Film Location & Project Management On
Contents
1. available styles selected styles ist Century Contemporary Anytown USA Art Deco Arts amp Crafts Cabin Cape Cod 15 The keywords field is a multi valued selection list that includes values customized for the GFMDE These keywords are used for items or aspects of a location that are unique and often used when searching available keywords selected keywords benches cacti desert vegetation downtown fountain gazebo 16 The description site condition general notes and usage restriction fields are all free form textbox fields with a maximum of 4000 characters stored per field public description site condition general notes usage restriction a 17 The floors field is a drop down box containing values 1 5 6 10 11 25 gt 26 The field is related to the number of floors or stories that the property holds The system defaults to no value or selected when adding a new location 18 The permit fees and ownership fields are radio button fields that will accept only one value typically Y N or no choice These fields relate to the financial and ownership aspects of the location and are not a required field of input in order to record the location in the database Reel Scout Locations Contacts Projects Crew Page 11 19 20 21 22 23 floors ownership select permit no yes a no choice type permit info link fees no yes no choice2. projects ONCE AND FUTURE KING 12 WOMEN MISSION IMPOSSIBLE Ill SSS SPACEK BIOGRAPHY TEST AFFILIATE FUNCTION Benson Michelle select Permit Officer LA Permiting Office 127705 Graham Street Suite 102 Los Angeles CA 212 360 7188 film aol com locatons Abington House Bahia Grande projects ONCE AND FUTURE KING 12 WOMEN TEST AFFILIATE FUNCTION NOTE Additional search fields are available including the project organization and notes fields should the first and last name fields not be available t Reel Scout Locations Contacts Projects Crew Page 13 4 If you are entering a contact person s information from scratch the only required fields are first name and last name in order to add a new contact record Adding a contact record here automatically links the contact person to the location and places them into a generic contact database so that you can pull their record up again should they be relevant to another location or project Add Contact last name first name phone 1 E phone 2 is ttle organization mobile phone a fax a address a home phone a pager a email 1 email 2 city town state prov jeza 3 a ZIP pastal code country website film fnendly check for confidential field notes 5 The title and organization are free form text fields and are not required 6 The phonel phone2 mobile home pager and fax number fields are free form fields to allow for both US based and inte
3. Contacts Projects Crew Crew admin help C browse Darch add stats export Page 18 Editing or Changing Location Data Editing or changing information about a location is very similar to adding a location L Find the location to which you wish to make changes See Searching for Locations section of this User Guide for more information PA Once you find the location you want to edit go into the record by double clicking the thumbnail or the location name Once you are in the record click the edit button to change the location information 3 Make the changes and click done If you do not want to save your changes you can click the cancel button Adding or Removing a Contact Editing or changing information about a contact for a location is very similar to adding a location L Find the location for which you wish to make changes See Searching for Locations section of this User Guide for more information 2 Once you find the location you want to edit go into the record by double clicking the thumbnail or the location name Once you are in the record click the edit button to change the location information 3 Click on the tab for contact 4 Locate the contact person in the listing If you would like to remove the contact person s relationship to the location you can do so by clicking on the red remove button name title organization phone email Benson Michelle Owner Bentville Farms 212 360 7188 film aal
4. Main Street edit Old Center Panola TX North East categones ACCOMMODATIONS Resorts E Abington House ed Travis TA Austin area categones ACCOMMODATIONS Inns AGRICULTURE General AGRIC gt AGRICULTURE County State Fairgrounds HOUSES Mansions Estat E Arena at Harbor Yard edit Dallas Dallas TX DFW area B categories RESTAURANTS Up Scale SPORTS Arenas Stadiums 1 Bahia Grande ecit Port Isabel Cameron TX Valley categones LANDSCAPES Desert Sand Dunes LANDSCAPES Plains E Bay Hill Lodge amp Golf Course edit Dallas Dallas TX DFW area categories ACCOMMODATIONS Resorts SPORTS Golf Courses Finding a Specific Location One of the powerful features of Reel Scout criteria is the ability to find places quickly that meet the location scout s L Click search option under the location from the menu list Note that clicking the location button itself on the gray bardefaults to the browse option Welcome Sarah logout ac tion contact project crew admin help se search add stats export Locations Contacts Projects Crew Page 5 package none selected Reel Scout In the Search Locations window type in your search criteria The search page allows for a multitude of combination of search terms a Search Locations free form text The text entered here is used to search the following matching category subcategory style ke
5. amount filmography The filmography and directions fields are free form textboxes with a maximum of 4000 characters stored per field GPS coordinates can also be store in Reel Scout using the source x coordinate and y coordinate fields The last scouted by and last scouted for fields are free form text fields Use these fields to note when the location was last scouted and for what production The last scouted date field is date formatted as MM DD YYYY The hidden group drop down field drives access control and security to location data in Reel Scout For those film offices that divide locations into various groups this field is applied NOTE Depending on the user logged into the system the field value will default to the group in which the user belongs However the user can change the value to a different group in the list but once saved the user will not be able to view this location unless he she belongs to the All group GPS source x Coordinate y coordinate last scouted by last scouted for last scouted date U approved show public W active U film friendly certified next done The approved show public checkbox is available for film offices with several resources with varying responsibilities This function allows the organization to have some users adding uploading locations and other designated users reviewing and approving this data for public use NOTE When a location has been marked approved the yell
6. com 305 597 161 x Bright Paul Location Manager Farmhouse Films p12 3r6 9000 film aal com 416 597 1611 Hoynes Tom Broker Random House Rentals 510 528 2998 film aal com 416 597 1611 x next done NOTE Clicking on the remove button will not delete the record from the database This action will remove the contact s relationship to the location If you d like to delete the contact record completely from the database you will need to enter the contact record by double clicking on the contact name and then selecting the delete button 5 To add a new contact you can enter the data about the contact and then click the add button You will notice that the contact now appears in a listing below the lookup contact section Reel Scout Locations Contacts Projects Crew Page 19 6 To add a contact already in the database enter the contact s first and or last name and click the lookup button 7 When the lookup button is clicked a set of results will be returned to you in a new window If you see the contact that you are looking for click the green select arrow next to the appropriate name If you do not see the contact you are looking for you can search again by entering variations of last first name and clicking the search button 8 Click done to exit the screen Removing or Editing Photos Editing or removing photos within a location is very similar to adding a location L Find the location in which you wish to m
7. group various types of GFMDE contacts and are helpful when searching 12 The active contact checkbox defaults to being checked This field indicates whether this contact person is still effectively in the role position with the designated organization It is recommended that all contacts remain in the database for historical point in time referencing If the contact is no longer with the organization or the data is no longer accurate it is best to uncheck the active contact field as opposed to deleting the contact altogether from the database contact types Ad Agencies General Ad Agencies In State Ad Agencies Out of State Communications General Communications Annual Newsletter Communications Call Sheet Crew General Directors General Directors Commercial Work Directors In State m m selected types W active contact add 13 Once you are finished with entering all the data on the contact person click the add button You will notice that the contact now appears in a listing below the Add New Contact section A red X button appears beside the contact name to allow the user to remove the relationship between the location and this particular contact Please note that clicking the remove button will remove the contact person only from the location and not from the entire contact database name title organization phone email mobile Benson Michelle Owner Bentville Farms 212 360 7188 flm aol
8. list a location such as Capitol City Cleaners which is identified as a Business Clicking All will show all records in alphabetical order by the sort name category or county Sort Results by The listing of locations displayed can be sorted 1 Alphabetically by location name 2 Chronological order by file open date or 3 Reverse chronological order by last modified date Action The action dropdown field allows the user to take a specific action on multiple locations at a time The actions currently available include 1 Assign to Group 2 Approve show public and 3 Unapprove hide public In order to run the actions the user simply clicks the checkboxes beside each location selects the action to be taken in the dropdown field and clicks the blue arrow button Reel Scout Locations Contacts Projects Crew Page 4 Prev Next Clicking on these words allow you to page backwards prev and YOU CAN ALSO USE YOUR forwards next through the list of locations The application currently displays five location listings per page for ease of viewing WEB BROSWER BACK BUTTON TO MOVE TO A PREVIOUS Location Title SCREEN OF LOCATIONS Each locations title is listed next to the first photo of the location and appears undeNined when you hover or cursor over the record By clicking on the Iycation title you can view the detailed location information results 1 to 15 of 68 view 15 25 50 per page El 123
9. scouted by filmography last modified by all from to sort by location name region category last modified date photos all locations only locations with photos only locations without photos approved all locations only approved locations only unapproved locations search a Style is a single select search field that defines the architectural period or style that is attributed to a location Use the blue arrow buttons to move selected values to the right side search criteria b Keyword is a single select drop down search option In other words only one main keyword specific search can be conducted at a time These values are custom and set by GFMDE by the assigned System Administrator c Last Scouted For Last Scouted By and Filmography are also free form fields They require exact character searching d Last Modified By is a drop down field whose values are all the users assigned in the system This searching function allows the user to pull all records modified by a specific user over a date range or period of time Reel Scout Locations Contacts Projects Crew Page 7 2 The photos all locations only locations with photos or only locations without photos radio boxes will allow you to filter out any locations that have information in the system but do not currently have any photographs posted This function is especially useful when creating a package for a client but you only want locations tha
10. the library is very easy because the only information that is necessary to create a location in the database is the location name city town and category These fields are indicated with a by the field label and are circled in RED below All other field data can be entered at a later date when the information is known NOTE You must click the next button or done button in order to move to the next screen Screens during Add mode move in the order that they appear Location gt gt Contact gt gt Photo see tabs 2 The location name field is a free form text field required in order to save and catalogue a location in the library The name is not required to be unique In other words the library will store two locations with the exact same name The differentiator will be the location id which is a unique identifier automatically assigned by Reel Scout for each location record You can use the location id or the Reel Scout Locations Contacts Projects Crew Page 8 location name when conducting a specific location search Although the application does not limit the character length of the location name it is best to keep the location name to 30 characters or fewer Add Location location detail r locaton name address city town county region state S 4 The AKA name also known as field will always default to the location name field value unless the user elects to change th
11. RICULTURAL RANCHES amp FARMS general AGRICULTURAL RANCHES amp FARMS Barns amp Silos AGRICULTURAL RANCHES amp FARMS Crops AGRICULTURAL RANCHES amp FARMS Dude Ranches AGRICULTURAL RANCHES amp FARMS Gentleman Farms search AGRICULTURAL RANCHES amp FARMS Nurseries AGRICULTURAL RANCHES amp FARMS Orchards selected categones search keyword house BUSINESSES Warehouses GOVERNMENT Courthouses Courtrooms HOUSING Condominiums Townhouses HOUSING Farmhouses MARINE Lighthouses SCHOOLS Historic Schoolhouse Reel Scout Locations Contacts Projects Crew Page 10 13 If you need assistance in selecting the appropriate categories for a location click the search categories button Once clicked a new window Is presented that allows you to free form enter any value that you would like official search categories for This function frees the user from having to recall specifically the main category and or the subcategory that have been included for the system Options will automatically appear in the bottom box To select categories desired highlight the category and click the add button Hold down the CTRL key while clicking to select more than one category and then click the add button 14 The style field is multi value selection field in other words it can retain more than one value Please use the blue arrow keys to select all styles that are applicable to this location
12. User Manual Reel Scout Version 8h 5 Film Location amp Project Management On Line Solution Georgia Film Music amp Digital Entertainment Office GFMDE reelscout 1900 Abbott StL Suite 100 Charlotte NC 28203 Table of Contents WHAT IS REEL SCOUT scecseseeeseseneneneees 2 Reel Scout Benefits c cscscscseseeeeereneneeeeees 2 Reel Scout Technical Specifics ccc0c008 2 STARTING REEL SCOUT cccccsescneneneneeeeees 3 LOCATIONS 6 cicscsiscassireracnnserecserinenceeareneieeaieenes 4 Navigating the Location SCreen ssecesssenees 4 Narrow Results DY cccceeee cesses eee eeeeeeeeeeees 4 Search by Alpha cccccccccecseeeeeeeeeeeeeeeeeaeeeees 4 SON RESUS DY tects tarcatcecceeansuenetataecshaneneweedaats 4 PO iacenusttotsatanesessatesonoesenniieesndasesonetosnnaiess 4 Previ NEXE undian enctte nene RC enOTEE nee RC 5 LocatoN WEG icsessacteaneeessentanetteaqseneseotenensnaaess 5 Finding a Specific Location ssssssssssssss 5 Entering New Locations sssssssnsnnnnnnnnnnnnnn 8 Add Location Information cccceeeeeeeeeees 8 Adding Location Contact Information 13 Adding Location Photos ssssssssnneesseeeeeens 16 Editing or Changing Location Data 19 Adding or Removing a Contact sssccesseeees 19 Removing or Editing PhotosS ccccssssssseeeeeas 20 Moving and Copying Photos ssssseeeessenees 21 Reviewing Location Statistics
13. ake changes Done contact_browse Microsoft Internet Explorer last name first name search IBICIDIEIFIGIHIHJIKILIAMINIOIPIQIRISITIU vw XYZ ALL prev next viewing 1 to 5 of 833 Abbott Michele Fer Los Angeles CA 310 592 3996 office mperman earthlink net locations Aldrege House Abernathy Brandy select 865 588 2626 x240 Ackerman Andy select Producer Everwood Utah Inc locations Austin Bergstrom International Airport ABIA Acosta Charles select Arrival Films Adair Dwight Producer select 11511 Queens Way Austin TX 512 431 0679 cancel Internet See Searching for Locations section of this User Guide for more information 2 Once you find the location you want to edit go into the record by double clicking the thumbnail or the location name Once you are in the record click the blue edit button to change the location information location contact photo filename upload more files date taken Browse 07 12 2008 photo credit Browse Browse_ hoto notes p Browse_ Browse Browse_ upload E 29932 E 29933 E 29934 E 29935 order order order order order 1 2 3 4 5 click on thumbnail to edit photo information save order delete selected B and then clic e delete selected button prompted to confirm 9 Click done to exit the screen Reel Scout Locations Contacts Projects Crew E 29936 You will be as
14. cally with the email address already listed in the To field of the message 11 Select all the categories that pertain to the location A selection of the main category will result in a pre populated subcategory field relevant to the selected category Hold down the CTRL key while clicking to select more than one category Assigning categories is very important The list has been completely customized based on CATEGORIES WILL MAKE the existing standards at the Georgia Film Music amp Digital Entertainment Office SELECTING SEVERAL MORE OPTIONS AVAILABLE WHEN DOING A SEARCH Pre approved categories by the GFMDE are listed in the table in FOR A CLIENT Section 8 of this user manual Additional values or changes are to be notified to the System Administrator Admin level access can make these changes 12 You can also directly map categories to a location by browsing the selection listing using the scroll bar and clicking on the listing to highlight the selection Once the selection is highlighted the arrow button pointing downward will add the selection to the location record The upward arrow button will remove the selection from the location record Hold down the CTRL key while clicking to select more than one category and then click the arrow button search categories available categones ACCOMMODATIONS general ACCOMMODATIONS Bed amp Breakfasts Search Categories ACCOMMODATIONS Hotels flotels Inns AG
15. cation and the system will maintain duplicates of this image b Moving this image to this location will remove the Original image in the original location and the system The clipboard image will no longer be available once this action is completed c Removing the image from the clipboard clears the virtual memory block and no longer displays the gray box to the user d Click done to exit the screen Reel Scout Locations Contacts Projects Crew 2 Now find the location in which you wish to move the image to You can either click location search or location browse See Searching for Locations section of this User Guide for more information 3 Once you find the location you want to edit go into the record by double clicking the thumbnail or the location name Once you are in the record click the blue edit button to change the information 4 Click on the tab for photo location contact photo upload more files OOOO L Erwe OOOO e OOOO e OOO e Erwe Erwe Browse Browse filename Grows date taken 06 17 2006 photo credit photo notes upload clipboard image 19 copy image to this location move image to this location remove from clipboard Page 21
16. com 305 597 1611 Bright Paul Location Manager Farmhouse Films 612 376 9000 film aol com 416 597 1611 a Hoynes Tom Broker Random House Rentals 510 528 2998 film aal com 416 597 1611 6 next done 14 Click on the next or done button once you have completed all the data entry for the contact Clicking next moves the user to the Photo tab of the location entry Clicking done moves the user back to the Browse location listing Reel Scout Locations Contacts Projects Crew Page 15 Adding Location Photos Each photo image must be in J PEG format and can be stored in the highest resolution that the Film Commission needs General resolution and sizing standards for Georgia Film Music amp Digital Entertainment Office are 144 150 dpi file size between 200 KB 1 MB J PEG compression 7 good quality 1280 x 1024 resolution or higher for large size web browsing physical photo size no larger than 8 5 x 11 to allow for standard size page printing KAASAS NOTE Consideration should be given to the trade off between size and resolution of image for internal use and printing as compared to what is best for the client to receive In other words the system is capable of uploading and storing a 10MB image but is that size of image the best size to send as an electronic package to the client Be sure that these files are accessible to your computer e g on the g GFMDE shared drive or on a CD ROM disk Images that can b
17. ds are automatically generated based on the Search Google Maps field functionality X Y coordinates help to specifically locate the position of a location by identifying its Reel Scout Locations Contacts Projects Crew Page 9 GPS coordinates and rendering it on a map Reel Scout can automatically generate the X Y coordinates once a value is entered into the Search Google Maps field Valid values for the field can include address from the fields above points of interest such as Mount Rushmore or Washington Monument location name Brevard Hotel NC or the exact latitude longitude collected X Y Clicking the map it button will render the X Y coordinates as well as display the location on the map You can then drag and move the pin on the map if the location displayed is not accurate If the map appears blank zoom out to see where the location has been pinpointed 9 The website field is a web oriented field that will automatically be created into a hyperlink once the t done or next button is clicked You do not need to enter in http to ensure that Reel Scou recognizes the hyperlink field The http will automatically be concatenated to the field value to ensure that the link works when clicked in view mode 10 The email field is coded to recognize appropriate email addresses In view mode the user can click on the email value and a new mail message will be opened automati
18. e 48 Viewing a Package as Seen by Client 55 Copying an Existing Package sssssssseeeeess 58 CREW viccccascsicssevacastessevscasececacssarssisscesssessoons 60 Navigating the Crew SCreen ccccsssssssnneeeees 60 Narrow Results DY ccceceeeeeeeeeeeeeeeeeeeeaees 60 SOE RESUS OY essorer dika eee 60 Open Registration ssssssssss 61 Approving Crew RecordS ssssssssnsnnnunnnnnnn 66 Logging Off sessssesseessenscencsnasseesansasneseensenseaaes 68 FREQUENTLY ASKED QUESTIONS ss0008 69 What is Reel Scout Developed specifically for the Film Commission Office Reel Scout is a digital film library that is fully integrated with project and client management It is driven by a web based response system The application stores each location s description and profile as well as associated contact information It then combines a comprehensive contact management system containing project and client data with the digital library to create online customized URL packages These packages are accessed by the location scout and production studio representatives via a short personalized email message thus avoiding the transmission of large image files and text descriptions Reel Scout is an easy to use yet sophisticated film location management solution designed to help film commissions leverage proven technology to respond faster and more accurately to the speci
19. e size browse for images up 4 At this point the user can click Upload switch to Basic Uploader Once the upload button is clicked the file listing table will display the progress of each file upload via a green progression bar It should be noted that these fields are to be used when the image files are less than 1MB each otherwise the upload process may be disconnected due to network limitations Once the upload is completed the page will automatically refresh and all images will be displayed in thumbnail size load es clear list 3 Reel Scout Locations Contacts Projects Crew Page 16 OPTION 2 BASIC UPLOADER NOTE To toggle between the two upload methods click on the browse for images upld link below the Upload button i L In the filename field type in the location of the file If you do switch to Basic Uploader not know the exact location click on browse This will open the Choose File window where you will see the folders and drives of the computer you are working on By expanding or collapsing the directory tree find the file and click on it Click Open The window will close and the file name will appear inthe file box 2 Enter a date for the location contact phota image in the date taken field This field is date filename upload more files formatted and will only s 0 e accept MM DD YYYY and date taken OO OE automatically defaults to 05 13 2007 the current date For chok
20. e Reel Scou 1 Locations Simplifies all aspects of location Iyorary management Location information and images can be easily added and updated 2 Contacts Stores the contact names and relevant information in a confidential centralized shared location to allow for easy and single poynt of entry for contacts that typically interface with the Film Office in more than one capacity 3 Projects Captures the prospects ayd productions that the Film Commission has dealt with in various Capacities Production information an be tracked in as much or as little detail as the Film Commission has requires 4 Crew optional Organizes a production directory listing of all local crew and support services based on the registrations of individuals and companies on line from the Film Commission s website NOTE Each major component has a subnavigation or sub components below the component selected These components and their related sub components are described in detail in the following sections When selected the appropriate component will be underlined in red Reel Scout Locations Contacts Projects Crew Page 3 Locations Locations constitute the foundation of Reel Scout The application stores location information location contact information and photos After logging on you are taken directly to the Location screen From here you can enter new locations edit existing locations add pictures search for locations and
21. e sea OO e ease of upload the date SC LNs taken value entered is i gias nots Browse stored until changed so that the user does not Browse need to reenter the date Browse eae KIME Browse Brows 3 Enter the photo credit or source of the image and add appropriate photo notes if needed Mei 4 At this point the user can click upload However if he she wishes to upload multiple images with similar a series of nine other filename fields are available To add more image files the user simply clicks the browse button by each field to locate the others It should be noted that these fields are to be used when the image files are less than 1MB each otherwise the upload process may be disconnected due to network limitations NOTE If photo credits or photo notes are left blank no data or field labels will be displayed Otherwise location TECE Abington House CLOSE x the data IS shown in photo ID 70 f source Jim Brovm Photography the sl ideshow as seen date taken 1 1 2001 notes Winter looking East of house below Image 1 of 17 Reel Scout Locations Contacts Projects Crew Page 17 Upon completion a thumbnail or series of thumbnails of the photo s will appear This may take a moment depending on the location and size of the file If there are photos already loaded for this location the new thumbnail will appear at the end of the listing During this process not on
22. e uploaded to Reel Scout include digital photos digital photos that have been stitched with a software program scanned photos etc There are two methods to uploading image files to Reel Scout The first and quickest method is using the Flash Uploader which is defaulted on the Photo Tab The second method is the Basic Uploader which is best used when selecting specific individual images from multiple sources OPTION 1 FLASH UPLOADER l Enter a date for the image in the date taken field This field is date formatted and will only accept MM DD YYYY and automatically defaults to the current date For ease of upload the date taken value entered is stored until changed so that the user does not need to reenter the date each time 2 Enter the photo credit or source of the image and add appropriate photo notes ocation cetal contacts photos if needed date taken 3 Now click the Browse for Images button 02 09 2009 to locate the image files This will open photo credit the Choose File windov where the folders and drives of the coraputer will in matis be displayed By expanding or callapsing the directory tree find the file anq click on it If there are multiple files tha are to be uploaded hold the CTRL key t continue the selection If all the images in the folder are to be added select all Click Open The window will close and the file name s will appear in the file listing table along with each file storag
23. e value This field is used for locations with alternative names that are not its formal names e g Panther Stadium vs Bank of America Stadium 5 The address field includes two free form text fields and is not required in order to catalogue a location in the library Use of this field is primarily for internal recording purposes only 6 The city town field is a single select drop down selection field Selecting the city town value will automatically determine the county region and state values Please contact your System Administrator if you believe these values to be incorrect T The zip phone and fax number fields are free form fields to allow entry of US based and international phone number values REMINDER Find Your Location s XY Coordinates eT in T l To determine your locations positon on the map search a 6B i ea a using the field below The field will automatically a Ga rT populate from the address fields above or enter pada i p mite i ce r alternate search terms like the location s i lattude longitude X or points of interest like Smithsonian or Sydney Opera House Drag and move the pin on the map if the locaton displayed is not accurate lf the map appears blank zoom AUSTRALL out to see where the location has been pinpointed Search Google Maps map it Reset x coordinate latitude y coordinate longitude Google 8 The X Y coordinate fiel
24. fic needs of its clients all while making themselves an integral part of the site location process Reel Scout Benefits Reduces the response time from 3 4 days to 3 4 minutes Develops the relationship with the location scout faster Saves hundreds of dollars in postage annually by sending only the agreed upon locations Saves hundreds of hours of staff time annually in administrative tasks Cross references all images in dozens of ways by name by county by city by type by period etc for easy searching e Cross reference projects with clients and clients with projects e Accessible anytime from anywhere e No software installation required for location scout DIGITAL LOCATIONS LIBRARY Extensive cross referencing and search capabilities CUIENT MANAGEMENT SYSTEM Cross reterenceable with projects PROJECT MANAGEMENT SYSTEM Cross referenceable with clients WEB BASED RESPONSE SYSTEM A unique URL for every individual request PRINTER FRIENDLY ON LINE PORTFOLIO Packages print like brochures COMMISSION SPECIFIC BRANDING TOOL Your logo on every on line package NEW SPONSORS amp ADVERTISING REVENUE Customized links sent with each on line package Reel Scout Technical Specifics Reel Scout is a web based application written using Microsoft technologies IIS ASP NET AJAX HTML J avaScript with a Microsoft SQL Server 2008 relational database engine Reel Scout is architected as an N tier system with ASP NET ru
25. g in this field can be partial for the initial letters and words of the title of the location In other words searching for location name mar will return all locations whose name begins with mar e g Market Square in Monroe County as well as location names containing mar e g Lohmann s Marriott at Central Market An entry in the location name field will also check for values in AKA name Reel Scout Locations Contacts Projects Crew Page 6 d Location ID and Photo ID are also free form fields However they require exact character searching e Address is a free form search field Results will be pulled for all locations whose Addressl or Address2 fields match the search criteria f Region and County fields are single select drop down search fields A value of All returns locations that meet all the criteria selected regardless of the region or county in which they reside Note that when a county is selected the screen immediately refreshes and the corresponding region is displayed The City Town field is a free form search field However it requires exact character searching g Within Zip Code is a single select field that allows the user to select from 1 5 10 20 50 and 100 miles from any specified US based zip code locaton name locaton id photo id address region county city town all all all within any distance of ZIP code style keyword all all last scouted for last
26. ked to confirm the deletion 3 Click on the tab for photo 4 View the thumbnails of all the images for that location Click on the ohote you want to remove or edit 5 A window will open where you can change the date taken and photo credits and notes fields 6 Once the changes have been made click the save button to save and close out of the window If you do not want to save your changes you can click the cancel button 7 To delete the single photo click the delete button You will be asked to confirm the deletion Click yes when prompted to confirm 8 To delete multiple images at a time click the checkbox beside the photo ID under each thumbnail image Click yes when Page 20 Moving and Copying Photos Moving or copying photos within a location is very similar to removing or editing a photo l To move the photo from one location to another click the copy to clipboard button This action will post the image to a virtual memory location in the system and allow for the user to go to any other location and paste the image to the new location A http Avww reel scout com photo edit Microsoft Internet Explorer Hax am photo id 3 19 date taken photo credit 06 14 2006 photo notes save delete oB cancel J j v 5 The clipboard image displays in a gray box with three options a Copying this image to this location will keep the Original image in the original lo
27. ly is the application storing the large high resolution version of the image but it is also creating the medium screen size version of the photo as well as the thumbnail for easy reference At the bottom of each photo is the number automatically defaulted based on order the image was uploaded that controls which photo is displayed first This is called the sort order Simply click on the field and then change the numbers to change the order of the photos NOTE The image identified as sort order value 1 is the thumbnail that is presented in the client package and locations listings This is the hero shot of the location series WHEN BROWSING FOR A PHOTO IT IS EASIER TO SEE A THUMBNAIL PREVIEW OF THE PHOTO IN ORDER TO LOCATE THE SPECIFIC IMAGE THAT YOU NEED THEREFORE THE PHOTO TAB ALWAYS DEFAULTS TOA THUMBNAIL LISTING WITH PHOTO TITLE FOR EASY ACCESS AND REFERENCE E 29932 E 29933 E 29934 E 29935 order order order order 1 2 3 4 E 29937 E 29938 E 29944 order order order 6 ri 10 cick on thumbnail to edit photo information save order V delete selected x E 29936 order 5 When all the photos for the location have been loaded you have finished with that location Now click on browse under location to return to the main screen Remember that each location can have multiple imagesoxghotos attached to the location location contact project Reel Scout Locations
28. nning on the NET Framework 3 0 Uploading images will require that the Adobe Flash 10 0 or higher be installed Reel Scout Locations Contacts Projects Crew Page 2 t Starting Reel Scou To access Reel ScoutTM go to http filmimages itt state ga us Access to the application is on a user assigned basis only Initial User Logins and Passwords have been created for current staff and affiliates of the Georgia Film Music amp Digital Entertainment Office GFMDE f Mim Georgia US A Login Don t have a Reel Scout account x SSR Click the email link below and request access from the aaa Film Office or cick www reel scout com for more password information forgot your password Hew Users Please enter in your user name and password provided by login gt the Film Office lf you have any problems accessing the system email support reel scout com Unauthorized access is prohibited Georgia Film Music amp Digital Entertainment Office powered by reelscout Lee Thomas Director Craie Dominey Senior Film Location Specialist Aison Fibben Project Manager Lee Cuthbert Location Specialist 75 Sth Street HW Suite 1200 Atlanta GA 30308 Phone 404 962 4052 fax 4d 962 4053 website wes georgia org email film georgia ore location contact project crew admin help browse search add stats export tM There are several major components of th
29. ow highlighting in the browse view is removed to clearly identify the location as having been reviewed and marked approved for public use Click on the next or done button once you have completed all the data entry for the location page Clicking next moves the user to the Contact tab of the location entry Clicking done moves the user back to the Browse location listing All fields are controlled for display or non display on client packages within the Configure component Reel Scout Locations Contacts Projects Crew Page 12 Adding Location Contact Information L If the user elects to click next the application automatically moves to the contact tab page location contact photo Lookup Contact last name first name lookup 3 When the lookup button is clicked a set of results will be returned to you in a new window If you see the contact that you are looking for click the green select check next to the appropriate name If you do not see the contact you are looking for you can either search again by entering variations of last first name and clicking the search button or you can enter the hame from scratch last name first name locaton organization notes search IAIBICIDIEIFIGIHIJIKILIMINIOIPIQIRI SI TIU VIWIXIY I ZIAN viewing 1 to 5 of 48 Anderson Michael Producer Paramount Pictures 100 Universal City Plaza Los Angeles CA 949 382 3983 manderson paramount com locatons Bahia Grande
30. rnational phone numbers Please apply appropriate US based phone number standards 7 The website field is a web oriented field that will automatically be created into a hyperlink once the done or next button is clicked You do not need to enter in http to ensure that Reel Scout recognizes the hyperlink field The http will automatically be concatenated to the field value to ensure that the link works when clicked in view mode 8 The email1 email2 address city town zip postal code and country fields are all free form text fields The state province field is a free form field to accommodate both domestic and international addresses 9 The film friendly checkbox allows staff to quickly mark contacts that are strong industry supporters NOTE Fields within the shaded area can be marked confidential by clicking the checkbox field designated with a gold lock icon GI inthe upper right corner of the shaded area If flagged these fields will not display when printed via the Print Friendly button 10 The notes field is a free form text field with a 4000 maximum character limit This field should be used sparingly for non critical data regarding the contact Reel Scout Locations Contacts Projects Crew Page 14 11 The contact type field is a multi valued selection list that includes values customized for the Georgia Film Music amp Digital Entertainment Office These contact types are used to categorize and
31. ssssseeeeeess 22 Exporting Locations Data sssssssss222 23 CONTACT S sbi 24 Navigating the Contact screen sssseeeseees 24 Sea C Oy AIO alicsccsuecectuansueeenstenaesesneraeessesnas 24 Sort Results DY serrer EEEE 24 Prey E e rn oenneenunenyennus 24 ACION an annnsnnnrrnnrrrerrrrrrrrrrrrrrrrrrerrrsrrrerrrerere 24 Looking Up a Specific Contact ssseeeeeeess 25 Narrow Results by sssssssssssrsnsrrrrsrrrrerrrresn 25 Editing Copying or Removing Contacts 26 Adding a New Contact sssssssssns2u222 27 Exporting Contact Data ssssss221222 5 29 CLIENT PROJECTS scsicicscianssannsannsnsacnanmaansnans 30 Navigating the Project SCreen ccssssseneeeees 30 Narrow Results OY serre rnin r ne a 30 SCGICh Dy alpha eerererirecurrruivrvrerireiiiekiiekkvu 30 PACU OV envteesviecaviecamnecrnasscaestesnrassiend et 31 Prev INCXEcadsvstoenisrninmdeusexdortemiendamiaaes 31 Entering Projects sssssssnnnnnnnnnnnnnnnnnnnnnnnnn 31 Add Project Information ccccceeeeeeeeeeees 31 Adding Contact Information cccccssseeseeeeees 37 Recording Client Correspondences 005 40 Recording Locations Used by Project 41 Searching for an Existing Project 55 42 Editing Copying or Removing Projects 44 Exporting Project Data sssssssnsnsnnnnnnnnnnn 46 PACKAGES viaccess seciicencsnesdesccenssasccduceseudcuncenes 48 Creating a New Location Packag
32. t have photo representation 3 The approved all locations only approved locations or only unapproved locations allows users to easily filter out locations whose data and images have been reviewed and approved 4 Click the search button to return all the locations that match your criteria 5 Search criteria are summarized in a text box above the search results If the search results require additional criteria or further filtering click the refine search criteria link at the top left of the text box summary Location Search Resi refine search criteria acon check all clear all results 1 to 15 of 68 view 15 25 50 per page 123 Main Street edit Old Center Panola TX North East 6 Or click search in the subnavigation menu to reset the search criteria and begin a whole new search Entering New Locations Entering a new location is a three step process You will be able to 1 enter the information about the physical location 2 enter the contact data for the person company related to the location and 3 upload an unlimited number of electronic images or photo files of the location Add Location Information L Click on add under the location menu navigation 2 Type in the information for the location You must enter the name of the location and then enter any other needed information in the appropriate boxes You can use the tab key to move quickly to the next box while typing Adding a new location in
33. view location Statistics Navigating the Location screen This interactive screen has several features that allow you to sort and find locations quickly Here is a brief description of how they work Browse Locations narrow results by category subcategory county all all Y sort rasults by location name file opened date last modified date acti dn ad check all clear all ign to group approve show public unapprove h ide public IAIBICIDIEIFIGIH IJIK a5 IMIN O PIQNYS TIULVIWIALY Z All S 4 5 6 7 mext gt gt gt prev 1 Narrow Results by Clicking into any of the fields from the following list will will automatically default to all because only one s all the locations by that attribute The other fields ng selection can be selected in the view at a time Category The film industry s standar more than one category assigned to assifications assigned to each location Each location can have hus it may be listed more than once Subcategory Depending displayed Each locatio the category selected the appropriate subcategories available will be an have multiple subcategories assigned to it as well County The county in which the location geographically resides Clicking a letter will narrow the sort only to those records that start with that letter For example if the locations are sorted by category Businesses clicking the letter C will
34. yword OR location name Values entered in this field are used to apply partial text matching in other word a search for MAR will return Location name Marriott Austin Location name Delmar Beach Category Markets Style Italianate Marble b Category Category searches are the most popular search criteria because the results are standardized and most reliable Once the selection is highlighted the arrow button pointing downward will add the selection to the location record The upward arrow button will remove the selection from the location record Hold down the CTRL key while clicking to select more than one category and then click the arrow button If desiring all locations that are identified to the main category regardless of subcategory select the main category general Use the search categories link for assistance with searching the categories database Search Locations enter free form text here earch Advanced Search available categotes search categones ACCOMMODATIONS generat ACCOMMODATIONS Ged amp Breakfasts Inns ACCOMMODATIONS Cabins ACCOMMODATIONS Hot Springs Developed ACCOMMODATIONS Hotels ACCOMMODATIONS Motels ACCOMMODATIONS Resors Lodges ACCOMMODATIONS Summer Camps AGRICULTURE general AGRICULTURE Barns amp Silos x selected categones location name location id photo id f c Location Name is a free form field Searchin
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