End of School Year 2015 and Planning for School Year 2016
Contents
1. 48 PARCC DLM AA Correction Process PARCC Step 3 Update PARCC Correction Data Select Test A TE Student Information System a i The information you are providing will update the PARCC Correction report Mam SID 123456789 aaa Legal Last Name Smith Legal First Neme Jobn Middle Name Michael Grade 14 Search SID Home RCDTS 2 114456789012345 School Year 2015 Beguen esr SID EE 7 E z E piteim 07 Component Test TestFormat Test ngRCDTS Items Attempted Total Items Status Last Updated Rusussinue Piel 1 ve PBA Grade 4 ELA Literacy Gr ne 0123456789012345 35 35 3 30 pm 04 23 2015 LLM AA View PBA Grade 4 Maih Online 0123456789012345 3 35 330 pmt 04 23 2015 ass BANDO Assessment Cospucion X Ona race Hatch Hins e Meporis tool 506 tamaa Cog Out 49 PARCC DLM AA Correction Process PARCC Step 3 Edit Student Test ELA Literacy Online M Ma Ce NU Statr Se Board of Educsbion Student Information System A ent PARCI 13510 11 PARCC Assessment Administered Grade 4 ELA Literacy Meme a Sadani ix SID 295724227 po WA mcs Legal Last Name Sm Legal First Name John Middle Name Michael et t o D Time Grade Mone RCOTS 2345678912345 Testing RCDTS 12345678912545 Race Ethinicity Asian Tettiag Vs jubat Meee SET Accountabilty In Hom2. 59 PARCC DLM AA Correction Process DLM AA Correction Screens Search Student Information System To edit Assessment specific fields such as Testing School you must first select the student end at least one of the following a DLM AA Unassigned Test Results Seach SID Last Name Name Furusst Mex STO Date of Birth Ext Enrtinemt Then click the Sesrch button Assessment Year 2015 Assessment 3 Fields marked with am asterisk are requin Adjusted Cohuris fuent Criteria Teacher ee OSE h x BM AND AT LEAST ONE BELOW Baepart Legal Last Namo hegad First Name How Date of Birth mm dd vyyy tog Our PARCC DLM AA Correction Process Student BI Search Sa Request New SID Esit Emeslment UMA Asema Pre4D S DLM AA Correction Unassigned Test Student Information System 9m Simen First Name Stuiest Last Name Stindent Middie Name Ome orti Gente uit Urie liome RCUTS Toming ACDTS EET i45 mh Tobe Michael g1m1z0cd Female ELA Limey Ub 2MSOTESTDAS 1134567891245 Sect 123456789 Seesth ol Michael DiOU20d Female ELA T ssey Os 12345678912345 12345073913345 Seed 123456789 Smith Totes Michael DI AWO Fomas Mah M H134567891234 2345678912345 Ser 123456789 Seuth Tobe Michael 010012000 Female ELA Cilersey 06 12345675912345 123456789104
3. End of School Year 2015 Tasks Freshman on track First Time 9th Grade Students enrolled at any Illinois public school between 9 30 2014 and 5 1 2015 and was not previously enrolled in Grade 9 Sum of 5 Credits or more Any subject class Passing Can not fail more than 0 5 credit from core subject Reading Math Science and Social Science Metric does not include summer school 93 The source for this metric is from the SIS student enrollment and student course assignment data Final Letter Grades Passing 01 A 05 02 A 06 03 A 07 04 B 08 Failing 13 F 15 U Unsatisfactory C 09 10 11 C 14 S Satisfactory D End of School Year 2015 Tasks Freshman On Track Detail Student Information System Stedent ASLOSSTWME ES hoii kaama Bamba borsa 54T 34 PERL FIAC Bilingual 66 freee tii aromi Demographics and Enrodiment cese Dim am oto mms Discipline S Eorly Lesing arte mx tart Chii acis Cien atema ret Ple Homeless gt Individuet Studess Regional Sate School Course Assigmmments Rudom and Teacher Reports ene dre more Makada eem Ciga em Missing Courses State Reporting Fall Eresdemert Courts Adjusted Cabort Graduation Male Ovwesiem Miluimed Cater Gretuastion Rate Ahmed Catat Gtatuation Rat SIS Calculate First Year 9th Grade jFreshman On Track Homeless Courts End of Year sports Student Suscemsnts Student Expokioos Migh Sc
4. A lr aa TM a a lema ua sit Student First Name Samani Last Name Enamat Vislle Yano Tate ot Birth Gender Component The Conte n TewingRcors 7 OUR t s Skart 00UZ000 ama PBA Grade 4 ELA 1145678912345 173455788 Sent Td Mathae 0UD17000 Female PBA Grade 7 Math t 1231567391234 pec wa Seni Tob Michael 0uDVZ000 Femde PBA Grade 5 ELA Literacy 12345678912345 2345678912345 asa Sm h Taka Michael 0V0U2U0 Female PBA Algebra I 2MS628913MS 12345678912345 E UM Smith Techn Michael tun12000 Fomau PBA Algebra H 12345678912345 12345673912345 120455788 Smeh Tehn Michiel 0UDWZO00 Male PBA Grade Math 179486789545 12345678912945 PARCC DLM AA Correction Process i PARCC Step 2 Clean up Multiple Test Records If students took more than one PBA or EOY assessment in the same content area void incorrect test records reducing the records to no more than one per component f a student has multiple test records they must be cleaned up before the student s PARCC Correction record can be updated Student Information System m d Do I have PARCC Tests that are aot assigned to srudeats 4 E msigued Test Restis Do I have multiple PARCC Tusi records for students that nood resolved Civan Up Multiple Tasi Rwconts Mf eolit ESSE xd d Yo epdate the PARCC Correction data you must firs
5. Online Adjusted Cohort Graduation Rate Search Screen Student Information System To update an exit foe Graduation Rate please provide the SID amd at least one of the folowing 1 Last Name 2 First Name tor 3 Date of Birth Date of Birth mm dd vyvy 83 End of School Year 2015 Tasks Adjusted Cohort Graduation Rate Overview Summary Student Information System F Assessmwemis De is kaama Comection Ren e LEAT he WEAR SORT Student 3j oWilingmal c Ri ACESS Scere ID Demographics and NAA cem e Semira Demi a DH Pm ti Request New SID Discipline LLLI arty Leornhug prm fe o han Chee dafs Chalon Toute Pre Pellis hse ment ini Homeless Adjusted Cohorts co Individual Stedent Tad Begimal Safe Scheel latch Files PA Course EE Stedent and Teacher Reports Ceure semet mee see che Cormeen Missing Courses t Ah 55 E an Fat Enrofment Courts Sarman Adpusted Cohort Gradustion Kate Ove aren Adjusted Cohort Grachsatian Ratu Samu atat Adjusted Cohart Graduaban Rate SIS Caleuisted Fret Year th Dota Grade Homeless Courts Smears End of Year Reports Student Suspensions Student Expulsion Nay Schoo Dropouty oom High Schoo Graduates Student Disapine dummere sud i Miscellaneous Reporting jumpe KID Cloned in Merwe hm 84 End of School Year 2015 Tasks Adjusted Cohort Graduation Rate Overview Summary Student Information System Adjusted
6. Sasi Beguest k w SID Ent Erwolimenz Assnsenmunt 3i Adjusted Coliorts Teacher Baich Files 3j Repurts Help ISDE Internat Leg Gut Unassigned Test Results Report This report contains records of Test Results that have not beer assigned to students Follow the directions below for Test Results record with accurate and complete data Il a Test Results record displays inaccurate or missing data the system wil not be able to match and assign the results to the student s assessment record call the SBE Helpdesk at 217 558 3600 for techrecal support Steps for Assigning ISAT LAA and PSAE Test Results to an Assessment Record i rom mi dienen ir a JAA or PSAE record on this report and all the data listed on the unassigned Test Results record is accurate and complete ether add or update s Assessment record via the Assessment link online or via the Assessment Correction process 2 The system will process match and assign accurate and complete Test Results records to students Assessment records cvernight Steps for Assigning ACCESS and Alternate ACCESS Test Results to an Assessment Record orm Im ACCESS or Alternate ACCESS record on this report and af the data listed on the Test Results record s accurate and complete verity the student has record in ISBE 515 and the student s LEP Program Indicator is set to Yes If necessary either add a current School Year Enrollment record or update the LEP Program Indicator to Yes via the Demo
7. Example 2 Page Certificate back of certificate NATIONAL CAREER READINESS CERTIFICATE Congratulations on earning a Platinum National Career Readiness Certificate NCRC The NCRC is a portable evidence based credential that certifies essential workplace skills that are important for workplace success This credential is based on ACT s world renowned WorkKeys assessments which measure job skills associated with workplace success Knowledge and skills related to job tasks are strong predictors of work performance By carning the NCRC you have demonstrated the following skills at the Platinum level Problem solving Critical thinking Reading and using work related text Applying information from workplace documents to solve problems Applying mathematical reasoning to work related problems Setting up and performing work related mathematical calculations Locating synthesizing and applying information that is presented graphically Comparing summarizing and analyzing information presented in multiple related graphics This credential is registered with ACT and may be verified by employers at NationalCareerReadiness org ACCESS YOUR ONLINE ACCOUNT The NCRC is registered with ACT In order to enable employers to verify your Certificate you must activate your account at NationalCareerReadiness org Once you activate your account you must follow the steps to give permission for employers to verify your Certificate level On
8. Perform after exiting students for the 2015 SY and before deadline of August 14 2015 4 00 PM 108 Districts Next Steps Sign up appropriate personnel for upcoming ISBE SIS training sessions Increased importance of providing accurate student enrollment data Enrollment Start and End Dates Grade Level Home School RCDTS School where student resides Serving School RCDTS School where student attends the course is being taught and the teacher is assigned Student can have only one Home school RCDTS but multiple Serving schools Area Career Centers Special Education Private Facilities Regional Safe Schools etc Why Student Course Assignment Teacher Course Assignment CTE Funding Q Student Discipline 109 Where to Direct Guestions ISBE SIS Resource Materials Located on the ISBE SIS webpage at www isbe net sis SBE SIS Announcements User Manual File Format Layouts Excel Templates Tips for Completing Data Collection Name Template Steps for Creating and Uploading Data Collection Name Data Elements Archived Meetings and Presentations Frequently Asked Questions 110 Where to Direct Guestions ISBE Help Desk 217 558 3600 Option 2 hel isbe net SIS Policy Questions will be directed to the Center for Performance SIS Technical Questions will be directed to the IBM team 111 Notice This Webinar is being Recorded This
9. www isbe net sis 67 NCRC Data NCRC Data are scheduled to be posted mid September 2015 National Career Readiness Certificate NCRC Reports Student Information System Student o Ansessammnte PAROC Assessment Course Mapping Grades S 12 PARC amp sxeximent Test Format PARCC Assessment Frei ACT Assessment Pre ID OLM AA Acseaneent Pre ID Astpsument Contettion Awa cute Scale Score amp Performance Level Oriy Aasccament Subscores Detased Scores Dy Subject Area Aasmaan bose Hindu Taactu Stodwit Assessment Score History Unesagned Test Results Man and Explora Score Locating Intormation Scare tone Career Raranes tifitate MICK p Mlngual imi sose n scm Demographics and Enrollment ce sy sss bene came dos Hem em Discipline x Eorly Learning ue n2 daily Chaticed Kar Chita iza Pat Fax E Student and Teacher Reports coss Asmoro Doiie Denm Chaya Haeren 4o Missing Courses ib Stata Rapertitq irsi er Cents Basata Coari Get et Yaar Reamer Miscellaneous Reporting matewai Chest lebende bussa Pere NCRC Data NCRC Data Example 2 Page Certificate front of certificate INATIONAL CAREER READINESS CERTIFICATE A Platinum National Career Readiness Certificate is awarded to JANE P SAMPLE In recognition of verified skills essential to workplace success and career advancement Registered Certificate JSAMPLEOOL Issue Date July 26 2011 68 69 NCRC Data NCRC Data
10. 00 p m to 4 00 p m July 28 2015 Roxana July 29 2015 Carterville July 30 2015 Effingham August 4 2015 Champaign August 5 2015 Springfield August 6 2015 Galesburg August 11 2015 Aurora August 12 2015 Elgin August 13 2015 Rockford Upcoming Key Dates Activity ACCESS Scores Posted on SIS PARCC PBA Testing Records Posted on SIS ACCESS Last Day of Assessment Corrections DLM AA Last Day of Testing Corrected PARCC PBA Records Sent to Vendor DLM AA Testing Records Posted on SIS PARCC EOY Testing Records Posted on SIS Corrected PARCC EOY Records Sent to Vendor ACCESS Posting of Final Scores 104 Date 05 04 2015 05 20 2015 05 22 2015 4 00 p m 05 29 2015 06 03 2015 4 00 p m 07 15 2015 06 24 2015 07 08 2015 4 00 p m Mid July 2015 105 Upcoming Key Dates Activity Date Exit Enrollments for 2015 School Year 07 31 2015 4 00 p m Birth to 3 data due College Course Assignment data due Early Childhood data due Early Childhood Outcomes data due ELL data due ELL Screener data due Homeless data due Immigrant data due Participant Demographic Birth to 3 data due Regional Safe Schools Program RSSP data due Student Address data due Student Course Assignments data due Student Discipline data due Teacher Course Assignments data due Adjusted Cohort Graduation Rates 08 14 2015 4 00 p m PARCC Summative Records Posted in SIS Grades 9 12
11. 2 Do T have multiple PARCC Test records for students sat need resolved fenhesk New SiD B Clean Un Multiple Test Records Ber Enron an 3j To state the PARCC Correction data you mist first select the student provide the STD and at Toast one of the following UA ZA Pye H1 x E Last Nama DM AA First Name pe ho oam Date of Birth Mus PAR E Anma Congo a Fields marked with on asterisk are required Assessment Yenr 2015 ACCESS ua maa 0PD Se fmME AND AT LEAST ONE BELOW Adjusted Loborts Legal Last Name 7 Legal First Name Teche trata ot Birth on dd vvvy Wetrh Files T y ard Smet PARCC DLM AA Correction Process PARCC Correction Screens Unassigned Tests Student Information System kamasi New S80 Schoot Eit Ceresfment Aswsansw Pco 1D N Dupas ao iuen FirstName Mudent kazi Same Studem Mila Name waa cante j Component Toa Cada Home RCOTS Towing RCOTS l F 323456739 Seth fehu Michael owewzo0 Female PBA Grade 4ELA Liveracy 12345678912345 wei ui Srb haha Michael 2000012000 Female PBA Grade 7 Math 123456709 12345 mx Sataci 1234557839 Smih teim Michael 01012000 Female PRA Grade ELA Literacv 1234567591245 Select 173656782 Snad rin Michael 010172000 Female PRA Algebra JI 12345678912345 beleet 123456709 Smeh Toke Michael MAA Female PBA Algebra t 12345678912345 Sect 123488782 UWA Tobe Michael waza Male PBA G
12. ACCESS Score Student ELL Histury Former ELL Students Report Student ACCESS Scores yostory Unaesgnes Test Results sGHS Ceiling Calculator Grant eGMS Ceving Calculator Funding GMS Calling Caldatw Funding Alocatices SORS Le mre Grade Gael Demographics aed Enrolment cen Emm Sarme P Bm 5 Discipline ib Early Laarn mg amt is S sary Ciit Karl Chiesa AA Sees Codi Homeless co Individual Student 4 Regional Safe Schout c Course FEEEEREGEREEE Assignments Student and Teacher Reports sms hene Resa Soare Soke Ce u Missing Courses State Reporting Fu eminent Cam Graduate Coat Feo pf Year Rasas T Reporting my tice SET Caret Sheck Ireng Derema ACCESS Assessment Process SIS ACCESS Correction Summary Report a Total Students Homeless Indicator Yes Homeless Indicator No Migrant Indicator Yes Migrant Indicator No TEP Indicator Yes TEP Indicator No FRL Indicator Yes FRL Indicator Ne 21st Century Indicator Yes 21st Century Indicator No Tested Yes Tested No 2015 ACCESS Assessment Correction Summary Assessment Home District 123456789 9 58 am b 23 N kb 2 2 0 11 ACCESS Assessment Process ACCESS Assessment Correction Detail Report 2015 ACCESS Assessment Correction Report Detail Assessment Home District 123456789 ISBE SD 101 Selection Criteria None Sorted By grade at testing Reasons For Not Testing 01
13. Discipline Duration code is being changed to numeric field Up to 3 decimal points A Duration of 180 days will be equal to 1 year Maximum of 720 days 101 2016 School Year Changes Enhancements ELL Validations f Entry Status 14 Parents Refused Class Periods Provided per Week will be set to 00 None and all indicators to No Student Demographics Enrollment Validations If student is Homeless Yes FRL Indicator should be YES If student is Migrant Yes FRL Indicator should be YES 102 2016 School Year Changes Updates Birth to 3 Student s Family is receiving Food Stamps field name change to Student s Family is receiving SNAP The Supplemental Nutrition Assistance Program SNAP formerly Food Stamps helps low income people and families buy the food they need for good health Benefits are provided on the lllinois Link Card an electronic card that is accepted at most grocery stores The program is managed by the Food and Nutrition Service FNS of the United States Department of Agriculture The Department of Human Services administers the program in Illinois 103 2015 Summer Training New User and or Refresher Training Training will cover ALL SIS functionalities Specific dates locations and registration are posted on the ISBE SIS webpage at www isbe net sis Please only register for one session Morning 9 00 a m to 12 00 p m Afternoon 1
14. Pearson with Void code 01 will be retained in SIS as Void Code 01 ncorrect Accommodation All Voids received from Pearson with Void codes 02 10 will be retained in SIS as Void Code 02 Other Districts may remove and or edit void codes as needed Note If all PBA or EOY attempts are voided for a student s content area then no summative score will be able to be produced 43 PARCC DLM AA Correction Process PARCC Step 3 Data that must be updated using the PARCC Correction Update On or Before May 15 Indicators for accountability In Home School On or Before May 1 of previous year In Home District On or Before May 1 of previous year Default May 1 Logic f On or Before May 1 for Home School is Yes the District must also be Yes On or Before May 1 for Both Home District and Home School default to Yes if Home District RCDT did not change since last May 1 2014 On or Before May 1 for Both Home District and Home School default to No if Home District RCDT did change since last May 1 2014 EOY On or Before May 1st can only be Home District Yes and Home School Yes if PBA was Yes and Yes High School District Grade 9 students will be defaulted to Yes 44 PARCC DLM AA Correction Process PARCC Step 3 PNP fields as of the time of testing that can be updated Paper ELA Online ELA Accommodation English Learner EL Accommodation Indi
15. Process ACCESS Preliminary Scores are posted in SIS Verify students are not missing ACCESS Scores Run an ACCESS Scores Summary Report located under Reports in the Bilingual section Make report criteria selections Review Result Codes ACCESS Assessment Process ACCESS Score Report Summary Student Information System ib ASSESSMENTS cie ient T rmt Toe MAT 4 POSE PANT Wilimgual ELl Screener ai ACCESS Preis ACCESS Assessment Correction wrarsh fo Seanest ew SIT Student ELL History Former ELL Stistents Resort Student ACCESS Scores Hisjary Unasagned Test Results eGMS Ca ng Caicolator Graer GMS Casing Calcelator Funding GMS Celing Coknistor Fundieg Allocations eGMS ELL Entry Grade Level Demographics and Enrollment AA Comers Dot te Disciplen M Early Learning met i I dac irtad Bary IA aa due d faim Lin Homeless 4 Enitinadual Student Regional Sale School Course Assignmomis i Student amd Teacher Reporty s seem nets Soom cem r Missing Courses EJ Miscellaneous Reporting cubs iii sies RO Manu Basss 19 20 ACCESS Assessment Process ACCESS Scores Report Summary 2015 ACCESS Scores Summary SIS Home District 123456789 ISBE SD 101 Total Srodenti Possible Result Codes SIS Grade Level Kindergarten SIS Grade Level 1 Grade 1 1 Missing Scores SIS Grade Level 2 Grade 2 dos Oe et nm go 2 Missing ELL Data SIS Grade Level 4 Grade
16. Summer Student and Teacher Cova Adjusted Cohort Graduation Rates finalized Current Enrollment Data Completion Status Z cumant Enroiimvet tp Cres Homeless C pat fairest Secondary Courses Misang Fral totter Grate ACCESS Assessment Process ACCESS Assessment Correction Search Login IBM TEST 4 Home Student Search SID Request New SID Exit Enrollment Assessment DLM AA PARCC KIDS Adjusted Cohorts Teacher Batch Files Reports Help Log Out A fv Student Information System ACCESS Assessment Correction To work with Student ACCESS Assessment Correction data the student must have a valid enrollment in the current school year in your district and be marked LEP To Search for a student please provide the SID along with one of the following Last Name Test Grade Testing t e First Name indow Correction Date of Birth K 1 2 3 4 5 6 7 8 9 10 11 12 02 13 2015 05 22 2015 Then click the Search button Alternate ACCESS K 1 2 3 4 5 6 7 8 9 10 11 12 02 13 2015 05 22 2015 Assessment Year 2015 Fields marked with an asterisk are required Search Criteria siD Ss AND AT LEAST ONE BELOW Legal Last Name J sat rest wame SSS Date of Birth mm dd yyyy TS ly 14 ACCESS Assessment Process ACCESS Assessment Correction Student Detail Student Information System Home Please enter the student s ACCESS informa
17. questions will be posted in a Q amp A document after the Webinar f you are using a phone the audio pin number must be typed in correctly before you can talk Troubleshooting f you are disconnected from the Webinar at any time you can click the link that was provided to you in your email or you can re register for the Webinar to gain access f you are listening via phone and close out of the Webinar on your computer you will be disconnected 6 ACCESS Assessment Process All Grade K 12 students identified as LEP will take an ACCESS test Al Grade K 12 students identified as LEP and enrolled on November 7 2014 should have received an ACCESS label fa student exits the district before the ACCESS test is given the label should be destroyed fa student enrolled after labels have been sent please bubble the student s information on a blank testing document 7 ACCESS Assessment Process SBE created the ACCESS Correction file to capture the data as of the last day of testing Demographic Home School and Grade details must reflect a student s status as of the last day of the ACCESS testing period Changes made to the ACCESS correction data only affects data that is being submitted to MetriTech it does not update the related student information in SIS Updates to SIS student demographic enrollment and program indicator data and enrollment exits must also continue through the end of t
18. webinar is being recorded Please do not provide any Student Personal or Vendor information
19. 08 14 2015 PARCC Summative Records Posted in SIS Grades 3 8 09 11 2015 Posting of NCRC Data Mid September 2015 Upcoming Key Dates Activity PARCC Last Day of Assessment Corrections Grades 9 12 DLM AA Last Day of Assessment Corrections Grades 3 8 11 PARCC Last Day of Assessment Corrections Grades 3 8 School Year 2016 Fall Teacher Course Assignment submissions due School Year 2016 Fall Student Course Assignment submissions due Districts following unique schedules may need to submit data earlier to calculate materials and create Pre ID s for PARCC and DLM testing Date 09 25 2015 4 00 p m 09 25 2015 4 00 p m 10 28 2015 4 00 p m 11 20 2015 4 00 p m 12 11 2015 4 00 p m 106 107 Districts Next Steps Check assessment scores and make any necessary corrections Provide all Student Discipline records by 4 00 p m on July 31 2015 Exit 2015 school year enrollment records by 4 00 p m on July 31 2015 ELL data is due Early Childhood Outcomes data is due Homeless data is due Birth to 3 data is due Caregiver data is due RSSP data is due Run reports and verify student data is accurate and complete Provide all Student Course Assignment data Grade K 12 Provide all Teacher Course Assignment data Grade K 12 Verify that your Adjusted Cohort Graduation Rate is accurate If needed make appropriate changes to the Cohort Exit Type Code and the First Year in 9t Grade
20. 19 tome U Sarving Service Provider _ Homa But Wot Serving Serving But Not Hone FS rede his mmemed a a a T Race Ethnicity M Ram Adjust Charts p Gender Doth Male Female Teocher Matth bihis Wie YO Pedir Both Cores ONU mesa Migrant Indicator i Both ves No gt m me 2 TEP SpecEd Indicator Bote ves NO ISEE Internal HEP Umenigrant Lodicator S poet Oras ONG beti 504 Accommodation Indicator Bof C ves NU CE a 24 ACCESS Assessment Process ACCESS Assessment Score Detail Report 2015 ACCESS Scores Report Detail Print Date 4 15 2015 2 18 pm SIS Home District 123456789012345 ISBESD 101 Selection Criteria Sorted By error 123456789 Test Student A 123456789 Test Student B 123456789 Test Student C 123456789 Test Student D 123456789 Test Student E 123456789 Test Student F 123456789 Test Student G 123456789 Test Student H 25 ACCESS Assessment Process Identifying ACCESS scores that are not assigned to my students Run an Unassigned Test Results Detail Report in the Bilingual section of Reports The test results for the students listed on this report could not be automatically matched to a student in the ACCESS Correction file Steps for Assigning Student Test Results Step 1 Add or update the unassigned student records found on this report to the ACCESS Correction data this can be do
21. 2545 Kao Pitt Ain Testing Accountabilty Avsesim nnt m In Home District On or Before May 1 2014 yer No 35 Oves Sho 2 ves Dino PARCC DLM AA Correction Process D DLM AA Assessment Last Day of Testing May 29 2015 July 15 2015 ISBE will receive student test records grades 3 8 and 11 The Assessment Correction window will start once the test records are received The DLM AA Testing Records will be sent back to the vendor Grades 3 8 and 11 September 25 2015 Tentative 66 PARCC DLM AA Correction Process Reason For No Valid Test Attempt 01 Medically Exempt 02 Homebound 03 In Jail Locked Facility 04 Out of State Country 05 Not Enrolled 06 Not In Valid Grade or Course 07 Transferred Out During Testing 08 Transferred In During Testing 09 Deceased 10 Absent from Testing 15 Refusal but Present to Test 16 Part Time Enrollment 17 Student Not Required to Participate in State Assessment 18 PSS SIS Use Only Reason for Void 01 Incorrect Accommodations 02 Other 03 ISBE Void If your only valid attempt is voided you ll also need to provide reason for no valid test attempt Void Code 01 from PAN will initially be populated as 01 and may be edited as needed Void Codes 02 10 from PAN will initially be populated as 02 and may be edited as needed Definitions will be available here http
22. 3646822 0 0 Birth To 3 Caregiver Demographics I g q 12 End of School Year 2015 Tasks Request files that contain the required students are available for each collection in SIS Vo ee Student Information System aw FARCC TOY Usslate The 2007 nd zl tase EO PARCI data has Suet tranerritind tu Pescezizzsus 77 FA Prass verify tiw COT PARCE Dts and mate funere sets ev AMAN Ten GES errcibrruerto vnl be sart sighate ME ine aa unda e OLI AA WE ID uedates hasa beer kasi actooted fom 555 ro BITE sh 09 15 2015 eene Senong felerda eta me at Age 19 Das tu ra nm Current Enroliments amp Program indicatorz Upcoming Key Detes Ll mE jpete ACCESS Scores Pai on Si Josie raots ACCESS Last Day ot Ausaseviart Corrertiars os zaramis Ext Envclbererta for 221 Scho 07 21 2013 Wirtter speingi Summer Student aed Teacher Cute 0573 3015 Adjested Cohort Grarhatien Cates tale Tass lars Current Enroliment Date Completion Status conection rm Wa Mth 30a Caregiver Oemogqractacs famiy Childhood Outeomeal ECO pur Sariy Cleighsed Outcomes CO Progress Engst Lergusoe LeserersiEt ELL Sereemer yi a lummirant Stadat Parani Rogora Safe Shoshi Program RSS Secondary Courses Micemg Prsi tatter Grate Course Date Quality K 12 Mime Stutent Causi irie Teacher Count Duden Teach Cathy Uime Courve Court Courses Paana Teaac
23. 4 895 3 No Action Required By School District SIS Grade Level 5 Grade 5 This Error Will Be Corrected By Vendor SIS Grade Level 6 Grade 6 SIS Grade Level 7 Grade 7 4 Grade levels in Columns A and B are SIS Grade Level 8 Grade 8 not the same This item should be reviewed to Result Codes ensure that the student was tested in the Result Codes 3 correct grade Result Codes festi Codi 5 Alternate ACCESS Test Score Result Codes 51 Result Codes None 21 ACCESS Assessment Process dentify ELL Students with Missing ACCESS Scores Run an ACCESS Score Detail Report located under Reports in the Bilingual section Make report criteria selections Sort by Error 22 ACCESS Assessment Process ACCESS Score Report Detail Student Information System EEEEEEEEE EEG SOMS ELL frtry Thade Levet gt DOemungreuhics and fnemllesend aa WA icra Hes btm c Dhdplim tary Leeming ems ie cmd Rari Chee CUR Pn on a c omes Individai Stedest Regional Sate Schol Cume Stw est and Teacher ReQ its Cose temm em Ces c cione 9 Misana Courses C State Napo aree coss cona Seat ed 4o wa aper os Mnesilanemeus Reportiog om se e ssl ACCESS Assessment Process ACCESS Assessment Score Detail Criteria Screen Select sort by Error Student Information System a ACCESS Assessment Score Detail Sat SID School Yea fined ul mosuuat Naw EID School Esil bju Alei
24. 5 Saach 173456789 Senh tehn Michael OW0U2000 Female Mach dd 12345678912345 12345078912345 Sawa 123450709 Senh Tem Schal 0162000 Male BLAimemwo A 1254567801234 1245672912345 60 61 PARCC DLM AA Correction Process zur DLM AA Unassigned Tests Home School Student Information System yya mn Student E ek Sar SID Request New 510 E so pe First Name m d eri ITI Swjes Grade Wome AEDS Testing amp CDIS dmi au Smh Teim dre KLAL Ga FIMSOTEPLTHS 1234567891265 eee eee MM SNS Sch len UWeN2000 Fema zLAlamay Os 1245678912345 123145878912345 eua 007 ua Smh fohn ee oyer2000 Female Mur 4 2345578912345 1234507391734 XMSETES Sch fchn Michael OVOZ female ELAIAnas 0 1235678912345 1243678912305 WASSER smh Jobe Michael 97012000 Female Mut HD 12345678912545 12343075912345 123455709 Smh Tote Michael Dh Mele EL amp laway i 1234567891245 12143678912305 62 PARCC DLM AA Correction Process Au DLM AA Unassigned Tests Testing School p Student Information System meni AL OV mmn Student gy sdb LAE Search SID Reque h ib zi Sinden First Name Studeni Last Nawe Student Middl Nam deve wt ike Tomin Saja uj esing acors AA Smith Teim Michael AAA Female ELA Limey 1134567891214 KA Piod G Ir Smith lein Michael Dau Female matano s 12 45 12345078
25. 912345 Amp a ror MUSS Smh Tehn Michael UMgW200Q Female Mum D 12345678917345 12345078911345 123486185 Smith fchn Mickel DVO females Aaa 0 125678912345 12345678912305 123456783 Smih Jota Michael DARNO Female Math 3 12345678912345 12345078911345 123456709 Sms Tol Michael osvo Mele ELatmmay fl 1232567891234 1345678912325 63 PARCC DLM AA Correction Process DLM AA Correction Screens Test Selection Sen re ers Student Information System A The information you are providing will update the DLM AA Correction report I tage RM TEET Home maa a SUD 3 123486789 A M MM Legal Last Name Smith Legal First Name Jobn Middle Name Michael Gode 04 Caere TD Home RCDTS 2 12345678901 2345 School Year 2015 epee Pow SU Esh Enveliihunt Subject Grade Testing RCDTS Testlets Attempted Total Testlets Status Last Updated Assessment s ELA Literacy 4 0123456789012345 6 6 3 30 pm 04 23 2015 MIMBOIMPUS Edi Math 4 0123456780012345 6 6 3 30 pm 04 23 2015 Teacher um M Eat Math 4 0123456789012345 2 6 Voided 3 30 pm 04 23 2015 Pepnnts Help Leg Out 64 PARCC DLM AA Correction Process DLM AA Correction Screens Correction Update Student Information System Stusont e SID 286724227 tagal Last Name Smih Legal First Name John Middle Name Michael od Home RCDIS 12245675912345 Testing RCDTS 123456789 1
26. Cohort Graduation Rate Overview First Year im Uth Grade Graduation Year 85 End of School Year 2015 Tasks Adjusted Cohort Graduation Rate Overview Summary 4 15 2015 3 41pm 5 Year Adjusted Cohort Graduation Rate Overview For School Year 2015 This Cohort Consist of Students Whose 1st Year in 9th Grade Was School Year 2011 SIS Home District 12345678901 ISBE SD 101 Selection Criteria Year In Cohort 5 89 49 Cohort Graduation Rate Graduates 1 983 Number of First Time 9th Graders 2 285 Transferred In 137 Removed from Cohort 206 Non Graduates 233 Enrolled In Another School 137 Not Enrolled In Another School 69 Number of cohort members who eamed a regular high school diploma 1 983 89 49 Yo Adjusted Cohort Graduation Rate Number of First Time 9th Graders 2 285 Transferred In 137 Removed from Cohort 206 End of School Year 2015 Tasks Adjust Cohort Graduation Rate Summary Student Information System 86 seen SI Baer pnt Mew SID Cet Eorettnent hissessient t2 Aillested Cohorts Teechor nu Darch Files re Ne toe Out Student FR ASSESSES jowe Mamia Covosction Busia TRAT TAA PIAF SECOS ii Baga jti Sener fa som H Demagraphics and Enrollment ama mem Dement se aa Pen Discipline l Early Laarming drh ro 2 torty SH tarir Onthtboed Dema Bror nm Ue Homeless Individual Student Regional Sale Schoo Corso Aipa Student asd Teacher Reporte cose
27. End of School Year 2015 and Planning for School Year 2016 2 Notice This Webinar is being Recorded This webinar is being recorded Please do not provide any Student Personal or Vendor information Agenda Welcome Introductions ACCESS Assessment Process PARCC DLM AA Correction Process NCRC Data End of School Year 2015 Tasks 2016 School Year Changes SIS Summer Training Upcoming Key Dates Districts Next Steps Where to Direct Questions Welcome and Introductions SBE Key Team Members Don Evans Brent Engelman John Shake David Smalley Presenters Howard Hammel Adam Lowery Lindsay Langer Chief Operating Officer and Director of Human Resources Division Administrator Director Information Technology Division Supervisor Information Technology Division Supervisor Data Analysis SIS Project Manager SIS Business Analyst SIS Help Desk Analyst Webinar Tips Tips for Listening Computer speakers Headset connected to a computer Telephone Tips for Speaking Make sure you have a microphone plugged in or the computer you are using has a microphone before raising your hand Make sure all audio settings in the computer are un muted and speakers are turned down before talking Question amp Answer Question amp Answer session will be held at the end of the Webinar Raise your hand to ask a question All text messages are logged Text
28. Im SAL Accountabilty In Home District On or Before d Fest Ext Arshin Assessment v Ajuin Codwrts Teacher Betch Files isi wen Test Format Online ab ew o m E meemama 3X urm oe 0 AAA No tass ome 0 0 0 0 52 PARCC DLM AA Correction Process PARCC Step 3 Edit Student Test Math Paper O aa Ka Student Information System Sudet Assesment PARCC uatan i SUD 285724227 aa 5 Legal Last Name Smith Legal First Name J nn idie Nama Michael ime cni are gt E Home RCDTS 1 2345678912345 Testing ROOTS 1231567831 2344 Race Etbim ctv Asian Tostinu wer hva 4D Est Emain ountabilty Assnssmvent 8 1n Home District May I 2014 vor One In Home School On or Before May 1 2014 yer DA Aijas Cuts Reason for No Val Tes Attempt kaacha Raich Tee l M vom Fest Format Paper a E NEC PARCC Corrections data below should be as of time of testing E E pex ou Transkatine of the Mathematics Assessment im Spanish 53 PARCC DLM AA Correction Process Located at http www isbe net sis html excel templates htm PARCC Correction Batch Template uoneo2o uolsses jueuissessy jeuuoJ 1S9 9po5 15391 DOYVd jueuodujo Joouos Bunse JO SLGOY 1ueui
29. Medically Exempt 02 Homebound Exempt 03 In Jail Locked Facility 04 Out of State Country 05 Not Enrolled During the Time of Testing 06 Not In Valid Grade Race Codes definitions can be found on the Student Information System web site Student ID 999999999 999999999 999999999 999999999 999999999 999999999 999999999 Student Name TEST STUDENT A TEST STUDENT B TEST STUDENT C TEST STUDENT D TEST STUDENT E DOE JOHN TEST STUDENT G 21st Century Indicator H Grade I Reason for not testing 07 Transferred Out During Testing 08 Transferred In During Testing 09 Deceased 10 Absent 15 Refusal but Present to Test 19 Reserved for Internal Use 20 Obtained Proficiency in a Prior Year or Proficient Based on Screening Tests Birth Date Test Name ABCDEFGH I Y N IN IN 01 01 2001 ACCESS 11 N N N 01 01 2001 ACCESS 16 01 01 2001 ACCESS 11 01 01 2001 ACCESS 11 01 01 2001 ACCESS 16 01 01 2001 ACCESS 11 01 01 2001 ACCESS 11 Zu wu z z 01 01 01 01 01 01 01 12 4 15 2015 10 01 am SIS Home School 123456789012345 123456789012345 123456789012345 123456789012345 123456789012345 123456789012345 123456789012345 13 ACCESS Assessment Process Assessment gt ACCESS Correction Link Student Information System home Seving Rettects data as af Agr 14 1013 07 24 F9 Current Enrollments amp Program Indicators Upcoming Key Dates Winta Spring
30. PARCC data has beer transmitted to PaarconAccess PAN Plaase verify the EOY PARCC data and make future edits in PAN New SIS enrollments will be sent nightly G wima update X M AA Pre iD updates have been last uploaded trom SIS to KITE on 04 15 2015 Saach SID Aequest New St District Ali Districts v A Exit Eprisilment Home O Servi Asilacte data an of Apr 28 2015 00724 AM Assesument Pren 3 ng DEM AA RAA YE atii f was Current Enrollments amp Program Indicators Upcoming Key Dates Activity ACCESS Scores Posted on SIS ACCESS Last Day of Assessment Corrections Ex amp t Enrollments for 2015 School Winter Spring Summer Studant and Teacher Course i p Regional Safe Schools Program RSSP 30 PARCC DLM AA Correction Process PARCC Corrections will be handled in 3 Steps Step 1 Clear Unassigned Test Results 1300 out of 2 1 million Step 2 Clean Up Multiple Test Records 221 out of 2 1 million Step 3 Update PARCC Correction Data Student Information System hime 1 Do you have PARCC Tests that are uot assigned to your student s Unassigned Test Resulls Student a Search SW 2 Do you have multiple PARCC Test records for stduents that seed resolved Maavust Mew SID Clean Up Maltiple Test Records t lt Enrulineenst 3 To update the PAROC Correction data you must first select the student
31. SIS Use the Reports screen Expand the Demographics and Enrollment section and then select the Enrollment Summary link Ensure the following report criteria are selected 2015 Active Enrollments Only Home School Press View Report or Create PDF Report If the Count in any Grade listed in the report is not 0 run the Student Enrollment Detail Report and exit the identified record s End of School Year 2015 Tasks Enrollment Report Summary Student Information System LE on MEN n Bilingue rat 5er Eii CCIE Demographics and Enrollment Demographics WW T NII Cumezi Enrolment ws 9vevisus Enrollment E eullment Grate Diecrapandios Enrollment Anomates srt ment Tranter Bigiile For immigrant ducation 2087 2014 Sipble For immigrant Student Program 2015 and latar Student adress gt Discipline gt Esriy Leermimg uitio a kart Chati Gary wai aa Pret Folien o0 Hundes Individual Student co Wegiunad Sale School Comre Assignments e Student amid Teacher Reports coss ness Crisis Coarse Cow Cosas Missing Courses z State Reporting ui rei Orte Cewtaatiin ha Pd of T Daporta Miscellaneous Reporting asosii Deere Posee Hee teen 76 77 End of School Year 2015 Tasks Select Active Enrollments Only and School Student Information System bogen Student amp Current Enrollment Report Summary Wu o Roquect Mew SED School AA o Fait Epor S Home C senang Hom
32. been exited Student Discipline Data All discipline data must be reported by July 31 2015 at 4 00 p m The disciplinary action must have occurred during the student s time of enrollment in your district but the student does not need to be currently actively enrolled in your district Teacher Course Assignment All teacher course data must be reported by July 31 2015 at 4 00 p m Student Course Assignment All student course data must be reported by July 31 2015 at 4 00 p m 81 End of School Year 2015 Tasks Adjusted Cohort Graduation Rate The 2015 adjusted cohort graduation rate will be calculated based on SIS data Because the related information will be derived from student information the accuracy of data reported to SIS becomes even more significant The adjusted cohort graduation rate will be calculated based on student enrollments and upon proper identification of Enrollment Exit Codes The Cohort Enrollment Exit Type Code is essential in providing an accurate measure of high school graduation data The Cohort Enrollment Exit Type Code is initially set to the student s general Enrollment Exit Type Code but it can be updated as appropriate through the related online screens Cohort Enrollment Exit Type Codes fall into 3 categories Graduates Non Graduates and Removed from Cohort that are used in calculating the adjusted cohort graduation rate 82 End of School Year 2015 Tasks
33. d Agricultural Experiences New Language Codes 169 Chuj one of Mayan languages spoken by Chuj people 170 Kinyarwanda an official language in Rwanda Ruanda 171 Ladino is a Romance language derived from Old Spanish 98 2016 School Year Changes PARCC DLM AA for School Year 2016 Enroll Students and submit Student Course Assignments Districts following unique schedules may need to submit data earlier to calculate materials and create Pre IDs for PARCC Fall Block and DLM AA testing You will be correcting your 2015 school year Assessment data while also working on Assessment Pre ID s for 2016 DLM AA students will be pre populated into next year s Pre ID based on the student s most recent assessment If student s most recent assessment was IAA or DLM AA and is currently IEP a record will be added to the Pre ID and defaulted to DLM AA All grade 3 student records will default to PARCC 2016 School Year Changes PARCC Pre ID format is changing for the 2016 School Year Adding Testing Window to the end of the file format Testing Window 01 Fall Block 02 Spring Default Mathematics Response EL VWIOMILOT GSLPXESDODLTSE Word ta Word Dictionary 5 English Native Language Word Prediction 2 Testing Window 2 Extended Time h c ca 99 100 2016 School Year Changes The Service Provider will be allowed to submit Student Course Assignments The
34. d Online or Batch If demographics for students are wrong for example Name Race or Gender it must be corrected in SIS Demographic Enrollment file PNP data will reflect what was in Pearson Access Next as of the day ISBE pulls the data The PARCC Correction will only include what can be updated 41 PARCC DLM AA Correction Process PARCC Step 3 Data that must be updated using the PARCC Correction Provide Reason for No Valid Test Attempt Students who did not have a valid test attempt must have a reason identified Reasons listed later in presentation and are the same for DLM AA Reason for PBA Reason for EOY All records with a Reason received from Vendor will default to Code 10 Absent from Testing Districts may edit this reason as needed All students who appear on the PARCC Pre ID report but were not tested or have an attempt of zero will be set with a Reason Code 10 Absent from Testing Districts may edit this reason as needed 42 PARCC DLM AA Correction Process PARCC Step 3 Data that must be updated using the PARCC Correction Void Test Records If the record needs to be voided identify the appropriate reason code Void reasons listed later in presentation and are the same for DLM AA f you have questions on voiding records please call ISBE s Assessment division at 1 866 317 6034 Void PBA Reason Void EOY Reason All Voids received from
35. e But Not Serving Serving But Not Home a Grade ASIA NI G JEP Indicator goth C yee C tio Adjusted Cohorts Private School Student Indicator Boti C Yes T No Teacher be Batch Files I Reports Help ISSE internal Log Out 78 End of School Year 2015 Tasks Current Enrollment Summary Report 4 11 2014 2 59 pm Illinois State Board of Education Student Information System Active Enrollment Summary for School Year Home School District RCDTS 99999999999 Home School District Name ISBE School District Selection Criteria Currently Enrolled Students Only Home ISBE Test School A mea emm eters ea eae 9 Gradeg 19 10 Grade 25 11 Gradei 32 12 Gradei2 35 Total by Home School Home School 999999999999999 ISBE Test School B Serving School 999999999999999 ISBE Test School B 10 Gradeto 20 11 Gradeii 34 12 Grade 12 Total by Home School End of School Year 2015 Tasks Refer to Dashboard for Current Enrollments amp Program Indicators to ensure all students are exited Current Enrollments amp Program Indicators 2 Grade 2 3 Grade 3 4 Grade 4 5 Grade 5 6 Grade 6 7 Grade 7 8 Grade 8 9 Grade 9 a T 3 Dp a o e 5 T 10 Grade 10 11 Grade 11 12 Grade 12 Current Enrollment Ll Lep tEP L Homeless L FRL 9 80 End of School Year 2015 Tasks This data can be provided after the student has
36. e District On or Before Esh Enlinenn Asa mint v dpt Tohare Teacher Sai Files Test Format Online au RN ao WA 50 PARCC DLM AA Correction Process PARCC Step 3 Edit Student Test ELA Literacy Paper e Toss Sun Student Informat on System dat Assesment PAROL 2 losn of bEocalion Tuar _ Legal ast Name Smih Legal First Name Johny Middlo Name Micha See sib Tame ef Grade 4 a WI Mom RKCDOTS 1214567801 2344 Testing RCDTS 1234567891 2345 Race Ethiemicitv Asias Testing Nous Nya SID A Fair MHUNI PE In Home School On or Before May 1 2014 Sys gt he Total items 38 Items Attempted 34 Paired Comers BA vale Teu M RR a easan for Vod lt lt J Twatfes Batch Files rma Paper a po M PARCC Corrections data below should be as of time of testing DL Mag Out ELA L Selected Response or Technology Enhanced Thems 51 PARCC DLM AA Correction Process PARCC Step 3 Edit Student Test Math Online ps p Ulinvoes State WEE Doud of Edocalion C PARCC Assessment Administered Grade 4 Math Mame me ee ee ao m SID 285724327 Legal Last Name Smin Legal First Name John bl t tine Michgel red 1 Rut Mame COTS 1234567891245 Testing RCDTS 12345679912345 Race Ethinicity Asim Men ig hapat
37. graphics and Enrollment batch process 2 The system will process match and assign accurate and complete Test Results records to students Assessment records overnight Steps for Verifying Assignment ol Test Results 1 Once the assigning process ts completed rerun the Unassigned Test Resutts report to veny the Test Results records were matched and assigned successfully 2 If the process was not successful call the ISBE Helpdesk at 217 556 3600 for technical support 28 ACCESS Assessment Process Unassi ned Test Results Report ACCESS 3282013 2 14pm Unassigned Test Results for School District 12345678910 Note The Unassigned Test Results Report contains Assessment records that have not been assigned to students Test names followed by an asterisk are writing assessment test This report contains records of Test Results that have not been assigned to students Follow the directions below for a Test Results record with accurate and complete data If a Test Results record displays inaccurate or missing data the system will not be able to match and assign the results to the student s assessment record call the ISBE Helpdesk at 217 558 3600 for technical support Steps for Assigning ISAT IAA and PSAE Test Results to an Assessment Record 1 Ifa student has an unassigned ISAT IAA and PSAE record on this report and all the data listed on the unassigned Test Results record is accurate and complete either add or upda
38. he school year f student demographic errors are identified in the ACCESS Correction file revisions must be made both via the ACCESS Correction file and within SIS via the Student Demographic Enrollment batch file or the available online areas An ACCESS Correction record can only be added if the student has an ELL record in your district for the 2015 school year 8 ACCESS Assessment Process The following fields can be added or updated during the ACCESS Correction Window Student Tested Homeless Indicator Reason for Not Testing Migrant Indicator SAP ID EP Indicator Legal Last Name FRL Low Income Indicator Legal First Name 21 Century Indicator Legal Middle Name Home School RCDTS Birth Date Grade Level at Time of Testing Race Code Test Taken Gender Code ACCESS Assessment Process List of Not Tested Reasons 01 Medically Exempt 02 Homebound Exempt 03 In Jail Locked Facility 04 Out of State Country 05 Not Enrolled 07 Transferred Out During Testing 08 Transferred In During Testing 09 Deceased 10 Absent from Testing 15 Refusal but Present to Test 20 Obtained proficiency in a prior year or proficient based on screening tests ACCESS Assessment Process ACCESS Assessment Correction Reports Screen Student Information System Assessments iein memen Freee ferus 1587 pat MAS BARET co hingus ELL Seomar su ACCESS Pre id SK Ca
39. hin the district Transfer to GED program Transfer to Home Schooled Transfer to Private School Victim of a Violent Crime TOTAL Graduates Graduates ojo oo o m e w 0 0 0 0 0 0 0 0 0 0 0 0 0 1 983 SIS Calculated First Year 9th Grade 40 History of Cohort 2015 N o o o o oj o o o ooo 4 15 2015 4 02 pm 88 End of School Year 2015 Tasks Adjusted Cohort Graduation Detail Student Information System 89 Seen EID aipusat hwe ID Ew Errciment Ln KA Adi reed Coimurts Teather Betrh Files iL EM Pulp du Out W ASSOSSQIOMIS ibelia themate Commit Bat MET tak beii PES i SEQ ec eee 0e Demographics asd Enrollment umm eem ee Pe dm 4 Discipline Hi Barly Learning ise 5 peir chr tamm Deme Dupas Dea rni 4 Moet co Individeat Student 4 Meglanal Sale Sehusi Course Assigaments H Mudest amd Teacher Weporis noe spei Dues Crismas Chaga Coon 5 Missing Courses tamna ummere kamari ptos Deed tanmars End of Your Reports Student Suspanoont Sanma Student Exbxdtione tn High Schoo Dropouts fermer high efseol Qi ada Samani Maiden Doc a oma Misceftaneous Reporting wss de cesas sisis Hh Pete 90 End of School Year 2015 Tasks Adjusted Cohort Graduation Rate Detail Report Criteria Screen Student Information System Adjusted Cohort Graduation Rata Dorail End of School Year 2015 Tasks Adjusted Cohort G
40. hon Orogoute Nigh Schal Grafustes Student Ciccena Miscefaneous Reporting wa riii come 5 bees Hisey f 94 95 End of School Year 2015 Tasks Freshman On Track Detail Report Criteria Screen Student Information System ML n iom Serving Home But Not Servieg Serpieg But Not Home orte Los voran SIS Home District 123456789 Selection Criteria Academic Term Code S as Total Freshman 29 Not On Track Illinois State Board of Education Student Information System 2015 Freshman On Track Report Detail ISBE SD 101 Freshman Not On Track 29 123456789 TEST STUDENT A 01 01 2001 merum 1 030514000 041614000 English Language Ars I 9th grade 08172014 9 12 50AM Course in Subject Areas 01 04 ae Freshman On Track Percentage 0 00 1292014 0325 Geometry 246 08172014 jaon Wani Civics 0817 2014 Physical Education 7 87201 Introduction to Engineering Design PLTW 0817201 123456789 TEST STUDENT B 01 01 2001 English Language Arts I 9th grade 08 14 2014 2 562 08 142014 08142014 08172014 12192014 11192013 12192014 11192014 121192014 11192014 121192014 12192014 025 035 025 025 035 08 142014 08142014 12192014 17192014 O 97 2016 School Year Changes New CTE Courses 03001A001 Technology and Society EbD 15052A001 Corrections 18998A002 Supervise
41. ichael School Year 2015 TestFormat Testing RCDTS Items Attempted Totalltems Last Updated Grine Daima Onine Online 0123456789012345 0123456789012345 0123458789012345 012345678901245 35 0 2 35 33 35 35 35 3 30 pm 04 23 2015 330 pm 04 2 2015 3 30 pm 04 23 2015 3 30 pm 04 23 2015 39 PARCC DLM AA Correction Process PARCC Step 2 Clean Up Multiple Test Records Edit Test Record gt Bm x AS peser URN Student Information System estt E K Student Assessment PARCE PARCC Assessment Administered Grade 4 ELA Literacy Wami Sudani ri SID 295724227 wea aan Legal Last Name Smet Legal First Name John Middle Name Michael Ti zA Mome RCDTS 12345675912345 Testing RCDTS 12245678912345 Race Ethinicity Asian se jue tee SED Accountabilty Esh Evcollinanc um i In Home District On or Before May 1 2014 yer N In Home School On or Before May 1 2014 yes O No Total Trems Timan REMMI HONG Valid Test Astempe CC Reason for Void fo osema Sai piles zi Wewn Test Format Online Help PARCC Corrections data below should be as of time of testing ee AOA Dant help Cenfact out Call Guita 217 958 3600 between 7 0iiam 5 08pm CST Handay Pray ur Click OI Cony Gg 20037015 Mocs State Beart of Fdecation PARCC DLM AA Correction Process i PARCC Step 3 Update PARCC Correction data Update
42. kisimani Datus nem Cofwge Cmm Missing Courses Fal Enrolment Counts Adptted Cohort Graduation Rate Qvaraew ted Cohort Graduanon Rote i mre ia Be keel cals VILEO Mom egs Counts fied of Y oar Reports Sama Sameer Gem ene Qst armen armen LL Perrin Samani Semen 87 End of School Year 2015 Tasks Adjusted Cohort Graduation Rate Summary Report Criteria Screen First Year in 9 Grade Select 2011 Graduation Year Select 2015 5 Year Cohort Student Information System Adjusted Cohort Greduation Rate Summary First Year in 9th Grade M T CESS zl pian OMe Female 5 Racer Both Yes No Suh vas No Both Yes Wo End of School Year 2015 Tasks 5 Year Adjusted Cohort Graduation Rate For School Year 2015 This Cohort Consist of Students Whose 1st Year in 9th Grade Was School Year 2011 SIS Home District 12345678901 ISBE SD 101 Selection Criteria Year In Cohort 5 Certificate of Completion Change in Serving School or Full Time Equivalent FTE Death Dropped Out Expulsion Graduated with regular advanced International Baccalaureate or other type of diploma Medical Non Compliance Moved Out of the United States Moved not known to be continuing Promotion Retained in same grade Transfer to another public school district Transfer to another public school district IN Illinois Transfer to another public school district OUT of Illinois Transfer to another public school wit
43. ly people to whom you give your Certificate number can access your information gt User ID JSamplcP Temporary Password 123JSP For account security change your passwond when first signing in Account activation instructions are available at act org certificate access account html imtries The National NCRC Plus logo aro 70 End of School Year 2015 Tasks Exit All Enrollments All 2015 Enrollment records must be exited by 4 00 p m July 31 2015 We recommend all students are exited after their last day of school However if you have students taking summer classes please wait to exit those students until after they finish their classes Students can not re enroll after they graduate i e if exit code 06 was used Exit enrollment records online individual records one at a time or via the batch file process multiple records at once Online Process Use the SIS Exit Enrollment screen Batch File Process Upload Exit Enrollment File via Batch Upload in SIS End of School Year 2015 Tasks Reference the Current Enrollment Data Completion Status chart on the Dashboard to determine what data are required before exiting students Current Enrollment Data Completion Status To 3 Early Childhood Outcomes ECO Progress 18240 3794 20 mmigrant Student Program Student Address for IEP students Regional Safe Schools Program RSSP Secondary Courses Missing Final Letter Grade
44. nary Extended Time Translation of the Mathematics Assessment in Spanish Braille with Tactile Graphics Human Reader or Human Signer 46 PARCC DLM AA Correction Process PARCC PNP fields as of the time of testing that can NOT be updated via the PARCC Correction The fields below can be corrected through PearsonAccess t either Online or via the PNP file Color Contrast Text to Speech Human Reader or Human Signer Online ASL Video Screen Reader OR other Assistive Technology AT Application Closed Captioning for ELA L Braille with Tactile Graphics Online Refreshable Braille Display for ELA L Online Tactile Graphics Translation of the Mathematics Assessment in Spanish Online 47 PARCC DLM AA Correction Process PARCC Cu Num Soar Step 3 Update PARCC Correction Data Search Student Student Information System 1 Do 1 have PARCC Tests that are sol assigeed to students Lusssigned Test Kesulti Student x Search SID 2 Do 1 have waltiple PARCC Test records for stedents that seed resolved ee oe ama Twat Reenrite Owen Cp Maleiple T To epidate the PARCC Correction data you must lirst select the student provide the SID and at least one of the hollowing Last Name First Nome Date of Birth Then click the Search button Fields marked with am asterisk are required Criteria Legal Last Name Date of Birth mm dd vyyy
45. ne via an online ACCESS Correction or through the corresponding batch file process Student must have an LEP record in SIS for the current School Year Step 2 Overnight the unassigned test results will be linked to the students ACCESS Correction data Step 3 Verify the update using the ACCESS Scores Report and the Unassigned Test Results Report the next morning ACCESS Assessment Process Verify your student Unassigned Test Results Reports Page Student Information System i Stedent gt Amana eir momar Compact Ramee IIET Ra PLAT PUNTI Bilingual FAL 5uesner Aa ACCESS Pre ft ACCESS Assesanent Connection ACCESS Score Stuteet ELL History Former ELL Stedents Report Stugeet ACCESS Scores History EEREEEEE PGMS Calling Calcsdatar Grape amp GMS Ceding Calculator Funding GMS Calling Calculator Funding Afocations GMS ELL Entry Grada Loved Demographics and Enrollment eere kambi Looe a Senni Denm Discipline farely Learning ventos few died pars Come Ui iiie Rr Pull ui 1 Homeless Individual Studest c Regional Sale School Course Student sad Teather Reports Kitaa Aunque Data Orepa Com Dvaras Missing Courses _ State Reporting Pet tercium Cate Dianie Concert tnt of Sew Caperea 3 Mincllameous Reporting isses siii Smet citesti hee Seems 26 27 ACCESS Assessment Process Unassigned Test Results Report ACCESS X Ilinois State 2 Board af TET Student Information System
46. o292y JWEN Sse 01 01 00 00 0200 02 02 00 00 00 02 02 02 02 00 00 02 00 02 00 02 02 02 02 00 00 00 02 000 02 02 00 02 02 02 02 02 01 01 00 00 02 02 02 02 02 00 02 000 020200 02 02 02 02 02 PARCC DLM AA Correction Process j PARCC SBE is scheduled to receive PBA testing records May 20 2015 ISBE will not receive scores at this time SBE is scheduled to send the corrected PBA data to the vendor on June 3 2015 SBE is scheduled to receive EOY testing records June 24 2015 ISBE will not receive scores at this time SBE is scheduled to send the corrected EOY data to the vendor on July 8 2015 55 PARCC DLM AA Correction Process PARCC SBE is scheduled to receive the Summative Score file from vendor Grades 9 12 August 14 2015 Tentative Grades 3 8 September 11 2015 Tentative ISBE is scheduled to return the Summative Score file back to vendor Grades 9 12 September 25 2015 Tentative Grades 3 8 October 28 2015 Tentative The correction window will start once the file is received and will remain open until the PARCC corrections are complete Illinois community colleges approve use of PARCC College and Career Readiness Determination CCRD for class placement See for more details http www isbe net news 2015 apr20 htm 56 PARCC DLM AA Correction Process DLM AA C
47. orrection Online Test Format Only Update Correction data f demographics for students are wrong for example Name Race or Gender they must be corrected in SIS Demographic Enrollment file Provide Reason for No Valid Test Attempt Students who did not have a valid test attempt must have a reason identified Void Test Attempt fthe record needs to be voided identify the appropriate void code 01 or 02 If you have questions on voiding records please call the Assessment division at ISBE 1 866 317 6034 01 Incorrect Accommodations 02 Other 03 ISBE Void f your only valid attempt is voided you ll also need to provide reason for no valid test attempt Default May 1st Logic f On or Before May 1st for Home School is Yes the District must also be Yes On or Before May 1st for Both Home District and Home School default to Yes if Home District RCDT did not change since last May 1 2014 On or Before May 1st for Both Home District and Home School default to No if Home District RCDT did change since last May 1 2014 57 PARCC DLM AA Correction Process The DLM AA Correction data elements State Student Identifier SAP ID Reason for No Valid Test Attempt Last or Surname Reason for Void First Name In Home School On or Before May 1 Birth date In Home District On or Before May 1 Testing School Home School Grade at Time Of Testing LEP Indicator IEP Indicator FRL Low Income Indica
48. provide the SID and at least one of the following f Assessment amp a tem Adjusted Cohort First Name Date ol Birth Then click the Search button Gatch Files Reports Fields marked with ar asterisk are required Assessment Year 2015 n 77 search Criterla 1 Melp Los Oot sip AND AT LEAST ONE BELOW Legal Last Mame 1 Legal First Name Date of Birth mm dd vyyyy mm Seo 31 PARCC DLM AA Correction Process PARCC Step 1 Clear Unassigned Test Results Use Unassigned Test Results screen to identify test records that do NOT match to your current school year data in SIS Students will appear on this screen for the following reasons Home School Code was not entered in PAN or was entered incorrectly Testing School Only To correct this update the student s SID and the Home School RCDTS on the Unassigned Test Results screen This will move the record to the correct Home School hopefully matching the record If there is no match it will appear on the Home Schools Unassigned Student SID was entered incorrectly at PAN To correct this select the student and update the SID Student does not have a Enrollment with the Home School RCDTS that matches the user updating the record To correct this create an enrollment for the student in SIS 32 PARCC DLM AA Correction Process PARCC Correction Screens Search Student Information System Search SD
49. rade 5 Math 12345675912345 12545072912344 12345678912345 12345678912545 12449678911324 12545678912345 12345673971344 34 PARCC DLM AA Correction Process Edit PARCC Unassigned Tests Home School Prem Tlmos Stal Student Information System p Ji Do I have PARCC Tests that are not assigmod to stadonts Search Sto Rendesi Nem SIL School Et Eiwetiment Asesmen Prs DUAR II Aa ms Studost First Name rodont Last Same Student Middle Name Seran Gender Component Test Code Home RCDTS Testing RCDTS Smith Ton Michael punya Female PBA Grade 4 ELA Literacy 121345678912345 12343678912345 ence Smeh John Michael nuovagoo Female PBA Grade 7 Math 12345678912345 12445678912345 Avoriai Coonen E Sanch Tohn Michael ouovo Female PBA Grade SELA Literacy 1244567891245 1234567891245 UM Seth John Michael t012000 female PBA Algetea I 12345678912345 1234567891345 zasema Smith tohn Mickael ouoszo00 Femaie PBA Algebra I 1243671912345 12349675912345 E Seni fohn Michael 0U0V200 Mai PBA Grade 5 Math 1256789123345 1234567891234 35 PARCC DLM AA Correction Process Edit PARCC Unassigned Tests Testing School Student Information System m mes m E A B 1 E Shidomi i Sar Sit Do I have PARCC Tests that are not assigned to students Reyes New SID Esit Emeliment Assurer Pred im P
50. raduation Detail 5 Year Adjusted Cohort Graduation Rate For e f School Year 2014 This Cohort Consist of Students Whose 1st Year in 9th Grade Was School Year 2010 SIS Home District 99999999999 ISBE School District Selection Criteria Year In Cohort 5 Exit Code 05 Sorted By Student Name 1st School 9th Grade Home Last Exited Enrollment in SIS Gender Race Year In 9th RCDIS IEP FRL School Year Home RCDTS Serving RCDIS Note 999999999 Smith John F 14 N N Y 10 2013 999999999999999 999999999999999 999999999 Doe Jane M 14 N N N 11 2012 999999999999999 999999999999999 2 999999999 Test Thomas F 14 N N Y 10 2012 999999999999999 999999999999999 999999999 Bond James F 14 N Y 11 2014 999999999999999 999999999999999 Total Students by Cohort Enrollment Exit Type Code 5 Not Graduated 5 Two possible notes Note 1 SIS Calculated First Year 9 Grade No previous 9 grade enrollment record found in SIS Note 2 Student Transferred in From another Illinois School District 92 End of School Year 2015 Tasks Adjusted Cohort Graduation Rate Recap All of your students will need to be exited before an accurate Adjusted Cohort Graduation Rate can be calculated Your 4 and 5 year Adjusted Cohort Graduation Rate will be included on your school report card Accuracy is very important This is for grades 9 12 only The 2015 data will be final as of August 14 2015 at 4 00 PM
51. ssessy 314 1ueuujouu3 oueq WOJJ uOI eUuuoJU joouos awoH JO SLGOY 1ueujoJu3 Jojesipu Z Zunjua9 Jojesipu eujo2u MOT TH A Joje5 pu dl 4ojyeotipu d31 Jojeoipu ssejeuoH ajeg uwa JWEN 15114 Je691 aWenN se je6e7 dl dvs gi 1uepnis P Algebrallsection100A O Algebrallsection100A 123456789123456 PBA ELA03 123456789123456 02 02 02 02 02 02 02 02 02 02 01 01 2001 01 01 2001 123456789 123456789 123456789123456 PBA MATOS 123456789123456 L Ae 940jeg Jo UO 9H SIG SWOH ui peroJu L Ae 940jeg 10 UOC OCOYIS SWOH ui pejoJu3 PIOA 40 uoseay jduenv 1S9 PIJBA ON 40J UOSeay eur pepuejxa eGenBue1 eAnewN usipua jeuonoig pJoA 01 pJOAA 3 esuodses soneuieujeluN uonoipald pJoA esuodses 1s9 JOJIUON esuodses soneuieujelN swaji peoueuu3 Abojouyosa Jo esuodses pejoejes 1 V13 esuodses pejonujsuoo 1 v13 S oo soneuieuijelA pue amp oi eg uoneinojeo yoo Js9 1 ui pepiocey suemsuy soiyder aoe uy aylerg asuodsey 311219 SoIudeJc e noe UNI3 N13 40 Buluonded pasojd uoneoriddy sapeay uesJoS LY ABojouu28 eAnsissv O9plA 1S V JeuBiS ueuunH Jo Jepeay UeWNH uoeeds orjxe jse11002 JOON Burysey Jemsuy juug ebieq ysiueds ul jueuissessy soneuleujelA y JO uone suei1 se sodeq uonejuesejdes eAneuilejv dgl uonepouiuio22 v yog uonepouiuoooy T13 uonepouiu
52. t select the student provide the STD amd st leost one of the following Asosan Pre 40 w e Re a Last Nome m Ad First Name Date of Hirth uu Then click the Search button Anc Rame Coradion i Fialds markod with an aai are requin Acchssmes Year 3815 ee rch Criteria MEM D n 200235 HLM Ra 510 TROC AND AT LEAST ONE BELOW Adiiwwteri Cohort Legal Last Name S Legal First Name Yesicher Date of Birth mmm d yyvv nateh riina ud 7 ow Search Reperts tog 0a i 37 PARCC DLM AA Correction Process PARCC Step 2 Clean Up Multiple Test Records Student List Student Information System Aum loa m hmn Student E sip ae School ail ina 01 01 2000 0101 2000 PARCC DLM AA Correction Process PARCC Step 2 Clean Up Multiple Test Records Summary 38 Search SID Popen fem SID Exit Enrolment Amuvunnim Pre if ix UN AR KIDS HAD Amaman Corcia 3 ACCESS OLM AA PARCI Adjusted Cehorty Teacher Watch Files 2 Menoris heip Student Information System The information you are providing will update the PARCC Correction report SID 123456789 Legal Last Name gt Smith Home RCDTS 123456789012345 Component E m a m LI ae at Legal First Neme Jobn Test Grade 4 ELA Literacy Grade 4 ELA Literacy Grade 4 Math Grade 4 Math Middle Name M
53. te the student s Assessment record via the Assessment link online or via the Assessment Correction batch process 2 The system will process match and assign accurate and complete Test Results records to students Assessment records overnight Steps for Assigning ACCESS Test Results to an Assessment Record 1 Ifa student has an unassigned ACCESS record with Error Code 1 verify the student has a current School Year Enrollment record in ISBE SIS and the student s LEP Program Indicator is set to Yes If necessary either add a current School Year Enrollment record or update the LEP Program Indicator to Yes 2 The system will process match and assign accurate and complete Test Results records to students Assessment records overnight Steps for Verifying Assi tof Test Result 3 Once the assigning process is completed rerun the Unassigned Test Results report to verify the Test Results records were matched and assigned successfully 4 Ifthe process was not successful or no error code listed call the ISBE Helpdesk at 217 558 3600 for technical support Eror StudentID Student Last Name Student First Name BithDate Grade Tes SIS Home School Testing School Code You have no unassigned test results for your school district Total Students 29 PARCC DLM AA Correction Process PARCC Correction Process Student Inform e Board Education ltt ation System dU I maton System The 2015 End of Yaar EOY
54. ters 73 End of School Year 2015 Tasks Request Files added for Immigrant Service Provider and Student Address Student Information System Search Sul Sang Non KID Em bomani Assensaneml 3 upines rr Download filu Wah kia siwa This screen provides a user access to request files from the Student Information Systems Templates for these Files are available at veww ishe net sis The following are the types of files a user may request from SIS Adjusted Cohort Graduation Rate i Assessment DLM AA Pre ID Asserement PARCE Pre 1D Brih To College Cmays Assignment Demographics and Early Cldhoot Batty Chiidhood Earthy Childhood Outcomes ELL Update ELL Screener Exit Enrolment Student Demographics Student Course Teacher Course Assignmant Entry Teacher Course Assignmert Exit 74 End of School Year 2015 Tasks Immigrant Data The Country of Birth is required for all students whose SID was created on or after August 1st 2011 before they can be exited If the Country of Birth is outside the U S or Puerto Rico then Date First Enrolled in a U S School is also mandatory Student Address All IEP students need an Active Address before they can be exited This is located on the Student Demographic Page Can be updated via Batch Files 75 End of School Year 2015 Tasks Verify all 2015 enrollments have been exited View the Enrollment reports in ISBE
55. tion Student Fields marked with an asterisk are required Waguesi New SID Student ID SID 122456799 Student SAP ID tot Enrolment Legal Last Name n 4g Legal First Name a Legal Middle Name fee Date of Birth mm dd yyyy Grade Adjusted Coborts Test Name laa Teacher Saan H3 d Batch Files s ACCESS Assessment Process ACCESS Assessment Correction Details Home Please Select ACCESS Information For The Student Student amp perm rM A SID 123458789 Last Name Smith First Name John Middle Name Request Mew STE Ev Enroldinent Assessment d Adjusted Cohorts io er Wis One O r indhidualzed Education Program TEP ere WA Reports Free or Reduced Price Lunch FRL Low Income _ an Ms NES B wap kwa Out ACCESS Assessment Process ACCESS Assessment Correction Review Student Information System toe m t n Wama Please review the information before submitting your request Subir ii if you need to correct any information press CHANGE button im the appropriate section D A A9 Tf you are ready to submit your request press SUBMIT button Snarf uu I Went Mew UU regs pst wame iam Avomsamant al Legal middi Nama Date of Birth mm dd yyyy 0101 2006 TIT CE CIN NN Teacher March F ng i1 Bist Help bag Gt ACCESS Assessment
56. tor Homeless Indicator 21st Century Indicator ESOL Participation Code PARCC DLM AA Correction Process DLM AA Correction Screens SIS Homepage em Student Information Syst bine fam i ISB Paci e eal domes nn Ds mmn The 2015 End of Yes BOY VARCC data hat been framsmilted 0 Pearson amp ccsss PAN Please verify fhe EOV PAROC data and make future edits in PAN New STS wrelments wil be sect nightly Student Bi CU orman vodat Sarh SID DUAA 2ro9 1O updates have been last uptosded fros 515 ta KITE om 04 13 2013 Request Mew Sid Exit Emreilment District c eerie B CTE hano O Serving mofievis date wn ub Aer 16 2013 00 24 AM beas i j miga Current Enrollments amp Program Indicators Upcoming Key Dates mazi Activity Dais ACCESS Scores Posted en SIS leceess tast Day of Assesment Corrections tait Enreliments for 2015 School whotaciSpriogiSummser Student and Taacher Course Adjusted Cohort Graduation Rates finalized Current Enrollment Data Completion Status Collection Total Required Complete P Birth To 3 Birth To 3 Caregiver Demograchics Early Childhood Gutcomes ECO Entry Early Childhood Outcomes ECO Progress English Language Leamers ELL ELE Screener Homeless imemcrant Student Program Stadeet Addersa for AEP students Regional Sete Schools Program RSSF Secondary Courses Misting Fini Letter Grade
57. vidualized Education Program IEP Accommodation 504 Plan Braille Response ELA L Constructed Response ELA L Selected Response or Technology Enhanced Items Word Prediction Word to Word Dictionary Extended Time Accommodation English Learner EL Accommodation Individualized Education Program IEP Accommodation 504 Plan Answers Recorded in Test Booklet Large Print Alternate Representation Paper Test Braille Response Monitor Test Response ELA L Constructed response ELA L Selected Response or Technology Enhanced Items Word Prediction Word to Word Dictionary Extended Time Braille with Tactile Graphics Refreshable Braille Display for ELA L Human Reader or Human Signer 45 PARCC DLM AA Correction Process PARCC Step 3 PNP fields as of the time of testing that can be updated Online Mathematics Accommodation English Learner EL Accommodation Individualized Education Program IEP Accommodation 504 Plan Braille Response Calculation Device Mathematics Response Mathematics Response EL Word to Word Dictionary Extended Time Paper Mathematics Accommodation English Learner EL Accommodation Individualized Education Program IEP Accommodation 504 Plan Answers Recorded in Test Booklet Large Print Alternate Representation Paper Test Braille Response Monitor Test Response Calculation Device Mathematics Response Mathematics Response EL Word to Word Dictio
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