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Fellowship Application - Canadian Breast Cancer Foundation

1. Grant support received during the last five years Common CV format is acceptable but is not required o Applicants are advised to detail any interruptions in their scientific career for information of reviewers File Naming Convention Applicant CV Surname cv doc or surname cv pdf e Evidence of Canadian citizenship scan of Passport photo page Birth Certificate permanent resident status Permanent Resident Card front and back of card or other appropriate immigration documents such as student or work VISA if the applicant is not a Canadian citizen or permanent resident File Naming Convention Citizenship Surname citizenship doc or surname citizenship pdf For component Fellowship Supervisors e C V of Fellowship Supervisor s o Supervisor s CV must include Academic Degrees and Awards Details of employment since graduation Publications during the last five years Grant support received during the last five years Details of supervisory teaching and other experience relevant to the supervisory role Common CV format is acceptable but is not required File Naming Convention Fellowship Supervisor s Surname cv doc or surname cv pdf For component Detailed Project Proposal e Definitions of acronyms used required e Reference List required e Tables Figures if applicable up to 5 pages maximum in total e Surveys questionnaires if applicable File Naming Convention Detaile
2. NOTE If no other sources of support are anticipated please select the Mark as Complete link to indicate that this component has been completed and to return to the components menu 3 If other sources of support are anticipated click on the Add d icon at the top of the screen 4 Indicate the Funding Source Examples of sources include University of Waterloo Komen Foundation Best Laboratories T Menu B Help ia Log Out lt p Back l amp Application 194 September 10 Application Number 197 Project Title Fellowship Funding BC Program Area British Columbia Fellowship Funding Proposal Deadline 09 30 7009 Funding for Fellowship Expenses non Salary Funding Source Expenses Being Covered Research project operating expenses Funding Status Award Secured Start Date eg End Date eg j y E Amount 0 Research Grant Title Return to top to save 5 Use the drop down menu to choose the type of Expenses Being Covered Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 50 of 64 Preparing an Application in WebGrants 6 Use the drop down menu to indicate the Funding Status 7 Click on the Calendar icon to choose the anticipated funding Start Date and End Date 8 Indicate the funding Amount Please indicate the TOTAL ANNUAL amount you anticipate receiving from this source 9 If source of funding is from a Research Grant provid
3. At the top of each WebGrants page are a series of icons representing action options or functions Icons that are grayed out are not available at that time for that screen WebGrants Navigation Bar Icons EY Menu The Menu icon returns the applicant to the WebGrants Main Menu For more information please see the section Main Menu Instructions in this User Manual B Hei The Help icon opens a pop up window with basic help information If it does not contain the information you are seeking please refer to this User Manual for help with specific components or contact CBCF staff by email at webgrants bc cbcf org for assistance Log Out Wiss The Log Out icon is used to end the applicant s WebGrants session Logging out will not save entered information You must Save the component on which you are working prior to logging out if you wish the entered information to be retained Sm Back The Back icon is used to go back usually to the previously viewed page sometimes to the Components Menu Please note that using the Back icon will NOT save any new information entered on the current page To keep information newly entered please use the Save icon before going Back 2 The Print icon is active on pages which can be printed This button will bring up a new window that will display the current screen s contents in printer friendly format To print the page use the Print function in your internet browser P a
4. No button whether or not you have any Conflicts of Interest according to CBCF BC Yukon Region s definition If No click the No button and proceed to Step 6 Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 54 of 64 Preparing an Application in WebGrants Please review the Conflict of Interest section in the Fellowship Program Guidelines amp Criteria for a full discussion of CBCF BC Yukon Region s definition of conflict of interest 3 If you have a Conflict of Interest click the Yes button 4 Explain the Conflict of Interest in the text box provided NOTE Applicants are required to certify that they fully understanding Fellowship terms and conditions as detailed within the Fellowship Application Guidebook and that they accept the terms and conditions of being funded 5 Click the Yes button at the bottom of the page to confirm that you accept the terms and conditions of being funded If you do not accept the terms and conditions your application will not be processed 6 Click on the Save id icon to save the information you have entered 7 Click on the Mark as Complete link to return to the components menu Additional Information Applicants and Fellowship Supervisor s must disclose fully any financial interest they have in any company corporation or other commercial venture whose business activities are related to the subjec
5. ANNUAL amount you anticipate receiving from this source 8 Indicate which award you would choose from the drop down menu in the event that CBCF Fellowship funding is awarded 9 If the source is a research project please ensure that you have included it under the Relation to a Larger Initiative component and attach a one page scientific abstract for the project in the Attachments component 10 If the source is a paid service activity indicate in the last text box what percentage of your workweek would be used for this paid service activity 11 Click on the Save id icon to save the information you have entered 12 Repeat numbers 3 11 for each type of funding awarded or applied for 13 Click on the Mark as Complete link to return to the components menu Additional Information Applicants are encouraged to apply to other funders for support concurrently with their application to the Foundation Fellowship recipients may not accept any other fellowship award concurrently with their Canadian Breast Cancer Foundation BC Yukon Region Fellowship or hold a concurrent faculty appointment Applicants awarded more than one grant for salary support will be asked to choose which funding they wish to accept In order for Fellowship recipients to maintain their clinical and or teaching skills the Fellowship recipient may with the approval of their Fellowship supervisor engage in and receive remuneration for departmental activities c
6. Credentials Assistant Name Assistant Phone Assistant Phone Ext Assistant Email 3 Review and confirm accuracy of profile information and update as required 4 Click the Save id icon to return to the Main Menu The My Profile Main Screen Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 7 of 64 Preparing an Application in WebGrants afl Menu B Help T Log Out Reset Password Name Dr John Doe Salutation First Name Middle Name Last Name Department Citizenship Canadian Email i ed cad Address 14 Highland Drive city Brampton Ontario L3H2N6 City State Province Postal Code Zip Country Canada Phone 416 896 5296 Phone Fax Alt Phone Alt Phone Ext Mobile Phone Credentials Assistant Name Assistant Phone Assistant Phone Ext Assistant Email Please attach your current CV Attach CV cP Last Edited By John Doe Associated Organizations Test Organization 2 Out of State For Profit Company 416 897 5669 Toronto Ontario 5 Please ensure that your C V is uploaded and up to date as this C V will be linked to your Fellowship Application Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 8 of 64 Preparing an Application in WebGrants 3 Navigating WebGrants This section provides basic information for applicants on how to navigate the WebGrants system
7. Description Certificate Last Edited By John Doe 09 04 2009 9 To attach certificates click on the Attach icon at the far right hand side under the Attach Certificate column 10 Use the Browse and Attach buttons to browse and attach the certificate 11 Repeat steps 2 to 8 and or 9 to complete each of the remaining certificate types 12 Click on the Mark as Complete link to return to the components menu once all certificate types have been completed Canadian Breast Cancer Foundation 2009 Version 2 0 10 Last updated July 2010 WebGrants User Manual Page 44 of 64 Preparing an Application in WebGrants 5 16 Relation to a Larger Initiative Applicants must indicate if their project is related to a larger initiative s 1 Click on the Relation to a Larger Initiative from the components list GY Menu Help Log Out GQ Back AP Add TOO ee DM eoo Er amp Application 146 Application Number Project Title Program Area Proposal Deadline 99 30 2009 Relation to Larger Initiative Mark as Complete Go to Application Forms ls this project part of a larger Initiative Description Attach Abstract Yes Testing Last Edited By John Doe 09 04 2009 2 Click on the Add icon at the top of the screen Y Menu B Help T Log Out lt p Back amp Application Application Number Project Title Program Area Proposal Deadline 99
8. Tertiary focus areas of the project See Appendix A at the back of the Fellowship Application Guidebook for more details on the various CSO Codes 3 Click on the Save id icon to save the information you have entered 4 Click on the Mark as Complete link to return to the components menu Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 32 of 64 Preparing an Application in WebGrants 5 10 CSCC Codes Applicants must indicate in this component which CSCC Codes adapted from the Analytic Framework for Cancer Control in Canada NCIC most closely match the topic of their proposed work 1 Click on CSCC Coding from the components list Q Menu Help Log out Back amp Application 99 Application Number Project Title Program Area Proposal Deadline 98 31 2009 CSCC Coding escc Code 1 Fundamental Research FR CSCC Code 2 Fundamental Research FR CSCC Code 3 Fundamental Research FR Return to top to save 2 Use the drop down menus to choose the CSCC Codes that best describe the Primary Secondary and Tertiary focus areas of the project Applicants MUST select at least one CSCC code See Appendix B in the Fellowship Application Guidebook for more details on the various CSCC Codes 3 Click on the Save ld icon to save the information you have entered 4 Click on the Mark as Complete link to return to the components menu Canadian B
9. and proceed to Step 5 3 If Yes click on the Yes button and use the text box to provide e Prior reviewer feedback e Applicant s response to this feedback Note Applicants may attach supporting documents related to their response references tables etc in the Attachments component In including attachments please clearly indicate their file names as the last item at the bottom of this text box so peer reviewers can easily find the correct attachment for this component Please refer to Section 5 26 of this User Manual for instructions on the Attachments component 4 Click on the Save i icon to save the information you have entered 5 Click on the Mark as Complete link to return to the components menu Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 47 of 64 Preparing an Application in WebGrants 5 18 Funding for Fellow Salary Stipend Income In this component applicants must provide information concerning funding they anticipate receiving or have applied to receive toward their personal Salary stipend during the fellowship period This does NOT include funding for research or study related costs such as tuition travel supplies reagents etc Please see Additional Information below 1 Click on Funding for Fellow Salary Stipend Income from the components list NOTE If no other sources of support are anticipated please select the Mark as C
10. in WebGrants 5 14 Knowledge Translation Applicants must describe how project knowledge will be transferred disseminated to appropriate audiences Note The Foundation is supportive of dissemination knowledge translation strategies that go beyond traditional standard practice Knowledge Translation is also a component of the Detailed Project Proposal you can cut and paste this section from your proposal into the text box provided in this component 1 Click on Knowledge Translation from the components menu GY Menu B Help Ya Log Out Gy Back amp Application i 182 Application Number 186 Project Title Program Area Proposal Deadline 9 30 2009 Knowledge Translation Mark as Complete Go to Application Forms Knowledge Translation Strategy Methods and Intended Audience Add Method Intended Audience Last Edited By 2 Click on the Edit icon at the top of the screen Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 39 of 64 Preparing an Application in WebGrants Q enu f Help YJ Log out Back Application 182 Application Number 186 Project Title Program Area Proposal Deadline 99 30 2009 Knowledge Translation Knowledge Translation Strategy Return to top to save 3 Describe the Knowledge Translation Strategy in the text box provided 4 Click on the Sav
11. in underlined blue text this indicates that this is a link To see further information related to the word or phrase click on the word Clicking on a linked word or phrase will open a new screen with the linked information This information is sometimes display only and sometimes editable using the Edit icon as above To return to the original screen click the Save or the Back icon Dropdown Menus For some items the applicant must select one of a number of optional responses When this is the case a shaded box with a down chevron will be displayed Click on the chevron to display the available options and select the one which applies Mark as Complete Applications are entered into WebGrants using Components which are mini modules containing grouped information Applicants are recommended to use the Component List as their main navigation point when entering applications accessing and completing each component from this List Components can be completed in any order On all individual component screens there is a Mark as Complete link on the right hand side of the screen The Mark as Complete function is used to track which components you have completed and finished editing Clicking the Mark as Complete link will activate a checkmark for that component on the Application Forms Screen You can still return to components that have been marked as complete for further editing prior to submitting your application as required A
12. ineligible for peer review without appeal GY Menu B Help Log Out GQ Back AP Add amp Application 99 Application Number 145 Project Title Program Area Proposal Deadline 98 31 2009 Detailed Project Proposal Mark as Complete Go to Application Forms Description File Name Last Edited By 3 To attach the Detailed Project Proposal Click the Add d icon at the top of the page Y Menu B Help T Log Out lt p Back amp Application Attach File Upload File Description 4 Click on the Browse button to search for the document 5 Click on the Save ld icon to save your selected document 6 Click on the Add icon to add figures and or surveys pertaining to the Detailed Project Proposal Attach figures and or surveys as separate Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 37 of 64 Preparing an Application in WebGrants documents 7 Click on the Save id icon to save your selected document s 8 Click on the Mark as Complete link to return to the components menu Additional Information For complete information on the content requirements of the Detailed Project Proposal please refer to the Fellowship Application Guidebook Authorship e Itis expected that the applicant him herself will write the Detailed Project Proposal with guidance of the proposed Fellowship Supervisor s appropriate to academic level
13. the functionality in the new CBCF WebGrants system Please read these instructions before you begin using the system After you begin using the system you can refer back to these instructions or print them out by clicking on the Print button above to view a printable version of these instructions You can also press the Help button on each page to get online help specific to the page you are on If you have any questions not answered on this page or need additional help please contact the appropriate CBCF regional office at Atlantic Region Contact webgrants at cbef org BC Yukon Region Contact webgrants bc cbecf org Ontario Region Contact webgrants on cbcf org Prairies NWT Region Contact webqrants pr cbecf org The Instructions page includes information on general navigation the Main Menu screen and each of the links found on the Main Menu screen The Instructions document can be printed using the Print A icon Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 13 of 64 Preparing an Application in WebGrants My Profile This module allows you to reset your password as well as edit your personal contact information Please see Updating your User Profile on page 8 for more information Fundin rtuniti To View Funding Opportunities Calls for Proposals available in BC Yukon click the Funding Opportunities W icon This will di
14. updated July 2010 Page 29 of 64 Preparing an Application in WebGrants GY Menu 2 Help a Log Out Gy Back Z Afolication 99 Application Number Project Title Program Area Proposal Deadline Project Objectives Objective Aim Description ba Return to top to save In the Objective Aim text box briefly describe your project objective Cut and Paste the Project Objectives Aims from your Detailed Project Proposal into the Description text box Click on the Save id icon to save the information you have entered Repeat steps 2 to 5 for each additional project objective Click on the Mark as Complete link to return to the components menu Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 30 of 64 Preparing an Application in WebGrants 5 8 Present Position and Duties Applicants should use this component to briefly outline their present position and duties 1 Click on Present Position and Duties from the components list Y Menu B Help T Log Out lt Q Back amp Application 99 Fellowship Applicaiton 2 August 12 Application Number 145 Project Title Fellowship August 28 09 Program Area Ontario Fellowship Funding Proposal Deadline 09 31 2009 Present Position amp Duties Present Position amp Duties Provide a summary in lay language of your present position and description of duties Please limit your response i
15. 30 2009 Relation to Larger Initiative Is this project part of a larger Initiative Yes No Please describe relation to larger initiative Description Return to top to save 3 Indicate with the Yes or No button whether or not this project is part of one or more larger initiatives If No click on the No button then click on the Save amp icon and go to step 7 Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 45 of 64 Preparing an Application in WebGrants 4 If Yes is chosen describe relation to larger initiative in the Description text box Click on the Save icon to save the information you have entered Qy Menu Help Y Log Out lt p Back AP Add k S Application 146 Application Number 44 Project Title Program Area Proposal Deadline 99 30 2009 Relation to Larger Initiative Mark as Complete Go to Application Forms Is this project part of a larger Initiative Description Attach Abstract Yes Testing ch Last Edited By John Doe 09 04 7009 5 Click on the Attach icon on the far right hand side under the Attach Abstract column 6 Click the Browse and Attach buttons to browse and attach a one page scientific abstract for each larger initiative to which this work is related Please note that it is not CBCF s intent to duplicate or replace funding from other sources Please
16. 445 Project Title Principal Applicant John Doe Organization Test Organization 2 Last Edited By John Doe 09 04 2009 7 Click on the Go to Application Forms link to complete the remaining application components Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 19 of 64 Preparing an Application in WebGrants 5 2 Funding Duration Applicants must choose the number of funding months they are requesting 1 Click on Funding Duration from the components list GY Menu B Help Ya Log Out Gy Back amp Application 99 Fellowship Applicaiton 2 August 12 Application Number 145 Project Title Fellowship August 28 09 Program Area Ontario Fellowship Funding Proposal Deadline 19 31 2009 Funding Duration Funding Duration Pee _ Reg uested I 2 Months F Return to top to save 2 Choose the Funding Duration Requested from the drop down menu Please refer to the Fellowship Category and Level Section of the Fellowship Application Guidebook for further information on Fellowship funding duration 3 Click on the Save ld icon to save the information you have entered 4 Click on the Mark as Complete link to return to the components menu Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 20 of 64 Preparing an Application in WebGrants 5 3 Fellowship Category and Level Applicants must indicat
17. CANADIAN BREAST CANCER J eee conte gta g FONDATION i l CANADIENNE DU CANCER DU SEIN WebGrants Fellowship Application gt User Manual Preparing an Application in WebGrants Table of Contents 1 How to Apply for Fellowship Funding 2 Preparing to Use the WebGrants System 3 Navigating WebGrants 10 4 Main Menu Instructions 14 5 Fellowship Application Components 18 5 1 General Information 18 5 2 Funding Duration 21 5 3 Fellowship Category and Level 22 5 4 Fellowship Supervisor s 24 5 5 Host Organization 27 5 6 Locations of Project s 29 5 7 Project Objectives Aims 31 5 8 Present Position and Duties 33 5 9 CSO Codes 34 5 10 CSCC Codes 35 5 11 Lay Language Summary of Project 36 5 12 Abstract 37 5 13 Detailed Project Proposal 39 5 14 Knowledge Translation 41 5 15 Required Certificates Approvals 45 5 16 Relation to a Larger Initiative 48 5 17 Resubmission Past Project Information 50 5 18 Funding for Fellow Salary Stipend Income 51 5 19 Funding for Fellowship Expenses Non Salary 53 5 20 References 55 5 21 Fellowship Certification and Conflict of Interest 57 5 22 Primary Supervisor Certificate 59 5 23 Secondary Supervisor Certificate 61 5 24 Host Organization Certification 62 5 25 Attachments 64 5 26 Submitting your application for assessment 67 Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 2 of 64 Preparing an Application in WebGrants 1
18. How to Apply for Fellowship Funding a Download the CBCF Fellowship Application Guidebook from the CBCF BC Yukon Region website under funding www cbcfbc org and review in detail to determine whether your proposed project meets CBCF BC Yukon Region eligibility requirements b Use the Fellowship Application User Manual as your guide to using the WebGrants online grants management system to complete your application for funding Together the guidebook and the user manual provide all the information applicants require to submit an application for Fellowship funding to CBCF BC Yukon Region This manual provides a step by step guide for completing your application for the Fellowship Program funding online using the WebGrants system Applicants are strongly encouraged to begin the application process early It is the applicant s responsibility to ensure they allow sufficient time for securing required documents and signatures in time for submission by application deadlines The Canadian Breast Cancer Foundation BC Yukon Region expects applicants to prepare competitive funding proposals that meet program criteria and formatting requirements are clear and complete in all respects and are free of error The same meticulous attention to detail that is required for the preparation of a scientific paper for publication should be used by applicants in the preparation of their Fellowship application to the Foundation Applicants should e care
19. Other Important Information Completeness All questions are mandatory and must be answered in order for your application to be complete and ready for submission to CBCF for review Certain questions however may not apply to all applicants For the components with questions that do not apply applicants must click the Mark as Complete link to indicate that the question component does not apply to the applicant s current application and to enable submission of your application Character Counts Text box entry fields have preset maximum character counts Character count maximums for larger entry fields will be indicated in the User Manual The maximum character counts indicated include both characters and spaces Should you encounter an error in saving data entered into a text box check the character count of your entry to make sure you have not exceeded the maximum character count then edit your entry before clicking the Save icon Fonts and Scientific Characters It is recommended that applicants cut amp paste larger text entries into WebGrants WebGrants will maintain the font and formatting of the original text Please prepare entries for text boxes using Arial 10pt font and any fonts or formatting required for scientific characters WebGrants Passwords If you forget your WebGrants password click the Forgot Password link on the Login screen Enter your User ID and email address in the displayed form and click Submit Your p
20. Required Formatting Detailed Project Proposal e Written text of up to a maximum of ten 10 numbered pages double spaced with Arial or Times Roman 12pt font Condensed fonts or condensed character spacing may not be used e Every page of text must display clearly visible line numbers in the left margin and each page must be numbered independently i e each page Starts with line 1 e Top bottom and side margins must all be 1 each e The Detailed Project Proposal must be saved in MS Word version 1997 2003 e Please add as three separate attachments 1 the Detailed Project Proposal this document should include the List of References and Definitions for Acronyms used within the Detailed Project Proposal both of which have NO page limit 2 Figures and or 3 Surveys Allowable Appendices to be attached in Attachment component e Up to five 5 pages in total of figures tables charts and associated legends may be provided These additional documents must contain only information necessary to understand the data being presented e Proposed surveys or questionnaires no page limit e Additional documents that support this proposal should be attached in the Attachments component please refer to Section 5 26 of this User Manual for instructions on the Attachments component Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 38 of 64 Preparing an Application
21. a City State Province Country United States a Postal Code Zip Phone Fax Alt Phone Alt Phone ExtMobile Phone Email Assistant Assistant Phone Assistant Phone Ext Assistant Email Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 5 of 64 Preparing an Application in WebGrants Eligible Registrants Registration must be in the name of Fellowship applicant The applicant must be a Canadian citizen or permanent resident of Canada based in or formally affiliated with an eligible project host organization university college hospital research institute or other qualified not for profit organization in the Province of British Columbia Yukon Organization Information Please provide the applicant s primary host organizational affiliation CRA Business Charitable Registration Please indicate the CRA Business Charitable Registration of the Host Organization Region Please indicate BC Yukon from the drop down list for the CBCF region affiliation Degrees Please list professional credentials degrees certifications and specialties CV Please upload a current C V of the Registrant When all entries are complete Click the Register link A confirmation page will be displayed and you will receive a confirmation email However you cannot log into the system at this time CBCF must approve your registration before your User ID and Passw
22. al Version 2 0 10 Last updated July 2010 Page 60 of 64 Preparing an Application in WebGrants YJ Menu B Help Log Out GQ Back AP Add A Application 146 Application Number 47 Project Title Program Area Proposal Deadline Attachments Mark as Complete Go to Application Forms Description File Name Last Edited By 2 Click on the Add icon at the top of the screen Y Menu B Help T Log Out lt Q Back amp Application Attach File Upload File Description 3 In the Upload File field use the Browse function to search for the document Please see below for File Naming Convention 4 In the Description text box provide a description of the file attachment This description is required to complete this component 5 Click on the Save id icon to save the information you have entered 6 Repeat steps 3 5 for each additional attachment 7 Click on the Mark as Complete link to return to the components menu Additional Information The following must be attached unless noted below as optional with descriptions of each provided General Documents e C V of Fellowship Applicant o Applicant Fellow CV must include Academic Degrees and Awards Details of employment since graduation Publications during the last five years Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 61 of 64 Preparing an Application in WebGrants
23. an Application in WebGrants 5 Fellowship Application Components 5 1 General Information This is the initial step to completing a Fellowship application This component requests basic initial information concerning the application 1 Login to the Main Menu 2 Click on the Funding Opportunities Z icon from the Main Menu T Menu B Help T Log Out v Funding Opportunities Current Funding Opportunities This screen contains a brief summary of this opportunity The deadline displays the due date of the application You will be unable to submit an application after this date Click on the tiile fo open the Funding Opportunity summary ID Program Opportunity Title Pre Application Deadline 192 British Columbia Community Grants September 10 Test 194 British Columbia Fellowship Funding September 10 Test 195 British Columbia Research September 10 Test Application Deadline 09 30 2009 09 30 2009 09 30 2009 Choose the Funding Opportunity from the list of available options Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 17 of 64 Preparing an Application in WebGrants I Menu B Help al Log Out G Back 4 Funding Opportunities Current Applications Any previously created applications for this opportunity appear below Community Grant BC Editing Opportunity Details Start a New Application 192 September 10 British Columbia Communi
24. anadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 28 of 64 Preparing an Application in WebGrants work that will be undertaken at this location Indicate whether certificates or approvals for animal care biohazard etc are required for this location Please limit your response to 800 characters including spaces 5 Click on the Save ld icon to save the information you have entered Repeat numbers 2 5 for each additional location 7 Click on the Mark as Complete link to return to the components menu 5 7 Project Objectives Aims Applicants are required to outline 1 5 project objectives aims These objectives aims will be used to measure progress in the project and will form the core of semi annual activity progress reporting These Project Objectives are a component of your Detailed Project Proposal you can cut and paste them from your proposal into the text box provided in this component 1 Click on Project Objectives Aims from the components list 9 Menu 2 Help ij Log Out Back P Add amp Application 99 Application Number 44 Project Title Program Area Proposal Deadline 08 31 2009 Project Objectives Mark as Complete Go to Application Forms Objective Aim Description Last Edited By 2 Click the Add icon at the top of the screen Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last
25. aring an Application in WebGrants 5 12 Abstract A Technical Project Summary is required from all Applicants Please complete all fields 1 Click on Abstract from the components list Q Menu B Help YB Log out lt Back amp Application 98 Fellowship Applicaiton 2 August 12 Application Number 145 Project Title Fellowship August 28 09 Program Area Ontario Fellowship Funding Proposal Deadline 98 31 2009 Abstract Investigators Departmental Affiliation Organization Title of Project Keyword 1 Keyword 2 Keyword 3 Keyword 4 Keyword 5 Scientific Abstract Please limit your response in this section to 3800 characters Return to top to save 2 In the first text box please include the names department affiliation s and organization s of the following individuals e Fellowship applicant Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 35 of 64 Preparing an Application in WebGrants e Fellowship Supervisor s e other research investigators if applicable Enter the Title of the Project or training plan 4 Enter up to five Keywords that describe the scientific and technical aspects of the project and or focus of the training plan You must enter at least one Keyword 5 Enter the Scientific Abstract in the text box Please limit your response to 3800 characters For Fellowships wit
26. assword will be emailed to you at the email address in your profile therefore it is essential that you enter your email address accurately on your profile page If you want to change your password Login to the WebGrants system click on the My Profile icon Click the Reset Password link Enter and confirm the new password Click the Save icon Document Naming To ensure reviewers are able to match attached documents to the appropriate components and questions please use the following file naming protocol applicant s surname detail doc For example Smith array table doc Jones Komen other funding doc Allen cv doc Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 12 of 64 Preparing an Application in WebGrants 4 Main Menu Instructions This section provides an overview of the Main Menu screen and the Components found there Main Menu The modules displayed on the Main Menu are as follows 9 Menu B Help ia Log Out lt p Back l k i Welcome Main Menu Click Help above to view instructions Go to My Profile to reset password a Instructions My Profile F Funding Opportunities SS My Applications Ah My Grants Instructions To access the WebGrants Instructions screen click the Instructions link SD Menu Help Log Out Sg Back A Print yl Instructions Grantee Instructions Overview This page is provides an overview of
27. cd The Add icon is active when new entries can be made It takes the applicant to a new screen to enter component information Once information is entered click on the Save icon to save the information entered to return to the current component Sometimes summarized information will be displayed within the component Should you wish to view the full entry or edit the entry click on the coloured blue text within the entry you wish to view or Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 9 of 64 Preparing an Application in WebGrants edit see Linked Words or Phrases below To return to the component use the Save icon again or the Back icon gt 4 Delete The Delete icon is used to delete all entered information for a particular component The applicant will be prompted to confirm that they wish to delete the information prior to execution of this command gE The Edit icon is active when the contents of the page you are on can be changed It takes the applicant to a new screen to add or edit component information Once information is edited Save the information entered to return to the component All entered information will be displayed on the component screen iJ save The Save icon saves all entered information within a component and takes the applicant back to the current component Other Navigation Tools Linked Words or Phrases When a word or phrase is shown
28. ce State Supervisor CV J smith 333 333 3333 444 444 4444 jsmith test ca University of Toronto Toronto Ontario Last Edited By John Doe 09 04 2009 2 Click on the Add icon at the top of the screen Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 23 of 64 Preparing an Application in WebGrants Menu Help Log Out SS Application 99 Fellowship Applicaiton 2 August 12 Application Number 445 Project Title Fellowship August 28 09 Program Area Ontario Fellowship Funding Proposal Deadline 8 31 2009 Fellowship Supervisors i ot Supervisor Dr Prefix First Name Last Name Title Phone Fax Email Organization Department Street Address Address Line Z f ot z City Ontario City Province State Postal Code Zip Code ot Country Canada Return to top to save 3 Complete ALL fields on this page with the Primary Supervisor s information using drop down menus where applicable 4 Click on the Save i icon to save the information you have entered Q Menu Help Log out GQ Back AP Add amp Application h 99 ellowship Applicaiton 2 aei 12 Application Number 145 Project Title Fellowship August 28 09 Program Area Ontario Fellowship Funding Proposal Deadline 08 31 2009 Fellowship Supervisors Mark as Complete Go to Application Forms First Name Last Name Phone Fax Fa
29. d Proposal Attachments surname detail doc or surname detail pdf e g Smith Ref List doc or Jones Tables pdf Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 62 of 64 Preparing an Application in WebGrants For component Required Certificates and Approvals e Ethics Animal Care Biohazard and other relevant certificates approvals with expiry dates noted where these have already been secured It is permissible to obtain and submit these after funding approval If approved certificates approvals must then be provided prior to commencement of Fellowship or prior to commencement of the related Fellowship activity File Naming Convention Approval Certificates surname approval certificate doc or Surname approval certificate pdf For component Resubmission e Documents to support response to reviewer feedback optional These may include references abstracts presentations articles or other items File Naming Convention Resubmission Surname resub detail doc or surname resub detail pdf For components Funding for Fellow Salary Stipend Income or Funding for Fellowship Plan Expenses non salary e Scientific abstracts for other sources of support Ensure that the abstract description clearly identifies the source to which it pertains File Naming Convention Funding surname abstract doc or surname abstract pdf Ad
30. ditional Attachments The provision of additional attachments is permitted to present additional background photographic or other graphical materials Applicants are advised that reviewers are not obligated to review Additional Attachments so it is important that all essential information be contained within the ten page Detailed Fellowship Plan and formally requested Appendices Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 63 of 64 Preparing an Application in WebGrants 5 26 Submitting your application for assessment When you have completed all required application components and attachments it is recommended that you review the application in detail to confirm that no information is missing and no further edits are required The application can be reviewed looking at each component individually or by clicking Application Preview from the Main Application menu In Application Preview mode you will be able to click on the links to all attachments to ensure that they are complete Please make sure that all components are Marked as Complete When you have finished reviewing your application click the Submit button on the Main Application Menu You will receive an error message if any component required fields are not complete Enter any missing information and click the Submit button again to submit the application to CBCF for assessment You
31. e i icon to save the information that you have entered Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 40 of 64 Preparing an Application in WebGrants Al Menu B Help Log Out Application Number 186 Project Title Program Area Proposal Deadline 99 30 2009 Knowledge Translation Mark as Complete Go to Application Forms Knowledge Translation Strategy Methods and Intended Audience Last Edited By 5 Click on the Add link on the far right hand side of the screen to add the Method of dissemination and the Intended Audience Q Menu J Help Log Out Back Application Number Project Title Program Area Proposal Deadline 9 30 2009 Methods and Intended Audiences Method Peer reviewed articles Intended Audience Return to top to save 6 Choose the Method of Knowledge Translation using the drop down menu Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 41 of 64 Preparing an Application in WebGrants 7 Enter the Intended Audience for the Knowledge Translation 8 Click on the Save id icon to save the information you have entered 9 Repeat steps 5 7 to add each additional method and intended audience 10 Click on the Mark as Complete link to return to the components menu 5 15 Required Certificates Approvals For each of the certificate types listed in the Ce
32. e the Title of the Grant 10 If the source is a research project please Click on the Save id icon to save the information you have entered 11 If the source is from a research project grant please attach a one page scientific abstract by clicking on the Attach icon at the far right hand side under the Abstracts column Browse and Attach the abstract 12 Repeat numbers 2 to 11 for each additional funding source 13 Click on the Mark as Complete link to return to the components menu Additional Information CBCF Fellowship funding does not directly support research expenses travel expenses etc It is expected that the Fellowship recipient will have support from other sources for these items Please include in kind or financial support from the Host Organization Supervisor s research project or other source for the proposed investigation and or fellowship training activities Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 51 of 64 Preparing an Application in WebGrants 5 20 References Three 3 confidential letters of reference must be provided One letter of reference must be from your Fellowship supervisor s and two must be from other individuals NOTE Please see Additional Information below for content instructions Please indicate within this component the names and contact information for the two non Supervisor referees 1 Click on References
33. e the category and level of fellowship being applied for 1 Click on Fellowship Category and Level from the components list Q Menu Help Log Out lt Back Z pplication 99 Fellowship Applicaiton 2 August 12 Application Number 445 Project Title Fellowship August 28 09 Program Area Ontario Fellowship Funding Proposal Deadline 08 31 2009 Fellowship Category and Level Mark as Complete Go to Application Forms Fellowship Level Post Masters PhD Level Anticipated Start Date 09 24 2009 Fellowship Focus Clinical Last Edited By John Doe 09 04 2009 2 Click on the Edit ES icon from the top right hand side of the page GY Menu B Help Ye Log Out Back Z Application 99 Fellowship Applicaiton 2 August 12 Application Number 445 Project Title Fellowship August 28 09 Program Area Ontario Fellowship Funding Proposal Deadline 19 31 2009 Fellowship Category and Level wer i aE Fellowship Level Masters Level Anticipated Start Date ca g Fellowship Focus Research Return to top to save 3 Choose your Fellowship Level from the drop down menu Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 21 of 64 Preparing an Application in WebGrants Descriptions of fellowship categories levels and requirements are provided in the Fellowship Application Guidebook Confirmation of acceptance into any pr
34. ellowship 135 Amber last test Fellowship Applicaiton 2 August Editing 12 ID Project Title Status 116 Community 136 Amber last test partnership Based Research Editing August 13 99 Fellowship 145 Fellowship August 28 09 Applicaiton 2 August Editing 12 99 Fellowship 114 Fellowship testing August 14 2009 Applicaiton 2 August Editing 12 115 Community 117 Implementation August 13 Based Research Editing August 13 Clicking on an application s Project Title will display the application in black and white in a pop up window My Grants The My Grants screen displays titles of funded applications Awards from the Fall 2008 grant call forward AI Menu B Help T Log Out lt p Back h Award Tracking Current Awards Closed Awards Awards with the status Uindenvay or Suspended appear on this list To view other awards click closed awards link ID Status Year Name Program Area The initial page displays grants with the status Underway and Suspended Clicking on the Closed Awards link will display grants with the status Closed and Archived Clicking on a grant s title will display the grant components This module will be used for progress reporting payment processing and communication with CBCF during the funding period for new grants approved in spring 2011 and forward Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 16 of 64 Preparing
35. ete link to return to the components menu Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 27 of 64 Preparing an Application in WebGrants 5 6 Locations of Project s Research Projects Fellowships must be conducted within settings that provide facilities and staff necessary to support the requirements of the Detailed Project Proposal Provide all locations including Host Organization facilities where proposed work will take place 1 Click on Locations of Project s from the components list GY Menu B Help Log Out GQ Back AP Add amp Application 99 Application Number Project Title Program Area Proposal Deadline Locations of Project s Mark as Complete Go to Application Forms Location of Work Description Last Edited By 2 Click on the Add icon at the top of the screen Q Menu Help Log out Back amp Application 99 Application Number Project Title Program Area Proposal Deadline Locations of Project s Location of Work Please provide a description of work fo be undertaken below Please limit your response in this section to 800 characters Description Return to top to save 3 In the Location of Work text box provide the name of the primary location where project activities training will take place 4 In the Description text box provide a brief point form description of the C
36. from the components list 2 Click on the Add Cae icon at the top of the screen Y Menu B Help T Log Out lt p Back k amp Application 146 Application Number Project Title Program Area Proposal Deadline References y ak Name Or Prefix First Name Last Name Organization Street Address Address Line 2 te a Lys Ontario City Province State Postal Code Zip Code Country Canada Phone Fax Email Relationship to Reference Return to top to save 3 Complete ALL fields on this page using the drop down menus where applicable 4 Click on the Save i icon to save the information you have entered Click on the Mark as Complete link to return to the components Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 52 of 64 Preparing an Application in WebGrants menu Additional Information One letter of reference must be from the applicant s Fellowship supervisor s and two must be from other individuals who are familiar with the applicant s academic and or professional achievements in particular with past research and or clinical work The letter from the Fellowship Supervisor s should include e astatement of support for the applicant including an assessment of his her career potential e details regarding operational funding for research clinical training expenses related to the Fellowship e a descript
37. fully follow all instructions in this User Manual and refer to information provided in the Guidelines as appropriate e complete all application components responding to all questions in each component e carefully review their entire application prior to submission In order to ensure fair treatment of all applicants applications which are incomplete or do not adhere to specified criteria or formatting will be ineligible for peer review without appeal Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 3 of 64 Preparing an Application in WebGrants For Assistance Answers to most questions will be found in the guidebook and this user manual If after consulting these reference documents you have further questions or require additional assistance or require help with technical aspects of the WebGrants system please contact the CBCF BC Yukon Region office by email at webgrants bc cbcf org or rchin cbcf org Email is monitored during regular office hours 9am 5pm PST Monday to Friday The Foundation will reply within one business day to all requests for assistance 2 Preparing to Use the WebGrants System This section explains the steps involved in gaining access to the WebGrants system Set your web browser to http webgrants cbcf org index jsp Existing WebGrants Users 1 Enter your User ID and Password to login If you are not sure whether you have an exist
38. h a research component the Scientific Abstract must clearly state the nature of the research question to be investigated and or training to be accomplished project objectives methodologies to be used as well as the significance of the research training to the breast cancer breast health field For Fellowships with a clinical professional focus the Scientific Abstract must describe the clinical professional training and activities proposed including objectives of training methods and the significance of the training to breast cancer breast health field 6 Click on the Save i icon to save the information you have entered 7 Click on the Mark as Complete link to return to the components menu Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 36 of 64 Preparing an Application in WebGrants 5 13 Detailed Project Proposal Applicants must provide a detailed project proposal following specific content and formatting guidelines 1 Click on Detailed Project Proposal from the components list 2 The Detailed Project Proposal should be completed off line saved as a Microsoft Word document and attached to this component Applicants must refer to the detailed instructions in Additional Information section below in preparation of their Detailed Project Proposal In fairness to all applicants Detailed Project Proposals varying from the prescribed formatting standards will be
39. i Log Out amp Application 146 Fellowship Funding September 4 Application Number 447 Project Title Testing Program Area Ontario Fellowship Funding Proposal Deadline 09 30 2009 Certifications and Disclosure of Commercial Interests Conflict of Interest i have commercial interestsconfict of interest to declare as defined in the Canadian Breast Cancer Foundation commercial interestconfict of interest policy Response A Yes No Describe Conflict of Interest Conflict of Interest Description if Yes above please describe nature of commercial interestconiict of interest below Certifications and Disclosure of Commercial Interests Conflict of Interest i hereby acknowledge that have read the Canadian Breast Cancer Foundation Application Guidebook for this program and hereby agree that if funded will abide by the terms conditions and obligations outlined therein and the commitments described within this application further agree and certify that the statements contained in this application are true complete and accurate to fhe best of my Knowledge consent fo the collection use and disclosure of information contained in this application as described in the application guidebook for this program i have read the formatting requirements and understand that if my application does not meet the requirements it will be truncated or rejected I accept A Yes No Return to top to save 2 Indicate with the Yes or
40. include a statement confirming that requested CBCF fellowship support does not duplicate existing funding within this larger initiative and outlining the unique role related to the larger initiative which the Fellow will be undertaking Ensure that the file name detail clearly identifies to which project or initiative each attachment pertains 7 Click on the Mark as Complete link to return to the components menu 5 17 Resubmission Past Project Information Applicants re submitting proposals that were considered but not funded in a prior funding Call for Proposals must clearly and directly respond to review panel feedback from the prior Call in the space provided 1 Click on Resubmission from the components list Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 46 of 64 Preparing an Application in WebGrants Q Menu Help Log Out Back amp Application 146 Application Number Project Title Program Area Proposal Deadline 99 30 2009 Resubmission Is this a resubmission ofa i proposal previously Yes No reviewed by CBCF if Yes please insert prior reviewer feedback and your response Please limit your response fo 3500 characters Return to top to save 2 Indicate with the Yes or No button whether or not this project is a resubmission of a previously reviewed proposal If No click the No button
41. ing WebGrants User Profile or have lost your password please contact the Foundation for assistance webgrants bc cbcf org 2 Go to Step 2 to Update your User Profile New WebGrants Users A Help ray System Compatibility Operating Systems OS The WebGrants software is compatible with the following Operating systems ie Microsoft Windows XP all versions and Windows Vista all versions X Apple OS X A Linux 2 0 UNIX 3 0 Browsers The WebGrants software is compatible with the following Internet Browsers Microsoft Internet Explorer 6 0 Mozilla Firefox 2 0 Apple Safari 2 0 o Opera 9 0 Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 4 of 64 Preparing an Application in WebGrants Step 1 Registering as a new WebGrants User To register with the WebGrants system click the Register Here link on the Login page System Compatibility CANADIAN ye BREAST CANCER is UDATI FONDATION CANADIENNE DU _ CANCER OU SEIN User ID ee 7 Password New to WebGrants Login Register Here Forgot Password Complete all asterisked fields and as many optional fields as you can on the Registration form B Help Register Register Personal Information Name Dr v Salutation First Name Middle Name Last Name Title Department Citizenship Gender Female Region Atlantic Address Alabam
42. ion of the training environment and opportunities e astatement as tothe applicant s role in the project and in writing the proposal The two letters from other individuals should include a statement of support for the applicant including assessments of the applicant in relation to other individuals with approximately the same training and experience in at least the following areas e academic and other preparation for the proposed work e drive motivation and career potential e soft skills interpersonal critical thinking writing e research and or clinical skills Note Letters of reference should be submitted directly to the Canadian Breast Cancer Foundation BC Yukon Region by the referees All letters must be received by the Foundation by the deadline It is the responsibility of the applicant to follow up with referees to ensure that letters of reference are submitted within the required timeframe Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 53 of 64 Preparing an Application in WebGrants 5 21 Fellowship Certification and Conflict of Interest Applicants are required to declare and describe any commercial interests conflicts of interest related to the application See Additional Information below for further information on component 1 Click on the Fellowship Certification and Conflict of Interest from the components list Y Menu B Help i
43. ities Current Applications Any previously created applications for this opportunity appear below ID Application Title 196 Status Community Grant BC Editing Opportunity Details Start a New Application 192 September 10 British Columbia Community Grants Application Deadline 09 30 2009 Award Amount Range Not Applicable Program Officer Project Start Date Phone Project End Date Email Award Announcement Date Amber Howard x Description Description Attachments Click on the File Name to open attachment Description File Name Website Links Click on the URL to go to website URL Description To Apply to a particular Funding Opportunity click the Start a New Application link This will take you directly to the first Application Component to begin entering your application My Applications The My Applications module displays a list of all recent applications and shows the current status of each Editing Submitted Correcting Under Review and Approved To view applications in other statuses click on the Archived Applications link Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 15 of 64 Preparing an Application in WebGrants Qy Menu Help Y Log Out Back x amp Applications Current Applications Archived Applications Funding Opportunity 96 Research 134 Amber last test Application Test2 Editing August 12 99 F
44. ition Phone Email Cheques Payable To Financial Office Approved Fellowship funds must be directed to an authorized Financial Officer at the Host Organization The Host Organization Financial Officer is also the Foundation s key contact for financial reporting and tracking issues of approved Fellowship funding 2 Complete ALL fields on this page with the Financial Office s information Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 26 of 64 Preparing an Application in WebGrants using the drop down menus where applicable Please Note All fields for the Financial Office are mandatory including the Host Organization s CRA Business Charitable Registration and the Cheques Payable To fields Administrative Offi The Research Administrative Officer is the designated individual who would be the administrative contact at the Host Organization if the Fellowship is approved for funding Administrative Office ContactName p y Prefix First Name Last Name Position k Phone Fax Email Street Address Address Line 2 cay Ontario City Province State Postal Code Zip Code Country Canada Return to top to save 3 Complete ALL fields on this page with the Administrative Office s information using the drop down menus where applicable 4 Click on the Save i icon to save the information you have entered Click on the Mark as Compl
45. ject Title Testing Program Area Ontario Fellowship Funding Proposal Deadline 9 30 2009 Primary Supervisor Certificate Mark as Complete Go to Application Forms 1 Please download the Primary Supervisor Certificate Template from below Print and complete the template 3 Then attach the completed template below See Guidebook for further instructions Click here to download the Primary Supervisor Certificate Template Attach Completed File Last Edited By Jahn Doe 09 04 2009 6 Click on the Attach Completed File sk icon and use the Browse and Attach function to attach the completed Primary Supervisor Certification from your computer File Naming Convention Supervisor Signatures Template s surname certification doc or surname certification pdf 7 Click on the Mark as Complete link to return to the components menu Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 57 of 64 Preparing an Application in WebGrants 5 23 Secondary Supervisor Certificate NOTE Where there is only one Fellowship supervisor Click on the Secondary Fellowship Supervisor Certificate component then click on the Marked as Complete link to indicate that this component has been completed and to return to the components menu 1 To add a certificate for a secondary supervisor click on Secondary Supervisor Certificate from the componen
46. ll components must be completely filled out and Marked as Complete before your application can be submitted to the Foundation for assessment Masks Some items require the applicant to enter information in a specific format which is indicated through the use of a mask One such item is Phone Fax i e This field is pre formatted to provide dashes between each set of numbers Please confirm that your information entered correctly within these items Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 10 of 64 Preparing an Application in WebGrants B Attaching Documents Erra or P On some component screens the applicant is permitted or required to attach documents to the application This function is accessed by clicking the Add icon or the Attach icon depending on the component screen being utilized Some components require the entry of a brief file description for clarity when more than one file can be uploaded Where indicated the file description field must be filled out The Browse button is used to find the file to be attached and the Upload File or Save icon will save the file to the WebGrants systems Allowable File Formats MS Word Excel Power Point Save As Version 1997 2003 Adobe Acrobat pdf mm Deleting Attachments On screens where you have attached a document clicking on the Delete Attachment icon will remo
47. mplete to the best of their knowledge The Certificate template is to be downloaded directly from this component and should be completed signed scanned and attached to this component Where two printed copies have been signed one by each signatories these documents should be scanned into one file for uploading into WebGrants Applications without all required signatures declarations and certifications will be ineligible for review 1 Click on Host Organization Certification from the components list Note This is a required component Do not select Mark as Complete Qy Menu Help Y Log Out Back GR Edit amp Application 1 Application Number 147 Project Title Program Area Proposal Deadline 99 30 2009 Host Organization Certification Mark as Complete Go to Application Forms 1 Please download the Host Organization Signatures Template from below Printand complete the template 3 Then attach fhe completed template below See Guidebook for further instructions Click here to download the Host Organization Signatures Template Attach Completed File Last Edited By John Doe 09 04 2009 2 Click the link Host Organization Signatures Template to download the template 3 Print the Host Organization Signatures Template Have the Department Head or Dean and Executive Authority complete and sign the form Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last u
48. n Supervisors are expected to provide input and guidance to the fellow regarding their application and Detailed Project Proposal and to certify with their signature that they have consulted with the applicant and agree to supervise the fellowship If at any time during the tenure of the Fellowship award the supervisor feels that the progress of the Fellowship recipient is not satisfactory she he must immediately notify the Foundation in writing Note Applicants must attach in the Fellowship Supervisors Component a current CV for each Fellowship Supervisor Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 25 of 64 Preparing an Application in WebGrants 5 5 Host Organization CBCF BC Yukon Region requires the identification of an eligible Host Organization within the Province of British Columbia to administer proposed fellowships that are funded 1 Click on Host Organization from the components list T Menu a Help l Log Out GQ Back amp Application 99 Application Number 145 Project Title Program Area Proposal Deadline 98 31 2009 Host Organization Financial Office Financial Department Institution Street Address Address Line 2 Cin City Ontario City Province State Postal Code Zip Code i a Country Canada hi CRA Business Charitable Registration Contact Person Or Prefix First Name Last Name Pos
49. n this section to 800 characters Return to top to save 2 In lay language provide a single spaced summary of the applicant s present position including a description of current duties and responsibilities Please include current source s of salary support and when why these will cease Please limit your response to 800 characters including spaces Click on the Save id icon to save the information you have entered Click on the Mark as Complete link to return to the components menu Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 31 of 64 Preparing an Application in WebGrants 5 9 CSO Codes Applicants must indicate in this component which Common Scientific Outline CSO Codes most closely match the topic of their proposed work 1 Click on CSO Coding from the components list T Menu a Help T Log Out lt p Back k amp Application 150 Research Application Number 454 Project Title Testing Program Area Ontario Research Project Proposal Deadline 09 30 2009 CSO Coding csO Code 1 12 Cancer Initiation Alterations in Chromosomes r CS0 Code 2 13 Cancer Initiation Oncogenes and Tumor Suppressor Genes CS0 Code 3 9 3 Interactions of Genes and or Genetic Polymorphisms with Exogenous and orEndog Return to top to save 2 Use the drop down menu to choose up to three sub category CSO Codes that best describe the Primary Secondary and
50. omplete link to indicate completion of this component and to return to the components menu 2 If other sources of support are anticipated click on the Add d icon at the top of the screen 3 Indicate the Funding Source in the first text box Examples of sources include University of Waterloo Komen Foundation Best Laboratories Menu Help Gi Log Out lt 5 Back a amp Application 146 Fellowship Funding September 4 Application Number 447 Project Title Testing Program Area Ontario Fellowship Funding Proposal Deadline 09 30 2009 Funding for Fellow Salary Stipend Income Funding Source Nature of Funding Fellowship Scholarship Stpend Funding Status Awa rd Secured Start Date eg End Date eg i ount Amount 0 If offered both this funding and CBCF Fellowship I plan CBCF Funding to accept What of your workweek would be used for this paid S service activity Return to top to save 4 Use the drop down menu to choose the Nature of Funding Fellowship Scholarship Stipend vs Income for Services Provided Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 48 of 64 Preparing an Application in WebGrants Use the drop down menu to choose the Funding Status 6 Click on the Calendar icon to choose the anticipated funding Start Date and End Date 7 Indicate the funding Amount Please indicate the TOTAL
51. ontributory to the development of the Fellowship recipient Such activities must be limited to twenty five percent of the Fellow s time and may include but need not be limited to undergraduate teaching and clinical services provided that such activities do not adversely affect the quantity or quality of work on the approved Fellowship project or the primary purpose of the award No limit will be placed on the level of supplementary salary support received by the Fellow for such services within the twenty five percent of allowable time See Fellowship Application Guidebook for more information Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 49 of 64 Preparing an Application in WebGrants 5 19 Funding for Fellowship Expenses Non Salary 1 In this component applicants must provide information concerning funding they anticipate receiving or have applied to receive toward research or study related costs such as tuition travel supplies reagents etc If the source of funding is from a Research Grant please attach a one page scientific abstract for the grant see step 12 and ensure that you have included it under the Relation to a Larger Initiative component along with a one page scientific abstract for the project NOTE Please see Additional Information below for further information 2 Click on Funding for Fellowship Expenses non salary from the components list
52. oposed graduate training program is required before receipt of Fellowship Award 4 Click on the Calendar icon to choose the Anticipated Start Date Funded Fellowships are expected to commence any time after January 1s 2010 Please indicate your anticipated start date 5 Choosing from the drop down menu indicate whether the Fellowship focus is primarily Clinical professional training Research or a combination of Both 6 Click on the Save id icon to save the information you have entered 7 Click on the Mark as Complete link to return to the components menu Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 22 of 64 Preparing an Application in WebGrants 5 4 Fellowship Supervisor s Applicants must indicate at least one or at most two Fellowship Supervisor s one of whom must be affiliated with the Project Host Organization Please see Additional Information below for Supervisor requirements and commitments 1 Click on Fellowship Supervisors from the components list Q Menu Help Log out GQ Back AP Add amp Application 99 Fellowship Applicaiton 2 August 12 Application Number 445 Project Title Fellowship August 28 09 Program Area Ontario Fellowship Funding Proposal Deadline 08 31 2009 Fellowship Supervisors Mark as Complete Go to Application Forms First Name Last Name Phone Fax Fax Email Organization City Provin
53. ord becomes active Please allow one business day for processing of your registration request You will receive another email when CBCF approves or disapproves your registration If your registration has been approved your User ID and password will now be active and you may log into the system on the Login screen to complete Step 2 Updating your User Profile Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 6 of 64 Preparing an Application in WebGrants Step 2 Updating your WebGrants User Profile 1 After you have received an e mail indicating that your WebGrants registration has been approved by CBCF go to the Login screen to log in and then click the My Profile 4B icon from the Main Menu S Menu B Help T Log Out lt p Back fA Welcome Main Menu Glick Help above to view instructions Go to My Profile to reset password a Instructions QB My Profile F Funding Opportunities Zg My Applications h My Grants 2 Click the Edit icon D Menu B Help Wa Log Out Q My Profile My Profile Name Dr John Doe Salutation First Name Middle Name Last Name Department a PS Citizenship Canadian Email showard cherpa ca Address 14 Highland Drive City Brampton Ontario vy L3H2N6 City State Province Postal Code Zip Country Canada Phone 416 896 5296 Phone Fax Alt Phone Alt Phone ExtMobile Phone
54. p down menu to indicate the first Certificate Type 4 Indicate for this certificate type whether the certificate is Attached Pending or Not Required Note Applicants must attach scanned copies of all available certificates and approvals in the Attachments component to attach certificates see step 9 File Naming Convention Attached Certificates Applicant surname approval certificate doc or Applicant surname approval certificate pdf 5 Click on the Calendar icon to choose the certificate s Approval Date and Expiration Date 6 If attached enter the certificate s Protocol Number amp the name of the Issuing Institution 7 If certificate type Other was selected please provide a description of the certificate in the last text box and provide the name of the Issuing Institution in the textbox provided 8 Click on the Save id icon to save the information you have entered Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 43 of 64 Y Menu B Help Ya Log Out amp Application 146 Application Number Project Title Program Area Proposal Deadline 99 30 2009 Required Certificates Approvals Certificate Type Attached App at Ethical Approval Certificates for Research Involving Attached Humans Preparing an Application in WebGrants Mark as Complete Go to Application Forms Issuing Other Certificate Attach Institution Type
55. pdated July 2010 Page 59 of 64 Preparing an Application in WebGrants 4 Scan and save the completed and signed Host Organization Signatures Template on your computer 5 Click on the Save id icon to return to the Host Organization Certification page Q Menu Help Y Log Out G Back E Edit amp Application 1 Application Number Project Title Program Area Proposal Deadline 09 30 2009 Host Organization Certification Mark as Complete Go to Application Forms 1 Please download the Host Organization Signatures Template from below Printand complete the template 3 Then attach the completed template below See Guidebook for further instructions Click here to download the Host Organization Signatures Template Attach Completed File Last Edited By John Doe 09 04 2009 6 Click on the Attach Completed File icon and use the Browse and Attach function to browse and attach the completed Host Organization Signatures Template 7 Click on the Mark as Complete link to return to the components menu 5 25 Attachments This component is used to attach all other documents required as part of a Fellowship application See the below Additional Information for details concerning all other required documents 1 Click on Attachments from the components list Note This is a required component Do not select Mark as Complete Canadian Breast Cancer Foundation 2009 WebGrants User Manu
56. pplicant with consultations and guidance provided by the supervisor and confirm that the information in the application is accurate to the best of their knowledge 1 Click on the Primary Supervisor Certificate from the components list 2 Click on the link Primary Supervisor Certificate Template to download the template Q Menu B Help T Log Out lt p Back amp Application 146 Fellowship Funding September 4 Application Number 7147 Project Title Testing Program Area Ontario Fellowship Funding Proposal Deadline 09 30 2009 Primary Supervisor Certificate 1 Please download the Primary Supervisor Certificate Template from below Print and complete the template 3 Then attach fhe completed template below See Guidebook for further nstructions Click here to download the Primary Supervisor Certificate Template Attach Completed File Return to top to save 3 Print the Primary Supervisor Certificate Template Have the Supervisor s complete and sign the form 4 Scan and save the completed and signed form on your computer 5 Click on the Save id icon to return to the Primary Supervisor Certificate page Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 56 of 64 Preparing an Application in WebGrants Ry Menu B Help Y Log Out Back amp Application 146 Fellowship Funding September 4 Application Number 147 Pro
57. reast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 33 of 64 Preparing an Application in WebGrants 5 11 Lay Language Summary of Project Applicants must provide a short summary of their fellowship project activities context objectives methodologies relevance and anticipated impact on breast cancer in lay language and describe how the project or activities relate to the Foundation s mission and how you will ensure that knowledge is transferred disseminated to appropriate audiences This summary will be used to describe the project to the Foundation s stakeholders and must be written in lay language 1 Click on Lay Language Summary of Project from the components list Y Menu B Help fa Log Out lt Q Back l amp Application 99 Application Number 145 Project Title Program Area Proposal Deadline 98 31 2009 Lay Language Summary of Project Lay Summary See Guidebook for nstructions Please limit your response in this section to 1200 characters Return to top to save 2 Enter a Lay Summary of the project in the text box Please limit your response to 1200 characters including spaces 3 Click on the Save id icon to save the information you have entered 4 Click on the Mark as Complete link to return to the components menu Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 34 of 64 Prep
58. rtificate Type drop down menu you must indicate whether they are Attached Pending or Not Required 1 Click on the Required Certificates Approvals from the components list T Menu B Help Log Out GQ Back GP Add amp Application 146 Application Number 47 Project Title Program Area Proposal Deadline 9 30 2009 Required Certificates Approvals Mark as Complete Go to Application Forms oe l Approval Expiration Protocol Issuing Other Certificate Attach pee ME aean Date Date Number Institution Type Description Certificate Ethical Approval Certificates for Research Involving Attached gh Humans Last Edited By John Doe 09 04 2009 2 Click on the Add icon at the top of the screen Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 42 of 64 Preparing an Application in WebGrants Menu BB Help Y Log Out Back amp Application 146 Application Number Project Title Program Area Proposal Deadline 99 30 7009 Required Certificates Approvals Certificate Type Ethical Approval Certificates for Research Involving Humans Attached Attached Approval Date ea Expiration Date ea Protocol Number Issuing Institution Please provide further details if Other is selected for the Certificate Type above Other Certificate Type Description Return to top to save 3 Use the dro
59. splay a list of all open Opportunities their Program Areas and Proposal Deadlines Ontario Region Fellowship funding is only available to applicants planning to train study in the province of Ontario 9 Menu B Help Ya Log Out lt p Back KA Funding Opportunities Current Funding Opportunities This screen contains a brief summary of this opportunity The deadline displays the due date of fhe application You will be unable to submit an application afer this date Click on the tiie fo open the Funding Opportunity summary ID Program Opportunity Title Pre Application Deadline Application Deadline 192 British Columbia Community Grants September 10 Test o9 30 2009 194 British Columbia Fellowship Funding September 10 Test 09 30 2009 195 British Columbia Research September 10 Test O9 30 2009 To view a particular Funding Opportunity click on the link under Opportunity Title A screen with Opportunity Details will be displayed The Fellowship Application Guidebook and Fellowship Application User Manual can also be accessed from this page Also displayed will be titles and status of any applications you may already have made to this Opportunity This screen can be printed using the print function of your web browser Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 14 of 64 Preparing an Application in WebGrants K Menu Help Log Out lt Back A Funding Opportun
60. t matter of the Canadian Breast Cancer Foundation BC Yukon Region Fellowship application Such financial interests include but are not limited to owning a substantial number of shares of the company 5 or greater sitting on the Board or other Committees of the company having any appointment full or part time as an Officer or Staff member of the company acting as a consultant or advisor for the company having any contract for services with the company receiving remuneration of any kind from the company Please see the Fellowship Program Guidelines amp Criteria for further information Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 55 of 64 Preparing an Application in WebGrants 5 22 Primary Supervisor Certificate Fellowship Supervisors must complete and sign a certification document This document asks supervisors to confirm their contact information declare any commercial interests or conflicts of interest related to the application Supervisors are advised to review the Conflict of Interest section in the Guideline for a full discussion of CBCF BC Yukon Region s definition of conflict of interest certify that they agree to supervise the Fellowship as described in the application and are willing to abide by the terms of the Fellowship as outlined in the Fellowship Application Guidebook confirm that the application was written by the Fellowship a
61. ts list 2 Follow steps 1 to 7 see instructions above for Primary Supervisor Certificate component to complete this component for the secondary supervisor certificate Menu Help Log Out Back i d amp Application 146 Fellowship Funding September 4 Application Number 147 Project Title Testing Program Area Ontario Fellowship Funding Proposal Deadline 09 30 2009 Secondary Supervisor Certificate Mark as Complete Go to Application Forms 1 Please download the Secondary Supervisor Certificate Template from below 2 Print and complete the template 3 Then attach the completed template below See Guidebook for further instructions Click here to download the Secondary Supervisor Certificate Template Attach Completed File Last Edited By John Doe 09 04 2009 Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 58 of 64 Preparing an Application in WebGrants 5 24 Host Organization Certification This application component certifies through signatures from two Project Host Organization signing officers Department Head or Dean and Executive Authority that the Project Host Organization e Agrees to support the Fellowship as outlined within the application and to abide by the funding terms as outlined in the Fellowship Application Guidebook for approved funding e Confirms that the information in the application is accurate and co
62. ty Grants Application Deadline 09 30 2009 Award Amount Range Not Applicable Program Officer Amber Howard Project Start Date Phone x Project End Date Email Award Announcement Date Description Description Attachments Click on the File Name to open attachment Description File Name Website Links Click on the URL to go to website URL Description 3 Click on Start a New Application at the top right hand side of the screen to create an application for this funding opportunity fA Menu B Help pa Log Out G Back Ss Application General Information ID 104 Principal Applicant john Doe Project Title limited to 350 characters Organization Test Organization Return to top to save 4 Enter the Project Title of your application Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 18 of 64 Preparing an Application in WebGrants 5 The Host Organization you provided on the My Profile page will automatically appear in this field 6 Click on the Save i icon to save the information you have entered Q Menu Help Log out Back E Edit amp Application 99 Application Number Project Title Program Area Proposal Deadline Instructions To continue with the remaining parts of the application click on the Go to Applications Forms link below General Information Go to Application Forms ID
63. ve your document This will allow you to re attach a new document Radio Buttons s Ne On some component screens the applicant must select from among a number of optional responses using radio buttons In some case only one response is permitted in other cases multiple responses are allowed Please see individual component instructions regarding what is permitted for any given item To select the desired response click on the button by that response Entering Dates pa On some component screens applicants are required to enter specific dates When this is required a calendar icon will be displayed Click on the calendar icon and using the arrows at the top to scroll through the months click on the desired date Certification Pages Certification pages are required documents To complete these components the applicant must download the certification form from WebGrants These forms should be printed completed by the applicant signed by the appropriate individuals scanned and saved into the application using the Browse button as above Where two Signatures are required on one form for Host Organization for example if it is necessary to use two hard copies to obtain the two signatures please scan the two pages into one document and attach it as single attachment Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 11 of 64 Preparing an Application in WebGrants
64. will receive an auto generated system message that your application has been successfully submitted After submitting your application to CBCF all screens become locked You will be able to view your application but will not be able to make any further changes The Foundation will assess your submitted application for eligibility and will advise you by the notification deadline in the Fellowship Application Guidebook and whether your application is eligible to be assigned for formal peer review Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 64 of 64
65. x Email Organization City Province State Supervisor cv J smith 333 333 3333 444 444 4444 jsmith test ca University of Toronto Toronto Ontario gh Last Edited By John Doe 09 04 2009 5 Click on the Attach icon on the far right hand side under the Supervisor CV column to browse and attach the Supervisor s CV 6 Repeat steps 2 to 5 to add a secondary Supervisor if applicable Canadian Breast Cancer Foundation 2009 WebGrants User Manual Version 2 0 10 Last updated July 2010 Page 24 of 64 Preparing an Application in WebGrants 7 Click on the Mark as Complete link to return to the components menu Additional Information Fellowship supervisors are investigators or clinicians holding an academic appointment and involved in areas of investigation or professional practices with a clear and direct relevance to breast cancer and breast health Fellowship supervisors who do not hold an academic appointment may be considered providing they provide a brief outline of the training program indicating the research training facilities available and the organization through which the funds would be administered Fellowship supervisor s are expected to have the skills expertise and experience necessary to supervise the proposed Fellowship including past experience in mentorship supervision and or staff education Qualifications and experience will be assessed in relation to the requirements of the Fellowship pla

Fellowship Application - Canadian Breast Cancer Foundation

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