MileageGenie™ - User Manual
Contents
1. Page 9 of 20 Copyright 2005 2012 Converge Wireless Inc All rights reserved For more information visit www convergewireless com e Specify the URL to post the location tracking data to in the Tracking URL field The default value should be used when using this function with CONVERGEWIRELESS s MileageGeniePro com Track amp Trace service e Specify the interval for posting the location tracking data to the specified URL in minutes in the Tracking Mail Interval field Regardless of the selected tracking method the following settings are used to automatically manage the times at which the device s location will be tracked e Specify the period during which to send out location tracking Emails by o Selecting the days on which location tracking is active from the Active Period drop down list o Specifying whether location tracking should take place the entire day for the selected active period by checking the All Day checkbox o Specify a start and end time at which the tracking should take place during the selected active period using the Time Period Start and Time Period End fields only possible if the All Day checkbox has not been checked Route Tracking This section contains the settings regarding the application s route tracking functionality This functionality allow organizations to track the exact movement of their users provided there is an accurate GPS fix in i2. www convergewireless com display the user s location e When route tracking has been turned on the location tracking mail also contains an attached kml or gpx filef containing movement data of the user since the last location tracking mail Location tracking can be turned on from the Settings screen For maximum control MyMileageGenie allows users to set simple scheduling parameters in the Active Period All Day Time Period Start and Time Period End elements of the Settings screen For location tracking via Email to work it is essential that at least one Email recipient has been defined for the location tracking messages in the Tracking Mail Recipient see section The Settings screen for more information Managing projects In the Current Project screen an overview of existing projects is given and the user can manage the existing projects or add new projects The following can be done e Create a project to create a new project select the New Project option from the Menu key menu This will bring up the New Project screen where the following fields are present Oo oo oo oo O General information This section contains general project information Project Name fill in the project name here Default Description fill in the default description to be filled in if any for new entries in this field both time and distance Currency select the currency to be used fo
3. When call logging is enabled MyMileageGenie will prompt the user for creation of a new time entry based on the duration of the applicable call Regardless of this setting it is also possible to create a new time entry based on a call record in the BlackBerry device s phone call log To do this view the particular phone call details press the menu button and choose menu option Create Time Entry from the menu Units amp Margins This section contains the application settings regarding units and margins being e The unit used for distance entries either Kilometer or Mile in the Distance Unit drop down list e The round off margin used for rounding off distance entries in the Distance Round Off Margin drop down list The round off direction is always upward Page 7 of 20 Copyright 2005 2012 Converge Wireless Inc All rights reserved For more information visit www convergewireless com The round off margin used for time entries in minutes in the Time Round Off Margin drop down list The round off direction is always upward User Details This section contains the application settings related to the user and the entered data is used for reporting The following details can be specified The user s name specified in the Name field The user s company or organization name specified in the Company field The user s employee ID number in the Employee ID
4. collected data belonging to the selected project to one or more Email recipients The default Email recipient s can be specified in the Settings screen Report All Projects only available when actual projects exists This option allows the user to send all collected data regardless of the project it belongs to to one or more Email recipients The default Email recipient s can be specified in the Settings screen Reporting Preferences Shows the Reporting Preferences screen allowing the user to select the exact details to be included in the report files Settings Shows the Settings screen where the user can configure general application settings Manage Currencies Displays the Manage Currencies screen where the different currencies usable in MyMileageGenie can be managed Manage Descriptions Displays the Manage Descriptions screen where the different standard descriptions usable in MyMileageGenie can be managed Reset Settings Selecting this option Page 6 of 20 Copyright 2005 2012 Converge Wireless Inc All rights reserved For more information visit www convergewireless com Help This option displays the Help screen of the application About This option displays the About screen of the application Register Displays the Register dialog allowing the user ee to enter a valid License Code to unlock the full versio
5. End Coordinate Contains the ending GPS coordinate in degrees for the particular travel entry filled in automatically when GPS was used The format is latitude longitude Real Time Contains the exact time difference between the start time date and stop time date for the particular entry Rounded Time Contains the difference between start and stop time rounded off upward following the Time Round off Margin Min value set in the Settings screen Hourly Rate Contains the hourly rate set for the project the particular time entry belongs to Hourly Costs Contains the hourly costs set for the project the particular time entry belongs to Real Costs For time entries this is a calculated field consisting of the Rounded Time of the entry times the Hourly Costs For expense entries this field contains the costs entered for the specific expense entry This value is not calculated for distance entries Billable Amount For time entries this is a calculated field consisting of the Rounded Time of the entry times the Hourly Rate For expense entries this field contains the costs entered for the specific expense entry This value is only calculated for time and expense entries that have been marked as billable Billable True Otherwise this field will be 0 Work Profit Loss This is a calculated field consisting of the Billable Amount minus the Real Costs resulting in a n
6. is only visible when DOT had been selected as the file format Billing details are always included on pdf reports Location Tracking This section contains the settings for the location tracking functionality of the application allowing organizations to know the location of their MyMileageGenie users In this section users can Turn location tracking on or off with the Location Tracking checkbox When turned on the application will send out the current location of the user to the specified recipients as long as there is valid GPS data available When location tracking is turned on the Current Projects screen will display a status bar at the bottom of the screen with the following additional details o A pin icon in the bottom left of the screen indicating whether the device currently has a fix or not Page 8 of 20 Copyright 2005 2012 Converge Wireless Inc All rights reserved For more information visit www convergewireless com indicating there is a GPS fix indicating there is no GPS fix o An hourglass icon besides a time indicator in the bottom middle of the screen indicating the moment the next tracking message will be sent lt b gt o An icon in the bottom right of the screen indicating the selected location tracking method see next bullet e Select the location tracking method from the Location Tracking Option drop down list The two options are o Email using this setting will send
7. out a location tracking Email to specified recipients When this option is active the following icon will be displayed in the bottom right of the Current Projects screen o HTTP using this setting will send out the current location of the device using HTTP This option should be used in conjunction with the ConvergeWireless Inc MileageGeniePro com Tracking amp Tracing service Contact ConvergeWireless Inc for more information about this service When this option is active the following icon will be displayed in the bottom right of the Current Projects screen Additional settings when using location tracking via Email When field Location Tracking Option is set to Email the following additional settings are available e Specify one or more default recipients for the location tracking mail in the Tracking Mail Recipient s field To enter multiple recipients in this field please use a semicolon as a separator between the Email addresses e Specify the interval for sending the location tracking mail in minutes in the Tracking Mail Interval field Additional settings when using location tracking via HTTP When field Location Tracking Option is set to HTTP the following additional settings are available e Select the connection type to be used for HTTP tracking from the Connection Type drop down list Available options are BES BIS B Force MDS and Wi Fi
8. radio connection is required for SMS messages to be sent and a working and configured Email account with a valid BlackBerry data connection is required for Emails to be sent correctly Page 12 of 20 Copyright 2005 2012 Converge Wireless Inc All rights reserved For more information visit www convergewireless com Managing currencies The Currency Management screen allows users to manage the different currencies to be used in MyMileageGenie For each project a separate applicable currency can be selected In the Currency Management screen users can e Adda currency To add a currency select the Add Currency option from the Menu key menu in the New Currency screen In the screen that appears enter the currency name and symbol in the respective fields and select Save from the menu e Edit an existing currency To edit an existing currency select the currency with the cursor press the Menu key and select the Edit Currency option from the menu or press the Enter key This will take you to the Edit Currency screen After making changes select Save from the menu to save the settings and return to the Currency Management screen e Delete an existing currency To delete an existing currency select the currency with the cursor press the Menu key and select Delete Currency from the menu or press the Del key A confirmation window will appear and if Yes is selected the selected currenc
9. the GPSFix field either Yes or No The PIN of the BlackBerry device in the PIN field The version of the software in the Version field The build number of the software in the Build field Sample content of the XML file lt xml version 1 0 encoding UTF 8 gt lt Tracking_Message gt Year gt 2009 lt Year gt Month gt 07 lt Month gt Day gt 10 lt Day gt Hour gt 10 lt Hour gt Minute gt 30 lt Minute gt Second gt 00 lt Second gt Employee_ID gt RS1 lt Employee_ID gt Latitude gt 52 1556 lt Latitude gt Longitude gt 4 5096 lt Longitude gt Altitude gt 43 0 lt Altitude gt Movement gt 127 lt Movement gt HorizontalAccuracy gt 4 94 lt HorizontalAccuracy gt lt VerticalAccuracy gt 11 4 lt VerticalAccuracy gt lt GPSTimeStamp gt 20090710102920 lt GPSTimeStamp gt lt GPSFix gt Yes lt GPSFix gt lt PIN gt a2d405e4 lt PIN gt lt Version gt 3 0 lt Version gt lt Build gt 20090626 lt Build gt lt Tracking_Message gt A AANAAAAKAAAAAA A Google Maps link showing the location of the user in Google Maps A BlackBerry Maps link showing the location of the user in the BlackBerry Maps application When clicked on a BlackBerry device with the BlackBerry Maps application installed this will open the BlackBerry Maps application and Page 14 of 20 Copyright 2005 2012 Converge Wireless Inc All rights reserved For more information visit
10. Both sends out both an SMS and an Email when the panic function is triggered Specify the recipient s of a panic SMS message in the SMS Recipient s field Page 11 of 20 Copyright 2005 2012 Converge Wireless Inc All rights reserved For more information visit www convergewireless com o Different recipient phone numbers can be entered by separating them using a semicolon o Recipient phone numbers should be entered using international notation lt country code gt lt phone number minus first zero gt e g 31612345678 for a mobile phone number in the Netherlands o Recipients can also be added directly from the device address book using the Add Phone Number menu item e Specify additional text content to be added to the panic SMS message in the SMS Content field e Specify the recipient s of a panic Email message in the Email Recipient s field o Multiple recipient Email addresses can be entered by separating them with a semicolon o Recipients can also be added directly from the device address book using the Add Email Address menu item e Specify additional text content to be added to the panic Email message in the Email Content field e Specify the number of consecutive presses of the red phone end call button required to trigger the panic function in the Number Of Presses field e Specify the timeframe in seconds within which the number of required press
11. ConvergeWireless enhanced mobile productivity Mileage Genie 33e Tracking MyMileageGenie User Manual Mileage time expense and location tracking for BlackBerry devices Version 3 40 Copyright 2005 2012 CONVERGE WIRELESS INC All rights reserved All images brands and trademarks mentioned or displayed in this document are property of their respective owners This document is for informational purposes only CONVERGE WIRELESS INC MAKES NO WARRANTIES EXPRESS IMPLIES OR STATUTORY AS TO THE INFORMATION IN THIS DOCUMENT The BlackBerry and RIM families of related brands marks images and symbols are the exclusive properties and trademarks of Research In Motion Limited MyMileageGenie is a product and trademark of CONVERGE WIRELESS INC and not related to or supported by Research In Motion in any way Page 1 of 20 Copyright 2005 2012 Converge Wireless Inc All rights reserved For more information visit www convergewireless com Table of contents TABLE OF CONTENTS cccccesceesceeseeeseeeseeeseeeaneeaeeeaneeaneeaneeaneeaneeaneesneeaneuaneuanens 2 INTRODUCTION BT 3 CHANGES sek RRE NEEN RENE NEEN RENE RRE R RER ERR ER ERR EN ERR NANORA ENERE ENER EK 3 INSTALLATION TTT 4 UNLOCKING THE TRIAL VERSION TO THE FULL VERSION ae RER RER E RRE 4 USING THE APPLICATION cccccccesceeceeeueeeeeeeeeeeeeaeeageaseageageageageageeeeeeeeeneanees 5 SCREEN TE 5 GENERAL CONTROLS sse s5 ctscunissststastvncds e
12. Travel Profit Loss This is a calculated field consisting of the Billable Travel Amount minus the Real Travel Costs resulting in a negative loss or positive profit amount This value is only calculated for travel entries Billable Set to True if Billable was checked for the particular entry and False if billable was not checked Reported Set to True if the particular entry has already been reported and False if this is the first time Entry Type Either set to Time Distance or Expense depending on the type of entry Support Application support is available by contacting our support team through the following channels Email support convergewireless com Phone 1 877 398 7230 weekdays from 8 00 to 18 00 EST Page 20 of 20 Copyright 2005 2012 Converge Wireless Inc All rights reserved For more information visit www convergewireless com
13. anges and return to the Project screen e Delete a project to delete an existing project select the project with the cursor press the Menu key and select Delete Project from the menu or press the Del key A confirmation window will appear and if Yes is selected the selected project will be deleted The Project screen The Project screen is accessible from the Current Projects screen by selecting the View Project option from the menu or pressing the Enter key on with the cursor on the project that the user wishes to view Within MyMileageGenie the main expense time and distance tracking functions are executed from the Project screen Within the project screen users can punch in and punch out of automatic time and distance entries or create manual expense time or distance entries Project names have the following icon in front of them The bottom of the Project screen displays a status bar with a number of icons with specific data beside them indicates the total time registered for this project in hours minutes format indicates the total distance registered for this project en Faj el ke Laf indicates the total expenses registered for this project Time entries Time entries are recognized by the following icon in front of the specific entry ER 2 Automatic Time Entry To create an automatic time entry press the Punch In button at the top of the Project screen In the
14. e 17 of 20 Copyright 2005 2012 Converge Wireless Inc All rights reserved For more information visit www convergewireless com Si To create an expense entry press the Punch In button at the top of the Project screen and press Expense in the window that appears This finishes the punch in process and displays the Expense Entry screen allowing users to enter the details of the particular expense Editing and deleting entries To edit an existing entry select the entry with the cursor press the Menu key and select Edit Entry from the menu This will bring up the Time or Distance Entry screen where the user can make the necessary changes Press the Save button at the bottom of the screen or select Save from the Menu key menu to save any changes made and return to the Project screen To delete an existing entry select the entry with the cursor press the Menu key and select Delete Entry from the menu A confirmation window will appear and if Yes is selected the selected entry will be deleted Report field definitions In the Reporting Preferences screen accessible from the Current Projects screen the user can select which fields are to be included in the reports created with MyMileageGenie The following fields are available Field name Project Name Description Contains the project name set in the Edit New Project screen Client Name Contains the client name
15. egative loss or positive profit amount This value is only calculated for time entries Distance Unit Contains the Distance Unit set in the Settings screen Distance The real distance for the particular travel entry filled in automatically when GPS was used Distance Round off Contains the Distance Round Off Margin Unit set in the Settings screen Distance Round off Direction Currently this is always Up Rounded Distance Contains the Distance rounded upward using the Distance Round Off Margin Unit field in the Settings screen Billable Travel Costs Unit Contains the Billable Travel Cost Unit value set in the particular project this entry belongs to Travel Cost Unit Contains the Travel Cost Unit value set in the particular project this entry belongs to Billable Travel Amount This is a calculated field consisting of the Rounded Page 19 of 20 Copyright 2005 2012 Converge Wireless Inc All rights reserved For more information visit www convergewireless com Distance times the Billable Travel Cost Unit This value is only calculated for travel entries and when the entry has been marked as billable Billable True Otherwise this field will be 0 Real Travel Costs This is a calculated field consisting of the Rounded Distance times the Travel Cost Unit This value is only calculated for travel entries
16. es needs to be completed for the panic function to trigger in the Time Frame field Regardless of the configured SMS and Email message content the following data will always be at the start of a panic message text between lt gt indicate dynamic device specific data PANIC ALARM BB PIN lt device PIN gt Loc on lt date of last known location gt at lt time of last known location gt was lt Google Maps link to display last known location in a web browser gt Phone nr lt phone number of the device if specified on SIM gt Email lt primary Email address of the device gt IMPORTANT es When the panic function is triggered the device LED will blink purple for a short period of time indicating that the panic message or messages are being sent e If the device screen is dark because of the automatic power saving features of the BlackBerry device an additional press of the panic button is required to wake up the device To be sure that the panic function triggers keep pressing the button rapidly until the LED flashes purple e Panic messages can only contain valid location data when function Location Tracking has been turned on see paragraph Location Tracking and the device has a GPS fix e Location data in panic messages will represent the last known location of the device being the last valid GPS coordinate recorded by the application from the moment location tracking has been turned on es Avalid
17. f paying through PayPal credit card through PayPal and international money transfer After verification of your payment a valid unlocking key based on your BlackBerry s PIN will be emailed to you To unlock the application do the following e Run MyMileageGenie e Inthe start up screen select the Register option from the Menu key menu e Enter the purchased license code in the window that follows and press the OK button e This will then exit the application and the next time it is started it will be in full version mode Once the product has been unlocked MyMileageGenie will function in full version mode and can be used indefinitely on the BlackBerry that it was unlocked on Page 4 of 20 Copyright 2005 2012 Converge Wireless Inc All rights reserved For more information visit www convergewireless com Using the application Screen overview MyMileageGenie has the following screen structure Settings screen START y C urrent Projects Le screen Lei Manage Descriptions screen y Manage Currencies screen Reporting Preferences A screen y Project New Edit Project Project screen screen E A New Edit Time New Edit New Edit Entry screen Distance Entry screen Expense Entry screen General controls Roll the trackin
18. field The user s street address specified in the Street field The user s city in the City field The user s postal code in the Postal Code field The user s state in the State field The user s country in the Country field Report Settings This section contains the settings related to reports sent by the application being The standard reporting file format in the Report File Format drop down list This file format is either ls MS Excel readable format csv semicolon separated format or pdf Portable Document Format The date format to be used in reports in the Date Format drop down list The default recipient s of data reports in the Default Recipient s field To enter multiple recipients in this field please use a semicolon as a separator between the Email addresses Whether xls reports should include billing details with the Include Billing Details checkbox This checkbox is only visible when xls has been selected as the file format Billing details are retrieved from the Settings screen and the configured project details Whether xls reports should include totals with the Include Totals checkbox This checkbox is only visible when xls has been selected as the file format When this option is checked the xls reports will contain a summary of project totals at the bottom of the report file The font family used for PDF reports This drop down list
19. g button up or down to move the cursor vertically i Add Edit Description screen Add Edit Currency screen Roll the tracking button sideways to move the cursor horizontally Press the Menu key with the BlackBerry symbol to display the menu The menu can be context sensitive and its content might depend on the current selection of the cursor Press the tracking button to select an option from the menu Select a button and press the tracking button to press the selected button Press the Escape key to exit a screen without saving any changes and return to the previous screen A popup window might appear prompting you to save or discard any changes made When the cursor is on a radio button or a check box press the Spacebar to check or uncheck the option If the cursor is on a drop down list press the Spacebar to scroll between different available options without expanding the drop down list Atany time press ALT Escape or keep pressing the Menu key to display the switch application screen to move MyMileageGenie to the background and access other applications on the device Page 5 of 20 Copyright 2005 2012 Converge Wireless Inc All rights reserved For more information visit www convergewireless com The Current Projects screen When starting MyMileageGenie the Current Projects screen appears This screen gives an overview of the projects that have bee
20. geGenie with setting Location Tracking turned on and Tracking Option set to Email users can automatically send an Email with their current location to one or multiple recipients This Email will contain Page 13 of 20 Copyright 2005 2012 Converge Wireless Inc All rights reserved For more information visit www convergewireless com e An XML file named location xml as an attachment containing the following information O Oo oo Oo 0 Oo oo 0 Oo o 0 The current year in the Year field The current month in the Month field The current day of the month in the Day field The current hour in the Hour field The current minute in the Minute field The current second in the Second field The user s Employee ID as configured in the Settings screen in the Employee_ID field The current latitude in the Latitude field The current longitude in the Longitude field The current altitude in the Altitude field The distance travelled since the last location mail in the Movement field The horizontal accuracy in meters of the current coordinate in the HorizontalAccuracy field The vertical accuracy in meters of the current coordinate in the VerticalAccuracy field The actual GPS timestamp of the coordinate in the GPSTimeStamp field An indication of whether the application had a GPS fix when sending out the data in
21. h Route Tracking the entry will display the following icon in front of it Automatic Time Entry To create an automatic distance entry press the Punch In button at the top of the Project screen In the window that appears first press Distance and then press Auto This finishes the punch in process and displays the Punch In window For an automatic distance punch in this window displays the elapsed time the status of the GPS signal the current speed as well as the current position of the user From here the user can either press the Minimize button to use the BlackBerry for other functions or press the Punch Out button to complete the creation of this new distance entry When Punch Out is pressed the Distance Entry screen is displayed allowing the user to fill in further details for this entry Press the Save button or select Save from the Menu key menu to complete the addition of this entry Manual Time Entry To manually create a distance entry press the Punch In button at the top of the screen and press Distance and then Manual in the windows that appear This will bring up the Distance Entry screen allowing the user to fill in the relevant details Press the Save button or select Save from the Menu key menu to complete the addition of this entry Expense entries Expense entries are recognized by the following icon in front of the specific entry Pag
22. mation visit www convergewireless com for OS 4 0 devices and other devices that do not offer GPS data source configuration in the device settings Specify whether the application should try and reinitialize the GPS connection after a configurable GPS Timeout period has elapsed and the automatic distance punch in dialog has had the status of either Waiting for GPS coordinates or No GPS fix for that period If set to Off there will be no reinitialization If set to Auto the reinitialization will happen in the background and if set to Ask the application will prompt the user for a manual reinitialization IMPORTANT GPS reinitialization can lead to a faster GPS fix but can consume additional battery power with some internal BlackBerry GPS antennas Therefore it is recommended to either set this option to Off or Ask because the Auto setting in combination with a low GPS Timeout setting could lead to battery drainage Specify the timeout in minutes after which the GPS connection reinitializes in the GPS Timeout field This field is only available if GPS Reinitialization is set to Auto or Ask Specify the period in seconds at which MyMileageGenie checks for new GPS data in the GPS Interval field This field is only relevant when the default setting of 10 seconds leads to poor battery performance or reliability The value should be increased in case of
23. n Exit Selecting this option closes the application The Settings screen The Settings screen contains all of the settings of the application grouped in sections General Settings This section contains the general applications settings e The application language selectable from the Language field Available default languages currently are Dutch and English e The option to configure the application via Email in the Allow Configuration Using Email drop down list Available options o Yes the application will automatically import and apply any incoming settings o No the application will not allow configuration via Email and will ignore any settings it receives o Ask the application will ask for confirmation when receiving a configuration before applying the related settings e Specify what to do with reported time and distance entries with the Delete Reported Entries drop down list Options here are o Yes which deletes all entries after they have been reported o No which leaves the entries intact but marks all entries as reported and o Ask which asks the user what to do delete or keep the reported entries after the report has been sent e The setting specifying whether entries should be marked as billable by default by checking the Entries Billable By Default checkbox e Turn automatic call logging on or off using the Enable Call Logging checkbox
24. n defined in the application and allows the user to create a new project or select an existing project and perform related actions When pressing the Menu key in this screen the menu appears offering the following options View Project only available when the cursor is on an existing project Shows the Project screen giving an overview of the entries that have already been created for this project as well as allowing the user to create new entries and edit existing ones Pressing Enter with the cursor on a particular project will have the same effect as selecting this menu option Punch Into Project only available when the cursor is on an existing project This option allows the user to punch into a project straight away having the same effect as selecting View Project and then pressing the Punch In button New Project Shows the New Project screen allowing the user to create a new project and set the project specific details Edit Project only available when the cursor is on an existing project Shows the Edit Project screen allowing the user to edit the settings of an existing project Delete Project only available when the cursor is on an existing project Selecting this option allows the user to delete the selected project Report Selected Project only available when the cursor is on an existing project This option allows the user to send all
25. n gie eege derbei 5 THE CURRENT PROJECTS SCREEN gees eebesd gees deeg neger Seengen dree eegt EE 6 MHE SETMINGS SCREEN E Giese ed ccgnstiecdapteadaasett E E 7 TT cites eerie thm i EE EEA ER anus iwc ae 7 UME amp MITIN S ea EE E estes eee 7 User Detalls aaae a E E ace ee 8 Report lee EE 8 LOCATION Tracking EE 8 Ro te Re EE 10 GPS Seting Soen a e EEEE AE ree at 10 Panie Settings eisene E ea E a ERNER E E E ERE ANERE 11 MANAGING ef et 13 MANAGING STANDARD DESCHIPTIONS sssisisrriiisesrorosesreei seror nisani nnsa EANES E E PIEI EE EE ASEAN ER 13 LOCATION TRACKING ME 13 MANAGING el KT 15 RE Mengt 16 EE OS ore eas tact RTA A seat dE e 16 Distanc CRE EE 17 Lee Rn LEE 17 Editing and deleting entries 18 REPORT FIELD DEFINITIONS sek N RENE RRE REENEN RENE RRE K RER ENNER RENE Ken 18 SUPPORT TTT 20 Page 2 of 20 Copyright 2005 2012 Converge Wireless Inc All rights reserved For more information visit www convergewireless com Introduction This document explains the usage of MyMileageGenie for BlackBerry product MyMileageGenie is a tool for mileage time expense and location tracking The application is an ideal tool for professionals who need to keep track of these matters for billing or cost calculation purposes and supports both manual entry of time and distances as well as a powerful automatic modes In case of automatic distance tracking MyMileageGenie can use either the internal GPS antenna of a BlackBerry de
26. nctionality allows the user to send out a panic SMS and or Email to specified recipients containing the current location of the user provided that the Location Tracking function has been enabled The panic function is triggered by pressing the red phone end call button a specific number of times within a specific timeframe o Remote configuration MyMileageGenie now offers complete remote configuration of the application either using BES policies or Converge Wireless s Remote Configuration Tool at http mmgpolicies convergewireless com This exciting new functionality allows organizations to take complete control of the configuration of MyMileageGenie on the BlackBerry devices of their users Separate technical documentation is available from ConvergeWireless upon request o Remote management of projects using a web based interface organizations or individual users can now create and deploy projects online from http MMGprojects convergewireless com o New reporting in PDF format with version 3 0 MyMileageGenie now officially supports reporting in PDF PDF reports have an invoice like format Page 3 of 20 Copyright 2005 2012 Converge Wireless Inc All rights reserved For more information visit www convergewireless com and are ideal for professionals that need to inform their clients or others of project related time travel and expenses o Route tracking and tracing functionality with its new route
27. ndustry standard kml or ops formats The following can be configured e Route tracking can be turned on or off using the Enable Route Tracking checkbox When turned on the application will o Store a kml or gpx file with each automatic distance entry on the SD card in the MyMileageGenie directory The file contains the exact movement of the user during that particular automatic punch in provided there was an accurate GPS fix o Send out a km or gpx file with each location tracking Email containing the exact movement of the user provided there is an accurate GPS fix since the previous location tracking Email was sent e The file format for the route tracking file can be selected using the Format Selection drop down list Available formats are kml or gpx GPS Settings This section contains settings related to the GPS functionality of the application In this section users can e Select the source for the GPS data from the GPS Data Source drop down list This drop down list offers two options o Device GPS which uses the GPS source configured in the settings of the BlackBerry device being either the internal GPS antenna or an external Bluetooth GPS antenna o Direct Bluetooth GPS this option uses a direct connection to an external GPS antenna paired to the device This option is suitable Page 10 of 20 Copyright 2005 2012 Converge Wireless Inc All rights reserved For more infor
28. poor battery performance and decreased in case of low reliability of the acquired GPS data Set the sensitivity of the distance accumulation process for automatic distance entries in the Distance Accumulation Threshold field This value should be specified in meters per second m s and has a default of 3 This field basically represents the minimum speed at which MyMileageGenie will start accumulating your traveled distance to prevent incorrect accumulation due to GPS fluctuations If the resulting accumulated distance for automatic distance entries is too high the value should be slightly increased and if automatic distance entries are too low the value should be slightly decreased Specify the maximum theoretical speed the user can obtain in the Maximum Speed field in meters per second This value is used to double check the validity of GPS data and should only be changed if the user travels at speeds faster than the default value of 69 44 m s equal to 250 kph or 155 mph Panic Settings This section contains settings related to the Panic button functionality of the application In this section users can Enable the panic function by checking the Enable Panic Function checkbox Select the panic message type from the Message Type drop down list Available options are o SMS sends out an SMS when the panic function is triggered o Email sends out an Email when the panic function is triggered o
29. r this project Currencies can be managed in the Currency Management screen Client Information This information is also included in the header of an xls report when the Include Billing Details checkbox in the Settings screen has been checked Name fill in the client s name or organization name in here Department Name fill in an optional department name here Contact Person fill in an optional contact person name here Address fill in the client s street address here City fill in the client s city here Postal Code fill in the client s postal code here State fill in the client s state here Country fill in the client s country here Code fill in an optional client code here Rates amp Costs These details are also used for calculations made in the MyMileageGenie reports Hourly Rate fill in the billing rate for this project here Page 15 of 20 Copyright 2005 2012 Converge Wireless Inc All rights reserved For more information visit www convergewireless com o Hourly Costs fill in the actual hourly costs here o Billable Travel Costs Unit fill in the billable travel costs here o Travel Costs Unit fill in the real travel costs here e Edita project to edit an existing project select the project with the cursor press the Menu key and select Edit Project When done making changes select Save from the menu or press the Save button below to save the ch
30. set in the Edit New Project screen Currency Contains the currency used for this entry as defined for the particular project Start Time Contains the time when punch in was done or the manually entered starting time Stop Time Contains the time when punch out was done or the manually entered stopping time Round off Time Contains the Time Round off Margin Min value set in the Settings screen Round off Time Direction Currently this is always Up Start Date Contains the date when the punch in was done or a manually entered starting date for the particular time travel entry Stop Date Contains the date when the punch out was done or a manually entered stopping date for the particular time travel entry Time Zone Contains the time zone where the particular entry was made taken from the time zone setting of the BlackBerry Description Contains the description given to the particular time travel entry in the Description field Comment Contains the description given to the particular Page 18 of 20 Copyright 2005 2012 Converge Wireless Inc All rights reserved For more information visit www convergewireless com time travel entry in the Comments field Start Coordinate Contains the starting GPS coordinate in degrees for the particular travel entry filled in automatically when GPS was used The format is latitude longitude
31. tracking functionality MyMileageGenie can track the exact movement of the end user in industry standard gpx or kml file formats provided there is an accurate GPS fix Installation To install MyMileageGenie users can visit http www convergewireless com and go to the MyMileageGenie page and select their installation method from the Install section on this page The user has the following options o Using Over The Air link this option allows the user to send an email containing an Over The Air OTA link to their BlackBerry to install the application o Using web installer link this option allows the user to install the application by using the web installer requiring the BlackBerry Desktop software to be present on the particular machine as well as a BlackBerry USB cable to connect the BlackBerry Follow the instructions on screen to complete the installation Unlocking the Trial version to the Full version If MyMileageGenie is used on a BlackBerry for the first time the product will function in 14 day trial mode In 14 day trial mode the application is fully functional but after 14 days the product will lock up and can either be uninstalled from the BlackBerry or unlocked to a full version by using a valid product license code A license code can be obtained by purchasing the product by contacting sales convergewireless com and requires that users provide their BlackBerry s unique PIN We offer the possibility o
32. vice or an external Bluetooth GPS antenna to automatically track the distance traveled All entries created with MyMileageGenie are linked to a single project defined by the user Projects are the main sub division in MyMileageGenie and for each project the user can define details such as general information client specific information and rate and cost information All data registered with MyMileageGenie can be sent to any Email address as an attachment to an Email in either xls csv or pdf formats Last but not least MyMileageGenie also offers powerful location tracking functions allowing users to automatically send their current location to one or multiple Email recipients at a configured time interval In addition MyMileageGenie is a powerful field force tracking tool when used in conjunction with MileageGeniePro com subscription based This functionality enables organizations to keep track of the location of their field force in a cost effective a simple way as well as tracking travel and incidental expenses Changes Compared to the 2 0 version of MyMileageGenie this new 3 40 version has the following new features o Call logging functionality allows MyMileageGenie to monitor the start and end of incoming and outgoing phone calls and create related time entries This new function also allows for manual creation of time entries based on calls in the phone call log of the BlackBerry device o Panic button fu
33. window that appears first press Time and then press Auto This finishes the punch in process and displays the Punch In window For an automatic time punch in this window displays the exact moment that the Punch In was made as well as the time that has elapsed since then From Page 16 of 20 Copyright 2005 2012 Converge Wireless Inc All rights reserved For more information visit www convergewireless com here the user can either press the Minimize button to use the BlackBerry for other functions or press the Punch Out button to complete the creation of this new time entry When Punch Out is pressed the Time Entry screen is displayed allowing the user to fill in further details for this entry Press the Save button or select Save from the Menu key menu to complete the addition of this entry Manual Time Entry To manually create a time entry press the Punch In button at the top of the screen and press Time and then Manual in the windows that appear This will bring up the Time Entry screen allowing the user to fill in the relevant details Press the Save button or select Save from the Menu key menu to complete the addition of this entry Distance entries Distance entries are recognized by the following icon in front of the specific entry cg If a distance entry is created with corresponding route tracking data in kml or ops format see paragrap
34. y will be deleted Managing standard descriptions The Manage Descriptions screen allows users to manage the different standard descriptions available when filling in time and distance entries Standard descriptions can be made to contain the most frequently used texts and users can save a lot of time using these In the Manage Descriptions screen users can e Add a standard description To add a standard description select the Add Description option from the Menu key menu In the screen that appears enter the description s name and content in the Name and Description fields respectively and select Save from the menu to save the new description and return to the Description Management Screen e Edit an existing standard description To edit an existing standard description select the standard description with the cursor press the Menu key and select the Edit Description option from the menu or press the Enter key After making changes select Save from the menu to save the settings and return to the Description Management screen e Delete an existing standard description To delete an existing standard description select the description with the cursor press the Menu key and select Delete Description from the menu or press the Del key A confirmation window will appear and if Yes is selected the selected description will be deleted Location tracking via Email Using MyMilea
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