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1. Select Employee Gardenia Ettles Capture Twice Verity Last Figure A 5 Fingerprint Server Enroll Process Remove Finger Employee must now remove finger from fingerprint scanner Micronet Documents Page 7 9 eme MICRON ET User Guide Advanced Data Collection Solutions If Capture Twice is enabled immediately after employee removes finger the application asks to place finger again see Figure A 6 Employee must now place the same finger as placed in the first scan mentioned above on the scanning surface of the fingerprint scanner Enroll Employee s Fingerprint x Place Finger Again Card Number 00000005 Enrollment Select Employee Gardenia Ettles Y Capture Twice Verify Last Figure A 6 Fingerprint Server Enroll Process Place Finger Again If both scans were received successfully the following window appears see Figure A 7 indicating enrollment success Page 7 10 Rev 2 6 March 2006 ca ClockComm MICRONET Advanced Data Collection Solutions Enroll Employee s Fingerprint E lx Enrollment Success 98 Card Number 00000005 Select Employee Gardenia Ettles Capture Twice Verify Last Figure A 7 Fingerprint Server Enroll Process Enrollment Success The numerical value in percentages indicates the quality of the received fingerprint data Keeping bad quality data might cause difficulty in later recognition and identification of the employee
2. 3 2 4 3 2 5 3 3 1 3 3 2 3 3 3 3 3 4 4 1 1 4 1 2 4 1 3 4 3 1 4 3 2 4 3 3 4 3 4 4 3 5 4 4 1 4 4 2 4 4 3 5 2 1 Micronet Documents ec MICRONET anced Data Collection TABLE OF CONTENTS About Micronet Bn m 1 1 Communications The ClockComm Application 1 1 ClockComm Control Buttons cic tio tiii secu aaan RH RR UEM DE HR shoe 1 2 Installation on the host PC iios trier reete ptr dide net EAR 2 1 ericme 3 1 Listing Clocks by Department 3 2 Adding ai Department eerie er emen tania ia EEN NEEN e E UR e a 3 2 Renaming a Department 3 2 Deleting a Department esee 3 2 Displaying all Listed Time Clocke cece eee ee eee eee e eee ett ee teeta 3 2 Displaying a Department s Time Clocks 3 3 AdGING a Time ClOCK EE 3 3 Direct Communications method 3 5 Modem Communications method ccceeeee eset e eee eee ee ened 3 6 RS485 Communications method enne 3 7 LAN TCP IP Communications method eene 3 7 fero y PEUT PP 3 8 Delete 3 8 cries EET 3 9 Configuring Clocks by Template 4 1 Creating a Configuration Template 4 1 Loading a Configuration Template 4 2 Uploading Configuration to One or More Cocke seen 4 2 Config ring a Single Clock eiie Eaa a 4 2 Setting InTagral Time Clocks Configura
3. Table 4 17 Update Files Firmware Update the clocks Firmware Parameters Use the general parameters options as currently set by the operator Language Updates the clock interface language according to the existing language file UPLOAD PRINT LABELS This option is relevant only using the time clock for controlling a printer to print labels according to a pre defined task Micronet Documents Page 4 19 Pd M C RON ET User Guide Advanced Data Collection Solutions 4 4 2 Reset Options This option enables operator to delete the contents of the following data files e Authorized List e Employees e Tasks e Transactions e Projects Selecting the Reset Data Files radio button displays the following screen va ClkComm Configuring InTagral Clocks File Configuration Help Clock Parameters Date Time Setting Daylight Saving Time Clock Options Card Definition Data Transfer Entry Exit Times Open Door Transfer Options Download Transactions C Upload Ring Table Upload Data Files C Update System Files Upload Print Labels Reset Files Transactions Projects Reset ptions Ze Reset Data Files Online Options Enable Online Query d Undo v Set Cloc Configuration Mode Mic27 Figure 4 10 Data Transfer Tab Reset Data Files To reset a file simply select it from the drop down list and click the Set Clock button in the bottom right corn
4. and select Fingerprint Server Page 7 4 Rev 2 6 March 2006 Ps ClockComm MICRON ET dvanced Data Collection Solutions The main window is displayed Ix Fingerprint Server Export to Clock Import From Clock Delete Users Figure A 1 Fingerprint Server Main Window Possible options are e Enroll This function adds new fingerprint scans and attaches them to existing employee records requires purchasing a USB fingerprint scanner SFR 2000 For purchasing information please contact your local Micronet distributor e Export to Clock allows operator to export fingerprint reinforced employee data to a specific time clock This function adds fingerprint data to selected employees The actual exporting updating of the time clock is done by the ClockComm application e Import From Clock allows operator to load fingerprint reinforced employee data from a specific time clock into the PC The actual reading from the time clock is done by the ClockComm application e Delete Fingerprints This function allows deleting fingerprint data for selected employees Micronet Documents Page 7 5 m lt MIC RON ET User Guide Advanced Data Collection Solutions A 1 ENROLL Adding fingerprint scans is possible for employees that are listed on the PC Specify the employee to add a fingerprint scan in one of two ways e Type in the employee s full card number see Figure A 2 e Select employee from drop dow
5. 1 Figure 4 2 Figure 4 3 Figure 4 4 Figure 4 5 Figure 4 6 Figure 4 7 Figure 4 8 Figure 4 9 Figure 4 10 Figure 4 11 Figure 4 12 Figure 4 13 Figure 4 14 Figure 5 1 Figure 6 1 Figure A 1 Figure A 2 Figure A 3 Figure A 4 Figure A 5 Figure A 6 Figure A 7 Figure A 8 Figure A 9 Figure A 10 Figure A 11 Figure A 12 Figure A 13 Micronet Documents ec LIST OF FI GURES The Set Clock BU ttOl uidetur ede tr iden ride thee da Pea Depp da tn 1 2 THE Undo BUEtOn ciae optar Man EE Fea Seta UE 1 2 The Download BUttOn z iier d otn peut cap td ae bea cao rra rt 1 3 The Upload ge LE 1 3 The OK BUTON EE 1 3 The Cancel Button sise 1 3 Connections and Configuration window ssess 2 1 ClockComm Connections amp Configuration window 3 1 Connections amp Configuration window toolbar see 3 3 Add Clock WINDOWS 2er imo aeree atate daa rat ltd t ua 3 4 New Time Clock added to clock list 3 6 Clock Parameters Tab i2 tive Feder nd utt aa neces 4 3 Date Time Setting Tab 4 5 Daylight Saving Time tab nitet stet ette cerea e eu 4 6 Clock Options TaD araoa aan nes 4 7 Card Definition Tabiri 2 ici ei pete d e e e ER dg 4 11 Data Transfer Tab Download Transactions 4 16 Data Transfer Tab Ring Table 4 17 Data Transfer Tab Upload Data Files ssee e 4 18 Data Transfer Tab Update System File 4 19 Data Transfer Tab Reset Data Files nccc 4 20
6. AN SNS tke CORR Sola x4 ClkComm Configuring InTagral Clocks File Configuration Help Clock Parameters Date Time Setting Daylight Saving Time Clock Options Card Definition Data Transfer Entry E sit Times Open Door Transfer Options A Ring Table C Download Transactions Tabla Adve re A C Upload Data Files C Update System Files C Upload Print Labels Reset Options C Reset Data Files Online Options C Enable Online Query Configuration Mode gt Mic27 gt Figure 4 7 Data Transfer Tab Ring Table Table 4 15 Ring Table Table Active Enables the ring table The time in which to send a control signal to the attached bell Duration The duration of the ring sec UPLOAD DATA FILES This option enables operator to upload relevant data files into the clock from the host PC The types of files available for upload are described below Selecting the Upload Data Files radio button displays the following screen Micronet Documents Page 4 17 2 MICRONEI Advanced Data Collection Solutions User Guide xXx ClkComm Configuring InTagral Clocks File Configuration Help Clock Parameters Date Time Setting Daylight Saving Time Clock Options Card Definition Data Transfer Entry Exit Times Open Door Transfer Options C Download Transactions C Upload Ring Table Upload Data Files C Update System Files C Upload Print Labels Upload Files Authorized List Employees Reset Options C R
7. Configuration Help Card Definition Data Transfer Entry Exit Times Clock Parameters Date Time Setting i B Clock Options Dpen Door DST Summer CH On InT agral New Value DST Winter On InT agral New Value Clear DST Configuration Mode gt doron Figure 4 3 Daylight Saving Time tab Table 4 3 Davliaht Savina Time Tab TAG DESCRI PTI ON DST Summer DST start date DST Winter DST end date Page 4 6 Rev 2 6 March 2006 ClockComm Table 4 3 Davliaht Savina Time Tab On InTaaral The current value in the time clock The new settings to be set into the clock Clear DST Clears the DST New Value settings 4 3 4 General Clock Options Tab This tab allows operator access to the following four general clock controls e Project Reporting e Fingerprint e iLight Options e Modem Each of the four controls has its own section in the Clock Options Tab see Figure 4 4 Figure 4 4 Clock Options Tab Each of the four sections is described in a separate table in the following PROJ ECT REPORTI NG This section enables the project duration reporting option The InTagral Plus supports the option of reporting the begin and end times while working on a specific project out Micronet Documents Page 4 7 A MICRON ET User Guide Advanced Data Collection Solutions yx ClockComm Configuring InTagral Clocks 5 xl File Configuration Help Card Definition Data Transfer Entry E at
8. Data Transfer Tab Enable Online Query ec eee ee cece eee eteeteeeeeeeees 4 21 Entry Exit Times Tab 4 22 Entry Exit Times Tab Modes of Operation sesser 4 24 ClockComm Door Open settings Interface 4 25 Parameters Window 5 1 Clocks Checking WINKOW 2 cetur iit nenne uhr epu ese ees 6 1 Fingerprint Server Main Window ssemH eee 7 5 Fingerprint Server Enroll Window Enroll By Typing Card Number 7 6 Fingerprint Server Enroll Window Select Employee 7 7 Fingerprint Server Enroll Process Place Finger 7 8 Fingerprint Server Enroll Process Remove Finger 7 9 Fingerprint Server Enroll Process Place Finger Again 7 10 Fingerprint Server Enroll Process Enrollment Success 7 11 Fingerprint Server Enroll Process Low Quality Message 7 12 Fingerprint Server Enroll Process Capture Fal 7 12 Fingerprint Server Enroll Process Fingerprint Mismatch 7 13 Fingerprint Server Enrollment Verification ea 7 14 Fingerprint Server Enrollment Verification Place Finger 7 15 Fingerprint Server Enrollment Verification Capture Verified 7 16 Page v A MICRONET Advanced Data Collection Solutions Figure A 14 Figure A 15 Figure A 16 Figure A 17 Figure A 18 Figure A 19 Table 3 1 Table 4 1 Table 4 2 Table 4 3 Table 4 4 Table 4 5 Table 4 6 Tab
9. Table rattraper ee ege 6 2 Rev 2 6 March 2006 modd ClockComm MICRONET vanced Data Collection Solu Chapter 1 NTRODUCTI ON Micronet Ltd takes pride in delivery of its products and makes every endeavor to ensure its clients full satisfaction On behalf of the whole Micronet team we would like to thank you for purchasing our products and we are certain you will find them more than beneficial to your organization We are at your service The Micronet Team 1 1 ABOUT MI CRONET LTD Established in 1982 Micronet Ltd specializes in the development and manufacture of portable data collection systems Micronet is dedicated to the complete satisfaction of our customers worldwide Our products comply with the highest international quality standards Hundreds of thousands of our units are already installed and working around the globe and have demonstrated consistent reliability over time For more information about Micronet Ltd see our website at ww micronet co il 1 2 CLOCKCOMM THE COMMUNICATIONS APPLICATION ClockComm is the communications application that supports Micronet InTagral Time Clocks The software provides various functions the main of which can be divided into two major groups as follows 1 Communication between the host PC and the time clock e Different data files upload download and deletion e Online Querying and Response e Clock firmware updating 2 Configuration of the time clock s fu
10. Times Open Door Clock Parameters Date Time Setting Daylight Saving Time Clock Options Project Reporting InT agral Plus Fingerprint Enforce Report on IN Transaction JV Activate Fingerprint al r Fingerprint Options During electrical interruption Enable Project Reporting All workers One To Many sie 2 Max Number of Fingerprints Int I Light Opti M sc dpi E Backup Is Enable Functions Buttans p Restore Option F Using External Modem lt a Restore Update Overide Modem Initialization String ab Defaut Response Hours for iLight 7 From To Z Undo W Set Clock Configuration Mode Plus Zo of a list of pre defined projects This enables smart time analysis per project and provides an important management tool Project Reporting options are described in the following table Table 4 4 Project Reporting DESCRIPTI ON Project Reporting Enables the Project Reporting option When checked operator must select the persons who will be allowed to report project times Enforce Report on IN When this option is selected any time an employee starts an IN Transaction transaction the clock displays the list of projects from which the employee can select the desired one Enforce Report on Out When this option is selected any time an employee starts an OUT Transaction transaction the clock displays the list of proj
11. gt MICRONET ClockComm AN SNS tke CON So Chapter 6 CLOCK CHECKI NG The ClockComm application allows monitoring the status of all the defined time clocks To view the clocks monitor window named Clocks Checking in the ClockComm main window toolbar go to Clocks View The Clocks Checking window is displayed gt Clocks Checking l a ID x File V Clock ID Description IP Firmware Succ Last Conn New Trn Old Trn Error Msg Mi24 micronet 24 192 168 1 209 V3 55 Yes 30 10 2005 46 Figure 6 1 Clocks Checking Window A list of all defined time clocks appears in a table Each row represents a single clock A row highlighted in Red indicates no communication with that clock currently exists For each clock the Clocks Checking table displays a number of parameters statuses The following tables Error Reference source not found describe each of the columns of the Clocks Checking table Micronet Documents Page 6 1 MICRONE Advanced Data Collection Solutions User Guide Table 6 1 Clocks Checking Table This column marks clocks the operator chooses to form communication with Check all required clocks under the icon to mark them For performing clock communication see Paragraph Error Reference source not found Clock I D This clock s ID number Checkbox column Firmware Displays this clock s Firmware version Displays the date of last connection made with this clock Displays
12. new ones The Data Transfer tab displayed in Figure 4 6 is part of the Configuration Clock mode Selecting the Download Transactions radio button displays the following screen Micronet Documents Page 4 15 MICRONET Advanced Data Collection Solutions User Guide va OnTime Pro Configuring InTagral File Configuration Help Clock Parameters Date Time Setting Daylight Saving Time Clock Options Card Definition Data Transfer Entry E xit Times Open Door Transfer Options e Download Transactions C Upload Ring Table From Date ot 709 2005 C Upload Data Files C Update System Files CG Reset Options C Reset Data Files Online Options C Enable Online Query at v Download Configuration Mode doron Figure 4 6 Data Transfer Tab Download Transactions Table 4 14 Download Transactions TAG DESCRIPTI ON From Date The date in the past from which to download the accumulated Entry Exit transactions All transactions from before the specified date will not be downloaded UPLOAD RING TABLE The InTagral time clocks provide the option of controlling an electric bell buzzer by sending timed electrical signals These timed signals can be set by the operator through the Ring Table that is described in the following Operator can define up to 19 different ring times Selecting the Ring Table radio button displays the following screen Page 4 16 Rev 2 6 March 2006 lt lt MICRONET ClockComm
13. recommends using to initialize the clock s modem using the following link ttp www multitech com PRODUCTS Categories Device Networki ng global modems approvals asp country All amp product MT5600S MI Response Hours for Sets a time frame for enabling Modem communication with the iLight InTagcl Light time clock From start of time frame To end of time frame 4 3 5 Card Definitions Tab This tab allows operator access to different employee card parameter settings as described in the following table This tab also holds the Clock ID parameter gf ClockComm Configuring InTagral Clocks E x File Configuration Help Date Time Setting Daylight Saving Time Clock Options Data Transfer Entry Exit Times Open Door Clock ID Special Functions 4353 Clear M Consecutive Identical Transactions 1 1 Minutes Between Identical Transactio Employee Card Master Card fi Clear Minimum Digits B beximum Digits RK Connection ee ear Skipped Digits o FEAT EC ID Field Length D Be Code seen x Set Clack lt Confiquration Mode gt Figure 4 5 Card Definition Tab Micronet Documents Page 4 11 MICRONE Advanced Data Collection Solutions User Guide EMPLOYEE CARD This section allows set up of the ID number reading options Table 4 8 Employee Card TAG DESCRIPTI ON Minimum digits Minimum number of digits a
14. requires only an employee s fingerprint for identification It compares the print to all the fingerprints it has stored in its memory When Unchecked the clock uses One to One identification This means the employee needs to first swipe the card enter PIN number AND then use his fingerprint The clock then matches the card number with the fingerprint and does the identification Max number of fingerprints this feature allows keeping up to five different fingerprints per employee Use Combo Box to select the required value between 1 and 5 Micronet recommends to set the value of this parameter to 2 This parameter affects also the fingerprint ini file Creates a backup file of all fingerprint data on the host PC Restore Uploads fingerprint data from the host PC into the time clock Update When this option is selected clicking the Restore button updates the existing fingerprint data without erasing it fully That means that the old fingerprint data of an employee can be replaced by a new version of his her fingerprint and an entirely new fingerprint data can be added Override When this option is selected clicking the Restore button erases all the previous fingerprint data and replaces it with the new data MODEM This section allows set up of general Modem options Page 4 10 Rev 2 6 March 2006 en ClockComm MICRONET Advanced Data Collection Solutions Table 4 7 Modem DESCRIPTION Init string the Modem vendor
15. sets of operating instructions for the InTagral time clocks The main set of instructions is called All Days This set of instructions specifies the clock s normal behavior in regular workdays Micronet Documents Page 4 21 eae MIC RON ET User Guide Advanced Data Collection Solutions There is an option to define two other sets of operating instructions These sets are called First Special Day and Second Special Day These special instructions can apply for example to a special day of the week Friday for example in which work hours are different than in other week days The interface helps operator to set and use these options with great ease as described in the following The following figure describes the Entry Exit Times tab xa OnTime Pro Configuring InTagral File Configuration Help Clock Parameters Date Time Setting Daylight Saving Time Clock Options Card Definition Data Transfer Entry Exit Times Open Door Time Action Apply To 06 00 in z All days 17 50 our C First Special Day Clear Day Second Special Day Special Day E d Clear Action Iw Al Dau Active Undo W Set Clock Configuration Mode doron Figure 4 12 Entry Exit Times Tab Table 4 18 Entry Exit Times Tab Page 4 22 Rev 2 6 March 2006 ClockComm Table 4 18 Entry Exit Times Tab DESCRIPTION The start time of the mode of operatio
16. 3 2 4 Page 3 2 LISTING CLOCKS BY DEPARTMENT The ClockComm application enables categorizing time clocks by department This feature allows great flexibility in finding configuring and managing the organization s time clocks Managing the ClockComm department list is done through the left pane in the Connections amp Configuration window see Figure 3 1 This pane holds the Department List navigation tree The navigation tree enables easy browsing through the listed departments It also enables adding renaming and deleting departments Adding a Department To add a new department to the Department List navigation tree perform the following steps 1 Click the Department List tag in the tree the root level to make it active 2 Right click Department List tag the same tag as in step 1 3 Click Add A new record named New department is added to the navigation tree Renaming a Department To rename a department perform the following steps 1 Click the selected department in the Department List navigation tree to make it active Right click the same department Click Rename Type in the department s new name u SS DI N Hit the Enter key to set the new name Deleting a Department To delete a department perform the following steps 1 Click the selected department in the Department List navigation tree to make it active 2 Right click the same department 3 Click Delete Displaying all Listed Time Clocks Click th
17. 5 Select Employee Gardenia Ettles Capture Twice Figure A 10 Fingerprint Server Enroll Process Fingerprint Mismatch In a case of fingerprint mismatch operator must repeat the enrollment process beginning from Paragraph A 2 Page 7 13 Advanced Data Collection Solutions MIC RON ET User Guide A 3 CAPTURE VERIFI CATI ON The Fingerprint Server application enables operator to check the system s ability to identify an employee using the newly acquired fingerprint scan NOTE To check fingerprint identification of the last enrolled employee 1 Click Verify Last see Figure A 11 Enroll Employee s Fingerprint x Capture Verified Card Number 00000005 Ennan Select Employee Capture Twice Gardenia Ettles Figure A 11 Fingerprint Server Enrollment Verification Page 7 14 Rev 2 6 March 2006 A ClockComm MICRONET 2 Employee is now requested to place finger on the scanning surface of the USB fingerprint scanner see Figure A 13 Employee must place the same finger as the one used in the last enrollment process Enroll Employee s Fingerprint j x Place Finger Card Number 00000005 Enrollment Select Employee Gardenia Ettles Y Capture Twice Figure A 12 Fingerprint Server Enrollment Verification Place Finger A few seconds after placing finger on the scanning surface the system displays either a Capture Verified message in case identification
18. 7 Maria Lesa 00000027 Maria Lesa 00000027 Glynn Jones 00000044 Glynn Jones 00000044 Pauline Crang 00000042 Pauline Crang 00000042 Ema Sadaraka 00000040 x Elaine Karika 00000038 00000036 OU oleen Matapo O Select All Import Method Overwrite All Don t Overwrite Ask Before Overwrite c ScusIIMicronet Fingerprint fro Load File 3E Page 7 20 Rev 2 6 March 2006 lt lt M CRONET ClockComm Advanced Dota Garen Solutons Figure A 18 Fingerprint Server Import From Clock The window displays two lists e Fingerprints Listed on PC a list of all employees listed on the local PC that have recorded fingerprint data e Fingerprints From Clock a list of employees with fingerprint data acquired from a specific time clock To import some or all fingerprint data to local PC 1 Click the Load File button and select the relevant fng file the file that contains the required time clock s fingerprint data 2 The list of employees with fingerprint data acquired from the time clock appears on the Fingerprints From Clock list window 3 Check one or more employees that appear on the Fingerprints From Clock list checking Select All checkbox selects all employees 4 Click the Import Now button to add the selected fingerprint data to the fingerprint data already kept on the PC 5 The employees whose fingerprint data was imported are now added to the Fingerprints Listed on PC list A 6 DELET
19. AD BUTTON This button see Figure 1 3 downloads data collected by the time clock into the host PC to specific files that are pre defined Examples of file types that are downloaded are the Entry Exit Times data file and wv Download Figure 1 3 The Download Button UPLOAD BUTTON This button see Figure 1 4 uploads data from the host PC into the time clock Examples of data that is uploaded is the Employees Data Authorized Employees List Task List etc f Upload Figure 1 4 The Upload Button OK BUTTON This button see Figure 1 5 confirms the settings of the active window and closes the window w OK Figure 1 5 The OK Button CANCEL BUTTON This button see Figure 1 6 discards the settings of the active window and closes the window x L ancel Figure 1 6 The Cancel Button Micronet Documents Page 1 3 i ClockComm MICRONET Advanced Data Collection Solutions Chapter 2 I NSTALLATI ON The ClockComm Communications module runs on a standard PC the host PC and can operate either independently or together with a Time amp Attendance application such as OnTime Pro that enables more sophisticated analysis and use of the gathered information 2 1 I NSTALLATI ON ON THE HOST PC Insert the ClockComm installation CD into the host PC CD ROM drive The ClockComm installation process begins automatically Follow instructions step by step as presented to you by the Installation Program When insta
20. Configuration window toolbar The Add Clock window appears see Figure 3 3 Micronet Documents Page 3 3 c4 MICRONEI Advanced Data Collection Solutions User Guide Add Clock x Comm Type Description Department oy Clock Type Se Comm Port Y Baud Rate Clock ID Clock IP Address Clock Serial Number Phone Device Name y x Cancel Figure 3 3 Add Clock Window The following table describes the different window fields Table 3 1 Add Record Window Comm Type The method of communication between the host PC and the time clock Possible options are Direct RS232 Modem RS485 and LAN Department Assigns the added clock to selected department use drop down list to select department Operator s short description of the added time clock Clock type The added time clock model Possible options are InTagral InTagral Plus or InTagral Light Comm Port The host PC s Comm port that is assigned to the added time clock Baud Rate The chosen rate of data transfer Possible Options are 115200 57600 38400 19200 and 9600 Baud Clock ID An ID number that will be assigned to the added time clock A valid ID must contain four Alphanumeric digits Clock IP Address The added clock s assigned IP address Available only when LAN is used Page 3 4 Rev 2 6 March 2006 gc ClockComm MICRON ET Table 3 1 Add Record Window Clock Serial Number1 The
21. E FINGERPRINTS The Fingerprint Server application enables deleting fingerprint data from the local PC This is part of the remote fingerprint management system that allows changing adding deleting editing etc fingerprint data on remote clocks from one or more selected PC s in the organization Clicking Delete Fingerprints in the main Fingerprint Server window displays the following window A 6 Figure A 19 Micronet Documents Page 7 21 A MICRONET Advanced Data Collection Solutions User Guide Delete Fingerprints E x Fingerprints Listed on PC Fingerprints Missing on PC Card No Employee Name Card No Employee Name Beverley Gill e 00000001 Anthony Parker 00000002 1 Matangaro T oruariki E 00000003 David Seese 00000004 Luafulufitu Soliola 00000006 Gardenia Ettles 00000005 Tom Fua 00000046 Donna Jubilee 00000007 Baby T afeamallei 00000024 Utariki Pareanga 00000008 Muaialii Vaice 0000004 7 Darling Tearoiti 00000009 Maria Lesa 00000027 Mahnaz Jalali 00000010 Glynn Jones 00000044 Mei Aveau 00000011 Pauline Crang 00000042 Teoa Aria 00000012 Ema Sadaraka 00000040 Katrina T ausinga 00000013 Elaine Kaka 00000038 Louisa Connal 0000001 4 Noleen Matapo 00000036 June Forbes 00000015 Tungane Tutai 00000016 Miri Pukeiti 0000001 7 Tu Rimia 00000018 Tuakana Pirangi 00000013 Vaiula Pulusi 00000020 Ngatamaroa Riki 00000021 Penina Salanoa 00000022 Hauariki amp urupa 00000023 Helen Hutchin
22. MICRONET Advanced Data Collection Solutions ClockComm Communications Module 4 PA wa A mm USER QUIDE MICRONET DOCUMENTS REV 2 6 MARCH 2006 CONTACT INFORMATION Micronet Ltd 27 Hametzuda St P O B 11524 Azor 58001 Israel Tel 972 3 558 4886 Fax 972 3 558 4885 Email sales micronet co il Web www micronet co il DOCUMENT HISTORY VERSION WRITER DATE REVIEWED DATE EDITOR DA CHANGES MI CRONET TE Ver 2 Doron 10 10 05 Hadas 11 10 05 Complete Mor rewrite Ver 2 5 Ido Amir 04 01 06 Rewrite New SW Ver 2 additions Ver 2 6 Uri Pardo 27 03 06 Shlomi 29 03 06 Update to SW version 2 2 2006 Micronet Ltd All rights reserved Micronet Ltd reserves the right to alter the equipment specifications and descriptions in this publication without prior notice No part of this publication shall be deemed to be part of any contract or warranty unless specifically incorporated by reference into such contract or warranty The information contained herein is merely descriptive in nature and does not constitute a binding offer for the sale of the product described herein Any use of the Micronet Ltd logotype or trademarks is forbidden without prior written approval from Micronet Ltd ClockComm 1 1 1 2 1 3 2 1 3 1 3 2 3 3 3 4 3 5 3 6 4 1 4 2 4 3 4 4 4 5 4 6 Sadi 5 2 6 1 7 1 3 2 1 3 2 2 3 2 3
23. New Trn Eri HR C Direct 1111 FrontDoor NO 0 inanes Direct 2222 Micronet24 NO 0 Marketing EL Production Direct 3333 BackDoor NO 0 TechWriters R amp D QA Find Clock By Clock I 2223 8 W NOTE Micronet Documents Page 3 9 gcc MICRONET ClockComm AR ones Geka CORSA Sue Chapter 4 CONFI GURATI ON OPTIONS Configuring a time clock can be done in two ways e Creating a configuration template does not require connection to a time clock and uploading the saved configuration to selected time clocks This option enables easy configuring of multiple clocks in one click e Configuring a single time clock directly requires connection with a specific clock 4 1 CONFI GURI NG CLOCKS BY TEMPLATE Configuring one or more clocks using a pre configured template makes the configuration process effective and flexible The whole configuration setting is done offline no connection to a time clock is needed After creating and saving a template loading the settings to multiple selected clocks is only a click away 4 1 1 Creating a Configuration Template To create a configuration template perform the following steps 1 Inthe main ClockComm toolbar click the Template button 2 The Configuring I nTagral Clocks window appears 3 Set clock s configuration see paragraph 4 3 for detailed configuring information 4 Select Configuration 2Save Configuration in the menu bar 5 Type in a name for the cgf file 6 Cli
24. added clock s serial number The phone number to be dialed Available only with modem connection A list of all available modems The following paragraphs provide instructions for configuring the added time clock with each of the four communication methods 3 3 1 Direct Communications method To add a new time clock using the Direct Communication RS232 method do the following 1 From the Comm Type drop down list see Figure 3 2 select Direct 2 Inthe Description field type a short description or name of the added time clock 3 Select the Clock Type for example InTagral Plus Verify that the Comm Port field is set to 1 or 2 depending on the RS232 port to which you have connected the direct cable 5 Verify the Baud Rate is set to 115200 this is the default rate 6 Inthe Clock ID field enter a four character Alphanumeric value of your choice OK 7 Click the _4w button The Add Record window closes and the new time clock record appears on the clock list in the Connection amp Configuration window see Figure 3 4 Micronet Documents Page 3 5 Pm d Advanced Data Collection Solutions MICRON ET User Guide s ClockComm Connections amp Configuration E m x Connection Options Operations Clocks Help S zh EH 2 4 8 Add Modify Delete Settings Template Configure Department List Comm Type Clock ID Description IP Firmware Suc
25. by their fingerprint The application therefore allows operator to discard bad quality fingerprint data If data quality is below 8096 the following message appears CCE X 1 Template quality is lower than 80 save anyway Micronet Documents Page 7 11 MICRONET Advanced Data Collection Solutions User Guide Figure A 8 Fingerprint Server Enroll Process Low Quality Message Click Yes to save fingerprint data or No to discard If No is selected data is discarded and operator must repeat the fingerprint enrollment beginning from Paragraph A 2 If finger is not placed properly on the scanning surface the application displays a Capture Fail message see Figure A 9 Enroll Employee s Fingerprint ES Capture Fail Card Number 00000005 Enrollment Select Employee Gardenia Ettles Capture Twice Figure A 9 Fingerprint Server Enroll Process Capture Fail In a case of capture failure operator must repeat the enrollment process beginning from Paragraph A 2 Page 7 12 Rev 2 6 March 2006 ClockComm A 2 1 deet MICRONET Advanced Data Collection Solutions FINGERPRINT MISMATCH In case an employee places in the second scan a different finger from the one they placed in the first scan the application announces Fingerprint Mismatch see Figure A 10 Micronet Documents Enroll Employee s Fingerprint Ka Fingerprint Mismatch Card Number 0000000
26. c Last Conn New Trn Error Msg HR Dr nui FrontDoor NO o Finance Marketing Production TechWriters R amp D QA Find Clock By Comm Type rsen Mode Edit add or delete conne authorization Administrator 4 gt Figure 3 4 New Time Clock added to clock list 3 3 2 Modem Communications method Page 3 6 To add a new time clock using the modem Communication method do the following 1 From the Comm Type drop down list see Figure 3 2 select Modem 2 Inthe Description field type a short description or name of the added time clock 3 Select the Clock Type for example InTagral Plus In the Clock ID field enter a four character Alphanumeric value of your choice 5 In the Phone field enter the telephone number of the modem that is connected to the time clock 6 From the Device Name drop down list choose the host PC s modem that will be used OK 7 Click the _4w button The Add Record window closes and the new time clock record appears on the clock list in the Connection amp Configuration window Rev 2 6 March 2006 lt MICRONET ClockComm AR ones Gola CORSA SUMI 3 3 3 RS485 Communications method To add a new time clock using the RS485 Communication method do the following 1 From the Comm Type drop down list see Figure 3 2 select RS485 2 Inthe Description field type a short description or name of the added time clock 3 Select the Clock Type for example InTagral Plus Verify tha
27. ck the Save button 7 Click the Close Window X button to return to the ClockComm main window Micronet Documents Page 4 1 4 MICRONEI Advanced Data Collection Solutions User Guide 4 1 2 4 1 3 Loading a Configuration Template This function is needed when operator wishes to use an existing template as a basis to a new configuration template To load a configuration template perform the following steps In the main ClockComm toolbar click the Template button The Configuring I nTagral Clocks window appears Select Configuration 2Load Configuration in the menu bar Select the cgf file to load Click the Open button The configuration template is loaded for details about making the required changes and saving the new template see paragraph 4 1 1 N Oo PS UNBE Uploading Configuration to One or More Clocks To upload a configuration template to one or more time clocks perform the following steps 1 Inthe Clocks Display pane click Department List to display all listed clocks or click a selected department to show only this department s clocks 4 2 Page 4 2 Check the required clocks checkboxes Select Operations 2Load Clocks Configuration in the menu bar Select the required cfg file Click the Open button The selected configuration is uploaded to all selected clocks oU RB UN CONFI GURI NG A SINGLE CLOCK To configure a single clock without using a configuration template perform the follow
28. e 4 3 MICRONET Advanced Data Collection Solutions User Guide Table 4 1 Clock Parameters Tab m menm O O Clock Type The type of the time clock s card reader for example Proximity Total the number of transactions that were listed throughout the clocks life New the number of transactions since the last transactions download that was done Free Disks Space KB ROM Free clock memory left Flash If the time clock is equipped with Flash memory e g the InTagral Plus indicated free Flash memory left Battery State e Regular regular mode battery status e Lithium Backup battery status NOTE When a battery s status gets close to Empty a notification appears on the right side of that battery The Clock s Firmware Version and Version Date Establishes communication with the clock and refreshes the displayed information according to recent changes that were made 4 3 2 Date and Time Settings Tab The Date Time Setting tab enables configuration of the clock s date and time information There is an option of setting this information manually through the tab fields and an option of automatically synchronizing the clock with the host PC s date and time data Page 4 4 Rev 2 6 March 2006 4 ClockComm MICRONET Advanced Data Collection Solutions w OnTime Pro Configuring InTagral File Configuration Help Card Definition 1 Data Transfer x Entry Exit Times Open Door Clock Paramet
29. e Department List tag the root level of the tree to display all the organization s listed time clocks Rev 2 6 March 2006 A ger ClockComm MICRONET 3 2 5 Displaying a Department s Time Clocks To display a certain department s listed time clocks do the following 1 Click the sign to the of the Department List tag to display all listed departments 2 Click the required department 3 All the department s listed time clocks are displayed 3 3 ADDING A TI ME CLOCK This section describes the process of adding a new time clock to the time clock list held by the ClockComm software As part of the configuration process specifying the communications method between the clock and the host PC is required ClockComm supports four different methods of communications between time clocks and a Host PC e Direct via RS232 parallel cable e Modem via an internal or external modem e RS485 network via a RS485 e TCP IP via LAN cable for Internet or Intranet communication To specify the communication method do the following In the Connections amp Configuration window toolbar see Figure 3 2 click the Add button or go to the Options menu see Figure 3 2 and from the pull down menu choose Add s i ClockComm Connections amp Configuration Connection Options Operations Clocks Help Ea Configure di Settings a S B Add Modify Delete A Template Figure 3 2 Connections amp
30. e Name Card No Beverley Gill 00000001 Matangaro T oruariki 00000003 Luafulufitu Soliola 00000006 Tom Fua 00000046 Baby T afeamallei 00000024 Muaialii Vaice 00000047 Maria Lesa 00000027 Glynn Jones 00000044 Pauline Crang 00000042 Ema Sadaraka 00000040 E Elaine Karika e 00000038 MNoleen Matapo 00000036 Gardenia Ettles 00000005 O Select All Specify Target Exit without saving Saye and Exit Micronet Documents Page 7 17 MICRONE1 Advanced Data Collection Solutions User Guide Figure A 15 Fingerprint Server Export to Clock The window displays a list of all employees listed on the local PC that have recorded fingerprint data To export some or all fingerprint data to a file 1 Check one or more employees that appear on the list checking Select All checkbox selects all employees 2 Click the Specify Target button The Specify Target window appears Figure A 16 TOO lx Save in Cu Fingerprint Server D e E3 d Mic24 27 13 12 05 fng Save as type Finger Print Files fng Cancel L A Figure A 16 Fingerprint Server Export to Clock Specify Target 3 Specify the target and name of the fingerprint data file fng file to be created NOTE 4 Click the Save button Page 7 18 Rev 2 6 March 2006 ClockComm MICRONET Advanced Data Collection Solutions 5 Click the Save and Exit button see Figure A 17 to save the fng file Export to Clock xi Fingerprin
31. ects from which the employee can select the desired one Page 4 8 Rev 2 6 March 2006 ClockComm Table 4 4 Project Reporting DESCRIPTION Enable Project All Workers all employees can report project Reporting times Only Authorized only authorized employees can report project times The Authorized Employees list per project is set through the operator s Time amp Attendance application e g Micronet s OnTime Pro ILI GHT OPTIONS This section is only available when connected to InTagral Light time clock Table 4 5 iLight Options DESCRI PTI ON iLight Options Enable Function Buttons enables the iLight s shortcut function buttons Using External Modem enables external Modem connection to the iLight time clock Micronet Documents Page 4 9 lt lt MICRONEI Advanced Data Collection Solutions User Guide FINGERPRINT This section allows set up of general Fingerprint Identification options available only when connected to InTagral Plus Time Clock Table 4 6 Intagral Plus Fingerprint Activate Fingerprint Enables the Fingerprint Identification system Fingerprint options This sub section allows set up of the following options e During electrical interruption when checked the clock will continue to operate fingerprint identification for security reasons Checking this function shortens battery life considerably during the electrical blackout One to Many when checked the clock
32. er of the window NOTE Page 4 20 Rev 2 6 March 2006 cae MICRONET ClockComm Ster tke CORDIA So 4 4 3 Online Options This option allows operator to initiate an online query that will be triggered according to operator needs For example when an employee uses their card on their lunch break operator can use the online query option to check immediately if the employee has authorization to order a meal or not Thus only if authorization is granted the clock will send an order to print the appropriate meal ordering label Selecting the Enable Online Query radio button displays the following screen va ClkComm Configuring InTagral Clocks File Configuration Help Clock Parameters Date Time Setting Daylight Saving Time Clock Options Card Definition Data Transfer Entry E sit Times Open Door Transfer Options C Download Transactions C Upload Ring Table C Upload Data Files C Update System Files F 11 Start Unpaid Break Upload Print Labels Oline Query Reset Options C Reset Data Files Online Options Configuration Mode gt Mic27 Figure 4 11 Data Transfer Tab Enable Online Query The Online Query section allows selecting the modes in which online querying is possible for example checking In and 11 Start Unpaid Break will enable online querying when the clock is in IN mode or in the task mode called Start Unpaid Break 4 5 ENTRY Exi T TI MES This tab enables operator to define three different
33. ers i 3 Daylight Saving Time Clock Options CPC Time InTagral Time C Set From PC Date 10 10 2005 Date 10 10 2005 Manual Setting Time 09 24 51 Time 09 22 New Workday Cutoff Time 00 00 Configuration Mode doron E Figure 4 2 Datei Time Setting Tab NOTE Table 4 2 Date Time Setting Tab DESCRIPTI ON Set From PC Set From PC allows synchronizing the clock Manual Setting with the host PC clock Manual Setting for setting the date and time manually by typing the Date and Time data into the corresponding text boxes in the InTagral Time section After selecting one of the above click the Set Clock button to update the clock with the new Date and Time Shows the date and time of the host PC clock I nTagral Time Shows the time clock s current date and time Micronet Documents Page 4 5 un MIC RON ET User Guide Advanced Data Collection Solutions Table 4 2 Date Time Setting Tab DESCRI PTI ON Sets the workday cutoff time This is the time of day that is defined as the beginning of a new workday The default time is 00 00 New Workday Cutoff Time 4 3 3 Daylight Saving Time DST Tab The ClockComm can adjust InTagral clocks DST settings This is important for correct and reliable data gathering throughout a given year and dismisses the operator from keeping track of DST once this feature is set w OnTime Pro Configuring InTagral File
34. eset Data Files Online Options C Enable Online Query Configuration Mode Mic27 Figure 4 8 Data Transfer Tab Upload Data Files Table 4 16 Upload Files DESCRIPTI ON Allows selecting the type of data file to be uploaded The types are as follows e Authorized List The data of all employees that are on the authorized list Employees the data of all employees in the organization Tasks the defined Tasks data Projects the different projects data The projects are generated through the time amp attendance application e g Micronet s OnTime Pro UPDATE SYSTEM FILES This option enables operator to update clock properties by uploading files and by performing software upgrading from the host PC Selecting the Update System Files radio button displays the following screen Page 4 18 Rev 2 6 March 2006 gor ClockComm MICRONET Advanced Data Collection Solutions K ClkComm Configuring InTagral Clocks File Configuration Help Clock Parameters Date Time Setting Daylight Saving Time Clock Options Card Definition Data Transfer Entry E xit Times Open Door Transfer Options Download Transactions Upload Ring Table File C Upload Data Files z e Update System Files rs Upload Print Labels Language Upload Files Reset Options C ResetDataFiles Online Options C Enable Online Query Configuration Mode Mic27 Figure 4 9 Data Transfer Tab Update System Files
35. f the two options through the Clock Function section e Regular the clock functions as a full featured Time amp Attendance data collector Door Access Control the clock functions as an electronic door controller In this mode all entry and exit controls remain the same but no data collection is done except when the employee manually performs an IN or OUT transaction by pressing IN or OUT before swiping the card Rev 2 6 March 2006 ClockComm Micronet Documents Page 4 27 goo ClockComm MICRONET Advanced Data Collection Solutions Chapter 5 PARAMETERS This chapter describes the Parameters window This window see Figure 5 1 allows access to advanced clock parameter settings as described in the following set Parameters Schedule Task gt r Firmware Update mmediately Download Manual Manual Download C Automatic C Daily Download Communication Retries Repeat Download Retry Count fo F Daily Upload Retry Interval sec o Maintenance Download and Backup Path Transactions Download Path and File Name e Define Passwords Senditbt Employees List Backup Path E E Program Files ClockComm D ownloa Backup Saving Days 1 Keys Mapping 9 Language g ass Eit Projects Download Path and File Name E E Program Files ClockComm PrD ata c X Cancel Figure 5 1 Parameters Window Micronet Documents Page 5 1 MICRONE Advanced Data C
36. heck All Page 5 4 Rev 2 6 March 2006 uns MICRONET iced Data Collection Solutions ClockComm 2 Inthe left pane select the desired Employee Four your convenience the clocks have been distributed according to the Organization departments 3 Select the appropriate Department to display the relevant clocks In the Clock List pane on the right select the checkbox of the clock you with to associate the employee with 5 To enable the employee to report to all the clocks select the Check All option at the bottom of the screen 6 Select the FingerPrint checkbox of an employee to require his her fingerprint identification anytime he she uses the clock 7 Click Save to save your changes To search for an employee by Card number 1 Click the Card Number column title The function title becomes Search Employee by Card Number 2 In the Search box type the exact card number and then click the Search 8 button The desired employee record is highlighted To search for an employee by Employee name 1 Click the Employee Name column title The function title becomes Search Employee by Employee Name 2 In the Search box type the employee name or part of it and then click the Search 8 button The desired employee record is detected and appears highlighted 5 2 MPORTI NG EMPLOYEE DATA FROM FILE You can import employee related information including user name and badge number from an external CSV file This ca
37. in fact a serial number All cards have a unique card serial number This feature enables for example all cards of the kind 000183XXXXXXXX i e all cards with the prefix 000183 to be defined as belonging to the same Group An employee holding a card whose number is 00018325498661 will be part of that Group and can then have access to options that are allowed only to that Group s members Table 4 11 Group code TAG DESCRIPTI ON Group Code In the Group code free text box type the prefix of the cards that will become the new Group Clear button This button clears the contents of the Group Code free text box CLock ID This Tab also holds the Clock ID the time clock s ID number setting option Table 4 12 Clock ID Clock I D Simply type a four digit number in the free text box and click the Set Clock button This button clears the contents of the Clock ID free text box Micronet Documents Page 4 13 md MICRONEI Advanced Data Collection Solutions User Guide Table 4 13 Connection Password DESCRIPTI ON Connection Password Type a password and then click the Set Clock button The password is saved in the clock record and from now and on trying to modify the clock parameters will require entering a password The following dialog box will appear Connection Password x Please Insert Password This password is case sensitive and should comprise 4 digits characters Save on PC Select this option to bypas
38. ing steps 1 Inthe Clocks Display pane click required clock 2 Click the Configure button the Configuring I nTagral Clocks window appears The ClockComm application connects to the selected time clock 3 Set clock s configuration see paragraph 4 3 for detailed configuring information Rev 2 6 March 2006 el e ClockComm MICRONET 4 Upload configuration to clock by selecting Configuration Load Configuration in the menu bar 4 3 SETTI NG I NTAGRAL TI ME CLOCKS CONFI GURATI ONS This section describes all configuring options in the Configuring InTagral Clocks tabs 4 3 1 Clock Parameters Tab The first tab that appears by default is Clock Parameters see Figure 4 1 This is a read only tab that displays the following clock data see Table 4 1 w OnTime Pro Configuring InTagral File Configuration Help Card Definition Data Transfer Entry Exit Times pen Door Date Time Setting Daylight Saving Time Clock Options Clock ID Serial No Clock Type 2222 350590 Proximity Punches Free Disks Space KB New 0 Total 0 ROM 323 Flash 0 Battery State Firmware Version Regular Lithium PC Clock Version V3 55 D H Current Clock Version 3 55 1 Version Date 17 07 05 BS Refresh Configuration Mode gt doron Figure 4 1 Clock Parameters Tab Table 4 1 Clock Parameters Tab Clock ID The four digit Alphanumeric clock ID Serial No The unique time clock Serial Number Micronet Documents Pag
39. le 4 7 Table 4 8 Table 4 9 Table 4 10 Table 4 11 Table 4 12 Table 4 13 Table 4 14 Table 4 15 Table 4 16 Table 4 17 Table 4 18 Table 4 19 Table 5 1 Table 5 2 Table 5 3 Table 5 4 Table 5 5 Table 6 1 Page vi User Guide Fingerprint Server Enrollment Verification Verification Failed 7 17 Fingerprint Server Export to Clock 7 18 Fingerprint Server Export to Clock Specify Target ssssss 7 18 Fingerprint Server Export to Clock Save and Exit 7 19 Fingerprint Server Import From Clock 7 21 Fingerprint Server Delete Fingerprints eseerrirreeeerrerirreeneeenna 7 22 LIST OF TABLES Add Record WINDOW EES EEN tp esp ade ta du edu ua SNE 3 4 Clock Parameters Tab cette e ed ete o e e ede da 4 3 Date Time Setting Tab 4 5 Daylight Saving Time Tab 4 6 Project eleng ul DEE 4 8 LIQ hit gl el TEE 4 9 riesci RER ER a EN 4 10 oke D DEE 4 11 Employee Card 4 12 Kisel LEE 4 12 Master Card EE 4 12 GROUP COGS cm 4 13 ee d RE 4 13 Download Transactions 4 16 Ring Bs o RENE 4 17 arn 4 18 Update TEE 4 19 Entry Exit Times Tab 4 22 Entry Exit Times Tab continued 4 24 Door Open settings tab 4 25 Schedule task GE ei ESA SEAN 5 2 Maintenance ET 5 2 Firmware Update ioci e e Peri cr ERE ERR ERR E ANEN 5 3 Communication Retries 2 2 cete citet ard ub du cd o a n 5 3 Download and Backup Path 5 3 CIOCKS CHECKING
40. llation is complete go to Windows Desktop and double click the ClockComm EEsllicon The Connections amp Configuration window appears see Figure 2 1 g4 ClockComm Connections amp Configuration Es a x Connection Options Operations Clocks Help B B amp Ei Add Modify Delete Settings Template Configure amp Department List Comm Type Clock ID Description IP Firmware Succ Last Conn New Trn Error Msg HR Finance Marketing Production TechWriters R amp D QA Find Clock By Comm Type g lt Configuration Mode Edit add or delete conne Authorization Administrator 4 Figure 2 1 Connections and Configuration window NOTE Micronet Documents Page 2 1 un MICRONET Advanced Data Collection Solutions User Guide Page 2 2 The ClockComm package contains two versions of the software Configuration Clock which enables all the control and configuration options of the time clock and Download Transactions which allows access only to the transaction download function Only the Download Transaction has a desktop shortcut to limit unauthorized personnel from accessing the clock s configuration and control options The ClockComm application can still be reached through Start2Programs gt ClockComm and clicking the Configuration Clock icon in the program list The full filenames of these two files are e Configuration Clock ClockCom
41. ller according to the selected mode of operation Operator can check one or more of the operating modes Not checking any mode disables the clock s door control option Possible options are Always always allow door control for any clock operation mode Swipe And Go allow door control when clock is in Swipe And Go mode In allow door control when clock is in IN mode Out allow door control when clock is in OUT mode 11 Production allow door control when clock is in the project mode named 11 Production 12 Experiment allow door control when clock is in the project mode named 12 Experiment For example checking I n Out and 12 felix makes the clock operate as a door control only when it is set to IN mode OUT mode or the project mode named 12 felix Open Door Duration Sets the number of seconds the door remains unlocked Sets a four digit password for unlocking the door This password is required only when the Enforce Door Password below checkbox is checked Open Door Password Enforce Door Password Clock Function Page 4 26 the door unlocks by entering the password together with swiping the card only Password is set through the Open Door Password above parameter The InTagral time clocks can operate as Time amp Attendance data collectors as well as simple electronic door controllers in places where only this function is needed for example a passage door within the organization Select one o
42. llowed for an ID card Maximum Digits Maximum number of digits allowed for an ID card Skipped Digits Number of digits not used for identification The time clock skips the number of digits specified starting from the MSB Most Significant Bit ID Field Length Number of digits the time clock reads for identification starting from the LSB Least Significant Bit SPECIAL FUNCTI ONS ClockComm can block a transaction if it repeats itself over a short period of time For example it can prohibit an employee from making two Entry transactions in a period of less than 10 minutes Table 4 9 Special Functions Consecutive I dentical Enables the Consecutive Identical Transactions function Transactions Minutes between Sets the number of minutes after the first transaction in which to Identical Transactions prohibit repetition of that transaction by the same employee MASTER CARD This section allows operator to create up to three Master Supervisor Cards Each of these cards enables access to the clock s supervisor menu Table 4 10 Master Card a Selects the Master card to define out of 3 possible cards Dropdown Free text box Type the full card number here This card will become a Master Card after clicking the Set Clock button Page 4 12 Rev 2 6 March 2006 cf ClockComm MICRON ET GROUP CODE This section allows operator to define a group of cards as a Group The normally called Card Number is
43. m exe 1 e Download Transaction ClockComm exe 2 Rev 2 6 March 2006 a ClockComm MICRONET Advanced Data Collection Solutions Chapter 3 CLOCKCOMM CONFI GURATION 3 1 GENERAL Run the ClockComm application see paragraph 2 1 The ClockComm Connections amp Configuration window appears see Figure 3 1 a4 ClockComm Connections amp Configuration Eni x Connection Options Operations Clocks Help A Al B B 4 a Add Moi jelete Settings Template Configure Department List Comm Type Clock ID Description IP Firmware Succ Last Conn New Trn Error Msg HR E Finance Marketing Production TechWriters R amp D QA Find Clock By Comm Type Configuration Mode Edit add or delete conne Authorization Administrator H D Figure 3 1 ClockComm Connections amp Configuration window The ClockComm Connections amp Configuration window is comprised of the following main elements e Main toolbar contains ClockComm main operation buttons e Department List navigation tree enables navigating between different departments registered clocks e Clocks Display Pane displays all registered clocks of the selected department e Find Clock by Column enables searching a specific clock within the selected table column see paragraph 3 6 Micronet Documents Page 3 1 lt lt MICRONEI Advanced Data Collection Solutions User Guide 3 2 3 2 1 3 2 2 3 2 3
44. n be done through the Employee List screen toolbar SH Delete Erase e Employee List SCENE Import Add 1 On the Employee List toolbar click Import A browser appears pointing to the default ClockComm application folder 2 To get the CSV file from another location browse to the location containing the desired CSV file Once you import it from there ClockComm will memorize the location and make it the default one Micronet Documents Page 5 5 un MICRONET Advanced Data Collection Solutions User Guide 5 2 1 Page 5 6 Employee data CSV file rules The file should consist of three fields 1 Badge Number 2 Employee First name 3 Employee Second Name Every row should have at least one line and two commas otherwise the message Wrong file structure may appear The Import button displays two options Update and Overwrite Update means that if the badge number exists in the current list only the employee name will be updated If it does not exist the employee will be added On the other hand If the employee doesn t exists in the new list it will not be deleted Overwrite means that the current employee list will be deleted and entirely replaced by the new one Should be also noted that the lock authorization links will be deleted as well If the Badge number is longer then specified in the UserBadgeLen parameter the line will be truncated and added to the log file Rev 2 6 March 2006
45. n chosen in the corresponding Action dropdown list For example in Figure 4 12 above at 6 00 am the clock starts working in IN mode remains in that mode until 17 30 in which it starts to work in OUT mode stays in OUT until 6 00 the next day and so on Selects the clock s mode of operation Possible options are see Figure 4 13 e SWIPE amp GO in this mode the clock registers the first swipe of a card as IN and the next swipe of that same card as OUT saving the employee the need to press the IN button on entry and the OUT button before leaving IN in this mode the clock registers any swipe as an IN Entry transaction It is still possible to report an OUT transaction by pressing the OUT button and quickly swiping employee card The clock will remain in OUT position for a few seconds and then go back to IN OUT in this mode the clock registers any swipe as an OUT Exit transaction It is still possible to report an IN transaction by pressing the IN button and quickly swiping employee card The clock will remain in IN position for a few seconds and then go back to OUT SAVE MODE in this mode the clock remains in the last mode that was chosen by pressing the IN or the OUT button LOCKED in this mode the clock responds only to swiping a supervisor card Master card or entering supervisor code Project Mode in this mode only employees that belong to a specific project can register IN and OUT transaction
46. n list see Figure A 3 Enroll Employee s Fingerprint 1 x Please Specify Employee to Enroll Card Number 00000001 Enrollment Select Employee Beverley Gill Capture Twice Figure A 2 Fingerprint Server Enroll Window Enroll By Typing Card Number Page 7 6 Rev 2 6 March 2006 goa MICRONET ClockComm AR ones Dell CORORA Sue Enroll Employee s Fingerprint E xj Please Specify Employee to Enroll Card Number 00000001 Enrollment Capture Twice Select Employee Beverley Gill Figure A 3 Fingerprint Server Enroll Window Select Employee Micronet Documents Page 7 7 MICRONET Advanced Data Collection Solutions User Guide ENROLLMENT PROCESS After specifying employee click the Enroll Now button Page 7 8 The Fingerprint Server application asks to place a finger on the scanning surface of the USB fingerprint scanner see Figure A 4 Enroll Employee s Fingerprint xj Place Finger Card Number 00000005 Select Employee Gardenia Ettles Capture Twice Figure A 4 Fingerprint Server Enroll Process Place Finger After success in acquiring a first fingerprint scan the application notifies employee to remove finger from the fingerprint scanner see Figure A 5 Rev 2 6 March 2006 deeg MICRONET Advanced Data Collection Solutions Enroll Employee s Fingerprint E B x ClockComm Remove Finger Card Number 00000005 Enrollment
47. nctions e Intelligent scheduler controlled Entry Exit registering and control e Clock key mapping configuration for quick access short cut keys e Date and time setting including DST e Employee card variables definition Micronet Documents Page 1 1 lt MICRONET Advanced Data Collection Solutions User Guide e Password setting e Fingerprint Identification management e Electrical relay control and scheduler for external devices suck as an electrical bell an electrical door lock etc e Door opening code and duration setting e And more 1 3 CLOCKCOMM CONTROL BUTTONS This paragraph introduces the ClockComm Control buttons The ClockComm interface includes the following main control buttons whose functions are unchanged throughout the operation of the ClockComm application SET CLOCK BUTTON After creating a new configuration of one or more clock parameters using the ClockComm interface use this button see Figure 1 1 for sending the new configuration from the host PC to update the status of the time clock W Set Clock Figure 1 1 The Set Clock Button UNDO BUTTON This button see Error Reference source not found restores the current page s settings to its previous state If previous state does not exist restores settings to factory default settings Undo Figure 1 2 The Undo Button Page 1 2 Rev 2 6 March 2006 ex MICRONET vanced Data Collection Solutions ClockComm DOWNLO
48. nd for Authorized Employees Allows operator to create edit and delete clock tasks Allows operator to add delete and edit employee records Allows operator to create shortcut keys to clock functions using the clock s keypad Shortcuts can be created to selected functions such as In Out List Task Project List Options Screen and who is in that prints the list of current employees in the premises etc Rev 2 6 March 2006 es A ClockComm MICRON ET iced Data Collection Soluti Table 5 2 Maintenance Allows access to the clock interface language settings FIRMWARE UPDATE This section allows operator selecting between manual and automatic control over the clock s firmware updating Table 5 3 Firmware Update Allows manual update of the clock s firmware through the Data Transfer tab in the Configuration window See Paragraph 0 ClockComm automatically checks the clock s firmware version and updates it automatically when newer version exists COMMUNI CATI ON RETRI ES This section allows operator to set the number of communication retries in case ClockComm failed to connect to the time clock Table 5 4 Communication Retries Retry Count Sets the number of communication retries before quitting communication attempts Retry I nterval sec Sets the time interval in seconds between communication retries DOWNLOAD AND BACKUP PATH This section defines the paths and filenames of the clock s data files I
49. nstallation of the ClockComm application The Query Server always runs on the same computer of the database For further information about using the Query Server tool with a third party database please contact Micronet local distributor To enable Clock Server Communication configure the server s IP address in the relevant InTagral clock For detailed information about configuring the IP address in InTagral time clocks see 3 3 7 To specify the Query Server communication data in the InTagral Clock User Guide Micronet Documents Page 7 23
50. ollection Solutions User Guide SCHEDULE TASK This section operation Table 5 allows operator to set download and upload rules for everyday 1 Schedule task Immediately Download Manual Download Daily Download Repeat Download Daily Upload The host PC downloads the Transactions and Projects data files automatically when ClockComm starts Allows manual download control through the Data Transfer tab in the Configuration window See Paragraph 0 Allows automatic daily download Operator must specify in the corresponding text box to the right the hour the download will take place Allows automatic repeated downloads on an hourly basis Operator must specify in the corresponding text box to the right the number of hours between downloads Allows automatic daily upload of the clock s data files Operator must specify in the corresponding text box to the right the hour the upload will take place MAINTENANCE This section includes a number of advanced functions that make use of the InTagral clock ClockComm and OnTime Pro capabilities Starting with creating password guarded access to ClockComm through creating clock Tasks assig Table 5 Define Password Tasks List Employee List Key Mapping Page 5 2 ning Projects to the clock and more 2 Maintenance DESCRIPTI ON Allows operator to define a password for using ClockComm A separate password can be created for All Employees a
51. r term explanations and the paragraphs that follow it for setting instructions 3 5 DELETE Use this button to delete a record time clock from the list as follows 1 Check the clock that is intended for deletion check box in the beginning of the line 2 Click the Delete button OK 3 Confirm the deletion by ice EE Page 3 8 Rev 2 6 March 2006 lt lt ClockComm MICRONET Advanced Data Collection Solutions 3 6 SEARCHI NG A CLOCK The ClockComm application allows searching for a specific time clock within the displayed department The search tool searches only within the selected column in the clocks table To find a time clock by the Clock ID column do the following 1 Select the relevant department in the Department List navigation tree 2 Click the Clock I D column header this sorts the clock by ID and enables search within that column 3 Click within the Find Clock by Column text box to enable it 4 Type in the sought clock s ID number search is case insensitive 5 Click the search ei button 6 The sought clock s ID is highlighted in the table if ID number does not exist the display does not change s i ClockComm Connections amp Configuration i lol x Connection Options Operations Clocks Help amp 4 i Add Modify Delete Settings Template Configure Department List Comm Type Clock ID Description IP Firmware Succ Last Conn
52. s The selected mode of operation will take effect when the clock reaches the time specified to the right of the dropdown list For example in the settings shown in Figure 4 12 the clock will start working in IN mode at 6 00 All Days Active This checkbox enables the All Days set of operating instructions Micronet Documents Page 4 23 MICRONET Advanced Data Collection Solutions User Guide kd OnTime Pro Configuring InTagral 5 x File Configuration Help Clock Parameters Date Time Setting Daylight Saving Time Clock Options Card Definition Data Transfer Entry Exit Times ios Dno Time Action Apply To All days C First Special Day C Second Special Day Clear Day r Special Day E Clear Action v All Day Active amp Configuration Mode gt ido 4 Figure 4 13 Entry Exit Times Tab Modes of Operation Table 4 19 Entry Exit Times Tab continued DESCRIPTI ON This section allows selecting between the three sets of operating instructions as explained in paragraph 4 5 above e All Days selects the main set of operating instructions used for regular workdays First Special Day selects the first set of special daily operating instructions This is used for a workday different from the regular workday Second Special Day selects the second set of special daily operating instructions This is another option for a workday different from
53. s see Chapter 4 Micronet Documents Page 7 3 lt lt MICRONEI Advanced Data Collection Solutions User Guide Appendix A FINGERPRINT SERVER APPLI CATI ON When installing ClockComm the Fingerprint Server application is added to the ClockComm folder The Fingerprint Server application allows great operational flexibility By using a single PC located somewhere within the organization the person in charge can have complete access and management abilities of the fingerprint data on each and every time clock in the organization The application allows acquiring new fingerprint scans and adding them to existing employee records Importing and Exporting fingerprint data from and to each of the organization s time clocks and deleting fingerprint data all with no need of performing a single operation on any clock itself The Fingerprint Server application performs all operations on fingerprint data files that exist on the PC Actual communication with each clock for receiving and transmitting the fingerprint data files is done by the ClockComm application The Fingerprint Server application enables e Keeping all fingerprint information on a single computer e Assigning new fingerprints to employees e Deleting fingerprint data e Importing clock fingerprint data from each clock separately e Exporting fingerprint data to each clock separately To access the Fingerprint Server Application go to Start 2Programs 2ClockComm
54. s the password dialog procedure When this option is selected and the change saved in the system you will not be required to type your password for modifying the clock settings Page 4 14 Rev 2 6 March 2006 are A ClockComm MICRON ET 4 4 DATA TRANSFER This tab contains all data transfer controls that allow uploading from the host PC to the time clock and downloading from the time clock to the host PC data files as well as software updates It also allows resetting of data files as described in the following tables To Perform the data transfer action click the Download button in the bottom right corner of the tab 4 4 1 Transfer Options section This section contains the five following data transfer options e Download Transactions e Upload Ring Table e Upload Data Files e Update System Files e Upload Print Labels They are described in the following paragraphs All actual data transferring is done after clicking the Download or Update button in the bottom right corner of the window DOWNLOAD TRANSACTI ONS This option enables operator to download transactions old and new into the host PC As explained in Paragraph 2 1 there are two possible modes for downloading transactions The Download Transaction application mode is the basic mode which allows downloading only new transactions The Configuration Clock mode is the full featured application mode which allows downloading historical transactions as well as
55. son 00000025 L L Select All Delete selcted fingerprints Figure A 19 Fingerprint Server Delete Fingerprints The window displays two lists e Fingerprints Listed on PC a list of all employees on the PC that have fingerprint data e Fingerprints Missing on PC a list of employees on the PC without fingerprint data To delete some or all fingerprint data on local PC 1 Check one or more employees that appear on the Fingerprints Listed on PC list checking Select All checkbox selects all employees 2 Click Delete selected fingerprints The selected employees fingerprints data is deleted and these employees disappear from the Fingerprints Listed on PC list and appear on the Fingerprints Missing on PC list 4 Click Exit to exit the Delete Fingerprints window and return to Fingerprint Server application s main window Page 7 22 Rev 2 6 March 2006 gt ClockComm MICRONET Advanced Dats Collection Solutions Appendix B ONLINE QUERY SERVER The Online Query Server enables InTagral time clocks to interface with a third party database The Query Server enables employees or supervisors to use the clock s keypad and screen for querying different types of online information for example personal Flexitime information overtime hours personal absence hours exceptions etc The Query Server can also be used for access control and meal ticket printing The Query Server tool is installed automatically upon i
56. t also sets the interval in days between automatic data backups Table 5 5 Download and Backup Path Transactions Download The path and name of the Transactions data file Path And Filename Projects Download The path and name of the Projects data file Path And Filename Micronet Documents Page 5 3 a MICRONET Advanced Data Collection Solutions User Guide Table 5 5 Download and Backup Path The path of the backup files Backup Saving Days Sets the number of days to keep all backup history All backup files older than the specified number of days will be deleted 5 1 ASSOCIATING EMPLOYEE LISTS WITH CLOCKS By default all the employees are associated to all the clocks However ClockComm gives you the possibility to restrict the reporting of specific employees to specific clocks only An employee whose reporting has been restricted to one or more specific clock s will be able to report only to the designated ones To associate an employee list with a specific clock 1 Inthe Parameters screen click the Employee List option The Employee List window appears gf Employee List T n G 3 x Import Add Delete Erase Employee List Clock List Find Employee By Card Number Departments List Department List e 1 3 Card Num Employee Name FngPr Auth Clock ID Description 1 Alex v oO Front door clock f 2 00000002 John M IL 1212 Rear door clock a o0000003 Matrin M 1 C
57. t the Com Port field is set to 1 or 2 depending on the port to which you have connected the RS485 cable 5 Inthe Clock ID field enter a four character Alphanumeric value of your choice 6 In the Clock Serial Number field enter the unique time clock Serial Number by manufacture Jf OK 7 Click the button The Add Record window closes and the new time clock record appears on the clock list in the Connection amp Configuration window 3 3 4 LAN TCP IP Communications method To add a new time clock using the LAN Communication method do the following 1 From the Comm Type drop down list see Figure 3 2 select LAN 2 In the Description field type a short description or name of the added time clock 3 Select the Clock Type for example InTagral Plus In the Clock ID field enter a four character Alphanumeric value of your choice 5 Inthe Clock IP Address field enter a valid Clock IP Address Obtain this IP Address from your System Administrator wv DE 6 Click the button The Add Record window closes and the new time clock record appears on the clock list in the Connection amp Configuration window _NOTE Micronet Documents Page 3 7 MIC RON ET User Guide Advanced Data Collection Solutions 3 4 MODIFY The Modify Record window is similar in its form to the Add Record window and simply holds all of the selected clock s communication data Simply modify the required data Use Table 3 1 fo
58. the regular workday Clear Day Clears the Time and Action settings that belong to the selected set pf instructions All Days 1 or 2 Special Day Clear Action Clears the highlighted Action settings Page 4 24 Rev 2 6 March 2006 fl ClockComm MICRONET Advanced Data Collection Solutions Table 4 19 Entry Exit Times Tab continued Special Day This dropdown list chooses the day of the week Sunday through Saturday that the selected special day applies to 4 6 OPEN DOOR This tab provides operator control of the clock s electrical signaling used for operating unlocking an electronically controlled door G OnTime Pro Configuring InTagral 10l x File Configuration Help Clock Parameters Date Time Setting Daylight Saving Time fs Clock Options oe Card Definition Data Transfer Entry Exit Times i OpenDoo Open Door Open Door Status Open Door Duration b S Open Door Password 8491 Enforce Door Password Clock Function Regular C Door Access Control et Undo l lt Configuration Mode ido S Figure 4 14 ClockComm Door Open settings Interface Table 4 20 Door Open settings tab TAG DESCRIPTION Micronet Documents Page 4 25 lt lt MICRONEI Advanced Data Collection Solutions User Guide Table 4 20 Door Open settings tab Open Door Status DESCRIPTI ON This section enables the clock to become an electronic door contro
59. the number of this clock s new transactions made since the last download old tn Displays the number of all transactions registered by this clock ErrorMsg Displays error messages related to communication problems 6 1 FORMI NG CLOCK COMMUNI CATI ON To form clock communication do the following 1 Check the checkboxes of all clocks to communicate with 2 In the menu toolbar go to File2 Check ClockComm tries to communicate with all the selected clocks and updates all their monitored parameters If the communication with a clock fails the relevant row is highlighted in Red and the word No appears under the Succ column When a communication fails an appropriate message appears under the Error Msg column When communication succeeds the word Yes appears under column Succ Page 6 2 Rev 2 6 March 2006 gt ClockComm MICRON ET Chapter 7 TROUBLESHOOTI NG 7 1 COMMUNI CATI ON PROBLEMS If communications between InTagral and the PC fails the following error message appears on the Connections and Configuration screen Attention Unable to communicate with the clock The most common cause of communications glitches is a loose connection Check both connection points on the cable that hooks up the InTagral to the PC or modem If this remedy fails check the definitions in the Configuring InTagral window of the Setup function For more information on Setup Configurations and clock definition
60. tions seernes 4 3 Clock Parameters Tab rre dt i e Ex ERE RF ER FRI ER Edad 4 3 Date and Time Settings Tab 4 4 Daylight Saving Time DST Tab 4 6 General Clock Options Tab 4 7 Card Definitions Tab 4 11 EICH CIE CN 4 15 Transfer Options section 4 15 hicri melenblpg e En 4 20 Online OPTIONS eL 4 21 Entry EXit MMES sr men testet de nette nee ne ed 4 21 ShIPIIM 4 25 Associating Employee Lists with Clocks sseeenm 5 4 Importing Employee Data from File 5 5 Employee data CSV file rules 5 6 Forming clock communication ss 6 2 Communication Problems 7 3 Page iii A MICRONET Advanced Data Collection Solutions Appendix A A l A 2 A 2 1 A3 AA AN A 6 Appendix B Page iv User Guide Fingerprint Server Application eese erre rre 7 4 snc 7 6 Enrollment PrOCES Sirain ie renidet tree nee dr v te rrt esae Le e eee ca ere Eee dna 7 8 Fingerprint MISMATCH EE 7 13 actua icuinp 7 14 EXPO 10 ClOCK GR EE 7 17 Import From Clock uec cerebro ove tuner e uote eee pner in ea Dee 7 20 Delete dan adsicmeet 7 21 Online Query Server 1 ee eere ee sere eene nee nnne iaaii 7 23 Rev 2 6 March 2006 ClockComm Figure 1 1 Figure 1 2 Figure 1 3 Figure 1 4 Figure 1 5 Figure 1 6 Figure 2 1 Figure 3 1 Figure 3 2 Figure 3 3 Figure 3 4 Figure 4
61. ts Listed on PC Beverley Gill 00000001 Matangaro T oruariki 00000003 Luafulufitu Soliola 00000006 Tom Fua 00000046 Baby T afeamallei 00000024 Muaialii Vaice 0000004 7 Maria Lesa 00000027 Glynn Jones 00000044 Pauline Crang 00000042 Ema Sadaraka 00000040 Elaine Karika 00000038 Noleen Matapo 00000036 Gardenia Ettles 00000005 O Select A fc cust lMicronet Fingerprint Mic24 Figure A 17 Fingerprint Server Export to Clock Save and Exit CAUTI ON 6 To discard changes and quit without saving click Exit without saving Micronet Documents Page 7 19 Pm d 3 MICRONET User Guide A 5 I MPORT FROM CLOCK The Fingerprint Server application enables importing fingerprint data from clocks to the local PC This is useful for example for keeping and managing all of the organization s fingerprint data on a single remote computer with no need to perform direct actions on any of the clocks Clicking Import From Clock in the main Fingerprint Server window displays the following window Figure A 18 Import From Clock ES xj Fingerprints Listed on PC Fingerprints From Clock Employee Name Card No Employee Name Card No Beverley Gill 00000001 Beverley Gill 00000001 Matangaro Toruariki 00000003 Matangaro Toruariki 00000003 Luafulufitu Soliola 00000006 Luafulufitu Soliola 00000006 Tom Fua 00000046 Tom Fua 00000046 Baby T afeamallei 00000024 Baby T afeamallei 00000024 Muaialii Vaice 00000047 Muaialii Yaice 0000004
62. was successful see Figure A 13 or a Verification Failed message if identification was not possible see Figure A 14 If verification failure occurs repeat the Verify Last process once or twice until success If verification still can not be reached repeat the enrollment process beginning from Paragraph A 2 Micronet Documents Page 7 15 M CRONEI Advanced Data Collection Solutions User Guide Enroll Employee s Fingerprint wn 00000005 Eve B Figure A 13 Fingerprint Server Enrollment Verification Capture Verified Enroll Employee s Fingerprint 00000005 Gardenia Ettles Page 7 16 Rev 2 6 March 2006 A ger ClockComm MICRONET Figure A 14 Fingerprint Server Enrollment Verification Verification Failed After successful enrollment and capture verification operator can either select another employee to add fingerprint data to or click Exit to end the enrollment process and return to the Fingerprint Server main window A 4 EXPORT TO CLOCK The Fingerprint Server application enables exporting fingerprint data to clocks This is useful for example for adding new fingerprint data that was acquired by the Fingerprint Server to a specific time clock without needing to attend to the clock itself Clicking Export to Clock in the main Fingerprint Server window displays the following window Figure A 15 Export to Clock xi Fingerprints Listed on PC Employe

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