PRODUCT DESCRIPTION
Contents
1. All Departments Advanced Search 3 Product Search The search results from the Product Search lists the products under a number of headings The actual headings available depend on the individual client setup which include the following columns e Product Name e Catalogue Number e Manufacturer e SDS Status e Hazard Symbols e Chemical Agent Risk Assessment Catalogue D CPL Chemical Agent Froduct Name Manufacturer CLP Hazards Number Hazra rds Risk Assessment l 8 Diversey Hygiene Suma Multi DZ MSD53418 a ied g x No Pictogram Assigned a Diversey Hygiene No Pictogram Suma Bac D10 MSDS3356 a KAS Sales Limited Assigned l Diversey Hygiene No Pictogram Sprint Cream Cleaner 685867 l SS No Symbol ae Sales Limited Assigned Required Revision 3 22 0714 Page 5 of 21 S d i Safety Data Sheet Management Made Easier User Manual 3 1 Basic Product Search The basic product search allows the user to search for products by e Department e Product Name e Customer Code The code used for this product within the organisation 3 2 Exporting Search Criteria The user can export all product information from the search result to an excel file by selecting the Generate Excel button 3 3 Clearing Search Criteria The user can clear all search criteria at anytime by clicking on the blue Clear Search link which is located next to the main Search button 3 4 Department This2. 0 Support Services On the main screen there is an upper tab with support information and services including e Downloads e Manuals e FAQ e Survey e Support e Logout Safedoc ie Safety Data Sheet Management Made Easier Home Manuals Downloads FAQ Survey Support Le Logout 10 1 Manuals This section provides the user manuals for using Safedoc and for completing chemical agent risk assessments Home Manuals Downloads FAQ Survey Support Le Logout Add Product Reports His tory Notficatons Manuals Description User Manual User manual for Safedoc Kl Download CARA Manual CARA manual for Safedoc KW Download Revision 3 22 0714 Page 19 of 21 Safedoc ie Safety Data Sheet Management Made Easier User Manual 10 2 Downloads This section has useful documents that can be downloaded for using Safedoc Home Manuals Downloads FAQ Survey Support Logout Add Product Reports History MNotficatons Downloads Description This template can be used to add chemical products to safedoc ie Please fill out the contact details and department name with the Product Import Form products names manufacture details and product codes if available KW on the Inventory of Substances tab and email to info safedoc ie for Download uploading to safedoc ie 10 3 FAQ This tab provides the answers to frequently asked questions on Safedoc Home Manuals Downloads FAQ Survey Support irch Add Product
3. Reports History Notficatons FAQs How do download a safety data sheet from Safedoc How do get products deleted from Safedoc What information is required to add products to Safedoc How often are 505s updated on Safedoc How can add new departments merge edit existing departments What does the Non Approved status on Safedoc mean Revision 3 22 0714 Page 20 of 21 Eaialedorc je Safety Data Sheet Management Made Easier User Manual 10 4 Survey This tab allows users to provide feedback on their experience of using Safedoc ie The Safedoc team will take this feedback on board to continuously improve the service Home Manuals Downloads FAQ Survey Support Product Search Add Product Reports History Notfcatons Safedoc ie Evalutation Survey We are currently reviewing Safedoc ie with a view to improving our services We value your opinions and your to our continual improvement Q1 Please state the name of the hospital you work in Q2 Do you use Safedoc ie CO Yes O No 10 5 Support Users wishing to contact the Safedoc team can contact them by E mail phone or by using the Support tab Manuals Downloads Reports History Notficatons Support Contact the Safedoc Team Send a query to the Safedoc team and one of our Safety Data Sheet management advisors will contact you First Hamer Revision 3 22 0714 Page 21 of 21
4. Safety Data Sheet Newly added Safety Data Sheet Revision 3 22 0714 Page 11 of 21 eSafedoc ie Safety Data Sheet Management Made Easier User Manual 7 Notifications The Notification Tab shows products that have SDS s that have recently changed product classification in each department or across all departments Product Search Add Product Reports History Notficatons Notifications Department All Departments i Notifications Product Name Notification Tetrahydrofuran Classification Has Changed View Ammonium chloride Classification Has Changed View U CSF Protein Classification Has Changed Ate Click on the view button to view the classification change of the product Notification Classification Has Changed View Safety Data Sheet Management Made Easier Compliance Safedoc ie GA Potassium hydroxide Classification Curent Classification Revision Date GHS Pictograms Hazard Statements CPL Symbols Risk Phrases 16 01 2014 DQ H314 H302 H290 EL 4 2 35 Previous Classification Revision Date GHS Pictograms Hazard Statements CPL Symbols Risk Phrases 10 12 2011 DD H314 H302 ES Revision 3 22 0714 Page 12 of 21 Safedoc ie Safety Data Sheet Management Made User Manual 8 Advanced Search The advanced search facility allows the user to filter the product search according to e Product CPL Classification e Product CLP Classification e The age ac
5. Statements To view the CLP search options click on Show CLP Hazards Pictograms Click on Add to show all Pictograms Click on individual Pictograms to add them to the search criteria Click on the Search tab to search for the chosen search criteria Click on Clear to clear the selected Pictograms Click on Hide to close the Pictograms Search option HIDE a DD A Exploding Bomb E l Flame Flame Over Circle Gas Cylinder Corrosion a Skull And Crossbones Exclamation Mark Health Hazard Enviroment Hazard Statements Click on Add to show the Hazard Statement search screen Search for a Hazard Statement by typing part of the Hazard Statement code Click on Add to add individual Hazard Statements to the search criteria Click on Clear to clear all selected Hazard Statements Click on Hide to close the Hazard Statement Search Option Phrase E Fatal if swallowed May be fatal if swallowed and enters airways Fatal in contact with skin Revision 3 22 0714 Page 15 of 21 S f Safety Data Sheet Management Made Easier User Manual 8 3 Other In the Other section the user can filter products by the status and revision date of the safety data sheet The user can also toggle the AND OR search option To view the Other search options click on Show Other Revision Date Safety Data Sheets can be identified that were created after a certain date enter the date requited in the From field provided Safety Data Sheet
6. cording to the revision date of the safety data sheet To open the Advanced Search options select Advanced Search circled in figure below Product Search Department Product All Departments d Acvanced Search Revision 3 22 0714 Page 13 of 21 S d i Safety Data Sheet Management Made Easier User Manual 8 1 CPL Classification The CPL Classification allows the user to filter products by Hazard Symbol and Risk Phrase TO view the CPL search options click on Show CPL Hazards Hazard Symbols Click on Add to show all Hazard Symbols Click on individual Hazards to add them to the search criteria Click on the Search tab to search for the chosen search criteria Click on Clear to clear the selected hazards Click on Hide to close the Hazard Search Option Risk Phrases Click on Add to show the Risk Phrase screen Search for the risk phrase by typing part of the risk phrases code or text in the appropriate field provided as shown below Click on Add to add individual risk phrases to the search criteria Click on Clear to clear the selected Risk Phrases Click on Hide to close the risk phrases Search Option Phrase Explosive with or without contact with air Explosive when mixed with oxidizing substances Very toxic by inhalation Revision 3 22 0714 Page 14 of 21 KH Safedoc AL User Manual 8 2 CLP Classification CLP Classification options allow the user to filter products by Pictogram and Hazard
7. eveloped and managed by DCM Compliance Ltd 1 1 Contact Details Company Name DCM Compliance Ltd Address Unit 2B Annacotty Business Park Annacotty Co Limerick Ireland Phone 353 61 405455 E mail info safedoc ie 1 2 Minimum Requirements Safedoc can be run on any PC with the following browsers e Internet Explorer Version 8 amp Higher e Firefox e Chrome Revision 3 22 0714 Page 3 of 21 Safedoc le User Manual 1 3 Opening the Website To Open the website Type www safedoc ie into the address bar of your internet browser 1 4 Logging On To log onto Safedoc enter your username and password in the space provided on the right hand side of the main screen Click on Login Username Password Login Forgot Password If you have forgotten your password you can click on the Forgot password button 2 General Users Once Logged onto Safedoc the user default screen Product Search shown below will appear with the following tabs e Product Search e Add Product e Reports e History e Notification Revision 3 22 0714 Page 4 of 21 Safedoc ie Safety Data Sheet Management Made Easier User Manual The Product Search page also shows the option below the department drop down menu This is discussed in more detail in section 8 wei Safedoc ie DCM Safety Data Sheet Management Made Easier Comphonce Support Logout Product Search Department Product Custom Code
8. list shows all departments currently logged and the user has the ability to search for products by either individual department or across the whole organisation 3 5 Product Name The Product name search is a text search that returns all products that contain the text entered by the user in any part of the product name e g A search for the text Hydro would return all of the following results e Hydrogen e Hydrochloric Acid Product e Sodium Acetate Anhydrous Revision 3 22 0714 Page 6 of 21 S d Safety Data Sheet Management Made Easier User Manual 3 6 Custom Code The Custom Code field is used to record the code by which a product Custom Code is referred to internally within the organisation The Custom code search is a text entered by the user in any part of the product custom code Contact Safedoc for advice on adding customer codes 3 7 Opening a Safety Data Sheet To open a Safety Data Sheet for a product click on the disk icon in the search results If no sisk is visible in the row for a particular product a Safety Data Sheet has not yet been sourced for the product in question La 3 8 View Product Click on the name of any product to view the product information page The product view page provides the following information e General Product Information e Current Safety data sheet e Hazard information e Document control e Departments where products are used e Previou
9. m that are missing Safety Data Sheets Details of all products on the system with Safety Data Sheets which have not been approved This report shows all products that have have been classified with a Risk Phrase R40 R45 or R49 OR a Hazard Statement H350 or H351 This report shows all products that have have been classified with a Risk Phrase R46 or R68 OR a Hazard Statement H340 or H341 This report shows all products that have have been classified with a Risk Phrase R60 R61 R62 R63 or R64 OR a Hazard Statement H360 H361 or H362 This report is a combination of the 3 previous reports Beta Medicine Report 9 x Kk o amp Bw II RF T LI m ba amp amp E RM E To run the report select the department name and then select the Excel or pdf tab in the table for the desired report Revision 3 22 0714 Page 10 of 21 eySafedoc ie User Manual 6 History The History tab shows products that have recently been Added Deleted and Uploaded by either department or across all departments To access the history tab select the History tab in the Search page as shown below E at 1 Product Search Add Product Reports History Notifications History _ Department Period All Departments 1 Month A column in this page shows the date of when products were updated The below icons identify the activity associated with the safety data sheet Updated Safety Data Sheet Deleted Removed
10. mySafedoc ie Safety Data Sheet Management Made Easier User Manual Rev 003 ISO 9001 2008 QUALITY ASSURED COMPANY Compliance Cert No Q3491 S f Safety Data Sheet Management Made Easier User Manual Contents 1 hg ee re KLO EE A 1 1 Contact he IEN 3 SA Minimum Roguen tS sers E E a T 3 1 3 Openin EE 4 1 4 DOS mE ON a E E E E E E E 4 2 ENEE NC HN RTE 4 3 Producti SON EEN 5 3 1 Basic Product Search 6 3 2 Epone a a CS E E 6 3 3 CEE a a E EEE E 6 3 4 DED E 6 3 5 Product Name 6 3 6 Cuscon COE EE 7 3 7 Jenin a S lety EE ee 7 3 8 View e el e 7 4 Add Mrt Ta VE S S EE 10 6 RTE OL i AAE E E E A ers 11 7 Vtt vlt VC 12 8 Advanced Search sesesesscsesesecsesesesessosesesecsosesesesscsosesesecsesesessosesesesecsesesessosesesessesos 13 8 1 CPL CASS ETS e ME 14 8 2 CLP C eet 15 8 3 ODO ra E E N e i 16 2 Fow RT EE E TE E 17 9 1 Password CHIN Se ee 18 9 2 User Search Preferences cccccccoccecsececsccececcsceccscecsececsscscascscasecersececsccncess 18 9 3 Product Manageme gegesag eege eege GREEN 18 10 S pp ri SOL VIC CS esiei re cccece gesctede ves eters ses sceveveccaecssevatedeves chececessceveveccaccssusatede sat caecssessveters 19 10 1 Manuals 19 102 ARN Te LE 20 Do TAE TE ES 20 AE 21 EE 21 Revision 3 22 0714 Page 2 of 21 User Manual S d i Safety Data Sheet Management Made Easier 1 Introduction Safedoc is a Chemical Safety Management System d
11. rts Excel Reports History Safedoc Survey Product Search Add Product Product Name Product Use Please enter all the information possible on the left All fields with a are required Internal Code The more information we have the faster we can process your request Catalogue No Lei Add Product Department Department Manufacturer Supplier Your Name Your Email Note An Automated e mail will be sent to the requester to indicate that the request is being processed Revision 3 22 0714 Page 9 of 21 User Manual Safety Data Sheet Management Made Easier Safedoc ie 5 Reports This option allows clients to generate a pdf or excel report of products of potential concern in department or hospital as illustrated below It shows all products classified with a hazard symbol The report can be filtered to show specific hazards such as all products with flammable symbols or all hazard symbols Report Name Safety Data Sheet Status Summary Revision Year Missing Safety Data Sheets Safety Data Sheets Issues Carcinogenic Classification Mutagenic Classification Reproductive Hazard Classification Full CMR Report Beta Medicine Report Reports Available Description summary of the number of safety data sheets in each department broken down by the safety data sheet status Asummary of Safety Data Sheets by Department and Revision Year Details of all products on the syste
12. s Revisions of safety data sheets e Previous Revisions of chemical agent risk assessments Reference 22571 Internal Code Name GREASESTRIP PLUS Catalogue Number 103665E Status Approved SDS Download ES C Corrosive GHS05 Corrosion Revision 3 22 0714 Page 7 of 21 Safedoc ie Safety Data Sheet Management Made Easier User Manual 4 Add Product If a department s inventory needs to be added or updated then a list can be sent onto Safedoc in an excel file with the following information Product Name Code Manufacturer and Supplier Name This excel file can be downloaded from the top menu by click on downloads button Home Manuals Downloads FAQ Survey Support Le Logout uct Search Add Product Reports History Notficatons Downloads Type Description This template can be used to add chemical products to safedoc ie Please fill out the contact details and department name with the P Product Import Form products names manufacture details and product codes if available re on the Inventory of Substances tab and email to info safedoc ie for Download uploading to safedoc ie Revision 3 22 0714 Page 8 of 21 Eazaledorc ie User Manual Safety Data Sheet Management Made Easier Individual products can be added be selecting the Add Product Tab in the search page The required information is added into each box select Add Product when all relevant information has been added Add Product Repo
13. s can be identified that were created before a certain date enter the date requited in the To field provided Search Type The Search Type defines how a search is run if multiple criteria has been made from within the same search option For example The Uuers enters R60 R61 and R62 in the search criteria for Risk Phrases If the Search Type is set to AND SEARCH the results will only show products classified as R60 AND R61 AND R62 i e The product must have all three selected Risk Phrases to be included in the results If the Search Type is set to OR SEARCH the results will show products that are classified as R60 OR R61 OR R62 i e The product will only has one of the three selected Risk Phrases to be included in the results Revision 3 22 0714 Page 16 of 21 Eazaledorc ie User Manual Safety Data Sheet Management Made Easier 9 Power User My Account The power user is available to department managers who wish to have more control of products in their Safedoc inventory Power users have the ability to delete their own products and can change the Search page to suit themselves Please contact Safedoc for more information Power users have access to the My Account Screen which allows the user to change some settings for their personal Safedoc account including e Password Change e Search Results Preferences Product Search Add Product Product Management My Account Reports Excel Reports History Safedoc Surve
14. y My Account Change Password UserName User Email LA User jhill Search Preferences Product Name Product Catalog Code Manufacturer Name REACH Status File Product Revision Product MSDS Status Revision 3 22 0714 Page 17 of 21 S d i Safety Data Sheet Management Made Easier User Manual 9 1 Password Change To change a password the user must select the My Account tab then the Change Password tab Add the requested fields before selecting Change to change the password 9 2 User Search Preferences The user can alter the columns that appear on the main product search results screen Select the tick box as seen in Figure 12 to select the required search options which will be reflected in the Search Results Note A maximum of 8 preferences should be selected to reduce overcrowding the Search Page 9 3 Product Management The screen is used by the power user to delete products in the user s inventory To delete a product from the inventory select the Product Management tab Choose the department where the product is located Then select the gt Edit tab to edit the product then the red Delete icon amp to remove the product The user will be prompted with a warning that the product is about to be removed from the inventory to which they must agree to before the deletion takes place Revision 3 22 0714 Page 18 of 21 Safedoc ie Safety Data Sheet Management Made Easier User Manual 1
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