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TRACES - TRAdeControl and Expert System FAQ

1. European Regulations 28 258 Agreement EU US public amp animal health 2006 198 amending point 11 of annex V pen z 005 405 amending point 11 of annex V k pen 36 After submission of Part II the HTD module will not be available visualised anymore An exception applies when official entry documents are subject to a RASFF notification 37 This means one of the TRACES EU EFTA languages 38 Eur Lex website http eur lex europa eu en index htm TRAde Control and Expert System TRACES II 3 2 Imposep PuHysIcaL TESTS Depending on the nature and origin of the commodity presented in the CED and CVEDP the Imposed Physical Tests tab displays 1 The Imposed Physical Tests in accordance with EU legislation upper part 2 The TRACES Data Mining Advice also referred to as the Expert System lower part Consultation of this information is optional This feature is not activated for non EU countries in respect of CVEDP TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products priuucy atubumeni gt Consignment Help To Decision gt Decision gt Basis Legislation v Imposed Physical Tests Help To Decicion Im Physical Tests Imposed Physical Tests 2012 1 0201 10 Carcases and half carcases Domestic Bos taurus The rate of the physical checks made for all BIP of the country is 66 67 Brazil The rate of the physical checks made for the current B
2. E ER Bm amp n E S Sbwk d Renh E Slvea h Cmosan E Seban hu Hungaia E Swedsh icelandic sq E t Taian t lWwKsh Xt lun z C e SS When you switch languages you will be redirected to the general TRACES welcome page 12 TRACES Toolkit https circabc europa eu w browse acObd3d2 66ae 4234 b09c a3fa9854acfd 13 These include 22 official languages of the European Union all apart from Irish ga Albanian Bosnian Chinese Croatian Icelandic Macedonian Norwegian Serbian Turkish Russian TRAde Control and Expert System TRACES I 4 TRACES RELEASE VERSIONS We are constantly upgrading TRACES to improve and adapt it to legal requirements and user needs and wishes This is done step by step As soon as an upgrade is available a new TRACES version is installed online Release notes are regularly published for TRACES in order to explain to our TRACES users the enhancements and modifications made to the user interface and functionalities 14 You may want to check the TRACES release version installed online to verify the information in the TRACES release notes If you double click the European map cow image in the top right of the TRACES window you will see the following information in the top banner vor i yn ae A SUR TR ES REL CR Traces 05 33 00 01
3. Thematic files Legislation on selected themes 01 06 2011 Volunteering Selection of new documents b bad w bd a 31 05 2011 Regulation EU No 510 2011 of the European Parliament and of the Council of 11 May 2011 setting emission performance standards for new light commercial vehicles as part of the Union s integrated approach to reduce CO2 emissions from light duty vehicles Text with EEA relevance gt pdf 31 05 2011 2011 314 EU Commission Decision of 12 May 2011 concerning the technical specification for interoperability relating to the operation and traffic management subsystem of the trans European conventional rail system notified under document C 2011 3099 Text with EEA relevance pdf 31 05 2011 2011 321 EU Commission Implementing Decision of 27 May 2011 establishing pursuant to Directive 2006 7 EC of the European Parliament and of the Council a symbol for information to the public on bathing water classification and any bathing prohibition or advice against bathing pdf 19 05 2011 Directive 2011 51 EU of the European Parliament and of the Council of 11 May 2011 amending Council Directive 2003 109 EC to extend its scope to beneficiaries of international protection Text with EEA relevance gt pdf 19 05 2011 2011 286 EU Decision of the European Parliament and of the Council of 2 May 2011 on mobilisation of the European Union Solidarity Fund in accordance with point 26 of the Interins
4. e CHED PP boxes 11 15 NOT ACCEPTABLE and IIl 17 Details of Controlled Destinations 11 11 11 15 When the CVED is validated an information message appears signalling that these boxes must be filled in within 60 days of the decision 65 In the case of CHED PP you may use the Add button to specify at least one Reason for refusal TRAde Control and Expert System TRACES TRACES kPrivacy statement k Consignment k Control Authority k Acceptance Refusal CVEDA 237 Refusal 38 NOT ACCEPTABLE You are requested to fill in the NOT ACCEPTABLE details within 60 days Refusal NOT ACCEPTABLE You are requested to fill in the NOT ACCEPTABLE details within 60 days A message will be sent to the BIP once a week to remind it of all official entry documents for which these boxes are incomplete As regards products after 60 days a weekly reminder will be sent to the BIP and its Central Competent Authority CCA These notifications cannot be managed through notifications selectable in the Modify User Profile sub menu 96 In order to fill in this box retroactively the competent authority must e Search for the official entry document concerned e Click the Open button below the official entry document e Complete box 35 CVEDP 38 CVEDA or I1 16 CED e Click the Submit NOT ACCEPTABLE action button TRACES Veterinary Documents Commen Veterinary Entry Document for Animals bPriva
5. I 5 5 2 Loc ouT Click on the Logout button in the top right of the screen and confirm by clicking the OK button 24 ht Ja e ystem bba bbg bcs bda bde bel ben bes bet bfi bfr bhr bhu bil bit bit bly bmk Pmt bol pnw bpl bot bro bru bsk bs bsq Psr bsv btr bzh bInformation 00 amp tzaeet cbt ne TRACES Welome Page ammefftivacy statement TDAH veni nnn Lynar CU Ade coniro and CXpert oy gt Welcome Page x TRACES Data Warehouse Welcome Latest news Veterinary Windows Internet Explorer Documents E Intra Trade 9 Animal Health Le Are you sure you want to logout Certificates a CVED for Animals CVED for Animal Cancel Products 23 Your account is inactivated after 5 consecutive failed attempts You should contact your TRACES competent authority to reactivate the account 24 You will be logged out automatically after 30 minutes of inactivity TRAde Control and Expert System TRACES 1 5 5 3 LOGIN ISSUES More information on login issues can be found in the Organisation user and authority management user manual also available with the TRACES Toolkit 2 I 5 6 TRACES Welcome Page gt Welcome Page feterinary Jocuments Reporting ser and Irganisation lanagement elp To Decision lanagement Legislation TRACES Welcome Page b Welcome Page E Veterinary Documents Intra Trade Animal Health Certificates
6. Organisations can be created in TRACES by economic operators and competent authority users during the certification process of an official entry document However only competent authorities can manage organisations via the User and Organisation Management menu and Organisations sub menu 111 TRACES Toolkit https circabc europa eu w browse acObd3d2 66ae 4234 b09c a3fa9854acfd TRAde Control and Expert System TRACES kPrivacy statement Welcome Page 5earch for Organisations Veterinary Search Criteria Docurnents k Reporting Country Name User and Postal code Region Address Organisation E Management Number marara dia City User Assigned Authority Status Management AS Code k Organisations Commodity Browse Type Change Password cagion i LMS approved E z Modify User Profile kClear kSearch Business Partners Establishment List Publications New New Non Memberstate Help To Decision Before creating a new organisation you should first verify by searching for it whether it already exists in TRACES This is in line with the Search first create if necessary principle More information on the TRACES user management can be found in the Organisation user and authority management user manual also available with the TRACES Toolkit IV 4 3 CHANGE PASSWORD SECURITY QUESTION AND ANSWER 12 TRACES users can change their pas
7. TRAde Control and Expert System TRACES V 3 ALERT MESSAGE THE CERTIFICATE IS NOT FOUND Welcome Page RACES Data iraa cor The certificate ie not found lesum j INTRA 001 The certificate is not found gt Veterinary Documents The alert message The certificate is not found may appear on your TRACES screen if you try to access a New official entry document that has already been deleted by another TRACES user following an automatic e mail notification sent by TRACES Indeed it could be that one of your competent authority colleagues has in the meantime already deleted the official entry document V 4 ALERT MESSAGE GEN 002 UNEXPECTED FAILURE ALERT We invite you to fill in the TRACES problem statement report included in the TRACES Toolkit 13 Please send it to the TRACES Team at sanco traces ec europa eu adding your competent authority in CC Carbon Copy to your message 14 123 TRACES Toolkit https circabc europa eu w browse acObd3d2 66ae 4234 b09c a3fa9854acfd 124 A problem statement report is available with the TRACES Toolkit TRAde Control and Expert System TRACES VI FURTHER INFORMATION AND CONTACT We strongly recommend that you as a TRACES competent authority contact your TRACES administrator which will answer your questions or redirect you to the relevant competent authorities in charge Also at your disposal The TRACES Team for questions concerning the
8. models for DECLAR Declaration Document e one model for CHED PP CHED PP In order to print a blank official entry document model 1 Click the Empty Certificate sub menu under the Veterinary documents menu 2 Select the desired language from the appropriate drop down list 3 Select the desired blank official entry document model Common Entry Document CED CVED for Animals CVED for Animal Products Declaration Document CHED PP 2 Click the Print button under the blank official entry document The blank document model will be displayed in the chosen language 9 in PDF format in another webpage 100 i e 2 models apart from the non harmonised model 101 The language to select in order to print out your official entry document may be one of the languages used in the country of destination and any transit countries 102 Choose the appropriate DECLAR model from the drop down box 103 Repeat these steps for any other languages TRAde Control and Expert System TRACES TRACES Welcome Page P Veterinary Documents Intra Trade Animal Health Certificates CVED for Animals CVED for Animal Products Veterinary certificate to EU Export Health Certificates Common Entry Document CED Commercial Docurnent Declaration Document p Empty Certificate Reporting Rejected Consignments CVED for Animals Rejected Consignment CVED
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10. Date 2013 1 31 Suhject Account created To Hi Your account on the Trade Control and Expert System has been activated As of now vou can login using Usemame e Password Click here to access the application The TRACES application This if an automatically generated email Please do not reply To contact tha TFLACES team plasse wie the following address samoo traces misc More information on user account registration can be found in the Organisation user and authority management user manual also available with the TRACES Toolkit sion administrators at the reasoned request of EU EFTA countries 20 More information can be found in the Organisation user and authority management user manual also available with the TRACES Toolkit 21 TRACES Toolkit https circabc europa eu w browse ac0bd3d2 66ae 4234 b09c a3fa9854acfd TRAde Control and Expert System TRACES NOTE The Please click here to register a new user option on the TRACES login page is for economic operators only and not competent authority users kLogin Please specify your user name and password then click login or hit the enter key Request a new password If you do not remember your password specify your user name and hit the Send Password link Your current password will be sent to the registred e mail address kRequesta new password Register a new User Account To subscribe to the TRACES services you
11. TRACES Title Information Applicant Laboratory If a Laboratory is specified in the official entry document it will receive electronically the Fiche for sampling so that the laboratory test results are automatically included in the official entry document Laboratories can be selected at European level Laboratories like other competent authorities can be created by the European Commission only at the request of the competent authority Laboratory Test May already be filled with the Laboratory Test selected in the Checks tab Introduction modification or reselection is possible via the Select button and will be reflected in the Checks tab Sample Type Should be selected from the drop down list If a Sample Type is missing from the list please contact the TRACES Team Laboratory Released date Released date is in dd mm yyyy format and must be after the Sample date Laboratory Test Method Laboratory Test Method can either be selected from a menu or described in a free text field However we recommend using the selection menu in order to facilitate extraction of TRACES reports and translation of TRACES data Conclusion The conclusion in the Laboratory Tests tab is reserved for the laboratory user carrying out the tests while that in the Laboratory Tests box of the Checks tab is reserved for the competent authority validating the
12. Safeguard clause 8 Diseased or suspect animals 9 Non satisfactory tests 14 Other create RASFF notification The various elements of the RASFF notification must mandatorily be completed in order for the official entry document to be rejected 69 DECLAR and CHED PP are not concerned here 70 Two thirds of the RASFF notification fields are already filled in automatically with the data entered in the official entry document 71 More information can be found under heading II 5 3 Print a RASFF notification 72 The RASFF module is also activated for EU associate countries Norway Switzerland Andorra San Marino Iceland and the Faroe Islands 73 As regards CVEDP box 36 and non satisfactory laboratory test results in box 29 74 As regards CVEDA box 37 and non satisfactory laboratory test results in box 30 TRAde Control and Expert System TRACES The RASFF notification can be printed after submission in TRACES 7 This RASFF notification is presented in five tabs in the TRACES user interface e General Product e Risk Measure Lot e Origin Distribution e Rejection Other e Hazard 75 More information can be found under heading III 3 Print official entry documents TRAde Control and Expert System TRACES II 5 1 1 SELECT CURRENT RASFF TAB TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products kPrivacy statement t Consignment k Help To Decision k Decision RA
13. 10 2012 TRACES_TRAINING_TRACESO1 xi TRAde Control and Expert System E Rye bba bbg bcs bda bde bel ben bes bet bfi bfr bhr bhu bil bit bit bly bmk Pmt bni bnw Ppl bpt bro bru Psk Psl bsq bsr bsv btr bzh Traces 05 33 00 01 10 2012 A f TRACES TRAINING TRACESO1 TRACES Security Login bPriv rivacy statem e the TRACES version number eg 05 33 00 e the release date in dd mm yyyy format eg 01 10 2012 e the TRACES environment eg TRACES TRAINING TRACESO1 You can also see this information as a tooltip if you move the mouse cursor over the European map cow image 14 An overview of the TRACES release notes can be found in the introduction page of the TRACES Toolkit https circabc europa eu w browse acObd3d2 66ae 4234 b09c a3fa9854acfd TRAde Control and Expert System TRACES I 5 ACCESS 1 5 1 DATA ACCESS AND PROTECTION To comply with stringent rules on the accessibility and display of both commercial and non commercial data and to ensure data protection strict access rights are assigned to each TRACES user profile This applies to both economic operators and competent authority users The TRACES Privacy Statement can be consulted in the different available languages in TRACES via the Privacy Statement button in the top right of the TRACES window when you are logged on TRAde Control and Expert System k kba kbg Fes Fda kde kel ken Fes ket Fi kfr khr khu bil kit klt klv krnk Fmt knl knw Fpl k
14. Animals CVED for Animals Products Declaration Document CHED PP Click the Open button under the official entry document Click the Cancel button FES ATE ay Dcum Hy EV IEZUmEWENE ARABES Sia Consignment k Help To Decision k Decision References k Traders k Commodity k Transport k Purpose Details of Consignment Presented References REB Sy Local reference number BIF Brest TRACES Unit Number FRBES1 4 Person responsible for load 10 Veterinary documents Date of Declaration 19 10 2012 Veterinary Document Number Name of signatory k FR TRANSITAIR Dale ut Ime faded ji ETRE Marne Address Postal Code Region Country FR France kCancel and Return to Menu kSplit FCancel certificate Print More information can be found under heading II 1 1 Certification workflow TRAde Control and Expert System TRACES III 3 PRINT OFFICIAL ENTRY DOCUMENTS In order to print out a TRACES official entry document you need e Hardware a printer e Software an updated version of Adobe Acrobat Reader The language to select in order to print out your official entry document may be one used in the EU EFTA country of the BIP DPE DPI and any transit countries III 3 1 SUBMITTED OFFICIAL ENTRY DOCUMENTS In order to print a submitted official entry document 1 Search for the specific official entry document in one of the Veterinary Documents sub menus Common Entry Document
15. CVED for Animals CVED for Animal Products Veterinary certificate to EU Export Health Certificates Common Entry Document CED Commercial Document Declaration Document CUSTOMISING THE TRACES menus expanded all TRACES sessions until you make new changes Empty Certificate v Reporting Rejected Consignments CVED for Animals Rejected Consignment CVED for Animal Products User and Organisation Management Change Password Modify User Profile Business Partners Establishment List Publications EU Establishments is er secto 25 TRACES Toolkit https c ircabc europa eu w browse acObd3d2 66ae 4234 b09c a3fa9854acf d The TRACES menu bar on the left can be customised as you wish Less popular menus can be collapsed while more popular menus can be These changes are stored with your TRACES user profile so will apply to TRAde Control and Expert System TRACES I 5 7 TRACES NEWS UPDATES I 5 7 1 WELCOME PAGE Once logged into the Production real life environment the TRACES welcome page displays both information on TRACES and important health information such as safeguard measures We invite you to regularly check the news updates published on the TRACES Welcome page concerning the following topics oO General information and hints Hazards and outbreaks Sanitary information e g official entry document models Technical update
16. CVEDA creation related to CVEDA deleted related to CVEDA validation related to CVEDP cancelled related to CVEDP creation related to CVEDP deleted related to CVEDP validation related to CVEDP validation internal market related to CVEDP validation transit transhiprnent related to DECLAR validation related to DOCOM validation related to EXPORT creation related to Import certification modified related to Intratrade Laboratory test rejection related to Intratrade certificate deleted related to RASFF confirmation related to RASFF validation related to business deletion related to business validation kSalect all I SIS ISI s IS si s e IE ISI ISI S S S S S s transformatia vf Notification Notification Notification Notification Notification Notification Notification Notification Notification Notification Notification Notification Notification Notification Notification Notification Notification Notification Notification procedur I SI S sil S Si S S Is si Notification Notification Notification Notification Notification Notification Notification Notification Notification Notification Deselect all related to CED Laboratory test rejection related to CED control related to CED decision in progress related to CED validation related to CED validation transfer related to CHED PP cancelled related to CHED PP creation related to
17. Consignment gt Help To Decision k Decision w gt Select Current RASFF gt General Product gt Risk Measure Lot v SAI a a ees CO 35 Country of origin Uganda Distributed by Name ANOVA SEAFOOD B V Manufacturers P Show All Address HAMBAKENWETERING 15 Name Fresh Water Fish Exporters Ltd gt Remove Postal Code Region 5231 S Hertogenbosch Type Processing Plant Country Netherlands Approval number U19 04 Address P O Box 1853 Distribution to member states Postal Code Region Masaka Bukakata Distribution to third countries Country Uganda Dispatcher exporter Name FRESH WATER FISH EXPORTERS Address PO BOX 1853 Postal Code Region Masaka Lusaka Country Uganda bCancel and Return to Menu Save as in progress kSubmit decision TRAde Control and Expert System TRACES II 5 1 5 RE3EcTION OTHER TAB TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products bPrivacy statement b Consignment gt Help To Decision gt Decision v RASFF gt Select Current RASFF gt General Product gt Risk Measure Lot Origin Distribution Details of RASFF 45 Point of entry Name Brussel Zaventem Public health certificate Address REGIE DER LUCHTWEGEN G706 K7250 52 CVED N CVEDP BE 2012 0012429 LUCHTHAVENLAAN 53 Date 05 06 2012 Postal Code Region 1931 54 Number FWF 05 06 12 08395 Country BE 57 anisation Type of check Random Name Brussel Zaventem 47 Country of disp
18. Control Part Part IIl is generated it automatically displays the details of the subsequent BIP CP in order to ensure the follow up de Control and Exp bos bog bcs pda bde bel ben bes bet bfi bfr bhr phu bil bit bit Ply bmi Pmt Pnl bow Pol bot bro bru Psk psl bsq bsr bsv btr bzh bInformation kLogout BIP FR traces cbt net bPrivacy statement TRACES Documents Common Entry Document CED nsi gt Control v Reference gt Traders gt Commodity gt Transport Purpose gt Help To Decision gt Decision Details of Consignment Presented References 1 2 CED reference number CED FR 2011 0000002 Local reference number fransfer SS DPE Brest P DPE Unit No FRBES1 Subsequent CVED bkCED BE 2011 0000002 1 10 Documents Number 16 Date of issue dd mm vyyyy 2207 2011 I 4 Person responsible for the consignment Date of Declaration 22 07 2011 Name of signatory Name Agence Maritime Leroux Address Quai Moros Rive Droite Postal Code Region 29900 Concarneau Country FR France bCancel and Return to Menu bSplit Cancel certificate amp Print TRACES Documents Common Entry Document CED bPrivacy statement gt Consignment gt Help To Decision gt Decision Y Control Control III 2 Follow up E Local Veterinary Unit Arrival of the consignment Yes No Conformity of the Consignment Yes Neo Name WBE BIP Date Address LUCHTHAVEN
19. Organisation user and authority management user manual More information can be found under heading III 4 Automated TRACES e mail notifications TRAde Control and Expert System TRACES Modify User Profile UserInformation Authority a M ail First name Last name Notification language Notification type Phone Fax HTML Additional Information Name TRACES Unit Number Address Postal Code Region Country Recerving notification mail P CED DELETED v iv v transformation El Fi v V Notification Notification Notification Notification Notification Notification Notification Notification Notification transfer I sl s s sd is Isi S i Isi s s s s s S sd js S S Notification Notification Notification Notification Notification Notification Notification Notification Notification Notification Notification Notification Notification Notification Notification Notification Notification Notification Notification Notification Cancel Save related to CED cancelled related to CED creation related to CED rejection related to CED validation destruction related to CHED PP Laboratory test rejection related to CHED PP control related to CHED PP decision in progress related to CHED PF rejection related to CHED PP validation for transhiprmment related to CVEDA cancelled related to
20. Print Save options Cancel and Return to Returns to the Veterinary Documents sub menus and cancels all actions Menu performed during certification of the official entry document If your official entry document has not yet been saved all information entered in Part and II will be lost Save in progress Saves Part I and II of an official entry document that has not yet been certified It is an intermediate optional stage before final certification of Part I and II of the official entry document acceptance or refusal of the consignment by the BIP DPE DPI CP e g for completion of checks This option can also be used to fill in an official entry document at different stages and different places The entering and saving of check results must follow the logical order The status of the official entry document becomes In progress No notification messages will be sent regarding the submission of the official entry document in In progress status Submit decision All mandatory information on the consignment presented Part and IIl must have been entered for the competent authority to be able to draw a conclusion on it This option comprises the last stage relating to Part I and II of the official entry document The status of the official entry document becomes Valid or Rejected Where the consingment is to be rejected and depending on the reasons for refusal or alerts ticked in your official entry d
21. To Decision k Decision v gt Select Current RASFF gt General Product gt Risk Measure Lot gt Origin Distribution gt Rejection Other v Hazard Details of RASFF Hazard 1 5 Category of hazard 6 Nature of hazard 7 Results of the tests 8 Counter analysis 13 Laboratory Name Identification Address Country Sampling 9 Date 09 11 2012 Aluminium Al 10 N of samples 2 test results 11 Method No testmethod 12 Place of sa Name Brussel Zaventem Address REGIE DER LUCHTWEGEN G706 K7250 LUCHTHAVENLAAN Postal Code Region 1931 Country BE 14 Sample treatment analysis matrix 15 Method of analysis testmethod Cancel and Return to Menu P Save as in progress PbSubmit decision Mandatory fields are e 5 Category of hazard II 5 2 SUBMISSION OPTIONS Ve See MET RAT ERE m Save options Cancel and Return to Menu bSave as in progress bkSubmit decision testmetnod Cancel and Return to Returns to the Veterinary Documents sub menus and cancels all actions Menu Save in progress performed during completion of the RASFF notification and certification of the official entry document If your RASFF notification and official entry document has not yet been saved all information entered will be lost Saves RASFF notifications which have not been fully completed It is an intermediate optional stage before the final submission of your RASFF no
22. ar labelling to make it suitable for placing on the market or putting inte service as medicinal Certification Il 53 More information can be found under heading II 2 Search an official entry document TRAde Control and Expert System TRACES II 4 2 CED CVEDA CVEDP CHED PP Part II of the CED CVEDA CVEDP and CHED PP provides information on the completion of official checks and on the acceptance or refusal of the consignment The steps to be followed to certify an official entry document are identical The official description of the boxes in Part II Decision can be found in the following annexes e Commission Regulations EC Nos 669 2009 and 1152 2009 CED e Commission Regulation EC No 282 2004 CVEDA e Commission Regulation EC No 136 2004 CVEDP e Council Directive 2000 29 EC CHED PP However some boxes in the various TRACES tabs are highlighted below e Control authority e Checks e Laboratory tests e Acceptance e Refusal II 4 2 1 CONTROL AUTHORITY TAB TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products bPrivacy statement gt Consignment gt Help To Decision De of v Control uiy gt Checks Laboratory Tests gt Acceptance gt Refusal 25 CVED Reference Number Local reference number 42 Customs Document Reference TRACES Unit Number FRBES1 Number s Reference Number New seal no z PBIP FR Mere 08 11 2012 bAdd Cancel an
23. be found under heading III 1 2 Modify certified official entry documents In the event of a change to Satisfactory the status of the official entry document remains Valid In the event of a change to Not satisfactory the status of the official entry document becomes Recalled More information on the certification workflow can be found under heading II 1 1 Certification workflow TRAde Control and Expert System TRACES II 4 2 3 LABORATORY TESTS TAB Laboratory tests in the Laboratory Tests section of the Checks tab will automatically generate the possibility of adding details on sampling in the Laboratory Tests tab This can be done for each reference laboratory test This means that there is a clear link between the Checks tab and Laboratory Tests tab TRACES Veterinary Documents common Veterinary Entry Document for Animal Products Privacy Help To Decision k Control Authority t Checks Laboratory Decision RASFF Tests Acceptance bk Refusal t Consignment Decision on Consignment Laboratory Tests Laboratory Test Reference z Analysis type Initial Analysis Applicant Laboratory kClear FSelect Laboratory Test k Sample date Mumber of samples Sample Batch Mr Sample Type Conservation of sample Laboratory Sample Use By Date Released date Laboratory Test Method kSelect Results Conclusion Sat
24. easily submit the pre filled RASFF notification 70 to the national RASFF Contact Point The RASFF notification can be printed after submission in TRACES 7 The RASFF module is not activated for non EU countries However competent authorities in non EU countries LVU and CCA have access to RASFF notifications as soon as they are validated by the European Commission This can be via the IMPORT submitted in TRACES or via its corresponding cloned CVEDP II 5 1 CompLetinc A RASFF NOTIFICATION As regards the import of Animal Products Products of Animal Origin and Feed and Food of non Animal origin CVEDP CED the RASFF tab appears as soon as a decision Part II is taken to reject a consignment for public health reasons i e one of the following Official entry document Reasons for Refusal RASFF CVEDP 7 Physical hygiene failure CED 3 Physical hygiene failure CVEDP 8 Chemical contamination CED 4 Chemical contamination CVEDP 9 Microbiological contamination CED 5 Microbiological contamination CVEDP 10 Other create RASFF notification CED 6 Other create RASFF notification As regards the import of Live Animals CVEDA intended for slaughter box 16 the RASFF tab appears as soon as a decision Part II is taken to reject a consignment for public health reasons i e one of the following 74 Official entry document Reasons for Refusal RASFF CVEDA 7
25. entry document and clicking on New alert Y K I1 6 1 2 INTERCEPTION FILE TAB TRACES Documents Common Health Entry Document Plant Products CHED PP bPrivacy statement b Consignment b Decision vE gt Select current alert vw Interc Europhyt alert details 10 Description of the intercepted part of the consignment Notifying country France Plant plant product or other object 1 0806 10 1VITG National Reference Number Class of commodity Other living plants fruit and vegetables w non sash Package type Non rigid packages pouch sachet v Consignment from b Third Country c EU Seal Number Container Number Request for message to be sent bRemove bAdd to Member States to EPPO to Country of Export 8 Point of entry 11 Net Mass Volume Number of units in consignment POE s Country France a Net Mass Volume Number of units POE s Place Brest b Unit of measure a v 12 Net Mass Volume Number of units in intercepted part Type of document a Net Mass Volume Number of units Number Date of issue dd mm yyyy 13 Net Mass Volume Number of units in contaminated part ched placeofissue print a Net Mass Volume Number of units Name RIEN i Name REN Al Cancel and Return to Menu 86 Choose between to Member States to EPPO and to Country of Export TRAde Control and Expert System TRACES II 6 1 3 Risk MEASURE TAB bPrivacy statement TRA
26. functioning of TRACES as a web based system TRACES Toolkit which includes a heading on Contingency Plan and Problem Reporting 16 TRACES presentations 17 E mail sanco traces ec europa eu 1 Tel 32 2 297 63 50 Fax 32 2 299 43 14 The LMS website for questions concerning the official listing of establishments The RASFF website 1 for questions concerning the Rapid Alert System on Food and Feed The online customs tariff database TARIC P for questions concerning the Combined Nomenclature code used by BIPs The BTSF website for questions concerning Better Training for Safer Food The EUROPHYT website for questions concerning Plants and Plant Products The EXPORT Helpdesk 4 for questions concerning requirements and taxes for internal market access import tariffs and customs duties 125 Contingency Plan https circabc europa eu w browse 91fe2ba6 6d69 4bdc 94ad 304b7eb6ff05 126 Problem Statement Report under construction 127 TRACES presentations http prezi com user TRACES 128 Please include your competent authority in CC of your message when contacting the TRACES team 129 LMS website http ec europa eu food food biosafety establishments third country index en htm 130 RASFF website http ec europa eu food food rapidalert index en htm 131 TARIC _http ec europa eu taxation_customs customs customs_duties tariff aspects customs tariff index en htm 132 B
27. horns hooves and derived products in accordance with Annex XV Chapter 16 Council Directive 2000 29 EC http do TRACES Toolkit https circabc europa eu w browse acObd3d2 66ae 4234 b09c a3fa9854acfd TRACES details http ec europa eu traces TRACES presentations http prezi com user TRACES O c 3 0 U A U N e HH e TRAde Control and Expert System TRACES I 2 ABBREVIATIONS AND DEFINITIONS A complete list of all TRACES abbreviations and acronyms can be found under the Let s talk TRACES sub heading and the Common TRACES features heading in the TRACES Toolkit 1 I 3 WORKING LANGUAGES Before logging into TRACES and also afterwards in the user interface you can choose one of thirty two 3 languages to allow you to work in your preferred language TRAde C ontrol and Expert System A kba bg Prcs v kde kel Fon kes ket bfi bkfr khr khu kil Fit kt Fly bmi Fmt knl knw Fol kpt Fro kro ksk ksl Fsg Bsr ksv btr kzh MInformation Hieigenit gt Q traces cbt net TRACES Welcome Page kPrivacy statement k Welcome Page b Bonan l Lavian bg A Bugain mk Macedoan o o t Gg O Maltese da Dansh E Duth de Gema nw Nowedan q Greek p o p Portuguese o Romanian 8 E E e
28. linked to a BIP DPE DPI and SLVU and Central Competent Authorities are also entitled to proceed with the certification of the consignment i e the Decision part Part II This means that in addition to the submission actions relating to Part I of the official entry document two additional actions are available regarding the certification process of Part II 1 Save in progress allows the competent authority to store the official entry document temporarily before actually taking a final decision Part II 2 Validate Submit decision allows the competent authority to take the final decision Part II on the official entry document As TRACES is a web based online system submission is instantaneous 2 For DECLARs the submission options relating to Part II are also available to the economic operator 7 28 TRACES Toolkit https circabc europa eu w browse acObd3d2 66ae 4234 b09c a3fa9854acfd 29 More information can be found in the Notification management user manual also available with the TRACES Toolkit 30 Submission details are set out in Heading 11 4 3 Submission options TRAde Control and Expert System TRACES Sa quno2 bunisuej pue uoneunsep upo Jo YO LuOdNWI 9peJreQu x Sauuno3 bunisue pue uoneunsep uibuo Jo v LWOdWI epeir eau x Suasn OL ALITISISIA D9 29M 1N ud oaviWiualvM paje duJo2 pue Wed LNALNOD 31v21311937 paJ e eu SaJuno3 bunisue pue uoneuns
29. must provide some information about yourself After confirmation your request will be validated by the local authorities and your account will be activated kPlease click here to register a new user Consult the organisations directory 22 More information can be found under heading 1 5 4 Account registration of the Entry documents Part user manual or in the Organisation user and authority management user manual also available with the TRACES Toolkit TRAde Control and Expert System TRACES 1 09 25 LOGGING IN AND OUT I 5 5 1 Loc IN Go to the TRACES welcome page enter your login e mail address in the e Mail field type your password and click on the Login button wii x T tba kbg bcs kda kde kel ken hes bet ki kr khr khu bil bit kit ku brat knl knw Fpl kpt bro bro Fsk Psl Bsr ksu btr kzh kHelp RAde Control and Expert System TRACES Security Login Privacy statement Login into the System EGUSURY Login Please specify your user name and password then click login or hit the enter key When you have logged in your user account is shown in the top right of the screen bba bbg Pcs bda bde bel ben bes bet bfi bfr bhr bhu bil bit blt bly bmk bmt bol pnw Pol bot bro bru bsk bsl bsq bsr bsv btr bzh bInformation bLogout L c atraces cbt net TRACES Welcome Page bPrivacy statement gt Welcome Page Welcome TRACES Data Latest news Warehouse e Katen 2 j
30. official entry document Note that Pending is not an option for laboratory authority users please go to the Checks tab for this More information can be found under heading 11 4 2 2 Checks tab The competent authorities may include the results of a counter analysis and a second expert analysis in TRACES TRAde Control and Expert System TRACES Fiche for sampling LAP 000092115 CVEDP FR 2010 0000003 References FRHESl Hrest F 19283 Brest Ceder Frame FR BIP CVEDP FE 2010 0000003 1002 2918 Identification of the sample Senegal Fizland 0306 Pemseas daorarum Cru zrscezns whether m shell or not Eve fresh chiled frores died salted or in brme crustacezns im shell cooked by steaming or by 5453 1002 2018 Nature of the sample Taura syedrome truces 12 02 2010 200mg Nat satisfactory TRAde Control and Expert System TRACES II 4 2 4 ACCEPTANCE TAB trol and Expert bde bes bet PF b bbe bbg bcs bda bel ben bhr bhu bil bit bit Bly bmk Pmt Pol pnw bol Ppt bro bru bsk bs bsq Psr bsv Ptr bzh bInformation bLogout BIP FR traces cbt net TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products gt Privacy statement gt Consignment gt Help To Decision Decisio b Control Authority Checks gt Laboratory Tests v Acceptance Decision on Consignment Accepta
31. value validate to confirm this quantity If an official entry document is validated with a quantity higher than the fixed limit a notification message is sent to the European Commission The maximum quantity for live animals is as follows CN code 0101 0102 0103 010410 010420 0105 010611 010612 010619 010620 010631 010632 010639 010690 030110 Species Artiodactyla Perrissodactyla Proboscida Rodentia Lagomorpha Maximum quantity 100 300 1200 1500 1500 200000 50 12 100 300 15 15 10000 10000 1000 50 1500 10000 1000 40000 TRAde Control and Expert System TRACES III 4 2 SECURED ACCESS Direct online access to TRACES information via hyperlinks in the automated TRACES e mail notifications is secured by use of the TRACES password From S4NCO TRACES NOREPLY Mec europa eu o ae c ooo Subject Notification related to Import certification validation C Bcc 1 Import certificates have been validated after the last notification you have received Reference Number IMPORT CA Click here ta access the application The TRACES application TRAde Control and Expert System TRACES IV OTHER TRACES menus IV 1 TRACES Data WantEHoUSsE The TRACES Data Warehouse DWH interface BOXI enables competent authorities to see organise and use tailor made reports via a web navigator in order to monitor their activities In the Production real life 9 enviro
32. 3se wes y 0 paui senbes oo 32aJip AjuO x Suasn OL ALTITISISTA Hed 1N Iud WYVWYaLV MA Hed 939 duJo2U 1Na31NOD a1v5 141183 jeJq snivis 31LV9 1411439 jjeJq se eAes In the TRACES test environments all official entry documents bear the watermark TRAINING or ACCEPTANCE regard 31 less of the status of the official entry document so as to avoid any confusion with the real life product II 2 SEARCH FOR AN OFFICIAL ENTRY DOCUMENT Choose one of the official entry document types in the Veterinary Documents menu Common Entry Documents CED CVED for Animals CVED for Animal Products Declaration Document CHED PP and specify one or more search criteria which mostly relate to Part I Consignment of the official entry document Competent authority users can easily search for official entry documents which remain to be certified Part I1 by ticking the To process search criterion You can use search criteria individually or in conjunction with other search criteria As some search criteria differ between CED CVEDA CVEDP CHED PP and DECLAR some specific search criteria for the various document types are illustrated below 32 You can use the wildcard character in most of the TRACES search criteria in order to search for a wider range of data In addition TRACES makes no distinction between upper and lower case in searches Example entering CV
33. 5 3 Environments 105 TRACES Toolkit https circabc europa eu w browse acObd3d2 66ae 4234 b09c a3fa9854acfd TRAde Control and Expert System TRACES IV 2 QLIKVIEW Olikview is a business intelligence tool to consolidate and visualise data from multiple sources in a single application and is used by TRACES to allow competent authorities to monitor their activities In the production real life 199 environment competent authorities should be able to log on to Olikview and click on the Olikview link TRACES Welcome Page k Welcome Page Welcome y TRACES Data Warehouse PRINS 03 12 2010 TRACES GENERAL HELPDESK LINE OlikView Vet Ns Mail sanco traces ec europa eu B TEE Telephone 32 2 207 63 50 enl odes sana DG SANCO website LINK F Reporing IBN DD D LE User and Latest news k Organisation Mananement More information can be found in the Qlikview user manual also available with the TRACES Toolkit 97 106 More information can be found under heading 1 5 3 Environments 107 TRACES Toolkit https circabc europa eu w browse acObd3d2 66ae 4234 b09c a3fa9854acfd TRAde Control and Expert System TRACES IV 3 REPORTING This menu allows consultation of CVEDA and CVEDP consignments rejected at the EU border 1 To do this click on e Rejected Consignments CVED for Animals e Rejected Consignments CVED for Animal Products Several search criteria ca
34. 66ae 4234 b09c a3fa9854acfd Updated 10 Oct 2013 TRAde Control and Expert System TRACES m Health and Consumers m
35. B5FF Select CurrenERASFF General Product Risk Measure lot Grigin Distribution Rejection Other k Hazard List of RASFF Notifications 1 03061732 Shrimps of the genus Penaeus BIF FR EEE E Penaeus vannamei 12 11 2012 FRBESi Brest Open Currently Opened Close kNew RASFF Notification kPrint As soon as an official entry document is rejected which contains at least one RASFF trigger 7 the RASFF notification is automatically presented in TRACES Current RASFF notification Additional RASFF notifications can be linked to the already rejected official entry document by opening the document and clicking on New RASFF Notification 11 5 1 2 TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products GENERAL PRODUCT TAB bPrivacy statement gt Consignment gt Help To Decision gt Decision RASFF gt Select Current RASFF vG gt Risk Measure Lot gt Origin Distribution Details of RASFF gt Rejection Other gt Hazard Notification Initial y 16 Product 1 Notification type appe Notification basis T xii as iQ 1 0304 33 00 Lates niloticus 2 Notifying country Belgium 3 Contact point reference N 4 Date of notification 09 11 2012 Product description 18 Brand trade name 19 Product x SXDAcE Chilled Polystyrene Box 20 Other labelling info Number of units Sis 21 Unit vol weight Signatory workflo
36. CED CVED for Animals CVED for Animals Products Declaration Document CHED PP 2 Click the Open button under the official entry document 3 Click the Print button Another web page is opened where one or more languages can be selected to print the submitted official entry document which will be output in a single PDF file TRACES Veterinary Documents Common Veterinary Entry Document for Animals Geib ista v Consignment v References P Traders gt Animals gt Transport gt Route gt Purpose Details of Consignment Presented References 2 CVED Reference Number CVEDA FR 2012 V3 Local reference number BIP Brest TRACES Unit Number FRBES1 gt Select Date of Declaration 17 10 2012 Veterinary Document Number test Name of signatory DFR TRANSITAIR Date of Issue dd mm yyyy 17 10 2012 Name Accompanying Document Number Address Postal Code Region Country v Consignment b References gt Traders b Animals gt Transport gt Route p Purpose Language selection for printing Certificate Ne Clear bSelect kCancel and Return to Menu bSubmit for Certification Delete P Croatian Romanian Chinese Turc 7 Hungarian Latvian 7 Lithuanian Norwegian 7 German Finnish 7 Bulgarian Swedish 7 French E Macedonian 7 Slovenian 7 Slov
37. CES Documents Common Health Entry Document Plant Products CHED PP gt Consignment gt Decision v Eutr gt Select current alert gt Interception file A gt Origin Distribution Europhyt alert details 14 Reason for interception 15 Measure s taken on consignment 29 Consignment Lot number ELMAR 15 Measure s taken on consignment gt Cancel and Return to Menu II 6 1 4 OniG1N DISTRIBUTION TAB bPrivacy statemen TRACES Documents Common Health Entry Document Plant Products CHED PP gt Consignment gt Decision S E gt Select current alert gt Interception file alert details M ore k 4 b Risk Measure v Country d Destination country T i LG Origin M 1 r a Country of origin b Place of export b Place of origin 7 Transport Type Identification 7 Cancel and Return to Menu TRAde Control and Expert System TRACES II 6 2 SUBMISSION OPTIONS aes See wr Rari mimus testmetnoa Cancel and Return to Menu gt bSave as in progress kSubmit decision Save options Cancel and Return to Return to the Veterinary Documents sub menus and cancels all actions Menu performed during completion of the EUROPHYT notification and certification of the official entry document If the EUROPHYT notification and official entry document has not yet been saved all information entered will be lost Save in progress Saves EURO
38. CHED PP deleted related to CHED PP validation related to CVEDA Laboratory test rejection related to CVEDA control related to CVEDA decision in progress related to CVEDA rejection related to CVEDP Laboratory test rejection related to CVEDP control related to CVEDP decision in progress related to CVEDP rejection related to CVEDP validation destruction related to CVEDP validation specific warehouse related to DECLAR certificate cancelled related to DOCOM creation related to EXPORT Deletion related to Import certification cancelled related to Import certification validation related to Intratrade certificate creation related to Intratrade validation related to RASFF creation related to business creation related to business modification TRAde Control and Expert System TRACES IV 4 5 BUSINESS PARTNERS Personal Business Partner Directory The Personal Business Partner Directory holds your favourite business partners and can be downloaded using the TRACES B2B interface Search Criteria Marne kClear Search Search Result For B2B communication you can download a favourite business partner s list via web services with a TRACES B2B account in order to transfer the data of these organisations to a local application for submission to B2B For this purpose the Business Partners sub menu in the User and Organisation Management menu has been made available to the competent authority at th
39. CVEDP 31 Acceptable for Transit Procedure CVEDA 34 Acceptable for Transit Procedure 58 The purpose of the official entry document as presented in the Acceptance tab of Part II Decision can be altered only by modifying the information in the Purpose tab of Part Consignment TRAde Control and Expert System TRACES Type CVEDP CVEDA CED CHED PP CVEDP CVEDP CVEDA Box 32 Acceptable for Internal Market 35 Acceptable for definitive Import 1 14 For Release for Free Circulation l 11 Acceptable for free circulation 33 Acceptable if channelled 34 Acceptable for Specific Warehouse Procedure Art 12 4 and 13 36 Acceptable for temporary admission Information This box relates to Articles 8 and 15 of Council Directive 97 78 EC The Acceptable if channelled option is open only if the consignment has been declared For Internal Market box 21 in Part of the CVEDP The Details of Controlled Destinations box is mandatory This box relates to Articles 12 4 and 13 of Council Directive 97 78 EC The Acceptable for Specific Warehouse Procedure Articles 12 4 and 13 option is open only if the consignment has been declared For NON Conforming Consignments box 22 in Part of the CVEDP The Details of Controlled Destinations box is mandatory The Acceptable for temporary admission option is open only if registere
40. EDP EN in the Cer tificate Reference field minimum of 8 characters searches for all CVEDPs available to a given user 23 The Certificate Status criterion cannot be used alone TRAde Control and Expert System TRACES II 2 1 CED CVEDA CVEDP CHED PP Click the Advanced button in order to obtain additional search criteria concerning the transhipment transfer procedure the splitting of consignments etc Search for CVEDs for Animal Products Search Criteria Certificate Reference Consignor Consignee Arrival at BIP after Arrival at BIP before Country of Destination Postal code of destination Local reference number Certificate Status RASFF Status To process F kClear Search Direct access Search options Certificate Reference Certificate status To process Advanced To Tranship Country of Origin Declaration date after Declaration date before Commodity kBrowse Means of Transport T Authority of destination Authority of destination code Authority of origin T Authority of origin code Container Number Document Adwanced E To Tranship E Transhipped E Splitted CVED E Has control fal Pending rejection E Pending laboratory tests Refers to the unique TRACES reference number automatically assigned to the official entry document Information on official entry document statuses can be found under heading II 1 1 Certification workf
41. IP is 66 67 9 o Brazil The rate of imposed tests by legislation is 20 Help To Decision Data Mini Data Mining Advice 0201 10 Carcases and half carcases Carton EU MODEL 0 2 0 013 Decision Model Is the most relevant data mining decision model used for the current certificate and commodity The possible values are EU COUNTRY or BIP Threshold Is the limit defined in TRACES specific to country and commodity used to build the advice Probability This value is relevant to the current certificate and it calculated based on data mining routines bhCancel and Return to Menu II 3 2 1 UPPER PART IMPOSED PHYSICAL TESTS The upper part of the Imposed Physical Tests tab displays for each nomenclature code product selected in the official entry document e the rate of physical checks executed by all BIP of the country to which this BIP belongs per calendar year and e the rate of physical checks executed by the current BIP per calendar year This rate is calculated exclusively for the country of origin The reference year and country are indicated II 3 2 2 Lower PART Darta MINING ADVICE EXPERT System The lower part of the Imposed Physical Tests tab displays Data Mining advice Expert System for each Nomenclature code product selected in the official entry document This advice which is to improve the random execution of checks at the EU border is facilitated by a process of data analysis and ident
42. IS 52 IR ERU 00g RETO 53 11 5 Rapid Alert System for Food and Feed RASFF 0 05 0 coco cece eee eene 54 II 5 1 Completing a RASFF notification esssesessssseseen nennen nnn nnne nnn nna 54 11 5 1 1 Select Curent RASFF Ca DssaesekuusAAxi vi ku tt nter iE FUSE EPOR RR OR ERE UR X HR REI Er PR a 56 11 5 1 2 General PFOOEHCE tab pspesns ka ESAE dE RERO RUE pli ture yea na sernesuucesa reuse IN PIRER A RD UN d ERO ERR 56 11 5 1 3 TuS MESSUFS TOL tab eesiaes une Ru FE dae Ra xag ick nic adbbnr d NE Akatu p PRSE REN RR EN E KCN FNad ORE sis 57 11 5 1 4 Ongin DISEMDUTION taD Lasse rera adir pERR DOR Fe Ropa OX FaR eo aa pita d Era PERSE 57 11 5 1 5 Rejection Other Tausende insu PI C paren ER RERV ER DERPEORVURTIM UEM UT PEREFT NEIN VEPINKER A MEAS 58 11 5 1 6 Hazard UO ees ce I E Y PER neuencdaievnekessyeaeesg eas AE A E E CERE MERE 59 14 5 2 Submission OPTIONS sss esses eene hehe ness nl 59 11 5 3 Printing a RASFF notifiCatiON sess aas obe rk n errare eco E OR CE OE EC ce 60 Wives FOLLOW UD RAS FP eesivrarprsbirdbriir REF irki RU Edu FRI RR REEERE IA E REEERE EESAN REEF 61 II 6 EUROPHYT notification COMING SOON sssssssssssssssse eme e eee eene nennen 62 II 6 1 Completing a EUROPHYT notification eee 62 11 6 1 1 Select current alert ED vacas onde n PE PETER PE RERRE T HEFERERRERNEPEPIKFENFDPUAE ERA DUET CAT UR 63 11 6 1 2 INCEP UON TEE DO Diae aues d Kp UR Krai ENIE FERRE REI CR RI
43. KX amp ES z ES z ES Ky European Commission User Manual Entry documents Part l I ntended for Competent authorities EU EFTA BIP DPE DPI Certification of CVED Common Veterinary Entry Documents II CED Common Entry Documents lil DECLAR Declaration Documents I V CHED PP Common Health Entry Documents for Plants and Plant Products TRACES TRAde Control and Expert System Health and Consumers Table of contents I BE Or ON poco e E EODEOONOE ONG IGESON MOON RR DON M ac OR NCC N d Rd E d OE d 5 I 1 Scope of the Entry documents user manual Part II 5 I 2 Abbreviations and definitions ssssssssssssee eene enne neus 6 3 WORKING lANQUAGCS oerebekr ER FERE ER ERERERERIEPEEEE REI S EINER ERREUR FARE CRUS RSEN FCU EUROPE EEEREN 6 1 4 TRACES release versions ssssssssssssse eee hehehe hens ne nnn nennen 7 Re E 0 E SS E EA EA E E E E IP AE OE OE E EEE TA 8 1 5 1 Data access and protection ssssssssssssssssssssssse sees as 8 PEN o OCUPIC FGI MT TITIO 8 m EEE S cM Rc TR 9 1 5 4 ACCOUNT registration ccccecc csc eseeseenteeteeteeeeseeneeeteeseateatetenteeteeseeseeaeententennes 10 Bots EE Norerellaro IMA ANG OUR ROUTER 13 5d LOG Tees EREEERERREEETERREXSERUBERERUERPDEREBEEGEEEEEVERERERUOEREDERERNURRDREEEREEREUOEUREREDRERRT ERE EREUEER ES 13 1 5 5 2 LOG OU asic rosy Tm 13 1 5 5 3 LOGUTASSUCS 2 ccscnecossancusrostunmens
44. NT RE RENE RSEN RECEN RUPEE EE Ru 63 11 6 1 3 RiSK Measufe Tab ises HR YCERIE WE OEPERER E PES REP KREREFPEFRERERERERKEERCHREERFEEEERKRREFUFRE RES 2A 64 11 6 1 4 OLGA DISECIDUDIOLI EOD aieo datrres EFE RE Father ROSE VAT FOREFR PE IO du ER TFI CE RI ETa Fan DRM MEER MENOS 64 6 2 SUDMISSION ODCIONS cerpin ens GERE EORR ER EE EEE ON IENEN EEEN VECE EEEE EEEE PEE TE EE 65 11 6 3 Printan EUROPHYT notification cccecceeceeeeeeseeseeeeeeeeteetentsetseneeseenteetententaes 65 Il 7 Submit Part II Control sss me eene he hehehe ens 66 III Official Entry Documents functionalitiesS 22252221212221 522222225152 225252525255 67 ITI 1 Modify an official entry document 00 00 c ccc ee cen mee nemen 67 III 1 1 Modify submitted official entry documents Part I coco cece cece 67 III 1 2 Modify certified official entry documents Parts I and II 68 HLILI Completion of final results of pending laboratory tests sssssessssssssssssssss 68 I11 1 2 2 Correction of details in Part Consignment or Part II Decision ssosseeeesesssse 68 III 2 Delete or cancel an official entry document ee 72 TRAde Control and Expert System TRACES IV VI a ee ee sss Ies e e e e nennen ssa sss asses sess sess assa suu 72 UEFE e TrEr 73 III 3 Print official entry COCUMENUS cccececceceeceeteeteceeeeeteeteetensetenteatenteseetenteneenenneateateneen
45. OOSTENDE Means of transport no NIEUWPOORTSESTEENWEG 889 BUS 6 Postal Code Region 8400 Type s DPE Unit No BEOST4 t Documen Date 22 07 2011 Country of destination bCancel and Return to Menu bPrint TRAde Control and Expert System TRACES The search for official entry documents which are subject to a transhipment procedure is available in the search screen e Advanced and To tranship for official entry documents to be processed by the subsequent BIP CP e Advanced and Transhipped for official entry documents which have been processed by the BIP CP 9 When the subsequent official entry document is initiated by the economic operator the BIP DPE CP can retrieve it by activating the search criteria Transhipped or To process Search for CEDs Search Criteria Certificate Reference Country of Origin Consignor Consignes Arrival at DPE after Commodity kBrovee Arrival at DPE before a Means of Transpert se Country of Destination Authority of destination Postal code of OoOo amp utharity of destination k destination EEEEEES code Local reference number Authority of origin Certificate Status Authority of origin code RASFF Status vt Container Number To process E D ocurnent Advanced w To Tranship Transhipped Splitted cvED al Has control Clea
46. OUNT REGISTRATION Registration Competent Authority Workflow TRACES Dd European Commission Administrator New or New Regional Administrator within the TRACES User Man agement menu D RU 2 Competent authority user accounts can be registered in TRACES by the national Member State administrator via the User and Organisation Management menu and User Management sub menu TRACES User and Organisation Management User Management Welcome Page SO Search for User Veteri T Arai Search Criteria Empty Certificate E mail Reporting Last Name User and Postal Code Region City Organisation Management Authoritiy User Traces User Number Management Organisations User Type T Private kClear Search Veterinarian Change Password s Modify User Profile Search Result 1 Click New Regional Administrator in order to create Regional TRACES Administrators 2 Click New in order to create e Central Competent Authority users e Border Inspection Post Designated Point of Entry Designated Point of Import users e Super Local Veterinary Unit users 19 Competent authority users with responsibility for customs warehouses Article 12 4 of Council Directive 97 78 EC laying down the principles governing the organisation of veterinary checks on products entering the Community from third countries and the competent authority users
47. PHYT notification must be completed in order for the CHED PP to be rejected The EUROPHYT notification can be printed after submission in TRACES 85 This EUROPHYT notification is presented in three tabs in the TRACES user interface e Interception file e Risk Measure e Origin Distribution 81 This heading is subjet to modification 82 One third of the EUROPHYT notification fields are already completed automatically with the data in the official entry docu ment 83 More information can be found under heading II 6 3 Print a EUROPHYT notification 84 Choose between to Member States to EPPO and to Country of Export 85 More information can be found under heading III 3 Print official entry documents TRAde Control and Expert System TRACES II 6 1 1 SELECT CURRENT ALERT TAB TRACES Documents Common Health Entry Document Plant Products CHED PE kPrivacy statemen k Consignment k Decision Europhyt i k Interception file Risk Measure H Origin Distribution Sel List of Europhyt alerts i 0806 Grapes fresh or dried 0806 10 Fresh Open kPrint Currently Opened LVITG Vitis 05 02 2013 France Olose As soon as a CHED PP containing at least one EUROPHYT alert is rejected 8 the EUROPHYT notification is automatically presented in TRACES current alert Additional EUROPHYT notifications can be linked to the already rejected CHED PP by opening the official
48. PHYT notifications which have not been fully completed It is an intermediate optional stage before the final submission of your EUROPHYT notification and official entry document This option can also be used to fill in the EUROPHYT notification at different stages and in different places The status of the EUROPHYT notification and official entry document becomes In progress On this basis the official entry document cannot yet be certified No notification messages will be sent regarding the submission of the EUROPHYT notification and official entry document in In progress status Submit decision All mandatory information concerning the EUROPHYT notification and Official entry document must have been entered for the competent authority to be able to send the EUROPHYT notification automatically to the competent authorities This option comprises the last stage relating to the EUROPHYT notification and Official entry document The status of the EUROPHYT notification becomes New while the status of the official entry document becomes Rejected II 6 3 Print AN EUROPHYT NOTIFICATION Once the EUROPHYT notification has been submitted the competent authority at the EU border can print the EUROPHYT notification by going to the Veterinary Documents menu and choosing the CHED PP sub menu Search for the rejected official entry document to which the EUROPHYT has been linked using the TRACES certificate r
49. References BIP Brest P TRACES Unit Number FRBES1 Hyperlinks in a replacing official entry document which has been replaced in turn by another document printout EUER E COMMUNITY The Common Veterinary Entry Document CVED Part I Details of dispatched consignment TRAde Control and Expert System TRACES III 2 DELETE OR CANCEL AN OFFICIAL ENTRY DOCUMENT III 2 1 DELETE The Delete option is available only when Part I of an official entry document has been submitted and has the status Draft or New in TRACES Both the economic operator and the competent authority have access to the official entry document and the Delete option The official entry document will no longer be visible after deletion In order to Delete an official entry document 1 Search for the specific official entry document in one of the Veterinary Documents sub menus Common Entry Document CED CVED for Animals CVED for Animals Products Declaration Document CHED PP 2 Click the Open button under the official entry document 3 Click the Delete button TRACES Veterinary Documents Common Veterinary Entry Document for Animals PPrivacy statement Details of Consignment Presented References TOR RE MEE PURA E US Local reference number BIP Brest TRACES Unit Number FRBES1 10 Veterinary documents Date of Declaration 17 10 2012 Veterinary Document Numbe
50. TSF website http www foodinfo europe com index php lang english 133 EUROPHYT website http ec europa eu food plant europhyt index en htm 134 EXPORT Helpdesk http exporthelp europa eu thdapp index en html TRAde Control and Expert System TRACES Author Annelies VAN RANST RAde Control and Expert System TRACES is a management tool for tracking movements of animals products of animal origin from both outside and within the European Union It also covers imports to the European Union of feed and food of non animal origin as well as plants seeds and propagating materials TRACES aims to improve the relationship between the private and public sectors and to strengthen cooperation between EU parties t aims to facilitate trade to enhance the safety of the food chain and to protect animal health This system consolidates and simplifies the existing systems It is a major innovation in improving the management of animal diseases and reducing the administrative burden on economic operators and competent authorities Dr Didier CARTON Head of the TRACES Sector For more information TRACES Sector DG Health and Consumers B232 03 057 B 1049 Brussels Tel 32 2 297 63 50 E mail sanco traces ec europa eu http ec europa eu traces http prezi com user TRACES This information sheet is intended for TRACES users You can find this document and download it at https circabc europa eu w browse acObd3d2
51. Y ZZZZZZZ 2 https webgate ec europa eu sanco traces certificates cvedanimals open do ref CVEDA XX YYYY ZZZZZZZ 3 https webgate ec europa eu sanco traces certificates cvedproducts open do ref CVEDP XX YYYY ZZZZZZZ 4 https webgate ec europa eu sanco traces certificates euimport open do ref 2 DECLAR XX YYYY ZZZZZZZ 5 https webgate ec europa eu sanco traces certificates chedpp open do ref CHEDPP XX YYYY ZZZZZZZ In accordance with the access rules for the business data you must be declared in the official entry document in order to access it If not you may receive the following alert message TRACES Operation Results bPrivacy statement Welcome Page TRACES Data Warehouse CERT 900 Security Exception you do not have the rights to perform the requested operation gt Veterinary Documents Security Exception you do not have the rights to perform the requested operation In order to maintain a clean TRACES database unprocessed Draft and New official entry documents are deleted after 3 months Note non EU countries Non EU countries that use TRACES for certification of IMPORTs may access official entry documents based on the cloning of their validated IMPORTS 34 Legend XX country ISO code in which the BIP or DPE DPI is situated YYYY submission year NNNNNNN unique TRACES reference number 35 An exception applies for unprocessed CVEDP only unprocessed Draft CVEDPs are del
52. ak 7 Danish 7 Italian lba Maltese Serbian Albanian Icelandic czech 7 Greek m Portuguese Polish v English 7 Russian E Estonian 7 Spanish Dutch bCancel bPrint 98 The current TRACES working language is selected by default You may tick or untick any language boxes you need TRAde Control and Expert System TRACES The status of official entry documents is shown by a watermark Only a valid official entry document has the watermark ORIGINAL For New status there is no watermark There are other watermarks for Cancelled Draft Rejected and Replaced In the TRACES test environments all official entry documents have the watermark TRAINING or ACCEPTANCE regardless of the status of the official entry document so as to avoid any confusion with the real life production environment 99 More information on the certification workflow can be found under heading II 1 1 Certification workflow TRAde Control and Expert System TRACES III 3 2 BLANK OFFICIAL ENTRY DOCUMENT MODELS TRACES users can find all blank consolidated official entry document models in the Veterinary documents menu under the Empty certificates sub menu e one model for CED Common Entry Document CED e two models for CVED CVEDs for Animals and CVEDs for Animal Products e two
53. al checks If Yes is selected you are obliged to fill in the check results in the Physical Check box TRAde Control and Expert System TRACES Type Box Information CVEDP 28 Physical Check The physical check must be executed in accordance with the CVEDA 29 Physical Check legislation in force CED 11 12 Physical Check CHED PP II 5 Physical Check CVEDA 31 Welfare check This box concerns the transport conditions and welfare status of the animals upon arrival TRAde Control and Expert System TRACES Type CVEDP CVEDA CED CHED PP Box 29 Laboratory Tests 30 Laboratory Tests 11 13 Laboratory Tests 11 6 Laboratory Tests Information Specification of a laboratory test is possible when e 6A full identity check has been carried out A simple Seal check prevents the introduction of any details in the Laboratory Tests section of the Checks tab e A physical check satisfactory or not has been carried out Derogation from the physical check prevents any details being introduced in the Laboratory Tests section of the Checks tab Enter e Date The sample date must be prior or equal to the validation date of the official entry document e Motivation e Laboratory Test s Click the Add button on the right select one of the species entered in Part and click the Select button on the left t
54. applicable to all competent authorities at the EU border The re enforced check programme in TRACES complies with Article 24 of Council Directive 97 78 EC Details of all re enforced check programmes are available through the Help To Decision Management menu and Re enforced Check sub menu 8 More information on the follow up of the RASFF notification and the implementation of the re enforced check programme in TRACES can be found in the RASFF and re enforced checks user manual intended for the national RASFF Contact Points and European Commission RASFF Contact Points 80 More information can be found under heading 1I 3 4 Re enforced Check TRAde Control and Expert System TRACES II 6 EUROPHYT notirication COMING SOON 8 In order to avoid having to re enter data in the EUROPHYT Portal that has already been entered in the CHED PP a link has been established between TRACES and EUROPHYT This link enables the competent authority at the EU border to easily submit the pre filled EUROPHYT notification to the national EUROPHYT Contact Point The EUROPHYT notification can be printed after submission in TRACES 8 II 6 1 CompLeting A EUROPHYT NOTIFICATION As regards the import of plants and plant products the EUROPHYT tab appears as soon as a decision Part Il is taken to reject a CHED PP consignment and one of the three options for creating a EUROPHYT alert 84 is ticked The different elements of the EURO
55. atch Uganda Address REGIE DER LUCHTWEGEN G706 K7250 49 Country of destination Netherlands LUCHTHAVENLAAN Postal Code Region 1931 50 Consignee Country BE Name ANOVA SEAFOOD B V Address HAMBAKENWETERING 15 58 Person to contact Postal Code Region 5231 S Hertogenbosch Name Jan Smith Country Netherlands Phone Fax 55 Container number s E mail 56 M f tr Aeropl 082 36248310 SN465 eans of transport oplane i T 61 What information can be made available to third parties Reason File Size bAdd Cancel and Return to Menu gt Save asin progress gt Submit decision Attachments Attachments such as text scans and photos can be added to the RASFF notification in any format doc jpeg ppt zip pdf etc with a limit of 2Mo The box 60 Attached documents in the print out of the RASFF notification 7 contains the number of attached documents The national RASFF Contact Point and the European Commission RASFF Contact Point can see delete remove add and modify files These files are kept in the database for six months and are accessible during this period 77 More information on the printing of the RASFF notification can be found under heading II 5 3 Print a RASFF notification TRAde Control and Expert System TRACES II 5 1 6 HAZARD TAB TRACES Veterinary Documents Cornmon Veterinary Entry Document for Animal Products bPrivacy statement bk Consignment Help
56. ation declaration will result in this text being automatically barred out from the print out of the DECLAR DECLARATION I the undersigned declare that the intermediate product referred to above is intended to be imported by me into the Union and satisfy the definition provided for in point 35 of Annex I of Commission Regulation EU No 142 2011 1a and in particular that 1 itis intended for the manufacture of 2 either medicinal products eme 2 and or veterinary medicinal products r L 2 and or medical devices E 2 and or active implantable medical devices 142 2011 Intermediate products to be used for the manufacture of Brazil medicinal products veterinary Ia Certificat reference number I b TRACES reference number DECLAR W1 L the undersigned declare that the intermediate product referred to above is intended to be imported by me inte the Union and satisfy the definition provided for in point 35 of Annex I of Commission Regulation EU No 122 2011 1a amd m particular that 1 it is intended for the ryamufactuare of 2 either medicinal products 2 2 iaborsteryreacente 7 its design transformation and manufacturing stages have been sufficiently completed in order to qualify the material directly or as a component of a product intended for that purpose except for the fact that it requires further handling or transformation such as mixing coating assembling packaging
57. bSearch Search Result United CVEDP States 0406 90 Valid CVEDP bOpen CVEDP ES 0202 30 vei CVEDP CVEDP gt Advanced Has control Searches official entry documents for which Part III Control has been added Advanced Pending rejection Searches official entry documents with missing rejection details TRAde Control and Expert System TRACES Search options Advanced Pending laboratory Searches official entry documents with missing laboratory test details tests Direct Access II 2 2 Search for Declaration Documents This allows the competent authority to find an official entry document whether or not his authority is assigned as the BIP DPE DPI In the case of transhipment transfer the competent authority linked to the second BIP DPE DPI may use the Direct access button in order to retrieve the initial official entry document DECLAR Search Criteria Certificate Reference Consignor Departure After Departure Before Country of Destination Authority of destination Authority of origin Country of Origin Passport N Certificate Status Clear Search FDirect access Search options Certificate Reference Certificate reference number TRACES Certificate Status To process Certificate reference number TRACES Consignee Commodity Means of Transport Postal code of destination Authority of destination code Authority of origin
58. be bebe tebe eene nnns 26 I 3 4 Re enforced CHECK puisevsirnsavannrendeanscinnse suns is aar eara al oa d OE TR Ebro e 27 11 3 4 1 Haple tmerntetlo sss ce sever kai i a RE RE RE EENEN i CR Rh d a eb eed a S el P rp EK PR E i a ew a 27 11 3 4 2 Count up Of Cconsidl itielibS ee an PUES REAPER Kei ee ee 30 1I 3 4 3 EXCIUSION OF SDOCING COSS oe seraeirant esie Fd E REFUER ET eripit e cePU rU Cu iR ew RR USER Tw e vA ERR E 31 11 3 4 4 Lifting a re enforced check programme sisissssssssssssssssssssss essen 32 11 3 5 Safeguard measures xusesesaxexen exereet avs diei vade vi FREE RERO VC C lY CR E Ea pt 33 TRAde Control and Expert System TRACES 11 4 Certify Part I Decision 2 0 0 0 cece cece bebe bebe bbe enhn nennen essen 34 Hede WDE CEPR o 34 DI 42 CED CVEDA CVEDP CHED PP iiri a ERR ODE ERE OE UA UR D E ca lE te 35 11 4 2 1 CONTO AULMODIEY UO RERO RE o ETT 35 1 4 2 2 EEA a LOD cespite m Ec EPRUEFITUAERRTEREFERERESERETERNIRUREEERUUHNFORFEREERREPRECHRIIN REIR PERRA SER PR 37 11 4 2 3 iios csi mc 41 11 4 2 4 ACCODEOBCO TD assassperptrts saexssenteen E ysis TORUM era rd xA Ras NDS FOREN AREE 44 11 4 2 5 REUSE CAD scesesasedeitctpeueia e PeRREKEEREERURKPERTAMS VER YEAR RU A REOR POR REDYAT DEFERT EUR EFE P 50 MaA SUDIMISSION COLON S aeskpEprFDRURROEPUE RRBRIEEREER GERIT DERE VIR REEI NEP Dieu HORE PARE PUR MEI E TER
59. beaersoanenacteneaeaurs E EA E N O O EEA 14 1 5 6 Customising the TRACES menwus sssssssssssssssssssssse shes hehehe nnns 14 D 54 TRACES news UDGOOLOS eeiadvrnidikEcakbnenpiu xa etx REN ERRE RE RP TIEN COREARUd Ut ate Edo wi aw R 15 1 5 7 1 WWeICOMeG oe EE E EAE E EAEE E EEEE TOEA 15 1 5 7 2 Newsletter usas teer yx teur E aRexGRE xr Fair PRU RET NOH ER Kara oc p Ea RU Ra sense E ro Ra is 15 II Veterinary Documents menu s sssscccrrllsssssss nnne nennen nnn nn nne 16 IP TEE I dyerelifasle RETE TERIS Tome 16 II 1 1 Certification workflow sssssssssssee hehehe hehehe nnne nnne nnne nnn nnn 16 II 2 Search for an official entry document ee eene 18 Il 2 1 CED CVEDA CVEDP CHED PP sss sehe hehehe nenne sese Ee 19 IE DECLAR O 21 112 3 Workarounds and IIalEatlOPIS vassaexaxkaxaiaidiknataadcErki i deri Fac ORO FE gr Ft REORRU FRE OPER EROR 22 11 3 Obtain a Help To Decision HTD ssssssssssssssssssssses eene nennen hehehe nnns 23 I 3L Basis JEGISIQUION sessrisrisoererirerroi aded au Rd voro ad eau pc EEEIEE IE ROUGH 23 I5 2 Imposed Physical TESTS oss ckvvikk iri GU PERI NCEE EEEE RIDE COGOR ETUR E CERE OC ERGO 24 11 3 2 1 Upper part Imposed Physical Tests 2 0 0 0 cece cece cece eee eeeeeeeeeeeeees 24 1 3 2 2 Lower part Data Mining advice Expert System 0 00000 00 cece eee ee eee eues 24 11 3 3 Similar rejected consignments 2 2 0 6c bebe be
60. code Entry point To process Cloned Refers to the non mandatory local reference number which can be specified in box I 2 Certificate reference number Refers to the unique TRACES reference number automatically assigned to the official entry document Information on official entry document statuses can be found under heading II 1 1 Certification workflow In order to facilitate the submission of official entry documents at the EU border the data validated in Part or a DECLAR can be transferred automatically to a CVEDP This is called cloning The competent authority can search for DECLARs not yet cloned to CVEDPs using the To process button TRAde Control and Expert System TRACES Search options Cloned In order to facilitate the submission of official entry documents at the EU border the data validated in Part of a DECLAR can be transferred automatically to a CVEDP by clicking the cloned button The competent authority can search for DECLARs which have already been cloned II 2 3 WORKAROUNDS AND LIMITATIONS Apart from using the search criteria in TRACES you may also find an official entry document by using its unique certificate reference number in a specific workaround Select the appropriate URL as listed below and enter the TRACES reference number at the end of the address as follows 1 https webgate ec europa eu sanco traces certificates ced open do ref CED XX YYY
61. cy statement k Consignment k Help To Decision Decision Control Authority P Checks Laboratory Tests A Acceptance Refusal ignment Control Authori 27 CVED Reference Number CWVEDA DE 2012 Local reference number Frankfurt Main 43 Customs Document Reference TRACES Unit Number DEFRA Subsequent CVED Previous CVED Number s Reference Number 42 Official Veterinarian 40 Consignment resealed Name k New seal na ades 14 11 2012 nmm Cancel and Return te Menu Submit NOT ACCEPTABLE action kPrint e Sign the official entry document 99 66 More information on the Modify User Profile sub menu can be found under heading IV 4 4 Modify User Profile 67 The search for CVEDs for which rejection details are missing is available in the Advanced and Pending Rejection search screen More information on the search for official entry documents can be found under heading II 2 Search for an official entry document 68 More information on the signing of an official entry document can be found under heading II 4 4 Signature TRAde Control and Expert System TRACES II 4 3 SUBMISSION OPTIONS The following options are available as regards certification of an official entry document in TRACES Part Il Decision 348 Consignment Resealed 40 Official Veterinarian Mew seal mo x Marne HBIP FR Date 24 10 2012 KFRemove kAdd kCancel and Return to Menu kSave as in progress Submit decision
62. d Return to Menu Save as in progress PbSubmit decision bPrint Type Box Information CVEDP 25 CVED Reference Number If the competent authority has initiated Part of CVEDA 27 CVED Reference Number the official entry document and has clicked the CED 11 1 CED Reference Number Validate option the TRACES reference number will CHED PP II 2 CHED reference No automatically be entered after the official entry document is signed CVEDP 42 Customs Document Reference If nothing is entered the customs document reference CVEDA 43 Customs Document Reference remains empty CED 11 2 Customs Document Reference CHED PP 11 21 Customs Document Reference 54 DECLAR is not included here as it concerns a Health information declaration TRAde Control and Expert System TRACES Type Box Information CVEDP 43 Subsequent CVED and Concerns consignments of animal products and 24 Previous CVED products of animal origin in transit which are stored CHED PP I 22 Subsequent CHED and and released gradually If applicable these boxes are 11 1 Previous CHED completed automatically More information relating to the splitting of a consignment can be found under heading III 4 Split a consignment of the Entry documents Part user manual CVEDP 39 Full identification of BIP This box is automatically filled read only with the Competent Authority information in Part I
63. d horses have been declared as Temporary admission horses box 20 in Part of the CVEDA TRAde Control and Expert System TRACES II 4 2 4 A Transhipment Transfer from BIP DPE DPI to BIP CP In the case of transhipment transfer from a BIP DPE DPI to BIP CP two official entry documents are generated in TRACES Docurnent Advanced E To Tranship v Transhipped 7 splitted CVED E Has control E Pending rejection E Pending laboratory tests Clear Search CWEDP Tunisia 0304 33 00 Valid CVEDP kOpen 0306 11 90 CwVEDP Mauritania 0307 49 18 Valid CVEDP 0307 59 10 FOpen 0303 90 90 CVEDP Mauritania 0306 11 10 Valid CVEDP 0307 49 18 0307 59 10 0303 89 90 After a satisfactory documentary check the entry BIP DPE DPI can validate the official entry document on the basis of one of the following purposes Part e box 18 For transhipment to CVEDA e box 17 For Transhipment to CVEDP e box 20 For transfer to CED e box 19 For transhipment transfer to CHED PP The TRACES reference number of the first official entry document is specific to the country of the competent authority at the point of entry The subsequent BIP CP is immediately notified of the validation of this official entry document Using the Tranship option below or in this document it may then certify a subsequent official entry document gt The TRACES reference number of
64. d under heading 1 5 3 Environments 27 TRACES Newsletter http ec europa eu coreservices mailing index cfm form register amp serviceid 1 TRAde Control and Expert System TRACES II VETERINARY DOCUMENTS MENU II 1 INTRODUCTION Competent authority users linked to a BI P DPE DPI and to a CCA are entitled to submit Part Consignment of the official entry document and proceed with certification of Part II Decision Competent authority users with responsibility for customs warehouses Article 12 4 of Council Directive 97 78 EC laying down the principles governing the organisation of veterinary checks on products entering the Community from third countries and those with responsibility for overseas departments and certain islands Commission Decision 94 641 EC laying down rules applicable to veterinary checks to be carried out on products imported into certain Greek islands from third countries can issue and certify both official entry documents and official trade documents under certain conditions These competent authorities are called Super Local Veterinary Units SLVU in TRACES a status conferred by Commission administrators at the reasoned request of EU EFTA countries More information on the submission of Part I of an official entry document can be found in the Entry documents Part user manual also available with the TRACES Toolkit 2 II 1 1 CERTIFICATION WORKFLOW Via TRACES competent authorities
65. e EU border 17 The competent authority can add organisations to its list of privileged business partners via the User and Organisation management menu and Organisations sub menu by opening an organisation and clicking the button add a business partner Edit Organisation Detail Status Valid Type Approval number Aggregation Coda 201077 Responsible for the load 201077 Name Aquamanias Vi Boonyarit Amundsen Address Hilton 121 Country Norway Postal Code Region 2040 City 2040 Kl fta Phone Number Fax E mail Status set by bKarin Eriksen Date 17 10 2005 Name Oslo TRACES Unit Number NOOSL4 Address Postboks 383 Postal Code Region 2381 Country Norway bClose bbusinesspartner addasbusinesspartner 116 TRACES customs agents persons responsible for load also have access to this menu TRAde Control and Expert System TRACES IV 5 ESTABLISHMENT List PUBLICATIONS More information on visualising and managing approved establishment listings LMS can be found in the Organisation user authority management user manual also available with the TRACES Toolkit 117 TRACES Toolkit https circabc europa eu w browse acObd3d2 66ae 4234 b09c a3fa9854acfd TRAde Control and Expert System TRACES IV 6 Herp To DecisioN MANAGEMENT IV 6 1 RE ENFORCED CHECK PROGRAMME The re enforced check programme sub menu available to TRACES competent auth
66. e TRACES user interface so as to better illustrate the look and feel of TRACES The aim of the user manual is to help you speed up your work while avoiding inaccuracies and typing slip ups We recommend that you read this user manual in combination with the TRACES Toolkit which serves as your gateway to further TRACES user manuals videos and templates The TRACES Toolkit contains all the information you need in one platform document TRACES TOOLKIT TRACES serves as a single window to European legislation in the field of veterinary public health covering products of animal origin live animals and animal by products as well as plant health However for the implementation of the general EU legislation we invite you to contact your national competent authorities or official EU services in order to obtain the correct information on movement requirements and other details You can find out all about TRACES on the Commission s official Health and Consumers webpage Presentations of TRACES can also be found here if required C C C 669 2009 http 1152 2009 http No 282 2004 http No 136 2004 http Commission Reg Commission Reg EC EC Commission Reg EC Commission Reg EC Commission Reg EU No 142 2011 http This means declarations required for imports of intermediate products in accordance with Annex XV Chapter 20 to Com ission Reg EU No 142 2011 or imports of bones
67. e the Copy as replacement button below the document to cancel the original and quickly re create a new document using the information in the original Hence the Copy as replacement functionality enables the user to quickly modify an already validated or rejected official entry document Copy as replacement button Management Search Result Organisations Change Password Croatia Local Modify User CVEDP FR 2011 0016548 DOMA RIJEKA D O O BOUILLON MATHIEU 0203 Replaced Ri Name Hrvatska Profile Open bCopy as new 2 Business c ia E toan CVEDP FR 2011 0016549 t ag Oe DOMA RIJEKA D O O BOUILLON MATHIEU 0203 valid arters 13 mi rU Establishment List ADi R E se A ii entem T T ipd Croatia Loca Publications CVEDP FR 2011 0016547 DOMA RIJEKA D O O BOUILLON MATHIEU 0203 Replaced ns Name Hrvatska Third Country bOpen bCopy as new Establishments T TR 1 list per sector CVEDP FR 2011 0016546 Canada Arthur Gail AESTADRAMT MER 0201 Rejected Third Country Open bCopy as new bCopy as replacement In order to follow up and identify any modifications made to an official entry document and to speed up the issuing of the document we recommend using this Copy as replacement functionality when Parts or I need to be corrected A hyperlink with the number of the replaced official entry document will appear in the Reference Number box of the n
68. eference number TRAde Control and Expert System TRACES II 7 Susmit Part III Controt As part of specific procedures such as third country third country transit transhipment to another BIP channeling particular or non conforming consignments etc control must be implemented by the exit BIP or the BIP of final destination or the competent authority responsible for establishments at the destination 87 For this purpose the competent authority must open the official entry document click on Control and complete any details in the Control tab LVU FR amp traces cbt n TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products bPrivacy statemer gt Help To Decision gt Decision gt Traders gt Commodity gt Transport gt Purpose Details of Consignment Presented References 2 CVED reference number CVEDP FR 2011 V1 Local reteredcd number BIP Roissy Charles De Gaulle TRACES Unit Number FRCDG4 4 Person responsible for load Date of Declaration 06 05 2011 Veterinary Document Number f Name of signatory b Date of Issue dd mm yyyy 06 05 2011 Name Address Postal Code Region 95724 Roissy Ch De Gaulle Cedex Country FR France Close o Pri E X Close Print gt Consignment gt Help To Decision gt Decision Control Contrl eR FHSS O Local Exit BIP Final destination BIP Local Competent Authority Unit Veterinary Uni
69. ejection V Notification related to CVEDP cancelled V Notification related to CVEDP control v Notification related to CVEDP creation V Notification related to CVEDP decision in progress J Notification related to CVEDP deleted Notification related to CVEDP rejection v Notification related to CVEDP validation destruction c3 Notification related to CVEDP validation 2 ransformatio ad Notification related to CVEDP validation specific warehouse ocedur fe Notification related to CVEDP validation internal market Uv 3 v Notification related to CVEDP validation transit transhipment V Notification related to DECLAR certificate cancelled V Notification related to DECLAR validation V Notification related to DOCOM creation V Notification related to DOCOM validation V Notification related to EXPORT Deletion v Notification related to EXPORT creation V Notification related to Import certification cancelled v Notification related to Import certification modified VI Notification related to Import certification validation v Notification related to Intratrade Laboratory test rejection v Notification related to Intratrade certificate creation V Notification related to Intratrade certificate deleted V Notification related to Intratrade validation v Notification related to RASFF confirmation Notification related to RASFF creation Notification related to RASFF validation Notification related to b
70. en the rejected official entry document and click the RASFF tab TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products kPrivacy statement k Consignment k Help To Decision k Decision RASFF w Select Current RASFF k General Product Risk Measure Lot Origin Distribution Rejection Other k Hazard List of RASFF Notifications BIP FR FRBES1 Brest 1 03024700 Swordfish Xiphias gladius Wild stock Open Currently Opened Xiphias gladius 26 10 2012 France Close kMew RASFF Motification Print Only the Print option in this RASFF tab will enable you to print out the RASFF notification 7 78 RASFF statuses Annuled Confirmed New Rejected Valid and With re enforced check More information on these can be found under heading IV 6 1 Re enforced checks workflow 79 You can print out the official entry document itself without the RASFF notification using the Print option available directly after opening the document TRAde Control and Expert System TRACES II 5 4 Fottow up RASFF The RASFF notification and the re enforced checks programme are also closely linked in TRACES By means of the RASFF notification submitted by the competent authority at the EU border the national RASFF Contact Point can ask for activation of a re enforced check programme to be validated by the European Commission RASFF Contact Point before it becomes
71. ep upo Jo v 1WOdWI epeJr eau x Suasn OL ALITISISIA D9 93U02 1N Iud ovii iv M paje duJo2 pue Wed LNALNOD a31v31311937 92Ue Ssnivis 3LY9 141141 o2ue Suasn OL ALTTISISIA IeuiDIJQ 1N nid oaviialv A pe3ejduuoo pue Wed 1N31NOD a1vo213113432 pIJeA Snivis a1voi31LU37 043005 SALVLS 31V2131LU3 peje ey E uu Vw wn O aL Uu a Ww c 33 DO mMm c cD EX E di Boo gt C 2914174 9 T 03 peppe aq ew s o43u05 jdynu onivway UOnepi eA iSJUBLUUBISUOD pa3 eaJ o2ue 0 a qissod jou SI 3 riva 5 Soujuno Jaye su1uoui 03 dn se3e2inJeo e2a4 ue UIHIUO JO YO Diva SolJjunoo e n bunisuea pue uoneunsep julod nue jo WD q3A42 032 x soiunoo Bunisuea pue uoneunsep 3urod Azua JO WD 03A2 032 x bunisue pue uoneunsep julod Azua Jo WD 03A2 032 x Oo O 5 c O O D O t oc Ill LdWd Il LdWd V2 pa121u1saJ e Aq ua e1 u q sey Wed uo uoisi29p y JI PI EASId SWOdASQ JIM 93621492 SUL x WD 9u1 Ag peinoexe u q sey JO Wed 03 uoneoyipouu e ji 6uneoipulr YAQUUINU e2u849J8H S9204 SY O 3X9U DIGISIA 9q JIM ZA TA UOISJ9A 9362192 SUL x SIYVINAY soiunoo 6unisuea pue uoneunsep jUIOd uos JO YO d3A2 032 x Saiunoo Bunisueg pue uoneunsep uifiuo JO WD pHOdlWI epe4r eau s Sol11uno2 bunisuen pue uoneunsep ulod Aue jo YO pue Sdig NA Ile 33A2 030 x Sseiunoo Bunisueg pue uoneunsep UIBIUO JO WD LYOdWI epesLesqu x Suasn OL ALITIGISIA
72. eted after 3 months TRAde Control and Expert System TRACES II 3 OhraiN A Herp To Decision HTD During the certification process the competent authority may via the TRACES Help To Decision module obtain additional feedback on l the appropriate consolidated basis legislation 2 imposed physical tests if any 3 similar rejected consignments if any 4 safeguard measures if any This HTD feature has been implemented for all official entry documents in order to alert inform and assist competent authorities during the decision making process The feedback always depends on the nature and origin of the commodity presented and may be optional or mandatory for consultation The HTD module appears only upon submission of Part II of an official entry document 3 II 3 1 BASIS LEGISLATION In the HTD module the Basis Legislation tab presents competent authorities with an overview of all legislation in force relating to the nature and origin of the commodity presented TRACES displays a link to the consolidated EU Regulation s in the current TRACES working language 2 as published on the official Eur lex website 38 The consultation of this legal information is optional TRACES Veterinary Documents Corman Veterinary Entry Document for Animal Products k Consignment Help To Decision k Decision RASFF b Imposed Physical Tests Help To Decicion Basis Legislation Basis Legislation
73. ew document while a hyperlink with the number of the new document will appear in the Reference Number box of the replaced document This makes it possible to easily identify the replacing and replaced official entry documents The date of replacement and the identity of the replacing competent authority appear in the relevant boxes both on the interface and on print outs of the official entry document TRAde Control and Expert System TRACES Hyperlink in the new official entry document interface TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products BF 5 Help To Decision LE Traders k Commodity Transport Purpose t Decision k RASFF Details of Consignment Presented References Border Inspection Post u BIP Brest P TRACES Unit Number FRBES1 cveEbe FR 2010 7 4 Person responsible for load 10 Veterinary documents Hyperlink in the new official entry document printout EUROPEAN COMMUNITY The Common V ina itry Document CVED Part I Details of dispatched consignment TRAde Control and Expert System TRACES Hyperlinks in a replacing official entry document which has been replaced in turn by another document interface TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products bPrivacy statement gt Help To Decision gt Decision gt Traders Commodity gt Transport Details of Consignment Presented
74. f pending checks Consult the Help To Decision tab Re enforced Check Re enforced check A re enforced check is ongoing for commodity 10 and organisation 1 but results of checks are still pending Consult the Help To Decision tab Re enforced check These consignments may be released before the conclusions of the re enforced check programme are known provided they are submitted to the checks required by the programme and that the results are Satisfactory Decisions taken on these consignments do not interfere in the count up unless another series of ten consecutive consignments is started in the meantime The CVEDPs for these consignments will be displayed in the associated details of the re enforced check programme Series If the results of physical checks whether or not associated with laboratory tests on ten consecutive 49 Certification Save in progress Validation or Rejection 50 The CVEDP s status is In progress More information can be found under heading II 1 1 Certification workflow TRAde Control and Expert System TRACES consignments or products with the same commodity code and originating in the same establishment or country covered by the re enforced check programme are satisfactory the programme is lifted However if a check in the first series 1 is unsatisfactory the count up starts at 1 for a second series I1 A third series III can be triggered for t
75. f the establishment but also of the region or country In this case the programme does not directly refer to a RASFF notification linked to an official entry document 45 New or In progress TRAde Control and Expert System TRACES TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products P Privacy REFERRE t Consignment ff Help fo Decision Decision t Basis Legislation Imposed Physical Tests io heci Help To Decicion Re enforced Check RASFF alert on CVEDP IE 2012 0000401 Information on the CVEDP base of the re enforced check Applied To Certificate Commodity 0210 99 39 other than 02109910 Initial Certificate k CVEDP UT HENCE MC HC TUE 0210 99 39 other than 02109910 meat preparations Initial Commodity Code 02109321 02109323 02108931 l Suidae Aves meat preparations Applied To Business l Species basis for this re enforced Hazard Chlopidol check Initial RASFF Status Valid Application Date Avez Minimum Net Weight Re enforced Check Results Es E CNET e Not satisfactory ifr Progress Satitstoy fT 20 tn Progress Satisfactory 29 05 2012 300 in Progress Satisfactory 31 05 2012 Associated Re enforced Check Results 20 Vald Satisfactory 30 05 2012 a No CVEDP associated to this Re enforced Check yet The Re enforced Check tab provides an overview of the results of all checks a
76. for Animal Products User and Y Organisation Management Change Password Modify User Profile Business Partners S Establishment List Publications D n Y n M x 7 Y NT E s I m S Cc TRAde Control and Expert System TRACES III 4 AuroMATED TRACES E MAIL NOTIFICATIONS Automated TRACES e mail notifications are sent to all valid and active TRACES users concerned to inform them of certain actions performed or to be performed in TRACES These notifications messages can be sorted by category e Organisation related information creation modification validation deletion e Official entry documents creation validation rejection control laboratory test rejection cancellation deletion IMPORT CVEDA CVEDP CED DECLAR CHED PP INTRA DOCOM EXPORT Notification messages for CVEDPs fall into the following categories e Notifications of acceptability for transit transhipment boxes 30 and 31 Notifications of acceptability for internal market box 32 Notifications of channeling box 33 and specific warehouse procedures box 34 Notifications of unacceptability in the event of destruction or transformation box 35 TRAde Control and Expert System TRACES Modify User Profile Authority e Mail Mme First name TRACES Unit Number Last name Address Notification language as Postal Code Region Notification type HTML w Country Pho
77. he same reason The various series are indicated in Roman numerals I II HI After a third unsuccessful series a warning message imposing the systematic carrying out of the checks appears when a similar consignment is submitted at the BIP In the list of re enforced check programmes an exclamation mark appears alongside the programme in question 5earch for Re enforced Check Commodity Country Application Date Status Business Marne Description Business code Clear Search Search Result cccrpuon D2Untry busine Ss dz nie Lu FMN dity Lz ors tory Te cS Date Lasi i ec zi d 5 gH St a the Unique Commodity apd alert on Morocco Code Group for Sele apa 19 09 2012 D Stopped x 23012000 PP HESSE Chlopidol in poultry meat and edible offal 7 III 10 Imposing kOpen H E O raat RASFF 2012 BQP Been of poultry CM 0207 Some rera 1 progress 5 22 Checks Copy as new Finally a notification is sent to inform the European Commission RASFF Contact Point of a persistent problem The re enforced check procedure concerning establishment 0 has just ended unfavourably The European Commission may lift the re enforced check in which case it will be marked as having been stopped II 3 4 3 EXCLUSION OF SPECIFIC CASES When a CVEDP is in progress with a Physical Check box 28 marked as Not satisfactory and without any reason for refusal or with a reason other than tha
78. ification of patterns in the information At least three predictive expert system models are applicable to the physical checks and laboratory tests 39 Other official entry document types like CVEDA and DECLAR are not concerned 40 CED Commission Regulations EC Nos 669 2009 and 1152 2009 CVEDP Commission Decision 94 360 EC 41 Currently only available for CVEDP consignments TRAde Control and Expert System TRACES of already certified official entry documents 1 European model which targets all TRACES official entry documents of the same type 2 Country model which targets all TRACES official entry documents of the same type and BIP country and 3 BIP model which targets all TRACES official entry documents of the same type and specific BIP authority TRAde Control and Expert System TRACES II 3 3 SIMILAR REJECTED CONSIGNMENTS Depending on the nature and origin of the commodity presented in the CED CVEDA and CVEDP the competent authority may need to consult any similar rejected consignments originating from the same organisation region or country and rejected by another competent authority at the EU border Consultation of the Similar Rejected tab is mandatory while consultation of the rejected consignments indicated in this tab via the Open button is optional This feature is not activated for non EU countries in respect of CVEDAs and CVEDPs kba Fog t bfi bkfr khr khu kil bit kt ely kent Fol
79. isfactory C Mat satisfactory C Mat interpretable Counter Analysis Second Expert Analysis FR kZancel and Return to Menu kSaveas in progress PSubmit decision Print It is mandatory to enter the details in the Laboratory Tests tab only when there is a rejection triggering a RASFF notification gt gt in which case you will receive the following alert message Laboratory Tests The laboratory tests tab is mandatory as the certificate is rejected for public health reason Each Laboratory Test reference includes a section reserved for the TRACES Applicant and the Laboratory user gt Use of the Laboratory Tests tab makes it possible to e print out a Fiche for sampling which can be sent to the laboratory e electronically notify the laboratory authority if shown in TRACES and specified in the Laboratory Tests tab of the official entry document receive electronically the test results from the laboratory specified in the official entry document and automatically complete RASFF details in the RASFF notification form if required Some Laboratory Tests data fields are highlighted below 55 The RASFF notification relates to CVEDP consignments 56 i e the TRACES competent authority user at the EU border 57 More information on laboratory users can be found in the Organisation user and authority management user manual also available with the TRACES Toolkit TRAde Control and Expert System
80. ision Management menu and Re enforced Check sub menu II 3 4 1 IMPLEMENTATION The mere certification of Part I Consignment of a CVEDP including the same establishment of origin and commodity code of the re enforced check programme triggers a warning message requiring the opening of Re enforced Check in the Help to Decision tab TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products kPrivacy statement x Consignment k Help To Decision k Decision c References Traders Commodity k Transport Purpose HTD 055 Re enforced Check A re enforced check is introduced for the commodity 0210 99 39 and the organisation Please visit Help To Decision Re enforced Check tab for more information Re enforced check A re enforced check is introduced for the commodity 0 and the organisation 1 Please visit Help To Decision re enforced check tab for more information Any retroactive change of data weight commodity code establishment etc in Part of a CVEDP results in a new calculation of parameters in the Help to Decision tab and in particular of the conditions applicable regarding a re enforced check programme when the decision is submitted 43 More information can be found under heading 1l 5 Rapid Alert System for Food and Feed RASFF 44 However a re enforced check programme can also be triggered directly by the European Commission RASFF Contact Point at the level not only o
81. k programme ssssssssssssssssssssssssss eese nennen nns 91 PVF ESdISISEION erroris rer TE EEEE EEEE E NEEE Rob nex Fb wd Va RU RR ERROR PU I E EEEE eprint 93 DAE ere g E EE EEE E AEE EEE 94 TA D ENA E AEEA E EE A E e E E E A EE RM E 95 V 1 Alert message Multiple submissions not allowed soa asssssssssrrsssssrrrrrrssssrrrrrrrssssrrrrrrnns 95 V 2 Alert message Security exception you do not have the rights to perform the requested ejer igsure gt m 95 V 3 Alert message The certificate is not found seen 96 V 4 Alert message GEN 002 unexpected failure alert sss 96 Further information and contact LuLuuootLrouuuuuueseeeeeeeeese seen nennen 97 TRAde Control and Expert System TRACES INTRODUCTION I 1 SCOPE OF THE ENTRY DOCUMENTS USER MANUAL Part II This user manual describes the main principles and functionalities of TRACES for the certification Part Il and control Part III of the following official entry documents by the EU BIP DPE DPI competent authority e CED Common Entry Documents for feed and food of non animal origin e CVEDA Common Veterinary Entry Documents for Animals e CVEDP Common Veterinary Entry Documents for Animal Products e DECLAR Declaration Documents e CHED PP Common Health Entry Document for Plants and Plant Products Where needed the descriptions are accompanied by screenshots of th
82. k Refusal NEEE 2b Documentary Check Q Satisfactory e Mot satisfactory 27 Identity Check O seal Check Full Identity Check Q Satisfactory Mot satisfactory 28 Physical Check Q Mat Done 3 Satisfactory CO Nat satisfactory When not dane Reduced checks regime O other 29 Laboratory Tests Tests Executed S Yes CO Wo Date Motivation 2r dam Q Suspicion Tested for bSelect Pending C Satisfactory C Mat satisfactory FRemove kAdd kcancel and Return to Menu kSave asin progress Submit decision Print Box Information 26 Documentary Check 26 Documentary Check This box concerns the mandatory verification of health certificates or documents accompanying the consignment 41 3 Documentary For animals for which the non harmonised model applies Check additional guarantees and national requirements are additional 1 3 Documentary options Check In the event of not satisfactory laboratory test results it is possible immediately to reject the official entry document without filling in other checks 27 Identity Check 28 Identity Check 11 11 Identity Check 11 4 Identity Check This box concerns checking consistency between the accompanying health certificates or documents and the consignment presented at the EU BIP DPE DPI For animals the Derogation option makes reference to the transhipment procedure 1 4 Consignment selected for physic
83. knw Fol kpt Fro bru ksk ksl kar kaw btr bzh Information Helo BIP FR traces TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products kPrivacy stat k Consignment Help To Decision t Basis Legislation k Imposed Physical Tests Help To Decicion Similar Rejected Similar Rejected Hung Vuong Corporation HV Corp 7 Physical hygiene failure CVEDP PL 2009 0005098 Viet Nam i0 Other MORD CAPITAL Sp z O o Song Tien Seafood ICELAMDIC UK Ltd Cold Water 5 ID Mis rnatch with CVEDP GB 2009 0041710 Viet Nam EnaA ERIE documents k Open CVEDP FR 2008 00426867 Viet Nam Godaco Seafood FRIAL 10 Other k Open Hung Vuang Corporation HV Corp CVEDP BG 20028 0003263 Viet Nam OSHAN FISH 1 Absence Invalid certificate k Open kcancel and Return to Menu 42 This feature is not available for DECLAR TRAde Control and Expert System TRACES II 3 4 RE ENFORCED CHECK By means of the Rapid Alert System for Food and Feed RASFF notification submitted by the competent authority at the EU border the national RASFF Contact Point can ask for activation of a re enforced check programme to be validated by the European Commission before it becomes applicable to all competent authorities at the EU border The re enforced checks programme complies with Article 24 of Council Directive 97 78 EC Details of all re enforced check programmes are available through the Help To Dec
84. ld recommend viewing ds NE TOOLKIT the instructional videos produced for the cloning and submission of official entry documents The TRACES Toolkit contains all useful information in one platform document and assists you in your use of TRACES 119 TRACES Toolkit https circabc europa eu w browse acObd3d2 66ae 4234 b09c a3fa9854acfd 120 CIRCABC Communication and Information Resource Centre for Administrations Businesses and Citizens 121 TRACES Toolkit https circabc europa eu w browse acObd3d2 66ae 4234 b09c a3fa9854acfd TRAde Control and Expert System TRACES V FAQ V 1 ALERT MESSAGE MULTIPLE SUBMISSIONS NOT ALLOWED TRACES Operation Results PPrivacy statement Welcome Page sias iq EERT 501 Multiple submission not allowed Multiple submission not allowed vare OUzcec gt Veterinary Documents The alert message Multiple submissions not allowed may appear when you are trying to validate submit delete etc data official entry document organisation user account etc in TRACES and you use the back and forward buttons which in fact belong to the internet browser MS Internet Explorer Firefox Mozilla etc TRACES Trade Control and Expert System Windows Internet Explorer i Ww 3 https training sanco ec europa eu traces certificates intratrade open dovref air Favorites Center E TRACES Trade Control and Expert Sys
85. low Searches official entry documents submitted to the competent authority and that remain to be certified Searches official entry documents subject to a transhipment procedure for specific official entry documents to be transhipped by the second EU Border Inspection Post TRAde Control and Expert System TRACES Search options Advanced Transhipped Searches official entry documents subject to a transhipment procedure for specific official entry documents that have been processed with retrieval of the inital official entry document and display of the subsequent official entry document Document Advanced E To Tranship Transhipped splitted CvED Has control E Pending rejection E Pending laboratory tests Clear bSearch Search Result CVEDP Tunisia 0304 33 00 Valid CVEDP bOpen 0306 11 90 CVEDP Mauritania 0307 49 18 Valid CVEDP 0307 59 10 bOpen 0303 89 90 0303 90 90 CVEDP Mauritania 0306 11 10 Valid CVEDP 0307 49 18 0307 59 10 bOnen Advanced Split CVED Searches official entry documents CED CVEDP subject to splitting for specific official entry documents that have been split with retrieval of the initial official entry document and display of the subsequent official entry documents RASFF Status Container Number Document Advanced E To Tranship T Transhipped Splitted CVED Has control 7 Pending rejection E Pending laboratory tests bClear
86. lready carried out distinguishing between e The active first upper part of the overview This concerns check results for certified Valid Rejected and In progress consignments covered by the re enforced check programme e he associated second lower part of the overview This concerns check results linked to the re enforced check programme involving A Consignments covered by the programme but with a net weight of less than 10 0 of that in the initial official entry document B Consignments which were covered by the programme but have been replaced by the competent authority C Any subsequent consignments subject to splitting where the initial consignment is covered by the programme D Consignments covered by the programme for which mismatching refusal reasons are given E Consignments covered by the programme for which there are three sets of unfavourable check results and to which the Imposing Checks status applies and F Any in progress consignments which should be covered by programme but which cannot yet be moved to the active part of the overview because other in progress consignments are awaiting a final decision Where the re enforced check programme has been triggered by a laboratory test this specific laboratory test must be carried out The Checks and Laboratory Tests tabs are therefore pre filled with the nature of tests 46 A re enforced check pr
87. n be used to refine the search for CVEDs EU EFTA TRACES users linked to BIPs have access to all rejected EU EFTA CVEDs Non EU countries only have access to CVEDs submitted through validation of IMPORTs on a national basis TRACE S Repo rtin g Rejected Consignment Welcome Page TRACES Data Warehouse Reporting Rejected CVED Animals 1 Veterinary 5earch Criteria Documents Person responsible for load Place of Destination Intra Trade Animal Health Certificates CVED for Animals 4 CVED for Animal roduct v kAszign kClear Select d BEEN Clear kSelect Veterinary j kAssign certificate l r 0 epe p n ertificate to EU Commodity Code CN Ci kSelec Authority af destinatian Empty Certificate Code O GGDDAD AIJAAVWI 00 55 code S I Arrival date at the BIP Between and Authority of origin code Rejected BIP Authority Consignments CVED eus kclear kZ2elect Animals D E X id Country Of Origin Country of Destination Rejecte ee Consignment Clear kSearch CVED for Animal Products Deor and Search Result A LLL k Organisation Certificate Reference Numb son res je Management Comi User Management To safeguard the privacy of the commercial data involved strict access rules apply to each TRACES user profile This feature is not available to ADM
88. nce NOT Acceptable Please fill out the Refusal tab 30 ACCEPTABLE for Transhipment 31 ACCEPTABLE for Transit Procedure BIP To 3rd Country 3rd country Exit BIP 23 ACCEPTABLE if channelled 22 ACCEPTABLE for Internal Market article 8 procedure For Free Circulation Ani Re import of EU products Article 15 O Animal aratia aeaii 37 Details of Controlled Destinations Human consumption Approval no where relevant O Other Name Address Pharmaceutical use Postal Code Region O Technical use Ma N bAssian bClear bSelect 34 ACCEPTABLE for Specific Warehouse Procedure Art 12 4 and 13 Customs warehouse Direct to a ship Free zone or Free warehouse Ship supplier 37 Details of Controlled Destinations Approval no where relevant Name Address Postal Code Region bCancel and Return to Menu bSave as in progress bSubmit decision kPrint The Acceptance tab is filled automatically according to the information provided in the Purpose tab of Part I of the official entry document Type Box Information NOT Acceptable Please fill in the Refusal tab CVEDP 30 Acceptable for Transhipment More information on the transhipment or CVEDA 33 Acceptable for Transhipment transfer procedure can be found under headings CED 11 5 Acceptable for transfer 11 4 2 4 A and I1 4 2 4 B CHED PP I1 9 Acceptable for Transhipment Transfer
89. ne Fax Additional Information Receiving notification mail V cED DELETED Notification related to CED Laboratory test rejection V Notification related to CED cancelled Notification related to CED control V Notification related to CED creation Y Notification related to CED decision in progress vi Notification related to CED rejection Notification related to CED validation Notification related to CED validation destruction nsformation Notification related to CHED PP Laboratory test rejection IV Notification related to CHED PP control IY Notification related to CHED PP creation iS E lt S Notification related to CED validation transfer T a Notification related to CHED PP cancelled lt lt V Notification related to CHED PP decision in progress V Notification related to CHED PP deleted V Notification related to CHED PP rejection v Notification related to CHED PP validation Land I aem related to CHED PP validation for transhipment V Notification related to CVEDA alori uat nda iin v Notification related to CVEDA cancelled V Notification related to CVEDA control v Notification related to CVEDA creation y Notification related to CVEDA decision in progress V Notification related to CVEDA deleted V Notification related to CVEDA rejection iV Notification related to CVEDA validation W Notification related to CVEDP Laboratory test r
90. nment competent authorities should be able to log on to DWH and click on TRACES Data warehouse TRACES Welcome Page kErivacy statement k Welcome Page Welcome TRACES Data Warehouse 27 03 2009 TRACES WEBPAGES Welcome to the new webpages dedicated to TRACES on the OG SANCO website LINK Veterinary Documents Intra Trade z 3 5 7 Anina Health E BusinessObjects InfoView Windows Internet Explorer DEAR Certificates CVED for Animals 6 du T ig https webgate ec europa eujtracesdwh scripEs login webiHome js 4 w XI Lis e Search P4 CVED for Animal E E Ei Products We d BusinessObjects Infoview fap El fm y Page iG Tools Business Objects Home My Info He Logout 31 m i Dptins Help Corporate Documents Personal Documents E Access documents available to you and other users um Access the documents you zaved for your AT personal uss az well as the documents NEEENENMMEMMBMbpHEENM other users have sent to you Advanced a E23 Inbox FVO Traces dwh CVED Animale CVED Products Intra New Document All Documents Uncategorized Documents f i Add a document to InfoView from your computer Corporate Documents Personal Documents New Document amp J Lacal intranet 10 T7 More information can be found in the DWH user manual also available with the TRACES Toolkit 1 104 More information can be found under heading 1
91. ntry Document for Animal Praducts kPrivacy ip ae t Consignment F Help To Decision k Decision T Basis Legislation k Imposed Physical Tests Re enforced Check HTD O053 Re enforced Check A re enforced check is introduced for the commodity 0210 99 39 and the organisation but certificate net weight is too small to be concerned Please visit Help To Decision Re enforced Check tab for more information Re enforced check A re enforced check is ongoing for commodity 0 and organisation 1 but certificate net weight is below the threshold Please go to Help To Decision Re enforced check for more information CVEDPs not attaining this minimum weight are nevertheless listed in the Associated Check details of the re enforced check programme Decisions in progress Only the first ten consecutive similar consignments arriving at the EU BIPs are considered in the count up If decisions on these consignments are still in progress additional consignments arriving at the EU BIPs are not taken into account in the count up but must be detained in the BIPs TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products Pria ameni k Consignment Help To Decision k Decision Basis Legislation Imposed Physical fests Re enforced Check HTD 058 Re enforced Check A re enforced check is still opened for commodity 0301 91 10 and organisation butis currently waiting for results o
92. o specify the laboratory test s relating to animal health public health or food hygiene and possibly the laboratory method used Check Pending as a test result when a sampling test is involved and the commodity has to be released immediately The release validation of a consignment with Pending laboratory results is available only for CVEDP and CVEDA In this context the following notification message is sent to the BIPs every week until the details of the results are introduced Conclusion s for pending laboratory tests must be entered for the following CVED If no results have been entered within 60 days of the validation date a weekly reminder is also sent to the CCA of this BIP These notifications are not manageable in the Modify User Profile menu TRAde Control and Expert System TRACES Type Box Information It is possible to modify the nature of a test or to add a test after receipt of the analysis results Generic categories in capital letters have been introduced in the Residues laboratory test category so that general queries can be made and the specific analysis results can be entered retroactively in the Checks and Laboratory Tests tabs In certain cases the final results of the Pending laboratory tests may be entered and changed from Pending to Satisfactory Not satisfactory after validation of the official entry document More information can
93. ocument TRACES may automatically generate a RASFF or EUROPHYT notification More information can be found under headings 1l 5 Rapid Alert System for Food and Feed RASFF and I1 6 EUROPHYT notification Print More information can be found under heading III 3 Print official entry documents TRAde Control and Expert System TRACES II 4 4 SIGNATURE TRACES requires the users password to certify the official entry document After entering it click on the Sign validation button Decision on Consignment Sign I the undersigned official veterinarian or designated official agent certify that the veterinary checks on this consignment have been carried out in accordance with EU requirements Please enter your password to the decision WEDA FR 2010 0000001 m same password for all subsequent signatures Cancel and Return to the Certificate Sign Validation The Use same password for all subsequent signatures box can be checked for the password to be stored by TRACES throughout the session A session terminates automatically after 30 minutes of inactivity TRAde Control and Expert System TRACES II 5 Raprip ALERT System FoR Foon AND Feen RASFF In order to avoid having to re enter data in the RASFF Portal that have already been entered in the official entry document a link has been established between TRACES and RASFF This link enables the competent authority at the EU border to
94. of destination Code e France FR Belgium BE TRAde Control and Expert System TRACES III 1 2 Mopiry CERTIFIED OFFICIAL ENTRY DOCUMENTS Parts I AND II In the case of already certified Part II official entry documents a distinction is made between A Entering pending laboratory test results and B Correction of other various details in Parts Consignment or II Decision III 1 2 1 COMPLETION OF FINAL RESULTS OF PENDING LABORATORY TESTS Pending laboratory test results can be entered by e Opening the official entry document Going to the Checks tab in the Decision Part Ticking the laboratory test result Clicking the Submit Laboratory Test Results option Signing the official entry document Submitting Not satisfactory laboratory test results will trigger the automatic Recalling of the document TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products kPrivacy statemen k Consignment k Help To Decision Decision k Control Authority Checks t Laboratory Tests Acceptance Refusal Decision on Consignment Checklists amp Laboratory Tests 26 Documentary Check 9 Satisfactory 27 Identity Check Seal Check 7 Satisfactory Mot Done Hot satisfactory Full Identity Check Not satisfactory Satisfactory Not satisfactory AT I mmi im uu pu V ha 1f mx p Ca im Zac Mtm e Lee hb When mar ONE ReOUTEO Checes
95. of the official entry document CVEDA 41 Full identification of BIP and is related to the Person responsible for load Competent Authority Person responsible for the consignment in the EU CED Full identification of DPE In the case of transhipment or transfer this is the BI P CHED PP II 19 Identification of the declared DPE DPI CP carrying out the required checks point of Entry CVEDP 40 Official Veterinarian This box is automatically filled in with the name of the CVEDA 42 Official Veterinarian user certifying the document CED Official Inspector Where the competent authority concerns a collective CHED PP II 20 Official Inspector user it will be asked to assign the Official Veterinarian Inspector from a drop down menu Jonathan SMETS John SMITH J SMITHAM The decision date in this box will be fixed on signing of the official entry document The date is entered automatically on the basis of the Brussels time zone GMT 1 TRAde Control and Expert System TRACES TRACES Veterinary Documents Comman Veterinary Entry Document for Animal Products Decision on Consignment Checklists amp Laboratory Tests Type CVEDP CVEDA CED CHED PP CVEDP CVEDA CED CHED PP CED II 4 2 2 CHECKS TAB BERAR kPri Help To Decision Checks Pecos T DECISI k RASFF k Consignment ies k Control Authority k Laboratory Tests k Acceptance
96. ogramme does not necessarily refer to a specific laboratory test TRAde Control and Expert System TRACES TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products bPrivacy statement k Consignment k Help To Decision Decision k Control Authority Checks Laboratory Tests k Acceptance Refusal Decision on Consignment Checklists amp Laboratory Tests Checklists 26 Documentary Check J Satisfactory J Not satisfactory Seal Check Full Identity Check Satisfactory Not satisfactory Mot Done P Satisfactory Not satisfactory Rube ner does When not done Reduced checks regime Other 29 Laboratory Tests Tests Executed a yes P s Date hireak Random Suspicion a Re enforced Tested for 1 021059 39 Aves w UE add Malad ps Pending J Satisfactory 2 Not satisfactory Remova bAdd Cancel and Return to Menu Save asin progress Submit decision Print Re enforced is automatically ticked as the reason in box 29 Laboratory Tests and the option Pending cannot be selected as the consignments must be detained in the EU BIP and the competent authority must complete the CVED in accordance with the programme requirements When a re enforced check programme is applicable the lower Data Mining advice part of the Imposed Physical Tests tab in the Help To Decision displays the following information TRACES Veterinary Documents Common Vete
97. ohibited product Postal Code Region cool a ID Mis tch with d t v Ne kAzssign kclear FSelect L1 META See TIS Che ID Health mark error E 7 Physical hygiene failure Cles Chemical contamination Cis Micro biological contamination kcancel and Return to Menu kSave as in progress PSubmit decision Print If the consignment is rejected at the EU border the competent authority must complete the Refusal tab specifying whether the consignment is meant for re export re dispatching destruction transformation for products slaughter for animals euthanasia for animals use for other purpose for food and feed of non animal origin Measure s taken on the consignment for CHED PP In the event of rejection at least one Reason for refusal must be indicated 9 Although the details of the reasons for refusal are mandatory the competent authority may choose to reject the consignment without immediately introducing the details of the follow up actions and of the controlled destinations e CVEDP box 35 Not Acceptable Re export Destruction or Transformation and 37 Details of controlled Destinations e CVEDA box 38 Not Acceptable Re dispatching Slaughter or Euthanasia and box 39 Details of controlled Destinations e CED box Il 16 Not Acceptable Re dispatching Destruction Transformation or Use for other purpose and box 11 18 Details of controlled Destinations
98. onic signature If the Security Alert pops up we invite you to press View Certificate in order to see more details before 15 Regulation EC 45 2001 http eur lex europa eu LexUriServ LexUriServ do urizCELEX 32001R0045 EN NOT 16 Only CVEDPs and CVEDAs are considered here 17 No time limit applies TRAde Control and Expert System TRACES proceeding and then choose Yes to start using TRACES The HTTPS Secure Sockets Layer SSL and Transport Layer Security TLS certificate is imported by the client from the server into the local application or environment declaring it as trusted This alert is therefore not in fact generated by TRACES but by the server on which the certificate is hosted 1 5 3 ENVIRONMENTS The TRACES Production environment is available at https webgate ec europa eu sanco traces This is the real life environment of TRACES since any manipulation of data will automatically notify the economic operators and competent authorities involved TRACES users are invited to check out TRACES features and functionalities in one of the two TRACES test environments More information on the use of the TRACES TRAINING and ACCEPTANCE environments can be found under the heading Testing TRACES features in the TRACES Toolkit 18 18 TRACES Toolkit https circabc europa eu w browse acObd3d2 66ae 4234 b09c a3fa9854acfd TRAde Control and Expert System TRACES 1 5 4 ACC
99. ority has not yet certified the document TRACES users can easily check whether Part I has been modified by checking the version number Vx after the TRACES certificate reference number When printing out official entry documents it may be important to quickly identify modifications made between printing and processing Part of the document bel ben bes bet bfi bfr bog bcs bos Pde bos bil bhr bhu bit bit Bly bmt Bol bow bpl bot bro bru bsk bsl bsr bsv bzh bInformation bHelp bLogout EO FR traces cbt net bPrivacy statement TRACES Veterinary Documents Intra Trade Animal Health Certificate Details of Consignment Presented References 1 2 Certificate reference number INTRA FR 2009 0049593 F V3 I 2 a Local reference number Eni Varsliniti I 6 No s of related original certificates I 6 Relats ITES Certificates bRemove bAdd EURO Intra trade certificate Competent Authorities 2 Certi 12 4 Local reference number 1 4 Local Competent Autho V ABATTOIR SEDAL INTRA FR 2009 0049593 v1 test Version 1 3 Central Competent Aut AV MENDES FRANCE L3 Central Competent Authority z o France FR FR00200 Aisne L 6 No s of related original certificates No s of accompanying documents CROENENHOEK 56 o Belgium BE Name Approval number L8 Country of origin ISO code L 9 Region of origin Code I 10 Country of destination ISO code I 11 Region
100. ority users linked to the EU BIP DPE DPI complies with Article 24 of Council Directive 97 78 EC Details of all re enforced check programmes are available from the Help To Decision Management menu and Re enforced Check sub menu Welcome Page x TRACES Data Warehouse Veterinary Documents k Reporting User and k Organisation Management Establishment List Publications Help To Decision Management Re enforced Check k Legislation kPrivacy statement Search for Re enforced Check Country se Commodity Application Date Status klear Search Search Result Chins Active Viet Nam Stopped China Active Thailand FPP native Ecuador FFP Physical Tests Required Yes Fulfilled hina nigue Cao oditv Code Group for 05040000 hlaramnmhenicc 08 10 20 illeg 118 i e status application date net weight initial official entry document if not submitted directly by the European Commis sion organisation region country of origin hazard commodity code groups re enforced checks status nb for Recalled consignments there could be an alert message of the type Security Exception you do not have the rights to per form the requested operation when trying to access the official entry document which was at the origin of the re enforced check programme TRAde Control and Expert System TRACES Fulfilled Imposing Checks FN which can have the value
101. profiles It might be possible to obtain additional information via the TRACES Data Warehouse 108 This functionality is not yet available for CED or DECLAR 109 No time limit applies 110 More information on the TRACES Data Warehouse can be found under heading IV 1 TRACES Data Warehouse TRAde Control and Expert System TRACES IV 4 USER AND ORGANISATION MANAGEMENT IV 4 1 User MANAGEMENT As a TRACES competent authority you are asked to manage the economic operators in TRACES which fall under your competence kPrivacy statement TRACES User and Organisation Management User Management Welcome Page Search for User Veterinary f Documents i k Reporting E rnail First Nama User and Last Name Organisation Management Postal Code Region City User Organisation Management D EE kClear Search Organizations Change Password Oo Modify User Profile Country Hostal code f PBegron Business Partners bevy Establishment List The competent authority can manage economic operators via the User and Organisation Management menu and User Management sub menu as follows creation in activation validation deletion re linking of the competent authority More information on the TRACES user management can be found in the Organisation user and authority management user manual also available with the TRACES Toolkit 12 IV 4 2 ORGANISATIONS
102. pt Fro bru ksk Fsl Fsg ksr kbsv Ptr kzh kInformation Logout gtraces cbt net TRACES Welcome Page kPrivacy statement In connection with the certification of official entry documents by competent authorities at EU BIP DPE DPI level the TRACES competent authority users have an exceptional overview of all official entry documents 16 rejected at EU borders 1 I 5 2 Security ALERT When accessing TRACES you may encounter a security alert asking for your approval to proceed to the website This is a configuration setting in TRACES and is therefore fully trustworthy 9 There is a problem with this website s security certificate The security certificate presented by this website was issued for a different website s address Security certificate problems may indicate an attempt to fool you or intercept any data you send to the server We recommend that you close this webpage and do not continue to this website Click here to close this webpage Continue to this website not recommended More information TRACES implements various security features for application access official entry document validation and communication privacy through the encryption of secure information between client and server https SSL Electronic signature further improves speed and efficiency traceability and anti falsification measures based on security rules that meet the legal requirements for electr
103. r Name of signatory bFR TRANSITAIR Gem d tinea id rire is M Name Accompanying Document Number Address Postal Code Region Country FR France v Ne bAssign bClear bSelect bCancel and Return to Menu gt bSubmit for Certification Delete Print 95 More information on the certification workflow can be found under heading II 1 1 Certification workflow 96 For Draft official entry documents only the initiator and his her direct colleagues belonging to the same organisation will be able to consult and make additional modifications like deletions to the official entry document More information on the certification workflow can be found under heading II 1 1 Certification workflow TRAde Control and Expert System TRACES III 2 2 CANCEL The Cancel option is available only when Part II of an official entry document has been submitted and has the status In progress or Valid 9 As only the competent authority can fill in Part II of an official entry document only the competent authority can Cancel a document that has already been initiated in TRACES For the sake of traceability reasons however the document will remain visible with Cancelled status after cancellation In order to Cancel an official entry document 1 Search for the specific official entry document in one of the Veterinary Documents sub menus UJ N 97 Common Entry Document CED CVED for
104. r Search tDirect access II 4 2 4 B Transhipment to a non EU country In the case of transhipment to a third country it is not necessary to introduce the name of the EU BIP DPE DPI creating the official entry document in the For Transhipment to box Part I Moreover there is no double check on the type of organisation entered in the Veterinary documents box this is to make it possible to select establishments which are not listed as authorised to export to the EU 61 i e first previous official entry documents 62 i e subsequent official entry documents 63 This function is not applicable for the CED or CHED PP 64 In the case of CVED TRAde Control and Expert System TRACES II 4 2 5 REFUSAL TAB OS BIF FRigitrac D claration de con TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products Help To Decision k Control Authority k Checks k Laboratory Tests k Acceptance Refusal k Consignment T Decision k RASFF Decision on Consignment Refusal 35 NOT ACCEPTABLE 35 Reason for Refusal 4 Re export Cli Absence Invalid certificate 92 Destruction 10 other r3 3 Transformation i Tio Other create RASFF notification Bu Date px Mon approved country 37 Details of Controlled Destinations 33 35 Country Approval no where relevant M Ols Non approved establishment Marne ame oS Cla Pr
105. regime Iter 279 Laboratory Tests Tests Executed a Yes No Date 20 09 2012 Motos Random Suspicion Tested for i 2309 30 Sabena opp Norted e Pending E Satisfactory I Mot satisfactory kRemove kAdd kCancel and Return to Menu kSubrmit Laboratory Test Results kPrint III 1 2 2 CORRECTION OF DETAILS IN PART I CONSIGNMENT OR Part II Decision Other various details in Parts Consignment or II Decision can easily be corrected using the Copy 89 The option to specify Pending laboratory results is available only for CVEDA and CVEDP More information can be found under heading 11 4 2 2 Checks tab 90 Other i e is other than entering pending laboratory test results 91 Use the Advanced search criterion Pending laboratory tests for easy retrieval of your official entry document More infor mation can be found under heading II 2 Search an official entry document 92 As the official entry document is in principle already processed all other details in Part and II will be greyed out 93 More information on the signing of an official entry document can be found under heading II 4 4 Signature 94 More information can be found under heading II 1 1 Certification workflow TRAde Control and Expert System TRACES as replacement button Instead of cancelling the official entry document and re creating a correct version from scratch the competent authority can us
106. rinary Entry Document for Animal Products kPrivacy statement t Consignment gt Help To Decision k Decision nposed Physical Tests Re enforced Check Imposed Physical Tests 7017 1 0210 99 39 other than 02109910 02109921 02109929 02109931 meat preparations Suidae Aves The rate of the physical checks made for all BIP of the country is 40 9o Brazil The rate of the physical checks made for the current BIP is 0 to Brazil The rate of imposed tests by legislation is 20 b Help To Decision Data Mining Data Mining Advice Expert System advice is not available Expert System advice is not available 48 47 More information can be found under heading 11 3 2 Imposed Physical Tests 48 This alert message is also displayed for consignments which do not conform box 19 which are destined for transit to third country box 18 or which are destined for transhipment to box 17 TRAde Control and Expert System TRACES II 3 4 2 COUNT UP OF CONSIGNMENTS CVEDPs already in a certification process with checks under the same category of hazard same reason for refusal e g chemical contamination can be counted up as part of a same re enforced check programme Size of consignments Only consignments representing at least 1096 of the total net weight of the consignment that triggered the re enforced check programme are considered in the count up TRACES Veterinary Documents Common Veterinary E
107. s Active Deleted New and Stopped relates to the following RASFF workflow The search criterion Status T 938PII8A MOUAOM S 29u poe210jue y pue AASV T Pefley pejje eu pe3 efewu daaA ssei6oid UT daaAo 42949 pedsojus 3y YUM WAYUOD pejpyjn suogipuoo 14310 AASV 918PII8A Juauuu81suoo pajaalay 4p A2949 pe240jue eMy U13IM 93EepIJ8A dig TRACES TRAde Control and Expert System IV 7 LEGISLATION The Legislation menu redirects the TRACES user to the welcome page of EUR Lex the website for access to European Union law and other documents considered to be public This site is a part of cunspa About EUR Lex Site map FAQ Help Contact Useful links Legal notice B E L R Lex Access to European Union law EUROPA EUR Lex Home OFFICIAL JOURNAL SIMPLE SEARCH by word by document number by date by OJ reference by CELEX number more options ADVANCED SEARCH COLLECTIONS Treaties International agreements Legislation in force Preparatory acts Case law Parliamentary questions PRACTITIONER S CORNER Budget of the European Union ECICS The institutions registers TARIC EU Pesticides Database EU legislation on statistics About EU law Summaries of EU Legislation The ABC of European Union law Legislative drafting Last updated 01 06 2011 News
108. s 74 III 3 1 Submitted official entry documents 2020 ees 74 III 3 2 Blank official entry document models ssssssssss ms 76 III 4 Automated TRACES e mail notifications ssssssssssssssss eee eee 78 HL 2d D QUAN CHECKS qexreckphxni p dpbREPERRONO EE aad Yerba REOR E SER RI RO EROR ROC ER nt 80 Il 42 S uPii oR eec EmmmEE 81 Other TRACES mMenuUsS uoosasissaniap a OO KORR SERRA DCN N CNRECR H3CR PR N NON 82 Vids TRACES Datla WarenOUSe ivusoiesdkybnXa Fire EORR dr READER ERE ES OE TEE PETER EGER EEEE EEEE 82 PV MOU A TTT TE 83 IV REDOUN MPRRRERMRR THRONE RR 84 IV 4 User and organisation management ssssssssssssssssssssssssssse sess ee esee nnns 85 IvV 4 1 User Ma llagermefio u ees scenppEEFPEEEE ER FEeEPENFERFEREREF Fd ERFEATERPER REERERERPEREKREEERETRE PER ERREMRRRE FERE 85 PVA JOrganisSabloliSureennesesetens exten rrt orni PRENDE EER EIEEE E EEEE DES ENERE E aaan Pirs 85 IV 4 3 Change password Security question and answer ssssssssssrrrssssrrrrrrsssrrrrr 86 IV 4 4 Modify User Profle 1 xxexkiaxnk aono aca e a Qe ER E cR ee ecc 87 V4 5 BUSINESS PANNON riitin ini EEEE ERE EPEAREN RERO IRURE eer CER YF EUR RORIS FUSE FEM FIERA 89 IV 5 Establishment List Publications ssssssssssssssssssssssssss sees een nns 90 IV 6 Help To Decision Management ssssssssssssssssssssssssssss esee esses ne sedan 91 IV 6 1 Re enforced Chec
109. s and TRACES version releases Working groups and meetings I 5 7 2 NEWSLETTER OD there ie problems wilh how Thiy meiiage it dicplayed Cick here io whew IT i web Drawer The bi monthly TRACES newsletter contains hem seen arcon toic MOAGI general news on TRACES facts and figures i ene seminars training sessions and workshops pee m z Bear colleagues H legislation and upcoming issues i Here enclosed yeu will find the latest version af the TRACES newsletter DF you havent Subscribed tok yel we suggest you te sgn in by folowing this link m order bo recens 7 information and news about TRACES on a regular basis If you do nat subscriba you are E not pong to recent amy TRACES novcletter germine You can subscribe to this free communication j EERE EET ENE EEE E E d xn SEEE veram Dd E n SEEE OT service hosted by the Directorate General for NEWSLETTER 1 1 1 urcpegdr Health and Consumers via this link 7 EB 07 Issue n 1 June 2012 RACES TRADE CONTHOL AND EXPEHIS STSI EM IM THIS D n EO Laco been gd hoiho sn TADIS EDITION awe Prom TRACES a L galatian Cac ng up Fais E fipa The TRACES Team has the pleasure ef presenierg the latest newsletter In ths edhon we have a detailed articbe on the new version 5 21 of TRACES that a available ae from 30 May as well az a report on training and a workshop which took place in the first 26 More information can be foun
110. sword and security question and answer whenever they wish via the User and Organisation Management menu Change Password sub menu kPrivacy statement TRACES Secu rity Chang a Password Welcome Page Change Password Veterinary Documents we Je 0 0 00 Password k Reporting User and Mew password Organisation Management Confirm new password fot Modify Management Organisations m Change Security answert Password Modify User FModiFy Profile E Business Partners 112 TRACES Toolkit https circabc europa eu w browse acObd3d2 66ae 4234 b09c a3fa9854acfd 113 More information can be found in the Organisation user and authority management user manual TRAde Control and Expert System TRACES IV 4 4 Mopiry User Prorite The Modify user profile sub menu available in the User and Organisation Management menu enables 114 115 Selection deselection of the categories of automated TRACES e mail notifications you wish to receive 115 Verification of the competent authority linked to your TRACES profile Modification of the language of automatic notification e mails the notification type HTML Text and other user related data except for the login e mail address To modify your e mail address you must apply to your TRACES administrator which will make a formal request to the TRACES Team More information can be found in the
111. t Conformity of the Consignment Yes No Official Veterinarian at the Controlled Destination Name PFR LVU Address Postal Code Region 75010 TRACES Unit Number FRO7500 Dste 06 06 2011 bkCancel and Return to Menu bkSubmit Contro bPrint The competent authority that has certified Part IT the official entry document receives a notification of the controls carried out Part III and has access to the results The Control Part will be included in the print out of the official entry document 87 Adding Control details Part III to the validated official entry document is optional in other cases 88 More information on the printing of an official entry document can be found under heading III 3 Print official entry docu ments TRAde Control and Expert System TRACES III OrriciaL ENTRY DOCUMENTS FUNCTIONALITIES III 1 MODIFY AN OFFICIAL ENTRY DOCUMENT III 1 1 MODIFY SUBMITTED OFFICIAL ENTRY DOCUMENTS PART I Within the constraints of the document model chosen the competent authority can carry out the desired modifications by simply searching opening modifying and re submitting the official entry document with Draft New and In progress status Draft official entry documents are accessible only to the submitting TRACES user and direct colleagues linked to the same authority New and In progress official entry documents can be modified only if the competent auth
112. t for the re enforced check programme box 36 it is directly included in the count up The CVEDP will appear in the Active section upper first part re enforced check results Depending on the number of re enforced checks completed it may be re introduced afterwards in the Associated part of the overview However when an in progress CVEDP is finally validated with a subsequent change to the information that triggered its inclusion in the re enforced check programme i e the commodity code or establishment of origin subject to the check it is excluded from the list of CVEDPs under the programme and no longer prevents closure of the programme CVEDPs under a re enforced check programme with the status in progress can be excluded from the 51 This means that the CVEDP will not appear in the Associated re enforced check results TRAde Control and Expert System TRACES laboratory test requirements based on a justified request by the EU EFTA competent authority The transit or transhipment from one non EU country to another of consignments from establishments covered by a re enforced check programme is not subject to the programme requirements Note Request for exclusion Upon reasoned request by the EU EFTA competent authority to the TRACES helpdesk sanco traces ec europa eu a consignment may be excluded from a re enforced check programme The request for exclusion must be accompanied by e
113. tem As the back and forward buttons are not part of TRACES but belong to your internet browser you will not be able to use them in order to undo an action carried out in TRACES V 2 ALERT MESSAGE SECURITY EXCEPTION YOU DO NOT HAVE THE RIGHTS TO PERFORM THE REQUESTED OPERATION TRACES Operation Results kPrivacy statement Welcome Page P TRACES Data Warehouse CERT 900 Security Exception you do not have the rights to perform the requested operation b Veterinary Documents The alert message Security exception you do not have the rights to perform the requested operation may appear on your TRACES screen if you 1 try to save modifications to an official entry document if its status has since been modified by another TRACES user Indeed it could be that one of your competent authority colleagues has in the meantime already processed the official entry document by certifying or deleting Part I Consignment of the official entry document so that accessing processing the official entry document is no longer possible 2 try to access an official entry document type for which your TRACES profile does not have the correct access rights for example by entering the official entry document reference number in the URL bar of your internet navigator More information can be found under heading 11 2 3 Workarounds and limitations 122 e g INTRA when you are a TRACES user linked to an EU BIP DPE DPI
114. the CVEDP s TRACES reference number e the CN code and e the reason s of such a request Only European Commission RASFF Contact Points may exclude a consignment from the re enforced check programme The CVED status must be in progress When a consignment is excluded the corresponding CVED is removed from the Active part of the overview and the order of the CVEDs changes II 3 4 4 LIFTING A RE ENFORCED CHECK PROGRAMME Re enforced check programmes are lifted automatically after ten consecutive favourable results for the physical checks in one of the thre series status Fulfilled Lifting can also be imposed by the European Commission RASFF Contact Point after three series of unfavourable tests or by necessity status Imposing Checks When the European Commission RASFF Contact Point ends the programme the status of the check changes to stopped TRAde Control and Expert System TRACES II 3 5 SAFEGUARD MEASURES Depending on the nature and origin of the commodity covered by the CEDs CVEDAs and CVEDPs the competent authority may be obliged to reject the consignment when a safeguard measure is activated for the official entry document gt Consultation of this tab is mandatory This feature is not activated for non EU countries in respect of CVEDAs and CVEDPs TA Hu E uus dias mnl Esai eee i pre rus HAde Control and E Der oVSEM a I tba kbg Fes Fda kde kel ken Fes ket FE kfr khr kh
115. the subsequent official entry document is specific to the country of the subsequent BIP CP 59 The economic operator linked to the subsequent BIP CP also has access to the Tranship button but must use the Direct access button in order to retrieve the relevant official entry document TRAde Control and Expert System TRACES Clear kSearch kDirect access CVEDP New Zealand kOpen kCopy as new kCopy as replacement kTranship BT evr Tow AE ewes se W UI ewes eee Dra Country FR France bCancel certificate hPrint Cancel and Return to Menu bSplit bTranship Advanced Search Result To Tranship E Splitted CVED Transhipped 7 Has cantral E Pending rejection E Pending laboratory tests 0202 30 valid The subsequent official entry document will automatically contain all consignment details of the document validated by the entry BIP DPE DPI 9 The subsequent BIP CP is nevertheless authorised to amend or add most of the information transferred to the subsequent official entry document As soon as the subsequent official entry document is validated or rejected the entry BIP DPE DPI is notified A link between the first and subsequent official entry documents is established automatically On the online official entry documents hyperlinks in the References tab Part I show the TRACES reference number of the subsequent or previous official entr
116. tification and official entry document This option can also be used to fill in the RASFF notification at different stages and in different places The status of the RASFF notification and Official entry document becomes In progress On this basis the official entry document cannot yet be certified No notification messages will be sent regarding the submission of the RASFF notification and official entry document in In progress status TRAde Control and Expert System TRACES Save options Submit decision All mandatory information concerning the RASFF notification and official entry document must have been entered for the competent authority to be able to send the RASFF notification automatically to the competent authorities This option comprises the last stage relating to the RASFF notification and official entry document The status of the RASFF notification changes to New and the status of the official entry document to Rejected II 5 3 PRINTING A RASFF NOTIFICATION Once the RASFF notification has been submitted the competent authority at the EU border can print the RASFF notification by going to the Veterinary Documents menu and choosing the applicable sub menu e CVED for Animals e CVED for Animal Products e Common Entry Document CED Search for the rejected official entry document to which the RASFF has been linked using the TRACES certificate reference number or the RASFF status 78 Op
117. titutional Agreement of 17 May 2006 between the European Parliament the Council and the Commission on budgetary discipline and sound financial management gt pdf Newsletter 18 4 2011 gs de en fr English en v Please select a lanquage 6tarapcKn bg espanol fes e tina cs dansk da Deutsch de Oo eesti keel et chAnvika el Laf English en Francais fr Gaeilge ga Ligitaliano it C1 PH latviesu valoda lv lietuviu kalba It magyar hu Malti mt My portugu s pt romana ro Ug sloven ina sk sloven ina sl suoni fi P svenska sv Connection Free registration 20 www eu2011 hu Other sites manage by the Publications Office N Lex A common gateway to national law TRAde Control and Expert System TRACES IV 8 INFORMATION The Information button in the top right of the TRACES window will redirect you to the TRACES Toolkit 12 on the CI RCABC 2 Information website TRAde Control and Expert System tba bbg bcs kda kde kel ken bes ket bfi fr khr khu Pil kit kit kw bmk emt Fol knw Fpl Ppt kro kru ksk ksl ksq bsr bsv btr beh kInformation bLogout TRACES Welcome Page iBtraces cbt net k Welcome Page kPrivacy statement The TRACES Toolkit serves as your gateway to further TRACES user manuals videos and templates TRACES For the submission of official entry documents we wou
118. u Fil kit Blt kw Fmt Fol knw Fol kpt Fro kro kzk ksl kar ksv btr kzh kInforma ZTRACES Veterinary Documents Common Veterinary Entry Document for Animal Products O k Consignment Help T Basis Legislation HTD 018 Sefequard Measures safeguard measures exists Please visit the safeguard measures in the tab Help Ta Decision Help To Decicion Safeguard Measures Safeguard Measures o504 Open Cancel and Return ta Menu 52 CVEDA Article 18 of Council Directive 91 496 EEC CVEDP Article 22 of Council Directive 97 78 EC TRAde Control and Expert System TRACES II 4 Certiry Part II Decision Only competent authorities at EU BIP DPI DPE can initiate access and sign Part II of an official entry document acceptance or refusal of a consignment via the Veterinary documents menu An exception applies for DECLARs which are available mainly to economic operators while competent authorities may also access the Health information declaration In order to certify the official entry document you must search gt and click the Open button below the official entry documents which still need to be certified Part II Decision II 4 1 DECLAR Part II of the DECLAR relates to the declaration of the EU importer economic operator stating that the Health information on certain by products complies with requirements laid down in Commission Regulation EC No 142 2011 Not ticking a checkbox in the Health inform
119. usiness creation Notification related to business deletion IS S Notification related to business modification I lt lt Notification related to business validation bSelect all PDeselect all bCancel bSave In the event of a third country third country transit transfer or transhipment automated TRACES e mail notifications are sent immediately upon validation of the official entry document informing the competent authorities at the EU BIP DPI DPE concerned and the non EU countries of destination delivery via TRACES If a document created in TRACES is rejected non EU countries receive an automated TRACES e mail notification TRACES users can choose which automated e mail notifications they wish to receive by going to the User and Organisation Management menu and Modify User Profile sub menu and ticking the appropriate checkboxes Receipt of these automated TRACES e mail notifications does not affect access to the online TRACES information which is instantly updated upon any modification made by the competent authority TRAde Control and Expert System TRACES III 4 1 QUANTITY CHECKS When the number of animals or the weight of goods exceeds a preset limit value an alert message inviting the TRACES users to check the quantity is posted immediately after submission and is repeated until validation of the official entry document The entered quantity exceeds the fixed limit
120. w information Signatory BEBRU4 Brussel Zaventem bCancel and Return to Menu P Save as in progress bSubmit decision Mandatory fields are e 1 Notification type e Notification basis e 16 Product category 76 More information on the RASFF triggers can be found under heading II 5 1 Complete a RASFF notification TRAde Control and Expert System TRACES I1I 5 1 3 Risk MEASURE LOT TAB TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products bPrivacy statement gt Consignment gt Help To Decision gt Decision gt Select Current RASFF General Product v Risk M Lot gt Origin Distribution gt Rejection Other gt Hazard Details of RASFF Distribution status No distribution TA 29 Consignment Lot number CVEDP BE 2012 001z 26 Compulsory measures 1 Re expot 27 Date of entry into force Durability dates E 30 Use by date 28 Duration Public recall 22 Concern 23 Legislation in breach 31 Best before date 24 Scope 25 Max permitted level 32 Sell by date Description of the lot 33 N of units 34 Total net weight of lot 34 Total gross weight of lot bCancel and Return to Menu bSave as in progress bSubmit decision Mandatory fields are e 22 Concern e 24 Scope II 5 1 4 OniG1N DISTRIBUTION TAB TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products bPrivacy statement gt
121. with responsibility for overseas departments and certain islands Commission Decision 94 641 EC laying down rules applicable to veterinary checks to be carried out on products imported into certain Greek islands from third coun tries can issue and certify both official entry documents and official trade documents under certain conditions These competent authorities are referred to as Super Local Veterinary Units SLVU in TRACES This status is conferred by Commis TRAde Control and Expert System TRACES Competent authority user accounts can be registered in TRACES as Standard or Collective users ITRACHUGG RmPNGURESUON MGRSGOENTUSE MSRGUEENE Privacy statement Edit User Detail ee a E mail i TRACES Unit Number f Name First Name dri Last Name Postal Code Region Notification language English x City Notification type HTML Country Clear kSelect Phane Number SSS et aaa Fax User Type 8 Standard User Additional Information gy Collective User Last lagin Cancel Fave The competent authority account registered by its national administrator in TRACES becomes immediately valid after submission A notification message is sent to the competent authority informing it of the creation of the user account 20 The message contains a direct link to TRACES together with the username and password pmp Prom lt SANCO TRACES NOREPL Y Zec europa eu
122. y document On the official entry document hard copies the references of the first and subsequent official entry document are indicated in the relevant boxes First official entry document gt Decision gt Control gt Transport gt Purpose gt Help To Decision gt Traders gt Commodity Details of Consignment Presented References CED FR 2011 0000002 Local reference number transfer Subsequent CVED bRCED BE 2011 0000002 I 4 Person responsible for the consignment I 2 CED reference number EUROPEAN COMMUNITY Designated Point of Ent DPE Brest P DPE Unit No FRBES1 I 10 Documents Common Entry Document CED Local reference number I IL 1 CED Reference Number CED FR 2011 0000002 60 means of transport information box 11 In the case of CED the subsequent BIP CP must indicate the Person responsible for the load box 4 and enter the TRAde Control and Expert System TRACES Subsequent official entry document gt Decision b Traders gt Commodity b Transport gt Purpose Details of Consignment Presented References L2 CED referente number CED BE 2011 0000000 1 2 CED reference number CED BE 2011 0000002 Local reference number frR ispoosN Oostende A i DPE Unit No BEOST4 Initial CVED kCED FR 2011 0000002 1 4 Person responsible for the consignment I 10 Documents IL22 Subsequent CED Number CED BE 2011 0000002 If the

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