Expense Report User`s Manual.DOC
Contents
1. The following expenses require receipts For each expense please indicate whether you are submitting a receipt or not For receipts that you a are not submitting you will need to provide an explanation Have Missing F Receipt Receipt Exp ID Category Expense Type Amount Currency Explanation E CAR RENTALICAR RENTAL ewo s G owm o gt reecommmeerione oot us Ca o ees y o S S owm O 5 weasmeas reroew aso sw o O coresoupmeroers f s S OVU UU 0 00 20 00 0 00 49 50 0 00 0 00 v Q10 F k Internet Inbox Micros lt Recently Edi NATHAN 19 Deltek Time amp Dictionary co X Deltek GCS Pr gt RIBH 3 21PM Use this screen to check off receipt s before submitting the expense report For item s that don t have supporting receipt s you will be prompted to provide an explanation for missing receipt s Print the summary page of the expense report and along with all original receipts send to your designated Project Coordinator at Nathan HQ for a payment reimbursement to be processed III Search Option If you want to search for an existing expense report authorization click Search You can search an expense authorization or expense report for Self IV Print Option Click Print to print the expense report s Print options include Expense Report Summary Expense Report Detail Receipt Traveler A Deltek2. Associate Expense Report User Guide NATHAN Deltek Expens is a web based expense report system and can be accessed on any computer connected to the internet Users will use the same link as for Electronic Timesheet system http time nathaninc com using the same Login ID Password and Domain F Deltek Time amp Expense Login Microsoft Internet Explorer File Edit view Favorites Tools Help Back x a A P Search P Favorites E R te a rel 3 e wp Search the web Search Address http time nathaninc com DeltekTC welcome msy vE Lins Q Deltek Time amp Expense Deltek a with Employee Self Service s s lt 7 s e Password gt Bene NATHANINCG co Login a Reset Change Pasaword After Login L Copyright 2006 Deltek Systems Inc All rights reserved Done Internet start 6 Inbox Microsoft Out Deltek Time amp Expens f import Gy Expense Manual Mic I Expense Authorization The designated Project Coordinator will complete your expense authorization If there are any changes required to the expense authorization please coordinate with your Project Coordinator II Create Expense Report Steps to create expense report Select Expense Report tab click New to start a new expense report Deltek Time amp Expense Expense Report Microsoft Internet Explorer File
3. Edit view Favorites Tools Help ay Q x AOD Psa Jers O Z A ha aomp g Search the Web PSearch Address 2 http ftime nathaninc com DekekTC TimeCollection msv v g Go Links Kril X 4 Expense Report F01 NATHANING New Search gt Timesheet gt Expense Authori gt Expense Report gt York Schedule rom gt Configuration of gt General Setup gt Time Setup Amount Over Ceiling gt Expense Setup Cat Col Layout egory Columns Vv gt Batch Expenses gt Personnel d kd dd dd Add Add gt Charge Trees EXCESS BAG TELECOMM ODGING Total USD gt inguiries Reports gt interfaces gt Processes gt Utilities gt Preferences E Deltek Time amp Expen ai Impromptu Click Next twice to go to General Information screen Deltek Time amp Expense Expense Report Windows Internet Explorer Ee O Elttto itine nathanine comDekektCiTimecolectionmsy o OCO O MI E http time nathaninc com DeltekTC TimeCollection msy agg http time nathaninc com DeltekTC TimeCollection msy v gt lt fu __ llek File Edit view Favorites Tools Help mywebsearch P Search Psearch E Fun Cards Smiley Central W screensavers amp Cursor Mania w ake E Deltek Time amp Expense Expense Report a ene 4 Expense Report install NATHANIN gt Timesheet gt Expense Authori gt Expense Report gt Work Schedule gt Con
4. Time amp Expense Expense Report Microsoft Internet Explorer File Edit view Favorites Tools Help ay Q se 7 x a A JO search 5 Favorites B e B ha aomh amp Search the web PsSearch 7 Address http time nathaninc com DeltekTC TimeCollection msy ay bie 4 Expense Report F01 NATHANING Date Columns v Contact Us KJ jDone Ca Internet Start E Deltek Time amp Expen 3 OfficialHomePage or O Inbox Microsoft Out ig Impromptu my Expense Manual Mic FA a 11 24 4M Wait for a few seconds for the system to generate the layout Click Print to print the page Deltek Time amp Expense Expense Report Windows Internet Explorer File Edit View Favorites Tools Help Processing Recently Edited my NATHAN 191553 3 Internet Explorer Wr Deltek GCS Premie V Void Option Display the expense authorization report you want to void click Void The status of expense authorization report will then display as Voided in the Authorization Report Status field located at the upper right hand corner of the Expense Authorization Report screen A Deltek Time amp Expense Expense Authorization Microsoft Internet Explorer File Edit view Favorites Tools Help 8 http time nathaninc com DeltekTC TimeCollection ms v 4 Expense Authorization Sold eee New Search Print gt Timesheet gt Expense Authori gt Expense Report gt
5. Work Schedule gt Configuration gt General Setup gt Time Setup gt Expense Setup gt Batch Expenses Bisichicrlai Add ID Category Expense Type Charge Location Start Date End Date of Units Comments Estimate USD gt Charge Trees gt Inquiries Reports 450 00 gt Interfaces tsa gt Processes Ues e gt Preferences Contact Us E Tekoenek 1 aternet rerne Deltek Time amp Expen OfficialHomePage or Inbox Microsoft Out s Impromptu th Expense Manual Mic lt XB 11 30 4M 10 VI Want To View The Status of Entire Report Click on Show Supporting Schedules located at the center of main screen to expand it The available schedules include some of the following Charge Allocation Schedule Company Paid Schedule Non Reimbursable Schedule QOver Ceiling Schedule Receipt Status Schedule Report Status Schedule Revision Schedule Voucher Distribution Schedule VII Need Assistance Contact your Project Coordinator for expense report assistance 11
6. ave been approved for a cash advance it will show on this screen Click Next to proceed if you don t have cash advance Charge Allocations Use this screen to apply appropriate charge accounts and percentages on each expense and then click Save to save the entry A Deltek Time amp Expense Expense Report Microsoft Internet Explorer View Favorites Tools Help Power Rroms O BS a BaSS l Search the web PSearch Address 4 https email nathaninc com DeltekTC TimeCollection msv v Ed Go Links N r i La A k 4 Expense Report F01 NATHANINC File Edit Q hae gt Timesheet 1 100 00 Add Allocation lt Back Save gt Personnel gt Charge Trees gt Inquiries Reports gt Interfaces gt Proc gt Litilities gt Preferences Contact Us 8 Ot p Deltek Time amp Expe A My Questions Micr si Impromptu my Expense Manual M lt g Ve m 11 52 4M erne Submit Receipts Deltek Time amp Expense Expense Report Windows Internet Explorer Go 7 e http f time nathaninc com DeltekTC TimeCollection msv b hea x Live Search p E File Edit view Favorites Tools Help mywebsearch P Search X 5 E Fun Cards smiley Central ll Screensavers D cursor Mania z r w a Detek Time amp Expense Expense Report c y iby sp Page Of Tools gt Expense Report i x A
7. figuration gt General Setup gt Time Setup gt Expense Setup gt Batch Expenses gt Personnel gt Charge Trees gt Inquiries Reports gt Interfaces gt Processes gt Utilities gt Preferences Contact Us TOO One Inbox Microsoft Out fm 2 Windows Explorer X Deltek Time amp Expens T NATHAN 191553 v 2 117 AN Inb Mi ft Out d Expl ltek p My NATHAN 19155 lt 11 17 4M The General Information Screen contains Expense Report Date The default is today s date Expense Report Type Use the drop down menu to select the expense report type Authorization Use drop down menu to select the authorization request that is related to the expense report From To Short Description Purpose Country City fields will be automatically populated with selected expense authorization Cash Advance Details Screen Deltek Time amp Expense Expense Report Microsoft Internet Explorer File Edit view Favorites Tools Help Qx x lal JO search Se Favorites 2 H 3 gmp Search the web PSearch Address https email nathaninc com DeltekTC TimeCollection msy v F i A 7 be 4 Expense Report F01 NATHANING gt Timesheet Reference Number Amount USD gt General Setup gt Time Setup lt Back Next gt Cancel gt Preferences Inbox Microsoft Out a Deltek Time amp Expens my Expense Manual Mic If you h
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