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1. Or you use the embedded HTML editor visible on the screenshot below In this case you will have to do the modifications and click on the Save changes to update the page 29 46 Michael Technical Documentation and User manual June 2014 ENGLISH gt Michael Multilingual Inventory of Cultural Heritage in Europe Explore the European Digital Cultural Heritage SEARCH f ADVANCED SEARCH View other configuration files Reload Configuration PRESENTATION NATIONAL PORTALS View Documentation SEUMENTANGIN Edit using external Editor JOIN MICHAEL CULTURE Here you can download the entire page to edit offline using editors such as frontpage and re upload it back into EPrints Image manipulation is not supported ad as HTML fencapsuleated Upload HTML encapsulated Parcourir Aucun fichier s lectionn Edit XPage code lt ul gt lt hr gt lt h2 gt Other MICHAEL CULTURE instances lt a name 0 title lt a gt lt h2 gt lt ul gt lt li gt lt a href http uwu michael culture org gt This lt li gt lt li gt lt a href http www michael culture org de gt Germany lt a gt lt a href http wum michael culture de gt Old versi lt li gt lt a href http www michael culture org fel gt Greek lt a gt lt a href http wow michael culture gr gt O0ld version lt l lt lis lt a href http www michael culture fit gt Italy lt a gt lt a href http uwuu michael
2. partial selective accrual method purchase deposit and accrual periodicity closed irregular periodic This information is especially important for harvesting purposes to foresee the evolution of aggregated resources Standard standard optional A statement of any descriptive or terminology standards that were used in creating the item level metadata associated with the digital collection Legal status legal status mandatory A statement of the legal status of the digital collection Access control access control optional A statement of any access restrictions that are placed on the collection This would be used where for example access to the collection is closed for a period of time or where access is restricted to a certain category of users The information is not intended for public use but for reference by the institution that owns or manages the collection Related database database optional Database describing the objects in the collection Section Subject Subject subject mandatory The subject or concept of the items in the digital collection Lists of subject keywords will be provided Spatial coverage spatial coverage recommended The spatial coverage of the items in the digital collection An international list of countries and r gions will be used in the MICHAEL system to provide the basis for multi national searches More detailed lists of regional and local administrative area
3. Creating an Institution In this section follow the screenshots of the form for the creation of an institution Contacts Custom gt Deposit Tite Lang TestiN UNSPECIFIED More input rows Description Acronym 2 Association Fondation A i AGMIF In mamce Administration d partementale Administration r gionale Administration nationale Administration intercommunale Etablissement public Entreprise commerciale Public Commercial v Administrative status Archive a Le Library Museum University and research institute Information centre Local government Media Multimedia archive Gallery Other Institution type lt gt Territorial association Ministerial education Ministerial culture Amministrazione statale Organo costituzionale Regione Provincia Comune Altro ente territoriale o locale Ente ecclesiastico Tutelle aiai Type Details REC Contacts Custom gt Deposit Add a new document To upload a document to this repository click the Browse button below to select the file and the Upload button to upload it to the archive You may then add additional files to the document such as images for HTML files or upload more files to create additional documents You may wish to use the SHERPA FOMES tool to verify publisher policies before depositing File From LIRL Capture fram URL culture orgfivimages michael j
4. amp Eastern European Jewish Middle European North American South Asian Southern and Central American Westem European Middle eastern civilisation_typename_tode not defined 4 spatial Coverage a Search Departement tran as Europe France ennere South East Asia Southern Africa South America South Asia Caribean World Creania Piemonte North Africas North America Kewronsn Amoi Ceritral Am riss Central Asia Middle East East Africa East Asia West africa BEGG Gh amp i amp elelele tele le lee le tel eee le TEETH BOGSCCECOGE eprint_fieldname_codeandtown not defined a eprint_fieldname_codeandtown_code eprint_fieldname_codeandtown_town not defined not defined 1 a 2 uo oa More input rows lt Previous Save and Return Next gt The screenshot above consists in the third step of the creation of the item and is related to the subjects used to index the collection You will have to select the small blue Add button to add a subject Once it is selected it will appear on top of the corrsponding block Click on the small blue Remove button to remove the subject 34 46 Michael Technical Documentation and User manual June 2014 Type Details Subjects Contacts gt Custom gt Deposit lt Previous Save and Return Cancel Add a new document To upload a document to this repository click the Browse button below to select the file
5. and the Upload button to upload it to the archive You may then add additional files to the document such as images for HTML files or upload more files to create additional documents You may wish to use the SHERPA ROMES tool to verify publisher policies before depositing File From Vet Aucun fichier s lectionn Image gt Michsel Culture Association vertical jpa na gt i i 692Kb d Show options Save and Return Next gt The Upload step allows you to include images sound or video files to illustrate your collection description Michael 2 0 allows you to upload not only images but also multimedia files therefore the Web form proposes you to select a document In this item creation context a document is an image a sound file a video or any file that comes along with the collection description The document can be selected from local folder or from the Web with a psecific URL The order of the documents can be managed as well as the metadata of these documents The Following screenshot shows the Web form asking metadata on the documents These metadata can be quite complete and are vey useful to prevent possible IPR issues on the documents connected to the collection 35 46 Michael Technical Documentation and User manual June 2014 Type Details Subjects M Uplood A Contacts Custom Deposit lt Previous Save and Return Next gt Add a new document To up
6. culture it gt Old version gt lt li gt lt a href http wow michael culture org r gt France lt a gt lt a href http www numerique culture fr pub fir findex htmi gt O0ld version lt a gt lt 1li gt lt li gt lt a href http www michael culture org pl gt Poland lt a gt lt a href http www michael culture pl 8081 gt 0la wv lt li gt lt li gt lt a href http uwuw michael culture org i Republic lt a gt lt a href http michael culture cz 6160 mpf pub mpf index html gt Old version lt a gt lt li gt lt li gt lt a href http www michael culture org il gt Israel lt a gt lt 1li gt lt li gt lt a href https ww0w michael culture fi amp Change Upload Images michael jpg Change Aucun fichier s lectionn Upload Facebook png Change Aucun fichier s lectionn 4 Refresh the page to see that the updates have been well taken into account Please note that to make an update of these static pages a basic knowledge of the HTML Markup Language is necessary 30 46 Michael Technical Documentation and User manual June 2014 44 When you make modifications on the phrases of the instance via the Phrase Editor zz_webcfg xml file all the changes will be saved on the XML file but you will have to edit a Static page as described above and save it even without any modification to see the modifications done on the phrases If you are w
7. public commercial or non profit making Section Location This section contains address information An address is an aggregation of the fields that follow and at least one address must be provided Street street recommended This is a generic field used for the street the name of a building the name of a department room number etc PO Box pobox optional This is the PO box number Locality locality recommended The locality is the smallest administrative area which is usually a town city ward village or a commune etc 13 46 Michael Technical Documentation and User manual June 2014 Postal code postal code recommended This is the post code for example in the United Kingdom WIA 1AA Region region recommended Region is a general concept and can be any administrative area that is larger than a locality but smaller than a country In the United Kingdom region may include a devolved administration a government region or a county In France it may include a region or a d partement and in Italy a region or province Country country mandatory This is the country part of the address Section Communications Telephone number telephone optional This is the general telephone number for the institution for example the number of the switchboard or for a help information desk The international dialling code must be included in the telephone number to support international use of
8. the Michael instance with his credentials in order to be able to create and manage his instution collections For each national instance an administrator has been designated Each instance is then responsible for the users and workflow to apply for their instance management 19 46 Michael Technical Documentation and User manual June 2014 The general user can access the content in different ways as there are many browsing possibilities subjects period and also a simple and advanced search Vill Connecting to the Michael Instance ENGLISH Por Michael Multilingual Inventory D of Cultural Heritage in Europe Explore the European Digital Cultural Heritage ADVANCED SEARCH Please enter your username and password If you have forgotten your password you ABOUT MICHAEL may reset it Username Password LOGIN Note you must have cookies enabled ADMIN To connect to the Michael instance you have to select the LOGIN option available from the Static Reserved Area on the left menu As mentionned in the previous section each national instance has a respository administrator An email address should be provided for each user in order to enable notifications If the user has forgotten his password he can reset it by clicking on the corresponding link The user will then receive an email asking to modify the password As visible on the screenshot cookies must be enabled in order to have a persistent session o
9. 4 This is the identifier for the institution This identifier plays an essential role in the MICHAEL system All entities should have a unique identifier and this identifier should also be unique in the scope of the European instance Name name mandatory The name of the institution The name of the institution should be provided in full Acronyms and abbreviations must not be used Acronym acronym optional This is the acronym or abbreviated form of an institution s name that is commonly used to identify an institution For example the Museums Libraries and Archives Council is commonly abbreviated to the acronym MLA Acronyms should be recorded where they exist and are commonly used They should not be created for the purpose of entering data in the MICHAEL system Acronyms may or may not form part of the Institution Identifier Jurisdiction jurisdiction optional The organisation the institution is affiliated to or sponsored by For example the ministry that funds an institution Logo logo optional A link to an image file that contains the Institution s logo Section Description Institution type institution type recommended This is the general activity or sector in which an institution operates for example archive museum library local community and other Administrative status administrative status recommended The general administrative status of the institution for example
10. Acc s direct 6 For each modification click on the save button so it can be taken into account You can click on reset to restore the default value of the field sve Lew Administrative sta 7 If your national instance is available in more than one language you can modify the texts and labels for each language via the same GUI 4 Please note that the modifications done will be applied only for the language set on top of the header if you want to translate all some of the phrases in the other languages available you will have to choose the language and then do the modifications 2 Static elements If you intend to modify the non structural elements which are the static ones you will also have to be logged in as a repository administrator Follow the steps below to change update the content of a static page 1 Go to the static page that you want to modify 28 46 Michael Technical Documentation and User manual June 2014 2 Click on the Edit Page link available under the Static Reserved Area as in the screenshot below MANAGE DEPOSITS MANAGE RECORDS PROFILE SAVED SESRCHES REVIEW 2 J LOGOU 3 Then you will have two possibilities to change the content Either you use an external editor so you can work offline and use a more convenient editor Notepad Wordpad VI or Emacs in this case you will have to export the HTML file do the modifications and upload the file back
11. G MARC21 Standards Size Objects l epnint fieldname a eee aol hot Books Audio Videos Access to collection Acc s direct 2 Access Control Free access B Charged for Restricted access Free access Access Conditions Charged for Restricted access Registration Other authentication gt UNSPECIFIED CDROM DVD ROM Extranet Intranet Website CDROM Interactive terminal Virtual exhibition gallery DVD Rom x Access Type Copie de fichiers d images sur CD B Impressions d images num riques Consultation locale du fonds num ris Pr t d images num riques z3950 239 50 zing oar pmh Access protocol opengis lt The Contacts Custom and Deposit steps are the same than presented before 44 46 Michael Technical Documentation and User manual June 2014 7 Managing the created items User Workarea The items that have been just created are stored in the User Workarea You can access to your items from the Manage deposits link on the left menu CONTACTS Import from Atom XML LA LOGGED IN 4S MRS MARIE User Workarea Under Review Live 4rchive MRetired LERQ om CIRE tem Tye i Statiss 16 Jun 2014 Er Under ES gt 21 11 TestIN Institution e A 16 Jun 2014 Physical User S ES ADMIN 20 55 99 Collection Workarea Ke a ls D EDIT PAGE PHRASES 16Jun 2014 Digital ser ES m Ei gt LOGOU
12. Michael Technical Documentation and User manual June 2014 we Michael of Cultural Heritage in Europe MICHAEL 2 0 Technical documentation and user manual June 2014 1 46 Versions Michael Technical Documentation and User manual June 2014 Date Version NB 17 06 2014 1 Marie V ronique Leroi Training session 2 46 Michael Technical Documentation and User manual June 2014 I Introduction The purpose of this manual is to provide you with some information about the Michael software how to manage it and how to create and manage collections and institutions desciptions within the Michael software This manual brings together documentation achieved during the Michael projects MICHAEL and MICHAEL Plus and user manual proper to the Michael 2 0 version based on the Eprints software This documentation does provide some information on how to install and customize a national instance but it also contains some information on how to create a collection description and how to manage one institutions records Il About Michael MICHAEL is the Multilingual Inventory of Cultural Heritage in Europe The principle of Michael is to have a European portal that harvests collections descriptions from national instances Datamodel and terminologies have been defined on a common basis in order to facilitate the interoperability between national instances and European portal At first Mich
13. Product Section Identification Identifier identifier mandatory This is the identifier for the service or product This identifier plays an essential role in the MICHAEL system All entities should have a unique identifier and this identifier should also be unique in the scope of the European instance The identifier could consist of a country code followed by a unique identifier for the product or service Title title mandatory This is the name of a service or product This should provide reference to the type of service or product that is being provided It may consist of e title by which the service is known e g the title of a website or e the name of the collection plus the type of access that is being provided for example The works of Caravaggio CD ROM or e the type of access for example a print on demand service Section Description Description description recommended This is a short description of the content of a product or service and the functions that are being provided It should add to the information provided in the title For example this web site allows users to search and browse the collections database of the Museum It should not replicate the description of the content of the collection Language language mandatory The language s in which the product or service is made available Maintenance maintenance optional This is a general indication of the maintenanc
14. T 20 30 Collection Workarea EA CS i 16 Jun 2014 my test Digital HSE STs 18 43 collection Collection Eure 4 a GO 8 oo 8 Co amp Abstract Abstract Le Add Column For each item you can see what its status is The items which are still on the workarea are in yellow and proposes to view remove edit and deposit the item Review Once an item has been deposited it is sent under review Only the Repository Administrator and the Editor can review items The items to be reviewed can be accessed from the Review link on the left menu Help B Filter item Last Status Reposting Saas EE Di Tyne EE ser LOGGED IN 45 MRS MARIE 16 Jun 2014 Mrs Marie RS Py Es a TA LEROI 7940 Institution JW He QEZ l w S MANAGE DEPOSITS MANAGE RECORDS Digital 16 Jun 2014 ES l ah fet SY PROFILE Ta Collection 19 05 MrUser Test A PA Ex m af u i SAVED SEARCHES BOO 8 OO 8 oo amp ADMIN Abstract Abstract v LOGOUT J Then the Repository Administrator and the Editor will have the possibility to View Edit Return with notifications Delete and Move to the repository the item You can see on the screenshot above that the items get an ID while sent to review This ID will be used to create the URL from which the item will be available and functions as an URI 45 46 Michael Technical Documentation and User manual Move to Repository This icon allow you to publish your records eg move
15. ael was a project funded within the eTen program that started with three main partners 2004 2006 The Michael network has then be extended to 15 partners within the MICHAEL Plus project 2006 2008 MICHAEL consists in a repository of multilingual collections descriptions Digital collections are the core of Michael and related institutions services and physical collections are inventoried in order to provide a complete collection description The strenght of Michael relies on the fact that the datamodel and terminologies used for managing the European portal and the national instances are exactly the same so the technical interoperability at national and European level is automatic Michael also relies on standards like Dublin Core and OAI PMH lll About the software The Michael software was formerly based on SDX and Xdepo softwares which are no longer maintained In 2013 the Eprints software solution has been chosen for the Michael European portal and national instances Eprints http wiki eprints org w Entire Manual 3 46 Michael Technical Documentation and User manual June 2014 EPrints3 is a generic repository building software developed by the University of Southampton It is intended to create a highly configurable web based repository EPrints is often used as an open archive for research papers and the default configuration reflects this but it is also used for other things such as images research data audio archi
16. d subject gateways e Web indexes e Collections of text images sounds datasets software other material or combinations of these this includes databases CD ROMs and collections of Web resources e Other collections of physical items 5 46 Michael Technical Documentation and User manual June 2014 VI The Michael datamodel In this section of the manual we remind the basis of the Michael datamodel The following description takes its source from the original document describing the Michael datamodel The data model is composed of five entities or five different data structures one for each kind of record you wish to create digital collections institutions programmes or projects services or products physical collections When we talk about the digital collection entity we thus mean the record type digital collection or the data structure suitable for digital ollections A record is one manifestation of an entity to represent an actual thing For instance in order to describe the institution Biblioth que nationale de France we will create one record of type institution or one concrete manifestation of the entity institution Entities are thus abstract concepts and records are real objects in the system Surely records must be linked between each others For instance it is not enough to have on one hand a description of the Biblioth que national de France and on the other hand a description of one of its digital c
17. e Details gt Contacts Custom Deposit Next gt Access UNSPECIFIED a 2 CD ROM DYD ROM Extranet Intranet Website CD ROM Interactive terminal Virtual exhibition gallery DYD Rom x Access Type Accessibility 7 A a AA AAA Aucune conformance Non test WAI level A WAI level AA WAI level AAA None Nottested WAI compliance level Access conditions Free access 2 Charged for Restricted access Free access Charged for Restricted access Registration Other authentication Access Conditions Online access conditions Website Technical requirements lang Technical requirements UNSPECIFIED M More input rows Technical description lang B Technical description UNSPECIFIED More input rows Copie de fichiers d images sur CD A 2 Impressions d images num riques Consultation locale du fonds num ris Pr t d images num riques 23950 239 50 zing Access protocol Type Details gt Access Ezy Custom gt Deposit Address a Street P O Box 2 Postal a Code Town a UNSPECIFIED a B AFGHANISTAN SOUTH AFRICA ALAND ISLAND ALBANIA Country ALGERIA GERMANY ANDORRA ANGOLA ANGUILLA v Communication Phone number a Fax number a Email a Website a Contact person Contact s Email T l phone Contact 2 person 5 More input rows and Retum 5 Creating a Pr
18. e Interactive resource Sound files Text Text OCR Text image Text v Digital Type Advert A Notary archives Land register Carte et plan eprint_fieldname_physical Carte postale types not defined Ceramic charter Correspondence Clothes and textiles Textile ant v CDWA A DTD BiblioML EAD DTD Inventaire Amico DublinCore Dublin Core Culture INTERMARC ISAD G MARC21 v Standards eprint_fieldname_legal_status_value not eprint_fiek defined Legal status UNSPECIF Size Objects Daprintifekinamn ESAn Books Audio Videos Access to collection Acc s direct Access Control B Free access Charged for Restricted access Free access Access Conditions Charged for Restricted access Registration Other authentication UNSPECIFIED 4 i CDROM DVD ROM Extranet Intranet Website CDROM Interactive terminal Virtual exhibition gallery DVD Rom v Access Type Copie de fichiers d images surCD 7 Impressions d images num riques Consultation locale du fonds num ris Pr t d images num riques 23950 Access protocol 23950 zing oai prh fp oai pmh opengis v Details Year Month Unspecified M Day B Start date w Year Month Unspecified M Day 2 End date pam y 1 W Famous People Lang a Famous People UNSPECIFIED More input rows Famous Event Lang Famous Event UNSPECIFIED M More input rows Famous Place Lang B Fam
19. e 2014 be unique in the scope of the European instance This could consist of a country code followed by a unique identifier for the project Title title mandatory This is the title of a project or programme This should be written in full Acronyms and abbreviations must not be used as the aim is to provide information that is understandable to a general audience Acronym acronym optional This is the acronym or abbreviated form of the project or programme title This acronym should be commonly used it must not be created simply for the MICHAEL system Logo logo optional A link to an image file that contains the project or programme s logo Section Description Description description recommended This is a short description of the project or programme which should add to the information that is provided in the title Digitisation process digitisation process optional This is a general indication of the technical features of the project or programme and of the digitisation processes used This may be direct or indirect etc Funding type funding type optional This is a general indication of the type of funding that supports the project or programme for example internal external and so on Section Communications Email email optional This is the general email address for the project or programme for example the address for a help information desk URL url optional This is th
20. e URL of the home page for a project or programme Section Progress Start date start date recommended This is the approximate starting date of the project or programme This may be expressed as a year Completion date completion date optional This is the approximate date when the project or programme ended where this is known This may be expressed as a year Project status project status optional This is a general indication of the status of the project or programme for example planned 17 46 Michael Technical Documentation and User manual June 2014 on going completed Section Contact Person Agent name agent name optional This is the name of the agent Agent telephone telephone optional This is the contact telephone number for the agent The international dialling code must be included in the telephone number to support international use of the MICHAEL system Agent fax number fax optional This is the contact fax number for the agent The international dialling code must be included in the telephone number to support international use of the MICHAEL system Agent email email optional This is the contact email address for the agent 3 5 Entity Physical Collection Section Identification Identifier identifier mandatory This is the identifier for the physical collection This identifier plays an essential role in the MICHAEL system All entities should have a uniq
21. e available via a product or service e May be part of another larger digital collection 3 5 Relations involving institutions An institution e May be responsible for digital collection s e May be responsible for physical collection s e May be the location of a physical collection e May be responsible for or may contribute to programmes projects e May be responsible for products services e May create a product or service e May be part of another larger institution e May create a digital collection 3 5 Relations involving projects or programmes A project or programme 8 46 Michael Technical Documentation and User manual June 2014 e May be the responsibility of an institution e May be contributed to by an institution s e Project may be part of a programme e Programme may be concerned with funding projects e Project may be part of another project e May create a digital collection e May create a product or service 3 5 Relations involving services or products A service or product e Makes available part of one or more digital collections e May be created by an institution e May be under the responsibility of an institution 3 5 Relations involving physical collections A physical collection e May be under the responsibility of an institution e May be located at an institution e May be created in the context of a project or programme e May be created by an institution e May be the sou
22. e status of the product or service for example ongoing live complete regular update and so on Audience audience recommended The intended audience for whom the product or service has been designed Legal status legal status recommended A statement of the legal status of the product or service Section Access Conditions Access type access type mandatory This is the general type of service or product that is available This should include online offline hard copy print on demand and so on Accessibility accessibility optional A statement of the characteristics of the service or product that make it accessible to users For example the availability of a speech enabled browser for an offline service 15 46 Michael Technical Documentation and User manual June 2014 WAI wai recommended This is the level of conformance to WAI specifications of the service or product for example A AA AAA Access conditions access conditions mandatory This is a general indication of any conditions on access to the service or products for example free charged for restricted etc Comment on access conditions comment access conditions optional This is a brief note or comments providing more information about conditions for access to the service or product Section Technical Information Technical requirements technical requirement optional This is a brief description on the technical requir
23. elopped such as the OAI format for harvesting or being harvested and possibilities for graphical customization But you have here a first glimpse at Michael 2 0 functionnalities 46 46
24. ements for accessing a service or product For example the plug ins that a user would require to use a service Technical description technical description optional This is a link to an external description that provides information about how a remote access service is configured such as the available inputs and outputs For example a link to the specification for an institution s Z target Protocol protocol optional This is the communication protocol for example Z39 50 OAI PMH ZING etc Output format output optional This is the output format from a service for example the output format of an OAI target might be XML Section Access Location Description of access location access location description optional This is a short description of the means of accessing a service or product In the case of an analogue product or an off line service it is recommended that all of the relevant information should be provided in this field Access locator access location locator recommended A locator such as an URL of the access point for the service or product 3 5 Entity Project or Programme Section Identification Identifier identifier mandatory This is the identifier for the project or programme This identifier plays an essential role in the MICHAEL system All entities should have a unique identifier and this identifier should also 16 46 Michael Technical Documentation and User manual Jun
25. eneral management Create user User Delete user Editor User Attribute user rights management Remove items with notifications Create items Use an item as a template Create a new version of the item Edit items Deposit items nn Collections Remove items Move items to review Move to repository Return items Change owner PP S PS S P lt PX S PX gt lt P lt P lt OX P lt P P lt P lt P S P S PX S PS P lt P lt Retire items The User can create and manage items by depositing them but can not publish them or delete them The work of a User is meant to be reviewed and supervised by an Editor The repository administrator who has more rights than the other users is the one who supervised the general administration of the repository and ensure the consistency of the database 22 46 Michael Technical Documentation and User manual June 2014 2 Creating a user To create a user you have to be logged in as a Repository Adminsitrator ENGLISH gt Michael Multilingual Inventory of Cultural Heritage in Europe Explore the European Digital Cultural Heritage Misc Tools Status information for this server Create a new user account TA Forcefully stops and cleans up the indexer then restarts it LOGGED IN AS MRS MARIE LEROI MANAGE DEPOSITS MANAGE RECORDS Stops the full tex
26. f the European instance Title title mandatory The title of the digital collection The title should provide a meaningful point of reference to the digital collection and preferably it should be unique at least within an institution Acronyms and abbreviations should not be used in this field Section Identification Description description mandatory A free text description of the digital collection This should add to the information provided in the title Language language recommended The language of the material contained in the digital collection Digital format digital format recommended The digital characteristics of the collection More specific than the digital type Digital type digital type recommended This is the general type of digital collection for example a collection of texts a collection of images a collection of interactive resources a collection of sound files N B Includes virtual collections Content type content type optional This is the type of content in the digital collection For example maps music scores or manuscripts Size size optional An evaluation of the size of the collection This is intended to provide information for users of the MICHAEL system about the size of the digital collection Accrual accrual optional 10 46 Michael Technical Documentation and User manual June 2014 A statement of accrual policy closed passive active
27. illing to restructure the menus on the left for example adding a new page under an existing menu or creating a new left menu please note that it cannot be done via the user interface You will have to contact the Michael technical team with a request for reorganising the content and then you will be able to manage the content if the new pages and menus created xII Collections management You have seen in the section IX on Items and Workflow Michael 2 0 has a different worksflow and steps to create records Although the datamodel and the terminology defined during the project are still the same We present in this section how to create the different entities supported byt he Michael DataModel see section VI 1 Creating a new item Lox PROFILE SAVED SEARCHES REVIEW ADMIN EDIT PAGE PHRASES SOLUT B Help 2 Import from Atom XML x M User Workarea Under Review Live Archive M Retired Last Modified Ma title Jitem Type item Status 16 Jun 2014 my test Digital gt ES collection Collection Retired 4 A 13 Jun 2014 AUE User E Ca ics 13 55 TestIN Institution WEST Sa Mu f Z gt u G8 68 09 8 29 amp Abstract Abstract Le Add Colurnn The screeshot above presents you how to procede to create a new item First log in as a User an Editor or a Repository Administrator and then select the Manage deposits link from the Static Reserved Area left menu 1 and click o
28. itisation of a collection and the contact details might be the one of the second insitution while the first one will be the creator of the collection 36 46 Michael Technical Documentation and User manual June 2014 H K M i Type Details 9 Sublets Upload E Contacts g cugum Benasi Type Details Subjects Upload Contacts D Cistom Deposit Communication Relationships a Phone number a Relation type Target identifier 1 May be created by an institution E Fax number B 2 See also v E 3 UNSPECIFIED E Email B Pare More Input rows Website a Notes a Contact person Contact s Email T l phone 1 Contact 2 person 4 SdxID 8 More input rows The Custom section is crucial since it is the place where the relations from and to the collection are managed It is not possible to browse the list of Institutions or other entities so you will have to keep track of the different identifiers created when you create a new collection In order to ensure the migration process properly we have kept track of the SDX ID which was the identifier created within the first Michael software The new collections created within Michael 2 0 will not have this SDX ID copyright on the title page of their work entail Deposit ltem Now You haven t filled utthe required Title field Type Details Subjects Upload Contacts Custom As an editor of this item you can move it into revie
29. l Famous or interesting places specially concerned with the digital collection for example Mont Fuji The aim of this field is to record outstanding places It should not be confused with the spatialcoverage field and must not be used to record all known places that are associated with the collection Famous object famous object optional Famous objects or star items specially concerned with the digital collection This field is particularly intended for use by small and medium cultural institutions It should be used where there are one or two exceptional items in the collection that would not otherwise be found by subject indexing It should not be used to provide a list of all items in the collection Section Illustration Illustrations provide sample data usually images but could be any media We only provided here non technical field definitions Illustrations are optional when we say that for instance the illustration title is mandatory it is only mandatory if there is an illustration Title title mandatory The title of the illustration Creator creator optional The creator or originator of the illustration such as a photographer who captured an image Legal status legal status mandatory A statement of the rights associated with the illustration 3 5 Entity Institution Section Identification Identifier identifier mandatory 12 46 Michael Technical Documentation and User manual June 201
30. l Culture Association V Collection description As mentioned previously the digital collection description is the core of Michael Before going in depth through the platform here is a reminder of what a collection description is Collection Description is a great way for museums libraries and archives to share information about their digital services with a worldwide audience The MICHAEL system is designed to help institutions to 1 Describe the content of their digital collection Michael Collection Description The Museums Libraries and Archives Council 2007 4 46 Michael Technical Documentation and User manual June 2014 2 Describe the services the websites they have created 3 Publish this information in a searchable format that will be available to tourists researchers students and thousands of others But before of speaking of collection description it is better to define what is a collection Indeed each profession has its own view on what is a collection For example if you work in a library your approach to collections will depend on which kind of library you work in to an extent If you are an archivist it is likely that you have experience of working at fonds level instead of with collections For those working in museums collections are a familiar concept but a fluid one as a single object may appear in a number of different collections that may be defined thematically by collector or by other interp
31. les virtual reality models multimedia or other resources The collection may be aggregated on one server or distributed across several servers In MICHAEL all digital collections relate to aspects of the European cultural heritage Digital collections are at the heart of the MICHAEL project The other entities are offered to provide for additional descriptive or reference information for the digital collection without duplication 3 MICHAEL data model version 1 0 30 September 2005 6 46 Michael Technical Documentation and User manual June 2014 Digital collections have mandatory relationship with an institution or one service product 3 5 Institutions An institution is an agent that owns digital collections is responsible for digitisation projects funding programmes or for developing and managing information services or products Institutions may include museums libraries archives and others with an interest in the digital cultural heritage Institutions have a mandatory relationship with either a digital collection or a physical collection or a project or a service product in the MICHAEL system 3 5 Services or Products A service or product is a point of access to a digital collection or collections It may consist of an online or an offline service such as an application that enables users to select and order copies from a collection on demand or it may consist of a packaged product that presents all or part of one or mo
32. load a document to this repository click the Browse button below to select the file and the Upload button to upload it to the archive You may then add additional files to the document such as images for HTML files or upload more files to create additional documents You may wish to use the SHERPA POMEO tool to verify publisher policies before depositing File Fromm URL Parcourir Aucun fichier s lectionn m age p gt al Michael Culture Association verticalipa A i Ip Ti 692Kb a s Hide options Content UNSPECIFIED v Titre document Document title UNSPECIF More Input rows Family Name Given Name Initial FAN Author photograph creator 2 More input rows O Type Image s Description document_fieldname_docDigitalFormat not defined O visible to Anyone License UNSPECIFIED Embargo expiry date Year Month Unspecified Relation type Relationships More input rows Q Language English v document_fieldname_copyright not defined document_fieldname_legal_status_value not defined Legal Status More input rows Update Metadata v The screenshot below presents the Contacts and Custom step for the creation of the Item The contacts step is new to the collection description within Michael 2 0 but the fields are not mandatory and can be left empty These contact details can be relevant in the case of two insitutions cooperating for the dig
33. n and User manual June 2014 Edit Destroy Details PRESENTATION NATIONAL PORTALS YCUMENTS SN ji Sposa tpg Account Edit JOIN MICHAEL CULTURE EN Username EditorTest User Type Editor Unspecified Pole fields Email address editor test 0om Frequency of Never items under review mailings Mail Empty No Results Nome M Editor Test Hide Email Yes Unspecified Euitonal Rights Restrichon Department Organisation Address fields Country Homepage URL Other defined fields UserID 11 Number Revision 3 User 13 June 2014 12 50 28 UTC Registration Date Manage Last Modified Title Item Type Item Status deposits Fields Once the new user details have been saved the Repository Administrator can have a preview of the user details with the metadata of the creation of the user and his ID XI Interfaces and page editing There are two ways of managing the texts and labels available on the interface of your national instance The menu and editorial static pages of your national instance can be customised updated directly without manipulating any technical system files Some elements are part of the Eprints system and then have to be managed directly thanks to a configuration file that can be modified with a graphical user interface These elements are mainly all the structural elements title of menu help texts fields name The other elements are the content f
34. n records in a MICHAEL inventory Basically a relation is a link between two records This link has some special characteristics 7 46 Michael Technical Documentation and User manual June 2014 e It has a role either chosen from a predefined list or an ad hoc role e It may have a description explaining to humans the exact nature of this role In MICHAEL we decided that link doesn t have a specific direction If for instance there is a relation between an institution and a digital collection it also means that there is a link from the institution to the digital collection and a link from the digital collection to the institution For instance if an institution is responsible for a digital collection then the reverse is also true the digital collection is under the responsibility of the institution The MICHAEL data model defines a set of specific relations between records of certain types In this document we will define these relations using the five entities but please recall that relations are really between records not between entities in an actual system Mandatory relationships between entities are defined in the previous section 3 5 Relations involving digital collections A digital collection e May be under the responsibility of an institution e May be created in the context of a project or programme e May be created by an institution e May be a representation of all or part of a physical collection e May be mad
35. n the New Item button 31 46 Michael Technical Documentation and User manual June 2014 EMI Details Contacts Custom gt Deposit PRESENTATION NATIONAL PORTALS DOCUMENTATION item Type B JOIN MICHAEL CULTURE O Digital Collection Digital Colletion is O Physical Collection Physical Collection is O Institution Institution is O Service Service is Project Project is Save and Return Next gt Then you have to select the type of the entity which can be one of the entities from the Michael DataModel The selection of one or another item type will propose the corresponding Web form You can see on the top of the screenshot how many steps are remaining for the creation of the item These steps are common to each entity 2 Creating a digital collection 32 46 Michael Technical Documentation and User manual June 2014 Type ABER subjects gt Upload Contacts Custom Deposit O Title u Title Lang UNSPECIFIED More input rows Description Abstract Lang A UNSPECIFIED More input rows English French Italian Afar Abkhazian Achinese Acoli Adangme Adyghe Adygei Afro Asiatic Other Language Related databases ASCII 4 Bitmap Image Macromedia Flash Macromedia Director DOC DXF GIF image HTML JPEG JFIF MP3 v Digital Format 3D graphic 8 Carte dessin sous forme vectorielle Moving image Still imag
36. nce logged in and not being interrupted during a collection description IX Items and workflow The Michael 2 0 has a different terminology and worksflow for the creation management and publishing of collections The Epints software a strong user management and workflow which allows an efficient collaborative and intuite management of repositories Here follows some terminology elements 20 46 Michael Technical Documentation and User manual June 2014 Term Synonym Description Represents the file containing the description of a Item Record digital collection an institution a service or a physical collection The record is no more an item in the user workarea Deposit an item Validate a record but a valid record that will be reviewed before publishing Once the record has been validated deposited and Move to repository Publish a record reviewed it can be published and will then be visible and gets an URL A record that has been published moved to Move to review Unpublish a record repository can be unpublished and get through a review The URL will not be functionnal anymore Unpublish and delete a record that were created Remove an item Delete a record andlor published The schema below represents the general workflow for the creation and publishing of a record item ETN Michael 2 0 record workflow D Create item User workarea al Depo
37. oject In this section follow the screenshots of the form for the creation of a project 41 46 Michael Technical Documentation and User manual Type gt WEIR Logo Contacts Custom gt Deposit lt Previous Save and Return title Title gg More input rows Description Acronym Direct Indirect Magnetictape Punch card Disk audio Film Microfiche Microfilm Digitisation process Phototype n gatif transparent couleur Lang RE i UNSPECIFIED UNSPECIFIED UNSPECIFIED M Phototype n gatif transparent N amp B Plan de num risation du minist re de la culture yi IR Autre financement du minist re de la culture Collectivit territoriale Contrat de plan Etat R gion M c nat Funding In house funding Information Society National Programme Governo Ministero per i beni e le attivit culturali Ministero universit e ricerca Start date Year End date Year Planned On gaing Completed Planned Statut du projet On going Completed Project On going Completed Service provider eprint_fieldname_service_provider_type not defined eprint_fieldname_service_provider_name not defined lt Previous Save and Return service_provider_type_typename in service_provider_type_typename_e Cancel Month Unspecified Day Month Unspecified M Day June 2014 42 46 Michael Technical Documentation and U
38. ollection The system and at the end the user must know that this particular institution has created the digital collection for instance This is called a relation and a relation is always made between two records and not between two entities relations are between real objects not abstract concepts Having entities records and relations is not enough to fully define the data model We need to know how to describe a specific entity for instance an institution name address and so on These characteristics of an entity will be called fields in this data model An entity is thus a collection of fields 1 Entities For each entity we give a definition and mention any mandatory relationships between entities A mandatory relationship means that to publish some information in the system it must have a specific relationship to another entity not seeAlso For instance if the relationships between digital collection and institution are mandatory it means that a digital collection record is not completed and may not be published without a relation to at least one institution 3 5 Digital Collections The digital collection entity is the main focus of the Michael project as it aims at being an inventory of digital and digitized cultural heritage A digital collection may be a set or group of digital items or a set of records describing digital items A digital collection may be a set of digital images texts structured data sound fi
39. ous Place UNSPECIFIED More Input rows Famous Item Lang 7 Famous Item UNSPECIFIED M More input rows eprint_fieldname_accural g not defined The first form as presented in the screenshot above asks for details on the digital collection For most f the field it is possible to add more input rows and specify the language which 33 46 Michael Technical Documentation and User manual June 2014 could be very useful if you already have or are planning to have multilingual collection description at national level The fields where selection is possible are based on terminology lists of Michael Type Details EES Upload Contacts Custom Deposit lt Previous Save and Retum subject 8 Culture Search E Aaa infermation and communication Gi Culture ass Changements culturels da Philosophy ahd ethics History Languages Culture Cultural policy and planning Cultural Systems Linguistics Literature M saijme Parforming arts Religion Art Leisure Visual arts Add Politics law and ecanamics l add Social and human sciences Education Smence Se L E EEREFEREEEEI ee ee ee period a Prehistory Search Ancient world D Prehistory ad Contemporary Temporal Coverage 2 3e Mill at JC 2e Mill avt JC le Mill ot JC 9e si cle 8e si cle 7e si cle 6e si cle 5e si cle 4e si cle 3e si cle O culture a Chinese
40. pg 38 46 Michael Technical Documentation and User manual Type Details Logo ea Custom gt Deposit lt Previous Save and Return Next gt Address B Street P O Box Postal 2 Code Town 8 UNSPECIFIED a AFGHANISTAN E SOUTH AFRICA ALAND ISLAND _ ALBANIA COURES H ALGERIA GERMANY ANDORRA ANGOLA ANGUILLA v Communication Phone number B Fax number B Email a Website B Contact person Contact s Email T l phone 1 Contact 2 person More input rows lt Previous Save and Return June 2014 The final steps Custom and Deposit are the same for each item as mentionned in the previous chapter 4 Creating a Service In this section follow the screenshots of the form for the creation of a service 39 46 Michael Technical Documentation and User manual Description Abstract Access Contacts gt Custom Deposit Tite Lang UNSPECIFIED More input rows Abstract Lang UNSPECIFIED Language Audience English French Italian Afar Abkhazian Achinese Acoli Adangme Adyghe Adygei Afro Asiatic Other Children A Lifelong learning Tourism and Leisure Professional 2 Academicresearch Formal education al General public Academic research Children Formal education M lt Previous June 2014 40 46 Michael Technical Documentation and User manual June 2014 Typ
41. prints offers the possibility to customize the user roles predefined within Eprints The Roles block is intended to give more rights or to be more restrictive with the default rights of a User or an Editor 44 However customisation of the user roles is possible we do recommend the default organisation and user management 24 46 Michael Technical Documentation and User manual June 2014 Account Sami PRESENTATION NATIONAL PORTALS lt Previous Save and Return DOCUMENTATION JOIN MICHAEL CULTURE Account Details Email address a O Make email visible to all B Hide Email Hide email to all except repository administrators OUNSPECIFIED Password 2 personal Details Tite Given Name Initials Family Name 6 Name Department Organisation Address Country Homepage URL Editorial Rights Restriction 2 Item Type Cl Digital Collection L Physical Collection Ll Institution C Service CI Project More input ro Editorial Alerts Never 2 o Frequency of items under Once per Day review mailings Once per Week Once per Month Ores mail me when there is nothing under amp review Mail Empty Results No Only mail me when there is something under review and within my scope lt Previous Cance Save and Retum The screenshot above shows you which information are asked when creating a new user 25 46 Michael Technical Documentatio
42. rce of part or all of a digital collection or collections e May be part of another larger physical collection 3 Fields The following sections contain reference definitions of fields for each entity For each field we provide first its name then its code a computer name used in the XML schema and then we give information whether the field is mandatory or not As a matter of fact three values are permitted 1 mandatory the field must be present in order to validate a record 2 optional the field may be present in a record 3 recommended the field should be present although in some circumstances it can be omitted if not relevant 9 46 Michael Technical Documentation and User manual June 2014 Following these basic information you will find a short description of the field complete enough to understand its role and purpose In this reference document technical fields are omitted These fields are for instance the filename or URL of an image the last modification date etc They are part of the XML schema but are omitted here since they do not bring anything to the understanding of the data model for humans 3 5 Entity Digital Collection Section Identification Identifier identifier mandatory This is the identifier for the digital collection This identifier plays an essential role in the MICHAEL system All entities should have a unique identifier and this identifier should also be unique in the scope o
43. re collections such as an electronic learning resource Services or Products are included in the MICHAEL system to offer users with information about how and where to digital collections This entity is recommended A service or product has a mandatory relationship to at least one digital collection or one institution in the MICHAEL system 3 5 Projects or Programmes A project or programme involves one or more institutions and directly or indirectly results in the creation of either digital collections or services products This entity is included to provide a useful reference for institutions and is optional in the MICHAEL system A project or programme has a mandatory relationship to at least one institution or one digital collection It is recommended practice that there should be a relationship to an institution 3 5 Physical Collections A physical collection is a set of physical items for example a set of museum objects or a set of physical archives or a library collection The aim of MICHAEL is not to build inventories of physical collections This entity is provided for reference to physical collections that have given birth to digital collections for example through digitisation This is an optional entity in the MICHAEL system A physical collection has a mandatory relationship to at least one institution and either a digital collection or a project programme 2 Relations As explained previously there will be relations betwee
44. retations For the purposes of Collection Description UKOLN defines a collection as A collection is an aggregation of physical and or electronic items e g library collections museum collections archives library museum and archival catalogues digital archives Internet directories Internet subject gateways collections of text images sounds datasets software etc A collection may be made up of any number of items from one to many For our purposes it is important to be fairly flexible in thinking about what does and does not constitute a collection The main aim is to bring together information about groups of items in a way that can be used to help people to access collections Collections e Are groupings of physical or electronic items e Exist throughout museums libraries and archives e Described to improve access The Dublin Core Metadata Initiative Working Group on Collection Description offers the following definition The term collection can be applied to any aggregation of physical or digital items It is typically used to refer to collections of physical items collections of digital surrogates of physical items collections of born digital items and catalogues of such collections Collections are exemplified in the following non exhaustive list e Library collections e Museum collections e Archives e Library museum and archival catalogues e Digital archives e Internet directories an
45. rom the static pages These elements can also be changed directly from the GUI In both cases to proceed with this customisation you have to be logged in to the instance as a Repository Administrator 1 Structural elements 26 46 Michael Technical Documentation and User manual June 2014 The structural elements of your national instance are all grouped in a single configuration XML file zz_webcfg xml Most of the content available consist in the labels for the menu and the general structure of your instance but also the contextual help The content of this file can be modified via the interface Follow the following steps to modify translate the phrases of your instance 1 Log in as a repository administrator 2 Go to the ADMIN section from the Static Reserved Area 1 ENGLISH gt Michael Multilingual Inventory of Cultural Heritage in Europe Explore the European Digital Cultural Heritage ADVANCED SEARCH Editorial Syston tools Misc Tools Tools 2 Manage your repositories hybrid storage setup including migration of files Update database to reflect current configuration Cause the repository to re read its configuration LERSE files Use with caution MANAGE DEPOSITS MANAGE RECORDS PROFILE SAVED SEARCHES View configuration files for this repository Phrase Editor gt 3 Modify phrases used in the system REVIEW Edit subject Modify the subject treets Gouin Manaqe Me
46. s and places will be provided for each national instance Period period mandatory The general period s spanned by the content of the digital collection for example Neolithic or Bronze Age Start date start date optional This is the approximate date of the earliest item in the digital collection expressed as a year For example this would be 1400 for collections that date from the Fifteenth Century End date end date optional This is the approximate date of the latest or most recent item in the digital collection expressed as a year For example this would be 1699 for collections that date from the Seventeenth Century 11 46 Michael Technical Documentation and User manual June 2014 Culture culture optional Culture or people that are the subject of the digital collection for example Islamic or Jewish Famous people famous people optional Famous or interesting people specially concerned with the digital collection The aim of this field is to record outstanding individuals It should not be used to record all known people who are associated with the collection Famous event famous event optional Famous or interesting events specially concerned with the digital collection for example Waterloo The aim of this field is to record outstanding events It should not be used to record all known vents that are associated with the collection Famous place famous place optiona
47. ser manual Type Details RES Contacts Custom Deposit lt Previous Save and Return Cancel Add a new document To upload a document to this repository click the Browse button below to select the file and the Upload button to upload it to the archive You may then add additional files to the document such as images for HTML files or upload more files to create additional documents You may wish to use the SHERPA PoMeE tool to verify publisher policies before June 2014 depositing File Parcourir Aucun fichier s lectionn lt Previous Save and Return From HAL The Contacts Custom and Deposit steps are the same than presented before 6 Creating a Physical Collection In this section follow the screenshots of the form for the creation of a physical collection 43 46 Michael Technical Documentation and User manual June 2014 Contacts Custom Deposit lt Previous ts and Return Dance Next gt Title 2 Tite Lang ag UNSPECIFIED UNSPECIFIED UNSPECIFIED More input rows Description Abstract Lang B Abe UNSPECIFIED More input rows Advert A B Notary archives E Land register Carte etplan Carte postale Ceramic charter Correspondence Clothes and textiles Textile art Types de documents lt CDWA a a DTD BiblioML EAD DTD Inventaire Amico DublinCore Dublin Core Culture INTERMARC ISAD
48. sit item Under Review Retired Item Move item to repository noe Retire item Live archive ae A http www michael org fr 8182 There can different steps for a same item before it is finalised and published moved to the repository When the item has been reviewed and published it is still possible to retire the item it will not be under review nor as a draft in the user workarea The only way to deal 21 46 Michael Technical Documentation and User manual June 2014 with a retired item is either to move it to the repository where it can be removed completely if not relevant A published record is a live archive and gets an URL that can be accessed directly thanks to the unique identifier of the item Once an item is retired or removed after being published the URL is no longer available X User management 1 User roles The Michael instance can handle three different user roles User Editor and Repository Administrator The user is the role with the least of priviledges On the contrary the repository administrator is the one who can manage globally all the records and content from the instance but also the static and editorial content The table below summarizes the rights and actions for each user role Roles Repository Category Actions Administrator administration Change update structural texts of the instance interface Change update static content gt lt G
49. ssociated with the physical collection Vil Getting started Michael Multilingual Inventory rode e of Cultural Heritage in Europe Ob Explore the European Digital Cultural Heritage SEARCH f ADVANCED SEARCH Browse BY CONTENT BY INSTITUTIONS BY SERVICES SUBJECT INSTITUTION TYPE AUDIENCE ira PRESE oO COLLECTION RESENTATION ae NATICINAL PORTALS PERIOD DOCUMENTATION JOIN MICHAEL CULTURE ZONTA Home Through the multilingual MICHAEL service you can find and explore digital collections from museums archives libraries and other cultural institutions from across Europe Whether you are interested in art or archaeology family history or planning holidays the Romans or modern History MICHAEL can show you what is available a Mi Minerva Q Pep Michael waa fan Culture ge mS europeana Terms and Conditions FAQ Contacts The screenshot above represents the homepage of a Michael national instance The menus on the left are presented as an accordion and provide some contextual information on the Michael portals and the Michael Culture association The Help menu provides contextual help for the general user who is browsing or searching for collections throught the portal The Static Reserved Area is the central zone for the cataloguers as the functionnalities for administrating the instances and collections will be accessible from there The cataloguer will have to connect to
50. t indexer Cause abstract pages to be regenerated when they IROFILE PROFILE are next requested SAVEU SEARCHES REVIEW Cause views pages to be regenerated when they 1 are next requested EDIT PAGE PHRASES LOGOUT Manage Update and Install add ons from the EPrints Bazaar Test your email configuration by sending a test email Show the database schema Then as shown on the screenshot above select the ADMIN link on the left menu 1 then select the System Tools Tab 2 and click on the Create User button 3 Then you can define a Username Create a new user account Username PRESENTATION NATIONAL PORTALS DOCUMENTATION JOIN MICHAEL CULTURE Once you have defined the Username and clicked on the Create User button you will access to a Web form asking for details about the newly created user 23 46 Michael Technical Documentation and User manual June 2014 E PRESENTATION NATIONAL PORTALS Save and Return Next gt DOCUMENTATION JOIN MICHAEL CULTURE user Type CCD Our Q Editar e O Repository Administrator username B EditorTest Roles Ba 1 2 3 More input rows Cancel Save and Return All the mandatory field are specified by the orange asterisk The Repository Administrator has to define the type of user for the new user The Username filled in in the previous form is presented again in this form E
51. tadata Fields dd or remove metadata fields EDIT PAGE PHRASES m LOGOUT 3 Select from top of the header the language you would like to work on 4 Once connected different tabs are available for the administration of your national instance select the config Tools tab 2 and click on the Phrase Editor button 3 5 Now you can edit and modify all the phrases used in your instance 27 46 Michael Technical Documentation and User manual ENGLISH Michael Multilingual Inventory of Cultural Heritage in Europe PRESENTATION NATIONAL PORTALS DOCUMENTATION JOIN MICHAEL CULTURE AVED AREA Explore the European Digital Cultural Heritage SEARCH ADVANCED SEARCH June 2014 This tool writes modified phrases to 2z_webcfg xml Click the phrase text to edit it Javascript required RE aar E administrative status_typename_departemental civilisation_typename_todo country_typename_as country_typename_io document_fieldname_title_title eprint_fieldhelp _ jurisdictions Stine Heldnisine_ sta jee eprint_fieldname_codeandtown epre Celhennecontees parson um nie lon ions leucloun eprint_fieldname_contact_person_name eprint_fieldname_contact_person_phone_number eprint_fieldname_departements eprint_fieldname_directAccess _ Content Administration d p Progression Code Insee et Vill Email T l copie Contact s T l phone D partements
52. the MICHAEL system Fax number fax optional This is the general fax number for the institution for example the number of the switchboard or for a help information desk The international dialling code must be included in the telephone number to support international use of the MICHAEL system Email email recommended This is the general email address for the institution for example the address for a help information desk URL url recommended This is the URL of the home page for an institution Section Contact Person Agent name agent name optional This is the name of the agent or service for example a department within an organisation Agent telephone telephone optional This is the contact telephone number for the agent or service for example a department within an organisation The international dialling code must be included in the telephone number to support international use of the MICHAEL system Agent fax number fax optional This is the contact fax number for the agent or service for example a department within an organisation The international dialling code must be included in the telephone number to support international use of the MICHAEL system Agent email email optional This is the contact email address for the agent or service for example a department within an organisation 14 46 Michael Technical Documentation and User manual June 2014 8 5 Entity Service or
53. ue identifier and this identifier should also be unique in the scope of the European instance Title title mandatory The title of the physical collection The title should provide a meaningful point of reference to the physical collection and preferably it should be unique at least within an institution Acronyms and abbreviations should not be used in this field Section Description Description abstract recommended A free text description of the physical collection This should add to the information provided in the title Language language optional The language of the material contained in the physical collection Physical format physical format recommended The physical characteristics of the collection Size size optional An evaluation of the size of the collection This is intended to provide information for users of 18 46 Michael Technical Documentation and User manual June 2014 the MICHAEL system about the size of the physical collection Accrual accrual optional A statement of accrual policy closed passive active partial selective accrual method purchase deposit and accrual periodicity closed irregular periodic This information is especially important for harvesting purposes to foresee the evolution of aggregated resources Standard standard optional A statement of any descriptive or terminology standards that were used in creating the item level metadata a
54. ves anything that can be stored digitally Eprints is distributed as an open source tool and can be downloaded from its website http www eprints org The required software to run Eprints are the common Apache HTTP Web server MySQL realtionnal database Perl language scripts GDOME Gnome Document Object Model Engine An ongoing evolution is to integrate a Lucene search engine to the core Eprints software Eprints supports natively the OAI PMH protocol and enables to create modify and publish very easily records Eprints offers many interesting features in comparison to the Michael 1 0 sofware which make the general software management and the cataloguing process easier IV Installing Michael 2 0 The installation of the Michael 2 0 software follows the basic installation steps of the Eprints software You can refer to the Eprints online manual for more precisions on Eprints installation http wiki eprints org w Installation After the core Eprints has been installed and configured with the required softwares Apache MySQL Perl GDOME some complementary files should be placed in the Eprints repositories and some specific scripts should be ran in order to implement the Michael proper datamodel terminologies and interfaces Please note that as a national instance manager you will not have to install the Michael 2 0 on your own and on your server All the national instances will be installed and managed by the Michae
55. w without first resolving the problems identified otherwise click Save and Return to fix these problems later For work being deposited by its own author In self archiving this collection of files and associated bibliographic metadata I grant Multilingual Inventory the nght to store them and to make them permanently available publicly for free on line I declare that this material is my own intellectual property and 1 understand that Multilingual Inventory does not assume any responsibility if there is any breach of copyright in distributing these files or metadata All authors are urged to prominently assert their For work being deposited by someone other than its author I hereby declare that the collection of files and associated bibliographic metadata that I am archiving at Multilingual Inventory is in the public domain If this is not the case I accept full responsibility for any breach of copyright that distributing these files or metadata may Clicking on the deposit button indicates your agreement to these terms D i posit The screenshot above shows you the final step for the creation of digital collection but this frame is common to each entity of the Michael DataModel 37 46 Michael Technical Documentation and User manual June 2014 You can see that you can still deposit an Item even if all the mandatory fields have not been filled in but you will not be able to move it to the repository publish 3
56. your items to the repository June 2014 Then you will have a preview of your item with a notification mentionning that your item is now a Live archive Explore the European Digital Cultural Heritage ADVANCED SEARCH PRESENTATION NATIONAL PORTALS DOCUMENTATION JOIN MICHAEL CULTURE This item is in the repository with the URL htto veww michsel cturs org fr 7340 Retire item braview Details Actions history Issues Move to Review Remove item create an exact copy which you can then make linked Use as template Create a new item using this item as a template Request deletion Request that this item is removed from the repository Edit item Remove this item from the system forever New versian Use this to submit a new version of this item it will changes to This item and the new version will be There will be no connection between the two items Editorial Actions Move item to review Remaves the item from the archive Queue this item for re ndexing Change the owner of this eprint ASCII Citation La Export You can see in the screenshot above all the functionnalities available for a repository administrator to manage his item once it has been published You can refer to the section Items and Workflow to see the general workflow of Michael 2 0 XIII Conclusions This manual is a work in progress as many features are to be dev

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