priority declabons orty Nobficabon for all dctatons D Sound notiheston Archive amp Purge File operations l Reminder EI Reminder on 1 minute s Remind every Barcode settings Automatic dosing a FoutContral Configur gun Q Daat Configuration be Player Speech Recognilsor DJ Close natificationireminder message autemasenlly Display messagefor 5 2 second s x Coma
12. 21 devices 12 69 Receive dictation files by email or from 4 1 Use the Philips foot control 12 an FTP server 21 44 1 Foot control 2330 12 69 1 Receive dictation files by email 21 4 1 2 Foot control 2210 2310 2320 12 692 Download dictation files from an FTP 4 2 1 Change the ear cushions 13 server 22 4 2 2 Install the hanging bracket 13 69 3 _ Send and receive automatically 22 6 10 Create author profiles for encrypted 5 Use SpeechExec 14 dictations 22 5 1 Transcription 14 5 2 Finish suspend or cancel a 7 Frequently asked questions 23 transcription 14 5 3 Instructions 15 5 3 1 Play back a spoken instruction 15 5 32 Play back a special instruction 15 5 4 Delete a dictation file 15 5 5 GS Attach a document to a dictation file 15 User manual 3 TE 92 Z T 1 Important This manual covers the basic installation of the SpeechExec software and its related use with the Philips foot control and headphones Not all devices mentioned in this manual are necessarily part of the package contents Descriptions of devices and accessories are for information only and do not require Philips to deliver any of these accessories with this package amp Note If a topic begins with this icon E the described feature is available to users of SpeechExec Pro and Enterprise only amp Tip For more information about using the SpeechExec software see the help function press F1 on the keyboard Philips reserves the right to chang
13. 2310 and 2320 have three pedals fast rewind fast forward k and playback By default the foot control 2330 has the f following configuration ES Be Fe PHILIPS DEE Press and hold the left pedal to fast forward 73 ea When forwarding reaches the desired position release the pedal LFH 2210 2310 LFH 2320 Press and release the middle pedal to start A continuous playback Press the middle pedal again to stop playback Press and hold the pedal for fast rewind When rewinding reaches the desired Press and hold the right pedal for fast position release the pedal rewind When rewinding reaches the desired position release the pedal Press and hold the pedal to fast forward When forwarding reaches the desired ER Press and release the top pedal to finish a position release the pedal dictation 12 User manual The pedal starts playback The behavior for starting and stopping playback depends on the setting of the playback switch on the underside of the foot control N Neutral position Press and hold the right pedal for playback When the pedal is released playback is stopped e T Toggle position Press and release the right pedal to start continuous playback Press the right pedal again to stop playback S 4 2 Use the Philips headphones The headphones are equipped with soft ear cushions for wearing comfort and a hanging br
14. acket that attaches the headphone to a monitor N Warning Listen at amoderate volume to avoid hearing damage 4 2 1 Change the ear cushions Follow the illustration below to change the ear cushions af Ge j SO El User manual 4 2 2 Install the hanging bracket Follow the illustration below to install the DE hanging bracket 7 13 5 Use SpeechExec Note e By default the player window is displayed on top of other application windows This allows a transcriptionist to work in an other application such as Microsoft Word while the player window is visible in the foreground To change the position of the player when in compact mode move the mouse pointer to the area below the menu arrow hold the left mouse button and drag the toolbar to a different position e While the player window is open the Speech Exec window may be visible in the background but does not accept user input until transcrip tion is finished canceled or suspended 5 1 Transcription Q Important This chapter describes how to transcribe using the Philips foot control 2330 If another foot control model is used or the foot control s default configuration has been changed the behavior of foot control pedals may be different See 4 1 Use the Philips foot control on page 12 for more information about other models of the Phil
15. clude document formatting instructions names of individuals to receive copies or delivery instructions 5 3 1 Play back a spoken instruction A spoken instruction is stored in the dictation file at the position where the instruction was actually recorded It is displayed as a white bar in the position slider H GE ER Click the r PLAY PAUSE button to play back a spoken instruction like any other part of the dictation Fl Click the 29 button to jump to the previous spoken instruction H Click the TE button to jump to the next spoken instruction User manual 5 3 2 ES Play back a special instruction In the player window the icon indicates that the recording contains a special instruction ale 92 O Z T EN Click the GP button in the player window to play back the special instruction Fl Click the P button again to stop playing back the special instruction 5 4 Delete a dictation file Follow these steps to delete a dictation file ER Select the dictation files to be deleted in the work list To select more than one file press and hold SHIFT on the keyboard and click on the files to be selected ES Click on Edit gt Delete on the menu bar to delete the selected dictation files GS Attach a document to a dictation file SpeechExec allows a document such as transcribed text to be attached to a dictation file 5 5 EI Select the dictation file in the dictation list to which the document sh
16. e products at any time without being obliged to adjust earlier supplies accordingly The material in this manual is believed adequate for the intended use of the system If the product or its individual modules or procedures are used for purposes other than those specified herein confirmation of their validity and suitability must be obtained Safety e To avoid a short circuit do not expose the product to rain or water e Do not expose the device to excessive heat caused by heating equipment or direct sunlight e Protect the cables from being pinched particularly at plugs and the point where they exit from the unit e All wireless devices may be susceptible to interference which could affect performance e Back up your files Philips is not responsible for any loss of data Hearing safety Observe the following guidelines when using your headphones e Listen at reasonable volumes for reasonable periods of time e Be careful not to adjust the volume higher as your hearing adapts e Do not turn up the volume so high that you can t hear what s around you e You should use caution or temporarily discon tinue use in potentially hazardous situations e Do not use headphones while operating a motorized vehicle cycling or skateboarding etc It may create a traffic hazard and is illegal in many areas Important for models supplied with headphones Philips guarantees compliance with the maxi mum sound powe
17. f the Player during transcription See 6 5 Playback options on page 18 for more information 5 2 Finish suspend or cancel a transcription To mark a transcription as finished press and release the top pedal of the Philips foot control 2330 or click the W FINISH button in the player window The dictation file is moved to the Finished dictations folder SpeechExec Transcribe or to the Archive folder SpeechExec Pro Transcribe Alternatively a dictation can be marked as suspended by clicking the SAVE AS DRAFT button in the player window Mark a dictation as suspended to interrupt transcription User manual temporarily and continue later The recording is saved in the Suspended folder Clicking the CLOSE button cancels the transcription without saving changes 5 3 Instructions Instructions are recorded comments by the author that are directed to the person transcribing the dictation SpeechExec supports two types of instructions e Spoken instructions are stored within the dictation sound file at the position where the instruction was actually recorded Examples of spoken instructions might include the correct spelling of a name or technical term or instructions to insert a new paragraph e Special instructions are usually recorded at the start of a dictation with special information relating to the dictation Special instructions are stored in a separate sound file Examples of special instructions might in
18. first time the Digital Pocket Memo was connected to the PC proceed as follows EN Connect the Digital Pocket Memo to the PC H Click on Start gt Settings gt Control Panel gt System gt Device Manager Look for an unknown USB device in the list Select the Unknown Device and click Remove Click OK and close the Control Panel window Disconnect the Digital Pocket Memo and reconnect it The Add New Hardware Wizard will open automatically Click Next Follow the instructions on the screen When the wizard detects the driver USB Mass Storage Device click Next to copy the driver to the PC ES On the last page of the wizard click Finish to complete the installation Si User manual TE 92 O Z T Drive letter conflict with the Digital Pocket Memo When installing the Digital Pocket Memo on a PC with Windows XRP the operating system automatically assigns a drive for the Digital Pocket Memo This drive appears as a removable disk in Windows Explorer Sometimes the drive letter assignment for the Digital Pocket Memo conflicts with an existing drive letter mapping this is why the Digital Pocket Memo cannot be seen in Windows Explorer and SpeechExec displays the status as DPM disconnected Solution Map all network drives starting with drive letters Z Y X in reverse alphabetical order 23 24 User manual PHILIPS Specifications are subject to change without notice
19. ick OK to save the settings and close the dialog Classic OSS DSS Pro A Eno Rul KR De LG uo Bw Foot OC JPM b Plays Spe Q Important All or some of the settings can be pre configured and locked by your system administrator Locked settings are read only User manual aE 92 O Z T 6 2 amp Digital Pocket Memo Configuration Wizard The Digital Pocket Memo Configuration Wizard guides users through the device configurations and settings of their Digital Pocket Memo The wizard assists users in configuring the time format sound feedback voice activated recording display appearance standard or advanced display mode the recording format microphone sensitivity author names and settings for file download to the PC EI Connect the Digital Pocket Memo to the PC using a USB cable ES Start Philips SpeechExec software H Click Settings gt General Settings on the menu bar of SpeechExec to open the settings menu and select DPM DT Configuration gt DPM Wizard from the list on the left side D Click the Start Wizard button to open the wizard Follow the on screen instructions to customize the Digital Pocket Memo E Click the Finish button to close the wizard and confirm the transfer of the new settings to the Digital Pocket Memo 6 3 Configure the download process from the Digital Pocket Memo How and which files are downloaded after a Digital Pocket Memo is connected ca
20. iority status assigned and the name and role of the current user User manual 7 2 2 Overview SpeechExec player window The player module allows the playback of sound files created with SbeechExec Pro Dictate or a Digital Pocket Memo 8 hilps SpeechExec Player atp01273009 dss e ji vaara o a Emea Compact mode The title bar displays the file name 9 Instructions are recorded comments by the author that are directed to the person transcribing the dictation file See 5 3 Instructions on page 15 for more information LH B Play back special instruction u ES Jump to the previous spoken instruction rr K Jump to the next spoken instruction Position slider Displays file information such as file length and the current position in the sound file during playback The length of the recording is displayed in HH MM SS hours minutes seconds above the slider 1 Audio volume meter Displays the audio output level 2 Audio toolbar P Start pause playback Stop the current action recording playback 4 Jump to the beginning of the dictation Fast rewind Fast forward H Jump to the end of the dictation Adjusts playback volume Adjusts playback speed J Adjusts the playback tone a Adjusts the playback balance 3 FJ Show hide the menu bar 8 User manual GA Close Close the dictation file without saving the changes that have been made to it 45 Switch p
21. ips foot control El Connect the foot control to be PC ES In the SpeechExec window select a dictation file from the list and click the button on the toolbar The player window is displayed and the status changes to Transcription in progress If a word processing program for transcription such as Microsoft Word is defined in the settings menu it will also open see 6 1 Settings menu on page 17 for more information ES To start playback press and release the middle pedal of the foot control or click the PLAY PAUSE button on the player toolbar To stop playback press the middle pedal of 14 the foot control again or click the Fr PLA PAUSE button on the player toolbar ER To fast rewind press and hold the right pedal of the foot control or click the button on the player toolbar When rewinding reaches the desired position release the pedal or click the PLAY PAUSE button on the player toolbar EI To fast forward press and hold the left pedal of the foot control or click the button on the player toolbar When forwarding reaches the desired position release the pedal or click the PLAY PAUSE button on the player toolbar ES To stop working press and release the top pedal of the foot control to finish a dictation or click the Y FINISH the SAVE AS DRAFT or the CLOSE button on the player toolbar See the next chapter for more information Tip SpeechExec allows the customization of the behavior o
22. layer window between compact default setting and expanded mode a Displays the dictation properties dialog o amp Displays the audio settings dialog Opens the help function TE 92 O Z T V Finish Close the dictation file and mark the transcription as finished The dictation file is moved to the Finished dictations folder SpeechExec Transcribe or to the Archive folder SpeechExec Pro Transcribe 7 Save as draft Close the dictation file and mark it as suspended meaning that work on the dictation file is interrupted temporarily and will be continued at a later time The dictation file is saved in the Suspended folder User manual 9 3 Get started 3 1 System requirements Pentium Ill 500MHz and 512 MB RAM Recommended Pentium IV or similar 1 GHz and 1 GB RAM e 100 MB hard disk space for SpeechExec 250 MB for Microsoft NET Framework One free USB port e Recommended minimum transfer rate for LAN 100 Mbit s e Windows 7 Windows Vista Windows XP Note For all operating systems it is recommended that the latest service pack available be installed before installing SpeechExec 3 2 Install the software Q Important Administrator rights are required to install the software For more help contact your administrator For installation of SpeechExec a license key is required The license key can be found on the DVD envelope El Turn on the computer ES Insert the installation DVD
23. n be configured in the settings menu or the Configuration Wizard EI Connect the Digital Pocket Memo to the PC using the USB cable H Click Settings gt General Settings on the menu bar select DPM DT Configuration gt DPM Settings from the list on the left side ES Click the Start button The DPM configuration dialog is displayed in a new 17 window Select Download in the left pane Select which files will be downloaded download file type e All files e EOL recordings marked as finished end of letter e File selection SpeechExec prompts the selection of specific files to be downloaded e File with keyword 1 specify a keyword KJ The download settings also allow the user to specify if files will be deleted on the Digital Pocket Memo after they are downloaded Click OK to save the settings and confirm the transfer of the new settings to the Digital Pocket Memo 6 4 Foot Control Configuration Wizard Use the Foot Control Configuration Wizard to change the pedal functions to your preferred configuration EI Connect the foot control to the PC ES Start Philips SpeechExec Transcribe software H Click Settings gt General Settings on the menu bar of SpeechExec to open the settings menu and select Foot Control configuration gt Foot Control Wizard from the list on the left side D Click the Start Wizard button to open the wizard Follow the on screen instructions to customize the foot control E Click the
24. ould be attached A Click the L button on the toolbar and select the document to be attached A copy of the selected file is saved in the SpeechExec user folder and renamed to the name of the dictation file If the dictation file already has a file attached the user is asked to overwrite the existing file A paper clip icon in the work list indicates that a dictation has a file attached ES To open the attached file select a dictation file in the dictation list and click the button on the toolbar ES To remove an attached file from the dictation file click Edit gt Detach document on the menu bar and specify the drive and directory in which to store the file 15 ES Note Files with the extension xml sid dir dl exe bat and com cannot be attached 16 User manual 6 Use more of SpeechExec 6 1 Settings menu The General Settings dialog allows the personalization of a variety of application settings such as dictation options encryption user profiles delivery rules software updates and work list options It also allows the configuration of a SpeechMike as well as a foot control Digital Pocket Memo or Digital Desktop and recorder player settings EN Click Settings gt General Settings on the menu bar to open the settings menu The left pane contains the list of the available settings ER Select an option in the list to display the associated options on the right pane ES Click Apply to save the changes or cl
25. ount See 6 9 3 Send and receive automatically on page 22 for more information about downloading dictation files automatically 6 9 2 ES Download dictation files from an FTP server An FTP profile must be created before dictation files downloaded from an FTP server H Click Settings gt General Settings on the menu bar to open the settings menu and select Delivery gt FTP from the list on the left side Enter a profile name and fill in the settings for the FTP server Click the OK button to save the settings Click the Send and Receive button on the toolbar to download dictation files from the FTP server See 6 9 3 Send and receive automatically on page 22 for more information about downloading dictation files automatically 22 Click the Add button to add a new profile 6 9 3 Send and receive automatically By default dictation files are downloaded only after clicking the Send and Receive button on the toolbar To receive dictation files automatically EN Click Settings gt General Settings on the menu bar to open the settings menu and select Delivery gt Send Receive from the list on the left side ER Activate the option Send Receive automatically and set a time interval ES Click the OK button to save the settings 6 10 3 Create author profiles for encrypted dictations When working with encrypted dictations it is recommended that users set up author profiles Author profiles are used to iden
26. r of its audio players as deter mined by relevant regulatory bodies but only with the original model of provided headphones If these headphones need replacement we rec ommend that you contact your retailer to order a Philips model identical to that of the original Small children Your device and its enhancements may contain small parts Keep them out of the reach of small children Cleaning and disinfection Unplug the device before cleaning e Use a soft cloth if necessary dampened with a minimum amount of water or diluted mild soap to clean the product e Products for disinfection of surfaces in clinical areas and patient care equipment such as surface disinfectant wipes can be used to User manual clean the device e Do not use harsh chemicals or strong detergents Do not rub or strike the surface with anything hard as this may scratch or damage the surface permanently Disposal of your old product Your product is designed and manufactured with high quality materials and components that can be recycled and re used When this crossed out wheeled bin symbol is attached to a product it indicates that the product is covered by the European Directive 2002 96 EC Become informed about your local separate collection system for electrical and electronic products Act according to your local rules and do not dispose of old products with normal household waste The correct disposal of old products will
27. rocess When the speech recognition process is finished the dictation file is moved to the Finished dictations folder and the status is set to Correction pending A Text document rtf containing the transcribed text is attached to the dictation file Q Important e If you wish to use speech recognition the name of the user profile in Dragon Naturally Speaking must be identical to the SpeechExec author name and the author name used for recordings on a handheld dictation recorder e Speech recognition is not supported for dictation files with the following recording formats e way files with a sampling rate of less than 11kHz e des files recorded in Long Play or Long Play mobile format User manual 6 8 4 ES Playback and correction of transcribed recordings RES Double click the dictation file in the work list or select a dictation file and click the Start transcription button on the toolbar The dictation file is opened in the correction window Use the buttons on the toolbar of the correction window or the foot control to rewind forward and start playback See 5 1 Transcription on page 14 for more information TE 92 UO Z T Each segment of the sound file is bookmarked in the text document with the relevant time position and length The transcribed text is simultaneously highlighted during playback forwarding and rewinding ES Note e If too much editing or correction is made on the tran
28. scribed text or the entire flow of the document is changed highlighting may not work properly e If parts of the transcribed text are deleted the related sound parts will remain in the sound file e Dictation files with the status Transcription finished can be opened only for playback Editing or correction is not possible e For making corrections in the transcribed document in the correction window the installation of Dragon NaturallySpeaking is not required 6 9 Receive dictation files by email or from an FTP server SpeechExec allows dictation files to be received via email or downloaded from an FTP server directly into SpeechExec s dictation list 21 6 9 1 Receive dictation files by email An email profile must be created before dictation files can be received via email H Click Settings gt General Settings on the menu bar to open the settings menu and select Delivery gt Email from the list on the left side ES Click the Add button to add a new pro file Select a type of profile enter a profile name and click the OK button The settings window for the selected profile is displayed ES Enter the settings for the selected profile and click the OK button ER SpeechExec Transcribe only Select Delivery gt Options from the list on the left side and activate the option Receive dictations via email E Click the Send and Receive button on the toolbar to download dictation files from your email acc
29. templates under Settings gt General settings gt Speech recognition gt Templates if you want the text to be inserted into a predefined text document Enable the automatic start of the recognition queue under Settings gt General settings gt Speech recognition gt Recognition amp adaptation to process dictation files newly added to the recognition queue automatically Enable the automatic collection of corrected dictation files for adaptation under Settings gt General settings gt Speech recognition gt Recognition amp adaptation to make adaptations User manual on Dragon user profiles based on the corrected speech recognized documents e Activate the option Send files for speech recognition after DPM download under Settings gt General Settings gt DPM DT Configuration gt Speech recognition to have dictation files automatically processed with speech recognition when they are downloaded from the Pocket Memo recorder ES Note If this option is activated the conversion encryption and delivery after download options are disabled 6 8 3 EB Using speech recognition RER Select one or more dictation files from the work list Click the amp Add to speech recognition button on the toolbar to queue the selected files for speech recognition in the recognition and adaptation queue panel Click the IK Start recognition queue button in the recognition and adaptation queue panel to start the speech recognition p
30. tify dictation files for individual authors ER Click Settings gt General Settings on the menu bar to open the settings menu and select Rules gt Author profiles from the list on the left side A Click the Add button The New Author Profile dialog is displayed ES Enter the author s name specify a folder where the dictation files received from the author will be stored and enter the author s password to decrypt encrypted dictation files automatically ER Click OK to save the profile and close the dialog New Author Profile Author name Destinatinn falder Location of dictations received by email FTP DPM download Use destination folder El Password Click hereto set or change the decryption password Lo TL Gei JL mee User manual Frequently asked questions The PC sound system is not functioning When connected a SpeechMike or a Digital Pocket Memo will also act as USB sound devices To configure the sound system of a PC as the default device click on Settings gt Sound and Audio Device Properties to open the Windows sound settings Select Audio and choose the sound system of the PC as the default selection Mark the Use only default devices option Cannot connect the Digital Pocket Memo to the PC Ensure that the USB drivers are installed correctly If the installation of the USB driver was not completed or the Unknown device detected process was canceled the
31. wwwphlips com dietatlon SPEECHEXEC Enterprise Transcribe 45 Pro Iranscribe 8 Transcribe Ut Im Im 3 3 A SPEECHE SPEECHEX SPECCNLALG PHILIPS PHILIPS PHILIPS DVD e e J TRANSCRIBE PRO TRANSCRIBR ENTERPRISE EN User manual 3 DE Benutzerhandbuch 25 FR Manuel de l utilisateur 47 ES Manual del usuario 69 II Manuale di istruzioni 91 NL Gebruikershandleiding 113 SV Anv ndarhandbok 135 PHILIPS User manual 1 Important 4 6 Use more of SpeechExec 17 6 1 Settings menu 17 2 Your SpeechExec dictation 6 2 ES Digital Pocket Memo Configuration software 6 Wizard 17 2 1 Overview SpeechExec work list 6 3 ES Configure the download process window 6 from the Digital Pocket Memo 17 2 2 Overview SpeechExec player window 8 6 4 Foot Control Configuration Wizard 18 6 5 Playback options 18 3 Get started 10 6 6 ES Notifications and reminders 19 3 1 System requirements 10 6 7 ES Keyboard shortcuts 19 3 2 Install the software 10 68 ES Speech recognition functions 20 3 2 1 About the USB license key 10 681 3 System requirements for speech 3 3 Start SpeechExec software 11 recognition 20 3 3 1 Create a SpeechExec user profile 11682 3 Setting up speech recognition 20 332 SpeechExec help 11 68 3 3 Using speech recognition 21 6 8 4 B Playback and correction of transcribed 4 Work with Philips hardware recordings
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