Electronic Premium Reporting System (EPRS)
Contents
1. Figure 20 shows the sample of PAR Posting 1 A pop out message shall appear if the required fields are not supplied correctly 2 After clicking the Submit button the system shall display a page containing the following information a Amount of Contribution e PEN b ORNo f Bank c OR Date g Branch d Applicable Period h Number of Employees By selecting this tab users can view the transaction history in a monthly basis the number of records and the total number of transactions The details are illustrated in a columnar table displaying the following information e SPA Reference No e OR Date e Total Amount e Transaction Date e Month Covered e Status Report e OR Number e Total Employees e Date Posted Philippine Health Insurance Corporation Citystate Center 709 Shaw Blvd Pasig City Trunkline 441 7444 17 ino MIYEMBRO lyembro PROTEKTADC Itin SEGURADO Electronic Premium Reporting System 2 1 E Online Posting Transaction History SPA Ref No Transaction Date OR OR Date Month Covered Total Employees Total Amount Status Report Date Posted SPA100000000221 09 22 2012 09 22 2012 08 2012 32 725 00 Received SPA100000000381 09 25 2012 147852369 09 25 2012 06 2012 33 850 00 Received onnon cyano a7 oaoa wan rm so eee _ eucoweronen ooma iss oaoa aon rm aso ee _ omnomenonzz oaan esas worn aan nm ono seve _ PL arena e po ean 10s erars00 ee _ Records2. if they really want to synchronize the selected employee Isinaad ng pahina sa onlinesvr philhealth gov ph na Are you sure you want to synchronized this employee Figure 12 shows the pop up message that shall appear when the user clicked the sync button Philippine Health Insurance Corporation Citystate Center 709 Shaw Blvd Pasig City Trunkline 441 7444 11 sh 4 Electronic Premium Reporting System 2 1 MIYEMBRO PROTEKTADC SEC a When clicked OK the webpage shall display the Updated member information showing the following details e PhilHealth Number e Maiden Name e Last name e Date of Birth e Suffix e Gender e First Name e Synchronized Button e Middle Name e Cancel Button Updated Member Information PhilHealth Number 020509058513 Last Name ABAD Suffix First Name GUIA PAMELA Middle Name VALDEZ Maiden Name Date of Birth 01 18 1990 Gender FEMALE l Synchronized Cancel Figure 13 Showing the Updated Member Information Click the Synchronize Button to synchronize the member information from database of production or else click Cancel Button The webpage shall display the employee s management tab after synchronize button was clicked iii i EMPLOYEES REMITTANCE STATUS TAB This tab is for displaying information of employees such as the PIN PhilHealth Identification Number Name Birth Date Employment Status and Monthly Salary bracket Aside from displaying in
3. 1 to 6 of 6 Transaction s Figure 21 shows the history of online transactions y e TO LOG OUT To log off click the LOG OFF icon a located on the upper right of the web page A pop out message shall appear to confirm the logout Please see Figure below Are you sure you want to logout Cancel Figure 22 showing the confirmation for the logout Click the OK button or Cancel button if the user decided to continue with the system end Philippine Health Insurance Corporation Citystate Center 709 Shaw Blvd Pasig City Trunkline 441 7444 18
4. ING TAB OR Official Receipt Posting can be done through the Online Posting tab A summary of estimated remittance shall be displayed together with the list of employees and the table of contribution per employee A link to OR posting can be found on this page Once OR is validated the OR can be posted After which the transaction can be viewed on the last tab which is the Transaction Monitoring tab EE mms Employer Profile Employees Management Employees Remittance Status Payment Posting Transaction Monitoring Sum ary of PhiHeakth Premium Payment Figure 16 shows the summary of estimated remittance On the upper part of the web page the system shall display the summary of PhilHealth Premium payment this includes the following e No of Employees e Grand Total e Total PS e Applicable Month e Total ES Editing the Applicable Month Click the Edit Icon Using the drop down list edit the applicable period of the payment Edit Applicable Period gt FEBRUARY gt 2012 Click Submit button to effect the changes or else Click Reset button Philippine Health Insurance Corporation Citystate Center 709 Shaw Blvd Pasig City Trunkline 441 7444 14 Pgh ino MIYEMBRO PROTEKTADC itin SEGURADO 4 Electronic Premium Reporting System 2 1 Also displayed are e Icon to view dropdown list for PEPRL and SPA generation Employer Profile ik Employees Management I
5. Philippine Health Insurance Corporation Electronic Premium Reporting System 2 1 USER MANUAL r Sh Electronic Premium Reporting System 2 1 f at Pilipino MIYEMBAO mi ro PRO Kalusugan natin SEGURADO bg e TABLE OF CONTENTS Cover Page 2 Table of Contents 3 Narrative 4 System Access and Logon 5 Home 5 User Settings and Notifications 6 Electronic Premium Remittance Tab Pages o Employer Profile 6 o Employee Management 7 o Employees Remittance Status 12 o Payment Posting 14 o Transaction Monitoring 17 Log Off 18 Philippine Health Insurance Corporation Citystate Center 709 Shaw Blvd Pasig City Trunkline 441 7444 E Sh Electronic Premium Reporting System 2 1 i e NARRATIVE In the efforts of the corporation to improve core business processes the development of the Electronic Premium Reporting System EPRS was initiated Through this system pertinent employer information can be viewed via the Internet The EPRS is a web based application designed to allow access to employee information through the employer s representative Security features are put in place to ensure the confidentiality of information Once an employer representative has successfully logged in into the system features such as online POR posting employee management employee tagging transaction monitoring and others will be available To make the system more effective and efficient the EPRS versio
6. Trunkline 441 7444 15 ino MIVYEMBRO Bawat miyembro PROTEKTADC Kalus tin SEGURADO E ETA R T e a PHILIPPINE HEALTH INSURANCE CORPORATION www penthealth gov ph Date Time Ger PRELIMINARY EMPLOYEES PREMIUM REMITTANCE LIST PEPRL Prilhieath Number 004000003809 ye Employer Name PHILIPPINE HEALTH INSURANCE CORPORATION CAR Employer Address 4F 888 BLOG HARRISON CLAUDIO CARANTES BAGUIO CITY BENGUET Employer TIN 003505401006 Employer Type Government Figure 17 shows the sample of generated PEPRL a TO GENERATE STATEMENT OF PREMIUM ACCOUNT SPA required 1 Click the gt button 2 Click generate SPA Employer Profile Employees Management Employees Remittance Status Payment Posting Transaction Monitoring Generate Statement of Premium Account SPA for specified Appicable Penod PEN 00400000 3009 Applk able Month AUGUST 08 Applicable Year 2012 Total No Employee 147 Total Employee Share 35 025 00 Total Employer Share 15 025 00 Report Type Reguiar Amount due 30 050 00 Paenalties mterest incised 0 TOTAL DUE FOR CURRENT SPA 30 940 00 wore Figure 18 shows the sample of generated SPA TO VIEW SPA HISTORY 1 Click the gt button 2 Click SPA History Employer Profile Employees Management Employees Remittance Status Payment Posting Transaction Monitoring STATEMENT OF PREMIUM ACCOUNT SPA HISTORY CO Z SPAN Applicable Period Pers
7. e parameters click on the S icon to proceed with the search The result will be displayed with notification on how many records were matched by the search condition NOTE The wildcard character does not work for searches on PhilHealth Identification Number PIN The PIN has to be entered and must match a valid PIN for the search to successfully return a matching row ADD NEW EMPLOYEE Click on the link add new employee to display the form of adding new employee Please see Figure 8 Please Provide Member s PhilHealth Identification Number PIN and Birthday PIN Birthday Sep 21 2012 S Figure 8 shows the initial display when the add new employee link was clicked The PhilHealth Identification Number and the Birthday are required field for this module to proceed with adding of employee Click the Submit button to proceed or else Click the Reset button to clear all the fields After ticking the Submit button the system shall display the Member verification page this shall include the following e PIN e Middle Name e Last Name e Date of Birth e Suffix e Gender e First Name Below the member s details the system shall display the following prompt Philippine Health Insurance Corporation Citystate Center 709 Shaw Blvd Pasig City Trunkline 441 7444 4 Electronic Premium Reporting System 2 1 If the above information is correct please click the Accept button or click Decline button if
8. ent Posting Transaction Monitoring Employer Profite PhilHealth Employer Number PEN 004000003809 Name of Employer PHILIPPINE HEALTH INSURANCE CORPORATION CAR Business Address 4F SSS BLDG HARRISON CLAUDIO CARANTES BAGUIO CITY BENGUET Employer Type GOVERNMENT Employer Sub Type GOVERNMENT CORPORATION Tax Identification Number TIN 003505401006 Name of Head LEO DOUGLAS V CARDONA R Contact Number 444636 Email Address melvilamar yahoo com Figure 6 shows the information detail of the Employer Philippine Health Insurance Corporation Citystate Center 709 Shaw Blvd Pasig City Trunkline 441 7444 sh 4 Electronic Premium Reporting System 2 1 MIYEMBRO PROTEKTADC itin SEGURADO The EPRS tab pages defaults to the Employer Profile tab This tab shall be displayed upon logging in into the system Likewise when the Home button link E was clicked Gii i EMPLOYEES MANAGEMENT TAB The following functions or modules are available at the Employees Management tab E Employee Search E View Employee Profile E Add New Employee E Edit Employee Profile M Online Registration E Synchronize Employee Profile Employer Profile Employees Management Middle Name 0 0 0 0 0 0 0 0 0 0 Figure 7 show the information under Employees Management Tab Upon clicking the Employees Management tab the user shall view the list of employee and the sub modules for searching e
9. f Employees Remittance Status Payment Posting Transaction Monitoring Summary of PhilHealth Premium Payment No of Employees Total PS Total ES Grand Total Applicable Month Generate PEPRL 147 15 025 00 15 025 00 30 050 00 Generate SPA loyer S SPA History ss re esososesesia asad oviapawma feao fejo aso ono aa escasoses7a6 ascuanosa vincent____froton so 0 00 000 0 09 020250662082 aeua _ rrcuand___Janusra sfo 0 00 0 00 0 09 oeo502145419 acosta Roseman sanman s o ooo 0 00 0 09 Icon for posting payment thru ACAs Employer Profile If Employees Management Employees Remittance Status payment Posting Transaction Monitoring Summary of PhilHealth Premium Payment ePay eGov Megalink Online 07050219014 Below the Summary of PhilHealth Premium Payment table are the legends for the acronym used in the table these are the following e MS Member Status e ES Employer Share e BC Bracket Code e TC Total Contribution e PS Personal Share Below the web page is the table containing the employee s information and the contribution of employees and employer these are the following e PIN e BC e Last Name e PS e First Name e ES e Middle Name e TC e MS gt TO GENERATE PRELIMINARY EMPLOYEES PREMIUM REMITTANCE LIST PEPRL 1 Click the gt button 2 Click generate PEPRL Philippine Health Insurance Corporation Citystate Center 709 Shaw Blvd Pasig City
10. formation regarding employee the function to edit employee status as to employment status salary bracket and date separated can be done through this page by clicking on the edit button A search module for employee is also inserted in this tab to make the searching for a particular employee more easily and faster Please see Employees Search Module in Employees Management tab for instructions Last Name Satie Forst Name middie nome Barthday Motus Monthiy Salary tracket 4 4 4 ELA ALDEZ 01 10 199 0 00 20 999 99 INININININININIAIAI IS MANZANO Figure 14 shows the employees information and the option for searching amp editing of employee Philippine Health Insurance Corporation Citystate Center 709 Shaw Blvd Pasig City Trunkline 441 7444 12 4 Electronic Premium Reporting System 2 1 Employees Remittance Status can be filtered into Active Default display in Employees Remittance Status e No Earnings Separated All All employees shall be listed Tables in this tab shall display the following information of an employee e PIN PhilHealth Identification Number e Middle Name e Last Name e Birthday e Suffix e Status e First Name e Monthly Salary Bracket Click the edit icon s at the beginning of the employees information to edit the employees profile The Edit Employment Status page shall be displayed once the edit icon was ticked See Figure below Emplo
11. he cancelled or cleaned up PIN and the permanent or retained PhilHealth Identification Number Verification Warning PhilHealth Mumber 190259419046 already cancelled or clhaaned up The Employee s retained or permanent Pha Health Number is 190001349892 Philippine Health Insurance Corporation Citystate Center 709 Shaw Blvd Pasig City Trunkline 441 7444 4 Electronic Premium Reporting System 2 1 ONLINE REGISTRATION By selecting this link the user shall be directed to online registration page at PhilHealth Electronic Registration System This Online facility is offered to the public initially for the individual Registration of members in the formal and informal sector This is considered as Phase component of the Electronic Registration and Amendment System ERAS Individuals belonging to the following category may use the system for registration of e Employed Members e Self employed e Overseas Filipino Worker e Retirees in the Government and Private Sector The user shall fill up all the required entry fields provided with complete information for the registration VIEW EMPLOYEE PROFILE This can be access by clicking the View Icon i located on the right side of the table next to employee details The system shall display the profile of the selected employee The following information shall be display e PIN e Maiden Name e TIN e Transaction No e Date of Birth e Pag ibig Membership ID e Last Name e Mobile Nu
12. her options or sub menus that are accessible from this page that relates to the Employer Profile This means no change of any kind for the employer profile can be done The user shall be forwarded to Employer Profile Page when the Home button option E is clicked by the user from any level within the system The name of the logged in user is displayed from this page and all throughout the modules being accessed Rg e USER SETTING Clicking the User Settings button icon 3 opens the User Setting module This module displays the page containing information of the employer representative accessing the system Likewise this is also the page where changing resetting of the user password is being done Use a maximum of 12 characters only and do not use special characters On password reset error message shall be displayed back to the user where appropriate e g passwords do not match or used special characters etc Otherwise a successful password change message shall be displayed Last Name Figure 4 shows the screenshot of the User Setting Module Philippine Health Insurance Corporation Citystate Center 709 Shaw Blvd Pasig City Trunkline 441 7444 E ji Electronic Premium Reporting System 2 1 Y hg e NOTIFICATION Upon clicking the Notification button icon o the Notifications page shall open The notification page displays important notifications from PhilHealth Announcements reminders advisories and the l
13. ikes are posted here where the employer representative can check from time to time the updates and important announcements from PhilHealth Online Posting Notification Member Validation Result The firstname of JOEFFRY LLOREN VIDUYA is inconsistent with PhilHealth s membership database Please coordinate th Office nearest you with PhilHealth lt Member Validation Result The provided Ph Health Identification Number PIN of TESTFIRSTNAME TESTMIDDLENAME TESTLASTNAME is not valid Please coordinate with PhilHealth Office nearest you PhilHealth Online Admin ez Figure 5 shows the Online Posting Notification of PhilHealth e EPRS TAB MODULES The different modules of the Electronic Premium Reporting System 2 1 are accessible through its five 5 tab pages from which the user can navigate on to accomplish different tasks such as viewing the employer profile employee management employee remittance status online posting and transaction monitoring The succeeding sections and images describe the sub modules and represented by different tab pages Gii i EMPLOYER PROFILE TAB This tab displays information such as PEN PhilHealth Employer Number Name of employer Business Address TIN Employer Type Employers Sub type Name of Head Contact Number and Email Address This is the default tab page Electronic Preniua Reporting System 2 1 ONOR Employer Profile Employees Management Employees Remittance Status Paym
14. mber No e Suffix e Email Address e Employment Date e First Name e Company ID e Middle Name e SSS GSIS No Philippine Health Employer Profile Employees Management Employees Remittance Status Payment Posting Transaction Monitoring 12346757 Figure 10 shows the employees profile when view icon was clicked Insurance Corporation Citystate Center 709 Shaw Blvd Pasig City Trunkline 441 7444 10 GSA i MIYEMBRO PROTEKTADC Electronic Premium Reporting System 2 1 y 4 Zi EDIT EMPLOYEE PROFILE To edit the employees Profile simply click the edit icon amp located beside the View Icon on the right side of the employee s table An edit Employees Information web page shall appear displaying the following information that user must fill out e Mobile Number e SSS No GSIS NO o Email Address e TIN e Company ID No e Pag ibig Mem ID No Click the Submit button if done or else click the Reset button to clear all the entries and replace it with new information Employer Profile Employees Management Employees Remittance Status Payment Posting Transaction Monitoring Egt Employee s Information SYNCHRONIZE EMPLOYEE PROFILE To synchronize the employee s information from the database of the production user shall click the sync icon located on the right side of the screen next to edit icon After the user clicked the icon a pop out message shall appear asking the user
15. mployee adding new employee online registration viewing the details of the employee editing and synchronizing employee profile in the database a y EMPLOYEE SEARCH Employee Search modules provides two options to search for a particular employee The user can search M by either employee PIN PhilHealth Identification Number or by employee s name The user has to select either one of the two options mentioned above to proceed with the search The screenshot above is just a portion of the whole form page Q Mi Last Name First Name Middle Name For the name search all the fields last name first name and middle name are required to be filled out otherwise search will not run A wildcard character represented by percent symbol can be applied In the IT parlance this means any Wild character can be placed in the beginning middle or at the end of the search string To illustrate consider the following Philippine Health Insurance Corporation Citystate Center 709 Shaw Blvd Pasig City Trunkline 441 7444 r Sh Electronic Premium Reporting System 2 1 MIYEMBRO PROTEKTADC itm SEGURADO ere re In this example the search will execute on employees with last Last Name gilmore 3 name gilmore and any employee whose first name begins with mol plus any combination of characters and any employee whose middle name starts with sa plus any combination of alphabetic characters After supplying th
16. n 2 0 was enhanced and the EPRS version 2 1 was developed Such improvement includes online account registration generation of the PEPRL and SPA and the payment posting through ACAs Philippine Health Insurance Corporation Citystate Center 709 Shaw Blvd Pasig City Trunkline 441 7444 EF Electronic Premium Reporting System 2 1 hg e SYSTEM ACCESS AND LOG ON Access to the Electronic Premium Reporting System 2 1 is through the web Users should point their browsers to the https eprs01 philhealth gov oh URL using any browser PROTEKTADC natin SEGURADO Electronic Preniun Reporting Syston c ST of MTE LA GINTAM vero OTN AIA TA f facebook PEN 004000003809 Password 9000oe Figure 1 shows the logon page for employer representative accessing the PhilHealth Electronic Premium Reporting System 2 1 To have a successful login into the system the PhilHealth Employer Number PEN and the password must be entered Error message shall be displayed where appropriate Otherwise the Home or default page shall be displayed to the user Upon successful login the user shall be brought to the default page Among those displayed are the five 5 system tab pages which are shown below Figure 2 The Employer Profile tab page is the default page served out to the user Figure 3 shows the default home page for the user Employer Profile Employees Management Employees Remittance Status Payment Posting T
17. not Please advice member to go to the nearest PhilHealth Office if there is a discrepancy on above information Mobile Number Email Address Date of Employment Company ID No SSS No GSIS No TIN Pag ibig Mem ID No Salary Bracket If the above information 2 lease advi ber to Member Verification 070504402442 ALARCON KRISTINE EDLIE CASTILLO 08 02 1984 FEMALE Please Provide Additional information sep 21 2012 S re correct please click the Accept button or click D go to the nearest PhilHealth Office if there is a di information Employer Profile Employees Management Employees Remittance Status Payment Posting Transaction Monitoring Figure 9 Shows the details of the Member In addition the user shall supply also the the following information Mobile Number Email Address Date of Employment Company ID No SSS No GSIS No TIN Pag Ibig Member ID No Salary Bracket Note Date of Employment and Salary Bracket are required field in this module At the bottom of the page an Accept button and Decline button shall display If the User click the Accept button the Member will be automatically added to Employee Management tab table or else the web page shall proceed to Add New Employee web page An error message shall appear for invalid supplied information For members with multiple PIN PhilHealth Identification Number the system shall display a notification indicating t
18. onal Share Employer Share Total Contribution No of Employees Report Type SPA Date p SPA100000000322 02 2012 16 550 00 16 550 00 33 100 00 09 24 2012 e ean A E 4 Record s Found Figure 19 shows the sample view of SPA History Note The user can delete the generated SPA for correction purposes using the icon however the SPA cannot be deleted once submitted and confirmed by the bank Philippine Health Insurance Corporation Citystate Center 709 Shaw Blvd Pasig City Trunkline 441 7444 16 4 Electronic Premium Reporting System 2 1 ZA oe SS a 5 Gii i TRANSACTION MONITORING TAB ESA MIYEMBRO PROTEKTADC TO POST PAYMENT REMITTANCES a Click the button Click Accredited Collecting Banks Agents A new page shall open showing the PhilHealth Acknowledgement Receipt PAR Posting Choose and select the collecting where the remittance was done Enter the Official Receipt OR number at the space provided Select the OR date when the remittance was done Input the date either manually through dropdown list or by clicking the calendar icon Enter the SPA Number at the space provided Other online information shall be displayed such as Premium Payable Applicable Month and Total no of Employees Click the SUBMIT button if all entries are complete ayment Posting Note If your transaction is thru PhilMealth Over the Counter Please select Total No of Employees Submit
19. ransaction Monitoring Employer Pratile A AAMA gt TA Figure 2 shows the five 5 system tab pages of EPRS 2 1 Philippine Health Insurance Corporation Citystate Center 709 Shaw Blvd Pasig City Trunkline 441 7444 4 Electronic Premium Reporting System 2 1 iy e MAIN PAGE Electronic Premium Reporting System 2 1 PhilHealth Employer Number PEN Name of Employer Business Address Employer Type Employer Sub Type Tax Identification Number TIN Name of Head Contact Number Email Address 4X Employer Profile Employees Management Employees Remittance Status Payment Posting Transaction Monitoring Employer Profile 004000003809 2 PHILIPPINE HEALTH INSURANCE CORPORATION CAR 1 4F SSS BLDG HARRISON CLAUDIO CARANTES BAGUIO CITY BENGUET GOVERNMENT GOVERNMENT CORPORATION 003505401006 LEO DOUGLAS V CARDONA JR 4448361 melvilamar yahoo com MIYEM PROTE SEGUA 3 Figure 3 shows the Employer Profile page as a default tab in EPRS 2 1 The Employer Profile tab page is the default page or the home page for the Electronic Premium Reporting System 2 1 This displays information of the employer in which the logged in user is the authorized representative Among the information displayed are PhilHealth Employer Number Name of Employer Business Address Employer Type Employer Sub Type Tax Identification Number and other pertinent information for the employer There are no ot
20. yee Profile PIN 020509058513 Last Name ABAD First Name GUIA PAMELA Middle Name VALDEZ Birthday 01 18 1990 Employment Status gt we w Salary Bracket gt 20 000 00 20 999 99 x Submit Reset Figure 15 shows the web page for editing of Employee Profile The following conditions apply when editing an employee s status f employee status changes from Active to No Earnings the Salary Bracket drop down list box will be substituted by Effectivity Date In this figure Employment Status was changed to No Earnings value notice that the Salary Bracket list box was eliminated and was substituted by Effectivity Date Further the date picker was clicked on this screenshot hence it was activated The date picker is an 6 7 8 9 101112 alternative way of supplying a date value where gee applicable you can put in the date directly by entering zana it on the textbox Employment Status No Earnings v Effetivity Date x 44 4 June2010 gt fou Mo To we Th Fe ASSEN 1 2 3 4 The same applies when Employment Status is changed to Separated Click the Submit button when the required field is satisfactory or else Click Reset Button to reorganize the value needed Philippine Health Insurance Corporation Citystate Center 709 Shaw Blvd Pasig City Trunkline 441 7444 13 Electronic Premium Reporting System 2 1 Cis JON ENT POST
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