Checklist for Contributors to Rhodora
Contents
1. 0 15 e Back to back parentheses should be avoided by using a semi colon Parentheses within parentheses should be avoided by using outer brackets Checklist for Contributors to Rhodora 3 Taxonomic treatments e Example Rhodora 113 955 252 259 e Use boldface Roman type for new names and new combinations followed by sp nov comb nov etc e For nomenclatural history i e synonymy and typification use one paragraph per basionym e g Binomial author literature citation TYPE collection information from least to most specific collector s collection number Holotype herbarium acronym Isotypes herbarium acronym s e Exclamation points are used for type specimens examined and types not seen are indicated as such e g GH MO not seen e Lectotype designations are included together with an indication of where they were designated what year and by whom This reference is listed in the Literature Cited If the author of the paper is making the lectotypification the phrase here designated is included e References cited only as part of nomenclatural history are not included in the Literature Cited Books listed here are abbreviated according to Taxonomic Literature edition 2 e Standard abbreviations for author s names should be used according to www ipni org from Authors of Plant Names by R K Brummitt and C E Powell e When dates are given as part of collection information 3 letter abbreviations with no2. 5 Literature Cited e For a quick look at examples of Rhodora citations see the Zotero Style Repository https www zotero org styles q Rhodora The Literature Cited contains all references cited in the text and vice versa e The alternative of a general References section requires prior approval by the Editor e All entries should be cross checked with the text checking especially for spelling of authors names and years of publication e All entries should be verified against original sources checking especially for spelling of authors names and words in languages other than English exact title year of publication and volume and page numbers e Cite references in alphabetical order by first author s last name Entries by a single author should precede multi authored works with the same first author regardless of date e List works by the same author chronologically beginning with earliest date of publication e Use long dash when the author s is are the same as in the citation immediately preceding e Citations listed as in press must have been accepted for publication The name of the journal or book publisher must be included e Citations of work in progress i e unpublished or not yet accepted for publication should not be listed in the Literature Cited e A period and a space must be inserted after each initial of an author s name Do not write author s names in all capital letters Do not write out given names in full e Le
3. and must include references to pertinent literature a discussion of scientific significance and must cite voucher collections where appropriate e Submissions in this category should not include an abstract key words or sections such as Materials and Methods or Results e Notes and New England Notes submissions should be no more than five double spaced pages long e In general guidelines for longer articles should be followed Botanists Corner e The aim of The Botanists Corner is to keep members and subscribers better informed of botanical happenings and innovations involving the plants of our region and hopefully to provide members a greater voice within Rhodora These rapid communications should relate botanical findings of interest to the scientific community including but not restricted to new state records of plant taxa rediscoveries of historical plant taxa regional announcements of conservation initiatives or large scale research studies involving plants summaries of previously published nomenclatural changes revisions observations of unique plant animal interactions distinctions among difficult plant taxa or profiles of compelling plants or botanists e Papers within the column will be shorter and less comprehensive than a New England Note More specifically items published will be brief communiqu s on the order of 300 700 words Literature citations will be allowed as needed but should be brief e Figures
4. e Three levels of headings are possible in lists of taxa first level is centered all capitals bold e g ANGIOSPERMAE or MAGNOLIOPSIDA second level is centered all capitals not bold e g MONOCOTYLEDONEAE or LILIIDAE third level is flush left all capitals bold e g ACORACEAE this level will be converted to small caps by the printer e Taxa should be listed alphabetically within each hierarchical category e g species alphabetically within the genus genera alphabetically within family e Standard abbreviations for authors of binomials should be used according to www ipni org from Authors of Plant Names by R K Brummitt and C E Powell e An indication of ecological preference distribution within the area studied and abundance should be included where appropriate e Voucher specimens should be listed collector collection number and herbarium acronym information common to all or most all vouchers can be stated in an introductory paragraph Collectors initials should be included for all specimens Acknowledgments e Acknowledgments should be brief e Information on granting agencies herbaria from which loans were obtained artists and colleagues or advisors who have critically reviewed the manuscript should be included e The word Acknowledgments should be indented in all capital letters followed by a period and should appear on the first line of the acknowledgments Checklist for Contributors to Rhodora
5. period are used for months e Use Index Herbariorum for herbarium acronyms e Note that as of 2012 diagnoses in Latin have become optional Designation of a new taxon that include a brief Latin diagnosis should set forth succinctly how the new taxon differs from its congeners e A full description in English should be given This should be parallel with other descriptions at the same rank in the paper and should not repeat information given in any description of the inclusive taxon i e species descriptions should not repeat information characteristic of the genus if also described in the paper All measurements are metric Hyphens are used for parenthetical extremes A multiplication symbol is used where appropriate rather than the letter x e Following the description information should be given on distribution ecology uses and nomenclature and typification where appropriate The discussions should be parallel within a given rank For newly described taxa this discussion should explain clearly how the new taxon differs in these characteristics from closely related taxa e A high quality line drawing or photograph of the type specimen illustrating the diagnostic features should be included for new taxa e Specimen citation should be selected critically especially for common species of broad distribution A title such as Specimens examined or Representative specimens examined should be indented in upper and lower case followe
6. and tables will not be permitted e Papers submitted will be peer reviewed by feature editor Melissa Dow Cullina by Rhodora Editor in Chief Elizabeth Farnsworth plus one external reviewer with appropriate expertise in the subject matter As the emphasis of this section is on timely rapid communications the peer review process will take a maximum of two weeks with revisions expected from the author in another two weeks Checklist for Contributors to Rhodora 10 e Submit queries regarding manuscripts intended for Botanists Corner to Melissa Dow Cullina Editor at botanist nebc org What to Submit e Email submission of all manuscripts is strongly preferred Manuscripts cover letters and checklists may be submitted via e mail to efarnsw fas harvard edu provided each file including images is less than 5MB in size If larger files need to be transmitted please contact the Editor before sending them Hard copies accompanied by a CD with the corresponding electronic files are less preferred but can be mailed to the address below e Cover letter which should cover 1 Any special instructions 2 Phone FAX and e mail address of corresponding author 3 Any possible address changes including phone FAX and e mail within the next several months 4 Names addresses and e mail addresses of possible objective reviewers e Submit hard copy and materials on disk to Dr Elizabeth Farnsworth Harvard Forest 324 North Main S
7. illustrations originally drafted in color will reproduce clearly in gray scale Publication costs 350 to appear in print less to appear in color in on line only Checklist for Contributors to Rhodora 9 e Smaller photos should be grouped into composite plates where possible Edges should be abutted with no stripping between adjacent photos this will be added by printer Each photo in a composite plate must be labeled with numbers or letters Do not use a word processing program for this purpose as it will reduce the resolution of the photos e Scale bars must appear on highly magnified illustrations Do not indicate magnification in figure legend e Review copies of half tone figures must be photographic copies or reproductions approaching the quality of the originals Do not submit ordinary xerox copies of photographs for review e For maps a scale and either compass direction or references to longitude and latitude must be included Maps should have a fine border Consider whether an inset is necessary it may be sufficient to include a map of a region without reference to country if the states or provinces are well labeled Notes and New England Notes e The Notes and New England Notes sections are available for short contributions that augment a recent publication or contribute to our knowledge of the flora While these papers do not typically contribute new experimental data they must have the scientific merit of longer papers
8. Checklist for Contributors to Rhodora Please follow this Checklist for Contributors in preparing your manuscript for submission Manuscripts not prepared per this style sheet will likely be returned to the author without review Before Submitting e Intended readership Professional botanists educators conservation biologists and serious amateurs e Submission of a manuscript implies it is not being considered for publication elsewhere either in whole or in part e Prior to publication authors will be required to sign a Transfer of Copyright Agreement e Brevity is urged for all submissions If manuscripts are returned with considerable rewriting necessary additional peer review is typically sought by the Editor e It is the author s responsibility to verify all information included in the manuscript e The manuscript version submitted should have been read critically by all coauthors e The manuscript should be checked against these instructions Manuscripts not properly prepared may be returned for revision prior to review e Papers of excessive length may be returned to the author for submission to the New England Botanical Club s Special Publications series General formatting instructions e Type manuscript on one side only of 8 inch x 11 inch paper Leave a 1 inch margin on all sides Use a standard 12 pitch font type throughout the manuscript including tables and appendices e Do not justify the right margin Avoid hyphens or
9. ar Full title of book not italicized edition and or volume number Publisher place of publication Checklist for Contributors to Rhodora 6 Example Knox G A 2001 The Ecology of Seashores CRC Press Boca Raton FL 5 Reports publication series and proceedings Author s last name initials Year Full title Publisher place of publication Examples Silva P C P W Basson and R J Moe 1996 Catalogue of the Benthic Marine Algae of the Indian Ocean Univ Calif Publ Bot 79 Univ California Press Berkeley CA Hill S R 2992 Conservation assessment for French s shootingstar Dodecatheon frenchii Vasey Rydb Unpublished report for the Shawnee and Hoosier National Forests U S Forest Service U S D A Washington DC 6 Dissertations and Master s Theses Author s last name initials Year Full title Ph D dissertation or M Sc thesis University place of publication Example Swayne J R 1973 Paleoecology of southern Illinois and Pleistocene glaciations effect as indicated by modern distribution of disjunct species French s shooting star and cane Ph D dissertation Southern Illinois Univ Carbondale IL 7 Web sites Author s name and initials or institution publishing the site Year Full title of database Website URL Accessed month and year Example International Plant Names Index IPNI 2010 The Plant Names Project A consortium of the Harvard University Herbaria the Royal Botanic Garden
10. ave one space between the colon following volume number and the page number s e Periodicals are abbreviated according to B P H Botanico Periodicum Huntianum and B P H S Botanico Periodicum Huntianum Supplementum e Citations should follow one of the following formats 1 Papers in periodicals Author s last name initials Year Full title of article Journal abbreviation and volume page numbers No parenthetical part numbers are given after volume numbers unless each part is paginated separately Example Russell G 1985 Recent evolutionary changes in the algae of the Baltic Sea Brit Phycol J 20 87 104 2 More than one author Author s last name initials second author s initials last name and third author s initials last name A comma precedes the word and when there are more than two authors Example Bird C J T Edelstein and J McLachlan 1983 Benthic marine algal flora of the north shore of Prince Edward Island Gulf of St Lawrence Canada Aquatic Bot 16 315 335 3 Papers in edited volumes Author s last name initials Year Full title of article pp xx xx In editor s initials last name ed title of book Publisher place of publication Example Wilkinson M 1980 Estuarine benthic algae and their environments A review pp 425 486 In J H Price D E G Irvine and W F Farnham eds The Shore Environments Vol 2 Ecosystems Academic Press New York NY 4 Books Author s last name initials Ye
11. d and in paragraph format Each should be indented upper and lower case and should begin with the word Figure and Arabic number followed by a period e When figures have been grouped into composite plates figure caption should begin with an inclusive statement describing the whole plate followed by descriptions of each part e g Figures 1 6 Morphological characters of Oleandra 1 Long roots e Specimens used for illustrations should be indicated either in the caption or in a table of voucher specimens e Magnifications or reductions are not indicated in figure captions Approved figure formats for Rhodora e Preferred formats are EPS TIFF high quality JPEG PDF and Adobe Photoshop files at 600 dpi resolution e Resolution for line art is 600 1200 dpi and for photographs is 300 600 dpi for the 4 in page width Neither the editors nor the printer can improve the resolution of your artwork e All figures must be submitted separately do not submit artwork incorporated into a Word file e Acceptability of files should be checked prior to submission using the on line tool Allen veriFig Note that this tool works best using Firefox Safari and Google Chrome browsers make sure you have updated to the most recent version available Go to Allen veriFig and login with your email address and the password figcheck Use the add button or the drag and drop feature to upload each figure file separately for checking Figur
12. d be cited as books include institution city and state in Literature Cited entry 11 For Web pages cite the title author and year of most recent access in text Give the URL and additional information in the Literature Cited section see below for proper format e References to companies manufacturing products used in a study should not appear in the Literature Cited Rather the company name and location should be given in parentheses within the text e g SYSTAT SPSS Chicago Illinois e When included authors of scientific names should be cited either at their first usage in the text or in a table or appendix e g in a flora or table of voucher specimens It should be indicated which taxonomic treatment revision or flora nomenclature follows Use standard abbreviations for author s names found at the International Plant Names Index from Authors of Plant Names by R K Brummitt and C E Powell e Names of publications cited in the text should be in italics e Avoid abbreviations in the text unless indicating measurement in which case use a period unless abbreviating a metric term Other abbreviations should be defined when first used e g Scanning Electron Microscopy SEM Herbarium acronyms should follow Index Herbariorum e Numbers one through nine should be written out in the text unless a measurement or part of a taxonomic description No comma is used with 4 digit numbers A number should always precede a decimal point e g
13. d by a period Each country begins a new paragraph The format of information is as follows COUNTRY Major political division such as state smaller political division such as county detailed location date e g 26 Sep 1950 collector s last name s collection number or s n herbarium acronym Exclamation points are not included here Checklist for Contributors to Rhodora 4 Keys e Keys are dichotomous and indented Example Rhodora 110 944 386 7 e Leads of each couplet are parallel e Information in the key is consistent with that in descriptions text tables and figures Data and voucher specimens e Voucher specimens must be cited in a table or appendix to document sources of morphological or molecular data Format for citation is the same as that for specimens examined as part of taxonomic treatments e All sequences used as data must be deposited in one of the international nucleotide sequence databases and sequence database accession numbers must be included in the paper GenBank e All data matrices used in cladistic analyses should be deposited in TreeBASE Floras e Long lists of taxa are best treated as an Appendix so that the readability of the text is not compromised and so that the list may be used independently by readers e A short introductory paragraph explaining terms or abbreviations used in the list of taxa should follow the Appendix title see example in Gulledge and Judd 2002 Rhodora 104 42
14. dashes at the right margin e The manuscript should be fully double spaced throughout including title authors names and addresses Literature Cited tables appendices and figure legends e All pages of the manuscript should be numbered in the upper right hand corner e Please use line numbering continuous from page 1 throughout the document e Running head should be centered at top of page in upper and lower case letters Include author s surname if two authors use the word and use et al for more than two authors long dash and short title Total characters including spaces must not exceed 50 e Correct accents umlauts and other diacritical marks should be included Where appropriate i e in names of hybrid taxa multiplication symbol must be used rather than the letter x e Names at the rank of genus and below should be italicized Names of families and orders are not italicized e Special typefaces italics bold should not be used except where indicated in this checklist Do not italicize common Latin words abbreviations or phrases e g et al i e etc e Manuscript should be checked for consistency especially in matters of abbreviation names of sites or vegetation types spelling of names etc e The Chicago Manual of Style most recent edition is used as a reference in most matters of style It is also useful to refer to recent issues of Rhodora for models of formats Checklist for Contributors to Rhod
15. es that will reproduce at gt 300 dpi for 2 column print are acceptable for publication e For help with the application and interpreting your report s see the Allen veriFig User s Manual e Illustrations submitted as camera ready copy should be in final journal size for 100 reproduction Maximum allowable size for portrait printing is 4 inches x 6 inches for broadside printing is 6 3 4 inches x 3 1 2 inches Portrait figures are highly preferred over broadside images as they are much easier for readers to handle Figures charts and graphs e Consider whether you really need a figure can the data as easily be depicted in a table or in text e It is highly desirable to generate your chart or graph using a dedicated graphing package such as R or SigmaPlot figures generated from Excel are generally of inferior quality e All graphs and charts should depict variance in the data i e error bars showing means alone is not sufficient in most cases unless variance calculations are statistically inappropriate e Keep your graph or chart as simple as possible avoid 3 dimensional bar charts labeled pie charts and other formats that convey redundant information e Format your illustrations to fit the published page dimensions in order to check clarity and resolution before submitting Checklist for Contributors to Rhodora 8 e Flaws cannot be corrected by either the Editor or the printer Because of this italicized words must be
16. mi colon used to separate the two e g Table 1 Figure 1 e Each reference cited in the text must appear in the Literature Cited section and vice versa Cross check spelling of author s name s and dates of publication e Literature is cited in the text as follows 1 One author Smith 1982 or Smith 1982 2 Two authors Smith and Jones 1996 or Smith and Jones 1996 3 More than two authors Smith et al 2000 or Smith et al 2000 4 Note that there is no comma separating author and date 5 When more than one paper is cited at a time they should be listed alphabetically by first author rather than chronologically e g Angelo and Boufford 1996 Hill 1982 Mathieson et al 2000 6 Within parentheses citations should be separated by a semi colon e g Angelo and Boufford 1996 Hill 1982 7 When citing multiple papers by the same author in one citation use the following format Russell 1975 1981 next author etc 8 Manuscripts accepted but not yet published should be cited as Smith in press or Smith in press Manuscripts still in review or in preparation should not be cited 9 Unpublished material should be cited as follows A Smith submitted A Smith unpubl data A Smith pers obs or A Smith cite professional affiliation pers comm Unless otherwise listed or cited in the manuscript or a nationally known authority professional affiliation should also be given 10 Theses and dissertations shoul
17. ora 1 e Assemble the manuscript in the following order 1 Introductory material 2 Text 3 Acknowledgments 4 Literature Cited 5 Tables 6 Appendices 7 Figure legends 8 Figures Title page and keywords e Title should be centered in upper and lower case Only the first word of the title and proper nouns should be capitalized Do not include authors of scientific names Include family name in parentheses unless genus studied is the type for the family e Author s name s and professional address es should appear below title centered in upper and lower case Consolidate lines where possible Two letter postal abbreviations should be used for states Current address should appear on a separate line immediately following address if author has moved not as a footnote If more than one author is at an address designate current address of author who has moved using a superscript number Include e mail address es on a separate line following postal address es e The first author will be considered the corresponding author unless indicated otherwise by a superscript number The Author for correspondence statement follows on a separate line below the address not as a footnote e Abstract must be one paragraph The abstract should be a concise statement of intent methods used results and significance of findings Do not cite references or taxonomic authors or use and define abbreviations in the abstract The word Abstrac
18. printed in italics and all names and terms must be consistent with those used in the text This includes any capitalization as well as spelling e Make sure that line types dotted dashed solid and shades black gray or color etc clearly contrast with each other Bar fills should also distinguish clearly between populations treatments Solid fills are much preferable to patterned fills e All lines including axis lines and tick marks as well as the points lines and error bars in your graph must be thick enough to print clearly at the small size required for the journal page All text including axis and tick labels and legends must also be clear and large enough to print well at small size e Examples comparing effective graphs and bar charts Note that the graphs side by side are the same size but differ in the clarity of lines tick marks axis labels symbols and fills Days vs Variable 1 e _ Days vs Variable 1 Days vs Variable 2 0 Days vs Variable 2 al fo Ky ji Variable 1 f a n _ aoe Variable 1 re Y Data L_ Variable units oa 1 2 3 Treatment Group X Data Figures photographs maps and illustrations e Illustrations must be either half tones black and white photographs or line art drawings or graphs e Color photographs must be paid for by the author s and require prior approval of the Editor Ensure that
19. s Kew and the Australian National Herbarium Harvard Univ Herbaria Cambridge MA Website http www ipni org Accessed 20 Jan 2010 Tables e Tables should be formatted using the MS Word Table function imports from other programs such as Excel are discouraged Do not format tables using the Tab key e Do not leave blank cells in tables Cells without entries should have an en dash as placeholder e Each table should be cited in the text in numerical order e Each table should start on a separate sheet in the manuscript and is fully double spaced If necessary a table may be continued on a second page Do not use single space or a smaller font in order to fit a large table onto a single page e Landscape or broadside formatting should be avoided if possible e The caption should appear at the top of the table Do not submit a separate sheet of table captions e The caption should be indented in upper and lower case and should begin with the word Table and Arabic number followed by a period Caption should be self explanatory e Do not use footnotes Instead add notes to the end of the caption e Gridlines will be removed for publication Figure captions e Figure captions should appear together on a page separate from the illustrations Do not use a Separate page for each caption Checklist for Contributors to Rhodora 7 e Each figure should be cited in the text in numerical order e Captions should be double space
20. t should be indented in all capital letters followed by a period and should appear on the first line of the abstract e Key Words are used in indexing and should be chosen with that purpose in mind The title Key Words should appear at the left margin followed by a colon Only proper nouns should be capitalized Main text e The following are accepted first level headings for the sections of the manuscript which should appear centered and in all capital letters MATERIALS AND METHODS RESULTS DISCUSSION TAXONOMIC TREATMENT e The introduction is not titled in Rhodora Do not combine results and discussion without first consulting with the Editor Do not use a separate section for conclusions or summary these must be incorporated into the discussion e Second level headings are discouraged unless multiple experiments are discussed Organize your paper logically so that subheadings are unnecessary If using subheadings use parallel construction as appropriate in the Methods Results and Discussion e Second level headings should be indented bold upper and lower case followed by a period and should appear on the same line as the subsequent text e No additional levels of headings sub subheadings should be used Checklist for Contributors to Rhodora 2 e Each figure and table must be cited in the text in numerical order Spell out the word Figure throughout When citing both together the table should be listed first and a se
21. treet Petersham MA 01366 efarnsw fas harvard edu For questions not covered by the information in this checklist please refer to recent issues of the journal or contact the Editor by e mail efarnsw fas harvard edu Checklist for Contributors to Rhodora 11
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