Ballot Form
Contents
1. the User ID and Password to those members whose shareholding is in the dematerialized format and whose email addresses are registered with the Company Depository Participants s For members who have not registered their email address can use the details as provided above Launch internet browser by typing the following URL https Avww evoting nsdl com Click on Shareholder Login Put user ID and password as initial password noted in step i above Click Login Password change menu appears Change the password with new password of your choice with minimum 8 digits characters or combination thereof Note new password It is strongly recommended not to share your password with any other person and take utmost care to keep your password confidential Home page of e Voting opens Click on e Voting Active Voting Cycles Select EVEN of Country Club India Limited Now you are ready for e Voting as Cast Vote page opens Cast your vote by selecting appropriate option and click on Submit and also Confirm when prompted Upon confirmation the message Vote cast successfully will be displayed Once you have voted on the resolution you will not be allowed to modify your vote Institutional shareholders i e other than individuals HUF NRI etc are required to send scanned copy PDF JPG Format of the relevant Board Resolution Authority letter etc together with attested specimen signature of the duly authorized signatory ies2. who are authorized to vote to the Scrutinizer through e mail scrutinizer countryclubmail com with a copy marked to evoting nsdl co in In case of any queries you may refer the Frequently Asked Questions FAQs for Shareholders and e voting user manual for Shareholders available at the Downloads section of www evoting nsdl com If you are already registered with NSDL for e voting then you can use your existing user ID and password for casting your vote You can also update your mobile number and e mail id in the user profile details of the folio which may be used for sending future communication s The e voting period commences at 9 00 a m on Wednesday 24 September 2014 and will end at 5 00 p m on Friday 26 September 2014 During this period shareholders of the Company holding shares either in physical form or in dematerialized form may cast their vote electronically The e voting module shall also be disabled by NSDL for voting thereafter Once the vote on a resolution is cast by the shareholder the shareholder shall not be allowed to change it subsequently The voting rights of Shareholders shall be in proportion to their shares of the paid up equity share capital of the Company as on Friday 29 August 2014 Since the Company is required to provide members facility to exercise their right to vote by electronic means shareholders of the Company holding shares either in physical form or in dematerialized form as on the
3. cut off date record date of August 29 2014 and not casting their vote electronically may only cast their vote at the Annual General Meeting The Scrutinizer shall within a period of not exceeding three 3 working days from the conclusion of the e Voting period unlock the votes in the presence of atleast two 2 witnesses not in the employment of the Company and make a Scrutinizer s Report of the votes cast in favour or against if any forthwith to the Chairman of the Company The Results shall be declared on or after the 23 Annual General Meeting of the Company The Results declared alongwith the Scrutinizer s Report shall be placed on the Company s website www countryclubindia net and on the website of NSDL within two 2 days of passing of the resolutions at the 23 Annual General Meeting of the Company on 30 September 2014 and communicated to the Stock Exchanges
4. e COUNTRY CLUB INDIA LIMITED CIN L91990AP1991PLC012714 Ciar Regd Office Amrutha Castle 5 9 16 Saifabad Opp Secretariat Hyderabad 500063 LOI Tel 040 66848888 Fax 040 66360609 E mail contact countryclubmail com Website www countryclubindia net Why go anywhere els BALLOT FORM Ballot Sr No 1 Name s of Shareholder s in block letters including joint holders if any 2 Registered address of the Sole First named shareholder 3 DP ID No Client ID No Registered Folio No Applicable to investors holding shares in Physical form 4 Number of shares held 5 I We hereby exercise my our vote in respect of the following resolution to be passed through AGM for the business stated in the Notice of the Company by sending my our assent or dissent to the said resolution by placing the tick V mark at the appropriate box below Sl Description Type of I We assent I We dissent No Resolution to the to the resolution resolution A Adoption of Annual Accounts and Reports thereon for the financial year ended 31st March Ordi 2014 rdinary 2 Declaration of dividend Ordinary 3 Re appointment of the Y Manjula Reddy as Director Ordinary 4 Appointment of M s P Murali amp Co Chartered Accountants as Statutory Auditors of the Ordinar Company and to fix their remuneration for the financial year ending 31st March 2015 y 5 To Appoint S
5. ri K Satyanarayana Raju DIN 00979484 as an Independent Director Ordinary 6 To Appoint Sri Indukuri Venkata Subba Raju DIN 02274771 as an Independent Director Ordinary 7 To Appoint Sri Y Subba Rao DIN 03030193 as an Independent Director Ordinary 8 To Appoint Sri D V Ratna Kishore DIN 01017518 as an Independent Director Ordinary To Appoint Sri Venkateswara Dontireddy Reddy DIN 06955859 as an Independent 9 Di Ordinary irector 10 Adoption of new Articles of Association in conformity with Companies Act 2013 Special 11 To regularize the Contract entered with M s Country Condo s Limited Special 12 To approve the payment of remuneration to Executive Directors Ordinary 13 To approve the payment of remuneration to Non Executive Directors Ordinary 14 Change of Name of the Company Special Place Date Signature of the Shareholder s Electronic Voting Particulars EVEN Electronic Voting Event Number User ID Password Note For e voting please refer the instructions under E Voting Facility in the Postal Ballot Notice attached herewith Instructions for e voting are as under VI VII VIII The Notice of the 23 AGM of the Company inter alia indicating the process and manner of e Voting process along with printed Attendance Slip and Proxy Form is being dispatched to all the Members Initial password is provided at the bottom of the Ballot Form for the 23 AGM NSDL shall also be sending
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