Student Records
Contents
1. Email kite support ku edu ATS Help Line 785 864 3537 KITE Educator Portal User Manual 113 Enrollment File Format Use this table to compile your enrollment and or test information Some of the fields with limited or complex entry structures are explained at the end of this section Note All of the columns are required Enrollment Columns Column Heading Format or Definition Type Maximum Number of Characters Attendance School Pr Alphanumeric Your building number building ogram Identifier 30 numbers are typically four digits or other assigned location identifier Note The number must match a number in your organization or the file upload will fail Course Section Alphanumeric Groups students into rosters so they are easily identifiable when a test session is created Current School Year Numeric 4 Ending year of the current school year e g for the 2013 2014 school year enter 2014 DLM Status Alpha 5 Provides information about the student s DLM status Entering TRUE enables DLM and the First Contact Survey for the student enter TRUE or FALSE Note If the student will use DLM enter TRUE Educator Identifier Alphanumeric May match the number that is 30 associated with a KITE user profile e g the teacher ID number or employee number State Course Alphanumeric Identifies the course without Identifier categorizing the cou2. Email kite support ku edu ATS Help Line 785 864 3537 KITE Educator Portal User Manual 115 Column Heading Format or Type Maximum Number of Characters Definition District_Entry_Date Numeric 10 Date on which the student enrolls and begins to receive instructional services in a school district MM DD YYY Y Educator First Name Alphanumeric Educator s first name Educator Last Name Alphanumeric Educator s last name Enrollment Status Numeric 2 The student s status in the course 00 Enrolled 01 Audited Exit Withdrawal Date Numeric 10 Date of the student s last day of membership or the day on which the student graduated MM DD Y YY Y Exit Withdrawal Type Numeric 2 The circumstances under which the student exited the district or school Note See the Exit Withdrawal Type section that follows for more information First Language Numeric 2 Code for the primary language or dialect not ethnicity of the student according to the student s home language survey Note See the First Language section that follows for more information Funding School Numeric 10 Unique number assigned by the state that indicates the location where the student is counted for state funding and or for the Principal s Building Report If a district does not have a school for an educational level e g does not have a high schoo
3. School Year 2014 First Language Not Available Comp Race Not Available q x Click to close Detail 8 Click the X next to Click to close Detail when finished Note The information in these records is filled from the uploaded CSV file or the uploaded Kansas Individual Data on Students KIDS file Email kite support ku edu ATS Help Line 785 864 3537 KITE Educator Portal User Manual 110 Customizing the Student Records List Note It is recommended that you keep the default setup provided To change the columns in the Student Record Report perform the following steps 1 Click the Choose Columns icon in the Student Record Report State ID First Name Last Name Not Available atea_sch Not Available atea_sch Not Available atea_sch Not Available atea_sch Not Available atea_sch Not Available atea_sch Not Available atea_sch Not Available atea_sch Not Available atea_sch Not Available atea_sch View 1 10 of 58 Hint The columns listed on the left side of the window the columns that appear in the table in addition to the default columns 2 To remove a column from the report click next to the column To add a column to the report click next to the column 4 If desired reorganize the column names by selecting and dragging the columns into the order that you prefer 5 Click Ok W Email kite support ku edu ATS Help Line 785 864 3537 KIT
4. Cambodian 30 Croatian 7 Korean 31 Turkish 8 Lao 32 Karen languages e g Burma Myanmar 10 Filipino or Tagalog Philippines 33 Haitian Haitian Creole 11 Russian 34 Gujarati 13 Spanish 35 Punjabi 14 Vietnamese 36 Pashto 15 Arabic 37 Dari 16 Other 38 Quiche 17 Somali 39 Mam 18 Thai 40 llokano 19 Portuguese 41 Visaya 20 Farsi Iranian 42 Low German 21 Chuukese e g Marshall Island 43 Other Signed Language Micronesian 22 Bosnian 44 English with other language background 23 Burmese 45 Native American Languages Primary Disability Code Email kite support ku edu ATS Help Line 785 864 3537 KITE Educator Portal User Manual 121 Entry Definition Entry Definition Blank None MR Mental retardation Autism ID Intellectual disability DB Deaf blindness OH Other health impairment DD Developmentally delayed ages 3 Ol Orthopedic impairment 9 only ED Emotional disturbance SL Speech language disability HI Hearing impairment TB Traumatic brain injury LD Specific learning disability VI Visual impairment MD Multiple disabilities Email kite support ku edu ATS Help Line 785 864 3537 KITETM Educator Portal User Manual 122 Loading an Enrollment To load an enrollment file perform the following steps 1 Log in to Educator Portal 2 In the Quick Links section click Student KIT T MY PROFILE n
5. Currently a qualified student 2 Not currently qualified but qualified previously Residence District Identifier Alphanumeric 5 Unique number that has been assigned to the district by the state that identifies the parent organization for a school School Entry Date Numeric 10 Date on which the student enrolls and begins to receive instructional services in a school If the student leaves and then re enrolls this date should reflect the most recent enrollment date MM DD YYYY Email kite support ku edu ATS Help Line 785 864 3537 KITE Educator Portal User Manual 117 Column Heading Format or Type Maximum Number of Characters Definition Special Circumstances _Transfer_Choice Numeric 1 Indicates whether or not the student s transfer into or out of the district was related to provisions of federal law Blank No transfer under these provisions e 1 Transfer using improvement choice provision 2 Transfer using unsafe school provision within the same district 3 Student applied to transfer but was denied 4 Student was offered the choice to transfer but declined the transfer Special Ed _ Program Ending Date Numeric 10 Date student exits special education based on a determination by the IEP team MM DD YY Y Y State Entry Date Numeric 10 Date on which the student enrolls and begins to receive
6. E Educator Portal User Manual 111 Select columns 1 First Name t School Name 2 items selected Remove all l Generation Gender Date of Birth Local ID Current School Year Enrollments Rosters ID Middle Note You can resize the columns but changes can make the report difficult to read The table below lists the default column titles and their definitions Column Titles Definitions State ID Student s state assigned ID number First Name Student s legal first name Last Name Student s legal last name Roster Name of the roster School ID School s ID number Educator State ID Educator s state license ID number Educator First Name Educator s legal first name Educator Last Name Educator s legal last name Access Profile Indicates whether the student s Personal Needs and Preferences or PNP have been set First Contact Indicates whether the First Contact form has been completed currently used by Dynamic Learning Maps DLM Uploading Student Enrollment Records An enrollment file is used to upload demographic information for each student Email kite support ku edu ATS Help Line 785 864 3537 KITE Educator Portal User Manual 112 Creating an Enrollment File To create the enrollment file perform the following steps 1 Open a spreadsheet program such as Excel that can save
7. E QUICK LINKS 2014 University of Kansas 3 Click the arrow in the Select Action drop down menu 4 Select Upload Enrollment Dd KITE Configuration Students Students Organization Instructional Tools Support Users Select Action c Upload Enrollment gt 2014 University of Kansas Email kite support ku edu ATS Help Line 785 864 3537 KITETM Educator Portal User Manual 123 Note You can also access the Configuration Students Upload Enrollment screen by clicking the Configuration tab on the home page of Educator Portal Then click the Students tab and select Upload Enrollment Sign Out Van E 2 i Configuration Students Rosters Organization Instructional Tools Support Users Select Action Upload 2014 University of Kansas 5 Inthe State drop down menu select your state Sign Out 4 ILLIS ETE Students Upload Enrollment Students Organization Instructional Tools Support Users Select Action 1 n SELECT ORGANIZATION i State Student Id Local Student Id First Name Middle Name STATE Page ofO 10 No records found 2014 University of Kansas 6 In the District drop down menu choose your district 7 In the School drop down menu choose your school Email kite support ku edu ATS Help Line 785 864 3537 KITE Educator Portal User Man
8. IER AYP SCHOOL IDENTIFIER FIRST LANGUAGE Select GIFTED STUDENT Select STATE ENTRY DATE SCHOOL ENTRY DATE DISTRICT ENTRY DATE PRIMARY DISABILITY CODE Select Email kite support ku edu DLM STATUS ATS Help Line 785 864 3537
9. KITE Educator Portal User Manual 105 Student Records In Educator Portal student records can be viewed and uploaded and student records can be manually added For existing student records you can view student details to see if the correct information is reported in KITE You are able to view students information such as name and identification number as well as the educator to whom the student is assigned If the student has a personal needs profile PNP or First Contact file you can view this information also Hint Depending upon your access privileges you may or may not see all students For example a teacher can only view students associated with that teacher s name but a district level user can view all students in a building Viewing Student Details To view student details perform the following steps 1 Log in to Educator Portal 2 In the Quick Links section click Student wi P NI EDUCATOR 2014 Universit ity of Kansas Email kite support ku edu ATS Help Line 785 864 3537 KITE Educator Portal User Manual 106 Note You can also get to the Configuration Students View Students screen by clicking Configuration on the home page of Educator Portal Then click the Students tab and select View Students in the drop down menu EKITE i Dal 20 PorTaL Configuration Students Rosters Organization Instructional Tools Support Users Select Acti
10. data in a CSV format Ese esp OUO PO Ge t oe gt Computer gt Local Disk Users P gt My Documents CSV files 44 Search CSV Organize folder Desktop Name di Downloads E Recent Places 09 Libraries Documents a Music Pictures Bl videos Computer Local Disk Development XythosDrive Filename student 10000 Save as type Text Tab delimite Excel Workbook Excel Macro Enabled Workbook Excel Binary Workbook Excel 97 2003 Workbook Hide Folders XML Data Single File Web Page Web Page Excel Template Excel Macro Enabled Template Authors Excel 97 2003 Template Text Tab delimited Unicode Tet XML Spreadsheet 2003 Microsoft Excel 5 0 95 Workbook CSV Comma delimited Formatted Text Space delimited Text Macintosh T jata Interchange Forma SYLK Symbolic Link Excel Add In Excel 97 2003 Add In PDF XPS Document OpenDocument Spreadsheet _ 2 Type the information into the CSV file Note See the table in the Enrollment File Format section directly following this section to see the column heading information that must be entered 3 Save your file in a location that you can access later Hint The file can be given any name that helps identify the information it contains Note It is necessary to save the file as a CSV file The system will only load files saved in CSV format
11. dentifier the student by the school or local education agency Email kite support ku edu ATS Help Line 785 864 3537 KITE Educator Portal User Manual 128 Field Name Definition School Entry Date Date on which the student enrolls and begins to receive instructional services in a school If the student should leave and then re enroll this date should reflect the most recent enrollment date DD MM YY State Entry Date Date on which the student enrolls and begins to receive instructional services in the state If the student should leave the state and then re enroll in school this date should reflect the most recent enrollment date DD MM Y Y District Entry Date Date on which the student enrolls and begins to receive instructional services in a school district DD MM Y Y 5 Click Save Email kite support ku edu ATS Help Line 785 864 3537 KITETM Educator Portal User Manual 129 Configuration Students Add Student Manually Students Organization Instructional Tools Support Users Select Action Add Student Manually isl STATE LEGAL FIRST NAME LEGAL MIDDLE NAME LEGAL LAST NAME GENERATION DATE OF BIRTH GENDER Select CURRENT SCHOOL YEAR RESIDENCE DISTRICT IDENTIFIER CURRENT GRADE Select STATE STUDENT IDENTIFIER COMPREHENSIVE RACE Select LOCAL STUDENT IDENTIF
12. erent 14 Discontinued schooling district same state 3 Transfer to public school different 15 Transfer to accredited or non state accredited Juvenile Correctional Facility educational services provided 4 Transfer to an accredited private 16 Moved within the United States school not known to be continuing 5 Transfer to a non accredited 17 Unknown private school 6 Transfer to home schooling 18 Student data claimed in error never attended 7 Matriculation to another school 19 Transfer to an adult education facility i e for GED completion 8 Graduated with regular diploma 20 Transferred to a juvenile or adult correctional facility no educational services provided 9 Completed school with other 21 Student moved to another country credentials e g district awarded may or may not be continuing GED 10 Student death 98 Unresolved exit 11 Student illness 99 Undo a previously submitted exit record 12 Student expulsion or long term suspension Email kite support ku edu ATS Help Line 785 864 3537 First_Language KITE Educator Portal User Manual 120 Note English with another language background ESL is 44 Entry Definition Entry Definition Blank English 24 Hindi 1 Chinese Mandarin or Cantonese 25 Urdu 2 Dinka Sudanese 26 Swahili 3 French 27 Nepali 4 High German 28 American Sign Language ASL 5 Hmong 29 Serb 6 Khmer
13. file column and the First Contact column State ID First Name Last Name Not Available atea_sch Not Available atea_sch Not Available atea_sch Not Available atea_sch Not Available atea_sch Not Available atea_sch Not Available atea_sch Not Available atea_sch Not Available atea_sch Not Available atea_sch View 1 10 of 58 Email kite support ku edu ATS Help Line 785 864 3537 KITE Educator Portal User Manual 108 6 Select a student by clicking on the appropriate row 7 Click the View Selected Row icon to view the student s individual demographic data State ID First Name Last Name Not Available atea_sch Not Available atea_sch Not Available atea_sch atea_sch Not Available atea_sch Not Available atea_sch Not Available atea_sch Not Available atea_sch Not Available atea_sch r 106 m 101 View 1 10 of 58 The student s information appears Email kite support ku edu ATS Help Line 785 864 3537 KITE Educator Portal User Manual 109 eo lene neni innit Hint Use the arrows at the bottom of the demographic data screen to move between students View Record pem Rosters 3514827 State ID 4118 Local ID 4118 First Name Demo Middle Name Not Available Last Name 4118 Generation Not Available Gender Not Available Date of Birth Not Available Grade Not Available Roster ATEA12 30 13 School Name atea sch Current
14. ies two races White and Black or African American 01010 Student identifies two races Native Hawaiian or Other Pacific Islander and Asian 10001 Student identifies two races White and Native American or Alaska Native 11010 Student identifies three races White Native Hawaiian or Other Pacific Islander and Asian 01111 Student identifies four races Native Hawaiian or Other Pacific Islander Black or African American Asian and Native American or Alaska Native 11111 Student identifies all five races White Native Hawaiian or Other Pacific Islander Black or African American Asian and Native American or Alaska Native Current_Grade_Level Entry Definition Entry Definition 00 Birth 2 yr old includes Special 10 Fifth grade Education Infant Toddler 01 3 yr old preschooler 11 Sixth grade 02 4 yr old preschooler 12 Seventh grade 03 5 yr old preschooler 13 Eighth grade 04 4 yr old At Risk 14 Ninth grade 05 Kindergarten 15 Tenth grade 06 First grade 16 Eleventh grade 07 Second grade 17 Twelfth grade 08 Third grade 18 Not graded 09 Fourth grade Email kite support ku edu ATS Help Line 785 864 3537 KITE Educator Portal User Manual 119 Exit_Withdrawal_Type Entry Definition Entry Definition 1 Transfer to public school same 13 Reached maximum age for district services 2 Transfer to public school diff
15. instructional services in the state If the student should leave the state and then re enroll in school this date should reflect the most recent enrollment date MM DD YY YY State Subject Area C ode Alphanumeric 10 Used to indicate the subject matter code used by the state Student Legal Middle Name Alphanumeric 60 The student s middle name Comprehensive Race The Comprehensive Race field is different from most of the other fields in the system The values are five digits long and are composed of ones and zeroes At least one of the five numbers must be a one The numbers can be used to indicate up to five racial heritages 1st Digit 2nd Digit 3rd Digit 4th Digit 5th Digit 1 White 1 Native 1 Black or African 1 Asian 1 Native Hawaiian or Other American American or Alaska 0 No ds 0 No Pacific Islander 0 No Native 0 No 0 No Email kite support ku edu ATS Help Line 785 864 3537 KITE Educator Portal User Manual 118 The table below lists some example entries Example Definition Values 10000 Student identifies one race White 01000 Student identifies one race Native Hawaiian or Other Pacific Islander 00100 Student identifies one race Black or African American 00010 Student identifies one race Asian 00001 Student identifies one race Native American Indian or Alaska Native 10100 Student identif
16. l or has preschoolers who are not assigned to a school the district central office building number should be used Gender Numeric 1 Student s gender 0 Female 1 Male Email kite support ku edu ATS Help Line 785 864 3537 KITE Educator Portal User Manual 116 Column Heading Format or Type Maximum Number of Characters Definition Generation_Code Alphanumeric 10 Part of the student s name used to denote the generation in his her family e g Jr Sr Ill etc Gifted Student Alpha 5 Indicates whether or not the student has an active Individual Education Plan IEP for giftedness enter TRUE or FALSE Local Student Identifier Alphanumeric 20 Unique alphanumeric code assigned to the student by the school or local education agency Primary Disability Code Alpha 2 Indicates whether or not the student has an active Individual Education Plan IEP under the Individuals with Disabilities Education Act IDEA Part B Note See the Primary Disability Code section that follows for more information Qualified for 504 Numeric 1 Indicates whether or not the student has a physical or mental impairment that substantially limits one or more major life activities has a record of such impairment or is regarded as having such impairment Blank Not qualified for 504 during the current school year e 1
17. on 2014 University of Kansas 3 Click the arrow in the State drop down menu 4 Select your state PH KITE DN EDUCATOR PORTAL Configuration Students View Students Students Organization Instructional Tools Support Users Quality Control Select Action SELECT ORGANIZATION State ID First Name Last Name School STATE No records to view Select 2014 University of Kansas Note You may also select your District and School in the appropriate drop down menus 5 Click Search Email kite support ku edu ATS Help Line 785 864 3537 KITE Educator Portal User Manual 107 7 T Sign Out IN JN EDUCATOR PORTAL me eni Configuration Students View Students Students Organization Instructional Tools Support Users Quality Control Select Action lz SEEE ORGAMEANON State ID First Name Last Name STATE No records to view DISTRICT SCHOOL Search 2014 University of Kansas A list of students appears Note You can narrow your search for students by using the filtering options at the top of the columns Enter data in one or more columns to narrow down the students that match the specific data entered for example all or part of a student s last name in the Last Name field Hint Use the scroll bar at the bottom of the columns to display additional columns including the Access Pro
18. rse use the Course Section to group students State Student Numeric 10 Student s state ID number Identifier Email kite support ku edu ATS Help Line 785 864 3537 KITE Educator Portal User Manual 114 Column Heading Format or Definition Type Maximum Number of Characters Student_Legal_ Alphanumeric Student s first name First Name 60 Student Legal Alphanumeric Student s last name Last Name 60 Test Subject Alphanumeric Subject of the test e g Math ELA 10 Test Type Alpha 1 Indicates which type of test the student will take General Modified A Alternate AYP_School_ Identifier Numeric 10 Unique number that has been assigned to the school building by the state Comprehensive_Race Numeric 5 General racial category or categories that most clearly reflects the individual s recognition of his or her racial background Note See the Comprehensive Race section that follows this table for more information Current_Grade_Level Numeric 2 Grade level or primary instructional level at which a student enters and receives services in a school or an educational institution during a given academic session Default 08 3rd grade 10 5th grade 16 11th grade Note See the Current Grade Level section that follows this table for more information Date_of_Birth Numeric 10 Date on which the student was born MM DD YYYY
19. sk C 9 General groups 9 o QNusers2home G https documents ku ec ED The filename appears in the File box Note Verify that the file has a csv file extension Filenames with extensions ending in xls or xlsx will be rejected 12 Click Upload Students Organization Instructional Tools Support Users Select Action SELECT ORGANIZATION E State Student Id Local Student Id First Name Middle Name STATE lt Page of 1 No records found DISTRICT SCHOOL Upload 2014 University of Kansas The confirmation message indicates the number of records uploaded Email kite support ku edu ATS Help Line 785 864 3537 KITETM Educator Portal User Manual 126 Poor rer reer renee ere eer eee eee eee ene eee eee eee eee ae Adding a Student Record Manually To add a student record manually perform the following steps 1 Log in to Educator Portal 2 In Quick Links click Student Bed KITE Home Test Management MY PROFILE an QUICK LINKS Monitor Session Rosters 2014 University of Kansas 3 Select Add Student Manually Configuration Students View Students Students Organization Instructional Tools Support Users Select Action v SELECT ORGAI STATE Page m No records to
20. ual 124 Students Organization Instructional Tools Support Users Select Action SELECT ORGANIZATION State Student Id Local Student Id DISTRICT SCHOOL Upload 8 In the File field click the CSV Browse button to find CSV files on your machine Students Organization Instructional Tools Support Users Select Action id SELECT ORGANIZATION T i State Student Id Local Student Id First Name STATE m DISTRICT SCHOOL Upload 2014 University of Kansas A browser window appears Note If you are attempting to upload a file and you do not see the File field on your screen your account permissions may need to be changed Contact your test coordinator 9 Locate the CSV file you need Email kite support ku edu ATS Help Line 785 864 3537 KITETM Educator Portal User Manual 125 10 Click the file name 11 Click Open Libraries Documents CSV files Organize folder Fe Favorites 5 Documents library Bl Desktop CSV files 06 Downloads E Recent Places Arrange by Folder v Name Date modified 2student 2 19 2014 3 09 Libraries Il 3student 2 19 2014 3 09 PM Documents Ij 4student 2 19 2014 3110 PM d Music E Sstudent 2 19 2014 3 11 PM Pictures El student 2 19 2014 3 11 PM H videos Computer Local Di
21. view Search 2014 University of Kansas Email kite support ku edu ATS Help Line 785 864 3537 KITE Educator Portal User Manual 127 Note You can also access the Configuration Students Add Students Manually screen by clicking the Configuration tab on the home page of Educator Portal Then click the Students tab and select Add Student Manually Configuration Students Rosters Organization Instructional Tools Support Users Select Action M A Add Student Manually 2014 University of Kansas 4 Type the correct information into the fields Required fields are indicated with a red asterisk Descriptions for fields that do not have drop down options are provided in the table below Field Name Definition Legal First Name Student s first name Legal Middle Name Student s middle name Legal Last Name Student s last name Generation Part of the student s name used to denote the generation in his her family e g Jr Sr III etc Date of Birth Date on which the student was born DD MMIYY AYP School Identifier Unique number assigned to the school building by the state Residence District Unique number that has been Identifier assigned to the district by the state that identifies the parent organization for a school State Student Student s state ID number Identifier Local Student Unique alphanumeric code assigned to I
Download Pdf Manuals
Related Search