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Enterprise Portal SharePoint Training User Manual Version 2.1 Date

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1. View Complete Interim Policy gt Schoo IRONS http portaltestinter todsb org Board Policies Pages S509 aspx radition gt School Learning jz 2009 2010 Plan B 2010 2011 gt School Schedules gt Youth Ministry gt Safe Schools Page 67 Enterprise Portal SharePoint Portal Training User Manual Page 68 13 2 4 School Learning Plan SLP schools SchoolName aboutus SchoolLearningPlan Pages default aspx S Toronto Catholic District School Board p Holy Family Catholic School 141 Close Avenue Toronto Ontario M6K 2V6 You are here Home gt About Us gt School Learning Plan gt Admissions And Registration School Learning Plan gt Assessment And Toronto Catholic has a fine tradition of student achievement and Christian formation that is rooted in our Faith and that has been supported from generation to generation by families parishes and school communities We are grateful for the confidence and trust that families have had in our system and recognize that families are integral to a student s formation We also acknowledge those educators who have come before us including the many religious orders which in concert with the archdiocese of gt School Handbook Toronto laboured and sacrificed to create a transformative educational system based upon our Catholic Christian tradition That tradition is our inheritance and serves today as our foundation As we look to the future we acknowledg
2. CSAC_Jani4 08 Mins pdf esac iania08Mns ooo Blessed Cardinal Newman Catholic Scholl Y zozaz012 o el wy Specify your own value A la march y Month that document applies to Page 64 F The name and title of your document will automatically be filled in You should select the appropriate year from the drop down menu Suggestion If you type the first two digits it will automatically complete the correct school year School Year School Document Type Start Display Date End Display Date Document Description Display Order Month G Next select the app School Document Type Start Display Date End Display Date 000 Suggestions 002001 School Years 012002 School Years 022003 School Years 032004 School Years 042005 School Years 052006 School Years 062007 School Years 072008 School Years 082009 School Years 092010 School Years 102011 School Years 112012 School Years 22013 School Years 32014 School Years 142015 School Years 52016 School Years 62017 School Years 172018 School Years 182019 School Years 192020 School Years ropriate document type Sl School Calendar School Newsletter School Policies CSAC Agenda CSAC Newsletter CSAC Calendar CSAC Minutes Other Page 64 Enterprise Portal SharePoint Portal Training User Manual Page 65 H If your document doesn t fall into one of the first seven categories
3. amp 2009 2010 Site Settings Navigation Settings Use this page to specify the navigation items that you want to display in the navigation link bars of this site Items in sublevels and flyouts can be modified only in the navigation of the subsite that contains these items 2009 2010 About Us Academics Alumni Co curricular Faculty For Parents Links News School Calendar 2009 2010 A Recycle Bin H All Site Content Global Navigation Specify the navigation items to display in global navigation for this Web site This navigation is shown at the top of the page in most Web sites Current Navigation Specify the navigation items to display in current navigation for this Web site This navigation is shown on the side of the page in most Web sites Sorting Specify how subsites pages headings and navigation links should be sorted when displayed in navigation Navigation Editing and Sorting Use this section to reorder and modify the navigation items under this site You can create delete and edit navigation links and headings You can also move navigation items under headings and choose to display or hide pages and subsites Show and Hide Ribbon Specify whether the user has access to the Show Ribbon and Hide Ribbon commands on the Site Actions menu Sharepoint Content Migration 01 l Search this site O Display the same navigation items as the parent site O Display the navig
4. About Us Academics 2 2 Alumni E 2 Co curricular a 2 Faculty a 2 For Parents a A CSAC Catholic School Advisor 2 Meeting Dates And Mj a Ey Pages E 2 Workflow Tasks Page 62 Enterprise Portal SharePoint Portal Training User Manual Page 63 B Select the appropriate list School or CSAC From there we will need to upload the appropriate documents In this case it will be a CSAC minutes Site Settings Site Content and Structure 2 Refresh selected item CsacPublishedDocuments All Documents E 2 Catholic Schools C Navigate Up New Actions 7 a 2 AlSchool a 2 All Saints a 2 Annunciation a 2 Archbishop Romero E 2 About Us e 2 Academics a 2 Alumni a 2 Co curricular E 2 For Parents 8 2 CSAC Catholic School Advisory Counci E 2 Meeting Dates And Minutes a 2 Membership There are no items to show in this view v Add as a new version to existing files Version Comments Settings 7 Show Related Resources View AllDocuments gt Page 63 Enterprise Portal SharePoint Portal Training User Manual E This will be followed by yet another window which you ll be required to fill out QO Items on this list require content approval Your submission will not appear in public views until approved by someone with Name Title School School Year School Document Type Start Display Date End Display Date Document Description Display Order Month
5. Start and End dates and time are required fields Note that the present date is automatically entered as the start date You can manually enter a date or select the calendar choose the date and it will automatically appear in the field Select the appropriate time by selecting the down arrow bal Start Date and Time This is the starting time for the event 4 27 2012 E gam 14 gt 012 t January 2 t will finish A 9 AM 14 10 17 24 gt gt event 31 Today is Friday January 27 2012 D The Description field is required Write a brief summary of the event so viewers will learn what the event is about This is the text that will be displayed on the various home pages Note Here is where you use the text blurb that you saved off earlier Description This is a brief description of the event iSt Conrad Annual Year End BBQ All students parents aj and staff are invited There will be presentations food and beverages activities for children and a iraffle Page 56 Enterprise Portal SharePoint Portal Training User Manual Page 57 E Ifthe event will last all day select the All Day Event box All Day Event T Make this an all day activity that doesn t start or end at a specific hour F Ifthe event is a recurring event select the Recurrence box Recurrence TU Make this a repeating event If you check the box the window will
6. 13 2 Central Content The following pages display links to documents in a central list which is maintained by staff at the CEC The school may update the top portion of the page with any relevant content but should not touch the document list web part in the bottom zone of the page 13 2 1 EQAO results Grade 3 6 schools SchoolName aboutus AssessmentAndTesting Pages default aspx 3 Toronto Catholic District School Board pP Holy Family Catholic School 141 Close Avenue Toronto Ontario M6K 2V6 You are here Home gt About Us gt Assessment And Testing gt Admissions And Registration EQAO Grade 3 And Grade 6 Results Assessment And Testing EQAO TESTS IN ELEMENTARY SCHOOL A Guide for Parents gt Principal s his brochure will help you understand the two EQAO tests Ontario students write in elementary school and how you can use the results Message o support your child ao tudents across Ontario write province wide assessments of their reading writing and math skills at key stages in their elementary and secondary school education p http www eqao com pdf_e 11 EQAO_ParentGuide_PrimaryJunior2011 pdf gt School History And Tradition 2006 2007 A 2007 2008 2008 2009 A 2009 2010 gt School Learning an gt School Schedules gt Safe Schools Page 66 Enterprise Portal SharePoint Portal Training User Manual Page 67 13 2 2 EQAO results Grade 9 Math amp OSSLT Grade 10 schools
7. D Click the multi select icon to select deselect a whole set of sites i e All Elementary Schools E After making your selections click the button at the bottom of the page You will see a green Your content has been successfully saved message at the top of the page confirming your save Page Properties ox Published Schedule a i A A Attach Locations di Calendar Event Adda Contact Add Useful Links Documents Your content has been successfully saved Select additional locations you wish to publish your content to Please note that these locations are tied to the original version of the published content When you have finished select the Save button at the bottom of the page to keep your details Page 50 Enterprise Portal SharePoint Portal Training User Manual Page 51 F Toremove your request you may come back later and uncheck the check box and resave the page G Once complete You have the option of selecting the x to close the Page Properties page or go on to another tab H The location s selected apply to the News and Schedule a Calendar Event tabs entries 12 2 3 Working With News Using the News tab you can submit to the selected home page owners a boiled down breviloquent brief compact compendiary compendious condensed cursory in a nutshell laconic perfunctory pithy recapped rehashed run down run through short short and sweet or succinct text blurb
8. Page 48 F Once complete You have the option of selecting the x to close the Page Properties page or go on to another tab Note There is no means of editing the Attached Document Name or URL once you press the Add button You will have to delete and add a new document Page 48 Enterprise Portal SharePoint Portal Training User Manual Page 49 12 2 News Events amp Home Page Advertising The Published Locations News and Schedule a Calendar Event tabs on the Site Govern Page Properties page are all about interacting with the gadgets on the various TCDSB site home pages By making entries here you are in effect requesting that an owner of a home page display some of your content and links to some of your pages on their home page The owner of the home page always has the right to say no 3 Toronto Catholic District School Board Blessed Kateri Tekakwitha Catholic School Margaret Avenue North York Ontano M2 4C5 About Ns A gt Academidy y i Contact Information Co curriculay P dai 9 Blessed Kateri Tekakwilha gt For Parents f RS a Elementary gt Links Page 3231 gt Nows arcu sus Donec adipiscing justo ut velit vulpulate porta Aliquam in felis mauris gt School Calendar eget viverra odio Sed pharetra est vel facilisis curs Full Story gt gt Search Result 0 gt Advanced Search Select additional locations you wish to publish your content to Ple
9. Page Content Header 3 Ae alse Bees ZIEL TEA Header 4 Billy Anders a group program manager on Microsofts devices and networking team explained We wani Open Text gt Assessment and the guesswork in locating and installing device drivers for mobile broadband We did this by working with Normal Text Testing operator and mobile broadband hardware partners across the industry designing a hardware specificati makers can incorporate into their device hardware In Windows 8 we developed an in box mobile broadb wane gt Principal s that works with all ofthese devices and eliminates your need for additional device driver software You jus Message device and connect The driver stays up to date via Windows Update ensuring you have a reliable mobile experience gt School Handbook The integration of mobile broadband and Wi Fi also means that Windows 6 will be smart enough to disable the mobile connection when a remembered Wi Fi network is in range gt School History And licrosof also realizes that some users haye tod Page Content Special Events D Billy Anders a group program manager on Microsoft s devices and networking team explained We wanted to eliminate the quesswork in locating and installing dewce drivers for mobile broadband We did this by working with our mobile operator and mobile broadband hardware partners across the industry designing a hardware specification that device makers can incorporate into their device hardware In Windo
10. SchoolName aboutus AssessmentAndTesting Pages default aspx amp 7 Toronto Catholic District School Board P Brebeuf College Studio Gradum Faciant You are here Home gt About Us gt Assessment And Testing Assessment And Testing gt Admissions And Registration gt Assessment And Testing EQAO Grade 9 Assessment Of Mathematics gt Principal s Message gt School Handbook IEQAO TESTS IN SECONDARY SCHOOL A Guide for Parents and Students gt School History And radio Students across Ontario write province wide tests of their reading writing and math skills at key stages in their elementary and secondary school education http www eqao com pdf_e 11 Guide 20to 20EQA0 20Tests 20in 20Secondary 20School 20 20English pdf gt School Learning Plan T 2006 2007 AMAS D 2007 2008 Y 2008 2009 gt Youth Ministry T 2009 2010 gt Safe Schools Ontario Secondary School Literacy Test OSSLT Resources Getting Ready Guide available at http www eqao com pdf_e 10 Sgrg_Xe_0410 pdf ssessing Every Student The Power of Good Information http www eqao com pdf_e 09 Assessing_Every_Student_POGI_E_1109 pdf Ontario Secondary School Literacy Test Framework available at http www eqao com pdf_e 08 Xe_Framework_07 pdf OSSLT Tests and Scoring Materials Sample Test Materials and Characteristics of Successful and Unsuccessful tudent Performance on the OSSLT available at ttp www eqao com Parents Secondary 1
11. sremu Y y ge gt i Select Copy News Article Details and aste B Z U aex x Y A Ay Styles Spelling Markup Scheduling x Y Undo m Styles lt 23 HTML SiteGovern Clipboard Font aragraph Styles Spelling Markup 12 2 2 Working with Published Locations The Published Locations tab allows you to make a request of a home page owner to display some of your content on their home page The Home Pages you may make a request to are presented in a hierarchal expandable collapsible list much like windows explorer Page Properties E x Published A Schedule a Sa nares lt r Attach Locations Calendar Event Add a Contact Add Useful Links Documents Select additional locations you wish to publish your content to Please note that these locations are tied to the original version of the published content When you have finished select the Save button at the bottom of the page to keep your details Location Name Advertised Location oS WWW Home T 3 2 WWW Schools T 3 4 Alt Adult Ed Centres T 3 A Secondary Schools 2 Archbishop Romero 2 Bishop Allen Academy 2 Bishop Marrocco Merton 2 Blessed Cardinal Newman A Select the Published Locations tab B You can expand collapse the items group together by clicking on the to the left of the location name C Click the check box next to the sites where you would like to make a request You may select multiple locations
12. Computer From Address From SharePoint B Browse for the replacement image from the SharePoint Site gt Library location on the left partition of the window The picture will most likely be in the Images library but can be in any asset library or document library depending on where the user has uploaded it to C Once you have located the image select it from the right hand partition and then press the OK button at the bottom gl Select an Asset Webpage Dialog l x Current Location Images at http portaltestinter tcdsb org schools stvictor AboutUs PublishingImages 3 LY Upload Thumbnails mos i gst Timothy i gst Ursula a B St victor En Documents Mm FooterLinks a Images St_Victor_logo Er Pages JA Workflow Tasks a EH About Us ER Documents mm Drop Down amp Images E Pages m Summer Pics A Workflow Tasks i EH Admissions and Registration EH Assessment and Testing i EH Principal s Message i EH School Handbook FA School Historv And Traditior lll Location URL schools stvictor AboutUs PublishingImages RO Y am Page 21 Enterprise Portal SharePoint Portal Training User Manual Page 22 9 3 4 Modifying Links Existing links usually appears as blue and underlined when selected A While in the Edit Page mode select the link by clicking on it are blessed with a large grassy playground with space enough for a variety of ri St Victor s has a thriving groip of
13. Delete Page Scheduling Link Me Layout EE Draft Check Settings Permissions Pages Edit Manage SiteGovern Share amp Track Page Actions Page Library 9 2 4 Editing Tools Publish This tab is present regardless of where your mouse cursor is located while in the Edit View of the page LU Site Actions g PE Browse Page Publish IG Insert CA gt Approve Status K 3 G yy Reject View Tasks Submit Schedule Start a Workflow Publishing Workflows Page 15 Enterprise Portal SharePoint Portal Training User Manual Page 16 9 2 5 Editing Tools Format Text This tab is present under the Editing Tools category when the mouse cursor is placed within the Page Content body text area of the page SiteActionsy gp Browse Page Publish Format Text Insert e 7 Cut TE I lt gt SB li Er YA za Copy lt gt gt Select 54 Copy Lg X News Article Details and Save amp Close Checkin Paste TUabex x Y A A Styles Spelling Markup Scheduling x Undo a i Y Styles lt HTML SiteGovern Edit Clipboard Font Paragraph Styles Spelling Markup 9 2 6 Page Tools Insert This tab is present under the Page Tools category when the mouse cursor is placed within the Page Content body text area of the page Web Part Tools SiteActionsy PM Browse Page Publish Options di y lt gt 2 ee EN 43 ba El i Text Image Video and Web Existing Audio Part List Text Media Web Part
14. New Actions Settings Dj Type Title Admissions and Registration Assessment and Testing Principals Message School Handbook School History And Tradition School Learning Plan School Schedules Documents Drop Down Images Pages Summer Pics Workflow Tasks ooooooooo0o0o00o0 e El Y BG su ju qu qu Su qu o Show Related Resources View Modified 12 25 2011 1 12 2012 12 25 2011 12 25 2011 12 25 2011 12 25 2011 12 25 2011 12 25 2011 1 26 2012 1 6 2012 1 26 2012 1 26 2012 1 25 2012 Created By Some headings and menu items will change depending on permission levels and what item is highlighted and if you are within a Site Library or List See chart on the following page Page 4 Enterprise Portal SharePoint Portal Training User Manual Page 75 15 2 1 Manage Content and Structure Breakdown Left hand partition Shows the content within a Site Right hand partition shows the selected content from the left partition 6 Refresh selected item Refreshes the structure of the content You will need to use this if the browser is inactive for a given amount of time C Navigate Up Navigate up one level New menu allows you to create a new Site Page List Folder etc This list will vary depending on what you have selected Actions menu gives specific menu items for selected items to produce various results List Settings Add to Favorites Show Link to this Location By default only 100 items are li
15. Useful Links The Add Useful Links tab allows you to create a list of links to be diaplyed in the right hand column that are related to the page topic Page Properties 0x News Contact Odd Uses Links io Locations Calendar Event Documents A Select the Add Useful Links tab B The Link Name field is the text that will be displayed on the link list and the URL field is the actual link Complete these two fields and then click the Add button OPTIONAL enter the name and the full URL with the http prefix for each web site you wish to include with the news article For example http url is the full URL Link Name URL St Francis Table http www capuchinoutreach_org Add C The link will now appear below the empty fields You may now add more links as required Link Name St Francis Table D You may adjust the order of the links by clicking the up and down icons to the left of the link list Link Name Arancis Table a Sharelife E Click the io icon at the end of the row to delete that link from the list F Once complete You have the option of selecting the x to close the Page Properties page or go on to another tab Note There is no means of editing the Link Name or URL once you press the Add button You will have to delete and add a new link Page 46 Enterprise Portal SharePoint Portal Training User Manual Page 47 Att
16. VieW occccoonccnncnnncnnnnnacnnnonanonnnnanonnnonaronnnnos 76 15 2 3 Navigating the Content in the Manage Content and Structure view ooccccnccnccncncnnnannnnncnnonacinonaninonaso 76 Enterprise Portal SharePoint Portal Training User Manual Page 4 15 2 4 Managing Creating Editing the Properties of a Site Page Library List lteM oonnnnnnnnnnnnnccnnnnnnnnnnnnns 77 16 APENAS ot ataeie ood 78 Page 4 Enterprise Portal SharePoint Portal Training User Manual Page 5 1 Preliminary Concepts 1 1 Acceptable Use Policy Please be sure to follow the TCDSB Acceptable Use Policy when you are publishing any information online This document sets out rules and responsibilities for the use of board equipment It also aims to create and maintain an effective and safe electronic learning environment for the students of the Toronto Catholic District School Board The Policy Documents can be found at http www tcdsb org policyregister AUP default htm 1 2 Privacy Please keep in mind that when you publish information online whether it is initially made available to a small group of people or publically available on the internet There is always the possibility that content can be downloaded or copied and then published again by another person in a different location on the internet When you publish content on the TCDSB Portal you will need to consider the privacy of individuals and if they would like to be published online The Privacy
17. a page or document using the Ribbon e Check Out By checking out a page you prevent others from making changes to it while you have it checked out This is a way of ensuring that only one person is making changes to any one page at any one time Note When you place a page in Edit Mode the page will also be Checked Out at the same time Note You may Check Out a page and not place it in edit mode This way you can lock out a number of pages that you intend to work on e Check In This option performs 2 functions it first saves and closes your work and then checks it in A Check In dialoguebox is displayed where a comment describing the change may be entered It is advised that you do so This comment is stored with the new version and provides a record of the change The page is now available for others to check out It does not allow for un authenticated users to view the contents They can only view the content once the page document picture has been Published e Discard Check Out Using this option removes any changes made to the page and reverts back to the immediate previous version of the page This is very handy if you pick the wrong page to edit by mistake as it avoids having to go through the process of re publishing the Page e Override Check Out Used to edit a page that has been checked out by another user This will discard any changes that the other user has made Usually not recommended to use this option unless you
18. am Hide tcs Meetings 9 07 am 9 07 am Show MON 21 Page 628300 5 53 am 5 53 am Show UE 24 Arnolds_TestLink JAN School Event All Day Hide View All Events Switch to Live Mode Show Hide u u ar e J Under each event is either a or button When Show is visible then the event is in hide mode and when Hide is visible the event is show mode Page 61 Enterprise Portal SharePoint Portal Training User Manual Page 62 13 Auto Display Content Pages 13 1 Publishing School and CSAC Documents For publishing school and CSAC related documents such as newsletters calendars policies agendas or minutes there are two document libraries SchoolPublishedDocuments and CsacPublishedDocuments respectively These will appear on separate pages categorized according to type such as a page which only displays school newsletters A The first step is to locate the appropriate list You can find the SchoolPublishedDocuments loose under the school name school name SchoolPublishedDocume nts E 2 Bishop Allen Academy E 2 About Us EA Academics E 2 Alumni 2 Co curricular 3 2 Faculty 2 For Parents 2 Links E 2 News amp 2 School Calendar En Documents En Drop Off Library T FooterLinks a E f i a Images The CsacPublishedDocuments you ll find under School Name For Parents CSAC Catholic School Advisory Council CsacPublishedDocuments
19. approvers 2 5 Pages Pages are found within a TCDSB Portal Site and have different levels of customization You can customize page properties and permissions and also change the content of the page this refers to text lists libraries and web parts 2 6 Lists Lists are a collection of information that you can share with other content editors They can be displayed in different formats on different pages What makes lists useful is that you are able to modify them once and they are automatically updated on the pages that the list appears Some lists are created for you by default These default lists range from a discussion board to a calendar list If you have permission you can also create lists from several types of list templates which provide structure and settings to give you a head start in populating a site 2 7 Libraries Libraries are a collection of specific file types This could be a collection of pictures documents videos all organized and saved in one location By keeping these content items all in one spot it allows these libraries to be displayed and used in different ways 2 8 Web Parts Web Parts are also known as a Web Widget These are modifiable areas that appear within the layout of a portal page These web parts allows for content to be inserted and interacted with in variety of different ways Usually a Web Part will allow a large amount of information to be easily arranged in a standalone part Would you ra
20. date The End date can be inserted manually or by selecting the little calendar to the right a desired date will be inserted when you highlight a particular date The homepage owner has the right to change the dates at their discretion on the Schedule News page Start Date This is the time in which the news posting will start 11 31 2012 3 End Date This is the time in which the news posting will end 1 31 2012 3 4 January 2012 gt 5 12 19 26 30 BE oday is Tuesday January 31 2012 Page 51 Enterprise Portal SharePoint Portal Training User Manual Page 52 C The Image URL creates three version of the picture you wish to associate with your item Select the Browse link If not proceed to the next field Note Here is where you use the picture that you saved off earlier Image URL This is the image that will appear with your news posting No image selected Browse D A new dialogue box called Upload Image will appear It will take you through a series of four steps E Select the Next button e RADactive I load Webpage Dialog Upload Image Image Upload Procedure This Wizard wil help you to e Upload an image from your computer to the server e Optionally Cut a portion of the image to publish on the web by following just a few simple steps Chick Next gt to start F Select the Browse button to locate your image Then sel
21. defsull sspx Dl Hi http portaltestinter todsb org schools stvicton Pages defsull sspx O hoe http portaltestinter todsb org schools slsints Pages default aspx O hiv hitte portaltestinter todsb org schools sllsints Pages delasu aspx O hte http portaltestinter todsb org schools stvicton Pages defsull sspox O m http portaltestinter todsb org schools sllssints Pages defsull saspx O hie http portaltestinter tedisb onrg schools allssints Pages default aspx DO hte PageFeedback ht Version History Alert Me Y Manage Permissions Edit tem amp Delete Item Manage Actions Title http portaltestinter tedsb org schools stvictor Pages default aspx Page URL User Email Raff gsdg ca User Feedback St Victor Test 5 Created 1 31 2012 10 00 AM Created at 1 31 2012 10 00 AM by System Account Last modifed at 1 31 2012 10 00 AM by System Account tp portaltestinter tc ashley nchardzonGtodisb org TEST mstfmstt com Rafi estiS ca Rett tine cm RaftTesteran htivs ca Rai tdo ca Raise Gdwohg cres o do RaMEgd ca RalMi23948 1d ca Ratligie2idfssfsdsfsdefice thes 5 my feed back to ST Paul St Wictor Test 1 St Victor Test 2 St Victor Test 3 St Victor Test 4 All Saints Test 1 Al Saints Teast d St Victor Test 5 All Saints Test 3 All Saints Test 4 http portaltestinter tedsb org schools stvictor Pages default aspx 131 2012 10 00 AM ais 10 00 Ap 00 AM 1 31 2012 10 01 AM 1731 201
22. gt ae You are here Home bout Us gt School Schedules Headel Heade Page Content Header 3 gt Admissions And Registration School Scheduleds Header 4 Open Text gt Assessment And School Monthly Schedules come out in thes Normal Text MY Month for the following month Testing Normal Text Dolor sit amet consectetur adipiscing elit Donec semper leo eu urna Link gt Principal s Messane NOTE Sometime the Styles on a Page get mixed up and do not function properly In such circumstances it isnecessary to select the entire page content Ctrl A and then click the clear style button The button is located on the Format Text tab under Editing Tools Be aware that this will clear all formatting for all text and tables Format Text y Cut f l Arial t 12px Copy undo B U abe x X v afal oard Font Page 18 Enterprise Portal SharePoint Portal Training User Manual Page 19 9 3 3 Modifying Pictures To modify an existing picture on a Page simply select the picture You will notice eight small squares appearing around the picture These are used to resize the image manually About Us How We Meet the Diverse Needs of Our Students o We are dedicated to nurturing our students as they academically healthy in mind body and soul The St Rose of Lima pastoral team and the Rosary Csupport our ongoing efforts to help our students dev liturgies and celebrations incorporating prayer musi closing mass
23. h This School Site v p gt Inti St Victor Catholic Sql op 20 Bernadine Street Scarborough O Middle Y 4 Vertical Size 160 px t Vertical Space 5 px Bottom You are here Home About Us gt Special Events Page Content desu Special Events Registration p Right Top Zone gt Assessment and Testing Billy Anders a group program manager on Microsoft s devices and networking gt tn de s team explained We wanted to eliminate the guesswork in locating and la installing device drivers for mobile broadband We did this by working with our school Handbook mobile operator and mobile broadband hardware partners across the industry designing a hardware specification that device makers can incorporate into their AATE device hardware In Windows 8 we developed an in box mobile broadband Tradition class driver that works with all of these devices and eliminates your need for Right Bottom Zone School L additional device driver software You just plug in the device and connect The d Dlan E SGA driver stays up to date via Windows Update ensuring you have a reliable mobile broadband experience Add a gt School Schedules The of mobile broadband and WiFi also means s that Windows 8 will be smart enough to disable the E Adjust the line breaks as required to have the image either in line with the top of the text or more deep within for an aesthetically appealing Page Page 37 Enterprise Portal SharePoint Portal Train
24. know for a fact that it is okay to proceed Site Actions B PE Browse Page Publish Format Text Cut Scheduling s Undo News ae oaa and Save amp Clos Check In SiteGovern Check Qut 15 Check In me 1 Discard Check Out 4 Override Check Out Pear Once you check in a document you have the option of providing some comments Once done click Continue check In omments This is an update to correct a spelling mistake Continue Page 24 Enterprise Portal SharePoint Portal Training User Manual Page 25 9 4 3 Outstanding Items the Approval Process Located in the Site Actions menu are two options for identifying what you have outstanding and for approvers what is outstanding to be approved These are very useful buttons as they will display in one convenient location all the Pages that you have in Draft mode Checked Out or those Pending Approval My Documents In Process Show pages and documents being Worked on by me Outstanding 4pprovals Show pages and documents waiting approval The Admin group is made up of Principals and VP s while the Contributor group is composed of all other school staff In addition to these two groups Admin users may assign individuals to be Approvers for their particular school to give them the Publishing permission Only the Published Page will be visible on the school s public facing Internet There are three basic permission levels for schools plus th
25. locating and installing device drivers for mobile broadband We did this by working with eliminate the guesswork in locating and installing device drivers for mobile broadband We did this by working with our mobile operator and mobile broadband hardware partners acean the industry designing a hardware our mobile operator and mobile broadband hardware partners across the industry designing a hardware specification that device makers can incorporate into their device hardware In Windows 8 we developed an in box specification that device makers can incorporate into their device hardware In Windows 8 we d ped gt mobile broadband class driver that works with all of these devices and eliminates your need for additional device D To have the text wrap around the picture select the image click on the Picture Tools Design tab and select the Position button drop down For this exercise the Right float has been selected As you can see the image has moved from the position above the text and at the top left to wrapping with the text on the right side Picture Tools 830cmt04 Site Actions PE Browse Page Publish Format Text Insert Design a Address schools stvictor AboutUs E a Horizontal Size 200 px 7 Ti Horizontal Space 5 px 9 Vay R3Alt Text deer jpg Change Image Picture Styles Jv Lock Aspect Ratio Select Properties Styles Float D Size Spacing Toronto Catholic District School Board Left
26. of your page content and a picture which might be displayed on their home page Note For ease of entry on the News tab save off your text blurb and picture to your local drive because you cannot open your page once the News Tab is open A Select the News tab Page Properties Ex Schedule a A r ji 1 Wesfat Tinke Attach Calendar Event Pta Cone Add Uselt Links Documents Complete the news article details to post the information to selected audiences and schedule the duration of the article Fields marked with an asterisk are required and must be completed Click on the Save button at the bottom of the page when done to save your details Start Date This is the date in which the news posting will start 1 26 2012 m End Date This is the date in which the news posting will end 3 Image URL This is the image that will appear with your news posting No image selected Browse News Summary This is the brief description that wall appear in your news posting E Notification Listing Select this option if you wish to make a Notice Alert or Emergency posting and guarantee its placement on site homepages Category You can define a category for this news item from Board Wide Initiatives Video URL Paste the embed URL from Youtube or Vimeo to add a video to your story B The Start and End dates are required The Start date is automatically filled in with the present
27. share documents New Site Create a site for a team or project More Options Create other types of pages lists libraries and sites Manage Content and Structure Reorganize content and gt structure in this site collection View All Site Content View all libraries and lists in this site Edit in SharePoint Designer Create or edit lists pages and workflows or adjust settings Site Permissions Give people access to this site tings ess all settings for this site There are several common sections to the structure of the Portal On the left hand you will notice the School Sites Libraries and Lists The right partition contains the contents of the active Site Library List as selected from the lefft partition Back to About Us LE Site Settings gt Site Content and Structure 830cmt04 Y 2 Refresh selected item E A St Ursula E St Victor a amp Admissions and Registration 2 Assessment and Testing 2 Principals Message 2 School Handbook 2 School History And Tradition 2 School Learning Plan 2 School Schedules Ey Documents FT Drop Down 3 Images En Pages ha Summer Pics J Workflow Tasks E amp Academics HEHA H E e 2 Co curricular E 2 For Parents a 2 Links E Y News E 2 School Calendar E y Documents E ff FooterLinks S S Images es Ex Pages E 2 Workflow Tasks E ge St Vincent de Paul About Us CA NavigateUp
28. someone with proper rights More information on content approval Name All_Saints_Newsletter_MayJune_2010 pdf Title All Saints Newsletter MayJune 2010 School All Saints Catholic School Y School Year 20092010 School Year E chool Year School Document Type School Newsletter x Specify your own value Start Display Date Be End Display Date a Document Description Display Order 1 Month Ma Month that document applies to Version 0 1 Created at 1 31 2012 1 09 PM by Santucci Matteo Computer Services Last modified at 1 31 2012 1 09 PM by Santucci Matteo Computer Services G Then Check in and Publish the Document 13 3 2 Library CsacPublishedDocuments schools SchoolName forparents CSAC CsacPublishedDocuments This library will contain the CSAC Agendas Minutes and other documents Page 69 Enterprise Portal SharePoint Portal Training User Manual Page 70 13 3 3 Newsletters schools SchoolIName news Pages NewsLetters aspx amp Toronto Catholic District School Board p All Saints Catholic Elementary School 1435 Royal York Rd Etobicoke Ontario M9P 3A7 You are here Home gt News gt NewsLetters gt Libraries gt 2011 2012 gt NewsLetters School Newsletters 2011 2012 A September 2011 p November 2011 2009 2010 13 3 4 Calendars schools SchoolName schoolcalendar Pages Calendars aspx amp Toronto Catholic Distric
29. understanding how they work will make publishing in the TCDSB Portal much smoother Each button also has a drop down with additional options Site Actions ee PE Browse Publish Format Text Cut Jl News Article Details and J Save amp Close Check In Paste Scheduling SiteGovern Clipboard 9 4 1 Save amp Close Selecting the Save amp Close button will save the content that you have been working on but will NOT automatically be published to the live TCDSB Portal This is used to save your work while only you can view it e Save amp Close allows you to save the page that you are working on and come back to it later without it being published e Save and Keep Editing this is useful if you are creating a large Page Just like an important document you want to save your Page every so often to avoid losing the work you have done in case of a power outage network problems computer operating system errors etc e Stop Editing this will cancel all changes since the last time you saved the Page TO A Format Text f Cut i Arial 3 Copy News Article Details and Save amp Close heckIn Paste BE Ss Scheduling T Undo SiteGovern i pard B Save amp Close p be Save and Keep Editing s z t h O IC S C h DO Stop Editing et Scarborough Ontario MiP Edit in SharePoint Designer Page 23 Enterprise Portal SharePoint Portal Training User Manual Page 24 9 4 2 Check in Check out You can check in out
30. 0 10 aspx Lang E amp gr 10 Links Education Quality and Accountability Office EQAO www eqao com Ministry of Education www edu gov on ca oronto Catholic District School Board www tcdsb org oronto Catholic District School Board Student Success www successforall ca Y 2006 2007 TA 2007 2008 A 2008 2009 Y 2009 2010 13 2 3 Safe Schools schools SchoolIName aboutus Pages SafeSchools aspx new page lt gt Toronto Catholic District School Board Brebeuf College Studio Gradum Faciant You are here Home gt About Us gt Safe Schools gt Admissions And Registration Safe Schools Program gt Assessment And Testing he Toronto Catholic District School Board the TCDSB including staff students parents and trustees is committed to the TCDSB s mission of providing a safe and welcoming learning environment that supports academic excellence and is an example of Christian Community This mission is affirmed in TCDSB policies including the Violence Prevention Policy Every member of this community tudent teacher parent guardian support staff trustee parish priest volunteers or others while on TCDSB property at TCDSB ponsored events and circumstances that could have an impact on the school climate is governed by the policies of the TCDSB and Mia nares in the responsibility for creating a positive environment that is safe harmonious comfortable inclusive and respectful gt Principal s Message
31. 2 10 03 AM Page 72 Enterprise Portal SharePoint Portal Training User Manual Page 73 15 Getting Around In SharePoint there is approximately 4 3 ways of doing the same thing such as navigating to a page maintaining content from a library etc There are also many ways to navigate around The following two methods will assist you when you are trying to find maintain underlying lists and libraries 15 1 View All Site Content The option View All Site Content allows you to quickly view the list and libraries associated with the current site Site Actions A Click the Site Actions link View All Site Content View all libraries and lists in this site B Choose the C The All Site Content page is then displayed for the site From here you can go to any of the lists libraries or subsites and maintain the content Site Actions News All Site Content Displays all sites lists and libraries in this site Academics Co curricular For Parents Links News y School Calendar Search this site fi Create St Paul About Us About Us Y Site Workflows View All Site Content Academics Co curricular For Parents Links News 2011 2012 2012 2013 School Calendar a Recycle Bin Bj All Site Content Document Libraries Ed Documents 3 Images Er Pages Picture Libraries This system library was created by the Publishing feature to store documents that are u
32. 4 3 3 Maintaining APDrover GrOUDS aiian stews iii ehe tani ei Sownelsaee Vb aii 28 9 4 3 4 Admin amp Approve Publishing cocida ia 29 9 4 3 5 Chart explaining each sample Page who created it and what the Admin Approver sees 30 9 4 3 6 Manage Content and Structure VieW cccccsscccssscccesecccesececeneceeescccsesceseuececeeceeeneessencesauecessecesenees 30 9 5 Email NOtUTICaUON a a oa 31 9 6 VEFSION PISTO a AAA Sods tanetoniaeatt 32 10 Create a New Page in an Existing Site Exercise ccccssccsssccseccscccscceseccseccseccsectseecsectseeseetseeseesesseeeseeeseetes 33 MOTD NewCcontents ti A A A EA al 34 101 2 Apply StylestO the Page COn cds 35 MODS INSECTA A AAA AA ee 36 10 1 4 Inserte LM doo ls 38 Til Creatina a SUD ei o alias 39 e A A A ne 40 Mall Edite the Teo te Ste da 41 11 2 Making Pages Appear in the Menu Of a Sub Sit ssrin incana eaea ae eia eiae eeii 42 12 AMO GOES SAA AS E 43 12 1 Right Hand Structured Content with Site GOVeMM ccccooccnnccnnccnncnnncnnnnononnnnnncnnnonanonnonononnnonaronnonaronnenanonnnnnnoss 44 PAILT Ada Contact I OFM AIN hie Glosane esha heeasuan sels esses teers 44 212 Add some User ksa ase aaateeassinen tesa ico a 46 12 2 News Events Home Page AdvertisiNg ooococononcconcnnenaronenarononarononorononrononarononarononarononoronnarironarononarenonaroso 49 1221 SIFEGOVERMIAIICIG Page Lay O Uta 49 1222 Workine With Published LOCATIONS caco tia dos 50 1223 WO
33. 8282 Feedback Form Page Feedback ED Toronto Catholic District School Board Faith in Your Child Page Feedback Please provide your email address and feedback Note all fields are required Email john smith tcdsb orc Feedback Ay A IBZ U I love this new Portal website 14 1 Feedback List amp URL The Feedback left by users is saved in a List This list contains all the feedback accumulated for all schools The list is accessible by the following URL http portaltestinter tcdsb org schools Lists PageFeedback Allltems aspx Page 71 14 2 Instructions for Viewing Feedback Enterprise Portal SharePoint Portal Training User Manual Page 72 Using the URL address of the List from the previous step you will be directed to the List Items appearing in the list are in chronological order with the oldest messages on the top Each item contains the date created URL from where the feedback comment was generated User feedback and their E mail address Note that List displays only 30 items at a time so you will need to scroll through to display more items http portaltestinter todsb org schools stpsul AboutUs Pages default aspx http portaltestinter todsb org schools stpsul Pages default aspx http porteltestinter tod sb org schools shrictor Pages default aspx O hoe http porteltestinter tod sb org schools shrictor Pages default sspx O hie http portaltestinter todsb org schools stvicton Pages
34. Approval It is important to make sure that your Page is ready to be displayed before Submitting it to avoid unnecessary email notifications being delivered The Contributor of the Page along with all Admin and Approve users will receive an email each time a Page is submitted for Approval The Admin or Approve user who Published the Page along with the Contributor will receive an email stating the Page has been successfully Published The Page is now visible to the general public Scenario Mr Smith a teacher at St Bede has Contributor permission levels He submits a page for approval The Page is currently not visible to the public facing internet as it is waiting for an Admin Principal or VP or Approve any assigned staff to finalize and Publish the Page All Admin and Approvers will receive an email requesting that Mr Smith s page be Published If the Principal Ms Fran Approves the request then she along with Mr Smith will receive an email stating that the Page has been successfully Published Page 31 Enterprise Portal SharePoint Portal Training User Manual Page 32 9 6 Version History When versions are tracked revisions to the items or files and their properties are stored at each update This enables you to better manage content as it is revised or to restore a previous version should you make a mistake in the current version Browse Publish Format Te 4 Page History TA P Af Page Permissions Edit E mail a per
35. Coso Dsceverttoe Start Date End Date Last Updated Modified By 2526 page 1130 11 30 2011 11 30 2012 01 12 2012 System Account o ELEM Meda page 11305w 11 30 2011 11 30 2012 01 12 2012 pesado 323 03 23 2011 03 26 2012 01 12 2012 Systen 1 04 2012 01 10 2012 m A 04 2012 01 A Go to the Home Page of your site B Choose Site Actions and then select Schedule News to display the Schedule News page Note the Schedule News is only available to those with sufficient permissions Schedule News Schedule news for this site Page 58 c D E Enterprise Portal SharePoint Portal Training User Manual Page 59 The News nn items lists the requests that have come in e Click the Elor to expand collapse the list e Clickthe 4 to see additional items in the list e Hover your cursor over an item in the list to highlight it page 11303 11 30 2011 11 30 2012 01 12 2012 System Account OU e Click the a icon to preview the page e Click the Y icon to demote the item to the Archive News list e Click and drag an item to the Spotlight or News Area to display the item on the home page SiteGovern Save Change 4 Lb Articles Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa S Spotlight p7 The Archive News nn list is for items that will no longer be displayed e Click the Hor to expand collapse the list e Clickthe 4 to see additional items i
36. Enterprise Portal SharePoint Portal Training User Manual Page 1 Enterprise Portal SharePoint Training User Manual Version 2 1 Date March 22 2012 Authors Quentin D Souza Matt Santucci Raffi Guluyan Arnold Winterhoff Page 1 Enterprise Portal SharePoint Portal Training User Manual Page 2 1 2 Md Un E UW O 0 N Table of Contents Preliminary Concepts da ol in e e da ee LS 5 1 Acceptable US PO e bd daucoohetaeeci tails 5 1 2 PIV ON 5 TS lt ACCESSIDINEY O 5 14 COPY it 5 jo Where Can Fina Contentihatl Can Use ii 6 TEDSB Portal Concert a 7 2 1 Permissions aone e A AA A is 7 2 2 Permissions tO VIEW CONTENT AAA A AA AAA AS 7 2 3 POUBISAME Content in 7 PAs Web ltesi a A ee 7 2 5 A O O A T ana eterna TOR 8 2 6 A eae else ie edna ues 8 2 7 Hi sceseacetsca tera sSacse clea anes Sasa nea cic tilstatnet ee estas wiea ahaa Setayea atin aerc esata ea dela cw de cacdsettee ace eieSaauteabane 8 2 Web a og RE Ne Po aT OF OY dd a Re 8 URET DANCA et ue neoe la a aan aaah saan causes reese aco aia 9 YG 21 kasd 12 abl 9 UF onean A Te ee eae eee re 9 SCHOO SIRE o o o A 10 Basie SharePoint ElEMEN arena EA Ed 11 6 1 A o Tr A A 11 6 2 MOS E sais 11 School Site Hierarchy or Site SubSite Organizatio0n ooccccnnccncnnnnnnnnnnnnnnnnnaaannncnnnnnnnonononononononnnnnanananonanananos 11 SCM OO alasG tans vaben n eeseuene seas ueseanmasraaee saeeeiner erase naan eto 12 ContentiMalltenalce narnia Ais
37. Experts Group Restes 0 reszes generated Cick Finish to exit zj lt Back Finish Cancel J You will be returned to the Page Properties dialogue box which now will contain your image in the previously empty Browse field By selecting the hyperlinks you can again make changes to the image K Multiple sizes of the image are automatically created and will be displayed where appropriate Enterprise Portal SharePoint Portal Training User Manual Page 54 Image URL This is the image that will appear with your news posting Definition Default Edit Size px 610x355 pa 50 24 KBytes Remove Definition Default Edit Size px 140 x 110 jpg 7 34 KBytes Definition Default Edit Size px 60x 60 jpg 2 60 KBytes Omer News A NA a A AS L The News Summary field is required Type in a brief description of the announcement Note Here is where you use the text blurb that you saved off earlier News Summary This is the brief description that will appear in your news posting Include a brief description of your advertisement a that will appear on the page Bi M The fifth field which is optional is the Category field Specifying a category aids in the search relevance for the site Category You can define a category for this news Board Wide Initiatives Board Wide Initiatives Policies Programs Services Construction Pr
38. FKINE VEIN CWS cette ii ele 51 12 2 4 Working with Scheduling a Calendar EVent cccccooccnnccnccnnnnnncnnnonnnonnnonaconnnnnncnnonononnnonarrnnonanonononaronnnnos 56 123 Home Page OWE cinta 58 IZ 3 Schedina INGW So eo een 58 1232 SCHEGUMME Eventer a 61 13 AUTO DISPla Y Content Pace ati idas 62 131 Publishing Schoolland ESACDOCUMEA Su AS 62 152 HCentralConton nan isc 66 1321 BOAO F s s Grade3 6 Cree a alas 66 13 2 2 EQAO results Grade 9 Math amp OSSLT Grade TO ui 67 123 SAT EP SCM OO NS eenaa O a a a N 67 13 24 Sen ooltearmnes Plan SUP a a AA 68 13 37 gt Senool Generated COMEN a a ai 68 13 3 1 Library SchoolPubBlIshedaDOCcUIMEN Sid 68 13 3 1 1 Mela A eC ore ST Oe Ee 68 13 322 EiDrary CsacPublisMeGD O CUM ENS iia A ecea deta ieemeiarandecoens 69 O 2h 725 is oar Ca eR Ce ETO REO Pr 70 oA AnA a Oe oO A A eo eae ee 70 o ESACASEnNd a MINUTOS adi ada 70 14 Fecdpoack TO BEREV DED Pa wre eR CET or ea 71 a2 WSs Feedba kL CSV UREA dd eo co di 71 14 2 Instructions TOF Viewing Fecal rin A da 72 t3 DEN A A E decedent E A asa saceeauaps secede 73 TL Mente COn N enere e ee eee 73 15 2 How to use Manage Content and Structure cccccsccccssscccsscccessceceececeececeeceeenceseesceseuscessuecessueceseneeeeeeess 74 15 2 1 Manage Content and Structure Breakdown ccccccsseccccsssccccesececcenecceeeseceseueceseegeceeseesecessugecetseees 75 15 2 2 Common Symbols in the Manage Content and Structure
39. Fax Enter the fax number of the contact for this news article Email Enter the email address of the contact for this news article Arnold Winterhoff tcdsb org Map Enter the map url for this news article Ihttp maps google com maps q 43 7633924 79 40760640000002 A Preview Y D When you have completed your entry click the button at the bottom of the page You will see a green Your content has been successfully saved message at the top of the page confirming your save Page Properties Ax Published E Schedule a E Attach Jews Adda Contact PUES E Locations SE Calendar Event Add a Contact Add ful Link Documents Your content has been successfully saved OPTIONAL enter the information for a key contact for the news article Fields marked with an asterisk are required and must be completed Click on the Save button at the bottom of the page when done to save your details 2 Toremove a Contact entry select the button at the bottom of the Add a Contact page Look for the green message Your content has been successfully deleted at the top of the page to confirm your delete Note The button only apears after you do the intial save 3 Once complete You have the option of selecting the to close the Page Properties page or go on to another tab Page 45 Enterprise Portal SharePoint Portal Training User Manual Page 46 12 1 2 Add Some
40. Libraries Ex e List A collection of information organized by columns and rows Announcement calendar e Library A collection of files documents pictures videos pages 6 2 Sites 2 e A collection of Lists and Libraries e Based on Organised by subject topic a amp Site Ed Documents A Images Pages 7 School Site Hierarchy or Site SubSite Organization School Calendar EER iy TDA y Docs _ _ ee A 2011 2012 va Page i mar Principals Message Page 11 Enterprise Portal SharePoint Portal Training User Manual Page 12 8 School Themer Access the school themer via the Site Actions Require central Admin Permissions Site Actions Edit Page A Change the content and Web Parts on this page Hide Ribbon Hide the page CEL BLID Eli status and A E schoolBundle Themer Edit the theme of your site Toronto Catholic District School Board p ae ap St Paul Catholic School Ea gt 80 Sackville Street Toronto Ontario M5A 3E5 schoolBundle Themer Home Ne Aa Site Information gt About Us apa Health Alert School Name St Paul Catholic School Sample 6 S 80 Sackville Street Toronto Ontario M5A 3E5 School Motto Academics Co curricular Theme Banner Image Header Im
41. Middle Bottom m Horizontal Size 153 px Manually adjust the horizontal dimensions of the picture a Vertical Size 193 px Manually adjust the vertical dimensions of the picture Page 19 Enterprise Portal SharePoint Portal Training User Manual Page 20 9 3 3 1 Modify Picture From Computer A Select the Change Picture button and select the From Computer menu item Pai El Change Picture From Computer From Address From SharePoint B Click the Browse button search for your image from your computer or network location In the Upload to field select the library location you want the image to be placed from the drop down Then press the OK button when complete 9 3 3 2Modify Picture From Address A Select the Change Picture button and select the From Address menu item From Computer From Address From SharePoint B Type in the URL of the image in the Address field followed by a description for the Alternative text and then press the OK button select Picture Address http portaltestinter tedsb org schools stvictor Ab Alternative text OT ma st Wictors logo Pray Learn Grow Page 20 Enterprise Portal SharePoint Portal Training User Manual Page 21 9 3 3 3 Modify Picture From SharePoint A Select the Change Picture button and select the From SharePoint menu item a Add Alt Ti Change Picture From
42. This personal information is collected under the authority of the Education Act Any questions concerning this form should be directed to the school principal se Cat A oot lo aq S Ct Scho 80 Sheppard Avenue East North York Ontario M2N6E8 416 222 8282 www tcdsb org Page 78
43. a 13 9 1 Mol e O O II ete eee ere See ee Seer ee 13 9 1 1 BIUS RIDOON cerae a a a a a a A nes Wee 14 9 2 RIDDON ANG HOW I WOKS tii a a AT 15 9 2 1 Ribbon Tabs Not Displaying Show Ribbon OPtiON cccooccccccnnccnnonnnonnnonaconnnnnncnnonononnnonaronnnnnccnncnnnonnnonos 15 9 2 2 DOWN aa 15 9 2 3 Parada ete Dance eae enti E E E E E a cred ot acetals clases E E E 15 9 2 4 Editing TOOL PUDONG I ade 15 9 2 5 Editing LOOMIS FOR Mat Textos ada 16 9 2 6 Page TOOLS A A A a A A 16 9 2 7 Wep Part TOOS OPIONS ss are lc 16 9 2 8 lio Bl AAA O o O T E codons 16 9 2 9 AT e E O A O 16 9 3 Editing Existing Pages EXERCISE A ota 17 9 3 1 o AA A ter NU ORE ot OED tr Pete OR ROO le ao Ee eee 18 9 3 2 A A eo or oo ee EO eae Ee 18 9 3 3 INO GUY WA PICO ec ea 19 933 1 MogaitvPicture EFOM COMPUTER ceo 20 93 32 Modly PICLUPE ETON POGIESS di adas 20 93 33 Modify Picture Erom Share POI mal A acdsee ee 21 9 3 4 PMO GY WAS OK io ies 22 9 4 Save Close Check In Check Out Submit ApproVe oocccccccccccnnnocccnnnnnnnnnnnanacononononononaccnnnnnnnonnnnncronannnnnnnnnininans 23 9 4 1 E E A eee ene ee ee ee 23 9 4 2 Check CINCO atea os idas 24 9 4 3 Outstanding Items amp the Approval Process cccccsssecccssececceneccceesececeesececseeceeeeseceseuecessugeceesanaeeetes 25 IAE WyDOCUIMeNES IN PROCESS xian rada 26 Enterprise Portal SharePoint Portal Training User Manual Page 3 94 32 Q tstanding APPrOVa Si a aa aksehl i ett bolle alles 27 9
44. aching Documents The Attaching Documents tab allows you to create a list of links to documents to be displayed in the right hand column of your page that are related to the page topic The documents are not actually attached to the page like in an email but rather are linked in Note Prior to selecting the Attach Documents tab you may wish to upload any locally hosted documents you wish to referenece A Select the Attach Documents tab Page Properties mx Published Schedule a Attach jews A ontact Add Useful Link Locations News Calendar Event dd a Contact Add Usetul L Documents B The Document Name field is the text that will be displayed on the link list and the URL field is the actual link to the document Complete these two fields and then click the Add button OPTIONAL enter the name of the related document and load the document to be attached Click on Add to include the document with the news article Repeat this process for each document Document Name URL Manufactured Landscapes Documents Manufactured Landscape pdf Add B Once the link appears below the now empty fields the link has been added You may now add more documents if you wish Published a Schedule a News ag Add a Contact Add Useful Links Locations Calendar Event OPTIONAL enter the name of the related document and load the document to be attached Click on Add to include the docu
45. age Upload File Header Image Preview For Parents Links News School Calendar To upload a new image select browse and locate the image file Next select the Upload File button to place it as the header image for your Sample6 E theme Sample 6 St Paul 4 ns Note that the recommended image demension is 960x240 Full Story gt gt 8 5204 Theme Colors o tcdsb ora aas pdsb org eader 902421 ES a 6586 Header Text News ELEM Michael DW Side Nav 0013 FFFFFF gradient end color Footer p7 ciero Programs Services Page BG McMorrow testing for p7 second fff 2089 x 5374 de s Basilica er Street Toronto ON M5A 3A8 View All News Page 12 Enterprise Portal SharePoint Portal Training User Manual Page 13 9 Content Maintenance 9 1 Login to the Portal Authenticated users have the ability to log in to the Portal and depending on the permissions level have access to modify create and delete Pages Sites etc A To log in simply click on the Login link on the top black bar Ct Wiritnr Cathalie Crhaal SL B If you are Logging in from a computer not connected to the TCDSB network you will be prompted for a user id and password When prompted enter your regular TCDSB user id Note remember to place the cec prefix before your username Authentication Required xX 7 Enter username and password For http p
46. and Information Management Taskforce have a number of videos online training and a toolkit that will help you to understand some of the privacy concerns when you publish content online These resources can be found at http www pimedu or Whenever you post student names and or photos online you will need to have a personal information release form signed A copy has been included in Appendix A 1 3 Accessibility The TCDSB Mission Statement includes that equity diversity accessibility and inclusivity are integral to the Catholic community When we are creating online content we need to consider the needs of all the people that may be viewing the content A few examples are including alternative text that help screen readers identify pictures and images online or when posting online videos that they include closed captioning 1 4 Copyright The Copyright Act of Canada applies to all materials published in Canada There are a number of reforms that have been aimed at modernizing the Copyright Act of Canada over the last few years but none have been passed into law as of yet The entire text of the Copyright Act can be found here http laws lois justice gc ca eng acts C 42 One point of copyright confusion is that elementary and secondary schools can avoid copyright through the concept of fair use and use whatever they want to publish in an educational context This is an American concept and does not apply to Canadian schools Instea
47. ase note that these locations are tied to the original version of the published content When you have finished select the Save button at the bottom of the page to keep your details Location Name Advertised Location a E www Home r 3 El www schools 3 2 Affiliates a yW Torone Cumok District Schoo Boan i y 80 Sheoperd Ave E Toronto Of 12 2 1 Site Govern Article Page Layout Before proceeding it is necessary that your page is using the SiteGovern Article Page layout A Go to Site Actions drop down window and select Edit Page on an existing Page 830cmt04 Site Actions a E Page Publish Edit Page E Change the content and Web Search Board Directory How Do Maps eService Parts on this page trict School Board Hide the page status and ribbon for this page New Page Create a page in this site Page 49 Enterprise Portal SharePoint Portal Training User Manual Page 50 B Place your cursor in the page content area containing the text inside a web part The ribbon will expand to display Editing Tools Click on the Format Text tab y E l 830cmt04 gt SiteActionsy gf W Browse Page Publish ru Ay 27 A lt gt Select Styles Spelling Markup x Styles lt HTML News Article Details and Paste li Scheduling 5 Undo SiteGovern Clipboard O Paragraph Styles Spelling Markup es P 830cmt04 NS O el TT Format Text gt AS lt gt u JE
48. ation items below the current site Maximum number of dynamic items to show within this zo level of navigation C Display the same navigation items as the parent site Display the current site the navigation items below the current site and the current site s siblings O Display only the navigation items below the current site M Show subsites Y Show pages Maximum number of dynamic items to show within this 20 level of navigation Sort automatically Sort manually 7 Sort pages automatically Bil Add Heading E Global Navigation 2010 Awards Night a Premier Dalton McGuinty visits 9 Anti Bullying Awareness ER Current Navigation Selected Item Title Global Navigation URL Description Type Ei Container Make Show Ribbon and Hide Ribbon commands available Yes C No Page 42 Enterprise Portal SharePoint Portal Training User Manual Page 43 12 Site Govern The Site Govern features can add structure content to the right hand margin of a page and generate requests to home page owners to display some of your content linking back to a page with more details in the various news and event lists contained on the various home pages of TCDSB sites Note The Site Govern feature is only available on pages using the SiteGovern Article Page layout A Navigate to the page you wish to include in the Site Govern features and go to Site Actions drop down window and s
49. choose Other at the bottom Do not select the Specify Your Own Value radio button School Document Type e y cty your own y I Month January Februa Version 0 1 March September October November December J When you ve filled in these fields you can select the Save button at the bottom of the window K Repeat this step for any other documents you ve prepared otherwise you ll need to proceed to either submit or publish the document s for it to appear on the website Even though you may have publishing rights you may want to consider using the Check In button to allow another pair of eyes to double check your document before exposing it the public Publish Check in Ste Actions y A BlessedCardinal Newman My Documents In Process Blessed Cardinal Newrms About Us Co curricular Clubs Faculty Page 65 Enterprise Portal SharePoint Portal Training User Manual Page 66 L Finally the document s should appear in the related page s on your school website Toronto Catholic District School Board p Login St Sebastian Catholic School 717 Brock Avenue Toronto Ontario M6H 3P1 You are here Home School Calendar gt calendars gt Home gt About Us School Calendars gt Academics gt Co curriculars gt For Parents gt Links 2009 2010 gt News YE march 2010 gt School Calendar gt Calendars 2008 2009 2007 2008
50. d we have a concept called fair dealing in Canada which limits and restricts the use of copyrighted materials in education to personal use only and no use within a classroom without payment to the copyright holder or permission from the creator Access Copyright provides copying guidelines for Elementary and Secondary schools which can be found at http www accesscopyright ca educators copying guidelines for elementary and secondary schools When you are posting content on the TCDSB Portal there are a few questions that you need to ask yourself before you actually start to publish your content on the TCDSB Portal Is the content that am publishing an original work that created or is it copyrighted Have obtained the rights to publish these materials online Page 5 Enterprise Portal SharePoint Portal Training User Manual Page 6 According to the Copyright Act of Canada you cannot go to your favourite search engine download an image and place it on your web site because it is convenient You need to get permission of the creator or photographer of the image before you can place it on your web site 1 5 Where Can I Find Content that I Can Use You can find authors videographers and photographers that want you to use their creations on your Portal pages There are two types of content that can be used easily into your TCDSB Portal pages that is Creative Commons licensed and Public Domain materials Creative Commons licensed mat
51. dar Event tab Look for the red message Your content has been successfully I To remove a Schedule a Calendar Event entry select the deleted at the top of the page to confirm your delete Delete e Note The button only appears after you do the intial save Page Properties ox Published ane Schedule a Attach Add a Contact Add Useful Links Locations o Calendar Event Documents Your content has been successfully deleted J OPTIONAL enter event details for the news posting Include the location of the event date time J Once complete You have the option of selecting the x to close the Page Properties page or go on to another tab 12 3 Home Page Owner No matter how many request are made to the Home page owner to display content on their Home Page only the Home Page owner can decide if an item will be displayed how it will be displayed and for how long it will be displayed 12 3 1 Scheduling News The homepage owner has to manually schedule a news item to be displayed in order for it to appear Note This also applies to news and events for their own site that they might wish to display t Toronto Catholic District School Board St Paul Catholic School hedule News 80 Sackvile Strect Toronto Ontane M54 3E5 Academics Co curncular SiteGovern F Articles sfo Heat det Sarmelaf Sampe 8 St Pau anundan Naws Notticstion Lising il Detais Spotlight e
52. e Save button at the bottom of the page when done to save your details Contact Name Enter the name of the contact for this news article Arnold Winterhoff Address Enter the address of the contact person 180 Sheppard Ave Phone Enter the telephone number of the contact for this news article 416 222 8282 ext 2982 Toll Free Enter the toll free number of the contact for this news article Fax Enter the fax number of the contact for this news article L Page 43 Enterprise Portal SharePoint Portal Training User Manual Page 44 12 1 Right Hand Structured Content with Site Govern Note The three Tabs on the right side of the Site Govern Page Properties dialoge page are used to add some structured contentto the right sidebar of the page using the SiteGovern Article Page layout Page Properties ox Published x Schedule a Attach a A Win E Locations sews Calendar Evellit Pad arta Lado Documents A OPTIONAL enter the information for a key c asterisk are required and must be completed Click on the SaveNbutton at the bottom of the Ji page when done to save your details Contact Name Enter the name of the contact for this news article Arnold Related Links e Angel Foundation Address ShareLife Enter the address of the contact person 1199 Calvington Dr Resources Pastoral Landscape Phone Enter the telephone number of the contact for this n
53. e are a few ways navigate your way through the Manage content and Structure view The one way is to think of it like the Windows Explorer viewer and using the Expand symbol navigating up and down various Sites and Folders To expand an individual item click on the blue coloured title beside the icon e If you do this on the left hand navigation partiton that area will be expanded in the right hand partition e If you click the item on the right hand navigation partition that individual item will either be expanded in the right hand partition in the case of Sites Libaries Folders or will expand in a new window in the case of images videos etc Page 76 Enterprise Portal SharePoint Portal Training User Manual Page 77 15 2 4 Managing Creating Editing the Properties of a Site Page Library List Item Another way of accessing certain features for a given Site Page Library List Item is by moving your mouse over the name of the item and clicking on the newly appeared drop down L This menu will contain many basic features specific to the Site Page Library List Item you have selected You can use this on both the left and right partitions of the Site Content and Structure Back to About Us Site Settings Site Content and Structure 15 Refresh selected item About Us A St Timothy Navigate Up New Actions 7 Settir St Ursula Ci Type Tite E 2 St Victor F gA AboutUs a ats Admissions and Registration Open Link
54. e other types of pages lists libraries and sites you have a relia Manage Content and Structure C Inthe new window select the template that you would like to use If you are creating a sub site on an existing site choose TCDSB School Content Template and enter the name of the page and the url name Create Browse From Installed Items gt sw Type Office com TCDSB School Content Template p p Type Site Filter By Categories SharePoint Customizations All Types TCDSB School Content Template Site TCDSB School TCDSB School me t Raffi Page Two All Categories gt Home Template Content Template SharePoint Custo http portaltestint lt URL name gt RaffiPageTwo Create More Options D The new sub site will appear in your left hand menu E When you edit the Page you will need to change the Page Layout Under the Page tab click on the Page Layout button and select SiteGovern Article Page fel Make Homepage rl h Incoming Links L Library Libra 2 Draft Check Settings Permissid Article Page i SiteGovern Article Page NOTE This step will be required for Every New Site you create Page 39 Enterprise Portal SharePoint Portal Training User Manual Page 40 11 1 Default Page The default page home page is first page that is created automatically when you create a site It is named default aspx and is located in the Pages library For example if your default page was
55. e our past and the debt we owe those who came before us gt Principal s Message gt School History And Tradition View the 2011 2014 Board Learning and Improvment Plan http www tcdsb org about 20us FINAL 20Board 20Learning 20Improvement 20Plan 20WEB gt School Learning 202011 pdf Plan T 2006 2007 Y 2007 2008 gt Safe Schools A 2008 2009 T 2009 2010 2010 2011 gt School Schedules 13 3 School Generated Content Two TCDSB custom school libraries have been setup at each school The first library will contain the school s monthly newsletters and calendars as well as other content types and the secondary library will contain the CSAC Agendas Minutes and other documents These libraries are maintained by school staff 13 3 1 Library SchoolPublishedDocuments schools SchooIName SchoolPublishedDocuments Forms Allltems aspx This library will contain the school s monthly newsletters and calendars as well as other content types 13 3 1 1 Maintain the Library A Navigate to the home page of the school site View All Site Content View all libraries and lists in this site O ptio n A Site Actions B From the menu choose the C Inthe Document Libraries area click the SchoolPublishDocuments Document Libraries This system library was created by the Publishing E Documents feature to store documents that are used on pages 16 hours ago in this site After their properties a
56. e two CSAC ones UserGroup Permission Level e Principal amp VP s e Have the ability to create and Publish Pages to be visible on the public facing internet site e Can assign a staff member to be an Approver e Can create and Publish Pages Contributor e All other school staff e Can create Pages and Submit for Approval e An Admin or Approve will need to Publish the Page for it to be visible on the public facing internet site CSAC Approver Only have access to modify create content on the CSAC Site level Pages Have the ability to create and Publish Pages to be visible on the public facing internet site CSAC Contributor Only have access to modify create content on the CSAC Site level Pages Can create Pages and Submit for Approval An Admin Approve or CSAC Approve will need to Publish the Page for it to be visible on the public facing internet site Note have used the term Pages for the following sections but the same will be relevant for Pages Documents Images and Videos Page 25 Enterprise Portal SharePoint Portal Training User Manual Page 26 9 4 3 1My Documents In Process The My Documents In Process button allows for the user to see what Pages he she is working on and the status of those pages The two sections within My Documents In Progress are e Not Yet Published Pages that are currently checked out e Published But Pending Approval Pages that you have Submitted for Approval but not yet app
57. eated or edited it must be approved in order to appear in the TCDSB Portal Later in this documentation there will be a detailed description of submitting content to be approved Approvers of Content Approver Once content has been submitted to be published on the portal an Approver must review the content and then the content will be available for other people visiting the content to see Approvers of content would have all the same rights as Editors of Content with some additional rights Ina school the approver would be a school principal or vice principal but these rights can also be assigned by the principal or vice principal to another person at the school 2 4 Web Sites The TCDSB Portal is made up of a number of different web sites Each web site can have different content editors and approvers Each site can have a number of different pages within it What makes the concept of web site different on the portal is that a school or department web site might be made up of a number of sites each site contains a number of pages For example the typical elementary school site would include the following sites Page 7 Enterprise Portal SharePoint Portal Training User Manual Page 8 Sites and Workspaces About Us Academics Alumni Co curricular Faculty For Parents Links News School Calendar Usually these sites are referred to as sub sites to the main school site Each sub site can have different content editors and
58. ect Next to proceed From this stage forward you have the option of going back or cancelling Upload Image Step 1 of 2 Select and Upload Image Please select mage by chcking the Browse button Then cick the Next gt button to upload the mage to the server Image to upload H Sharepoint_Manual Dog_300 jpg Cancel Page 52 Enterprise Portal SharePoint Portal Training User Manual G Another window will appear Here you ll be able to adjust the size of your image By selecting Reset you can zoom in M Details Original W400 x H 300 Resized v 610 x H458 Cursor x0 Y 51 E v4610 x H 355 P Zoom view Reset 49 78 Resize Rotate flip v H By selecting Resize Rotate more choices become available allowing you to rotate flop or flip your image When you ve completed this stage select Next Upload Image Step 2 of 2 Cut image E Details Original 4400 x H 300 Resized 4 610 x H 458 p Zoom view TR Reset 49 78 E Resize image Reset 152 50 Rotate flip image a 1 03S E lt Back Next gt Cancel I Lastly another window will appear with information about the original and new sizes of the image file format pixel size and file size and a Finish button Format JPG Joint Photographic Experts Group Sie px 400 x 300 Fie sze 23 53 KBytes Selected image Format JPG Joint Photographic
59. eld For this example type in http www google ca Remember to include the http prefix for web addresses Note you can type in a SharePoint Potal address via this method as well Insert Hyperlink Text to display program manager Address http www google ca The link will now appear in blue and will display an underline if you hover your mouse over of it The link will appear purple if you have previously visited the link URL address Page Content Special Events Billy Anders a group program manager on Microsoft s devices and networking team a da wanted i eliminate the Age in wank am Page 38 Enterprise Portal SharePoint Portal Training User Manual Page 39 11 Creating a Sub Site A Navigate to the spot where you want to create the sub site In this case it will be St Victor gt About Us gt new site B From the Site Actions menu select Create New Site Site Actions 7 Edit Page Change the content and Web Parts on this page Show Ribbon Display the page status and ribbon for this page schoolBundle Themer Edit the theme of your site Sync to SharePoint Workspace Create a synchronized copy of pecial Events this site on your computer New Page Create a page in this site il Events New Document Library 4S a group pri Create a place to store and share documents New Site Create a site for a team or project e into their de More Options ar that works Creat
60. elect Edit Page on an existing Page ape 830cmt04 Site Actions ay Y Page Publish Edit Page on A x 3 Fj Change the content and Web Search Board Directory How Do I Maps eService Search All TCDSB X Enter Search Term Parts on this page 1 ict School Board Hide the page status and ribbon for this page avr i dd FORSTUDENTS FOR PARENTS FOR STAFF ew Page E Create a page in this site B Place your cursor in the page content area The ribbon will expand to display Editing Tools Click on the Format Text tab A gt 830cmt04 gt Browse Page Publish 5 5 y lt gt 1 Ay yy S lt gt Wg Select Copy News Article Details and Paste B 7 U abe x x wy A Ay Styles Spelling Markup Scheduling 4 Undo x Styles lt HTML SiteGovern Clipboard Font Paragraph Styles Spelling Markup Site Actions f 830cmt04 gt Publish Format Text res 1 lt gt Arial 7 Spt r 2 ERK by a lt gt ye Select News Article Details and Ml Paste or B Z Usxx Y A D E Styles Spelling Markup Scheduling v Y Undo z a a X Styles lt HTML SiteGovern Clipboard Font atagraph Styles Spelling Markup Page Properties ox Published Ree Schedule a Ueafai inte Attach Locations a Calendar Event z STR Documents OPTIONAL enter the information for a key contact for the news article Fields marked with an asterisk are required and must be completed Click on th
61. ent to a new Page simply begin typing into the Page Content area You may also copy amp paste text from a text file MS Word file another web site or any other source ee R 830cmt04 e A FO TI TE Format Text po Cut aF 2 Ta Arial 12px Z t 2 3 Copy News Article Details and Save amp Close Check In Paste 217 AA Spelling Scheduling BA y Undo B 7 U se x x Y m SiteGovern Edit Clipboard Font Paragraph Spelling 3 Toronto Catholic District School Board St Victor Catholic School 20 Bernadine Street Scarborough Ontario MiP 4M2 You are here Home gt About Us gt Special Events Page Content gt Admissions and Registration Special Events type in text as you wou gt Assessment and Testing gt Principal s Message Add a Web Part gt School Handbook gt School History And Tradition Right Bottom Zone gt School Learning SHARE E Plan E E This image will appear only in gt School Schedules Rakun Image Content Query Web Part views that include summaries of this page gt Special Events Click here to insert a picture from SharePoint Image properties such as height and width will not be reflected in the Web Part Note For content taken from certain pages that have formatting font colour font type size etc it may be required to clear that formatting prior to pasting it into SharePoint The easiest way to do this is to copy amp paste the text into Microsoft N
62. erials allow creators to communicate which rights they reserve and which rights they waive for the benefit of recipients or other creators In all cases the content creator wants you to attribute the work to them In some cases they might allow you to remix or adapt the content You can learn more about Creative Commons licensing by visiting http creativecommons org For example the photo below is Creative Commons attribution licensed and the photographer has been credited below the image Si E A ee v Uira a UM pp moy v E VERR 808 PON AN aa ae 4 aa mpe a a on A E i y y pre S 7 7 F W Y A mitaa W t o 5 7 ae Aree e e TH a n ak N es zy t oraaa haa y 4 ae i q i r y Ps Photo by Joe Shlabotnik One example of how you can find Creative Commons licensed materials by using the web site http search creativecommons or Public Domain materials have fallen out of copyright In Canada 50 years after the author of the work has died a work becomes part of the Canadian public domain This excludes recent translations or annotations of the work Materials in the public domain can be built upon and republished A recent example of this is the Lucy Maud Montgomery book Anne of Green Gables found at http www gutenberg ca Page 6 Enterprise Portal SharePoint Portal Training User Manual Page 7 2 TCDSB Portal Concepts Z 1 P
63. ermissions The TCDSB Portal is essentially two big web sites one on the Internet and the other on the Intranet The Internet site is what you would see if you typed www tcdsb org into your web browser The Intranet site is what you would see if you typed intranet into your web browser while on a board computer on the board network Each person who accesses the portal has different levels of permission to view content 2 2 Permissions to View Content Let s look at a member of the general public who wants to see what s happening at the TCDSB They might access the portal on the Internet by going to www tcdsb org and would only be able to read materials that have been made available to them by TCDSB staff Some TCDSB Staff will have been set up with the permissions to edit or approve content in a particular sections of the TCDSB Portal This could be a Department at the CEC or access to edit and approve content at a particular school This set up will be done by the TCDSB Portal Administrators 2 3 Publishing Content Once the proper permissions have been set up to create edit and approve content on each TCDSB Portal site there is a three step process for publishing content edit create content submit content for approval content gets approved and appears on the TCDSB Portal Editors of Content Contributor Some TCDSB Staff will have access to create new pages or edit content in designated areas within the portal Once content has been cr
64. ews article Toll Free Enter the toll free number of the contact for this news article 416 246 9985 Contact Information Arnold Winterhoff 80 Sheppard Ave Fax Enter the fax number of the contact for this news article a View Map for Directions 416 222 8282 ext 2982 Email Arnold Winterhofi tcds b org Phone 12 1 1 Add Contact information 1 To add contact information select the Add a Contact tab Page Properties ox Published oe Schedule a Sea cca Attach Pedi News Calendar Event Adda Contact RUI ES A The little red asterisk indicates that you are required to complete the Contact name field Contact Name Enter the name of the contact for this news article Arnold Winterhoff B You are also required to enter in one of the Phone number or Email fields C The remaining fields are optional and will display on the page only if there is content entered Good practice would dictate that if the Add a Contact is being filled in at a minimum you should fill in the Contact Name Phone Number and Email fields Page 44 Enterprise Portal SharePoint Portal Training User Manual Page 45 Address Enter the address of the contact person 80 Sheppard Ave Phone Enter the telephone number of the contact for this news article 416 222 8282 ext 2982 Toll Free Enter the toll free number of the contact for this news article L
65. expand allowing you to specify the frequency of the event Recurrence Y Make this a repeating event G Daily Pattern C Weekly Every 1 day s C Monthly Every weekday Yearly G Youcan select the category i e School Event CSAC etc from a drop down menu This will give the viewer a subject to search by Category You can define a category for this event item School Event Meetings School Event Board Holidays Board Events Consultation School Nutrition School Trips Bursaries and Awards Performance Dates News Release Auditions CSAC H Lastly after you ve filled in the appropriate fields select the Save button located at the very bottom You will see a green Your content has been successfully saved message at the top of the page confirming your save Page Properties O x Published R Schedule a A Attach j ra Add a Contac Add Usetu 13 T Locations rs Calendar Event Add a Contact Add ful Link Documents Your content has been successfully saved OPTIONAL enter event details for the news posting Include the locaton of the event date time and a brief description of the event Fields marked with an asterisk are required and must be completed Click on the Save button at the bottom of the page when done to save your details owratinn Page 57 Enterprise Portal SharePoint Portal Training User Manual Page 58 button at the bottom of the Schedule a Calen
66. g Approvals button allows for the Admin Approver user to see what Pages were requested by contributors to be approved and published to the Portal Approve Reason Status Url Title View Details Check In Comment Publish Comment Document Comments Modified By Date Modified Pending schools stbede links pages pg Pg 2 ViewDetails Sharepoint 2012 03 12 2 a5pxc Developer Test Account 04 Pending schools stbede links pages pg Pg 3 ViewDetails Sharepoint 2012 03 12 3 45px Developer Test 09 36 06 Account 04 Pending schools stbede links pages pg Pog 3 ViewDetails Sharepoint 2012 03 12 8 aspx Developer Test 09 48 40 Account 04 The Admin or Approve user may view the Pages requested to be Published by clicking on the blue link under the Title heading Approve oe _Approve waa Reason EEO i Status Url View Details Check In Comm MM Pending schoo s stbede links pages 9 2 PViewDetails An g 2 a5 5 p X i 3 Pending schools stbedeslinks p 5 g 3 PViewDetails f pq 3 aspx Pending schools stbede links pages 7 FViewDetails pa 7 aspx Pending schools stbede links pages g ViewDetails fpg 8 aspx By selecting individual or many Pages with the check box mil these may be Submitted for Approval by clicking on the button A small pop up window will appear confirming your decision Press the OK button to proceed Approve item selected Cancel A message indicating the number of items A
67. ibraries and sites Manage Content and Structure Reorganize content and structure in this site collection View All Site Content View all libraries and lists in this site Edit in SharePoint Designer Create or edit lists pages and workflows or adjust settings Site Permissions Give people access to this site Site Settings Access all settings for this site My Documents In Process Show pages and documents being worked on by me Outstanding Approvals Show pages and documents waiting approval Schedule News Schedule news for this site The top left Site Actions menu contains options for editing and creating new Site Pages Lists on SharePoint This list Contributor School Staff site Actions 9 Edit Page Change the content and Web Parts on this page Show Ribbon Display the page status and ribbon for this page New Page Create a page in this site Manage Content and Structure Reorganize content and structure in this site collection View All Site Content this site Edit in SharePoint Designer Create or edit lists pages and workflows or adjust settings Site Settings Access all settings for this site My Documents In Process Show pages and documents being worked on by me Page 14 Enterprise Portal SharePoint Portal Training User Manual Page 15 9 2 Ribbon and How it Works The Ribbon menu contains the various buttons required to format the content on the page insert items and
68. ied Elementary m 2 2 Admissions And Registration Admissions And Registration Assessment And Testing Assessment And Testing NIN Principals Message School History And Tradition School Learning Plan Principals Message School History And Tradition School Learning Plan 2 2 2 2 ERI E School Schedules School Handbook School Schedules School Handbook L2 L2 2 2010 2011 2009 2010 2008 2009 2010 2011 2009 2010 2008 2009 m et O er O a School Calendar School Calendar Academics Academics 2 Listing Of School Courses Co curricular Athletics Clubs For Parents Co curricular Athletics Clubs For Parents CSAC Catholic School Advisory Council Membership 2 2 a L2 U9 Meeting Dates And Minutes N Parent Teacher Interviews L N Parent Volunteers Volunteer Manual W 2 2 Resources Student Transportation Links Faculty Links a 2 2 2 2 Get Alumni List News and Events m Subscribe to Schools News Who To Contact www w www V NINININI NIN NININ N e e e e e e e ejeje I ESEA Oe OOPS De WE BO eee NN O i 1 1 En Pe Pe r r rmm re r er oo Bia a Gtk aba a i Bal a ba bal a Ua Gal Bl Gl Uy CSAC Catholic School Advisory Council Page 10 Page 10 Enterprise Portal SharePoint Portal Training User Manual Page 11 6 Basic SharePoint Elements 6 1 Lists and
69. in June is our opportunity to recognizg PRAY LEARN GROW students who have celebrated the sacraments in the o a Pur students enjoy a challenging school program with their division members special program and itinerant teachers This ensure In addition a new Picture Tools Design tab has appeared in the Ribbon By selecting the tab you get a variety of options These are used to modify the properties of the picture Picture Tools Site Actions f PE Browse Page Publish Format Text Insert Design Address schools stvictor Aboutls F al FE Horizontal Size 153 px ME j Horizontal Space 5 px oa Alt Text St Victor s logo Pray Learn i ag Change Image Position Picture Styles Jv Lock Aspect Ratio 4 Vertical Size 193 px 17 Vertical Space 5px Select Properties Styles Arrange Size Fy t This allows you to change the selected picture with another baby cture w 1 From Computer Change From Address Picture m From SharePoint no vorder This allows you to place a border around a picture Thin line border No border ae J Table border Thin line border H Table border i Dark border Dark border Light border Light border Address schools stvictor AboutUs The URL of the picture Alt Text St Victor s logo Pray Learn Alternative text for the picture Required for AODA for the visually impaired This allows you to place the picture within the body text on the Left Left i Right Right etc Top
70. in New Window Admissions and Registration Assessment and Testing Principal s Message School Handbook School History And Tradition wens Mery H E Delete School Learning Plan El Copy School Schedules El Move Documents E View Recyde Bin Drop Down E El Site Settings Images El El People and Groups Pages E Advanced Permissions Summer Fics om0m00000000000 e E 1 E EY du qu go qu qu go a El General Settings Workflow Tasks Page 77 Enterprise Portal SharePoint Portal Training User Manual Page 78 16 Appendix A STUDENT INFORMATION RELEASE FORM give my consent to the Toronto Catholic District School Board to use the following information for promotion of TCDSB students staff programs schools or the Board as a whole through TCDSB publications including brochures and advertising Board and school newsletters the Board s website and the outside print or electronic media Please check the appropriate boxes For those 18 years of age or older To be completed by parent or guardian for those under 18 years of age L My photograph C My child s photograph O My name C My child s name C My age C My child s age LJ The name of my school LJ The name of my child s school C My grade level LJ My child s grade level LJ My work art or written LJ My child s work art or written Student s name Name of parent guardian Student s signature Signature of parent guardian Date Date
71. ing User Manual Page 38 10 1 4 Inserting a Link Links can be made to a SharePoint Page Document Picture or to any external web site See Section 5 4 4 for details A Highlight the text single or multiple words which you want to be linkable B Click on the Editing Tools Insert tab C From the Link button select the drop down appropriate for your needs In this example we will select From Address 830cmt04 E IF OM cl TE Format Text ae Sg enh 3 amp mim Table aur vien and Link pload Reusable Web Existing New X File Content Part List List Tables Media SERN SharePoint Content Web Parts St Victor Catholic School 20 Bernadine Street Scarborough Ontario MiP 4M2 You are here Home gt About Us gt Special Events Page Content gt Admissions and Registration Special Events A Right Top Zone A and Billy Anders a group gel manag agon Microsoft s devices and networking Testing team explained We wanted to eliminate the guesswork in locating and th e MIRA ee installing device drivers for mobile broadband We did this by working with our pr y de Sh a mobile operator and mobile broadband hardware partners across the industry a designing a hardware specification that device makers can incorporate into their School Hardbnok device hardware In Windows 8 we developed an in box mobile broadband gt Principal s Message D In the pop up menu type the URL in the Address fi
72. inks Your content has been successfully deleted Complete the news article details to post the information to selected audiences and schedule the duration of the article Fields marked with an asterisk are required and must be completed Click on the Save button at the bottom of the page when done to save your details Page 55 Enterprise Portal SharePoint Portal Training User Manual Page 56 12 2 4 Working with Scheduling a Calendar Event Using the Scheduling a Calendar Event tab you can submit to the selected home page owners a brief text blurb of your event along with dates and times which might be displayed on their home page Note For ease of entry on the Scheduling a Calendar Event tab save off your text blurb to your local drive because you cannot open your page once the Scheduling a Calendar Event Tab is open A Select the Schedule a Calendar Event Tab Page Properties 0 x Published zi Schedule a 3 as Attach tapi News Calendar Event Add a Contact Add Useful Links PA OPTIONAL enter event details for the news posting Include the location of the event date time and a brief description of the event Fields marked with an asterisk are required and must be completed Click on the Save button at the bottom of the page when done to save your details B Enter the location of the event Location This is the location where the event is going to take place C The
73. issions Select Users Users Groups You can enter user names group names or e mail D addresses Separate them with semicolons Send E Mail V Use this option to send e mail Send welcome e mail to the new users to your new users You can personalize the message that Subject is sent Welcome to the SharePoint group 0425 Approve for site St Bede Personal Message Links and information about the site will be added below your personal message H The staff member has now been added to the Approve group Site Actions fa St Bede Site Settings People and Groups 0425_Approve St Bede About Us Academics Co curricular For Parents y Links y News y School Calendar Groups New v Actions Settings Catholic Schools Members F Picture Catholic Schools Visitors a pu Sharepoint Developer Test Account 03 Catholic Schools Owners Style Resource Readers H Designers 9 4 3 4Admin amp Approve Publishing Admin and Approve users have the option of Publishing Pages from the Publish button in the Publish tab when the page is in edit mode as opposed to using the My Documents in Process button Section 10 4 3 1 Site Actions ef PF Browse Page Publish Format Text Insert 3 4 Approve ro Az wf Reject Schedule Publishing Page 29 Enterprise Portal SharePoint Portal Training User Manual Page 30 9 4 3 5Chart explaining each sample Page who created i
74. lbar on top to stylize the text insert links pictures web parts etc Page Content About Us How We Meet the Diverse Needs of Our Students Wesare dedicated to nurturing our students as they grow spiritually intellectually and INAMU n mind body and soul The St Rose of Lima pastoral team and the Rosary Apostolate in the Schools both support our ongoing efforts to help our students develop spiritually We often have liturgies and celebrations incorporating prayer music and student participation Our closing mass in June is our opportunity to recognize and congratulate the many 9 3 2 Edit Styles Within SharePoint there are pre set styles customized specifically for the Board s Portal These have predetermined fonts sizes colours and other attributes To adjust styles simply select the block of text to be styled click on the Styles button on the ribbon and choose the appropriate style from the drop down list Note Each page should have only one Header1 style Below is a sample of some of the Styles most svi commonly used as they appear on a Page s m lt d gt la Select CONT bd Markup Styles lt HTML WM iii Normal Markup lt Toronto Catholic District School Board Highlight By Line ms heno Header 1 Header 2 Header 3 Header 4 Tag Line St Paul Catholic School cane 80 Sackville Street Toronto Ontario MSA 3E5 References Caption Header1 e gt Al
75. located in St Victor s About Us site the URL would be http www tcdsb org schools StVictor AboutUs Pages default aspx You would also be able to access it by typing in the URL address prior to the pages library http www tcdsb org schools StVictor AboutUs Since the page is the default it will automatically know where to go In addition the default page is not listed in the left hand navigation as with other pages in that site You access it by clicking on the parent site name Toronto Catholic District School Board St Victor Catholic S 20 Bemadme Street Scarborouan You are here Home gt About Us About Us gt Home Parent f How We Meet th Site a Assessment and Testing Principal s Message Page gt School Handbook amp School History And Tradition Sites eee Learning an School l Schedules members special pro needed to achieve sug Academics English as a Second Page 40 Enterprise Portal SharePoint Portal Training User Manual Page 41 11 1 1 Editing the Title of the Site When you create a new site Section 12 you are given the opportunity to give the Site a name and select the URL to go to the site however the default page default aspx is given the Title Home This title appears on the web browsers top left corner when we change that new Page into a SiteGovern Article Page layout F Home indows Internet Explorer E EA T a http aia codsb com schools styic
76. ment with the news article Repeat this process for each document Document Name URL tedsb 2 PAandExamtalendar a All News C You may adjust the order of the links by clicking the up and down icons to the left of the link list D Click the icon at the end of the row to delete that link from the list E Asan alternative for documents and pages stored on your site you may fill in the URL field by clicking the button to use the Select an Asset Web Page Dialog to graze for locally hosted documents Navigate to your document click once to have it selected then click the OK button Note Type in the Location URL field at the bottom of the Asset page the relative school root e g schools stpaul then hit enter to see the content in your site Page 47 Enterprise Portal SharePoint Portal Training User Manual a Current Location Documents at http sptrn0 1 90 schools stpaul SchoolCalendar Documents L3 Upload Est Norbert Type Name Fst Paschal Baylon Fst Patrick 4st Paul Ey Documents m FooterLinks B Images E Pages A Workflow Tasks BB About Us BP Academics BB co curricular Eror Parents Finks Fi news 4 fA School Calendar Images E Pages A Workflow Tasks E PAandExamCalendar 4 nm All Documents Modified By Al System Account A A Location URL Vschools stpaul SchoolCalendar Documents
77. modify the properties of the page Depending on where the mouse cursor is located on the Page a different tab on the ribbon will appear along with its own set of buttons It is essentially context dependant In addition depending on your permission level one may see more or less options on the ribbon 9 2 1 Ribbon Tabs Not Displaying Show Ribbon option Sometimes you may only see the Site Actions tab on the ribbon To see the other tabs such as Browse Page or Publish click the Site Actions tab and then choose the Show Ribbon option from the drop down list amp 30cmti Site Actions me Edit Page Change the content and Web Show Ribbon Display the page status and ribbon for this page j x Edit the theme of your site Search This School Site fers keyword Sign U O a School tario M5A 3E5 g mE ie 9 2 2 Browse This tab is present regardless of where your mouse cursor is located It hides the ribbon Some Browse Page Publish 9 2 3 Page This tab is present regardless of where your mouse cursor is located while in the Edit View of the page Site Actions PE Browse Publish Format Text Insert gt E p Page History a gt 2 i gi Make Homepage a Q w Page Permissions em ag 2 Incoming Links Le Save amp Close Check In Edit News Article Details and E maila Alert Preview Page Library Library View All X h Properties x
78. n the list e Hover your cursor over an item in the list to highlight it page 11303 11 30 2011 11 30 2012 01 12 2012 System Account Qq y e Click the 4 icon to preview the page e Click the Y icon to promote the item back to the News list The Spotlight area list displays a large picture in the Spotlight area of the home page e Click the Elor to expand collapse the list e You may click and drag items to the Spotlight Area from the News nn list and the News area e Clicking on an item will display the A 7 3 icons AS a Samples ai Nov 16 Feb 14 e e Click the to preview the item e Click the icon to demote the item to the News nn list e Clickthe icons to scoll through the dates displayed e Click and drag the ends of the orange date bars to set the display date range SiteGovern Save Change Articles Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu WeTh Fr SaS Spotlight Sample6 p7 News p7 e Once the date range has expired the item will be automatically demoted to News nn List Note A special feature of the Spotlight gadget is to display upto 4 Board spotlight items if the school has fewer than 4 Spotlight items setup This way schools will always have afew items displaying on the home page Page 59 Enterprise Portal SharePoint Portal Training User Manual Page 60 F The News area list displays a smaller picture and text News list on the h
79. ojects Congratulations Nurturing Our Catholic Community Consultation School Nutrition School Trips Bursaries and Awards Performance Dates News Release Auditions Board Holidays CSAC Good News Page 54 Enterprise Portal SharePoint Portal Training User Manual Page 55 N If there is a video link associated with the announcement you can copy the url in the last field Paste the embed URL from Youtube or Vimeo to add a video to your story I Lastly after you ve filled in the appropriate fields select the Save button located at the very bottom You will see a green Your content has been successfully saved message at the top of the page confirming your save Page Properties m x Published Schedule a A AA Attach a Add a Contact Add Useful Links Locations Calendar Event Documents Your content has been successfully saved Complete the news article details to post the information to selected audiences and schedule the duration of the article Fields marked with an asterisk are required and must be completed Click on the Save button at the bottom of the page when done to save your details Delete O Toremove a News entry select the button at the bottom of the News tab Look for the red messag Your content has been successfully deleted at the top of the page to confirm your delete Note The Page Properties Published Schedule a A Cie kcal Add a Contact Add Useful L
80. omepage Click the El or to expand collapse the list You may click and drag items to the News area from the News nn list and the Spotlight area Clicking on an item will display the A 7 3 icons Samples ai Nov 16 Feb 14 e Click the to preview the item Click the icon to demote the item to the News nn list Click the icons to scoll through the dates displayed Click and drag the ends of the orange date bars to set the display date range TJ News de ajf El p7 89 Nov 16 Feb 12 st Once the date range has expired the item will be automatically demoted to the News nn List G To save your changes click the ave Chanue Iink at the top of the page Note There may be a delay from the moment you saved your event in the Site Govern box before it is listed here Page 60 Enterprise Portal SharePoint Portal Training User Manual Page 61 12 3 2 Scheduling Events Event items are displayed in the Items set H If you are the Home page owner you will find a link at the bottom of the Events column The link is called Switch to Admin Mode Here you can determine whether or not the event will be displayed Events o B a 1 6 ba Event rn 8 56 am 8 56 am Arnolds_TestLink School Event All Day View All Events Switch to Admin Mode I After selecting it it will expand to reveal a list of scheduled events Events oo E WED 16 v123 NC School Event 8 56 am 8 56
81. omputer From Address A new dialogue window will appear for you to fill out information regarding the From SharePoint picture Ata minimum you should make a habit of modifying or adding information regarding the Name Title and Description of the individual picture in the appropriate fields Es From Address this can be an external URL to a picture from another website al SQ or it can be the URL to a picture from within the Portal Picture Video and Audio From Computer From Address From SharePoint From SharePoint using the built in SharePoint explorer you will navigate to the Site level where the document image library containing your picture resides open up the library and select the image from the right hand partition From Computer From Address From SharePoint Page 36 Enterprise Portal SharePoint Portal Training User Manual Page 37 C Now that the picture is in place you can modify the dimensions using the small squares surrounding the picture or via the toolbar See Section 9 3 3 for details For this exercise let us manually shrink the size of the image to roughly one quarter the size Page Content Special Events Page Content Special Events Billy Anders a group program manager on Microsoft s devices and networking team explained We wanted to Billy Anders a group program manager on Microsoft s devices and networking team explained We wanted to eliminate the guesswork in
82. orkflows or adjust settings Site Permissions Give people access to this site Site Settings Access all settings for this site My Documents In Process Show pages and documents being worked on by me Outstanding Approvals Show pages and documents A waiting approval B Click on the View Edit 0425 Approve The four digit numerical code will refer to your school number Site Actions gee fal St Bede Outstanding Approvals St Bede About Us Academics Co curricular For Parents Links News School Calenda eee B View Edit 0425 Approve View Edit 0425 Contribute ABC Test View Edit 0425 CSAC Approve All Saints Wiew Edit 0425 CSAC Contribute C Click on the New button Site Actions f fa St Bede Site Settings People and Groups 0425_Approve St Bede About Us Academics Co curricular For Parents Links y News y School Calendar Groups C Newl Actions Settings Catholic Schools Members Picture Name About me Catholic Schools Visitors i There are no items to show in this view of the User Information List list Catholic Schools Owners Page 28 Enterprise Portal SharePoint Portal Training User Manual Page 29 D Type in the TCDSB user name for the staff member same as the one they use to log in to Outlook E Click on the little name verification icon F You may also enter a message if desired G Press the OK button when completed Grant Perm
83. ortaltestinter tcdsb org User Name cec MyUserName Password error Cancel C Depending on your brower you may need to refresh the page you are currently on This can easily be done on a Windows PC by pressing the F5 key on the keyboard A blue ribbon will appear at the very top of the page On the top right is the user id information and account menu and the top left contains the Site Actions drop down menu 830cmt05 E Site Actions m St Victnr Cathnlir Schnnl D Ifyou are Logging in from a computer connected to the TCDSB network blue ribbon will appear at the very top of the page On the top right is the user id information and account menu and the top left contains the Site Actions drop down menu Page 13 Enterprise Portal SharePoint Portal Training User Manual 9 1 1 Blue Ribbon Page 14 The top right drop down menu contains all settings associated with your personal SharePoint Portal account It also has the Sign Out menu option available Account 041 My Site Open your personal homepage My Profile Wiel and manage your profile My Settings Update your user information regional settings and alerts Sign in as Different User Login with a different account Request Access Email the site administrator to request additional permissions Sign Cut Logout of this site Super Help Desk Site Actions jo Edit Page Change the content and Web Parts on thi
84. ostolate in the Schools both Sohgol story PICOS support our ongoing era to help cur students develop sptual We cen have peroo zo Note 1 If a Page is Checked Out by another user you may receive a small pop up window informing you that another user is currently editing the Page Another possibility is that the Page may reveal the web part zones and only those become editable Note 2 Another issue occurs if the Page has been Submitted for Approval by a user this time it may be you or another person and is in the workflow tasks cue waiting to be Published In this instance you will get a small pop up window informing you of the situation Your two options are to either continue editing the Page by pressing the OK button Alternatively you may press the Ed in the top right if you do not wish to proceed to edit the Page This page is currently locked for editing because a workflow is running which will stop if the page is changed Do you wantto continue lf you keep getting this message check the page in and try editing it again OK Cancel Page 17 Enterprise Portal SharePoint Portal Training User Manual Page 18 9 3 1 Editing Text In order to change the text content of the Page move your mouse cursor to the Page Content text box and make your modifications Picture this Page Content area like a Word Processor page Just highlight areas of text to modify Move the mouse cursor and type in text Use the ribbon too
85. otepad and then select the text and copy amp paste it into SharePoint E g Picture below of copy amp pasting text from a 3 party website into Microsoft Notepad White Papers and Resources gt WAN Optimization The Key to Effective Private Clouds gt Bell Canada Rings Up Big Revenues With Infor CRM ith all of th and gt 10 Must Have Features for Every Virtualization Backup WanHres DEER Gen and Disaster Recovery Solution gt Magna International Drives IT Efficiency With Private will be smart enough to disable Cloud Built On NetApp P Untitled Notepad 0 x Mr e al with data caps parti Mg Edit Format View Help broadband and will restrict the data usage accordingly For example whi 1811 Anders a grou program manager on Microsoft s devices and om we wanted to eliminate the guesswork in i Jocatingyand installing device drivers for mobile broadband we did this images to conserve bandwidth by working yith pur mobile operator and mobile broadband hardware partners acr gs the industry designing a hardware specification that device makers incorporate into their device hardware In windows 8 we developed a box mobile broadband class driver that works with all Networks of these devices and eliminates your need for additional device driver software You just plug in the device and connect The driver stays up to date via windows Update ensuring you have a reliable mobile Mobile broadband broadband experience Upda
86. parents grandparents relatives and former s talents We match their skills with our needs and are a richer community for ha part in our Catholic School Advisory Council distribute pizza assist in the clas with students and staff in our Professional Learning Community activities and B Anew Link Tool Format tab has appeared in the Ribbon By selecting the tab you get a variety of options These are used to modify the properties of the picture Site Actions gt ef Browse Fage Publish Format Text Insert Format Q ma a URL http www ParentsHelpim 4 Open in new tab Display Icon at i Description Select Remove AMA Link Link amp Bookmark Parents Helping the Comm Link Properties Behavior It will bring up the SharePoint Navigation window to change a SharePoint Link Not used for external URL s Removes the link from the selected word s http Awwew ParentsHelpine This field allows you to manually edit the URL of the link k Description Description field A Book Parents Helping the Bookmark anchor name Open in new tab Checking this box will open the link in a new tab or browser depending on your web browsers settings Page 22 Enterprise Portal SharePoint Portal Training User Manual Page 23 9 4 Save Close Check In Check Out Submit Approve When you are editing items on the TCDSB Portal you will see icons called Save amp Close and Check In and Check out These buttons are very different and
87. pproved will be displayed along with a button to allow you to go back to the previous page to view and or approve more pages That Page is now removed from the list SiteActions go fia St Bede Outstanding Approvals St Bede About Us Academics Co curricular For Paren Press Releases ABC Test Get Outstanding Approval Items All Saints Emails will be sent to the Contributor and the individual Admin Approver who has Approved and Published or rejected the Page informing that the process is complete Page 27 Enterprise Portal SharePoint Portal Training User Manual Page 28 9 4 3 3 Maintaining Approver Groups The Admin users Principal and VP s are able to assign any staff member they wish to gain the ability to Publish Pages on the public facing internet school site A From the Site Actions Menu select Outstanding Approvals Site Actions D Sync to SharePoint Workspace 53 Create a synchronized copy of this site on your computer y New Page sl Create a page in this site New Document Library 7 Create a place to store and share documents New Site O Create a site for a team or project More Options Create other types of pages lists libraries and sites Manage Content and Structure Reorganize content and structure in this site collection gt View All Site Content p View all libraries and lists in this site Edit in SharePoint Designer Create or edit lists pages and w
88. re filled out files uploaded t m this library are automatically moved to the correct Ey Drop Off Library library or folder according to rules created by the owner of this site O 21 hours ago This system library was created by the Publishing B Images feature to store images that are used on pages in 0 5 weeks ago this site This system library was created by the Publishing feature to store pages that are created in this site Library for School Calendars Newsletters and other lt 5 rey SchoolPublishedDocuments Gia do 5 minutes ago D From the ribbon choose the ett button to upload a document 21 hours ago Page 68 Enterprise Portal SharePoint Portal Training User Manual Page 69 E Use the Browse dialogue box to retrieve your file Upload Document o x Upload Document Name Browse to the document you intend to upload Browse Upload Multiple Files Y Add as a new version to existing files Version Comments Version Comments Type comments describing what has changed in this rsion aB Bao X Bai Cancel Paste Delete n Commit Clipboard Actions O The document was uploaded successfully and is checked out to you Check that the fields below are correct and that all required fields are filled out The file will not be accessible to other users until you check in Q Items on this list require content approval Your submission will not appear in public views until approved by
89. roved by the Admin Principal VP The user may launch the Pages by clicking on the blue link under the Title heading It will be launched in a new browser window or tab depending on your browser settings Not Yet Published Status View Details Check In Comment Publish Comment Docu Mm Checked Out schools stbede links p s pg 5 aspx Pg ViewDetails ul Checked Out schools stbede links pages pg 6 asp g 6 IViewDetails rm Checked Out schoois stbede links pages pg 7 aspx 7 ViewDetails Approval View Details Check In Comment Publish Comment Document Comments ViewDetails ViewDetails Pg 8 f ViewDetails By selecting individual or many Pages with the check box E these may be Submitted for Approval by clicking on the button The example below shows the current Pages for the Contributor See the chart in Section 10 4 3 5 for details Publish Check In Only Not Yet Published View Details Check In Comment Publish Comment Document Comments Modified By Date Modified 5 ViewDetails 6 ViewDetails ViewDetails ViewDetails Approval Status Url i Jiew Details Check In Comment Publish Comment Document Comments Modified By Date Modified ViewDetails Pg 3 ViewDetails Pg 3 ViewDetails Emails will be sent to the Contributor and all Admin Approvers once a Page has been Submitted for Approval Page 26 Enterprise Portal SharePoint Portal Training User Manual Page 27 9 4 3 2 Outstanding Approvals The Outstandin
90. s 9 2 7 Web Part Tools Options This tab is present under the Web Part Tools category when the mouse cursor is placed on a web part within the Page Content body text or web part zone area of the page Page Tools Web Part Tools Site Actions i A Browse Page Publish Insert Options Kal es EZ A D Web Part Insert Related Minimize Restore Delete Properties List Properties Relationships State 9 2 8 Picture Tools Design This tab is present under the Picture Tools category when a picture within the Page Content body text area of the page is selected Picture Tools SiteActionsy g WF Browse Page Publish Format Text Insert Design Address schools chrme_schools_41 E Fm Horizontal Size 349 px 2 aay oli R gt Alt Text Dog 300 jpg Change Image Position Picture Styles X MV Lock Aspect Ratio Select Properties Styles Arrange Size Spacing gt ld Horizontal Space 5 px S Vertical Size 261 px gt 1Z Vertical Space 5px 9 2 9 Link Tools Format This tab is present under the Editing Tools category when a picture within the Page Content body text area of the page is selected Site Actions g WE Browse Page Publish Format Text Insert Format E a URL http www lipsum com _ Open in new tab Display Icon cs R Description Select Remove Link Link Bookmark Link Properties Behavior Page 16 Enterprise Portal SharePoint Portal Training User Manual Page 17 9 3 Editing Exis
91. s page Show Ribbon Display the page status and ribbon for this page schoalBundle Themer Edit the theme of your site New Page Create a page in this site New Document Library Create 4 place to store and share documents New Site Create a site for a team or project More Options Create other types of pages lists libraries and sites Manage Content and Structure Reorganize content and structure in this site collection View All site Content View all libraries and lists in this site Edit in SharePoint Designer Create or edit lists pages and workflows or adjust settings Site Permissions Give people access to this site Site Settings Access all settings for this site My Documents In Process Show pages and documents being Worked on by me Outstanding 4pprovals Show pages and documents waiting approval Schedule News Schedule news for this site will vary depending on the permission level associated with your user id Admin Principal VP Site Actions f Edit Page Change the content and Web Parts on this page Show Ribbon Display the page status and ribbon for this page Sync to SharePoint Workspace Create a synchronized copy of this site on your computer New Page Create a page in this site New Document Library Create a place to store and share documents New Site Create a site for a team or project More Options Create other types of pages lists l
92. sed on pages in this site This system library was created by the Publishing feature to store images that are used on pages in this site This system library was created by the Publishing feature to store pages that are created in this site There are no picture libraries To create one click Create above Lists 2 Workflow Tasks Discussion Boards This system library was created by the Publishing feature to store workflow tasks that are created in this site There are no discussion boards To create one click Create above Surveys There are no surveys To create one click Create above Sites and Workspaces E 2011 2012 Recycle Bin Items Last Modified 0 5 weeks ago 0 5 weeks ago 2 23 hours ago 2 days ago Page 73 Enterprise Portal SharePoint Portal Training User Manual 15 2 How to use Manage Content and Structure The Manage Content and Structure menu item is located under Site Actions in the top blue bar It is a handy tree Page 4 structure way of navigating through SharePoint and all of its structure It is comparable to using the Windows Explorer view of navigating a Windows based computer Site Actions f Show Ribbon Display the page status and ribbon for this page schoolBundle Themer Edit the theme of your site Edit Page Modify the web parts on this page New Page Create 4 page in this site New Document Library Create a place to store and
93. sted in the right hand partition Allows you to increase or decrease the amount of items displayed in the right hand partition of the Site Content and Structure window from 1 1000 For example if you change to 10 and you had 20 items you would have to scroll through more by click onthe 1 10 Page 75 Enterprise Portal SharePoint Portal Training User Manual Page 76 15 2 2 Common Symbols in the Manage Content and Structure view Site Subsite Sites contain subsites libraries and lists Pages Library Where all Pages are stored for a Site Ey Documents Documents You can upload MS Word Excel Powerpoint Adobe PDFs and any Library other documents types See the Appendix for the file types supported TT Drop Down List Lists contain individual Items used as the backbone to populating Web Parts There are a variety of List types and each is unique but also similar ol Asset Library Used to contain Images or Movies See the Appendix for the file types supported Picture Library A unique Library specifically for pictures 4 Workfiow Tasks Workflow Tasks Used to display current outstanding Page submittals waiting to be Approved Located before each Site Library List Clicking the symbol will allow you to expand the branches of the tree structure Used for quickly navigating the different levels of a Site Subsite Sub Subsite 15 2 3 Navigating the Content in the Manage Content and Structure view Ther
94. t School Board p All Saints Catholic Elementary School 1435 Royal York Rd Etobicoke Ontario M9P 3A7 You are here Home gt School Calendar gt Calendars gt Libraries gt Calendars School Calendars 2011 2012 E September 2011 T october 2011 E November 2011 E December 2011 13 3 5 CSAC Agenda Minutes schools SchoolName forparents CSACCatholicSchoolAdvisoryCouncil Pages AgendasAndMinutes aspx Toronto Catholic District School Board p Holy Family Catholic School 141 Close Avenue Toronto Ontario M6K 2V6 You are here Home gt For Parents gt CSAC Catholic School Advisory Council gt Agendas and Minutes gt Agendas and inutes CSAC Calendars Newlsetters Meeting Minutes and other files CSAC Newsletter El January 2012 CSAC Calendar Page 70 Enterprise Portal SharePoint Portal Training User Manual Page 71 14 Feedback TO BE REVISED The Feedback icon at the top and the link at the bottom of all School Pages allows users to leave comments along with their email address to the school Top of Page Feedback Icon in red box St Victor Catholic School 20 Bernadine Street Scarborough Ontario MiP 4M2 Bottom of Page Feedback Link in red box Toronto Catholic District School Board Site Feedback Site Map Privacy Statement Terms of Use 2 gt 80 Sheppard Ave E Toronto ON M2N 6E8 se General Inquiries webmaster tcdsb org or 416 222
95. t and what the Admin Approver sees Page Actions taken on Page Page Creator What the Admin Name or Approver sees Page is created Admin Principal Page is Published e n this case the Principal created the page He she can Publish the page Page is created Contributor Submitted for Approval e Visible in Published But Pending Approval Page is created Contributor Checked In e Visible in Published But Pending Submitted for Approval Approval Page is created Contributor Checked In Visible in Not Yet Published Page is in Draft mode Page requires to be Submitted for Approval when complete Page is created Contributor Save and Close Visible in Not Yet Published Page is Checked Out Page requires to be Checked In and Submitted for Approval when complete Page is created Contributor Checked in Visible in Not Yet Published Then Checked Out Page is Checked Out Page requires to be Checked In and Submitted for Approval when complete Page is created Contributor Checked in e Visible in Not Yet Published Submitted for Approval e Page is Checked Out Then Checked Out e Page requires to be Checked In and Submitted for Approval when complete P Submitted for Approval Contributor e Visible in Published But Pending Approval 9 4 3 6 Manage Content and Structure View Pages All Documents Pg 2 Pg 3 Pg 4 Pg 5 Pg 6 Pg 7 g 8 Because the principal is in the Admin permission group no fur
96. te will not download non critical updates in the background and can c netwo ng team shine ne O Vodafone Uk Connected ull The integration of mobile broadband and wi Fi also means that windows 8 will be smart enough to disable the mobile connection when a remembered Wi Fi network is in range Microsoft also realizes that some users have to d Disconnect Page 34 Enterprise Portal SharePoint Portal Training User Manual Page 35 10 1 2 Apply Styles to the Page Content The next step is to apply styles to the Page Content The first heading topic for the page shall be using the Header 1 Style Subsequent headers will use the Header 2 Style and so on For the rest of the body content use the Normal Text Style A Highlight the word s B Select the Styles button C Select the appropriate style type from the drop down In this instance it is Header 1 D Repeat this procedure for applying the Styles to all text within a Page Site Actions O 5 Page Publish Format Text a q Cut Arial 12 TE i Fla 1 px Ba Copy News Article Details and Save amp Close Check In Paste z ERF A A Scheduling e W Undo y B 7 U abe x x E e SiteGovern Edit Clipboard Font Paragraph Normal ng amp Toronto Catholic District School Board gE Highlight By Line St Victor Catholic School a Comment 20 Bernadine Street Scarborough Ontario MiP 4M2 You are here Home About Us Special Events a Header 2
97. ther action is required Admin or Approver must Publish Admin or Approver must Publish Admin or Approver cannot see this Page as it was never submitted for Approval Admin or Approver cannot see this Page as it was never submitted for Approval Admin or Approver cannot see this Page as it was never submitted for Approval Admin or Approver cannot see this Page as it was never submitted for Approval Admin or Approver must Publish A Navigate Up New v Actions Settings 7 Show Related Resources View pa Docu ments wes DE Name Modified Modified By Approval Status Scheduling Default 1 30 2012 10 38 PM Tempest Rob Approved 3 12 2012 9 28 AM Sharepoint Developer Test Account 02 Approved 3 12 2012 9 33 AM Sharepoint Developer Test Account 04 Pending 3 12 2012 9 36 AM Sharepoint Developer Test Account 04 Pending 3 12 2012 9 38 AM Sharepoint Developer Test Account 04 Draft 3 12 2012 9 40 AM Sharepoint Developer Test Account 04 Draft 3 12 2012 9 41 AM Sharepoint Developer Test Account 04 Draft 3 12 2012 9 46 AM Sharepoint Developer Test Account 04 Pending O 8 O Y n Oo O O n no Oo 3 12 2012 9 48 AM Sharepoint Developer Test Account 04 Pending Page 30 Enterprise Portal SharePoint Portal Training User Manual Page 31 9 5 Email Notification Email notifications are automatically sent between various groups each time a Page or other content is Submitted for
98. ther see 365 lines over a number of pages each containing a date and an event or a clickable calendar with the events embedded in it Content editors can arrange these web parts or hide them based on what information should be seen on a page Some examples include the insertion of an event calendar picture gallery or document lists Page 8 Enterprise Portal SharePoint Portal Training User Manual Page 9 3 URLs Explained During Development Preview Production Training http portaltestinter tcdsb org schools StPaul pages default aspx http portaltestinter tcdsb org schools StPaul http www tcdsb com schools StPaul pages default aspx http www tcdsb com schools StPaul http StPaul tcdsb com will be redirected to the long URL http www tcdsb org schools StPaul pages default aspx http www tcdsb org schools StPaul http StPaul tcdsb org will be redirected to the long URL http sptrn01 90 school StPaul pages Defualt aspx http sptrn01 90 school StPaul http sptrn02 90 school StPaul pages Default aspx http sptrn02 90 school StPaul 4 School Site Tour e Header amp Footer e Home Page e SiteGovern Spotlight News Events e Contact Info e Themer e Organization Structure Navigation e 2nd level Pages e Navigation e Breadcrumbs Page 9 Enterprise Portal SharePoint Portal Training User Manual 5 School Site Organization School Site Detailed Secondary School Site Simplif
99. this site on your computer New Page Create a page in this site New Document Library Create a place to store and share documents New Site Create a site for a team or project More Options Create other types of pages lists libraries and sites Manage Content and Structure Y Reorganize content and structure in this site collection View All Site Content View all libraries and lists in A pop up window will appear where you can enter a name for the new page The page will also use the default layout which is the SiteGovern Article Page layout Note When you create a Page in this fashion the name you provide becomes the Title as well as the File Name For multiple word Page Names the file name will also contain a dash between each word E g The title Special Events will become Special Events aspx A new Page will not show up in the left hand navigation until it has been Checked In at least once In addition until you Check In the Page no other user with the same or higher permission level as the Page creator will be able to see the newly created Page New Page This page will be created in the Pages library Mew page name Special Events Blank spaces in the page name will be converted to come Note Remember to Save your work as well as Check In and Publish Page 33 Enterprise Portal SharePoint Portal Training User Manual Page 34 10 1 1 New Content To add cont
100. ties e X Delete Page Link Manage share E You would then choose Version History Site Actions ST TCDSB default Page History omparng version 1 2 to version 1 1 TCOSB About Us Academics Alumni Co curricular Faculty For Parents Links News School Calendar Versions WWEdit iter X Delete Item AManage Permissions Lf Check In d Version History Workflows Alert Me 1 2 8 3 2011 1 33 PM ompare with version i y hig page does not show changes in Web Parts images or HTML formatting 1 1 y Modified at 8 3 2011 1 33 PM by 830cmt13 Deleted Added This is an example of version history From here you can view a past version and if required use it to replace the current page document file fa ST TCDSB Vers saved for default aspx ST TCOSS This is The current published major version Approval Status Approx Page 32 Enterprise Portal SharePoint Portal Training User Manual Page 33 10 Create a New Page in an Existing Site Exercise Navigate to the sub site where you would like the page to appear In this example we will be creating a new page under the About Us sub site Under the Site Actions menu select New Page A SMe OMe Browse AT TO Hide Ribbon Hide the page status and hool Board ribbon for this page schoolBundle Themer Edit the theme of your site ol To Sc hi Sync to SharePoint Workspace arborou gh Ontari Create a synchronized copy of
101. ting Pages EXERCISE A To edit an existing Page you will first need to navigate to it via the website or by Site Content and Structure From there click on the Site Actions button at the top left and select Edit Page Site Actions gg Edit Page Change the content and Web Parts on this page B The Page you are on will now be in edit mode As mentioned in Section 9 2 depending on what you have selected on a Page that is in edit mode the Ribbon toolbar will have various Tabs visible or hidden Site Actions M2 Browse Page Publish Format Text Insert y A e Helveti 11 elvetica Jem 3 Copy News Article Details and Save amp Close CheckIn Paste 2 aby A Scheduling m i S B 7 U ae x x A 5 000 ne A mi mi 3 A y Y Styles Spelling TI i 10 Undo SiteGovern Edit Clipboard Font Paragraph Styles Spelling Toronto Catholic District School Board p Sign Out SignUp sia Q O 8 St Victor Catholic School AR 2 EEr ES 20 Bernadine Street Scarborough Ontario MiP 4M2 You are here Home gt About Us Page Content About Us l Right Top Zone gt About Us Admissions and Registration How We Meet the Diverse Needs of Our Students Add Assessment and n Testing We are dedicated to nurturing our students as they grow spiritually intellectually and Part i iba 4 academically healthy in mind body and soul lA er ee The St Rose of Lima pastoral team and the Rosary Ap
102. tor Mews SpecialDays Pages DeFaulk aspx File Edit wiew Favorites Tools Help qr Favorites Do Toronto Catholic School Board Save amp Clase Check In dit 7 5 Properties lt Delete Page Edit Manage B Now you can highlight the default Title called Home and replace it with the name of your Site have replaced the default Title Home with Special Days Content Type Article Page Article Page is a system content type template cr for the default page layouts used to create article Name Default Title Comments C Click on the button at the bottom of the Page D You will be required to Publish the Page to have the new changes come into effect Refer to Section 10 for details E The Title Special Days is not reflected in the web browsers Special Days Windows Internet Explorer File Edit wiew Favorites Tools Help 37 Favorites 20 Toronto Catholic School Board gt Special Days x Page 41 Enterprise Portal SharePoint Portal Training User Manual 11 2 Making Pages Appear in the Menu of a Sub Site Page 42 Pages do not automatically appear in the menu of a sub site You will have to make this adjustment for the sub sites that you create A Go to the Site Actions menu and click on Site Settings B Under Look and Feel site settings click on Navigation C Click on the Show Pages check box and click on the OK SiteActions
103. ws 6 we developed an in box mobile broadband class driver that works with all of these devices and eliminates your need for additional device driver software You just plug in the device and connect The driver stays up to date via Windows Update ensuring you have a reliable mobile broadband experience The integration of mobile broadband and Wi Fi also means that Windows 6 will be smart enough to disable the mobile connection when a remembered Wi Fi network is in range Microsoft also realizes that some users have to d Page 35 Enterprise Portal SharePoint Portal Training User Manual Page 36 10 1 3 Insert Picture Inserting a new picture is very similar to modifying an existing picture Section 9 3 3 The three main methods to insert a picture are listed below A Place the mouse cursor in the location where you would like your picture to reside Page Content Special Events Ponders a group program manager on Microsoft minate the guesswork in locating and installing de our mobile operator and mobile broadband hardware B From the Editing Tools Insert tab select the Picture button and the drop down menu item from where you want to insert your picture Section 5 4 3 covers the screen shots of the three options below From Computer If you have a picture on your computer and it is currently not on the SharePoint Portal Using this method will automatically upload the Hib picture onto the Portal From C

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