Digta 420 - short - Grundig Business Systems GmbH
Contents
1. Digta Digta 420 Easy MODE gt gt Quick Reference Guide cro 026 DICTOODN 0 26 Bo Bpr B Menu MopE English Symbols in this Operating Instruction Important notes for your safety are highlighted Please pay par ticular attention to these notes in order to avoid accidences and damages to the device WARNING A Failure to observe this warning signal may endan ger your health and it indicates possible risks of injury CAUTION Failure to observe this warning may damage the device or lead to data loss NOTES i Points out useful tips in the operating instruction Open the inner leaflet at the beginning of this operating manual to view the dictating machine and the control elements References to the control elements are always shown in square brackets Your Digta 420 is a digital portable dictating machine Dictations can be recorded and stored as digital files and afterwards be transfered to a pc For the latest information on the dictating machines and the soft ware please see the Readme txt file on the enclosed CD A detailed user guide is also provided on the CD in the directory DOCU Please read the entire operati ng instruction before usage Grundig Business Systems cannot accept any liability for damages result ing from non observance of the operating instruction For safety reasons follow all safety precautions to ensure a Safe handling with the device m Dictating machine2. Switch on the Digta 420 by means of the On Off s Switch and keep the NEW button pressed until the initial signal appears on the display hour glass and progress bar 10 Easy IMbpE All functions needed for dictating play back or erasing dictations work in the Easy Mboe Initial Display View A dictation name and the length of the dica tion is displayed In case that there are no dictations stored the Start Stop indicator G gt and the battery indicator MI E or the rechargeable battery indicator will appear on the display i Pay attention to the remaining free memory space When the remaining memory space is less than 60 minutes the remaining memory space will appear in the upper right corner of the display Create a New Dictation Move the slide switch to gt BE lt Press the NEW button to starta new dictation The Digta 420 will switch over to the recording pause IH the LED indi cator of the Digta 420 will blink red picTooos 0 00 Move the slide switch to the gt START lt position to start the recording The Start Stop indicator gt starts to rotate The dictation length counter starts to run DICT0003 0 08 NOTE W In case that workflow functions such as typist group dictation type priority or No refer ence have been activated in the Menu M you now will be prompt to select an item by using
3. lowing functions can be selected by means of the g Pe TE Select time when the energy saving non operative state shall be activated automatically The Digta will switch off completely after 30 minutes Switch off audio signals Display illumination bright dimmed Pc data transfer automatically through USB connection or manual selection ao PU g Lip I I jo oO oO I Menu Function Overview Selection of the DSS standard SP DSS Pro QP and encryption Change of date time Reset dictation counter to 1 Reformat data medium Attention data loss All dictations and other data will be erased nagivation button lt P and by confirming with afii Switch off the loudspeakers for play i ee En aa pi the V button back with earphones in the Digta station other files as well as settings will be X Delete dictation all dictations in a folder Pu Change the fast forward rewind speed erased a erhal gt Setan index or 1 5 fold play back Bc Selection of display language E Folder selection for sorting of new speed MBL right selection button dictations and play back of dictations ung play x E Functions in the modify menu stored in different folders r Dictation position number on off X Delete a dictation or a part of the Workflow function typist dictation type Time indicator on off dictation 153 Change of the date time format 0 D contents barcode indicator
4. Follow the instructions displayed on your pc ory card S NOTE Key Lock W Further information about the configuration system The key lock helps to avoid that the active recording or play back requirements firmware update usage of accessories process can be switched off by mistake is described in the comprehensive user s manual Move the On Off switch to the OFF HOLD position during recording or play back Then the buttons and the slide switch will be locked The symbol m Processor 500 MHz or higher B HOLD will appear on the display m Windows 2000 SP4 Rollup 1 XP SP2 Vista Windows 7 Move the On Off switch to the ON position to deactivate the m USB 1 1 or USB 2 0 key lock Then the recording or play back can be stopped again m MAPI compatible E Mail P rogram for E Mail connection for example Microsoft Outlook System Requirements Operating Easy Mbpe Menu Mbo The Easy Mb serves for making the pure dictation functionality of the Digta 420 available for the author The menu functions are in an off state in the Easy Mboe The switchover from the Easy Mbpe to Menu Mboe is achieved through switching on the Digta 420 A description about the full functionality of the Digta 420 is included in the comprehensive user manual You will find this manual in the Docu directory on the delivered CD Switchover of the Modis from Easy IMboe to Menu Mbpe Pm Press the NEW button of the Digta 420
5. by means of the navigation button lt gt The selected dictation name will appear on the display for example DICTO001 gt Press the left selection button X to access the menu item delete DETO 2 15 14 A prompt appears and you are asked whether you really want to delete the entire dictation If so confirm it by pressing the right selection button V Then the dictation will be deleted Press the left selection button in case that you do not wantto delete the dictation Delete DIC T0001 Automatic Formatting When 50 dictations have been stored and deleted the memory will be formatted automatically when switching off the device This process is progressed during the shut down process Data Transfer to the PC and Forwarding Connect the Digta 420 to the USB cable and plug the USB cable to the pc in order to transfer the dictations to your pc first and in a next Step you can send the data to your typist The Grundig Busi ness System pc software can be configurated so that the entire process runs automatically The used memory space is then avall able again Easy Mope Menu Mope The menu functions are switched off in the Easy IMope Press the NEW button when switching on the Digta 420 till the initial display view appears on the display hour glass and progress bar Menu Function Overview Press the right selection button l The fol
6. on off group priority No reference activation ow Insert a text an info or an index PR Set dictation priority E Postpone a dictation fh Lock a dictation ly Switch functions a Set microphone sensitivity 9 Voice activation The recording stops automatically during silent periods or recording pause P Basic settings of the device i Information about serial number and firmware version Grundig Business Systems GmbH WeiherstraBe 10 D 95448 Bayreuth Germany info grundig gbs com www grundig gbs com 07 2009 36174 941 1102
7. the navigation button and to confirm it by using the function button W Press the red recording button a DICT to end a recording or move the slide switch to the recording pause posi tion Press the left selection button to stop the recording pause Insertion of a Dictation Part During recording a new recording can be inserted ata specific dictation position Move the slide switch to SIE lt Select by means of the navigation button Ey the dicta tion desired gt Move the slide switch to the START lt position in order to listen to the dictation Move the slide switch during recording to EERO and to the dictation position where you intent to insert the text gt Press the right selection button 0 07 the recording indicator will blink orange and the pause symbol HI will appear on the display gt Move the slide switch to the gt START position and dictate the text to be insert a CT 0 14 Move the slide switch to gt SEKS at the end of the insertion process Then press the red recording button 4 DICT or the left selection button 4 to finish the process 0 18 Modify a Dictation Move the slide switch to the You can rerecord the dictated text during the play back process gt gt START position and dictate your from a specific dictation point on or record an additional text at the new text
8. Digta 420 m USB cable m CD with pc software m Pouch The CE mark confirms that the device corresponds with the relevant EU guide lines Illustr 3 Device rear battery compartment Illustration 1 Device front Illustration 2 Display Explanation of User Controls and Connections No Description ____ Functional significance No Description ____ Functional significance Record button Recording stop of dictation 16 Active function gt Play back Recording 2 Slide switch gt gt FFWD Fast forward II Recording pause Sie Stop _V_Insert gt START Recording and playback red a 44REW Rewind 44 Rewind Loudspeaker Playback of sound signals Time in hours and minutes wee button create new dictation Folder indicator Tey backfrecoruing nthe acte folder _ back recording in the active folder 5 Navigation button Dictation function selection Ono me button Menu activation cancel or execute a 20 a indicator Recording play back of dictations stored function on the inserted memory card ie Operational status indicator and indicator Remaining storage time Free memory shown in hours and minutes of the adjustable menu functions Microphone sensitivity Record volume adjustment in 3 levels for details see illustration 2 Priority indicator Dictation with priori priority PR Di Indicator Lights up during recording 24 Dictation length Length of active dictation in hours minutes blinks regularly during recording pau
9. The red recording indicator will end of the dictation light up The Start Stop indicator gt will turn around and the pause symbol DCTOOM 0 24 gt Move the slide switch to Eak position will turn into the recording symbol gt lt EEE Select the desired dictation by using the navigation buttons yal i lt o NOTE Move the slide switch to the STARTK play back position W in this point on your old dictation will be over writen Move the slide switch to the desired dictation position to l during play back When pressing the red recording button during play back the dictation machine changes into the Press the red recording button recording mode after releasing the button and A DICT the red recording indicator your old dictation will be overwriten will blink and the bright Start Stop indi cator will appear on the display gt as Move the slide switch to EAEk at the end of the dicta well as the pause symbol Ik DICTOOM 0 19 tion Press the red recording button a DICT or the left selec tion button to stop the recording 12 Select and Listen to a Dictation When you intent to interrupt the play back process just move the slide switch to the OD position gt Move the slide switch to position j Select the desired dictation by using the navigation buttons t ES Pr The selected dictation name will appear on the disp
10. ands m Do not bend clamp or drive over the power cable and keep it away from heath Safety Notes m Always unplug the power cable from the wall jack by pulling m Rechargeable batteries should only be charged in the dictat the connector plug but never use the power cable for plugging ing machine The attempt to charge a rechargeable battery off because the cable could tear apart beyond its electrical capacity may lead to explosion m Data indicated on the the tool identification plate must match the technical data of the mains supply otherwise this may AELESSONES destroy your device CAUTION Handling of Batteries and Rechargeable Batteries db Damage to the device due to unreleased acces sories WARNING A The improper use of batteries and rechargeable Original accessories for the Digta 420 released by the manufacturer batteries may result in personal injury can be looked up on the internet www grundig gbs com The performance features described by Grundig Business The device operates with batteries and rechargeable batteries Systems only apply to genuine Grundig Business Systems Please pay particular attention to the following accessories Please make sure to choose only genuine m Do not throw batteries or rechargeable batteries into fire Do accessories from Grundig Business Systems Product liability not try to short circuit the electric contacts this may lead to and warranty service are provided only in this case The use of e
11. lay for example DICTO001 volume gt Move the slide switch to the START The loudspeaker symbol in the display will turn into position _ the volume setting symbol wil The dark Start Stop indicator amp on the display will start to turn around The play back symbol P will appear on the left side of the display Wfennmu mke gt Press the right selection button 1 5 Setting the Volume Press the left navigation button during the play back process to turn down the volume or press the right one to turn up the DETO 2 15 Fast Play Back The progress bar will start running PPE during the play back process The play back will run ca 1 5 times o NOTE faster l When you switch ON the dictation machine and do not select new dictation the dictating machine Press the right selection button will skip exactly to the last position of the last dicta gt 1 0 during the fast play back proc tion which was in progress ess to return to the standard play back speed 0 28 Instructions For Use Fast Skip to the Start End Position of a Dictation Move the slide switch to the gt START position You can skip to the end or the beginning of the dictation by lightly pressing the selection button H DICT0001 1 15 Mad Mae 15 Delete an Entire Dictation gt Move the slide switch to the position Select the desired dictation
12. pply 475 Grundig rechargeable battery 466 by means of the Dig ta station is described in the comprehensive user manual You will find this manual in the Docu directory on the included CD Switching on the Digta 420 Move the On Off switch down to the ON position gt When the unit is started for the first time select the required language in the user guide using the navigation button lt gt and confirm it with the button Then set the date and time Use the navigation button to enter the year month day hours and minutes and confirm it by pressing the Y button When an author list appears then select your name and con firm it by using the W button Extra equipment Initial Operation Utilization of Internal or External Memories Dictations are stored on the internal memory of the dictation machine as long as no exter nal removable memory card Digta card is inserted If a DigtaCard is inserted all dic NOTE I The dictation machine will go off when using the On Off switch during other functions tations are stored on this memory card The Software card symbol EB will appear on the display Insert the CD containing the software for administration sending In this case the internal memory is protected against access It s of dictations and configuration information of the Digta 420 in your not possible to copy between the internal memory and the mem pc drive
13. se and seconds idi ration naicaipf ______ Dictatiofiene IGNO IMEX NG 25 Digta card MMC SD card to save dictations on an Start Stop indicator _ Recording playback runs or stops external memory card Charging indicator gt battery USB power supply Microphone socket For external extra microphone Active key functions E g modify dictation select dictation menu Microphone loophole _ Built in internal microphone Length ofdictation ________ Contents Safety Notes neun 6 Purpose OF USC nn 6 EE 110 DARF DRIN EU ES NERE LEDERE A 6 DE ee 6 DE POS ana 6 Hazard due to electric shock 6 Handling of batteries and rechargeable Datteriescnenneesesenesennerennnenennnennennnnnnnennnnnnennnnnn 7 ACCESS OR een 7 Initial operation 8 Insert batteries or rechargeable DOH nee 8 Charging of rechargeable batteries 8 Switching on the Digta 420 nennen 8 Utilization of internal or external memories 9 SOCK ee ee 9 DOMW ANS euere 9 System requirements sinire 9 Operati renin 10 Easy MODE MENU MODE ce nennen 10 Switchover of the modis Easy Mope to Menu AE E PE E ne ere eee 10 SA OE A E N 10 Initial display View 10 Create a new dictation en 10 Insertion of a dictation pant 11 Modify a dictation screening 12 Select and listen to a dictation 13 Setting the Volume sssrin 13 POSE Play DA 13 Fast skip to the start end position of a IK AN nee 14 Delete an entire dictation occ 14 Automatic formating nn 14 Data
14. transfer to the pc and forwarding 14 Contents Safety Notes Safety Notes Purpose of Use The Digta 420 has been designed exclusively for the recording storage and play back of dictations only The device may only be used for its intended purpose Any other kind of utilization is for bidden m Keep the Digta 420 and the accessories out of the reach of chil dren m Protect the Digta 420 from spray water or rain m Do not modify the device Cleaning For cleaning use a dry soft cloth Do not use any chemical clean ing agents Defects A WARNING Risk of injury due to a defect device Do not try to repair a defect device The device may only be repaired by a Specialised dealer A list of the specialised dealers is available on our website www grundig gbs com Disposal Electronic waste is not allowed to be disposed of with the domes tic waste Electronic waste has to be returned to collecting points at public recycling authorities set up for this purpose Used batteries as well as rechargeable batteries have to be dis posed of to collective points set up for this purpose Hazard due to Electric Shock WARNING Danger of life due to electric shock The power supply operates with 230 V alternating current Improp er utilization may result in injury due to electric shock Follow all Safety precautions as follows to avoid accidences m Never touch the connector plug of the power supply with wet h
15. xplosion non Grundig Business S ystems accessories or those which are m Batteries or rechargeable batteries should not be kept not recommended and approved by Grundig Business Systems unpacked ina bag and should not be opened or modified automatically void any warranty claims towards Grundig Business Caution there is the risk of burns through leakage systems Initial Operation Initial Operation Insert Batteries or Rechargeable Batteries Open the rechargeable battery compartment and insert the rechargeable 466 or batteries Typ Micro AAA 2 x 1 5 V Make sure the polarity is correct Battery sensor contact Battery rechargeable battery compartment Bumernm Cart ne batteries AAA UI U 66 rechargeable 0011712 Charging of Rechargeable Batteries After switching off the Digta 420 connect the power supply 475 to the PC USB jack of the Digta 420 Shortly afterwards the load indicator will appear on the dis play and the LED indicator will blink green The rechargeable battery is fully charged after ca 4 hours The load indicator will disappear and the LED indicator will go off gt Unplug the power supply from the wall socket and pull the USB socket of the power supply cable out of the PC USB socket The symbol will blink when the batteries or the rechargeable batteries are low NOTE gt W Further information about the operational use of batteries Grundig power su
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