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South Carolina USER MANUAL - KIT Solutions Support Site

1. El Choose Funds Funding Sources L This is a partial screenshot of the SC State Program Edit Form KIT Solutions 2013 10 11 12 13 14 15 Select the Program Type from the dropdown menu Note The only programs that may include Single Service activities are those that have a Program Type of Universal Indirect select the strategy the program belongs to using the Strategy Type checkboxes The Status is automatically defaulted to Active a Active currently in use can be viewed in other screens b Inactive no longer in use will not appear on other screens or reports Enter the number of Required Sessions and Required Hours in the corresponding fields Select the Process Objectives from the dropdown menu to link to this program Repeat this process to add more objectives to the program Note Once an objective is selected it will appear in the box directly below the Objective dropdown menu a To remove an objectives click on the objective and then click on the Remove button to return it to the Process Objectives list Enter the name of the grant contract in the Grant Contract field or select the appropriate grant contract from the Choose Existing Grant dropdown menu lf desired fill in the Notes box if you wish to enhance the pre populated description of a science based program Select the survey instrument from the Select Instruments dropdown menu
2. Select Administrative Open Report button Service Activity with Missing Staff Hours 7 4 2012 6 30 2013 Y 17 1 2012 End Date 1 1 2013 LRADAC y This is a screenshot of the Report Parameters Page KIT Solutions 2013 Click Activities from the Menu 9 Select the type of service that is missing staff time Single Service Recurring Service 10 Click the EEGA Search button from the left toolbar to find the activity that is missing staff time Note For detailed instructions on using the Search feature see Using the Search Feature 11 Click the Select button to the right of the desired entry 12 Click the Staff Time button to enter staff time for that service Refer to Updating Staff Service Time South Carolina DAODAS User Manual 97 Single Service Program Communities Mobilizing organizing effort develd of Public Health CMCA activates community members to achieve Program Description Outcome Objective 2013020301 By May 31 2014 decrease the number of community membesr who say it s easy for youth to obtain a Service Date 2 5 2012 Service Location Ric Service Code STN1 TA Speaking Engagements Y j This is a partial screenshot of the Single Service Edit Form KIT Solutions 2013 REPORTS Reporting Services Many useful reports are available within the application The Report area is brok
3. Claude Bukowski Select button a fa l l Sheila Franklin 11 21 1976 sfranklin Non CEO a 7 You will then be taken back to the previous screen Click the Edit A ESE m O aa E teve Franklin sfranklin on select button from the left toolbar to open the record for changes Click the eS E Noporess kama ui eannie yan jryan on Select ect Save button from the left toolbar to save those changes This is a screenshot of a Listing Page South Carolina DAODAS User Manual 16 O KIT Solutions 2013 LOGIN PROCEDURE Logging into SC DAODAS 1 Connect to the Internet and open an internet browser preferably Internet Explorer 4 Enter this web site https scprev kithost net scprevent2012 and press Enter on your keyboard 5 Type the login name provided by your acting administrator in the User ID field 6 Type the password in the Password field 7 Type the provider number in the Organization ID field Click the Login button 29 9 Log Off link in the upper right hand corner Tips The User ID IS NOT case sensitive The Password IS case sensitive If you entered the incorrect login information click the Reset button to reset the login fields If you want to practice on the Demo site click on the Click here for the 2012 2013 Demo site link South Carolina DAODAS User Manual South Carolina Department of Alcohol and Other Drug Abuse Services 2012 2013 Live Click here for the 20
4. Select the Process Objectives from the dropdown menu to link to this program Repeat this process to add more objectives to the program Note Once an objective is selected it will appear in the box directly below the Objective dropdown menu a To remove an objectives click on the objective and then click on the Remove button to return it to the Process Objectives list Enter the name of the grant contract in the Grant Contract field or select the appropriate grant contract from the Choose Existing Grant dropdown menu lf desired fill in the Notes box if you wish to enhance the pre populated description of a science based program Select the survey instrument from the Select Instruments dropdown menu You can select multiple entries for the survey Note If you will be doing Assessments for groups or clients you must select an Instrument Note If the program is using the DAODAS Standard Survey that choice must be selected There is no reason to select anything else in this box a Click the Apply button Note Once an Instrument is selected it will appear in the box directly below the Select Instrument dropdown menu b To remove a survey from the list click on the survey and then click the Remove button to return it to the Select Instruments list Enter the Yearly Material Cost Note If the Yearly Material Cost is unknown you can enter 0 but this must be edited or you will be asked to correct this Note Fo
5. Select the desired Meeting Date from the dropdown menu Note The most current date will be listed first Click the Agenda button Select the desired Agenda Item Name from the dropdown menu Click the M58 Delete button from the left toolbar A prompt appears stating Are you sure Click the OK button Note To cancel this deletion click Cancel a Click the Z Back button from the left toolbar to go back to the Meetings screen South Carolina DAODAS User Manual Assessment Planning Program es ue nee e A sienn an A Reports Me KnowledgeBase Administration Coalition Organization Registration Coalition Member Registration Meeting Groups Meetings Coalition Report Major Agenda Items Trans ier Tools Sup port Agenda Item Name How often to meet Agenda Details Back AGA Discussion Edit Save LS Delete Drint a Decision Help This is a partial screenshot of the Major Agenda Item Edit Form erie Kno Administration Ai Tato a 5 Assessment Planning Program Activities Reports wledgeBase Coalition Organization Registration Coalition Member Registration Meeting Groups Meetings Coafition Report Major Agenda Items Agenda Item Name Transfer Tools Message from webpage X i genda Details Be roe EJ An L Dack 2 jJ re you Sure CA Edit Cancel Decision This is a partial screenshot of the Major Agenda Item Edit Form 74
6. Editing a Meeting Group 1 2 3 Click Coalition from the Menu Click Meeting Groups from the submenu Use the Meeting Group dropdown menu to locate the group that needs editing Click the Edit button from the left toolbar Make any changes needed to the details Click the Save button from the left toolbar Note To exit this screen without saving any changes click the Cancel Cancel button from the left toolbar Deleting a Meeting Group 1 2 3 Click Coalition from the Menu Click Meeting Groups from the submenu Use the Meeting Group dropdown menu to locate the group that needs deleting Click the MASA Delete button from the left toolbar A prompt appears stating Are you sure Click the OK button Note To cancel this deletion click Cancel Tips Assessment Planning Program Coalition Organization Registration Coalition Organization Registration Search Add Edit Save Delete Print Help y e PAER See ae oaar a ports ee KnowledgeBase Administration fransfer Tools Coalition Member Registration Meeting Groups Meetings c Meeting Group dropdown Partnering Meeting Group menu Basic Information LRADAC Assign Members Partnership Y Meeting Group Planning Y Staff Member List Selected Members Administration Transfer Tools Coalition Member Registration Meeting Groups Meetings Coalition Report Partnering Meeting Group Basi
7. Groups Mee Coalition Report Search Staff 3 Listing Page 2 Submenu Category list Choose Search Catego All Categories pe 4 gt outh ware y of Back Choose From All sde lt Help Or Select a Filter ay er ol ee Alcohol and Other Drug Abuse Services oe KIT Prevention KIT Solutions LLC All Rights reserved This is a screenshot displaying the Menu 1 and a Submenu Category list 2 South Carolina DAODAS User Manual Berger 12 3 1973 gberger Non CEO Bukowski 8 25 1989 cbukowski Non CEO Franklin 11 21 1976 sfranklin Non CEO Franklin Ryan 12 20 1989 11 29 1964 sfranklin1 Non CEO jryan Non CEO This is a sample screenshot displaying a Listing Page 3 KIT Solutions 2013 Listing Page Each module or submenu category has a page listing the data that has been entered This is called a Listing Page When going into an area where a Listing Page is available the service allows you to select previously entered data to edit or view its content No data is entered on the Listing Page There are two types of Listing Pages 1 Grid View 2 Single Form View Assessment Planning Program Activities Reports Coalition KnowledgeBase EME Transfer Tools Support Log Off Grid View TT The Grid View displays the data in tables Specific pieces of data will be Search Staff E displayed within
8. SAMHSA Drug abuse Statistics A new window will open displaying the website you chose Southeast CAPT The Annie E Casey Foundation Kid s Count Data state specific data also available US Census Bureau SC Quick Facts 7 To close the new website window click on the amp s in the upper right hand corner Web Site http www cdc gov Website Link This is a screenshot of the Web Sources List Tips e lfyou have a pop up blocker on your computer hold the Ctrl key on your keyboard down while selecting any button used to view the report e g Show Report PDF etc South Carolina DAODAS User Manual 81 O KIT Solutions 2013 ADMINISTRATION The Administration Module is an area that is designed to complete administrative tasks within the application such as Organization Information Staff Registration and Administration Time Organization Information The Organization Information area has fields with information specific to your organization The contact information is useful to the state if they have a question on any part of the data that has been put into the application Updating the Organization Information 1 2 3 4 Click Administration from the Main Menu Click Organization from submenu Click the Edit button from the left toolbar Make any changes needed to the Organization Information including Address City State and Zip Code In the Primary Contact Information section select one of the s
9. i aa 2 Click Single Service from the submenu a eee Decre 2013020301 By May 31 2014 decrease the number of community membesr who say it s easy for youth to obtain a 3 Click Add button from the left toolbar Print Li Service Date 3 11 2011 Service Location had Service Code ST This is a partial screenshot of the Single Service Edit Form 4 Select the appropriate Program from the dropdown menu a The Program Description will fill in automatically for you Single Service asb bilis 5 Select the appropriate Outcome Objective from the dropdown menu You Poneto l x can select multiple entries for the Objective S Program Description a To remove one of the Outcome Objectives from the list click on the agg some osese H objective and then click the Remove button to return it to the Fie Remove button Outcome Objective list 5 o 0 This is a partial screenshot of the Single Service Edit Form South Carolina DAODAS User Manual 46 KIT Solutions 2013 11 12 13 14 15 Enter the date of the event in the Service Date field as mm dd yyyy Select a Service Location from the dropdown menu to indicate what county the event took place Select a Service Code from the dropdown menu Note If you are unsure of which Service Code to select select the one that best represents the activity a The Count Method will be filled in automatically f
10. Help City County po State Zip Code Phone Fax This is a screenshot of the Coalition Organization Info Edit form ports ea KnowledgeBase Administration Transfer Tools Enter the name of the coalition in the Partnership Agency field Coalition Organization Registration Coalition Member Registration Meeting Groups Meetings Coalition Report 5 Enter the date the coalition joined your organization in the Date Joined field Coalition Organization Info as mm dd yyyy Basic Information Partnership Partnering Agency 6 Ifthe coalition withdraws from your organization you may enter the Date ZE Date Joined Date Withdrew Withdrew and a Withdraw Reason SS Withdraw Reason South Carolina DAODAS User Manual 60 KIT Solutions 2013 Office Name Address City County 7 Enter the Coalition Organization s Contact Information in the appropriate fields If known enter the Fax number State Zip Code Phone Fax This is a partial screenshot of the Coalition Organization Info Edit Form 8 Select what type of service this coalition is from the Primary Direct Service dropdown menu 9 If known enter the Total Direct Service Value and or Funds Amount ata gt Funds Amount 10 Click the Save button from the left toolbar This is a partial screenshot of the Coalition Organization Info Edit Form Note To exit this screen without saving any changes click the Cancel bu
11. Organization Staff A Search Administrative Time Change Password Examples 2 25 is 2 Hours and 15 Minutes 2 5 is 2 Hours and 30 Minutes 2 75 is 2 Hours and 45 Minutes Staff Administration Time Add Staff Name Berger George de Edit nn O T 7 7 Save Delete Date Hours Category Note Print Help assessment Organization Staff A Administrative Time Change Password Examples 2 25 is 2 Hours and 15 Minutes 2 5 is 2 Hours and 30 Minutes 2 75 is 2 Hours and 45 Minutes Staff Administration Time Staff Name Category Travel de iah 2 6 2013 Hours 28 Note travel to training conference This is a sample screenshot of the Staff Administration Time Edit Form 88 O KIT Solutions 2013 Editing Staff Administration Time O oF aS Click the Administrative from the Menu Click Administrative Time from the submenu select a staff member from the Staff Name dropdown menu Click the 2 Edit button from the left toolbar Click the Edit button to the right of the administration time that needs editing Make any changes needed to the details Click the Update button to save any changes to the staff member s administrative time Note To exit this screen without saving any changes click the Cancel Cancel button to the right of the administration time entry Deleting Staff Administration Time Single Entry oY a w Y Click Adminis
12. ay Uit day a ages 12 to 20 will decrease by 10 Projected Actual Who Who Youth ages 12 20 What What 30 day use This is a partial screenshot of the Process Objectives Edit Form Planning Outcome Objectives Return to Process Objectives Outcome Objective ID 2013020401 Y Entry Date 2 1 201 Process Objective ID 20130204 Short Description First step is scheduling the two assemblies Status Message from webpage E Projected Who N Are you Sure Helene Irvine What Schedule with standing Tall and Character Conne This is a partial screenshot of the Outcome Objectives Edit Form e If the objective is in conjunction with a program goal or event the application will not allow you to delete the objective you must set it to Inactive South Carolina DAODAS User Manual 31 KIT Solutions 2013 PROGRAM The Program module allows you to choose either a local innovative program or a Science based program and enter the appropriate information related to the program Programs There are three types of programs 1 Local Programs are programs used for Prevention but not yet evaluated by SAMHSA to be proven effective 2 Science Evidence Based Programs are programs proven effective according SAMHSA The types include Effective Produce a consistent positive pattern of results Model Well implemented an
13. Expert Help General Choose Topic What is Prevention evention i MUERE 1 Click Knowledge Base from the Menu a as ae Le pref jeer r Abuse Prevention CSAP Definition of Prevention 2 Click Expert Help from the submenu ee ea id 3 A new window will open T Seno Pon s aa a PET i The Six 6 Federal Prevention Strategies Categories 4 Select the topic you d like to view from the Choose Topic dropdown menu Strategy 1 Information Dissemination The information is displayed in the box below the dropdown menu Se ee eae a i Strategy 4 Problem Identification and Referral 5 To close the Expert Help window click on the ES in the upper right hand a y o tanner corner Strategy 6 Environmental This is a screenshot of the Expert Help window showing the Choose Topic dropdown menu Tips e lf you have a pop up blocker on your computer hold the Ctrl Control key on your keyboard down while selecting any button used to view the report e g Show Report PDF etc South Carolina DAODAS User Manual 79 KIT Solutions 2013 Library The Library section is a repository of commonly requested documents index code definitions and other general documents that the KIT Prevention Service would like to make available on the application 1 Click Knowledge Base from Menu Assessment Planning Program Activities 2 Click Library from the submenu 3 Select a category from the Choose Category dropdown menu ee E 4 Click MEL
14. Help Reports Coalition Staff Administrative Time Change Password Permission Staff Information Login Information User ID si Password General Information Salutation Last Name F an First Name She Title ta Specialist Status Second Language FTE 00 StaffRole Funding Percentage 1 Demographic Information Birth Date Gender Female Race hite European American Ethnicity Education Information Degree Professional Certificate This is a partial screenshot of the Staff Information Edit Form Coalitior Administrative Time Change Password Staff Information Login Information User ID Password General Information Salutation Last Name s Title Data Specialist Status 100 Staff Role Birth Date Gender emale Race hite European America Ethnicity Education Information eee This is a partial screenshot of the Staff Information Edit Form Degree Professional Certificate You will not be able to delete staff members if they are associated with a service You will need to set the status to Inactive South Carolina DAODAS User Manual 86 KIT Solutions 2013 Staff Permissions You can tailor a specific user s access level to areas of the South Carolina DAODAS Service The permissions are defaulted to a normal access level for a particular user but anyone that has access to th
15. You can select multiple entries for the survey Note If you will be doing Assessments for groups or clients you must select an Instrument Note If the program is using the DAODAS Standard Survey that choice must be selected There is no reason to select anything else in this box a Click the Apply button Note Once an Instrument is selected it will appear in the box directly below the Select Instrument dropdown menu b Toremove a survey from the list click on the survey and then click the Remove button to return it to the Select Instruments list South Carolina DAODAS User Manual Program Type x Stragoty Type O Education C Community Based Process O Problem Identification and Referral OD Information Dissemination DJ Alternatives O Environmental Management Strategy Status Act ive Required Sessions Required Hours Process Objectives This is a partial screenshot of the SC State Program Information Edit Form Grant Contract TM705 Choose Existing Grant TM705 m Notes Select Instruments Age at First Use This is a partial screenshot of the SC State Program Edit Form 40 KIT Solutions 2013 16 17 18 Enter the Yearly Material Cost Note If the Yearly Material Cost is unknown you can enter 0 but this must be edited or you will be asked to correct this Note For information on Yearly Material Costs refer to the Yearly Material Costs tip a
16. Change Password Deleting Staff Administration Time 1 Click the Administrative from the Menu 2 Click Administrative Time from the submenu Si 3 Select a staff member from the Staff Name dropdown menu ie see ses aati 4 Click the EEG button from the left toolbar Save Date Hours Cate 5 Aprompt appears stating Are you sure Click the OK button oon Note To cancel this deletion click Cancel Help 6 All records have been deleted from the application for the staff member This is a sample screenshot of the Staff Administrative Time Edit Form South Carolina DAODAS User Manual 90 KIT Solutions 2013 Change Password The Change Password module allows the user to change the password on the account they are currently logged into Assessment Planning Program Activities Reports Coalition KnowledgeBase HUIDA Transfer Tools 1 Click Administration in the Menu Organization staf Administrative Time Change Password 2 Click Change Password from the submenu Change Password 3 Enter the current password in the Current Password field Click Save to submit your new password Your change becomes l l l effective immediately 4 Enter the password you would like to use in the New Password field O urren 5 Re type the new password in the Confirm New Password field O Password New 6 Click the Save button from the left toolbar a Password Note You will receive a message stati
17. Coalition Report Search Add Edit Save Delete Print Help Coalition Organization Info Basic Information Partnership LRADAC E Partnering Agency Drug Free Spartanburg Ml Date Joined 1 20 2000 Date Withdrew Withdraw Reason Contact Information Office Name Sparta Prevent fi el Address Partnering Agency dropdown menu City Sparta A County tanburg State sc Zip Code 29301 Phone 565 4131 Fax a E This is a sample screenshot of the Coalition Organization Info Edit form Program Activities Reports Enn KnowledgeBase Administration Transfer Tools Coalition Organization Registration Coalition Member Registration Meeting Groups Meetings Coalition Report Search Add Edit Save Delete Print Help Coalition Organization Info Basic Information Partnership LRADAC Y Date Joined IZU ZUUL lt OK button 185 R afi gt C County part Withdraw Reason Contact Informatio Office Name Address City State Zip Code 2930 Phone 800 565 4131 Fax This is a sample screenshot of the Coalition Organization Info Edit Form e You will not be able to delete a Coalition Organization if it is in conjunction with a member or group In these instances fill in the withdrawn fields South Carolina DAODAS User Manual 62 KIT
18. ID 7 Cain Tia b The Password field is where the temporary password is created for Login Information the staff member This password will be used along with the User ID User i Password and Organization ID number to log in Once logged in they can use Change Password module to change the password to one of the liking Coalition Organization Registration Coalition Member Registration Meeting Groups Meetings Coalition Report This is a partial screenshot of the Coalition Member Edit Form South Carolina DAODAS User Manual 63 KIT Solutions 2013 5 Enter in the member s General Information a Enter the member s First Name and Last Name in the appropriate fields General Information b Select the member s Title from the dropdown menu Last Name First Name c Select the Status of the member from the dropdown menu ai M Status v Second Language v Active involved with the coalition li Inactive has resigned from the coalition 6 lf applicable use the Second Language drop down menu to select the second language of the member This is a partial screenshot of the Coalition Member Edit Form 7 Enter in the coalition member s Demographic Information a Enter in the member s Birth Date as mm dd yyyy re a E Gonder E i If the Birth Date is unknown use the or Age Range f Race Y Ethnicity Y dropdown menu The application will automatically fi
19. If desired click the MEETS Lock Material Cost button Once the Yearly Material Cost has been locked it cannot be edited Enter the Yearly Training Cost Note If the Yearly Training Cost is unknown you can enter O but this must be edited or you will be asked to correct this Note For information on Yearly Training Costs refer to the Yearly Training Costs tip a If desired click the MEMES Lock Training Cost button Once the Yearly Training Cost has been locked it cannot be edited Click the Save button from the left toolbar Note To exit this screen without saving any changes click the Cancel button from the left toolbar You will now have to add your groups to the program Click the METECH South Carolina DAODAS User Manual button Yearly Material Cost Lock Material Cost Yearly Training Cost Tock Training Cost This is a partial screenshot of the SC State Program Edit Form For more instructions on adding a group see Adding a Group 41 KIT Solutions 2013 Editing a Program 1 Click Program from the Menu 2 Click Program from the submenu raga 3 Locate the program you wish to edit by clicking the Sissi Search button from the left toolbar See Using the Search Feature for instructions piston aaa Click the Select button to the right of the desired program id lO ea se Delete Contract Name Click the Edit button from the left toolbar
20. If you are unsure of which Service Code to select select the one that best represents the activity 10 Select the appropriate Service Population from the dropdown menu 11 Select the Session Length for the number of hours Hrs and minutes Min the event lasted from the Hrs and Min dropdown menus 12 Select the Session Content from the dropdown menu 13 Enter a brief description of the event in the Service Activity field 14 Fill in the Number of Participants field with the appropriate number of attendees 15 Click the Save button from the left toolbar Note To exit this screen without saving any changes click the Cancel button from the left toolbar Tips Service Date Service Location Service Code Service Population Session Length 0 v Hrs 0 Min Session Content Y Service Activity Number of Participants This is a sample screenshot of the Recurring Service Edit Form Remember that curriculum programs and other programming where you take attendance are Recurring Services All others are generally Single Services If you select the group named Planning Group then select the following service Code STC 10 Systematic Planning Service Population Select population working with to plan program If you select the group named Planning Group then you will not be able to add Direct staff time only Indirect Time If you enter 0 in the Count field you
21. Search 10 The Status is defaulted to Active ME roje mae a Active currently in use can be viewed on other screens eies mr Who b Inactive no longer in use will not appear on other screens 11 Type the Projected information for this objective into the fields of Who Whar a What Where When and How Much or How Many Note The Actual fields will be filled in later when you have completed your prevention work for the fiscal year This is a partial screenshot of the Outcome Objectives Edit Form When When 12 lf desired enter In any Remarks How Much or How Many o Mol Much or How Many 13 Click the Save button from the left toolbar Note To exit this screen without saving any changes click the ELEH Cancel button from Ho the left toolbar E This is a partial screenshot of the Outcome Objectives Edit Form Tips e Keep Short Description brief Text fields may cut off if too many characters are entered e lf using the statement Outcomes cannot accurately be accessed be sure to fill in each text box field with this statement South Carolina DAODAS User Manual 28 O KIT Solutions 2013 Editing an Outcome Objective 1 Click Planning from the Menu 2 Click Goals Process Objectives Outcome Objectives from the submenu 3 ne the goal of the Outcome Objective you wish to edit by clicking the ESE Search button from the left toolbar See Using the Sear
22. Service id 1 Click Activities from the Menu ECD or designed to prevent and reduce substance use and abuse among high Y 2 Click Recurring Service from the submenu RA S Save e 3 7 Add button from the left toolbar A Outcome Objective Print 2013020201 By May 31 2014 80 of youth ages 12 to 20 will report perceiving underage alcohol use to be harmfu Help This is a partial screenshot of the Recurring services Edit Form 4 Select the appropriate Program from the dropdown menu a The Program Description will automatically be filled in for you Recurring Service C Siati Time Demographics Print Data Collection Form 5 Select the Name of Group from the dropdown menu Program y Note If the desired Group is not listed in the dropdown menu refer to Adding a Group aaa 6 Select the appropriate Outcome Objective from the dropdown menu You ee can select multiple entries for the Objective Outcome Objective DEEE lt a To remove an Outcome Objective from the list click on the objective and then click the Remove button This is a partial screenshot of Recurring Service Edit Form South Carolina DAODAS User Manual 51 O KIT Solutions 2013 7 Enter the date of the event in the Service Date field as mm dd yyyy 8 Select a Service Location from the dropdown menu to indicate what county the event took place 9 Selecta Service Code from the dropdown menu Note
23. Settings tab and move the Screen Resolution scroll bar to the right towards more to select 1024 X 768 resolution Click the OK button at the bottom of the window to make the change effective Web Browser The web browser supported by the South Carolina DAODAS application is Microsoft Internet Explorer IE Currently Mozilla Firefox Netscape AOL MSN and other browsers may not be supported by KIT Prevention They may function but not to design specifications We recommend users have the latest version of lE installed on their computer along with the updates provided by Microsoft which are released periodically Pop Up Blockers Modern computer security technology and usability features development have lead to pop up blocking Although this new feature of internet browsers toolbars and other 3 party managing software blocks hazardous and annoying pop ups sites like South Carolina DAODAS require pop ups to be able to function If your pop up blocker is enabled then there is a possibility that South Carolina DAODAS may not function or appear properly You should either disable the pop up blocker while using the South Carolina DAODAS application while remembering to enable it if desired when not in South Carolina DAODAS or create exceptions for the pop up blocker This is cumbersome but may be easier than making exceptions to the pop up blocker To create exceptions for the pop up blocker open your Internet Explorer browser window Once
24. Solutions 2013 Coalition Member Registration Registering a coalition partner staff member is similar to registering one of the lead agency s staff members Once the coalition staff members are entered you can track services performed just as if they were members of the lead agency staff You can only bring up coalition members into the form and the lead agency staff will not be shown Assessment Planning Program ictivities Reports Coalition KnowledgeBase Administration Transfer Tools Support Coalition Organization Registration Coalition Member Registration Weeting Groups Meetings Coalition Report n ngn Coalition Member Permission Adding a Coalition Member A pt 1 Click Coalition from the Menu Sey User ID Password f E Add General Information 2 Click Coalition Member Registration from the submenu a 1 First Name 3 Click WELLE Add button from the left toolbar Bea Tie trat Status Print Second Language Help Demographic Information This is a partial screenshot of the Coalition Member Edit Form 4 Enter in the member s Login Information a The User ID will be the login name used by the staff member This A may be anything that you choose Choosing a User ID and Assessment Planning Program Activities Reports Mel KnowledgeBase Administration TransferTools Support Log Oi Password scheme will simplify administration For Example Using first initial and last name for the User
25. What Where Where _ This is a partial screenshot of the Process Objectives Edit Form 24 KIT Solutions 2013 11 If desired enter in any Remarks 12 Click the Maal Save button from the left toolbar Note To exit this screen without saving any changes click the El the left toolbar 223 Cancel button from Editing a Process Objective 1 Click Planning from the Menu 2 Click Goals Process Objectives Outcome Objectives from the submenu 3 Find the goal of the Process Objective you wish to edit by clicking the SACU Search button from the left toolbar See Using the Search Feature for instructions Click the Select button to the right of the desired goal 5 Click the METERSE Add Edit or View Process Objectives button 6 Use the Process Objective ID dropdown menu to select the desired Process Objective Click the Edit button from the left toolbar Make any changes needed to the details Click the Save button from the left toolbar Note To exit this screen without saving any changes click the MEU the left toolbar a To return to the previous screens click the Return to button from each screen 23 Cancel button from South Carolina DAODAS User Manual Goal ID 201302 Process Objective ID 20130204 y Entry Date When When By May 31 2014 How Much or How Many How Much or How Many decrease by 10 How Much or How Many at 6 months
26. any changes needed to the details Click the Save button from the left toolbar Note To exit this screen without saving any changes click the Cancel Cancel button from the left toolbar a oS ot SS Deleting a Single Service 1 Click Activities from the Menu 2 Click Single Services from the submenu 3 Locate the service you wish to delete by clicking the EEE Search button from the left toolbar See Using the Search Feature for instructions Click the Select button to the right of the desired service 5 Click the EEG Delete button from the left toolbar 6 A prompt appears stating Are you sure Click the OK button Note To cancel this deletion click Cancel South Carolina DAODAS User Manual ssment Planning Program Activities Reports Data Collection Forms Single Service Recurring Service Search Add Edit Save Delete Print Help Single Service m Demographics Program Communities Mobilizing for Change on Alcohol CMCA is a community Program Description organizing effort developed by the University of Minnesota School of Public Health CMCA activates community members to achieve al Outcome Objective 2013020301 By May 31 2014 decrease the number of community membesr who say it s easy for youth to obtain a Service Date 201 Service Location Service Code Number of attendees Count Method Service Populati
27. are transferred they will be grayed out and no further actions can be made to them Tips e Only Model programs can be transferred If you had local programs registered last fiscal year you will have to reenter them South Carolina DAODAS User Manual 94 O KIT Solutions 2013 KIT SUPPORT On the Support Site you will find information about how to contact Support an online version of this manual and frequently asked questions regarding the application 1 Toreach the KIT Solutions Support Site click Support from the Menu 2 Click KIT Support from the submenu A new window will open displaying the Support Site 3 To submit a problem question or suggestion for improvement to KIT Solutions Customer Support team click the Contact Support link a Fill in the appropriate fields b Click the Submit button Your request will be sent to the KIT Solutions Customer Support team 4 To find this manual in an online version click the Manuals link A new window will open displaying the User Manual as an Adobe PDF file 5 To see a list of new features improvements or announcements for the SC Prevention Service click the What s New link 6 To view frequently asked questions regarding the application click the FAQ link South Carolina DAODAS User Manual uth Carolina e D L DI X Jit gt Home Contact Support Manuals What s New FAQs Search Wednesday October 10 2012 Home Login Welcome to the South Carolina Sup
28. aus atnc eh atbudl spade tnabateaarsbeboansi anaes 93 PASO PTOI ANIA O O ON 94 A O er eRe ea ate 95 South Carolina DAODAS User Manual 5 KIT Solutions 2013 INTRODUCTION South Carolina DAODAS is a database tracking software package which is based on the Center for Substance Abuse Prevention s CSAP Minimum Data Set MDS is a nationally recognized standard MDS is a collection of standard data elements developed by CSAP to enable states substance abuse agencies community based service providers and others to quantify and compare the number and type of primary prevention and early intervention services delivered The use of these standards provides a consistent and comprehensive basis to collect and analyze data Also additional features have been added onto the MDS standard that will allow greater flexibility and customization for your state as well as easily incorporating science based or evidence based programs into the prevention application The software is designed to use a Needs Assessment to choose targeted risk and protective factors base goals and objectives on these risk and protective factors track prevention activities aimed at accomplishing the goals and objectives and evaluate the progress of the goals and the outcomes success of the programs In addition South Carolina DAODAS facilitates information sharing and tracking meeting results between the Prevention Partners and Coordinating agencies South Carolina DAODAS User
29. deleted South Carolina DAODAS User Manual 42 KIT Solutions 2013 Groups The following section will show you how to enter a group from the Program area Adding a Group 1 Click Program from the Menu ls oe 2 Click Program from the submenu 3 Locate the program you wish to add a group to by clicking the EtL Search button from the left toolbar See Using the Search Feature for instructions Click the Select button to the right of the desired program am sas Click the WELLS Add Edit or View Groups button Click the MELLE Add button from the left toolbar Add Edit or View Groups Program Name Add Edit or View Groups button Description Block Grant This is a partial screenshot of Program Edit Form 7 The Program Name and Description are already filled in for you Ensure that this is the correct program you would like to add a group to Group Return to Prog Enter a name for the group in the Group Name field An peto Aces scription Click the Save button from the left toolbar B a Helm of Program bution Note To exit this screen without saving any changes click the Ei Cancel button from Ei comprtence ond eshanerd tein shitty to meatal pubslpace nee a vl the left toolbar Save Group Name Existing Groups e Delete a To return to the Programs screen click the WEST eE Prini Hel Return to Program button i This is a sample screenshot
30. enough information to function correctly If all of the different portions are not completed some modules will not work correctly Computer Keys While entering information into a form several keys are helpful for moving the cursor from one information box called a data field to another The table below summarizes those keys Key Description The Cursor as The TAB key Hold down the SHIFT key and then press the TAB key on The Control Ctrl key N Use the MOUSE by pointing and clicking to move the cursor South Carolina DAODAS User Manual Function Points to desired location Moves the cursor to the next data field Moves the cursor to the previous data field Enables blocked material to open due to pop up blocker Moves the cursor by pointing and clicking 9 KIT Solutions 2013 Menu Information The Menu for the service is located across the top of the screen Some Menu categories may be broken down into submenu categories to choose from The Menu categories list the main modules that are within the application When a Menu category is selected a list of submenu categories will be displayed as links to access the modules 1 Menu Constant unchanging Available at all times Varies depending on which Menu category is selected Varies depending on which Submenu Category is selected 2 Submenu Category 3 Listing Page sessment Coalition Orqanization Registration Coalition Member Registration
31. left toolbar Edit button from Deleting a Coalition Member 1 Click Coalition from the Menu 2 Click Coalition Member Registration from the submenu 3 Locate the member you wish to delete by clicking SEd Search button from the left toolbar See Using the Search Feature for instructions 4 Click the Select button to the right of the appropriate coalition member Click the MESS Delete button from the left toolbar A prompt appears stating Are you sure Click the OK button Note To cancel this deletion click Cancel Tips Assessment PI anning Program Activitie Coalition Organization Registration Coalition Member Registration Meeting Groups Meetings Coalition Report Search Add Edit Save Delete Print Help Coalition Member Login Information User ID Ja Password i General Information Last Name like First Name Title tract Status Ac Second Language Demographic Information Birth Date 02 13 195 Gender Race te Europe Ethnicity This is a sample screenshot of the Coalition Member Edit Form n Activities Reports se Administration Transfer Tools get t it nization Registration Coalition Member Registration Meeting Groups Meetings Coalition Report Coalition Member Login Information User ID Is General Information Last Name Title Second Language Demographic Informatio
32. moi Selected Factors 3 Click the Add button from the left toolbar Deiet Help Target Group Status This is a partial screenshot of the Goals Edit Form Select the current Fiscal Year from the dropdown menu 5 Select the appropriate target factor s from the Target Risk or Protective A Heian Factors dropdown menu The target factor s will then be displayed in the i n k Planning Goals Add Edit or View Process Objectives Selected Factors box Goal Editing Complete must be checked in order to proceed a To remove one of the Selected Factors click on the factor and then m Fever 21x click on the Remove button Cancel Target Risk or Protective Factors Edit P I P Knowledge regarding risks associated with substance abuse use 6 Select the appropriate target population from the Target Group dropdown Sme menu a elected Factors Help V gos f The Status IS defaulted to Active pe A Target Group SP17 People Using Substances w Status Active b Inactive no longer in use will not appear on other screens South Carolina DAODAS User Manual 21 KIT Solutions 2013 8 Enter the Needs Assessment Indicator Data and Problem Statement that will be used to evaluate the goal in the Indicator field joian Note Needs assessment data should be entered here not evaluation tool 9 Type a brief description of the goal in the Goal Description box 10 The Goal Editing Complete checkbox will be checked f
33. the ChooseTargeted Factors Edit Form South Carolina DAODAS User Manual 18 KIT Solutions 2013 4 Enter the current Fiscal Year Example Fiscal year should be 2013 for each goal for the 12 13 fiscal year 5 A list of available factors is in the bottom box labeled All Risk and Protective Factors List Click on the Risk amp Protective Factors identified in your Needs Assessment You may select as many as you need 6 To select a factor use the arrow in the center of the screen to move the factor from the All Risk and Protective Factors List to the Risk and Protective Factors Targeted list Choose Targeted Factors Fiscal Year Existing Fiscal Year 2013 Y Risk and Protective Factors Targeted as N Vv 7 The Risk and or Protective Factor s you selected will be displayed in the All Risk and Protective Factors List Risk and Protective Factors Targeted box de eee and support systems within the community i P C Comprehensive risk focused programs available a Ifyou want to remove a factor from the Targeted list click on the pr factor in the Targeted list and click the Y arrow D PIC Laws and ordinances are consistently enforced v 8 Click the Save button from the left toolbar E r es f Enter new assessment year and then choose targeted factors Note To exit this screen without saving any changes click the Cancel button from as the left toolbar This is a screenshot of the Cho
34. the Grid based on the fields within the entry edit form To get to DE daudana e xi a Grid View Listing Page click Search from the left toolbar o Oorsee arne 7 1 When first viewing a Listing Page all of the data is available for Searching e a aa Click the LS2ect J Select button to the left of the data you would like to PP ATTE bid Sheila Franklin 11 21 1976 mo INon CEO fers 2 You will be taken to the entry edit screen This page will be in edit mode all oe eae Ta la la a data fields will be open for data entry Make any changes needed to the dl Ryan 12 20 1989 yan NoncEo Ga form Click the IELE Save button from the left toolbar to save the changes This is a sample screenshot displaying a Listing Page South Carolina DAODAS User Manual 11 KIT Solutions 2013 Single Form View The Single Form View is used when the data entered is updated periodically Only one form is available and edited The Single Form View displays the fields on the Edit Form See the Edit Form section for details on the Edit Form e The form can be edited at any time but you must click the Save button from the left toolbar to update the data Edit Forms The Edit Form contains the fields for entering and editing data The buttons for saving cancelling and in some cases adding and editing are available on the left toolbar of the page See the Data Fields and Button section for additional details on the function of these
35. the Select Instruments list Enter the Yearly Material Cost Note If the Yearly Material Cost is unknown you can enter 0 but this must be edited or you will be asked to correct this Enter the Yearly Training Cost Note If the Yearly Training Cost is unknown you can enter 0 but this must be edited or you will be asked to correct this Click the Save button from the left toolbar Note To exit this screen without saving any changes click the Cancel button from the left toolbar You will now have to add your groups to the program Click the WESTERN South Carolina DAODAS User Manual Grant Contract TM705 Choose Existing Grant TM705 e Notes Select Instruments Age at First Use This is a partial screenshot of the Local Innovative Program Edit Form Yearly Material Cost Yearly Training Cost button For more instructions on adding a group see Adding a Group KIT Solutions 2013 Tips Yearly Material Costs Items directly related required for program implementation e Participate training manuals workbooks for the program e Incentives for participants of program strategy food snacks gift cards t shirts etc e Law enforcement equipment directly used with environmental strategies e Laptops if needed for program implementation PAW or PYW program that is CD ROM based e Printed materials for programs strategies brochures pamphlets etc e Do not include general office
36. the South Carolina DAODAS application there are several fields boxes and buttons that are used to collect and store data Type Preview Description Text Field aka Text Box fill in the blank Drop Down Menu Please Select aka Pull Down Menu select one Buttons ET 7 Radio Button Selected Not selected Check Boxes Selected Not Selected Required Fields Fiscal Year tit Chat feature It does not matter the order in which the above fields are filled in but if a required field is not filled in and you try to save the form you will receive a message informing you what field is missing data and you will not be able to save the form until that field has data South Carolina DAODAS User Manual 13 O KIT Solutions 2013 Edit Form Buttons Information is entered and edited on the computer screen through data entry edit forms The table below summarizes the buttons used to enter edit information Notice if the button is grayed out it is not selectable at this time see the Delete button in the table below Search Add Edit Save Print Help Cancel searches for information on the criteria e g client name that you specify Must be pressed first to add new information to a form Allows you to change the information currently on the form Adds the information on the form to KIT Prevention database Prints the information currently on the form Displays the Expert Help screen Removes the inform
37. the browser is open click the top toolbar option Tools and then go to Internet Options After the Internet Options window is available you will want to click on the Privacy tab at the top of the window You will notice while on the Privacy tab at the bottom will be a section on Pop Up Blockers If you re Block Pop Ups checkbox is checked then click on the Settings button You can now add the South Carolina DAODAS Service links to the Allowed Sites list which the pop up blocker will ignore when trying to block pop ups from South Carolina DAODAS You will want to add https scprev kithost net scprevent2012 for the live application and http demo kithost net scprevent2012 for the demo application Once these sites are added to your Allowed Sites list the pop up blocker will no longer prevent pages from loading or appearing while you are using the South Carolina DAODAS Service Note These are instructions for Internet Explorer 7 0 and may be different for other Internet Explorer versions South Carolina DAODAS User Manual 8 KIT Solutions 2013 Application Navigating The South Carolina DAODAS is set up in such a fashion that moving from Left to Right on the menu is the best approach to using the application Start at Assessment filling in all the information for that area before moving on to the Planning section Continuing in this manner will ensure that all of the sections of the application have
38. to obtain detailed information about the program clickon a the Info button p oeer Yom a b Click on the IA Apply button The Program Name and gg ta N Description will be filled in for you E 7 Select the type of contract from the Contract Name dropdown menu This is a partial screenshot of the Science Based Program Edit Form 8 Select your funding source from the Choose Funds dropdown menu You can select multiple entries for the Funds Note Once a funding source is selected it will appear in the Funding Sources box directly below the Choose Funds dropdown menu Note Use the Other choice for non DAODAS funded efforts only a Toremove a fund from the list click on the fund and then click the Remove button to return it to the Choose Funds list South Carolina DAODAS User Manual 36 KIT Solutions 2013 10 11 12 13 14 15 16 17 Select the Program Type from the dropdown menu Note The only programs that may include Single Service activities are those that have a Program Type of Universal Indirect Select the strategy the program belongs to using the Strategy Type checkboxes The Status is automatically defaulted to Active a Active currently in use can be viewed in other screens b Inactive no longer in use will not appear on other screens or reports Enter the number of Required Sessions and Required Hours in the corresponding fields
39. 12 2013 Demo Site User ID Password Organization ID Login button Login Screen Server Maintenance Normal Maintenance on Sunday 1 13 2013 10PM to 4AM EST Server Maintenance Normal Maintenance on Sunday 2 17 2013 10PM to 4AM EST Server Maintenance v KIT Solutions 2013 ASSESSMENT The Assessment portion of South Carolina DAODAS is used to evaluate the risk and protective factors that should be targeted based upon the needs of the community Choose Targeted Factors You will be able to gauge the risk factors that your prevention programs should be targeting and the protective factors to counteract those risk factors The risk and protective factors should come from your prevention planning coalition South Carolina DAODAS has an option where you can choose the risk and protective factors for the planning year PEO a y A 7 te ti Da 3 no tiki f SN co ho rT Ear T T CEES Planning Program Activities Reports Coalition KnowledgeBase Administration Transfer Tools Choose Targeted Factors Choose Targeted Factors Fiscal Year Existing Fiscal Year 2012 v Search Risk and Protective Factors Targeted Add P C Community religious composition Adding Targeted Factors 1 Click Assessment from the Menu paree 2 Click Choose Targeted Factors from the submenu 3 Click the MESLE Add button from the left toolbar Lad WT All Risk and Protective Factors List This is a screenshot of
40. 3 Staff Service Time Staff service time tied to a particular service is entered from the Staff Service Time page This time is in the form of direct service hours time actually performing the service as well as indirect service hours time spent planning traveling and evaluating this service Updating Staff Service Time 1 After saving an Activity record click the METE Staff Time button we a gt Staff Service Time _ ee ee to enter your staff s direct or indirect service time 275 is 2 Hours and 45 Minutes 2 Click the Edit button from the left toolbar Staff Name Direct Service fvs IndirectSemice hrs y i Tiffany Williams 0 0 3 Enter the staff member s Direct Service hrs and Indirect Service hrs by a entering the number of hours in the appropriate fields The minutes are acai F T entered as decimals e g 15 minutes is 25 hrs 30 minutes is 5 hrs es r gt 4 Click the Save button from the left toolbar Laurie Scott o o Note To exit this screen without saving any changes click the Cancel button from Se ha la the left toolbar A This is a sample screenshot of the Staff Service Time Listing Page 5 Click the WESTIE Return To Service button to return to the event Tips All staff members associated with an event should be given staff service time If you have a Service Count of 1 or more then you must enter Direct staff time You will not
41. How Much or How Many at 6 months decrease by half Remarks This is a partial screenshot of the Process Objectives Edit Form l MEA Program Activities Reports Coalition Objectives Outcome Objectives Planning Process Objectives Goal Description Search Add Edit Save Delete Print Help CFEM 7 Short Description lAdding a self esteem component to enable them to Status resist peer pressure Projected Actual Who _ Who 6th to 12th graders What _What semi annual assemblies Character Connex and Stand Tall This is a partial screenshot of the Process Objectives Edit Form 25 O KIT Solutions 2013 Deleting a Process Objective 1 Click Planning from the Menu 2 Click Goals Process Objectives Outcome Objectives from the submenu 3 Find the goal of the Process Objective you wish to delete by clicking the Ed Search button from the left toolbar See Using the Search Feature for instructions Click the Select button to the right of the desired goal 5 Click the METER cia ser See Add Edit or View Process Objectives button 6 Use the Process Objective ID dropdown menu to select the desired Process Objective E Delete button from the left toolbar 7 Click the MAS a A prompt appears stating Are you sure Click the button Note To cancel this deletion click Cancel South Carolina DAODAS User Manual Assessment e
42. LA Show button from the left toolbar to open the selected Choose a category and click Show button then document ae A new window will open displaying the document 6 To close the open window click on the 3 in the upper right hand corner This is a screenshot of the Library Selection Page Tips e lf you have a pop up blocker on your computer hold the Ctrl key on your keyboard down while selecting any button used to view the report e g Show Report PDF etc South Carolina DAODAS User Manual 80 KIT Solutions 2013 Web Sources The Web Sources area of the Knowledge Base section allows users and prevention workers to have a wealth of prevention links organized by the type of organization agency or topic they represent Assessment Planning Program Activities Reports Evaluation Coalition GNU Administration Support lt Expert Help Library Web Sources 1 Click Knowledge Base from the Menu 4 RS l revention Web Sites 2 Click Web Sources from the submenu where ie 3 Select a category from the Choose Category dropdown menu 2010 Healthy People Objectives i A Help enter Tor Isease ontro 4 From the Web Source List click on the web source you would like to visit Dale tthe e Ll Fisico Taco CAP 5 The website of the web source selected is displayed in the Web Site field iones Poncela Youth Soy h 1 eb Source Lis Partnership Against Violence Network Click on the web site mens d eco he Proba i f
43. Manual 6 KIT Solutions 2013 HOW TO USE THIS MANUAL If you are new to the SC DAODAS application read through the Tips For Using The Application Effectively section to get a general overview of how the application works As you begin to use the application doing the data entry tasks refer to the specific task s section for step by step instructions on how to do that task To go to a specific section press down the Ctrl Control key on your keyboard and click on the desired section listed in the Table of Contents It will immediately go to that task s section Anytime you see blue underlined text this is a hyperlink see the blue text above Like the Table of Contents it allows you to go directly to that section if you hold down the Ctrl Control key and click on the link Use the hyperlinks to quickly go to the section referenced South Carolina DAODAS User Manual 7 KIT Solutions 2013 TIPS FOR USING THE APPLICATION EFFECTIVELY Recommended Computer Settings Screen Resolutions You will get the best screen layout if you set your PC monitor settings to 1024 X 768 pixels or larger If your screen resolution is smaller i e 800 X 600 pixels everything on the screen will appear larger But if you use 800 X 600 pixels you will have to scroll more both up 4 down and left amp right to access all the data fields To change your PC monitor settings right click on the Desktop background and select Properties Next click on the
44. O KIT Solutions 2013 Task Assignment Use the Task Assignment screen to assign projects to meeting group members Adding a Task Assignment D Meeting Log TEE D Task 1 Click Coalition from the Menu A Partnership LRADAC 2 Click Meetings from the submenu SEY Meeting Group Planning e 218 2013 3 Select the desired Meeting Group from the dropdown menu See start Time a ena time 500 Pa TR AA 4 Select the desired Meeting Date from the dropdown menu privi DS ratos Note The most current date will be listed first r Print nput 5 Click the Task button ia Member Attended Chai Recorder of Meeting This is a partial screenshot of the Meeting Log Edit Form Coalition Coalition Organization Registration Coalition Member Registration Meeting Groups Weetings Coalition Report Task Assignment Agenda How often to meet Y Task Name di 6 Select the agenda item you wish to add a task to from the Agenda dropdown menu E Task Details Description 7 Click the Add button from the left toolbar Delete Print Help l Timeframe to Complete in Weeks Date task achieved mm dd yyyy This is a partial screenshot of the Task Assignment Edit Form South Carolina DAODAS User Manual 75 KIT Solutions 2013 8 Enter the name of the task in the Task Name field 9 Fill
45. OK button Note To cancel this deletion click Cancel Tips You will NOT be able to edit or delete a Group if it is used in conjunction with an event South Carolina DAODAS User Manual Existing Groups dropdown menu Group Program Name Re Description Providing peer pressure resistance education to all students Group Name Existing Groups RHS Smith 5th period This is a sample screenshot of the Group Page Group Program Name Project Description Project SUCCESS Schools Using Coordinated Commu Add Strengthen Students is a selective and indicated prevent and reduce substance use and abuse among Group Name This is a sample screenshot of the Group Page 44 KIT Solutions 2013 ACTIVITIES This section of the South Carolina DAODAS Service allows you to manage the Single and Recurring Services Data Collection Forms The Data Collection Forms is an archive of forms that are used to collect data for input into the application Viewing a Data Collection Form 1 Click Activities from the Menu Assessment Planning Program EMMA Reports Coalition KnowledgeBase Administration Transfer Tools Support Log Of Data Collection Forms Single Service Recurring Service 2 Click Data Collection Forms from the submenu ca ee Baras Note You can also access these forms from the MA Print Data Choose Report B Collection Forms button located on each o
46. Planning Problem Statement Local Objective Program Program Support Log Of Change Password Ontine Training Registration Return to Staff Information Return to Staff Information Full Control y No Permission button Read Only read and Write Full Control Full Control e Full Control x This is a partial screenshot of the Staff Permission Edit Form KIT Solutions 2013 Administrative Time The Administrative Time area is an optional area that allows users to indicate time spent on prevention that is not directly related to an event Time spent during trainings meetings general planning or even entering information into KIT Prevention can be considered administrative time Adding Staff Administration Time 1 2 3 4 Click the Administrative from the Menu Click Administrative Time from the submenu Select a staff member from the Staff Name dropdown menu HE Add from the left toolbar Select the Category from the dropdown menu Enter the Date using the mm dd yyyy format Enter the number of hours the administrative time took place in the Hours field lf desired enter any notes regarding the time in the Notes field Click Save button from the left toolbar Note To exit this screen without saving any changes click the Cancel Cancel button from the left toolbar South Carolina DAODAS User Manual Assessment Planning Program Activities Reports Coalition
47. South Carolina USER MANUAL VERSION 2 0 FEBRUARY 2013 KIT Solutions LLC 5700 Corporate Dr Suite 530 Pittsburgh PA 15237 Ph 888 600 4777 Fax 412 366 7199 support kitsolutions net TABLE OF CONTENTS Eo e E O UOC A 6 FLOW EO Me cere A O eantuge decom stuuitae cataut epitbs oaaccsyec E E sen dbag duane deesaeeenaed eresetcontscdvcayersenasnoeen e 7 Tips Or USNO MS ADICON E CI td ee eee ee eee 8 Recommended Computer Settings ccescssssssscsssssssssssssssesessesscsessesessesaesecsesaesacsesaesacsessesacsesessavsesacsessesausessesassassesansacseseesacsesessacseseesacsaseesaesassesaesaseesaesasensarsaseeseneas 8 FAR ONG ATION INA GATING atts carte ches ein wa cetacean eawaca dt desta topar coin S dd 9 Menu A eo 10 A O Sarr ee ne ore ert me rrr er ern E ert nee eter erence meer re err 11 lO JAN O o siri A oo O 0 A dieedtnaiteteaieeyian ns 12 Dala Feds ana BUIN O RA a A AL O a 13 A A E E 14 et ee a a 15 Us he Search Fai a 15 Ote la ego OUNO tact O 17 Logano Moos DAODA S caran a rrr ert ret rin et PRE ST Can ART en re eR ee Pe oer ee ee Error Bookmark not defined A A A Coeacstee eels 18 Choose Tardelca Facilita iia 18 AQUINO ei rc reiteradas 18 A PO E sen ecw gy eae de date dude aces hima aieadeedaceaemaemterteds 20 O 21 Goals Process Ob ectives OUTCOME ODICCIIVGS cu e a a e ciiaids 21 A A o on A e eerasot raat 21 Zoin pec O eee eta PO E O PO O A 23 DEM o el 23 POCOS O CVS dd rnes 24 AAA P rOCES S
48. ation currently on a form from the database Cancels the Add or Edit without saving any information entered After you press Add or Edit a Cancel button will replace that button South Carolina DAODAS User Manual 14 KIT Solutions 2013 Search Feature When going into any area where the search option is available the application will default the view to data that was entered previously or blank fields if there have not been any data entered To view or modify data that has already been entered you will need to use the button located on the left toolbar and use the following instructions to find this data Using the Search Feature 1 The Search area has many options to order and display the data Change the Choose Search Category to one of the options in the dropdown menu to only see those categories come up in the search results or leave the setting All Categories to indicate that you would like to see all of the information avallable in the search results 2 Click the Choose From All option to see all of the data depending on the area you are searching in your organization listed 3 The Or Select a Filter option can allow you to limit search results based upon two search criteria To change the search filters click on the black arrow at the right hand side of the blanks and choose an option 4 Ifthe Choose Search Category is set to All Categories the three search filters are used in the fo
49. aying the Reports Parameters Page To close the report click the x X in the upper right hand corner Tips e Each listing page displays up to ten 10 reports To move between the various pages use the Previous Next Previous and Next links located at the bottom of the reports list If there are less than ten 10 reports on the page the links will not be active e Ifyou are having difficulty opening the report it may be due to a pop up blocker Try holding down the Control Ctrl key on your keyboard while clicking the Open Report button or disable the pop up blocker for South Carolina DAODAS South Carolina DAODAS User Manual 58 KIT Solutions 2013 Service Activity with Missing Staff Hours Windows Internet Explorer E htto fdemo kthost net scprevent2012 App_Reports pRSShowReport aspx Viewing a Report AA icc A Select a format 9 export Once the Open Report button is selected the report is opened in Date Printed 2 6 2013 8 54 45 AM a view only window The following details will help you view the report Services Activities with Missing Staff Hours 1 Usethe i 1 of3 gt bl arrows to go to different pages of the report Report Period 7 1 2012 to 6 30 2013 2 Use the dropdown menu to enlarge or decrease the text size A tS Nett of the report Samos 3 Use the Trote text box to locate a specific word within the report ao communes
50. be able to save just Indirect staff time Remember to attach all time that can be justifiably linked to a program as Direct or Indirect Time rather than Administrative Time Direct Time is actual program delivery Indirect Time is all the time spent preparing for a program delivery South Carolina DAODAS User Manual 55 KIT Solutions 2013 Service Activity With No Staff Time If you do not enter staff time with each activity when you try to enter a new activity you will get an error message informing you that you have activities with no staff time Finding Fixing an Activity with Missing Staff Time 1 Click Reports from the Menu Click Reporting Services from the submenu Click the Administrative tab Select the L8 e Select button from the Service Activity with Missing Staff Hours amp 1 5 Select the Fiscal Year or enter in the Beginning Date and Ending Date Click the Open Report button 7 Note the service activities missing staff service time or print the report Refer to the Printing and Saving the Report section South Carolina DAODAS User Manual iSssessmeni Administrative Tab Select Report Administrative Hours by Staff Al Select Parti cipant Profile Service Activity with Missing Staff Hours Staff By Funding Source Report Staff Direct Indirect and Administrative Hours Staff Profile Previous Next Reporting Services Report Name Time Period Begin Date Organization
51. buttons e lf you clicked the WELLE Add button from the left toolbar to enter new information into a form the Edit Form data fields will be blank e When selecting the Select button to view existing data the Edit Form data fields will display the data entered selected previously These fields may be modified if needed South Carolina DAODAS User Manual Choose Targeted Factors Fiscal Year 201 Existing Fiscal Year 01 em Risk and Protective Factors Targeted ________ Add P C Caring and support Social networks and support systems within the community PIC Comprehensive risk focused programs available Cancel P C High expectations of youth Save Delete Print Help This is a sample screenshot displaying a Single Form View Assessment Plannina Program Activities Reports Evaluation MT KnowledgeBase Ad Coalition Organization Registration Coalition Member Registration Meeting Groups Meetings Coalition Report Coalition Member Login Information Permission Search User ID Password Cancel General Information Edit Last Name First Name save Title Status lv Delete pao Second Language x Help Demographic Information Birth Date or Age Range e Gender M Race IM Ethnicity El Contact Information This is a screenshot displaying a blank Edit Form 12 KIT Solutions 2013 Data Fields and Buttons In
52. c Information Partnership LRADAC Y Meeting Group Planning Y Assign Members Message from webpage E cted Members This is a sample screenshot of the Partnering Meeting Group Edit Form You will not be able to delete a Meeting Group if it is associated with a meeting First delete all the group s Meeting Logs and then delete the Meeting Group South Carolina DAODAS User Manual 69 KIT Solutions 2013 Meetings Coalition meetings are used to establish and prioritize goals and objectives and then track the progress to meeting those goals and objectives This module is a way of centralizing the meeting agendas and tasks Adding a Meeting a fe IS Click Coalition from the Menu Click Meetings from the submenu Select the appropriate Meeting Group from the dropdown menu Click the Add button from the left toolbar Enter the date of the meeting in the Meeting Date field Select the Start Time and End Time from the dropdown menus Check any of the appropriate check boxes for Agenda Distributed Robert Rules Used or Minutes Distributed Click the Save button from the left toolbar Note To exit this screen without saving any changes click the Cancel Cancel button from the left toolbar To enter attendance begin on step 5 of Editing a Meeting South Carolina DAODAS User Manual i KnowledgeBase Administration Transfer Tools Support Log Off Coalition Report Coalition Organizat
53. ch Feature for instructions Click the Select button to the right of the desired goal 5 Click the MELANIA IEEE Add Edit or View Process Objectives button 6 Use the Process Objective ID dropdown menu to select the process objective of the outcome objective you wish to edit 7 Click the WE Add Edit or View Outcomes Objectives button dd Edit or View Outcome Objectives South Carolina DAODAS User Manual Search Target Risk or Protective Factors Planning Process Objectives Emio Planning Goals Fiscal Year 2 Goal ID 201302 Entry Date 10 10 2012 J pa F q 7 gee A Add Edit or View Process Objectives Add Edit or View Process P F Disciplinary techniques that in P I P Knowledge regarding risks ass Objectives button R F Family members with a history Selected Factors CAMES Target Group SP28 Youth Minors Status Active Indicator This is a sample screenshot of the Goals Edit Form rT ys g o y Y aa Add Edit or View Outcome Objectives Goal ID 201302 Process Objective ID 20130101 Y Goal Description jay ala Process Obiective ID Add Edit or View tee T to 20 e E EE eT oe Outcome Objectives button Projected Actual Who Who Youth ages 12 20 What What 30 day use This is a partial screenshot of the Process Objectives Edit Form 29 KIT Solutions 2013 8 Selec
54. d well evaluated and Promising Demonstrate positive outcomes in preventing substance abuse 3 South Carolina State Programs are the state programs listed on the program page Please ensure that you are using the descriptions provided as you enter these programs Otherwise upon review they will have to be corrected South Carolina DAODAS User Manual 32 O KIT Solutions 2013 Adding a Local Innovative Program SS PA 10 11 12 13 Click Program from the Menu Click Program from the submenu Click Add button from the left toolbar select Local Innovative as your program type by clicking the radio button Enter the Program Name Enter the description of the program in the Description textbox Select the type of contract from the Contract Name dropdown menu Select your funding source from the Choose Funds dropdown menu You can select multiple entries for the Funds Note Once a funding source is selected it will appear in the Funding Sources box directly below the Choose Funds dropdown menu Note Use the Other choice for non DAODAS funded efforts only a To remove a fund from the list click on the fund and then click the Remove button to return it to the Choose Funds list Select the type of program from the Program Type dropdown menu Note The only programs that may include Single Service activities are those that have a Program Type of Universal Indirect Select the strategy the p
55. e In Nee 24 Editing a Process OD CCleaner 25 DEleING a PROCESS nn Pa a 26 UTC OTIS ODIA AAA a 27 Adding an Outcome A A o e o e A EE 27 Editind N OUICOMO ODECIVO lt cuirarasiis entintado ita cs alentado 29 Deleting an a e i A ene ee ete eee 30 TOC see ceca NN 32 OMA iaa 32 AQUINO Local MNOVALIVE Prod etica ada AAA ads 33 South Carolina DAODAS User Manual 2 KIT Solutions 2013 Add a ocience EVIdence Based Prodi oca 36 Add gas Grace C2 VC POMO 39 on P o N NG 42 BA eect EE E E EE E T A EAE EEE E E E EAE E A E E iatasect ye dan E mint E T 42 o PP O O E a 43 RANO E LOL o OPE PM mE O 43 A een curt Meter tn es tet see rt ete ea cet en ee era ce NS ee ee ee oe eo ee eRe ee ee eee ere 44 DGICTING a UI E A SAA ea 44 A A A 45 AER a o tie telat ied ate a ied cance a oat ae aetna 45 viewing a Data CONC Mi o a a a dxasehen ceudadss cocucteesseacdie ecco pnctupetiseseceeecubener 45 SPP e 46 A E Aa 46 AP e EEC E ee ae nce A eer ee ee ere eer eee 49 da A APP ner ae Se ene ee eer ee eee ee ee ene ee ee ee ene 49 SING TIE Copy SENCE DULL ON nn A ds 50 A a e ncaa tes gt tn esiscacug ecigtaaet ciput as sachts esgiinaa acaseaetpuise e auabiseep canes aceceabepuaens ouaes tepateeatsasececeipuaee auee sea eee 51 Adding a Recurring Selvi Esran O IS Sak erate O A 51 Editing a FROG UNMIS SEVIS asta cada ck shes a a a a lacavtsb panel ahiedanchsluallieieaviabeanudeeenietieaeius 53 Delina CCUM GEVI sree at cented cect paca c
56. e Staff area can modify access levels for any user on the application Assessment Planning Program Activities Reports Coalition KnowledgeBase MEMORY Transfer Tools Updating a Staff Permission 1 Click Administration from the Menu 2 Click Staff from the submenu 3 Locate the staff member you wish to edit by clicking the Search button from the left toolbar See Using the Search Feature for instructions Click the Select button to the right of the appropriate staff member 5 From the Staff Information screen click the ALEM Permission button 6 Click the Edit button from the left toolbar 7 For each module set the staff member s permission levels as follows a No Permission No access to a particular module b Read Only Staff can only view information c Read and Write Staff can add new information view and edit existing information d Full Control Staff can add new information view edit and delete existing information 8 Once you have set the permissions for this staff member click the Save button from the left toolbar Note To exit this screen without saving any changes click the the left toolbar a Click the Return to Staff Information button to return to the Staff Information page Edit Cancel button from MET m to Staff Information South Carolina DAODAS User Manual 87 Organization Staff Administrative Time Staff Permission Assessment Choose Targeted Factors
57. ed Selects all Objectives b Don t Transfer To indicate that no Objectives need to be transferred Does not select any Objectives I Click the on this Page Set All On This Page button to apply the settings 5 To indicate that only selected objectives need to be transferred select the box next to the individual objective in the list 6 Click Save from the left toolbar Note To exit this screen without saving any changes click the ELEH Cancel button from the left toolbar 7 Once your objectives are transferred they will be grayed out and no further actions can be made to them Tips Assessment Planning P rogram Activi ties Reports Coalition KnowledgeBase Administration MAITE Support Log OF gt Z Transfer Goals Transfer Objectives Transfer Programs Objectives Transfer Tool Set All On This Page Description Set All Objectives To Transfer To Transfer Was Transferred One on one STARS health consultations will start at the beginning of the school year Then 10 Key f Recreational and cultural after school program This is a sample screen shot of the Objectives Transter Tool screen You will only be able to transfer the objectives associated with the particular goals that were transferred South Carolina DAODAS User Manual 93 O KIT Solutions 2013 Transfer Programs This module allows the user to transfer programs from last fiscal year to this fiscal year Assessment Plan
58. ee mn Make any changes needed to the details PA Click the Save button from the left toolbar a Program Type Note To exit this screen without saving any changes click the EL Cancel button from This is a partial screenshot of the Program Edit Form the left toolbar oo SS Tips e You will not be able to edit the Program Name and Description for Science Evidence Based programs e Once the Material and Training Costs have been locked they cannot be edited Deleting a Program 1 Click Program from the Menu A Program Local Innovative ence Evidence Bast C State m Add Edit or View Groups Science Based 2 Click Program from the submenu a Message from webpage E search Program Name 3 Locate the program you wish to delete by clicking the E Search button EM oescription 7 2 se yousier from the left toolbar See Using the Search Feature for instructions Pabise meaztn e Click the Select button to the right of the desired program D e E Click the EEEH Delete button from the left toolbar ae a LA 6 A prompt appears stating Are you sure Click the OK button _ AAA Note To cancel this deletion click Cancel This is a partial screenshot of the Program Edit Form Tips e lfthe program has been used in conjunction with an event or assessment the application will not allow you to delete the program until everything associated with the program has been
59. eferral Process Objectives a u This is a partial screenshot of the Local Innovative Program Edit Form KIT Solutions 2013 14 15 16 17 18 19 program Repeat this process to add more objectives to the program Note Once an objective is selected it will appear in the box directly below the Objective dropdown menu a TO remove an objectives click on the objective and then click on the Remove button to return it to the Process Objectives list Enter the name of the grant contract in the Grant Contract field or select the appropriate grant contract from the Choose Existing Grant dropdown menu lf desired fill in the Notes box if you wish to enhance the pre populated description of a science based program Select the survey instrument from the Select Instruments dropdown menu You can select multiple entries for the survey Note If you will be doing Assessments for groups or clients you must select an Instrument Note If the program is using the DAODAS Standard Survey that choice must be selected There is no reason to select anything else in this box a Click the Apply button Note Once an Instrument is selected it will appear in the box directly below the Select Instrument dropdown menu b For information about the selected instrument click the Info button c Toremove a survey from the list select the survey and then click the Remove button to return it to
60. elect the member s Salutation from the dropdown menu b Enter the staff member s Last Name and First Name in the appropriate fields c Select the member s Title from the dropdown menu Select the Status of the staff member from the dropdown menu Active on staff General Information 7 al Salutation Y Last Name First Name li Inactive no longer on staff Tile E J Status E second Language Y e lfapplicable use the Second Language drop down menu to select es Staff Role NonCEO Y the second language of the member rs 2 eer E f Enter the staff member s full time equivalency in the FTE field This is a partial screenshot of the Staff Information Edit Form g If desired select the staff member s Staff Role from the dropdown menu h Select the funding source the staff member works on from the Funding dropdown menu Select the percentage of time the staff member works on that funding source from the Percentage dropdown menu 6 Enter in the staff member s Demographic Information a Enter in the member s Birth Date as mm dd yyyy i If the Birth Date is unknown use the or Age Range MIT Demographic Information dropdown menu The application will automatically fill in a ne a birth date or choose an age range and a birth date will be generated birth date within the age range selected on pats Dil ro gt Note Do not enter a Birth Date and then se
61. en down into Monitor Analysis Service Administrative and Forms Assessment Planning Progam Activities WiO uem Coalition KnowledgeBase Administration __ Transfer Tools Support LogOff Reporting Services Category tabs Opening a Report O O gt E Select Report 1 Click Reports from the main menu Actinisimalive Hows hw Stat 2 Click Reporting Services from the submenu Participant Profile Service Activity with Missing Staff Hours Select button elect 3 Select the category for the report you would like to open from the available Staff By Funding Source Report tabs Staff Direct Indirect and Administrative Hours 4 Click the Select Previous Next Select button to the right of the report you wish to open di This is a screenshot of the Reports Listing Page 5 You may have to select specific criteria before viewing some reports Select Monitor Analysis Service dE the appropriate items from the available dropdown menus if available ER al E a Click the Open Report button El Or Report Name Service Activity with Missing Staff Hours Time Period 7 1 2012 6 30 2013 b If you want to go directly to a PDF or Excel report click on one of Begin Date 771 2012 EndDate Hi PDF and Excel icons these icons to download the report immediately into this Organization LRADAC V format 6 Anew window will open displaying the selected report in a view only mode This is a sample screenshot displ
62. en used in conjunction with an objective program or event the application will not allow you to delete the goal You must set it to Inactive Status South Carolina DAODAS User Manual 23 O KIT Solutions 2013 Process Objective The Process Objectives screen utilizes the new management plan format of South Carolina DAODAS Once you receive your approved management plan you can enter your process objectives onto this screen Simply fill in the projected Who What Where When and How Much or How Many for each process objective Process objectives will get tied to programs in the program section of the South Carolina DAODAS application Adding a Process Objective 1 2 10 Click Planning from the Menu Click Goals Process Objectives Outcome Objectives from the submenu Find the goal you wish to add a Process Objective to by clicking the Sista Search button from the left toolbar See Using the Search Feature for instructions Click the Select button to the right of the desired goal Click the Add Edit or View Process Objectives button From the Planning Process Objectives screen click the Add button from the left toolbar F Add Edit or View Process Objectives The Goal Description is automatically filled in for you Ensure that this is the correct goal you would like to add a Process Objective to Enter a Short Description of the Process Objective Note Keep the Descriptio
63. enterges ta sehen deena aca eetscbe et a hegrtes dengan a a esate 53 SM PP ee ee ar a ee 54 Updating Senice Demos dt dto T a 54 EUR TI osn o a A Eo 55 Updating ee tel tet AAA he ee 55 DEVICE ACUVI WIN No Stait TINE aia ii 56 Sueldo dea E o A AP a a a 56 geo Manes tnstabuausd ais N 58 PP A ee ee E ere ee ere ree eee ee 58 Opening ar A AAA 58 WIGWING a REDOR ai A A AAA A AI Dei 59 iio AA OO II aaa T 59 o em a ae er ee a ee nen ae a ee er ee ee 60 CoaltlormOrganizaion COIS AN OMe science cece E A eee Sea ee A 60 Addn as aN NAVI AMOI MP Pr E N ss coeenmine uedeea cote de ceauanuteniot casio cecdesante edececeasidesde heriaevaes 60 Eding coalition Organiza ienesis n een eC eR Re Cn ec ee ee eee ee 62 Deleting a OaIIMOM ORG AIZ Orsai ita 62 Ain AAPP 63 South Carolina DAODAS User Manual 3 KIT Solutions 2013 o ENE EEE E A II 63 Editing a Goa Mon Member ppal eee ae 66 Deleting a CoatioN n P o PP ts eantedencasdeusledeaetacedsasee ice 66 CAMINATA O o o a 67 Ubdating a Coalition Member Permission ercrusiciaactaiaiaia inculca int tiie 67 PN CUMING EU craneo ro e A e ea ei lero cesan dodne 68 Adang 1g IU an nd 68 Editino a Meeting OrOUD Meeememeee teem et nett tr Mee ees Meet eg Ne me ee eee eee eee ee eee 69 e An 69 A as Peatestastnetiat phescaiehaeatnta a aleouoiiencasicta man encased alenestexcadum te msent stenecueauesete a enestenaagunta nuendo aueiasata mane sicacastade niente teauata nies uatannieaaleanlnti
64. ether they chaired or facilitated the meeting whether they recorded the minutes and if they entered the meeting information iii Click the Update button to save the attendance information Note To cancel the changes you have made click Cancel Make any changes to the details Click the Save button from the left toolbar Note To exit this screen without saving any changes click the Cancel button from the left toolbar Tips If you added attendance to the meeting once you have saved the attended members will appear in the member grid Administrator Account 12 Additional pages link Member Brown Lisa Fields Kim Jones Brian Jones Kathy Jones Mary Scott Laurie smith John stone Helen Attended EEE HOOD O El Input Chair Recorder Meeti Faciliator ofMinutes Ceng Info 23 O0 D O O Oo Edit o oOo oc L Ol d Edit A 3 oOo D O Oo Oo Edit O Oo Oo Eait O O CI Edit This is a sample screenshot of the Meetings Attendance Listing Page Jones Mary d d d E This is a partial screenshot of the Meetings Attendance Edit Form If your attendance is longer than 10 members the remaining names will be on additional pages Look for page number links at the bottom left hand corner of the attendance South Carolina DAODAS User Manual 71 KIT Solutions 2013 Deleting a Meeting 1 Click Coalition from the Menu Click Meetings from the submenu Select the desired Me
65. eting Group from the dropdown menu Select the desired Meeting Date from the dropdown menu Note The most current date will be listed first Click the MESS Delete button from the left toolbar gt 2 1 6 A prompt appears stating Are you sure Click the OK button Note To cancel this deletion click Cancel South Carolina DAODAS User Manual TES Coalition Organization Registration Search Add Edit Save Delete Print Help 72 Groups Meetings Coalition Report Meeting Log Partnership Message from webpage Ed Meeting Group Planning v Meeting Date 1 9 2013 v Start me 2107 2013 M Ag input Meeting Info i i Chair Recorder of Member Attended E Faciliator Minutes This is a sample screenshot of the Meeting Log Edit Form KIT Solutions 2013 Agenda Use the Agenda form to enter specific agenda items for this meeting decisions on the item and the process through which the decision was reached Adding an Agenda Item 1 Click Coalition from the Menu Click Meetings from the submenu Select the desired Meeting Group from the dropdown menu Select the desired Meeting Date from the dropdown menu Note The most current date will be listed first Click the Agenda button Click the Add button from the left toolbar IV Agenda on o gt gt Enter the name of the agenda item in the Agenda I
66. f the Activity screens Rat a S ooe Sao ae 3 Select the appropriate form from the Choose Report dropdown menu wet PRE DAODAS Sanda Siney i OST_DAODAS Standard Survey 4 Click the Show button from the left toolbar o o I This is a sample screenshot of the Data Collection Forms Listing Page 5 The form will open in a new window 6 To close the open window click on the in the upper right hand corner Tips e f you have a pop up blocker on your computer hold the Ctrl key down while selecting any button used to view the report e g Show Report PDF etc e The Data Collection forms are also available on the Service pages Single Service Recurring Service by clicking the Wives Print Data Collection Form button South Carolina DAODAS User Manual 45 KIT Solutions 2013 Single Service Single Services are one time prevention activities that may or may not be based upon theory and or empirical evidence of a prevention effect One time prevention events include annual events like Red Ribbon Day school assemblies health fairs etc and may or may not be replicable across settings Data Collection Forms Single Service Recurring Service Single Service MESAS Copy Service LEA A Adding a Single Service tei Search Communities Mobilizing for Change on Alcohol CMCA is a community A E mpn ipti 13 ff d 1 d by th Unix f Mi Sch 1 1 Click Activities from the Menu eg Daam nc ee eA Edit z
67. from the Menu 2 Click Program from the submenu 3 Click Add button from the left toolbar 4 Select SC State Program as the program type by clicking the radio button 5 Select which type of program you want to add from dropdown menu a If you want to obtain detailed information about the program click on the Info button b Click on the Apply button The Program Name and Description will be filled in for you 6 Selectthe type of contract from the Contract Name dropdown menu 7 Select your funding source from the Choose Funds dropdown menu You can select multiple entries for the Funds Note Once a funding source is selected it will appear in the Funding Sources box directly below the Choose Funds dropdown menu Note Use the Other choice for non DAODAS funded efforts only a To remove a fund from the list click on the fund and then click the Remove button to return it to the Choose Funds list South Carolina DAODAS User Manual Search Add Edit Save Delete Print Help Program Science Based Program Name Description I ae y EFI Contract Name Funding Sources State Funding Program Type This is a screenshot of the Program Edit Form 39 Prog ram Local Innovative Science Evidence Based SC State Program a as Alcohol Compliance Checks Program Name Description SC State Program radio button Contract Name
68. ick Save from the left toolbar Note To exit this screen without saving any changes click the Cancel button from the left toolbar Once your goals are transferred they will be grayed out and no further actions can be made to them South Carolina DAODAS User Manual Transfer Goals Set All Goals To Transfer To Transfer Transfer Objectives t tion Transfer Tools Support LogOf Transfer Programs Set All On This Page Description STARS for families Reduce and prevent the onset of alcohol use Was Transferred Yes After school recreation Provide recreational and cultural opportunities for middle school youth to become involved in healthy organized activities after school that develop positive associations with peers and adults RiPP Increase the social and emotional competence of at risk middle school youth by developing life skills related to positive decision making and conflict resolution This is a sample screen shot of the Goals Transfer Tool screen 92 KIT Solutions 2013 Transfer Objectives This module allows the user to transfer objectives from last fiscal year to this fiscal year 1 Click Transfer Tools from the main menu 2 Click Transfer Objectives from the submenu 3 Click the Edit button from the left toolbar 4 Select Transfer or Don t Transfer from the Set All Objectives To field a Transfer To indicate that all Objectives need to be transferr
69. in the Task Details A A a a a Enter a description of the task in the Description textbox b Enter the number of weeks until completion in the Timeframe Task Assignment 4 Agenda textbox Task Name c Enter the date the task was completed in the Date task achieved SEM Task Details Cancel i textbox as mm dd yyyy Fait Description 10 To select the major responsible parties click on a name in the Member List save box and use the gt J button to add that name to the Selected Members ones box for that task assignment ro Note If a member is not in the Member List box see Adding a Meeting Group a eme so Compre in wae Date task achieved mm dd yyyy p a To remove a name from the task assignment click on the name in 4 Major Responsible Parties the Selected Members box and use the _ lt button to move the A Selocind Members n erger George name back to the Member List box Alo Sica lt Ryan Jeannie 11 Click the IEEE Save button from the left toolbar Note To exit this screen without saving any changes click the ELEH Cancel button from the left toolbar a Click the MEEESA Back button from the left toolbar to go back to the This is a sample screenshot of the Task Assignment Edit Form Meetings screen South Carolina DAODAS User Manual 76 KIT Solutions 2013 Assessment Editing a Task Assignment 1 Click Coalition from the Menu 2 Click Meetings from the submenu 3 Select the des
70. ina DAODAS User Manual Add button from the Goals Process Objectives Outcome Objectives Search Add Edit Save Delete Print Help Planning Goals Fiscal Year 1201 Goal ID 302 EE Entry Date 10 10 Target Risk or Protective Factors Add Edit or View Process Objectives button P F Disciplinary techniques that inc P I P Knowledge regarding risks ass RJF Family members with a history ott Selected Factors Target Group SP Z i Status Indicator This is a partial screenshot of the Goals Edit Form DE Program Activities Reports Coalition Know dc s cess Objectives Outcome Objective Search Add Edit Save Delete Print Help 27 Planning Process Objectives Goal ID 201302 Process Objective ID 20130101 y Goal Description Add Edit or View Outcome Objectives button Projected Actual Who A Youth ages 12 20 This is a partial screenshot of the Process TTN Edit Form Short Description gy May 31 2014 30 day alcohol us ages 12 to 20 will decrease by 10 KIT Solutions 2013 Assessment MEN Program Activities ctives Reports Coalition KnowledgeBase Administration TransferTools Support LogQ Goals Process Objectives Outcome Obje Planning Outcome Objectives 9 Enter a Short Description of the Outcome Objective cena a M A Note Keep the Description brief This field has a limit of 100 characters
71. ing from the Menu Click Goals Process Objectives Outcome Objectives from the submenu Locate the goal you wish to delete by clicking the EEE Search button from the left toolbar See Using the Search Feature for instructions Click the Select button to the right of the desired goal Click the MESS Delete button from the left toolbar A prompt appears stating Are you sure Click the button Note To cancel this deletion click Cancel Tips Search Add Edit Save Delete Print Help Print Help Program s Objectives Outcome Objectives FR dd Edit or View Process Objectives Planning Goals Fiscal Year Goal ID 20100 Entry Date 9 12 2008 Target Risk or Protective Factors P C Resources housing healthcare childcare jobs recreation etc are available RJF Poor child supervision and discipline Lack of clear rules and consequences poor parer R P Thinks most friends use Perception of peer use Selected Factors Target Group Status This is a partial screenshot of the Goals Edit Form Planning Goals Fiscal Year Target Risk or Protective Factors qe mdcare jobs recreation etc are available nemision and discipline Lack of clear rules and consequences poor parer Selected Factors s use Perception of peer use Target Group Status This is a partial screenshot of the Goals Edit Form If the Goal has be
72. ion Registration Coalition Member Registration Meeting Groups Meetings ac Agenda Meeting Log Partnership E meeting Group Planning M Meeting Date 2 8 2013 Add Edit Start Time End Time Input Date 02 05 2013 Save Agenda Distributed M Robert Rules Used v Minutes Distributed Delete O a r T Print Help This is a partial screenshot of the Meeting Log Edit Form Activities Reports Mei KnowledgeBase Administration Coalition Organization Registration Coalition Member Registration Meeting Groups Meetings Coalition Report Meeting Log Partnership seg Meeting Group Meeting Date Cancel Start Time E y v End Time a A v Input Date 217 2013 E C Agenda Distributed Cl Robert Rules Used Minutes Distributed ave gt A e an m 2 Delete Print Help This is a partial screenshot of the Meeting Log Edit Form 70 O KIT Solutions 2013 Editing a Meeting 1 Click Coalition from the Menu 2 Click Meetings from the submenu 3 Select the desired Meeting Group from the dropdown menu 4 Select the desired Meeting Date from the dropdown menu Note The most current date will be listed first Click the Edit button from the left toolbar a To enter edit the attendance for each member i Click the Et Edit button to the right of the row with the member s name ii Use the check boxes to indicate whether the member was in attendance wh
73. ion services Adding Staff Information 1 Click Administration from the Menu 2 Click Staff from the submenu 3 Click MELLE Add from the left toolbar 4 Enter in the staff s Login Information a The User ID will be the login name used by the staff member This may be anything that you choose Choosing a User ID and Password scheme will simplify administration For Example Using first initial and last name for the User ID b The Password field is where the temporary password is created for the staff member This password will be used along with the User ID and Organization ID number to log in Once logged in they can use Change Password module to change the password South Carolina DAODAS User Manual Assessment Organization sessment 83 arenai g Hes Reports Coalition Change Password Staff Information Login Information User ID lal ger Password General Information Salutation Last Name First Name G Title listrat Status Active Second Language FTE 100 Staff Role Funding State Fur Percentage 1 This is a partial screenshot of the Staff Information Edit Form Reports Coalition Steff Administrative Time Change Password Staff Information Login Information User ID Password This is a partial screenshot of the Staff Information Edit Form KIT Solutions 2013 5 Enter in the staff member s General Information a S
74. ired Meeting Group from the dropdown menu Search 4 Select the desired Meeting Date from the dropdown menu Em Note The most current date will be listed first oar 5 Click the Task button i 6 Select the agenda item of the task you wish to edit from the Agenda dropdown menu Edit Click the Edit button from the left toolbar Make any changes to the details Click the Save button from the left toolbar Note To exit this screen without saving any changes click the Cancel Cancel button from the left toolbar a Click the HEELS Back button from the left toolbar to go back to the Meetings screen Deleting a Task Assignment 1 Click Coalition from the Menu 2 Click Meetings from the submenu 3 Select the desired Meeting Group from the dropdown menu Back 4 Select the desired Meeting Date from the dropdown menu Note The most current date will be listed first a 5 Click the Ml Task button a 6 Select the agenda item of the task you wish to delete from the Agenda Help dropdown menu Click the MESS Delete button from the left toolbar 8 A prompt appears stating Are you sure Click the OK button Note To cancel this deletion click Cancel a Click the HEELS Back button from the left toolbar to go back to the Meetings screen South Carolina DAODAS User Manual 77 Coalition Organization Registration Coalition Organization Registration Planning Progra
75. is is a partial screenshot of the Single Service Edit Form Session Length 0 Mm Hrs 0 y Min Session Content v Name of Group Choose Existing Groups y Service Activity This is a partial screenshot of the Single Service Edit Form 47 O KIT Solutions 2013 Tips e Remember that curriculum programs and other programming where you take attendance are Recurring Services All others are generally Single Services e lf you select the group named Planning Group then select the following Service Code STC 10 Systematic Planning Service Population select population working with to plan program e If you select the group named Planning Group then you will not be able to add Direct staff time only Indirect time e lf you enter 0 in the Count field you will not be able to enter Direct staff time only Indirect time e You must update the Demographics after saving services For more information on updating demographics see Updating Service Demographics South Carolina DAODAS User Manual 48 KIT Solutions 2013 Editing a Single Service 1 Click Activities from the Menu 2 Click Single Services from the submenu 3 Locate the service you wish to edit by clicking the E amp L Search button from the left toolbar See Using the Search Feature for instructions Click the Select button to the right of the desired service Click the Mies Edit button from the left toolbar Make
76. issions Tips Demographic Information Birth Date Race Contact Information Address lor Age Range Y Ethnicity Gender 3 v Home Phone Work Phone City x _ Email Zip Code State This is a partial screenshot of the Coalition Member Edit Form lf a staff member is part of two or more different coalitions you must enter the member separately for each coalition When a member leaves your coalition you will not be able to delete the member but you can make the member Inactive Setting the Status to Inactive keeps the member in the database for history purposes but removed from all of the lists on form Passwords can be any combination of letters numbers and or characters Passwords are case sensitive South Carolina DAODAS User Manual 65 KIT Solutions 2013 Editing a Coalition Member 1 Click Coalition from the Menu 2 Click Coalition Member Registration from the submenu 3 Locate the member you wish to edit by clicking EEE Search button from the left toolbar See Using the Search Feature for instructions 4 Click the Select button to the right of the appropriate coalition member 5 Once the desired member is displayed click the the left toolbar Make any changes needed to the details Click the Save button from the left toolbar Note To exit this screen without saving any changes click the Cancel Cancel button from the
77. it Form Assessment Planning Program Activities Reports WADE KnowledgeBase Administration TransferTools Support Log Off Coalition Organization Registration Coalition Member Registration Meeting Groups Meetings Coalition Report Major Agenda Items Agenda Item Name s i Agenda Details Discussion Decision iz y la Decision Method O Consensus O Compromise O Majority Vote O Tabled O Other Please Specify i Dissenting Views Or Other Opinions This is a screenshot of the Major Agenda Items Edit Form 73 KIT Solutions 2013 Editing an Agenda Item a 9 IS O ON DM Click Coalition from the Menu Click Meetings from the submenu Select the desired Meeting Group from the dropdown menu Select the desired Meeting Date from the dropdown menu Note The most current date will be listed first Click the Agenda button Select the desired Agenda ltem Name from the dropdown menu Click the Edit button from the left toolbar Make any changes to the details Click the Save button from the left toolbar Note To exit this screen without saving any changes click the Cancel Cancel button from the left toolbar a Click the HELS Back button from the left toolbar to go back to the Meetings screen Deleting an Agenda Item 1 o IY a et Click Coalition from the Menu Click Meetings from the submenu Select the desired Meeting Group from the dropdown menu
78. itle the FTE and Funding fields is not required for saving e The Funding Percentage must match the FTE percentage If it does not a new field will appear Additional Funding allowing you to enter additional funding South Carolina DAODAS User Manual 85 KIT Solutions 2013 Editing Staff Information 1 2 3 a So A Click Administration from the Menu Click Staff from the submenu Locate the staff member you wish to edit by clicking the EEZIE2 Search button from the left toolbar See Using the Search Feature for instructions Click the Select button to the right of the appropriate staff member Click the Edit button from the left toolbar Make all changes to the details Click the Save button from the left toolbar Note To exit this screen without saving any changes click the E Cancel button from the left toolbar Deleting Staff Information 2 3 Click Administration from the Menu Click Staff from the submenu Locate the staff member you wish to delete by clicking the EEE Search button from the left toolbar See Using the Search Feature for instructions Click the Select button to the right of the appropriate staff member Click the MESES Delete button from the left toolbar A prompt appears stating Are you sure Click the OK button Note To cancel this deletion click Cancel Tips essm Organization Search Add Edit Save Delete Print
79. lect an Age Range you will lose the original birth date that you entered b Select the staff member s Gender Race and Ethnicity from the appropriate dropdown menus This is a partial screenshot of the Staff Information Edit Form South Carolina DAODAS User Manual 84 O KIT Solutions 2013 7 Enter the staff member s Educational Information 8 Enter the member s Contact Information Note The staff member s Email is a required field 9 Click the Save button from the left toolbar Note To exit this screen without saving any changes click the Cancel button from the left toolbar Education Information Degree Y Professional Certificate Contact Information Work Phone X Email Work Address o City State Zip Code Home Phone This is a partial screenshot of the Staff Information Edit Form The permission levels for the staff member must now be set For detailed instructions on setting staff permissions see Updating a Staff Permission Tips e When staff members leave your organization you will not be able to delete them Set their Status to Inactive to keep them in the database for history purposes but removed from all of the staff lists on forms e Passwords can be any combination of letters numbers and or characters e Passwords are case sensitive e lfa staff member has no email type none in the Email field e f Volunteer is selected as the staff member s T
80. ll in a A birth date within the age range selected Note Do not enter a Birth Date and then select an Age Range you will Demographic Information Address Home Phone Work Phone X Email o lose the ie birth re that ae o Ele al Pr b Select the members Gender Race and Ethnicity from the This is a partial screenshot of the Coalition Member Edit Form appropriate dropdown menus South Carolina DAODAS User Manual 64 KIT Solutions 2013 8 9 lf known enter the member s Contact Information lf known enter the member s Partner Information a b C Use the dropdown menu to select the Partner Agency Enter the date appointed in the Appointment Date textbox If the member is a designee representative of an organization enter the name of the organization in the If designee represents textbox If the member has resigned i Enter the date in the Resignation Date textbox li Use the Reason for Member Resignation checkboxes to select the reason s the member resigned iii If Other Specify is selected enter the specific reason in the textbox 10 Click the Save button from the left toolbar Note To exit this screen without saving any changes click the Cancel button from the left toolbar The permission levels for the staff member must now be set For detailed instructions on setting staff permissions see Updating Coalition Member Perm
81. llowing method a The first search filter will display the search categories that you can pick from b The second search filter varies based upon the first choice c The third search filter is the criteria you are searching for i e 10 20 07 as a date of a service 5 If you use the Or Select a Filter option when the Choose Search Category is set to a specific category only the second and third boxes will be present Choosing a filtering means in the second box and then entering the criteria for your search in the third South Carolina DAODAS User Manual Assessment Planning Pro Organization Staff gram Activities Reports Cf Administrative Time Change Passv Choose From All radio button Search Staff gory All Categories x Choose From All O Or Select a Filter This is a screenshot of a Listing Page Program Activities Reports Coalition KnowledgeBase EEMIMEMEEEMM TansierToois Support Log Of Staff Administrative Time e 7 Or Select a Filter radio Search Staff button Choose Search Category O Choose From All Or Select a Filter J x This is a screenshot of a Listing Page 15 KIT Solutions 2013 6 Once you have clicked the Choose From All option or used the Or Select a Filter option you will see a list of data Click the Select button next to the line that represents the data you would like to view modify George Berger 12 3 1973 gberger Non CEO Select
82. m Activities Reports Fieri KnowledgeBase Adm ninistration Transfer Tools Support Log Oi Coalition Member Registration Meeting Groups 4 j y Meeting Date 2 8 2013 Meetings Coalition Report Meeting Log Partnership Planning xi Meeting Group Start Time End Time Input Date 013 Y Agenda Distributed L Robert Rules Used Minutes Distributed 3 s input Attended Chair Recorder of Fariliator Minutes This is a partial screenshot of the Meeting Log Edit Form Member Meeting POENI EIO ESRR Knowledgebase Planning Program Activities Reports EEIT Administration Transfer Tools Support Coalition Member Registration Meeting Groups Meetings Coalition Report Task Assignment Need for more training for members Agenda Message from webpage E j Are you Sure Task Name Research the training options Task Details OK button Timeframe to Complete in Weeks Date task achieved mm dd yyyy This is a partial screenshot of the Task Assignment Edit Form KIT Solutions 2013 Coalition Report Page is under construction South Carolina DAODAS User Manual 78 O KIT Solutions 2013 KNOWLEDGE BASE The Knowledge Base module is a warehouse of prevention related documents web sites and KIT Prevention Service design information Expert Help The Expert Help section contains helpful information regarding prevention for KIT Prevention
83. n This is a partial screenshot of the Coalition Member Edit Form e You will not be able to delete a coalition member if the member is linked with a coalition group or meeting In these instances mark the member as Inactive South Carolina DAODAS User Manual 66 KIT Solutions 2013 Coalition Member Permissions You can tailor a specific user s access level to areas of the South Carolina DAODAS Service The permissions are defaulted to a normal access level for a particular user but anyone that has access to the Coalition area can modify access levels for any user on the application Assessment Planning Program Activities Reports Coalition KnowledgeBase Administration Transfer Tools Support Log Off Updating a Coalition Member Permission Organization Staff Administrative Time Change Password Online Training Registration Coalition Member Permission Retan to Coalition Member 1 Click Coalition from the Menu Assessment 2 Click Coalition Member Registration from the submenu deedee fa a Return to Coalition 3 Locate the member you wish to edit by clicking the Search button Pain A ReadOnly Member button from the left toolbar See Using the Search Feature for instructions SN Full Control Click the Select button to the right of the appropriate member Program Program Full Control x a a ce 5 Once the desired member is displayed click the WEST Permission button 6 Click the Edit b
84. n aaneetar 70 AMO Ne MN ee ee a oda ii id ceric nat ae ida 70 olle sy p o POr POMO A 71 Delega Mec asada ds 72 NON 73 AQGING ANY Agenda Mirra O AA A 73 ECM AM ACO MCMC Mode 74 Beem AV Geel MSN O PORO One ue O 74 TASK ASSIM dla 75 PACING Ay tasiASSIOnM tada 75 BONNO ST TASKAS lolo y A E nas suleat axiviacsdadel seace areacueeluatiicuchidieciuencasanoraneue batt aaccusersentoessamtastran cecesatnardubgitadtnentacts 77 Delega LISKASSIINMEN snie an E E E E a 77 CAMARON a AN AS AN ndo 78 MT A O Po o O opel r T 79 EXPO EPOD e Rear ee ee aE RO ICR A ORC CES ae A a COE CR UT DEEN NEE ce a SR ere rare rn Senor 79 LIDAN sec mo on o eE ooo 80 WEDO e RAP oO E er eee ce eee eee ee een ee 81 AMISTAD Ad 82 Doania ON llegaron E a e O 82 Updating tne Organization A a a 82 S Le E E O A E ge a E T A T E E EA E E E EE AA E E N E E A A AE 83 o A ere ener ene eee 83 Edda MO secta aia tii 86 Deleting Stat Monnalisa a daa 86 RN 87 UNAM A ma eee ae ee eee ete ee ee eee eee 87 ACHING Talveila 88 PGI Stat AGIAN S GOIN MN as 88 South Carolina DAODAS User Manual 4 KIT Solutions 2013 AA rn O EA 89 Deleting Stal Administration Time Single ENI isc 89 Deleting Stalk AGIMIPIS TALON TING arrasar titi 90 Onanga ea aS SWO ier E nr eR Re RP ER een eee eee oe 91 MAU AIVS Me MOONS E sete Matec E bh E E O o ante E E T E sates A E ET 92 ante GOS sass asics cates OE das weasel E date a seca snes ae ance etna Gana devas mean Se E eens Naa ULE 92 Tan OBESA A oa
85. n brief This field has a limit of 100 characters The Status is defaulted to Active a Active currently in use can be viewed on other screens b Inactive no longer in use will not appear on other screens Type the Projected information for this objective into the fields of Who What Where When How Much or How Many and How Much or How many at 6 months Note The Actual fields will be filled in later when you have completed your prevention work for the fiscal year South Carolina DAODAS User Manual Assessment Goals Process Objectives Outcome Objectives Search Add Edit Save Delete Print Help Planning Goa MEX or View Process Objectives Add Edit or View Process Objectives button P C Resources housing healthcare childcare jobs recreation etc are available RJF Poor child supervision and discipline Lack of clear rules and consequences poor parer RJVP Thinks most friends use Perception of peer use Fiscal Year Target Risk or Protective F Selected Factors Target Group Status This is a partial screenshot of the Goals Edit Form Planning Process Objectives KE Goal ID 201302 Entry Date Process Objective ID 20130101 v Goal Description Short Description By May 31 2014 30 day alcohol use among youth Status ages 12 to 20 will decrease by 10 Projected Actual Who Who What l
86. ng the password was successfully changed The Confirm New change is effective immediately Password This is a sample screenshot of the Change Password screen Tips e Passwords are case sensitive e Passwords can be any combination of letters numbers and or characters e Passwords do not expire South Carolina DAODAS User Manual 91 KIT Solutions 2013 TRANSFER TOOLS The Transfer Tools module will allow you to transfer last fiscal year s data to this fiscal year The Transfer Tools must be done in left to right order Other tools will not work properly until the previous tool has been completed Tips If you are unsuccessful in transferring multiple data at one time try transferring only one at a time to avoid errors Transfer Goals This Goal Transfer Tool allows the user to transfer goals from last fiscal year to this fiscal year 2 IN Click Transfer Tools from the main menu Click Transfer Goals from the submenu Click the Edit button from the left toolbar Select Transfer or Don t Transfer from the Set All Goals To field a Transfer To indicate that all Goals need to be transferred Selects all Goals b Don t Transfer To indicate that no Goals need to be transferred Does not select any Goals i Click the 9n This Page Set All On This Page button to apply the settings To indicate that only selected goals need to be transferred select the box next to the individual goal in the list Cl
87. ning Program Activities Reports Coalition KnowledgeBase Administration MTBSACi N Support Log Off 1 Click Transfer Tools from the main menu pi a TA 2 Click Transfer Programs from the submenu 3 Click the Edit button from the left toolbar SiNi Programa to na E 4 Select Transfer or Don t Transfer from the Set All Programs To field Lo Transtar Program Name Description Wes Transferred The STARS for Families Start Taking Alcohol Risks Seriously program is a health promotion a Transfer To indicate that all Programs need to be transferred program designed to prevent Selects all Programs b Don t Transfer To indicate that no Programs need to be transferred Does not select any Programs I Click the Set 4 On This Page Set All On This Page button alcohol use among middle and junior high school youth It has undergone more than eight years of research supported by grants from the National Institute on Alcohol Abuse and Alcoholism NIAAA of the National Institutes of Health The program s goal is to prevent apy ie sends ieri NA 5 To indicate that only selected programs need to be transferred select the ida ie gl box next to the individual program in the list A Es A oe ii 6 Click Save from the left toolbar This is a sample screen shot of the Program Transfer Tool screen Note To exit this screen without saving any changes click the ELE Cancel button from the left toolbar 7 Once your programs
88. nue Program Activitie Planning Process Objectives Goal Description Goal ID 201302 Process Objective ID 120130204 v Entry Date 3 Short Description Adding a se1f es Teke Status resist peer pres Projected Actual Who _ Who l6th to This is a partial screenshot of the Process Objectives Edit Form 26 KIT Solutions 2013 Outcome Objective The Outcome Objectives screen also utilizes the same new management plan format that Process Objectives use Fill in the projected Who What Where When and How Much or How Many for each Outcome Objective Outcome Objectives will get tied to specific services in the Activities section of South Carolina DAODAS Adding an Outcome Objective 1 Click Planning from the Menu 2 Click Goals Process Objectives Outcome Objectives from the submenu 3 all the goal you wish to add an Outcome Objective to by clicking the Ze Search button from the left toolbar See Using the Search Feature for instructions Click the Select button to the right of the desired goal 5 Click the MIEL IEEE Add Edit or View Process Objectives button 6 Use the Process Objective ID dropdown menu to select the desired process objective 7 Click the Wake Outcomes Objectives button 8 On the Outcome Objectives screen click the left toolbar l Edit or View Outcome Objectives Add Edit or View South Carol
89. oalition Member If a staff member is not in the list box see Adding Staff Information a Toremove a name from the meeting group click on the name in the Selected Members box and use the lt J button to move the name back to the Staff Member List box 6 Click the Save button from the left toolbar Note To exit this screen without saving any changes click the Cancel Cancel button from the left toolbar South Carolina DAODAS User Manual Assessment Planning Program Activities Reports Coalition KnowledgeBase TENS Admi nistration Coalition Organization Registration Coalition Member Registration Meeting Groups Meetings Coalition Report Partnering Meeting Group Basic Information Partnership LRADAC Y Meeting Group Y Search Assign Members Add Edit Staff Member List Selected Members Save an Delete Print Help Planning Program Activities Reports Me KnowledgeBase Administration Coalition Organization Registration Coalition Member Registration Meeting Groups Meetings Coalition Report Partnering Meeting Group Basic Information Partnership Meeting Group Serie Assign Members 2 Cancel Edit Staff Member List Selected Members Save Aiken Suzann Berger George sree Bukowski Claude Print Franklin Sheila Help Franklin Steve Ryan Jeannie ge bas This is a sample screenshot of the Partnering Meeting Group Edit Form 68 KIT Solutions 2013
90. of the Group Edit Form Tips To ensure consistency determine a unique naming structure for the Group Name prior to adding groups South Carolina DAODAS User Manual 43 KIT Solutions 2013 Editing a Group 1 Click Program from the Menu 2 Click Program from the submenu 3 Locate the program of the group you wish to edit by clicking the Search button from the left toolbar See Using the Search Feature for instructions 4 Click the Select button to the right of the desired program 5 Click the ECCAS Add Edit or View Groups button 6 Use the Existing Groups dropdown menu to locate the group you wish to edit 7 Click the ML Edit button from the left toolbar 8 Make any changes needed to the details Click the Save button from the left toolbar Note To exit this screen without saving any changes click the Cancel Cancel button from the left toolbar Deleting a Group 1 Click Program from the Menu 2 Click Program from the submenu 3 Locate the program of the group you wish to delete by clicking the ELEL Search button from the left toolbar See Using the Search Feature for instructions Click the Select button to the right of the desired program Click the WISE E Add Edit or View Groups button Use the Existing Groups dropdown menu to locate the group you wish to delete Click the MESS Delete button from the left toolbar A prompt appears stating Are you sure Click the
91. on SP26 Teachers A Count p Session Length Hrs 30 Min Session Content Name of Group Service Activity This is a sample screenshot of the Single Service Edit Form Search Add FAR can Save Delete Print Help 49 Single Service Program Program Description alcohol Outcome Objective Windows Internet Explorer ice Are you Sure Law enforce e minumum age sales laws for i publicity a z a a pan Data Collection Form Demographics 2010030101 Increase abilities of at ris 5 ns the planning and the Service Nate Carvira nratinn an This is a sample screenshot of the Single Service Edit Form KIT Solutions 2013 Using the Copy Service Button The Copy Service button is used to shorten data entry for events with similar details Once the ASES button is selected most of the information is automatically filled in for you but you may need to change data for some of the fields that may be different Use the steps below to utilize the Copy Service feature Assessment Planning Reports Program Mii Coalition KnowledgeBase Administration Transfer Tools Support Log Off 1 Click Activities from the Menu 2 Click Single Services from the submenu 3 Locate an event that has already been entered into the application that is Data Collection Forms Single Service Rec
92. ong Soares eroe enara sno This is a sample screenshot displaying the Report Printing and Saving a Report gt Service Activity with Missing Staff Hours Windows Internet Explorer le http demo kithost net scpre yent2012jiApp_ ReportsjpRSShowReport aspx To print or save a report you will need to export the report into another format a aan DA 00 pra er Date Printed 2 6 2013 8 AM 1 From the view only mode of the report select the format you would like to Services Activities with Missing Stat export the report to from the Select a Format dropdown menu Report Period 7 1 2012 to 6 30 2013 2 Click the Export link Provider 4001 LRADAC 3 Anew window appears asking if you wish to open or save the file To view the file immediately click the Open button Click the Sasi ESSE so _ A peee ll a Save button if you want to save the report directly to your computer and Change on Alcohol open it later This is a sample screenshot displaying the Report Note If you wish to cancel the export click the Cancel button 4 Anew window will open displaying the report in the format selected 5 You will be able to print or save the report from the new window a To close the report click the x X in the upper right hand corner Tips e The recommended format for printing is Acrobat PDF file e If you have a pop up blocker on your computer hold the Ctrl key down while selecting any bu
93. or you Goal Description 11 Click the Save button from the left toolbar assi Note To exit this screen without saving any changes click the Cancel button from This is a partial screenshot of the Goals Edit Form the left toolbar Tips e lfthe Goal you are working with was transferred from the previous fiscal year you will need to check the Goal Editing Complete checkbox before any data entry can begin This is used to confirm the Goal has been reviewed and is applicable for the current fiscal year e All Goal Descriptions MUST begin with the name of the program strategy it relates to or you will be asked to go back and correct this when the data is reviewed in August e g All Stars To reduce ATOD use among youth ages 12 14 in Sunny County South Carolina DAODAS User Manual 22 KIT Solutions 2013 Editing a Goal a A OF A Click Planning from the Menu Click Goals Process Objectives Outcome Objectives from the submenu Locate the goal you wish to edit by clicking the EEE Search button from the left toolbar See Using the Search Feature for instructions et ne Select button to the right of the desired goal Edit Click the Edit button from the left toolbar Make any changes needed to the details Click the Save button from the left toolbar Note To exit this screen without saving any changes click the Muis the left toolbar Cancel button from Deleting a Goal Click Plann
94. or you based off of the Service Code selected Note The Service Code dictates the method of counting required this will be specified in the Count Method field Depending on the service code different counts will be required For example A Health Fair counts the number of attendees not the actual count of people that visited your booth Select the appropriate Service Population from the dropdown menu Fill in the Count field with the appropriate number of attendees or other measure specified by the Service Code Count Method Select the Session Length for the number of hours Hrs and minutes Min the event lasted from the Hrs and Min dropdown menus Select the appropriate Session Content from the dropdown menu lf desired enter the Name of Group if new or select the Name of Group from the Choose Existing Groups dropdown menu if the group was already created Note The Name of Group is a short phrase which can be used to identify the individuals that attended the event If the Name of Group is not filled in then it will default to No Group Enter a brief description of the event in the Service Activity field Click the Save button from the left toolbar Note To exit this screen without saving any changes click the Cancel button from the left toolbar South Carolina DAODAS User Manual Service Date Service Location Mi Service Code Count Method Service Population Count Th
95. ose Targeted Factors Edit Form Tips e The Risk and Protective Factors List is in alphabetical order with all of the Protective Factors listed first followed by the Risk Factors South Carolina DAODAS User Manual 19 KIT Solutions 2013 Editing Targeted Factors Click Assessment from the Menu Click Choose Targeted Factors from the submenu Select the appropriate fiscal year from the Existing Fiscal Year dropdown menu Click the M8 Edit button from the left toolbar Use the _2 J arrow in the center of the screen to move factors from the All Risk and Protective Factors List to the Risk and Protective Factors Targeted list a The Risk and or Protective Factor s you selected will be displayed in the Risk and Protective Factors Targeted box If you want to remove a factor from the Targeted list click on the factor in the Targeted list and click the Y arrow Click the Save button from the left toolbar Note To exit this screen without saving any changes click the AULA the left toolbar Cancel button from Assessment Planning Program Activities Reports Choose Targeted Factors Choose Targeted Factors Fiscal Year Existing Fiscal Year 2013 Y Risk and Protective Factors Targeted Search Add P C Negative attitudes about ATOD Policies and norms encourage non use informal social control P F Disciplinary techniques that include clear limit setting and consistent rewa
96. ote To cancel this deletion click Cancel South Carolina DAODAS User Manual Mauve Reports Data Collection Forms Single Service Search Add Edit Save Delete Print Help Data Collecti search Add Edit Save Delete Print Help 93 Recurring Service Staff Time VENTA A Print Data Form Program Project SUCCESS Schools Using Coordinated Community Efforts to Program Description Strengthen Students is a selective and indicated program designed to prevent and reduce substance use and abuse among high v Name of Group Outcome Objective 2013020201 By May 31 2014 80 of youth ages 12 to 20 will report perceiving underage alcohol use to be harmfu Service Date 19 5 201 Service Location Service Code This is a partial screenshot of the Recurring Service Edit Form Recurring Service ie Demographics Print Data Collection Form Program Project SUCCESS Schools Using Coordinated Community Efforts to A Strengthen Students is a selective and indicated program designed to prevent and reduce substance use and abuse among high v Message from webpage E Program Description Name of Group Outcome Objective Service Dat Service Code Service Population Session Length Hrs 2 Min Session Content This is a partial screenshot of the Recurring Service Edit Form KIT Solutions 2013 Service Demographics After sa
97. port Site El Welcome to the South Carolina KIT Prevention Service support site The purpose of this site is to enhance the support services we provide you You have a number of resources here to help you resolve problems report bugs and suggest improvements to products and services a Contact Support If you need to contact Support to ask a question report a bug or make a suggestion click on the Contact Support link a Manuals Use the Manual link to view the online support documents e g User Manual etc for South Carolina KIT Prevention Service a What s New Occasionally check out the What s New section to see what has been recently added to South Carolina KIT Prevention Service by clicking on the What s New link a FAQ Search the frequently asked question section or FAQ for a list of commonly asked questions that will help you use South Carolina KIT Prevention Service by clicking on the FAQ link This is a screenshot of the South Carolina Support Site 95 KIT Solutions 2013
98. r information on Yearly Material Costs refer to the Yearly Material Costs tip South Carolina DAODAS User Manual Program Type x Stragoty Type O Education C Community Based Process O Problem Identification and Referral OD Information Dissemination DJ Alternatives O Environmental Management Strategy Status Act ive Required Sessions Required Hours Process Objectives This is a partial screenshot of the Science Based Program Edit Form Grant Contract TM705 Choose Existing Grant TM705 lx Notes Select Instruments Age at First Use Lock Material Cost Yearly Material Cost Yearly Training Cost Lock Training Cost This is a partial screenshot of the Science Based Program Edit Form 37 KIT Solutions 2013 18 Enter the Yearly Training Cost Note If the Yearly Training Cost is unknown you can enter 0 but this must be edited or you will be asked to correct this Note For information on Yearly Training Costs refer to the Yearly Training Costs tip 19 Click the Save button from the left toolbar Note To exit this screen without saving any changes click the Cancel button from the left toolbar You will now have to add your groups to the program Click the SAS a Se button For more instructions on adding a group see Adding a Group South Carolina DAODAS User Manual 38 KIT Solutions 2013 Adding a SC State Program 1 Click Program
99. rds for positive behavior Edit P I P Knowledge regarding risks associated with substance abuse use Cave R C Pro drug use messages in the media RJF Family members with a history of alcohol or other drug abuse Delete RJVP Lack of information on positive health behaviors Print Help All Risk and Protective Factors List This is a sample screenshot of the Choose Targeted Factors Edit Form Tips e The Choose Targeted Factors form can be edited but not deleted The LGA Delete button is grayed out South Carolina DAODAS User Manual 20 KIT Solutions 2013 PLANNING The Planning module allows you to starting planning by entering goals process objective and outcome objectives Goals Process Objectives Outcome Objectives The Goals Process Objectives Outcome Objectives area allows the individual county agencies to identify the prevention goals they have set throughout the fiscal year the Process Objectives associated with their goals and the Outcome Objectives associated with their process objectives sment Mac Program Activities Reports Coalition Knowledge Objectives Outcome Objectives Planning Goals Adding a Goal Goal Editing Complete must be checked in order to proceed a Fiscal Year Goal ID i o Eny Date 1 Click Planning from the Menu a hi Add arget Risk or Protective Factors 2 Click Goals Process Objectives Outcome Objectives from the submenu Edi
100. rm ment SET Program Search Add Edit Save Delete Print Help s Objectives Outcome Objectives Planning Goals Fiscal Year GoaliD 201302 Enty Date 10 10 20 Target Risk or Protective Factors f f Add Edit or View Process P F Discipli techni that i de Selected Factors Due rodas oeng aie ee Objectives button RJF Family members with a history v Target Group Status Indicator This is a partial screenshot of the Goals Edit Form 30 KIT Solutions 2013 6 Use the Process Objective ID dropdown menu to select the process objective of the outcome objective you wish to delete 7 Click the LEG Add Edit or View Outcomes Objectives button Edit or View Outcome Objectives 8 Select the Outcome Objective that needs to be deleted from the Outcome Objective ID dropdown menu 9 Click the MESS Delete button from the left toolbar 10 A prompt appears stating Are you sure Click the OK button Note To cancel this deletion click Cancel 11 To return to the previous screen click the WS Return to Process Objectives button Process Objectives Tips Planning Process Objectives MEME Goal ID 201302 Process Objective ID 20130101 Add Edit or View Outcome Objectives Goal Description Add Edit or View Outcome Objectives button Process Objective ID By F cohol use among yout
101. rogram belongs to using the Strategy Type checkboxes The Status is automatically defaulted to Active a Active currently in use can be viewed in other screens b Inactive no longer in use will not appear on other screens or reports Enter the number of Required Sessions and Required Hours in the corresponding fields Select the Process Objectives from the dropdown menu to link to this South Carolina DAODAS User Manual Activities Reports Coalition KnowledgeBase Administration Transfer Tools Support Log Off Search Add Edit Save Delete Print Help Program Science Based Program Name Description Contract Name Add Edit or View Groups Funding Sources State Funding Program Type This is a partial screenshot of the Program Edit Form wy ports Coalition KnowledgeBase Administration Transfer Tools Support Log Off 33 Program Local Innovative Science Evidence Based O SC State Program WM CIN Program Name Local Innovative radio Description button Contract Name Youth 7 Choose Funds Funding Sources This is a partial screenshot of the Local Innovative Program Edit Form Program Type y Stragety Type Di Information Dissemination O Alternatives O Environmental Management Strategy Status Active m Required Sessions Required Hours O Education HO Community Based Process O Problem Identification and R
102. supplies or copying cost Yearly Training Costs e Training costs for any person that delivers the program for the fiscal year Actual costs such as registration fee trainer fee travel actual expenditures for lodging transportation per diem e Training costs should be limited to those that are directly applicable to the program strategy and are used in that fiscal year South Carolina DAODAS User Manual 35 KIT Solutions 2013 nowledgeBase Administration Transfer Tools Support Log Off Program stive lance Base te Progi M Add Edit or View Groups Science Based Adding a Science Evidence Based Program a Search Program Name 1 Click Program from the Menu Z Description A y 2 Click Program from the submenu a o sl elete ontract Name 3 Click WELLE Add button from the left toolbar ES Funding Sources Stato Funding I nd Program Type This is a partial screenshot of the Program Edit Form 4 Select Science Evidence Based as the program type by clicking the radio button i Prog ram Local Innovative Science Evidence Based SC State Program Add Edit or View Groups 5 Select which type of program you want to add Model Program Effective Science Based Model Progam N Program or Promising Approach from the Science Based dropdown menu ACROSS AGES cs Gp ieee Science Evidence Based Cancel iption 6 Select the Program from mg MENE aropeown meni ey Descro adio buten Apply button a Ifyou want
103. t the Outcome Objective that needs to be edited from the Outcome Objective ID dropdown menu 9 Click the ML Edit button from the left toolbar 10 Make any changes needed to the details 11 Click the Save button from the left toolbar Note To exit this screen without saving any changes click the MEUEZ the left toolbar 12 To return to the previous screen click the ULETE Return to Process Objectives button Cancel button from Process Objectives Deleting an Outcome Objective 1 Click Planning from the Menu 2 Click Goals Process Objectives Outcome Objectives from the submenu 3 Find the goal of the Outcome Objective you wish to delete by clicking the gt Search button from the left toolbar See Using the Search Feature for instructions Click the Select button to the right of the desired goal 5 Click the METER ESE Add Edit or View Process Objectives button South Carolina DAODAS User Manual Search Add Edit Save Delete Print Help Short Description Projected Who First step is scheduling the two assemblies i Return to Process Objectives e ID 20130204 Return to Process Objectives button Helene Irvine What What Schedule with standing Tall and Character Connex Where Where Will be in gym need to make sure schedule clear This is a sample screenshot of the Outcome Objectives Edit Fo
104. taff members to serve as a contact person for the KIT Prevention Service from the Choose the Staff Member dropdown menu The rest of the information will be loaded for you based on what was entered in the Staff User module Click the Save button from the left toolbar Note To exit this screen without saving any changes click the Cancel button from the left toolbar Tips Administration Transfer Tools Support og Ofi Organization Staff i Administrative Time Change Password Ontine Training Registration Organization Information ID Name Address Industry street City kirkland State sc Zip Code 98765 Web Site Edit the information on the Staff Information form p Choose the Staff Member Mike Smith M First Name Last Name Work Phone X Email This is a sample screenshot of the Organization Information Edit Form Only the state can change the ID and the Name If one of these items is incorrect for your organization contact KIT Support Refer to the KIT Support section South Carolina DAODAS User Manual 82 KIT Solutions 2013 Staff The Staff Information page enables the organization to track staff members hours In order to track staff hours as they relate to specific events the staff members must be set up in this module prior to entering event data A staff member MUST be entered if he she will need access to the database data entry or if they will be performing prevent
105. tem Name field Enter the Agenda Details for the meeting a Enter a description of the discussion concerning the agenda item in the Discussion textbox b Enter the decision reached concerning the agenda item in the Decision textbox c Use the Decision Method radio buttons to indicate the method in which the decision was reached i If Other Please Specify is selected enter the other method in the textbox d Indicate any Dissenting Views Or Other Opinions in the appropriate textbox 9 Click the Save button from the left toolbar Note To exit this screen without saving any changes click the MEL the left toolbar a Click MER screen Q9 KE 8 Fa Save l Cancel button from Back from the left toolbar to go back to the Meetings South Carolina DAODAS User Manual Assessment Planning Program Activities Reports Meu KnowledgeBase Administration ee eee ee eter Activ te Transfer Tools Support Log Off Coalition Member Registratigg pauta A x See ess Agenda button Meeting Log Agenda Coalition Organization Registration Partnership Planning Meeting Group Y Meeting Date 1 9 2013 Add Edit Start Time End Time Input Date 02 07 013 Save V Agenda Distributed C Robert Rules Used Minutes Distributed Delete m innit Print INDI AR a Chair Recorder of Hu lembet Attended Meeting Minutes This is a partial screenshot of the Meeting Log Ed
106. tration from the Menu Click Administrative Time from submenu select a staff member from the Staff Name dropdown menu Click the MR Edit button from the left toolbar To delete a specific date click the Delete button to the right of the row with the correct date Notice the deleted record is no longer on the list South Carolina DAODAS User Manual Reports Coalition Knowledg Staff Administrative Time Assessment Organization 89 Change Password E a A Examples Staff Administration Time 2 25 is 2 Hours and 15 Minutes 23 s 2 Hours and 30 Minutes 2 75 is 2 Hours and 45 Minutes Staff Name Date Hours Category Update button f 21 ml E 1102 06 2013 14 50 State Training Meet Y Training conference Cancel Delete i f wit 02 06 2013 250 Travel time to Training conference Edit Delete This is a sample screenshot of the Staff Administrative Time Edit Form Planning Program Activities Reports Coalition Knowledg Staff Administrative Time Change Password es S Examples Staff Administration Time 2 25 is 2 Hours and 15 Minutes 25 is 2 Hours and 30 Minutes 2 75 is 2 Hours and 45 Minutes Staff Name Date Hours Category Note Delete button 02 06 2013 4 50 ey TEAM Training Meeting conference This is a sample screenshot of the Staff Administrative Time Listing Page KIT Solutions 2013 Activities Reports Administrative Time
107. tton from the left toolbar j Total Direct Service Value Tips e The Partnership textbox is pre populated from the state If the Partnership is incorrect for your organization contact KIT Support Refer to the KIT Support section South Carolina DAODAS User Manual 61 KIT Solutions 2013 Editing a Coalition Organization Click Coalition from the Menu 2 Click Coalition Organization Registration from the submenu 3 Use the Partnering Agency dropdown menu to find the coalition organization you wish to edit 4 Click the Edit button from the left toolbar Make any changes needed to the details Click the Mittal Save button from the left toolbar Note To exit this screen without saving any changes click the ELE the left toolbar Deleting a Coalition Organization 1 Click Coalition from the Menu 2 Click Coalition Organization Registration from the submenu 3 Use the Partnering Agency dropdown menu to find the coalition organization you wish to delete 4 Once the desired coalition organization is displayed click the Delete button from the left toolbar 5 A prompt appears stating Are you sure Click the OK button Note To cancel this deletion click Cancel Tips Cancel button from Planning Program Activities Reports MATA KnowledgeBase Administration TransferTools Support Log Oi Coalition Organization Registration Coalition Member Registration Meeting Groups Meetings
108. tton used to view the report e g Show Report PDF etc e Reports require Active X controls to be installed on your computer If you do not have permissions to download please contact your system administrator e Excel PDF buttons L were added to the Reports module to allow MAC users to view reports and for quick export of the reports South Carolina DAODAS User Manual 59 KIT Solutions 2013 COALITION Many prevention agencies create coalitions of prevention providers to better serve their communities The Coalition module assists the coalitions by tracking and reporting on meeting agenda items and task progress Coalition Organization Registration This feature is where an Organization can register its coalition Before any members can be added to the Coalition the Organization must first register its Coalition Assessment Planning Program Activities Reports Coalition KnowledgeBase Administration Coalition Organization Registration Coalition Member Registration Meeting Groups Meetings Coalition Report Coalition Organization Info Basic Information Adding a Coalition Organization Partnership LRADAC a E ar Search Date Joined e i Date Withdrew o 1 Click Coalition from the Menu nid wencraw Reason 2 Click Coalition Organization Registration from the submenu ee contact Information a Office Name 3 ALLE Add button from the left toolbar bel ee Brint ress t 7
109. urring Service Staff Time Maa Y Demographics Copy Service Single Service similar to the service that needs to be entered by clicking the EXI Program Copy Service button Search button from the left toolbar See Using the Search Feature for RA errentei erect Bewcudped o y instructions Of Public Health CMCA activates community members to achieve w i it i Outcome Objective Click the Select button to the right of the desired Service ee 2013020301 By May 31 2014 decrease the number of community membesr who say it s easy for youth to obtain a 5 Select the METERS Copy Service button This will begin a new Pi record The only field that must be filled in is the Service Date Any other B Service Date Service Location information may be edited to suit this new event This is a sample screenshot of Single Service Edit Form Make any changes needed to the details Click the Save button from the left toolbar Note To exit this screen without saving any changes click the ELE Cancel button from the left toolbar South Carolina DAODAS User Manual 50 O KIT Solutions 2013 Recurring Service The Recurring Service allows you to enter a service that is delivered more than one time to the same group Data Collection Forms Single Service Recurring Service Recurring Service Staff Time Demographics F Print Data Collection Form Adding a Recurring
110. utton from the left toolbar 7 For each module set the coalition member s permissions as follows a No Permission No access to a particular module b Read Only Coalition member can only view information c Read and Write Coalition member can add new information view and edit existing information d Full Control Coalition member can add new information view edit and delete existing information 8 Once you have set the permissions for this coalition member click the Save button from the left toolbar Note To exit this screen without saving any changes click the Cancel button from the left toolbar a Click the MIST Return to Coalition Member button to return to the Coalition Member Information page This is a screenshot of the Coalition Member Permission Edit Form South Carolina DAODAS User Manual 67 KIT Solutions 2013 Meeting Groups Meeting Groups allow you to group the coalition members by meeting and it enables you to track the coalition member s attendance at meetings Adding a Meeting Group 1 Click Coalition from the Menu 2 Click Meeting Groups from the submenu 3 Click the Add button from the left toolbar Enter a name for the group in the Meeting Group field 5 Click on a name in the Staff Member List box and use the gt button to add that name to the Selected Members box for that meeting group Note If a coalition member is not in the Staff Member List box see Adding a C
111. ving a Single or Recurring Service the button becomes active allowing you to enter in the demographics of your service participants Assessment Planning Program MUI Reports Coalition KnowledgeBase A Data Collection Forms Single Service Recurring Service Service Demographics PF Return To Service n Total Number of Participants Entered on the Service Screen 30 Updating Service Demographics Participants By Race _ Black 0 Asian 0 1 After clicking the 8 Save button for a service click the WIELE uie American Native o N Demographics button White o a ij 2 Enter the number of participants by race gender age group and ethnicity Other 0 Note All subcategories must equal the total number of participants entered for the service AI eee Male 0 Female 0 3 Click the Save Save button to Save your information Participants By Age Group Note To exit this screen without saving any changes click the Mal Cancel button from me EmO the left toolbar el ae i see 18 20 0 21 24 0 a To return to the Service screen click the METRES Return 25 44 0 45 64 o 1 65 0 to Service button Participants By Ethnicity Hispanic 0 o This is a sample screenshot of the Service Demographics Edit Form Tips e Each section Race Gender Age and Ethnicity must equal the Total Number of Participants entered in the Count or Number of Participants field South Carolina DAODAS User Manual 54 O KIT Solutions 201
112. will not be able to enter Direct staff time only Indirect staff time You must enter Staff Time after saving a Single Service Once you save a Recurring Service you will be taken directly to the Staff Time screen The screen will open in edit mode For more information on entering staff time see Updating Staff Service Time South Carolina DAODAS User Manual KIT Solutions 2013 Editing a Recurring Service 1 Click Activities from the Menu 2 Click Recurring Services from the submenu 3 Locate the service you wish to edit by clicking the E 2 Search button from the left toolbar See Using the Search Feature for instructions 4 Click the Select button to the right of the desired service 5 Click the MELIA Edit button from the left toolbar 6 Make any changes needed to the details 7 Click the Meas Save button from the left toolbar Note To exit this screen without saving any changes click the Cancel Cancel button from the left toolbar Deleting a Recurring Service 1 Click Activities from the Menu 2 Click Single Services from the submenu 3 Locate the service you wish to delete by clicking the SEELA Search button from the left toolbar See Using the Search Feature for instructions 4 Click the Select button to the right of the desired service Click the MAS Delete button from the left toolbar A prompt appears stating Are you sure Click the OK button N

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