USER MANUAL - Icare Finland
Contents
1. www icaretonometer com 9 2 Enterthe patient details into the Name and Patient ID fields After you have filled in the details LINK automatically adds the new patient to the patient database You can find the new patient from the Measured person field drop down list Borrowing Measurements Measured person New patient iv New patient Remove selected patient Name Patient ID Date Time Device Measurer Right eye Left eye Pro only Attitude Pressure Condition and medication Attitude Pressu Input new measurement Remove selected measurements 0 pc Print and Export selection all measurements 0 pages 3 2 Modifying patient details To modify patient details 1 On the Measurements tab select the patient from the Measured person field drop down list LINK shows the patient details Measurements Measured person John smith 0123456789 New pat Barbara Smith Jack Smith Patient ID John Smith 0123456789 Robert Smith Date Time Device Measurer Right eye 2 Modify the patient details in the Name and Patient ID fields LINK automatically updates the patient details in the patient database Measurements Measured person John Aaron Smith 0123456739 New pi Name John Aaron Smith Patient ID 0123456789 Date Time Device Measurer Right eye www icaretonometer com 10 4 Tonometer management You can connect an Icare tonometer to LINK to modify the2. PRO tonometer has been connected to LINK at least once all measurement values from all Icare tonometers are copied and saved as exact readings for example 6 3 from Icare PRO or 6 from Icare ONE HOME tonometer In the drop down list above the measurements select the patient to whom the measurements belong In case of a loaned Icare tonometer LINK automatically selects the borrower If the tonometer contains measurements for multiple patients click the plus icon next to the drop down list to create a new column for a second patient and select the patient from the new drop down list Repeat this action until you have created columns and selected the names of all the patients whose measurements are listed Device New measurements Mon 25 11 2013 13 41 22 iiil 1357 43 iili 9090090000 Fri 29 11 2013 11 08 14 II N 12 08 12 iii Copy measurements Clear device measurements 3 Move each measurement to the correct patient and the correct eye if necessary On each row click the cell under the correct patient and eye where the measurement belongs If you have added columns for multiple patients you must move the measurements for the additional patients from the first column to the corresponding patients columns In addition in the case of the Icare ONE HOME tonometer you must check that the eye information for each measurement is correct When using the www icaretonometer c
3. 11 Mon 13 9 14 08 GAT Dr Goldmann NIA 12 red eye NIA 12 Thu 11 11 08 47 Unknown NIA NIA Wed 24 11 11 47 GAT NIA 34 x Print and Export selection all measurements 1 pages selected measurements 1 pages Export Icare LINK file Import Icare LINK file Print Export Excel file Export PDF file www icaretonometer com 26 6 Software updates You can perform software updates both for the LINK software and for the connected tonometers Updates however require the LINK computer to be connected to the Internet Every time LINK is started it automatically checks whether any updates for the LINK software are available on the Icare servers If a LINK software update is found a notification is shown at the top of the Measurements tab To install the update click Start update You can also continue without updating Measurements There is an update available for LINK v 1 6 Update will close the LINK and then run the LINK installation program Start update Measured person Barbara Lena Smith w New patient Remove selected patient Every time you connect a tonometer to LINK LINK automatically checks if any software updates are available for the tonometer software on the Icare servers If a tonometer software update is found a notification is shown at the top of the Device tab To install the update click Start update You can also continue without updating Borrowing Measure
4. To save measurement data for a patient into LINK and to use the data you must perform your tasks in the following order 1 Make sure that the patient whose measurement data you are saving is in the patient database If not add the patient to the database For more information see Section 3 1 Adding patients Add measurement data manually to the measurement database copy it from a tonometer or import it from a data file For more information see Section 5 1 Adding measurements View the measurement data and comment it if necessary For more information see Section 5 2 Viewing and modifying measurements Print out measurement data reports if necessary If you need to provide measurement data to another health care professional export the measurement data to a data file for storing and sending For more information see Section 5 3 Printing and exporting measurements 3 Patient management In LINK you can add patients and modify the patient details 3 1 Adding patients To add a patient to the patient database 1 On the Measurements tab click New patient The patient details at the top of the screen become empty Remove s Measured person John Smith 0123456789 M New patient Name John Smith Patient ID 0123456789 Date Time Device Measurer Right eye Pro only Attitude Pressure Condition and medicati 2010 Tue 31 8 13 14 ONE Jack NIA 20 Xalatan red eye
5. care LINK USER MANUAL Icare LINK Model TS01 USER MANUAL v 2 1 5 14 EN TSO1 002 EN CE This device complies with Medical Device Directive 93 42 EEC Canadian Medical Device Regulations Copyright 2014 Icare Finland Oy Made in Finland aal Icare Finland Oy yritie 22 FI 01510 Vantaa Finland Tel 358 9 8775 1150 Fax 358 9 728 6670 Internet www icaretonometer com e mail info icarefinland com www icaretonometer com Table of contents TG AMC CIUC UL Ot e meaa eat auto oase d caii a lata aia ep bela Salata li 4 2 TEES 25 ee SG er e ana aaa as E roa ata a a aa a pa 5 PAE SUT PECILII IEN E E e ea eee ae eterna a son et dai to antet i ar la tai 5 2 2 iste UE CrO REINE ave amane petizii pare ati a ei ia sau bla lasa sas aa ai 5 2 3 Sea UNS NANCE LINK ressora la ati a ireal Aaa sai adi aaa 7 2A CONE arne Care R LINK oaar En E aa oa taia E a air 8 PAER ECE E E E E A E O 9 PACARE AN EEE E e E E ii EE E EE EA o i a ia it 9 ll PROCS PAUCI ee E E E E E EE RS 9 3 2 Modifying patient details nenea 10 A TONOM E Cem Wiel ia eNe a E E aa o tat i e DA iu A 11 ZE COTM CELI ONONE ETS aseara iei tm ot N ae dotata ii 11 4 2 Loaning tonometers to patients cau suacogpscriaa astazi ace mada i at i itp oi a 13 4 3 Viewing the loan status of tonometers ccee nenea 16 4 4 Modifying tonometer and loan details eee 16 4 5 Clearing tonometer measurement Memory ccccccccccccccccccccceceeceeeeeeeeeeeee
6. displayed as either the letter H or V in the case of an Icare PRO or as N A in the case of a Icare ONE HOME To modify measurement details in the measurement database 1 On the Measurements tab select the patient from the Measured person field drop down list LINK displays the existing measurements for the patient Scroll the measurements to locate the measurement you want to modify Click the measurement row and update the fields LINK automatically updates the measurement details in the measurement database e mea Measured person John Aaron Smith 0123456789 New patient Remove selected patient Name John Aaron Smith Patient ID 0123456789 Date Time Device Measurer Right eye Left eye E Pro only Attitude Pressure Condition and medication Attitude Pressure Condition and medication 10 20 30 Xalatan red eye 13 15 ONE NA 19 NA 20 A 13 16 ONE NA 22 NA 18 www icaretonometer com 24 5 3 Printing and exporting measurements You can print measurements or export them to a data file TO 1 2 print measurement data On the Measurements tab select the patient from the Patient field drop down list The existing measurements for the patient are shown If you do not want to print all the measurements scroll the measurements and select the ones you need NOTE You can only select a group of consecutive measurements You cannot select multiple individual measurements with unselected rows
7. in the device database Devices Device Device Icare ONE Icare ONE Serial number 1401AD005 Icare ONE Icare ONE Borrower Icare ONE Search Identifier Borrower Returning Icare HOME Icare ONE Icare ONE Icare ONE Barbara Lena Smith Name Barbara Lena Smith Icare ONE Patient ID Icare ONE Phone number 358401723001 Icare HOME Icare HOME 2 Icare HOME To modify the tonometer identifier Corneal thickness Right 0 Left 0 1 On the Borrowing tab in the Devices list select the tonometer Devices Device eee bce reece Returning whose identifier you want to rma an A update je Borrower 2 At the top of the right side of the are ONE Searc screen update the identifier above cae one anisori the Serial number field 1 cate one care HON Cyril Smith Icare HOME 2 David LINK automatically updates the identifier in the device database www icaretonometer com 17 Borrowing LINK v 1 71 4 5 Clearing tonometer measurement memory When you copy measurement data from the tonometer to LINK LINK does not automatically delete the copied data from the tonometer Although the tonometer has ample memory it is useful to delete copied data from the tonometer regularly CAUTION If you loan tonometers to patients LINK automatically clears the tonometer memory each time you mark a tonometer as loaned or returned on the Borrowing tab For more information see Section 4 2 Loaning tonomete
8. the patient is expected to return the tonometer e fthe patient has not returned a tonometer on time there is a patient s name in the Borrower column before the Returning column and the Returning column shows an Overdue text the number of days the loan is overdue and the phone number of the patient 4 4 Modifying tonometer and loan details You can modify the owner and loan details of a tonometer You can also modify the identifier of the tonometer To modify the details or the identifier you must connect the tonometer to LINK www icaretonometer com 16 NOTE You can only modify the tonometer owner details with the LINK instance where the tonometer was first registered If the tonometer is connected to another LINK instance the Change button on the Device tab is grayed out Since you do not have the loaned tonometer however the patient has it you can also modify the loan details without connecting the tonometer To modify tonometer details 1 Connect the tonometer to LINK 2 On the Device tab click Change 3 Modify the owner detail fields and click Save Note that the Address and Country fields are mandatory LINK updates the tonometer owner details in the device database To modify loan details 1 On the Borrowing tab in the Devices list select the tonometer whose loan details you want to update 2 On the right side of the screen update the borrower or loan details LINK automatically updates the details
9. 45 13 45 ieeooo0cd000c00erdCi Copy measurements Clear device measurements 3 NOTE After you have copied the measurements view the new measurements on the Measurements tab and add the measurer value and comments to the measurements if necessary For more information see Section 5 2 Viewing and modifying measurements www icaretonometer com 22 5 1 3 Importing measurements from a data file To import measurements from a LINK file that has the Im extension to the measurement database 1 On the Measurements tab click Import Icare LINK file A pop up window opens 2 Inthe pop up window click the folder icon browse to the LINK file you want and click Open 3 To import the measurements in the selected data file click Import The measurements are added to the measurement database and the pop up window closes Note that if any of the measurements in the data file are already present in the measurement database they are automatically ignored and not imported If any of the measurements in the data file are for new patients the name and identity number of the new patients are added to the patient database Wed 24 11 11 47 GAT MaLee MiA 23 MiA 34 Input new measurement Remove selected measurements 0 pc Print and Export selection all measurements 1 pages selected measurements 0 pages 1 Print Export Excel file Export PDF file Export Icare LINK file 5 2 Viewing and mo
10. Download LINK 2 Click the Download LINK lt version gt lt language gt link Note that lt language gt defines the language used in the installation wizard and the language used by default in the LINK user interface You can change the language of the LINK user care eee interface after the installation if needed a www icaretonometer com 5 3 In the File Download window click Save to save the installation file on your computer Do you want to open or save IcareInstaller 1 70 IcareLINK na na en exe from register icaretonometer com x Open Save Cancel 4 Double click the saved installation file to start the installation The installation wizard opens 5 Followthe instructions in the installation wizard to finalize the installation During the installation LINK displays a pop up window asking you to connect a tonometer or in case you are a TA01 user to press I have TA01 To connect the tonometer follow the instructions in Section 4 1 Connecting tonometers PA Confirm Installation I The installer will guide you through the steps required to install Icare LINK on your computer The installer is ready to install Icare LINK on your computer Click Next to start the installation WARNING This computer program is protected by copyright law and international treaties Unauthorized duplication or distribution of this program or any portion of it may result in severe civil or crim
11. Icare ONE Serial number 1407AD005 Icare ONE Icare ONE Borrower Icare ONE Icare ONE Icare ONE Icare ONE Barbara Lena Smith Name Barbara Lena Smith Icare HOME Icare ONE Patient ID ae Phone number 358401723001 Icare HOME Icare HOME Icare HOME Icare HOME Icare HOME Loan 4 sa isa Loaning date Tue msada ONE Return date Tue 10 06 2014 i spe iat Additional information A Corneal thickness Right 0 Left 0 Icare ONE Dementia Icare HOME Icare ONE Icare HOME Icare ONE Mark returned and clear loan Icare ONE a Icare HOME __Retum Icare ONE Icare ONE Icare ONE 5 Icare ONE Icare HOME Barbara Lena Smith 10 06 2014 Icare HOME To mark a tonometer as returned CAUTION Make sure that you have copied all the measurement data from the tonometer before you mark it as returned When you mark the tonometer as returned LINK automatically clears all the measurement data from the tonometer memory For more information on copying measurement data see Section 5 1 2 Copying measurements from a 1 Connect the returned tonometer to LINK On the Borrowing tab the USB icon in the Devices list shows which tonometer is currently connected 2 Inthe Devices list select the connected tonometer 3 On the right side of the screen click Return 4 LINK automatically clears the tonometer measurement memory and deletes the loan details for the tonometer from the Devices list www icaretonometer com 15 Borrowi
12. asurement Remove selected measurements 0 p Print and Export selection all measurements 1 pages selected measurements 0 pages Print Export Excel fle ExportPDF fle Exporticare LINK file import icare LINK fil www icaretonometer com 25 5 4 Deleting measurements To delete measurements from the measurement database 1 On the Measurements tab select the patient from the Measured person field drop down list The existing measurements for the patient are shown 2 Scroll the measurements and select the single measurement or the group of measurements you want to delete To delete the measurements click Remove selected measurements 4 To confirm the deletion click Confirm measurement removal Note that the confirmation button is only available for 5 seconds tu Measured person John Aaron Smith 0123456789 New patient Remove selected patient Name John Aaron Smith Patient ID 0123456789 Date Time Device Measurer Right eye Left eye E Pro only Attitude Pressure Condition and medication Attitude Pressure Condition and medication 10 20 30 40 2010 Tue 31 8 13 14 ONE Jack NIA 20 Xalatan red eye NIA 22 13 15 ONE NIA 20 NIA 20 13 15 ONE NIA 19 NIA 20 13 16 ONE NA 22 NA 48 t 13 16 ONE NA 19 NA 21 f i 13 16 ONE NA 19 NA 2 gt 13 17 ONE NA 21 NA 20 13 17 ONE MA 21 NA 19 i 16 31 PRO 4214 H 19 ji Thu 2 9 06 39 ONE Chris NIA 11 red eye xalatan NIA x Sun 5 9 02 09 ONE NIA NIA
13. can use LINK e Health care professionals can use either Icare PRO Icare ONE Icare HOME tonometers to manage the measurement data of their patients with LINK e Patients with their own Icare ONE HOME tonometer can use LINK to monitor their IOP values at home You can use LINK to e Add patients and modify their details e Add measurement data manually by copying from Icare tonometers or by importing from data files e Add comments to individual measurements for future reference e View and delete measurement data in the measurement database e Print measurement data or save export it as data files e Loan Icare tonometers to patients and monitor the loan status e Manage the memory content of connected tonometers LINK consists of a database for measurement data and of the user interface through which you can manage the data You can connect an Icare tonometer to the computer running the LINK software and use LINK to both read measurement data from the tonometer and manage the tonometer memory You can enter the measurement data manually to LINK or copy it directly from lcare tonometers The copy function means that a patient can use an Icare ONE HOME tonometer at home to take measurements and visit a health care professional only when there is enough data for the needed analysis The tonometer stores the measurements the patient takes and when the patient www icaretonometer com 4 visits a health care prof
14. click the first row and while keeping the mouse button pressed paint over the consecutive rows you want to Select 4 Buttons Click the buttons to open pop up windows or modify the content of the tables on the screen If a button cannot be used it is grayed out For example if there are no measurements on the Measurements tab s table the Remove selected measurements button is grayed out since there are no measurements to delete NOTE When you click a button which removes data from a database or tonometer a red confirmation button is displayed next to the original button for 5 seconds To confirm the data removal you must click the confirmation button before it disappears 5 X button Click X to close and exit LINK 2 4 Configuring Icare LINK The LINK settings are defined on the Settings tab The following settings are available Language ye e Settings From the Software language field drop Software language English GB Iv v Show borrowing ti EEE II down list select the language you want to use Ema www icaretonometer com 8 in the LINK user interface By default the language you selected for the installation wizard is used Show Borrowing tab This setting defines whether the Borrowing tab is visible If you loan your Icare ONE HOME tonometers to patients for home use and you want to monitor the loan status of the tonometers in LINK check the checkbox 2 5 Using Icare LINK
15. data You can view the measurement data in the measurement database as a list and a graphical chart You can also modify the measurement details and add comments to individual measurements for future reference e Print and export measurement data You can print measurement data to Share it with the patient insurance company etc or export it as a data file e Delete measurement data from the measurement database You can delete unnecessary measurements You can select from Excel PDF or a predefined text file format Im that only LINK can read to export the measurement data Export Excel file Export PDF file Export LINK file buttons respectively You can import measurement data that are in the predefined text file format Im that only LINK can read by using the Import LINK file button You can use these data files to transfer measurement data between separate LINK systems for example between different organizations treating the same patient 5 1 Adding measurements You can add measurements to the measurement database manually by copying them from a connected tonometer or by importing from a LINK file 5 1 1 Adding measurements manually To add a measurement to the measurement database 1 On the Measurements tab from the Measured person field drop down list select the patient whose measurement you want to add LINK displays the existing measurements for the patient 2 Click Input new measurement LINK adds an empty row to
16. difying measurements You can view and modify the measurement data in the measurement database Note that you can only modify the comments condition and medication and the measurer information for measurements copied from tonometers You can modify all measurement details for manually added measurements To view measurements from the measurement database 1 On the Measurements tab select the patient from the Measured person field drop down list LINK displays all the existing measurements for the patient www icaretonometer com 23 2 If you only want to see the measurements taken with the Icare PRO tonometers select the PRO only checkbox in the Device column Device Borrowing Measurements Settings New patient Remove selected patient Measured person 1 John Aaron Smith 0123456789 M Name John Aaron Smith Patient ID 0123456789 Date Time Device Measurer Right eye Left eye E Pro only 2 Attitude Pressure Condition and medication Attitude Pressure Condition and medication 10 20 30 40 2010 Tue 31 8 13 14 ONE Jack NIA 20 Xalatan red eye NIA 22 gt 1315 O NIA 20 NIA 20 13 15 ONE NA 19 NA 20 13 16 ONE NA 22 NA 18 LINK displays the measurements in chronological order In the graphic chart on the right side of the screen LINK displays each measurement as a single dot or cross and measurements taken during the same day are connected with a line NOTE The measurement Attitude is
17. eees 18 3 Measurement Mande SINC I sate cinei ie scan otters erence EE sas eepeeeeege teenies 19 Doll Adang els CIF CIC ILS sia caii act ata a ata not alte tal a fa dal 19 5 1 1 Adding measurements manually eee aaaanee 19 5 1 2 Copying measurements from a tonometer cccssssssssseceececcceeeeeeeseeees 20 5 1 3 Importing measurements from a data file ecceeesssssteeeeeeeeeeeessenaes 23 5 2 Viewing and modifying measurements eee ae 23 5 3 Printing and exporting measurements 25 5 4 Deleting measurements eesssserrsrsrrrrerrrrrerrrrrrrrrrrrrerrrrerrrrrrrerrrrerreerrererereeene 20 6 SOW eLIDIOL Ei COS inoate area aan sign ai nau ab arati eu elit ata ll au dai 27 www icaretonometer com 3 1 Introduction CAUTION Before using Icare LINK read this manual carefully and keep it for future use This manual contains important information on using the product Icare LINK type designation TS01 is used to store the measurements of intraocular pressure IOP in the human eye and to track treatment efficiency and long term progression With LINK the accumulated measurement history can be examined as a numerical chart or graphic presentation and printed for delivery to relevant parties NOTE Use LINK only for storing IOP measurement data Any other use is improper and the manufacturer cannot be held liable for resulting damage or consequences Both health care professionals and patients
18. essional all the data in the tonometer can be copied to LINK and used immediately The patient does not need to visit a health care professional each time a measurement is needed but only when an assessment of their situation and an analysis of the measurement data is required The copy function can also help a health care professional who is taking measurements using an Icare PRO tonometer The health care professional can take measurements from multiple patients during the day and copy all the measurement data for all the patients at once at the end of the day 2 Getting started Before you can use LINK you have to install it and modify the language settings to fit your needs 2 1 System requirements LINK has the following system requirements e Operating system Microsoft Windows XP with Service Pack 2 or newer Windows 7 and 8 32 and 64 bit e Memory RAM 256 MB e Hard disk space 64 MB e Screen resolution 1024x768 or higher e Standard compliance the system must comply with IEC 60950 2 2 Installing lcare LINK LINK uses a license from an Icare PRO or Icare ONE HOME tonometer During the installation you must connect an Icare tonometer to LINK to activate the license If you are a user of the Icare TAO1i tonometer you are authorized to activate the license during the installation by pressing I have TAO1 To install LINK 1 Go to http www icaretonometer com and click the LINK download banner
19. in between In the Print field make sure that the correct radio button is selected all measurements or selected measurements Click Print In a pop up window select the printer and print settings and click Print To export measurement data to a data file ile 3 On the Measurements tab click Export Excel file Export PDF file or Export Icare LINK file A pop up window opens In the pop up window click the folder icon browse to the folder you want and click OK To export the data file to the selected location click Export The data file is created in the selected folder with the file name lt patient name gt _ lt current date gt icare Measured person John Aaron Smith 0123456789 New patient Remove selected patient Name John Aaron Smith Patient ID 0123456789 Date Time Device Measurer Right eye Left eye Pro only Attitude Pressure Condition and medication Attitude Pressure Condition and medication 10 20 3C 2010 Tue 31 8 13 14 ONE Jack NA 20 Xalatan red eye NA 22 9 13 15 ONE NA 20 NA 20 13 15 ONE NA 19 NA 20 x 13 16 ONE NA 22 NA 48 13 16 ONE NA 49 NA 24 f 13 16 ONE NA 19 NA 22 13 17 ONE NA 21 NA 20 j 13 17 ONE NA 214 NA 19 16 31 PRO H 214 H 19 j Thu 2 9 06 39 ONE Chris NIA 11 red eye xalatan NIA Sun 5 9 02 09 ONE NIA NA 14 Mon 13 9 1408 GAT Dr Goldmann NIA 12 red eye NIA 12 Thu 11 11 08 47 Unknown NIA NIA Wed 24 11 11 47 GAT MaLee NA 23 NA 34 input new me
20. inal penalties and will be prosecuted to the maximum extent possible under the law lt Back Cancel lt Back Select Installation Folder Installing Icare LINK P The installer will install Icare LINK to the following folder Icare LINK is being installed To install in this folder click Next To install to a different folder enter it below or click Browse Please wait a DI c Program Files Icare lcare LINK Install Icare LINK for yourself or for anyone who uses this computer Everyone Just me Connect Icare device now to continue or cancel installation by pressing Cancel button If you have TAO1 device press I have TAO1 sera cea 4 www icaretonometer com 6 gt 6 After you have connected tonometer the license activates and the installation wizard states that LINK has been successfully installed To close the wizard click Close Installation Complete Icare LINK has been successfully installed Click Close to exit Please use Windows Update to check for any critical updates to the NET Framework When the LINK installation is ready you have an Icare LINK shortcut icon on your computer desktop 2 3 Starting Icare LINK To start LINK double click the Icare LINK shortcut icon on the desktop The LINK user interface opens here i 1s DIVA Di New patient Remove selected patient 5 Measured pe
21. ments There is an updated version of the device software available v 1 4 Updating the device software takes 1 3 minutes and it will clear measurements from the device Do not remove the de Start update Device time was updated NOTE Never disconnect a tonometer while a software update is on going Disconnecting during update can damage the tonometer and render it inoperable www icaretonometer com 27
22. ng Devices Device Identifier Borrower Icare ONE Icare ONE Icare ONE Icare ONE Icare ONE Icare ONE Icare ONE Icare ONE Icare ONE Icare ONE Icare HOME Icare HOME 2 Icare HOME Icare HOME Icare HOME Icare HOME Icare ONE Icare ONE Icare HOME Icare ONE Device Icare HOME LINK v 1 71 Serial number 1401AD005 Borrower Search bar Barbara Lena Smith Name Barbara Lena Smith New person Loan Loaning date Return date Additional information SII 1 2 3 4 Dementia Patient ID Phone number 358401723001 Corneal thickness Right 0 Left 0 Tue 27 05 2014 M Tue 10 06 2014 L_ 2014____ Mo Tu We Th Fr Sa Su 12 24 25 26 27 28 29 a April 7 8 9 11 14 15 16 18 21 22 23 25 Icare HOME 28 29 30 2 May 5 amp 7 5 3 Icare ONE 12 13 14 16 iz Sans 3 n Fed Icare ONE Mark returned and clear loan 9 Icare ONE 3 16 17 18 19 Icare HOME 23 24 25 26 an s 2 2 Icare ONE Icare ONE Icare ONE 2 lt Icare HOME Barbara Lena Smith 10 06 2014 10 11 12 4 3 Viewing the loan status of tonometers You can view the status of all Icare ONE HOME tonometers on the Borrowing tab in the Devices list e fthe tonometer is available and can be loaned to a patient there is no patient name in the Borrower column before the Returning column e Ifthe tonometer has been loaned to a patient there is a patient name in the Borrower column before the Returning column and the Returning column shows the date when
23. nnect the tonometer to be loaned to LINK On the Borrowing tab the USB icon in the Devices list shows which tonometer is currently connected 2 Inthe Devices list select the connected tonometer 3 On the right side of the screen in the borrower details start writing the name of the patient to the Search field The patients in the patient database that match the search are listed below the Search field When you see the patient you want click the patient s name Check that the patient s phone number is visible in the Phone number field If the patient has not previously borrowed a tonometer their phone number is not in the database If the patient s phone number is not visible write the phone number into the field If the search does not reveal the patient the patient is not in the patient database yet If the patient is not in the database click New person and add the patient details into the Name Patient ID and Phone fields Note that the Name and Patient ID fields are mandatory 4 Inthe Loan section click the calendar icons to select dates for the Loaning date and Return date fields You can also define additional details to the Additional information field if necessary 5 The tonometer measurement memory is automatically cleared and LINK adds the loan details for the tonometer to the Devices list www icaretonometer com 14 Borrowing LINK v 1 7 Devices Device Device Identifier Borrower Returning Icare ONE
24. om 21 Icare8 ONE HOME tonometer you cannot define which eye you are measuring LINK assumes by default that the first accepted measurement is for the right eye and the second accepted measurement is for the left eye If for some reason you end up taking multiple measurements eye details can be incorrect and must be fixed 4 When all new measurement data is located in the correct column copy the measurements by clicking Copy measurements LINK adds the measurements not shown in the Rejected column to the measurement database The following figure illustrates how you must check and correct the measurement data from the tonometer The measurements shown in the figure are for two patients so a new column has been added for the second patient by clicking the plus icon 1 A value 2 belonging to the second patient has been moved by clicking the correct cell in the second patient s column The original incorrect location for this value 3 is shown with a cross over it The low quality values are listed in the Rejected column 4 and are not copied You can delete unneeded high quality measurements by clicking the X icon 5 If you want to copy a low quality value you can move it to the patient column by clicking the X icon 5 Ei Icare LINK Device New measurements Beta Tester Tono Meter lazi la 4 Right Left Right Left 10 30 A 10 30 10 32 10 33 10 33 10 33 10 34 10 34 10 34 hu 14 10 2010 15 52 ri 15 10 2010 13
25. owner information of the tonometer view the measurement data in the tonometer and copy it to LINK and delete the data in the tonometer For more information about handling measurement data see Section 5 Measurement management When you connect an Icare tonometer to LINK for the first time LINK uses the computer s Internet connection to contact Icare servers and ensure that the tonometer has been registered on the servers If the tonometer has not been registered LINK automatically registers it You can connect the tonometer and copy measurement data from it to any computer which has LINK installed but you can only modify the tonometer owner details with the LINK instance the PC where the tonometer was first registered If you have patients who borrow your Icare tonometers you can maintain information on which tonometers are available who has borrowed which tonometer and when they are due to return it To loan a tonometer or mark it as returned the tonometer must be connected to LINK You can however extend the return date of a loaned tonometer without connecting it to LINK 4 1 Connecting tonometers You can only connect one Icare tonometer at a time to LINK To connect a tonometer to LINK you need the USB cable provided with the tonometer The tonometer does not need to be switched on when you connect it If the Icare PRO tonometer is on when connected its screen becomes black and its buttons inactive A connected
26. rs to patients To clear all measurement data from the tonometer 1 Connect the tonometer to LINK 2 On the Device tab click Clear device measurements 3 To confirm the deletion click Confirm measurement removal Note that the confirmation button is only available for 5 seconds Device Borrowing Measurements Settings There are too many old measurements in the device It is advisable to clear them The device could not be registered Please contact Icare You may alternatively continue without internet connection and registration New measurements Cyril Smith ly amp Rejected Right Left Fri 27 1 2012 08 23 10 6 a o 08 28 106 1 9 08 28 11 2 9 08 29 11 6 9 08 29 12 5 9 08 30 12 9 08 30 10 9 9 08 30 20 1 9 08 30 20 1 9 08 30 20 4 9 08 30 19 7 a 2 mi Copy measurements Device information Owner Device Icare PRO Person Serial number 1201C8016 Corporation Software version 1 00 Company name Icare Finland Oy Purchase date 12 12 2013 Contact person Jouni Onnela Retailer Address Ayritie 22 01510 Vantaa icare www icaretonometer com 18 5 Measurement management Measurement management in LINK consists of four main functions You can e Add measurement data to measurement database You can add data manually through the LINK user interface or you can copy data from connected tonometers or import data from a LINK file e View and modify measurement
27. rson John Smith 0123456789 Name John Smith Patient ID 0123456789 Date Time Device Measurer Right eye Left eye A buda Drop 2 mm citi i L Attorda Drop 10 20 30 40 2010 r Tue 31 8 13 14 IA Xalatan red eye t 13 15 13 15 13 16 Y 13 16 i 13 16 i 13 17 13 17 k 16 31 Thu 2 9 06 39 i red eye xalatan Sun 5 9 02 09 Mon 13 9 14 08 Dr Goldmann IA red eye Thu 11 11 08 47 Wed 24 11 11 47 Input new measurement Remove selected measurements 0 pc Data saved automatically ai Print and Export selection all measurements 1 pages selected measurements 0 pages Print Export Excel file Export PDF file Export Icare LINK file Import Icare LINK file E care www icaretonometer com 7 The user interface consists of the following components 1 Tabs Click the tabs to access the screens for managing tonometers measurement data and patients and settings NOTE The Borrowing tab is only visible if it has been set to be visible on the Settings tab 2 Fields The fields consist of a field name and a box where you can insert a value for the field You can type the value into the field or in some cases select it from a drop down list 3 Tables Tables contain measurement information e To modify information in a table click the cell and enter the new value Note that some cells cannot be modified e To select multiple rows in a table
28. s list on the Borrowing tab If there is no patient s name in the Borrower column before the Returning column and the Returning column is empty the tonometer is available and can be loaned to a patient Borrowing Devices Device Identifier Borrower Icare ONE Icare ONE Icare ONE Icare ONE Icare ONE Icare ONE Icare ONE Icare ONE Icare ONE Icare ONE Icare HOME Icare HOME Icare HOME Icare HOME Icare HOME Icare HOME Icare ONE Icare ONE Icare HOME Icare ONE Icare HOME Icare ONE Icare HOME Icare ONE Icare ONE Icare HOME Icare ONE Icare ONE Icare ONE Icare ONE Icare HOME Icare HOME John Aaron Smith www icaretonometer com Returning 10 06 2014 Device Icare HOME Serial number 14014AD005 Borrower Search David Name Erno Patient ID Jack Smith Phone number John Aaron Smith a Robert Smith F Corneal thickness CE Loan Tue 27 05 2014 Tue 10 06 2014 M Additional information Loaning date Return date Dementia Mark returned and clear loan Return John Aaron Smith 0123456789 093222567 Right 524 Left 567 13 To loan a tonometer CAUTION Make sure that you have copied all the old measurement data from the tonometer before you loan it When you loan a tonometer LINK automatically clears all the measurement data from the tonometer memory For more information on copying measurement data see Section 5 1 2 Copying measurements from a 1 Co
29. t database before the copy For more information about adding new patients see Section 3 1 Adding patients To copy measurements from a connected tonometer to the measurement database 1 Connect the tonometer to LINK On the Device tab LINK displays all the new measurement data in the tonometer in the New measurements section e Each measurement is on its own row e Next to the measurement value are 1 4 pillars which describe the quality grade of the measurement The low quality measurements with a grade of 3 or 4 are listed in the Rejected column and are not copied to the measurement database Only the high quality measurements with a grade of 1 or 2 are copied If you do not want to copy a specific high quality measurement for some reason move it to the Rejected column by clicking the X icon on the left end of the row www icaretonometer com 20 PA e LINK compares all the measurements in the tonometer with the measurement database and shows only the measurements which are not yet present in the measurement database e lIcare ONE HOME tonometers do not display exact measurements Instead they give the measurement value as a range for example 5 7 As long as no Icare PRO tonometer has been connected to LINK or the LINK was not installed for an Icare TAO1 user the measurement values from the Icare ONE HOME tonometers are consequently copied and saved as ranges For Icare TAO1 users or after an Icare
30. the measurement table 3 Fill in the details on the empty measurement row In the Device field drop down list NCT refers to a non contact tonometer and GAT to a Goldman applanation tonometer www icaretonometer com 19 After you have filled in the details LINK automatically adds the new measurement to the measurement database Borowina John Aaron Smith 0123456789 v Measured person 1 New patient Remove selected patient Name John Aaron Smith Patient ID 0123456789 Date Time Device Measurer Right eye Left eye E Pro only Attitude Pressure Condition and medication Attitude Pressure Condition and medication 10 20 30 40 50 13 15 ONE NA 20 NA 20 k 13 15 ONE NA 19 NA 20 4 13 16 ONE NA 22 NA 18 i k 13 16 ONE NIA 19 NIA 21 i 13 16 ONE NA 19 NA 22 13 17 ONE NIA 21 NIA 20 13 17 ONE NA 24 NA 19 fi 16 31 PRO H 21 4 H 19 r Thu 2 9 06 39 ONE Chris NA 11 red eye xalatan NIA Sun 5 9 02 09 ONE NIA NIA 11 Mon 13 9 14 08 GAT Dr Goldmann NIA 12 red eye NIA 12 Thu 11 11 08 47 Unknown NIA NIA Wed 24 11 11 47 GAT MaLee NA 23 NA 34 2013 pate ns Remove selected measurements 1 pc Print and Export selection all measurements 1 pages selected measurements 0 pages Print Export Excel file Export PDF file Export Icare LINK file import Icare LINK file 5 1 2 Copying measurements from a tonometer All patients whose measurements are to be copied must exist in the patien
31. to the Devices list on that tab and is available for patients to borrow Device Borrowing Measurements Settings Device information Owner Device Icare ONE Person Serial number 1220CC006 Corporation Software version 1 40 Name John Hopkins Purchase date 20 12 2013 Address Hopestreet 888 Retailer Country United States OO Phone number E mail hange save Cancel NOTE It is important that the internal time in all the tonometers connected to LINK is the same because multiple tonometers can be used to take measurements from the same patient If the tonometer times differ the measurement reports can become misleading and show the measurement results in the wrong chronological order To prevent this problem after the tonometer is connected LINK compares the tonometer time setting to the time setting of the LINK computer If the values differ LINK automatically changes the tonometer time to use the computer time If LINK changes the tonometer time LINK shows a notification about the change on the Device tab To disconnect the tonometer detach the USB cable from the computer and the tonometer www icaretonometer com 12 4 2 Loaning tonometers to patients Icare ONE HOME tonometers can be loaned to patients so that they can take regular measurements easily at home To loan a tonometer or to mark the loan as returned you must connect the tonometer to LINK You can see the status of each tonometer in the Device
32. tonometer cannot be used To connect and register the tonometer 1 Attach the USB cable to the LINK computer s USB port 2 Attach the USB cable to the tonometer s USB port For the exact location of the tonometer s USB port see the tonometer manual If you are connecting the tonometer for the first time the tonometer registration pop up window opens If the tonometer has been registered previously the Device tab appears the measurement data from the tonometer is shown and you can Skip Step 3 3 To register a tonometer a Make sure that the computer is connected to internet If internet connection is not available you can still continue registration and when www icaretonometer com 11 your computer next time is internet connected the registration information is automatically transferred b Fill in the device information the purchase date and retailer the owner of the tonometer and the owner address details Note that the yellowed Name Address and Country fields are mandatory and cannot be left empty Device Device information Owner Device Icare ONE Person Serial number 1220CC006 Corporation Software version 1 40 Name Purchase date 20 12 2013 Address Country Phone number Retailer E mail c Click Save The Device tab appears and the measurement data from the tonometer is shown If the tonometer is an Icare ONE HOME tonometer and the Borrowing tab is visible the tonometer is added
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