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1. pi 2 ah Y BM l z l Vf SOA RD gt h z n MiP ea gt 7 4 Se GET A i Presence Hd MEA C Copy Right 2006 07 Adman Technologies Pvt Ltd Powered By www mewalt com Adina Technologies Pvt Ltd An ISO 9001 2000 Certified Company A 1 DDA Shed Okhla Phase Il N Delhi 20 Ph 011 43119696 14 Hunting lines WIN WW Timenvath dl User Manual Time Waiteh Topics e Installation Process e Operation User Manual Installation Manual To install the TimeWatch application insert the setup cd in cd drive In setup cd you will find these file e Support e Setup Exe e Setup Lst e TimeWatch Cab Click on Setup Exe file A TimeWatch setup screen will appear If you are using windows 7 or higher version please right click on Setup Exe file and select Run as Administrator button TimeWatch Setup WANT e WW area User Manual Time Waiteh Click on OK button to continue setup In next screen setup will ask to change the directory If you want to change the directory click on change directory button and select the desired directory in which you want to install the setup By default setup is installed in D drive TimeWatch Setup After clicking on change drive it will ask for programs in which you want to install the application If you want to change the program group you can change else it will be installed in Program File section2. Because of data intensity this form is arranged into four racks By selecting the tabs you can shift from rack to rack The first and second screens contain the personnel details of an employee The third contains the time office policies applicable for that employee and the fourth contains the shift information relating to that employee Official Detail The first field Active decides whether the employee is on roll or not System will not do processing or run duty roster for the non active employees The Paycode and card no should be unique You can assign the respective company department and category to each employee which he she belongs to Employee Master Office Detail Personal Detail TimeOficePolicy Shift iO Policy Office Details Active User Mo DIODOSDOS Emp Code a004 p Mame AJITESH SRIVASTAVA j PF No 1 Gurdian Name ESI No Company aoi ADMAN TECHNOLOGIES Maneh Non NoneNone Department am SUPPORT zl Dispensary MonMoneNone Catagory ooz MANAGER Section om SOFTWARE Grade m GENERAL e Designation WANN tineWateh alia User Manual himeWatelh Personal Details Employee Master Office Detail Personal Detail Time ticePolicy Shift uLI Policy Personal Details Date of Jain 0170172015 x Date of Birth oda 987 5 Civil Lines Jaipur Rajasthan Married iad 4 Ld Mo T E FinCade 123456 Qualification Telephone 9256278541 Experien
3. Overstay Hours Worked Shift Hours It can be a minus figure also say when the employee works less than the shift hours In this case if Over stay minus is deselected system will convert the overstay to zero MaxWrkDuration defines the duration after which the system can accept the following punches after the first punch In punch will be accepted upto the value of End time for In punch of next day If the employee is a non RTC case system will ignore these two parameters If the Auto shift allowed is selected then we can set the boundaries for automatic shift WANN tinmeWWatehalia User Manual himeWatelh assignment Le if the in punch is between Shift Start Time PermisEarlyMinAutoShift and Shift Start Time PermisLateMinAutoShift then system will assign that shift Cut off start time and Cut off end time defines the time width in which the system can search for In punch while taking spot report for RTC employees Out pass hours and out pass frequency are the duration and frequency for permissible out going If is Present on week off present is selected then the system will count Present Value as 1 and Wo Value as 0 if an employee punches on a week off It applies to be Present on Holiday present also In the Overtime policies we can select one formulae to calculate the over time User Privileges Through this option new users can be created or the existing users and their rights can be modified While selecting
4. 010172015 18 30 E Foard The Dock ork Now you can give the Paycode in the first text box If that employee is a non RTC employee you can do manual punch day by only But if it is a RTC case you can do manual punch from the date you are giving in the Process from column up to the date in which the End of Day Clearance is done In that case system will rearrange the whole punches also If you want to delete one punch you first select that punch by clicking on the second grid and press Delete key Over Stay To Over Time OS OT Voucher is using to enter the value of overtime manually Once you give the Paycode and Date you will get a screen like WANN tinmeWWiatehalia User Manual himeWatelh OS to OT Conversion Voucher Payeode 3004 Dare 0170172015 a Shift Mame AJITESH SAIVAS T VA Card Ma 00009004 Code 001 s Designation From 09 00 Company ADMAN TECHNOLOGIES PVT LTD Ta Department SUPPORT Waite Catagory MANAGER Section SOFTWARE Grade GENERAL Shift In Shift Out Lurch Out Lunch In Actual D verstay fie i B OverTime Granted Overtime Amount Lunch Form To Hours Deduction Here you can simply enter the value of OT Data Maintenance Window Refer to page no 14 Holiday Entry Here you are declaring all the holidays applicable for whole employees When you are selecting the Holiday from the Transaction menu you will get a browse window with the details of the entered hol
5. Max Late Arrival Duration 240 Round Over Time OT Deductions Deduct OT in HLD mE DeductOTonwo OT Durations OT Early Coming Dur L I I c Setup Register No Max k Duration Duplicate Check Min Fermisable Late Arval Four Punch in Might Shift End Time tor IN punch ME Fermissable Early Dep e em ce Over Time allowed End Time for Out punch Nest Date 05 00 for ATC Employee with Multiple Punch EEE Ieee LILILI HE OverStay Allowed Max Early Departure Duration 240 Half Day marking Skip Page on Department Short leave marking IERI TS ines Per Page Present Marking Dur Maximum Working Hours for half day Maximum Working Hours for Short day No of Present for wD iAuto Absent Allowed i LEN Auto Shift Allowed L I Are OAR re ANE AT Late Eri Hm NM FermisE arlyMine amp utes hift 240 Mak villa a Ahen henaa Pee Enel har D PermisL ateMin utoShift FresentzMao of Present For WO Mark MIS as Absen Week DF include or not in Duty Roster L Outwork Minus From Working Hours User ID O isPresent nw OFresent L Online Everts isPresentOnHLO Present Download at Startup Sel E 00000 22 B Leave as per Financial Year Message l Three columns are there in this form We can give any value to the Setup Register No Field But the entries with the highest Setup ID value will be taken as the default system parameters Late arrival upto Permissible Late Arrival duration in minutes wil
6. Allowed r Mas Late Duration Late Days jan Ever Interval T C Deduct fram Leave t Deduct from Attendance Ist Leave v IInd Leave Day aKa cne It is not possible to edit the category code while you are modifying If you really want to change the category code you can delete that entry and recreate it by adding a new category Shift Master Through this option we declare all the possible shifts in the company along with the details Shift Master Shift Setup Shift Code Shift Start Time 09 00 Lunch Start Time 00 00 Shift End Time 18 00 Lunch Duration Shift Hours 03 00 Lunch End Time Advanced Setup Overtime Deduct After 23 53 Lunch Deduction Overtime Start After UO DIUI Shift Position c es cJ cg c ems c oo T f 4 Overtime Deduction UO UU ae Shift code Insert the new shift code Shift Start Time This is the shift starting time Shift End Time This is the shift end time User Manual himeWatelh Shift Hours Lunch Start Time Lunch Duration Lunch End Time Lunch deduction Overtime deduct after Overtime start after Overtime deduction Shift Position Night Day Half Transaction This is the time period that the shift contains if this is wrong it is sure that yours overtime and overstay will be wrong This is the starting time of lunch This is the duration of lunch This is the end time of lunch This is
7. Card Ma OOOOS004 Designation Company ADMAN TECHNOLOGIES PVT LTD Department SUPPORT Catagory MANAGER Opening Balance CASUAL LEAV EL ABSENT Auto Leave Accrual This Option is used to automatic calculation of Leave of previous year and set as opening balance for current year Auto Leave Opening Calculation Year 2015 7770 eats WIN Time Matiehlin User Manual himeWatelh Monthly Leave Increment TimeWatch application allow user to credit leave balance in employee s leave account on monthly basis To do this select Monthly Leave Increment from leave master Select the month for which you want to credit leave and click on proceed button Leave Update Utility Update Leave Balance for o 2015 7 Proceed Cancel Admin Time Office Setup It includes the general details rules policies which are followed by the company Corporate Policies SETUPID PERMISLATEARR PERMISEARL TDEP DLPLICATECHECKMIN ISOVERSTAY S E 5 5 A o marine escose There is no provision for modifying or deleting the existing setup master information This is intended to prevent the possible mistakes WANN tineWiatehalia Usern Manual himeWatelh Time Office Policy OT Options C DT DutTime ShiftEndTime 9 OT s working Hrs ShiftHrs O DT Early Coming Late Dep OT Parameter Options B OTi allied incasa of sale corning I aximum Working Min to Verify L1 Whether OT in Minus Figures
8. the time period that will be deducted from the working hours This is the limit period after which the OT won t be considered e g If OT deduct after is initialized as 3 00 hrs and employee having OT 5 00 hrs Then it would consider 3 00 hrs Only This is the minimum time period for OT consideration e g If OT start after is initialized as 15 minutes the OT will be calculated for only those employees the time for which is more than 15 minutes This is the time period that will deduct from the overtime hours Three types of shift That means last three punches of the next date only That means first three punches of the same date only This is the half day shift for half day weekly off Transactions are used to make modifications in the table data It can be a Punch Entry for Attendance to manually do the punching or it can be a Leave Application to post the leaves etc Punch Entry For Attendance This option is used to add or delete the punches When you are selecting this from the main menu you will get an entry form like WANN tinmeWiateh alia User Manual himeWatelh ManualPunch Entry Paycade 2004 Process FromjUT U1 2015 AJITESH SRIVASTAVA Card No 00009004 Punch Date 01 01 2015 x Punch Time 00 00 x Proces Un processed punches Date Status_ Shift Attend Late Arval Early Depar Hours Work In Date PunchDate Punch Time 01201 2015 F 001 00 30 09 00 m a1 2015 b 01401 2015 03 30
9. the user privileges from the main menu you will get a browse window with the details of the existing users User Privileges USER R USERDESCRIPRION p Admin Administrator N bd Y When you are running the setup program system will add a default user i e the Administrator with the default password When you add or modify one user you will get an entry form like WANN Time Wateh lln Usen Manual himeWatelh User Privileges User Mame Admin Password User Description Administrator User Type Administrator 7 Admin Report ere Previleges Man Transaction Lewe Select Machine W Main Application IM Administration Transaction Application Iw Data Process Iw Reports v Leave Management Payroll Management Here you change the password you can alter the rights i e what all options a user can access Verification Before taking any general report you have to run this option Tt will mark absent on weekly off Holiday if the employee is absent before and after the weekly off Holiday Venhcaton Processing Month and ear MM rr nj 2015 t Mark C Late Verification Uphark Finger Setup TimeWatch software allow you to transfer finger data from once device to another device If user has enrolled finger data on one device he can transfer the data from software A Finger Management Data form will look like this WANN Time Wiatehalia User Manual himeWat
10. Click on Continue WAVE Timea teh lia User Manual time WWatelh TimeWatch Setup During the installation setup will ask for some file version conflict Click on yes button every time TimeWatch Setup WAV timeNNvatelhalin Usen Manual TimeWateh After completion of installation a successful screen will appear TimeWatch Setup VVANINM ET ime Waiela lim User Manual himeWatelh To use the Time Watch application go to the directory in which you have installed the TimeWatch application Default Location D TimeWatch and Run TimeWatch Exe file A reader and path selection box will be displayed Select reader database type and license type Reader and Path Selection Header BioFinger License Type Serial Dongle Database C MSDE MSDE2005 SQL Server MS Access Client MSDE Micro Soft SQL Server Desktop Engine Preferred for Windows XP MSDE 2005 Micro Soft SQL Server 2005 Preferred for Windows 7 Vista and Above SQL Server If SQL server is already installed in system and SA password is not sss MS Access MS Access Database Client If you are using multi user software and want to make this system as client Serial Software License type Default type Dongle If you are using Dongle key After selecting these information s software and a login screen will appear It will ask for user name and password Enter the user name and password and star
11. JITESH SRIVASTAY Department SUPPORT Catagory MANAGER Designation Section SOFTWARE Grade GENERAL WERTE EE MU IIS Card Ho 00003004 Attendance Detail Date 0770172015 shh S leae e AO Attendance Record Shift o01 os 00 18 00 m Full Day Half Day Time Three Fourth Shift In Shift Out Punch Date Quarter Lunch Out Lunch In ww Overlime 00 00 Status P PunchDate Punch Time 7 01 2015 9 14 07701 2015 13 52 Leave Code Loi CASUAL LEAV 00 00 LO CASUAL LEAV 00 00 L02 EL 00 00 Reason L03 ABSENT 00 00 Employee Details From Employee Details window user may add edit and delete employee record On clicking on employee details button an Employee Details screen will appear Employee Details ACTIVE PAYCODE PRESENTCARDND EMPNAME GUARDIANNAME lv 0001 00000001 MUDIT mH 9004 00009004 AJITESH SRIVASTAVA WANN Time Wiatehalia Use Manual himeWatelh Above screen show the Employee master from has 5 buttons 1 Append To add new record 2 Modify To modify existing record 3 Delete To delete existing record 4 Find To locate any employee detail through Name 5 Close To close the current window The entire employee personal details like name address shift details like weekly off day shift pattern etc is entered through this option
12. TURDAY Hun Auto Shift IM SATURDAY Add Shift W II SATURDAY Iw M SATURDAY Authorised Shifts SS Remove Shift eH Sgen aus EN Shift Change After How Many Days The forth and the last screen contains the auto shift and duty roster related information The first field asks for the shift type Possible shift types are Fixed Rotational amp Ignore In case of fixed shift the employee s shift will be fixed for all the time E g General shift will be there for Officers In case of rotational shift type you can specify the pattern of the shift in which the shifts for that employee rotates Here you are required to enter two more fields to complete the shift pattern i e Shift change after how many days and Shift remaining days The former field is clear i e it will be 7 if weekly shift change is there Duty roster is created from the 1 day of year or from the date of joining whichever is earlier Shift remaining days specifies the number of days that are remaining in the first allocated shift i e the first shift in the duty roster In addition to the shift details you are also required to give weekly off information to complete the duty roster information If you are not interested in entering each employee s shift details the system can be used for automatically changing the shifts For this purpose all the possible shifts in which an employee can come should be entered in the Authorized Shifts field WANN t
13. absent weekly off leave OT and OT amount WANN tineWiateh alia Muster Roll Form No 12 Over Time Register Over Time Summary Shift schedule Analysis Employee Wise Department Wise Regularity Chart Loss Reports Early Departure User Manual himeWatelh This report shows the entire month s attendance details of all the employees in a single chart This report can be generated on 80 columns or 132 column stationery This specimen is for 80 column The same report in a better manner can be generated in 132 column This report provides information of attendance of each and every employee date wise divided into two parts This report also shows the total working hours over time hours and details of all deductions Employees who work more than the working hours the excess working hours is considered as over time if allowed in Employee Master and reflected in this report This report shows the department wise over time status of employees on that day This report shows the shift chart of the employees of a month This report can be generated for all shifts fixed rotational ignorable rotational shifts only fixed shifts only This chart shows shift pattern weekly off First and second and the shift of each day employee wise This report shows the attendance details of employees like total present absent leave weekly off OT and OT amount for a month This report shows the department wise
14. ate checking of entries Many times an employee mainly workers drop punch his card more than once in quick succession just to ensure and reassure himself that his attendance is marked However second punch is normally treated as OUT punch To circumvent such situation and ignore all the repeated punches received within a specified time Say 5 minutes or 10 minutes etc a provision exists so that the repeat punches of the same employee received within this period will not be treated as OUT punch Night Shift Operation TimeWatch software works even for night shift operation i e person entering during night hours of one day can leave the next day morning or afternoon WANN tinmeWiateh alia Usen Manual TimeWaiteh Double click on TimeWatch shortcut it will show you License window and then ask for the valid user name and password that is shown below TimeWatch P esesce Perfect Tin 1eWatch i Suppoer amp AdmanTechnologies Com 43119696 1234567890 Enter a user name and password that is valid for Time Office then click ok button when this is valid then main screen display which is shown below WANN TimeNatelhialia User Manual himeWatelh Ww ie IF T lx Attendance Accest A Paypal Syren C CAPs NS SCR 1238M 31 an 220511 On home screen a dashboard will be appear Following buttons will be displayed on dashboard Download Logs Data Maintenance Employee Details Daily Report Mo
15. attendance details of employees like total employees in the department number of presents absents leaves and weekly off This report shows the regularity chard of the employee This report shows total loss hours for the company employee wise on account of their early departure before permissible time limit It also shows the no of days the employee has left early Time Loss and Over Stay Only those employees name will be shown in this report who have come after the permissible late arrival time and worked more than the working hours This report consists of the total late hours number of days late and total over stay employee wise MWNVWETimeWatch ln User Manual himeWatelh Late and Over Stay This report shows the information of all the employees who have come late on the date specified You can take this report any time after the shift start time Menu Details The TimeWatch Time Office s w has a number of menus and sub menus that contains various modules and functions or tasks that can be performed as a part of Time amp Attendance system Following is the list of menus and the sub menus available in the TimeWatch Time Office application Attendance Register Creation Attendance Register Updation Back Date Processing Leave Master Leave Application Auto Leave Accrual Monthly Leave Increment WANN tinmeWateh alia User Manual himeWatelh 1 System Passw
16. ays Before using this Transaction you should make sure that all possible leave types are defined in the leave master Leave amp Tour Voucher Paycode SUL Date from 31 01 2015 Date To 31 01 2015 Leave Duration Voucher Ma OOOUOO00 3 O Quarter Mame AJITESH SHIVASTAVA Half Day Card Mo OOOOS004 Versu Designation Company ADMAN TECHNOLOGIES PVT LTD Oran Bes Department SUPPORT Catagory MANAGER Section SOFTWARE Grade GENERAL Leave Code L01 CASUAL LEAV 00 00 Reason PERSONAL REASON Approved Date 31 01 2015 WANN tinmeWWateh alia User Manual himeWatelh Once you give the paycode single or range and date you can select the leave you want to enter For the ease of work system will select the first leave in the leave master as the default leave If you want change the leave type simply click on it And you will get a list which will show even the balance also Accrual Leave As we specified in the Leave Master here we are specifying how much leave an employee can avail in the current year When you are selecting the Accrued leave master from the main menu Leave credited to each employee s account will be entered through this option You will be asked to enter employee s code range Paycode from and Paycode to according to your requirement you have to enter The screen will be seen as follows Leave Accrual Paycode From 3004 Paycode To 3004 Year 2015 Mame AJITESH SHIVAS TAVA
17. ce b Tears Blood Group Temporary Sem Male Female Address 136 Kalk ali Mew Delhi Bank Mame Man Nane Mane Arc Ha 4 t E Mail te amp dmanT echnalagies Corn FinCode 110013 Bus Route Telephone 3971214585 Vehicle Mo WANN ST ilaeWhaitela ll User Manual himeWatelh Time Office Policy Employee Master Office Detail Personal Detail TimeOfficePolicy Shift ul D Policy Time Office Policy Punches Required in a Day C Mo Punch C Single Punch Only Maximum Working Hours in a Day amp Tato Punches Permissible Late Arval Permissible Early Deaprture C Four Punches C Multiple Punch xl Round The Clock Working x Consider Time Loss x Half Day marking Single Punch Only x Short leave marking Fixed Qut Time Present Marking Duration 04 00 f Dwernwrite Maxi Working H for half d 05 00 aximum Working Hours for half day 7 Overtime Applicable I asimum Working Hours For Short day 07 0 E Pare eer tac Permissible late arrival decides the duration an employee can come late without marking as ate Same way permissible early departure is the allowed early departure duration Maximum working hours in a day decides up to what time system should look for out punch after the In punch If the employee can work round the clock the Round The Clock Work field should be selected If you are deselecting the Consider Time Loss field system will not calculate ti
18. eWatelh Data Maintenance From data maintenance window user can view monthly attendance record of an employee as well as maintain the attendance record of any employee Data maintenance window will be look like this Data Maintenance Window AJITESH SRIVASTAN SUPPDRT MANAGER jn SOFTWARE GENERAL E ent is dd Date hift a Late Arr Early Dep In Time Lunch Out Lunch In Out Time Work Hrs Over Tim 0101 2015 eo ae 7 i TE 18 30 09 00 02 01 2015 001 18 22 0907 03 01 2015 LU NRL 8E 185 585 04 01 2015 Orr WO ff Ml dx du 05 01 20185 001 P 0052 amp 1 1 0952 0 1 1835 084 101 20015 OFF WO 0 127072015 001 A 13 01 2015 001 AA 14 01 2015 00 A OO 15 01 2015 001 A OO 00000000000 16 01 2015 A a ee se ee ee U20 5 001A m Enter the paycode of the employee for which you want to update the attendance details or view the attendance After entering the paycode select the month and press tab button A attendance record window will be appear Double click on date for which you want to update the attendance record An Attendance details window will appear From attendance details window user may update attendance like shift change manual punch and leave application WANN ST laeW aitela User Manual himeWatelh Data Maintenance Window Paycode 2004 Year 2015 Month ta Change the Shift January m Employee Details Mame A
19. each employee When you are opening the company master you will get a browse window contain all the details of available companies Company Details COMPANY CODE COMPANY NAME COMPANYADDORESS SHORTNAME Ho 001 ADMAN TECHNOLOGIES 4 1 DDA SHED OKHLA 2 ATPL Each company has unique company code This code is required to enter against each employee in the Master Employee and in various reports to assign the employee for specific company However it is not required to remember all the company codes The Time Office software facilitates company code This code is required to enter against each employee in the Master Employee and in various reports to assign the employee for specific company However it is not required to remember all the company codes This screen shows four command button 1 Append 2 Modify 3 Delete 4 Close MNT iae Warte Usern Manual himeWatelh Now you can click on Append button to add new company If you want to modify or delete an existing company you are required to select it first and click on the appropriate button The Append Modify form will look like this Company Master Company Code D Company M ame ADMAN TECHNOLOGIES PVT LTO Company Address 4 1 004 SHED OKHLA 2 NEW DELHI 110020 Short Name Of Company ATPL Company TAN No 20428221 Company PF Na DLT82ASFF Company PAN Na ATFLD2581H Company LE Ma 215894124 Depart
20. ed as leave else it will be considered as weekly off Holiday Include Yes No the calculation of the leave is done in the same fashion as in the case of Weekly Off include If you want to specify the opening balance of the leave i e accrued eave you are required to select the Leave Accruable Yes No Leaves like On Duty or Leave without Pay should not be entered here In the leave type you can specify either Leave or Present or absent E g It will be Leave in case of CL or SL or EL and it will be Present in case of On duty and it will be Absent in case of Leave without pay Sanction limit Min amp Max here one can set the sanction limit for a particular leave for example if Min value is 2 in that case you can t apply less than 2 leave if Max value is 20 you can t apply more than 20 leave in a single stretch Carried and Fixed This option can be used for carry forward leave in next year This will calculate the leave based on formula you have set WANN tinmeWiatehalia User Manual himeWatelh Leave Field Leave Code Leave Description CASUAL LEAV Sanction Limit Leave Type Leave Carried O Fixed Weekly Off Include res No Min M ax Holiday Include eso Present Leave is Aceiual vest Monthly Leavedcomal May Accrual Limit 000 00 ls CompOtt Type res Ma L Leave Application You can use this to enter any type leaves or tours for single or group of employees for a single or multiple d
21. elh Finger Data Management Unselected Reader Selected Reader 01 192 168 1 226 Adman D2 192 168 1 227 Main Gate Group Selection jar ez Check To Download All User Templates Unselected mnm Selected UserID Employee Mame Finger No User ID Employee Mame Finger No 00000001 MUDIT g o0009004 Select the device in which user are enrolled Click on Check the Download all user Template and click on Download FP button All finger data will be saved in database Select another device in which you want to upload the data select the user and click on upload FP button From delete user button user can delete the finger data from device If user has enrolled any admin in device and he forgot the password by clicking on Clear Admin button he can reset the admin New Employee Upload From new employee option user can upload master data for newly joined employee in one go To do this fill the employee details in a pre defined format Select the excel file and click on Ok button New Employee Upload Check For Elms WANN tinmeWiatehalia
22. idays Holiday Details DATE OHO compact p 25 01 2015 REPUBLIC DAY 001 05 03 2015 HOLI 001 15 08 2015 INDEPENDANCE DAY 001 WWW immeNMatehelia Use Manual himeWatelh When you are declaring a new holiday an add holiday form will come up like Holiday entry OT Factor Adjusted against OK cme On holidays OT Amount will be OT overtime Rate OT Factor If you are declaring holiday against some weekly off normally against Sunday you can specify that date in the adjusted against field so that the system will transfer the entire shift assigned for the holiday to the week off i e the adjusted against day Do not forget to select Company and Department selection to declare Holiday Unselected Selected O02 ADMIN O01 SUPPORT 003 SALES O04 HA 005 ACCOUNTS When you are adding or deleting any holiday system will perform an automatic processing to make effect of holiday declaration so there is no need for any sort of explicit processing WANN tineWiateh alia Use Manual himeWatelh Data Process Attendance Register Creation The Attendance Register is to be prepared for each year It creates a yearly record Selecting option A will create Attendance Register for each amp every employee of the organization For creating Attendance Register of a particular employee or for creating Attendance Register of selected date of a particular month to the la
23. ils of employees like total employees in the department number of presents absent on leave and on weekly off Early Arrival This report shows the information of employees who have come earlier than the shift in time on the date specified WANN timeWiateh alia Shift Wise Presence Machine Raw Punch Manual Punch Audit Daily Performance Early Departure Time Loss Over Time Register Over Time Summary Shift Change Statement Out Work User Manual himeWatelh This report shows the attendance details of employee s shift wise It shows the number of days present absent weekly off leave OT and OT amount This report shows all the punches of that day including the manual punches suffixed by the character M which distinguishes it from the machine punch This report can only be generated if authorized personnel do any manual punch on that day This report shows the performance of all the employees on the selected date The information s includes Employees name shift of the employee shift start time details of all the punches total hours worked OT OT amount etc This report shows total loss hours for the company employee wise on account of their early departure Tt also shows the no of days the employee has left early If an employee comes after the permissible late arrival time or takes excess time for lunch than the allowed lunch duration time or goes before the permissible early departure
24. ime Loss 9 1 12 Over Time Register 9 1 13 Over Time Summary 9 1 14 Shift Change Statement 9 1 15 Out Work 9 1 16 Missing And Re verification 9 1 17 Continuous Late Arrival 9 1 18 Continuous Early Departure 9 1 19 Continuous Absenteeism 9 1 20 Present Report 9 1 21 Access Control Report 9 2 Monthly 9 2 1 Performance Register 9 2 2 Employee Wise Attendance 9 2 3 Department Wise Attendance 9 2 4 Shift Wise Attendance 9 2 5 Muster Roll 9 2 6 Form No 12 9 2 7 Over Time Register 9 2 8 Over Time Summary 9 2 9 Shift schedule Analysis 9 2 10 Employee Wise 9 2 11 Department Wise 9 2 12 Regularity Chart Loss Reports 9 2 13 Early Departure 9 2 14 Time Loss And Over Stay 9 2 15 Late and Over Stay Leave 9 2 16 Leave Card 9 2 17 Sanctioned Leaves 9 2 18 Consumed Leaves 9 2 19 Balance Leave 9 2 20 Leave Register WANN Titae Warte User Manual himeWatelh 9 3 Yearly 9 3 1 Form 14 9 3 2 Yearly Attendance Detail 9 4 Leave 9 4 1 Sanctioned Leave 9 4 2 Leave Card 9 4 3 Accrued Leave 9 4 4 Consumed Leave 9 4 5 Balance Leave 9 4 6 Leave Register 9 5 Master 9 5 1 Declared Holiday 9 5 2 Company 9 5 3 Department 9 5 4 Category 9 5 5 Shift 9 5 6 Employee Setup Info 9 5 7 Employee General Info 9 5 8 Leave 9 5 9 E
25. inmeWiatehalia User Manual himeWatelh Daily Report This report can be generated after transferring the data from the TimeWatch machine into your computer Management for making quick decisions may require these reports All the following reports can be taken just after the shift start time Please ensure that you transfer data of previous days before generating reports like Daily Performance Over Time etc Date 31 AU 42015 Text C Excel C Word Late Arrival O Daily Performance C Continuous Laterrival O Absenteeism O Early Departure C Continuous Early Departure O Attendance O Time Loss C Continuous Absenteeism Department Summary O Over Time O Early Arrival C Over Time Summary 3 Access Control Report All O Shift wise Presence gt Shift Change Statement O Machine Raw Punch gt Out work O Manual Punch Audit C Missing And Reverificaton 3 Present Report Lines Per Page Department Wise Skip Late Arrival This report provides the information of all the employees who have come late on the date specified Absenteeism It provides the information of the employees who are absent on the date specified Attendance This report shows the attendance of all the employees on the date specified This report shows department wise analysis showing number of employees present absent on leave and having weekly off on the date specified Department Summary This report shows the department wise attendance deta
26. l not be considered as late arrival If the duration between two punches is less than the Duplicate check minutes system will ignore the second punch The next three parameters define the equation for the Missing and re verification report i e If the hours worked is greater than Maximum working minutes to verify or late arrival is greater than Max Late arrival duration or early departure is greater than Max Early departure duration or status is MIS then that record will come in the Missing and re verification report The next five parameters define the automatic half day assignment rules If Half day marking option is selected then the system will check the following conditions to assign half day and short leave If Absenteeism hours between Minimum Absent hours for half day and Maximum absent hours for half day and Half day marking is selected then status will be HLFi e Half Day If Absenteeism hours less than Minimum Absent hours for half day And gt 0 And Half day marking amp Short leave marking both checked then the status will be SRT i e Short Leave If Hours worked lt Present Marking Duration then the status will be A i e Absent Over time will be calculated only if over time allowed is selected Same way over stay will be calculated only if over stay allowed is selected If Over stay allowed is selected then we can select or deselect the Over stay minus option also Normally the Overstay is calculated using the following formulae
27. me loss including late arrival and early departure If hours worked duration is lesser than the Present Marking Duration system will mark that employee as absent If you want to enable automatic half day assignment you can select the Half Day Marking field If you are selecting it you are required to give two more information to complete the calculations i e maximum absent hours for half day and Minimum absent hours for half day Here you are giving the limits for half day assignment WANN ST ilaae Warte User Manual himeWatelh Overtime and Overstay will be calculated only if the respective fields are selected Punching Patterns Following are the different types of punching patterns that can be assigned to any employee in the Company e Single Punch If desired It is possible to do away with the OUT punching for employees leaving at the shift end time only In this case employees will have to record IN time only OUT will be automatically assumed to be the shift end time However persons leaving early or staying overtime are expected to punch OUT time also and such recordings will be accounted e Double Punch Both IN and OUT timing are recorded e Four Punch In addition to the two punches recorded while coming IN and going OUT you can also record LUNCH IN and LUNCH OUT timings e Multiple Punch Maximum 20 punches are allowed For Directors Senior Executive
28. ment Master Here we are entering the details of each department When you are selecting the department master you will get a browse window with the details of the existing departments Like in the case of Company Master you can add modify or delete the department entries Department Details IBEPARTMENTCODE DEPARTMENTMAME DEPARTMENTHEAD EMAIL ID p 001 SUPPORT jw ADMIN SSCS jos SES jot AR 0 00 005 ACCOUNTS jos accounts SSS o WANN tinmeWWiatehalia User Manual himeWatelh When you are selecting Append or modify option it will give you a Department Master Entry form like Deparment Master Department Code UU Department Mame UPFF HRT HOC AJITESH SRIVASTAVA E mail ID Suppart amp amp dmanT echnologies Cord Section This is utilizes for defining the record of employees This should be created before starting the transaction Modification can be done at any time and the effect will start from that date Section Code 00 Section Mame SOFTWARE m Grade GradeGroup Code Do arade Iaroup Mame GENERAL WANN tinmeWateh alia User Manual himeWatelh Category Here we are entering all the category details You can categories the employees in different ways Designation wise Grade wise is examples When you are selecting the category master the following form will open with the heads to be entered Category Code Jon Latego Mame EMPLOYEE Auto Late Checking
29. mployee Joining Info 9 5 10 Employee Leaving Info WANN tinmeWWatehalia User Manual TimeWatch Introduction Time Office Management System TimeWatch Time Office is a time amp attendance management software solution for all types of organization larger or smaller It delivers the functionality and flexibility to support the demanding and complex time management requirements of your organization Going far beyond traditional time and attendance systems the TimeWatch Time Office software can significantly improve the efficiency of your business eliminating unneeded effort and simplifying the daily time management activities for all of the members of your workforce Our time and attendance solution is designed specifically to support the complex requirements of enterprise class implementations The TimeWatch Time amp Attendance software is designed for every need of any modern Time Office With several reports beautifully designed and accurately generated it fulfils the needs of all the departments of any industry or business establishments All the repetitive manual time consuming work is made simpler and the reports are generated in time This includes even some of the statutory reports required by Government Huge Number of reports is generated through our System which has been highly appreciated not only by the Time Office but also by the Personnel Department Accounts Department EDP Depa
30. nthly Report Exit Application Download Logs To download the punch data from device you have to select this button By clicking on this button a data download window will appear like this WANN ST lae Warte User Manual himeWatelh Device Communication Select Device Check to Download data from all devices New Log C Old Log Check to delete the log from device N In device communication window you will see 4 buttons Set Date Time Read Date Time Download Close Before downloading the punches data from device please insure that device should be connected with TimeWatch application To check the connectivity click on Read Date Time button If the device is connected Date and Time of device will be displayed If date and time is correct you may download the data from device by clicking on Download button If you want to set date and time of device click on Set Date Time button If you have multiple device and you want to download the punch data from all device click on Check to Download Data From all device and download the data New Log TimeWatch software will download only new logs From last download from device Old Logs TimeWatch software will download all logs from starting from device If you want to delete logs from device click on Check to delete logs from device and download the data TimeWatch software will delete the punch data from device WANN Time Waiteh lln Usern Manual him
31. ord To Change password this option can used User have to enter existing password and new password and new password confirmation to set new password Change Password Communication To download the data from device this option is used Please refer to page no 13 WANN timeWWatehalia User Manual himeWatelh 2 Main Controller In controller section you can enter all the device related information like ID IP Address Communication type etc Machine master screen will be like this Click on Append button to add any new device Machine Master j Reade d lp Pot sd Protocol Tye m 01 192 168 1 226 T n2 192 168 1 227 T l Enter all the details like ID IP address communication type and click on save button Reader Settings jacens Tcp Ip Address 132 158 1 225 Protocol 9 TCP IP USB GPRS WIFI Type IN OUT WANN tinmeWiatehalia Use Manual himeWatelh TCP IP To connect the device over LAN USB To connect the device with USB cable GPRS To connect the device the data from GPRS SIM Card Wi Fi To connect the device with Wi Fi network Company Master It is possible to have different companies in the same premises for the sakes of administration or any other reasons In this case you can use a single computer to do all the time office jobs and you can differentiate the employees by declaring a company and adding company code to
32. rtment and the General Management of every organization TimeWatch Time Office software can work even in an environment where the employees can record the attendance by dropping the card to register IN and OUT timings from any of several systems that could be working at a location and the attendance recording will be done automatically in the correct way This software is designed not only to cater to the needs of all kind of possible users e g factories offices etc To cater to the needs of the factories where an employee needs to sit beyond the normal limits of 12 the software takes two days data together for proper computation of attendance In the Offices the sales service account personnel administration on personnel needs to go out for sales calls service calls bank work Labor Courts etc The software provides the facility of calculating the outwork of such employees and also calculate the outwork as the employee s working hours Advantages of having this type of system are e tis convenient for the employees to utilize any of the machines installed in the premises which is freer As they can record IN and OUT from any of the TimeWatch systems which are there it has an automatic reducing effect on the length of the queue e However because of any reason if dedicated machines are required for IN and OUT the same can also be done without any problem TimeWatch has this provision Duplic
33. s it may not be mandatory to record attendance daily However for the sake of proper records and at the same time keeping in view their busy schedules a feature has been provided by which it automatically posts IN OUT timings without actually punching If they do punch the same will be recorded or otherwise it will be inserted automatically as per their shift timings For specific employees who are often doing outside work like Peons Purchase Personnel Account Personnel requiring to go to Bank etc the punching can be multiple i e the personnel are required to punch the card when going out and when coming in The time the person spends inside the office and outside for official purposes can be monitored Owing to carious practical reason this facility is only for the day shift operations and is meant only for the white collar employees who come in the general shift of the offices factories This facility will not be extended at present to night shift operation or for workers More over in night shifts such requirement hardly exists WANN Time Wiateh alia User Manual himeWatelh Employee Master Office Detail Personal Detail TimeOficePolicy Shift O Policy Shift WO Policy Shift Type Fied a n SUNDAY gt 5 hift 001 03 00 18 00 Second Weekly Off SATURDAY gt shift Pattern z gt second Wo Type Fd PO Half Day Shift R Fatt emove Pattem EP Second Weekly Off Days M SA
34. st day of the same month of that year Date m0 2015 All O Selective Attendance Register Updation If the shift policies of a particular employee changes which will be affective for the remaining year this option is used First of all make the changes in the employee master followed by selecting the date month and the year from which this change is to be made effective through the Attendance Register Updation option Roster Updation Date 15 01 2015 CO All Selective PayCode 9004 Back Date Processing For processing an already processed date this option is used or process the punches taken in USB drive To process the USB data brows the log file click on capture data button and select the date from which you want to process the data and click on OK button WANN tinmeWiatehalia User Manual himeWatelh Back Day Processing edu DR oe a Pese dU 9 E ee gt RA Rash me 1 a x B r m rom Dat 3 317072015 a OK come Leave Management Leave Master All the possible leaves an employee can take are entered through this option Maximum of twenty types of leave can be entered to the system For adding or modifying a record the following form occurs Here Leave field and Leave Code are unique names Possible value range of Leave field is LO1 to L20 Weekly Off include Yes No If yes then the weekly off coming between the leaves will be consider
35. t using application WANN tineWWiatehalia User Manual himeWatelh 1 Introduction 2 How to get Started 3 Menus 3 1 System 3 1 1 Exit 3 1 2 Password 3 1 3 Communication 3 1 4 Monitor User Log 4 Main Window Masters 4 1 Controller 4 2 Company 4 3 Department 4 4 Section 4 5 Grade Group 4 6 Category 4 7 Shift 4 8 Employee 4 8 1 Official Detail 4 8 2 Personal Detail 4 8 3 Time Office Policy 4 8 4 Shift Weekly Off Policy 5 Transaction 5 1 Manual Punch Entry 5 2 Overstay to Overtime 5 3 Data Maintenance Window 5 4 Holiday Entry 6 Data Process 6 1 Attendance register creation 6 2 Attendance register updation 6 3 Back day processing 7 Leave Application 7 1 Leave Master 7 2 Leave Application 7 3 Leave Accrual 7 3 Auto Leave Accrual 7 4 Monthly Leave Increment 8 Admin 8 1 Time Office Setup 8 2 User Privilege 8 3 Verification 8 4 Reader Configuration 8 5 Finger Setup 8 6 New Employee Upload WANN timeWNWatehalia User Manual himeWatelh 9 Reports 9 1 Daily 9 1 1 Late Arrival 9 1 2 Absenteeism 9 1 3 Attendance 9 1 4 Department Summary 9 1 5 Early Arrival 9 1 6 Shift Wise Presence 9 1 7 Machine Raw Punch 9 1 8 Manual Punch Audit 9 1 9 Daily Performance 9 1 10 Early Departure 9 1 11 T
36. time then the case is considered as a time loss Details of such employees are obtained through this kind of report Generated for Employees who work more than the working hours the excess working hours is considered as over time if allowed in Employee Master and reflected in this report This report shows the department wise over time status of employees on that day In case an employee is allowed to work in a shift other than his her usual shift through the authorized shift assignment of the Employee Master the automatic shift change checks the arrival time of the employee and allocates the shift nearest to it This change is notified through the shift change statement as it indicates the actual shift and changed shift of that employee In case the software is set to calculate two punches this report shows the punches in between the in punch and out punch as out work of the employees on that day Missing and Re verification This report shows the details of employees who s in or out punch is missing and of the employees who have worked more than the permissible maximum working hours etc Our Software brings to your notice the abnormalities for correction Continuous Late Arrival This report shows the name of the employee who is coming continuous late after permissible late arrival time by more than the specified days WANN timeWiateh alia User Manual himeWatelh Continuous Early Departure This report shows the informa
37. tion of employees who are leaving before the permissible early departure time continuously Continuous Absenteeism This report shows the information of employees who have been absent continuously for specified number of day s till the current date Monthly Report In TimeWatch application user can generate report monthly Monthly Attendance Reports From Date Jovan 72015 To 31 01 2015 O Tet Excel Performance Register Employee wise Performance Muster Roll Late Arrival Register O Employee Wise Attendance O Form No 12 C3 Farm Mo 25 O Early Departure Register C Department Wise Attendance sik ws O Absenteeism Register O Shift Wise Attendance O Department ise O Over Time Register O Over Time Summary O Over Stay Register O Early Departure 3 Total Loss and OverStay C3 Late and Over Stay C3 Late Arrival Summery O Shift Schedule Lines Per Page Department Wise Skip Performance This report shows the Monthly performance of an employee Employee Wise Attendance This report shows the attendance details of employees like total present absent leave weekly off OT and OT amount for a month Department Wise Attendance This report shows the department wise attendance details of employees like total employees in the department number of presents absents leaves and weekly off Shift Wise Attendance This report shows the attendance details of employee s shift wise It shows the number of days present
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