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eRecruitment Recruiter User Manual

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1. Detail Application a Forename Applicant No state Created Updated Error 3 foe CSL 29828 VITE FOR FIRST INTERVIEW Cl 21 May 2013 12 11 59 4 fet Joe 29629 Ten E E 21 May 2013 12 12 14 Do E FS 7 Select All Clear Selection Delete Selected Generate Applications J gt Merge Applications You can combine all your applications into one document by clicking on the You can tell if your applications have already been Merge Applications button merged into one document when a date and time stamp is visible next to the Merge Applications Before doing this make sure the tick button box is checked for your applications In this case we can see it hasn t happened yet You will see a message to advise you will receive an email orePersonne bes ES j orePersonnel 16 2 1 Test when the Merge is complete The job has been submitted You will receive an email hen cornet NB It can take up to 15 minutes for the Merge to complete depending on the amount of applications you have To confirm click on the OK button You will then see the screen below Vacancy Vacancy Status Date Vacancy ID 009582 Test Vacancy A Open C Hold Location C Filled C Closed Applicant Count 2 Board Convenes Interview Seminar 09 MAY 2013 _ Positions 3 Applicant Status all Search Applicant Detail Report Applicants sad Status Comments Status Date Interview Date ee EEE nite Fo
2. After you have checked that all details within the email are correct click on the Send button CorePersonnel 16 2 1 Test A confirmation message will appear Click the OK button When emailing many applicants simultaneously the email is tailored to each individual and will not contain details of other applicants It is good practice to sort the applicants by their applicant status in the first instance This ensures greater reliability knowing the whole of your target audience is being captured For example if you have a lot of candidates who have an application status of Rbi Experience below minimum required then you can sort them by their status and send an email to only those applicants with that status NB select the Applicant Status then click on Search button Positions 3 Applicant Status Rbi Experience Below M Z Search Applicant Detail Report Generate Applications Applicant Comments Status Date Interview Date The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 61 of 99 THE UNIVERSITY of EDINBURGH Action Edit Block Field Record Query Help Tools Window te Applicant Status Maintenance 9 0 o 0 Save any pending char View CoreHR Documents Show Active Employees Vacancy C Show Dormant Employees e Vacancy ID 009582 Test Va Location Q Applicant Count 2 Board Conve Positions Applicant St Applicants
3. To exit out of this screen click on the Cancel button After clicking Cancel you are returned to the screen below Vacancy Vacancy Status Date Vacancy ID 009582 l Test Vacancy aa Open C Hold Location C Filled C Closed Applicant Count 2 Board Convenes Interview Seminar 09 MAY 2013 Positions 3 Applicant Status l All gt Search Applicant Detail Report Generate Applications CI ick on the Applicants Applicant Schedules Interview Schedules References Edit b utton Add Schedule Schedule Type Round No Type Title Start Start End Lead Board Applicant Date Time Time Duration Time Convene Count Interview 4 1 Individual Test Interviews O1 MAY 2013 09 00 hzo Do5 boo 08 45 TE Assign Schedule 4 Assign schedule H TAA A The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 44 of 99 ee i a eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual pH Add Edit Schedule Description schedule Type Interview Round a Schedule Mo Title Test Interviews Assign Type Individual Applicant Status Invite For First Interview scheduling Venue Test House 100 Test Avenue Testtown Start Date O1 MAY 2013 Start Time 09 00 End Time 17 00 Curation 45 Lead Time fio Breaks Morning Duration fis Lunch Duration 30 Afternoon Duration 5 Misc Board Convenes 08 45 special Needs i Click on the Mo
4. Archive Applicants Submit Web Applicants CoreHR Manage all aspects of recruitment through to integrated CoreHR sui CorePay Navigate to the menu at top of screen From this menu choose CorePersonnel Recruitment CorePersonnel Effecti Recruitment Maintenance gt gt aus capitalise your organis i employees Applicant Status i i The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 74 of 99 Vacancy Vacancy ID Location Pasitions Applicants Applicant Count 0 Board Convenes Interview Seminar eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual Type your Vacancy number into the Vacancy ID field Press the Tab or Enter key on your keyboard to make sure the description meet a Vacancy Status Date populates into the yellow field Open C Hold CO Filled C Closed Click on the Search button 0 Applicant Status All X Search Applicant Detail Report Generate Applications alea m ea Overall Score Type e meee Applicant Status Comments Status Date S Interview Date a c Examination Detail Appointment Detail Applicant Detail Application Detail Multiple Applicant Update _ 0 Vacancy ID el iF ce ation el Alternatively you can also search by the description of your vacancy by clicking on the button Make sure the corr
5. If you require access to eRecruitment as a new user or if there is a problem with your existing access please contact My Details the HR Systems team for assistance HR Systems ed ac uk or 508126 Office 365 Email For Guidance on using eRecruitment please refer to the comprehensive user manuals available on our webpages Learn Launch ERecruitment Click on the Launch eRecruitment button Before a staff member or non staff member can be picked as an interviewer in the eRecruitment system the individual needs to be added to the interview panel member list If the Interviewer has not been added to the list they will not be able to see the My Vacancies link in the portal F Online Recruitment My Online Recruitment To view all vacancies and previous applications please select the Online Recruitment link above My Vacancies My Vacancies To view vacancies that you are on the interview panel please select the link above If the Interviewer cannot see the My Vacancies link they should contact the Recruiter and request to be added to the Interview Panel members list within eRecruitment Alternatively contact the HR Systems team by email hr systems ed ac uk or phone 0131 650 8126 Click the My Vacancies link and you will see the following screen E Current Jobs Job Id Recruitment Status Post Date Position Description Location Close Applicants Staff Date Request No 009582 In Progress 09 May 13 Test Vacancy 9 16 2 1305
6. Second Interview There are 2 Interviews which are 75 minutes Title 2nd Round Interviews in duration They are to be conducted on the same day Assign Type Individual E The 1 interview is to start at 9 00 am eee ie For First interview The 2 interview is to start at 14 00 2pm Scheduling There is a large amount of time between the two interviews and venue kings Building we need to combine two breaks together Start Date 01 SEP 2015 Start Time 09 00 End Time 4 6 00 Duration T5 Lead Time 45 Board Convenes Start Time 09 00 SHES S A i i j 1st Interview 09 00 to 10 15 45 mins lead time E 17 00 Duration ko f Lunch f 230 Duration 90 Morning Break 11 00 90 min duration T m M Lunch Break 12 30 90 min duration TER 2nd Inte rview 14 00 to 15 15 45 mins lead time Board Convenes O45 Special Meeda gt End Time 16 00 No Interview Slots ania Selection Fi No Applicants 2 Mo Interviewers b Cancel Delete Save Example 4 This example is more complicated due to its requirement The requirement is as follows a Interviews are to be held over three consecutive work days b Although interview start times are the same format no day is consistent with another for timings c Applicants need to be able to log into eRecruitment and choose their own interview time slot Interview Schedule Day 1 Wed 2nd Sep 2015 Day 2 Thur 3rd Sep 2015 10 30am 12 00pm Day 3 Fri 4th Sep 2015 10 30am 12 00pm Day 1 Wed 2nd Sep 2015
7. You are then returned to your Send E mail window Send E mail You can now see your attachment You are not able to remove an attachment from the Send E mail window Subject You have to go back into the Add Attachment window and click the Remove button then the Save button Dear JB Bloggs The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 72 of 99 eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual send E mail lt Send E mail From ltestmanagen ed acuk OO a Apply to All Attach e Attachments Apply to All Subject University of Edinburgh Offer of Employment Vacancy Title Test Vacancy Vacancy Reference 009582 am pleased to confirm the offer of employment to the above post as follows Start date To be confirmed Duration Open ended Grade Grade Salary To be confirmed Hours Full time Part time hours week Location Human Resources By replying to Details please confirm as soon as possible whether or not you intend to accept this offer and start date A formal contract of employment will be issued to you upon receipt of your acceptance look forward to hearing from you Yours sincerely Name Job Title Planning Unit School Department lt lt Previo us f Next gt gt Check To Send E mail Send All Exit After you have checked that all details within the email are co
8. Applicant Status Invite For First Interview Afternoon Break Start 15 00 Afternoon Duration tick Applicant All Order B Surname Forename x C Show All Show Available Applicants Status Selected Schedule Schedule Applicant No Name Applicant Status Date Time Round No Rating Comments 3 Then click the 429628 Joe Bloggs1 Invite For First Interview S b tt 429629 Joe Bloggs2 Applicant Applied 4 ave putton Then click OK Cancel Select All Assign Interview Times button You can confirm all the applicants have been un assigned when the Applicants Selected box is showing 0 To un assign the Interview panel members click on the Interviewers tab a Schedule Assignment Assign Applicant Interviewer Schedule Type Interview Duration 45 Lead Time U n t IC k t he Round 1 Number 1 Start Date 01 MAY 2013 Select box for Title Test Interviews Start Time 09 00 End Time each applicant Venue Test House 100 Test Avenue Testtown Morning Break Start 11 00 Morning Duration ji k b Assign Type Individual Lunch Break Start 12 30 Lunch Duration c Ick Into DOX Applicant Status Invite For First Interview Afternoon Break Start 15 00 Afternoon Duration to tick or un Appl tick Applicants Applicants Selected Schedule Schedule Then click the Surname Forename Interviewer Type Date Time Selec Ashworth James Internal Save button awe et a Then click OK a button Cancel E Deselect AIl
9. Last Personnel Number Applicants Schedules Ap _Eielc Options Create Processes Applicant Cqunt 3 Board Convenes 09 MAY 2013 Baai B Overall Score Applicant Status Comments ovale Date Interview Date EXTERNAL Succ CES sful Check Y 2013 Ex e Joe B EXTERNAL Rbi Experience Below Minim Rbi Experience Below Minim Rbi Experience Below Minim z MAY 2013 A29630 Bloggs3 Joe EXTERNAL Rbi Experience Below Minim 23 MAY 2013 After your applicant is selected click on Tools gt gt Letters from the menu at the top of the window The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 70 of 99 Letter Group choose Recruitment Letter Type choose the one that is applicable to you In this example we are making an open ended offer Options choose Perform Mail Merge Selection make sure Current Record is selected Send Email make sure box is ticked eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual Generate Letters Module HRO1 elect Letter Type RECRUITMENT id Letter Group etter Type EMAIL OPEN ENDED OFFER x gt Options Perform Mail Merge x Selection Current Record C All Query Records Send Email A OK Cancel After clicking the OK button the Send E mail screen will appear From Type your email address or the email address of another appropriate st
10. Vacancy Vacancy Status Date Vacancy ID 009562 Olftest Vacancy Location Open C Hold Filled C Closed Applicant Count 2 Board Convenes Interview Seminar 09 MAY 2013 Positions 3 Applicant Status All 4 Search Applicant Detail Report Generate Applications Applicants Schedules Applicant Schedules Interview Schedules References Applicant Name Overall Score Type Applicant Status Comments Status Date Interview Date Bloggs Joe p pe Applicant Applied N HG A298629 Bloygs2 Joe 8 EXTERNAL Bf Appiicant Applied homara 2SOSOS S S S i E E Examination Detail Appointment Detail Applicant Detail Application Detail Multiple ApPkcant Update To change the status of an applicant click on the arrow to the right of the Applicant Status field and select the appropriate option from the list Samples of the options available to the Recruiter are C T When ready to complete the Applicant Offered Applicant being offered the post Appointment details for the successful applicant PP l Applicant has chosen to withdraw their When an applicant requests to have Application Withdrawn hee een application their application withdrawn When a decision has been made to Before Offer Check to be carried out to check offer an applicant the post before whether the applicant is a the offer is made e New Start e Casual Member of Staff Thi
11. en eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual eRecruitment Recruiter User Manual How to access the eRecruitment system sesesessssesecececsesesesecececsesecececscsssesecececsesesecececscsesecececsesesececececsesesececscsesesecececseseseseceesese 2 How to accept applications into the Back office submit an application scceccssccscceccesccecceccesccnccescescceccescesccnccescesccsccesees 4 POW to Um supmit an ADO NCALIOasancaresaadtivescestivwssusticauanataunanndiccusiwetaucesedsaeesausiduaaiwdbianniusbauaeantsauesauulauesaudbienniusauaniaubanaraentanesaeeed 7 How to delete an application ssesesesseosesesecececsesesececscsesesesecececsesesececscsesececececsesesecececsesesecececsesesesecececsesesececscsesesececeeseseseseseesese 9 How to link an applicant to a vacancy that has not been advertised esesesessssesececsssesesececscsssesececscsesesecececsesesecececsesesesesecsese 12 a Check if an Applicant HAS an existing FECOIC ccccsseeeecccnnesseccnneeseesenseeseessususeeeessaeseesensuuseeeessaussesssauenseessuauseessssauaeeessaaansess 12 b How to create a new record if you are sure a record does NOt already exist cseccccccseeeeccccceescccccceeeeccsccesecsesseeeeesssseeeeses 15 c Howto link a new or existing applicant s record tO A vacancy ccccccsssesecccnasessecccauessecesanessecessuueesssaaunecessaausessssaunesessaaensess 16 How to view and filter the list of applica
12. Apply to AIl Subject CONFIDENTIAL By e mail Dear Vacancy Title Vacancy Reference gt has applied for the above vacancy and has given your name as a referee If you are willing to provide a reference we would like to ask you to comment on the suitability of the applicant for the role as outlined in the attached Further Particulars in which we draw your attention to the list of Main Duties amp Responsibilities and to the Person Specification Please note that the candidate has the right to request to see any reference which is written on their behalf We would like to take this opportunity of thanking you for your assistance in this matter We look forward to hearing from you by DATE Yours sincerely Name Job Title Planning Unit School Department Telephone No Attachments Further Particulars xl lt lt Previous Check To Send E mail Iv Send Exit You can attach a document to your email by clicking on the Attachments button The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 91 of 99 eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual After you have clicked on the Attachments button the Add Attachments window will appear ga Add Attachments Attachments Attachment Name Browse Remove ia To attach the document from your C Browse a REmove Browse Remove comput
13. Attend Interview Hr Use Only Lite For First Interview Applicants Applicant Once you have selected one you need to click on the Search button to activate the filter Invite For Second Interview Progress i Experience Adequate But Not Best i Experience Below Minimum Required i Quals Adequate But Not Best i Quals Below Minimum Required i Application Inadequate l i Experience Adequate But Not Best i Experience Below Minimum Required i Quals Adequate But Not Best i Quals Below Minimum Required References Requested Reserve iii een Check Examination Detail SARE Detail mip e Detail Te The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 19 of 99 eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual How to add or remove an interview or shortlisting panel member to a vacancy Once the vacancy is live and showing in the vacancies listing http www vacancies ed ac uk it is good practice to add the interview shortlisting panel into the vacancy x Home Help Services Library Accounts Teaching Customise eRecruitment Dashboard eRecruitment is used to complete a variety of recruitment related processes including raising approving Staff Requests i na e arranging for vacancy adverts to be posted short listing applications arranging interviews and appointing successful Welcome candidates to roles
14. Ex Employee the Recruiter should check with Local HR that a final process date has been entered in Oracle HR for the successful applicant and then do the following User Maintenance Select User Defined Field PE esnie nnsi ainkin f Select the Rehires User Defined Field ec yU option from the list Then click the Source User Defined Field From Date To Date Description T New button Bew View Edit Close The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 83 of 99 eRecruitment Recruiter User Manual User Maintenance You do not need to User Data enter anything in the Applicant No 543625 Joe Bloggs1 Date From and Date To fields Rehires E he D Date From hy pe ae to be Date To Continuous Service Date to be Paid from 03 JUN 2013 Q dates in the format Continuous Service 03 JUN 2013 DD MON YYYY or click l on the icon and Delete Cancel Letters select date from the calendar After entering your dates click on the OK button Then click OK button on the confirmation message Transaction Complete User Maintenance Select User Defined Field User Defined Field Then click on the Close button Source User Defined Field From Date To Date Description View Edit The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336
15. Guys Sc your organis employees Applicant Status A The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 34 of 99 eRecruitment Recruiter User Manual Type your Vacancy number into the Vacancy ID field Press the Tab or Enter key on your keyboard to make sure the description Vacancy Seana rO Vacancy Status Date populates into the yellow field Open C Hold Location a a eee sed Click on the Search button Applicant Count 0 Board Convenes Interview Seminar f BRB BB BRBBR BB BB BBB RBBB RRR Ree eee eee eee eee Se ee Positions 0 Applicant Status All X Search Applicant Detail Report Generate Applications Applicants Schedules Applicant Schedules Interview Schedules References Spplicart maas Overall Score Type Applicant Status Comments Status Date _Interview Date a a _ et Ee Lc E Wace M I N E 2 a Location all Examination Detail Appointment Detail Applicant Detail Application Detail Multiple Applicant Update Alternatively you can also search by the description of your vacancy by clicking on the button Vacancy Vacancy Status Date Vacancy ID 009582 Test Vacancy z Open C Hold Location C C Filled C Closed Applicant Count 2 Board Convenes Interview Seminar 09 MAY 2013 Positions 3 Applicant Status Search Applicant Detail Report Generate Appl
16. Interview Slots 3 Applicant selection a Allowed Delete button to No Applicants 3 No Interviewers D delete the ise Schedule Cancel Delete Save CorePersonnel 16 2 1 Test This schedule has been assigned to A warning message will appear If applicantsinterviewers Deleting it will remove their you are certain you want to delete the schedule click on the Yes button details also Do you want to continue The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 45 of 99 E eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual How to save the CV and other documents which are attached to an application If you only want to print out one candidate application or if the merge applications into a PDF document is not working you can individually print candidate applications To access your vacancy you need to be in the Applicant Status screen within Back office From the Portal click on Quick Jump then Core HR This will take you into eRecruitment back office e Recruitment O A W Internal Vacancies Online Recruitment Core e Recruitment gt F CoreHR Applications for internal vacancies are only available to existing members of My Online Recruitment staff To view all vacancies and previous applications please select the Online Recruitment link above Dx Clinical Trials Statistician Posted 25 Apr 13 Closing 24 May 13 18
17. R The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 3 of 99 eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual How to accept applications into the Back office submit an application In order to access applications for your vacancy and to enable the interview shortlisting panel to view applications you will need to submit web applicants This will move applications into the Back Office You can do this gradually as applications are received Alternatively you can submit all web applicants in one action after the closing date Whichever way you choose to do this you must ensure that once the closing date is reached all web applicants for the vacancy have been submitted From the Portal click on Quick Jump then Core HR This will take you into eRecruitment back office e Recruitment preferences logout o oe ff internal Vacancies Online Recruitment amp Core e Recruitment SS CoreHR staff To view all vacancies and previous applications please Applications for internal vacancies are only available to existing members of My Online Recruitment select the Online Recruitment link above T Clinical Trials Statistician Posted 25 Apr 13 Closing 24 May 13 18 00 More Information Apply From within the eRecruitment back office click on Core Personnel Exit Maintenance Recruitment Window L Aa a Recruitment Enquiries
18. Shortcuts Available Products ta Core Desktop CoreHR Manage all aspects of recruitment through tf From this menu choose integrated CoreHR guit CorePay Navigate to the menu at top of screen Recruitment gt gt CorePersonnel CorePersonnel Effecti Recruitment Maintenance gt gt r a Applicant Detail employees The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 12 of 99 eRecruitment Recruiter User Manual Selection Criteria Applicant No 3 Personnel No o 2 Do OE NI number O O Name o Address E Applicant Detail Applicant No Name Personnel No Applicant Type Address The box which opens shows the names of every single applicant Type the person s surname before the sign and press return Double click on the name you want to open Then click Search OO GO Oly O Selection Criteria Applicant Mo 2 Search Personnel Mo F Find smith MI number Mame SMITH LINZI MICHAELA SMITH LYMM SMITH AARON SMITH ADAM i F SWITH ACELE It is very important to search SMITH ADRIAN thoroughly to check whether SMITH ALAN SMITH ALAN someone already has a ADEE record in the system so that SMITH 4LEX ANDER SMITH ALEXANDER you do not then create a SMITH ALICE SMITH ALICE duplicate record a Address Applicant Detail Applic
19. Vacancy number into the Vacancy ID field Press the Tab or Enter key on your keyboard to make sure the description Vacancy n Vacancy ID oss Z Vacancy Status Date E populates into the yellow field Open C Hold Location Ol Mi eet Click on the Search button eae 5 ede e e a een BRB BB BRBBR BB BB BBB RBBB RRR Ree eee eee eee eee Se ee Positions 0 Applicant Status All X Search Applicant Detail Report Generate Applications Applicants Schedules Applicant Schedules Interview Schedules References ones a Overall Score Type Applicant Status Comments Status Date Interview Date la C A nas Te ee eee L E CSC CSC Location sal LC o Examination Detail Appointment Detail wa Detail Application Detail Multiple Applicant Update Alternatively you can also search by the description of your vacancy by clicking on the Q button Vacancy Vacancy Status Date Vacancy ID 009582 Olftest Vacancy x Open C Hold Location SS C Filled C Closed Applicant Count 4 Board Convenes Interview Seminar 09 MAY 2013 Positions 3 Applicant Status Search Applicant Detail Report Generate Applications Applicants Schedules Applicant Schedules Interview Schedules References Aerian i i Overall Score Slavik Status Comments Status Date Interview Date A295629 sone Joe EXTERNAL Rbi Experience Below Minim i 23 MAY 2013 A29630 Bloggs3 Jo
20. body registered in Scotland with registration number SC005336 Page 88 of 99 eRecruitment Recruiter User Manual Type your Vacancy number into the Vacancy ID field Press the Tab or Enter key on your TAAN keyboard to make sure the description Vacancy ID oT Lm i a ean populates into the yellow field Location USS C Filled C Closed Applicant Count 0 Board Convenes Interview Seminar Positions 0 Applicant Status All id Applicants Schedules Applicant Schedules Interview Schedules References cord dle Overall Score Type Applicant Status Comments Status Date a Interview Date IF Ss ee a Click on the Search button Search Applicant Detail Report Generate Applications rs i 2 C a I PE ection all Examination Detail Appointment nie Seah Detail Application Detail Multiple Applicant Update Alternatively you can also search by the description of your vacancy by clicking on the 2 button Make sure the correct applicant is selected and update the Applicant Status to show References Requested Vacancy 0 Vacancy Status Date Vacancy ID 009582 Test Vacancy A Open C Hold Location C Filled C Closed Applicant Count 3 Board Convenes Interview Seminar 09 MAY 2013 Positions 3 Applicant Status Search Applicant Detail Report Generate Applications PREIA n Appian Status Comments Status Date Intervi
21. by clicking on the Delete Selected l RE ae a different selection of applications you need to 4 click the Delete Merged Application button This will remove any stored documents and allow to you start again To leave this screen click on the X at the top right hand corner of the Generate Applications window The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 52 of 99 oo a eRecruitment THE UNIVERSITY of EDINBURGH Yo Recruiter User Manual How to change applicant statuses within Back Office To access your vacancy you need to be in the Applicant Status screen within Back office From the Portal click on Quick Jump then Core HR This will take you into eRecruitment back office e Recruitment W Internal Vacancies Online Recruitment z amp Core e Recruitment SS CoreHR staff To view all vacancies and previous applications please Applications for internal vacancies are only available to existing members of My Online Recruitment select the Online Recruitment link above Dx Clinical Trials Statistician Posted 26 Apr 13 Closing 24 May 13 18 00 More Information Apply From within the eRecruitment back office click on Core Personnel Exit Maintenance Recruitment Window Recruitment Enquiries aE Aplicant Detail ga Core Desktop Recruitment Reference Applicant Status C O r D eS kto Archive Applicants Su
22. change this to suit Vacancy Title You do need to edit the main PEE has applied for the above vacancy and has given your name as a referee If you are willing to provide a reference we would like to body and remove any of the ask you to comment on the suitability of the applicant for the role as outlined in the attached Further Particulars in which we draw brackets and exam ples your attention to the list of Main Duties amp Responsibilities and to the Person Specification Please note that the candidate has the right to request to see any reference which is written on their behalf NB We would like to take this opportunity of thanking you for your assistance in this matter rc a Ve look forward to hearing from you by DATE The character limit is 2000 Yours sincerely Name Job Title Planning Unit School Department Telephone No Attachments Further Particula Check To Send E mail lv lt lt Previous Send Send All Exit You can attach a document the same way as when you email a single recipient However if you want all recipients to receive the attachment you need to click on the Apply to All button If you do not want all the recipients to receive the attachment you would need to individually attach the document to each recipient You can do this by using the Next and Previous buttons to scroll between the email recipients It is good practice to review each email to
23. details NB If you are attempting to delete an application and cannot locate the application via the search it is possible the application hasn t been submitted into the back office Selection Criteria Applicant No A296830 Qo Bloggs3 Joe 0 ss s sS Search Personnel No f Q o NI number Name n Address Applicant Detail Applicant No Name Personnel No Applicant Type Address Home Phone Mobile Phone Email Address Bloggs3 Joe EXTERNAL 1 The Stranded Edinburgh 0777 123 4567 jjoe bloggs3 gmail com PO a a Double click on the Applicant number in the Applicant Detail section The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 10 of 99 eRecruitment Recruiter User Manual Applicant Select Detail Applicant No 1 Personal Detail Personnel No Vacancy Detail NI number NM253614D Applicant Status Assessment Detail Location User Defined Events Medical Detail Forename JOE Surname BLOGGS3 Within Applicant section click on Vacancy Detail which is located on the right of your screen in the Select Detail list Vacancy Detail Application Wacancy ID Location oi Oav e Detail Detail cI The Vacancy Detail screen will list all the The Vacancy Detail screen has a lot of columns vacancies which have been made by an so you will need to scroll horizontally to the right a
24. interview panel members to an interview schedule In order to do this you will need to have created an interview schedule To access your vacancy you need to be in the Applicant Status screen within Back office From the Portal click on Quick Jump then Core HR This will take you into eRecruitment back office e Recruitment W internal Vacancies m _____ Online Recruitment amp Core e Recruitment Applications for internal vacancies are only available to existing members of My Online Recruitment staff To view all vacancies and previous applications please select the Online Recruitment link above Dx Clinical Trials Statistician Posted 26 Apr 13 Closing 24 May 13 18 00 More Information Apply ige eRecruitment Yo Recruiter User Manual From within the eRecruitment back office click on Core Personnel Exit Maintenance Recruitment Window ae ot a Recruitment Enquiries aE pliant Detail Recruitment Reference Applicant Status C O r B D eS kto Archive Applicants Submit Web Applicants My Shortcuts Available Products CoreHR Manage all aspects of recruitment through to integrated CoreHR sui CorePay Navigate to the menu at top of screen From this menu choose CorePersonnel Recruitment gt gt CorePersonnel Effecti Recruitment Maintenance gt gt Guys oma your organis employees Applicant Status The University of Edinburgh
25. is a charitable body registered in Scotland with registration number SC005336 Page 31 of 99 eRecruitment Recruiter User Manual Type your Vacancy number into the Vacancy ID field Press the Tab or Enter key on your keyboard to make sure the description Vacancy Soave Kro _ Vacancy Status Date populates into the yellow field Open C Hold Location i a fees Sosed Click on the Search button Applicant Count 0 Board Convenes Interview Seminar BRB BB BB BBB RBBB RBBB BERR Ree eee eee ee eee eee ee ee ee Positions Q Applicant Status All Search Applicant Detail Report Generate Applications Applicants Schedules Applicant Schedules Interview Schedules References Aprica Overall se Type Applicant Status Comments Status Date _Interview Date a _ 1 ee E T ee ee Vaca I a N E 2 Location all Examination Detail Appointment Detail Applicant Detail Application Detail Multiple Applicant Update Alternatively you can also search by the description of your vacancy by clicking on the button Vacancy Vacancy Status Date Vacancy ID 009682 Test Vacancy z Open C Hold Location B S E C Filled C Closed Applicant Count 2 Board Convenes Interview Seminar 09 MAY 2013 Positions 3 Applicant Status Search Applicant Detail Report Generate Applications Schedules Applicant Schedules Interview Sched
26. of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 24 of 99 ee a eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual Description Section The Schedule Type Round and Schedule No fields will ga Add Edit Schedule Description be pre populated You do not need to do anything with schedule Type Interview these fields Round 1 b Schedule No Title Test Interviews Title Assign Type Individual Title of the interviews tests etc Typically includes the Applicant Status Invite For First Interview v title of the role Scheduling Assign Type Ga frest House 100 Test Avenue Testten Whether the interviews are group or individual Start Date 01 MAY 2013 Applicant Status j 09 00 i 17 00 i es i Saran End Time Whether you are inviting people for first interview second Durati 45 Lead Ti 10 wea Brann interview etc Breaks Morning Duration F 7 i vaio Scheduling Section complete all fields Afternoon Duration Venue Where the interview will take place ae Start Date If only on one day enter the date the interviews will take place B Special Need a P as A i A San ne PE Start Time This is the time that the first interview will start bigs intenna ics Applicant Selection iv Allowed End time The time that the final interview will end No Applicants No Interviewers O Duration The duration of each in interview in minute
27. on the Cancel button After clicking Cancel you are returned to the screen below Vacancy Vacancy Status Date Vacancy ID 009582 l Test Vacancy aa Open C Hold Location C Filled C Closed Applicant Count 2 Board Convenes Interview Seminar 09 MAY 2013 Positions 3 Applicant Status l All gt Search Applicant Detail Report Generate Applications CI ick on the Applicants Applicant Schedules Interview Schedules References Edit b utton Add Schedule Schedule Type Round No Type Title Start Start End Lead Board Applicant Date Time Time Duration Time Convene Count Interview 4 1 Individual Test Interviews O1 MAY 2013 09 00 hzo Do5 boo 08 45 TE Assign Schedule 4 Assign schedule H TAA A The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 40 of 99 eRecruitment Recruiter User Manual 5 Add Edit Schedule Description schedule Type Round Schedule Mo 0 B Title Test Interviews Assign Type Individual hd Applicant Status Invite For First Interview Scheduling Enue Test House 100 Test Avenue Testtown Start Date O1 MAY 2013 Start Time 09 00 End Time Duration 45 Lead Time Breaks Morning Duration Lunch Duration Afternoon Duration Misc Board Convenes special Needs Applicant Selection F Mo Interview Slots Allowed Mo Applicants i Mo Interviewers Cancel Delete You can
28. peaca Core Personnel gt Recruitment gt Recruitment Maintenance gt Applicant Status Positions 5 Applicant Status All v Search Applicant Deta Applicants Schedules Applicant Schedules Interview Schedules References aad Name Overall Score Status put IZA Ann em a N For First Interview A344872 Phort Rhun Rhun 6 EXTERNAL invite For First Interview For First Interview 4344879 Recruiter The EXTERNAL IRT For First Interview A344874 Tester Chester f EXTERNAL Bev For First Interview 4344877 Tester Fester 6 EXTERNAL aa For First Interview Then click on the Schedules tab Ronee 5 e i Coco 4344875 Tester Mister 6 EXTERNAL Invite For First Interview 4344871 Wobloly Wibbly external rte Fer Frat rieriew For First Interview Click on Add Schedule and enter the date of Day 1 into Start Date In this example 02 Sep 2015 4 4 4 4 4 The earliest interview time over all 3 days is 10 30am so enter 10 30 into Start Time The duration of each interview is 90 minutes with a 30 minute break between interviews So enter 90 in the Duration field and 30 in the Lead time field The End Time field is 17 30 as it needs to take 30 min lead time into account The 10 30 12 00 interview will have the lead time of 30 minutes applied to it This means the lunch break will start at 12 30 As the 2nd Interview starts at 1 30pm the lunch brea
29. screen From the Portal click on Quick Jump then Core HR This will take you into eRecruitment back office e Recruitment S W Internal Vacancies Online Recruitment Core e Recruitment staff To view ral Vacancies and previous applications please Applications for internal vacancies are only available to existing members of i select the Online Recruitment link above a Clinical Trials Statistician Posted 26 Apr 13 Closing 24 May 13 18 00 More Information Apply From within the eRecruitment back office click on Core Personnel Exit Maintenance Recruitment Window Recruitment Enquiries i Recruitment Maintenance Applicant Detail Recruitment Reference Applicant Status CO r D es ktor lemm was My Shortcuts Available Products a Core Desktop CoreHR Manage all aspects of recruitment through tf From this menu choose i CorePay Navigate to the menu at top of screen CorePersonnel i gt gt A Recruitment CorePersonnel Effecti Recruitment Maintenance gt gt aay capitalise your organis Submit Web Applicants employees You can view all the applications within your area of responsibility To do this click on the Search button ejoj B Boas oO 0 Selection Criteria Description CN O O Date Opened From OoOO 2 To Ts amp Vacancy Type D Search Post administrtor 0 Cleat Vacancy Status open O O Job Title CO WBD S Departm
30. there is a problem with your existing access please contact the HR Systems team for assistance HR Systems ed ac uk or 508126 Office 365 Email For Guidance on using eRecruitment please refer to the comprehensive user manuals available on our webpages My Details This is available in video tutorial called Customising your layout and can be viewed at http www ed ac uk schools departments information services computing comms and collab myed portal using myed When you click on the Launch ERecruitment button in MyEd you will be directed to this screen core PORTAL We refer to this screen as the Portal Welcome Back h aT h e Recruitment home quick jump preferences logout where we In iti ate t e W internal Vacancies Online Recruitment v p rOCeSS by Way of a Applications for internal vacancies are only available to existing members of My Online Recruitment e o o staff To view all vacancies and previous applications please Staff Req u IS itio n select the Online Recruitment link above Research Fellow Posted 08 Apr 13 Closing 15 May 13 17 00 More Information Apply Post Doctoral Researcher in Livestock Genomics My Vacancies Posted 18 Apr 13 Closing 20 May 13 17 00 More Inf tion Apply For Recruiters the oste pr 13 Closing ay More Information Apply My Vacancies majority of the WO rk a To view vacancies that you are on the interview panel please select the link above F P P
31. to select an interview slot C2 The University of Edinburgh Server Date Time 24 August 2015 14 41 Welcome The Recruiter Navigation Section Search Vacancies Application History Please Note Unless otherwise stated all vacancies close at 5pm GMT Schedule Interview Delete Application Date Time Submitted 24 AUG 15 14 10 Application Status Application History Job Title Actions Details Application Submitted Research Assistant My Account 032967 Change email address and register for vacancy notifications The applicant would click on Application History and in the row of the job they applied to it will show an icon in the Schedule Interview column The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 29 of 99 eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual The University of Edinburgh Server Date Time 24 August 2015 14 53 Welcome The Recruiter Navigation Section Online Interview Selection gt Search Vacancies Research Assistant nee 1st Round Interviews gt Job Specification Date Available Time Available Select Click to view the current job specification Wednesday 2nd Sep 2015 10 30 gt My Account i Change email address and register Wednesday 2nd Sep 2015 13 30 O ape peepee raka The Recruiter can choose gt My Profile Wednesday 2nd Sep 2015
32. will open up a list for you to choose an allowance type In this example Mobility Allowance has been chosen Click on Mobility Allowance Then click the OK button Allowance Detail Step 4 of 4 Value Start Date 200 MOBILITY ALLOWANCE 600 00 30 JUN 2013 al nnn g s lt lt Previous Offer Details 39 Pay Details lt lt Previou After you have chosen your allowance you need to type the allowance amount in the Value field Then enter a Start Date Enter in a DD MON YYYY Save You do not need to enter an End Date After you have entered the details of the contractual allowance click the Save button then OK button format or click the icon to choose from a calendar End Date Please enter allowance deteails for the applicant s job offer as required If you have entered an allowance incorrectly you can delete this by clicking on the psl icon Then click the Save button then OK button Page 80 of 99 eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual How to complete the User Defined fields The User Defined fields are applicable to appointments for e existing members of staff e ex members of staff e vacancies which require a PVG check Following a Before Offer Check User Defined Fields may need to be completed and Local HR will advise the Recruiter which User Defined Fields should be completed if applicable To acc
33. you can link the applicant to a vacancy c Howto link a new or existing applicant s record to a vacancy Open the applicant s record To do this from the Core Desktop click on Core Personnel then Recruitment Recruitment maintenance Applicant Detail Applicant Maintenance lolejo ul eejojaly Q eee Select Detail feels A300068 Click on Vaca ncy Detail 2 Vacancy Detail f 3 Applicant Status F NM120580D E 4 Assessment Detail Location 5 User Defined Forename JOE 6 Events ce 7 Medical Detail ne Surname BLOGGS5 Applicant Maintenance ojojojo a Type your vacancy number into the Vacancy ID field and press the Tab Applicant Applicant No Personnel No NI number Location Forename Surname A30008 NM120560D JOE BLOGGS5 Select Detail Applicant Status Assessment Detail User Defined Events 7 Medical Detail or Enter key on your keyboard Vacant Detail Application Vacancy ID Location Applicant Status Bounty Referral Detail loosed of o oe 2 2 A Alternatively click the fcon to choose from the list ee ge a stale To Save click the bd icon Then click OK Vacancy Detail Application Vacancy ID Location Applicant Status Detail 009582 24 Test Vacancy e AP 2 After the description of your vacancy is populated you need to Save this to link it to the vacancy After you have saved the v
34. 00 More Information Apply From within the eRecruitment back office click on Core Personnel Exit Maintenance Recruitment Window Magee a Recruitment Enquiries Recruitment Maintenance Applicant Detail Recruitment Reference Applicant Status C O r A D es kto Archive Applicants Submit Web Applicants My Shortcuts Available Products CoreHR Manage all aspects of recruitment through to integrated CoreHR sui CorePay Navigate to the menu at top of screen From this menu choose CorePersonnel Recruitment dig CorePersonnel Effecti Recruitment Maintenance gt gt Guys vaio your organis employees Applicant Status i The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 46 of 99 eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual Type your Vacancy number into the Vacancy ID field Press the Tab or Enter key on your keyboard to make sure the description Vacancy 3 Soave Kro _ Vacancy Status Date populates into the yellow field Open C Hold Location i a fees Sosed Click on the Search button Applicant Count 0 Board Convenes Interview Seminar BRB BB BB BBB RBBB RBBB BERR Ree eee eee ee eee eee ee ee ee Positions Q Applicant Status All x Search Applicant Detail Report Generate Applications Applicants Schedules Applican
35. 002791 T Chambers Street Click to view Interview Panell Within Current Jobs section you will see a magnifying glass icon s on the far right of each vacancy E Interviews due in next 5 days Interviews due within the next 5 days O Interview Details Actions Click on the magnifying glass to view panel members The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 20 of 99 eee oe eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual Interview Panel home quick jump preferences logout Recruitment Information Recruitment ID 009582 Post Date 09 May 2013 Status In Progress Close Date Description Test Vacancy Applicants 2 Location 5154 Staff Request No 1305002791 Title Name Email No interview panel Click on the Add button Page 1 ofo P z Ng afa to display Close In the Personnel No field click on Interview Panel e down arrow to open the list Personnel No darw vN Phone No This list displays in alphabetical Interviewer Type Darwin Charles 123456 order by surname amp Title Page 1 of 1 Forename Email Type the first 3 or 4 letters of the ERN surname Address Type v Address When you can see your interviewer click on the full name Country v Post Code Save After you have chosen the interviewer the Forename and Surname will automatically populate into th
36. 1 30pm 3 00pm Day 2 Thur 3rd Sep 2015 1 30pm 3 00pm Day 3 Fri 4th Sep 2015 1 30pm 3 00pm Day 1 Wed 2nd Sep 2015 3 30pm 5 00pm Day 2 Thur 3rd Sep 2015 3 30pm 5 00pm Day 3 Fri 4th Sep 2015 Each Interview is 90 minutes long with a 30 minute break between interviews Day 1 does not have an interview prior to the lunch break However Day 2 and Day 3 do have interviews prior to the lunch break Because of this we need an extra interview to be added to help with allowing the lunch break to be applied to all three days In this example the Recruiter linked their own applicant number to the vacancy The Recruiter then set their applicant status to Invite For First Interview As the Recruiter is now an applicant on the vacancy they can log in to vacancies website and choose the 1 time that is available before any of the applicants can choose The Recruiter chose the 1 interview slot on Day 1 which was 10 30am This means applicants will only be able to choose from 13 30 on Day 1 onwards The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 27 of 99 o eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual a Applicant Status Maintenance simne 5 TIN n eee Vacancy Status Date Vacancy Vacancyo 052867 EA fResearcn assetat OOOO l a na Location O IE O C Closed Navigate to screen Applicant Cout 8 Board Convenes Interview Seminar O O O
37. 1 of 4 Offer Details Post Details Please enter the offer information for the employee on this screen d n Pay Details j Details such as department job title Do not enter anything in this field NB For Guaranteed Hours Contracts Sub Category Pensionable Hours will be O Acting Up Ind NEW New 00 1 000000000000 FTE Hours 135 Hours v FTE 100 000000000000 Secondment E Select 35 Hours from the list Offer Effective Date 03 JUN 2013 Target End Date Q saat wae and cost centre may be entered here Hierarchy Details Appointment Details University 5 UNIVERSITY OF EDINBURGH Post Type No Project Support Grp College CS Corporate Services Group Job Category 0011 DISCLOSURE IS NOT REQUIRED Planning Unit Schp l P64 2 Human Resources Planning Unit TE Job Title 4 Job Text HUMAN RESOURCES Department D424 Human Resources Einpiayes Status xn No ono Locatig 5154 9 16 CHAMBERS STREET Sub Status 2 TEX E 35 Hours Cogt Centre 101000 101000 Category N NEw S A 39 Hours Jpb Segment 1 Q AD RRE DurY INEW Q En 40 Hours Hours p 00 FTE Hours ob Segment 3 FTE FTE responsible To Pensionable Acting Up Ind E Secondment a Action Reason Code Q Replaces Employee Comments Cancel Next gt gt On the FTE Hours field click the drop down list to reveal 4 options Select which is applicable You need to type 1 into the
38. 15 30 O Submit a speculative application A j j j Sora aarp apn Thursday 3rd Sep 2015 10 30 O the interview slot that is Tees aaia Thursday 3rd Sep 2015 13 30 O not being offered to the University of Edinburgh Thursday 3rd Sep 2015 15 30 e O applicants Change Password Friday 4th Sep 2015 10 30 O Friday 4th Sep 2015 13 30 gt Log Out z 3 O Edinburgh University Staff Registration Submit After the applicant has clicked on the Submit EN A Cre ee Z button we can see in the conan epricanul ieee back office that one of the Schedule Type linterview Duration go Lead Time 3g Cis interview slots has been Round 1 Number 1 Start Date 02 SEP 201 5 Title h st Round Interviews Start Time f 0 30 End Time 1 u p d a t e d venue Kings Building Morning Break Start Morning Duration Assign Type Individual Lunch Break Start 4 2 30 Lunch Duration a Applicant Status invite For First Interview Afternoon Break Start Afternoon Duration Applicants Interviewers Ba a i O Order By Surname Forename C Show All Show Available Applicants us Selected Schedule Schedule Applicant No Name Applicant Status Date Time Round No Rating Comments fann Hitt linvite For First Interview i w 4344872 Rhun Phorit linvite For First Interview Lain A 4344879 The Recruiter linvite For First Interview 02 SEP 201 5 10 30 1 h o rs A344874 Chester Tester linvite For First Interview h in ia 434
39. 4877 Fester Tester linvite For First Interview i in M 4344876 Guester Tester linvite For First Interview i aa When we log in as one of 4344875 Mister Tester Invite For First Interview h in i the remainin g app licants 4344871 Wibbly Wobbly linvite For First Interview h ion A f OOOO E OOOO OOOO OOO O E E E we can only see interview slots from 1 30pm on 2nd Sep 2015 C2 The University of Edinburgh Server Date Time 24 August 2015 15 14 eee EE ESEA At this point the Recruiter a l can send an email to Navigation Section Online Interview Selection io gt Search Vacancies Research Assistant a ppl Ica nts advisi ng them to aii log into eRecruitment and ii Ea 1st Round Interviews 8 gt Job Specification Date Available Time Available Select choose a ti meslot aie er oa Wednesday 2nd Sep 2015 13 30 O gt My Account ednesday 2nd Sep 2015 15 30 ape mamae aA pii e b After all the slots have been gt My Profile Thursday 3rd Sep 2015 10 30 O ga a Thursday 3rd Sep 2015 13 30 O allocated the recruiter Terms amp Conditions Thursday 3rd Sep 2015 15 30 O should unlink themselves University of Edinburgh Friday 4th Sep 2015 0 0 O fro m the vaca ncy y ase Friday 4th Sep 2015 13 30 O gt The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 30 of 99 THE UNIVERSITY of EDINBURGH aay BY How to assign
40. Applicant joggs2 Joe 29630 Bloggs3 Joe sd EXTERNAL Show All Employees Create Reminder View Reminders Create Processes a View Processes Change Password Bee Search Last Personnel Number Eield Options e Cra eRecruitment Recruiter User Manual o Vacancy Status Date Open C Hold C Filled C Closed 09 MAY 201 3 Applicant Detail Report Generate Applications Comments Status Date Interview Date Y 23 MAY 20 3 i ExperieQ ce Below Minim 23 MAY 2013 After you have sorted applicants by their status click on Tools gt gt Letters from the menu at the top of the window Letter Group choose Recruitment Letter Type choose the one that is applicable to you In this example we are regretting unsuccessful apps Options choose Perform Mail Merge Selection make sure All Query Records is selected Send Email make sure box is ticked Generate Letters Module elect Letter Type HRO155 etter Group RECRUITMENT x Letter Type EMAIL REGRET NOT SHORTLISTED 7 Options Perform Mail Merge y Selection C Current Record Send Email All Query Records Cancel After clicking the OK button the Send E mail screen will appear Within Select Letter Type the main difference between single emails and group emails is the Selection field When doing a single recipient choose Current Record When choosing multiple recipients choose All Query R
41. Core HR This will take you into eRecruitment back office e Recruitment amp Core e Recruitment SS CoreHR fa internal Vacancies Online Recruitment staff To view all vacancies and previous applications please Applications for internal vacancies are only available to existing members of My Online Recruitment select the Online Recruitment link above T Clinical Trials Statistician Posted 26 Apr 13 Closing 24 May 13 18 00 More Information Apply From within the eRecruitment back office click on Core Personnel Exit Maintenance Recruitment Window Recruitment Enquiries Ei Applicant Detail Recruitment Reference Applicant Status COr Desktoy My Shortcuts Available Products ra Core Desktop Archive Applicants Submit Web Applicants CoreHR Manage all aspects of recruitment through to integrated CoreHR sui CorePay Navigate to the menu at top of screen From this menu choose CorePersonnel Recruitment m CorePersonnel Effecti Recruitment Maintenance gt gt Guys capitalise your organis employees Applicant Status d The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 17 of 99 eRecruitment Recruiter User Manual Type your Vacancy number into the Vacancy ID field Press the Tab or Enter key on your keyboard to make sure the description Vaca
42. E Gender Male C Female C Unknown Address EDINBURGH Post Code Phone No Post Code EH15 4GH Country OoOo Mobile No Phone No 01316501000 Email Mobile No 07771234567 preeienensedens Email ljoe bloggsS gmail com Select If an applicant does not have an NI number Gender i enter one in the following format Only do this if you are sure an they do not have one The applicant DOB is 12 May 1980 Then Save this detail by clicking the Enter like this NM120580D icon Then click OK After you click the save button you will see the following screen Applicant Maintenance ojejojo aj ojojaju o Applicant Select Detail Applicant No A30008 Personnel No Vacancy Detail NI number NM120580D Applicant Status Events Mediral Detail Forename JOE Surname BLOGGS5 You can also see more options You can see an Applicant No has been generated i PP 8 available in the Select Detail box The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 2 3 4 Assessment Detail Location 5 User Defined 6 Fi Page 15 of 99 ee eee a eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual After you have created the new record you will need to contact HR Systems team hr systems ed ac uk 0131 650 8126 and request the DOB be added to the record This should be done before you continue further Once the Date of Birth has been added
43. E UNIVERSITY of EDINBURGH Library Accounts Teaching Click the Scroll down arrow until you find the Sree ee ene eRecruitment Layouts Pangean a ee channel Alumni Card Link Announcements Announcements Admin Alu _ test anr gt reate Myf Add Stuff p Packaged Stuff Absence History Accommodation Booking Show absence hist F years Book Universit cc l m Done Customise this page The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 2 of 99 eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual THE UNIVERSITY of EDINBURGH Help Services Library Accounts Teaching Add Tab over the al Add Stuff gt Stuff Packaged Stuff ad e Recru itme nt z eRecruitment ERI Application and Awards Reports eScript Launcher channel and then on Layouts cl iC k O n Add eStores eTime EUCLID l m Done Hover your mouse This will add the eRecruitment channel into your My Tab space x Home Help Services Library Accounts Teaching Add Tab Customise eRecruitment Dashboard eRecruitment is used to complete a variety of recruitment related processes including raising approving Staff Requests eeeeeeeCsaarrarnging for vacancy adverts to be posted short listing applications arranging interviews and appointing successful Welcome candidates to roles If you require access to eRecruitment as a new user or if
44. FTE field then Tab key Then press the Tab or Enter key on your keyboard This will populate the FTE and FTE field After the FTE field and the FTE fields are populated click on the Next button For Reference 35 Hours Applicable contract types AC AM TR1 UE 36 Hours Applicable contract types MC 39 Hours Applicable contract types MA 40 Hours Applicable contract types ACN ACN2 ACT AMN AMN2 AMT AM3A AM3B The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 76 of 99 eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual The screen below allows you to enter start and end dates and check if the Date of Birth is in the system Appointment Offer Appointment Details This Screen is step 2 of 4 Offer Details Step 2 of 4 Offer Details Please enter the offer information for the Probation Expiry SCS bi Contract Type N Contract Start Date ay Contract End Date KY Contract Reason Ni ie i Contract Purpose a employee on this screen Pay Details Details such as department job title and cost centre may be entered here For both Open Ended and Fixed Term appointments you need to enter the Contract Start Date L In the Contract Start Date field enter the date the employee will start the role You can either type this in the format DD MON YYYY or click on th
45. Fester Tester Invite For First Interview h 4 y AS44876 Guester Tester Invite For First Interview 4 h lw AS44875 Mister Tester Invite For First Interview h 4 y a344671 Wibbly Vobbly Invite For First Interviews h 4 a lw OOE U E E EF E E nla u 7m x x eee YE UEN k O OE rc em ti Lm im sim iti Ci OCOCOC C C E ET rc lm im MW om ti iC O B 7 O yyyyynnn yninin A A O O g Cancel Deselect All Assign Interview Titi Save The next step is to ensure the Select box is ticked for all the applicants with Invite for First Interview After the Select box is ticked ensure you click on the Save button Then the cancel button to take you back It is imperative to select the applicant and then save the change If you forget to do this the applicants will not be able to choose a time when they log into www vacancies ed ac uk If the interview date is in the past applicants will not be able to choose a time NB If you are a Recruiter and you have linked yourself to a vacancy for the purposes of setting up a complex interview schedule as per this example please remember to un link yourself from the vacancy after you have completed the recruitment Failure to un link yourself from the vacancy will result in distorted information being included in management information reporting In this example we will log into the vacancies website to illustrate how
46. H Yo Recruiter User Manual How to request references from the system via email To access the email facility for your vacancy you need to be in the Applicant Status screen within Back office From the Portal click on Quick Jump then Core HR This will take you into eRecruitment back office e Recruitment Wi Internal Vacancies Online Recruitment amp Core e Recruitment Y CoreHR Applications for internal vacancies are only available to existing members of My Online Recruitment staff To view all vacancies and previous applications please select the Online Recruitment link above T Clinical Trials Statistician Posted 26 Apr 13 Closing 24 May 13 18 00 More Information Apply From within the eRecruitment back office click on Core Personnel Exit Maintenance Recruitment Window Recruitment Enquiries g Recruitment Maintenance Applicant Detail ga Core Desktop Recruitment Reference Applicant Status C O r 2B D eS kto Archive Applicants Submit Web Applicants My Shortcuts Available Products CoreHR Manage all aspects of recruitment through to integrated CoreHR sui CorePay Navigate to the menu at top of screen From this menu choose CorePersonnel Recruitment i fa CorePersonnel Effecti Recruitment Maintenance gt gt ay capitalise your organis i employees Applicant Status The University of Edinburgh is a charitable
47. MITH ADRIAN Applicant No Personnel No Applicant Type SMITH ALAN i i i S SMITH ALAN j SMITH ALANA SMITH ALEXANDER SMITH ALEXANDER SMITH ALICE SMITH ALICE Find Cancel Email Address If you see this error message to have the person s record linked to the vacancy you should contact HR Systems team and request the applicant be linked to the vacancy HR Systems team are the only ones able to do this task hr systems ed ac uk 0131 650 8126 Address Home Phone Mobile Phone ean d il a Bi FRM 40350 Query caused no records to be retrieved Cancel Email Address The person s record being visible only to those in a limited area is a security feature in the system for Data Privacy It provides protection to the applicant ensuring their application data is confidentially contained in the area to which they applied and not visible to the wider eRecruitment community within the University For example e James Collins applied online to a vacancy advertised by the School of Physics and Astronomy e Ata later date James Collins was considered for a vacancy advertised by School of Mathematics e Mathematics want to appoint James Collins to their vacancy e The recruiter searches to see if James Collins already has a record He enters the name in the Name field After clicking on the Search button the above screen and error message is displayed This person does have a record but is in a different area
48. Manual The Applicant Status box will appear He OPENEANN STATH Applicant Status Click on the Update button Date a Q Applicant Status APPLICANT APPLIED hd A confirmation message will appear Click on the OK button You are then taken back to the Applicant Acceptance screen You will notice that your applicants are not visible as they have been submitted into the back office At this point candidates who want to amend their application will not be able to do so via the system Candidates can only amend an application if their application has not been submitted to the back office ca Submit Web Applicants aj jejeje a ajojajy a 9 Applicant Acceptance nt Vacancy is 009562 and description Test Vacancy L Internal Applicants Search for Surname Search External Applicants B Agency Applicant Search for Forename Clear Score Rating legend P Potential Duplicate Applicants Applicant No Personnel No Forename Surname Score Date Input Date Submitted Unsubmit Details L r n Unsubmit Details To leave this screen and return to the previous menu click on the red door icon The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 6 of 99 eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual How to Un submit an application To Un submit an application you need to be in the submit web applicants
49. Overall Score a Aeran Status Comments a Status Date Interview Date A295629 20 Joe f EXTERNAL O RRE A 23 MAY 2013 a29530 Bloggs3 Joe m Rbi Experience Below Minim IR 23 MAY 2013 This is where you would change the applicant status to Before Offer Check which would notify your Local HR team The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 67 of 99 en eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual When your Local HR team receive the notification they will assess the situation and then notify the Recruiter of the outcome This will be in the form of either a Successful Check or an Unsuccessful Check If the outcome is a Successful Check Local HR will contact the Recruiter with details of how to proceed Within eRecruitment the Successful Check falls into 4 main categories e New Start e Casual Member of Staff e Current Current and Ex Employee e Ex Employee Following the notification from Local HR to the Recruiter Local HR will change the applicant status to Successful Check for all of the 4 categories except New Start If the Successful Check is a New Start then the Recruiter can update the Applicant Status to Successful Check NB The Recruiter may be required to carry out further action depending upon the specific results of the successful check This will be communicated to the Recruiter by Local HR e Fora Casual Memb
50. Page 84 of 99 en eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual When an ex member of staff returns to the University it is possible the User Defined Field Rehires should be completed although this is not always the rule When User Defined Field Rehires is NOT required Example 1 Jane Citizen leaves UoE in 31 May 2010 and is re hired in 01 May 2013 In Oracle HR 30 June 2010 was entered in the Final Process Date field for Jane Citizen In eRecruitment 01 May 2013 was entered in the Contract Start Date field As the date entered in Contract Start Date in eRecruitment is after the Final Process date in Oracle HR AND this is actually true information then it is likely that the User Defined Field Rehires is not required to be completed in this instance When User Defined Field Rehires is required Example 2 Joe Bloggs completes an assignment 31 May 2013 and is re hired 03 June 2013 In Oracle HR 30 June 2013 was entered in the Final Process Date field for Joe Bloggs In eRecruitment 1 July 2013 has to be entered in the Contract Start Date field 1 day after the Final Process Date in Oracle HR Even though the re hire true date is 03 June 2013 this cannot be entered in eRecruitment as Oracle HR will refuse to pull the record through from eRecruitment based on business rules Instead the true date of 03 June 2013 would be entered in the User Defined Field Rehires in eRecruitment where the D
51. Recruiter to update the DOB field in this before changing the applicant l l instance The Recruiter should email status to Before Offer number is not in the hr systems ed ac uk or phone 0131 650 8126 Check Oniy if thev definitely do VEMO LENA and request the DOB to be added to the asi y notification email Your not have one is a temporary applicant number e g A12345 Local HR will not be PP e g one input aware you have An example of a vacancy which has not i 4 h changed the applicant been advertised is when you have two aM APPA ANEAORS noe as status to Before Offer applicants that you want to offer a post to an NI number the recruiter Check and your staff request only specified one should enter one in the In this example you would create a new following format Therefore always make vacancy and then link the second NM date of birth i 6 digit sure that both of these successful applicant to the new vacancy format D e g applicant DOB is are provided BEFORE meaning the vacancy would not be 12 May 1980 enter like this changing the status to advertised NM120580D Before Offer Check It is possible to enter the NI number in step 2 of 4 in the Appointment Details screen However this is not the correct place to enter it and it will not feed into the Oracle HR database again stalling the process The correct way to enter the NI number is in the Applicant Details screen You get to this screen from the men
52. Recruitment Maintenance Applicant Detail Recruitment Reference Applicant Status Archive aoe COTE Desktotex My Shortcuts Available Products CoreHR Manage all aspects of recruitment through tf integrated CoreHR gui CorePay Navigate to the menu at top of screen From this menu choose CorePersonnel gt gt A Recruitment CorePersonnel Effecti Recruitment Maintenance gt gt Guy capitalise your organis i 3 Submit Web Applicants EAE AR You can view all the applications within your area of responsibility To do this click on the Search button BIO h y Selection Criteria Description C Date Opened From BA rno f g Vacancy Type D 0 eee Search Post Administrator Clear Vacancy Status open o Job Title a Department sd 2 a Vacancy Total no Manual on line Updated Input Outstanding Total Vacancy Id Vacancy Description Applicants toCore Applicants Applicants Applicants Post Administrator Open date Close date ESSA E es S S as E N r e C a a ee ee The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 4 of 99 a a eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual Vacancies will display in Vacancy Reference number Vacancy ID order with the highest Vacancy Reference number most recently created vacancy at the end of the list Use the scroll bar on righ
53. SC005336 Page 93 of 99 eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual Emailing all referees This procedure will only email a reference request to the referees for 1 applicant It is not possible to send reference requests to all referees for all applicants in one procedure NB You will need to send a reference request to all referees for one applicant at a time Action Edit Block Field Record Query Help Tools Window a Applicant Details View CoreHR Documents Letters 0 9 90 X e ShohNctive Employees Save any pending chan Applicant Details C Show Ddxmant Employees C Show All EXployees Applicant Type External i Name Joe Bloggs1 Delete Create Reminds Vacancy 009582 Test Vz View Reminders Unsubmit Create Processes View Processes Pbrecrellueteies a i aeanoea Change Password N Details Maneenonneneiuetanes luneiriennWwetene Last E Field Options Reference Details Add Reference Details Name Company Position Phone no Email address Mr reftest sreftest test esj N reftesti reftestl com Details Miss reftest2f reftest2s lreftest2 lreftest2 lreftest2 reftest2 corn Details S Sees aE Sas Details To send a reference request to all the referees at the same time click on Tools gt gt Letters from the menu at the top of the window When emailing many referees simultaneously the email is tailored to each individual and will not contain
54. TY of EDINBURGH Recruiter User Manual How to delete an application If you have not performed a Submit Web Applicant action you would be able to un submit the application However if the application has been submitted the application cannot be edited or added to within eRecruitment The applicant may request that another application be submitted In this instance the application would need to be deleted from the system NB the applicant must be made aware all of their application content will be deleted meaning they will need to do the whole application again in its entirety In summary you need to bring up the applicants details on screen click into their application history and then delete the application in question You are not able to bring the vacancy up on the screen and delete the application From the Portal click on Quick Jump then Core HR This will take you into eRecruitment back office e Recruitment W Internal Vacancies f Online Recruitment Core e Recruitment Y CoreHR Applications for internal vacancies are only available to existing members of My Online Recruitment e staf To view all vacancies and previous applications please ga 5 select the Online Recruitment link above a Clinical Trials Statistician Posted 26 Apr 13 Closing 24 May 13 18 00 More Information Apply From within the eRecruitment back office click on Core Personnel Exit Maintenance Recruitment Window PARE atieee Recr
55. a date stamp There is no time stamp included in this screen Sent E mails sent _ _ Subject 29 MAY 2013 University of Edinburgh Invite for Interview Exit You can open the actual email to check all the details by double clicking in the sent or subject field i Sent E mails E mail Details est manager ed ac uk O ccbogsiauraicm Sent 22 MAY 2013 Subject University of Edinburgh Invite for Interview CONFIDENTIAL Dear JB1 Bloggs Vacancy Title Test Vacancy Vacancy Reference 009552 With reference to your application for the above post am pleased to inform you that you have been selected for interview Please log into your University of Edinburgh jobs website account and click on Application History to select an interview date and time On arrival please report to the School Department office details and link to map The selection process will comprise an interview presentation Occupational Personality Questionnaire role play assignment Please see the attached document for full details including the membership of the interview panel There is also additional important information including eligibility to work which you should read carefully Please confirm whether or not you will be attending the interview by calling the number detailed below Yours sincerely Name Job Title Planning Unit School Department Telephone Number You can now see all the detail on the email to the a
56. acancy C internal Applicants C External Applicants C Agency Applicants P Potential Duplicate Applicants all No Personnel No a Surname Joe a EEE E Search for Surname Search Clear Search for Forename 7 maie E an A as I 02 11 2013 15 58 21 09 may 2013 16 09 21 Unsubmit Details meso o e os E oo 16 17 04 O9 MAY 2013 16 17 38 Unsubmit Details T ey heee res a a Re ubmit Details iS p E i U SSS ee as nsubrit Details E Select Unsuitable Applicants Select All Update Applicant Status Click in the check box to the right of the application that you wish to un submit A tick will ear to confirm that the application has been selected meee eee Click on the Unsubmit button A NEAR to the right of the application Unsubmit you wish to un submit Date Updated You will then see an Unsubmit box Click into the Reason field and type the reason for un submitting the application Click on the Save button CorePersonnel 16 2 1 Test A confirmation message will appear o Applicant s successfully submitted Click on the OK button This action will return the candidates application back into their application history within the Jobs website and they can then edit make changes before submitting again The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 8 of 99 eRecruitment THE UNIVERSI
57. acancy your screen will have an applicant status showing APPLICANT APPLIED this is the default status when an applicant is linked to a vacancy Select Detail A30008 E E Personal Detail C Q 2 Vacancy Detail NM120580D Applicant Status Assessment Detail User Defined NOE Events Medical Detail BLOGGSS Vacancy Detail Application Vacancy ID Location Applicant Status Bounty Referral Detail 009582 Test Vacancy g AP APPLICANT APPLIEE Q If you want to further verify that the applicant is linked to your vacancy click on 3 Applicant Status You can then continue with the rest of the recruitment process The next step at this point would be the Before Offer Check The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 16 of 99 eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual How to view and filter the list of applicants for your vacancy When candidates apply to your vacancy they need to be submitted accepted into the back office before you can do anything with them After applications have been submitted accepted into the back office you can view the list of applicants You can then click into individual applications and view more information and perform more actions To access your vacancy you need to be in the Applicant Status screen From the Portal click on Quick Jump then
58. aff member Subject Edit as required Main Body Edit as required Default text is provided and you can change this to suit You do need to edit the main body and remove any of the brackets and examples NB The character limit is 2000 The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 EMAIL FIXED TERM OFFER EMAIL FIXED TERM OFFER CONDITIONAL EMAIL OFEN ENDED OFFER The main Letter types when making an offer to an applicant are EMAIL OFEN ENDED OFFER CONDITIONAL Send E mail From To Attach Subject test managen ed ac uk Apply to All joe bloggs1 gmail com Attachments Apply to All N University of Edinburgh Offer of Employment CONFIDENTIAL By e mail Dear Mr Bloggs1 Vacancy Title Test Vacancy Vacancy Reference 009582 am pleased to confirm the offer of employment to the above post as follows Start date To be confirmed Duration Open ended Grade Grade Salary To be confirmed Hours Full time Part time hours week Location Human Resources By replying to Details please confirm as soon as possible whether or not you intend to accept this offer and start date A fg contract of employment will be issued to you upon receipt of your acceptance look forward to hearing from you Yours sincerely Name Job Title Planning Unit School Department Check To Send E mail lt lt Previous Send Ex
59. ant Mo Mame Personnel Mo Applicant Type If the applicant is in the system and in If there is more than one person with the same name you your area the name will appear in the will need to open the record and check other information Applicant Detail section of the screen like address or NI number to identify the correct one Double click to open it If the record does not open see instructions over the page NB It is possible to create more than one record for an applicant Please DO NOT CREATE A SECOND RECORD for the same applicant A duplicate record in eRecruitment would create a duplicate record on the Payroll and could result in someone being paid twice It would also affect the person s access to various University systems The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 13 of 99 eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual You may see an applicant s name in the full list of applicants but when trying to open the record receive an error message This indicates that the person exists on the database of applicants but did not apply to a vacancy in the area of the recruiter who is searching for them OOo O0 h OA Selection Criteria Applicant Numbers Applicant No 2 Search Personnel No 7 Finem SSS NI number Name SMITH LINZI MICHAELA ean SMITH LYNN SMITH AARON SMITH ADAM SMITH ADELE Applicant Detail S
60. ants My Shortcuts Available Products CoreHR Manage all aspects of recruitment through to integrated CoreHR sui CorePay Navigate to the menu at top of screen From this menu choose 2i CorePersonnel Recruitment n CorePersonnel Effecti Recruitment Maintenance gt gt Guys capitalise your organis i employees Applicant Status i The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 38 of 99 eRecruitment Recruiter User Manual Type your Vacancy number into the Vacancy ID field Press the Tab or Enter key on your keyboard to make sure the description Vacancy Soave Kro _ Vacancy Status Date populates into the yellow field Open C Hold Location i a fees Sosed Click on the Search button Applicant Count 0 Board Convenes Interview Seminar BRB BB BB BBB RBBB RBBB BERR Ree eee eee ee eee eee ee ee ee Positions Q Applicant Status All Search Applicant Detail Report Generate Applications Applicants Schedules Applicant Schedules Interview Schedules References Aprica Overall se Type Applicant Status Comments Status Date _Interview Date a _ 1 ee E T ee ee Vaca I a N E 2 Location all Examination Detail Appointment Detail Applicant Detail Application Detail Multiple Applicant Update Alternatively you can also search
61. anual How to combine all applications for your vacancy into one document The software will allow you to combine all of the applications linked to your vacancy into one document This is also known as using the PDF generator or generating a PDF file To access your vacancy you need to be in the Applicant Status screen within Back office From the Portal click on Quick Jump then Core HR This will take you into eRecruitment back office e Recruitment A f internal Vacancies Online Recruitment Core e Recruitment gt F CoreHR Applications for internal vacancies are only available to existing members of My Online Recruitment staff To view all vacancies and previous applications please select the Online Recruitment link above Dx Clinical Trials Statistician Posted 26 Apr 13 Closing 24 May 13 18 00 More Information Apply From within the eRecruitment back office click on Core Personnel Exit Maintenance Recruitment Window Rae ot a Recruitment Enquiries Recruitment Maintenance Applicant Detail Recruitment Reference Applicant Status C O r amp D es kto Archive Applicants Submit Web Applicants My Shortcuts Available Products CoreHR Manage all aspects of recruitment through to integrated CoreHR sui CorePay Navigate to the menu at top of screen From this menu choose CorePersonnel Recruitment CorePersonnel Effecti Recruitment Mainte
62. ary z Rate Type Currency Pay Scale Point Rate Multiplier Salary Effective Date Salary Comments lt lt Previous Next gt gt Page 78 of 99 iAppointment Offer Salary details Pay Rate Type Pay Scale Point Rate Multiplier Hours Amount Effective Date Salary Comments Holiday Balance Increment Due Date THE UNIVERSITY of EDINBURGH Pay Details Step 3 of 4 Offer Details Off Point Q 9999 39 Pay Details UEOS 15 658 17 503 s Salary details Overseas Salary Allowance Detail eRecruitment Recruiter User Manual Please enter pay related information for the employee on this screen Details such as pay scale point and salary can be entered here If the successful applicant s salary is off point then select Off Point from the Then type the salary figure into the Amount field Then click the Next Annual Rate Type 1 000000000000 Currency t list Pay Scale 3 40 oo pee Point Rate Multiplier Salary j l Effective Date n Salary Comments z button Cancel lt lt Previous Next gt gt NB If you have an instance where a discretionary point is to be applied this cannot be done via eRecruitment For discretionary salary points refer to your local HR After clicking the Next button you will see the Allowances screen which is step 4 of 4 Appoi
63. ate to be Paid from and Continuous Service would both have 03 June 2013 entered As per illustration on previous page This is an example of when the User Defined Field Rehires should be completed The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 85 of 99 a E eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual When Local HR advise the Recruiter to complete the Transfers User Defined Field usually when the successful applicant is deemed a Current Current amp Ex Employee the Recruiter should do the following User Maintenance Select User Defined Field Select the Transfers User Defined Field Transfers O H F option from the list Then click the SOURCE User Defined Field From Date To Date Description New button View Edit l Close l You do not need to enter anything in the Date From and Date To fields User Data Applicant No 543025 Joe Bloggs1 Transfers click on the Date From Q icon and select Date To 2 either Yes or No One and only post Delete Cancel Letters Fin d o o Description ltem No 1 Find Cancel J User Maintenance User Data Applicant No 543645 Joe Bloggs1 Transfers Date From Date To Q One and only post Delete Cancel Letters EI click on the OK button Then click OK button i i y Transaction Complete on the confirmation Se
64. atus COTE Desktop My Shortcuts Available Products Archive Applicants Submit Web Applicants CoreHR Manage all aspects of recruitment through to integrated CoreHR sul CorePay Navigate to the menu at top of screen From this menu choose 4 CorePersonnel Recruitment i CorePersonnel Effecti Recruitment Maintenance gt gt z aa your organis employees Applicant Status The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 57 of 99 eRecruitment Recruiter User Manual Type your Vacancy number into the Vacancy ID field Press the Tab or Enter key on your keyboard to make sure the description Vacancy 7 Vacancy ID oT O Z m a populates into the yellow field aie ee C Filled Closed Click on the Search button Applicant Detail Report Generate Applications Applicant Count 0 Board Convenes Interview Seminar Positions O Applicant Status All z Applicants Schedules Applicant Schedules Interview Schedules References Search El J Location l K Examination Detail Appointment Detail Applicant Detail Application Detail Multiple Applicant Update Alternatively you can also search by the description of your vacancy by clicking on the button You can choose to email one applicant individually or many applicants simultaneously When emailing
65. ber to your vacancy Even though your interviewers are now visible you have to actually select the ones you want to be assigned to the interview schedule To select everyone click on the Select All button Then click Save Then click OK Alternatively you can click in the Select box to the right of each individual Once selected a tick will appear in the box Then click Save Then click OK If a panel member has already been assigned to another schedule at the time you are trying to assign them to your schedule the system will inform you so there is no risk of the interviewer being double booked NB The Recruiter will need to notify the interview panel member of all the details relating to interview including location breaks and the time that the panel is expected to convene When the interview panel member is aware of their involvement they can view the details The interviewer clicks on Launch ERecruitment button within myEd and then clicks on My Vacancies then clicks on the Vacancy number in the Job Id column Current Jobs Recruitment Status Post Date Position Description Location Close Applicants Staff Date Request No In Progress 09 May 13 Test Vacancy 9 16 1305002701 4 Chambers The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 33 of 99 eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual How to assign applicants to an interview schedu
66. bmit Web Applicants My Shortcuts Available Products CoreHR Manage all aspects of recruitment through to integrated CoreHR sui CorePay Navigate to the menu at top of screen From this menu choose A CorePersonnel Recruitment ae CorePersonnel Effecti Recruitment Maintenance gt gt Gays capitalise your organis employees Applicant Status l The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 53 of 99 eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual Type your Vacancy number into the Vacancy ID field Press the Tab or Enter key on your keyboard to make sure the description oer O Vacancy Status Date populates into the yellow field Open C Hold Vacancy Vacancy ID Location C C Filled C Closed Applicant Count 0 Board Convenes Interview Seminar Positions 0 Applicant Status All X Applicant Detail Report Generate Applications Applicants Schedules Applicant Schedules Interview Schedules References annin mi gai Overall Score Type n mean Applicant Status Comments Status Date Interview Date la Click on the Search button Search I a I FL cation CIl Co DC S CC o SE es L CC CC SCSC CCCM v a Examination Detail Appointment Detail Applicant Detail Application Detail Multiple Applicant U
67. by the description of your vacancy by clicking on the button Vacancy Vacancy Status Date Vacancy ID 009682 Test Vacancy z Open C Hold Location B S E C Filled C Closed Applicant Count 2 Board Convenes Interview Seminar 09 MAY 2013 Positions 3 Applicant Status Search Applicant Detail Report Generate Applications Schedules Applicant Schedules Interview Schedules References Add Schedule Agsign Start Start End Lead Board Applicant Round No Ippe _ Title Date Time Time Duration Time Convene Count R E e Edit Assign Schedule aj T a lt fron fe p pa Eo m oo zi f sath Schedule Click on Schedules tab Click on the Assign Schedule button The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 39 of 99 o eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual To un assign the Applicants click on the Applicant tab Ta Schedule Assignmer t Assign Applicgnt Interviewer Un tick the Schedule Type Interview Duration 45 Lead Time Round 1 Number 1 Start Date 01 MAY 2013 Select box for Title Test Interviews Start Time 09 00 End Time eac h a p pl ica nt Venue Test House 100 Test Avenue Testtown Morning Break Start 11 00 Morning Duration cl ick into box Assign Type Individual Lunch Break Start 12 30 Lunch Duration to tick or un Applicant Status Invite For First Int
68. cess 53 How to notify an applicant from the system via email ccsscssccsccesccscceccesccncceccesccscceccesccncceccesccscceccesccscceccescescceccescescceccess 57 HOW to initiate a Before Ofer CHECK ecesiicpninarriiiip n n ON E NENO NRN 64 How to offer a post to successful applicant from the system via email sessesessesessesessecseosecsoseceoseceoseceoseceoseceoseceosecseoseceeseseeseo 69 How to complete appointment details once the post has been offered to the successful applicant sccsscssccsccesccsscnccess 74 How to complete the User Defined fields ccssccsccesccsccnccesccscceccesccscceccesccscceccesccscceccesccncceccesccncceccescensceccesccncceccescescceccess 81 How to request references from the system via email sccsscsscceccesccscceccesccscceccesccscceccesccscceccesccncceccesccscceccscescceccescesscuscess 88 How to view emails sent to applicants via the system sesesessssesecececscsesecececscsesecececscsesececececsesecsecececsesesecececsesesececscsesesecsesecsese 96 HOW 10 Exit eRecr itment sccsesicasscasenannsscivacasoss seeatencssccxaateoscsenaa EE EE EE EEE 99 The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 1 of 99 eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual How to access the eRecruitment system Log into MyEd www myed ed ac uk and open the eRecruitment channel x Home Help Service
69. de another reference click on the Add Reference Details button Applicant Details Applicant Type External Name Joe Bloggs1 Delete Vacancy 009582 Test Vacancy Unsubmit Persone Dati Etilifeation Dari yrnianit Details Reference Details Etijestierinicirs Uetz Doeyetirnanit Ueatziils Reference Details Add Reference Details IBA Position Phone no Email address Mir reftest1 sre ist test test yh y E re ftest 1G adre fte st1 com Details Miss reftest2f reftest2s ae lreftest2 reftest2 reftest2 com Details Details NB If you only want to email one of the referees then click on the name of the referee If you are going to send reference requests to all referees at once it doesn t matter which referee is highlighted The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 90 of 99 Action Edit Block Field Record Query Help Tools Window a Applicant Details View CoreHR Documents Letters 0 9 9 90 eRecruitment Recruiter User Manual Show Active Employees Save any pending chan Applicant Details C Show Dormant Employees C Show All Employees External Create Reminder Applicant Type Joe Bloggs Delete 009582 Test view Reminders Create Processes Vacancy Unsubmit View Processes Change Password Last Personnel Number Field Options Haromi Daris Gualiisaion Dariilz Refere
70. details of other referees Letter Group choose References Generate Letters Module Letter Type choose Reference Select Letter Type Request Letter Group REFERENCES O A Options choose Perform Mail Merge Letter Type REFERENCE REQUEST O OOOO O i Opti Perform MailMee O oo O Selection make sure All Query Re erform Mail Merge Records is selected Selection C Current Record Send Email Iv Send Email make sure box is ticked Cancel After clicking the OK button the Send E mail screen will appear Within Select Letter Type the main difference between single emails and group emails is the Selection field When choosing multiple recipients choose All Query Records The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 94 of 99 ee eee eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual From Type your email address or the email address of another appropriate staff member You need to also click on the Apply to All button to make sure all recipients see this iSend E mail Send E mail From test manager ed acuk Apply to Al To joe blaggs1 gmail com Attach Test doex ss s Attachments Apply to Al Subject Edit as required gt Subject University of Edinburgh Reference Request CONFIDENTIAL fad Main Body Edit as required Paes Default text is provided and Dear you can
71. dules Interview Schedules References Applicant Overall Score aide Status Comments Status Date Interview Date Ja a29629 Ez Joe E ETERNAL O pam O Applied Applicant Applied A o r MAY 2013 Examination Detail ETT Detail Sti Applicant Detail Application Detail Multiple Applicant Update Click on Generate Applications button The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 49 of 99 D p eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual bn G ay T a zj te Applications Selection Criteria Vacancy 009582 Test Vacancy Delete Merged Application Status All I Batch Mode Detail Application Surname Oi eee No Status Created Updated Error gt INVITE FOR FIRST INTERVIEW Not Created Not Created REAR BH A AR Select All Clear Selection Delete Selected Generate Applications y Merge Applications Not Created After you have selected your applications click on the Generate Applications button You can either select all applications by clicking the Select All button or you can select individual applications by clicking in the box to the right of the application to generate a PDF document Clicking in the box will tick or un tick See aes eles ene E The job has been submitted You will receive an email when complete To confirm click on the OK button You will also receive a con
72. e Alternatively you can also search by the description of your vacancy by clicking on the button Vacancy Vacancy Status Date Vacancy ID 009682 Test Vacancy z Open C Hold Location B S E C Filled C Closed Applicant Count 2 Board Convenes Interview Seminar 09 MAY 2013 Positions 3 Applicant Status Search Applicant Detail Report Generate Applications Schedules Applicant Schedules Interview Schedules References Add Schedule Agsign Start Start End Lead Board Applicant Round No Ippe _ Title Date Time Time Duration Time Convene Count R E e Edit Assign Schedule aj T a lt fron fe p pa Eo m oo zi f sath Schedule Click on Schedules tab Click on the Assign Schedule button The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 43 of 99 o eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual To un assign the Applicants click on the Applicant tab Ta Schedule Assignmer t Assign Applicgnt Interviewer Un tick the Schedule Type Interview Duration 45 Lead Time Round 1 Number 1 Start Date 01 MAY 2013 Select box for Title Test Interviews Start Time 09 00 End Time eac h a p pl ica nt Venue Test House 100 Test Avenue Testtown Morning Break Start 11 00 Morning Duration cl ick into box Assign Type Individual Lunch Break Start 12 30 Lunch Duration to tick or un
73. e mmie Rbi Experience Below Minim 23 MAY 2013 A30008 BLOGESS JOE JOE i ae EXTERNAL m Applicant Applied 30 MAY 2013 Examination Detail Appointment Detail Applicant Detail N Application Detal Multiple Applicant Update The Recruiter will notice Local HR has updated the applicant status to reflect the outcome of the before offer check Make sure the successful applicant is highlighted and click on the Applicant Detail button The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 82 of 99 eRecruitment Recruiter User Manual Applicant Select Detail Applicant No Personal Detail Personnel No Vacancy Detail Applicant Status NM124566D NI number NI Assessment Detail Location User Defined Forename JOE Events Medical Detail Surname BLOGGS1 In the Applicant Maintenance screen click on 5 User Defined select User Defined Field Hr Fields Misc Pvg Number Rehabilitation Offenders Rehires User Defined Field support Statement Source Weer Defined Field From Date To Date Dekcription Training 009582 Support Statement test Transfers Yew Edit You will then see the Select User Defined Field screen Click on the drop down list to reveal your options When Local HR advise the Recruiter to complete the User Defined Field Rehires usually when the successful applicant is deemed an
74. e details and link to map The selection process will comprise an body and remove any of the interview presentation Occupational Personality Questionnaire role play assignment brackets and exam ples Please see the attached document for full details including the membership of the interview panel There is also additional important information including eligibility to work which you should read carefully NB Please confirm whether or not you will be attending the interview by calling the number detailed below a 9g 8 Yours sincerely The character limit is 2000 Name Job Title Planning Unit School Department Telephone Number lt lt Previous Next gt gt Check To Send E mail Send All You can attach a document to your email by clicking on the Attachments button This is particularly relevant for the Invite to Interview email As the main body of the email has a 2000 character limit it is good practice to attach an Invite to Interview letter A template is available for this letter which can be edited to suit your circumstances and is located at http www docs csg ed ac uk HumanResources Recruitment invite interview doc The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 59 of 99 eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual After you have clicked on the Attachments button the Add Attachments window will appear
75. e blue and black icon to the right of the field and select the date from the calendar Work Authorisation Required a GA Approval Required a UL Post Code Ref E Comments z NI Number NM124566D Date of Birth O1 JAN 2000 Q Status New employee Cancel The Date of Birth field is a mandatory field for an online application Therefore in normal circumstances the DOB field will always have a value However if the Recruiter links an applicant to a vacancy which has not been advertised the DOB field will be blank The Recruiter should not update the DOB field in this screen The Recruiter should email hr systems ed ac uk or phone 0131 650 8126 and request the DOB be added to the applicant number e g A12345 An example of a vacancy that has not been advertised is when an applicant has applied out with the eRecruitment system In this instance you would need to create the applicant and link the applicant to the vacancy lt lt Previous Next gt gt Th National Insurance number is not a mandatory field when applying online as some applicants may not have a NI number It is possible for the Recruiter to enter the NI number in this field However this is not advisable as the NI number will not feed into the Oracle HR database which in turn will stall the process The correct way to enter the NI number is in the Applicant Details screen You get to this screen from the menu Core Personn
76. e relevant fields MIKEAE ATJ In the Interviewer Type field click on the down arrow to open the list This allows you to choose if they are staff or non staff Personnel No Darwin Charles 123456 Phone No Interviewer Type Title External Internal Forename j j4 ah a be le Click on the type Surname worn The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 21 of 99 eRecruitment Recruiter User Manual Interview Panel Personnel No Darwin Charles 123456 Phone No Interviewer Type Internal Extension Mo Title Gender Forename Charles Email Surname Darwin Address Type Address Now click the Save button Country Fost Code ee Loca When adding a panel member if you are unable to Then click the Interview Panel x l l OK button find the person you are looking for on the list send E a EEE an email request to hr systems ed ac uk or phone 0131 650 8126 requesting your panel member be OK added to the interview panel member list After you have added a panel member to your vacancy a confirmation screen will indicate this Interview Panel f home quick jump X preferences logout Recruitment Information Recruitment ID 0095872 Post Date 09 May 2013 Status In Progress Close Date Description Test Vacancy Applicants 2 Location 5154 Staff Request No 1305002791 Title Name Email Charles Darwin If you want to r
77. e sure the description Vacancy n Vacancy ID oss Z Vacancy Status Date E populates into the yellow field Open C Hold Location A D r 3 fis cosd Click on the Search button eae 5 ede e e a een BRB BB BRBBR BB BB BBB RBBB RRR Ree eee eee eee eee Se ee Positions D Applicant Status All v Search Applicant Detail Report Generate Applications Applicants Schedules Applicant Schedules Interview Schedules References saele mi gai Overall Score Type a n Applicant Status Comments Status Date Interview Date la el ee ee al J Location l rr D S Coo ee C ee a CSC A v a os Examination Detail Appointment Detail Applicant Detail Application Detail Multiple Applicant Update Alternatively you can also search by the description of your vacancy by clicking on the button After clicking the Search button you will see the Applicant Status Maintenance screen a Applicant Status Maintenance 2 jeojojoj uj ojojaja o Vacancy Vacancy Status Date Vacancy ID 009582 J Test Vacancy ii Open C Hold Location Q Filled C Closed Applicant Count 3 Board Convenes Interview Seminar 09 MAY 2013 Positions 3 Applicant Status Search Applicant Detail Report Generate Applications Applicants Schedules Applicant Schedules Interview Schedules References SoReal
78. ecords The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 62 of 99 eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual From Type your email address or the email address of another appropriate staff member Subject Edit as required Main Body Edit as required Default text is provided and you can change this to suit You do need to edit the main body and remove any of the brackets and examples NB The character limit is 2000 You need to also click on the Apply to All button to make sure all recipients see this a Send E mail Send E mail a From test managen ed ac uk o a aaaa Apply to All To joe bloggs2 gmail com Attach Test docx Attachments Apply to Al gt Subject University of Edinburgh Application Unsuccessful _ CONFIDENTIAL A By e mail Dear Mr Bloggs2 Vacancy Title Test Vacancy Vacancy Reference 009562 Further to your application for the above post regret to inform you that on this occasion you have not been successful would encourage you to continue to use your account at www ed ac uk jobs where you can view all jabs and request notifications of vacancies that may be of interest to you would like to thank you for your interest in working for the University of Edinburgh and wish you well in your future employment Yours sincerely Name Job Title Planning Unit Sc
79. ect applicant is selected and update the Applicant Status to show Applicant Offered Vacancy l ate _ Vacancy Status Date Vacancy ID 009582 Test Vacancy l ir Open Hold Location O Filled O Closed Applicant Count Board Convenes Interview Seminar 09 MAY 2013 Positions Applicant Status All yea Search pfiplicant Detail Repot Generate Applications Applicants ee ppioat 4 Applicant Status Comments Status Date Interview Date Boge be Te Aopcant Ord g me ppolicant Uneren A295629 EXTERNAL Rbi Experience Below Minim 23 MAY 2013 A29630 SE EXTERNAL Rbi Experience Below Minim 23 MAY 2013 CorePersonnel 16 2 1 Test You will then see a message asking you if you want to record offer details Ve Do You wish to record offer details Click on the Yes button The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 75 of 99 eRecruitment Recruiter User Manual After clicking on the Yes button to record the offer details the Appointment Offer screen will appear There are 4 steps for Appointment Offer with your starting screen being step 1 of 4 Most of the information will be populated already as this was entered at the time the staff request was raised Ta Appointment Offer Offer Details Step
80. el gt gt Recruitment gt gt Recruitment Maintenance gt gt Applicant Details Click the Next button to take you to the next step The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 77 of 99 oe eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual You will now see the Salary details screen This screen is step 3 of 4 aAppointment Offer Salary details Pay Details Step 3 of 4 Offer Details J Pay Details Scale Point Grade PB Personal IN VAIS STS Please enter pay related information for the employee on this screen Pay Rate Type Details such as pay scale point and salary can be entered here Super Annuation Allowance Detail Parca Of Point In the Pay Rate Type field it will default to Scale Point Always use Scale Point unless your applicant is off scale salary If it is off scale salary choose Off Point from the drop down list iAppointment Offer The majority of appointments i Salary details Pay Details Step 3 of 4 will be Scale Point Salary iae Please enter pay related information for the employee on this screen Pay Rate Type Scale Point Scale Point is the default In the Point field click the Q B icon and choose from a list In KN Pay Scale Point VE03 15 658 17 503 Annual this example Scale point 3 for Hours UEO3 grade has been selected Amount Ef
81. emove a person from this list you need to click on the amp icon on the far right of the interviewer name 1 lN P Ll i LA Delete Selection a Interview Panel 3 P Are you sure you want to delete this selection Then click the Interview panel updated successfully Click the aed OK button Yes button T No a The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 22 of 99 eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual How to set up an interview schedule Once the vacancy is live and showing in the vacancies listing http www vacancies ed ac uk it is good practice to set up the interview schedule Applicants need to be assigned to the interview schedule so that the panel members can view applications electronically Once assigned to the schedule applicants who are invited to interview have the ability to choose from a pre determined list of interview dates and times which is set out by the Recruiter Interview panel members need to be assigned to the interview schedule so the panel member can view applications and times of interviews Prior to adding panel members to the interview schedule they need to be added as an interview panel member for the vacancy To access your vacancy you need to be in the Applicant Status screen within Back office From the Portal click on Quick Jump then Core HR This will take you into eRecruitment back of
82. en decided to keep the applicant as a reserve until it has been confirmed whether l Reserve As required or not another applicant has accepted the job offer for example You will notice there are more options available on the dropdown list which are not included in the sample above These options may be more applicable to HR and less frequently used by the Recruiter Rbi Experience Adequate But Not Best Rbi Experience Below Minimum Required Rbi Quals Adequate But Not Best Rbi Quals Below Minimum Required NB Before you offer a post to an applicant you must change that applicant s status to Before Offer Check Before HR can produce a contract you must have updated all applicant statuses from Applicant Applied to whichever status is most appropriate for each applicant After you have changed a status for the applicant remember to save the change by clicking on the Save icon Ta Applicant Status Maintenance aj 99 90 90 JE o E o Vacancy Save any pending changes permanently in the database Vacancy ID 009562 l Test Vacancy Vacancy Status Date Open C Hold The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 56 of 99 eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual How to notify an applicant from the system via email The eRecruitment software has the functionality to email applicants from within the sys
83. ent 2 Ce Vacancy Total no Manual on line Updated Input Outstanding Total vacancia vacancy Description Applicants toCore Applicants Applicants Applicants Post Administrator Open date Close date T ESS a eS ES OSS SSS SSS SS SD aes eee rs eT ee E E The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 7 of 99 a eRecruitment THE UNIVERSITY of EDINBURGH CX G Recruiter User Manual Vacancies will display in Vacancy Reference number Vacancy ID order with the highest Vacancy Reference number most recently created vacancy at the end of the list Use the scroll bar on right of page to move up and down list Vacancy Total no Manual on line Updated Input Outstanding Total Vacancy Id Vacancy Description poblicalts to Core Applicants Applicants Applicants Post Administrator Open date Close date rf _ 1 1 1 __I a SS NS SS T S Double Click on Vacancy Number you are working on You will then see the Applicant Acceptance screen with a list of applicants who have applied for the vacancy a Submit Web Applicants NB Di srega rd t he ma jojojo wl ejoja ajly Score column and Applicant Acceptance anything relating to Score as this E part of the system is not used by the University Score Date Input Date Submitted O9 MAY 2013 15 40 55 09 MAYF20ts ntse Vacancy is 009582 and description Test V
84. er click on the Browse button Browse Remove Browse Remove This will open up a window to allow you to select your document It may open your My Documents folder by default Once you have selected your document click on the Open button images My Adobe Captivate Projects Remote Assistance Logs Desktop E ah HR General My ai HR Systems Documents a crate labels wi Diversity in the Workplace Training completion certificate 4 wli HR in the org Computer File name Test docx Files of type Microsoft Word 2010 docx Bs _ Open Cancel Is Attachments The Add Attachments window Attachment Name on will appear again and you can Testor Browse Remove see your document in the Browse Remove Browse Remove yellow Attachment Name field Browse Remove Browse Remove Then click on the Save button CorePersonnel 16 2 1 Test CorePersonnel 16 2 1 Test You will then see two 8 message windows Click OK to both then click on the Close button ya Send E mail You are then returned to your Send E mail window Send E mail You can now see your attachment You are not able to remove an attachment from the Send E mail window BERRI University of Edinburgh Invite for Interview You have to go back into the Add Attachment window and click the Remove button then the Save button Dear JB Bloggs The Universi
85. er of Staff or Current Current and Ex Employee the Recruiter will need to complete the Transfer User Defined fields e Foran Ex Employee the Recruiter may need to complete the Rehires User Defined fields After the Applicant Status has been changed to Successful Check the Recruiter may offer the post to the successful applicant If the Before Offer Check is an Unsuccessful Check Local HR will contact the Recruiter to advise this outcome Local HR will change the applicant s status to Unsuccessful Check in Back Office The applicant will not be offered the post and the Recruiter should advise the applicant they have been unsuccessful The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 68 of 99 oo eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual How to offer a post to successful applicant from the system via email After your Local HR team has confirmed the Before Offer Check has been successful you can go ahead and offer the post to the successful applicant This can be done either by sending an email via the eRecruitment system or by telephone To send an offer email via the eRecruitment system you will need to firstly access the Applicant Status Maintenance screen From the Portal click on Quick Jump then Core HR This will take you into eRecruitment back office e Recruitment ee CaF W Internal Vacancies Online Recruitment Core e Recr
86. ere is a 15 minute break between consecutive interviews eee teks n i i Round Schedule No There is a 30 minute morning break starting at 11 00 a TIETE Assign Type Individual Board Convenes 09 00 Applicant Status invite For First Interview Start time 09 15 PPE 1st Interview 09 15 to 10 00 15 mins lead time venue ponce Marclioan 2nd Interview 10 15 to 11 00 15 mins lead time Start Date 6 NOV 2013 Morning Break 11 15 15 min duration Start Time 9 18 End Time 12 30 3rd Interview 11 30 to 12 15 15 mins lead time Tues ii oo LS End time 12 30 Breaks Morning 11 15 Duration 15 Lunch Duration k ff The morning break includes the 15 minutes lead time of the 2nd ees Lz interview Therefore on the schedule the morning break needs to be 11 15 for 15 minute duration we Board Convenes 09 00 Special Needs a Applicant Selection Allowed 3 No Applicants 6 No Interviewers 0 No Interview Slots The End time should take into account the 15 minute lead time from the last interview and will be 12 30 Delete Saye Cancel a Add Edit Schedule Example 2 Description Schedule Type There are 6 interviews which are 30 minutes in duration Round l Schedule No There is a 10 minute break between consecutive interviews Title Ist round interviews There is a 20 minute morning break starting at 10 40 cea Tyee Individual There is a 60 minute lunch break starting at 12 10 o Scheduling Boa
87. erview Afternoon Break Start 15 00 Afternoon Duration tick Applicant All Order B Surname Forename x C Show All Show Available Applicants Status Selected Schedule Schedule Applicant No Name Applicant Status Date Time Round No Rating Comments 3 Then click the 429628 Joe Bloggs1 Invite For First Interview S b tt 429629 Joe Bloggs2 Applicant Applied 4 ave putton Then click OK Cancel Select All Assign Interview Times button You can confirm all the applicants have been un assigned when the Applicants Selected box is showing 0 To un assign the Interview panel members click on the Interviewers tab a Schedule Assignment Assign Applicant Interviewer Schedule Type Interview Duration 45 Lead Time U n t IC k t he Round 1 Number 1 Start Date 01 MAY 2013 Select box for Title Test Interviews Start Time 09 00 End Time each applicant Venue Test House 100 Test Avenue Testtown Morning Break Start 11 00 Morning Duration ji k b Assign Type Individual Lunch Break Start 12 30 Lunch Duration c Ick Into DOX Applicant Status Invite For First Interview Afternoon Break Start 15 00 Afternoon Duration to tick or un Appl tick Applicants Applicants Selected Schedule Schedule Then click the Surname Forename Interviewer Type Date Time Selec Ashworth James Internal Save button awe et a Then click OK a button Cancel E Deselect AIl To exit out of this screen click
88. es Selection Criteria Applicant No Q Search Personnel No Q NI number Name Address Type the applicant number into the Applicant No field and press Tab or Enter key on your keyboard to activate a search on the applicant number This will populate the applicant name in the yellow field next to the Applicant No Selection Criteria Applicant No A296830 Bloggs3 Joe Search Personnel No 2 New NI number Name 1 Clear Address If you are not sure of the applicant number you can enter all or part of the applicant name in the Name field You now need to click on the Search button to will show the applicant details The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 65 of 99 eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual Selection Criteria Applicant No 929628 Bloggs1 Joe ss S Search Personnel No a rl NI number eae CT Clear Address EO New Applicant Detail Applicant No Name Personnel No Applicant Type Address Home Phone Mobile Phone Email Address STS es EXTERNAL 1 The Strand Loviiesville 7771234567 joe bloggs1 gmail com Double click on the Applicant No This will open up the Applicant Maintenance screen pa Applicant Maintenance ojojejo wl jojajs Applicant No 429628 Q Select Detail Personnel No Vacancy Detail Applicant Sta
89. ess the User Defined Fields you need to be in the Applicant Status Maintenance screen From the Portal click on Quick Jump then Core HR This will take you into eRecruitment back office e Recruitment ee f Internal Vacancies Online Recruitment Core e Recruitment Applications for internal vacancies are only available to existing members of My Online Recruitment staff To view all vacancies and previous applications please select the Online Recruitment link above a Clinical Trials Statistician Posted 26 Apr 13 Closing 24 May 13 18 00 More Information Apply From within the eRecruitment back office click on Core Personnel Exit Maintenance Recruitment Window Recruitment Enquiries Cag Applicant Detail Recruitment Reference Applicant Status C O r 2 D eS kto Archive Applicants Submit Web Applicants My Shortcuts Available Products a Core Desktop CoreHR Manage all aspects of recruitment through ta integrated CoreHR sui CorePay Navigate to the menu at top of screen From this menu choose 2 CorePersonnel Recruitment dd CorePersonnel Effecti Recruitment Maintenance gt gt Guys capitalise your organis employees Applicant Status A The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 81 of 99 eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual Type your
90. ew Date 29629 ae Joe ETERNAL Rbi Rbi Experience Below Minim I Below Minim eas 23 MAY 2013 a29630 _ Bioggs3 Joe EXTERNAL e Experience Below Minim 23 MAY 2013 b Examination Detail Appointment Detail k Roca Detail Application Detail Multiple Applicant Update Click on the Applicant Detail button The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 89 of 99 eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual From the Select Detail box click on 2 Vacancy Detail Applicant Applicant No 29628 Qa Personnel No Ck Q NI number INM124568D Location i PE Select Detail Personal Detail Vacancy Detail Applicant Status Assessment Detail D amp w ie User Defined Forename JOE alle Medical Detail Neh Surname BLOGGS1 Vacancy Detail Application Vacancy ID a E E oe Bounty Referral Detail Detail 7 After clicking on 2 Vacancy Detail a list of vacancies for which the candidate has applied to within your area of responsibility will display Find the correct vacancy and click on it With the correct vacancy ighlighted right click within the Vacancy ID field Then select View References The referees that the applicant has nominated at the time of their application will appear in a list If you want to inclu
91. fective Date Salary Comments Holiday Balance Increment Due Date 1 000000000000 39 Pay Details Allowance Detail Overseas Salary details Overseas Salary F Details such as pay scale point and salary can be entered here Rate Type Currency Pay Scale Point Rate Multiplier Salary Effective Date Salary Comments Scale PRint ea a 8 a 2 28 2 e 28 Oe OO Find scale Point Position Code Description lt lt Previous Next gt gt 1 UEOS Spinal Paint 7 2 VES Spinal Point 6 3 UEOS opinal Point 9 V 4 UEO Spinal Point 10 5 VEUS Spinal Point 11 Appointment Offer Salary details Pay Details Step 3 of 4 Find Cancel After you click the OK button the Scale point will be visible Press the Tab or Enter key on your keyboard This will populate the salary in the Amount field Then click the Next button The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Pay Rate Type Scale Point Pay Scale UEO3 VEO3 15 658 17 503 Point f 30 Rate Annual gt Multiplier 1 000000000000 Hours Amount Effective Date Salary Comments Holiday Balance Increment Due Date Cancel Offer Details 3 gt Pay Details Please enter pay related information for the employee on this screen Details such as pay scale point and salary can be entered here Allowance Detail Overseas Salary details Overseas Sal
92. fice e Recruitment W Internal Vacancies Online Recruitment amp Core e Recruitment Y CoreHR staff To view all vacancies and previous applications please Applications for internal vacancies are only available to existing members of My Online Recruitment gt select the Online Recruitment link above a Clinical Trials Statistician Posted 26 Apr 13 Closing 24 May 13 18 00 More Information Apply From within the eRecruitment back office click on Core Personnel Exit Maintenance Recruitment Window fa oe a Recruitment Enquiries Recruitment Maintenance Applicant Detail Recruitment Reference COTE Desktop My Shortcuts Available Products Applicant Status Archive Applicants Submit Web Applicants CoreHR Manage all aspects of recruitment through ta integrated CoreHR sui CorePay Navigate to the menu at top of screen From this menu choose CorePersonnel Recruitment CorePersonnel Effecti Recruitment Maintenance gt gt capitalise your organis i employees Applicant Status The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 23 of 99 eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual Type your Vacancy number into the Vacancy ID field Press the Tab or Enter key on your keyboard to make sure the description Vacancy Vacancy ID oss Z Vacancy Stat
93. firmation email After you click the OK button you will then see the screen below Vacancy Vacancy Status Date Vacancy ID 009582 Olfrest Vacancy Open Hold Location 9 C Filled C Closed Applicant Count 2 Board Convenes Interview Seminar 09 MAY 2013 _ Positions 3 Applicant Status All Search Applicant Detail Repot __ A Generate Applications Applicants Schedules Applicant Schedules Interview Schedules References OB ICADE Overall Score Applicant Status Comments Status Date Interview Date s A29628 Bloggs Joe EAI i Invite EE or First Interviev 20 MAY z E a Joe eooo EXTERNAL EXTERNAL Applicant Applied Applied Applicant Applied 10 MAY 2013 Examination Detail Appointment Detail or Detail Application Detail Multiple Applicant Update You need to go back into the Generate Applications screen so click on Generate Applications button The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 50 of 99 eRecruitment Recruiter User Manual You can now see the applications that you generated on the previous step have been recorded in the system with a date and time stamp If you click on an individual date and time stamp it will open the application Za Generate Applications Selection Criteria Yacancy 009582 Test Vacancy Delete Merged Application Status All T Batch Mode
94. hedule Description Schedule Type Interview Round Schedule No v Title Test Interviews Assign Type Individual Applicant Status Invite For First Interview Scheduling Venue Test House 100 Test Avenue Testtown start Date 01 MAY 2013 Start Time End Time 17 00 ig a Duration Lead Time fio t When you set up the interview ee schedule you ticked the box that allowed Applicants to select their morning 7 Duration 15 Y own interview time and day Lunch Duration 30 ee eee ee ee ee ene ee eee eee i 5 Afternoon Duration Misc Board Convenes Special Needs E Applicant Selection r Allowed No Applicants No Interviewers 0 No Interview Slots Cancel Delete Applicants Interviewers Applicant a Order By Surname Forename l C Show All Status Schedule Schedule Applicant No Name Applicant Status Time Round No A296528 Joe Bloggs1 Invite For First Interview A29629 Joe Blaoggs2 Applicant Applied If you had left the box un ticked this would not allow the applicant to update their interview day time The system will still allocate a slot on the schedule as it needs to have a value in this field However if applicants are not in the right order you can manually update the time for each interview For example if you have interviews scheduled at 9 00 10 00 and 11 00 you can swap the 10 00 with the 11 00 by clicking in the Schedule Time field manually changing the time by
95. hen the Save button Dear JB Bloggs The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 60 of 99 eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual ta Send E mail Send E mail From testmanage edacuk Apply to All Attach Testdoce Attachments Apply to All Subject University of Edinburgh Invite for Intewiew 0 CONFIDENTIAL Dear JB1 Bloggs Vacancy Title Test Vacancy Vacancy Reference 009562 With reference to your application for the above post am pleased to inform you that you have been selected for interview Please log into your University of Edinburgh jobs website account and click on Application History to select an interview date and time On arrival please report to the School Department office details and link to map The selection process will comprise an interview presentation Occupational Personality Questionnaire role play assignment Please see the attached document for full details including the membership of the interview panel There is also additional important information including eligibility to work which you should read carefully Please confirm whether or not you will be attending the interview by calling the number detailed below Yours sincerely Name Job Title Planning Unit School Department Telephone Number x lt lt Previous Next gt gt Check To Send E mail v Send Send All
96. hool De wv lt lt Previous Next gt gt Check To Send E mail lv Send Send All Exit You can attach a document the same way as when you email a single recipient However if you want all recipients to receive the attachment you need to click on the Apply to All button If you do not want all the recipients to receive the attachment you would need to individually attach the document to each recipient You can do this by using the Next and Previous buttons to scroll between the email recipients It is good practice to review each email to make sure the content and other details are correct When you are happy with this you can send all the emails at the same time by clicking on the Send All button If you click on the Send button only the email on your screen will be sent and not the other recipients in the group The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 63 of 99 ae eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual How to initiate a Before Offer Check You have identified the applicant you want to offer the post to Before an offer is made to an applicant it is imperative a Before Offer Check is conducted to help manage risk of the appointment After the successful applicant is identified the Recruiter will initiate the Before Offer Check by changing the applicant status to Before Offer Check Vacancy Vacanc
97. ications Schedules Applicant Schedules Interview Schedules References Add Schedule Agsign Start Start End Lead Board Applicant Round No Ippe Title Date Time Time Duration Time Convene Count ER E es Edit Assign Schedule SJ 1 fra hro foe ee 4 p 4 E 4 eal schedule J Click on Schedules tab Click on the Assign Schedule button The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 35 of 99 eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual ya Schedule Assignment Assign Applicant Interviewer Schedule Type Interview Duration 45 Lead Time fio Round 1 Number 1 Start Date 01 MAY 2013 Title Test Interviews Start Time 09 00 End Time 17 00 Venue Test House 100 Test Avenue Testtown Morning Break Start 11 00 Morning Duration 15 Assign Type Individual Lunch Break Start 12 30 Lunch Duration 30 Applicant Status Invite For First Interview Afternoon Break Start 15 00 Afternoon Duration 5 Applicants Interviewers ee al 7 Order By Sumame Forename C Show All amp Show Available schedule schedule Applicant No Name Applicant Status Date Time Round Wo Rating Comments Select A29626 Joe Bloggs1 Invite For First Interview wW a A29629 Joe Blaggs2 Applicant Applied a m Cancel Select All Assign Interview Times Save Click on Applicants tab For applicants that you want to assign to the i
98. it You can attach a document to your email by clicking on the Attachments button Page 71 of 99 eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual After you have clicked on the Attachments button the Add Attachments window will appear ya Add Attachments Attachments Attachment Name Browse Remove fs To attach the document from your Bisa Bamoa Browse Remove computer click on the Browse button Browse Remove i7 This will open up a window to allow you to select your document It may open Close your My Documents folder by default J images My Adobe Captivate Projects Remote Assistance Logs UoE Word Templates Once you have selected your document click on the Open button Lal Desktop My ms Documents wli Diversity in the Workplace Training completion certificate 1Y wli HR in the org Computer Te File name Test docx a SOLS Files of type Microsoft Word 2010 docx X Cancel Attachments The Add Attachments window Attachment Name N will appear again and you can gt Remove see your document in the se Remove Remove yellow Attachment Name field Remove Remove Then click on the Save button CorePersonnel 16 2 1 Test CorePersonnel 16 2 1 Test You will then see two message windows Click OK to both then click on the Close button ya Send E mail
99. k on the Search button Applicant Count 0 Board Convenes Interview Seminar f BRB BB BRBBR BB BB BBB RBBB RRR Ree eee eee eee eee Se ee Positions D Applicant Status All X Search Applicant Detail Report Generate Applications Applicants Schedules Applicant Schedules Interview Schedules References J Location 2 es C ee ee a ee es fe ee v al Examination Detail Appointment Detail Applicant Detail Application Detail Multiple Applicant Update Alternatively you can also search by the description of your vacancy by clicking on the button After clicking the Search button you will see the Applicant Status Maintenance screen If you are emailing one applicant individually make sure your desired recipient is highlighted in your list of applicants You can see A29628 Joe Bloggs1 is highlighted in the screenshot below Action Edit Block field Record Query Help Tools Window 23 Applicant Status Maintenance View CoreHR Documents Letter ne gt z 4 F a o Q 2 Show Active Employgqes H o Vacancy Show Dormant Employees C Show All Employees Vacancy Status Date Vacancy ID 009582 Olftest Vacan peg Create Reminder Open Hold Location 2 View Reminders C Filled C Closed View Processes Positions 3 Applicant Status Change Password D Search Applicant Detail Report Generate Applications
100. k on the schedule will be 60 minutes So enter 12 30 in Lunch field and 60 in the corresponding Duration field There are only 7 interviews However we need to put 8 into the No Interview Slots field to allow for the Day 1 10 30am slot which is not going to be filled When typing 8 into the No Interview Slots field it will not provide an interview slot for the 3rd day at 15 30 as it will consider the 13 30 interview on day 3 to be the 8 and last interview We also want applicants to be able to log into www vacancies ed ac uk and choose their own time so check the Applicant Selection box ta Add Edit Schedule Board Convenes 10 15 A Description Start Time 10 30 1st Interview 10 30 to 11 45 30 mins lead time T Round Schedule No Lunch Break 12 30 60 min duration Title f st Round Interviews 2nd Interview 13 30 to 15 00 30 mins lead time l m Assign Type Individual 3rd Interview 15 30to 17 00 30 mins lead time MIE vie For First interview End Time 17 30 Scheduling Board Convenes 10 15 i venue Kings Building 0000 Start Time 10 30 Start Date 02 SEP 2015 1st Interview 10 30 to 11 45 30 mins lead time Start Time 40 30 End Time 17 30 Lunch Break 12 30 60 min duration E Duration s0 Lead Time 30 2nd Interview 13 30 to 15 00 30 mins lead time AE 3rd Interview 15 30 to 17 00 30 mins lead time d Morning Duration End Time 17 30 Lunch 12 30 Duration feo Board Convenes 10 15 Afternoon Durati
101. l Appointment Detail Applicant Detail Application Detail Multiple Applicant Update Alternatively you can also search by the description of your vacancy by clicking on the Q button a jojejoj aj jojaja o Vacancy Vacancy Status Date Vacancy ID 009582 Olfrest Vacancy Open C Hold Location 9 Filled C Closed Applicant Count 4 Board Convenes Interview Seminar 09 MAY 2013 Positions 3 Applicant Status Search Applicant Detail Report Generate Applications Applicants Schedules Applicant Schedules Interview Schedules References inal Name Overall Score Applicant Status Comments Status Date Interview Date E A View Sent E mails He B ex cessful Check SSS SE 30 MAY 2013 aan f F View References gt EXTERNAL O lt oOo H Rbi Rbi Experience Below Minim Below Minim Rbi Experience Below Minim 23 MAY 2013 TESS za Rbi Experience Below Minim Rbi Experience Below Minim 23 MAY 2013 apoo BLOGGS5 JOE Anpticant Applied 31 MAY 2013 From the list of applicants click on the right mouse button in the Applicant No field Then click on View Sent Emails from the pop up list The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 97 of 99 eRecruitment Recruiter User Manual This screen will confirm your email has been sent and it will also give
102. le In the first instance it is good practice to have e accepted applications into the back office submit web applicants e formed an opinion on which applicants will be shortlisted for interview e updated applicant status to invite for first interview or invite to second interview e created an interview schedule To access your vacancy you need to be in the Applicant Status screen within Back office From the Portal click on Quick Jump then Core HR This will take you into eRecruitment back office e Recruitment W internal Vacancies Applications for internal vacancies are only available to existing members of My Online Recruitment staff To view all vacancies and previous applications please select the Online Recruitment link above a Clinical Trials Statistician Posted 26 Apr 13 Closing 244May 13 18 00 More Information Apply From within the eRecruitment back office click on Core Personnel Exit Maintenance Recruitment Window Rete aa Recruitment Enquiries EEE Applicant Detail Recruitment Reference Applicant Status COTE Desktop Archive Applicants Submit Web Applicants My Shortcuts Available Products CoreHR Manage all aspects of recruitment through to integrated CoreHR sui CorePay Navigate to the menu at top of screen From this menu choose CorePersonnel Recruitment aa CorePersonnel Effecti Recruitment Maintenance gt gt
103. licants Submit Web Applicants My Shortcuts Available Products CoreHR Manage all aspects of recruitment through to integrated CoreHR sui CorePay Navigate to the menu at top of screen From this menu choose CorePersonnel Recruitment i fa CorePersonnel Effecti Recruitment Maintenance gt gt ay capitalise your organis i employees Applicant Status The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 96 of 99 San eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual Type your Vacancy number into the Vacancy ID field Press the Tab or Enter key on your keyboard to make sure the description Vacancy ID oT O Z B e l populates into the yellow field pen a Location ee aul i p_ Filled Closed Click on the Search button Applicant Count 0 Board Convenes Interview Seminar f BRB BB BRBBR BB BB BBB RBBB RRR Ree eee eee eee eee Cea aE ene ae Positions D Applicant Status All X Applicant Detail Report Generate Applications Applicants Schedules Applicant Schedules Interview Schedules References i apinan mi gai Overall Score Type n meee Applicant Status Comments Status Date Interview Date la Vacancy Search LCCC CCtC C CT aa IE lel C o E C es i oo Location 2 ee es a C ns COU A a CO a a Examination Detai
104. make sure the content and other details are correct When you are happy with this you can send all the emails at the same time by clicking on the Send All button If you click on the Send button only the email on your screen will be sent and not the other recipients in the group The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 95 of 99 CO O eRecruitment THE UNIVERSITY of EDINBURGH Yo Recruiter User Manual How to view emails sent to applicants via the system To access the email facility for your vacancy you need to be in the Applicant Status screen within Back office From the Portal click on Quick Jump then Core HR This will take you into eRecruitment back office e Recruitment Wi internal Vacancies Online Recruitment amp Core e Recruitment Y CoreHR Applications for internal vacancies are only available to existing members of My Online Recruitment staff To view all vacancies and previous applications please select the Online Recruitment link above T Clinical Trials Statistician Posted 26 Apr 13 Closing 24 May 13 18 00 More Information Apply From within the eRecruitment back office click on Core Personnel Exit Maintenance Recruitment Window Recruitment Enquiries g Recruitment Maintenance Applicant Detail ga Core Desktop Recruitment Reference Applicant Status C O r 2B D eS kto Archive App
105. many applicants simultaneously the email is tailored to each individual and will not contain details of other applicants If you are emailing one applicant individually make sure your desired recipient is highlighted in your list of applicants You can see A29628 Joe Bloggs1 is highlighted in the screenshot below Action Edit Block Field Record Query Help Tools Window a Applicant Status Maintenance View CoreHR Documents i Letter 2 8 J o ojo Active Employees ej Vacanc Show Dormant Employees C Show All Employees Vacancy Status Date Vacancy ID 009582 Test Vacfn 2 Create Reminder Open Hold Location Q View Reminders C Filled C Closed _ Create Processes Applicant Gount 2 Board Con enes g MAY 2013 View Processes Positions 3 Applicant Status Change Password F Search Applicant Detail Report Generate Applications Last Personnel Number Pet a SENNA GH E Options e aude p Overall Score EERE a Status Comments _Status Date Interview Date p204 Dioggs EXTE Invite For First Intervie 20 M AY 2013 EE pan Joe Applicant Applied 22 MAY 2013 After your applicant is selected click on Tools gt gt Letters from the menu at the top of the window The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 58 of 99 cS eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Ma
106. me Detail Application Detail Multiple Applicant Update The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 18 of 99 ee 7 eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual Filtering applicants within a vacancy can be useful in order to view only applicants with a specific status or when sending emails to applicants with a particular status Vacancy Vacancy Status Date es Vacancy ID 009582 Test Vacancy a Open C Hold Location C Filled C Closed Applicant Count 2 Board Convenes Interview Seminar 09 MAY 2013 Positions 3 Applicant Status All X Search Applicant Detail Report Generate Applications Applicants Schedules Applicant Schedules a a Overall Score tal 3 Comments Status Date Interview Date a XTERNAL Applicant Applied 1 13 if 29629 e Joe E f ECEN Bi Applicant Applied CUED E Examination Detail E e EE Te Application Detail Multiple Applicant Uptkate Your applicants are listed in full To change this via a filter click the Applicant Status drop down list Vacancy Vacancy ID 2 Location o Applicant Count 0 Board Convenes Interview Seminar Positions a af Search All the available filter options are listed nies CPblicant Offered Application Withdrawn Defe CnECCheTk Scroll down the page to allow Declined Offer Icy you to choose Failure To
107. message The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 86 of 99 ee eee eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual User Maintenance Select User Defined Field User Defined Field Transfers Then click on the Close button Source From Date To Date View Edit If the vacancy required a PVG check you will need to complete the PVG user defined field User Maintenance Select User Defined Field Select Pvg Number User Defined Field option from the list Then click the l RA New button Source User Defined Field From Date To Date 7 View Edit iUser Maintenance You do not need to enter anything in the Date From and Date To fields User Data Applicant No 543645 Joe Bloggs PYG Number Date Fram Q Type the PVG number Date To Q into the PVG Number PVG Number field Delete Letters click on the OK button Then click OK button on the confirmation message eG Transaction Complete User Maintenance Select User Defined Field User Defined Field Pvg Number Then click on the Close button Source User Defined Field From Date To Date Description Pvg Number test pvg number View Edit The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 87 of 99 CO O eRecruitment THE UNIVERSITY of EDINBURG
108. nance gt gt ays oma your organis employees Applicant Status r The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 48 of 99 eRecruitment Recruiter User Manual Type your Vacancy number into the Vacancy ID field Press the Tab or Enter key on your keyboard to make sure the description Vacancy n Vacancy ID oss Z Vacancy Status Date populates into the yellow field Open C Hold Location Ol ie wsd Click on the Search button Prmieani un n e ere eer Sn BHRBRBRHBRHBEEBR BRR BR BBR RBBB RRR eRe eee eee eee eee eee ee ee eee Positions 0 Applicant Status All v Search Applicant Detail Report Generate Applications Popticonts M E E RREIESEISTESTEN clea Overall Score Type Applicant Status Comments _Status oe LUT CU tC Sid ee Pf a T TEE I a N E 2 Location all Examination Detail Appointment Detail Applicant Detail Application Detail Multiple Applicant Update Alternatively you can also search by the description of your vacancy by clicking on the button Vacancy Vacancy Status Date Vacancy ID 009562 j Test Vacancy a Open C Hold Location RO C Filled C Closed Applicant Count 2 Board Convenes Interview Seminar 09 MAY 2013 Positions 3 Applicant Status Search Applicant Detail Report Generate Applications Applicants Schedules Applicant Sche
109. nce Details Add Reference Details Name Company IM reftest sreftest1 ltest1 testjob e Details GueNonnaire Detaile Position Baciiriani Wetalle Phone no Email address i i reftest1 reftest1 com Details Miss reftest2f reftest2s reftest2 reftest2 reftest2 reftest2 com Details Details Click on the name of the referee then click on Tools gt gt Letters from the menu at the top of the window Letter Group choose References Letter Type choose Reference Request Options choose Perform Mail Merge Selection make sure Current Record is selected Send Email make sure box is ticked Generate Letters Module Select Letter Type REFERENCES y REFERENCE REQUEST x Perform Mail Merge Letter Group Letter Type Options selection Current Record C All Query Records Send Email Cancel After clicking the OK button the Send E mail screen will appear From Type your email address or the email address of another appropriate staff member Subject Edit as required Main Body Edit as required Default text is provided and you can change this to suit You do need to edit the main body and remove any of the brackets and examples NB The character limit is 2000 Send E mail Send E mail From test managen ed ac uk Apply to All To joe blaggs1 gmail com Attachments University of Edinburgh Reference Request Attach
110. ncy n Vacancy ID ogg fag aur States Date E populates into the yellow field Open C Hold Location P i Filled C Closed Click on the Search button couleur E Boa anae anaa amiar f ahea aa a a gaa an a ee ee ee Positions 0 Applicant Status All 7 Search Applicant Detail Report Generate Applications Applicants Schedules Applicant Schedules Interview Schedules References dalles Overall Score Type Applicant Status Comments Status Date Interview Date a ae LCCC a EPOR Examination Detail Appointment Detail Applicant Detail Application Detail Multiple Applicant Update Alternatively you can also search by the description of your vacancy by clicking on the button Vacancy After clicking the Search button your vacancy will return a list of Vacancy ID applicants which have been submitted to back office Location To open an applicant you need to double click into the field which shows the Applicant number Vacancy Status Date 009582 Ojfrest Vacancy Open C Hold 9 C Filled C Closed 2 Board Convenes Interview Seminar 09 MAY 2013 3 Applicant Status Search Applicant Detail Report Generate Applications Schedules Applicant Schedules Interview Schedules References r f Overall Score zati Status Comments Status Date Interview Date a reap ened S t Applied U MA Y 2013 z S SS SSS _e Examination Detail Appointment Detail g
111. now make changes to any of the fields After making your changes click the Save button NB If you un assigned any applicants or interview panel members you will need to assign them to the interview schedule The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 41 of 99 oo eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual How to delete an interview schedule Before an interview schedule can be deleted interview shortlisting panel members and applicants who have previously been assigned to the schedule need to be unassigned To access your vacancy you need to be in the Applicant Status screen within Back office From the Portal click on Quick Jump then Core HR This will take you into eRecruitment back office e Recruitment ae CO W internal Vacancies Online Recruitment Core e Recruitment Applications for internal vacancies are only available to existing members of My Online Recruitment staff To view all vacancies and previous applications please select the Online Recruitment link above a Clinical Trials Statistician Posted 26 Apr 13 Closing 244May 13 18 00 More Information Apply From within the eRecruitment back office click on Core Personnel Exit Maintenance Recruitment Window Recruitment Enquiries Recruitment Maintenance Applicant Detail Recruitment Reference Applicant Status COF Desktop My Shortcuts A
112. nterview schedule click into the Select box on the far right column e g Invite For First Interview Once selected a tick will be visible in the box Alternatively you can click the Select All button and then un tick the ones that are not being assigned to the interview schedule If you are assigning interview times when you have ticks against all Then click Save the applicants you want to assign to the interview schedule click Then click OK the Assign Interview Times button Applicants Interviewers SL pi All Order By Surname Forename x C Show All amp Show Available Applicants Selected Schedule Schedule Applicant No Name Applicant Status Date Time Round Wo Rating Comments 429628 Joe Bloggs1 Invite For First Interview 01 MAY 2013 09 00 1 fi A29629 Joe Bloggs2 Applicant Applied 01 MAY 2013 69 After you click the Save button your applicants are assigned to the schedule and you can see the dates and times they are scheduled for On a cautionary note the system will allow this to happen irrespective of the applicant status as per above illustration Therefore you should ensure the correct applicants are ticked In the training session you are only ticking the Invite For First Interview applicants The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 36 of 99 eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual ga Add Edit Sc
113. ntment Offer Appointment Details a Allowance Detail Step 4 of 4 Offer Details 39 Pay Details Description Value Start Date mooo Cancel lt lt Previous Please enter allowance deteails for the applicant s job offer as required End Date i 0 E E If any contractual allowances have been agreed during negations with the successful applicant these would be entered in this screen If no contractual allowances have been agreed click the Save button then the OK button The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 79 of 99 Appointment Offer Appointment Details THE UNIVERSITY of EDINBURGH Allowance Detail Step 4 of 4 Offer Details 39 Pay Details j eRecruitment Recruiter User Manual Please enter allowance deteails for the applicant s job offer as required Code Description Value Start Date 200 MOBILITY ALLOWANCE 600 00 30 JUN 2013 3 A Cancel To add an allowance click the Q icon Find Description CONTRACTUAL OVERTIME MOBILITY ALLOWANCE NON CONTRACTUAL RESEARS SUPP OVERSEAS SUPPLEMENT PREMIUM BAND WELCOME TRUST ALLOWANCE WELCOME TRUST FELLOWSHIP Appointment Offer Appointment Details Code Description Cancel The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 This
114. nts for your VACANCY ccssccscceccssccsccnccesccncceccesccncceccesccncceccesccncceccesccecceccesceeccccess 17 How to add or remove an interview or shortlisting panel member tO a VACANCY sccsccsccsccsccncceccsccscescesceccecceccecceccsccnscncens 20 How to set up an interview schedule sesesesessssesececscsesesecececsesesecececsesesecececscsesesecececsesecececscsesesecececsesesecececsesesececeeseseseseseeseee 23 How to assign interview panel members to an interview schedule ccecsscsccsccsccsccsccsccsccnccnccnccsccsccscescesceccesceccecceccescnsoncens 31 How to assign applicants to an interview schedule sssesesesessesesecececsesesecececscsesesececscsesesececscsesesececscsesesecececsesesesecseseseseseseeseee 34 How to edit an interview schedule sessesssossossossossossssessoseossossossossossoscosessoseoseoseossossossosessessessossossossossossoseoscssessesesssossossossossoe 38 HOW to delete n mt rview Schedule sresiscinsni n a a a a a sends ines a a 42 How to save the CV and other documents which are attached to an application ssssesesessesesesecesscsesesececscsesesececscsesesesesecsese 46 How to combine all applications for your vacancy into one document ssessssesessecesseceoseceosececseceosececseceoseceoseceoseceoseceeseseeseo 48 How to change applicant statuses within Back OFFICE sccsscssccscccsccscceccesccscceccesccscceccesccncceccesccncceccesccssceccuscoscceccescosccec
115. nual Letter Group choose Recruitment Bieteie Lette oom HRO155 Letter Type choose the one that is Select Letter Type applicable to you In this example we Letter Group RECRUITMENT are inviting Joe Bloggs1 to interview Letter Type EMAIL INVITE TO INTERVIEW APP SELECT Options choose Perform Mail Merge pions PeformMailMege O O Selection make sure Current Record Selection Current Record C All Query Records is selected Send Email Send Email make sure box is ticked After clicking the OK button the Send E mail screen will appear Send E mail Send E mail From Type your email me From test managen ed ac uk Apply to All address or the email address To fioe bloggst gmailcom of another appropriate staff Attach Attachments Apply to All member N 7 Subject University of Edinburgh Invite for Interview Subject Edit as required CONFIDENTIAL Dear JB1 Bloggs1 Main Body Edit as required Vacancy Title Test Vacancy Vacancy Reference 009562 Default text is provided and With reference to your application for the above post am pleased to inform you that you have been selected for interview Please you Can change this to suit log into your University of Edinburgh jobs website account and click on Application History to select an interview date and time You do need to edit the main On arrival please report to the School Department offic
116. on Start Time 10 30 Misc 1st Interview 10 30 to 11 45 30mins lead time oo o5 e Special Needs L i i i Applicant Selecti unch Heh 12 30 60 miin curon E E pace election 2nd Interview 13 30 to 15 00 30 mins lead time T fe 3rd Interview 15 30 to 17 00 30 mins lead time End Time 17 30 Cancel Delete NB Red items are placeholders rather than actual interviews The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 28 of 99 No Interviewers lo aye eRecruitment Recruiter User Manual Assign Applicant Interviewer Schedule Type Interview Duration 90 Lead Time 30 Round 1 Number 1 Start Date D2 SEP 201 5 Title 4 at Round Interviews Start Time 4 0 30 End Time 4 730 Venue Kings Building Morning Break Start Morning Duration Assign Type Individual Lunch Break Start 4 2 30 Lunch Duration leo Applicant Status invite For First Interview Afternoon Break Start Afternoon Duration Applicants Interviewers Applicant are ll Order By C Show All Show Available ee Schedule Schedule ao Applicant Mo Mame Applicant Status Date Time Round Mo Rating Comments Select ARA AnnhHit Invite For First Interviews ft ao l ha 4 a344872 Rhun Phorit Invite For First Interview h 4 u A344879 The Recruiter Invite For First Interviews 4 h lw a344874 Chester Tester Invite For First Interview h 4 lw a344877
117. ost Doctoral Research Fellow IS com p eted l n the Posted 23 Apr 13 Closing 23 May 13 17 00 Mort Back Office A t My Staff Requisitions W External Vacancies i My Staff Requisitions To view your staff requisitions please select the link above External vacancies are available to all members of staff and the general public Two Postdoctoral Research Assistants Posted 18 Oct 12 Closing 30 Nov 21 17 00 More Information Apply Research Fellow Posted 08 Apr 13 Closing 15 May 13 17 00 More Information Apply Dicatearects Kets gure the E Recruitment application forms Posted 11 Apr 13 Closing 13 May 13 17 00 More Information Apply Research Technician Lab Manager SynthesieBTOlogy amp Talent Pool Management Posted 11 Apr 13 Closing 144Mg 00 More Information Apply To access the Back Talent Pool Management P The Talent Pool Management option allows recruiters to Offi ce yo u n eed to search for and create applicant records and link the ae applicant to a competition 1 Posted 11 Apr 13 Closing 14 May 13 17 00 More Information Apply click on the Quick oste Apr 13 Closing ay More Information Jump link home quick jump preferences logout Core e Recruitment a CoreHR Click on Quick Jump Online Recruitment My Online Recruitment To view all vacancies and previous applications please select the Online Recruitment link above The n Core H
118. pdate Alternatively you can also search by the description of your vacancy by clicking on the button Vacancy C Vacancy Status Date ae Vacancy ID 009582 J Test Vacancy a Open C Hold Location C Filled C Closed Applicant Count 2 Board Convenes Interview Seminar 09 MAY 2013 Positions 3 Applicant Status All Search Applicant Detail Report Generate Applications Applicants Schedules Applicant Schedules Interview Schedules References pura Overall Score zeal EN Status Comments Status Date Interview Date sie Joe S TP oe An a Pp plicant 4 PR plie 10 MAY 2013 29629 ae Joe Bo EXTERNAL O H EXTERNAL Applicant Applied J fio MAY 2013 c k Examination Detail Appointment Detail Applicant Detail Application Detail Multiple Appitsagt Update When an applicant applies for a vacancy their status is set to Applicant Applied by default You will need to update applicant statuses as appropriate throughout the recruitment process Updating applicant statuses is in effect completing applicant tracking details Further information on applicant tracking is available at http www ed ac uk schools departments human resources recruitment recruitment guide shortlisting applicant trackin The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 54 of 99 eRecruitment Recruiter User Manual
119. pplicant To leave this screen click on OK Then click the Exit button to take you back to Applicant Status screen The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 98 of 99 a oe eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual How to exit eRecruitment CorePersonnel 16 2 1 Test Action Edit Block Field Record Query Help Tools Window a Applicant Status Maintenance a jejeje ojojajs 9 Vacancy Vacancy ID 009682 OlTest Vacancy Location s Q Vacancy Status Date Open Hold C Filled C Closed The majority of screens have a red door icon which will return you to the previous level you were at Click the red door until you arrive back to home screen for the back office CorePersonnel Exit Maintenance Reference Recruitment Reports Window za Core Desktop COre Desktop sie My Shortcuts Available Products CorePay iGavel CorePersonnel h Corer Manage all aspects of Human Resources from initial recruitment through to eventual retirement with the integrated CoreHR suite of software applications CorePay Manage all functions from Payment through to Payslips Bank Transfer Financial System Integration and End of Year Retums CorePersonnel CorePersonnel Effectively manage workforce planning and capitalise your organisation s most valuable asset your employees CoreSecurity Create and maintain user acco
120. pplicant and have been submitted to until you see a Delete button back office Vacancy Detail Application Vacancy ID Application Detail Test Vacancy g 10 MAY 2013 09 06 24 Delete Deal S alete Detail Once you have confirmed the correct application number click on the Delete button Ya Delete Application Delete Application box will a ppear Confirm deletion of Joe Bloggs3 s application for the position of Test Vacancy The Delete Application No of Documents A confirmation message will Type into the Deletion No of Qualification Records appear Reason field with an No of Employment History Records Click on the OK button explanation No of Reference Records No of Questionnaire Records of Event Records Then click on the Delete Deletion Reason 7 Applied to wrong vacancy Application button Delete Application Cancel Application records successfully deleted The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 11 of 99 eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual How to link an applicant to a vacancy that has not been advertised This guide will show you how to a Check if an applicant has an existing record IF NOT b How to create a new record if you are sure a record does not already exist AND c Howto link a new or existing applicant s record to a vacancy The vacancy may not be advertised ie it
121. r First Inteniew mayors a amm f o o omo o ol J E A T EE T ma vi gt Examination Detail AEN To Taian Detail Application Detail Multiple Applicant Update You need to go back into the Generate Applications screen so click on Generate Applications button The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 51 of 99 oe ae eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual When you have received the email to inform you the merge is complete you will then be able to see the date and time stamp next to the Merge Applications button Click on this date time stamp to open up the single document that includes all your applications ya Generate Applications Selection Criteria Vacancy 009582 Test Vacancy Delete Merged Application Status All 7 I Batch Mode Detail Application Surname Forename Applicant No Status Created Updated Error Bloggs Joe A295628 INVITE FOR FIRST INTERVIEW E 21 May 2013 12 11 59 fai Bloggs2 Joe 429629 APPLICANT APPLIED a 21 May 2013 12 12 14 ai en cas Sa Em E v Clear Selection Delete Selected Generate Applications Merge Applications 21 May 2013 12 25 31 This document is in Adobe PDF format You can save it to your PC and print as you would normally do with other PDF s You can delete selected applications l ans If you want to create a new single document with
122. rd Convenes 09 15 Venue Test House i i Start Date 19 NOV 2013 Start ls 09 30 l l Start Time 09 30 End Time 14 30 1st Interview 09 30 to 10 00 10 mins lead time EA a n 2nd Interview 10 10 to 10 40 10 mins lead time Breaks Morning Break 10 50 10 min duration i Morning 10 50 Duration 10 3rd Interview 11 00 to 11 30 10 mins lead time anc se Ath Interview 11 40 to 12 10 10 mins lead time Afternoon Duration Lunch Break 12 20 50 min duration ae 5th Interview 13 10 to 13 40 10 mins lead time Board Convenes 0915 Special Needs E 6th Interview 13 50 to 14 20 10 mins lead time No InteniewSlte E ee Selection p End time 14 30 No Applicants 12 No Interviewers 0 The morning break includes the 10 minutes lead time of the 2nd i k za interview Therefore on the schedule the morning break needs to be 10 50 for 10 minutes duration The lunch break includes the 10 minutes lead time of the 4th interview Therefore on the schedule the lunch break needs to be 12 20 for 50 minutes duration The End time should take into account the 10 minute lead time from the last interview and will be 14 30 The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 26 of 99 g eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual Ta Add Edit Schedule Example 3 Description Schedule Type This example is a scenario which could be used for Invite to Round ScheduleNo i
123. reen you can submit atf or the majority of the candidate applications To do this Click on the Select All button at the bottom of the screen A tick will appear in the check box to the right of each applicant s details to show that they have been selected you can un tick the check box for any application that you do not wish to submit a Submit Web Applicants aj 9jejojo uj ojojajy oe o Applicant Acceptance Score Rating legend Internal Applicants Search for Sumame Search E gt External Applicants men Search for Forename A Clear e Li Agency Applicants i lt Potential Duplicate Applicants Vacancy is 009562 and description Test Vacancy Applicant No Personnel No surname Score Date Input Date Submitted oon Joe B TTR N MAY 2013 15 40 55 09 MAY 2013 15 48 35 Unsubmit Details A2323 o oe Bogsa o a 15 58 21 09 may 2013 16 09 21 Unsubmit Details A230 o e Bos o a2 16 11 04 09 MAY 2013 16 17 38 Unsubmit Details T ti j ee G en nn i Ea Unsubmit Details 7 hi Co GS ee ee Unsubmit Details Select Unsuitable Applicants Deselect All Update Applicant Status Click on the Update button at the bottom of the screen The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 5 of 99 eRecruitment lt b THE UNIVERSITY of EDINBURGH r 4 a A Recruiter User
124. rrect chekan the Send button A confirmation message will appear Click the OK button The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 73 of 99 gt A o eRecruitment THE UNIVERSITY of EDINBURGH R Recruiter User Manual How to complete appointment details once the post has been offered to the successful applicant It should be noted you would only complete the appointment details after the successful applicant has accepted the offer and not before To update the appointment details for the successful applicant you need to be in the Applicant Status screen within Back office From the Portal click on Quick Jump then Core HR This will take you into eRecruitment back office e Recruitment o es Internal Vacancies Online Recruitment fyec Recunment Applications for internal vacancies are only available to existing members of My Online Recruitment staff To view all vacancies and previous applications please select the Online Recruitment link above a Clinical Trials Statistician Posted 26 Apr 13 Closing 24 May 13 18 00 More Information Apply From within the eRecruitment back office click on Core Personnel Exit Maintenance Recruitment Window Recruitment Enquiries k DEC Applicant Detail Recruitment Reference Applicant Status COr Desktop My Shortcuts Available Products a Core Desktop
125. s Lead time The period of time between each interview in minutes Cancel Delete Breaks Section Morning The time that the morning break will start Lunch The time that the lunch break will start Afternoon The time that the afternoon break will start Duration The duration of these breaks in minutes Misc Section Board Convenes The time at which the interview panel will meet No Interview Slots The number of interview slots that are required NB The system will automatically make the interviews roll over to the next working day if there are too many slots for the date specified taking into account breaks specified etc Applicant Selection Allowed Applicants have the ability to select an interview slot themselves Click this box if want to use this functionality NB If you select this option you can enter a number greater than the number of applicants being invited to interview in the No Interview Slots field Special Needs You do not need to do anything with this Once you have completed the details click Save at the bottom right hand side of the screen and then OK The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 25 of 99 ee a eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual Example 1 za Add Edit Schedule There are 3 interviews which are 45 minutes in duration Description Th
126. s Library Accounts Teaching Customise eRecruitment Dashboard eRecruitment is used to complete a variety of recruitment related processes including raising approving Staff Requests Cs arranging for vacancy adverts to be posted short listing applications arranging interviews and appointing successful Welcome candidates to roles If you require access to eRecruitment as a new user or if there is a problem with your existing access please contact My Details the HR Systems team for assistance HR Systems ed ac uk or 508126 Office 365 Email For Guidance on using eRecruitment please refer to the comprehensive user manuals available on our webpages Learn Launch ERecruitment Click on the Launch eRecruitment button If you are unable to locate eRecruitment in myED you can add the eRecruitment channel MyEd Student and Staff Portal You are signed in as Home Site Map Sign Out EDTN X Home Help Services Library Accounts Teaching My Tab Add Tab Customise Customise this page You can Add Stuff and change the page Layout Click the CUSTOMISE handlg to get started Dashboard Welcome My Details 1 Click ona Tab 2 My Tab has been clicked on NB To indicate it has been clicked on the tab background colour is red 3 Click on Customise A drop down panel will open which will allow you to Add Stuff MyEd Student and Staff Portal Home Site Map Sign Out amp TH
127. s check must be undertaken and e Current or Current and Ex Employee the outcome confirmed by HR e Ex Employee before the post can be offered to an applicant Before Offer Check i h When th li h li h Declined Offer Applicant has been offered post but has en the applicant has declined the declined offer l Applicant was invited to attend interview but When the applicant has failed to Failure to Attend Interview l did not show up attend interview l l l Applicant has been invited to attend a first When it has been decided who to Invite for First Interview l a l I l round interview invite for the first stage of interviews When it has been decided who to invite for the second stage of interviews Applicant has been invited to attend a second Invite for Second Interview round interview Reject after interview Applicant s experience is adequate but not as experienced as successful applicant Reject after interview Applicant s experience does not meet minimum requirements for the role When the outcome of the interviews has been decided Rai Experience Adequate But Not Best When the outcome of the interviews has been decided Rai Experience Below Minimum Required The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 55 of 99 en eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual Status Deseripton woe S O Rejec
128. t Schedules Interview Schedules References unica Overall Score Type Applicant Status Comments Status Date coe Interview Date IF a ee a M a o LC A Location PCC LCM E LCCC CC A a S E E v Examination Detail Appointment J Applicant Detail Application Detail Multiple Applicant Update Alternatively you can also search by the description of your vacancy by clicking on the button Vacancy Vacancy Status Date Vacancy ID 009582 Ohfrest Vacancy Open C Hold Location Cees C Filled C Closed _ Applicant Count 2 Board Convenes Interview Seminar 09 MAY 2013 Positions 3 Applicant Status Search Applicant Detail Report Applicants oon Overall Score ae Status 29629 Bloggs2 Joe Examination Detail EEN Detail 1 TOER Detail Application Detail Multiple Applicant Update di Highlight your applicant Click on Application Detail button This will open the application form in a new window You can copy and paste the content to a word document and then save as PDF format Within the application form window scroll down to the Applicant Documents section You can then save the applicant s documents e g CV to your PC The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 47 of 99 E eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User M
129. t after interview Applicant s Rai Quals Adequate But J es a qualifications are adequate but not as Not Best op qualified as successful applicant Reject after interview Applicant s qualifications do not meet minimum requirements for the role When the outcome of the interviews has been decided When the outcome of the interviews has been decided Rai Quals Below Minimum Required When shortlisting has taken place Rbi Application Inadequate Application is inadequate and it has been decided who to invite to interview Reject before interview Applicant s When shortlisting has taken place experience is adequate but not as and it has been decided who to experienced as shortlisted applicant s invite to interview Reject before interview Applicant s When shortlisting has taken place experience does not meet minimum and it has been decided who to requirements for the role invite to interview Reject before interview Applicant s When shortlisting has taken place qualifications are adequate but not as and it has been decided who to qualified as shortlisted applicant s invite to interview Reject before interview Applicant s When shortlisting has taken place qualifications do not meet minimum and it has been decided who to requirements for the role invite to interview References are being requested for the When at the stage of contacting References Requested applicant referees to request references It has be
130. t of page to move up and down list Vacancy Total no Manual on line Updated Input Outstanding Total Vacancy Id Vacancy Description Applicants to Core Applicants Applicants Applicants Post Administrator Open date Close date oo9582 estVacancy B b BB vrs ft SS ee O S AS S S ee ee eee eee Double Click on Vacancy Number you are working on You will then see the Applicant Acceptance screen with a list of applicants who have applied tor the vacancy Ya Submit Web Applicants NB Disrega rd the 1 O9 9 9 90 b BOS xv O FF Score column and anything relating Applicant Acceptance n i Score to Score as this Vacancy is 009582 and description Test Vacancy m errs Gpp licen Search for Surname Search i part of the system PIMAN AAN Search for Forename Clear is yet used by the Potential Duplicate Applicants U nive rsity en nr eis Semin rer Date Submitted Pererrrrerererererer ey ee Applicant No Personnel No Forename Surname Joe Bloggs 09 MAY 2013 15 40 55 09 MAY 2013 15 48 35 Unsubmit Details E 429629 Joe Bloggs2 CR 09 May 2013 15 58 21 09 may 2013 16 09 21 Unsubmit Details 429630 Joe Bloggs3 CR 09 18 2013 16 11 04 09 May 2013 16 17 38 Unsubmit Details Unsubmit Details F Unsubrnit Details F Select Unsuitable Applicants Select All Update Applicant Status rf Within this sc
131. tem Some examples of emails available to use are e Invite to Interview inviting applicant to interview e Regret Not Shortlisted notify applicant they have not been shortlisted for vacancy e Regret After Interview notify applicant they have been unsuccessful following interview e Post Withdrawn notify applicant the post they applied to has been withdrawn e Withdraw Conditional Offer notify applicant their conditional offer has been withdrawn Typically after an applicant status has been changed email notifications can be sent To access the email facility for your vacancy you need to be in the Applicant Status screen within Back office From the Portal click on Quick Jump then Core HR This will take you into eRecruitment back office e Recruitment home quick jump preferences logout es Core e Recruitment Y CoreHR f Internal Vacancies Online Recruitment Staff To view all vacancies and previous applications please Applications for internal vacancies are only available to existing members of My Online Recruitment select the Online Recruitment link above D3 Clinical Trials Statistician Posted 26 Apr 13 Closing 24 May 13 18 00 More Information Apply From within the eRecruitment back office click on Core Personnel Exit Maintenance Recruitment Window Recruitment Enquiries gt Recruitment Maintenance a Core Desktop Applicant Detail Recruitment Reference Applicant St
132. to the recruiter e The recruiter contacts HR Systems team who then link the applicant to the vacancy If after searching you are sure the applicant does not have a record you can create one for them Go to section b How to create a new record if you are sure a record does not already exist over the page If the person does have an existing record go to section c How to link a new or existing applicant s record to a vacancy on page 16 The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 14 of 99 If you have searched for 90 010 Wi ojoavy OF D o the person and you are Selection Criteria Applicant No a sure the person does not e PersonmelNo BLS NI number already have a record then click the New button to create an applicant Applicant Detail eRecruitment Recruiter User Manual Applicant No Name Personnel No Applicant Type Address Home Phone Mobile Phone Email Address Ent er d ata int O Applicant Maintenance 3 the following ojojoj 4 ojoj ajv OF m o fie ds Applicant Select Detail Applicant No j Personnel No NI number NI number NM120580D Location a SSS ee Forename JOE Su rname Surname IBLOGGS Forename Personal Detail Middle Name Applicant Type EXTERNAL 7 Known As File Since 29 MAY 2013 Titl e Title Mr Initials Qualification Address 11 STRANDINGS LAN
133. tus Assessment Detail Location User Defined Events Medical Detail NI number Forename Surname BLOGGS1 Enter the NI number Save your action by clicking on yellow floppy disc icon The Applicant Maintenance screen is where you would check to verify the NI number has been entered If there is already a valid NI number visible in this screen and you are sure the date of birth is in the eRecruitment back office then you can change the status to Before Offer Check The access path for this is From within the eRecruitment back office click on Core Personnel Exit Maintenance Recruitment Window Rte acme Recruitment Enquiries Recruitment Maintenance Applicant Detail Recruitment Reference Applicant Status COTE Deskto My Shortcuts Available Products Archive Applicants Submit Web Applicants CoreHR Navigate to the menu at top of screen Manage all aspects of recruitment through to integrated CoreHR suj CorePay gt From this menu choose CorePersonnel Recruitment ai CorePersonnel Effecti Recruitment Maintenance gt gt capitalise your organis employees Applicant Status The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 66 of 99 eRecruitment Recruiter User Manual Type your Vacancy number into the Vacancy ID field Press the Tab or Enter key on your keyboard to mak
134. ty of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 92 of 99 ie eRecruitment THE UNIVERSITY of EDINBURGH Cave Recruiter User Manual Send E mail test manager ed ac uk Apply to All joe bloggs1 gmail com University of Edinburgh Reference Request CONFIDENTIAL By e mail Vacancy Reference has applied for the above vacancy and has given your name as a referee If you are willing to provide a reference we would like to ask you to comment on the suitability of the applicant for the role as outlined in the attached Further Particulars in which we draw your attention to the list of Main Duties amp Responsibilities and to the Person Specification Please note that the candidate has the right to request to see any reference which is written on their behalf We would like to take this opportunity of thanking you for your assistance in this matter We look forward to hearing from you by DATE Yours sincerely Name Job Title Planning Unit School Department Telephone No Attachments Further Particulars lt lt Previous Next gt gt Sed Send After you have checked that all details within the email are correct click on the Send button CorePersonnel 16 2 1 Test A confirmation message will appear Click the OK button The University of Edinburgh is a charitable body registered in Scotland with registration number
135. typing into the field The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 37 of 99 eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual How to edit an interview schedule Before an interview schedule can be edited interview shortlisting panel members and applicants who have previously been assigned to the schedule need to be unassigned temporarily After you have edited the interview schedule and saved the changes you need to assign your interview shortlisting panel members and applicants to the interview schedule To access your vacancy you need to be in the Applicant Status screen within Back office From the Portal click on Quick Jump then Core HR This will take you into eRecruitment back office e Recruitment ff Internal Vacancies Online Recruitment amp Core e Recruitment Applications for internal vacancies are only available to existing members of My Online Recruitment staff To view all vacancies and previous applications please select the Online Recruitment link above a Clinical Trials Statistician Posted 26 Apr 13 Closing 244May 13 18 00 More Information Apply From within the eRecruitment back office click on Core Personnel Exit Maintenance Recruitment Window a Rae Bot a Recruitment Enquiries Eig Applicant Detail Recruitment Reference Applicant Status C O r B D aS kto Archive Applicants Submit Web Applic
136. u Core Personnel gt gt Recruitment gt gt Recruitment Maintenance gt gt Applicant Details The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 64 of 99 eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual From the Portal click on Quick Jump then Core HR This will take you into eRecruitment back office e Recruitment ae here fm internal Vacancies Online Recruitment amp Core e Recruitment SS CoreHR staff To view all vacancies and previous applications please Applications for internal vacancies are only available to existing members of My Online Recruitment 2 select the Online Recruitment link above a Clinical Trials Statistician Posted 26 Apr 13 Closing 24 May 13 18 00 More Information Apply From within the eRecruitment back office click on Core Personnel Exit Maintenance Recruitment Window ea Rees ume Recruitment Enquiries Recruitment Maintenance Applicant Detail Recruitment Reference Applicant Status C O r D es kto Archive Applicants Submit Web Applicants My Shortcuts Available Products CoreHR Manage all aspects of recruitment through to From this menu choose ley oe CorePay Navigate to the menu at top of screen Recruitment gt gt CorePersonnel CorePersonnel Effecti Recruitment Maintenance gt gt ps capitalise your organis s Applicant Detail employe
137. uitment Applications for internal vacancies are only available to existing members of My Online Recruitment staf To view all vacancies and previous applications please select the Online Recruitment link above a Clinical Trials Statistician Posted 26 Apr 13 Closing 24 May 13 18 00 More Information Apply From within the eRecruitment back office click on Core Personnel Exit Maintenance Recruitment Window Recruitment Enquiries Recruitment Maintenance Applicant Detail Recruitment Reference Applicant Status core Desktoy My Shortcuts Available Products ga Core Desktop Archive Applicants Submit Web Applicants CoreHR Manage all aspects of recruitment through to integrated CoreHR sui as CorePay Navigate to the menu at top of screen From this menu choose CorePersonnel Recruitment ae CorePersonnel Effecti Recruitment Maintenance gt gt Guys capitalise your organis employees Applicant Status The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 69 of 99 eRecruitment Recruiter User Manual Type your Vacancy number into the Vacancy ID field Press the Tab or Enter key on your keyboard to make sure the description Vacancy Seana rO s Vacancy Status Date populates into the yellow field Open C Hold Location i a eee sed Clic
138. uitment Enquiries Recruitment Maintenance Applicant Detail Recruitment Reference Applicant Status C O r D es kt O Archive Applicants Submit Web Applicants My Shortcuts Available Products CoreHR Manage all aspects of recruitment through tf integrated CoreHR guit on CorePersonnel CorePersonnel Effecti Recruitment Maintenance gt gt capitalise your organis Applicant Detail l EA employees CorePay Navigate to the menu at top of screen From this menu choose Recruitment gt gt The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 9 of 99 oe ae eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual Selection Criteria Applicant No Q Search Personnel No Q NI number Name Address You must press the Tab key on your keyboard to activate a If you know the applicant number you l search on the applicant number can type this in the Applicant No field After you press the Tab key the applicant name will populate in the yellow field next to the Applicant No Selection Criteria Applicant No A296830 Qa Bloggs3 Joe e Search Personnel No f Q FO NI number f Name Pe E Address If you are not sureof the applicant number you can enter all or part of the applicant name in the Name field You now need to click on the Search button which will bring up the applicant
139. ules References Add Schedule Agsign Start Start End Lead Board Applicant Round No Ippe _ Title Date Time Time Duration Time Convene Count R E e Edit Assign Schedule aj T a lt fron fe p pa Eo m oo zi f sath Schedule Click on Schedules tab Click on the Assign Schedule button The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 32 of 99 eRecruitment THE UNIVERSITY of EDINBURGH Recruiter User Manual ra Schedule Assignment Assign Applicant Interviewer Schedule Type interview Duration 45 Lead Time T Round eae Number Ts Start Date 01 MAY 2013 Title Test Intewiews 0000 Start Time 0900 OOOO End Time imzo Venue Test House 100 Test Avenue Testtown Morning Break Start 11 00 Morning Duration 15 Assign Type Individual Lunch Break Start 12 30 Lunch Duration 30 Applicant Status Invite For First Interview Afternoon Break Start 1500 8 Afternoon Duration 6 o Applicants Interviewers Applicants Selected 0 Schedule Schedule Surname Forename Interviewer Type Round No Date Time Select Ashworth James Internal i amp Darwin Charles finternal z mm E OO OO O fe lied ay E Px Cancel Select All Save Click on Interviewers tab You should now be able to see your interviewers If you cannot see any names it is possible you haven t added the interview panel mem
140. unts menu profiles and password management There is a yellow door logo on the back off ice main screen Click this icon core PORTAL Wie F ORE Se ea lel Recruitment Ti bena pik anpi E poteneeces i beet Mi eian i F Onire Aecrmiiceenl Apa fo bma acana ar oriy sealable Be enating mernet ol a z Then click on Logout e Tirte me fay arbera years a wl they rere EEDHTHH WICE Me AEE o Ai TAH a LT Hj e gi ir Wacencies paee T gt a Thara ara no ariama vecarcien at the moment E pe pampig a inbiria pashi pikas ppd E bni pbe li ty sesh Hip Mir Hin Bese Te kbe your dT regain piii iiit Bhat brii acre The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 99 of 99
141. us Date populates into the yellow field Open C Hold BOCAnOD j C Filled C Closed Applicant Count oo Board Convenes Interview Seminar Positions o Applicant Status A Applicants Schedules Applicant Schedules Interview Schedules References Applicant Name Overall Score Type Applicant Status Comments Status Date Interview Date IF N OHA S e ct ttc CRTTtC StstC SSCrs Tn ancy Click on the Search button Applicant Detail Report Generate Applications v Search ooo o O ee ee C A i Location 2 PCC LCM E LCCC CC A tC A Examination Detail Appointment Detail Applicant Detail Application Detail Multiple Applicant Update Alternatively you can also search by the description of your vacancy by clicking on the 2 button Click on the Schedules tab Vacancy Vacancy Status Date Vacancy ID N9582 I Test Vacancy is Open C Hold Location C Filled C Closed Applicant Count 2 Board Convenes Interview Seminar 09 MAY 2013 Positions 3 ApNicant Status Search Applicant Detail Report Generate Applications Schedules Applicant Schedules Interview Schedules References n dd Schedule Assign Start End Lead Board Applicant Time Time Duration Time Convene Count A Edit Assign Schedule s Edit Assign Schedule Click the Add Schedule button The University
142. vailable Products a Core Desktop Archive Applicants Submit Web Applicants CoreHR Manage all aspects of recruitment through to integrated CoreHR sui CorePay Navigate to the menu at top of screen From this menu choose CorePersonnel Recruitment CorePersonnel Effecti Recruitment Maintenance gt gt Gays capitalise your organis i employees Applicant Status i i The University of Edinburgh is a charitable body registered in Scotland with registration number SC005336 Page 42 of 99 eRecruitment Recruiter User Manual Type your Vacancy number into the Vacancy ID field Press the Tab or Enter key on your keyboard to make sure the description Vacancy Soave Kro _ Vacancy Status Date populates into the yellow field Open C Hold Location i a fees Sosed Click on the Search button Applicant Count 0 Board Convenes Interview Seminar BRB BB BB BBB RBBB RBBB BERR Ree eee eee ee eee eee ee ee ee Positions Q Applicant Status All Search Applicant Detail Report Generate Applications Applicants Schedules Applicant Schedules Interview Schedules References Aprica Overall se Type Applicant Status Comments Status Date _Interview Date a _ 1 ee E T ee ee Vaca I a N E 2 Location all Examination Detail Appointment Detail Applicant Detail Application Detail Multiple Applicant Updat
143. will not be visible in the vacancies listing on the UOE Jobs website http www vacancies ed ac uk or it may have been advertised but none of those who applied to the post are being appointed to it For example an applicant has been put forward out with the eRecruitment system such as a Guaranteed Hours contract or someone named on a grant In either case the process of linking an applicant to a vacancy is the same a Check if an applicant has an existing record To locate an applicant already on the system you need to be in the Applicant Maintenance screen From the Portal click on Quick Jump then Core HR This will take you into eRecruitment back office rinenebeters ENAR ARAARA E RARAN n e Recruitment amp home quick jump preferences logout a t amp Core e Recruitment gt CoreHR W internal Vacancies Online Recruitment staff To view all vacancies and previous applications please Applications for internal vacancies are only available to existing members of My Online Recruitment select the Online Recruitment link above a Clinical Trials Statistician Posted 26 Apr 13 Closing 24 May 13 18 00 More Information Apply From within the eRecruitment back office click on Core Personnel Exit Maintenance Recruitment Window Recruitment Enquiries r Recruitment Maintenance Applicant Detail Recruitment Reference Applicant Status C O r A D es kt O Archive Applicants Submit Web Applicants My
144. y Status Date Vacancy ID 009682 Test Vacancy oar Open C Hold Location i C Filled C Closed Applicant Count 1 Board Convenes Interview Seminar 09 MAY 2013 Positions 3 Applicant Status Before Offer Check Search Applicant Detail Report Generate Applications Applicants Schedules Applicant Schedules Interview Schedules ae tattle Overall Score Type Applicant Statu Comments Status Date Interview Date MEE Bloggst Joe l EXTERNAL Before Offer Check 24 MAY 2013 When the Applicant Status is changed to Before Offer Check this will automatically notify your Local HR by way of a system generated email Notification email NOT Date of Birth NI number sent automatically if The date of birth field is a mandatory field The National Insurance when an applicant makes an online application number is not a mandatory The Before Offer Check l ae Pa Therefore in normal circumstances the DOB field as some applicants may notification email will fi i T ield will always have a value not have a NI number For not be sent if the Date l example if someone is new to of Birth or National However if the Recruiter links an applicant to a the UK The Recruiter would Insurance number is vacancy which has not been advertised the need to check whether the missing DOB field will be blank It is not possible for the applicant has a NI number either the DOB or NI
145. ya Add Attachments Attachments Attachment Name Browse Remove fs To attach the document from your Bisa Bamoa Browse Remove computer click on the Browse button Browse Remove i7 This will open up a window to allow you to select your document It may open Close your My Documents folder by default J images My Adobe Captivate Projects Remote Assistance Logs UoE Word Templates Once you have selected your document click on the Open button Lal Desktop My ms Documents wli Diversity in the Workplace Training completion certificate 1Y wli HR in the org Computer Te File name Test docx a SOLS Files of type Microsoft Word 2010 docx X Cancel Attachments The Add Attachments window Attachment Name N will appear again and you can gt Remove see your document in the se Remove Remove yellow Attachment Name field Remove Remove Then click on the Save button CorePersonnel 16 2 1 Test CorePersonnel 16 2 1 Test You will then see two message windows Click OK to both then click on the Close button ya Send E mail You are then returned to your Send E mail window Send E mail You can now see your attachment You are not able to remove an attachment from the Send E mail window Subject You have to go back into the Add Attachment window and click the Remove button t

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