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1. S S S NK SS Welcome to the OCS Worldwide Selfship User Manual LS WOR Introduction OCS Worldwide has developed this facility for you to assist in producing appropriate documentation for your shipments All that you need is a PC with access to the internet This Selfship version for Windows OS only a standard office laser printer and an access password supplied by OCS Worldwide With Selfship you can amongst other things Generate a Courier Waybill Pre store addresses for regular use Print pro forma invoice Print daily despatch sheet Track shipments View POD details Generate charges for the shipment before sending Book a collection Getting Started You will need to have a password to use this service Contact OCS Worldwide customer services on 0845 6789800 or email us at selfshipn ocsworldwide co uk We will need to know your OCS account number so please have that ready You can have more than one password for your account and each password can be personalised to suit each individual shipper receivers contents X references printing documentation tracking packaging book collection service First you will have to locate Selfship on the internet Either connect from the link on our website www ocsworldwide co uk or access directly at http www ocscourier co uk selfship don t forget to add these to your favourites to make things easier next time the original intemational courier rto prin
2. Addressz Large ab iv Addrese3 amp b City BOXES Medium M iv Country Large Post code MULTI PART SHIPMENT LABELS 86 iv Telephone PROFORMA INVOICE POUCHES iv Submit Reset NI Storage 1 Stock Summary Display all stock available based on end user access right You can filter stock by using search facility By clicking on the code of products to select or deselect them and then click on button get selects at bottom of the page to store all selected products into clipboard and close current window receivers contents references printing documentation tracking packaging book collection service utility logoff help STOCK SUMMARY Categories Search All Products E GD The Sun News of the World Img Code Title Quantity Weight Kg d 201 The Sun Interactive Guide to the Mew Football Seasan 52 0 700 250 News of the World Diva 225 0 020 331 The Sun Rugby World Cup 2007 Trivia Challenge 4 0 030 El CD The Times The Sunday Times Img Code Title Quantity Weight Kg W 123 Ihe Times The Double Agent Quiz 100 0 030 E 124 The Times Storm Breaker 400 0 030 4 125 The Times Eats shoots amp leaves 360 0 030 amp 126 Times The football quiz 200 0 030 m 127 The Times Celebrity Quiz 50 0 030 128 The Times Cricket Quiz 100 0 030 129 The Times Rock Quiz 100 0 030 B 130 The Times GCSE Maths 14 0 100 adi 320 The Times Interactive Guide to the New Football Season 28 0 1
3. Werfdwide Creating an geebunt takes a few moments and you can Il Password Easy online booking Manage shipment online 30 days credit Name OCS IT TEST One account number for all services One contact for all services Phone 0207123456789 One itemised invoice for all services Free packaging supplies Pre printed Courier Waybills Access to Courier Freight Mail and Fulfilment products You are now logged in Email j dept ocsw orldwide Change details Continue Open Account User Guide _ This web page is best viewed with a SCREEN RESOLUTION 1024 x 768 pixels Copyright 2004 2010 OCS Worldwide All Rights Reserved Privacy Statement Terms and conditions of age contents X references printing documentation tracking packaging book collection service utility Overview The first screen controls all of the Selfship features The Menu bar at the top of the screen gives access to various functions much like the software on the computer that you use receivers contents references printing documentation tracking packaging book collection utility lag off help Each menu feature will be explained in the following pages From the Selfship screen displayed you can enter all the relevant details to produce shipping documentation These details can be typed directly into the fields on the screen or automatically filled in from saved lists Sender OCS IT TEST g Li S VOR D H
4. add the goods again iii At this stage you can check to see the cost of your shipment by clicking on the Charge Lookup link By filling in the basic information regarding you shipment you will be able to get an accurate costing iv If you wish the shipment to go as Free Domicile please select this field Information on Free Domicile is available by placing the mouse pointer over the area v Once your goods have been packaged and you know the dimensions and number of pieces that you wish to ship you will be required to input these details in the bottom half of the screen First enter the number of pieces making up the shipment and click add per Item f you are sending your goods using pouches or envelopes supplied by OCS then simply click on the appropriate button If you are sending your shipment in boxes or by other means please select the appropriate type and fill in the number of pieces and dimensions If a package is oversize and likely to incur additional charges a warning will appear There are only 4 rows to present the number of pieces and dimensions if you are sending your shipment in more than 4 boxes then put the similar boxes together and measure them as a single one vi Please check the total values and weight as this will be used to produce a pro forma invoice if required and must be correct to assist in Customs clearance vil You will now be required to select the service you require Depending on the destination
5. as No oro forma Once you have printed the documentation for a shipment and checked the details have printed correctly click on the text Print OK This will move the shipment through to the next part of the process If for any reason you do not wish to proceed with the shipment or need to make corrections please click on the Cancef text to the far right There is also an Emai option which allows you to send an email containing a link for the tracking of the shipment You may find this helpful when sending details of the shipment to the client Once finished with printing of your waybills please click on close Printing Collection sheet The next part of the process providing you have input and printed all documentation for shipments going on the day is to print out a collection sheet If you click on the blue menu bar at the top and select collection sheet this will open up a new window displaying your current shipments By default all the shipments are selected for printing If you do not wish to include a shipment on the collection sheet click on the check box to the left of the screen and deselect it Once you are ready click on the blue Print text on the bottom left This will bring up the print dialog to which you can then click OK receivers contents references printing documentation tracking packaging book collection service utility lag off help Print collection sheet close window Tw selected CWB Ho Recei
6. different services are available By default our Express Courier service is selected vill If you require special handling instructions to accompany the shipment please type them in the field provided This may be used to assist the delivery personnel and may include information such as the entrance location or onsite contact ix The last part of completing the CWB is to select the reference you wish to use This is located on the bottom right and again uses a drop down box with a list of references updated via the menu receivers contents references printing documentation tracking packaging book collection service utility lag off help x At times when you select a country a yellow triangle with an exclamation mark in it will show up This means that the selected country has a special message associated with it If you click on the triangle this message will show up in a new window xi Check that all details are correct and all required boxes have been checked Once you are satisfied please click on the Submit button This will now send all the CWB details to OCS and the preparation of your paperwork will start Printing Documentation After you have submitted a CWB you are able to print your documentation From the top blue menu bar select the printing documentation tab You will be presented with a drop down menu with several options receivers contents references printing documentation tracking packaging b
7. ll find the reply You will also be able ta past any questions relevant to sending a shipment or booking a collection Please keep this page open to get instructions from our Support Team Only click Query now resolved when you have received a satisfactory response Your question E New query When I click on submit nothing happens Windows XP Submit Internet Explorer T Salmi receivers contents references printing documentation Browser support Up Up Up Up Up Up LO Lo LEO LO to LO Internet Explorer 10 0 Opera 9 0 Netscape 7 1 Firefox 21 0 5 1 Chrome 270 tracking packaging book collection Service utility lag off Thank you for using Selfship We look forward to servicing your courier and postal and mail fulfilment requirements help
8. 00 B 321 The Times Rugby World Cup Special 2007 4 0 100 410 The Sunday times Parent Power CD 200 0 010 A amp 411 The Sunday Times State of Independance CD 00 0 010 ii Request Stock By default all products in clipboard will present one by one what you do is change the quantity of product which you request and click add button You can select product from dropdown list or search product by its code Filling all information for consignment and instruction if necessary then click submit receivers contents references printing documentation Receiver Contact Department Company Address3 Stock items Products The Times The Double Agent Quiz 126 The Times The football quiz 123 The Times Rock Quiz special handling instruction max120 chars Utility tracking packaging book collection service utility log off City County State Country vel Post Code Phone Email Code Search Quantity Item weight E add ELA 1 0 030 Remove 10 0 300 Remove Total weights Kg iii Multi shipments If you have many shipments where the items being shipped are the same here you can prepare CWB s in batches It is just like filling in a standard waybill but with the receivers information at the top You simply select the receivers you want up to ten at one time and click Add The receivers are removed from the left hand side so you can be assured that you are not doubling up on your shipm
9. DE Account OCSO004 ee Version 4 5 Internet Explorer 8 0 receivers contents references printing documentation tracking packaging book collection global mail service utility logoff help Receiver Save Receiver Code Search Cantact City Department County State Company Country Address Post Code Address Phone Address3 Email Shipment Contents Type Quantity value Weight Ka Labels 9 Non documen 1 1 00 0 600 add charge lookup Package type Total 0 000 Pieces 1 Free domicile Envelope Commercial Y FN Service Express Courier O Bex Your ret Other Help 0845 678 9800 Submit Collection Sheet Reset Cawer up to GBP150 is automatically Pouch included on all shipments Special handling instruction maxl 20 chars lag off help receivers contents references printing documentation tracking packaging book collection service utility logoff help Below is one such saved list If you click on the Receivers tab it will open a new window In this window you have the ability to add regular consignees You do this by filling in all the fields and clicking Update This will save it into your list and can then be added to your CWB at a later time You can also amend delete and import addresses to this list at any time You can search through your receivers by entering details in any one of the fields and then clicking on the Search button Ther
10. des This may be a department or a cost centre section code The code selected will show on your invoice You can also receive analysis reports from OCS Worldwide based on these codes Select references from the menu at the top of the main screen A new window will open You can add update or delete your References in the same way as Receivers see below The significance of this reference code will vary from customer to customer we can set up your account to make the entry of this reference mandatory or even fixed to certain codes Please contact OCS Worldwide to arrange this facility Reference Jones Account 03 Your Cade 123456 Description Jones Account I3 Update Delete Clear Export Close receivers contents references printing documentation tracking packaging book collection service logoff help Preparing a shipment Filing out the CWB can be done in any order but for the purposes of this manual we will work in a left to right top to bottom fashion i The first part of the CWB is where the shipment is to be sent This information can be typed in or you can use the saved receivers list available from the left hand side of the Selfship menu To add a receiver from this menu select the record and click on Add to CWB If you need to change any of the fields such as the Contact person etc this can be done on the main screen Sender OCS IT TEST Account OCSO004A Version 4 5 Internet Ex
11. e is also the facility to sort by name or town by clicking on the headings To add a receiver to your CWB select the name At this stage you have the ability to edit the details shown When you are satisfied with the details on screen click on Add to CWB This will close the Receivers window and bring you back to the main screen where all the details will have updated automaticaly Sender OCS IT TEST Account OCS004 Version 4 5 Internet Explorer 8 0 OCS worowo geeivers contents references printi Save Receiver Records 102 Consignees 1 Contact Bg Contact Company Contact 2 Department Companylr3 Department Department 1 Company Company 04 CompanyOs Company 1 Address Company 06 Address FEMME Address2 Company Company 0g amp Addrezzz 11 One Road Address 9 Shipment 10 Addresz3 Company11 City Contents Company12 Labels Company 3 County State change lookup Pieces Commercial Service Special handling instruction max120 char 1 Free domicile Express Courier Company14 Company15 Company15 Company Company 18 Update Delete Clear ES _ Add to CWB Country Post Code Phone Email Import muwrEpKNGDOM 0207 5655555 Company contact companyt co uk Export Close receivers contents references printing documenta
12. ents iv Charge lookup This feature is the same as the link available from the main screen It allows you to get an accurate quote of the costs of sending your shipment v Change password You can change your password at any time Select change password from the utility menu enter your old password and the new password you wish to create and click the Submit button You will need to then logoff and back on again to activate your new password help receivers contents references printing documentation tracking packaging book collection service logoff Help This is where you can go to get some quick help from one of our Selfship Support Team Members You can also view and download a copy of this user manual To use our online help system simply click on help online and type your question or message in the window The more information you can give the Support Team Member the more efficiently they will be able to assist you It is helpful to have information such as your operating system and which program you are using to browse the internet The response with instructions from the Selfship Team Member will show up in this window Once you are satisfied that your query has been answered you can click on Query now resolved i Heply email VO wwr company cs WORLDWIDE record of your help online questions If vou have sent a question ta our Support Team using the Help Online this is where you
13. ey required vag plo 2 errume Number of pieces Hair amp Nail products Adhesives If you require the package to be collected from an address Medicinal alcohol account holder s address please call 0845 578 39 B Reset You are required to fill out the relevant fields and then click on Book If you need to start again please click on the Reset button If you have special requirements for your pickup or the pickup is from another address other than the account holder s please call our Customer Services Department on 0845 678 9800 to book your collection receivers contents references printing documentation tracking packaging book collection service utility logoff help Other features There are several other features available from the blue menu bar Tracking 1 cwb tracking this allows you to manually input a cwb number and view all the relevant information as to its movements whether still in transit delivered or if available the POD details of who signed for the shipment Tracking Information CWB number 184994989575 Submit Shipment number 84994989575 Status 16 Feb 2010 Delivered Signed For by DOHERTY Tracking 15 Feb 2010 In Transit 15 Feb 2010 Processed for exportitransfer Destination THE ELITE GROUP CHALLENGE WAY OFF CUTLER HEIGHTS LANE BRADFORD BD4 8NW GREAT BRITAIN Number of pieces Total weight 1 0 600 Kg Print Close Mailto receivers content
14. it In Transit In Transit Delivered Delivered In Transit Delivered Delivered Delivered In Transit Date Time Created 30 03 2010 15 23 20 30 03 2010 15 21 14 19 03 2010 09 08 49 08 03 2010 11 48 05 04 03 2010 09 45 16 03 03 2010 16 04 43 25 02 2010 12 43 51 15 02 2010 11 01 04 12 02 2010 15 54 26 05 02 2010 10 08 34 29 01 2010 15 38 02 help receivers contents references printing documentation tracking packaging book collection service utility logoff help iil proforma user maint this is where you can add update and delete the names of the users that are available for selection when you print a pro forma invoice Maintain proforma user details John Hodgson T User id Jahn Hodgson TES Nigel Claridge Name Paul Nichols Poeition Update Delete Clear Close Packaging This is where you can order more OCS packaging supplies You are required to fill out the fields and select what you require and we will deliver it to your door receivers contents references printing documentation tracking packaging book collection service utility logoff help Courier WAYBILL S Quantity Global Mail Quantity PLAIN Your address on lett m WAYBILL S PLAIN Your address on lett iv PRE PRINTED receivers address on right 6 m Medium m Global Mail lame Large ba Department Document Envelope ae v mers BAGS A m Courier E Address Medium Bb
15. ook colection service utility logoff help print cwbs reprint cwb reprint proforma collection sheet reprint collection sheet book collection skatus tracking report Es E 3 8 ES delete cwbs The first item print cwbs is how you will print out your shipping documentation and pro forma invoice if required If you click on this a new window will open with details of the shipments requiring paperwork to be printed receivers contents references printing documentation tracking packaging book collection service logoff help shipments print shipments book collection close Row CWE User Receiver City Country Date Time Created Proforma Pre View Pre Alert Print status 1 B438S3583E Person Company London UNITED KINGDOM 01401 2007 12 00 00 Fro forma View Email Print OK To print your documentation click on the blue CWB No on the left hand side of the window This will request the pages from the server and then open a print dialogue window Click on OK and your documents will now print Each CWB will need to be printed individually Selfship will print by default four consignment notes and an extra page for each additional item to be shipped If a pro forma invoice is required the text under the Pro forma column title will show as blue pro forma text You will need to print this in the same way as the CWB to accompany your shipment If a pro forma is not required it will show
16. plorer 8 0 ES WORIDWDE receivers contents references printing documentation tracking packaging book collection global mall service utility logoff help Search i Receiver Save Receiver Code Contact City Department County Stete Country Company Country Past Cade Address Address2 Phone Address3 Email Shipment Contents Type ii Labels iii charge lookup Quantity Value documen 1 1 00 Weight Ka 0 600 S LEE Package type Vi Total 0 000 Pieces 1 iv Free domicile 7 Y 1 N Express Courier Special handling instruction max120 chars Commercial N vii Service viii O Envelope v Pauch Box C Other Cower up to GBP150 is automatically included on all shipments iX Your ret mE Help 0845 678 9800 Xi Submit Email Reset Collection Sheet j receivers contents references printing documentation tracking packaging book collection service utility lag off help ii The next part of the CWB to be completed is the Shipment details Again you can enter these details on an as you go basis or you can use your saved list accessed by clicking in the right hand side of the drop down menu Once you have completed the details of the fields click the Add button to the far right and the CWB will be updated with the contents If you wish to change the weight or quantity after adding them simply click on remove and
17. s ii references cwb account search this allows you to search for shipments using several different parameters The fields printing documentation tracking packaging book collection service utility lag off include the CWB number company city country type of goods sender s name your reference and a date range CWE No Company city CWE No 54554784571 04994764502 04994521000 04994555674 04994000530 04994561705 04994905391 04994959575 04904990791 04995020530 04995041932 Contact Martina Ton Martina Ton OCS IT TEST OCS IT TEST Martina Ton Martina Ton Martina Ton Martina Ton Martina Ton Michael Carroll Michael Carroll Receiver The Elite Group The Elite Group Company OCS Millwall The Elite Group The Elite Group OCS Millwall The Elite Group The Elite Group OCS CVT OCS Millwall CWB Account search Sender Name Y our ref From Date To Date City Bradford Bradford London London Bradford Bradford London Bradford Bradford Coventry London Country UNITED KINGDOM UNITED KINGDOM UNITED KINGDOM UNITED KINGDOM UNITED KINGDOM UNITED KINGDOM UNITED KINGDOM UNITED KINGDOM UNITED KINGDOM UNITED KINGDOM UNITED KINGDOM Type Non Documents Non Documents Non Documents Non Documents Non Documents Non Documents Non Documents Non Documents Non Documents Non Documents Non Documents Coversheet IT Dept IT Dept Tracking In Transit In Trans
18. t the collection sheet for aur driver to sign Thank you Enter your account number and password in here and the click Login cal 0845 10 arrange of change your password Exis customers hey Vrelsomme ba SS Lure ding an account HRES 3 Dira es ex pou can Den rember Pata wid m ng Bacon Manage shat lahage If you do not have an account with OCS m BCEA or at servos please click here and fill out an application Dru cod bere a One himi imie for sendtort form Fra pai sure Geiger b Cour ee Mad and Fulmen produces Agen ihe Se Ee LTEM Blau All Riberi utility lag off help receivers contents references printing documentation tracking packaging book collection service utility logoff help On the next screen shown below you are then asked to check your details If they are correct click on Continue or hit the lt Enter gt key on your keyboard Urs WORLDWIDE the original international courier Check that your details are correct If they require changing please click on the Please call 0845 6789800 to arrange or change your password a Change Details link and enter the new Existing customers New customers d etal Is Account number Welcome to OCS
19. tion tracking packaging book collection service utility lag off help Contents If you regularly send goods that are consistently the same weight and value then this list will help you You can save your frequently shipped goods descriptions here You can then access them by selecting them from the contents drop down box on the main screen Once selected update the quantity value and weight and click on the add button The total of all these fields will be tallied automatically for the shipping documentation Product Your Code 1 F Value 1 00 OCS worowo e receivers contents references print Description Product 1 Receiver Save Receiver Contact Department Upd ate Delete Clear Export Close Address Address2 Address3 Shipment Contents Type Quantity Value Weight Ka Labels Non documen T 1 00 charge lookup Package type Total This is the dropdown box where you can Pieces 1 Freecomicie 7 Envelope oe select your goods from the saved list Commercial N GYIN Pouch manaa Service Express Courier D om Your ref Other 0845 678 9300 Special handling instruction max 20 chars Email Submit Reset Collection Sheet receivers contents references printing documentation tracking packaging book collection service utility lag off help References This allows you to allocate the charge for the shipment to one of your reference co
20. ver City Country Date printed Action PA Se OES UNITED daoi i sae Ec E A 1 iL ES 1 TE i eye E OCs UNITED Aer 2 ADD d can Print Clear selected Unselected Once you have printed your collection sheets a new window will open reminding you to book your collection if you do not have a regular collection set up on your account you will need to book a collection for consignment by using this online booking screen or calling Customer Services direct on 0845 6789800 If however you already have a regular collection you can select the cancel button to close this window receivers contents X references printing documentation tracking packaging book colection service utility logoff help Booking a collection The last stage of processing your shipments for the day is to book the collection This can be done by clicking on book collection on the blue menu bar This will open up a new window as per below Packagwig assistance ves C Dangerog goods C ves C Mo If you require Packaging Document Parcel assistance you will need to call us ae directly on 0845 6789800 to book 00 00 hh mm 24 hour clock Resorption of dangerous goods collection Nwembe Flammable liquids Batteries Office closes 16 00 Bleach Paint compressed containers Timed delivery C ves Pug Light C Medium C Heavy thermometer mercury Troll

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