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Corrigendum I RFP Tender Document 2015

1. 1 Make Please Specify 2 Model Please Specify 3 Processor Intel Core i3 Laptop should have Latest Generation launched in year 2014 Dual Core or higher with Multi Thread 3 MB cache 1 5 GHz or higher base clock speed or higher 4 Chipset Integrated Intel Chipset 5 Motherboard OEM Motherboard 6 Memory 4GB DDR3 1333MHz or higher Memory expandable to 8GB 7 Hard Disk Drive amp 500GB or higher SATA II HDD 5400 controller or higher RPM HBD sheuld have Hc a A 100GB eac oliorc yesbespacii 8 Optical Drive DVD Writer 9 Graphics Integrated Intel HD Graphic Controller or Latest 10 Audio Integrated sound controller with built in Speakers amp Mic 11 Ethernet 10 100 1000Mbps or higher Ethernet amp Wireless LAN 802 11 b g n 12 Ports 2xUSB 2 0 or higher VGA HDMI converter cable if port is not VGA HDMI Headphone out Microphone in Combo Jack 1 Memory Card reader 13 Web Cam Built in VGA or higher resolution Web Camera 14 Wifi Bluetooth Integrated Wi Fi Bluetooth 15 Keyboard amp Mouse Keyboard with palm rest amp Touch Pad with Scroll Track 16 Operating System Preloaded a Genuine Windows 8 0 Professional or higher latest version b Linux latest version Preloaded with OEM Pack compatibility 64 Bit or higher 17 Display Minimum 14 LED backlit HD e FHD or higher Anti Glare Display 18 Battery Backup Minimum 5 Hrs Battery Backup under standa
2. Page 103 of 117 Item Name c existing viruses adware spyware amp Trojan horses The software should also be capable to remove amp proactively prevent system from all new viruses spyware adware amp Trojan horses ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract Service Tax Installation on Charges Installation Charges Unit Cost Taxes Please specify the breakup of applicable taxes Total Price with Three years comprehensive warranty Col i d e f h In Percenta ge Cost for Extended time period for 2 years Total Price with Five years 3 2 comprehensive warranty Col k i j k Percentag e of Basic cost quoted for which foreign exchange is involved import impact factor 85 4 33 External USB Hard disk 500 GB 5400 RPM 8 MB Cache Compatible with USB 2 0 1 1 without external power supply Preformatted and hot plug and play Transfer rate of 25 MB Sec with USB 2 0 connectivity Should run applications directly from drive USB extension cable 86 4 34 External USB Hard disk 1TB 5400 RPM 8 MB Cache Compatible with USB 2 0 1 1 without external power supply Page 104 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other H
3. b Inverter Efficiency 90 or better on rated full load of 0 8 PF amp 230V 50Hz AC output 8 Overload Capacity 110 for 2 min amp 125 overload for 30sec 9 Load Power Factor 0 8 lagging 10 Protection Required for Over Voltage short circuit and overload at UPS Over Temperature Input low high voltage control DC low high voltage trip 11 Battery Bank Details a Battery Type Sealed Maintenance Free VRLA with Rack amp Connectors and any other details please specify b Battery Make CSB Panasonic Global Yuasa Exide Orchid Okaya Amar Raja Rocket Base Hi power Luminous Relicel or any other make duly type tested as per JIS C 8702 1998 from Govt NABL approved Lab c Battery recharge Battery recharge time should not time after complete exceed 8 hours and charger should discharge to 100 be capable to charge battery on C10 charge amp charge rating rating 12 Battery Capacity a Capacity of UPS Battery Bank for Back up Time 1 30 minutes 2 60 minutes 3 120 minutes 1 KVA gt 977 gt 1639 gt 2746 2KVA gt 1954 gt 3277 gt 5491 3 KVA gt 2930 gt 4916 gt 8237 b UPS amp Batteries Powder coated UPS amp battery Housing cabinet with caster wheel should of minimum 1mm thick good quality material and should be free from sharp edge scratches nicks amp burs etc Enclosure should conform to all protection requirements 13 L C D meter To measure and
4. 54 4 2 22 TFT LED monitor in lieu of 18 5 or higher TFT LED Monitor with 5 ms or better response time TCO 06 certified 55 4 3 8 GB DDR3 RAN in lieu of 4 GB For Intel based PCs 56 4 4 4 GB DDR3 RAM in lieu of 2 GB For Intel based PCs 57 4 5 Operating System Red Hat Linux preloaded with media documentation in lieu of Windows 58 4 6 Upgrade Cost of 4GB 59 4 7 Memory Wind 2 aeakeazional 64 bit OS with Media all Aecessentdriversand Page 100 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract Taxes Please specify Percentag the breakup of e of Basic applicable taxes Total Price cost z Total Price with 7 uoted for Service Tax Cost for with Five q g Three years which Installation on Extended years 3 2 k foreign Item Name Unit Cost comprehensive i i Charges Installation In time period comprehensive warranty Col i exchange is involved Charges Percenta d e f h for 2 years warranty Col ge k i j import impact factor k 4 8 60 Cost of 1TB or higher SATAIII 7200 or higher RPM Drive in lieu of 61 500GB SATA drive 18 5 TFT LED monitor in with 5 ms or better response time TCO 06 62 certified 21 5 TFT LED monitor in with 5 ms or better response time TCO 06 63
5. 3 3 Laptop Having Intel i7 3 3 1 Item Code Category Laptop Intel i7 1 Make Please Specify 2 Model Please Specify 3 Processor Intel Core i7 Laptop should have Latest Generation launched in year 2014 dual or higher Core with Multi Thread 4M cache or higher 1 6 GHz or higher turbo clock speed or higher 4 Chipset Integrated Intel Chipset 5 Memory 4GB DDR3 1333MHz or higher Memory expandable to 16GB 6 Hard Disk Drive amp 500GB or higher SATA II HDD 5400 controller or higher RPM HDB sheuld have 100GB and other of rest capacity 7 Optical Drive DVD Writer 8 Graphics Integrated Intel HD Graphic Controller or Latest 9 Audio Integrated sound controller with built in Speakers amp Mic 10 Ethernet 10 100 1000Mbps or higher Ethernet amp Wireless LAN 802 11 b g n 11 Ports 2xUSB 2 0 or higher VGA HDMI converter cable if port is not VGA HDMI Headphone out Microphone in Combo Jack 1 Memory Card reader 12 Web Cam Built in VGA or higher resolution Web Camera 13 Wifi Bluetooth Integrated Wi Fi Bluetooth 14 Keyboard amp Keyboard with palm rest amp Touch Pad Mouse with Scroll Track 15 Operating System Preloaded a Genuine Windows 8 0 Professional or higher latest version b Linux latest version Preloaded with OEM Pack compatibility 64 Bit or higher 16 Display Minimum 14 LED HD or FHD backlit or higher An
6. ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract Intelligent Communication Systems India Ltd ICSIL Joint Venture of TCIL A Govt of India Enterprise amp DSIIDC An undertaking of Delhi Government Administrative Building 1st Floor Above Post Office Okhla Industrial Estate Ph III New Delhi 110 020 Phone 011 26830347 26830338 Fax 26929051 E mail re rfp icsil in Website www icsil in http govtprocurement delhi gov in Date 12 06 2015 Corrigendum I Tender Notice No Tender No ICSIL 01 223 ITRCEMP 2015 16 Dated 27 05 2015 MODIFICATIONS AFTER PREBID MEETING TO THE TENDER AS PER REQUESTS SUGESTION RECEIVED The following amendments have been made to Tender No ICSIL 01 223 ITRCEMP 2015 16 Dated27 05 2015 for Empanelment of Vendors for Supply and Installation of Computer Hardware UPS amp other Hardware items under the Rate Contract Revised Tender Document is attached herewith The revised tender document supersedes the document issued earlier for this tender All other modifications Corrigendum in future will be published on http www icsil in https govtprocurement delhi gov in only All changes have been reflected in the attached revised Tender red color All other terms and conditions of the tender document will remain the same Last Date for submission of the Bid 26 06 2016 15 00 hrs
7. 1 Intel i7 with Linux All In One Desktop having Intel i3 Item Code Category 1 AI0 Intel i3 Item Code Category 1 AIO Intel i3 with Window Item Code Category 1 AIO Intel i3 with Linux Page 96 of 117 Item Name Item Code Category ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract Unit Cost Installation Charges Service Tax on Installation Charges Taxes Please specify the breakup of applicable taxes Total Price with Three years comprehensive warranty Col i Percenta d e f h ge In Cost for Extended time period for 2 years Total Price with Five years 3 2 comprehensive warranty Col k i j k Percentag e of Basic cost quoted for which foreign exchange is involved import impact factor 25 2 2 1 1 AIO Intel i5 Item Code Category 2 2 1 a 1 AIO Intel i5 with 26 Window Item Code Category 1 AlO Intel i5 with 27 2 2 1 b Linux 28 29 30 31 All In One Desktop 32 2 3 having Intel i7 Item Code 33 2 3 1 Category AIO Intel i7 Item Code 2 3 1 a Category1 AlO Intel i7 34 with Window Page 97 of 117 Item Name 9 Item Code Category1 AIO Intel i7 with Linux ICSIL RFP for Empanelment of
8. Authorized signatory Office Stamp Page 45 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract Annexure 12 Site Not Ready Certificate Site Not Ready Certificate 1 Vendor Name 2 Project No 3 Purchase order No amp date 4 Equipment Name 5 Date of delivery 6 Date of first Visit for installation 7 Site not ready reason 8 Tentative date of site being ready for installation 9 Contact detail of vendor for getting equipment installed if site get ready 10 Certificate There is no delay on the part of vendor in getting the equipment installed Designation Signature with official seal Date Name of user ICSIL Project Coordinator ICSIL Projectin charge Page 46 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract Annexure 13 Format for Affidavit of Self Certification regarding Domestic Value Addition in an Electronic Product to be provided on Rs 100 Stamp Paper Date I S o D o W o Resident of do hereby solemnly affirm and declare as under That I will agree to abide by the terms and conditions of the policy of Government of India issued vide Notification No 8 78 2010 1P11W dated 10 2 2012 That the information f
9. Bid Validity 29 Annexure to this RFP Annexure 1 Bid Form 30 31 Annexure 2 Particulars of the Bidder 32 Annexure 3 Service Support Details with Escalation Matrix 33 Annexure 4 Manufacturer s Authorization Form 34 35 Annexure 5 Format for ORM PARTNER UNDERTAKING 36 37 Annexure 6 Declaration that the bidder has not been blacklisted 38 Annexure 7 Compliance Letter 39 40 Annexure 8 Format for Security Performance Bank Guarantee 41 42 Annexure 9 Service centers 43 Annexure 10 Format Power of Attorney 44 Annexure 11 Performa for Refund of EMD 45 Annexure 12 Site Not Ready Certificate 46 Annexure 13 Format for Affidavit of Self Certification regarding Domestic Value Addition 47 48 Annexure 14 Installation Certificate 49 Annexure 15 Format for Statement of Deviations from Technical Specification 50 Annexure 16 Undertaking of Authenticity for Desktops Laptops AIO Printers Scanner 51 Barcode Printer scanner UPS and Supplies Technical Specification Part 2 53 94 Annexure 17 Financial Bid Format For Three and Five Years 95 117 Annexure 18 EMD Format for Bank Guarantee 52 Page 5 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract ABBREVIATIONS Abbreviations Expended EMD Earnest Money Deposit Gol Government of India GR Goods Receipt ICSIL Intelligent Communicati
10. In case of delay in delivery schedule beyond 3 4 weeks or as specified in the Purchase Order PO from date of receipt of order by the Vendor it will attract a penalty of 0 25 of total work order per day and maximum up to 10 of total work order on the Vendor It is hereby clarified that failure to deliver the Goods is attributable to Vendor only and as such Vendor is fully responsible to bear the penalty imposed and no deduction will be made from the Service Charges of ICSIL On the receipt of the purchase orders the vendors shall initiate the process of obtaining all the necessary documents directly from the user wherever required for complete and safe delivery of the ordered products However for cases where copy of invoice and Goods Receipt GR from the transporter is required for applying for road permit the process should be so initiated by the vendor that the delivery schedule is met Proof for the communication sent and duly receipted by the user and or ICSIL project coordinator with signature name designation telephone number and preferably with office seal should be submitted to ICSIL If after such proper communication there is any delay in the issuance of road permit from the user the vendor will be entitled to get extension for delayed period from the date of receipt of the road permit subject to client s agreement Once the order has been placed on vendor and the vendor refuses to deliver the items or supply the products wi
11. c ICSIL reserves the right to cancel this bid or modify the requirement without assigning any reasons ICSIL will not be under obligation to give clarifications for the same d ICSIL reserves the right that the work can be allocated to any of the empanelled vendors e ICSILalso reserves the right to relax any of the terms amp conditions of the RFP f ICSIL without assigning any further reason can reject any bid s found deficit in any manner g ICSIL also reserves the right to award works supply order on quality technical basis which depends on quality capability of the system and infrastructure Bidder s are therefore directed to submit the bid carefully along with complete technical features of the products systems as well as other documents required to access the capability of the firm 20 Miscellaneous a The empanelment under this bid is not transferable b The decision of ICSIL arrived at as above will be final and no representation of any kind will be entertained on the above Any attempt by any Bidder to bring pressure of any kind may disqualify the Bidder for the present bid and the Bidder may also be liable to be debarred from bidding for ICSIL bids in future for a period of at least three years c Any conditions mentioned in their bids by the bidders which are not in conformity to the conditions set forth in the bid will not be accepted by ICSIL All the terms and conditions for the supply testing and acceptance payme
12. of centr spares Name strength with Setup e are Address mobile Or stocked Phone No Franc Y N no s hisee Signature of Authorized Signatory Name Date Place OFFICE SEAL Page 43 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract Annexure 10 Format Power of Attorney Format Power of Attorney On Stamp paper of relevant value Know all men by the present we name of the Company and address of the registered office do hereby appoint and authorize Mr full name and residential address who is presently employed with us holding the position of as our attorney to do in our name and on our behalf deed and things necessary in connection with or incidental to our proposal in response to the RFP by ICSIL including signing and submission of all the documents and providing information responses to ICSIL in all the matter in connection with our bid We hereby agree to ratify all deeds and things lawfully done by our said attorney pursuant to this Power of Attorney and that all deeds and things done by our aforesaid attorney shall always be deemed to have been done by us Dated this day of 2015 For Signature Name Designation and Address Accepted Signature Name Designation Date Business Address Page 44 of 117
13. 2 Client s Project No 3 Purchase order No amp date 4 Invoice No with date 5 Equipment Name amp Description 6 Number of Equipment Quantity 7 Equipment serial nos 8 Date of delivery 9 Date of intimation of call for installation 10 Installation Date 11 Certificate Equipment as per ordered configuration has been installed successfully Name of Client User ICSIL Project Coordinator ICSIL Project in charge Designation Signature with client user official seal Date Page 49 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract Annexure 15 FORMAT FOR STATEMENT OF DEVIATIONS FROM TECHNICAL SPECIFICATIONS Please submit separate sheet for each item Equipment Offered Make Model LINE DESCRIPTION OF ITEM DEVIATION IN THE BRIEF REASON FOR THE ITEM SPECIFICATION OFFER DEVIATION WHERE DEVIATING Note Deviations on the lower side of technical specs will not be accepted Signature of the Bidder Name Date Place Company Seal Page 50 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract Annexure 16 Undertaking of Authenticity for Desktops Laptops AIO Printers Scanner Barcode Pr
14. Assurance 4 25 Additional MS office Professional Plus 2013 license 2 years Software Assurance 4 26 Additional MS Office 365 Business license 2 years Software Assurance 4 27 Additional PCle graphics card with dedicated 1GB memory supporting OpenGL 2 1 or latest and DirectX 10 or latest having minimum memory bandwidth of 25 GB s amp minimum 128 bit memory interface 4 28 1 1 to 3 3 External Stereo Speakers 2x2 RMS with Stereo Microphone amp Headphone 4 29 3 1 to 3 3 Good quality Stereo Headphone amp Mic 4 30 Additional External USB DVD Writer sleek 4 31 Additional 10 100 1000 Mbps Desktop Ethernet card 4 32 1 1 to 3 3 Single user Latest version antivirus software for windows platform with free upgrade of viruses definition amp engine files capable to remove all existing viruses adware spyware amp Trojan horses The software should also be capable to remove amp proactively prevent system from all new viruses spyware adware amp Trojan horses One Year subscription 4 33 Additional External USB Hard disk 500 GB 5400 RPM 8 MB Cache Compatible with USB 2 0 1 1 without external power supply Preformatted and hot plug and play Transfer rate of 25 MB Sec with USB 2 0 connectivity Should run applications directly from drive USB extension cable 4 34 Additional External USB Hard disk 1
15. Optical Drive Dual Layer DVD Writer 9 Graphics Integrated Intel HD Graphics 10 Audio Integrated High Definition Audio 11 Ethernet Integrated Gigabit 10 100 1000 NIC 12 Ports 2 USB 3 0 4 USB 2 0 1 VGA output 3 Audio In Out MIC In 2 PS 2 or USB for Keyboard and Mouse 1 handset 1 Microphone 4 Display Pert 1 RU45 13 Keyboard USB or PS 2 104 keys keyboard Same make as PC 14 Mouse USB or PS 2 2 Button Scroll Mouse Same make as PC 15 Operating System Preloaded a Genuine Windows 8 0 Professional or higher latest version b Linux latest version Preloaded with OEM Pack compatibility 64 Bit or higher 16 Monitor 18 5 or higher TFT LCD Monitor with 5 ms or better response time TCO 06 certified OEM of PC Make 17 System Chassis System chassis with suitable power supply to sustain full load including possible future up gradations Complete system should be energy star 5 0 compliant BEE Star certified or equivalent Indian certificate Windowss or Linux certification 18 Power System with Power management Management amp features amp Desktop Management DMI Interface implementation 19 Antivirus MacAfee Norton Kaspersky Quickheal eScan Bitdefender Internet Security Latest version with Media amp 1 Year Subscription OEM Support Updates Patches 20 Accessories System user manual and all other necessary accessories Page 60 of 117 I
16. Seal name amp address of the Bank and address of the Branch Page 52 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract Supply and Installation of Computer Hardware UPS and Other Hardware Items echnical Specification Part 2 Page 53 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract Table of Contents 1 Desktop Technical Specifications ona cecssssssssscsscsssessssssesensesscsceessnsessessnsessensessussessessensessnsssesensss 55 60 4 Additional and In Lieu Item for Desktop AIO amp Laptop Technical Specifications 70 5 Printers Technical Specifications Page 54 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract Page 55 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract 1 Desktop Technical Specifications 1 1 Desktop having Intel i3 1 1 1Item Code Category 1 Intel i3 Make Please Specify 2 Model Please Specify 3 Processor Intel Core i3 Dual Core with multi thread 3M Cache 3 50GHz or higher base Clock Speed or higher
17. system Window 18 Battery 4 000mAh or 8hrs Please specify 19 Antivirus compatible with Juniper Mobile Security Suite 20 Free Application Polaris office Free to create and edit all Microsoft Word documents xls doc ppt 21 Audio formats MP3 AAC AMR FLAC MID WMA WVA Vorbis 22 Video formats MPEG4 Divx H 263 H 264 VP8 23 Sensor Accelerometer G sensor GPS SAR 24 Vetce Call Reece Page 93 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract 10 3 Item Code Category 3 Tablet 10 inch 1 Make Please Specify 2 Model Please Specify 3 Processor Intel Atom Quad core 1 3GHz 64 bit processor or higher 4 RAM 2GB or higher Internal Storage 16GB 32GB 64GB 128GB moviNAND ROM 6 Card Slot Micro SD Slot Camera Front 1 2 MP or better 8 Camera Rear 5 MP with auto focus amp Flash optional or better 9 Video Recording Full HD Playback 30fps HD 30fps 10 Wireless Wi Fi 802 11 b g n 3G 11 Bluetooth Bluetooth V4 0 12 Display 10 or better 13 Resolution 1280x720 HD 14 Screen Anti glare multitouch enabled LED backlit 15 Network EDGE GPRS 850 900 1800 1900 3G HSPA 21Mbps 16 1 0 Port 3 5 mm stereo headphone mini jack built in stereo speaker 1 x Micro USB micro sd slot micro
18. 1 VGA output HDMI Display port 1xMouse port 1xRJ45 1 Microphone 1 Headphone jack 1 Stereo audio line out 1 Power connector 14 Form Factor All In One 15 Keyboard 104 Keys OEM Keyboard USB PS 2 or better 16 Mouse OEM Optical Scroll mouse with mouse pad Operating System Preloaded a Genuine Windows 8 0 17 Professional or higher latest version b Linux latest version Preloaded with OEM Pack compatibility 64 Bit or higher 18 Display 19 5 or higher LED backlit antiglare display 19 Webcam amp Audio inbuilt webcam with better resolution amp stereo speakers of at least 1W each 20 Power System with Power management Management amp features amp Desktop Management DMI Interface implementation 21 Compliance and AIO PC should be Energy Star 5 0 Certification Windowss OR Linux certification 22 Antivirus MacAfee Norton Kaspersky Quickheal eScan Bitdefender Internet Security Latest version with Media amp 1 Year Subscription OEM Support Updates Patches 23 Accessories System user manual and all other necessary accessories Page 64 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract 2 3 2 Item Code Category 2 AIO Intel i7 1 Make Please Specify 2 Model Please Specify 3 Processor Intel C
19. 1 Completeness of Response Bidders are advised to study all instructions forms terms requirements and other information in the RFP documents carefully Submission of bid will be deemed to have been done after careful study and examination of the RFP document with full understanding of its implications Bidder are advised to carefully study the Format of Checklist of the Eligibility Criteria as provided in RFP and submit the requisite Documents Online and Offline as indicated therein The response to this RFP should be full and complete in all respects Failure to furnish any information required by the RFP documents or submission of a proposal not substantially responsive to the RFP documents in every respect will be at the Bidder s risk and may result in rejection of its Proposal Conditional Bids are liable to be rejected Upon verification evaluation assessment if in case any information furnished by the Vendor is found to be false incorrect their total bid shall be summarily rejected and EMD forfeited It is also impressed that no correspondence on the same shall be entertained ICSIL will not be responsible for any misinterpretation or wrong assumption by the vendor while responding to this tender As per CVC Circular No 03 01 12 dated 13 1 2012 i In a tender either the Indian Agent on behalf of the OEM or the OEM itself can bid but both cannot bid simultaneously for the same item product in the same tender ii If an agent
20. 112 of 117 Item Name c window 16GB ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract Service Tax on Installation Charges Installation Unit Cost Charges Taxes Please specify the breakup of applicable taxes Total Price with Three years comprehensive warranty Col i d e f h Cost for Extended time period for 2 years In Percenta ge g Total Price with Five years 3 2 comprehensive warranty Col k i j Percentag e of Basic cost quoted for which foreign exchange is involved import impact factor Item Code Category 1 Tablet with 170 10 1 a3 window 32GB Item Code Category 1 Tablet with 171 10 1 a4 window 64GB Item Code Category 1 Tablet with 172 10 1 b Android Item Code Category 1 Tablet with 173 10 1 b1 Android 8GB Item Code Category 1 Tablet with 174 10 1 b2 Android 16GB Item Code Category 1 Tablet with 175 10 1 b3 Android 32GB Item Code Category 1 Tablet with 176 10 1 b4 Android 64GB Item Code Category 177 10 2 1 Tablet 8 inch Item Code Category 178 10 2 a 1 Tablet 8 inch with Page 113 of 117 Item Name window ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UP
21. 2 3 4 5e 6 7e 8 9 10 11 12 13 14 15 Note Level 2 and Level 3 escalation contact should be from Vendors OEMs only Place Date Signature of Authorized Signatory Signature of Authorized Signatory Name and Designation Page 33 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract Annexure 4 Format for Manufacturer s Authorization Form Ref No Dated dd mm yy To Managing Director Intelligent Communication Systems India Ltd ICSIL Administrative Building ist Floor Above Post Office Okhla Industrial Estate Ph III New Delhi 110020 Ref MAF for RFP Notification no lt xxxx gt dated dd mm yy Dear Sir We lt OEM Manufacturer name gt having our registered office at lt OEM Manufacturer address gt are an established and reputed manufacturer of the following items 1 lt Name of the Item being supplied gt 2 lt Name of the Item being supplied gt We do hereby authorize M s Name amp Address of the Vendor to offer their quotation negotiate and conclude the contract with ICSIL against the above invitation for empanelment offer We confirm that we have understood the delivery amp installation time lines and warranty support defined in the tender We confirm that we have worked out all necessary logistics and pricing agreements with lt Bidder Name gt
22. 64 MB or higher 7 Monthly Duty Cycle 10 000 pages or higher 8 Connectivity USB 2 0 amp Ethernet 9 Media size A4 legal letter amp envelope 10 Duplexing Automatic 11 Language Support Host Based Printing or equivalent 12 Scan Type Flatbed and ADF 13 Drivers amp accessories Driver CD for Linux amp Windows Power Ethernet amp USB Cable 14 Network Card Yes Page 79 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract 6 Scanners Technical Specifications 6 1 Flatbed Scanners 6 1 1 Item Code FS A4 Size Scan Speed Preview Within 10 sec 2 Scan type Color amp B W with Flatbed 3 Document scanning A4 4 Scan Resolution 1200 dpi or higher 5 Bit Depth 48 bit Grayscale level 256 6 Color Depth 48 bit 7 Standard Connectivity USB 2 0 8 Scan Technology CIS CCD 9 Drivers amp Driver CD for Linux amp accessories Windows Power amp USB Cable 6 1 2 Item Code FS Legal Size Scan Speed Preview Within 10 sec 2 Scan type Color amp B W with Flatbed 3 Document scanning Legal 4 Scan Resolution 4800 dpi or higher 5 Bit Depth 96 bit Grayscale level 256 6 Color Depth 48 bit 7 Standard Connectivity USB 2 0 amp Ethernet 8 Scan Technology CIS CCD 9 Drivers amp Driver
23. 9 2 17AH or higher SMF Batteries 9 3 26AH or higher SMF Batteries 9 4 40AH or higher SMF Batteries 9 5 65AH or higher SMF Batteries 9 6 75AH or higher SMF Batteries 9 7 85AH or higher SMF Batteries 9 8 100AH or higher SMF Batteries 9 9 120AH or higher SMF Batteries Warranty on Battery Two year on site comprehensive OEM Warranty for Batteries from the date of installation Clearly specify in case Bidder can offer extended Warranty for one year Page 91 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract 10 Tablet 10 1 Item Code Category 1 Tablet 6 9 inch 1 Make Please Specify 2 Model Please Specify 3 Processor Intel Atom Quad core 1 2GHz or higher 4 RAM 1GB or higher 5 Internal Storage 8GB 16GB 32GB 64GB moviNAND ROM 6 Card Slot Micro SD Slot 7 Camera Front VGA VT or better 8 Camera Rear 5 MP or better 9 Video Recording Full HD Playback 30fps HD 30fps 10 Wireless Wi Fi 802 11 b g n 11 Bluetooth Bluetooth V4 0 12 Display 6 9 or better 13 Resolution 1024x600 14 Screen WSVGA TFT 15 Network EDGE GPRS 850 900 1800 1900 3G HSPA 21Mbps 16 1 0 Port 3 5 mm stereo headphone mini jack built in stereo speaker 1 x Micro USB Interface U
24. AEA re 4 1403 34n Lieu intiew Gost of 500GB or higher SAFAHH 7200 BPM Drive in ii of 820GB SATA drive Cost of 1TB or higher SATAIII 7200 or higher RPM Drive in lieu of 500GB SATA drive 4 9 in lieu Additional ltems 18 5 TFT LED monitor with 5 4 10 1 1 to 1 3 ms or better response time TCO 06 certified 21 5 TFT LED monitor with 5 4 11 1 1 to 1 3 ms or better response time TCO 06 certified 23 or higher TFT LED Monitor 4 12 1 1 to 1 3 with 8 ms or better response time TCO 06 certified 104 Keys Bilingual Keyboard with engraved keys and rupees symbol 4 13 Additional 4 14 Additional Optical USB Scroll Mouse with Mouse pad 4 15 Additional Wireless Keyboard with rupees symbol 4 16 Additional Wireless optical scroll mouse with pad 4 17 Additional 2 GB DDR3 RAM Single module 4 18 Additional 4 GB DDR3 RAM Single module 4 19 Additional 8 GB DDR3 RAM Single module 4 20 Additional Blu Ray Drive Internal Page 70 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract MS office Standard 2013 4 21 Additional license 4 22 Additional MS office Professional Plus 2013 license 4 23 Additional MS Office 365 Business license 4 24 Additional MS office Standard 2013 license 2 years Software
25. Backup 7 2 1 p tem Code LIUPS 500 VA 138 with 60 Mint Backup 139 Item Code LIUPS 700 VA 140 7 2 1 d with 30 Mint Backup Item Code LIUPS 700 VA 141 7 2 1 e with 60 Mint Backup 142 Item Code LIUPS 800 VA 143 7 2 1 g with 30 Mint Backup Item Code LIUPS 800 VA 144 7 2 1 h with 60 Mint Backup 145 Page 110 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract Taxes Please specify Percentag the breakup of e of Basic applicable taxes Total Price cost z Total Price with 7 uoted for Service Tax Cost for with Five q g Three years which Installation on Extended years 3 2 k foreign Item Name Unit Cost comprehensive g p Charges Installation In time period comprehensive Charges Warranty Col for 2 years warranty Col exchange 6 Percenta d e f h y is involved import ge k i j impact factor a b c i j k Item Code LIUPS 1000 VA 146 7 2 1 j with 30 Mint Backup Item Code LIUPS 1000 VA 147 7 2 1 k with 60 Mint Backup 148 149 8 Barcode Scanners amp Printers 150 8 1 Barcode Scanner Item Code Hand Held 151 8 1 1 Image Scanner Item Code Hand Held 152 8 1 2 Laser Scanner Item Code Hand Held 2D 153 8 1 3 Image Scanner Item Code Bar code 154 8 2 printer
26. CD for Linux amp accessories Windows Power Ethernet amp USB Cable 10 Network Card Yes Page 80 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract 6 2 Scanner with ADF 6 2 1 Item Code FSA 15PPM 1 Scan Speed 15ppm or higher Flat Bed mode 8 5 x 11 7 A4 2 Document scanning size Apr mode 8 5 x14 Legal 3 Scan Type Color amp B W with Flatbed and ADF 4 Scanning OCR or equivalent Software 5 Daily recommended minimum 500 pages or higher Volume 6 Scan Resolution 600x600 dpi optical or higher 7 ADF Capacity Minimum 50 Pages or above 8 Standard Connectivity USB 2 0 9 Min Scanning 15 PPM Black amp White Speed 200 dpi 10 Drivers amp Driver CD for Linux amp accessories Windows Power amp USB Cable 6 2 2 Item Code FSA 30PPM 1 Scan Speed 30ppm or higher 2 Document scanning Flat Bed mode 8 5 x 11 7 size A4 ADF mode 8 5 x 14 Legal 3 Scan Type Color amp B W with Flatbed and ADF 4 Duplexing Scanning Auto Duplex Scanning 4 Scanning OCR or equivalent Software 5 Daily recommended minimum 1500 pages or Volume higher 6 Scan Resolution 600x600 dpi optical or higher ADF Capacity Minimum 50 Pages or above Standard Connectivity USB 2 0 9 Min Scanning 30 PPM Black amp Speed 200
27. Hardware Items under the Rate Contract A Technical Proposal must contain the signed amp scanned copy which is required to be submitted as per requirement of Tender and the list of documents is as under 1 Bid Form as per Annexure 1 2 Particulars of Bidder as per Annexure 2 3 Copy of Certificate of Incorporation or Firms certificate 4 Copy of registration of Service Tax VAT Income Tax PAN number 5 Copies of Balance Sheet for three years alongwith certificate from Chartered Accountant regarding positive Networth 6 Self certificate regarding blacklisting of the company as per Format on Annexure 6 alongwith the Declaration regarding not insolvent 7 Documents proving experience in manufacturing re sales of proposed equipments Proposed equipment specification Compliance Sheet as per Part 2 alongwith Statement of Deviation as per Annexure 15 and compliance letter as per Annexure 7 9 Details of Service Centre as per Annexure 9 amp 3 alongwith Undertaking regarding support mechanism from the authorized signatory of the OEM Certificate from Company Secretary of OEM 10 Copies of EMD Manufacturer s Authorization Form MAF Annexure 4 OEM Partner Undertaking Annexure 5 Power of Attorney Annexure 10 and all other documents required under the RFP B Financial Bid The financial bid should be submitted online only in the prescribed format given in the RFP No other mode of submiss
28. ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract ANNEXURE 11 FORMAT FOR EMD RETURN REFUND To be submitted on company s Letter Head with Authorized Signatory To The Managing Director Intelligent Communications Systems India Ltd Okhla Industrial Area New Delhi 110020 Sub Refund of EMD of Rs Rupees against the Tender No Dated Sir The Tender proceedings have been done in our presence as per Rules and Regulations Both Technical and Financial bids were scrutinized as per rules We had participated in the bid and since we have not been declared as the successful Bidder Tender Proceedings has been scrapped or any other reason Delete whichever is not applicable we request you to kindly release the EMD It is also undertaken that all the submission made by us Undertaking affidavit given are true to the best of our knowledge We do not have any grievances against the Tender Process nor do we intend to go into litigation proceedings at a later stage we request you to return the EMD deposited as Bank Draft Bank Guarantee Delete whichever is not as No Dated for Rupees We are waiting for kind confirmation In case you need any further clarifications or confirmations we shall provide the same immediately Thanking you and assuring you of our best services and attention at all time Thanking you Yours faithfully Name of the Firm
29. Intel i3 with window Item Code Category 5 114b 1 Intel i3 with Linux Item Code Category 6 te 2 Intel i3 Item Code Category 7 2 1 2 8 3 intel i3 with window 1 1 2 b Item Code Category 8 2 Intel i3 with Linux 9 1 2 Desktop having Intel i5 1 2 1 Item Code Category 10 1 Intel i5 Item Code Category 11 1 2 1 a 1 Intel i5 with Window Item Code Category 12 1 2 1 b 1 Intel i5 with Linux Page 95 of 117 1 2 2 Item Name Item Code Category 2 Intel i5 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract Taxes Please specify the breakup of applicable taxes Total Price with Three years comprehensive warranty Col i d e f h Cost for Extended time period for 2 years Service Tax on Installation In Charges Installation Unit Cost Charges Percenta ge Total Price with Five years 3 2 comprehensive warranty Col k i j k Percentag e of Basic cost quoted for which foreign exchange is involved import impact factor 1 2 2 a Item Code Category 2 Intel iS with Window 1 2 2 b Item Code Category 2 Intel i5 with Linux 1 3 Desktop having Intel i7 1 3 1 Item Code Category 1 Intel i7 1 3 1 a Item Code Category 1 Intel i7 with Window Item Code Category 1 3 1 b
30. Page 1 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract Intelligent Communication Systems India Ltd ICSIL Joint Venture of TCIL A Govt of India Enterprise amp DSIIDC An undertaking of Delhi Government Administrative Building 1st Floor Above Post Office Okhla Industrial Estate Ph III New Delhi 110 020 Phone 011 26830347 26830338 Fax 26929051 E mail re rfp icsil in Website www icsil in http govtprocurement delhi gov in Tender No ICSIL 01 223 ITRCEMP 2015 16 Dated27 05 2015 Revised Request for Proposal RFP For Empanelment of Vendors For Supply and Installation of Computer Hardware UPS amp Other Hardware items Under the Rate Contract Intelligent Communication India Systems Limited ICSIL Administrative Building 15t Floor Above Post Office Okhla Industrial Area Phase ITI New Delhi 110020 Page 2 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract TENDER NOTICE No ICSIL 01 223 ITRCEMP 2015 16 Dated27 05 2015 Online Bids for Item rate Technical amp Financial are invited on behalf of Managing Director Intelligent Communication System India Ltd from reputed Original Equipment Manufacturers OEM Authorized business partners of OEMs for empanelment of bidders for Rate Contract
31. Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract Unit Cost Installation Charges Service Tax on Installation Charges Taxes Please specify the breakup of applicable taxes Total Price with Three years comprehensive warranty Col i d e f h In Percenta ge Cost for Extended time period for 2 years Percentag e of Basic cost quoted for which foreign exchange is involved import impact factor Total Price with Five years 3 2 comprehensive warranty Col k i j k 3 Laptop 3 1 Laptop Having Intel i3 3 1 1 Item Code Category 1 Laptop Intel i3 3 1 1 a Item Code Category 1 Laptop Intel i3 with Window 3 1 1 b Item Code Category 1 Laptop Intel i3 with Linux 3 1 2 Item Code Category 2 Laptop Intel i3 3 1 2 a Item Code Category 2 Laptop Intel i3 with Page 98 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract Taxes Please specify Percentag the breakup of e of Basic applicable taxes Total Price cost z Total Price with 7 uoted for Service Tax Cost for with Five q g Three years which Installation on Extended years 3 2 k foreign Item Name Unit Cost comprehensive i i Charges Installation In time period compre
32. Windows Power Ethernet amp USB Cable 10 Network Card Yes Page 72 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract 5 1 3 Item Code LP Mono 33PPM A4 Print Speed min 33 PPM or higher A4 2 Print Resolution Mono 600x600 dpi or higher 3 Memory 64 MB or higher 4 Monthly Duty Cycle 50 000 pages or higher 5 Connectivity USB 2 0 amp Ethernet 6 Media size A4 legal letter amp envelope 7 Duplexing Automatic 8 Language Support Host Based Printing or equivalent 9 Drivers amp accessories Driver CD for Linux amp Windows Power Ethernet amp USB Cable 10 Network Card Yes 5 1 4 Item Code LP Mono 15PPM A3 1 Print Speed min 15 PPM or higher A3 2 Print Resolution Mono 600x600 dpi or higher 3 Memory 8 MB or higher 4 Monthly Duty Cycle 45 000 pages or higher 5 Connectivity USB 2 0 amp therrnet 6 Media size A3 A4 legal letter amp envelope 7 Duplexing Automatic 8 Language Support Host Based Printing or equivalent 9 Drivers amp accessories Driver CD for Linux amp Windows Power Ethernet amp USB Cable 10 Network Eae Yes Page 73 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Ha
33. amp 3kVA a Battery Backup Battery Backup 1 30 Minutes at full load for all the capacities 2 60 Minutes at full load for all the capacities 3 120 Minutes at full load for all the capacities 4 General a Inverter Technology Pulse Width Modulation PWM using IGBTs with inbuilt Galvanic Isolation double conversion b Total Harmonic lt 3 for 100 linear load Distortion THD lt 5 for 100 non linear load Voltage c Noise level Less than 55 db d Operating e 40 C Temperature e Crest Factor Not less than 3 1 on full non linear load f Humidity Up to 95 non condensing g Output Wave Form Pure Sine wave h Cold Start facility Required 5 Input AC Single Phase a Voltage Range 160 V AC to 270 V AC b Frequency Range 50 6 Hz c Input Power Factor 0 9 or better at full output load leading to Unity with power factor correction PFC 6 Output a Voltage 220 230 240V AC 1 Single Phase b Regulation Less than 1 in the following conditions 1 No load to full load Full load to no load 2 0 6 lag to Unity PF 3 During Entire Backup time 4 Complete Input Voltage Range c Frequency 50 Hz 0 5 7 Efficiency a Overall Efficiency 80 or better on rated full load of 0 8 PF amp 230V 50Hz AC output Page 83 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract
34. arising between them under or in connection with the work order If any dispute will arise between parties on aspects not covered by this agreement or the construction or operation thereof or the rights duties or liabilities under these except as to any matters the decision of which is specially Page 23 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract provided for by the special conditions such dispute will be referred to two arbitrators one to be appointed by each party and the third to be appointed by the Chairman ICSIL New Delhi and the award of the arbitration as the case may be will be final and binding on both the parties Such arbitration will be governed in all respect by the provision of the Arbitration and Conciliation Act 1996 or later and the rules there under and any statutory modification or re enactment thereof The arbitration proceedings will be held in New Delhi only wherein appropriate Appellate Authority shall also be the Hon ble High Court of Delhi at New Delhi 19 Applicable Law a The vendor shall be governed by the laws and procedures established by Government of India and Government of NCT of Delhi within the framework of applicable legislation and enactment made from time to time concerning such commercial dealings processing b All disputes in this connection shall be settled in Delhi jurisdiction only
35. authorizing the signatory for signing the Bid on behalf of the Bidder in its Technical Bid Page 38 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract Annexure 7 Format for Compliance Letter To be submitted on the Letterhead of the responding agency Place Date The Managing Director Intelligent Communication Systems India Ltd ICSIL Administrative Building ist Floor Above Post Office Okhla Industrial Estate Ph III New Delhi 110020 Ref RFP Notification no lt xxxx gt dated Sub Compliance in response to the RFP for Empanelment of vendors for Supply amp Installation of Computer Hardware UPS and Other Hardware Items under the Rate Contract for ICSIL Dear Sir We hereby agree to comply with the following SNo Requirements il We have read the provisions of the RFP document and confirm that the Terms amp Conditions mentioned in the RFP are acceptable to us We further accept that additional conditions variations deviations assumptions if any found in our proposal shall not be given effect to and may even lead to our bid being rejected and EMD forfeited 2 None of the Computer Hardware UPS and Other Hardware Items and their components are declared End of Life by the respective vendors in next lt lt gt gt as on date of submission of Bid 3 We understand that we as Empanelled Vendor
36. b g n 12 Ports 2xUSB 2 0 or higher VGA HDMI converter cable if port is not VGA HDMI Headphone out Microphone in Combo Jack 1 Memory Card reader 13 Web Cam Built in VGA or higher resolution Web Camera 14 Wifi Bluetooth Integrated Wifi Bluetooth 15 Keyboard amp Mouse Keyboard with palm rest amp Touch Pad with Scroll Track 16 Operating System Preloaded a Genuine Windows 8 0 Professional or higher latest version b Linux latest version Preloaded with OEM Pack compatibility 64 Bit or higher 17 Display Minimum 14 LED backlit HD er FHD or higher Anti Glare Display optional 18 Battery Backup Minimum 5 Hrs Battery Backup under standard working conditions using Lithium lon Rechargeable Battery 19 Power Management Power Management feature 20 Compliance and Mandatory Certification ISO 9001 Certification Certified OEM and Energy Star 5 0 Windowss8 OR Linux certification 21 Antivirus MacAfee Norton Kaspersky Quickheal eScan Bitdefender Internet Security Latest version with Media amp 1 Year Subscription OEM Support Updates Patches 22 Accessories System user manual AC Power Adapter cables amp Good quality carrying case etc Page 66 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract 3 1 2 Item Code Category 2 Laptop Intel i3
37. certificate of the project work supply orders are necessarily to be submitted along with the Bid Document Page 3 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract Offline Submissions The Company is requested to submit the Offline documents as mentioned in the RFP i e physical submission either in the Tender Box kept at the Reception ICSIL Ground Floor Okhla Phase III Near Post Office New Delhi 110 020 or by post to reach before the due date amp time of submission in a Sealed Envelope the envelope shall bear the RFP No CATEGORY APPLIED FOR amp Description and the words DO NOT OPEN BEFORE due date amp time 6 Bid is to be submitted on the Delhi Govt Portal for E Tenders on or before the due date and time Bid Tender shall be opened in the office of the ICSIL on due date and time in the presence of Interested Bidders or their authorized representatives and the Committee Members however the bids will be opened as per given timeline even if no bidder or authorized representative is present The location and other details of the office are as under Intelligent Communication System India Ltd ICSIL Administrative Building 2 4 Floor Above Post office Okhla Industrial Area Phase III New Delhi 110020 TL No 26830338 26830347 FAX 26929051 E Mail lt re rfp icsil in gt Website http www icsil
38. do not have right to refuse to supply the ordered items to ICSIL or its clients We also understand that failure to comply the order will entail forfeiture of Security Deposit in part or full as per decision of ICSIL We assure that we will provide warranty support to the user department ou We assure that the manufacturer will maintain online technical support and telephone support during the business hours from 09 30 hours to 18 30 hours on all days Mon Sat with access of ICSIL to the manufacturer technical support staff to provide a maximum of 8 hour response turnaround time 6 ICSIL shall have access to the online support and tools provided by the manufacturer ICSIL shall also be provided 24x7 access to a variety of technical resources including the manufacturer s knowledge base with complete collections of technical articles T We will provide all the required support for maintenance of Hardware including preventive scheduled and predictive Hardware support as well as repair and or replacement activity after a problem has occurred as a second level of support with free spare parts kits etc at no additional cost Place Date Bidder s Company Seal Signature of Authorized Signatory Name and Designation Page 39 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract Note 1 The Bid
39. for the supply amp installation of Computer Hardware UPS and Other Hardware Items as mentioned in the RFP Document with terms and conditions mentioned therein The Empanelled Vendors will supply the items and relevant additional items at the rates finalized through this tender during the period of empanelment extended empanelment as per provisions mentioned in the RFP Tender Document 1 A Bidder can quote for any or all the items from any or all the categories as mentioned in the RFP Document and shall also quote relevant additional items required for the main item in consonance with the configuration of the main item After Empanelment selection of model for procurement will be sole discretion of ICSIL and the bidder will supply the items as per requirement of the ICSIL 2 The Tender Document can be downloaded from http govtprocurement delhi gov in nicgep app or ICSIL website www icsil in on or before 19 06 2015 The last date of submission of bids on Delhi Govt Portal for E Tenders is 19 06 2015 up to 15 00 hours The date of opening of bids 19 06 2015 at 15 15 hrs 3 Earnest Money in the form of Demand Draft or Pay order or Banker s Cheque or Fixed Deposit Receipt Bank Guarantee drawn in favor of Intelligent Communication Systems India Ltd amounting to Rs 3 00 000 Rupees Three Lacs Only is to be submitted in the office of ICSIL before 15 00 hours on the Last Date of submission of the Bids however a scanned copy of the same
40. full force till mention date and the guarantor Bank is liable to pay the guaranteed amount or any part thereof under this Bank Guarantee only and only if the beneficiary serves upon the guarantor Bank a written claim or demand on or before mention date at name of the guarantor Bank and branch IN WITNESS WHEREOF the authorized signatories of the said Guarantor Bank have signed this deed for and on behalf of the guarantor on the date first hereinabove mentioned Place For Date Authorized Signatories Seal Note 1 The same format as per above may be used for Empanelment Warranty Period The words applicable may be used and non applicable may be deleted 2 The Security Deposit and PBG will have to be kept in force till the currency of the Empanelment Warranty Period as mentioned in Clause 7 of this RFP Page 42 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract Annexure 9 Format for Service centers The following information for service centers operational for more than 3 years may be given For franchisee OEM centers the vendor shall produce a copy of the valid agreement undertaking from franchises OEM ICSIL would verify the information furnished here and if found incorrect the bid is liable to be rejected S N Location Details of Technical Contact Year Own Whether o Center manpower person
41. hereunder in the format as per Annexure 8 Security Deposit Security deposit has to be submitted along with the Empanelment Agreement and has to be made in the form of Bank Guarantee BG to be submitted either by the OEM bidder or its Authorized Business Partner if a Partner is proposed 1 Validity Valid for minimum 60 days beyond the period of empanelment extended empanelment 2 Instrument In the form of Bank Guarantee in the format as per Annexure 8 3 Amount Rs 3 00 000 Performance Bank Guarantee PBG to be submitted by the Supplier 1 Validity 40 65 Months as the case may be from the date of installation of Systems 2 Instrument One single deposit in the form of Bank Guarantee in the format as per Annexure 8 3 Amount Equal to 10 of Purchase Order PO Value Page 17 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract 8 a b c d e 8 h i Pre Delivery Inspection and Acceptance of Items The equipments must be offered in full as per ordered configuration for acceptance No equipment with short supply or with lower technical specifications shall be accepted ICSIL may if so desire at its own or may engage any agency to conduct pre delivery inspection of the equipment being supplied The offered items in addition to meet
42. j is involved ge TEA import impact factor k 109 6 2 Scanner with ADF 110 6 2 1 Item Code FSA 15PPM 111 6 2 2 Item Code FSA 30PPM 112 6 2 3 Item Code FSA 40PPM 113 7 UPS 114 7 1 Online UPS 115 7 1 1 Item Code Online UPS 1 KVA to 3 KVA SINGLE PHASE INPUT amp OUTPUT Item Code Online UPS 1 KVA SINGLE PHASE INPUT 7 1 1 a f amp OUTPUT WITH 30 Mint 116 Backup Item Code Online UPS 1 KVA SINGLE PHASE INPUT 7 1 1 b OUTPUT 60 Mint 117 Backup Item Code Online UPS 1 KVA SINGLE PHASE INPUT amp OUTPUT 120 Mint 118 7 1 1 c Backup Item Code Online UPS 2 KVA SINGLE PHASE INPUT amp OUTPUT 30 Mint 119 7 1 1 d Backup Page 107 of 117 120 7 1 1 e Item Name 9 Item Code Online UPS 2 KVA SINGLE PHASE INPUT amp OUTPUT 60 Mint Backup ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract Taxes Please specify the breakup of applicable taxes Total Price with Three years comprehensive warranty Col i d e f h Service Tax on Installation In Charges Installation Unit Cost Charges Percenta ge Cost for Extended time period for 2 years Total Price with Five years 3 2 comprehensive warranty Col k i j k Percentag e of Basic cost quoted for which foreign exchange is involved import impact factor 121
43. memory bandwidth of 25 75 GB s amp minimum 128 bit Page 102 of 117 Item Name c memory interface ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract Service Tax Installation on Charges Installation Charges Unit Cost Taxes Please specify the breakup of applicable taxes Total Price with Three years comprehensive warranty Col i d e f h In Percenta ge Cost for Extended time period for 2 years Total Price with Five years 3 2 comprehensive warranty Col k i j k Percentag e of Basic cost quoted for which foreign exchange is involved import impact factor 76 4 13 104 Keys Bilingual Keyboard with engraved keys and rupees symbol 77 4 14 Optical USB Scroll Mouse with Mouse pad 78 4 15 Wireless Keyboard with rupees symbol 79 4 16 Wireless optical scroll mouse with pad 80 4 28 External Stereo Speakers 2x2 RMS with Stereo Microphone amp Headphone 81 4 29 Good quality Stereo Headphone amp Mic 82 4 30 External USB DVD Writer sleek 83 4 31 10 100 1000 Mbps Desktop Ethernet card 84 4 32 Single user Latest version antivirus software for windows platform with free upgrade of viruses definition amp engine files capable to remove all
44. offered does not contain any kind of malicious code that would activate procedures to a Inhibit the desired and the designed function of the item b Cause physical damage to the user or his equipment during the operational exploitation of the item c Tap information regarding network network users and information stored on the network that is classified and or relating to National Security thereby contravening Official Secrets Act 1923 There are no Trojans Viruses and Worms Spywares or any malicious software in the item being supplied Without prejudice to any other rights and remedies available to ICSIL we are liable for the physical damage loss of information and those relating to copyright and Intellectual Property rights IPRs caused due to activation of any such malicious code in the item s being supplied For lt OEM Manufacturer name gt For lt OEM s Authorized Partner gt lt Authorized Signatory gt lt Authorized Signatory gt Name Name Designation Designation E mail E mail Page 37 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract Annexure 6 Format for Declaration that the bidder has not been blacklisted To be submitted on the Letterhead of the responding agency i e bidder Place Date To The Managing Director Intelligent Communication Systems India Ltd ICSIL Adminis
45. or higher latest version b Linux latest version Preloaded with OEM Pack compatibility 64 Bit or higher 18 Display 18 5 or higher LED Backlit display 19 Webcam amp Audio inbuilt webcam with better resolution amp stereo speakers of at least 1W each 20 Power System with Power management Management amp features amp Desktop Management DMI Interface implementation 21 Compliance and AIO PC should be Energy Star 5 0 Certification Windowss OR Linux certification 22 Antivirus MacAfee Norton Kaspersky Quickheal eScan Bitdefender Internet Security Latest version with Media amp 1 Year Subscription OEM Support Updates Patches 23 Accessories System user manual and all other necessary accessories Page 61 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract 2 2 All In One Desktop having Intel i5 2 2 1 Item Code Category 1 AIO Intel i5 Make Please Specify 2 Model Please Specify 3 Processor Intel Core i5 Quad Core 6MB cache 3 00GHz base clock speed or higher processor launched in year 2014 or later 4 Chipset Integrated Intel Chipset 5 Motherboard OEM Motherboard 6 Memory 8GB DDR3 1600 MHz or higher expandable up to 16GB Preferably low wattage 7 Hard Disk Drive amp 500 GB or higher I
46. requirements set forth in the bid In order to reach such a determination Tender Evaluation Committee will examine the information supplied by the Bidders and shall evaluate the same as per the evaluation criteria specified in this RFP Technical evaluation would be carried out for each of the item being empanelled The Technical evaluation criterion will be compliance against the technical specifications mentioned in Part 2 of this RFP The decision of the evaluation committee in this regard would be final and binding The bidders should be ready with the quoted items immediately after submitting their bids The TEC will short list the Technical bids configuration wise on the basis of technical parameters ICSIL if desire may ask the shortlisted bidder s to bring one of each quoted model or improved latest model of same make as per specifications set out in the bid for technical evaluation along with their own test and measuring equipments software at ICSIL or any other site as may be finalized by ICSIL as per schedule to be intimated to them In case of improved model the improved model should not be inferior in any specification than the quoted model During Technical Evaluation the quoted product shall be physically verified for the required bid specifications tested for reliability functionality benchmarked and other features as decided by TEC ICSIL In case the bidder fails to bring the quoted products within the prescribed limit given
47. stipulated time the ICSIL has the right to procure the fresh items in lieu of defective broken item through alternate sources at the risk and cost of the defaulting vendor A sticker mentioning the service support call centre number of the vendor should be pasted on each supplied item Vendors supplying the items are fully and exclusively responsible to provide appropriate device drivers and updates free of cost for the supplied system software during the period of the project 11 Payment a 80 payment will be made to the Empanelled Vendor after complete delivery and satisfaetery RFP aleng with veuchers in suppert ef thei elaim on furnishing copy of Proof of Delivery duly signed by the user Department ICSIL with his name date of delivery designation and office seal legibly recorded This is further subject to receipt of payment from the indenting department b Balance 20 payment shall be released on back to back basis after satisfactory installation and submission of Acceptance Certificate issued by the client as per Annexure 14 installation Certificate and submission of PBG as mentioned in this RFP along with vouchers in support of their claim c Payments shall be subject to deductions of any amount for which the empanelled vendor is liable under the empanelment and as per terms and conditions as mentioned in this RFP Further all payments shall be made subject to any deduction of TDS Tax deduction at Source as per th
48. submits bid on behalf of any OEM the same agent shall not submit bid on behalf of another OEM 21 2 Proposal Preparation Costs The bidder is responsible for all costs incurred in connection with participation in this process including but not limited to costs incurred in conduct of informative and other diligence activities participation in meetings discussions presentations preparation of proposal in providing any additional information required by ICSIL to facilitate the evaluation process and in negotiating a definitive Contract or all such activities related to the bid process ICSIL will in no case be responsible or liable for those costs regardless of the conduct or outcome of the bidding process This RFP does not commit ICSIL to award a contract or to engage in negotiations Further no reimbursable cost may be incurred in anticipation of award or for preparing this bid All materials submitted by the bidder as part of the bid will become the property of ICSIL Page 25 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract a a 21 3 ICSIL s right to terminate the process This bid process does not constitute an offer by ICSIL The bidder s participation in this process may result in ICSIL selecting the bidder to engage in further discussions and negotiations toward execution of a contract The commencement of such negotia
49. the turnover part or aleng with Chartered Accountant certificate for the particular OEM products S No Equipment Average Annual Turnover 1 Computer Hardware At least Rs a Desktop Laptop 20 Crore and All in One b Printers MFP At least Rs 10 Scanner Crore Barcode Printer Scanner s and Tablets c UPS and At least Rs 5 Batteries Crore 2 Bidder applying At least Rs 30 for items of all Crore category The bidder should get a certificate from the OEM that they have support mechanism in at least Ten Metro Cities of India either directly or through their support office in India or through their authorized channel partners dealers in India As on date of submission of the proposal the Bidder shall not be under any declaration of ineligibility for unsatisfactory past performance Undertaking from the authorized signatory of the OEM Company Secretary of OEM Certificate from the Company Secretary to the effect that the Bidder is not blacklisted by any of the Page 13 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract corrupt or fraudulent practices any other Ministry Department of Government unethical business practices or blacklisted either of India State Governments or any by Ministry Department of Government of Public Authority India State Governments or any P
50. to produce such letters from our OEM supplier s at the time of delivery or within a reasonable time In case of default and we are unable to comply with above at the time of delivery or during installation for the Computer Hardware UPS and Other Hardware Items already billed we agree to take back the Desktops and Servers without demur if already supplied and return the money if any paid to us by you in this regard We system OEM name also take full responsibility of both Parts amp Service SLA as per the content even if there is any defect by our authorized Service Centre Reseller SI etc Authorised Signatory Name Designation Place Page 51 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract Annexure 18 EMD Format for Bank Guarantee BANK GUARANTEE NO DATE AMOUNT OF GUARANTEE Whereas hereinafter called the Respondent has submitted its proposal dated in response to the RFP notice with file No for Empanelment of vendors for Supply amp Installation of Computer Hardware UPS and other Hardware items under the Rate Contract for ICSIL hereinafter called the Proposal to The Managing Director Intelligent Communication Systems India Ltd ICSIL New Delhi 110020 havin
51. vendor No payment will be made for rejected items The items which are accepted after testing should be sealed inside carton under the joint signature of the representatives of ICSIL and the selected vendor representative and then sent along with the packing list giving serial numbers and part numbers of all items and copy of the acceptance test report to the actual sites of installation If vendor decides to keep ready an advance lot of standard configuration machines to improve execution performance ICSIL may carry out advance inspection For each dispatch vendor will inform purchase order wise serial number of dispatched machines It is the onus of the Vendor to ensure that the material supplied is authentic original and new and is of latest configuration If at any stage it is found that Vendor has breached this clause and have Page 18 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract D a b c d e supplied second hand duplicate refurbished or as used duplicate parts his security deposit as well as PBG will be forfeited besides initiating legal action against such Vendor All the equipment shall be supplied with the relevant interface cables and necessary standard accessories Also all the equipment shall be provided with ISI standard 3 pin power plugs 5 amp 15 amp as required Delivery amp Penalty
52. 0 Mint Backup 129 7 1 2 d Item Code Online UPS 7 5 KVA SINGLE PHASE INPUT amp OUTPUT with 30 Mint Backup 130 7 1 2 e Item Code Online UPS 7 5 KVA SINGLE PHASE INPUT amp OUTPUT with 60 Mint Backup 131 7 1 2 f Item Code Online UPS 7 5 KVA SINGLE PHASE INPUT amp OUTPUT with 120 Mint Backup 132 7 1 2 g Item Code Online UPS 10 KVA SINGLE PHASE INPUT amp OUTPUT with 30 Mint Backup 133 7 1 3 h Item Code Online UPS 10 KVA SINGLE PHASE INPUT Page 109 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract Taxes Please specify Percentag the breakup of e of Basic applicable taxes Total Price cost Total Price with quoted for Service Tax Cost for with Five i Three years which Installation on Extended years 3 2 i Item Name Unit Cost comprehensive j foreign Charges Installation In time period comprehensive Charges Warranty Col for 2 years warranty Col exchange s oe d e f h ke isi is involved ge u import impact factor 9 i j k amp OUTPUT with 60 Mint Backup Item Code Online UPS 10 KVA SINGLE PHASE INPUT amp OUTPUT with 120 Mint 134 7 1 2 i Backup 135 7 2 Line Interactive UPS 136 7 2 1 Item Code LIUPS 500 VA to 1000VA Item Code LIUPS 500 VA 137 7 2 4 with 30 Mint
53. 00GB or higher SATA III or higher controller HDD 7200 or higher RPM 8 Optical Drive Dual Layer DVD Writer 9 Graphics Integrated Intel HD Graphics 10 Audio Integrated High Definition Audio 11 Ethernet Integrated Gigabit 10 100 1000 NIC 12 Ports 2 USB 3 0 4 USB 2 0 1 VGA output 3 Audio In Out MIC In 2 PS 2 or USB for Keyboard and Mouse 1 handset 1 Microphone 4 Display Port J45 13 Keyboard USB or PS 2 104 keys keyboard Same make as PC 14 Mouse USB or PS 2 2 Button Scroll Mouse Same make as PC 15 Operating System Preloaded a Genuine Windows 8 0 Professional or higher latest version b Linux latest version Preloaded with OEM Pack compatibility 64 Bit or higher 16 Monitor 18 5 or higher TFT LCD Monitor with 5 ms or better response time TCO 06 certified OEM of PC Make 17 System Chassis System chassis with suitable power supply to sustain full load including possible future up gradations Complete system should be energy star 5 0 compliant BEE Star certified or equivalent Indian certificate Windowss or Linux certification 18 Power System with Power management Management amp features amp Desktop Management DMI Interface implementation 19 Antivirus MacAfee Norton Kaspersky Quickheal eScan Bitdefender Internet Security Latest version with Media amp 1 Year Subscription OEM Support Updates Patches 20 Accessories System user manual and all ot
54. 4 legal letter amp envelope 10 Duplexing Automatic 11 Language Support Host Based Printing or equivalent 12 Drivers amp accessories Driver CD for Linux amp Windows Power Ethernet amp USB Cable 13 Scan Type Flatbed and ADF 14 Network Card Yes 5 3 4 Item Code MFP Color 8PPM A4 ee 1 Print Speed min 8 PPM A4 in color or higher 2 Functions Print copy scan amp Fax 3 Technology Laser 4 Print Resolution 600x600 dpi or higher 5 Scan Resolution 600x600 dpi optical or higher 6 Memory 64 MB or higher 7 Monthly Duty Cycle 8000 pages or higher 8 Connectivity USB 2 0 amp Ethernet 9 Media size A4 legal letter amp envelope 10 Duplexing Manual 11 Language Support Host Based Printing or equivalent 12 Drivers amp accessories Driver CD for Linux amp Windows Power Ethernet amp USB Cable 13 Network Card Yes Page 78 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract 5 3 5 Item Code MFP Color 20PPM A4 1 Print Speed min 20 PPM A4 in color or higher 2 Functions Print copy scan amp Fax 3 Technology Laser 4 Print Resolution 600x600 dpi or higher 5 Scan Resolution 600x600 dpi optical or higher 6 Memory
55. 7 1 1 f Item Code Online UPS 2 KVA SINGLE PHASE INPUT amp OUTPUT 120 Mint Backup 122 7 1 1 g Item Code Online UPS 3 KVA SINGLE PHASE INPUT amp OUTPUT with 30 Mint Backup 123 7 1 1 h Item Code Online UPS 3 KVA SINGLE PHASE INPUT amp OUTPUT with 60 Mint Backup 124 7 1 1 i Item Code Online UPS 3 KVA SINGLE PHASE INPUT amp OUTPUT with 120 Mint Backup 125 7 1 2 Item Code Online UPS 5 KVA to 10 KVA SINGLE PHASE INPUT amp OUTPUT 126 7 1 2 a Item Code Online UPS 5 KVA SINGLE PHASE INPUT amp OUTPUT with 30 Mint Backup Page 108 of 117 127 7 1 2 b ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract Installation Item Name Unit Cost Charges 9 Item Code Online UPS 5 KVA SINGLE PHASE INPUT amp OUTPUT with 60 Mint Backup Service Tax Takiecliehacey a Taxes Please specify the breakup of applicable taxes Total Price with Three years comprehensive warranty Col i d e f h In Percenta ge Cost for Extended time period for 2 years Total Price with Five years 3 2 comprehensive warranty Col k i j k Percentag e of Basic cost quoted for which foreign exchange is involved import impact factor 128 7 1 2 c Item Code Online UPS 5 KVA SINGLE PHASE INPUT amp OUTPUT with 12
56. 9 UPS BATTERIES 155 7AH or higher SMF 156 9 1 Batteries 17AH or higher SMF 157 9 2 Batteries Page 111 of 117 Item Name c ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract Taxes Please specify the breakup of applicable taxes Total Price with Three years comprehensive warranty Col i d e f h Cost for Extended time period for 2 years Service Tax on Installation In Charges Installation Unit Cost Charges Percenta ge Total Price with Five years 3 2 comprehensive warranty Col k i j k Percentag e of Basic cost quoted for which foreign exchange is involved import impact factor 26AH or higher SMF 158 9 3 Batteries 40AH or higher SMF 159 9 4 Batteries 65AH or higher SMF 160 9 5 Batteries 75AH or higher SMF 161 9 6 Batteries 85AH or higher SMF 162 9 7 Batteries 100AH or higher SMF 163 9 8 Batteries 120AH or higher SMF 164 9 9 Batteries 16 5 10 Tablet Item Code Category 166 10 1 1 Tablet Item Code Category 1 with 167 10 1 a window Item Code Category 1 Tablet with 168 10 1 a1 window 8GB Item Code Category 169 10 1 a2 1 Tablet with Page
57. 93 and Industrial Codes Interleaved 2 of 5 EAN 128 Page 89 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract 8 1 3 Item Code Hand Held 2D Image Scanner 1 Interface USB 2 Technology 2D Imager 3 Print Contrast Ratio 20 or better 4 Resolution 5 mil or better 5 Bar Code Density Depth of field 0 to 6 inch 13 mil 6 Compatibility with Symbology Standard ID Bar code and Micro PDF PDF 417 Data Matrix QR Code UCC EAN composites Postals Aztec 8 2 Item Code Bar code printer label 1 Interface Parallel USB for parallel provide PCI based parallel Interface card with cables 2 Scan Decode rate 203 dpi or better 3 Print Speed 4 ips or better 4 Printing Method Thermal Transfer Direct Thermal 5 Printing width 4 09 inches or better 6 Memory Minimum 2MB Flash and 4 MB SDRAM OS support 7 Font Support 1D GS1 databar 2D Composite codes QR Barcodes and Windows True Type Fonts 8 Accessories Stacker Cutter and Standalone Keyboard Page 90 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract 9 UPS BATTERIES 9 1 7AH or higher SMF Batteries
58. CSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract 2 All In One Desktop Technical Specification 2 1 All In One Desktop having Intel i3 2 1 1 Item Code Category 1 AIO Intel i3 1 Make Please Specify 2 Model Please Specify 3 Processor Intel i3 Dual Core or more cores with multi thread 3MB Cache 3 0 GHz or higher base Clock Speed or higher processor launched in year 2014 or later 4 Chipset Integrated Intel Chipset 5 Motherboard OEM Motherboard 6 Memory 4 GB DDR3 1600MHz or higher expandable up to 16GB 7 Hard Disk Drive 500GB or higher Integrated dual port amp controller SATA IlI HDD 7200 rpm 8 Wi Fi capable for Wireless LAN 802 11 bgn Bluetooth 4 0 wireless display 9 Optical Drive DVD WRITER 10 Graphics Intel Integrated HD Graphic 11 Audio Integrated High Definition sound controller 12 Ethernet 10 100 1000Mbps or higher Ethernet 13 Ports 4 USB ports which 2 should be 3 0 or higher ports 1xKeyboard port 1 VGA output HDMI Display port 1xMouse port 1xRJ45 1 Microphone 1 Headphone jack 1 Stereo audio line out 1 Power connector 14 Form Factor All In One 15 Keyboard 104 Keys OEM Keyboard USB PS 2 or better 16 Mouse OEM Optical Scroll mouse with mouse pad 17 Operating Preloaded a Genuine Windows 8 0 System Professional
59. HDMI 17 Interface USB 2 0 Operating Android 18 system Window 19 Battery 4 000mAh or 8hrs Please specify 20 Antivirus compatible with Juniper Mobile Security Suite 21 Free Application Polaris office Free to create and edit all Microsoft Word documents xls doc ppt 22 Audio formats MP3 AAC AMR FLAC MID WMA WVA Vorbis 23 Video formats MPEG4 Divx H 263 H 264 VP8 24 Sensor Accelerometer G sensor GPS SAR 25 Velce Call Regtreg Page 94 of 117 Annexure 17 Financial Bid Format Rates should be submitted for Three years and Five Years warranty Rates should be quoted as per the Technical Specifications ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract Taxes Please specify Percentag the breakup of e of Basic i 5 cost applicable taxes Total Price os A Total Price with quoted for Service Tax Cost for with Five g Three years which Installation on Extended years 3 2 Item Name Unit Cost comprehensive i foreign Charges Installation In time period comprehensive Charges warranty ole for 2 years warranty Col exchange j Percenta d e f h y 2na is involved ge k i j import impact factor k 1 1 2 1 1 Desktop having Intel i3 Item Code Category 3 1 1 1 1 Intel i3 Item Code Category 4 1 1 1 a 1
60. Policy should be passed on to ICSIL In the event of an empanelled Company or the concerned division of the Company is taken over bought over by another company all the obligations and execution responsibilities under the agreement with the ICSIL should be passed on for compliance to the new company If the acquiring company does not honor the obligations and the execution responsibilities agreed with the ICSIL the rate contract with the firm will be terminated and PBG and Security deposit forfeited In case any selected L bidder does not sign the Empanelment Agreement within seven days of communication from ICSIL the offer would be treated as withdrawn and the bidder s EMD will be forfeited If other L2 L3 L4 etc bidders refuse to sign the empanelment after matching L1 rates Page 16 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract D k D their EMD will be forfeited Such defaulting bidder may also be debarred from participating in ICSIL tenders for a period of three years If empanelled bidder is found in breach of any condition s of bid or supply order at any stage during the course of supply installation or warranty period the legal action as per rules laws shall be initiated against the bidder and EMD Security Deposits shall be forfeited besides debarring and blacklisting the bidder concerned for at least th
61. Proposal shall be considered for this purpose It is however clarified that cost of each item quoted will be the factor for such determination Page 15 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract c d e a b c d e 8 h i Percentage of taxes etc if any to be claimed shall be indicated separately in the Price bid otherwise it will be presumed that rates are inclusive of all taxes and no plea would be accepted in this regard after opening of the bids and during the validity of the empanelment Variation in tax rates has to be borne by the bidder The cost indicated in the Financial Proposal shall be deemed as final and reflecting the total cost of Supplies Bid Price Omissions if any in costing any item shall not entitle the bidder to be compensated and the liability to fulfill its obligations as per the Scope of Work within the total quoted price shall be that of the bidder Failure to abide the tender conditions may result into forfeiture of EMD Any conditionality included in the financial bid will lead to summarily disqualification of the entire bid and forfeiture of the EMD Empanelment of Bidders The bidder who has the lowest financial price would be termed as L1 for that particular item The bidder quoting as second lowest would be L2 and so on All technically qualified bid
62. S amp Other Hardware Items under the Rate Contract Taxes Please specify the breakup of applicable taxes Total Price with Three years comprehensive warranty Col i d e f h Service Tax Installation on Charges Installation In Charges Unit Cost Percenta ge Cost for Extended time period for 2 years Total Price with Five years 3 2 comprehensive warranty Col k i j k Percentag e of Basic cost quoted for which foreign exchange is involved import impact factor Item Code Category 10 2 1 Tablet 8 inch with 179 a1 window 16GB Item Code Category 10 2 1 Tablet 8 inch with 180 a2 window 32GB Item Code Category 10 2 1 Tablet 8 inch with 181 a3 window 64GB Item Code Category 10 2 1 Tablet 8 inch with 182 a4 window 128GB Item Code Category 1 Tablet 8 inch with 183 10 2 b Android Item Code Category 1 Tablet 8 inch with 184 10 2 b1 Android 16GB Item Code Category 1 Tablet 8 inch with 185 10 2 b2 Android 32GB Item Code Category 1 Tablet 8 inch with 186 10 2 b3 Android 64GB Page 114 of 117 Item Name a b c Item Code Category 1 Tablet 8 inch with 187 10 2 b4 Android 128GB ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract Ser
63. SB 2 0 17 Operating system Android 18 Window 19 Battery 3 000mAh or 8hrs Please specify 20 Antivirus Compatible with Mobile Security Suite 21 Free Application Polaris office Free to create and edit all Microsoft Word documents xls doc ppt 22 Audio formats MP3 AAC AMR FLAC MID WMA WVA Vorbis 23 Video formats MPEG4 Divx H 263 H 264 VP8 24 Voice call Required Page 92 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract 10 2 Item Code Category 2 Tablet 8 inch 1 Make Please Specify 2 Model Please Specify 3 Processor Intel Atom Quad core 1 3GHz 64 bit processor or higher 4 RAM 2GB or higher Internal Storage 16GB 32GB 64GB 128GB moviNAND ROM 6 Card Slot Micro SD Slot 6 Camera Front 1 2 MP or better 7 Camera Rear 5 MP with auto focus amp Flash optional or better 8 Video Recording Full HD Playback 30fps HD 30fps 9 Wireless Wi Fi 802 11 b g n 3G 10 Bluetooth Bluetooth V4 0 11 Display 8 or better 12 Resolution 1280x720 HD 13 Screen Anti glare multitouch enabled LED backlit 14 Network EDGE GPRS 850 900 1800 1900 3G HSPA 21Mbps 15 1 0 Port 3 5 mm stereo headphone mini jack built in stereo speaker 1 x Micro USB 16 Interface USB 2 0 Operating Android 17
64. TB 5400 RPM 8 MB Cache Compatible with USB 2 0 1 1 without external power supply Preformatted and hot plug and play Transfer rate of 25 MB Sec with USB 2 0 connectivity Should run applications directly from drive USB extension cable Page 71 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract 5 Printers Technical Specifications 5 1 Laser Printers 5 1 1 Item Code LP Mono 18PPM A4 1 Print Speed min 18 PPM or higher A4 2 Print Resolution Mono 600x600 dpi or higher 3 Memory 1 MB or higher 4 Monthly Duty Cycle 5000 pages or higher 5 Connectivity USB 2 0 6 Media size A4 legal letter amp envelope 7 Duplexing Manual 8 Language Support Host Based Printing or equivalent 9 Drivers amp accessories Driver CD for Linux amp Windows Power amp USB Cable 10 Network Card N A 5 1 2 Item Code LP Mono 25PPM A4 1 Print Speed min 25 PPM or higher A4 2 Print Resolution Mono 600x600 dpi or higher 3 Memory 16 MB or higher 4 Monthly Duty Cycle 8000 pages or higher 5 Connectivity USB 2 0 amp Ethernet 6 Media size A4 legal letter amp envelope 7 Duplexing Automatic 8 Language Support Host Based Printing or equivalent 9 Drivers amp accessories Driver CD for Linux amp
65. akers amp Mic 10 Ethernet 10 100 1000Mbps or higher Ethernet amp Wireless LAN 802 11 b g n 11 Ports 2xUSB 2 0 or higher VGA HDMI converter cable if port is not VGA HDMI Headphone out Microphone in Combo Jack 1 Memory Card reader 12 Web Cam Built in VGA or higher resolution Web Camera 13 Wifi Bluetooth Integrated Wi Fi Bluetooth 14 Keyboard amp Keyboard with palm rest amp Touch Pad Mouse with Scroll Track 15 Operating System Preloaded a Genuine Windows 8 0 Professional or higher latest version b Linux latest version Preloaded with OEM Pack compatibility 64 Bit or higher 16 Display Minimum 14 LED backlit HD e FHD or higher Anti Glare Display 17 Battery Backup Minimum 5 Hrs Battery Backup under standard working conditions using Lithium lon Rechargeable Battery 18 Power Power Management feature Management 19 Compliance and Mandatory Certification ISO 9001 Certification Certified OEM and Energy Star 5 0 Windowss OR Linux certification 20 Antivirus MacAfee Norton Kaspersky Quickheal eScan Bitdefender Internet Security Latest version with Media amp 1 Year Subscription OEM Support Updates Patches 21 Accessories System user manual AC Power Adapter cables amp Good quality carrying case etc Page 68 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract
66. ance and AIO PC should be Energy Star 5 0 Certification Windowss8 OR Linux certification 22 Antivirus MacAfee Norton Kaspersky Quickheal eScan Bitdefender Internet Security Latest version with Media amp 1 Year Subscription OEM Support Updates Patches 23 Accessories System user manual and all other necessary accessories Page 65 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract 3 Laptop Technical Specification 3 1 Laptop Having Intel i3 3 1 1 Item Code Category 1 Laptop Intel i3 1 Make Please Specify 2 Model Please Specify 3 Processor Intel Core i3Laptop should have Latest Generation launched in year 2014 Dual Core or higher with Multi Thread 3 MB cache 1 9 GHz or higher base clock speed or higher 4 Chipset Integrated Intel Chipset 5 Motherboard OEM Motherboard 6 Memory 4GB DDR3 1600MHz or higher Memory expandable to 8GB 7 Hard Disk Drive amp 500GB or higher SATA II HDD 5400 controller or higher RPM HDD shoeuld have Pde i Ts i 100GB and_other of rest capacity 8 Optical Drive DVD Writer 9 Graphics Integrated Intel HD Graphic Controller or Latest 10 Audio Integrated sound controller with built in Speakers amp Mic 11 Ethernet 10 100 1000Mbps or higher Ethernet amp Wireless LAN 802 11
67. ance statement Point wise of specifications amp features of offered equipments with the Technical Bid Deviations from technical specifications should be furnished as per the formats given in Part 2 of the RFP Deviation on lower side of specifications will not be considered No deviations in terms amp conditions of the bid document shall be accepted in any case The rates are to be quoted by the bidders in Indian Currency and payment shall be made to the Empanelled bidders in Indian currency only Delivery of the ordered Computer Hardware UPS and Other Hardware Items should be within 4 weeks or earlier as per specific Letter of Intent Purchase Order Bidders i e OEM OEM authorized Business Partner should have after sales support Own Service Centers in at least ten Metro Cities of India Quantity of the goods to be supplied will vary from time to time based on the requirement of the client department Systems matching the given configuration or higher make and model of the system offered will only be accepted for empanelment The IT infrastructure offered under this RFP should not be End of Life or under End of Life During the tenure of empanelment OEM letter must be submitted in support of this OEM letter should also be submitted for availability of spares at least for 5 years Earnest Money Deposit EMD Bidders shall submit EMD of INR 3 00 000 Rupees Three Lacs Only in the shape of Bankers Cheque DD FDR Bank Guarante
68. and Other Hardware Items under the Rate Contract Dear Sir 1 Having examined the RFP document we the undersigned herewith submit our proposal in response to your RFP Notification no lt xxxx gt dated lt lt gt gt for RFP for Empanelment of vendors for Supply of Computer Hardware UPS and Other Hardware Items under the Rate Contract to ICSIL in full conformity with the said RFP document 2 We have carefully read the provisions of the RFP document and confirm that these are acceptable to us We further declare that additional conditions variations deviations if any found in our proposal shall not be given effect to 3 Weagree to abide by this proposal consisting of this letter the detailed response to the RFP and all attachments for a period of 180 days from the closing date for submission of proposals 4 The EMD submitted by us may be encashed if we do not submit the requisite Empanelment Guarantee for Empanelment of vendors for Supply of Computer Hardware UPS and Other Hardware Items under the Rate Contract to ICSIL if we are selected for empanelment 5 We would like to declare that we are not involved in any litigation that may have an impact of affecting or compromising the delivery of services as required under this assignment and we are not under a declaration of ineligibility for corrupt or fraudulent practices 6 We hereby declare that we are not insolvent in receivership bankrupt or being wound up our af
69. and there won t be any delay in delivery testing installation and support due to any delay from our side Our full support is extended to them in all respects for the supply and maintenance of our products with spares during the warranty period of three five years as the case may be In case the products offered and its spares are becoming End of life EOL Roll over we shall proactively inform ICSIL through our Empanelled Authorized Partner Indian Agent about the replacement product with matching specifications along with proper comparison and sample for evaluation We also undertake that incase of non availability of equivalent product we shall supply product with higher specification during the empanelment extended empanelment without any additional cost We hereby extend our full guarantee warranty support as per terms and conditions of the RFP and the contract for the equipment and services offered against this invitation for bid offer by the above firm In case the above firm defaults on providing the support we assure that the necessary support will be provided by us to ICSIL and to its clients without any additional cost We undertake that prices being offered are not higher than the prices offered to any Government Department as on the day of bidding In case if at any point of time it is found that the rates offered to ICSIL are higher than the rates offered to other Department for the similar make amp model that our C
70. apacity 5kKVA 7 5kKVA amp 10kVA a Battery Backup Battery Backup 1 30 Minutes at full load for all the capacities 2 60 Minutes at full load for all the capacities 3 120 Minutes at full load for all the capacities 4 General a Inverter Pulse Width Modulation PWM Technology using IGBTs with inbuilt Galvanic Isolation double conversion b Total Harmonic lt 3 for 100 linear load Distortion THD lt 5 for 100 non linear load Voltage c Audible Noise Less than 55 db level d Operating e 40 C Temperature e Crest Factor Not less than 3 1 on full non linear load f Humidity Up to 95 non condensing g Output Wave Pure Sine wave Form h Cold Start facility Required i Static amp Manual Required Bypass 5 Input AC Single Phase a Voltage Range 160 V AC to 270 V AC b Frequency Range 50 6 Hz c Input Power 0 9 or better at full output load Factor leading to Unity with power factor correction PFC 6 Output a Voltage 220 230 240V AC 1 Single Phase b Regulation Less than 2 in the following conditions 1 No load to full load Full load to no load 2 0 6 lag to Unity PF 3 During Entire Backup time 4 Complete Input Voltage Range c Frequency 50 Hz 0 5 7 Efficiency a Overall Efficiency 80 or better on rated full load of 0 8 PF amp 230V 50Hz AC output b Inverter Efficiency 90 or better on rated full load of 0 8 PF amp 230V 50Hz AC output Page 85 of 117 ICSIL RFP f
71. ardware Items under the Rate Contract Taxes Please specify the breakup of applicable taxes Total Price with Three years comprehensive warranty Col i d e f h Cost for Extended time period for 2 years Service Tax Installation on Charges Installation In Charges Item Name Unit Cost Percenta ge c Preformatted and hot plug and play Transfer rate of 25 MB Sec with USB 2 0 connectivity Should run applications directly from drive USB extension cable Total Price with Five years 3 2 comprehensive warranty Col k i j k Percentag e of Basic cost quoted for which foreign exchange is involved import impact factor 5 Printers 87 5 1 Laser Printers Item Code LP Mono 88 5 1 1 18PPM A4 Item Code LP Mono 89 5 1 2 25PPM A4 Item Code LP Mono 90 5 1 3 35PPM A4 Item Code LP Mono 91 5 1 4 15PPM A3 Item Code LP Mono 92 5 1 5 A3 Item Code LP Color 93 5 1 6 8PPM A4 Item Code LP Color 94 5 1 7 A4 Page 105 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract Taxes Please specify Percentag the breakup of e of Basic applicable taxes Total Price cost z Total Price with quoted for Service Tax Cost for with Five g Three y
72. ates then L1 alone shall be on the panel 4 The above rates are inclusive of packing forwarding freight insurance installation Commissioning warranty or any other charges for supply in India The bidder is responsible for safe and secure delivery at user location By having and insurable interest in the consignment the bidder can get it insured on the basis of purchase order by ICSIL and settle the claim if any directly with the insurer ICSIL may issue NOC in favor of Bidder if needed for settling the claim Page 116 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract 5 Total Cost with on site warranty will be the sum of Basic Cost Duty and Taxes All the bidders are required to quote individual breakup of Taxes Quoting only all inclusive Price i e not quoting tax breakup will lead to rejection of their bids 6 If the L1 bidder due to whatever reasons refuses to accept empanelment letter the tender for that category will be scrapped and EMD of L1 will be forfeited Any lower value quoted due to error in totaling will be final and no request for revision will be entertained To deal with the foreign exchange fluctuation a multiplication factor for each category will be worked out by taking the lowest quote against Import Impact Factor IIF for that category L1 bidder has to match the lowest value of IIF quoted by financially qual
73. ation Charges Unit Cost Taxes Please specify the breakup of applicable taxes Total Price with Three years comprehensive warranty Col i d e f h In Percenta ge Cost for Extended time period for 2 years Percentag e of Basic cost quoted for which foreign exchange is involved import impact factor Total Price with Five years 3 2 comprehensive warranty Col k i j 197 10 3 b3 Item Code Category 1 Tablet 10 inch with Android 64GB 198 10 3 b4 Item Code Category 1 Tablet 10 inch with Android 128GB Please Note 1 Itis mandatory to provide all the required information otherwise bid will be rejected 2 L1 is the bidder quoting least total cost in Column K will be declared L 1 separately for each item of above tables The actual purchase orders will be placed on the basis of individual item rate finalized after breakup of this total value 3 A panel of bidders for each configuration will be formed For this ICSIL will ask other technically qualified bidders to match the L1 rates for that configuration Thus by way of giving opportunity for matching the L1 rate a panel of bidders will be formed for each technically qualified configuration The decision of ICSIL arrived at above will be final for empanelment and no representation of any kind shall be entertained If none of the bidders L2 L3 L4 agree to match L1 r
74. be refunded after completion of all commitments of the Empanelled Vendor 15 Indemnity The selected vendor shall indemnify the ICSIL User Department against all third party claims of infringement of patent trademark copyright or industrial design rights arising from the use of the supplied items including software Hardware Manpower and other related services or any part thereof ICSIL User Department stand indemnified from any claims that the Hired Manpower Vendor s manpower may opt to have towards the discharge of their duties in the fulfillment of the purchase orders ICSIL User Department also stand indemnified from any compensation arising out of accidental loss of life or injury sustained by the Hired manpower Vendor s manpower while discharging their duty towards fulfillment of the Purchase Orders Warranty support Page 22 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract 16 Force Majeure If at any time during the continuance of the empanelment the performance in whole or in part by either party of any obligation under the empanelment is prevented or delayed by reasons of any war hostility acts of public enemy civil commotion sabotage fires floods explosions epidemics quarantine restrictions strikes lockouts or acts of God hereinafter referred to as events provided notice of happenings of any such event is dul
75. behalf the bid is being submitted 1 Should be a Company registered under the Certificate of Incorporation Service tax Indian Companies Act 1956 and should have its Registration number VAT certificate registered offices in India or a Firm under allotted by Sales Tax Department or Partnership Act It should also be registered with both as the case may be PAN number the Service Tax Authorities and should be etc are mandatory Attested copies of registered with the appropriate authorities for all Articles of Association in case of applicable statutory taxes duties and should Registered firm partnership deed in have been in operation for the last five years case of partnership firm should be submitted The bidders details as per Annexure 2 are required to be furnished along with supporting documents 2 A manufacturer s authorization form along with Provide necessary proof as supporting a declaration from OEM document MAF in the format specified at Annexure 4 3 The bidder should quote the products of only Enclose a copy of valid OEM s Quality those OEM which are ISO 9001 2008 or Certificate issued by a globally equivalent higher level certified Company recognized Institution for their manufacturing assembly facilities anywhere located in India or abroad should be attached 4 Average Annual sales turnover during last three Copy of audited balance sheet as proof of turnover highlighting
76. by the ICSIL for evaluation the bid shall be rejected and EMD forfeited In case TEC decides to inspect the equipments at OEM s OEM Authorized Business Partner s Premises the expenditure on travel and stay will be borne by ICSIL ICSIL may if desired change the evaluation method procedure as per their convenience and requirement If during the technical evaluation any of the System fails the performance acceptance testing then no subsequent chance will be given to the Bidder In their own interest the bidders are advised to ensure that all the items brought by them for evaluation conform to all tendered technical parameters specifications and are functional Systems not meeting complete bid specifications will not be considered for evaluation For Technical Evaluation Bidders have to ensure the availability of appropriate specialist along with every type of documentation and consumable required from their organization for interacting with TEC and evaluation team as and when required If the required specialist along with proper documentation is not made available by Bidders then the bids for such defaulting Bidders will be rejected Financial Evaluation The Financial proposal of only those bidders who qualify in the technical evaluation would be opened The evaluation committee would determine for each item whether the Financial Proposals are complete and unconditional The item wise total cost indicated in the Financial
77. ce Free VRLA with Rack amp Connectors and any other details please specify b Battery Make CSB Panasonic Global Yuasa Exide Orchid Okaya Amar Raja Rocket Base Hi power Luminous Relicel or any other make duly type tested as per JIS C 8702 1998 from Govt NABL approved Lab c Battery recharge Battery recharge time should not time after exceed 8 hours and charger should complete be capable to charge battery on discharge to C10 rating 100 charge amp charge rating 12 Battery Capacity a Capacity of UPS Battery Bank for Back up Time of Full Load 420 minutes 500 VA gt 504VAH gt 855VAH 700VA gt 7HMVAH gt H98VAH 800 VA 2808VAH b UPS amp Batteries Powder coated UPS amp battery Housing cabinet with caster whee should of minimum 1mm thick good quality material and should be free from sharp edge scratches nicks amp burs etc Enclosure should conform to all protection requirements 13 Indications Mains on Load on Battery Inverter on off Battery evel Loadlevel Overload UPS Status 14 Audible Alarm Over Temperature Main failure Battery low Inverter Overload 15 Switches Main ON OFF MCB Battery ON OFF MCB Fuse Inverter push button with reset 16 Output i i Connection ided Minimum 03 Nos of 5 15A 230V female ISI IEC Mark socket and all 3 sockets should also be provided in addition to the O P Terminals More than two battery banks should not be used in parallel in any c
78. certified 23 or higher TFT LED Monitor with 8 ms or 4 9 4 10 4 11 4 12 A better response time 64 TCO 06 certified 2 GB DDR3 RAM Single 65 fae module 4 GB DDR3 RAM Single 66 a18 module Page 101 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract Taxes Please specify Percentag the breakup of e of Basic applicable taxes Total Price cost Total Price with quoted for Service Tax Cost for with Five i Three years which Installation on Extended years 3 2 i Item Name Unit Cost comprehensive j foreign Charges Installation In time period comprehensive Charges warranty Col d for 2 years warranty Col exchange s oe d e f h k i is involved ge TA import impact factor 9 i j k 8 GB DDR3 RAM Single 67 4 13 module 68 4 20 Blu Ray Drive Internal a 4 21 MS office Standard 2013 license MS office Professional 70 ore Plus 2013 license 4 23 MS Office 365 Business 71 license MS office Standard 2013 4 24 license 2 years Software 72 Assurance MS office Professional 4 25 Plus 2013 license 2 years 73 Software Assurance MS Office 365 Business 4 26 license 2 years Software 74 Assurance PCle graphics card with dedicated 1GB memory supporting OpenGL 2 1 or 4 27 latest and DirectX 10 or latest having minimum
79. de all necessary support and loading of systems software patches etc All OEM Empanelled Vendors shall have to enter into a written agreement with ICSIL for honoring all bid conditions and warranty maintenance support The vendor should fulfill the following conditions during Warranty 1 Repair and replacement of faulty system i Any failure in the System should be rectified within maximum period of 8 working hours during working days of lodging complaint and compliance support for each complaint be intimated to ICSIL immediately ii If any of the system is down beyond 8 working hours penalty will be charged per day per System at the rate of INR 150 Maximum penalty will be limited to 5 of the purchase order value iii Any system failing at subsystem level at least three times in three months displaying chronic system design or manufacturing defects or Quality Control problem or where the penalty amount on account of downtime for three months has crossed 10 of the system value will be totally replaced by the Vendor at his cost and risk within 15 days from the date of last failure 2 Limitation of Liability Taking into consideration all the above cases the total penalty that can be levied on the vendor shall not exceed the purchase order value On completion of the Warranty period as the case may be the Security Deposit without any interest accrued may be released after satisfying that proper support has been provided durin
80. der shall necessarily provide a copy of Power of Attorney PoA authorizing the signatory of the bid for signing the Bid on behalf of the Bidder in its Technical Bid 2 Provide documentary evidence to substantiate the signatory to the PoA is an authorized signatory for the OEM ABP bidder Page 40 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract Annexure 8 Format of Security Performance Bank Guarantee PBG BANK GUARANTEE NO Dated dd mm year DATE PERIOD OF BANK GUARANTEE VALID UPTO mention date AMOUNT OF GUARANTEE To The Managing Director Intelligent Communication Systems India Ltd ICSIL Administrative Building ist Floor Above Post Office Okhla Industrial Estate Ph III New Delhi 110020 Ref Tender No cccccccscscccccccccccccccccsccsccccccecs Dated 00 THIS DEED OF GUARANTEE EXECUTED ON THIS _____ Day of _ 2015 by lt Name of the Bank issuing guarantee gt a scheduled bank corporate body constituted under the Banking Companies Acquisition and Transfer of Undertakings Act 1970 having its Head office at H O Address and one of the Branch offices at Branch address hereinafter referred to as the Guarantor Bank which expression unless it be repugnant to the context or meaning thereof shall include its successors and assigns in favour of Intelligent Communication Sy
81. ders means the document which provides the Bidders with all information needed to prepare their bids k Tender Opening Committee means the committee that shall check all the Eligibility Criteria mentioned in Clause 4 and of this RFP and will also open Financial Bids and will Evaluate the same 1 Technical Evaluation Committee means the committee that shall evaluate technical aspects of the bids in all Technical Matter with regard to specifications configurations and warranty given in RFP and gives recommendations of the bidder s bids for opening the Commercial Financial bids m Parties means ICSIL User Department Client Department and the Vendor or all of them this term can be used wherever applicable n Proposal means the Technical Proposal and the Financial Proposal o RFP means the Request for Proposal prepared by ICSIL for the Empanelment of OEMs Authorized Business partner of OEM for Supply amp installation of Computer Hardware UPS and Other Hardware Items under the Rate Contract p Assignment Job means the work to be performed by the bidders pursuant to the Contract q End of Life EOL means that the product is in the end of its useful lifetime and a Vendor OEM will no longer be marketing selling or sustaining a particular product and may also be limiting or ending support for the product r Unit Cost means cost including FOR delivery installation commissioning and testin
82. ders falling in the price range of 120 of L1 shall be eligible to match the L price of item Managing Director ICSIL reserves the right to diverge this condition in certain categories of items products The maximum period allowed for matching the L1 rates by any Bidder will not be more than 7 days from the date of issuance of offer letter from ICSIL If the Bidder fails to match the L1 rates within stipulated time as stated above the offer will be treated as cancelled and EMD forfeited However ICSIL reserves the right to extend the date on genuine reasons to be submitted in writing by the Vendor within the prescribed period The empanelment under this RFP is exclusively for the procurements proposed to be made by ICSIL during the validity of the empanelment or its extended period of validity The panel will be valid for a period of 12 Twelve months in the first instance from the date of empanelment and may be extended further on mutual consent maximum upto three years subject to the yearly appraisal of the performance If required ICSIL may curtail empanelment period by giving one months notice to empanelled partner All Successful Bidders shall have to enter into a written agreement with ICSIL for honoring all conditions and adherence to all aspects of fair trade practices in executing the purchase orders placed by ICSIL on behalf of its client departments Any reduction in prices of items and taxes thereon due to Government or Company
83. dertaking for subsequent submission of any of the above document will not be entertained However ICSIL reserves the right to seek fresh set of documents or seek clarifications on the already submitted documents Upon verification evaluation assessment if in case any information furnished by the Bidder is found to be false incorrect or incomplete their bid shall be summarily rejected and bid security shall be forfeited In this regard no correspondence on the same shall be entertained The Bid Submitted by any Bidder not fulfilling the Eligibility Conditions as per Clause 4 above will not be considered The bidder should also adhere to the Annexure 1 and Annexure 7 with a declaration from an authorized signatory A copy of Power of Attorney should also be attached along the same Each Annexure will be treated as a part of bid for the purpose of evaluation processing and ordering Page 14 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract 5 a b c d e f i a b Technical Evaluation The technical evaluation will be done for only those bidders who qualify the eligibility criteria as mentioned in this RFP Technical Evaluation Committee TEC set up by ICSIL will carry out a detailed evaluation of the Technical Bids received by it in order to determine whether they are substantially responsive to the
84. dpi White 10 Drivers amp Driver CD for Linux amp accessories Windows Power amp USB Cable Page 81 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract 6 2 3 Item Code FSA 40PPM 1 Scan Speed 40ppm or higher Document scanning 2 size Flat Bed mode 11 7 x 17 A3 ADF mode 11 7 x 17 A3 with auto duplex scanning 3 Scan Type Color amp B W with Flatbed and ADF 4 Duplexing Scanning Auto Duplex Scanning 4 Scanning OCR or equivalent Software 5 Daily recommended minimum 1500 pages or Volume higher 6 Scan Resolution 600x600 dpi optical or higher 7 ADF Capacity Minimum 50 Pages or above 8 Standard Connectivity USB 2 0 9 Min Scanning Speed 200 dpi 40 PPM Black amp White 10 Drivers amp accessories Driver CD for Linux amp Windows Power amp USB Cable Page 82 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract 7 UPS Technical Specifications 7 1 Online UPS 7 1 1 Item Code Online UPS 1 KVA to 3 KVA SINGLE PHASE INPUT amp OUTPUT 1 Make Please Specify 2 Model Please Specify 3 Capacity 1kVA 2kVA
85. e BG only in favor of Intelligent Communication Systems India Ltd payable at Delhi valid for six months which is to be submitted in a sealed envelope in the office of ICSIL before the last date of submission of the Bids As per Para 5 of page 3 of this RFP however a scanned copy of the same should be uploaded along with the Technical Bid on the E procurement portal EMD in any other form shall not be entertained This EMD is irrespective of the number of items quoted Bids submitted without adequate EMD is liable to be rejected Exemption from submission of EMD shall be given to Bidders registered with NSIC MSME under its Single Point Registration Scheme Exemption will apply only to items service indicated under description ICSIL RFP of work supplies services amp value up to which bidders are registered with NSIC MSME To qualify for EMD exemption firms should necessarily upload VALID copy of the registration certificate issued by NSIC MSME Firms in the process of obtaining NSIC MSME registration will not be considered for EMD exemption However no such exemption will be allowed in the case of Security Deposit and Performance Bank Guarantee PBG Submission of false inappropriate documents in this regard will result in summary rejection of Bid and such bidder will be debarred from participating in future tenders for a minimum period of three years While attempt has been made to keep the technical specifications generic of the d
86. e Income Tax Act 1961 and any other taxes levied by Government if any applicable d Any penalty imposed by the user department shall be passed onto the vendor on back to back basis and shall be deducted from the payment either through the dues to the vendor or performance security as the case may be It is hereby clarified that since complaints are directly attributable to Vendor only and as such Vendor is fully responsible to bear the penalty imposed and no deduction will be made from the Service Charges of ICSIL 12 Warranty and Maintenance a All equipments mentioned in Part 2 of this RFP shall be under on site Comprehensive Warranty as defined in item v of the definitions of this RFP for 36 60 months from the date of completion of supply of products its successful installation commissioning and acceptance by User Department Client ICSIL including free spare parts kits etc excluding consumables During Warranty period if required OEM Empanelled Vendor shall have to maintain the stock of all such parts b During warranty period service maintenance of Hardware and System Software and all driver software up gradation installing patches and services shall also be provided at no extra cost It is Page 20 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract c d e the responsibility of the OEM Empanelled Vendor to provi
87. e Bank Guarantee PBG 10 Installation Schedule amp Penalty a The Hardware shall be installed within 2 working days from the date of supply of hardware In case there is delay in installation of the hardware beyond 2 working days a penalty Rs 150 per day subject to a maximum of 2 Two percent of the purchase order value will be imposed ICSIL also holds the option to get the procured item installed through alternate sources at the risk and cost of the defaulting vendor If delivered item is found to be defective broken vendor will have to replace the item with new one at their own cost and risk within one week It is hereby clarified that Page 19 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract failure to install the Equipments is attributable to Vendor only and as such Vendor is fully responsible to bear the penalty imposed and no deduction will be made from the Service Charges of ICSIL b Incase the site for installation of Product not provided by the indenting department within 2 Two days the vendor should bring it to the notice of ICSIL in the Performa as per Annexure 12 Site Not Ready Certificate So that ICSIL may take up the case with the buyer Department for early handover of the site for installation purpose and avoidance of penalty if any c Incase Vendor fails to replace the defective broken items within the
88. ears which Installation on Extended years 3 2 i Item Name Unit Cost comprehensive j foreign Charges Installation In time period comprehensive Charges warranty Col d for 2 years warranty Col exchange s oe d e f h ke isi is involved ge Wy import impact factor 9 k Item Code LP Color 95 5 1 8 A3 96 5 2 Inkjet DeskJet Printers Item Code Inkjet Color 97 5 2 1 15PPM A4 Item Code Inkjet Color 98 5 2 2 25PPM A4 Multifunctional Laser 99 5 3 Printers Item Code MFP Mono 100 5 3 1 18PPM A4 Item Code MFP Mono 101 5 3 2 25PPM A4 Item Code MFP Mono 102 5 3 3 33PPM A4 Item Code MFP Color 103 5 3 4 8PPM A4 Item Code MFP Color 104 5 3 5 20PPM A4 105 6 Scanners 106 6 1 Flatbed Scanners 107 6 1 1 Item Code FS A4 Size 108 6 1 2 Item Code FS Legal Size Page 106 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract Taxes Please specify Percentag the breakup of e of Basic i F cost applicable taxes f Total Price Total Price with quoted for Cost for with Five i Three years which Installation Extended years 3 2 i Item Name Unit Cost comprehensive j foreign Charges In time period comprehensive warranty Col i for 3 Vers warranty Col exchange oe d e f h k i
89. ease Specify 3 Capacity 500 VA 700 VA 800VA amp 1000 VA a Battery Backup Battery Backup 1 30 Minutes at full load for all the capacities 2 60 Minutes at full load for all the capacities 3 420 Minutes atfullload for alt ips 4 Input AC Single Phase a Voltage Range 140 V AC to 270 VAC b Frequency Range 50 3 Hz 5 Output a Voltage 220 230 240V AC 10 Single Phase c Frequency 50 Hz 0 5 d Wave Form Sine Wave for Battery Mode 6 General a Inverter Pulse Width Modulation PWM Technology using IGBTs MOSFET double conversion b Total Harmonic lt 5 on Battery Mode Distortion THD Voltage c Audible Noise Less than 55 db level d Operating e 40 C Temperature e Humidity Up to 95 non condensing f Output Wave Sine wave Form h Cold Start facility Required Static amp Manual Required 7 Efficiency a Overall Efficiency 65 or better on rated full load of 0 65 PF amp 230V 50Hz AC output 8 Overload 110 for 2 min Capacity 9 Load Power 0 65 lagging Factor 10 Protection Required for Over Voltage short circuit and overload at UPS Over Temperature Input low high voltage control DC low high voltage trip Charger Fuse Page 87 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract 11 Battery Bank Details a Battery Type Sealed Maintenan
90. ed period or finalization of empanelment whichever is earlier if any or ii In the case of a successful bidder if the Bidder fails to sign the Contract or to furnish Security Performance Bank Guarantee within specified time in accordance with the format given in the RFP refer Clause 7 and Annexure 8 of this RFP iii Any violation of the conditions of RFP 21 9 INSTRUCTIONS REGARDING ONLINE SUBMISSION OF BID Participation in this Tender shall be through online submission only The following instructions are to be read carefully These instructions are supplemented with more detailed guidelines on the relevant screens of the E procurement portal of Govt of NCT of Delhi 21 9 1 Preparation amp Submission of Bid Detailed tender documents may be downloaded from e tender portal of Govt Of Delhi http www govtprocurement delhi gov in as per Tender Notification and tender is to be submitted online following the instruction appearing on the screen A buyer manual containing the detailed guidelines for e tendering system is also available on e tender portal of http www govtprocurement delhi gov in 21 9 2 On Line Submission The On Line Submission will have the following activities i Submission of particulars of Earnest Money Deposit EMD ii Submission of Technical Proposal iii Submission of Financial Bid Page 27 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other
91. ender 3 That we have mutually worked out all necessary logistics and pricing agreements and there won t be any delay in delivery testing installation and support due to any factors 4 That we have mutually agreed to fulfill ICSIL s tender requirements during empanelment period 5 That we both have clarity on the roles and duties to be performed by us in the execution of this tender 6 That the second party Authorized Partner is the authorized partner of the first party OEM for supplying installing Commissioning and Onsite Comprehensive Warranty support of the ordered items in this tender As bidder lt OEM Name gt we are proposing lt OEM s Authorized Partner Name gt as our partner who will meet ICSIL tender requirements lt OEM Name gt further confirm that 1 In case of product becoming end of life EOL Roll over we shall proactively inform ICSIL about the replacement product with matching specifications along with proper comparison and sample for evaluation We also undertake that incase of non availability of equivalent product we shall supply product with higher specification during the empanelment without any additional cost 2 The Authorized Partner will Deliver test Install commissioning amp maintain the ordered items and ensure that the warranty Support is provided to the customer as per tender requirements We also confirm that user will have option to log complaint directly on us through toll free
92. ernet Security Latest version with Media amp 1 Year Subscription OEM Support Updates Patches 20 Accessories System user manual and all other necessary accessories Page 56 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract 1 1 2Item Code Category 2 Intel i3 1 Make Please Specify Model Please Specify Processor Intel Core i3 Dual Core 3M Cache 2 90GHz or higher base Clock Speed or higher processor launched in year 2014 or later Chipset Integrated Intel Chipset Motherboard OEM Motherboard Memory 4 GB DDR 3 1600 MHz or higher expandable up to 8 GB Hard Disk Drive amp controller 500GB or higher SATA III or higher HDD 7200 or higher RPM Optical Drive Dual Layer DVD Writer Graphics Integrated sound controller HD Graphics Card Audio Integrated High Definition Audio Ethernet Integrated Gigabit Ethernet controller Ports 2 USB 3 0 4 USB 2 0 1 VGA output 3 Audio In Out MIC In 2 PS 2 or USB for Keyboard and Mouse 1 handset 1 Microphone Display Port 1 RJ45 Keyboard 104 Keys OEM Keyboard USB or PS2 Mouse OEM Optical Scroll Mouse with Mouse pad USB or PS2 Operating System Preloaded a Genuine Windows 8 0 Professional or higher latest version b Linux la
93. esired products and are vendor neutral however deviations if any may be shown separately as per Annexure 15 of this RFP Preference will be given to domestically manufactured electronics goods in procurement due to security reasons and in Government procurement Guidelines as per Govt notification No 8 78 2010 IPHW dated 10 2 2012 and subsequent amendments clarifications will be followed for implementation Bidders must submit an undertaking on Rs 100 stamp paper as per Annexure 13 mentioning the percentage of domestic value addition in terms of BOM to fall under this category and avail the preference The empanelment of bidders quoting false information will be cancelled and EMD will be forfeited Bidders who do not provide this undertaking shall not be considered for availing this preference Page 11 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract 4 Eligibility Criteria a In Case the bidder is an OEM Eligibility Criteria Should be a Company registered under the Indian Companies Act 1956 and should have its registered Offices in India or Firm under Partnership Act It should also be registered with VAT Service Tax Authorities and should be registered with the appropriate authorities for all applicable statutory taxes duties and should have been in operation for the last five years Reference Details Ce
94. essary accessories Page 62 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract Please Specify Please Specify go qo b amp b bl Page 63 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract 2 3 All In One Desktop having Intel i7 2 3 1 Item Code Category AIO Intel i7 Make Please Specify 2 Model Please Specify 3 Processor Intel Core i7 Quad Core 8MB cache 3 10GHz base clock speed or higher processor launched in year 2014 or later 4 Chipset Integrated Intel Chipset 5 Motherboard OEM Motherboard 6 Memory 8GB DDR3 1600 MHz or higher expandable up to 32GB Preferably low wattage 7 Hard Disk Drive amp 500 GB or higher Integrated dual port controller SATA IIl 6Gbps HDD 7200 rpm 8 Wi Fi capable for Wireless LAN 802 11 bgn Bluetooth 4 0 wireless display 9 Optical Drive DVD WRITER 10 Graphics Intel Integrated HD Graphic 11 Audio Integrated High Definition sound controller 12 Ethernet 10 100 1000Mbps or higher Ethernet 13 Ports 4 USB ports which 2 should be 3 0 or higher ports 1xKeyboard port
95. fairs are not being administered by a court or a judicial officer our business activities have not been suspended and we are not the subject of legal proceedings for any of the foregoing 7 Having examined the RFP Ref No xxxxxx dated xxxxx including all Annexure of this RFP the receipt of which is hereby duly acknowledged we the undersigned offer to supply and deliver the following items including satisfactory installation and satisfactory commissioning with Warranty of 3 and 5 years as the case may be in conformity with the said bid in accordance with the Schedule of Prices indicated in the Commercial Offer and made part of this bid SNO Items ad rae se Page 30 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract 8 We undertake if our bid is accepted we will deliver the Goods in accordance with the delivery schedule as mentioned in this RFP and if at later stage the timeline is changed as per policy of the Government ICSIL in this regards we undertake to abide by the same 9 We agree to abide by this bid during the period of Empanelment and during the period of warranty as the case may be after the date of empanelment by ICSIL or any of the addenda and it shall remain binding upon us and will be accepted at any time before the expiration of the specified period 10 Until a formal contract is prepa
96. form to all protection requirements 13 L C D meter To measure and monitor Input Output voltage output current DC current DC voltage input output frequency 14 Indications Mains on Load on Battery Inverter on off Battery level Load level Inverter over load current Over temperature 15 Audible Alarm Over Temperature Main failure Battery low Inverter Overload 16 Switches Main ON OFF MCB Battery ON OFF MCB Fuse Inverter push button with reset 17 Output O P Terminals of standard quality Connection should be provided 03 Nos of 5 15A 230V female ISI IEC Mark socket and all 3 sockets should also be provided in addition to the O P Terminals More than two battery banks should not be used in parallel in any configuration The UPS should be supplied with 5 meter of required rated power cable copper and other accessories for providing input power supply to UPS Bidders must mention the rating of power cable for each capacity of UPS separately Warranty on Baitery Two year on site comprehensive OEM Warranty for Batteries from the date of installation Page 86 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract 7 2 Line Interactive UPS 7 2 1 Item Code LIUPS 500 VA to 1000VA 1 Make Please Specify 2 Model Pl
97. g s Computer Hardware means Desktop Laptop All in one t Others Hardware items means Printers MFP Scanner Barcode Printer Barcode Scanner and Tablets u UPS means Online UPS Line Interactive UPS amp Batteries Page 7 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract v Consumables means printer cartridge stationary printer ribbon and batteries supplied with UPS w Warranty means Comprehensive maintenance as defined in item x of these definitions for a period of 3 years 5 years as the case may be x Comprehensive maintenance means onsite comprehensive Maintenance which includes free y spare parts repair maintenance and replacement of all parts including kits etc excluding consumables without any additional cost Security Deposit and Performance Bank Guarantee PBG means Security Deposit and Performance Guarantee made in the form of Bank Guarantee BG DD Fixed Deposit Receipt FDR drawn in favor of ICSIL as per Format given at Annexure 8 of this RFP This Security Deposit and PBG is for proper execution of the order issued to the Empanelled Vendor for the supply installation and Onsite Comprehensive Warranty which includes repair maintenance and replacement of all parts including kits excluding consumables without any additional cost St
98. g Warranty period for all the items If at any time it is found that there is un satisfactory support during Warranty period suitable amount of penalty shall be recovered from the Vendor out of their due payments or from their Security Deposit or by raising the claim before releasing the Security Deposit The bidder is also required to submit an undertaking that the item being supplied by them is not End of Support for next 3 5 years as the case may be 13 Price variation clause a b During the validity of the empanelment including the extended period if any if the Authorized Business partner who has participated in the tender on behalf of OEM sells any empanelled item to any other Department Organization at a price lower than the price fixed for ICSIL the OEM Authorized Business Partner must voluntarily pass on the price difference to ICSIL with immediate effect Similarly in the event of lowering of Government levies subsequent to the finalization of the panel the selected vendor shall automatically pass on the benefits to ICSIL In case of non compliance difference will be deducted from the dues of Empanelled Vendors or from PBG Bidder will submit the foreign exchange rate USD applicable on tender submission date as given in financial bid The foreign exchange rate on last date of bid submission published at RBI site will be taken as reference The rate revision due to the above will be considered when the avera
99. g our registered office at hereinafter called the Bank are bound unto the ICSIL hereinafter called the Purchaser in the sum of for which payment will and truly to be made to the said Purchaser the Bank binds itself its successors and assigns by these presents Sealed with the Common Seal of the said Bank this day of 2015 THE CONDITIONS of this obligation are 1 If the Respondent withdraws its proposal during the period of validity of the proposal as specified by the respondent on the Notice of Intent to submit proposal in response to RFP Notice or 2 If the Respondent having been notified of their empanelment fails or refuses to submit the required Empanelment Guarantee or fails to sign the contract We undertake to pay to the Purchaser up to the above amount upon receipt of its first written demand without the Purchaser having to substantiate its demand provided that in its demand the Purchaser will specify that the amount claimed by it is due to it owing to the occurrence of one or both of the two conditions specifying the occurred condition or conditions This guarantee will remain in force up to and including 45 days after the period of proposal validity and any demand in respect thereof should reach the Bank not later than the above date Signature of the authorized officer of the Bank
100. g various IT activities in the past 3 Procurement Terms amp Conditions i Online Bids are invited for empanelment of various products Please refer to Part 2 of the RFP for details of the equipments for supply to various Government Departments Institutions Universities and Autonomous Bodies on rate contract basis on competitive rates anywhere in India The selected bidder s shall ensure supply testing installation commissioning and warranty of the requisite Computer Hardware UPS and Other Hardware Items and also related items directly or through their authorized Business Partner s to the parties against the purchase order issued by ICSIL ii The bid is open to all eligible OEM OEM authorized business partner subject to fulfilling the criteria given as per Clause 4 Eligibility Criteria of this RFP iii This empanelment is valid only for the OEMs or the Business Partners authorized by the OEMs as applicable to the respective items iv An OEM can authorize maximum two of its Business Partners for its items v A Business Partner can submit bid on behalf of only one OEM for the product vi The empanelment period shall be initially for a period of one year and may be extended further on mutual consent maximum upto three years subject to the yearly assessment of performance The empanelled vendors shall supply the requisite items on the rates finalized on the basis of Terms and Conditions of this RFP during the period of empanel
101. ge 6 monthly Six Monthly fluctuation is 10 or above of the defined reference value Method of rate revision due to above fluctuation is defined in the financial bid Performa If the fluctuation is downwards ICSIL will automatically initiate the process for reducing the rate by following the same procedure For subsequent revisions the rate revision committee will record the foreign Page 21 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract c exchange rate applicable on the finalization date In such cases ICSIL will take decision of giving complete partial benefit of the variation by examining other existing similar government empanelment and prevalent market rates ICSIL may also invite revised financial bid from all such Empanelled Vendors who have tendered on behalf of OEM Decision of ICSIL in this regard will be final and no representation of any kind will be entertained Taxes shall be charged as applicable from time to time 14 Refund of EMD amp Performance Security Deposit a b c d e The Earnest Money Deposit EMD will be refunded without any interest as per below on applying for the same as per Annexure 11 of this RFP In the case of those bidders who fail to qualify the eligibility criteria the Earnest Money Deposit EMD will be refunded without any interest accrued immediately after the completio
102. he firm public limited private limited partnership etc 3 Year of Establishment 4 Date of registration 5 ROC Reference No 6 Details of company registration 7 Details of registration with appropriate authorities for service tax income tax sales tax VAT 8 Key Person s details at Head Office Registered Office Specify Name Designation Address Email Phone nos and Mobile Number 9 Name Designation Address Email Phone nos and Mobile Number of Authorized Person for this empanelment 10 Classification i e Manufacturer OEM Authorized reseller please specify 11 Number of years experience in manufacturing re selling of the proposed equipments products 12 Turnover from sale of lt lt quoted products gt in last 3 years As of this date the information furnished in all parts of this form is accurate and true to the best of my knowledge To be signed with date by Authorized Signatory with seal Page 32 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract Annexure 3 Format for Service Support Details with Escalation Matrix Name Address amp Telephone Whether Fax own Name Address and Telephone Number branch or numbers of of the franchise Service Centre Line 1 Line 2 Line 3 Escalation Escalation Escalation 1
103. hensive warranty Col i exchange is involved import impact factor Charges Percenta d e f h for 2 years warranty Col ge k i j c i j k Window Item Code Category 2 Laptop Intel i3 with Linux Laptop Having Intel i5 Item Code Category Laptop I ntel i5 Item Code Category Laptop ntel i5 with Window Item Code Category Laptop ntel i5 with Linux 3 3 Laptop Having Intel i7 Item 3 3 1 Code Category Laptop I ntel i7 Item 3 3 1 a Code Category Laptop ntel i7 with Window Item Code Category Laptop 3 3 1 b ntel i7 with Linux Page 99 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract Service Tax Installation on Charges EEEL OI Charges Item Name Unit Cost Taxes Please specify the breakup of applicable taxes Total Price with Three years comprehensive warranty Col i d e f h In Percenta ge Cost for Extended time period for 2 years Total Price with Five years 3 2 comprehensive warranty Col k i j k Percentag e of Basic cost quoted for which foreign exchange is involved import impact factor 53 4 1 21 5 TFT LED monitor in lieu of 18 5 or higher TFT LED Monitor with 5 ms or better response time TCO 06 certified
104. her necessary accessories Page 58 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract 1 2 2Item Code Category 2 Intel i5 Make Please Specify 2 Model Please Specify 3 Processor Intel Core i5 Quad Core 6M Cache 2 00 GHz base Clock Speed or higher processor launched in year 2014 or later 4 Chipset Integrated Intel Chipset 5 Motherboard OEM Motherboard 6 Memory 4GB DDR 3 1600 MHz or higher expandable up to 32GB Minimum 4 DIMM Slots 7 Hard Disk Drive 500GB or higher SATA III or higher amp controller HDD 7200 or higher RPM 8 Optical Drive Dual Layer DVD Writer 9 Graphics Integrated Intel HD Graphics 10 Audio Integrated High Definition Audio 11 Ethernet Integrated Gigabit 10 100 1000 NIC 12 Ports 2 USB 3 0 4 USB 2 0 1 VGA output 3 Audio In Out MIC In 2 PS 2 or USB for Keyboard and Mouse 1 handset 1 Microphone 4 Display Port 1 RJ45 13 Keyboard USB or PS 2 104 keys keyboard Same make as PC 14 Mouse USB or PS 2 2 Button Scroll Mouse Same make as PC 15 Operating Preloaded a Genuine Windows 8 0 System Professional or higher latest version b Linux latest version Preloaded with OEM Pack compatibility 64 Bit or higher 16 Monitor 18 5 or higher TFT LCD Monitor
105. ic 7 Language Support Host Based Printing or equivalent 8 Drivers amp accessories Driver CD for Linux amp Windows Power Ethernet amp USB Cable 9 NetworkCard Yes 5 2 2 Item Code Inkj 1 Print Speed min et Color 25PPM A4 25 PPM or higher A4 2 Print Resolution 600x600 dpi or higher 3 Monthly Duty Cycle 25000 pages or higher 4 Connectivity USB 2 0 amp Ethernet 5 Media size A4 legal letter amp envelope 6 Duplexing Automatic 7 Language Support Host Based Printing or equivalent 8 Drivers amp accessories Driver CD for Linux amp Windows Power amp USB Cable 9 Network Card Yes Page 76 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract 5 3 Multifunctional Laser Printers 5 3 1 Item Code MFP Mono 18PPM A4 1 Print Speed min 18 PPM or higher A4 or higher 2 Functions Print copy scan amp Fax 3 Technology Laser 4 Print Resolution 600x600 dpi or higher 5 Scan Resolution 600x600 dpi optical or higher Memory 8 MB or higher Monthly Duty Cycle 8000 pages or higher 8 Connectivity USB 2 0 amp Ethernet 9 Media size A4 legal letter amp envelope 10 Duplexing Manual 11 Language Support Host Based Print
106. ified bidders This Import Impact Factor will be used to work out revised rate basic cost dollar fluctuation converted into Rs Import Impact Factor All inclusive rates will be the total of revised basic rates and tax components All inclusive L1 rates will be applicable to all empanelled vendors of that item 9 Rates may be provided separately for different Operating Systems i e Linux Windows and other operating system if any 10 The rates for Product wise Add on Items as have been mentioned in Part 2 Technical Specifications of this RFP 2015 16 are to be shown as a separate component and not to be merged with the Items for which Add On Items have been mentioned os Signature of Authorized Signatory Name Date Place OFFICE SEAL Page 117 of 117
107. iginal MAF may also be submitted by the OEM through his authorized representative along with a copy of such authorization POA 3 Any deviation from the above MAF Pro forma will lead to summary rejection of such bids Page 35 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract Annexure 5 Format for O9M PARTNER UNDERTAKING To be submitted on Rs 100 Non Judicial Stamp Paper To The Managing Director Intelligent Communication Systems India Ltd ICSIL Administrative Building ist Floor Above Post Office Okhla Industrial Estate Ph III New Delhi 110020 Ref OEM Partner Undertaking against RFP Notification no lt xxxx gt dated dd mm yy Dear Sir We lt OEM Manufacturer name gt lt OEM Manufacturer Registered Address gt an established and reputed manufacturer of following items and lt OEM s Authorized Partner Name gt lt Partner s Registered Address gt confirm 1 lt Name of the Item being supplied gt 2 lt Name of the Item being supplied gt 1 We have carefully read the provisions of the RFP document and confirm that these are acceptable to us We further declare that additional conditions variations deviations if any found in our proposal shall not be given effect to 2 That we have understood the delivery testing installation commissioning and warranty support time lines defined in the t
108. in Page 4 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract Table of Contents S No Contents Page No ABBREVIATIONS 6 Definitions 7 8 1 Key Events and Dates 9 2 Background 10 3 Procurement Terms amp Conditions 10 11 4 Eligibility Criteria 12 14 5 Technical Evaluation 15 6 Financial Evaluation 15 16 7 Empanelment of Bidders 16 17 8 Pre Delivery Inspection and Acceptance of Items 18 19 9 Delivery amp Penalty 19 10 Installation Schedule amp Penalty 19 20 11 Payment 20 12 Warranty and Maintenance 20 21 13 Price variation clause 21 22 14 Refund of EMD amp Security Deposit 22 15 Indemnity 22 16 Force Majeure 23 17 Termination for default 23 18 Arbitration 23 24 19 Applicable Law 24 20 Miscellaneous 24 25 21 Instruction to Bidders 25 29 21 1 Completeness of Response 25 21 2 Proposal Preparation Costs 25 21 3 ICSIL s right to terminate the process 26 21 4 Pre Bid Meeting 26 21 5 Bidder s inquiries and ICSIL s responses 26 21 6 Amendment of Bid document 26 27 21 7 Supplemental information to the RFP 27 21 8 Forfeiture of Earnest Money Deposit EMD 27 21 9 Instruction regarding Online Submission of BID 27 29 21 10
109. ing each of the years 2011 12 2012 13 2013 14 Chartered Accountant certificate in S No Equipment Average Annual clear terms must be submitted Turnover UPS and Batteries At least Rs 10 In case of Foreign Manufacturer Crore official documentation establishing the turnover from Department of Tax or other Statutory Authority from the Country of incorporation 5 The OEMs should certify that they have support Undertaking with support mechanism mechanism in Metro Cities of India either directly from the authorized signatory of the or through their support office in India or through OEM Certificate from Company their authorized channel partners dealers in India Secretary of OEM 6 As on date of submission of the proposal the Certificate from the Company Secretary to the effect that the Bidder is not blacklisted debarred by any of the Ministry Department of Government of India State Governments PSUs or any Public Authority during last three years on the date of submission of bid Page 12 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract b In case bidder is an authorized business partner ABP SNo Eligibility Criteria Reference Details financial years from sale of products should be as per the table below during each of the years 2011 12 2012 13 2013 14 the products of OEM on whose
110. ing or equivalent 12 Drivers amp accessories Driver CD for Linux amp Windows Power Ethernet amp USB Cable 13 Network Card Yes 5 3 2 Item Code MFP Mono 25PPM A4 1 Print Speed min 25 PPM or higher A4 or higher 2 Functions Print copy scan amp Fax 3 Technology Laser 4 Print Resolution 600x600 dpi or higher 5 Scan Resolution 600x600 dpi optical or higher 6 Memory 64 MB or higher 7 Monthly Duty Cycle 10 000 pages or higher 8 Connectivity USB 2 0 Ethernet amp Wi Fi 9 Media size A4 legal letter amp envelope 10 Duplexing Automatic 11 Language Support Host Based Printing or equivalent 12 Scan Type Flatbed and ADF 13 Drivers amp accessories Driver CD for Linux amp Windows Power Ethernet amp USB Cable 14 Network Card Yes Page 77 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract 5 3 3 Item Code MFP Mono 33PPM A4 1 Print Speed min 33 PPM or higher A4 or higher 2 Functions Print copy scan amp Fax 3 Technology Laser 4 Print Resolution 1200x1200 dpi or higher 5 Scan Resolution 600x600 dpi optical or higher 6 Memory 64 MB or higher 7 Monthly Duty Cycle 50 000 pages or higher 8 Connectivity USB 2 0 Ethernet amp Wi Fi 9 Media size A
111. ing the performance results as per evaluation tests should also contain the same subsystem as approved by ICSIL Failure to fulfill any of the above mentioned conditions will entail cancellation of the Purchase Order along with forfeiture of the EMD Security Deposit However ICSIL reserves the right to waive off all or any of the condition of this section The OEM OEM authorized business partner must ensure the availability of ordered items spares in their stock to avoid delay in supply of ordered items and for its maintenance during warranty period The Empanelled Vendor i e OEM Authorized Business Partner will keep the ICSIL informed in advance about Roll Over End of Life product on quarterly basis This will enable ICSIL to take timely action If any Empanelled Vendor do not provide prior information in that case order will have to be executed by that Vendor Failure to intimate about the Rolled over End of Life product with OEM s certificate within time as per b above will attract a penalty 0 25 per day of the total amount of Work Order of the Client Department for the period of delay of such intimation subject to maximum of 10 of such Work Order In case of an empanelled item becoming end of life and if the empanelled bidder s want to offer a new item model of same make with same or higher specifications which were not offered for evaluation the same need to be offered to ICSIL without any further delay for evaluation w
112. inter Barcode scanner UPS Batteries Tablet and Supplies Sub Supply amp Installation of Computer Hardware UPS and Other Hardware Items Desktops Laptops AIO Printers Scanner Barcode Printer Barcode scanner UPS Batteries Tablet Ref 1 Your Purchase Order No dated 2 Our invoice no Quotation no dated With reference to the Desktops and Servers being supplied quoted to you vide our invoice no quotation no order no Cited above We hereby undertake that all the components parts assembly software used in the Desktops and Servers under the above like Hard disk Monitors Memory ete shall be original new components parts assembly software only from respective OEMs of the products and that no Refurbished duplicate second hand components parts assembly software are being used or shall be used We also undertake that in respect of licensed operating system if asked for by you in the purchase order the same shall be supplied along with the authorised license certificate eg Product Keys on Certification of Authenticity in case of Microsoft Windows Operating System and also that it shall be sourced from the authorised source eg Authorised Microsoft Channel in case of Microsoft Operating System Should you require we hereby undertake to produce the certificate from our OEM supplier in support of above undertaking at the time of delivery installation It will be our responsibility
113. ion is accepted 21 9 3 Physical Offline Submissions The Company is requested to submit the following documents offline i e physically either in the Tender Box kept at the Reception ICSIL Ground Floor Okhla Phase III Near Post Office New Delhi 110 020 or by post to reach before the due date amp time of submission in a Sealed Envelope the envelope shall bear the RFE No amp Description and the words DO NOT OPEN BEFORE due date amp time 21 9 4 Earnest Money Deposit for an amount of Rs 3 00 000 by Demand Draft Pay Order FDR BG in favour of Intelligent Communications Systems India Ltd Payable at New Delhi Page 28 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract 21 9 5 In original Power of Attorney as per Annexure 10 Signed amp stamped copy of RFP Manufacturer s Authorization Form MAF Annexure 4 OEM Partner Undertaking Annexure 5 21 9 6 Also furnished hard copies of scanned documents submitted online alongwith applicant company s brochures literature or any other additional information to substantiate the applicant capability only for reference purpose 21 9 7 Modification Substitution Withdrawal of RFPs 21 9 7 1 The Company may modify substitute or withdraw its e RFP after submission prior to the RFP Due Date No RFP shall be modified substituted or withdrawn by the C
114. is available for verification to any statutory authorities i Name and details of the Domestic Manufacture Registered Office Manufacturing unit location nature of legal entity ii Date on which this certificate is issued iii Electronic Product for which the certificate is produced iv Procuring agency to whom the certificate is furnished v Percentage of domestic value addition claimed vi Name and contact details of the unit of the manufacturer vii Sale Price of the product viii Ex Factory Price of the product ix Freight insurance and handling x Total Bill of Material xi List and total cost value of inputs used for manufacture of the electronic product xii List and total cost of inputs which are domestically sourced Please attach certificates from suppliers if the input is not in house xiii List and cost of inputs which are imported directly or indirectly Page 47 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract For and on behalf of Name of firm entity Authorized Signatory To be duly authorized by the Board of Directors lt Insert Name Designation and Contact No gt Page 48 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract Annexure 14 Installation Certificate 1 Vendor Name
115. ith full configuration and certification from OEM The vendor should provide detailed technical documents and technical man power support so as to enable ICSIL to carry out the evaluation if required The decision taken by ICSIL will be final and binding on the vendor Empanelled partner must communicate in advance regarding End of Life item at least 3 months in advance However for such items there will be no change in Financial Terms and Condition Since technological trends in IT industry keep changing very rapidly ICSIL will examine re access the technical specifications of all empanelled items at an interval of six months in consultation with all Empanelled Vendors If majority of Empanelled Vendors agree for up gradation the finalized specification will be applicable for all Empanelled Vendors of that category However there will be no change in financial terms and conditions The schedule for inspection testing dates shall be provided at least 15 days before the last date of delivery This needs to be strictly followed ICSIL reserves the right to test and accept the equipments at the user Departments premises Empanelled Vendors premises The selected Empanelled Vendors will be required to arrange for the same ICSIL reserves the right to reject any item if found unsuitable and or not conforming to the approved specifications The rejected items if any shall have to be taken back and replaced by good items forthwith at the cost of the
116. ment extended empanelment from empanelled OEMs vii Bidders are advised to study this Empanelment RFP document carefully before submitting their proposals in response to the RFP Notice Submission of a proposal in response to this notice shall be deemed to have been done after careful study and examination of this document with full understanding of its terms conditions and implications All OEMs Business Partners are requested to actively participate in the bidding process in order to facilitate empanelment under Rate Contract viii Bidder are advised to carefully study the Eligibility Criteria as provided in this RFP and submit the requisite Documents Online and Offline as indicated therein ix Bids not submitted as per the specified formats will be out rightly rejected Compliance to Technical specifications as per Part 2 of the RFP is also required Conditional bids shall not be accepted on any ground and shall be rejected straightway If any clarification is required the same should be obtained two days before pre bid meeting and should be submitted at the mailing address ak chhabra icsil in Queries received other than the mentioned e mail address shall not be entertained Page 10 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract Xi xii xiii xiv XV Xvi xvii xviii Xix Bidder shall furnish a compli
117. monitor Input Output voltage output current DC current DC voltage input output frequency 14 Indications Mains on Load on Battery Inverter on off Battery level Load level Inverter over load current Over temperature 15 Audible Alarm Over Temperature Main failure Battery low Inverter Overload 16 Switches Main ON OFF MCB Battery ON OFF MCB Fuse Inverter push button with reset 17 Output Connection O P Terminals of standard quality should be provided 03 Nos of 5 15A 230V female ISI IEC Mark socket and all 3 sockets should also be provided in addition to the O PTerminals 19 Static Manual Required Bypass More than two battery banks should not be used in parallel in any configuration The UPS should be supplied with 5 meter of required rated power cable copper and other accessories for providing input power supply to UPS Bidders must mention the rating of power cable for each capacity of UPS separately Warranty on Battery Two year on site comprehensive OEM Warranty for Batteries from the date of installation Page 84 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract 7 1 2 Item Code Online UPS 5 KVA to 10 KVA SINGLE PHASE INPUT amp OUTPUT Make Please Specify 2 Model Please Specify 3 C
118. mory 64 MB or higher 4 Monthly Duty Cycle 30 000 pages or higher 5 Connectivity USB 2 0 amp Ethernet 6 Media size A4 legal letter amp envelope 7 Duplexing Manuater Automatic 8 Language Support Host Based Printing or equivalent 9 Drivers amp accessories Driver CD for Linux amp Windows Power Ethernet amp USB Cable 10 Network Card Yes 5 1 8 Item Code LP Color 15PPM A3 1 Print Speed min 15 PPM or higher A3 2 Print Resolution 600x600 dpi or higher 3 Memory 128 MB or higher 4 Monthly Duty Cycle 50 000 pages or higher 5 Connectivity USB 2 0 amp Ethernet 6 Media size A3 A4 legal letter amp envelope 7 Duplexing Automatic 8 Language Support Host Based Printing or equivalent 9 Drivers amp accessories Driver CD for Linux amp Windows Power Ethernet amp USB Cable 10 Network Card Yes Page 75 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract 5 2 Inkjet DeskJet Printers 5 2 1 Item Code Inkj 1 Print Speed min et Color 15PPM A4 15 PPM or higher A4 2 Print Resolution 600x1200 dpi or higher 3 Monthly Duty Cycle 15000 pages or higher 4 Connectivity USB 2 0 amp thernet 5 Media size A4 legal letter amp envelope 6 Duplexing Automat
119. n of Tender Process In the case of those bidders whose technical bids do not qualify the EMD will be refunded without any interest accrued immediately after the completion of Tender Process In the case of those bidders who are not empanelled the EMD will be refunded without any interest accrued immediately after the completion of Tender Process In case of those bidders whose bids are accepted for the empanelment EMD will be refunded on receipt of Security Deposit as per Annexure 8 and also after signing of MOU Agreement of Empanelment On completion of the warranty period of ordered items the Performance Bank Guarantee PBG without any interest accrued shall be released after ascertaining that satisfactory support has been provided during the Warranty period In case it is found that appropriate satisfactory support has not been provided by the Empanelled Bidder Vendor ICSIL will ensure that the prescribed penalty for the default in service has been realized or shall be recovered from the Bidder out of already due payments or shall be recovered from the Security Deposit and or Performance Bank Guarantee PBG All penalties imposed by the end user shall be passed onto the bidder on back to back basis It is hereby clarified that since the complaints are attributable to Vendor only and as such Vendor is fully responsible to bear the penalty imposed and no deduction will be made from the Service Charges of ICSIL Security Deposit will
120. nline e procurement portal The address of the ICSIL website is www icsil in No request for clarification from any bidder will be entertained after last date mentioned as per the Table 1 of Clause 3 21 6 Amendment of Bid document At any time prior to the last date for receipt of bids ICSIL may for any reason whether at its own initiative or in response to a clarification requested by a prospective Bidder modify the bid Document by an amendment Page 26 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract b The amendment will be notified and uploaded on the website of ICSIL amp online e procurement portal for the information of all intending bidders c In order to allow prospective Bidders reasonable time in which to take the amendment into account in preparing their bids ICSIL may at its discretion extend the last date for the receipt of Bids 21 7 Supplemental information to the RFP If ICSIL deems it appropriate to revise any part of this RFP or to issue additional data to clarify an interpretation of provisions of this RFP it may issue supplements to this RFP Any such corrigendum shall be deemed to be incorporated into this RFP 21 8 Forfeiture of Earnest Money Deposit EMD a The EMD may be forfeited i Ifa Bidder withdraws his bid or increases his quoted prices during the period of bid validity or its extend
121. nt terms penalty etc will be as those mentioned herein and no change in the terms and conditions set by the bidders will be acceptable Alterations if any in the bid should be attested properly by the bidders failing which the bid will be rejected d ICSIL may use this Empanelment for executing any projects anywhere in India during the validity of this Empanelment e In addition to the supporting technical documents the enclosures as mentioned in List of Enclosure are required to be submitted with the technical bid f ICSIL reserves the right to modify and amend any of the above stipulated condition criterion depending upon Project priorities viz a viz urgent commitment ICSIL also reserves the right to accept or cancel abort bid process and or reject all bids at any time prior to award of Page 24 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract empanelment without thereby incurring any liability to the affected agencies on the grounds of such action taken by the ICSIL The ICSIL also reserves the right to reject any bid if not in conformity with the conditions set forth in this RFP g Any default by the Empanelled Vendor in respect of RFP terms amp conditions will lead to rejection of the Empanelment and forfeiture of Security Deposit 21 Instruction to Bidders a b c d e 8 a b c 21
122. ntegrated dual port controller SATA Ill 6Gbps HDD 7200 rpm 8 Wi Fi capable for Wireless LAN 802 11 bgn Bluetooth 4 0 wireless display 8 Optical Drive DVD WRITER 9 Graphics Intel Integrated HD Graphic 10 Audio Integrated High Definition sound controller 11 Ethernet 10 100 1000Mbps or higher Ethernet 12 Ports 4 USB ports which 2 should be 3 0 or higher ports 1xKeyboard port 1 VGA output HDMI Display port 1xMouse port 1xRJ45 1 Microphone 1 Headphone jack 1 Stereo audio line out 1 Power connector 13 Form Factor All In One 14 Keyboard 104 Keys OEM Keyboard USB PS 2 or better 15 Mouse OEM Optical Scroll mouse with mouse pad 16 Operating Preloaded a Genuine Windows 8 0 System Professional or higher latest version b Linux latest version Preloaded with OEM Pack compatibility 64 Bit or higher 17 Display 19 5 or higher LED backlit display 18 Webcam amp Audio inbuilt webcam with better resolution amp stereo speakers of at least 1W each 18 Power System with Power management Management amp features amp Desktop Management DMI Interface implementation 19 Compliance and AIO PC should be Energy Star 5 0 Certification Windowss OR Linux certification 20 Antivirus MacAfee Norton Kaspersky Quickheal eScan Bitdefender Internet Security Latest version with Media amp 1 Year Subscription OEM Support Updates Patches 22 Accessories System user manual and all other nec
123. number or web based portal during complete warranty period 3 In the event of Authorized Partner not meeting the contractual obligation including warranty support the Bidder OEM will take all necessary steps to ensure that the same is provided to the customer at no additional cost We undertake that prices being offered are not higher than the prices offered to any Government Department as on the day of bidding In case if at any point of time it is found that the rates offered to ICSIL are higher than the rates offered to other Department for the similar make amp model that our Company would be liable to pay the differential amount to ICSIL failing which our Page 36 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract MOU Empanelment through our Authorized Business Partner shall be cancelled and Security Deposit shall be forfeited We do hereby agree that we will not refuse supply of items ordered by ICSIL and will adhere to the timeline given for delivery installation commissioning and Service support We hereby declare that we are not insolvent in receivership bankrupt or being wound up our affairs are not being administered by a court or a judicial officer our business activities have not been suspended and we are not the subject of legal proceedings for any of the foregoing We also hereby certify that the item s being
124. ompany on or after the RFP Due Date 21 9 7 2 Any alteration modification in the RFP or additional information supplied subsequently to the RFP Due Date unless the same has been expressly sought for by the Authority shall be disregarded 21 9 7 3 For modification of e RFP Company has to detach its old RFP from e tendering portal and upload resubmit digitally signed modified RFP 21 9 7 4 For withdrawal of RFP Company has to click on withdrawal icon at e tendering portal and can withdraw its e RFP 21 9 7 5 Before withdrawal of a RFP it may specifically be noted that after withdrawal of a RFP for any reason Company cannot re submit e RFP again 21 10 Bid Validity The offer submitted by the Bidders should be valid for minimum period of 180 days from the date of submission of Tender Page 29 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract ANNEXURES Annexure 1 Format of Bid Form To be submitted on the Letterhead of Date The responding agency Place To The Managing Director Intelligent Communication Systems India Ltd ICSIL Administrative Building ist Floor Above Post Office Okhla Industrial Estate Ph III New Delhi 110020 Ref RFP Notification no lt xxxx gt dated lt lt gt gt Sub Submission of proposal in response to the RFP for Empanelment of vendors for Supply of Computer Hardware UPS
125. ompany would be liable to pay the differential amount to ICSIL failing which our MOU Empanelment through our Authorized Business Partner shall be cancelled and Security Deposit shall be forfeited We understand that any false information commitment provided here will result in lt OEM s Name gt getting debarred from doing business with ICSIL for minimum period of three years Place Date Manufacturer s Company Seal Signature of Authorized Signatory Name and Designation Notes Page 34 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract 1 On behalf of the OEM this undertaking should be signed by authorized signatory of OEM Company Attach authorization letter Any deviation from the above Pro forma will lead to summary rejection of such bids A copy of the MAF needs to be uploaded on lt http govtprocurement delhi gov in nicgep app gt from the official corporate e mail ID of the authorized signatory OEM The e mail should have a subject line MAF ICSIL RFP The original MAF should be submitted in the office of ICSIL before 15 00 hours on the last date of submission of the Bids however a scanned copy of the same should also be uploaded along with the Technical Bid on the above portal In case original MAF is not submitted the scanned copy of MAF submitted along with the bid will be ignored and the bid rejected The or
126. on Systems India Ltd INR Indian Rupee IT Information Technology MoU Memorandum of Understanding OEM Original Equipment Manufacturer ABP Authorized Business Partner PBG Performance Bank Guarantee PoA Power of Attorney RFP Request for Proposal UPS Uninterrupted Power Supply EOL End of Life Page 6 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract Definitions a Authorized Signatory means the bidder s representative officer vested explicitly implicitly or through conduct with the powers to commit the authorizing organization to a binding agreement Also called signing officer authority having the Power of Attorney POA from the competent authority of the respective Bidding firm b Bidder means any firm agency company contractor supplier vendor responding to this RFP and which is participating in the Bid c Online bids means bids submitted through http govtprocurement delhi gov in as per procedure laid down in this RFP d Contract means a legally enforceable agreement entered into between ICSIL and the selected bidder s with mutual obligations e Day means calendar day f Rate Contract Period shall be one year or more from the date of Work Order Signing of MOU Agreement i ICSIL means Intelligent Communication Systems India Ltd j Instructions to Bid
127. onfiguration The UPS should be supplied with 5 meter of required rated power cable copper and other accessories for providing input power supply to UPS Bidders must mention the rating of power cable for each capacity of UPS separately Warranty on Baitery Two year on site comprehensive OEM Warranty for Batteries from the date of installation Page 88 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract 8 Barcode Scanners amp Printers 8 1 8 1 1 Item Code Hand Held Image Scanner Barcode Scanner Interface KB Wedge USB 2 Scan Decode rate 200 per Second or better 3 Technology Imager 4 Print Contrast 35 or better Ratio 5 Resolution 5 mil or better 6 Bar Code Density 5 mil 9 cm and 13 mil 20 Depth of field cm 7 Compatibility with UPC A UPC E EAN 13 Symbology JAN 13 CODBAR ADD ON 2 ADD ON 5 CODE 93 and Industrial Codes Interleaved 2 of 5 EAN 128 8 1 2 Item Code Hand Held Laser Scanner 1 Interface KB Wedge USB 2 Scan Decode rate 42 scan lines per Second or better 3 Technology Laser 4 Print Contrast 35 or better Ratio 5 Resolution 5 mil or better 6 Bar Code Density 0 to 5 5 inch 13 mil Depth of field 7 Compatibility with UPC A UPC E EAN 13 Symbology JAN 13 CODBAR ADD ON 2 ADD ON 5 CODE
128. or Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract 8 Overload 110 for 2 min amp 125 overload Capacity for 30sec 9 Load Power 0 8 lagging Factor 10 Protection Required for Over Voltage short circuit and overload at UPS Over Temperature Input low high voltage control DC low high voltage trip 11 Battery Bank Details a Battery Type Sealed Maintenance Free VRLA with Rack amp Connectors and any other details please specify b Battery Make CSB Panasonic Global Yuasa Exide Orchid Okaya Amar Raja Rocket Base Hi power Luminous Relicel or any other make duly type tested as per JIS C 8702 1998 from Govt NABL approved Lab c Battery recharge Battery recharge time should not time after exceed 8 hours and charger should complete be capable to charge battery on discharge to C10 rating 100 charge amp charge rating 12 Battery Capacity a Capacity of UPS Battery Bank for Back up Time 1 30 minutes 2 60 minutes 3 120 minutes 5 KVA gt 4884 gt 8193 gt 13728 7 5 KVA gt 7326 gt 12289 gt 20592 10 KVA gt 9768 gt 16385 gt 27456 b UPS amp Batteries Powder coated UPS amp battery Housing cabinet with caster wheel should of minimum 1mm thick good quality material and should be free from sharp edge scratches nicks amp burs etc Enclosure should con
129. or the losses and damages that may be caused to or suffered by the beneficiary in the event of non performance or not meeting the commitments of this empanelment and further undertake to pay immediately on demand to the beneficiary the amount claimed under this guarantee not exceeding INR lt lt gt gt without demur and without Beneficiary needing to prove or to assign reasons for the demand so made for the sum specified therein and mere written claim or demand of the Beneficiary shall be conclusive and binding on the guarantor Bank as to the amount specified under these presents Page 41 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract b The guarantee herein contained shall remain in full force and effect till discharged by the beneficiary or up to mention date which is earlier c This guarantee shall not in any way be affected by the change in the constitution of the Empanelled Agency or of guarantor bank nor shall be affected by the change in the constitution amalgamation absorption or reconstruction of the beneficiary or otherwise but shall ensure for and be available to and enforceable by the absorbing amalgamated or reconstructed Company of the beneficiary d Notwithstanding anything contained above the liability of the guarantor Bank under this deed of guarantee is restricted to INR lt lt gt gt This guarantee shall remain in
130. ore i7 Quad Core 8MB cache 3 10GHz base clock speed or higher processor launched in year 2014 or later 4 Chipset Integrated Intel Chipset 5 Motherboard OEM Motherboard 6 Memory 8GB DDR3 1600 MHz or higher expandable up to 32GB Preferably low wattage 7 Hard Disk Drive amp 500 GB or higher Integrated dual port controller SATA IIl 6Gbps HDD 7200 rpm 8 Wi Fi capable for Wireless LAN 802 11 bgn Bluetooth 4 0 wireless display 9 Optical Drive DVD WRITER 10 Graphics Intel Integrated HD Graphic 11 Audio Integrated High Definition sound controller 12 Ethernet 10 100 1000Mbps or higher Ethernet 13 Ports 4 USB ports which 2 should be 3 0 or higher ports 1xKeyboard port 1 VGA output HDMI Display port 1xMouse port 1xRJ45 1 Microphone 1 Headphone jack 1 Stereo audio line out 1 Power connector 14 Form Factor All In One 15 Keyboard 104 Keys OEM Keyboard USB PS 2 or better 16 Mouse OEM Optical Scroll mouse with mouse pad Operating System Preloaded a Genuine Windows 8 0 17 Professional or higher latest version b Linux latest version Preloaded with OEM Pack compatibility 64 Bit or higher 18 Display 23 or higher LED Multitouch antiglare display 19 Webcam amp Audio inbuilt webcam with better resolution amp stereo speakers of at least 1W each 20 Power System with Power management Management amp features amp Desktop Management DMI Interface implementation 21 Compli
131. processor launched in year 2014 or later 4 Chipset Integrated Intel Chipset 5 Motherboard OEM Motherboard Memory 4GB DDR 3 1600 MHZ or higher expandable up to 8 GB 7 Hard Disk Drive amp 500GB or higher SATA III or higher HDD controller 7200 or higher RPM 8 Optical Drive Dual Layer DVD Writer 9 Graphics Integrated sound controller HD Graphics Card 10 Audio Integrated High Definition Audio 11 Ethernet Integrated Gigabit Ethernet controller 12 Ports 2 USB 3 0 4 USB 2 0 1 VGA output 3 Audio In Out MIC In 2 PS 2 or USB for Keyboard and Mouse 1 handset 1 Microphone 1 Display Port 1 RJ45 13 Keyboard 104 Keys OEM Keyboard USB or PS2 14 Mouse OEM Optical Scroll Mouse with Mouse pad USB or PS2 15 Operating System Preloaded a Genuine Windows 8 0 Professional or higher latest version b Linux latest version Preloaded with OEM Pack compatibility 64 Bit or higher 16 Monitor Minimum 18 5 TFT or higher OEM of PC Make 17 System Chassis System chassis with suitable power supply to sustain full load including possible future up gradations Complete system should be Energy Star 5 0 compliant BEE Star certified or equivalent Indian certificate Windows8 or Linux certification 18 Power Management System with Power management amp DMI features amp Desktop Management Interface implementation 19 Antivirus MacAfee Norton Kaspersky Quickheal eScan Bitdefender Int
132. prove e If the vendor fails to perform any other obligation s under the contract Empanelment If the vendor defaults on a amp e of above circumstances his Bid security EMD BG received against this empanelment will be forfeited and empanelment will be cancelled If the vendor defaults on either of the b c amp d of above circumstances does not take remedial steps within a period of 30 days after receipt of the default notice from ICSIL or takes longer period in spite of what ICSIL may authorize in writing ICSIL may terminate the empanelment contract purchase order in whole or in part In addition to above ICSIL may at its discretion also take the following action ICSIL may procure upon such terms and in such manner as it deems appropriate goods services similar to the undelivered items products services and the defaulting supplier shall be liable to compensate ICSIL for any extra expenditure involved towards goods and services to complete the scope of work in totality or 10 of the work order as cancellation charges whichever is higher ICSIL may at any time terminate the purchase order empanelment by giving one month written notice to the Vendor without any compensation to the Vendor if the Vendor becomes bankrupt or otherwise insolvent Security Deposit shall be forfeited 18 Arbitration ICSIL and Vendor will make every effort to resolve amicably by direct negotiation any disagreement or dispute
133. rd working conditions using Lithium lon Rechargeable Battery 19 Power Management Power Management feature 20 Compliance and Mandatory Certification ISO 9001 Certification Certified OEM and Energy Star 5 0 Windowss8 OR Linux certification 21 Antivirus MacAfee Norton Kaspersky Quickheal eScan Bitdefender Internet Security Latest version with Media amp 1 Year Subscription OEM Support Updates Patches 22 Accessories System user manual AC Power Adapter cables amp Good quality carrying case etc Page 67 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract 3 2 Laptop Having Intel i5 3 2 1 Item Code Category Laptop Intel i5 1 Make Please Specify 2 Model Please Specify 3 Processor Intel Core i5 Laptop should have Latest Generation launched in year 2014 dual Core or higher with Multi Thread 3 MB cache 1 6 GHz or higher turbo clock speed or higher 4 Chipset Integrated Intel Chipset 5 Memory 4GB DDR3 1333MHz or higher Memory expandable to 16GB 6 Hard Disk Drive amp 500GB or higher SATA II HDD 5400 controller or higher RPM HDB sheuld have 100GB and other of rest capacity 7 Optical Drive DVD Writer 8 Graphics Integrated Intel HD Graphic Controller or Latest 9 Audio Integrated sound controller with built in Spe
134. rdware Items under the Rate Contract 5 1 5 Item Code LP Mono 20PPM A3 Print Speed min 20 PPM or higher A3 2 Print Resolution Mono 600x600 dpi or higher 3 Memory 128 MB or higher 4 Monthly Duty Cycle 1 00 000 pages or higher 5 Connectivity USB 2 0 amp Ethernet 6 Media size A3 A4 legal letter amp envelope 7 Duplexing Automatic 8 Language Support Host Based Printing or equivalent 9 Drivers amp accessories Driver CD for Linux amp Windows Power Ethernet amp USB Cable 10 Network Card Yes 5 1 6 Item Code LP Color 8PPM A4 1 Print Speed min 8 PPM or higher A4 2 Print Resolution 600x600 dpi or higher 3 Memory 16 MB or higher 4 Monthly Duty Cycle 15000 pages or higher 5 Connectivity USB 2 0 6 Media size A4 legal letter amp envelope 7 Duplexing Manual 8 Language Support Host Based Printing or equivalent 9 Drivers amp accessories Driver CD for Linux amp Windows Power Ethernet amp USB Cable 49 Network Cared Yes Page 74 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract 5 1 7 Item Code LP Color 14PPM A4 1 Print Speed min 14 PPM or higher A4 2 Print Resolution 600x600 dpi or higher 3 Me
135. red and executed this bid together with the ICSIL s written acceptance thereof and ICSIL s notification of award shall constitute a binding contract between us 11 We undertake that in competing for and if the award is made to us in executing the above contact we will strictly observe the laws against fraud and corruption in force in India namely Prevention of Corruption Act 1988 12 We agree that the ICSIL will be the Single Point of Contact for us for the entire goods and services to be delivered by us in case our bid is accepted 13 We understand that the ICSIL is not bound to accept any bid which ICSIL may receive Place Date Bidder s Company Seal Signature of Authorized Signatory Signature of Authorized Signatory Name and Designation Note The Bidder shall necessarily provide an Authorization letter on the Company Letter Head from the OEM authorizing the signatory for signing the Bid on behalf of the OEM in its Technical Bid Page 31 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract Annexure 2 Format for Particulars of the Bidder SNo Information sought Details Documents to be furnished 1 Name and Registered address of the bidding Company Specify Telephone Number Fax Number Website address of the bidding Company 2 Incorporation status of t
136. ree years for further dealings with ICSIL The OEM should declare their business partner maximum two per OEM in case they are not bidding directly and issue MAF as per conditions of this RFP ICSIL may at any time terminate the empanelment by giving written notice to the empanelled vendor without any compensation if the empanelled vendor becomes bankrupt or otherwise insolvent provided that such termination will not prejudice or affect any right of action or remedy which has accrued or will accrue thereafter to ICSIL m The bid shall be valid for a period of 180 days from the date of submission n o p q II The ICSIL reserves the right to suspend the short listing process accept or reject any or all bid at any stage of the process and or modify the entire process or any part thereof at any time without assigning any reason whatsoever Bids are to be submitted online as per procedure defined in this RFP The Bidder has to submit an Indemnity Bond along with the Empanelment Agreement as mentioned in Clause 15 of this RFP on a Non Judicial Stamp Paper of Rs 10 Security Deposit and Performance Bank Guarantee PBG All the Bidders on their selection for empanelment on Rate Contract shall have to deposit a Security which has to be submitted along with the Empanelment Agreement and also Performance Bank Guarantee PBG to be submitted along with bill and other supporting papers in support of their claim as per details
137. rough e mail with last date amp time Mr A K Chhabra Sr Consultant Mobile No 9811481770 03 06 2015 by 5 00 PM Email id for clarifications ak chhabra icsil in Pre bid Conference 05 06 2015 at 11 30 AM Venue for Pre bid conference ICSIL Okhla Industrial Estate Ph 3 Above Post Office New Delhi Last date and time for submission of Proposal 26 06 2015 at 3 00 PM Date and Time of opening of RFP 26 06 2015 at 3 15 PM Page 9 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract 2 Background Intelligent Communication Systems India Ltd ICSIL is a joint venture of Telecommunications Consultants India Ltd TCIL a Govt of India Enterprise under Ministry of Communications amp Information Technology and Delhi State Industrial and Infrastructure Development Corporation DSIIDC an undertaking of Delhi Government From the year of its inception in 1987 it has provided exemplary services in the IT sector specializing in providing complete solutions in computerization networking and telecommunication procurement of hardware software networking equipment and other related items for various government departments With a well focused vision and a global mission ICSIL looks at greener pastures across the globe and ICSIL has entered into MoU with various implementing partners for undertakin
138. rtificate of Incorporation and Service tax Registration number VAT certificate allotted by Sales Tax Department or both as the case may be PAN number are mandatory Attested copies of Articles of Association in case of registered firm partnership deed in case of partnership firm should be submitted The bidders details as per Annexure 2 are required to be furnished along with supporting documents Bidder shall not be under any declaration of ineligibility for unsatisfactory past performance corrupt or fraudulent practices any other unethical business practices or blacklisted either by Ministry Department of Government of India State Governments or any Public Authority 2 The Bidder should have been in this business fora Work Orders along with the period exceeding five years as on 31 03 2015 Completion certificate satisfactory client Certificate confirming year and Area of activity is to be furnished 3 Should be an ISO 9001 2008 or equivalent higher Valid Quality Certificate from a level certified Company globally recognized Institution for their manufacturing assembly facilities anywhere located in India or abroad should be attached 4 Average Annual sales turnover during last three Copy of audited balance sheet as financial years from sale of products from Proof of turnover highlighting the Indian operations should be as per the table below turnover part or i dur
139. ructure of the RFP This RFP is meant to invite proposals from Authorized Business Partner for Empanelment of various Computer Hardware UPS and Other Hardware Items and from OEM or Authorised Business Partner for Empanelment for UPS described herein This Request for Proposal document consists of two Parts viz Part 1 Pre qualification of RFP details the Instruction to Bidders and bidding process details including commercial terms and conditions Part 2 of RFP details the technical specifications of the Computer Hardware UPS and Other Hardware Items envisaged under this RFP which includes Financial Bid format also Page 8 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract PART I Ref NO ICSIL 01 223 ITRCEMP 2015 16 1 Key events and Dates Name of the Project Work Dated 27 05 2015 EMPANELMENT OF VENDORS FOR SUPPLY amp INSTALATION OF Computer Hardware UPS amp Other Hardware Items UNDER RATE CONTRACT Ref No Date ICSIL 01 223 ITRCEMP 2015 16 27 05 2015 Availability of RFP document Delhi Govt E Tender Portal https govtprocurement delhi gov in and website of ICSIL i e www icsil in Earnest Money Rs 300 000 Rs Three Lac in favour of Intelligent Communication Systems India Ltd New Delhi Date of issue of RFP documents 27 05 2015 Contact Person for seeking clarifications th
140. should be uploaded along with the Technical Bid on the above portal 4 Criteria of eligibility Following self attested documents shall be scanned and uploaded on the e tendering website along with technical bid a Company VAT CST Registration certificate or as applicable b Income Tax PAN c Audited Balance sheet or Chartered Accountant Certificate justifying that in the last 3 years bidder has minimum Annual Average Turnover of amount as per Clause 4 of this RFP d Company Certificate of Incorporation Partnership Deed or as applicable e Bidder s ISO 9001 2008 or equivalent higher to be enclosed f Only the Original Equipment Manufacturer OEM OEM authorized business partner as applicable to the item is allowed to bid as mentioned in the tender RFP Document The specific authorization letter MAF from Principal s clearly indicating that the bidder is competent to sell amp provide services for the items mentioned in the Scope of Supply given in this tender document g The copies of at least ONE TWO THREE projects supply orders contracts agreement issued by Government of India State Government Ministry Department Undertaking PSU Autonomous Body executed by the bidders in last Three years it may be noted that each such order should not be of less than 10 5 3 respectively of the value of the Annual Turnover projected in Clause 4 Eligibility Criteria of this RFP These along with completion
141. stems India Ltd ICSIL Administrative Building 1st Floor Above Post Office Okhla Industrial Estate Ph III New Delhi 110020 hereinafter referred to as Beneficiary which expression shall unless it be repugnant to the context or meaning thereof shall include its successors and assigns Whereas Empanelment Notification NO dated Hereinafter called the Empanelment Notification for empanelling M s for providing Computer Hardware UPS and Other Hardware Items issued by the Beneficiary on M s Hereinafter referred to as the Empanelled Agency stands accepted by the Empanelled Agency And whereas to ensure due performance of the obligations to the satisfaction of the beneficiary towards providing support to ICSIL under the said empanelment and in terms thereof by the empanelled agency as aforesaid the Guarantor Bank at the request of the Empanelled Agency has agreed to give guarantee as hereinafter provided NOW THIS GUARANTEE WITNESSETH AS FOLLOWS In consideration of Intelligent Communication Systems India Ltd ICSIL the beneficiary having empanelled the agency for a period of 12 months for providing hardware and peripherals at the specified rates to ICSIL and specified warranty thereafter we Name of the Guarantor Bank do hereby undertake as under To indemnify and keep indemnified the beneficiary to the extent of the sum of INR lt lt gt gt f
142. test version Preloaded with OEM Pack compatibility 64 Bit or higher Monitor Minimum 18 5 TFT or higher OEM of PC Make System Chassis System chassis with suitable power supply to sustain full load including possible future up gradations Complete system should be energy star 5 0 compliant BEE Star certified or equivalent Indian certificate Windowss or Linux certification Power Management amp DMI System with Power management features amp Desktop Management Interface implementation Antivirus MacAfee Norton Kaspersky Quickheal eScan Bitdefender Internet Security Latest version with Media amp 1 Year Subscription OEM Support Updates Patches Accessories System user manual and all other necessary accessories Page 57 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract 1 2 Desktop having Intel i5 1 2 1 Item Code Category 1 Intel i5 1 Make Please Specify 2 Model Please Specify 3 Processor Intel Core i5 Quad Core 6M Cache 3 20 GHz base Clock Speed or higher processor launched in year 2014 or later 4 Chipset Integrated Intel Chipset 5 Motherboard OEM Motherboard 6 Memory 4GB DDR 3 1600 MHz or higher expandable up to 32GB Minimum 4 DIMM Slots 7 Hard Disk Drive amp 5
143. thin the scheduled period for any reason whatsoever other than the Force Majeure as per Clause16 of this RFP the ICSIL reserves the right to take pecuniary action as per appropriate Clause under this RFP and ICSIL will not accept any plea on this account In the event of non supply delivery of Ordered Items within stipulated period ICSIL reserves the right to procure the same from any other source at the risk and cost of defaulting Empanelled Vendor In case there is difference in rate in the ordered Empanelled Item and the cost of purchase from any other source then such difference shall be borne by the defaulting Vendor In the event of failure to deliver the material product in time the total penalty proposed by the indenting department on this account shall be passed on fully to the defaulting Vendor If in a particular Purchase Order PO number of Empanelled Vendors are two or more and out of these Vendors a particular Vendor Vendors defaults then only that those particular defaulting Vendor Vendors will have to bear the total penalty It is hereby clarified that failure to timely delivery of the Equipments is attributable to Vendor only and as such Vendor is fully responsible to bear the penalty imposed and no deduction will be made from the Service Charges of ICSIL Penalty due to above reasons shall be deducted from the dues of the vendor If no due is pending with ICSIL penalty amount shall be deducted from the Security Performanc
144. ti Glare Display 17 Battery Backup Minimum 5 Hrs Battery Backup under standard working conditions using Lithium lon Rechargeable Battery 18 Power Power Management feature Management 19 Compliance and Mandatory Certification ISO 9001 Certification Certified OEM and Energy Star 5 0 Windowss OR Linux certification 20 Antivirus MacAfee Norton Kaspersky Quickheal eScan Bitdefender Internet Security Latest version with Media amp 1 Year Subscription OEM Support Updates Patches 21 Accessories System user manual AC Power Adapter cables amp Good quality carrying case etc Page 69 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract 4 Additional amp In lieu Items for Computers amp Laptop 21 5 TFT LED monitor in lieu of 1 1 to 1 3 In 18 5 or higher TFT LED Monitor lieu with 5 ms or better response time TCO 06 certified 4 1 22 TFT LED monitor in lieu of 1 1 to 1 3 In 18 5 or higher TFT LED Monitor lieu with 5 ms or better response time TCO 06 certified 4 2 43 In lieu 8 GB DDR3 RAM in lieu of 4 GB For Intel based PCs 44 In lieu 4 GB DDR3 RAM in lieu of 2 GB For Intel based PCs Operating System Red Hat Linux preloaded with media documentation in lieu of Windows 4 5 In lieu 4 6 1 1 to 3 3 Upgrade Cost of 4GB Memory TAG 3 Professi z4 Fia ME
145. tions does not however signify a commitment by ICSIL to execute a contract or to continue negotiations ICSIL may terminate negotiations at any time without assigning any reason 21 4 Pre Bid Meeting ICSIL will hold a pre bid meeting with the interested Vendors as mentioned in Table 1 of Clause 1 21 5 Bidder s Enquiries and ICSIL s responses All enquiries clarifications from the bidders related to this RFP must be directed by the Bidders in writing through email only exclusively to the contact person notified in this RFP document two days before pre bid meeting The queries should be submitted in the following format Table 2 Format for submitting queries b c d a Bidder s Name amp Address S No RFP Document Content of RFP Points of Reference s Clause requiring clarification amp Section with Page number s Clarification s A e eN The preferred mode of delivering written questions to the aforementioned contact person would be through email only as mentioned in Clause 3 Telephone calls will not be accepted In no event the ICSIL will be responsible for ensuring that bidders enquiries have been received by ICSIL After publication of the RFP the contact person notified by ICSIL will begin accepting written query from the bidders through email mentioned in this RFP The responses to the queries from all bidders will be displayed on the website of ICSIL amp o
146. trative Building 1st Floor Above Post Office Okhla Industrial Estate Ph III New Delhi 110020 Ref RFP Notification no lt xxxx gt dated Subject Self Declaration of not been blacklisted in response to the RFP for Empanelment of vendors for Supply amp Installation of Computer Hardware UPS and Other Hardware Items under the Rate Contract for ICSIL Dear Sir In response to this Tender document pertaining to Empanelment of vendors for Supply amp Installation of Computer Hardware UPS and Other Hardware Items under the Rate Contract I We hereby declare that presently our Company firm is having unblemished record and is not declared ineligible for corrupt amp fraudulent practices either indefinitely or for a particular period of time by any State Central Government PSU Autonomous Body We further declare that presently our Company firm is not blacklisted and not declared ineligible for reasons other than corrupt amp fraudulent practices by any State Central Government PSU Autonomous Body on the date of Bid Submission If this declaration is found to be incorrect then without prejudice to any other action that may be taken my our security may be forfeited in full and the empanelment if any to the extent accepted may be cancelled Thanking you Name of the Bidder Authorized Signatory Seal of the Organization Date Place Note The Bidder shall necessarily provide a copy of Power of Attorney
147. ublic Authority 7 Should not be insolvent in receivership A declaration signed by the Authorized bankrupt or being wound up their affairs are not Signatory Company Secretary should being administered by a court or a judicial be submitted officer their business activities have not been suspended and they are not the subject of legal proceedings for any of the foregoing 8 Net worth of the bidder should be positive Certificate from the Company Secretary CA to be submitted Please note a b c d e No bid shall be eligible for evaluation unless a certificate to the effect that the prices being offered are not higher than the prices offered to any Government Department as on the day of bidding is to be given by the OEM In case if at any point of time it is found that the rates offered to ICSIL are higher than the rates offered to other Department for the similar make amp model the OEM would be liable to pay the differential amount to ICSIL failing which the MOU Empanelment of the OEM Authorized Business Partner shall be cancelled and Security Deposit shall be forfeited The Bidders are required to furnish documents to establish their eligibility for each of the above clauses Relevant portions in the documents submitted in pursuance of eligibility criterion mentioned above should be highlighted If bid is not accompanied by all the above documents mentioned the same would be rejected Un
148. urnished hereinafter is correct to best of my knowledge and belief and I undertake to produce relevant records before the procuring authority or any authority so nominated by the Department of Electronics and Information Technology Government of India for the purpose of assessing the domestic value addition That the domestic value addition for all inputs which constitute the said electronic product has been verified by me and I am responsible for the correctness of the claims made therein That in the event of the domestic value addition of the product mentioned herein is found to be incorrect and not meeting the prescribed value addition norms based on the assessment of an authority so nominated by the Department of Electronics and Information Technology Government of India for the purpose of assessing the domestic value addition I will be disqualified from any Government tender for a period of 36 months In addition I will bear all costs of such an assessment That I have complied with all conditions referred to in the Notification No dated wherein preference to domestically manufactured electronic products in Government procurement is provided and that the procuring authority is hereby authorized to forfeit and adjust my EMD and other security amount towards such assessment cost and I undertake to pay the balance if any forthwith I agree to maintain the following information in the Company s record for a period of 8 year and shall make th
149. vice Tax Installation on Charges Installation Charges Unit Cost Taxes Please specify the breakup of applicable taxes Total Price with Three years comprehensive warranty Col i d e f h In Percenta ge Cost for Extended time period for 2 years Total Price with Five years 3 2 comprehensive warranty Col k i j k Percentag e of Basic cost quoted for which foreign exchange is involved import impact factor Item Code Category 188 10 3 1 Tablet 10 inch Item Code Category 1 Tablet 10 inch with 189 10 3 a window Item Code Category 1 Tablet 10 inch with 190 10 3 a1 window 16GB Item Code Category 1 Tablet 10 inch with 191 10 3 a2 window 32GB Item Code Category 1 Tablet 10 inch with 192 10 3 a3 window 64GB Item Code Category 1 Tablet 10 inch with 193 10 3 a4 window 128GB Item Code Category 1 Tablet 10 inch with 194 10 3 b Android Item Code Category 1 Tablet 10 inch with Android 16GB 195 10 3 b1 Page 115 of 117 G 196 b 10 3 b2 Item Name 9 Item Code Category 1 Tablet 10 inch with Android 32GB ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract Service Tax Installation on Charges Install
150. with 5 ms or better response time TCO 06 certified OEM of PC Make 17 System Chassis System chassis with suitable power supply to sustain full load including possible future up gradations Complete system should be energy star 5 0 compliant BEE Star certified or equivalent Indian certificate Windowss or Linux certification 18 Power System with Power management Management amp features amp Desktop Management DMI Interface implementation 19 Antivirus MacAfee Norton Kaspersky Quickheal eScan Bitdefender Internet Security Latest version with Media amp 1 Year Subscription OEM Support Updates Patches 20 Accessories System user manual and all other necessary accessories Page 59 of 117 ICSIL RFP for Empanelment of Vendors for supply of Computer Hardware UPS amp Other Hardware Items under the Rate Contract 1 3 Desktop having Intel i7 1 3 1 Item Code Category 1 Intel i7 1 Make Please Specify 2 Model Please Specify 3 Processor Intel i7 Quad Core 6M Cache with Multi Thread 3 40GHz base clock speed or higher processor launched in year 2014 or later 4 Chipset Integrated Intel Chipset 5 Motherboard OEM Motherboard 6 Memory 8GB DDR 3 1600 MHz or higher expandable up to 32GB with minimum 4 DIMM slots 7 Hard Disk Drive amp 500GB or higher SATA III HDD 7200 controller rpm 8
151. y endorsed by the appropriate authorities chamber of commerce in the country of the party giving notice is given by party seeking concession to the other as soon as practicable but within 21 days from the date of occurrence and termination thereof and satisfies the party adequately of the measures taken by it neither party shall by reason of such event be entitled to terminate the empanelment nor shall either party have any claim for damages against the other in respect of such nonperformance or delay in performance and deliveries under the empanelment shall be resumed as soon as practicable after such event has come to an end or ceased to exist and the decision of the purchaser as to whether the deliveries have so resumed or not shall be final and conclusive provided further that if the performance in whole or in part or any obligation under the empanelment is prevented or delayed by reason of any such event for a period exceeding 60 days the purchaser may at his option terminate the empanelment 17 Termination for default i Default is said to have occurred a If the vendor fails to submit BG as mentioned in this RFP b If the vendor fails to accept the Purchase Orders c If the vendor fails to deliver any or all of the services within the time period s specified in the purchase order or any extension thereof granted by ICSIL d If the vendor s execution performance is not satisfactory even after repeated ICSIL reminders to im

Corrigendum I RFP Tender Document 2015

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