Webmail Guide - fathead design, inc.
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1. From Email from these addresses will be filtered e To Cc Email sent or carbon copied to these addresses will be filtered Subject Email with a subject line that contains doesn t contain or begins with the entered words or phrases will be filtered e Body Email with a body that contains or doesn t contain the entered words or phrases will be filtered e Custom Create a custom name for an address 4 Indicate what action you want the filter to perform on the email that match the criteria you indicated Add Email Filter Filter Name Criteria Please enter filter criteria for at least one field From To Cc Subject contains Body doesn t contain begins with Custom header name Action C Move to folder Email Folders r d New Folder C Forward to _ Delete immediately e Move to folder Check to have filtered email moved to a folder selected in the drop down menu Click the New Folder button to create a new folder for the filtered email e Forward to Check to have filtered email sent to the entered email address e Delete immediately Check to have filtered email automatically deleted 5 Click the OK button The filter will appear in the Current Filters section To edit an existing filter select the filter as it appears in the Current Filters section and click the Edit button To delete an existing filter select the2. click the Import Export tab In the Import Contacts section click the Choose File button Locate and select the csv file you created in Step 1 a ee oS WW Click the Choose button The path for the csv file will appear in the Select a File box o gt Click the Continue button 7 To ensure that your contact information is imported correctly make changes to the field name assignments as needed 8 Click the OK button O Outlook 2003 2007 O Outlook 97 98 Export Exporting the Contact List 1 In the contact list click the Import Export button 2 Inthe Export Contacts section select the email application into which you want to import your contact list 3 Click the Export button Depending on your web browser settings you may need to choose one of the following If your browser prompts you to save or open the csv file click the Save button If anew browser window appears displaying the contact list information select File Save As to save the file 4 Select the location where you want to save the csv export file 5 Click the Save button Using the Company Directory If your email administrator has created a company directory you can view up to date contact information about other users in your company and or partner companies Shared Contacts Company Directory To view your company directory click the Company Directory link located in the left pane To keep your ow
3. from the drop down menu Reporting Spam To report unfiltered spam in any folder other than Spam choose one of the following Copyright 2009 Document Authors Some Rights Reserved e Select or open the email and then click the More tab Select Report Spam from the drop down menu e Click the checkbox next to each email you want to report and then click the More tab Select Report Spam from the drop down menu Note This will send the email to Cloudmark our spam filtering provider and move the email to your spam folder Reporting Not Spam To report email that is improperly filtered as spam in the Spam folder choose one of the following e Select or open the email and then click the More tab and select Not Spam from the drop down menu e Click the checkbox next to each email you want to report and then click the More tab and select Not Spam from the drop down menu Note This will move the email to your inbox and add the sender to your Safelist Exporting Email to a Zip File 1 Click the checkbox next to each email you want to export To select all email on the current page click the uppermost check box 2 Click the More tab and select Export to Zip from the drop down menu 3 Save the zip file according to your web browser s directions Moving an Email into a Folder To move an email into another folder Click and drag the email from the email list to a folder in the folder l
4. so let them know if you need anything Also please see the attached docs If you see anything that needs to change please contact James directly 3 Enter recipient email addresses in the To box separating multiple email addresses with a comma 4 To send a carbon copy Cc enter recipient email addresses in the Cc box 5 To send a blind carbon copy BCC click the More tab and select Show BCC field from the drop down menu Then enter recipient email addresses in the Bcc box 6 Enter a description of the email in the Subject box 7 Enter the text of your email in the message body 8 Click the Send tab Addressing an Email Webmail includes several tools to help you address your email Address Auto Complete As you type a name or email address of in the To Cc or Bcc box webmail will TERE TT attempt to complete the address with a matching address from your contact list Use your arrow keys to select a suggested match and then press the Tab or Enter Return key on your keyboard i Jim Smith lt jsmith mydomain com gt U z K Smith lt ksmith mydomail com gt Sam Miller lt smiller mydomain com gt Contacts You can select contacts from your contact list by clicking the To Cc or Bcc links located to the left of the To Cc and Bcc boxes Frequent Contacts Frequent Contacts x You can have quick access to your frequently used contacts by adding them to the Frequent Contacts box To add a conta
5. Password box enter your password 4 Depending on your login page setup you may have additional login options available 5 Click the Login button Checking for New Email By default webmail checks for new email automatically To manually check for new email click the Check Email button Or click the Email tab Note To indicate how often webmail should check for new email select Settings General Settings Select an interval from the Check for new email every drop down menu Previewing or Opening an Email You can use the preview pane to display a selected email without Opening it in a separate window To preview an email click once on the email as it appears in the email list Or to open an email in a separate window double click the email Note To display or hide the preview pane select Seitings General Settings Select appropriate setting from Preview Pane drop down menu Opening or Saving an Attachment When someone sends you an email that contains an attachment the attachment name will appear in the Attachments area above the message body Copyright 2009 Document Authors Some Rights Reserved Document Updated 11 10 To open an attachment 1 Click once on the attachment name 2 Open the attachment according to your web browser s directions 3 If your computer has the necessary software installed for opening the attachment the attachment will open automatically Otherwise you m
6. Play alert sound when new email arrives a Change Password a Check for new email every 5 Minutes Trash Options M Move deleted email to the Trash folder Move purged email to the Trash folder General Settings Email Options Display Preferences e Display HTML emails Indicate whether you want to view new email in HTML format by default e Display attached images within the message body When an email contains attached images the images will appear in the message body by default To turn this feature off uncheck the checkbox Attached images will appear in the Attachments area but not in the body of the message e Enable keyboard shortcuts Click to show keyboard shortcuts to actions e Preview pane Select Bottom Right or Do not display from the drop down menu e Number of messages listed per page Indicate how many Using Folders Adding a Folder 1 Click the Email tab and click Email Folders header in Email Folder pane 2 Click the Add Folder button 3 Enter a name for the folder in the Name of Folder box 4 To place the folder inside of an existing folder select a folder from the Create in drop down menu 5 Click the Save button Moving a Folder into Another Folder 1 Click the Email then click Folder Manager icon in the Email Folders pane 2 Click the checkbox next to the folder s you want to move into another folder 3 Select a folder from the M
7. filter as it appears in the Current Filters section and click the Delete link Note If you are using email software Outlook Netscape Mail Eudora etc with a POP3 connection your email software only downloads email that are stored in your Inbox folder If you use email filters to move email into another folder those email will not be downloaded by your POPS email software Copyright 2009 Document Authors Some Rights Reserved Spam Settings Preferences Spam filtering tools work to detect and filter out soam The changes you make to your spam filtering preferences will be in effect regardless of your email software even if you use Outlook Netscape Mail Eudora etc your spam will be filtered according to your preferences before the email reaches your inbox Spam Filtering e Status Turn spam filtering on off or set for exclusive Note Exclusive filtering will only allow incoming email from addresses or IPs on your Safelist Safelist Blacklist You will only receive email from addresses or IPs on your Safelist Spam Handling Deliver to the Spam folder Cleanup Options Delete the email immediately Deliver to the email address abc company domain com Include SPAM at the beginning of the subject line Spam Handling Indicate how the spam filter should handle incoming spam Deliver to the Spam folder Spam email will be delivered to your Spam folder e Delete the email immed
8. the Add button e Blacklisted IP Addresses To add IP addresses to your Blacklist click the Add button Enter the IP address and click the Add button To delete any entry select the domain email address or IP address and click the Delete button External Accounts Use the External Accounts settings to have webmail check your external email accounts To add an external account 1 Click the Add External Account button 2 Enter a name for the account the server name username password and the folder for the delivered email 3 This is a POP3 connection so check Leave email on server to leave a copy of the email on the external account server 4 Click the OK button To edit an existing external account select the account and click the Edit button To delete an existing external account select the account and click the Delete button Change Password To change your password 1 Click Change Password in the left menu 2 Enter your current and new password and confirm your new password Change your password regularly as a best security practice View Password Requirements Current Password New Password Confirm New Password 2 Click the Save button You will see a confirmation message indicating that your new password was successfully changed and that webmail needs to reload 3 Close any open webmail windows and click the Save button Copyright 2009 Document Authors Some r
9. the contact list click the Add Group button 2 Enter a name for the group in the New Group Name box 3 If you have more than one contact list select a list from the drop down menu 4 Inthe Contacts box click once on the contact you want to add to your group then click the gt button Or to select several contacts at one time choose one of the following e To select several names hold the Command key as you click on each name e To select a range of names click on the first contact in the range hold the Shift key and then click the last contact in the range 5 Click the gt button to add the selected contact s to the group 6 If you want to remove a name from the New Group box click the name and then click the Remove button 7 When you are done click the OK button Your group will appear in your contact list Editing or Deleting a Contact or Group To edit a contact or group 1 In the contact list double click the contact or group 2 Make changes to the contact or group as desired Copyright 2009 Document Authors Some Rights Reserved 3 Click the Save button To delete a contact or group 1 In the contact list click the checkbox next to the contact or group you want to delete 2 Click the Delete button Importing a Contact List 1 Create a Comma Separated Value csv export file from your email application e g Yahoo Netscape Outlook In the webmail contact list
10. when forwarding or replying to email Examples are provided Composing Email Identities Use the Identities feature to make changes to your display name email address and reply address To add a new identity Full Name Reply To Default Signature No Signature B SS A OK Cancel 1 Click the Add New Identity button 2 Enter your display name and email address in the spaces provided as needed 3 Inthe Reply To box enter the address you want recipients to use when they reply to an email you have sent 4 Click the OK button To edit an identity select an identity and click the Edit button To delete an identity select an identity and click the Delete button To set an identity as the default select an identity and click the Set as Default button Copyright 2009 Document Authors Some Rights Reserved Composing Email Signatures Use the Signatures feature to make changes to your email signatures To add a new signature click the Add New Signature button and enter a signature name and a signature in the spaces provided Add New Signature Plain Text View Note Signatures can be HTML or Plain Text but not both l VW X OK Cancel If not using Safari images can be uploaded for use in the signature using the Insert Edit Image button in the HTML composer menu bar Use the Plain Text View and HTML View links to switch between the two Note Signatures can b
11. In Advanced Search you can use and wildcards in the Subject and Body fields 2 Choose one of the following e To open a task list click the task list name e To delete a task click the checkbox beside the task list and then click the Delete button e To rename a task click the Rename link under the Settings heading Working with Tasks e To edit a task double click the task e To mark a task as complete click the checkmark icon located to the left of the task name Or double click the task and click the Completed checkbox e To delete a task click the checkbox next to the task and then click the Delete button To delete all tasks click the uppermost checkbox and then click the Delete button e To view all tasks completed tasks or incomplete tasks click the drop down menu and select All Tasks Completed Tasks or Incomplete Tasks e To sort tasks alphabetically or according to complete incomplete status click the appropriate column header Settings To manage all webmail settings click the Settings link located in the upper right corner Email Options Calendar Language amp Date Time re General Settings gt Display Preferences Composing Ema m Display HTML emails m Display attached images within the message body Enable keyboard shortcuts Preview pane Bottom a Number of messages listed per page 50 e Incoming Email Spam Settings up External Accounts New Messages M
12. Using Webmail Technical Manual User Guide Webmail is supported in the following browsers Windows Internet Explorer 6 Internet Explorer 7 Firefox 2 and Firefox 3 Mac OSX Safari 2 Safari 3 Firefox 2 and Firefox 3 The Webmail Window L2 Compose 6 Check Email a Reply Reply All Forward 9 Delete 4 Movey mh Morey O Ww From Subject Received O Y susanj abc company doma Updated Contract Please Review Today Wed 11 10 2010 GB 2 susanj abc company doma Followup on New Lead Wed 11 10 2010 D e sales abc company domain Website Inquiry Wed 11 10 2010 O amp GinaTaylor Signed Contacts Attached Wed 11 10 2010 O kevinp abe company doma Presentation for Friday s Meeting Wed 11 10 amp kevinp abc company doma Conference Room Info Wed 11 10 2010 GB e George Roberts A Few Questions Wed 11 10 2010 e sales abc company domain Website Inquiry Wed 11 10 2010 Team Feedback from Monday s Presentation Wed 11 10 2010 1 160f16 o George Roberts Presentation for Friday s Meeting From kevinp abc company domain com Add to Contacts Sent Wed Nov 10 2010 at 3 33 pm To Jims abc company domain com P Marketingwithcontent pdf 778 5 KB Hey Jim Logging In to Webmail 1 Visit the webmail login page for your domain If you re not sure what the login page URL is please contact your email administrator 2 Inthe Email Address box enter your complete email address using all lowercase letters 3 In the
13. alendar name as it appears in the list or in the calendar pane Editing or Removing a Shared Calendar Click the arrow on the Calendar tab and then select C Manage Calendars And then do one of the following To rename or change the email address for a shared calendar click the calendar s Rename link e To remove a shared calendar from your list of shared calendars select the calendar s and click Delete Search Searching for an Email When you are in an email folder Inbox Drafts Sent etc the Search box will appear above the email list From the Search box you can search for email within the active folder or all folders Or you can click the Advanced link to run a detailed search To search for an email using the Search box 1 Click the folder icon on the Search box and indicate whether you want to search the active folder or all folders 2 Enter the word s you want to search for in the Search box 3 Click the Search button 4 Alist of email that contain the search criteria will appear in the email list You can then refine the search by selecting a different folder viewing only the email that contain attachments or changing the search terms altogether Tasks Adding a Task List 1 In tasks click the green plus icon located in the task list pane Name of Task List 2 Enter a name for the task list 3 Click the Save button Adding a Task 1 In tasks click once on a task l
14. applications 1 In the calendar double click the event you want to edit 2 Inthe Invite section click the Add button 3 Enter an email address in the box and click the Add button Or click the Contacts link to select from contacts in your contact list 2 Set Recurrence Reminder Options Hosted by jims abc company domain com Attendees 3 Waiting Enter an email address or click the Contacts link Add jsmith mydomain com Waiting ksmith mydomail com ing smiller mydomain com 4 When you are done adding contacts to the guest list click the Save button 5 Click the Save button again 6 You will be prompted to indicate whether you want to send invitations to the guests on your guest list or to new guests only if you added new guests to the list When you send invitations guests are able to automatically send you a response indicating that they have either accepted tentatively accepted or declined your invitation To view your guest list and the status of each guest s response double click the event and then click the Attendees link Importing a Calendar 1 Create a Comma Separated Value csv export file from your calendar application 2 Inthe webmail calendar click the Import Events button 3 Click the Choose File button to locate and select the csv file created in Step 1 4 Click the Choose button 5 If you want to allow webmail to import duplicate events click the Allo
15. ay be prompted to select an appropriate application for opening the attachment To save an attachment 1 Click once on the attachment name Or if there are multiple attachments click the disk icon to save all attachments at one time 2 Save the attachment according to your web browser s directions 3 Select the location where you want to save the attachment 4 Click the Save or OK button Displaying and Hiding the Full Header To view full header information for an email double click the email to open it in a separate window Click the More tab the select View Full Header from the drop down menu Printing an Email To print an email select or open the email and then click the Print tab Print the email according to your web browser s directions Composing a New Email Send e Save as Draft Attach Files Plain Text View Spell Check Morey W Pop in 1 Click the Compose button To doug stevens company com Cec Subject New Project Due Date 2 Select an identity from the From drop down am he 8 ROSS BLS menu if available ome P The From drop down menu will only appear if you have more than one identity amp CustomRequirements docx 13 5 KB P ProjectSpecs docx 13 5 KB pes pon tint wip tear e date has changed It will now be due on December 12th This this is a jonth sooner than expected but I m confident we can a aa pua ogah and get it done Susan and Kevin i reado oered oha elp
16. ct to the Frequent Contacts box 1 Click the Contacts tab 2 Click the link for the contact then click Edit Contact Or click the Add Contact button to create a new contact 3 Click the Add to Frequent Contacts checkbox 4 Click the Save button Note To display or hide the Frequent Contacts box select Settings Composing Email Check or clear the Display the Frequent Contacts box checkbox Sender Recipient Name Links When you are viewing an email you can click any name listed in the From To or Cc area to open a new Compose Email window addressed to that person Resending an Email 1 To resend an email click the Sent folder located in the folder list 2 Select or open the email you want to resend 3 Click the Re Send Email tab 4 Make changes to the email as desired 5 Click the Send button Saving or Editing a Draft As you are composing an email webmail will automatically save a draft of the email in the Drafts folder e If you decide you do not want to send the email and you want to delete the draft close the email window and click Ok button Then click Drafts under email folders select the draft you wish to delete and click Delete e If you do not have time to finish composing your email click the Save as Draft tab before closing the Compose Email window to save the latest version of the email To edit a draft open the Drafts folder and then double click the draft Or se
17. e HTML or plain text but not both To edit a signature select a signature and click the Edit button To delete a signature select a signature and click the Delete button To set a signature as the default select a signature and click the Set as Default button Choose options for when signatures are automatically inserted in email as needed Incoming Email Auto Reply Use the auto reply feature to set up messages that are automatically sent to any person who sends you an email e Status Turn auto reply on or off e Auto Reply Message Enter your outgoing message Enable only during the following time frame Check to have auto reply only function during a specific time period e Start on Select start date and time e Endon Select end date and time Incoming Email Forwarding Use the forwarding feature to send incoming email to another account Status Turn forwarding on or off e Save a copy of forwarded email Check to receive a copy of all forwarded email e Enable only during the following time frame Check to have forwarding only function during a specific time period e Start on Select start date and time e Endon Select end date and time Incoming Email Filtering Use email filtering to have webmail automatically organize your incoming email To add a new filter 1 Click the Add New Filter button 2 Enter a Filter Name 3 Enter filtering criteria
18. ersonal Calendar 1 To rename a personal calendar click the Calendar tab and then click Manage Calendar tab 2 Inthe Personal Calendars box click the Edit link for your personal calendar under the Settings heading 3 Enter a new name in the Name box 4 Click the Save button Deleting a Personal Calendar Currently users can only have one shared calendar and it cannot be deleted Soon users will be able to create and manage multiple personal calendars Adding a Shared Calendar To view another user s calendar the user must turn on the Add Shared Calendar To view another user s shared calendar the user must turn on the sharing feature and give you permission to view the calendar Email Address add Available Calendars susanj abc company domain co All Selected Calendars sharing feature and give you permission to view the calendar See the Sharing a Personal Calendar help section for more information 1 Click the arrow on the Calendar tab and then click Manage Calendars tab 2 Click the Add link which appears under the Shared Calendars heading Or click the green plus icon which appears next to the Shared Calendar list in the calendar pane 3 Select from the list of available calendars Or enter an email address manually and click the Add button The email address must exist in the system 4 Click the Save button 5 To view a shared calendar click once on the c
19. iately Spam email will be deleted automatically e Deliver to the email address Spam email will be forwarded to the email address you indicate e Include SPAM at the beginning of the subject line Spam email will be delivered to your Inbox but will include the text SPAM in the Subject line Click the Spam folder Cleanup Options link if you want to limit the amount of spam that is stored in the folder Indicate how often your Spam folder should be purged automatically after a specific number of days or specific number of email Or to turn off the automatic cleanup select Never automatically delete spam Note If you are using email software Outlook Netscape Mail Eudora etc with a POP3 connection you will need to log in to webmail to view your Spam folder Spam Settings Safelist e Safelisted Domains amp Email Addresses To add domains and email addresses to your Safelist click the Add button Enter the domain or email address and click the Add button Safelisted IP Addresses To add IP addresses to your Safelist click the Add button Enter the IP address and click the Add button To delete any entry select the domain email address or IP address and click the Delete button 10 Spam Settings Blacklist e Blacklisted Domains amp Email Addresses To add domains and email addresses to your Blacklist click the Add button Enter the domain or email address and click
20. ights reserved This work is licensed under a Creative Commons License http creativecommons org licenses by nc sa 2 0 Copyright 2009 Document Authors Some Rights Reserved 11
21. ist as it appears in the task list pane AlTasks P v Tasks Due Date Encore Team Delete m Delete New Contract Proposal To Buy To Follow Up 2 Inthe Enter a New Task box enter a task 3 Click the Add button Or to create a task from anywhere within webmail click the arrow on the Tasks tab and select Add Task Select a task list enter a task and then click the Save button Working with Task Lists 1 In tasks click the Manage Task icon located in the task list pane Copyright 2009 Document Authors Some Rights Reserved Using Advanced Search To search for an email using the advanced search tool Search in Doesn t Contain Date Within One day C Has Attachment s 1 Click the Advanced link which appears to the right of the Search box 2 Enter search criteria in the fields provided You can also indicate a date range or narrow down the search to only email that contain attachments 3 Click the Search button 4 Alist of email that contain the search criteria will appear in the email list You can then refine the search by selecting a different folder viewing only the email that contain attachments changing the date range or changing the search terms altogether 5 To minimize the Advanced Search area while retaining your search results click the x button located in the upper right corner of the search area 66493 Note
22. ist pane To move several email at one time 1 Click the checkbox next to the email you want to move into another folder To select all email on the current page click the uppermost check box 2 Click the Move tab and select a folder from the drop down menu The selected email will be moved from the active folder into the folder you specified Note When viewing an email in its own window you can select a folder from the Move to Folder drop down menu located in the upper right corner This will automatically move the active email to the selected folder Adding a Sender to the Contact List When you receive an email you can add the sender s name and email address information to the contact list 1 Click the Add to Contacts link next to the sender s name 2 Make changes to the sender s information as desired 3 Click the Save button Contacts Adding a New Contact Email 1 re v Primary Email Address C Add to Frequent Contacts Home Page an W Photo 50px x 50px Notes 1 In the contact list click the Add Contact button Or under Details heading click Add Contact link 2 Enter information about the contact in the fields provided 3 To add a picture of your contact upload an image file that is 50 pixels x 50 pixels 4 When you are done click the Save button Your contact will appear in the contact list Adding a New Group 1 In
23. lect the draft and then click the Resume Draft tab Copyright 2009 Document Authors Some Rights Reserved Indicating Email Priority iew SpellCheck Morey W Pop in By default an email s priority is set to Normal When you are composing an email you can n click the More tab and select Set Priority from the drop down menu to assign a normal high or low priority This will not affect how your email is sent or received it simply acts as a visual indicator that the email is a high normal or low priority item Requesting a Read Receipt Read Receipts display a confirmation request when recipients open your email You will receive an email confirmation as each recipient opens and confirms receipt of your email To attach a return receipt to an email you are composing click the More tab then select Request a Read Receipt from the drop down menu Note Not all email programs support this feature and recipients can also ignore or refuse to send a confirmation receipt Attaching a File gt Send les Save as Draft Attach Files Plain Text View Spell Check More v 1 To attach a file to an email you are composing click the Attach File tab 2 Locate and select the file you want to attach 3 Click the Select button The attached file name will appear in the Attach box Note To remove an attachment click the X icon at the end of the name of the attachment Using HTML For
24. mail and then click the Delete tab e Click the checkbox next to each email you want to delete and then click the Delete tab By default email you delete are stored in the Trash folder You can however adjust your Trash Options settings Settings General Seitings so that deleted email are permanently deleted bypassing the Trash folder Note To move an email out of the Trash folder click the checkbox next to the email and then select a destination folder from the drop down menu Or click and drag the email to another folder Flagging an Email You can use colored flags to mark an email that needs your attention e To flag an email click once on the flag icon More v Mark as Read Mark as New Report Spam e To flag several email click the checkbox next to each email you want to flag and then click the More tab Select the color of flag desired from the drop down menu Fag YYYY Add Sender to Contacts Export to Zip Add New Filter e To change the flag color right click or hold down the Option key while clicking and select the flag icon in the color desired View Full Header e To remove the flag click the flag icon again Marking an Email as Read or New e To mark an email as read or as new click once on the envelope icon e To mark several email as read or new click the checkbox next to each email and then click the More tab and select Mark as Read or Mark as New
25. mat When you use the HTML editing format for creating your email you have access to advanced formatting tools For example you can use a variety of fonts and colors and create bulleted and numbered lists To switch between HTML and Plain Text formatting while you are composing an email click the HTML View and Plain Text View links Note that HTML formatting information is not retained if you switch to Plain Text View while composing an email Note Composing in HTML is not available in Safari Checking Spelling When you are composing an email click the Spell Check link Possible spelling errors will appear in red e Click once on the word and select from a list of possible spelling corrections e Or select Edit to correct the spelling error manually e To add a word to the dictionary select Add to Dictionary e To exit the spell checker click the Exit Spell Check tab Managing Email Sorting Email Click the column headings that appear above the email list to sort according to read new status flagged unflagged status the sender s name the email subject the date the email was sent or the email size Forwarding Multiple Email To forward multiple email check the box next to each email you want to forward and then select Forward tab In the resulting Compose window the selected email will appear as attachments Deleting an Email To delete an email choose one of the following Select or open the e
26. mission 4 If you want to share your calendar only with specific users select from the list of users in your domain Or enter an email address manually and click the Add User button 5 Click the Save button Making All Events Private or Public When you are sharing your calendar with other users you may want to make all existing events either private or public When an event is private other users will see that the time is reserved but all event information will be hidden By defeult all calendar events are public and may be visible to all users in your domain You can reset the privacy settings for all existing calendar events making them either public or private Make my event information Public Make my event information Private 1 To make all existing events either private or public click the arrow on the Calendar tab and then select Calendar Manager 2 In the Personal Calendars box click the Privacy link for your personal calendar 3 Indicate whether you want to make all events public or private Private events will still appear as busy reserved time on your calendar but all event information will be hidden Public events can be opened and viewed by all shared users 4 Click the Save button Copyright 2009 Document Authors Some Rights Reserved Note To make a single event either public or private double click the event and then check or clear the Private Event checkbox Renaming a P
27. n contact information up to date locate your name in the company directory list double click your name and then make changes as desired Note Depending on your email administrator s settings you may or may not be able to edit your contact information Calendar Adding an Event Email Contacts Calendar Tasks Notes Settings Log Out fd Add Event Import Events Manage Calendars Personal Calendars 4S etm o Monday Nov 22 2010 Today BER work week week Month Shared Calendars o 00 am Sales Presentation EOS Add a Shared Calendar aaas S M T W Th F Sa 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 My Tasks Enter New Task p Complete team reviews New Sales Proposal Review Resumes for Assistant 1 Click the Calendar link In the calendar click the Add Event tab Or double click the time day on which you want to add an event 2 Enter a subject and date time information as desired 3 Click the Save button Setting Recurrence Details 1 In the calendar double click the event you want to edit 2 Click the Set Recurrence link 3 Click the Daily Weekly Monthly or Yearly tab to create a daily weekly monthly or yearly recurrence Lunch with Gary Set Recurrence dl Reminder Options Subject Lunch with Gary Location 12 30 pm Start 11 22 2010 All Day Event 11 22 2010 F 4 In the resulting tab indicate ho
28. ove drop down menu Copyright 2009 Document Authors Some Rights Reserved email you want to display in the email list at one time If you are using a slow connection you may prefer to display only a few email at a time e g 10 or 20 New Messages e Play alert sound when new email arrives Plays a sound when email arrives in the Inbox e Check for new email every Select how often webmail automatically checks for new mail Trash Options e Move deleted email to the Trash folder Check to have deleted items moved to the Trash folder If unchecked deleted email are deleted permanently e Move purged email to the Trash folder Check to have purged items moved to the Trash folder If unchecked purged email are deleted permanently General Settings Language amp Date Time Language e Default display language Select from nine possible display languages Date amp Time Default date format Select a month day year or day month year date format Default time format Select a 12 or 24 hour time display for messages e Current time zone Selecta time zone Renaming a Folder 1 Click the Email then click Folder Manager icon in the Email Folders pane 2 Click the Edit link for the folder you want to rename 3 Enter anew name in the Name of Folder box 4 Click the Save button Viewing Folder Size 1 Click the Email then click Folder Manager icon in the Email Folde
29. rs pane 2 Click the Update Sizes button Each folder s total file size will appear in the Size column Deleting or Purging a Folder 1 Click the Email then click Folder Manager icon in the Email Folders pane 2 Choose one of the following e To delete the emails contained in a folder click the Purge link located in the folder s Purge column e To delete the entire folder and its emails click the checkbox next to the folder and then click Delete Composing Email Composing Composing e Use auto complete when addressing email Check to have webmail attempt to complete typed addresses with a matching address from your contact list e Display the Frequent Contacts box Check to display the Frequent Contacts box which appears in the Compose Email window e Disable browser s built in spell checker Check to disable the browser s automatic spell checking e Save outgoing email in the Sent folder Check to copy all outgoing email to the Sent folder e Default font in HTML format Select a default font for HTML formatted email e Default font size in HTML format Select a default font size for HTML formatted email e Check for a blank subject before sending Check to ensure subject box is filled in before sending e Check for missing attachments before sending check to ensure attachment is added before sending Replying amp Forwarding Citations Remove or customize the label used
30. w duplicate events checkbox 6 Click the Import button Your calendar events will be imported into your webmail calendar Shared Calendars Sharing a Personal Calendar If your account is set up to use shared calendaring you may be able to control who can and cannot view your calendar This setting is determined by your email administrator When your calendar is shared with other users they are able to view your calendar and event details Users cannot edit or add events to your calendar You may want to make certain events private e g doctor appointments To make an event private see the Creating a Private Event help section Or to make all existing events private or public see the Making All Events Private or Public help section 1 To control who can and cannot view your personal calendar click the Calendar tab 2 Inthe Personal Calendars box select the calendar you wish to manage Then click the Edit link under the Settings header Edit Personal Calendar 3 Select the Permissions tab and General Viewing Permissions No other users can view my calendar O Only users that I ve specified can view my calendar Permissions indicate whether you want to share your calendar with no one with all users in your domain or with only specific users All users in my domain can view my calendar User Permissions Grant specific users the ability to add edit and view your calendar User Per
31. w often the event should occur 5 In the Range section indicate when the recurrence should end 6 When you are done click the Set Recurrence button 7 Click the Save button Creating a Private Event If your account is set up to use shared calendaring you may want to hide events that you want to keep private Other users will see that the time is reserved but all event information will be hidden 1 In the calendar double click the event you want to edit 2 Click the Private Event checkbox to make the event private 3 Click the Save button Note For more information about shared calendars see the Shared Calendars help section Copyright 2009 Document Authors Some Rights Reserved Receiving Reminders To receive an email reminder before an event 1 In the calendar double click the event you want to edit 2 Click the Email checkbox 3 Indicate how soon before the event you want to be reminded 4 Click the Save button To receive a pop up alert reminder before an event 1 Inthe calendar double click the event you want to edit 2 Click the Alert checkbox 3 Indicate when you want to be reminded Please note that you must be logged in to webmail to see the pop up alert 4 Click the Save button Inviting Guests to an Event You can use webmail to invite guests to an event manage guest responses and send notifications of any changes This feature is compatible with all iCal compliant calendar
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