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1. 00 File Requisitions Search for Files by Record Type MetroMedia Requisitions Search for Files by Barcoded Filenumber Requisition Basket Search for Files in a Box My Requests Search for Files by Record Type Multiple Values Files Cross Query Search This module allows the user to input multiple search values the system then does partial searching and will return all matching results Display results in a Tree group order number must be defined in order to build the tree view Displaying the results of your search Grouping Order is specified by inserting a numeric value in ascending Asc order for the sequence in which the user would like the folder tree view to be built When numeric sort order is defined the grouping order is disabled on the specified field Sort Order is specified by inserting a numeric value and option of ascending Asc or descending Dsc for the sequence in which the user would like results displayed When grouping order is defined the numeric sort order is disabled on the specified field Expand Group by default all groups are collapsed in the tree view if you wish to expand the tree view for a selected group check the box If the GO button is selected after the record type with no further information input you will be prompted to define a search criteria Where dates and numbers ranges are specified advanced searching takes place use calenda
2. Requisition Printed by RP Requisition Printed by RP Requisition Completed Requisition Completed Requisition Completed Requisition Completed Requisition Completed Requisition Completed Despatch Number Delivery Note Log Sheet Number Li SRDO3 1010100011374 37 46 1009100001373 36 45 1009100001372 36 45 SRDO2 SRDO2 Req Date Completed Date Received 11 09 2014 02 59 13 PM 10 09 2014 10 09 17 AM 09 09 2014 12 18 43 PM 09 09 2014 12 18 43 PM 01 09 2014 10 32 20 AM 01 09 2014 10 32 21 AM n ro MAIA ANC A D Attention T MNetSurname M MNetSurname M MNetSurname M MNetSurname M MNetSurname M Auth Code Name MNetSurname M MNetSurname M MNetSurname M MNetSurname M MNetSurname M Code Company T 7 METROFILE 1009100 1009 METROFILE 1009100 1009 METROFILE 1009100 1009 METROFILE 1010100 1010 METROFILE 1009100 1009 METROFILE 1009 METROFILE 1011100 1011 METROFILE 1011100 1011 1009100 Depa Do you want to open or save 37 TIF 1 17 MB from web metrofile co za Open Save X Cancel 4 MetroNet 35 Scanned Files Please Note Only files which have been imaged will be displayed metronet You Are Here Home Home Details Queries Requisitions Scanned Files DataCapture Recycle Secure Shredding Collection Notes Help Log Off
3. gt COMPANY METROFILE 1009 Specific Search DEPARTMENT STORAGE DEPARTMENT 00 Cross Query Search Barcode Search All documents which have been requested as Scan on Demand can be viewed using these options Copyright 2002 2014 by Metrofile Pty Lid 3 5 1 Specific Search metr net You Are Here Home Z Home Details Queries Requisitions Scanned Files Data Capture Recycle Secure Shredding Collection Notes Reports Help Log Off sect gt COMPANY METROFILE 1009 Specific Search EE DEPARTMENT STORAGE DEPARTMENT 00 Cross Query Search Barcode Search SPECIFIC SEARCH Select Record Type POLICY FILES Field Description Grouping Order Sort Order Expand Group Field Contents CLAIM NUMBER Asc SURNAME Asc INITIALS Asc DATE OF CLAIM Asc B dd MM yyyy Use Partial Searching Use partial searching is by default not selected check the option to use Displaying the results of your search Grouping Order is specified by inserting a numeric value in ascending Asc order for the sequence in which the user would like the folder tree view to be built When numeric sort order is defined the grouping order is disabled on the specified field Sort Order is specified by inserting a numeric value and option of ascending Asc or descending Dsc for the sequence in which the user would like results displayed When grouping order
4. Collection Notes Reports Help Log Off Metrofile requires two working days lead time for a Collection Request By default the Date for collection has been configured with this requirement User will be warned if the date selected is a weekend or public holiday MetroNet GENERATE NEW COLLECTION NOTE Date for Collection 02 10 2014 iH New Box Quantity 0 Return Box Quantity 0 File Quantity 0 Input Sheet Quantity 0 Order No Instructions Request Collection Metrofile requires two working days lead time for a Collection Request Insert the appropriate qty based on the options available note the system defaults to zero where option is not required if you remove the zero value the system is will prompt for a value or zero to be entered Instructions are required Select the Request Collection button Y ou will receive a confirmation reference number and email confirmation quote number if you have any queries Copyright 2002 2014 by Metrofile Pty Lid Privacy Statement 3 10 Reports metr net You Are Here Home Home Details Requisitions ScannedFiles DataCapture Recycle Secure Shredding Collection Notes Reports Help Log Off ersten STORAGE Boxes Due for Destruction Storage Destruction Analysis Boxes Captured by Box Description Files Captured by Record Type Files Captured by Boxnumber Boxes Retrieved but not Re
5. Requisitions ScannedFiles Data Capture Recycle Secure Shredding Collection Notes Help Log Off comp Query Box Details p1009100 DEPARTMENT STORAGE DEPARTMENT 00 Query File Details QUERY BOX DETAILS Please Enter Scan the Barcode View File Details Enter Scan the barcode of the box number and click on GO to clear select the A button OR Enter Scan the barcode of the box number and click on View Box Contents or View File Details A box status screen will open with the following information QUERY BOX DETAILS Please Enter Scan the Barcode 1AB Boxnumber 1AB ReviewDate 04 08 2019 12 00 00 AM DestructionDate 04 08 2019 12 00 00 AM Do Not Destroy DOCUMENT TYPE CONTRACT ATE T 31 12 2013 UMBER FROM UMBER TO 654321 00 umber of Files Status Stored in warehouse View File Details To view meta data at box content level select the View Box Content button BOX CONTENT Boxnumber 1AB Box Content Select Back to Box to return to box query window 15 MetroNet If the box has been cataloged at box level the box description is displayed and the fields of captured information and the number of files will be zero If however the box has been cataloged at file level the number of files are displayed View File Details option will display the files captured against the box QUERY BOX CONTENTS Records per Page 20
6. metreonet Copyrighted by Metrofile Pty Ltd All rights reserved 2002 2015 MetroNet Table of Contents Foreword 0 Part About MetroNet 3 1 Overview Requirements Io Us ne DRE EC o CYRUS US OPE I UU UE 4 Part Il Logon 5 1 elem edu fee 7 Part Ill Home 8 Select COMPANY a EE ENa 9 MY ci EDEN 10 UII I ene een ee ence eee er ee ere a ee etree eee 12 opc I eee NERA 13 File 08 16 A 9 17 BOX FRE GUIS p e 18 search Tor Box Dy Box eere even ee etx oes tuo cor Says AAEE 19 Searches NES sass ssa Sect deuten tonic lat itus icant c Cotes 21 FR CRIS ton ES cete b e E 22 Search for Box by Barcoded enne enne nnne nnn nnne 24 Search Tor Box DY BOX usos o exte dete tese b i oma M cues ds adm dU d dudas 25 Box Cnos S QUERY SESECIT 26 File Fe GUIS aec 27 Sear Cla DY ReCO TY OS ERR 28 PC TM 30 AS d desti uito sare s
7. 81 BOXES RECEIVE Gh Me 82 Files Requested by Record Tye x a 83 Boxes Requested by Box Ce CER RE 84 Files in Storage by Record 85 Boxes in Storage by Box DeScriptllQfli coc cou e cux cue Ca eru Con ea EE Ea ER Oen 86 11 r 87 Index 0 3 MetroNet 1 About MetroNet Metrofile issues a userID and password to clients subscribing to this service In addition as you enter your userID and password it is encrypted as a secret code Secret Socket Layers for its virtual journey between MetroNet and the relevant Metrofile Server An encrypted password is virtually illegible and indecipherable once entered into This is made possible by utilizing SSL transactions Retrieval Request Processing of retrieval requests either at Box or File level is made easy by utilizing the various search engines to navigate through the required information to find the Specific document required A number of different delivery options are made available depending on the requirements A user is able to trace the progress of retrieval until the document is delivered All information viewed i
8. Home Home My Details Queries Requisitions Scanned Files Data Capture Recycle Secure Shredding Collection Notes Reports Help Log Off company ______ Copyright 2002 2014 by Metrofile Pty Lid 3 8 1 Box Secure Shredding metronet You Are Here Home Home Details Queries Requisitions Scanned Files Data Capture Recycle Secure Shredding Collection Notes Reports Help Log Off Secure Shredding Certificate Specify the date parameter ref Hint and select GO search results are then displayed 6 MetroNet 3 8 1 1 SEARCH BY REVIEW DATE Start Date dd MMiyyyy End Date dd MM yyyy Hint _To display ALL boxes due for Secure Shredding for the account you are logged onto Please define an End Date only To display boxes due for Secure Shredding for the account you are logged onto between a defined date range Please define both a Start Date and an End Date Copyright 2002 2014 by Metrofile Pty Ltd Search Results secure Shredding Records per Page Results 1 6 of 6 for Boxes 0 16 seconds Boxnumber Review Date Destroy Date Box Status Record Type BoxDescription C 501AB 06 08 2019 06 08 2019 Stored in warehouse PLANS 502AB 06 08 2019 06 08 2019 Secure Shredding PLANS 503AB 06 08 2019 06 08 2019 Secure Shredding PLANS 504AB 08 08 2019 08 08 2019 Stored in warehouse POLICY FILES 518 08 08 2019 08 08 2019 Stored
9. 19 2 04 08 2014 POLICY FILES 100910000 04 08 2019 Stored in warehouse 08 08 2014 20 08 2014 Page 1 of 1 2 items 1 The results can be sorted by clicking on the column heading the following acceding and descending indicator will appear to change between options click a second time on column heading Drag a column header to group by that column to area indicated The results can be filtered input meta data or use calendar option where available The results can be exported to options PDF XLS XLSX RTF CSV Click Back to return to revise criteria Copyright 2002 2014 by Metrofile Pty Lid 3 10 9 Files Retrieved and Returned to Metrofile metr net You Are Here Home C Home Details 2 Queries Requisitions Scanned Files DataCapture Recycle Secure Shredding Collection Notes Reports Help Log Off Storage Destruction Analysis Boxes Captured by Box Description Files Captured by Record Type Files Captured by Boxnumber Boxes Retrieved but not Returned to Metrofile Files Retrieved but not Returned to Metrofile Boxes Retrieved and Returned to Metrofile Files Retrieved and Returned to Metrofile Files Requested and not Delivered by Record Type Boxes Received Files Requested by Record Type Boxes Reauested bv Box Description Files In Storage by Record Type Boxes In Storage by Box Description FILES RETRIEVED AND RETURNED TO METROFILE Record aor icy FILES dd MMiyyyy 1 yf
10. 20 w Results 1 3 of 3 for Files 0 14 seconds Boxnumber StatusDescription imaged ImageDTime CLAIM NUMBER SURNAME INITIALS DATE OF CLAIM 38857 JHBOAF 10AB Requested and atcustomer 0 TEST123 38658JHB AF 10AB Requested and at customer 0 TEST456 38859JHB 0AF 10AB Requested and at customer 0 TEST799 The number of Records per Page 10 20 50 100 can be selected based on the results When the results are greater than records per page selected the Page options become active The results can be sorted by clicking on the column heading the following acceding and descending 24 BY buttons will appear to change between options click a second time on column heading Select Back to return to box query window Copyright 2002 2014 by Metrofile Pty Ltd 3 3 2 File Status metreonet You Are Here Home Home Details Queries Requisitions Scanned Files DataCapture Recycle Secure Shredding Collection Notes Reports Help Log Off Query File Details QUERY FILE DETAILS Please Enter Scan the Barcode X Enter Scan the barcode of file number and click on GO to clear select the button OR The file status screen will open with the following information Box Number to which the file has been cataloged Record Type and the fields of capture with the cataloged information Current Box Status Current File Status QUERY FILE DETAILS Please Enter Scan the Barcode 388
11. 38 862JHBO0AF 10AB Stored in warehouse 0 TEST987 38863JHBOAF 10AB Stored in warehouse 0 TEST654 8864 10 Stored warehouse 0 TEST321 10AB Stored in warehouse 0 123456879 SMITH JONES AB 01 01 2014 To view content of a box as captured against the box select the link to the Box Description i e 100910000 Recycle Box Details Box number ReviewDate 04 08 2018 12 00 00 AM DestructionDate 04 08 2019 12 00 00 AM BoxDescription 100910000 DOCUMENTTYPE CONTRACT DESCRIPTION CANCELLED DATEFROM 002013 DArETO 22013 NUMBER FROM 1234556 00 NUMBERTO 165412300 Number of Files Status Stored warehouse Back Select the Recycle Boxes button or Clear Items to abort If you should leave this page you can return to the Recycle Basket by searching and selecting the Add to requisition basket button ltems in your Basket Important Information Recycle Basket B 17AB PLEASE NOTE Boxes m 18AB All Boxes displayed will be Recycled if the Recycle Boxes button is selected below Please confirm your selection criteria is as required Recycle Boxes 3 8 Secure Shredding Please Note Security option is available for those permitted to access the Secure Destructions Module This option is to be used with caution as once the requested is received by Metrofile the content of the box will no longer be accessible Box and Contents Shredded metronet You Are Here
12. Cross Query Search My Requests Multiple combination of boxes and files can be searched and added to the requisition basket in one session to achieve this select the required search option from the menu and continue to add to the requisition basket if at any time during the searching you wish to view the selection select the requisition basket from the menu ITEMS IN YOUR BASKET REQUISITION PARAMETERS Internal Comments REQUISITION BASKET Boxes 1 Files 0 For Attention Order No Required Address to be Department delivered to 1 OAK ROAD T HANNESBURG Delivery Instructions Clear Items Process Request Select Delivery Type from the option Note this is Required Delivery Options which are available are Based on the clients settings the delivery types of Same Day or Express and Next Day or Shuttle will be visible Same Day and Express is only available until a specified time of day Collection From Metrofile s premises Express or Same Day Delivery within 2hours of request Shuttle or Next Day Delivery within 4hours of request Scan on Demand Applicable to files requests Internal Comments This information will be printed on the request at the Metrofile warehouse does not appear on any delivery notes For Attention Insert the name of the recipient to receive the requested documents 23 MetroNet Order No Where required system will prompt and will not allow process to c
13. Label Confirmation Do you want the system to automatically generate barcode numbers EN EE DATA CAPTURE FILES Select Capture New File button or Back to Box button to edit box or capture a new Mo Files in the Box Capture New File box CAPTURE FILE Filenumber 4JHBAF Boxnumber 89AB CLAIM NUMBER SURNAME INITIALS DATE OF CLAIM 683 dd MM yyyy Retention Period 60 Destruction Date dd MM yyyy Cl Do Not Destroy Review Date dd MM yyyy Destruction Hold Type or scan the file number as per the Metrofile file label tab to move to next field of capture Destruction Date this is calculated based on the required retention period of the box this cannot be edited review date will default to the destruction date this can be edited if required where document is not to be destroyed selected the do not destroy option this will clear the destruction and review dates Insert the information as required select the Save button or Save amp Capture Next File where multiple documents need to be added to the same box To view captured files select File List button this will allow you to view captured files and continue to add more files by selecting the Capture New File button or Back to Box button to edit box or capture a new box Capture details can be modified by selecting the Edit button or removed from box by selecting the Delete button DATA CAPTURE FILES Filenumber Boxnumber CLAIM NUM
14. No Mail Delivery Address Delivery Type Order No Boxnumber Record Type Box Description Filenumber CLAIM NUME 011 5 1 OAK ROAD POLICY 318 08 08 2014 FILE 1009100 00 JHB0918 MnetName MNetSurname 6800000 pammcb metrofile co za JOHANNESBURG Same Day 13AB FILES 100910000 1JHBAF 100453689 011 1 OAK ROAD POLICY 319 08 08 2014 FILE 1009100 00 JHB0918 MnetName MNetSurname 6800000 pammcb metrofile co za JOHANNESBURG Next Day PO2333 13AB FILES 100910000 2 100453700 Page 1 of 1 2 items i The results can be sorted by clicking on the column heading the following acceding and descending indicator will appear to change between options click a second time on column heading Drag a column header to group by that column to area indicated The results can be filtered input meta data or use calendar option where available The results can be exported to options PDF XLS XLSX RTF CSV Click Back to return to revise criteria Copyright 2002 2014 by Metrofile Pty Ltd 3 10 13 Boxes Requested by Box Description metr net You Are Here Home C Home Details 2 Queries Requisitions Scanned Files DataCapture Recycle Secure Shredding Collection Notes Reports Help Log Off Storage Destruction Analysis Boxes Captured by Box Description Files Captured by Record Type Files Captured by Boxnumber Boxes Retrieved but not Returned to Metrofile Files Retrieved but not Returned to Metrofile Boxes Retrieved and Retu
15. ScannedFiles DataCapture Recycle Secure Shredding Collection Notes Help Log Off COMPANY we Box Requisitions 5 DEPARTMENT STORAGE DEPARTMENT 00 File Requisitions Search for Files by Record Type MetroMedia Requisitions Search for Files by Barcoded Filenumber Requisition Basket Search for Files in a Box My Requests Search for Files by Record Type Multiple Values Files Cross Query Search Multiple combination of boxes and files can be searched and added to the requisition basket in one session to achieve this select the required search option from the menu and continue to add to the requisition basket if at any time during the searching you wish to view the selection select the requisition basket from the menu ITEMS IN YOUR BASKET REQUISITION PARAMETERS Delivery Type F 38865JHBOAF Internal Comments For Attention Order No Required Address to be Department delivered to 1 OAK ROAD JOHANNESBURG Delivery Instructions Clear Items Process Request Select Delivery Type from the option Note this is Required Delivery Options which are available are Based on the clients settings the delivery types of Same Day or Express and Next Day or Shuttle will be visible Same Day and Express is only available until a specified time of day Collection From Metrofile s premises Express Same Day Delivery within 2hours of request Shuttle Next Day De
16. XLSX RTF CSV Click Back to return to revise criteria Copyright 2002 2014 by Metrofile Pty Lid Privacy Statement Terms and Use 3 10 15 Boxes in Storage by Box Description metr net You Are Here Home C Home Details 2 Queries Requisitions Scanned Files DataCapture Recycle Secure Shredding Collection Notes Reports Help Log Off company gt Storage Destruction Analysis Boxes Captured by Box Description Files Captured by Record Type Files Captured by Boxnumber Boxes Retrieved but not Returned to Metrofile Files Retrieved but not Returned to Metrofile Boxes Retrieved and Returned to Metrofile Files Retrieved and Returned to Metrofile Files Requested and not Delivered by Record Type Boxes Received Files Requested by Record Type Boxes Reauested bv Box Description Files In Storage by Record Type Boxes In Storage by Box Description BOXES IN STORAGE BY BOX DESCRIPTION Box Description 100910000 GO Select a Box Description from the drop down listing then select the GO button Boxes Storage by Box Description Export to PDF Export to XLS Export to XLSX Export to RTF Export to CSV Drag a column header here to group by that column K Boxnumber Entry Date Review Date Record Type Box Description DOCUMENT TYPE DESCRIPTION DATE FROM DATE TO NUMBER FROM NUMBER TO 10AB 04 08 2014 04 08 2019 POLICY FILES 100910000 CONTRACT CANCELLE
17. YOUR ACCOUNT DETAILS Your Account details has NO Email Address You are now redirected to change my details page to update your email address Logon Copyright 2002 2014 by Metrofile Pty Lid Privacy Statement Terms and Use MetroNet 2 1 Forgot your Password metronet You Are Here Forgot your Password Please select your Region Please enter your eMail Address or UserID eMail OUserlD eMail me my Password Forgot your Password Select your region using the button Select the option eMail or UserId and insert your email address or UserId and select the eMail me my Password button You will now receive an email with your password Note that without the userid the password cannot be used If you have requested more than one userid to use the same email address the option email address cannot be used More than 1 UserId found for this email address please specify UserId If no email address has been set up eMail failed Copyright 2002 2014 by Metrofile Pty Ltd Privacy Statement 3 Home metronet You Are Here Home Home My Details Queries Requisitions ScannedFiles DataCapture Recycle Secure Shredding Collection Notes Reports Help Log Off If the logged on user has access to multiple companies and departments these can be accessed via the amp buttons Request can be processed against multiple departments into one requisition basket Before making your selecti
18. in warehouse PLANS 101310000 1 519AB 08 08 2019 08 08 2019 Stored in warehouse PLANS 101310000 Review Date can be modified by selecting the link to the review date type the new date format dd mm yyyy select the Zil button to save or the 2 button to cancel edit Destroy date cannot be modified integrity of the destruction date must be maintained for the customer and their RMO Records Management Officer in line with their defined file plan Boxes which are available for requisitions will have a button next to each box number and the status Stored in warehouse Select the individual box or Select All followed by the Add to requisition basket button To view the content of a box as captured by file number select the link to the Record Type i e PLANS Secure Shredding Box Contents Records per 20 20 Results 1 20 of 20 for Files 0 16 seconds Filenumberg Boxnumber StatusDescription Imaged ImageDTime PLAN NUMBER NUMBER PLAN NAME 1057JHB AF 501 1058JHB AF 501 1053JHB AF 501AB 1060JHB AF 501 1061JHB AF 501AB 1062JHBOAF 501 1063JHB AF 501 1064JHB AF 501 1065JHB AF 501AB 1066JHB AF 501 1067JHB AF 501AB 1068JHB AF 501 1069 501AB 1070JHB AF 501 1071 501AB 1072JHBOAF 501 1073JHB AF 501 1074JHB AF 501 1075JHB AF 501AB 1076JHB AF 501 Stored in warehouse Stored in warehouse Stored in warehouse
19. is defined the numeric sort order is disabled on the specified field Expand Group by default all groups are collapsed in the tree view if you wish to expand the tree view for a selected group check the box If the GO button is selected after the record type with no further information input no data will be returned user will be warned Where dates and numbers ranges are specified use calendar options Select a Record Type from the option and the required fields will be displayed insert the information into the Field Contents and select GO search results are then displayed which will allow you to view the images and captured information MetroNet Copyright 2002 2014 by Metrofile Pty Lid Privacy Statement 3 5 2 Cross Query Search metronet You Are Here Home Home Details Queries Requisitions Scanned DataCapture Recycle Secure Shredding Collection Notes Reports Help Log Off COMPANY METROFILE 1009 E Specific Search HERREN DEPARTMENT STORAGE DEPARTMENT 00 Cross Query Search Barcode Search CROSS QUERY SEARCH Record Type POLICY FILES Type your Query String here Use Partial Searching L This option enables the user to search for Records based on un specific input values relating to the data captured specifically where the values of capture are not known by the user at the time of searching Select a Record Type from the button Type in your q
20. results in a Tree is by default selected Select GO search results are then displayed which will allow you to make your selection for request Please capture each barcode on a seperate line Display Results in a Tree The number of Records per Page 10 20 50 100 can be selected based on the results When the results are greater than records per page selected the Page options become active SEARCH RESULTS Records per 20 v 20 Results 1 1 of 1 for Boxes 0 11 seconds B PSearch Results E 11AB Stored in warehouse Copyright 2002 2014 by Metrofile Pty Ltd 25 MetroNet 3 4 1 3 Search for Box by Box Contents metr net You Are Here Home Home Details Queries Requisitions Scanned Files Data Capture Recycle Secure Shredding Collection Notes Reports Help Log Off COMPANY MET Box Requisitions Search for Box by Box Description IPARTMENT STORAGE DEPARTMENT 00 File Requisitions Search for Box by Barcoded Boxnumber MetroMedia Requisitions Search for Box by Box Content Requisition Basket Box Cross Query Search My Requests Meta data added at box level can be searched using this feature all boxes containing a matching result will be displayed SEARCH BY BOX CONTENT Box Description 100910000 Enter Search Phrase Display Results in a Tree Enter Search Phrase Select GO search results are then displayed which will allow
21. to RTF Export to CSV Drag a column header here to group by that column x Boxnumber Box Entry Date 10AB 04 08 2014 10AB 04 08 2014 10AB 04 08 2014 10AB 04 08 2014 10AB 04 08 2014 10AB 04 08 2014 10AB 04 08 2014 22AB 04 08 2014 22AB 04 08 2014 SAB 04 08 2014 Page 1 of 1 10 items 1 X Box Review Date 04 08 2019 04 08 2019 04 08 2019 04 08 2019 04 08 2019 04 08 2019 04 08 2019 04 08 2019 04 08 2019 04 08 2019 Record Type POLICY FILES POLICY FILES POLICY FILES POLICY FILES POLICY FILES POLICY FILES POLICY FILES POLICY FILES POLICY FILES POLICY FILES Box Description 100910000 100910000 100910000 100910000 100910000 100910000 100910000 100910000 100910000 100910000 Filenumber 3JHBAF 38857JHBOAF 38864JHBOAF 38858JHBOAF 38863JHBOAF 38859JHBOAF 38862JHBO0AF 38860JHBOAF 38861JHBOAF 38865 CLAIM NUMBER SURNAME 123456879 SMITH JONES TEST123 TEST321 TEST456 TEST654 TEST789 TEST987 456897599 SMITH 358955525 ALEXANDER TEST INITIALS DATE OF CLAIM AB 01 01 2014 A 04 01 2014 B 23 03 2014 The results can be sorted by clicking on the column heading the following acceding and descending indicator will appear to change between options click a second time on column heading Drag a column header to group by that column to area indicated The results can be filtered input meta data or use calendar option where available The results can be exported to options PDF XLS
22. you to make your selection for request Display results in a Tree when selected results are displayed in tree view SEARCH RESULTS Records per 20 20 Results 1 1 of 1 for Boxes 0 14 seconds g T Search Results 1 22AB Stored in warehouse 3 4 1 4 Box Cross Query Search fou Here Home Home My Details Queries Requisitions Scanned Files Data Capture Recycle Secure Shredding Collection Notes Reports Help Log Off COMPANY MET Box Requisitions Search for Box by Box Description IPARTMENT STORAGE DEPARTMENT 00 File Requisitions Search for Box by Barcoded Boxnumber MetroMedia Requisitions Search for Box by Box Content Requisition Basket Box Cross Query Search My Requests Meta data added at box level can be searched using this feature all boxes containing a matching result will be displayed Type your Query String here Select GO search results are then displayed which will allow you to make your selection for request Display results in a Tree when selected results are displayed in tree view CROSS QUERY SEARCH Box 100810000 Description Type your Query String here Display Results in a Tree Use Partial Searching SEARCH RESULTS Records per 20 20 v Results 1 19 of 19 for Boxes 0 19 seconds E T Search Results be S CONTRACT CANCELLED 01 01 2013 31 12 2013 123456 00 654321 00
23. 019 Stored in warehouse POLICY FILES 100910000 C 19AB 04 08 2019 04 08 2019 Stored in warehouse POLICY FILES 100910000 C 1AB 04 08 2019 04 08 2019 Stored in warehouse POLICY FILES 100910000 22AB 04 08 2019 04 08 2019 Stored in warehouse POLICY FILES 100910000 C 23AB 04 08 2019 04 08 2019 Stored in warehouse POLICY FILES 100910000 Review Date can be modified by selecting the link to the review date type the new date format dd mnyyyyy select the 1821 button to save or the 2 button to cancel edit Destroy date cannot be modified integrity of the destruction date must be maintained for the customer and their RMO Records Management Officer in line with their defined file plan Boxes which are available for requisitions will have a a button next to each box number and the status Stored in warehouse Select the individual box or Select All followed by the Add to requisition basket button MetroNet To view the content of a box as captured by file number select the link to the Record Type i e CORRESPONDENCE Recycle Box Contents Records per 20 20 Results 1 7 of 7 for Files 0 14 seconds Boxnumber StatusDescription imaged ImageDTime CLAIMNUMBER SURNAME INITIALS DATE OF CLAIM 38857JHBOAF 10AB Requested and at customer 02 10 2014 10 16 17 AM TEST123 SOGSBIHENISME 10AB Requested and at customer 0 TEST456 S859JHBOAF 10AB Requested and atcustomer 0 TEST 89
24. 10AB Requested not Despatched Yet lm CONTRACT CANCELLED 01 01 8201 31 12 2013 123456 00 654321 00 11AB Stored in warehouse I CONTRACT CANCELLED 01 01 2013 31 12 2013 1234556 00 654123 00 16AB Stored in warehouse CONTRACT CANCELLED 01 01 2013 13 12 2013 123456 00 654321 00 17 Stored in warehouse E Bo CONTRACT CANCELLED 01 01 2013 31 12 2013 123456 00 654321 00 18AB Stored in warehouse MetroNet 3 4 2 File Requisitions metronet You Are Here Home Home Details Queries Requisitions Scanned Files Data Capture Recycle Secure Shredding Collection Notes Reports Help Log Off COMPANY Box Requisitions MEER DEPARTMENT STORAGE DEPARTMENT 00 File Requisitions Search for Files by Record Type MetroMedia Requisitions Search for Files by Barcoded Filenumber Requisition Basket Search for Files in a Box My Requests Search for Files by Record Type Multiple Values Files Cross Query Search Where the selected file is the only file within a stored box you will be advise e and will have the option to request the box in it s place Copyright 2002 2014 by Metrofile Pty Lid Privacy Statement 3 4 2 1 Search by RecordType metronet You Are Here Home Home Details Queries Requisitions ScannedFiles DataCapture Recycle Secure Shredding Collection Notes Reports Help Log Off sect gt COMPANY we Box Re
25. 2 8 Shredding a a 64 BOX S6C re meet 64 es eee sats eh cee ee EU MEI ULL 65 Secure Shredding Eco Seb eee 67 Collection NOTES 68 TO REDONS E DI E 70 Boxes Due Tor DeS ccs a a 71 StoFage Destruction Analysis or o doceo ve doces eua acts EA EE a EE 73 Boxes Captured by Box DescripliOhi tases se dese rents 74 Files Captured by Record TYDE aaa a a 75 Files Captured by Boxmuim De c IPSI Fog E t Et EE 76 Boxes Retrieved and Not Returned to Metrofile 77 Files Retrieved and Not Returned to Metrofile ccccceeeeeeeeseccceesssseneeeeneeeeeseeseeeeeesennensenseeeesenseaes 78 Boxes Retrieved and Returned to Metrofile 79 Files Retrieved and Returned to cupa paaa aae apaisar ire a 80 Files Requested and not Delivered by Record Type esses
26. 57 38857 JHBOAF 04 08 2019 12 00 00 AM DestructionDate 04 08 2019 12 00 00 AM DoNotDestroy ____ o Record Type POLICY FILES TEST123 sumam O INITIALS Coo LL DATE OF CLAIM Box Status Stored in warehouse FileStatus Requested and at customer Copyright 2002 2014 by Metrofile Pty Ltd MetroNet 3 4 Requisitions Please Note Security option is available for those permitted to Process Requests Email Confirmation will be received for All Requests metronet You Are Here Home Home Details Queries Requisitions Scanned Files Data Capture Recycle Secure Shredding Collection Notes Help Log Off company iia Box Requisitions DEPARTMENT STORAGE DEPARTMENT 00 File Requisitions MetroMedia Requisitions Requisition Basket My Requests Copyright 2002 2014 by Metrofile Pty Lid Home 3 4 1 Box Requisitions metronet You Are Here Home Home Details Queries Requisitions Scanned Files DataCapture Recycle Secure Shredding Collection Notes Reports Help Log Off COMPANY MET Box Requisitions Search for Box by Box Description IPARTMENT STORAGE DEPARTMENT 00 File Requisitions Search for Box by Barcoded Boxnumber MetroMedia Requisitions Search for Box by Box Content Requisition Basket Box Cross Query Search My Requests Copyright 2002 2014 by Pty Lid Privacy Statement Terms
27. AME SMITH JONES INITIALS AB DATE OF CLAIM 01 01 2014 dd MMiyyyy Save amp Capture Next File Back to Requisitions MetroNet Insert the information as required select the Save button or Save amp Capture Next File where multiple documents need to be added to the same box Select the Back to Requisition button this will return you to the Search by Files in Box the box number will be retained select the Go button the added file can now be requisitioned by checking the option box and selecting the Add to Requisition Basket button SEARCH RESULTS Records per Page Results 1 7 of 7 for Files 0 12 seconds 5 3 Search Results 8 1 02 10 2014 10 16 17 AM TEST123 38857JHBOAF Requested and at customer E 38 0 TEST456 38858JHBOAF Requested and at customer 0 TEST789 38859JHBOAF Requested and at customer 5 8 10 TEST987 38862JHBOAF Stored warehouse 4 10 TEST654 38863JHBOAF Stored in warehouse 00 TEST321 38864JHBOAF Stored in warehouse 8 10 123456879 SMITH JONES A B 01 01 2014 3JHBAF Stored in warehouse Copyright 2002 2014 by Metrofile Pty Ltd 3 4 2 4 Search Files by Record Type Multiple Values metronet You Are Here Home Home Details Queries Requisitions ScannedFiles DataCapture Recycle Secure Shredding Collection Notes Help Log Off sect gt COMPANY we Box Requisitions
28. BER SURNAME INITIALS DATE OF CLAIM PS 769456123 ALEXANDER JB 01 02 2014 9 2346891 BROWN D 01 03 2014 Capture New File Back to Box Copyright 2002 2014 by Metrofile Pty Lid Privacy Statement 5 MetroNet 3 6 2 Edita Box File metreonet You Are Here Home Home My Details Queries Requisitions Scanned Files DataCapture Recycle Secure Shredding Collection Notes Reports Help Log Off Edit a Box File DATA CAPTURE Edit existing Box Edit Edit existing File Type or Scan the Metrofile box number in the Edit existing Box section provided and click on the Edit button this will open the box capture screen and existing data will be displayed Type or Scan the Metrofile file number in the Edit existing File section provided and click on the Edit button this will open the file capture screen and existing data will be displayed Capture new Box will take you directly to this option click on the Capture button Copyright 2002 2014 by Metrofile Pty Ltd 3 Recycle Please Note Security option is available for those permitted to access the Recycle Module This option is to be used with caution as once the requested is received by Metrofile the content of the box will no longer be accessible metronet u Are Here Home Home Queries Requisitions Scanned Files Data Capture Recycle Secure Shredding Collection Notes Rep
29. Box DEPARTMENT STORAGE DEPARTMENT 00 Edit a Box File Affix your file number label onto the Place your Box Label onto the new box exterior of your file or document Files are captured against a box number therefore capture a new box first or edit 1 Outside box above tracking label indicator an existing box 2 Inside the box on the side You are now ready to Capture a New Box Copyright 2002 2014 by Metrofile Pty Lid 3 61 Capture New Box BOX RECORD Boxnumber Origin Date 02 10 2014 EE dd MM yyyy Record Type Retention Period 0 Destruction Date dd MM yyyy L1Do Not Destroy Review Date 8 dd MM yyyy Destruction Hold Number of Files in Box Box Description Box Details SAVE RECORD VIEW BOX CONTENT VIEW FILE DETAILS Type or Scan the box number as per the Metrofile box label The origin date defaults to the current date this date is used to automatically calculate the retention period of the box based on the content Select the Record Type this will determine the fields of capture and default retention period where zero is defined as a retention period system defaults to the origin date as the destruction and review dates 55 MetroNet The Destruction Date is calculated based on the retention period this cannot be edited The Review Date defaults to the destruction date can be altered as required type format dd mmyyyyy or use the calendar op
30. D 01 01 2013 31 12 2013 123456 654321 11AB 04 08 2014 04 08 2019 POLICY FILES 100910000 CONTRACT CANCELLED 01 01 8201 31 12 2013 123456 654321 16AB 04 08 2014 04 08 2020 POLICY FILES 100910000 CONTRACT CANCELLED 01 01 2013 31 12 2013 1234556 654123 19AB 04 08 2014 04 08 2019 POLICY FILES 100910000 CONTRACT CANCELLED 01 01 2013 31 12 2013 123456 654321 1AB 04 08 2014 04 08 2019 POLICY FILES 100910000 CONTRACT CLOSED 01 01 2013 31 12 2013 123456 654321 20AB 04 08 2014 04 08 2019 POLICY FILES 100910000 CONTRACT CANCELLED 01 01 2013 31 12 2013 123456 654321 21AB 04 08 2014 04 08 2019 POLICY FILES 100910000 CONTRACT CANCELLED 01 01 2013 31 12 2013 123456 654321 8AB 04 08 2014 04 08 2019 POLICY FILES 100910000 CONTRACT CANCELLED 01 01 2001 31 12 2013 123456 654321 9AB 04 08 2014 04 08 2019 POLICY FILES 100910000 CONTRACT CANCELLED 01 01 2013 31 12 2013 123456 654321 Page 1 of 1 18 items 1 The results can be sorted by clicking on the column heading the following acceding and descending indicator will appear to change between options click a second time on column heading Drag a column header to group by that column to area indicated The results can be filtered input meta data or use calendar option where available The results can be exported to options PDF XLS XLSX RTF CSV Click Back to return to revise criteria Copyright 2002 2014 by Metrofile Pty Ltd MetroNet 3 11 Log Off metronet You Are Here Home Home Details Queries Re
31. Date Range da MMiyyyy Select a Record Type from the drop down listing date range must be specified then select the GO button Files Retrieved and Returned to Metrofile Export to PDF Export to XLS Export to XL SX Export to RTF Export to CSV Drag a column header here to group by that column File Number Box Number Date Requested Date Returned Record Type PLAN NUMBER PLAN NAME Status Description No data to display Page 1 of 0 0 items The results can be sorted by clicking on the column heading the following acceding and descending indicator will appear to change between options click a second time on column heading Drag a column header to group by that column to area indicated The results can be filtered input meta data or use calendar option where available The results can be exported to options PDF XLS XLSX RTF CSV Click Back to return to revise criteria Copyright 2002 2014 by Metrofile Pty Ltd at MetroNet 3 10 10 Files Requested and not Delivered by Record Type metr net You Are Here Home C Home Details 2 Queries Requisitions Scanned Files DataCapture Recycle Secure Shredding Collection Notes Reports Help Log Off mM oE Storage Destruction Analysis Boxes Captured by Box Description Files Captured by Record Type Files Captured by Boxnumber Boxes Retrieved but not Returned to Metrofile Files Retrieved but not Returned to Metrofile Bo
32. Files DataCapture Recycle Secure Shredding Collection Notes Reports Help Log Off Storage Destruction Analysis Boxes Captured by Box Description Files Captured by Record Type Files Captured by Boxnumber Boxes Retrieved but not Returned to Metrofile Files Retrieved but not Returned to Metrofile Boxes Retrieved and Returned to Metrofile Files Retrieved and Retumed to Metrofile Files Requested and not Delivered by Record Type Boxes Received Files Requested by Record Type Boxes Reauested bv Box Description Files In Storage by Record Type Boxes In Storage by Box Description FILES RETRIEVED BUT NOT RETURNED TO METROFILE Record Type POLICY FILES Select a Record Type from the drop down listing then select the GO button Files Retrieved but not Returned to Metrofile Export to PDF Export to XLS Export to XLSX Export to RTF Export to CSV Drag a column header here to group by that column File Number Box Number Record Type CLAIM NUMBER SURNAME INITIALS DATE OF CLAIM Status Description Requisition Date Requested Requested By No data to display Page 1 of 0 0 items The results can be sorted by clicking on the column heading the following acceding and descending indicator will appear to change between options click a second time on column heading Drag a column header to group by that column to area indicated The results can be filtered input meta data or use calendar option where available The res
33. Record Type Boxes Received Files Requested by Record Type Boxes Reauested bv Box Description Files In Storage by Record Type Boxes In Storage by Box Description Graph representing the storage in relation to the boxes due for destruction using the Current month looking forward per month quarter for 12 month period Storage and Destruction Analysis Storage Destruction Analysis Storage Destructions Due saxog E301 Copyright 2002 2014 by Metrofile Pty Ltd 3 10 3 Boxes Captured by Box Description metr net You Are Here Home C Home Details 2 Queries Requisitions Scanned Files DataCapture Recycle Secure Shredding Collection Notes Reports Help Log Off Storage Destruction Analysis Boxes Captured by Box Description Files Captured by Record Type Files Captured by Boxnumber Boxes Retrieved but not Returned to Metrofile Files Retrieved but not Returned to Metrofile Boxes Retrieved and Returned to Metrofile Files Retrieved and Retumed to Metrofile Files Requested and not Delivered by Record Type Boxes Received Files Requested by Record Type Boxes Reauested bv Box Description Files In Storage by Record Type Boxes In Storage by Box Description BOXES CAPTURED BY BOX DESCRIPTION Box Description 100910000 Select a box description from the drop down listing then select the GO button Boxes Captured by Box Description Export to PDF Export to XL S Expor
34. Requisitions 5 DEPARTMENT STORAGE DEPARTMENT 00 File Requisitions Search for Files by Record Type MetroMedia Requisitions Search for Files by Barcoded Filenumber Requisition Basket Search for Files in a Box My Requests Search for Files by Record Type Multiple Values Files Cross Query Search Insert the file number s one per line SEARCH BY FILENUMBER S Display results in a Tree is by default 38862JHBOAF selected Select GO search results are then displayed which will allow you to make your selection for request Please capture each barcode on a seperate line Display Results in a Tree SEARCH RESULTS Records per Page Results 1 1 of 1 for Files 0 17 seconds Search Results 2 00 TEST987 38862JHBOAF Stored in warehouse Copyright 2002 2014 by Metrofile Pty Ltd Privacy Statement 35 MetroNet 3 4 2 3 Search by Files in Box metronet You Are Here Home Home My Details Queries Requisitions ScannedFiles DataCapture Recycle Secure Shredding Collection Notes Reports Help Log Off COMPANY Box Requisitions a l DEPARTMENT STORAGE DEPARTMENT 00 File Requisitions Search for Files by Record Type MetroMedia Requisitions Search for Files by Barcoded Filenumber Requisition Basket Search for Files in a Box My Requests Search for Files by Record Type Multiple Values Files Cross Query Search SEARCH BY BOXNUMBER Enter B
35. Results are displayed based on the grouping Click line item to view image and captured data if viewer has already been installed if not prompt will appear to install a MetrofileWebViewer cab before images will be visible Follow the on screen instructions Select the E Launch image in Windows button to save image or the Email Image button or the du Email Multipage PDF option or Print button 51 MetroNet 3 5 4 1 Launch Image in Windows T2 Windows Photo Viewer zd gx Pn Bun ct el cn Search Results Image is automatically loaded into windows where it can be saved or printed 3 5 4 2 Email Image This message has not been sent Subject Attached 73 585 KB Search Results Image is automatically attached using the applicable emailing software loaded Home 52 3 5 4 3 eMail Multipage PDF This message has not been sent Subject Attached MetrofilerOutput pdf 2 MB MOM Search Results Image is automatically attached using the applicable emailing software loaded 53 MetroNet 3 6 Data Capture g Please Note Security option is available for those permitted to access the Data Capture Module metronet You Are Here Home Home My Details Queries Requisitions Scanned Files DataCapture Recycle Secure Shredding Collection Notes Reports Help Log Off T COMPANY METROFILE 1009 1009100 Capture New
36. Stored in warehouse Stored in warehouse Stored in warehouse Stored in warehouse Stored in warehouse Stored in warehouse Stored in warehouse Stored in warehouse Stored in warehouse Stored in warehouse Stored in warehouse Stored in warehouse Stored in warehouse Stored in warehouse Stored in warehouse Stored in warehouse Stored in warehouse Secure Shredding Box Details Boxnumber 518AB ReviewDate 08 08 2019 12 00 00 DestructionDate 06 08 2019 12 00 00 AM No BoxDescription 101310000 DOCUMENT TYPE DRAWINGS DESCRIPTION DATE FROM Le DATE TO E NUMBER FROM UMBER TO RENI y O Number of Files Saas Box Status Stored in warehouse Back HOUSE JONES HOUSE JONES HOUSE JONES HOUSE JONES HOUSE JONES HOUSE JONES HOUSE JONES HOUSE JONES HOUSE JONES HOUSE JONES HOUSE JONES HOUSE JONES HOUSE JONES HOUSE JONES HOUSE JONES HOUSE JONES HOUSE JONES HOUSE JONES HOUSE JONES HOUSE JONES To view content of a box as captured against the box select the link to the Box Description i e 101310000 Select the Destroy Boxes button or Clear Items to abort If you should leave this page you can return to the Secure Shredding Basket by searching and selecting the Add to MetroNet requisition basket button Items in your Basket Important Information Secure Shredding Basket B 518AB PLEASE NOTE Boxes 1 All Boxes displayed will be Securely Shredded if the Destroy Boxes button is selected below Please conf
37. and Use MetroNet 3 4 1 1 Search for Box by Box Description metronet Home Details Queries Requisitions ScannedFiles DataCapture Recycle Secure Shredding Collection Notes Reports Help Log Off COMPANY MET Box Requisitions Search for Box by Box Description IPARTMENT STORAGE DEPARTMENT 00 File Requisitions Search for Box by Barcoded Boxnumber MetroMedia Requisitions Search for Box by Box Content Requisition Basket Box Cross Query Search My Requests Requisition Basket is always display when returning to the Bores 0 search options this allows the user to see what has been selected for requisition when searching across various documents to access the requisition basket select the menu option Display results in a Tree group order number must be defined in order to build the tree view Use partial searching is by default not selected check the option to use Displaying the results of your search Grouping Order is specified by inserting a numeric value in ascending order for the sequence in which the user would like the folder tree view to be built When numeric sort order is defined the grouping order is disabled on the specified field Sort Order is specified by inserting a numeric value and option of ascending or descending for the sequence in which the user would like results displayed When grouping order is defined the numeric sort order is disabled on the sp
38. ce e eat tases 32 search by Barcode Fllenurbel aos orn iaces iecore tu Bei dedu teh cula rude datur ve 34 DEAL Cla T ODER 35 Capture AF ee ey p m 36 Search Files by Record Type Multiple Values sessseseseeeeeennnnnnnnmnnnnnnn nnns 38 Files Cross Query Sean CDI diode as tate bare dites eodd ke ura cuit oue dap d 40 MIA gen Fels eitis pr 41 My cttm 43 View or Save Of DEVEN duet acus cuui ciues dut nac 44 SCANNER PICS hist EE 45 TED TL T 46 Cross Query Search e 48 Barcode M Mn 49 Search LUI EET DIE Tem 50 Eiun a mageh I M 51 regedit o o XR cat uet aap On eta tatur o1 FOR Me E 52 G Capture E 53 Capture a NOW BOX 54 Capiure Box gt 56 Capture DM 57 Contents 2 mec 59 RE CV CIO mnn 60 P 61 SS AEG MRES 6
39. e your order number on hand before you log onto the MetroNet site If you are capturing boxes files obtain the required labels from your Metrofile Executive HUST ANNA metrofile File Label 1234100 00 Pin AURI IA Box Sumber AC tun 5 MetroNet Logon metronet You Are Here Logon LOGON Select your Region using the button input your Login name Password If you Select your Region have access to multiple regions please log off before making another region selection Enter your Login name Note Password must contain Minimum 8 characters at least 1 Uppercase Alphabet 1 m Lowercase Alphabet 1 Number and 1 special character It is your responsibility to ensure the secrecy of your Password Click on the Logon button or Clear All Should you have forgotten your password Metronet can assist you If the system is under going maintenance a warning is displayed when attempting to logon The system is undergoing maintenance and is not available Please try again later Authority Code has expired please contact your service provider Access Denied Invalid Logon Details User has a maximum of 4 attempts before the account will be locked Access Denied User account locked out Please contact your system support If your account has no email address configured in order to receive confirmation of request the following prompt will appear UPDATE
40. ecified field Expand Group by default all groups are collapsed in the tree view if you wish to expand the tree view for a selected group check the box If the GO button is selected after the box description with no further information input you will be prompted to define a search criteria Where dates and numbers ranges are specified advanced searching takes place use calendar options Select a Box Description from the button option and the required fields will be displayed insert the information into the Field Contents and select GO search results are then displayed which will allow you to make your selection for request SEARCH BY BOX DESCRIPTION Box Description 100910000 Field Grouping Sort Order Expand Field Contents Description Order Group DOCUMENT E Li ie DESCRIPTION Asc C DATE FROM EH to EE dd MM yyyy DATE TO Asc 9 to 1 dd MMiyyyy NUMBER FROM Asc to NUMBER TO Asc to Display Results in a Tree M Use Partial Searching starting With L Copyright 2002 2014 by Metrofile Pty Ltd 21 MetroNet 3 4 1 1 1 Search Results Based on the options selected the results are displayed note the current status only boxes which are stored in warehouse can be requested To request box check the box provided or the Select All button can be used for multiple boxes followed by Add to Requisition Basket button this will take you to the requisition basket T
41. he GO button is selected after the record type with no further information input you will be prompted to define a search criteria Where dates and numbers ranges are specified advanced searching takes place use calendar options MetroNet Select a Record Type from the drop down option and the required fields will be displayed insert the information into the Field Contents and select GO search_results are then displayed which will allow you to make your selection for request SEARCH BY RECORD TYPE Select Record Type POLICY FILES Field Description Grouping Order Sort Order Expand Group Field Contents CLAIM NUMBER Asc 0 TEST123 SURNAME Asc INITIALS Asc DATE OF CLAIM Asc iB EB dd MMiyyyy Display Results in a Tree Use Partial Searching Starting With Copyright 2002 2014 by Metrofile Pty Ltd 3 4 2 1 1 Search Results Based on the options selected the results are displayed note the current status only files which are stored in warehouse can be requested To request a file check the box provided or the Select button can be used for multiple files followed by Add to Requisition Basket button this will take you to the requisition basket The number of Records per Page 10 20 50 100 can be selected based on the results When the results are greater than records per page selected the Page options become active SEARCH RESULTS Records per Page Results 1 6 of 6 for F
42. he number of Records per Page 10 20 50 100 can be selected based on the results When the results are greater than records per page selected the Page options become active SEARCH RESULTS Records per 20 v 20 Results 1 20 of 20 for Boxes 0 23 seconds PSearc th Results c ONTRACT CANCELLED 01 01 2013 31 12 2013 123456 00 654321 00 10AB Stored in warehouse T3 Suc ONTRACT CANCELLED 01 01 8201 31 12 2013 123456 00 654321 00 11AB Stored in warehouse auc ONTRACT CANCELLED 01 01 2013 31 12 2013 1234556 00 654123 00 16AB Stored in warehouse Box Details Boxnumber 10AB 04 08 2019 12 00 00 AM DestructionDate 04 08 2019 12 00 00 AM To view captured information click on the DOCUMENT TYPE ____ line item of search results 01 01 2013 DATE TO 31 12 2013 NUMBER FROM 123456 00 NUMBER 654321 00 Box Status Stored in warehouse Copyright 2002 2014 by Metrofile Pty Lid Home 22 3 4 1 1 2 Requisition Basket metronet You Are Here Home Home Details Queries Requisitions Scanned Files Data Capture Recycle Secure Shredding Collection Notes Reports Help Log Off COMPANY MET Box Requisitions Search for Box by Box Description IPARTMENT STORAGE DEPARTMENT 00 File Requisitions Search for Box by Barcoded Boxnumber MetroMedia Requisitions Search for Box by Box Content Requisition Basket Box
43. iles 0 16 seconds a Search Results z 4 TEST123 38857JHBOAF Requested and at customer TEST456 38858 Requested and at customer E 5 789 38859JHBOAF Requested and at customer 5 TEST987 38862JHBOAF Stored in warehouse E 38 TEST654 38863JHBOAF Stored in warehouse i B LITEST321 38864JHBOAF Stored in warehouse 5 Results Where results have linked images icon is active TEST123 38857JHBOAF Requested and at customer Click on icon to view images To view all fields of captured information File Details click on the line item Filenumber 38859JHBOAF ReviewDate 04 08 2019 12 00 00 AM DestructionDate 04 08 2019 12 00 00 AM No Record Type POLICY FILES CLAIM NUMBER SURNMME INTIALS Jooo DATEOFCLAIM Stored in warehouse Requested and at customer 31 MetroNet Where the file selected is the only file within the stored box user will be prompted to request the box select Yes or No to cancel request no file will be requisitioned Items in your Basket There are File s in a Box where the File is the only File in the Box Do you want to request the Box instead If you click NO the File will not requisitioned 3001386CF Copyright 2002 2014 by Metrofile Pty Ltd Home 32 3 4 2 1 2 Requisition Basket Home Details Requisitions
44. ime Boxnumber Status Status Description CLAIM NUMBER SURNAME INITIALS DATE OF CLAIM 38857JHBOAF 1 02 10 2014 10AB 10 Requested and at customer TEST123 38858JHBOAF 0 10AB 10 Requested and at customer TEST456 38859JHBOAF 0 10AB 10 Requested and at customer TEST789 38862JHBOAF 0 10AB Stored in warehouse TEST987 38863JHBOAF 0 10AB Stored in warehouse TEST654 38864JHBOAF 0 10AB Stored in warehouse TEST321 10AB 0 Stored in warehouse 123456879 SMITH JONES AB 01 01 2014 Page 1 of 1 7 items 1 The results be sorted by clicking on the column heading the following acceding and descending indicator will appear to change between options click a second time on column heading Drag a column header to group by that column to area indicated The results can be filtered input meta data or use calendar option where available The results can be exported to options PDF XLS XLSX RTF CSV Click Back to return to revise criteria Copyright 2002 2014 by Metrofile Pty Lid MetroNet 3 10 6 Boxes Retrieved and Not Returned to Metrofile metr net You Are Here Home C Home Details 2 Queries Requisitions Scanned Files DataCapture Recycle Secure Shredding Collection Notes Reports Help Log Off Storage Destruction Analysis Boxes Captured by Box Description Files Captured by Record Type Files Captured by Boxnumber Boxes Retrieved but not Returned to Metrofile Files Retrieved but no
45. ing is by default not selected check the option to use CROSS QUERY SEARCH Record CORRESPONDENCE Type your Query String here SMITH Display Results in a Tree Use Partial Searching L at MetroNet 3 4 3 MetroMedia Requisitions Please Note Security option is available for those permitted to Process MetroMedia Requests metronet You Are Here Home Home My Details Queries Requisitions ScannedFiles DataCapture Recycle Secure Shredding Collection Notes Help Log Off COMPANY MET Box Requisitions DEPARTMENT STORAGE DEPARTMENT 00 File Requisitions MetroMedia Requisitions Requisition Basket My Requests METROMEDIA REQUISITIONS Product Code Product Description Qty OrderNo Address to be Department Delivered to 1 OAK ROAD JOHANNESBUR Delivery Instructions For Attention Select a Product Code or Product Description from the option Note maximum of 5 different products can be ordered per session To remove a product selected use the button to display the products and move to the blank entry at top to de select Order No Where required system will prompt and will not allow process to continue Address to be Delivered to options available are Branch Department or User select from the option Delivery Instructions This information will be printed on the Delivery Note For Attention Insert the name of the recipien
46. irm your selection criteria is as required 3 8 2 Secure Shredding Certificate Specify the date parameter ref Hint and select GO search results are then displayed SEARCH BY REVIEW DATE Start Date dd MM yyyy End Date dd MMiyyyy Hint To display ALL boxes that has been securely shredded for the account you are logged onto between a defined date range Please define both a Start Date and an End Date Follow the on screen instructions Do you want to open or save C_Windows_TEMP_1d034553 fcd3 4660 b908 9905e836a61a pdf from web metrofile co za metrofile _ Print Date 31 10 2014 Secure Shredding Certificate We hereby confirm that the boxes files as listed herewith have been purged from our systems and Securely Shredded in accordance with your written instructions 1 of 1 Box File Number Region Code Company Dept Department Name Date Completed 1124JHBOAF JHB 101310 METROFILE 00 DEPARTMENT 00 24 10 2014 12 28 59 1125 JHB 101310 METROFILE 00 DEPARTMENT 00 24 10 2014 12 28 59 1126JHBOAF JHB 101310 METROFILE 00 DEPARTMENT 00 24 10 2014 12 28 59 502 JHB 101310 METROFILE 00 DEPARTMENT 00 24 10 2014 12 28 59 50 JHB 101310 METROFILE 00 DEPARTMENT 00 24 10 2014 12 28 59 Total Boxes 2 Total Files 3 3 9 Collection Notes metronet You Are Here Home Home Details Queries Requisitions Scanned Files DataCapture Recycle Secure Shredding
47. livery within 4hours of request Scan on Demand Applicable to files requests only email notification will be received when images are available for viewing in Scanned Files Fax By Fax of original document Internal Comments This information will be printed on the request at the Metrofile warehouse does not appear on any delivery notes 33 MetroNet For Attention Insert the name of the recipient to receive the requested documents Order No Where required system will prompt and will not allow process to continue Address to be Delivered to options available are Branch Department or User select from the option Delivery Instructions This information will be printed on the Delivery Note Should it be necessary to remove a selected file from the list select the requisition option from the menu select the option used to search the number and remove the check box and then return to the requisition basket If you wish to cancel the requisition select the clear items button this will clear all items selected Select the Process Request button You will receive confirmation reference number s and email confirmation quote number if you have any queries Copyright 2002 2014 by Metrofile Pty Ltd 3 4 2 2 Search by Barcoded Filenumber metronet You Are Here Home Home My Details Queries Requisitions ScannedFiles DataCapture Recycle Secure Shredding Collection Notes Reports Help Log Off COMPANY Box
48. ll appear to change between options click a second time on column heading Drag a column header to group by that column to area indicated The results can be filtered input meta data or use calendar option where available The results can be exported to options PDF XLS XLSX RTF CSV Click Back to return to revise criteria Copyright 2002 2014 by Metrofile Pty Ltd 3 10 5 Files Captured by Boxnumber metr net You Are Here Home C Home Details 2 Queries Requisitions Scanned Files DataCapture Recycle Secure Shredding Collection Notes Reports Help Log Off Storage Destruction Analysis Boxes Captured by Box Description Files Captured by Record Type Files Captured by Boxnumber Boxes Retrieved but not Returned to Metrofile Files Retrieved but not Returned to Metrofile Boxes Retrieved and Returned to Metrofile Files Retrieved and Retumed to Metrofile Files Requested and not Delivered by Record Type Boxes Received Files Requested by Record Type Boxes Reauested bv Box Description Files In Storage by Record Type Boxes In Storage by Box Description FILES CAPTURED BY BOXNUMBER Insert box number then select the GO button the content of the box captured using file labels and Record Type will be displayed Files Captured by Boxnumber Export to PDF Export to XLS Export to XLSX Export to RTF Export to CSV Drag a column header here to group by that column Filenumber Imaged Image DT
49. nd descending indicator will appear to change between options click a second time on column heading Drag a column header to group by that column to area indicated The results can be filtered input meta data or use calendar option where available The results can be exported to options PDF XLS XLSX RTF CSV Click Back to return to revise criteria Copyright 2002 2014 by Metrofile Pty Ltd 5 MetroNet 3 10 14 Files in Storage by Record Type metr net You Are Here Home Home Details Queries Requisitions Scanned Files DataCapture Recycle DEPARTMENT STORAGE FILES IN STORAGE BY RECORD TYPE Record POLICY FILES GO Secure Shredding Collection Notes Help Log Off Boxes Due for Destruction Storage Destruction Analysis Boxes Captured by Box Description Files Captured by Record Type Files Captured by Boxnumber Boxes Retrieved but not Returned to Metrofile Files Retrieved but not Returned to Metrofile Boxes Retrieved and Returned to Metrofile Files Retrieved and Retumed to Metrofile Files Requested and not Delivered by Record Type Boxes Received Files Requested by Record Type Boxes Reauested bv Box Description Files In Storage by Record Type Boxes In Storage by Box Description Select a record type from the drop down listing then select the GO button Files In Storage by Record Type Export to PDF Export to XLS Export to XLSX Export
50. on from the menu options select gt company and department you wish to work with Note that the company and associated departments sort order can be customized using My Details Copyright 2002 2014 by Metrofile Pty Lid 3 1 9 MetroNet Select Company COMPANY 10090 ____________ DEPARTMENT STORAGE DEPARTMENT 00 v By default based on your sort parameters you have selected using My Details the first account which you have been granted access to is displayed to change to an alternative account select the button and the list of account are displayed To search type in the first numeric s of the account number or letters of the company name and it will be located in the list or click on account your require followed by the OK button or Cancel to use the default account To clear select the button Note Please wait for the departments associated with your selection to load PLEASE SELECT A COMPANY Type in the Search Field to find an entry METROFILE 1009 1009100 METROFILE 1010 1010100 METROFILE 1011 1011100 METROFILE 1012 1012100 Cancel 3 2 Details metronet You Are Here Home Home Details Queries Requisitions Scanned DataCapture Recycle Secure Shredding Collection Notes Reports Help Log Off Change My Password This option allows you to change any of your details or change your password You will be req
51. ontinue Address to be Delivered to options available are Branch Department or User select from the option Delivery Instructions This information will be printed on the Delivery Note Should it be necessary to remove a selected box from the list select the requisition option from the menu select the option used to search the number and remove the check box and then return to the requisition basket If you wish to cancel the requisition select the clear items button this will clear all items selected Select the Process Request button Message from webpage i Requisition successful for LOAB Your Requisition Number 15 2382 please quote if you have any queries Y ou will receive confirmation reference number s and email confirmation quote number if you have any queries Copyright 2002 2014 by Metrofile Pty Ltd Privacy Statement 3 4 1 2 Search for Box by Barcoded BoxNumber metronet You Are Here Home Home My Details Queries Requisitions Scanned Files Data Capture Recycle Secure Shredding Collection Notes Reports Help Log Off COMPANY MET Box Requisitions Search for Box by Box Description IPARTMENT STORAGE DEPARTMENT 00 File Requisitions Search for Box by Barcoded Boxnumber MetroMedia Requisitions Search for Box by Box Content Requisition Basket Box Cross Query Search My Requests Insert the box number s one per SEARCH BY BOXNUMBER S line 11AB Display
52. orts Help Log Off Copyright 2002 2014 by Metrofile Pty Lid MetroNet 3 7 1 Box Recycle metronet You Are Here Box Recycle Home Details Queries Requisitions Scanned Files DataCapture Recycle Secure Shredding Collection Notes Reports Help Log Off SEARCH BY REVIEW DATE Start Date dd MMyyyy End Date dd MM yyyy Hint To display ALL boxes due for Recycling for the account you are logged onto Please define an End Date only To display boxes due for Recycling for the account you are logged onto between a defined date range Please define both a Start Date and an End Date Specify the date parameter ref Hint and select GO search results are then displayed Copyright 2002 2014 by Metrofile Pty Ltd Privacy Statement 3 7 1 1 Search Results Box Recycle Records per Page Results 1 10 of 21 for Boxes 0 09 seconds SELECT ALL ADD TO REQUISITION BASKET Record Type BoxDescription Boxnumber Review Date Destroy Date Box L 10ALB 19 02 2018 19 02 2018 Stored in warehouse CORRESPONDENCE C 10AB 04 08 2019 04 08 2019 Stored in warehouse POLICY FILES 100910000 11AB 04 08 2019 04 08 2019 Stored in warehouse POLICY FILES 100910000 L 16AB 04 08 2019 04 08 2019 Stored in warehouse POLICY FILES 100910000 L 17AB 04 08 2019 04 08 2019 Stored in warehouse POLICY FILES 100910000 C 18AB 04 08 2019 04 08 2
53. oxnumber 10AB X Display Results in a Tree M Insert the box number Display results in a Tree is by default selected Select GO search results are then displayed which will allow you to make your selection for request Copyright 2002 2014 by Metrofile Pty Ltd 3 4 2 3 1 Capture AF File metronet You Are Here Home Home Details Queries Requisitions Scanned Files Data Capture Recycle Secure Shredding Collection Notes Help Log Off gt COMPANY Box Requisitions Z DEPARTMENT STORAGE DEPARTMENT 00 File Requisitions Search for Files by Record Type MetroMedia Requisitions Search for Files by Barcoded Filenumber Requisition Basket Search for Files in a Box My Requests Search for Files by Record Type Multiple Values Files Cross Query Search CAPTURE AF FILE Enter Boxnumber Add a file account must have a file capture screen defined This option is used when the content of a box has been catalogued as a batch or file and an individual document within the batch or file is required to be imaged for fax or email request File Requisitions Search By Files in Box option will provide the Capture AF File screen Insert the box number and select GO this will open the file capture screen the system will supply a file number ending with AF Capture File Filenumber 3JHBAF Boxnumber 10AB CLAIM NUMBER 123456879 SURN
54. ptured by Record Type Files Captured by Boxnumber Boxes Retrieved but not Returned to Metrofile Files Retrieved but not Returned to Metrofile Boxes Retrieved and Returned to Metrofile Files Retrieved and Returned to Metrofile Files Requested and not Delivered by Record Type Boxes Received Files Requested by Record Type Boxes Reauested bv Box Description Files In Storage by Record Type Boxes In Storage by Box Description FILES CAPTURED BY RECORD TYPE Record Type POLICY FILES Date Range daimmiyyyy gt 83 Select a Record from the drop down listing date range must be specified then select the GO button Files Captured by Record Type Export to PDF Export to XLS Export to XLSX Export to RTF Export to CSV Drag a column header here to group by that column File Number Box Number Entry Date Captured By Firstname Surname Record Type CLAIM NUMBER SURNAME1 INITIALS DATE OF CLAIM 38857JHBOAF 10AB 14 08 2014 Pamela Mc Bain POLICY FILES TEST123 38858JHBOAF 10AB 14 08 2014 PamMcB Pamela Mc Bain POLICY FILES TEST456 38859JHBOAF 10AB 14 08 2014 PamMcB Pamela Mc Bain POLICY FILES TEST789 38860JHBOAF 22AB 09 09 2014 PamMcB Pamela Mc Bain POLICY FILES 456897599 SMITH A 04 01 2014 38861JHBOAF 22AB 09 09 2014 PamMcB Pamela Mc Bain POLICY FILES 358955525 ALEXANDER B 23 03 2014 The results can be sorted by clicking on the column heading the following acceding and descending indicator wi
55. quisitions 00 File Requisitions Search for Files by Record Type MetroMedia Requisitions Search for Files by Barcoded Filenumber Requisition Basket Search for Files in a Box My Requests Search for Files by Record Type Multiple Values Files Cross Query Search Requisition Basket is always display when returning to the search options this allows the user to see what has been selected for requisition when searching across various documents to access the requisition basket select the menu option Display results in a Tree group order number must be defined in order to build the tree view Use partial searching is by default not selected check the option to use Displaying the results of your search Grouping Order is specified by inserting a numeric value in ascending Asc order for the sequence in which the user would like the folder tree view to be built When numeric sort order is defined the grouping order is disabled on the specified field Sort Order is specified by inserting a numeric value and option of ascending Asc or descending Dsc for the sequence in which the user would like results displayed When grouping order is defined the numeric sort order is disabled on the specified field Expand Group by default all groups are collapsed in the tree view if you wish to expand the tree view for a selected group check the box If t
56. quisitions Scanned Files Data Capture Recycle Secure Shredding Collection Notes Help Log Off Copyright 2002 2014 by Metrofile Pty Lid
57. r options MetroNet Select a Record Type from the drop down option and the required fields will be displayed insert the information into the Field Contents list items one underneath each other and select GO search results are then displayed which will allow you to make your selection for request SEARCH BY RECORD TYPE Select Record Type POLICY FILES Field Description Grouping Order Sort Order Expand Group Field Contents TEST321 CLAIM NUMBER Asc O TEST654 87 SURNAME Asc LI INITIALS Asc DATE OF CLAIM Asc 8 EE dd MMiyyyy Display Results in a Tree 3 4 2 5 Files Cross Query Search metronet You Are Here Home Home Details Queries Requisitions ScannedFiles DataCapture Recycle Collection Notes Reports Help Log Off COMPANY iy 80x Requisitions EXEC DEPARTMENT 00 File Requisitions Search for Files by Record Type MetroMedia Requisitions Search for Files by Barcoded Filenumber Requisition Basket Search for Files in a Box My Requests Search for Files by Record Type Multiple Values Files Cross Query Search Meta data added at file level can be searched using this feature all files containing a matching result will be displayed Type your Query String here Select GO search results are then displayed which will allow you to make your selection for request Display results in a Tree when selected results are displayed in tree view Use partial search
58. rned to Metrofile Files Retrieved and Retumed to Metrofile Files Requested and not Delivered by Record Type Boxes Received Files Requested by Record Type Boxes Reauested bv Box Description Files In Storage by Record Type Boxes In Storage by Box Description BOXES REQUESTED BY BOX DESCRIPTION Box Description V Date Range dd MM yyyy 9 dd MMlyyyy Select a Box Description from the drop down listing date range must be specified then select the GO button Boxes Requested by Box Description Export to PDF Export to XLS Export to XLSX Export to RTF Export to CSV Drag a column header here to group by that column Requisition Date_Requested Type Code Department Authority_Code FirstName Surname Tel No e Mail Delivery Address Delivery Type Order No Boxnumber Record Type Box Description DOCUMENT TYPE DES 011 1 OAK ROAD POLICY 236 08 08 2014 BOXC 1009100 00 JHB0918 MnetName MNetSurname 6800000 pammcb metrofile co za JOHANNESBURG Client View 10AB FILES 100910000 CONTRACT CAN 011 1 OAK ROAD POLICY 237 08 08 2014 BOX 1009100 00 JHB0918 MnetName MNetSurname 6800000 pammcb metrofile co za JOHANNESBURG Collection 11AB FILES 100910000 CONTRACT CAN 011 1 OAK ROAD External POLICY 238 08 08 2014 BOX 1009100 00 JHB0918 MnetName MNetSurname 6800000 pammcb metrofile co za JOHANNESBURG Courier 12AB FILES 100910000 CONTRACT CAN The results can be sorted by clicking on the column heading the following acceding a
59. s real time thus giving the user accurate and dependable information at all times Email confirmation is received for all requests A user has the option when subscribing to this service to be notified via email that the images are available on MetroNet to be viewed or downloaded The aim of this service is to process image requests on behalf of the client as and when required rather than to image all documents that are being stored where over the life of the documents only a small percentage of these documents would ever be retrieved Copynght 2002 2014 by Metrofile Pty Lid Privacy Statement About MetroNet 4 1 1 Overview Requirements MetroNet was developed to offer existing clients options to add view and request documents on line A unique addition to the services of Metrofile is the inclusion of images on line Log on to the Internet and type in the URL www metrofile co za and press enter Metrofile Login Kg You will be present with the option to access MetroNet Busy Processing At all times while you are waiting for a response an indicator will be Flease wait displayed No activity once logged onto Metronet will result in the following message and you will metronet be taken back to the Logon prompt Your session has ended Please wait to be redirected back to the Logon page If an order number is required by your company for any service provided by Metrofile please ensure that you hav
60. t Returned to Metrofile Boxes Retrieved and Returned to Metrofile Files Retrieved and Retumed to Metrofile Files Requested and not Delivered by Record Type Boxes Received Files Requested by Record Type Boxes Reauested bv Box Description Files In Storage by Record Type Boxes In Storage by Box Description BOXES RETRIEVED BUT NOT RETURNED TO METROFILE GO Boxes retrieved from storage not yet returned to Metrofile select GO button Boxes Retrieved but not Returned to Metrofile Export to PDF Export to XLS Export to XLSX Export to RTF Export to CSV Drag a column header here to group by that column IC Boxnumber Box Type Origin Date Record Type Box Description Destruction Date Status Description Requisition Date Requested Requested By B T Y No data to display Page 1 of 0 0 items The results can be sorted by clicking on the column heading the following acceding and descending indicator will appear to change between options click a second time on column heading Drag a column header to group by that column to area indicated The results can be filtered input meta data or use calendar option where available The results can be exported to options PDF XLS XLSX RTF CSV Click Back to return to revise criteria Copyright 2002 2014 by Metrofile Pty Ltd 3 10 7 Files Retrieved and Not Returned to Metrofile metr net You Are Here Home C Home Details 2 Queries Requisitions Scanned
61. t to XL SX Export to RTF Export to CSV Drag a column header here to group by that column Boxnumber Status Status Description Random Str DOCUMENT TYPE DESCRIPTION DATE FROM DATE TO NUMBER FROM NUMBER TO 10AB 0 Stored in warehouse 0 CONTRACT CANCELLED 01 01 2013 31 12 2013 123456 00 654321 00 11AB 0 Stored in warehouse 0 CONTRACT CANCELLED 01 01 8201 31 12 2013 123456 00 654321 00 16AB 0 Stored in warehouse 0 CONTRACT CANCELLED 01 01 2013 31 12 2013 1234556 00 654123 00 19AB 0 Stored in warehouse 0 CONTRACT CANCELLED 01 01 2013 31 12 2013 123456 00 654321 00 1AB 0 Stored in warehouse 0 CONTRACT CLOSED 01 01 2013 31 12 2013 123456 00 654321 00 The results can be sorted by clicking on the column heading the following acceding and descending indicator will appear to change between options click a second time on column heading Drag a column header to group by that column to area indicated The results can be filtered input meta data or use calendar option where available The results can be exported to options PDF XLS XLSX RTF CSV Click Back to return to revise criteria Copyright 2002 2014 by Metrofile Pty Ltd MetroNet 3 10 4 Files Captured by Record Type metr net You Are Here Home Home My Details Queries Requisitions Scanned Files DataCapture Recycle Secure Shredding Collection Notes Help Log Off Storage Destruction Analysis Boxes Captured by Box Description Files Ca
62. t to receive the requested documents Select the Order Items button You will receive confirmation reference number s and email confirmation quote number if you have any queries Copyright 2002 2014 by Metrofile Pty Lid 43 MetroNet 3 4 4 Requests metronet You Are Here Home Home Details Queries Requisitions Scanned Files Data Capture Recycle Secure Shredding Collection Notes Reports Help Log Off select gt COMPANY MET Box Requisitions DEPARTMENT STORAGE DEPARTMENT 00 File Requisitions MetroMedia Requisitions Requisition Basket My Requests MY REQUESTS Please specify Date Range 30 06 2014 gt 30 09 2014 12 By default the past 3 months date range is inserted based on the current date select GO to review your requests else modify the date range using calendar buttons 3 4 4 1 View or Save Proof of Delivery Home To view Proof of Delivery select the Q button you will be prompted to Open or Save or Cancel MY REQUESTS Please specify Da H Requisition Y 2376 2375 1375 1374 1373 1360 1359 PP PP PP P te Range 30 06 2014 30 09 2014 12 Date_of_Requisition Y 29 09 2014 08 39 58 AM 29 09 2014 08 39 57 AM 11 09 2014 02 58 01 PM 10 09 2014 10 08 00 AM 09 09 2014 11 01 36 AM 09 09 2014 11 01 35 AM 01 09 2014 08 31 49 AM 01 09 2014 08 31 25 AM M inso 733 A Requistion Status
63. tails 2 Queries Requisitions Scanned Files DataCapture Recycle Secure Shredding Collection Notes Reports Help Log Off Storage Destruction Analysis Boxes Captured by Box Description Files Captured by Record Type Files Captured by Boxnumber Boxes Retrieved but not Returned to Metrofile Files Retrieved but not Returned to Metrofile Boxes Retrieved and Returned to Metrofile Files Retrieved and Retumed to Metrofile Files Requested and not Delivered by Record Type Boxes Received Files Requested by Record Type Boxes Reauested bv Box Description Files In Storage by Record Type Boxes In Storage by Box Description BOXES RECEIVED BY METROFILE Date Range dd MMiyyyy gt dd MMiyyyy Select date range using calendar options then select the GO button Boxes Received Export to PDF Export to XLS Export to XLSX Export to RTF Export to CSV Drag a column header here to group by that ae Boxnumber Record Type Box Description Date_Received K 21AB POLICY FILES 100910000 04 08 2014 22AB POLICY FILES 100910000 04 08 2014 23AB POLICY FILES 100910000 04 08 2014 24 POLICY FILES 100910000 04 08 2014 Page 2 of 2 24 items 4 1 2 The results can be sorted by clicking on the column heading the following acceding and descending indicator will appear to change between options click a second time on column heading Drag a column header to group by that column to area indica
64. ted The results can be filtered input meta data or use calendar option where available The results can be exported to options PDF XLS XLSX RTF CSV Click Back to return to revise criteria Copyright 2002 2014 by Metrofile Pty Ltd MetroNet 3 10 12 Files Requested by Record Type metr net You Are Here Home C Home Details 2 Queries Requisitions Scanned Files DataCapture Recycle Secure Shredding Collection Notes Reports Help Log Off Storage Destruction Analysis Boxes Captured by Box Description Files Captured by Record Type Files Captured by Boxnumber Boxes Retrieved but not Returned to Metrofile Files Retrieved but not Returned to Metrofile Boxes Retrieved and Returned to Metrofile Files Retrieved and Returned to Metrofile Files Requested and not Delivered by Record Type Boxes Received Files Requested by Record Type Boxes Reauested bv Box Description Files In Storage by Record Type Boxes In Storage by Box Description FILES REQUESTED BY RECORD TYPE Record Type Date Range EB ddiMMiyyyy B dd MMiyyyy Select a Record Type from the drop down listing date range must be specified then select the GO button Files Requested by Record Type Export to PDF Export to XLS Export to XLSX Export to RTF Export to CSV Drag a column header here to group by that column Requisition Date_Requested Type Code Department Authority Code FirstName Surname Tel
65. tion If the Do Not Destroy is checked the destruction and review dates are cleared If the Destruction Hold is checked the destruction and review dates are retained Number of Files in Box is a required field where no files exist insert a value of O If box is to be captured at box level select the 5ox description this will determine the fields of Capture If the box details field has the comments Required you must insert a value in this field in order for the record to be saved After input of data select the Save button to Capture meta data against box select the View Box Contents button or to Capture Files select the View File Details button Copyright 2002 2014 by Metrofile Pty Ltd Privacy Statement 3 6 1 1 Capture Box Contents Box Content Boxnumber Box Content Invoices Jan gt Feb 2013 Invoices Mar gt Apr 2013 Invoices Jul gt Aug 2013 Invoices Nov gt Dec 2013 Statements Jan gt Dec 2013 ESAME Meta data can be copy pasted or captured into the box contents this meta data can be searched in the requisition module at box level if individual documents is required from box then use the add a file option MetroNet 3 6 1 2 Data Capture Files File numbers be inserted using the Metrofile provided file labels or where no file labels are required the system will automatically generate a file reference number user will be prompted to select the applicable option Barcode
66. turned to Metrofile Files Retrieved but not Returned to Metrofile Boxes Retrieved and Returned to Metrofile Files Retrieved and Retumed to Metrofile Files Requested and not Delivered by Record Type Boxes Received Files Requested by Record Type Boxes Reauested bv Box Description Files In Storage by Record Type Boxes In Storage by Box Description Copyright 2002 2014 by Metrofile Pty Ltd Privacy Statement Terms and Use 70 MetroNet 3 10 1 Boxes Due for Destruction metr net You Are Here Home C Home Details 2 Queries Requisitions Scanned Files DataCapture Recycle Secure Shredding Collection Notes Reports Help Log Off Storage Destruction Analysis Boxes Captured by Box Description Files Captured by Record Type Files Captured by Boxnumber Boxes Retrieved but not Returned to Metrofile Files Retrieved but not Returned to Metrofile Boxes Retrieved and Returned to Metrofile Files Retrieved and Returned to Metrofile Files Requested and not Delivered by Record Type Boxes Received Files Requested by Record Type Boxes Reauested bv Box Description Files In Storage by Record Type Boxes In Storage by Box Description Boxes currently due for destruction BOXES DUE FOR DESTRUCTION returns all boxes where the destruction date is below or equal to the current date Boxes currently due for Destruction Boxes due for Destruction in the next months Boxes due for Destruction in the ne
67. uery string and the system will search across all defined Record Type fields Try limiting the string to increase the success of your search Select GO search results are then displayed which will allow you to view the images and captured information Copyright 2002 2014 by Metrofile Pty Lid 49 MetroNet 3 5 3 Barcode Search Home Details Queries Requisitions Scanned DataCapture Recycle Secure Shredding Collection Notes Reports Help Log Off COMPANY METROFILE 1009 Specific Search 5560 DEPARTMENT STORAGE DEPARTMENT 00 Cross Query Search Barcode Search Insert the file number s one per line BARCODE SEARCH Display results in a Tree is by default selected Select GO search results are then displayed which will allow you to view the images and captured information Please capture each barcode on a seperate line Copyright 2002 2014 by Metrofile Pty Lid 3 5 4 Search Results records per Page 1 1 of 1 e mage J 1 E B BliSearch Results E 5 38857 JHBOAF ReviewDate 04 08 2019 12 00 00 AM DestructionDate 04 08 2019 12 00 00 AM Do Not Destroy Boxnumber ______ 106 __ 6__ ____ Record Type Thumb Size 1 NUMBER 200 200 SURNAME a INITIALS DATE OF CLAM FileStatus Requested and at customer TC E Search
68. uired to complete any blank fields will appear when you attempt to save changes MY PROFILE Change your Password Name MnetName Surname MNetSumame Initials M Designation Metronet User Telephone 011 6800000 Fax 0116900000 Mobile 083 1111111 eMail Address MnetUser Metrofile co za Physical Address Sort Order Name Code Save Changes The sort order of Name or Code of accounts which user has access to and as seen in the menu option select company can be changed using this option MetroNet Select the option Change your Password by inserting the existing password followed by the new password to ensure accuracy you will be required to confirm your new password select the Change Password button or back button to cancel CHANGE MY PASSWORD Enter Old Password CN Enter New Password Confirm New Password Change Password Copyright 2002 2014 by Metrofile Pty Lid Privacy Statement 3 3 Queries You Details Queries Requisitions Scanned Recycle Query File Details Secure Shredding Collection Notes Reports Help Log Off DEPARTMENT STORAGE DEPARTMENT 00 Copyright 2002 2014 by Metrofile Pty Ltd Home Terms and Use MetroNet 3 3 1 Box Status metronet You Are Here Home Home Details
69. ults can be exported to options PDF XLS XLSX RTF CSV Click Back to return to revise criteria Copyright 2002 2014 by Metrofile Pty Lid MetroNet 3 10 8 Boxes Retrieved and Returned to Metrofile metr net You Are Here Home C Home Details 2 Queries Requisitions Scanned Files DataCapture Recycle Secure Shredding Collection Notes Reports Help Log Off Storage Destruction Analysis Boxes Captured by Box Description Files Captured by Record Type Files Captured by Boxnumber Boxes Retrieved but not Returned to Metrofile Files Retrieved but not Returned to Metrofile Boxes Retrieved and Returned to Metrofile Files Retrieved and Retumed to Metrofile Files Requested and not Delivered by Record Type Boxes Received Files Requested by Record Type Boxes Reauested bv Box Description Files In Storage by Record Type Boxes In Storage by Box Description BOXES RETRIEVED AND RETURNED TO METROFILE Date Range EB dd MM yyyy gt 683 dd MMiyyyy Select date range using calendar options then select the GO button Boxes Retrieved and Returned to Metrofile Export to PDF Export to XL S Export to XL SX Export to RTF Export to CSV Drag a column header here to group by that column Boxnumber Box Type Origin Date Record Type Box Description Destruction Date Status Description Date Requested Date Returned 11AB M2 04 08 2014 POLICY FILES 100910000 04 08 2019 Stored in warehouse 08 08 2014 20 08 2014
70. xes Retrieved and Returned to Metrofile Files Retrieved and Retumed to Metrofile Files Requested and not Delivered by Record Type Boxes Received Files Requested by Record Type Boxes Reauested bv Box Description Files In Storage by Record Type Boxes In Storage by Box Description FILES REQUESTED AND NOT DELIVERED BY RECORD TYPE Record Type POLICY FILES GO Select a Record Type from the drop down listing then select the GO button Files Requested and not Delivered by Record Type Export to PDF Export to XLS Export to XLSX Export to RTF Export to CSV Drag a column header here to group by that column P Requisition Date Requested Type Code Department Authority Code FirstName Surname Tel No eMail Delivery Address Delivery Type Order Boxnumber Record Type Description Filenumber PLAN NUMBER PLAN NAME No data to display Page 1 of 0 0 items The results can be sorted by clicking on the column heading the following acceding and descending indicator will appear to change between options click a second time on column heading Drag a column header to group by that column to area indicated The results can be filtered input meta data or use calendar option where available The results can be exported to options PDF XLS XLSX RTF CSV Click Back to return to revise criteria Copyright 2002 2014 by Metrofile Pty Ltd 3 10 11 Boxes Received metr net You Are Here Home C Home De
71. xt 3 months looks forward from the current date To view the results select an option and the GO button Boxes due for Destruction Export to PDF Export to XLS Export to XLSX Export to RTF Export to CSV Drag a column header here to group by that column Boxnumber Box Type Origin Date Record Type Destruction Date Status Description No data to display Page 1 of 0 0 items The results can be sorted by clicking on the column heading the following acceding and descending indicator will appear to change between options click a second time on column heading Drag a column header to group by that column to area indicated The results can be filtered input meta data or use calendar option where available The results can be exported to options PDF XLS XLSX RTF CSV Click Back to return to revise criteria Copyright 2002 2014 by Metrofile Pty Lid MetroNet 3 10 2 Storage Destruction Analysis metronet You Are Here Home Home My Details Queries Requisitions Scanned Files DataCapture Recycle Secure Shredding Collection Notes Reports Help Log Off Storage Destruction Analysis Boxes Captured by Box Description Files Captured by Record Type Files Captured by Boxnumber Boxes Retrieved but not Returned to Metrofile Files Retrieved but not Returned to Metrofile Boxes Retrieved and Returned to Metrofile Files Retrieved and Returned to Metrofile Files Requested and not Delivered by

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